Quick Wins with Delve

Part of your

Quick wins

with Delve

experience

Overview

Delve is a search tool for everything that you have access to in Office 365. What you see in Delve is different to what others see and is dependent on the permissions you’ve been given in OneDrive for Business, SharePoint and other Office 365 applications.

1

Find your documents in Delve

b

a 2

Store your documents where Delve can find them

A.

Store and share your documents in OneDrive for Business

To experience the full benefits of Delve, make sure that you and your colleagues store and share your documents where Delve can find them – in OneDrive for Business or SharePoint.

Go to OneDrive

Open the folder and upload existing documents or create new ones.

a b

Create new folder

c

g

Enter names or email addresses and then choose Send.

f

e Select the folder and choose Share.

d

When you add documents to this folder, only you and staff you invite will be able to see the documents in Delve and work on them together. Other staff will not be able to see them.

Part of your

Quick wins

with Delve

experience

To share individual documents, select the document in OneDrive for Business, click Share and then enter names or email addresses.

b

a

B.

Store and share your documents in SharePoint

If a document is a team effort, then saving it on a SharePoint site might be a better choice. To store and share documents in SharePoint: Select SharePoint in the Office 365 Homepage. Go to the SharePoint site where you want to create and upload documents.

Create and upload your documents. Everyone who has access to the site, can also see the documents in Delve.

a 2

b

Are my documents safe in Delve?

Yes, your documents are safe.

Delve is simply a search tool for finding everything that you have access to in Office 365. What you see in Delve is different from what others see. You can see your documents, which you have access to. While others can see their documents, which they have access to.

Other staff cannot see what you’re doing, such as what documents you’ve read, what emails you’ve sent and received or what Teams conversations you’ve been in. Only those who have access to the same document as you can see that you’ve modified that document.

Documents are not stored in Delve and it never changes any permissions. If you would like to change permissions on your document, you can do this from where it is stored, such as OneDrive for Business or SharePoint.

You can find more tips, tricks and quick wins on the Office 365 Learning and Support page. To do this, simply double click on the Office 365 desktop shortcut, log in and select the Queensland Government logo in the top left corner.

For more information, contact us on DigitalCollaborationPlatform@health.qld.gov.au.