budget-finance-committee-meeting

ORLEANS PARISH SCHOOL BOARD BUDGET & FINANCE COMMITTEE Orleans Parish School Board 3520 General DeGaulle Drive, Suite 4050 New Orleans, LA 70114 April 18, 2013 4:00 PM (Notice: This meeting may be convened up to 30 minutes prior to the posted schedule to facilitate the orderly conduct of business)

Committee Members: Ms. Leslie Ellison, Chair Mr. Woody Koppel Mr. Nolan Marshall

Mr. Ira Thomas, Ex-Officio Mr. Seth Bloom

AGENDA Call to Order

Ms. Leslie Ellison

Adoption of the Agenda Additions/Deletions/Modifications FINANCE ACTION ITEM(S) 1.

District Winners and Runners-Ups

2. General Fund Budget Amendment #1

Gail Audrict Wayne DeLarge

PURCHASING ACTION ITEMS Consent Agenda: (No Items Submitted)

ADOPTION OF CONSENT AGENDA DISCUSSION/INFORMATION ITEM(S) 3. March 2013 Financial Reports

Wayne DeLarge

ADJOURNMENT

In accordance with the Americans with Disabilities Act, if you need special assistance at a public meeting of the Orleans Parish School Board, please contact the Board Office at 504‐304‐5678, or by email at BoardOffice@nops.k12.la.us , describing the assistance that is necessary.

ORLEANS PARISH SCHOOL BOARD GENERAL FUND PROPOSED AMENDMENTS TO 2013 BUDGET AS OF APRIL 23, 2013 FY 2013 General Fund REVENUES Local Services Real Estate Taxes Sales Tax Interest on Investments Community Service Activities Service provided to local governments Others Total Local Services

Approved Budget

$

State Sources State Public School Fund - MFP PIP Non - Public Textbooks Revenue Sharing Others Total State Sources Other Sources Indirect Cost Total Other Sources

EXPENSES Administration Salaries & benefits Management consultants Election Fees Legal Services Audit & other technical services Building services, cleaning etc.

Liability and property insurance Telephone, Postage etc.

Travel Materials & Supplies Books Technology software, license, equipment, etc.

Repair & Maintenance Others Retiree health benefits Sick leave severance pay Worker's comp claims Interest Expense Operation Transfers Out Total Administration

$

12,276,144 356,763 491,082 2,253,417

(161,082)

15,377,406

(161,082)

$

42,608,506

$

6,667,361 389,449 2,500 875,000 1,690,480 582,000 2,806,278 96,400 131,840 351,725 491,082 51,112 144,000 500,000 2,200,000 400,000 1,026,537 100,000 199,835 18,705,600

$

OPSB Direct Schools Salaries & benefits Other expenditures Total OPSB Direct Schools

773,909 (119,787) (300,000)

1,202,129

$

$

41,997,349

Excess (Deficit) Revenues over Expenditures

$

611,157

-

2,500,000 3,000,000 5,500,000 $

43,810,634

$

6,667,361 389,449 11,287 875,000 3,096,080 587,000 2,833,278 129,400 131,840 356,725 491,082 51,112 144,000 500,000 2,200,000 400,000 1,026,537 100,000 199,835 20,189,987

8,787 1,405,600 5,000 27,000 33,000 5,000

$

1,484,387

$

17,172,143 6,119,606 23,291,749

$

1,484,387 (282,258)

12,939,166 5,617,516 100,000 500,000 2,523,880 1,413,748 23,094,310

12,115,062 356,763 491,082 2,253,417 15,216,324

-

17,172,143 6,119,606 23,291,749

TOTAL EXPENSES

$

43,341 965,748 1,363,211

2,500,000 3,000,000 5,500,000

Transfers From Other Funds TOTAL REVENUES

12,165,257 5,737,303 400,000 500,000 2,480,539 448,000 21,731,099

Amendments

FY 2013 Proposed Amendment # 1

$

43,481,736 328,898

1

ORLEANS PARISH SCHOOL BOARD GENERAL FUND PROPOSED AMENDMENTS TO 2013 BUDGET AS OF APRIL 23, 2013 CHANGES TO REVENUES Category

Real Estate Taxes

Sales Tax

Interest on Investments

Service provided to local governments

State Public School Fund - MFP

Others

TOTAL CHANGES TO REVENUES

Previous Budget Amendment Revised Budget Reason for Change

$

12,165,257

773,909

$

The revised amount reflects a decrease of $457,646 based on the October 12,939,166 Student Count and a recalculation of the State Funding Formula for Sharing Local Revenues. The increase amount of $1,231,555 is to gross up the revenues to account for the cost of collections The revised amount reflects a decrease of $215,832 based on the recalculation of the State Funding Formula for Sharing Local Revenues. The 5,323,759 increase amount of $96,045 is gross up the revenues to account for the cost of collections

5,443,546

(119,787) $

400,000

(300,000) $

100,000

The revised amount reflects a decrease of $300,000 based a projection of earnings through June of 2013

$

2,523,880

The revised amount reflects an increase of $43,341 based on the October Student Count and a recalculation of the 2% Administrative Service Fee

(161,082) $

12,115,062

The revised amount reflects an increase of $75,962 based on the October Student Count.

2,480,539

12,276,144

448,000

43,341

965,748

The revised amount reflects an increase of $965,748 because of a reduction of our allowance of accounts receivables and review of our general ledger

$ 1,202,129

2

CHANGES TO EXPENDITURES Category EXPENSES Administration

Previous Budget Amendment Revised Budget Reason for Change

Building services, cleaning etc.

582,000

5,000

$

587,000 The revised amount reflects an increase of $5,000 based on the rental of furniture, transportation, and cleaning services for board meetings.

Materials & Supplies

351,725

5,000

$

356,725 The revised amount reflects an increase of $5,000 based on materials needed for new Board Members. This expense is occurs once every four years.

2,500

8,787

$

2,806,278

27,000

$

96,400

33,000

$

Election Fees

Liability and property insurance

Telephone, Postage etc.

Audit & other technical services

TOTAL CHANGES TO EXPENDITURES

1,690,480

1,405,600

$

11,287

An increase of $8,787 is to reflect actual cost of Election. This expense occurs once every four years.

2,833,278 The increase of $27,000 is to reflect the cost of the crime insurance policy.

The revised amount reflects the cost associated with the one APP expenses of 129,400 $20,000 and $13,000 for code of conduct printing materials for students and staff.

The revised amount of $78,000 is for Redistricting Expenses and 3,096,080 Governmental Relations Services. The revised amount of $ 1,327,600 is for the cost of collections fees for ad valorem and sales tax.

$ 1,484,387 $

(282,258)

3

Orleans Parish School Board Budget Amendment General Fund Budget Amendment #1 As of April 23, 2013

Orleans Parish School Board Proposed Amendments to 2013 General Fund Budget FY 2013 General Fund

Approved Budget

Amendments

FY 2013 Proposed Amendment # 1

REVENUES Local Services Real Estate Taxes Sales Tax Interest on Investments Community Service Activities Service provided to local governments Others Total Local Services State Sources State Public School Fund - MFP PIP Non - Public Textbooks Revenue Sharing Others Total State Sources

$

$

773,909 (119,787) (300,000)

(161,082)

15,377,406

(161,082)

2,500,000 3,000,000 5,500,000

Transfers From Other Funds Total Other Sources $

42,608,506

$

43,341 965,748 1,363,211

12,276,144 356,763 491,082 2,253,417

Other Sources Indirect Cost

TOTAL REVENUES

12,165,257 5,737,303 400,000 500,000 2,480,539 448,000 21,731,099

12,939,166 5,617,516 100,000 500,000 2,523,880 1,413,748 23,094,310

12,115,062 356,763 491,082 2,253,417 15,216,324

2,500,000 3,000,000 1,202,129

5,500,000 $

43,810,634

2

Orleans Parish School Board Proposed Amendments to 2013 General Fund Budget FY 2013 General Fund EXPENSES Administration Salaries & benefits Management consultants Election Fees Legal Services Audit & other technical services Building services, cleaning etc.

Liability and property insurance Telephone, Postage etc.

Travel Materials & Supplies Books Technology software, license, equipment, etc.

Repair & Maintenance Others Retiree health benefits Sick leave severance pay Worker's comp claims Interest Expense Operation Transfers Out Total Administration

Approved Budget

$

$

OPSB Direct Schools Salaries & benefits Other expenditures Total OPSB Direct Schools

6,667,361 389,449 2,500 875,000 1,690,480 582,000 2,806,278 96,400 131,840 351,725 491,082 51,112 144,000 500,000 2,200,000 400,000 1,026,537 100,000 199,835 18,705,600

Amendments

$

$

41,997,349

Excess (Deficit) Revenues over Expenditures

$

611,157

$

8,787 1,405,600 5,000 27,000 33,000 5,000

$

17,172,143 6,119,606 23,291,749

TOTAL EXPENSES

-

FY 2013 Proposed Amendment # 1

1,484,387

$

17,172,143 6,119,606 23,291,749

$

1,484,387 (282,258)

6,667,361 389,449 11,287 875,000 3,096,080 587,000 2,833,278 129,400 131,840 356,725 491,082 51,112 144,000 500,000 2,200,000 400,000 1,026,537 100,000 199,835 20,189,987

$

43,481,736 328,898

3

Orleans Parish School Board Proposed Amendments to 2013 General Fund Budget CHANGES TO REVENUES Category

Real Estate Taxes

Sales Tax

Interest on Investments

Service provided to local governments

State Public School Fund - MFP

Others

TOTAL CHANGES TO REVENUES

Previous Budget Amendment Revised Budget Reason for Change

$

12,165,257

5,443,546

400,000

2,480,539

12,276,144

448,000

The revised amount reflects a decrease of $457,646 based on the October Student Count and a recalculation of the State Funding Formula 773,909 $ 12,939,166 for Sharing Local Revenues. The increase amount of $1,231,555 is to gross up the revenues to account for the cost of collections The revised amount reflects a decrease of $215,832 based on the recalculation of the State Funding Formula for Sharing Local Revenues.

(119,787) $ 5,323,759 The increase amount of $96,045 is gross up the revenues to account for the cost of collections (300,000) $ 100,000

43,341

The revised amount reflects a decrease of $300,000 based a projection of earnings through June of 2013

The revised amount reflects an increase of $43,341 based on the $ 2,523,880 October Student Count and a recalculation of the 2% Administrative Service Fee

(161,082) $ 12,115,062

The revised amount reflects an increase of $75,962 based on the October Student Count.

965,748

The revised amount reflects an increase of $965,748 because of a reduction of our allowance of accounts receivables and review of our general ledger

$ 1,202,129

4

Orleans Parish School Board Proposed Amendments to 2013 General Fund Budget CHANGES TO EXPENDITURES Category

Previous Budget Amendment Revised Budget Reason for Change

EXPENSES Administration

Building services, cleaning etc.

582,000

5,000 $ 587,000 The revised amount reflects an increase of $5,000 based on the rental of

furniture, transportation, and cleaning services for board meetings.

The revised amount reflects an increase of $5,000 based on materials Materials & Supplies

351,725

5,000 $ 356,725 needed for new Board Members. This expense is occurs once every

four years.

Election Fees

Liability and property insurance

2,500

8,787

$ 11,287

An increase of $8,787 is to reflect actual cost of Election. This expense occurs once every four years.

2,806,278

27,000

$ 2,833,278

The increase of $27,000 is to reflect the cost of the crime insurance policy.

The revised amount reflects the cost associated with the one APP

Telephone, Postage etc.

96,400

33,000 $ 129,400 expenses of $20,000 and $13,000 for code of conduct printing materials

for students and staff.

Audit & other technical services

TOTAL CHANGES TO EXPENDITURES

1,690,480

1,405,600

$ 1,484,387

The revised amount of $78,000 is for Redistricting Expenses and $ 3,096,080 Governmental Relations Services. The revised amount of $ 1,327,600 is for the cost of collections fees for ad valorem and sales tax.

5

Orleans Parish School Board Financial Statements For the Nine Months Ended March 31, 2013

Orleans Parish School Board Balance Sheet For the Nine Months Ended March 31, 2013

General Fund Clearing Fund Debt Service Enterprise Fund Assets Cash Buildings & Improvements Accumulated Depreciation-Buildings & Improvements Due from Other Agencies Due from Other Funds Land Prepaid Insurance Assets Total Liabilities Accounts Payable Accrued Expenses Deferred Revenues Deposits Payable Due to Other Agencies Due to Other Funds Payroll Liabilities Liabilities Total Fund Balance Fund Balance Fund Balance Total Liabilities and Fund Balance Total

$ 71,114,204 1,340,571 12,539,722 300,379 $ 85,294,876

$

20,152,059 $ 20,152,059

$ 5,182,135 351,519 $ 5,533,654

$ 3,746,536 311,574 491,871 1,120,643 30,890,757 1,507,669 $ 38,069,050

$

$

$

820,449 4,890,176 (183,209) 1,440,992 6,968,408

$

455,871 12,238,693 $ 12,694,564

$ (32,163,920) $ (32,163,920) $

1,633 47,238 (97,765) (48,894)

$ 47,225,826 $ 47,225,826

$ 7,457,495 $ 7,457,495

$ 37,697,574 $ 37,697,574

$ $

7,017,302 7,017,302

$ 85,294,876

$ 20,152,059

$ 5,533,654

$

6,968,408

Orleans Parish School Board Statement of Revenues and Expenditures For the Nine Months Ended March 31, 2013

General Fund Budget

YTD

Clearing Fund Variance

Budget

YTD

Revenue Ad Valorem Tax $ 12,165,257 $ 9,000,942 $ 3,164,315 $ 120,447,536 $ 108,914,500 Ad Valorem Tax-Debt Service Sales & Use Taxes 5,737,303 4,000,977 1,736,326 90,820,786 66,479,465 Charters & RSD 2,480,539 2,382,875 97,664 Interest Income 400,000 53,381 346,619 Miscellaneous Revenue 948,000 1,419,975 (471,975) Minimum Foundation Program ("MFP") 12,276,144 9,007,108 3,269,036 46,811,277 33,347,194 Non-Public Textbooks 491,082 75,734 415,348 Revenue Sharing 2,253,417 1,264,990 988,427 356,763 29,315 327,448 Professional Improvement ("PIP") Revenue Indirect Cost Reimbursement 2,500,000 1,789,920 710,080 Fund Transfers 3,000,000 3,000,000 Revenue Total $ 42,608,505 $ 29,025,217 $ 13,583,288 $ 258,079,599 $ 208,741,158

Debt Service Special Revenue Variance

$ 11,533,036 24,341,321 13,464,083 $ 49,338,441

YTD $

12,068,612 19,293,155 23,214 2,824 $ 31,387,806

YTD $

$

-

Orleans Parish School Board Statement of Revenues and Expenditures-continued For the Nine Months Ended March 31, 2013 General Fund Budget Expense Alternative Learning Institute Audio Visual Department Audubon Montessori School Ben Franklin Elementary School Ben Franklin Senior High School Bethune Elementary School Board Office Central Office Charter Office Curriculum & Instruction Disadvantaged Business Enterprise Einstein Encore Academy Exceptional Children Services Facilities Finance Harte Elementary School Human Resources Department Hynes Elementary Information Technology Insurance Department Karr Magnet School Lake Forest Elementary Legal Department Lusher School

$

YTD

Clearing Fund Variance

437,281 $ 239,478 $ 197,803 259,710 110,610 149,100 4,777,807 3,299,707 1,478,100 2,851,708 1,965,095 886,613 265,122 256,325 8,797 629,835 324,424 305,411 676,288 218,302 457,986 814,838 597,499 217,339 175,305 79,387 95,918 1,221,950 809,716 412,234 397,564 292,472 105,092 1,758,606 1,072,933 685,673 717,795 428,616 289,179 1,748,517 1,331,253 417,264 2,976,278 2,395,550 580,728 1,225,609 552,949 672,660 -

Budget $

$ 5,842,262 6,406,400 3,599,525 1,489,790 5,494,680 5,143,120 7,887,912 4,016,268 14,183,183

YTD

Debt Service Special Revenue Variance

$ 4,440,946 1,401,315 4,864,050 1,542,350 2,758,894 840,631 1,176,593 313,198 4,180,260 1,314,420 3,916,590 1,226,530 5,975,184 1,912,728 3,071,451 944,817 10,644,887 3,538,296

YTD $

308,690 31,359,832 -

YTD $

-

Orleans Parish School Board Statement of Revenues and Expenditures-continued For the Nine Months Ended March 31, 2013

General Fund Budget Expense Mahalia Jackson $ 1,441,744 $ Maintenance 273,777 McDonogh 35 Career Academy 991,872 McDonogh 35 Senior High School 6,233,705 McMain Senior High School 5,834,163 Moton Elementary New Orleans Science & Math High Schoo Recovery School District 80,450 Special Revenue Summer School 326,897 Superintendent's Office 378,706 System Wide Expenses 5,105,252 Transportation Department Warren Easton Youth Study Center 396,577 Expense Total $ 41,997,356 $ Excess Revenue over Expenditures

$

611,149 $

YTD

Clearing Fund Variance

Budget

YTD

Debt Service Special Revenue Variance

YTD

1,094,059 $ 347,685 149,338 124,439 761,704 230,168 4,338,596 1,895,109 4,154,322 1,679,841 83,445 (2,995) 37,440 289,457 254,984 123,722 3,206,809 1,898,443 779 (779) 204,967 191,610 28,260,760 $ 13,736,596

$

- $ - $ 2,265,224 1,758,168 507,056 3,013,193 2,319,145 694,048 127,437,965 96,481,062 30,956,903 63,786,554 53,996,928 9,789,626 7,513,524 5,699,505 1,814,019 $ 258,079,599 $ 201,283,662 $ 56,795,937

$

$

31,668,523

764,457 $ (153,308)

$

$

(280,717)

0 $ 7,457,496 $ (7,457,496)

YTD $

$

30,182,137 30,182,137

Orleans Parish School Board Statement of Revenues and Expenditures For the Nine Months Ended March 31, 2013 Enterprise Fund Budget

Y-T-D

Variance

Revenue Interest Income Miscellaneous Revenue Rental Income Revenue Total Expense Benefits Construction Services Custodial Services Disposal Services Electricity Lawn Care Materials & Supplies Other Fees Other Professional Services Property Insurance Repairs & Maintenance Salaries Water/Sewage Expense Total

$0 $ 712 0 242 1,708,216 1,161,095 $ 1,708,216 $ 1,162,049

(712) (242) 547,121 $ 546,167

$ 31,556 $ 12,356 50,000 21,144 178,000 140,250 23,000 12,378 425,000 125,534 34,000 21,156 55,000 540 0 17 238,257 171,193 196,000 53,059 320,000 148,029 93,500 36,917 63,000 21,987 $ 1,707,313 $ 764,561

$

19,200 28,856 37,750 10,622 299,466 12,844 54,460 (17) 67,064 142,941 171,971 56,583 41,013 $ 942,752

Revenues over Expenditures

$

$ (396,585)

903

$ 397,488

$