14thNov -13Dec
2025 APPLICATION GUIDE
TOUCAN CLUB
Toucan Club is an annual end-of-year festival that celebrates creativity and community while paying homage to the venue ’ s history as ‘The Toucan Club’ nighclub in the late 80s. Toucan Club runs for fiveweeks and showcases a program of 60-min shows, 4 days a week, 3 shows a night, presented by both emerging and established independent artists. Held during the end of year time, our audiences are looking to get out, have fun, and enjoy the festive season. We are seeking engaging, celebratory, and entertaining works to join the 2025 program.
SUBMISSIONS
Open Monday 11th March
Close Monday 28th May
Open 14th November
Close 13th December
Monday 4th August 10th - 12th November
Monday 23rd June
(Toucan Club Gala 2023)
CRITERIA
60 MINUTES
One hour (or less)
No interval
They must start and end at the times as specified in the booking contract.
BUMP-IN / OUT IN 15 MIN
Following the end of the show, all props and set items must be removed promptly for the next show
Opt for a set and props that are simple, lightweight, and easy to transport.
TICKET MINIMUMS
Level 2 Theatre level requires a minimum of 25 ticket sales per show. (see FAQs for more info pg18)
There are no minimum ticket sales in Level 1 studio.
FRINGE FRIENDLY
Simple tech and set requirements
Be prepared to work with minimal rehearsal time with technical equipment.
Fringe audiences love high-energy, interactive, and accessible shows.
HIGH QUALITY MARKETING
Applicants must provide professional-standard assets or the ability to produce one before the marketing deadline
Eye-catching hero images and engaging show blurb
PROFESSIONAL
Artists or teams must demonstrate experience and the ability to deliver a polished production. Emerging artists and new works are most welcome but must show a clear vision and preparedness to meet the demands of a festival environment.
PIP THEATRE PROVIDES YOU PROVIDE INCLUSIONS
MARKETINGPLAN&STRATEGY
PROFIT-SHAREMODEL
No upfront costs for artists, such as venue hire fees or registration fees (minimum tickets per show may apply).
TECHNICALSUPPORT
Shows in the mainhouse are provided a Lighting designer and operator, sound operator, and a stage manager at no cost, with wages covered by PIP Theatre.
MARKETINGASSISTANCE
The festival is promoted holistically, and artists receive support to enhance their individual promotional efforts.
TICKETINGMANAGEMENT
We manage ticketing setup and manage inquiries, promo codes, and processing of any complimentary tickets.
TECHREHEARSAL
Shows in the mainhouse are provided a 1 hour technical rehearsal slot. Shows in the Studio may be provided more time.
Be proactive in promoting your show via your draw in a crowd, as fringe festivals often rely o marketing. Ensure your promotional materials image, and social media assets) are eye-catchi professional.
PROJECTIONOPERATOR
You may need to bring your own operator and show requires long slideshows or presentation minimal projection requirements can be incorp our QLAB system and run by our team.
TECHFILES
You are required to provide a detailed tech scri cues and themes and a QLab file containing so you are unfamiliar with QLab, we can provide l assist you in preparing your file.
PULIC LIABILITY INSURANCE
You are required to provide Public Liability Insu your company/team. If you do not have PLI, w recommend providers.
FEES & AGREEMENT
There is no minimum hire fee or up-front costs for performers.
Each show will be paid a negotiated rate, or percentage of ticket sales.
Shows in level 2 theatre require a minimum of 25 tickets per show (see FAQs for more info pg18)
TICKETING
ADULT: $37
CONCESSION: $33
TWO SHOW DEAL: $50
All productions and events at PIP Theatre are ticketed through the PIP Theatre website. Performers have access to ticket reports.
PIP Theatre will ensure performers receive net ticket revenue share promptly within 7 days of the last show.
NET BOX OFFICE SHARE
Net Box Office is gross ticket revenue minus ticket and admin fees (excluding GST), which include but are not limited to; booking, credit card and event setup fees.
BOX OFFICE FEES
Type
Booking Fee
Ticket Fee
Bank Fee
GST
Fees
$3.30 incl GST per order (charged to customer)
$1.10 per ticket (included in ticket price and deducted at settlement)
Varies - approx 1.75% incl GST (charged to customer)
PIP Theatre is registered for GST- all ticket prices, fees and charges include GST.
*prices subject to change
ABOUT OUR VENUE
(Toucan Club Gala 2024)
VENUE & LOCATION
Situated in the heart of Milton, PIP Theatre offers a prime location for your production. Our venue is easily accessible from major highways and public transportation, making it a convenient choice for guests arriving from various parts of the city.
VENUE ADDRESS
PIP Theatre
Savoir Faire, 20 Park Rd, Milton QLD 4064
TRANSPORT
Ample parking and public transport is available for your guests. Savoir Faire parking complex is free on weekends and after 4pm. Alternatively, on street parking is available and the venue is 170m from a train station.
ACCESSIBILITY
PIP Theatre is committed to inclusivity. Our venue is wheelchair accessible, with elevators in place to ensure that all guests can enjoy your production without any barriers.
RESTAURANTS
Park Road is bustling with bars and restaurants. Opposite our venue is occupied by TukTuk and Arrivederci Pizza. Popular bars include Scratch and Mongrel.
BAR
Our fabulous terrace bar is operated by PIP Theatre staff before and after shows. The Bar opens one hour prior to the show and serves all your favourite beverages!
MAINHOUSE THEATRE
The theatre is our mainhouse venue, ideal for shows that draw a crowd. With cabaret-style seating in the front rows and tiered seating behind, it creates an intimate yet lively atmosphere. In this space, each show is allocated a one-hour tech session with our lighting designer and sound operator, so preparation is key! This time is for a cue-to-cue, not a full run, so ensure you have all necessary files and your script ready. If additional tech time is needed, you can request it through PIP. Please be advised to stage your show in this space requires a minimum of 25 tickets.
100Capacity
Minimum25ticketsalesfor showsinthemainhouse 6mwidex4mdeep. 60cmHigh TechProvided
Redvelvetprosceniumarch curtainandsidewings
StandardLightingRig,FOH& FoldbackSpeakers& Projector
STUDIO
The Studio Theatre is a self-managed space, best suited for intimate performances, solo acts, developments, or small-scale productions. While it has simple lighting and sound capabilities, these are operated by someone from your team rather than a PIP technician. A key benefit of this space is that there are no minimum ticket sales, and you’ll have access to longer tech and rehearsal time. Perfect for productions looking for more flexibility in a close-up, immersive setting.
40-50Capacity dependingonconfiguration
2xstagingsystems measuring1.8mx2.4meach
4xChauvetDJLEDParCan lightswithBluetoothand iPadtooperatelights
1xViewSonicProjector
1xJBLPartyBoxEncore PortableSpeakerwith2 WirelessMics
PIP MARKETING PACKAGES
(Scandalton by Improv QLD, Toucan Club, 2024)
Standard Package
FREE
For your Toucan Club production, we offer some complimentary services to best assist you based on strategies we have found successful in the past.
Here’s what we will do for you:
Market Toucan Club Festival as a whole on social media, newsletters, and event websites, and print and distribute the official Toucan Club Festival flyers and posters.
Your small hero image included in Toucan Club Newsletter (200px X 200px).
Your own dedicated webpage and ticketing page for your show
Provide our branding colours, logo and material for you to add to your event images.
Example of Instagram Feed w/ Show Announcements
The Crowd Pleaser 02
$200.00
Our Standard Package is designed for productions seeking an introductory solution to marketing your event at PIP. In addition to the previous, you will be given the following.
This package includes:
One dedicated posts on social media (Facebook & Instagram)
Inclusion in Toucan Club Newsletter (500px X 500px).
Paid Facebook Advertisement ($100 value)
Online distribution through Queensland Tourism Database.
Provide a list of sites and people we encourage you to contact about your event.
There is a design fee of $200 should you need your promotional material and sizing expertly designed for you.
Example of inclusion in Toucan Club Newsletter Optional
Spotlight Special 03 Package
Optional
$500.00
Get the best value to sell your production at PIP!
This package includes:
Two dedicated social media posts
Online distribution with Queensland Tourism Database
Banner inclusion Email Newsletter (2000px X 500px)
50 Printed A5 Flyers
3 A3 Outdoor Posters
Paid Social Media Advertisements ($200 Credit)
List of sites and people to extend advertising reach.
This package does not include poster or flyer distribution, and all marketing material must be provided to PIP.
There is a design fee of $200 should you need your promotional material and sizing expertly designed for you.
Example of banner size inclusion in Toucan Club Newsletter
Cue the Encore 04
Optional
$1,000.00
This package includes:
Social Media
Three dedicated social media posts
Behind the Scenes Rehearsal Shots taken by us!
Social Media Story Series - Interviews with your cast and crew.
Publicity
Featured Image and Article on Toucan Club Email Newsletter about your Production (2000px X 2000px)
Online distribution through Queensland Tourism Database
PIP invited reviewers to your production
Professional Poster & A5 Design Included!
1000 Printed A5 Flyers
10 A3 Outdoor Posters
Note: Print does not include distribution. Material to collect from PIP.
Example of feature image and article on Toucan Club Newsletter
Rush Tickets
$300
This last minute packa
Social Media
Social Media Adve
Social Media Stor
Note that all marketin to PIP. There is a desig need your promotion expertly designed for
FREQUENTLY ASK QUESTIONS
(Toucan Club Gala 2024)
(Adore Handel, Toucan Club
VISIT POSSIBLE?
courage site visits to experience the venue first-hand. Contact Harrison@piptheatre.org to site visit.
OULD I BE EMAILING?
gs Toucan Club, your first port of call is your production manager Harrison@piptheatre.org.
g marketing, contact Jenna@piptheatre.org. Anything venue-specific please contact ptheatre.org.
THE POLICY FOR COMPLIMENTARY TICKETS?
complimentary ticket requests on a case-by-case basis generally restricted for reviewers, ignated VIPs and judges only. Please contact Amelia@piptheatre.org to discuss.
RE RESTRICTIONS ON SCENIC DESIGN?
n Club, we encourage a minimalist set to ensure prompt bump-in and bump-out. A side table phone stand is fine! Large set pieces are more complicated and we encourage you to email piptheatre.org to confirm the exact set requirements.
OFFER CUSTOMISED MARKETING PACKAGES?
e is happy to develop a quote for a custom marketing package, suited to your show’s nts. Please contact Jenna@piptheatre.org.
WHAT IS THE BOOKING PROCESS & WHAT IS REQUIRED TO SECURE A DATE?
To book a date, a signed contract is required. Our team will guide you through the process should your application be successful.
WHY IS THERE A MINIMUM AUDIENCE ATTENDANCE FOR THE MAINHOUSE?
PIP Theatre is committed to supporting artists by providing complimentary sound and lighting operators for Level 2 performances. To ensure our technical staff are fairly compensated, a minimum audience of 25 attendees is required. If this attendance threshold is beyond your reach, we encourage you to explore alternative options, such as our Level 1 studio space and tailored marketing packages. Please reach out to discuss how we can best support your production.
WHAT IS THE VENUE’S LIGHTING AND SOUND CAPABILITIES?
Our venue is equipped with industry-standard lighting and sound systems. Technical details will be discussed during the planning process. PIP Theatre will provide a lighting designer, sound designer and stage manager for Level 2. You are welcome to use your own designers and stage managers with notice. We do not provide a projection operator.
IS THERE A PREFERRED TIMELINE FOR EVENT SETUP AND BREAKDOWN?
We have a suggested timeline for setup and a breakdown of 15 minutes. This can be discussed and finalised during the planning process.
