ORLEANS PARISH SCHOOL BOARD PROPERTY COMMITTEE Orleans Parish School Board 3520 General DeGaulle Drive, Suite 4050 New Orleans, LA 70114 October 10, 2013 2:00 PM (Notice: This meeting may be convened up to 30 minutes prior to the posted schedule to facilitate the orderly conduct of business)
Committee Members: Mr. Nolan Marshall, Chair Mr. Woody Koppel AGENDA Ms. Leslie Ellison
Mr. Ira Thomas, Ex-Officio Ms. Cynthia Cade
AGENDA Call to Order
Mr. Nolan Marshall
Adoption of the Agenda Additions/Deletions/Modifications ACTION ITEM(S) (no items submitted) DISCUSSION/INFORMATION ITEM(S) 1. a. Update on McDonogh # 7 Lead Remediation & Painting Project b. Update on McMain New Gym c. Update on New School on Lake Forest Boulevard
Herman Taitt
2. Property Management for OPSB Timbers Property
Leslie Rey
3. Capital Projects Budget Amendment # 1
Wayne DeLarge
REPORTS / PRESENTATION(S) (no items submitted)
Adjournment
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October 2, 2013 PROPERTY MANAGEMENT FOR OPSB TIMBERS PROPERTY Requestor: Stan Smith, Interim Superintendent BACKGROUND INFORMATION: The OPSB entered into an agreement January 31, 2011 with Security National Properties to manage, operate and maintain the Timbers Office Building. The Board previously approved the contract through February 29, 2012. The cost of the contract is $19,021.42 per month and the cost from March 1, 2012 through September 30, 2013 is $361,406.98. In addition, OPSB administration recommends approval of an extension through December 31, 2013. Request for Proposals (RFP) number 14-0014 was released on October 9, 2013 and proposals are due November 4, 2013 which will allow OPSB Administration ample time to award a new contract beginning January 1, 2014.
RECOMMENDATION:
Budget Code: 052620ZA-533900
That the Orleans Parish School Board ratify the extension of the contract through September 30, 2013 in the amount of $361,406.98. In addition, OPSB administration recommends the approval of an additional extension through December 31, 2013 in the amount of $57,064.26 Funds are available in the 2013-2014 Operation Building Services account.
October 2, 2013 CAPITAL PROJECTS BUDGET AMENDMENT #1 Requestor: Paul Lucius, Facilities / Wayne DeLarge, Finance BACKGROUND INFORMATION: Harrah’s and Bond Fund’s projects were approved for various maintenance and minor construction projects several years ago. Since then many of the approved projects have been completed through the FEMA fund under various Stabilization and New Construction projects such as, McMain Windows and Hynes Elementary School. We are proposing to allocate this funding to new maintenance and life safety issues projects for security measures that are needed in our schools and were not included in the Master Plan. Many of these projects will include interior door and hardware repairs, termite repairs, air handler or chiller replacement, clocks, etc. The net effect of this reallocation will result in no additional funding. See Attached. RECOMMENDATION:
That the Orleans Parish School Board adopt Resolution 29-13 authorizing the first (1st) amendment to the Capital Projects Budget.
FY 2014
PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:
Lusher Elementary School Refurbishment
Duration Information: Vendor Name:
New Contract or Amendment:
Original Contract Date:
)
Date of Request:
10/2/13endment:
Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)
$ 3,273,136
Amendment Amount:
FEMA
Board Meeting Date:
Contact Person:
Herman Taitt
Competitive/S. Source
Competitive
Project Manager:
HKT
DBE Participation
Yes or No, _Y_%
$2,726,864
Contract Information:
Purpose: Budget amendment to true up project to $6,000,00 before going out to bid
Description:
Construction
Account Code(s):
Project # N320
Updated - March 2013
FY 2014
PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:
The New Karr High School
Duration Information: Vendor Name:
New Contract or Amendment:
Original Contract Date:
)
Date of Request:
10/2/13endment:
Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)
$31,472,251
Amendment Amount:
FEMA
Board Meeting Date:
Contact Person:
Herman Taitt
Competitive/S. Source
Competitive
Project Manager:
HKT
DBE Participation
Yes or No, 35_%
$13,353,683
Contract Information:
Purpose: Design Build - Budget amendment to true up project to $44,825,934 before going out to bid
Description:
Construction
Account Code(s):
Project #N0330
Updated - March 2013
FY 2014
PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:
TIMBERS - CONTENTS
Duration Information: Vendor Name:
New Contract or Amendment:
Original Contract Date:
)
Date of Request:
10/2/13endment:
Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)
$ 50,000.00
Amendment Amount:
FEMA
Board Meeting Date:
WAYNE DELARGE
Competitive/S. Source
$100,000.00
Contract Information: Contact Person: Project Manager:
DBE Participation
Yes or No, _Y_%
Purpose: FURNITURE PURCHASES FOR TIMBERS BUILDING FOR THE NEWLY CONSTRUCTED OFFICE SPACES.
Description:
OFFICE FURNITURE
Account Code(s):
N0294
Updated - March 2013
PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:
FY 2014
BETHUNE WINDOWS
Duration Information: Vendor Name:
PROJECT COMPLETE
Original Contract Date:
)
Date of Request:
10/2/13endment:
Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)
Amendment Amount: Harrah’s
($17,469)
Board Meeting Date:
Contract Information: Contact Person:
Competitive/S. Source
Project Manager:
DBE Participation
Yes or No, _Y_%
Purpose: Project Completed. DE-obligating the balance to allocate to another project.
Description:
Account Code(s):
Updated - March 2013
PROPOSED CAPITAL PROJECTS AMENDMENT
PROJECT NAME/ ADDRESS:
FY 2014
Audubon Roof
Duration Information: Vendor Name:
PROJECT COMPLETE
Original Contract Date:
)
Date of Request:
10/2/13endment:
Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)
Amendment Amount: Harrah’s
($109,455)
Board Meeting Date:
Contract Information: Contact Person:
Competitive/S. Source
Project Manager:
DBE Participation
Yes or No, _Y_%
Purpose: Project was included in the Audubon Renovation Project funded through FEMA for the Master Plan.
Description:
Account Code(s):
Updated - March 2013
PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:
FY 2014
AUDUBON RESTROOM
Duration Information: Vendor Name:
PROJECT COMPLETE
Original Contract Date:
)
Date of Request:
10/2/13endment:
Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)
Amendment Amount: Harrah’s
($171,170)
Board Meeting Date:
Contract Information: Contact Person:
Competitive/S. Source
Project Manager:
DBE Participation
Yes or No, _Y_%
Purpose: Project was included in the Audubon Renovation Project funded through FEMA for the Master Plan.
Description:
Account Code(s):
Updated - March 2013
PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:
FY 2014
KARR WINDOWS
Duration Information: Vendor Name:
PROJECT COMPLETE
Original Contract Date:
)
Date of Request:
10/2/13endment:
Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)
Amendment Amount: Harrah’s
($23,791)
Board Meeting Date:
Contract Information: Contact Person:
Competitive/S. Source
Project Manager:
DBE Participation
Yes or No, _Y_%
Purpose: Project Completed. DE-obligating the balance to allocate to another project.
Description:
Account Code(s):
Updated - March 2013
PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:
FY 2014
McDonogh 35 ADA
Duration Information: Vendor Name:
PROJECT COMPLETE
Original Contract Date:
)
Date of Request:
10/2/13endment:
Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)
Amendment Amount: Harrah’s
($115,264)
Board Meeting Date:
Contract Information: Contact Person:
Competitive/S. Source
Project Manager:
DBE Participation
Yes or No, _Y_%
Purpose: Project Completed. DE-obligating the balance to allocate to another project.
Description:
Account Code(s):
Updated - March 2013
PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:
FY 2014
KARR CHILLERS
Duration Information: Vendor Name:
PROJECT COMPLETE
Original Contract Date:
)
Date of Request:
10/2/13endment:
Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)
Amendment Amount: Harrah’s
($4,452)
Board Meeting Date:
Contract Information: Contact Person:
Competitive/S. Source
Project Manager:
DBE Participation
Yes or No, _Y_%
Purpose: Project Completed. DE-obligating the balance to allocate to another project.
Description:
Account Code(s):
Updated - March 2013
FY 2014
PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:
MCMAIN WINDOW REPLACEMENT
Duration Information: Vendor Name: Original Contract Date:
)
Date of Request:
10/2/13endment:
Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)
Amendment Amount: Harrah’s
($1,154,078)
Board Meeting Date:
Contract Information: Contact Person:
Competitive/S. Source
Project Manager:
DBE Participation
Yes or No, _Y_%
Purpose: PROJECT IS INCLUDED IN THE MCMAIN STABILIZATION PROJECT FUNDED THROUGH THE FEMA FUND FOR THE MASTER PLAN.
Description:
Account Code(s):
Updated - March 2013
PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:
FY 2014
FRANKLIN SIDEWALK
Duration Information: Vendor Name:
PROJECT COMPLETE
Original Contract Date:
)
Date of Request:
10/2/13endment:
Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)
Amendment Amount: Harrah’s
($54,538)
Board Meeting Date:
Contract Information: Contact Person:
Competitive/S. Source
Project Manager:
DBE Participation
Yes or No, _Y_%
Purpose: Project Completed. DE-obligating the balance to allocate to another project.
Description:
Account Code(s):
Updated - March 2013
PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:
FY 2014
FRANKLIN EXTERIOR DOORS
Duration Information: Vendor Name:
PROJECT COMPLETE
Original Contract Date:
)
Date of Request:
10/2/13endment:
Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)
Amendment Amount: Harrah’s
($79,525)
Board Meeting Date:
Contract Information: Contact Person:
Competitive/S. Source
Project Manager:
DBE Participation
Yes or No, _Y_%
Purpose: Project Completed. DE-obligating the balance to allocate to another project.
Description:
Account Code(s):
Updated - March 2013
PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:
FY 2014
LUSHER ELEMENTARY
Duration Information: Vendor Name: Original Contract Date:
)
Date of Request:
10/2/13endment:
Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)
Amendment Amount: Harrah’s
$72,445
Board Meeting Date:
Contract Information: Contact Person:
Competitive/S. Source
Project Manager:
DBE Participation
Yes or No, _Y_%
Purpose: Project Completed. MOVED $72,445 FROM CAPITAL PROJECTS OTHER TO COVER THE BALANCE OF THE PAST ALLOCATION FOR THE HARRAH’S FUND SO WE CAN RECEIVE THE CURRENT ALLOCATION THAT’S SURE TO ORELANS PARISH.
Description:
Account Code(s):
Updated - March 2013
PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:
FY 2014
ASHE/FRANKLIN EXT RENOVATION
Duration Information: Vendor Name: Original Contract Date:
)
Date of Request:
10/2/13endment:
Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)
Amendment Amount: Harrah’s
$221,245
Board Meeting Date:
Contract Information: Contact Person:
Competitive/S. Source
Project Manager:
DBE Participation
Yes or No, _Y_%
Purpose: Project Completed. MOVED $221,245 FROM CAPITAL PROJECTS OTHER TO COVER THE BALANCE OF THE PAST ALLOCATION FOR THE HARRAH’S FUND SO WE CAN RECEIVE THE CURRENT ALLOCATION THAT’S SURE TO ORELANS PARISH.
Description:
Account Code(s):
Updated - March 2013
PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:
FY 2014
MCMAIN HIGH SCHOOL
Duration Information: Vendor Name: Original Contract Date:
)
Date of Request:
10/2/13endment:
Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)
Amendment Amount: Harrah’s
$1,100,000
Board Meeting Date:
Contract Information: Contact Person:
Competitive/S. Source
Project Manager:
DBE Participation
Yes or No, _Y_%
Purpose: Needed Maintenance projects that are not included in the Master Plan.
Interior Door/Hardware repair, Termite repairs, Air Handler replacement
Description:
Account Code(s):
Updated - March 2013
PROPOSED CAPITAL PROJECTS AMENDMENT
PROJECT NAME/ ADDRESS:
FY 2014
MCDONOGH 35 HIGH SCHOOL
Duration Information: Vendor Name: Original Contract Date:
)
Date of Request:
10/2/13endment:
Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)
Amendment Amount: Harrah’s
$336,052
Board Meeting Date:
Contract Information: Contact Person:
Competitive/S. Source
Project Manager:
DBE Participation
Yes or No, _Y_%
Purpose: Needed Maintenance projects that are not included in the Master Plan.
Interior Door/Hardware repair, Repave parking lot/school yard, Air Handler replacement, clocks
Description:
Account Code(s):
Updated - March 2013
FY 2014
PROPOSED CAPITAL PROJECTS AMENDMENT
PROJECT NAME/ ADDRESS:
BETHUNE CAPITAL OTHER
Duration Information: Vendor Name: Original Contract Date:
)
Date of Request:
10/2/13endment:
Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)
Amendment Amount: BONDS
($1,161,799)
Board Meeting Date:
Contract Information: Contact Person:
Competitive/S. Source
Project Manager:
DBE Participation
Yes or No, _Y_%
Purpose: Project Completed. DE-obligating the balance to allocate to another project.
Description:
Account Code(s):
Updated - March 2013
PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:
FY 2014
HYNES CONSTRUCTION
Duration Information: Vendor Name: Original Contract Date:
)
Date of Request:
10/2/13endment:
Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)
Amendment Amount: BONDS
($594,668)
Board Meeting Date:
Contract Information: Contact Person:
Competitive/S. Source
Project Manager:
DBE Participation
Yes or No, _Y_%
Purpose: Project Completed. PROJECT WAS INCLUDED IN THE NEW HYNES CONSTRUCTION PROJECT FUNDED THROUGH THE FEMA FUND FOR THE MASTER PLAN.
Description:
Account Code(s):
Updated - March 2013
FY 2014
PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:
MCMAIN WINDOWS
Duration Information: Vendor Name: Original Contract Date:
)
Date of Request:
10/2/13endment:
Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)
Amendment Amount: BONDS
($1,076,300)
Board Meeting Date:
Contract Information: Contact Person:
Competitive/S. Source
Project Manager:
DBE Participation
Yes or No, _Y_%
Purpose: Project Completed. PROJECT IS INCLUDED IN THE MCMAIN STABILIZATION PROJECT FUNDED THROUGH THE FEMA FUND FOR THE MASTER PLAN.
Description:
Account Code(s):
Updated - March 2013
PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:
FY 2014
MCMAIN CHILLER
Duration Information: Vendor Name:
PROJECT COMPLETE
Original Contract Date:
)
Date of Request:
10/2/13endment:
Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)
Amendment Amount: BONDS
($141,329)
Board Meeting Date:
Contract Information: Contact Person:
Competitive/S. Source
Project Manager:
DBE Participation
Yes or No, _Y_%
Purpose: Project Completed. DE-obligating the balance to allocate to another project
Description:
Account Code(s):
Updated - March 2013
PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:
FY 2014
PM RESTROOMS
Duration Information: Vendor Name: Original Contract Date:
)
Date of Request:
10/2/13endment:
Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)
Amendment Amount: BONDS
($300,000)
Board Meeting Date:
Contract Information: Contact Person:
Competitive/S. Source
Project Manager:
DBE Participation
Yes or No, _Y_%
Purpose: Project Completed. DE-obligating the balance to allocate to another project
Description:
Account Code(s):
Updated - March 2013
PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:
FY 2014
MCMAIN HEALTH CLINIC
Duration Information: Vendor Name: Original Contract Date:
)
Date of Request:
10/2/13endment:
Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)
Amendment Amount: BONDS
$100,000
Board Meeting Date:
Contract Information: Contact Person:
Competitive/S. Source
Project Manager:
DBE Participation
Yes or No, _Y_%
Purpose: NEED TO COVER THE REMAINDER OF THE CONTRACT THAT IS NOT COVERED BY THE GRANT FROM LSU FOR THE HEALTH CLINIC AT MCMAIN.
Description:
Account Code(s):
Updated - March 2013
PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:
FY 2014
MCDONOGH 35 HIGH SCHOOL
Duration Information: Vendor Name: Original Contract Date:
)
Date of Request:
10/2/13endment:
Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)
Amendment Amount: BONDS
$392,948
Board Meeting Date:
Contract Information: Contact Person:
Competitive/S. Source
Project Manager:
DBE Participation
Yes or No, _Y_%
Purpose: Needed Maintenance projects that are not included in the Master Plan.
Interior Door/Hardware repair, Repave parking lot/school yard, Air Handler replacement, clocks
Description:
Account Code(s):
Updated - March 2013
PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:
FY 2014
BEN FRANKLIN ELEMENTARY
Duration Information: Vendor Name: Original Contract Date:
)
Date of Request:
10/2/13endment:
Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)
Amendment Amount: BONDS
$2,122,000
Board Meeting Date:
Contract Information: Contact Person:
Competitive/S. Source
Project Manager:
DBE Participation
Yes or No, _Y_%
Purpose: Needed Maintenance projects that are not included in the Master Plan. Window Replacement, Waterproofing, Repave parking lot/school yard both sites, Chiller replacement, Interior Doors/Hardware, clocks
Description:
Account Code(s):
Updated - March 2013
PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:
FY 2014
BETHUNE ELEMENTARY
Duration Information: Vendor Name: Original Contract Date:
)
Date of Request:
10/2/13endment:
Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)
Amendment Amount: BONDS
$340,000
Board Meeting Date:
Contract Information: Contact Person:
Competitive/S. Source
Project Manager:
DBE Participation
Yes or No, _Y_%
Purpose: Needed Maintenance projects that are not included in the Master Plan. Waterproofing, Termite Damage repairs, PA replacement
Description:
Account Code(s):
Updated - March 2013
PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:
FY 2014
LUSHER ELEMENTARY
Duration Information: Vendor Name:
PROJECT COMPLETE
Original Contract Date:
)
Date of Request:
10/2/13endment:
Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)
Amendment Amount: OTHER
($72,445)
Board Meeting Date:
Contract Information: Contact Person:
Competitive/S. Source
Project Manager:
DBE Participation
Yes or No, _Y_%
Purpose:
Moved to Harrah’s Fund to cover the balance of the allocation for Harrah's through FY11
Description:
Account Code(s):
Updated - March 2013
PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:
FY 2014
ASHE/FRANKLIN EXT RENOVATION
Duration Information: Vendor Name:
PROJECT COMPLETE
Original Contract Date:
)
Date of Request:
10/2/13endment:
Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)
Amendment Amount: OTHER
($221,245)
Board Meeting Date:
Contract Information: Contact Person:
Competitive/S. Source
Project Manager:
DBE Participation
Yes or No, _Y_%
Purpose:
Moved to Harrah’s Fund to cover the balance of the allocation for Harrah's through FY11
Description:
Account Code(s):
Updated - March 2013