office-administrator-for-facilities-department

ORLEANS PARISH SCHOOL BOARD Success is The Only Option!

For Internal HR Use: Job Code: FLSA Status: Grade/Step: Costing Code:

Effective Date: Job Title: Department: Location: Reports to:

Facilities Office Administrator – OPSB Facilities, Maintenance & Real Estate Central Administration Executive Director of Operations & Director of Facilities

Job Summary Under the supervision of the Executive Director of Operations, the Facilities Office Administrator provides day to day office administration of the facilities planning, physical plant management, and real estate functions. The position also entails interaction with Charter School administration.

Essential Duties and Responsibilities include the following. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned.

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Assists and conducts facility assessment, market studies and analysis as well as site selection for Charter School or other use requests; Assists with contract coordination of facilities operations including but not limited to architectural, engineering, custodial, environmental contracts; waste removal and construction; Provides administrative assistance to project managers with renovation, relocation, consolidation, construction, site planning, space planning functions; Assists the Facilities Department the preparation of financial analysis of projects; Maintains a database of district lease and vacant space information; Maintains database of department documentation, e.g. work breakdown structures, history of repairs, status updates, financial records, etc; Implements and maintains a database system to manage contracts, space allocation, repair history, and capital projects connected with Maintenance, Facilities, and Real Estate; Assist in the development and coordination of a Facilities library; Prepares and tracks requisitions through the purchasing process; Monitors the processing of expenditures and the department budget; Assists with customer service complaints and resolutions; Assists the Facilities Department with the preparation of reports for the State and Local board of education; Maintains electronic and hard copy files and records for all OPSB/Real Estate past, present, and future projects/maintenance repairs; Prepares payroll and assists with routine personnel matters; Assists with preparing Board Agenda items; Provides all office administration functions as necessary; Performs other duties as required.

Supervisory Responsibilities None

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ORLEANS PARISH SCHOOL BOARD Success is The Only Option!

Qualifications The requirements listed below are representative of the qualifications necessary to perform the job.

A. Education and Experience • • • •

Bachelors Degree Preferred. At least 3-5 years of experience related to the duties and responsibilities specified.

Organization planning, structuring, and staffing skills.

Must have experience with developing and managing databases for record storage Must have proficiency using Microsoft Office Word and EXCEL

B. Certificates, Licenses, Registrations or Other Requirements C. Other Knowledge, Skills or Abilities Required The ability to fulfill the responsibilities listed above Work Environment Listed below are key points regarding environmental demands and the work environment of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

• Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc.) part of the work day; • Required to exert physical effort in handling objects less than 30 pounds rarely; • Required to be exposed to physical occupational risks (such as cuts, burns, exposure to toxic chemicals, etc) rarely; • Required to be exposed to physical environment which involves dirt, odors, noise, weather extremes or similar elements rarely; • Normal setting for this job is an office/school setting.

Salary Range: Grade E03 of the New Orleans Public Schools Central Administrative Salary Schedule.

How to Apply: Interested applicants should mail, e-mail or fax a letter of interest and resume to the Chief of Staff, Dr. Armand B. Devezin, 3520 General DeGaulle Drive, Suite 5055, New Orleans, Louisiana 70114. The e-mail address is job_applications@opsb.us and the fax telephone number is (504) 379-4171. Applicants not following the application directions or meeting the requirements in the job description will be eliminated from the process.

DEADLINE TO APPLY: November 14, 2013

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