Progress Report

Director of Capital Projects

Progress Report January 2015

Sondra Larkin Lewis Orleans Parish School Board

Prepared by

Ira H. Thomas, Sr. – District 1 Cynthia Cade – District 2 Sarah Usdin – District 3 Leslie Ellison – District 4 Seth Bloom – District 5 Woody Koppel – District 6 Nolan Marshall, Jr. – President, District 7

Stan Smith – Interim Superintendent Kathleen Padian – Deputy Superintendent Charter Schools Sondra Larkin Lewis – Director of Capital Projects

1

Table of Contents

MONTHLY PROGRESS OVERVIEW

3

DBE MONTHLY SUMMARY

5

CAPITAL PLAN PROGRAM SUMMARY

6

PROJECT REPORTS James Audubon School Alice Harte School

7 8

New Karr High School at the JoEllen Smith Site Moton - New PK-8 School at North Kenilworth Park Lake Forest PK-8 at the Greater St. Stephens Site McDonogh #35 School (Phillip/Waters Site) Eleanor L. McMain School Gymnasium McMain Maintenance Upgrades McMain Roof Refurbishment Warren Easton School Refurbishment Fortier (Lusher) High School Refurbishment Lusher Elementary School Refurbishment Nelson Elementary School Refurbishment

9 10 11 12 13 14 15 16 17 18 19

OTHER PROJECT SUMMARIES

20

PROJECT PERFORMANCE

21

PLANNED PROJECTS

22

COMPLETED PROJECTS

22

APPENDIX Phase 3 Capital Plan Program & Schedule

23 24

2

Monthly Progress Overview I.

Capital Plan Progress In the month of December, schedules were maintained, corrective actions were implemented and progress was made toward achieving the key milestones in the Phase 3 Capital Plan. The major milestone achieved during the month was the final decision by the Board on the scope, budget and delivery method for the new Edna Karr High School. Work is proceeding on all open projects as scheduled and twelve (12) capital projects are planned for implementation in 2015. Project procurement, performance and delay issues are improving on Audubon and Robert Russa Moton at Kenilworth. Project issues on these major projects are being resolved and the prosecution of work has improved on Audubon and Moton. The major focus in January is on obtaining an approved plan and additional funding for the renovation and upgrades to McMain High School. Based on an analysis and review of site and building conditions, the OPSB Administration will make a recommendation to the Board on the final school program and recommended strategy in its January Committee Meetings and Board Meeting.

Weekly Operation Meetings continue between the PM/CM Team and the OPSB Administration, Facility and Operations Departments to review project status and develop strategies to mitigate critical project issues and ensure that projects are delivered as anticipated by the OPSB Board. The final Phase 3 Capital Program with a comprehensive list of all projects, project scopes, budgets and schedules were updated with minor modifications in December. The updated Phase 3 Capital Plan and Schedules are in the Appendix. The current Plan shows projects, Budgets, Master Schedule Dates with Design, Procurement and Construction planned, forecasted and actual performance dates.

The Phase 3 Capital Plan has 29 total Projects scheduled for completion over the next three (3) years. To date, 26 Phase 1 and Phase 2 projects have been completed and two (2) Phase 3 projects are complete. The project status and distribution by phase of work for all Phase 3 Capital Projects is as follows: • • • • • • •

II.

Planning Phase - 6 Design Phase – 3 Procurement Phase – 2 Construction Phase – 11 Closeout Phase – 1 Claim Litigation - 1 Completed Projects - 2

Project Financials & Budget Twenty-Six (26) Phase 3 projects in all contract phases are open and active as of January, 2015. The Phase 3 Capital Plan Budget, as recommended to the Board and approved in its December Board Meeting, is $330,427,072. (See Chart 3) The updated cost of the 26 Phase 3 projects by phase of work in January is as follows: • • • • • • •

Planning Phase – $92,703,826 Design Phase – $8,711,103 Procurement Phase – $9,523,713 Construction Phase – $177,076,673 Closeout Phase – $32,060,346 Complete - $3,043,866 Claim Litigation – $7,307,545

The Bio-Medical High School is listed in the Planning Phase and is the only project that has not been released to date. Its budgeted cost of $45,000,000 was reduced to $35,000,000 by the Board as a Budget Amendment in December. An analysis and site assessment at Galvez and Perdido has been made and found suitable for the anticipated size and capacity of the new school.

Cash Flow projections are on schedule. OPSB has approximately $231,127,258 in open contracts after issuing one (1) new contract in December. Total change orders for the program to date are 1.61% of open construction contracts.

3

III.

Project Schedules & Timelines The Phase 3 Capital Plan Baseline schedules were developed on September 9, 2014 and will be maintained throughout the program at a detail and summary level. Durations of the Design, Procurement, Funding and Construction phases are defined in the Detail Phase 3 Program Schedule (Appendix). The revised Phase 3 baseline schedules as shown in the Appendix has been revised based on recent budget, scope and program adjustments by the Board.

The summary schedule defines the timelines associated with each project going forward in the OPSB Phase 3 Capital Plan.

Three (3) Projects were completed in 2014; 12 projects are forecast to be completed in 2015; 8 in 2016, and; 2 projects in 2017 and 2018. (See Appendix) As illustrated in the Summary Program Schedule, all projects are on schedule in accordance with the defined baseline schedules.

IV.

Project Issues and Recommendations Two projects are impacted by delays and project execution issues: •

Audubon – The structural steel issues will extend the project schedule beyond its planned and forecasted scheduled completion. It is anticipated that the project will be complete in June, 2015. The Phase I truss corrective work is complete; Phase II column corrective work has been initiated and anticipated to be complete by the end of January, 2015. Progress is proceeding as scheduled and since the final scope of work related to the steel corrective action has been approved the scope KPI is now “yellow”.

•

Moton P-K8 – N. Kenilworth – A major DBE delay claim was submitted by the GC and a settlement was negotiated and presented to the Board for approval in July. The General Contractor has recently submitted a letter stating its concern regarding the delay in Board approval of the proposed settlement. The issue has been managed by OPSB’s Legal Department and a resolution was presented to the Board in December but delayed until the January 2015 Board Meeting. The GC has by letter stated that they will not meet the March 28, 2015 substantial completion date as proposed in the settlement and the project may be extended until June or July, 2015. A meeting has been requested to resolve all outstanding issues.

All of the projects are monitored daily and solutions to resolve any project issues will be presented to the Interim Superintendent and Board Committees as required. A “Stop Light Analysis” of the overall performance of each open project is provided in the Project Performance section of this Report. If a project is “green”, its performance based on scope, cost and schedule is meeting or exceeding performance objectives; if the project is “yellow”, its performance is in a caution state and performance is below expectation and trending in the wrong direction; if the project is “red”, it is in a critical state and corrective actions will be taken to eliminate the conditions that are impacting its level of performance. In January, Moton at Kenilworth is “red” and Audubon is “yellow” all other projects are meeting their performance indicators.

V.

DBE Participation The Disadvantage Business Enterprise (DBE) Program has continued to evolve since the program’s inception. Since the official setting of the DBE Goal in June 2012, by the OPSB Board, the level of DBE participation on construction contracts has steadily grown from 2% in 2012 to 32% in December, 2104. (See Chart 1) Actions and strategies to increase capacity and additional levels of DBE participation are on-going and as presented in the Monthly RSD/OPSB DBE Progress Report.

VI.

Next 30 Day Forecast In the next 30 days during the month of January the following tasks and milestones are expected to be achieved: • • • • • •

Moton at Kenilworth - Settlement Claim Resolution Complete Punchlist and Commissioning - Alice Harte McMain High School Renovation Scope, Budget and Funding Edna Karr Construction Management at Risk (CMAR) Process and Schedule Receive Bids – Lusher bridge and Nelson Final Completion of Timber III IT Construction Project

4

DBE Monthly Summary Chart 1: DBE Participation

OPSB Projects- DBE Status Report Project • McDonogh #35(New Const.)

• Moton N. Kenilworth (New Const.)

• McMain (Gym Addition) • Timbers III(HVAC Repairs) • McDonogh # 7 (HVAC) • Sophie B. Wright(Shoring) • Lake Forest (Test Pile) • Lake Forest (New Const.)

• Lusher (Fortier) Refurbishment • Warren Easton (Chiller) • Warren Easton Refurbishment • Ben Franklin (Chiller)

DBE Percentage 25.5 % 24.0 % 20.0 % 34.0 % 20.0 % 50.0 % 35.0% 35.0% 35.0% 35.0% 35.0% 35.0%

Project Completion to Date 60.0% 70.0% 40.0% 100.0% 100.0% 100.0% 100.0% 50.0% 15.0% 100.0% 5.0% 100.0%

5

Program Summary Chart 2: Phase 3 Program Status

Chart 3: Phase 3 Program Cost Distribution Total Program Budget - $330,427,072

6

Project Reports James Audubon School

KPI =

G

R

Y

428 Broadway Avenue, New Orleans, LA 70118

Scope of Work: Funding Source: Architect: Contractor: Phase of Work: Percent Complete

Planned

Forecast Actual

NTP

Oct-10

Oct-10

Oct-10

50% Design

Jul-11

Jul-11

Jul-11

100% Design

Sep-11

Sep-11

Sep-11

Construction

Planned

FEMA Blitch/Knevel Architects FHP Tectonics Corporation Construction 80%

Project Scope Summary:

Schedule Milestone Summary

Design

Renovation and New Addition

Forecast Actual

Bid

Mar-12

Mar-12

Mar-12

NTP

May-12

May-12

May-12

Completion

Dec-14

Jun-15

•

Renovation of existing Elementary School and New School Addition

Project Status: • • • • •

Phase I Truss Corrective Work Complete Phase II Column Corrective Work Complete end of January Existing Building Window Refurb Complete Historic Millwork Refurb On-going Drywall and Acoustical Ceilings at Classroom near Completion

Project Issues:

Financial Summary ($000's) Adopted Budget

$12,562,739.00

Est. Adjustments

$2,289,173.00

Current Budget

$14,851,912.00

Committed Costs

$14,351,381.00

Cost T o Date

$9,544,019.00

Uncommitted Cost

$2,889,378.00

Forecast Cost

$17,240,759.00

Over/(Under)

$2,388,848.00

• • •

Substantial Completion Expected June 2015 OPSB Consideration of lease extension and other operational issues On-going discussion of potential delay claims

Schedule Overview Sep-11

Design

100%

Procurement

Mar-12 100%

80%

Jun-15

Construction

7

Alice Harte School

KPI =

Y

G

R

5300 Berkley Drive, New Orleans, La 70131

Scope of Work: Funding Source: Architect: Contractor: Phase of Work: Percent Complete:

Schedule Milestone Summary

Design NTP

Planned

Construction

Forecast Actual

Sep-10

Sep-10

Sep-10

May-12

May-12

May-12

Planned

FEMA/CDBG WDG Architects Engineers Woodrow Wilson Construction Construction 100%

Project Scope Summary:

50% Design 100% Design

New Construction Pre K-8

Forecast Actual

Bid

Jul-12

Jul-12

Jul-12

NTP

Sep-12

Sep-12

Sep-12

Completion

Jan-14

Nov-14

Nov-14

New Construction PK - 8

Project Status: • • • • •

Certificate of Occupancy – 11/13/2014 Substantial Completion – 11/19/2014 School Content Delivery – 11/21/2014 School Start Date – 12/3/2014 Grand Opening – 1/16/2015

Project Issues:

Financial Summary ($000's) Adopted Budget

$28,237,778.00

Est. Adjustments

$3,822,568.00

Current Budget

$32,060,346.00

Committed Costs

$29,097,943.00

Cost T o Date

$23,850,337.00

Uncommitted Cost

•

• •

Final Punchlist Work and Commissioning Driveway and Street Compliance with City Standard

$3,110,938.00

Forecast Cost

$32,208,881.00

Over/(Under)

$148,535.00

Schedule Overview May-13

Design

100%

Procurement

Jul-12 100%

100%

Nov-14

Construction

8

Edna Karr

KPI =

G

Y

R

3332 Huntlee Drive, New Orleans, LA 70121

Scope of Work: Funding Source: Architect: Contractor: Phase of Work: Percent Complete

Schedule Milestone Summary

Design

Planned

Forecast Actual

Jul-15

Jul-15

50% Design

Jan-16

Jan-16

100% Design

Jun-16

Jun-16

Planned

FEMA TBD TBD Planning 100%

Project Scope Summary:

NTP

Construction

New High School

Jun-15

Jun-15

NTP

Jul-15

Jul-15

Completion

Nov-18

Nov-18

• • • • •

Board Acceptance Program & Budget - December OPSB Path Forward and Delivery Options Complete 12/1/2014 Selection of New Design Team Upcoming Assessment Existing Campus Complete Site Demolition Combined with New School Construction

Project Issues:

Financial Summary ($000's) Adopted Budget

$41,833,826.00

Est. Adjustments

$3,500,000.00

Current Budget

$45,333,826.00

Committed Costs

$45,333,826.00

Cost T o Date

New Construction High School (CMAR)

Project Status:

Forecast Actual

Bid

•

• • •

Adjustments to Project Budget & Program - Complete Future Delivery Method and Path Forward Develop Revised Tru-Up Budget

$979,000.00

Uncommitted Cost

$44,354,826.00

Forecast Cost

$45,333,826.00

Over/(Under)

$0.00

Schedule Overview Jun-16

Design

Jul-15

Procurement

Nov-18

Construction

9

Moton PK-8 N. Kenilworth

KPI =

G

R

Y

8500 Curran Boulevard, New Orleans, LA 70127

Scope of Work: Funding Source: Architect: Contractor: Phase of Work: Percent Complete:

Schedule Milestone Summary

Design

Planned

Forecast Actual

Apr-11

Apr-11

Apr-11

50% Design

Jun-12

Jun-12

Jun-12

100% Design

Jul-12

Jul-12

Jul-12

Planned

FEMA Mathes Brierre Architects Woodrow Wilson Construction Construction 80%

Project Scope Summary:

NTP

Construction

New PreK-8 School

Forecast Actual

Bid

Nov-12

Nov-12

Nov-12

NTP

Feb-13

Feb-13

Feb-13

Completion

Sep-14

Sep-15

New Pre K -8 School

Project Status: • • • • • • •

Ceiling Grid Installation 3rd Floor MEP rough-in on-going Loading Dock Drive & Entrance Poured Plaster Continue all Floors Interior Drywall & Finishes Continue – Buildings A, B, C & D Window frames & Glazing On-going Construction Delay Issues

Project Issues:

Financial Summary ($000's) Adopted Budget

$22,695,671.00

Est. Adjustments

$5,147,155.00

Current Budget

$27,842,826.00

Committed Costs

$24,573,387.00

Cost T o Date

$15,190,858.00

Uncommitted Cost

•

• • • • • •

Delay claims Settlement Construction five (5) months behind schedule GC Not in Agreement with Settlement Recommendation Substantial Completion anticipated June 2015 Final Completion anticipated – September 2015 Outstanding COR’s

$3,269,439.00

Forecast Cost

$27,842,826.00

Over/(Under)

$0.00

Schedule Overview Jul-12

Design

100%

Procurement

Nov-12 Sep-15

100%

Construction 80%

10

Lake Forest

KPI =

G

Y

R

11110 Lake Forest Blvd., New Orleans, LA 70128

Scope of Work: Funding Source: Architect: Contractor: Phase of Work: Percent Complete:

Schedule Milestone Summary

Design

Planned

Forecast Actual

Jun-12

Jun-12

Jun-12

50% Design

Jan-13

Jan-13

Jan-13

100% Design

Mar-13

Mar-13

Mar-13

Planned

FEMA Imre Hegedus & Associates The McDonnel Group Construction 50%

Project Scope Summary:

NTP

Construction

New PreK-8 School

Forecast Actual

Bid

Aug-13

Aug-13

Aug-13

NTP

Jan-14

Jan-14

Jan-14

Completion

Jul-15

Sep-15

Financial Summary ($000's) Adopted Budget

$25,001,165.00

Est. Adjustments

$11,857,209.00

Current Budget

$40,321,156.00

Committed Costs

$36,740,116.00

Cost To Date

$7,536,875.00

Uncommitted Cost

$3,866,122.00

Forecast Cost

•

New Construction PK-8

Project Status: •

• • • • • •

Brick in Process of Installation – Gym, Cafeteria, Theater Hollow Metal Frames in Progress Classrooms & Science Lab Site Civil Work On-Going Steel Framing of Insulated Metal Panels at Assembly Roof Deck Near Complete at West Classrooms Hollow Metal frames in Progress Pre-K & K Classrooms Project On Schedule

Project Issues: • •

Maintenance of Back Acreage Storm Drain Tie-In per S&WB

$40,606,238.00

Over/(Under)

$285,082.00

Schedule Overview Mar-13

Design

100%

Procurement

Aug-13 Jul-15

100%

Construction 50%

11

McDonogh #35 ( New)

KPI =

G

R

Y

1200 Senate Street, New Orleans, LA 70122

Scope of Work: Funding Source: Architect: Contractor: Phase of Work: Percent Complete:

Schedule Milestone Summary

Design

Planned

Forecast Actual

Jul-10

Jul-10

Jul-10

50% Design

Aug-11

Aug-11

Aug-11

100% Design

May-12

May-12

May-12

Planned

FEMA Sizeler, Thompson, Brown Citadel Builders, LLC Construction 60%

Project Scope Summary:

NTP

Construction

New Construction High School

Forecast Actual

Bid

Nov-12

Nov-12

Nov-12

NTP

May-13

May-13

May-13

Completion

May-15

Jul-15

New High School

Project Status: • • • • • • •

Exterior Waterproofing at South Classroom Near Completion Face Brick at Classroom Buildings/Choral & Music Wings Concrete/Steel structure Topped Out Drywall Ongoing North & South Classrooms Building Envelope, Roofing, Brick Metal Panel On-Going Parking Pavement at Student Parking Lot Project on schedule

Project Issues:

Financial Summary ($000's) Adopted Budget

$57,072,600.00

Est. Adjustments

$2,041,995.00

Current Budget

$59,114,595.00

Committed Costs

$59,114,595.00

Cost To Date

$39,755,824.00

Uncommitted Cost

•

• • •

Maintenance of Adjacent Neighborhood Streets S&WB Soil Remediation Work Permanent Power – January 2015

$0.00

Forecast Cost

$59,114,595.00

Over/(Under)

$0.00

Schedule Overview May-12

Design

100%

Procurement

May-13 Jul-15

100%

Construction 60%

12

McMain Gym

KPI =

G

R

Y

5721 S. Claiborne Avenue, New Orleans, LA 70125

Scope of Work: Funding Source: Architect: Contractor: Phase of Work: Percent Complete:

Schedule Milestone Summary

Design

Planned

Forecast Actual

Jahnke & Burns Architects Ellis Construction Construction 40%

•

New gym added to the site with connecting breezeway to main school

Project Status:

50% Design

Construction

FEMA

Project Scope Summary:

NTP 100% Design

New gym and breezeway

Sep-12

Planned

Sep-12

Sep-12

Forecast Actual

Bid

Nov-12

Nov-12

Nov-12

NTP

Oct-13

Oct-13

Oct-13

Completion

Apr-15

Apr-15

Roof Decking On--Going Concrete Flatwork being Installed Storm Drainage Installation On-going Interior Walls/ Hollow Metal Door Frames On-Going Roof Decking On-Going

Project Issues:

Financial Summary ($000's) Adopted Budget

$15,239,662.00

Est. Adjustments

-$3,865,999.00

Current Budget

$11,373,663.00

Committed Costs

$11,373,663.00

Cost To Date

• • • • •

• • •

Masonry Subcontractor Replacement Teacher Parking Issues Vendor & Subcontractor – Joint Checks

$3,950,318.00

Uncommitted Cost

$1,322,848.00

Forecast Cost

$12,696,481.00

Over/(Under)

-$2,543,181.00

Schedule Overview Sep-12

Design

100%

Procurement

Jul-13 Apr-15

100%

Construction 40%

13

McMain Maintenance Upgrades

KPI =

G

R

Y

5721 S. Claiborne Avenue, New Orleans, LA 70125

Scope of Work: Funding Source: Architect: Contractor: Phase of Work: Percent Complete:

Schedule Milestone Summary

Design

Planned

Forecast Actual

NTP

Oct-14

Oct-14

50% Design

Feb-15

Feb-15

100% Design

Apr-15

Apr-15

Construction

Planned Jun-15

Jun-15

NTP

Jul-15

Jul-15

Completion

May-16

Jun-16

Harrah's Duplantis Design Group TBD Design 10%

Project Scope Summary: •

Nov-14

Repair structure, flooring, doors, air handlers, plumbing, mechanical systems, ADA and code upgrades

Project Status:

Forecast Actual

Bid

Exterior & Interior Upgrades

• • •

In Schematic Design – Due 1/7/2015 Scope being Updated Pending OPSB Status Review

Project Issues:

Financial Summary ($000's) Adopted Budget

$2,958,803.00

Est. Adjustments

$0.00

Current Budget

$2,958,803.00

Committed Costs

$2,958,803.00

Cost T o Date

• • •

Project Scope Under Review Decision to Add Additional Work and Funding Combine into Single Comprehensive Project

$0.00

Uncommitted Cost

$2,958,803.00

Forecast Cost

$2,958,803.00

Over/(Under)

$0.00

Schedule Overview 10%

Apr-15

Design

Jul-15

Procurement

Jun-16

Construction

14

McMain Roof Refurbishment

KPI =

G

R

Y

5721 S. Claiborne Avenue, New Orleans, LA 70125

Scope of Work: Funding Source: Architect: Contractor: Phase of Work: Percent Complete:

Schedule Milestone Summary

Design

Planned

Forecast Actual

Oct-14

Oct-14

50% Design

Feb-15

Feb-15

100% Design

Apr-15

Apr-15

Planned

FEMA Duplantis Design Group TBD Design 10%

Project Scope Summary:

NTP

Construction

Roof Replacement & Skylights

Nov-14

Forecast Actual

Bid

Jun-15

Jun-15

NTP

Jul-15

Jul-15

Completion

May-16

Jun-16

•

New Roof, Repair Roof Monitors and Skylights

Project Status: • • •

In Design Programming Phase – Due 1/7/2015 Scope being Updated Pending OPSB Status Review

Project Issues: • • •

Project Scope Under Review Decision to Add Additional Work and Funding Combine into Single Comprehensive Project

Financial Summary ($000's) Adopted Budget

$3,525,000.00

Est. Adjustments

$0.00

Current Budget

$3,525,000.00

Committed Costs

$3,525,000.00

Cost T o Date

$0.00

Uncommitted Cost

$3,525,000.00

Forecast Cost

$3,525,000.00

Over/(Under)

$0.00

Schedule Overview 10%

Apr-15

Design

Jul-15

Procurement

Jun-16

Construction

15

Warren Easton

KPI =

G

R

Y

3019 Canal Street, New Orleans, LA 70119

Scope of Work: Funding Source: Architect: Contractor: Phase of Work: Percent Complete:

Schedule Milestone Summary

Design

Planned

Forecast Actual

50% Design

Jun-12

Jun-12

Jun-12

100% Design

Dec-12

Dec-12

Dec-12

Planned

FEMA Chenevert Architects, LLC Tuna Construction Construction 5%

Project Scope Summary: •

NTP

Construction

Refurbishment of high school

Forecast Actual

Bid

Apr-14

Jun-14

Jun-14

NTP

May-14

Jul-14

Oct-14

Completion

Dec-14

Sep-15

Project Status: • • • • • •

Classrooms 302, 308 ,311 & 318 returned to School 2nd & 3rd Floor Radiators – 95% Complete 1st Floor Air Ducts – 85% Complete Abatement in Kitchen & Library - Complete Construction Phase Duration Extended Unit Cost Proposals for Classrooms approved by OPSB

Project Issues:

Financial Summary ($000's) Adopted Budget

$3,821,914.00

Est. Adjustments

$0.00

Current Budget

$3,821,914.00

Committed Costs

$241,235.00

Cost T o Date

$155,530.00

Uncommitted Cost

$3,580,679.00

Forecast Cost

$3,821,914.00

Over/(Under)

Refurbishment of existing high school including structure, doors, masonry walls, floors, restrooms, classrooms and roof

• • • • • •

Structural Issues Identified – 3rd Floor Restroom OPSB – Review and Approve Structural Assessment Cost to Paint all Classrooms - Complete Additional VCT added to all Classrooms Termite Damage at Doors, Walls, Window Frames Cost of Restroom Upgrades - $17,000

$0.00

Schedule Overview Dec-12

Design

100%

Procurement

Jun-14

100%

Sep-15

Construction 5%

16

Lusher (Fortier) Refurbishment

KPI =

G

Y

R

5624 Freret Street, New Orleans, LA 70115

Scope of Work: Funding Source: Architect: Contractor: Phase of Work: Percent Complete

Schedule Milestone Summary

Design

Planned

Forecast Actual

Sep-12

Sep-12

Sep-12

50% Design

Oct-13

Oct-13

Oct-13

100% Design

Nov-13

Nov-13

Mar-14

Planned

FEMA SCNZ Architects CORE Construction Construction 15%

Project Scope Summary:

NTP

Construction

Renovations

Forecast Actual

Bid

Apr-14

Apr-14

Jun-14

NTP

Jun-14

Aug-14

Sep-14

Completion

Sep-15

Mar-16

•

Renovation and repairs to the roof, windows, masonry, plaster, exterior doors, canopies, mechanical and electrical systems

Project Status: • • • • • • •

Modular Contract 100% Complete Asbestos Removed Window Mock-Ups - January Restrooms & ADA Compliance Estimate -$650,000 Construction 10% Complete Restroom/ADA Cost – Under Review Pricing Under Review to Replace Blinds

Financial Summary ($000's) Project Issues:

Adopted Budget

$13,684,472.00

Est. Adjustments

$4,937,817.00

•

Current Budget

$18,622,289.00

•

Committed Costs

$1,257,691.00

Cost T o Date

$834,546.00

Uncommitted Cost

$17,364,598.00

Forecast Cost

$15,291,338.00

Over/(Under)

-$3,330,951.00

•

•

Due to the revised phasing plan, project maybe extended past Original 16month duration, resulting in higher General Condition’s costs.

Coordination between the Contractor and Charter will be required throughout the Project duration.

Modular Trailers will need to be removed as soon as school is over in May 2015 to allow Contractor Access to the courtyard areas for completion of remaining work. Any delay in removing Modular Trailers could increase project costs and Availability of Courtyard and Other outside Areas.

Restroom & ADA Compliance Additional Work Funding request submitted to FEMA

Schedule Overview Mar-14

Design

100%

Procurement

Sep-14 100%

Mar-16

Construction 15%

17

Lusher (Bridge) Refurbishment

KPI =

G

R

Y

7315 Willow Street, New Orleans, LA 70118

Scope of Work: Funding Source: Architect: Contractor: Phase of Work: Percent Complete

Schedule Milestone Summary

Design

Planned

Forecast Actual

Oct-12

Oct-12

Oct-12

50% Design

Nov-13

Nov-13

Nov-13

100% Design

Jan-14

Sep-14

Nov-14

Planned

FEMA Meyers Engineers, LTD TBD Procurement 90%

Project Scope Summary:

NTP

Construction

Renovation roof, MEP, etc

Forecast Actual

Bid

Jun-14

Nov-14

NTP

Aug-14

Dec-14

Completion

Mar-16

Aug-16

Jan-15

Renovation and repairs to the existing bridge, roof, windows, exterior doors and restroom accessibility

Project Status: • • • • •

In Procurement Phase First Advertisement 12/19/2014 Pre-Bid – 1/5/2015 Bid Date 1/21/2015 Eight (8) GC’s Attended Pre-Bid

Project Issues:

Financial Summary ($000's) Adopted Budget

$4,751,620.00

Est. Adjustments

$1,998,380.00

Current Budget

$6,750,000.00

Committed Costs

$183,953.00

Cost T o Date

•

• • • •

Final Selection of Colors – Color Chart Final Schedule & Phasing of Work Multi-Color Exterior Windows Interior Color Scheme

$102,783.00

Uncommitted Cost

$6,566,047.00

Forecast Cost

$6,750,000.00

Over/(Under)

$0.00

Schedule Overview Nov-14

Design

100%

Procurement

Dec-14 90%

Aug-16

Construction

18

Nelson Refurbishment

KPI =

G

R

Y

3121 St. Bernard Avenue, New Orleans, LA 70119

Scope of Work: Funding Source: Architect: Contractor: Phase of Work: Percent Complete:

Schedule Milestone Summary

Design

Planned

Forecast Actual

Apr-13

Apr-13

Apr-13

50% Design

Nov-13

Nov-13

Nov-13

100% Design

Jan-14

Sep-14

Sep-14

Planned

FEMA Harry Baker Smith Architects TBD Procurement 50%

Project Scope Summary:

NTP

Construction

Renovation and Repairs

Forecast Actual

Bid

Apr-14

Feb-15

NTP

Jun-14

Mar-15

Completion

Dec-14

Dec-15

Financial Summary ($000's) Adopted Budget

$2,347,379.00

Est. Adjustments

$426,334.00

Current Budget

$2,773,713.00

Committed Costs

$176,308.00

Cost T o Date

•

Renovation and repairs to roof, masonry, windows, exterior doors, mechanical and electrical systems

Project Status: • • • • •

100% Construction Documents Bids Advertised – 12/31/2014 Pre-Bid – 1/15/2015 Bid – 2/4/2015 Delayed due to Finalizing Scope of Work & Charter School Schedule

Project Issues: •

Phasing Schedule & Scoping

$91,102.00

Uncommitted Cost

$2,597,405.00

Forecast Cost

$2,773,713.00

Over/(Under)

$0.00

Schedule Overview Oct-14

Design

100%

Procurement

Feb-15 50%

Dec-15

Construction

19

Other Project Summaries Bethune - A.P. Tureaud - McDonogh #7 Waterproof

Schedule Milestone Summary

Oct-14

Design

Design

Dec-14

Procurement

Feb-15

Construction

Planned

Forecast

NTP

Jul-14

Jan-15

50% Design

Sep-14

Mar-15

100% Design

Construction

Ben Franklin ES 90%

Bid

Jul-15

Jul-15

NTP

Aug-15

Completion

Apr-16

Design

Mar-15

Procurement

Feb-16

Construction

Procurement

Mar-14

Construction

Dec-18

###

JoEllen Smith Medical Demolition

Procurement

Apr-16

Construction

Feb-15

Committed Costs

$2,227,300.00

Oct-14

Nov-14

Planned

Forecast

Nov-14

Feb-15

NTP

Jan-15

Mar-15

Forecast Cost

Completion

Feb-16

Feb-16

Over/(Under)

100%

Construction

60%

Mar-14

$0.00

Uncommitted Cost

$0.00 $2,227,300.00 $0.00

Financial Summary ($000's)

NTP

Jan-15

Jan-15

Est. Adjustments

$0.00

50% Design

Mar-15

Mar-15

Current Budget

$4,094,149.00

Committed Costs

$9,287.00

May-15

May-15

Planned

Forecast

Actual

Cost To Date

Forecast

Actual

Adopted Budget

Cost To Date

$4,094,149.00

$9,287.00

Bid

Jul-15

Jul-15

Uncommitted Cost

$4,084,862.00

NTP

Aug-15

Aug-15

Forecast Cost

$4,094,149.00

Completion

Sep-13

Apr-16

Over/(Under)

Planned

Forecast

NTP

May-15

May-15

50% Design

Dec-15

100% Design

Jun-16

Planned

Forecast

Jul-16

Actual

$0.00

Financial Summary ($000's) Adopted Budget

$45,000,000.00

Est. Adjustments

-$10,000,000.00

Dec-15

Current Budget

$35,000,000.00

Jun-16

Committed Costs

$0.00

Actual

Cost To Date

$0.00

Jul-16

Uncommitted Cost

$35,000,000.00 $35,000,000.00

NTP

Aug-16

Aug-16

Forecast Cost

Completion

Dec-18

Dec-18

Over/(Under)

Planned

Forecast

NTP

Aug-14

Jan-15

50% Design

May-15

100% Design

Sep-15

Actual

$0.00

Financial Summary ($000's) Adopted Budget

$3,000,000.00

Est. Adjustments

$5,000,000.00

May-15

Current Budget

$8,000,000.00

Jul-15

Committed Costs

$8,000,000.00

Planned

Forecast

Bid

Sep-15

Sep-15

NTP

Sep-15

Completion

Apr-16

Design

Jul-13

Actual

Planned

Actual

Cost To Date

$187,003.00

Uncommitted Cost

$7,812,997.00

Sep-15

Forecast Cost

$8,000,000.00

Apr-16

Over/(Under)

Schedule Milestone Summary

May-13

$1,927,300.00 $300,000.00

Construction

Timbers IT

Financial Summary ($000's) Adopted Budget

$2,227,300.00

Design

Sep-15

Actual

Current Budget

Schedule Milestone Summary

Jul-15

Procurement

Forecast

$0.00

Oct-14

Bid

100%

$1,640,000.00

Over/(Under)

Jul-14

Construction

Design

Forecast Cost

Apr-16

Schedule Milestone Summary

Construction

Design

Aug-15

Jul-14

Design Procurement

$34,704.00 $1,605,296.00

50% Design

Construction

Design

$1,640,000.00

Cost To Date

Est. Adjustments

100% Design

Bio Medical HS

Committed Costs Uncommitted Cost

Schedule Milestone Summary

60%

$1,640,000.00

Apr-14

Design

Jul-13

$0.00

Current Budget

Apr-14

Bid

May-13

Actual

$1,640,000.00

Est. Adjustments

Apr-13

Construction

Bethune Refurbishment

Planned

Jan-15

Financial Summary ($000's) Adopted Budget

NTP 100% Design

Design

May-15

Forecast

Schedule Milestone Summary

Feb-15

Design

Nov-14

Planned

Actual

Financial Summary ($000's)

Planned

Forecast

NTP

Dec-13

Dec-13

Dec-13

Est. Adjustments

$7,630.00

50% Design

May-14

May-14

May-14

Current Budget

$93,000.00

Sep-14

Committed Costs

$93,000.00

100% Design

Construction

Jul-14

Planned

Jul-14

Forecast

Actual

$0.00

Actual

Adopted Budget

Cost To Date

$85,370.00

$0.00

Bid

Sep-14

Sep-14

Sep-14

Uncommitted Cost

$93,000.00

NTP

Nov-14

Nov-14

Nov-14

Forecast Cost

$93,000.00

Completion

Apr-15

Apr-15

Over/(Under)

$0.00

20

Project Performance Table 2:

Status

Cost

RISKS OVERALL

Scope

COST

Type

KPI SCOPE

School

OVERVIEW

SCHEDULE

SCHOOL PROJECT

Risk Mitigation Strategy

1 Warren Easton

HS Refurb

Construction

2 Ben Franklin

HS Scoreboard

Complete

3 Ben Franklin

ES Refurb

Design

$2,227,300

Complete Design On Schedule

4 Nelson

ES Refurb

Procurement

$2,773,713

Procurement on Schedule; Anticipated Bid 2/4/2015

5 Alice Harte

ES New

Closeout

$32,060,346

Final Punchlist and Commissioning to be Complete

6 McMain Maintenance Upgrades

HS Renovation

Design

$2,958,803

In Design; Scope Change May Combine into Single Project

7 McMain Roof Refurbishment

HS Renovation

Design

$3,525,000

In Design; Scope Change May Combine into Single Project

8 McMain (Room 207)

HS Renovation

Planning

$30,000

In Planning to be Initiated February 2015

9 Timbers III IT Room

O Technology

Construction

$85,370

On Schedule; Final Completion February 2015

10 Lusher (Bridge)

ES Refurb

Procurement

$6,750,000

Design Complete; To be Bid 1/21/2015

11 Lusher (Modulars)

HS Temporary Facilities Complete

$3,028,866

Complete; Removal to be Coordinated with Refurb Completion

12 Lusher (Fortier)

HS Refurb

Construction

$18,622,289

Bid Under Budget; Funding Batrooms and ADA Compliance Additional Work

13 Audubon

ES Renovation

Construction

$14,851,912

Major Structural Steel issue; Delay to June 2015; Corrective Plan On-Schedule

14 Bethune Refurbishment

ES Renovation

Planning

$3,000,000

Project Scope in Development; Final Schedule Pending Scope Approval

15 Bethune-AP Tureaud-McDonogh #7

ES Waterproofing

Planning

$1,340,000

Combined Projects; Single Procurement

16 McDonogh 35 (Old)

HS Door Hardware

Construction

17 McDonogh #35 Remediation

HS Site Remediation

Litigation

$7,307,545

Claim Filed; Under Review by OPSB & Outside Council

18 McDonogh #35 (New)

HS New

Construction

$59,114,595

No Construction Issues; On Schedule

19 McMain Gym 20 Moton (N. Kenilworth) 21 JoEllen Smith Medical Demolition 22 Edna Karr 23 Lake Forest 24 Bradley (RSD) 25 Bio-Medical

HS Gym Addition

Construction

$11,373,663

Project on Schedule; Change Order Increased Schedule 55 Days

ES New

Construction

$27,842,826

Six Months Behind Schedule; Delay Claim Settlement; Sub Payments; SC - 3/28/15

HS Demolition

Planning

$3,000,000

Scope & Procurement Strategy Combined with Karr; Design Revisions Complete

HS New

Planning

$51,833,826

Scope, Program, Approach final December, 2014; CMAR Documents in Development

ES New

Construction

$40,321,156

On Schedule; DPW and S&WB Requirements

ES New

Construction

HS New

Planning

$3,821,914 $15,000

$392,948

$350,000 $35,000,000

Procurement Underbudget, Construction NTP Issued No Risks Project Complete

In Construction; Coordinated through Facilities Department

Monitoring; RSD Project Not Released; Scope & Schedule Pending; Budget Revised December 2014

21

Planned Projects 1 2 3 4 5 6

McMain Room 207 Conversion McMain Locking Hardware Edna Karr New High School Bio-Medical New High School Bethune Refurbishment Bethune-A.P. Tureaud-McDonogh #7 Waterproofing

Completed Projects 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17

Alice M. Harte Elementary School Demolition Arthur Ashe Elementary School Kitchen Renovation Benjamin Franklin Senior High School Central Services Warehouse Demolition East Bank Swing Space for Audubon Charter School Edna Karr High School - Gymnasium Repair Edward Henry Phillips Junior High School Demolition New Edward Hynes School Eleanor L. McMain School Chiller Replacements Eleanor L. McMain School Clinic Greater St. Stephens School Mahalia Jackson Elementary School Mahalia Jackson Elementary School Dumpster / Other Improvements Mahalia Jackson Elementary School Office Renovation Mary M. Bethune Elementary 1st Floor Replacement Mary M. Bethune Elementary Rear Yard Repair/Resurfacing McDonogh #35 ADA Upgrades to Public Restrooms, Exterior Ramp & Handicap Seating in the Auditorium

18 19 20 21 22 23 24 25 26 27 28

Robert M. Lusher Elementary Roof Removal & Replacement Seabrook Computer Training Center Demolition Sophie B. Wright Various Repairs/Restroom Renovations Temporary Campus for McDonogh #11 Expropriation Timbers Park Office Building #1 & #2 Demolition Timbers HVAC West Bank Swing Space for Alice Harte Elementary School Village de’ Lest Modular Buildings McDonogh #7 Ben Franklin Scoreboard Lusher (Fortier) Modulars

22

Appendix • Phase 3 Capital Plan Program & Schedule

23

24

Aug-15 Feb-15 Nov-15 Feb-15 Feb-15

$3,028,866 COM C C

$1,340,000 PLN C

$14,851,912 $3,000,000 PLN C

$18,622,289

$300,000 $392,948

HS Other

HS FEMA MUNIS: Fund 22

ES FEMA MUNIS: Fund 22

ES FEMA MUNIS: Fund 22

ES Other

ES Other

HS Harrah's MUNIS: Fund 23

Sep-14

C C

$11,373,663 $27,842,826

HS FEMA MUNIS: Fund 22

ES FEMA MUNIS: Fund 22

$92,703,826 $8,711,103 $9,523,713 $177,076,673 $32,060,346 $3,043,866 $7,307,545 $330,427,072

Legend:

PLN = Planning

L = Litigation

COM = Complete

CO = Closeout

C = Construction

P = Procurement

6 3 2 11 1 2 1 26

28% 3% 3% 54% 10% 1% 2% 100%

0%

80%

Jun-15 Dec-18

Jun-15

30%

30%

Dec-17

Sep-15

$40,321,156 C $350,000 C $35,000,000 PLN

ES FEMA MUNIS: Fund 22 ES FEMA MUNIS: Fund 22 HS Other

Apr-16 Nov-18

85%

80%

80%

60%

90%

70%

0%

0%

80%

70%

Aug-14 100%

60%

70%

0%

10%

10%

Nov-14 100%

45%

60%

Nov-14 100%

70%

%

80%

Apr-17

Jul-15

Jul-15

Jul-15

Mar-15

Feb-15

Feb-15

Apr-16

Apr-16

Jun-15

Mar-16

Aug-14

Aug-16

Apr-15

Mar-15

May-16

Jun-16

Nov-14

Dec-15

Feb-16

Dec-14

Oct-15

Actual

Sep-15

Feb-15

$8,000,000 PLN $45,333,826 PLN

HS FEMA MUNIS: Fund 22

Apr-15

HS FEMA MUNIS: Fund 22

$330,427,072

D = Design

Dec-14

HS FEMA MUNIS: Fund 22 May-15

L C

$7,307,545 $59,114,595

HS FEMA MUNIS: Fund 22

Dec-14

Aug-14

P

Apr-15 Nov-14

C

$85,370 $6,750,000

$30,000 PLN

HS Other

O Capital MUNIS: Fund 25

Aug-14

D

$3,525,000

HS FEMA MUNIS: Fund 22

ES FEMA MUNIS: Fund 22

Jul-15

D

$2,958,803 Jul-15

Jun-14

$32,060,346 CO

ES CDBG & FEMA MUNIS 22/26

HS Harrah's MUNIS: Fund 23

Total Program Budget

6 McMain Maintenance Upgrades 7 McMain Roof Refurbishment 8 McMain (Rm 207) 9 Timbers III (IT Room)) 10 Lusher (Bridge) 11 Lusher (Modulars) 12 Lusher (Fortier) 13 Audubon 14 Bethune Refurbishment 15 Bethune - A.P. Tureaud Waterproof 16 McDonogh #7 17 McD #35 (old Dr. Hardware) 18 McD #35 (Remediation) 19 McD #35 New 20 McMain (Gym) 21 Moton (N. Kenilworth) 22 JoEllen Smith Medical Demolition 23 Edna Karr 24 Lake Forest 25 Bradley (RSD) 26 Bio-Medical

May-14

P

$2,773,713

ES FEMA MUNIS: Fund 22

Apr-14 May-14

D

$15,000 COM $2,227,300

Dec-14

Forecast

Master Schedule Planned

C

$3,821,914

Budget Status

ES Bonds/Other

HS Bonds MUNIS: Fund 24

HS FEMA MUNIS: Fund 22

1 Warren Easton 2 Ben Franklin 3 Ben Franklin 4 Nelson 5 Alice Harte

Funding Source

Type

# Phase 3 Projects

Design Schedule

Jun-16

Mar-13

Mar-13

Jun-16

Aug-14

Jul-12

Sep-12

May-12

NA

Nov-13

Nov-14

Nov-14

Nov-14

Sep-11

Nov-13

Apr-14

Jan-14

Aug-14

Jan-15

Apr-15

Apr-15

May-12

Jun-14

Jan-15

Dec-13

Dec-12

Jun-16

Mar-13

Mar-13

Jun-16

Jan-15

Jul-12

Sep-12

May-12

NA

Nov-13

May-15

May-15

May-15

Sep-11

Nov-13

Apr-14

Sep-14

Aug-14

Jan-15

Apr-15

Apr-15

May-12

Sep-14

Jan-15

Dec-13

Dec-12

%

90%

0%

10%

10%

0%

0%

100%

100%

0%

0%

0%

Apr-13 100%

Apr-13

0%

95%

Jun-12 100%

Jul-15

Oct-14

Apr-11 100%

Jul-12

Jul-10

NA

Oct-13

Nov-14 100%

Jan-15

Jan-15

Oct-10 100%

Sep-12 100%

Apr-14 100%

Oct-12 100%

Feb-14 100%

Nov-14

Nov-14

Nov-10 100%

Apr-13 100%

Apr-14

Sep-13 100%

Sep-11 100%

NTP

Mar-13

Feb-15

Jul-12

Sep-12

May-12

NA

Nov-13

Nov-14

Sep-11

Mar-14

May-14

Nov-14

Aug-14

May-12

Sep-14

Dec-13

Dec-12

Planned Forecast Actual

Bid Schedule

Jul-16

May-13

Aug-13

Sep-16

Sep-15

Nov-12

Nov-12

Nov-12

NA

Jan-14

Dec-14

Jul-15

Jul-15

Mar-12

Apr-14

May-14

Jun-14

Sep-14

Feb-15

Jun-15

Jun-15

Jul-12

Apr-14

Apr-15

Apr-14

Apr-14

Jul-16

Jun-13

Aug-13

Sep-16

Sep-15

Nov-12

Nov-12

Nov-12

NA

Jan-14

Dec-14

Jul-15

Jul-15

Mar-12

Apr-14

May-14

Nov-14

Sep-14

Feb-15

Jun-15

Jun-15

Jul-12

Oct-14

Apr-15

Apr-14

Jun-14

Jun-13

Aug-13

Nov-12

Nov-12

Nov-12

NA

Jan-14

Dec-14

Mar-12

Jun-14

Jun-14

Jan-15

Sep-14

Jul-12

Feb-15

Apr-14

Jun-14

Planned Forecast Actual

%

50%

0%

0%

0%

0%

90%

0%

100%

100%

0%

0%

100% 0%

Jul-13

100%

0%

0%

Aug-16

Jan-14

Oct-16

Aug-15

Feb-13 100%

Oct-13 100%

May-13 100%

NA

Jan-14

Jan-15

Aug-15

Aug-15

May-12 100%

Sep-14 100%

Jun-14 100%

Dec-14

Nov-14 100%

Jul-15

Jul-15

Sep-12 100%

May-15

Mar-14 100%

Oct-14 100%

NTP

Construction Schedule

Dec-18

Jul-15

Jul-15

Nov-18

Apr-16

Sep-14

Apr-15

May-15

NA

Feb-15

Feb-15

Apr-16

Apr-16

Dec-14

Sep-15

Aug-14

Mar-16

Apr-15

Mar-15

May-16

May-16

Jan-14

Dec-14

Feb-16

Nov-14

Sep-15

Dec-18

Jul-15

Sep-15

Nov-18

Apr-16

Jul-15

Jul-15

Jul-15

NA

Feb-15

Feb-15

Apr-16

Apr-16

Jun-15

Mar-16

Aug-14

Aug-16

Apr-15

Mar-15

May-16

Jun-16

Nov-14

Dec-15

Feb-16

Nov-14

Oct-15

5%

%

0%

80%

NA

0%

50%

50%

0%

0%

80%

40%

60%

0%

70%

0%

0%

0%

70%

15%

Aug-14 100%

Feb-15

0%

0%

0%

Nov-14 100%

0%

0%

Nov-14 100%

Planned Forecast Actual

Jun-14

May-14

Mar-14 Apr-14

Feb-14

1 2 3 4 5

1 2 3 4 5

Jul-14

2014

6

6

1 1 Nov-14

1 Feb-16

Dec-15

Sep-15 Oct-15

Jun-15 Jul-15

Mar-15 Apr-15

Feb-15

Aug-14

Dec-14

1 Apr-17

Jun-17

Mar-17 Feb-17

Dec-16

Jan-17

Nov-16 Sep-16

Oct-16 Jul-16

Nov-15

Jan-16

Aug-15

May-15

Jan-15

Sep-14 Oct-14

3

2015

13

2016

8

2017

2

7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41

7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41

Apr-16

1 2 2 1 1 Mar-16

1 Jun-16

1 1 May-16

1 4 Aug-16

2 2 1

May-17

Orleans Parish School Board January 2015