Director of Capital Projects
Progress Report January 2015
Sondra Larkin Lewis Orleans Parish School Board
Prepared by
Ira H. Thomas, Sr. – District 1 Cynthia Cade – District 2 Sarah Usdin – District 3 Leslie Ellison – District 4 Seth Bloom – District 5 Woody Koppel – District 6 Nolan Marshall, Jr. – President, District 7
Stan Smith – Interim Superintendent Kathleen Padian – Deputy Superintendent Charter Schools Sondra Larkin Lewis – Director of Capital Projects
1
Table of Contents
MONTHLY PROGRESS OVERVIEW
3
DBE MONTHLY SUMMARY
5
CAPITAL PLAN PROGRAM SUMMARY
6
PROJECT REPORTS James Audubon School Alice Harte School
7 8
New Karr High School at the JoEllen Smith Site Moton - New PK-8 School at North Kenilworth Park Lake Forest PK-8 at the Greater St. Stephens Site McDonogh #35 School (Phillip/Waters Site) Eleanor L. McMain School Gymnasium McMain Maintenance Upgrades McMain Roof Refurbishment Warren Easton School Refurbishment Fortier (Lusher) High School Refurbishment Lusher Elementary School Refurbishment Nelson Elementary School Refurbishment
9 10 11 12 13 14 15 16 17 18 19
OTHER PROJECT SUMMARIES
20
PROJECT PERFORMANCE
21
PLANNED PROJECTS
22
COMPLETED PROJECTS
22
APPENDIX Phase 3 Capital Plan Program & Schedule
23 24
2
Monthly Progress Overview I.
Capital Plan Progress In the month of December, schedules were maintained, corrective actions were implemented and progress was made toward achieving the key milestones in the Phase 3 Capital Plan. The major milestone achieved during the month was the final decision by the Board on the scope, budget and delivery method for the new Edna Karr High School. Work is proceeding on all open projects as scheduled and twelve (12) capital projects are planned for implementation in 2015. Project procurement, performance and delay issues are improving on Audubon and Robert Russa Moton at Kenilworth. Project issues on these major projects are being resolved and the prosecution of work has improved on Audubon and Moton. The major focus in January is on obtaining an approved plan and additional funding for the renovation and upgrades to McMain High School. Based on an analysis and review of site and building conditions, the OPSB Administration will make a recommendation to the Board on the final school program and recommended strategy in its January Committee Meetings and Board Meeting. Weekly Operation Meetings continue between the PM/CM Team and the OPSB Administration, Facility and Operations Departments to review project status and develop strategies to mitigate critical project issues and ensure that projects are delivered as anticipated by the OPSB Board. The final Phase 3 Capital Program with a comprehensive list of all projects, project scopes, budgets and schedules were updated with minor modifications in December. The updated Phase 3 Capital Plan and Schedules are in the Appendix. The current Plan shows projects, Budgets, Master Schedule Dates with Design, Procurement and Construction planned, forecasted and actual performance dates. The Phase 3 Capital Plan has 29 total Projects scheduled for completion over the next three (3) years. To date, 26 Phase 1 and Phase 2 projects have been completed and two (2) Phase 3 projects are complete. The project status and distribution by phase of work for all Phase 3 Capital Projects is as follows: • • • • • • •
II.
Planning Phase - 6 Design Phase – 3 Procurement Phase – 2 Construction Phase – 11 Closeout Phase – 1 Claim Litigation - 1 Completed Projects - 2
Project Financials & Budget Twenty-Six (26) Phase 3 projects in all contract phases are open and active as of January, 2015. The Phase 3 Capital Plan Budget, as recommended to the Board and approved in its December Board Meeting, is $330,427,072. (See Chart 3) The updated cost of the 26 Phase 3 projects by phase of work in January is as follows: • • • • • • •
Planning Phase – $92,703,826 Design Phase – $8,711,103 Procurement Phase – $9,523,713 Construction Phase – $177,076,673 Closeout Phase – $32,060,346 Complete - $3,043,866 Claim Litigation – $7,307,545
The Bio-Medical High School is listed in the Planning Phase and is the only project that has not been released to date. Its budgeted cost of $45,000,000 was reduced to $35,000,000 by the Board as a Budget Amendment in December. An analysis and site assessment at Galvez and Perdido has been made and found suitable for the anticipated size and capacity of the new school. Cash Flow projections are on schedule. OPSB has approximately $231,127,258 in open contracts after issuing one (1) new contract in December. Total change orders for the program to date are 1.61% of open construction contracts.
3
III.
Project Schedules & Timelines The Phase 3 Capital Plan Baseline schedules were developed on September 9, 2014 and will be maintained throughout the program at a detail and summary level. Durations of the Design, Procurement, Funding and Construction phases are defined in the Detail Phase 3 Program Schedule (Appendix). The revised Phase 3 baseline schedules as shown in the Appendix has been revised based on recent budget, scope and program adjustments by the Board. The summary schedule defines the timelines associated with each project going forward in the OPSB Phase 3 Capital Plan. Three (3) Projects were completed in 2014; 12 projects are forecast to be completed in 2015; 8 in 2016, and; 2 projects in 2017 and 2018. (See Appendix) As illustrated in the Summary Program Schedule, all projects are on schedule in accordance with the defined baseline schedules.
IV.
Project Issues and Recommendations Two projects are impacted by delays and project execution issues: •
Audubon – The structural steel issues will extend the project schedule beyond its planned and forecasted scheduled completion. It is anticipated that the project will be complete in June, 2015. The Phase I truss corrective work is complete; Phase II column corrective work has been initiated and anticipated to be complete by the end of January, 2015. Progress is proceeding as scheduled and since the final scope of work related to the steel corrective action has been approved the scope KPI is now “yellow”.
•
Moton P-K8 – N. Kenilworth – A major DBE delay claim was submitted by the GC and a settlement was negotiated and presented to the Board for approval in July. The General Contractor has recently submitted a letter stating its concern regarding the delay in Board approval of the proposed settlement. The issue has been managed by OPSB’s Legal Department and a resolution was presented to the Board in December but delayed until the January 2015 Board Meeting. The GC has by letter stated that they will not meet the March 28, 2015 substantial completion date as proposed in the settlement and the project may be extended until June or July, 2015. A meeting has been requested to resolve all outstanding issues.
All of the projects are monitored daily and solutions to resolve any project issues will be presented to the Interim Superintendent and Board Committees as required. A “Stop Light Analysis” of the overall performance of each open project is provided in the Project Performance section of this Report. If a project is “green”, its performance based on scope, cost and schedule is meeting or exceeding performance objectives; if the project is “yellow”, its performance is in a caution state and performance is below expectation and trending in the wrong direction; if the project is “red”, it is in a critical state and corrective actions will be taken to eliminate the conditions that are impacting its level of performance. In January, Moton at Kenilworth is “red” and Audubon is “yellow” all other projects are meeting their performance indicators.
V.
DBE Participation The Disadvantage Business Enterprise (DBE) Program has continued to evolve since the program’s inception. Since the official setting of the DBE Goal in June 2012, by the OPSB Board, the level of DBE participation on construction contracts has steadily grown from 2% in 2012 to 32% in December, 2104. (See Chart 1) Actions and strategies to increase capacity and additional levels of DBE participation are on-going and as presented in the Monthly RSD/OPSB DBE Progress Report.
VI.
Next 30 Day Forecast In the next 30 days during the month of January the following tasks and milestones are expected to be achieved: • • • • • •
Moton at Kenilworth - Settlement Claim Resolution Complete Punchlist and Commissioning - Alice Harte McMain High School Renovation Scope, Budget and Funding Edna Karr Construction Management at Risk (CMAR) Process and Schedule Receive Bids – Lusher bridge and Nelson Final Completion of Timber III IT Construction Project
4
DBE Monthly Summary Chart 1: DBE Participation
OPSB Projects- DBE Status Report Project • McDonogh #35(New Const.) • Moton N. Kenilworth (New Const.) • McMain (Gym Addition) • Timbers III(HVAC Repairs) • McDonogh # 7 (HVAC) • Sophie B. Wright(Shoring) • Lake Forest (Test Pile) • Lake Forest (New Const.) • Lusher (Fortier) Refurbishment • Warren Easton (Chiller) • Warren Easton Refurbishment • Ben Franklin (Chiller)
DBE Percentage 25.5 % 24.0 % 20.0 % 34.0 % 20.0 % 50.0 % 35.0% 35.0% 35.0% 35.0% 35.0% 35.0%
Project Completion to Date 60.0% 70.0% 40.0% 100.0% 100.0% 100.0% 100.0% 50.0% 15.0% 100.0% 5.0% 100.0%
5
Program Summary Chart 2: Phase 3 Program Status
Chart 3: Phase 3 Program Cost Distribution Total Program Budget - $330,427,072
6
Project Reports James Audubon School
KPI =
G
R
Y
428 Broadway Avenue, New Orleans, LA 70118
Scope of Work: Funding Source: Architect: Contractor: Phase of Work: Percent Complete
Planned
Forecast Actual
NTP
Oct-10
Oct-10
Oct-10
50% Design
Jul-11
Jul-11
Jul-11
100% Design
Sep-11
Sep-11
Sep-11
Construction
Planned
FEMA Blitch/Knevel Architects FHP Tectonics Corporation Construction 80%
Project Scope Summary:
Schedule Milestone Summary
Design
Renovation and New Addition
Forecast Actual
Bid
Mar-12
Mar-12
Mar-12
NTP
May-12
May-12
May-12
Completion
Dec-14
Jun-15
•
Renovation of existing Elementary School and New School Addition
Project Status: • • • • •
Phase I Truss Corrective Work Complete Phase II Column Corrective Work Complete end of January Existing Building Window Refurb Complete Historic Millwork Refurb On-going Drywall and Acoustical Ceilings at Classroom near Completion
Project Issues:
Financial Summary ($000's) Adopted Budget
$12,562,739.00
Est. Adjustments
$2,289,173.00
Current Budget
$14,851,912.00
Committed Costs
$14,351,381.00
Cost T o Date
$9,544,019.00
Uncommitted Cost
$2,889,378.00
Forecast Cost
$17,240,759.00
Over/(Under)
$2,388,848.00
• • •
Substantial Completion Expected June 2015 OPSB Consideration of lease extension and other operational issues On-going discussion of potential delay claims
Schedule Overview Sep-11
Design
100%
Procurement
Mar-12 100%
80%
Jun-15
Construction
7
Alice Harte School
KPI =
Y
G
R
5300 Berkley Drive, New Orleans, La 70131
Scope of Work: Funding Source: Architect: Contractor: Phase of Work: Percent Complete:
Schedule Milestone Summary
Design NTP
Planned
Construction
Forecast Actual
Sep-10
Sep-10
Sep-10
May-12
May-12
May-12
Planned
FEMA/CDBG WDG Architects Engineers Woodrow Wilson Construction Construction 100%
Project Scope Summary:
50% Design 100% Design
New Construction Pre K-8
Forecast Actual
Bid
Jul-12
Jul-12
Jul-12
NTP
Sep-12
Sep-12
Sep-12
Completion
Jan-14
Nov-14
Nov-14
New Construction PK - 8
Project Status: • • • • •
Certificate of Occupancy – 11/13/2014 Substantial Completion – 11/19/2014 School Content Delivery – 11/21/2014 School Start Date – 12/3/2014 Grand Opening – 1/16/2015
Project Issues:
Financial Summary ($000's) Adopted Budget
$28,237,778.00
Est. Adjustments
$3,822,568.00
Current Budget
$32,060,346.00
Committed Costs
$29,097,943.00
Cost T o Date
$23,850,337.00
Uncommitted Cost
•
• •
Final Punchlist Work and Commissioning Driveway and Street Compliance with City Standard
$3,110,938.00
Forecast Cost
$32,208,881.00
Over/(Under)
$148,535.00
Schedule Overview May-13
Design
100%
Procurement
Jul-12 100%
100%
Nov-14
Construction
8
Edna Karr
KPI =
G
Y
R
3332 Huntlee Drive, New Orleans, LA 70121
Scope of Work: Funding Source: Architect: Contractor: Phase of Work: Percent Complete
Schedule Milestone Summary
Design
Planned
Forecast Actual
Jul-15
Jul-15
50% Design
Jan-16
Jan-16
100% Design
Jun-16
Jun-16
Planned
FEMA TBD TBD Planning 100%
Project Scope Summary:
NTP
Construction
New High School
Jun-15
Jun-15
NTP
Jul-15
Jul-15
Completion
Nov-18
Nov-18
• • • • •
Board Acceptance Program & Budget - December OPSB Path Forward and Delivery Options Complete 12/1/2014 Selection of New Design Team Upcoming Assessment Existing Campus Complete Site Demolition Combined with New School Construction
Project Issues:
Financial Summary ($000's) Adopted Budget
$41,833,826.00
Est. Adjustments
$3,500,000.00
Current Budget
$45,333,826.00
Committed Costs
$45,333,826.00
Cost T o Date
New Construction High School (CMAR)
Project Status:
Forecast Actual
Bid
•
• • •
Adjustments to Project Budget & Program - Complete Future Delivery Method and Path Forward Develop Revised Tru-Up Budget
$979,000.00
Uncommitted Cost
$44,354,826.00
Forecast Cost
$45,333,826.00
Over/(Under)
$0.00
Schedule Overview Jun-16
Design
Jul-15
Procurement
Nov-18
Construction
9
Moton PK-8 N. Kenilworth
KPI =
G
R
Y
8500 Curran Boulevard, New Orleans, LA 70127
Scope of Work: Funding Source: Architect: Contractor: Phase of Work: Percent Complete:
Schedule Milestone Summary
Design
Planned
Forecast Actual
Apr-11
Apr-11
Apr-11
50% Design
Jun-12
Jun-12
Jun-12
100% Design
Jul-12
Jul-12
Jul-12
Planned
FEMA Mathes Brierre Architects Woodrow Wilson Construction Construction 80%
Project Scope Summary:
NTP
Construction
New PreK-8 School
Forecast Actual
Bid
Nov-12
Nov-12
Nov-12
NTP
Feb-13
Feb-13
Feb-13
Completion
Sep-14
Sep-15
New Pre K -8 School
Project Status: • • • • • • •
Ceiling Grid Installation 3rd Floor MEP rough-in on-going Loading Dock Drive & Entrance Poured Plaster Continue all Floors Interior Drywall & Finishes Continue – Buildings A, B, C & D Window frames & Glazing On-going Construction Delay Issues
Project Issues:
Financial Summary ($000's) Adopted Budget
$22,695,671.00
Est. Adjustments
$5,147,155.00
Current Budget
$27,842,826.00
Committed Costs
$24,573,387.00
Cost T o Date
$15,190,858.00
Uncommitted Cost
•
• • • • • •
Delay claims Settlement Construction five (5) months behind schedule GC Not in Agreement with Settlement Recommendation Substantial Completion anticipated June 2015 Final Completion anticipated – September 2015 Outstanding COR’s
$3,269,439.00
Forecast Cost
$27,842,826.00
Over/(Under)
$0.00
Schedule Overview Jul-12
Design
100%
Procurement
Nov-12 Sep-15
100%
Construction 80%
10
Lake Forest
KPI =
G
Y
R
11110 Lake Forest Blvd., New Orleans, LA 70128
Scope of Work: Funding Source: Architect: Contractor: Phase of Work: Percent Complete:
Schedule Milestone Summary
Design
Planned
Forecast Actual
Jun-12
Jun-12
Jun-12
50% Design
Jan-13
Jan-13
Jan-13
100% Design
Mar-13
Mar-13
Mar-13
Planned
FEMA Imre Hegedus & Associates The McDonnel Group Construction 50%
Project Scope Summary:
NTP
Construction
New PreK-8 School
Forecast Actual
Bid
Aug-13
Aug-13
Aug-13
NTP
Jan-14
Jan-14
Jan-14
Completion
Jul-15
Sep-15
Financial Summary ($000's) Adopted Budget
$25,001,165.00
Est. Adjustments
$11,857,209.00
Current Budget
$40,321,156.00
Committed Costs
$36,740,116.00
Cost To Date
$7,536,875.00
Uncommitted Cost
$3,866,122.00
Forecast Cost
•
New Construction PK-8
Project Status: •
• • • • • •
Brick in Process of Installation – Gym, Cafeteria, Theater Hollow Metal Frames in Progress Classrooms & Science Lab Site Civil Work On-Going Steel Framing of Insulated Metal Panels at Assembly Roof Deck Near Complete at West Classrooms Hollow Metal frames in Progress Pre-K & K Classrooms Project On Schedule
Project Issues: • •
Maintenance of Back Acreage Storm Drain Tie-In per S&WB
$40,606,238.00
Over/(Under)
$285,082.00
Schedule Overview Mar-13
Design
100%
Procurement
Aug-13 Jul-15
100%
Construction 50%
11
McDonogh #35 ( New)
KPI =
G
R
Y
1200 Senate Street, New Orleans, LA 70122
Scope of Work: Funding Source: Architect: Contractor: Phase of Work: Percent Complete:
Schedule Milestone Summary
Design
Planned
Forecast Actual
Jul-10
Jul-10
Jul-10
50% Design
Aug-11
Aug-11
Aug-11
100% Design
May-12
May-12
May-12
Planned
FEMA Sizeler, Thompson, Brown Citadel Builders, LLC Construction 60%
Project Scope Summary:
NTP
Construction
New Construction High School
Forecast Actual
Bid
Nov-12
Nov-12
Nov-12
NTP
May-13
May-13
May-13
Completion
May-15
Jul-15
New High School
Project Status: • • • • • • •
Exterior Waterproofing at South Classroom Near Completion Face Brick at Classroom Buildings/Choral & Music Wings Concrete/Steel structure Topped Out Drywall Ongoing North & South Classrooms Building Envelope, Roofing, Brick Metal Panel On-Going Parking Pavement at Student Parking Lot Project on schedule
Project Issues:
Financial Summary ($000's) Adopted Budget
$57,072,600.00
Est. Adjustments
$2,041,995.00
Current Budget
$59,114,595.00
Committed Costs
$59,114,595.00
Cost To Date
$39,755,824.00
Uncommitted Cost
•
• • •
Maintenance of Adjacent Neighborhood Streets S&WB Soil Remediation Work Permanent Power – January 2015
$0.00
Forecast Cost
$59,114,595.00
Over/(Under)
$0.00
Schedule Overview May-12
Design
100%
Procurement
May-13 Jul-15
100%
Construction 60%
12
McMain Gym
KPI =
G
R
Y
5721 S. Claiborne Avenue, New Orleans, LA 70125
Scope of Work: Funding Source: Architect: Contractor: Phase of Work: Percent Complete:
Schedule Milestone Summary
Design
Planned
Forecast Actual
Jahnke & Burns Architects Ellis Construction Construction 40%
•
New gym added to the site with connecting breezeway to main school
Project Status:
50% Design
Construction
FEMA
Project Scope Summary:
NTP 100% Design
New gym and breezeway
Sep-12
Planned
Sep-12
Sep-12
Forecast Actual
Bid
Nov-12
Nov-12
Nov-12
NTP
Oct-13
Oct-13
Oct-13
Completion
Apr-15
Apr-15
Roof Decking On--Going Concrete Flatwork being Installed Storm Drainage Installation On-going Interior Walls/ Hollow Metal Door Frames On-Going Roof Decking On-Going
Project Issues:
Financial Summary ($000's) Adopted Budget
$15,239,662.00
Est. Adjustments
-$3,865,999.00
Current Budget
$11,373,663.00
Committed Costs
$11,373,663.00
Cost To Date
• • • • •
• • •
Masonry Subcontractor Replacement Teacher Parking Issues Vendor & Subcontractor – Joint Checks
$3,950,318.00
Uncommitted Cost
$1,322,848.00
Forecast Cost
$12,696,481.00
Over/(Under)
-$2,543,181.00
Schedule Overview Sep-12
Design
100%
Procurement
Jul-13 Apr-15
100%
Construction 40%
13
McMain Maintenance Upgrades
KPI =
G
R
Y
5721 S. Claiborne Avenue, New Orleans, LA 70125
Scope of Work: Funding Source: Architect: Contractor: Phase of Work: Percent Complete:
Schedule Milestone Summary
Design
Planned
Forecast Actual
NTP
Oct-14
Oct-14
50% Design
Feb-15
Feb-15
100% Design
Apr-15
Apr-15
Construction
Planned Jun-15
Jun-15
NTP
Jul-15
Jul-15
Completion
May-16
Jun-16
Harrah's Duplantis Design Group TBD Design 10%
Project Scope Summary: •
Nov-14
Repair structure, flooring, doors, air handlers, plumbing, mechanical systems, ADA and code upgrades
Project Status:
Forecast Actual
Bid
Exterior & Interior Upgrades
• • •
In Schematic Design – Due 1/7/2015 Scope being Updated Pending OPSB Status Review
Project Issues:
Financial Summary ($000's) Adopted Budget
$2,958,803.00
Est. Adjustments
$0.00
Current Budget
$2,958,803.00
Committed Costs
$2,958,803.00
Cost T o Date
• • •
Project Scope Under Review Decision to Add Additional Work and Funding Combine into Single Comprehensive Project
$0.00
Uncommitted Cost
$2,958,803.00
Forecast Cost
$2,958,803.00
Over/(Under)
$0.00
Schedule Overview 10%
Apr-15
Design
Jul-15
Procurement
Jun-16
Construction
14
McMain Roof Refurbishment
KPI =
G
R
Y
5721 S. Claiborne Avenue, New Orleans, LA 70125
Scope of Work: Funding Source: Architect: Contractor: Phase of Work: Percent Complete:
Schedule Milestone Summary
Design
Planned
Forecast Actual
Oct-14
Oct-14
50% Design
Feb-15
Feb-15
100% Design
Apr-15
Apr-15
Planned
FEMA Duplantis Design Group TBD Design 10%
Project Scope Summary:
NTP
Construction
Roof Replacement & Skylights
Nov-14
Forecast Actual
Bid
Jun-15
Jun-15
NTP
Jul-15
Jul-15
Completion
May-16
Jun-16
•
New Roof, Repair Roof Monitors and Skylights
Project Status: • • •
In Design Programming Phase – Due 1/7/2015 Scope being Updated Pending OPSB Status Review
Project Issues: • • •
Project Scope Under Review Decision to Add Additional Work and Funding Combine into Single Comprehensive Project
Financial Summary ($000's) Adopted Budget
$3,525,000.00
Est. Adjustments
$0.00
Current Budget
$3,525,000.00
Committed Costs
$3,525,000.00
Cost T o Date
$0.00
Uncommitted Cost
$3,525,000.00
Forecast Cost
$3,525,000.00
Over/(Under)
$0.00
Schedule Overview 10%
Apr-15
Design
Jul-15
Procurement
Jun-16
Construction
15
Warren Easton
KPI =
G
R
Y
3019 Canal Street, New Orleans, LA 70119
Scope of Work: Funding Source: Architect: Contractor: Phase of Work: Percent Complete:
Schedule Milestone Summary
Design
Planned
Forecast Actual
50% Design
Jun-12
Jun-12
Jun-12
100% Design
Dec-12
Dec-12
Dec-12
Planned
FEMA Chenevert Architects, LLC Tuna Construction Construction 5%
Project Scope Summary: •
NTP
Construction
Refurbishment of high school
Forecast Actual
Bid
Apr-14
Jun-14
Jun-14
NTP
May-14
Jul-14
Oct-14
Completion
Dec-14
Sep-15
Project Status: • • • • • •
Classrooms 302, 308 ,311 & 318 returned to School 2nd & 3rd Floor Radiators – 95% Complete 1st Floor Air Ducts – 85% Complete Abatement in Kitchen & Library - Complete Construction Phase Duration Extended Unit Cost Proposals for Classrooms approved by OPSB
Project Issues:
Financial Summary ($000's) Adopted Budget
$3,821,914.00
Est. Adjustments
$0.00
Current Budget
$3,821,914.00
Committed Costs
$241,235.00
Cost T o Date
$155,530.00
Uncommitted Cost
$3,580,679.00
Forecast Cost
$3,821,914.00
Over/(Under)
Refurbishment of existing high school including structure, doors, masonry walls, floors, restrooms, classrooms and roof
• • • • • •
Structural Issues Identified – 3rd Floor Restroom OPSB – Review and Approve Structural Assessment Cost to Paint all Classrooms - Complete Additional VCT added to all Classrooms Termite Damage at Doors, Walls, Window Frames Cost of Restroom Upgrades - $17,000
$0.00
Schedule Overview Dec-12
Design
100%
Procurement
Jun-14
100%
Sep-15
Construction 5%
16
Lusher (Fortier) Refurbishment
KPI =
G
Y
R
5624 Freret Street, New Orleans, LA 70115
Scope of Work: Funding Source: Architect: Contractor: Phase of Work: Percent Complete
Schedule Milestone Summary
Design
Planned
Forecast Actual
Sep-12
Sep-12
Sep-12
50% Design
Oct-13
Oct-13
Oct-13
100% Design
Nov-13
Nov-13
Mar-14
Planned
FEMA SCNZ Architects CORE Construction Construction 15%
Project Scope Summary:
NTP
Construction
Renovations
Forecast Actual
Bid
Apr-14
Apr-14
Jun-14
NTP
Jun-14
Aug-14
Sep-14
Completion
Sep-15
Mar-16
•
Renovation and repairs to the roof, windows, masonry, plaster, exterior doors, canopies, mechanical and electrical systems
Project Status: • • • • • • •
Modular Contract 100% Complete Asbestos Removed Window Mock-Ups - January Restrooms & ADA Compliance Estimate -$650,000 Construction 10% Complete Restroom/ADA Cost – Under Review Pricing Under Review to Replace Blinds
Financial Summary ($000's) Project Issues:
Adopted Budget
$13,684,472.00
Est. Adjustments
$4,937,817.00
•
Current Budget
$18,622,289.00
•
Committed Costs
$1,257,691.00
Cost T o Date
$834,546.00
Uncommitted Cost
$17,364,598.00
Forecast Cost
$15,291,338.00
Over/(Under)
-$3,330,951.00
•
•
Due to the revised phasing plan, project maybe extended past Original 16month duration, resulting in higher General Condition’s costs. Coordination between the Contractor and Charter will be required throughout the Project duration. Modular Trailers will need to be removed as soon as school is over in May 2015 to allow Contractor Access to the courtyard areas for completion of remaining work. Any delay in removing Modular Trailers could increase project costs and Availability of Courtyard and Other outside Areas. Restroom & ADA Compliance Additional Work Funding request submitted to FEMA
Schedule Overview Mar-14
Design
100%
Procurement
Sep-14 100%
Mar-16
Construction 15%
17
Lusher (Bridge) Refurbishment
KPI =
G
R
Y
7315 Willow Street, New Orleans, LA 70118
Scope of Work: Funding Source: Architect: Contractor: Phase of Work: Percent Complete
Schedule Milestone Summary
Design
Planned
Forecast Actual
Oct-12
Oct-12
Oct-12
50% Design
Nov-13
Nov-13
Nov-13
100% Design
Jan-14
Sep-14
Nov-14
Planned
FEMA Meyers Engineers, LTD TBD Procurement 90%
Project Scope Summary:
NTP
Construction
Renovation roof, MEP, etc
Forecast Actual
Bid
Jun-14
Nov-14
NTP
Aug-14
Dec-14
Completion
Mar-16
Aug-16
Jan-15
Renovation and repairs to the existing bridge, roof, windows, exterior doors and restroom accessibility
Project Status: • • • • •
In Procurement Phase First Advertisement 12/19/2014 Pre-Bid – 1/5/2015 Bid Date 1/21/2015 Eight (8) GC’s Attended Pre-Bid
Project Issues:
Financial Summary ($000's) Adopted Budget
$4,751,620.00
Est. Adjustments
$1,998,380.00
Current Budget
$6,750,000.00
Committed Costs
$183,953.00
Cost T o Date
•
• • • •
Final Selection of Colors – Color Chart Final Schedule & Phasing of Work Multi-Color Exterior Windows Interior Color Scheme
$102,783.00
Uncommitted Cost
$6,566,047.00
Forecast Cost
$6,750,000.00
Over/(Under)
$0.00
Schedule Overview Nov-14
Design
100%
Procurement
Dec-14 90%
Aug-16
Construction
18
Nelson Refurbishment
KPI =
G
R
Y
3121 St. Bernard Avenue, New Orleans, LA 70119
Scope of Work: Funding Source: Architect: Contractor: Phase of Work: Percent Complete:
Schedule Milestone Summary
Design
Planned
Forecast Actual
Apr-13
Apr-13
Apr-13
50% Design
Nov-13
Nov-13
Nov-13
100% Design
Jan-14
Sep-14
Sep-14
Planned
FEMA Harry Baker Smith Architects TBD Procurement 50%
Project Scope Summary:
NTP
Construction
Renovation and Repairs
Forecast Actual
Bid
Apr-14
Feb-15
NTP
Jun-14
Mar-15
Completion
Dec-14
Dec-15
Financial Summary ($000's) Adopted Budget
$2,347,379.00
Est. Adjustments
$426,334.00
Current Budget
$2,773,713.00
Committed Costs
$176,308.00
Cost T o Date
•
Renovation and repairs to roof, masonry, windows, exterior doors, mechanical and electrical systems
Project Status: • • • • •
100% Construction Documents Bids Advertised – 12/31/2014 Pre-Bid – 1/15/2015 Bid – 2/4/2015 Delayed due to Finalizing Scope of Work & Charter School Schedule
Project Issues: •
Phasing Schedule & Scoping
$91,102.00
Uncommitted Cost
$2,597,405.00
Forecast Cost
$2,773,713.00
Over/(Under)
$0.00
Schedule Overview Oct-14
Design
100%
Procurement
Feb-15 50%
Dec-15
Construction
19
Other Project Summaries Bethune - A.P. Tureaud - McDonogh #7 Waterproof
Schedule Milestone Summary
Oct-14
Design
Design
Dec-14
Procurement
Feb-15
Construction
Planned
Forecast
NTP
Jul-14
Jan-15
50% Design
Sep-14
Mar-15
100% Design
Construction
Ben Franklin ES 90%
Bid
Jul-15
Jul-15
NTP
Aug-15
Completion
Apr-16
Design
Mar-15
Procurement
Feb-16
Construction
Procurement
Mar-14
Construction
Dec-18
###
JoEllen Smith Medical Demolition
Procurement
Apr-16
Construction
Feb-15
Committed Costs
$2,227,300.00
Oct-14
Nov-14
Planned
Forecast
Nov-14
Feb-15
NTP
Jan-15
Mar-15
Forecast Cost
Completion
Feb-16
Feb-16
Over/(Under)
100%
Construction
60%
Mar-14
$0.00
Uncommitted Cost
$0.00 $2,227,300.00 $0.00
Financial Summary ($000's)
NTP
Jan-15
Jan-15
Est. Adjustments
$0.00
50% Design
Mar-15
Mar-15
Current Budget
$4,094,149.00
Committed Costs
$9,287.00
May-15
May-15
Planned
Forecast
Actual
Cost To Date
Forecast
Actual
Adopted Budget
Cost To Date
$4,094,149.00
$9,287.00
Bid
Jul-15
Jul-15
Uncommitted Cost
$4,084,862.00
NTP
Aug-15
Aug-15
Forecast Cost
$4,094,149.00
Completion
Sep-13
Apr-16
Over/(Under)
Planned
Forecast
NTP
May-15
May-15
50% Design
Dec-15
100% Design
Jun-16
Planned
Forecast
Jul-16
Actual
$0.00
Financial Summary ($000's) Adopted Budget
$45,000,000.00
Est. Adjustments
-$10,000,000.00
Dec-15
Current Budget
$35,000,000.00
Jun-16
Committed Costs
$0.00
Actual
Cost To Date
$0.00
Jul-16
Uncommitted Cost
$35,000,000.00 $35,000,000.00
NTP
Aug-16
Aug-16
Forecast Cost
Completion
Dec-18
Dec-18
Over/(Under)
Planned
Forecast
NTP
Aug-14
Jan-15
50% Design
May-15
100% Design
Sep-15
Actual
$0.00
Financial Summary ($000's) Adopted Budget
$3,000,000.00
Est. Adjustments
$5,000,000.00
May-15
Current Budget
$8,000,000.00
Jul-15
Committed Costs
$8,000,000.00
Planned
Forecast
Bid
Sep-15
Sep-15
NTP
Sep-15
Completion
Apr-16
Design
Jul-13
Actual
Planned
Actual
Cost To Date
$187,003.00
Uncommitted Cost
$7,812,997.00
Sep-15
Forecast Cost
$8,000,000.00
Apr-16
Over/(Under)
Schedule Milestone Summary
May-13
$1,927,300.00 $300,000.00
Construction
Timbers IT
Financial Summary ($000's) Adopted Budget
$2,227,300.00
Design
Sep-15
Actual
Current Budget
Schedule Milestone Summary
Jul-15
Procurement
Forecast
$0.00
Oct-14
Bid
100%
$1,640,000.00
Over/(Under)
Jul-14
Construction
Design
Forecast Cost
Apr-16
Schedule Milestone Summary
Construction
Design
Aug-15
Jul-14
Design Procurement
$34,704.00 $1,605,296.00
50% Design
Construction
Design
$1,640,000.00
Cost To Date
Est. Adjustments
100% Design
Bio Medical HS
Committed Costs Uncommitted Cost
Schedule Milestone Summary
60%
$1,640,000.00
Apr-14
Design
Jul-13
$0.00
Current Budget
Apr-14
Bid
May-13
Actual
$1,640,000.00
Est. Adjustments
Apr-13
Construction
Bethune Refurbishment
Planned
Jan-15
Financial Summary ($000's) Adopted Budget
NTP 100% Design
Design
May-15
Forecast
Schedule Milestone Summary
Feb-15
Design
Nov-14
Planned
Actual
Financial Summary ($000's)
Planned
Forecast
NTP
Dec-13
Dec-13
Dec-13
Est. Adjustments
$7,630.00
50% Design
May-14
May-14
May-14
Current Budget
$93,000.00
Sep-14
Committed Costs
$93,000.00
100% Design
Construction
Jul-14
Planned
Jul-14
Forecast
Actual
$0.00
Actual
Adopted Budget
Cost To Date
$85,370.00
$0.00
Bid
Sep-14
Sep-14
Sep-14
Uncommitted Cost
$93,000.00
NTP
Nov-14
Nov-14
Nov-14
Forecast Cost
$93,000.00
Completion
Apr-15
Apr-15
Over/(Under)
$0.00
20
Project Performance Table 2:
Status
Cost
RISKS OVERALL
Scope
COST
Type
KPI SCOPE
School
OVERVIEW
SCHEDULE
SCHOOL PROJECT
Risk Mitigation Strategy
1 Warren Easton
HS Refurb
Construction
2 Ben Franklin
HS Scoreboard
Complete
3 Ben Franklin
ES Refurb
Design
$2,227,300
Complete Design On Schedule
4 Nelson
ES Refurb
Procurement
$2,773,713
Procurement on Schedule; Anticipated Bid 2/4/2015
5 Alice Harte
ES New
Closeout
$32,060,346
Final Punchlist and Commissioning to be Complete
6 McMain Maintenance Upgrades
HS Renovation
Design
$2,958,803
In Design; Scope Change May Combine into Single Project
7 McMain Roof Refurbishment
HS Renovation
Design
$3,525,000
In Design; Scope Change May Combine into Single Project
8 McMain (Room 207)
HS Renovation
Planning
$30,000
In Planning to be Initiated February 2015
9 Timbers III IT Room
O Technology
Construction
$85,370
On Schedule; Final Completion February 2015
10 Lusher (Bridge)
ES Refurb
Procurement
$6,750,000
Design Complete; To be Bid 1/21/2015
11 Lusher (Modulars)
HS Temporary Facilities Complete
$3,028,866
Complete; Removal to be Coordinated with Refurb Completion
12 Lusher (Fortier)
HS Refurb
Construction
$18,622,289
Bid Under Budget; Funding Batrooms and ADA Compliance Additional Work
13 Audubon
ES Renovation
Construction
$14,851,912
Major Structural Steel issue; Delay to June 2015; Corrective Plan On-Schedule
14 Bethune Refurbishment
ES Renovation
Planning
$3,000,000
Project Scope in Development; Final Schedule Pending Scope Approval
15 Bethune-AP Tureaud-McDonogh #7
ES Waterproofing
Planning
$1,340,000
Combined Projects; Single Procurement
16 McDonogh 35 (Old)
HS Door Hardware
Construction
17 McDonogh #35 Remediation
HS Site Remediation
Litigation
$7,307,545
Claim Filed; Under Review by OPSB & Outside Council
18 McDonogh #35 (New)
HS New
Construction
$59,114,595
No Construction Issues; On Schedule
19 McMain Gym 20 Moton (N. Kenilworth) 21 JoEllen Smith Medical Demolition 22 Edna Karr 23 Lake Forest 24 Bradley (RSD) 25 Bio-Medical
HS Gym Addition
Construction
$11,373,663
Project on Schedule; Change Order Increased Schedule 55 Days
ES New
Construction
$27,842,826
Six Months Behind Schedule; Delay Claim Settlement; Sub Payments; SC - 3/28/15
HS Demolition
Planning
$3,000,000
Scope & Procurement Strategy Combined with Karr; Design Revisions Complete
HS New
Planning
$51,833,826
Scope, Program, Approach final December, 2014; CMAR Documents in Development
ES New
Construction
$40,321,156
On Schedule; DPW and S&WB Requirements
ES New
Construction
HS New
Planning
$3,821,914 $15,000
$392,948
$350,000 $35,000,000
Procurement Underbudget, Construction NTP Issued No Risks Project Complete
In Construction; Coordinated through Facilities Department
Monitoring; RSD Project Not Released; Scope & Schedule Pending; Budget Revised December 2014
21
Planned Projects 1 2 3 4 5 6
McMain Room 207 Conversion McMain Locking Hardware Edna Karr New High School Bio-Medical New High School Bethune Refurbishment Bethune-A.P. Tureaud-McDonogh #7 Waterproofing
Completed Projects 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17
Alice M. Harte Elementary School Demolition Arthur Ashe Elementary School Kitchen Renovation Benjamin Franklin Senior High School Central Services Warehouse Demolition East Bank Swing Space for Audubon Charter School Edna Karr High School - Gymnasium Repair Edward Henry Phillips Junior High School Demolition New Edward Hynes School Eleanor L. McMain School Chiller Replacements Eleanor L. McMain School Clinic Greater St. Stephens School Mahalia Jackson Elementary School Mahalia Jackson Elementary School Dumpster / Other Improvements Mahalia Jackson Elementary School Office Renovation Mary M. Bethune Elementary 1st Floor Replacement Mary M. Bethune Elementary Rear Yard Repair/Resurfacing McDonogh #35 ADA Upgrades to Public Restrooms, Exterior Ramp & Handicap Seating in the Auditorium
18 19 20 21 22 23 24 25 26 27 28
Robert M. Lusher Elementary Roof Removal & Replacement Seabrook Computer Training Center Demolition Sophie B. Wright Various Repairs/Restroom Renovations Temporary Campus for McDonogh #11 Expropriation Timbers Park Office Building #1 & #2 Demolition Timbers HVAC West Bank Swing Space for Alice Harte Elementary School Village de’ Lest Modular Buildings McDonogh #7 Ben Franklin Scoreboard Lusher (Fortier) Modulars
22
Appendix • Phase 3 Capital Plan Program & Schedule
23
24
Aug-15 Feb-15 Nov-15 Feb-15 Feb-15
$3,028,866 COM C C
$1,340,000 PLN C
$14,851,912 $3,000,000 PLN C
$18,622,289
$300,000 $392,948
HS Other
HS FEMA MUNIS: Fund 22
ES FEMA MUNIS: Fund 22
ES FEMA MUNIS: Fund 22
ES Other
ES Other
HS Harrah's MUNIS: Fund 23
Sep-14
C C
$11,373,663 $27,842,826
HS FEMA MUNIS: Fund 22
ES FEMA MUNIS: Fund 22
$92,703,826 $8,711,103 $9,523,713 $177,076,673 $32,060,346 $3,043,866 $7,307,545 $330,427,072
Legend:
PLN = Planning
L = Litigation
COM = Complete
CO = Closeout
C = Construction
P = Procurement
6 3 2 11 1 2 1 26
28% 3% 3% 54% 10% 1% 2% 100%
0%
80%
Jun-15 Dec-18
Jun-15
30%
30%
Dec-17
Sep-15
$40,321,156 C $350,000 C $35,000,000 PLN
ES FEMA MUNIS: Fund 22 ES FEMA MUNIS: Fund 22 HS Other
Apr-16 Nov-18
85%
80%
80%
60%
90%
70%
0%
0%
80%
70%
Aug-14 100%
60%
70%
0%
10%
10%
Nov-14 100%
45%
60%
Nov-14 100%
70%
%
80%
Apr-17
Jul-15
Jul-15
Jul-15
Mar-15
Feb-15
Feb-15
Apr-16
Apr-16
Jun-15
Mar-16
Aug-14
Aug-16
Apr-15
Mar-15
May-16
Jun-16
Nov-14
Dec-15
Feb-16
Dec-14
Oct-15
Actual
Sep-15
Feb-15
$8,000,000 PLN $45,333,826 PLN
HS FEMA MUNIS: Fund 22
Apr-15
HS FEMA MUNIS: Fund 22
$330,427,072
D = Design
Dec-14
HS FEMA MUNIS: Fund 22 May-15
L C
$7,307,545 $59,114,595
HS FEMA MUNIS: Fund 22
Dec-14
Aug-14
P
Apr-15 Nov-14
C
$85,370 $6,750,000
$30,000 PLN
HS Other
O Capital MUNIS: Fund 25
Aug-14
D
$3,525,000
HS FEMA MUNIS: Fund 22
ES FEMA MUNIS: Fund 22
Jul-15
D
$2,958,803 Jul-15
Jun-14
$32,060,346 CO
ES CDBG & FEMA MUNIS 22/26
HS Harrah's MUNIS: Fund 23
Total Program Budget
6 McMain Maintenance Upgrades 7 McMain Roof Refurbishment 8 McMain (Rm 207) 9 Timbers III (IT Room)) 10 Lusher (Bridge) 11 Lusher (Modulars) 12 Lusher (Fortier) 13 Audubon 14 Bethune Refurbishment 15 Bethune - A.P. Tureaud Waterproof 16 McDonogh #7 17 McD #35 (old Dr. Hardware) 18 McD #35 (Remediation) 19 McD #35 New 20 McMain (Gym) 21 Moton (N. Kenilworth) 22 JoEllen Smith Medical Demolition 23 Edna Karr 24 Lake Forest 25 Bradley (RSD) 26 Bio-Medical
May-14
P
$2,773,713
ES FEMA MUNIS: Fund 22
Apr-14 May-14
D
$15,000 COM $2,227,300
Dec-14
Forecast
Master Schedule Planned
C
$3,821,914
Budget Status
ES Bonds/Other
HS Bonds MUNIS: Fund 24
HS FEMA MUNIS: Fund 22
1 Warren Easton 2 Ben Franklin 3 Ben Franklin 4 Nelson 5 Alice Harte
Funding Source
Type
# Phase 3 Projects
Design Schedule
Jun-16
Mar-13
Mar-13
Jun-16
Aug-14
Jul-12
Sep-12
May-12
NA
Nov-13
Nov-14
Nov-14
Nov-14
Sep-11
Nov-13
Apr-14
Jan-14
Aug-14
Jan-15
Apr-15
Apr-15
May-12
Jun-14
Jan-15
Dec-13
Dec-12
Jun-16
Mar-13
Mar-13
Jun-16
Jan-15
Jul-12
Sep-12
May-12
NA
Nov-13
May-15
May-15
May-15
Sep-11
Nov-13
Apr-14
Sep-14
Aug-14
Jan-15
Apr-15
Apr-15
May-12
Sep-14
Jan-15
Dec-13
Dec-12
%
90%
0%
10%
10%
0%
0%
100%
100%
0%
0%
0%
Apr-13 100%
Apr-13
0%
95%
Jun-12 100%
Jul-15
Oct-14
Apr-11 100%
Jul-12
Jul-10
NA
Oct-13
Nov-14 100%
Jan-15
Jan-15
Oct-10 100%
Sep-12 100%
Apr-14 100%
Oct-12 100%
Feb-14 100%
Nov-14
Nov-14
Nov-10 100%
Apr-13 100%
Apr-14
Sep-13 100%
Sep-11 100%
NTP
Mar-13
Feb-15
Jul-12
Sep-12
May-12
NA
Nov-13
Nov-14
Sep-11
Mar-14
May-14
Nov-14
Aug-14
May-12
Sep-14
Dec-13
Dec-12
Planned Forecast Actual
Bid Schedule
Jul-16
May-13
Aug-13
Sep-16
Sep-15
Nov-12
Nov-12
Nov-12
NA
Jan-14
Dec-14
Jul-15
Jul-15
Mar-12
Apr-14
May-14
Jun-14
Sep-14
Feb-15
Jun-15
Jun-15
Jul-12
Apr-14
Apr-15
Apr-14
Apr-14
Jul-16
Jun-13
Aug-13
Sep-16
Sep-15
Nov-12
Nov-12
Nov-12
NA
Jan-14
Dec-14
Jul-15
Jul-15
Mar-12
Apr-14
May-14
Nov-14
Sep-14
Feb-15
Jun-15
Jun-15
Jul-12
Oct-14
Apr-15
Apr-14
Jun-14
Jun-13
Aug-13
Nov-12
Nov-12
Nov-12
NA
Jan-14
Dec-14
Mar-12
Jun-14
Jun-14
Jan-15
Sep-14
Jul-12
Feb-15
Apr-14
Jun-14
Planned Forecast Actual
%
50%
0%
0%
0%
0%
90%
0%
100%
100%
0%
0%
100% 0%
Jul-13
100%
0%
0%
Aug-16
Jan-14
Oct-16
Aug-15
Feb-13 100%
Oct-13 100%
May-13 100%
NA
Jan-14
Jan-15
Aug-15
Aug-15
May-12 100%
Sep-14 100%
Jun-14 100%
Dec-14
Nov-14 100%
Jul-15
Jul-15
Sep-12 100%
May-15
Mar-14 100%
Oct-14 100%
NTP
Construction Schedule
Dec-18
Jul-15
Jul-15
Nov-18
Apr-16
Sep-14
Apr-15
May-15
NA
Feb-15
Feb-15
Apr-16
Apr-16
Dec-14
Sep-15
Aug-14
Mar-16
Apr-15
Mar-15
May-16
May-16
Jan-14
Dec-14
Feb-16
Nov-14
Sep-15
Dec-18
Jul-15
Sep-15
Nov-18
Apr-16
Jul-15
Jul-15
Jul-15
NA
Feb-15
Feb-15
Apr-16
Apr-16
Jun-15
Mar-16
Aug-14
Aug-16
Apr-15
Mar-15
May-16
Jun-16
Nov-14
Dec-15
Feb-16
Nov-14
Oct-15
5%
%
0%
80%
NA
0%
50%
50%
0%
0%
80%
40%
60%
0%
70%
0%
0%
0%
70%
15%
Aug-14 100%
Feb-15
0%
0%
0%
Nov-14 100%
0%
0%
Nov-14 100%
Planned Forecast Actual
Jun-14
May-14
Mar-14 Apr-14
Feb-14
1 2 3 4 5
1 2 3 4 5
Jul-14
2014
6
6
1 1 Nov-14
1 Feb-16
Dec-15
Sep-15 Oct-15
Jun-15 Jul-15
Mar-15 Apr-15
Feb-15
Aug-14
Dec-14
1 Apr-17
Jun-17
Mar-17 Feb-17
Dec-16
Jan-17
Nov-16 Sep-16
Oct-16 Jul-16
Nov-15
Jan-16
Aug-15
May-15
Jan-15
Sep-14 Oct-14
3
2015
13
2016
8
2017
2
7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41
7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41
Apr-16
1 2 2 1 1 Mar-16
1 Jun-16
1 1 May-16
1 4 Aug-16
2 2 1
May-17
Orleans Parish School Board January 2015