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ORLEANS PARISH SCHOOL BOARD PURCHASING/ANCILLARY SERVICES DEPARTMENT 3520 General DeGaulle Drive, Suite 5078, New Orleans, LA 70114 Leslie J. Rey, Director (504) 304-5645

December 16, 2013

ADDENDUM NO. 1 REQUEST FOR PROPOSALS NO. 14-0024 PROGRAM/CONSTRUCTION MANAGEMENT SERVICES THIS ADDENDUM FORMS A PART OF THE CONTRACT DOCUMENTS AND MODIFIES THE ORIGINAL REQUEST FOR PROPOSALS DOCUMENTS ISSUED DECEMBER 11, 2013. ACKNOWLEDGE RECEIPT OF THIS ADDENDUM ON THE BID FORM. FAILURE TO DO SO MAY SUBJECT BIDDER TO DISQUALIFICATION. THIS ADDENDUM CONSISTS OF 5 PAGES. THE ORIGINAL REQUEST FOR PROPOSALS DOCUMENT IS CHANGED AS FOLLOWS:

1.

Proposal submission deadline is extended one week to January 16, 2014 at 4:00 P.M.

2.

Mandatory Pre-proposal conference time is changed from 10:00 A.M. to 11:00 A.M., date and location remains the same.

3.

On page eight, under Indemnity and Insurance, delete paragraph B.5, Bonding, in its entirety.

4.

On page 17, A. Background and General Information, delete paragraphs 1 through 4 in their entirety and replace with the following: The Orleans Parish School Board (OPSB here after) has over 12,000 students enrolled in OPSB controlled schools which includs elementary, middle, high school and alternative schools. Various management structures are used to manage the education program in these schools including non-profit organizations in addition to OPSB staff. There are approximate 20 buildings or sites to be serviced under this program, totaling over 3,000,000 square feet. Please see Exhibit A for a list of ongoing and planned projects. The school facilities’ master plan development process was based on the educational vision and the need to immediately address the current condition of exterior building envelops for schools currently in operation. The OPSB has established the following goals as the basis of project prioritization:

RFP 14-0024 PM/CM Services Addendum no. 1

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December 16, 2013


1) Improve High School Options - increase the availability of smaller schools serving 800-1,000 students through new construction and major renovations of existing buildings. 2) Phase Out Middle Schools - convert middle schools to small high schools and elementary schools and expand grades at elementary schools from K-5 to K-8. 3) Alleviate Elementary School Overcrowding - construct new schools, additions and annexes to relieve overcrowded conditions in a number of areas in the city. 4) Bring OPSB Facilities to a State of Good Repair - stabilize the portfolio through phased rehabilitation including exterior envelope, electrical/mechanical replacements and interior finishes: extend the life of the facilities; provide educational enhancements such as upgraded science labs and multi-media centers. Facilities assessments have been completed on all of the buildings, resulting in a prioritization of renovations needed to bring all OPSB facilities to a state of good repair. In addition to major renovations of existing schools, a number of schools needed to be replaced and construction of new schools to relieve overcrowding and provide new educational options was planned. Five new schools are currently under design or construction. The projects specifically identified in the current CIP are in various stages of development. A number of demolition projects have been completed, others are in the planning stages of design and construction.

5.

On page 20, F. Evaluation Criteria, delete items 1 through 6 in their entirety and replace with the following: 1. Ability in supplying adequate manpower, professional architectural/engineering, drafting, blue-line services, in providing the Program/Construction Management Services for a State regulated Capital Improvement Program including, but not limited to managing annual capital project goal of $25-30 million minimum in completed project per year. 2. Familiarity with, and experience in, the Louisiana construction market with particular emphasis on knowledge of market conditions in Orleans Parish and the Greater New Orleans area. 3. Experience in Program/Construction Management Services for a State regulated Capital Improvement Program for educational or other redevelopment projects. 4. Qualifications of the firm’s primary personnel assigned to the project. 5. Cost of Services (fee schedules, discounts, etc.) 6. Disadvantaged Business Enterprise (DBE) participation – 35% goal

RFP 14-0024 PM/CM Services Addendum no. 1

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December 16, 2013


6.

On page 21, G. Submission and Selection Process, delete Proposal Timelines in its entirety and replace with the following: PROPOSAL TIMELINES RFP Formally Announced: Pre-proposal Conference: Deadline for Inquiries from Candidates: Deadline for Responses to Inquiries: Proposals Due at Purchasing Office: Short List of Candidates: Interviews (if required): Selection and Notification: Contract Negotiation and Processing Completed:

December 11, 2013 December 30, 2013 December 31, 2013 January 3, 2014 January 16, 2014 January 23, 2014 January 27, 2014 January 31, 2014 February 18, 2014

7.

Page 23, delete Exhibit A in its entirety and replace with the attached Exhibit A dated December 16, 2013.

8.

On page 24, Scope of Services, Overview 1.1, add “Providing Assistance on Minor Repairs”; Tasks and Services 2.3, line two, delete the words “six (6) phase”; lines three and four, delete the words “on November 6, 2008, and the Louisiana Board of Elementary and Secondary Education (BESE) on December 10, 2008” and replace with “in 2011”; lines four and five, delete the words “all existing and”.

10.

On page 25, Responsibilities and Deliverables, Overall Program Management 3.1.1.1, delete the words “Executive Director of Facilities” and replace with “designated owner representative”; 3.1.1.3, line one after the words “reports to” insert the words “Board of”.

11.

On page 28, Responsibilities and Deliverables, Management of Design Phase 3.3.2.2, line 1 delete the words “OPSB is” and replace with the words “professional design consultants are”; line three insert a period after program and delete the words “through its management of the professional design consultants”.

12.

On page 29, Responsibilities and Deliverables, Management of Construction Phase 3.4.2.3, line one delete the words “Executive Director of the”; 3.4.2.4, line one delete the words “serve on” and replace with the word “support”.

13.

On page 30, Responsibilities and Deliverables, Management of Construction Phase 3.4.2.13, line one after the words “Maintenance” insert the words “and school”; add “3.4.2.16, Assist in coordinating relocation of school operators as required in connection with the construction, renovation and repair of school facilities”.

RFP 14-0024 PM/CM Services Addendum no. 1

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December 16, 2013


14.

On page 35, Responsibilities and Deliverables, Project Requirements 7.2, line one delete the words “Chief Operating Officer and the OPSB Chief Financial Officer” and replace with the words “Superintendent or their designee”.

15.

On page 36, Definitions (c), delete all instances of the word “Department” and replace with the acronym “OPSB”.

16.

Add Alternate One to the RFP as follows: Provide personnel as required to monitor contractor compliance with the OPSB’s DBE program.

17.

THE FOLLOWING ARE QUESTIONS AND OPSB RESPONSES: 1. Paragraph B5 on page 8 of the RFP references a requirement to provide a performance and payment bond in the full amount of the contract price. Please confirm that bonding will in fact be required for this scope of service. It is noted that A/E and demolition projects do not require bonding and it would stand to reason that this scope of services should fall under the A/E category. Response: See item no. 3 on page one of this addendum. 2. Under the “Contract Term” section on page 10, the term is defined as three years, but expiring 12 months after award. Based upon the “Contract Extension” section which allows for 2 additional 1 year extensions, we interpret the contract term to be 1 year with 2 additional 1 year options, for a total of 3 years. Please confirm that is a correct interpretation. Response: Contract term is three (3) years with two (2) one (1) year options.

BY: MR. LESLIE J. REY PURCHASING/ANCILLARY SERVICES DIRECTOR

RFP 14-0024 PM/CM Services Addendum no. 1

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December 16, 2013


Exhibit A December 16, 2014

CAPITAL IMPROVEMENT PROJECT LIST Original Budget FY 13-14 PROJECT # 2010-0783-0001

Location

Description

McDonogh 35 High School - N

New School

Budget $

54,984,000.00

Source of Funds

Percentage of

Anticipated

Completion*

Completion Date

18%

JANUARY 2015

FEMA

2012-0505-0001

Lake Forest Elementary

New School

0%

FALL 2015

FEMA

2010-0786-0001

Alice Hart Rebuild

New School

$

26,720,000.00

40%

SUMMER 2014

FEMA

2011-0850-0001

$

22,475,000.00

38%

SUMMER 2015

FEMA

$35,000,000.00

Moton Elementary

New School

un-identified

Karr High School

New School

$

44,824,934.00

0%

FEBRUARY 2016

FEMA

un-identified

McMain High School

Renovation

$

13,000,000.00

0%

SUMMER 2015

FEMA

un-identified

Audubon Elementary

Renovation

$

12,466,755.05

50%

DECEMBER 2014

FEMA

un-identified

Bio-Medical District**

New School

$

23,453,718.00

0%

DECEMBER 2017

VARIOUS

un-identified

Bethune Elementary

Renovation

$4,094,149

0%

DECEMBER 2014

VARIOUS

0%

DECEMBER 2013

FEMA

un-identified

Warren Easton

Renovation

$1,961,502

un-identified

Nelson Elementary School

Renovation

$2,773,713

0%

MAY 2014

FEMA

0%

NOVEMBER 2014

FEMA

Renovation

Lusher Elementary

Renovation

$6,000,000

un-identified

Fortier High School McMain High School New Gym

Renovation

$17,700,000

0%

NOVEMBER 2014

FEMA

New Gym

$10,756,000

2%

SUMMER 2015

FEMA

McMain Stabilzation

Renovation

$13,000,000

0%

SUMMER 2014

FEMA

Renovation

20,000

0%

SUMMER 2014

General

0%

SPRING 2014

General General

2010-0787-0001 un-identified

Demolition Projects un-identified

4th floor Demolition at Timbers OPSB Facilities Projects Ben Franklin Score Board

Renovation

un-identified

un-identified

1st floor renovation

Renovation

$

15,000.00

$

24,000.00

0%

SUMMER 2014

un-identified

Renovation

$

28,000.00

0%

SUMMER 2014

General

un-identified

McMain Kitchen project McMain High School mechanical repair

Repair

$

80,000.00

0%

SUMMER 2014

Harrah's

un-identified

McMain High School locking hardware

Repair

$

20,000.00

0%

SUMMER 2014

General

un-identified

$

8,678.00

0%

SUMMER 2014

General

SUMMER 2014

General

4th floor make ready

Renovation

un-identified

lobby landscape inserts

Renovation

$

15,000.00

0%

un-identified

McMain Rm 207 Conversion

Renovation

$

30,000.00

0%

SUMMER 2014

General

un-identified

BAS/ OPSB Facilities Archives Library

BAS integration

$

1,500,000.00

0%

SUMMER 2014

FEMA

un-identified

Bethune Elementary Repairs

Repair

$

340,000.00

0%

DECEMBER 2014

Bonds

un-identified

Mc Donogh 35 interior door hardware

Repair

$

392,948.00

0%

SUMMER 2014

Bonds

OPSB Future Projects

*as of November 21, 2013 based on construction only **subject to locating a site and funding

RFP 14-0024 PM/CM Services Addendum no. 1

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December 16, 2013

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