property-committee-meeting-packet-10-10-13

ORLEANS PARISH SCHOOL BOARD PROPERTY COMMITTEE Orleans Parish School Board 3520 General DeGaulle Drive, Suite 4050 New Orleans, LA 70114 October 10, 2013 2:00 PM (Notice: This meeting may be convened up to 30 minutes prior to the posted schedule to facilitate the orderly conduct of business)

Committee Members: Mr. Nolan Marshall, Chair Mr. Woody Koppel AGENDA Ms. Leslie Ellison

Mr. Ira Thomas, Ex-Officio Ms. Cynthia Cade

AGENDA Call to Order

Mr. Nolan Marshall

Adoption of the Agenda Additions/Deletions/Modifications ACTION ITEM(S) (no items submitted) DISCUSSION/INFORMATION ITEM(S) 1. a. Update on McDonogh # 7 Lead Remediation & Painting Project b. Update on McMain New Gym c. Update on New School on Lake Forest Boulevard

Herman Taitt

2. Property Management for OPSB Timbers Property

Leslie Rey

3. Capital Projects Budget Amendment # 1

Wayne DeLarge

REPORTS / PRESENTATION(S) (no items submitted)

Adjournment

In accordance with the Americans with Disabilities Act, if you need special assistance at a public meeting of the Orleans Parish School Board, please contact the Board Office at 504-304-5678, or by email at BoardOffice@nops.k12.la.us , describing the assistance that is necessary.

October 2, 2013 PROPERTY MANAGEMENT FOR OPSB TIMBERS PROPERTY Requestor: Stan Smith, Interim Superintendent BACKGROUND INFORMATION: The OPSB entered into an agreement January 31, 2011 with Security National Properties to manage, operate and maintain the Timbers Office Building.

The Board previously approved the contract through February 29, 2012. The cost of the contract is $19,021.42 per month and the cost from March 1, 2012 through September 30, 2013 is $361,406.98. In addition, OPSB administration recommends approval of an extension through December 31, 2013. Request for Proposals (RFP) number 14-0014 was released on October 9, 2013 and proposals are due November 4, 2013 which will allow OPSB Administration ample time to award a new contract beginning January 1, 2014.

RECOMMENDATION:

Budget Code: 052620ZA-533900

That the Orleans Parish School Board ratify the extension of the contract through September 30, 2013 in the amount of $361,406.98. In addition, OPSB administration recommends the approval of an additional extension through December 31, 2013 in the amount of $57,064.26 Funds are available in the 2013-2014 Operation Building Services account.

October 2, 2013 CAPITAL PROJECTS BUDGET AMENDMENT #1 Requestor: Paul Lucius, Facilities / Wayne DeLarge, Finance BACKGROUND INFORMATION: Harrah’s and Bond Fund’s projects were approved for various maintenance and minor construction projects several years ago. Since then many of the approved projects have been completed through the FEMA fund under various Stabilization and New Construction projects such as, McMain Windows and Hynes Elementary School. We are proposing to allocate this funding to new maintenance and life safety issues projects for security measures that are needed in our schools and were not included in the Master Plan. Many of these projects will include interior door and hardware repairs, termite repairs, air handler or chiller replacement, clocks, etc. The net effect of this reallocation will result in no additional funding. See Attached.

RECOMMENDATION:

That the Orleans Parish School Board adopt Resolution 29-13 authorizing the first (1st) amendment to the Capital Projects Budget.

FY 2014

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

Lusher Elementary School Refurbishment

Duration Information: Vendor Name:

New Contract or Amendment:

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

$ 3,273,136

Amendment Amount:

FEMA

Board Meeting Date:

Contact Person:

Herman Taitt

Competitive/S. Source

Competitive

Project Manager:

HKT

DBE Participation

Yes or No, _Y_%

$2,726,864

Contract Information:

Purpose: Budget amendment to true up project to $6,000,00 before going out to bid

Description:

Construction

Account Code(s):

Project # N320

Updated - March 2013

FY 2014

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

The New Karr High School

Duration Information: Vendor Name:

New Contract or Amendment:

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

$31,472,251

Amendment Amount:

FEMA

Board Meeting Date:

Contact Person:

Herman Taitt

Competitive/S. Source

Competitive

Project Manager:

HKT

DBE Participation

Yes or No, 35_%

$13,353,683

Contract Information:

Purpose: Design Build - Budget amendment to true up project to $44,825,934 before going out to bid

Description:

Construction

Account Code(s):

Project #N0330

Updated - March 2013

FY 2014

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

TIMBERS - CONTENTS

Duration Information: Vendor Name:

New Contract or Amendment:

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

$ 50,000.00

Amendment Amount:

FEMA

Board Meeting Date:

WAYNE DELARGE

Competitive/S. Source

$100,000.00

Contract Information: Contact Person: Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: FURNITURE PURCHASES FOR TIMBERS BUILDING FOR THE NEWLY CONSTRUCTED OFFICE SPACES.

Description:

OFFICE FURNITURE

Account Code(s):

N0294

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

BETHUNE WINDOWS

Duration Information: Vendor Name:

PROJECT COMPLETE

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

($17,469)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed. DE-obligating the balance to allocate to another project.

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT

PROJECT NAME/ ADDRESS:

FY 2014

Audubon Roof

Duration Information: Vendor Name:

PROJECT COMPLETE

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

($109,455)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project was included in the Audubon Renovation Project funded through FEMA for the Master Plan.

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

AUDUBON RESTROOM

Duration Information: Vendor Name:

PROJECT COMPLETE

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

($171,170)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project was included in the Audubon Renovation Project funded through FEMA for the Master Plan.

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

KARR WINDOWS

Duration Information: Vendor Name:

PROJECT COMPLETE

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

($23,791)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed. DE-obligating the balance to allocate to another project.

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

McDonogh 35 ADA

Duration Information: Vendor Name:

PROJECT COMPLETE

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

($115,264)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed. DE-obligating the balance to allocate to another project.

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

KARR CHILLERS

Duration Information: Vendor Name:

PROJECT COMPLETE

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

($4,452)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed. DE-obligating the balance to allocate to another project.

Description:

Account Code(s):

Updated - March 2013

FY 2014

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

MCMAIN WINDOW REPLACEMENT

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

($1,154,078)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: PROJECT IS INCLUDED IN THE MCMAIN STABILIZATION PROJECT FUNDED THROUGH THE FEMA FUND FOR THE MASTER PLAN.

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

FRANKLIN SIDEWALK

Duration Information: Vendor Name:

PROJECT COMPLETE

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

($54,538)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed. DE-obligating the balance to allocate to another project.

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

FRANKLIN EXTERIOR DOORS

Duration Information: Vendor Name:

PROJECT COMPLETE

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

($79,525)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed. DE-obligating the balance to allocate to another project.

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

LUSHER ELEMENTARY

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

$72,445

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed.

MOVED $72,445 FROM CAPITAL PROJECTS OTHER TO COVER THE BALANCE OF THE PAST ALLOCATION FOR THE HARRAH’S FUND SO WE CAN RECEIVE THE CURRENT ALLOCATION THAT’S SURE TO ORELANS PARISH.

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

ASHE/FRANKLIN EXT RENOVATION

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

$221,245

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed.

MOVED $221,245 FROM CAPITAL PROJECTS OTHER TO COVER THE BALANCE OF THE PAST ALLOCATION FOR THE HARRAH’S FUND SO WE CAN RECEIVE THE CURRENT ALLOCATION THAT’S SURE TO ORELANS PARISH.

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

MCMAIN HIGH SCHOOL

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

$1,100,000

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Needed Maintenance projects that are not included in the Master Plan.

Interior Door/Hardware repair, Termite repairs, Air Handler replacement

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT

PROJECT NAME/ ADDRESS:

FY 2014

MCDONOGH 35 HIGH SCHOOL

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

$336,052

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Needed Maintenance projects that are not included in the Master Plan.

Interior Door/Hardware repair, Repave parking lot/school yard, Air Handler replacement, clocks

Description:

Account Code(s):

Updated - March 2013

FY 2014

PROPOSED CAPITAL PROJECTS AMENDMENT

PROJECT NAME/ ADDRESS:

BETHUNE CAPITAL OTHER

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: BONDS

($1,161,799)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed. DE-obligating the balance to allocate to another project.

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

HYNES CONSTRUCTION

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: BONDS

($594,668)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed. PROJECT WAS INCLUDED IN THE NEW HYNES CONSTRUCTION PROJECT FUNDED THROUGH THE FEMA FUND FOR THE MASTER PLAN.

Description:

Account Code(s):

Updated - March 2013

FY 2014

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

MCMAIN WINDOWS

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: BONDS

($1,076,300)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed. PROJECT IS INCLUDED IN THE MCMAIN STABILIZATION PROJECT FUNDED THROUGH THE FEMA FUND FOR THE MASTER PLAN.

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

MCMAIN CHILLER

Duration Information: Vendor Name:

PROJECT COMPLETE

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: BONDS

($141,329)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed. DE-obligating the balance to allocate to another project

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

PM RESTROOMS

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: BONDS

($300,000)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed. DE-obligating the balance to allocate to another project

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

MCMAIN HEALTH CLINIC

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: BONDS

$100,000

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: NEED TO COVER THE REMAINDER OF THE CONTRACT THAT IS NOT COVERED BY THE GRANT FROM LSU FOR THE HEALTH CLINIC AT MCMAIN.

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

MCDONOGH 35 HIGH SCHOOL

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: BONDS

$392,948

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Needed Maintenance projects that are not included in the Master Plan.

Interior Door/Hardware repair, Repave parking lot/school yard, Air Handler replacement, clocks

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

BEN FRANKLIN ELEMENTARY

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: BONDS

$2,122,000

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Needed Maintenance projects that are not included in the Master Plan.

Window Replacement, Waterproofing, Repave parking lot/school yard both sites, Chiller replacement, Interior Doors/Hardware, clocks

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

BETHUNE ELEMENTARY

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: BONDS

$340,000

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Needed Maintenance projects that are not included in the Master Plan.

Waterproofing, Termite Damage repairs, PA replacement

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

LUSHER ELEMENTARY

Duration Information: Vendor Name:

PROJECT COMPLETE

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: OTHER

($72,445)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose:

Moved to Harrah’s Fund to cover the balance of the allocation for Harrah's through FY11

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

ASHE/FRANKLIN EXT RENOVATION

Duration Information: Vendor Name:

PROJECT COMPLETE

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: OTHER

($221,245)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose:

Moved to Harrah’s Fund to cover the balance of the allocation for Harrah's through FY11

Description:

Account Code(s):

Updated - March 2013