budget-finance-committee-meerting-packet-10-10-13

ORLEANS PARISH SCHOOL BOARD BUDGET & FINANCE COMMITTEE Orleans Parish School Board 3520 General DeGaulle Drive, Suite 4050 New Orleans, LA 70114 October 10, 2013 4:00 PM (Notice: This meeting may be convened up to 30 minutes prior to the posted schedule to facilitate the orderly conduct of business)

Committee Members: Ms. Leslie Ellison, Chair Mr. Woody Koppel Mr. Nolan Marshall

Mr. Ira Thomas, Ex-Officio Mr. Seth Bloom

AGENDA Call to Order

Ms. Leslie Ellison

Adoption of the Agenda Additions/Deletions/Modifications FINANCE ACTION ITEM(S) 1. Resolution 28-13: RAN (Revenue Anticipation Notes) Loan Term Proposal Rationale: A Resolution authorizing the sale and delivery of $50,000,000 Orleans Parish School Board Revenue Anticipation Notes, Series 2013 to JPMorgan Chase Bank, N.A. (The "Purchaser"); and providing for other matters with respect to the foregoing such as, the advance funding of the local share portion of the MFP funds for all Orleans Parish Schools.

Recommendation: That the Orleans Parish School Board adopts Resolution 28-13 and accept the current proposal from the Financial Institution with the most favorable loan term.

2. Resolution 29-13: Capital Projects Budget Amendment #1 Rationale: A fiscal resolution authorizing the first (1st) amendment to the Capital Projects Budget of Revenues and Expenditures for the fiscal year beginning July 1, 2013, and ending June 30, 2014.

Recommendation: That the Orleans Parish School Board adopts Resolution 29-13: Capital Projects Budget Amendment #1.

3. GCR & Associates Rationale: The original contract with GCR was executed for a three year period at a price of $225,000.00 and it included an option to renew the contract for an additional 2 years at a value of $150,000. The demographic services provided by GCR are a critical component of the School Facilities Master Plan, particularly with respect to providing future projections of students and matching these projections to facility needs.

In accordance with the Americans with Disabilities Act, if you need special assistance at a public meeting of the Orleans Parish School Board, please contact the Board Office at 504-304-5678, or by email at BoardOffice@nops.k12.la.us , describing the assistance that is necessary.

Recommendation: That the OPSB approves the renewal of the Demographer Services to GCR and Associates in the amount of $150,000.00 for a two (2) year period and authorize the OPSB General Counsel to prepare a contract.

PURCHASING ACTION ITEMS Consent Agenda: Property Management for OPSB Timbers Property Rationale: The OPSB entered into an agreement January 31, 2011 with Security National Properties to manage, operate and maintain the Timbers Office Building. The Board previously approved the contract through February 29, 2012. The cost of the contract is $19,021.42 per month and the cost from March 1, 2012 through September 30, 2013 is $361,406.98. In addition, OPSB administration recommends approval of an extension through December 31, 2013. Request for Proposals (RFP) number 14-0014 was released on October 9, 2013 and proposals are due November 4, 2013 which will allow OPSB Administration ample time to award a new contract beginning January 1, 2014.

Recommendation: That the Orleans Parish School Board ratify the extension of the contract through September 30, 2013 in the amount of $361,406.98. In addition, OPSB administration recommends the approval of an additional extension through December 31, 2013 in the amount of $57,064.26. Funds are available in the 2013-2014 Operation Building Services account.

DISCUSSION/INFORMATION ITEM(S) 1. June Un-Audited Financial Statements

Katherine Phelan

2. a. Revenue Allocation Study b. Deferred Revenue

Wayne DeLarge

ADJOURNMENT

In accordance with the Americans with Disabilities Act, if you need special assistance at a public meeting of the Orleans Parish School Board, please contact the Board Office at 504-304-5678, or by email at BoardOffice@nops.k12.la.us , describing the assistance that is necessary.

ORLEANS PARISH SCHOOL BOARD RESOLUTION NO. 28-13

The following resolution was offered by ______________and seconded by ________________: A RESOLUTION AUTHORIZING THE SALE AND DELIVERY OF $50,000,000 ORLEANS PARISH SCHOOL BOARD REVENUE ANTICIPATION NOTES, SERIES 2013 TO JPMORGAN CHASE BANK, N.A. (THE “PURCHASER”); AND PROVIDING FOR OTHER MATTERS WITH RESPECT TO THE FOREGOING. WHEREAS, pursuant to Section 89 of Title 17 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority supplemental thereto, the Orleans Parish School Board, State of Louisiana (the “School Board”) adopted Resolution No. 22-13 on July 16, 2013 to authorize the issuance and sale of Revenue Anticipation Notes, Series 2013 of the Orleans Parish School Board, State of Louisiana (the “Notes”); and NOW, THEREFORE, BE IT RESOLVED by the Orleans Parish School Board, that: SECTION 1. Award of Notes. The Orleans Parish School Board Revenue Anticipation Notes, Series 2013 in the principal amount of $50,000,000 (the “Notes”) are hereby sold to JPMorgan Chase Bank, N.A. (the “Purchaser”) in accordance with the provisions of the Purchase Agreement substantially in the form attached hereto as Exhibit A between the School Board and the Purchaser pursuant to the provisions of Section 89 of Title 17 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority supplemental thereto, including Resolution No. 22-13 adopted by the School Board on July 16, 2013 (the “Authorization Resolution”). The Purchase Agreement substantially in the form attached hereto as Exhibit A, including all of the Exhibits thereto, is hereby approved.

SECTION 2. 2013 Sinking Fund Account. There is hereby created a separate and Page 1 of 3

distinct account within the School Board's General Fund to be maintained at JPMorgan Chase Bank, N.A., as fiscal agent (the “Fiscal Agent”) with respect to the Notes to be entitled "Orleans Parish School Board Revenue Anticipation Notes, Series 2013 – Sinking Fund Account" (the "2013 Sinking Fund Account"). Amounts deposited in the said 2013 Sinking Fund Account shall be applied to pay the principal and interest on the Notes until the Notes are fully paid and discharged in accordance with the provisions of the Purchase Agreement. The President, VicePresident, and/or Secretary of the School Board are fully empowered and authorized to execute said Letter of Instruction.

SECTION 3. Instructions to Fiscal Agent to Pay 2013 Anticipation Note. The Fiscal Agent is hereby authorized and directed to make withdrawals from the 2013 Sinking Fund Account to pay the principal of and interest on the Notes in accordance with the provisions of the Purchase Agreement.

SECTION 4. Other Instruments. The President, Vice President, and/or Secretary are authorized to enter into any other instruments or agreements and to take such further actions as may be necessary or desirable in connection with the issuance of the Notes and the transactions contemplated by this Resolution.

SECTION 5. Delivery of Notes. The President, Vice President, and/or Secretary are fully empowered and authorized to execute all documents necessary for the issuance of the Notes and to affix the seal of the School Board to such documents.

SECTION 6. State Bond Commission Policy re. Swaps. By virtue of the School Board’s application for, acceptance of and utilization of the benefits of the Louisiana State Bond Commission’s approval(s) resolved and set forth herein, it resolves that it understands and agrees that such approval(s) are expressly conditioned upon, and it further resolves that it understands, Page 2 of 3

agrees and binds itself, its successors and assigns to, full and continuing compliance with the “State Bond Commission Policy on Approval of Proposed Use of Swaps, or other forms of Derivative Products Hedges, Etc.”, adopted by the Commission on July 20, 2006, as to the borrowing(s) and other matter(s) subject to the approval(s), including subsequent application and approval under said Policy of the implementation or use of any swap(s) or other product(s) or enhancement(s) covered thereby.

SECTION 7. Validity. If any provision or item of this resolution, or the application thereof is held invalid, such invalidity shall not affect other provisions, items, or applications of this resolution which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this resolution are hereby declared severable.

SECTION 8. Effective Date. The foregoing resolution shall take effect immediately upon its adoption.

This Resolution having been submitted to a vote, the vote thereon was as follows: YEAS: NAYS: ABSTAINING: ABSENT: PASSED AND ADOPTED AT THE ORLEANS PARISH SCHOOL BOARD BUSINESS MEETING held at McDonogh 35 High School, 1331 Kerlerec Street, New Orleans, Louisiana on the 15th day of October, 2013.

ORLEANS PARISH SCHOOL BOARD

Ira H. Thomas, Sr., President

Page 3 of 3

STATE OF LOUISIANA PARISH OF ORLEANS

I, the undersigned Secretary-Treasurer of the Parish School Board of the Parish of Orleans, State of Louisiana, do hereby certify that the foregoing three (3) pages (excluding exhibits) constitute a true and correct copy of Resolution 28-13 adopted by the Orleans Parish School Board on October 15, 2013, entitled: “A RESOLUTION AUTHORIZING THE SALE AND DELIVERY OF $50,000,000 ORLEANS PARISH SCHOOL BOARD REVENUE ANTICIPATION NOTES, SERIES 2013 TO JPMORGAN CHASE BANK, N.A. (THE “PURCHASER”); AND PROVIDING FOR OTHER MATTERS WITH RESPECT TO THE FOREGOING.” IN FAITH WHEREOF, witness my official signature and the impress of the official seal of said Parish School Board at New Orleans, Louisiana, on this, the

day of October 2013.

(SEAL) Stanley C. Smith, Secretary-Treasurer

ORLEANS PARISH SCHOOL BOARD RESOLUTION NO. 29-13

The following resolution was offered by

and seconded by

.

A fiscal resolution authorizing the first (1st) amendment to the Capital Projects Budget of Revenues and Expenditures for the fiscal year beginning July 1, 2013, and ending June 30, 2014.

BE IT RESOLVED BY THE ORLEANS PARISH SCHOOL BOARD which, after convening a duly noticed business meeting, adopted the following amendments to the Capital Projects Budget of Revenues and Expenditures for the fiscal year 2013-2014 to increase total funding to approved projects in the Capital Plan: Capital Projects Amendment to FEMA Fund:   

To increase the Lusher Elementary expense from $3,273,136.00 to $6,000,000.00, for a net increase of $2,726,864.00.

To increase the New Karr High School – Joe Ellen Site expense from $31,472,251.00 to $44,825,934.00, for a net increase of $13,353,683.00.

To increase the Contents-Timbers expense from $50,000.00 to $150,000.00, for a net increase of $100,000.00.

Capital Projects Amendment to Harrah’s Fund:         

To decrease the Bethune Windows expense from $17,469.00 to $0.00, for a net decrease of $17,469.00.

To decrease the Audubon Roof expense from $109,455.00 to $0.00, for a net decrease of $109,455.00.

To decrease the Audubon Restroom expense from $171,170.00 to $0.00, for a net decrease of $171,170.00.

To decrease the Karr Windows expense from $23,791.00 to $0.00, for a net decrease of $23,791.00.

To decrease the McDonogh 35 ADA expense from $115,264.00 to $0.00, for a net decrease of $115,264.00.

To decrease the Karr Chillers expense from $4,452.00 to $0.00, for a net decrease of $4,452.00.

To decrease the McMain Windows expense from $1,154,078.00 to $0.00, for a net decrease of $1,154,078.00.

To decrease the Franklin Sidewalk expense from $54,538.00 to $0.00, for a net decrease of $54,538.00.

To increase the Lusher Elementary expense from $0.00 to $72,445.00, for a net increase of $72,445.00.

Page 1 of 3

  

To increase the Ashe/Franklin Extension Renovation expense from $0.00 to $221,245.00, for a net increase of $221,245.00.

To increase the McMain High School expense from $0.00 to $1,100,000.00, for a net increase of $1,100,000.00.

To increase the McDonogh 35 High School expense from $0.00 to $336,052.00, for a net increase of $336,052.00.

Capital Projects Amendment to Bond Fund:         

To decrease the Bethune Capital Other expense from $1,161,799.00 to $0.00, for a net decrease of $1,161,799.00.

To decrease the Hynes Construction expense from $594,668.00 to $0.00, for a net decrease of $594,668.00.

To decrease the McMain Windows expense from $1,076,300.00 to $0.00, for a net decrease of $1,076,000.00.

To decrease the McMain Chiller expense from $141,329.00 to $0.00, for a net decrease of $141,329.00.

To decrease the PM Restrooms expense from $300,000.00 to $0.00, for a net decrease of $300,000.00.

To increase the McMain Health Clinic expense from $0.00 to $100,000.00, for a net increase of $100,000.00.

To increase the McDonogh 35 High School expense from $0.00 to $392,948.00, for a net increase of $392,948.00.

To increase the Franklin Elementary expense from $0.00 to $2,122,000.00, for a net increase of $2,122,000.00.

To increase the Bethune Elementary expense from $0.00 to $340,000.00, for a net increase of $340,000.00.

Capital Projects Amendment to Other Fund:  

To decrease the Bethune Capital Other expense from $72,445.00 to $0.00, for a net decrease of $72,445.00.

To decrease the Ashe/Franklin Extension Renovation expense from $221,245.00 to $0.00, for a net decrease of $293,690.00.

This resolution having been submitted to a vote, the vote thereon was as follows: YEAS: NAYS: ABSENTS: ABSTENTIONS:

Page 2 of 3

PASSED AND ADOPTED AT THE ORLEANS PARISH SCHOOL BOARD BUSINESS MEETING held at McDonogh 35 High School, 1331 Kerlerec Street, New Orleans, Louisiana, on the 15th day of October, 2013.

ORLEANS PARISH SCHOOL BOARD

Ira H. Thomas, Sr., President

Page 3 of 3

CERTIFICATE STATE OF LOUISIANA PARISH OF ORLEANS I, the undersigned Secretary-Treasurer of the Orleans Parish School Board, State of Louisiana, do hereby certify that the foregoing three (3) pages constitute a true and correct copy of Resolution No. 29-13 adopted by said Orleans Parish School Board on October 15, 2013.

IN FAITH WHEREOF, witness my official signature and the impress of the official seal of the School Board at New Orleans, Louisiana, on this

the day of

(SEAL) Stanley C. Smith, Secretary-Treasurer

, 2013.

CAPITAL PROJECTS BUDGET AMENDMENT BY FUNDING SOURCE AS OF OCTOBER 15, 2013 APPROVED BUDGET

FEMA Lusher Elementary

$

New Karr HS - Joe Ellen Site Contents - Timbers

TOTAL

$

3,273,136

PROPOSED AMENDMENT #1

AMENDMENTS

$

2,726,864

$

6,000,000

31,472,251

13,353,683

44,825,934

50,000

100,000

150,000

34,795,387

$

16,180,547

$

50,975,934

CAPITAL PROJECTS BUDGET AMENDMENT BY FUNDING SOURCE AS OF OCTOBER 15, 2013 APPROVED BUDGET

HARRAH'S

PROPOSED AMENDMENT #1

AMENDMENTS

Bethune Windows

$

17,469

$

(17,469)

$

(17,469)

Audubon Roof

$

109,455

$

(109,455)

$

(109,455)

Audubon Restroom

$

171,170

$

(171,170)

$

(171,170)

Karr Windows

$

23,791

$

(23,791)

$

(23,791)

McDonogh 35 ADA

$

115,264

$

(115,264)

$

(115,264)

Karr Chillers

$

4,452

$

(4,452)

$

(4,452)

McMain Window

$

1,154,078

$

(1,154,078)

$

(1,154,078)

Franklin Sidewalk

$

54,538

$

(54,538)

$

(54,538)

Franklin Exterior Doors

$

79,525

$

(79,525)

$

(79,525)

Lusher Elementary

$

-

$

72,445

$

72,445

Ashe/Franklin Ext Renovation

$

-

$

221,245

$

221,245

McMain High School

$

-

$

1,100,000

$

1,100,000

McDonogh 35 High School

$

-

$

336,052

$

336,052

TOTAL

$

1,729,742

$

-

$

-

CAPITAL PROJECTS BUDGET AMENDMENT BY FUNDING SOURCE AS OF OCTOBER 15, 2013 APPROVED BUDGET

BOND FUND

PROPOSED AMENDMENT #1

AMENDMENTS

Bethune Capital Other

$

1,161,799

$

(1,161,799)

$

(1,161,799)

Hynes Construction

$

594,668

$

(594,668)

$

(594,668)

McMain Windows

$

1,076,300

$

(1,076,300)

$

(1,076,300)

McMain Chiller

$

141,329

$

(141,329)

$

(141,329)

PM Restrooms

$

300,000

$

(300,000)

$

(300,000)

McMain Health Clinic

$

-

$

100,000

$

100,000

McDonogh 35 High School

$

-

$

392,948

$

392,948

Franklin Elementary

$

-

$

2,122,000

$

2,122,000

Bethune Elementary

$

-

$

340,000

$

340,000

$

(319,148)

$

(319,148)

TOTAL

$

3,274,096

CAPITAL PROJECTS BUDGET AMENDMENT BY FUNDING SOURCE AS OF OCTOBER 15, 2013 CAPITAL PROJECTS OTHER

APPROVED BUDGET

PROPOSED AMENDMENT #1

AMENDMENTS

Lusher Elementary

$

72,445

$

(72,445)

$

(72,445)

Ashe/Franklin Ext Renovation

$

221,245

$

(221,245)

$

(221,245)

293,690

$

(293,690)

$

(293,690)

TOTAL

$

FY 2014

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

Lusher Elementary School Refurbishment

Duration Information: Vendor Name:

New Contract or Amendment:

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

$ 3,273,136

Amendment Amount:

FEMA

Board Meeting Date:

Contact Person:

Herman Taitt

Competitive/S. Source

Competitive

Project Manager:

HKT

DBE Participation

Yes or No, _Y_%

$2,726,864

Contract Information:

Purpose: Budget amendment to true up project to $6,000,00 before going out to bid

Description:

Construction

Account Code(s):

Project # N320

Updated - March 2013

FY 2014

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

The New Karr High School

Duration Information: Vendor Name:

New Contract or Amendment:

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

$31,472,251

Amendment Amount:

FEMA

Board Meeting Date:

Contact Person:

Herman Taitt

Competitive/S. Source

Competitive

Project Manager:

HKT

DBE Participation

Yes or No, 35_%

$13,353,683

Contract Information:

Purpose: Design Build - Budget amendment to true up project to $44,825,934 before going out to bid

Description:

Construction

Account Code(s):

Project #N0330

Updated - March 2013

FY 2014

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

TIMBERS - CONTENTS

Duration Information: Vendor Name:

New Contract or Amendment:

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

$ 50,000.00

Amendment Amount:

FEMA

Board Meeting Date:

WAYNE DELARGE

Competitive/S. Source

$100,000.00

Contract Information: Contact Person: Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: FURNITURE PURCHASES FOR TIMBERS BUILDING FOR THE NEWLY CONSTRUCTED OFFICE SPACES.

Description:

OFFICE FURNITURE

Account Code(s):

N0294

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

BETHUNE WINDOWS

Duration Information: Vendor Name:

PROJECT COMPLETE

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

($17,469)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed. DE-obligating the balance to allocate to another project.

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT

PROJECT NAME/ ADDRESS:

FY 2014

Audubon Roof

Duration Information: Vendor Name:

PROJECT COMPLETE

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

($109,455)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project was included in the Audubon Renovation Project funded through FEMA for the Master Plan.

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

AUDUBON RESTROOM

Duration Information: Vendor Name:

PROJECT COMPLETE

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

($171,170)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project was included in the Audubon Renovation Project funded through FEMA for the Master Plan.

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

KARR WINDOWS

Duration Information: Vendor Name:

PROJECT COMPLETE

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

($23,791)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed. DE-obligating the balance to allocate to another project.

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

McDonogh 35 ADA

Duration Information: Vendor Name:

PROJECT COMPLETE

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

($115,264)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed. DE-obligating the balance to allocate to another project.

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

KARR CHILLERS

Duration Information: Vendor Name:

PROJECT COMPLETE

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

($4,452)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed. DE-obligating the balance to allocate to another project.

Description:

Account Code(s):

Updated - March 2013

FY 2014

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

MCMAIN WINDOW REPLACEMENT

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

($1,154,078)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: PROJECT IS INCLUDED IN THE MCMAIN STABILIZATION PROJECT FUNDED THROUGH THE FEMA FUND FOR THE MASTER PLAN.

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

FRANKLIN SIDEWALK

Duration Information: Vendor Name:

PROJECT COMPLETE

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

($54,538)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed. DE-obligating the balance to allocate to another project.

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

FRANKLIN EXTERIOR DOORS

Duration Information: Vendor Name:

PROJECT COMPLETE

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

($79,525)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed. DE-obligating the balance to allocate to another project.

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

LUSHER ELEMENTARY

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

$72,445

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed.

MOVED $72,445 FROM CAPITAL PROJECTS OTHER TO COVER THE BALANCE OF THE PAST ALLOCATION FOR THE HARRAH’S FUND SO WE CAN RECEIVE THE CURRENT ALLOCATION THAT’S SURE TO ORELANS PARISH.

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

ASHE/FRANKLIN EXT RENOVATION

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

$221,245

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed.

MOVED $221,245 FROM CAPITAL PROJECTS OTHER TO COVER THE BALANCE OF THE PAST ALLOCATION FOR THE HARRAH’S FUND SO WE CAN RECEIVE THE CURRENT ALLOCATION THAT’S SURE TO ORELANS PARISH.

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

MCMAIN HIGH SCHOOL

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

$1,100,000

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Needed Maintenance projects that are not included in the Master Plan.

Interior Door/Hardware repair, Termite repairs, Air Handler replacement

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT

PROJECT NAME/ ADDRESS:

FY 2014

MCDONOGH 35 HIGH SCHOOL

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

$336,052

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Needed Maintenance projects that are not included in the Master Plan.

Interior Door/Hardware repair, Repave parking lot/school yard, Air Handler replacement, clocks

Description:

Account Code(s):

Updated - March 2013

FY 2014

PROPOSED CAPITAL PROJECTS AMENDMENT

PROJECT NAME/ ADDRESS:

BETHUNE CAPITAL OTHER

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: BONDS

($1,161,799)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed. DE-obligating the balance to allocate to another project.

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

HYNES CONSTRUCTION

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: BONDS

($594,668)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed. PROJECT WAS INCLUDED IN THE NEW HYNES CONSTRUCTION PROJECT FUNDED THROUGH THE FEMA FUND FOR THE MASTER PLAN.

Description:

Account Code(s):

Updated - March 2013

FY 2014

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

MCMAIN WINDOWS

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: BONDS

($1,076,300)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed. PROJECT IS INCLUDED IN THE MCMAIN STABILIZATION PROJECT FUNDED THROUGH THE FEMA FUND FOR THE MASTER PLAN.

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

MCMAIN CHILLER

Duration Information: Vendor Name:

PROJECT COMPLETE

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: BONDS

($141,329)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed. DE-obligating the balance to allocate to another project

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

PM RESTROOMS

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: BONDS

($300,000)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed. DE-obligating the balance to allocate to another project

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

MCMAIN HEALTH CLINIC

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: BONDS

$100,000

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: NEED TO COVER THE REMAINDER OF THE CONTRACT THAT IS NOT COVERED BY THE GRANT FROM LSU FOR THE HEALTH CLINIC AT MCMAIN.

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

MCDONOGH 35 HIGH SCHOOL

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: BONDS

$392,948

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Needed Maintenance projects that are not included in the Master Plan.

Interior Door/Hardware repair, Repave parking lot/school yard, Air Handler replacement, clocks

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

BEN FRANKLIN ELEMENTARY

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: BONDS

$2,122,000

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Needed Maintenance projects that are not included in the Master Plan.

Window Replacement, Waterproofing, Repave parking lot/school yard both sites, Chiller replacement, Interior Doors/Hardware, clocks

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

BETHUNE ELEMENTARY

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: BONDS

$340,000

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Needed Maintenance projects that are not included in the Master Plan.

Waterproofing, Termite Damage repairs, PA replacement

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

LUSHER ELEMENTARY

Duration Information: Vendor Name:

PROJECT COMPLETE

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: OTHER

($72,445)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose:

Moved to Harrah’s Fund to cover the balance of the allocation for Harrah's through FY11

Description:

Account Code(s):

Updated - March 2013

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

ASHE/FRANKLIN EXT RENOVATION

Duration Information: Vendor Name:

PROJECT COMPLETE

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: OTHER

($221,245)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose:

Moved to Harrah’s Fund to cover the balance of the allocation for Harrah's through FY11

Description:

Account Code(s):

Updated - March 2013

October 7, 2013 DEMOGRAPHER SERVICES FOR THE ORLEANS PARISH SCHOOL BOARD AND THE RECOVERY SCHOOL DISTRICT Requestor: Stan Smith, Interim Superintendent In May 2010 the Orleans Parish School Board approved a contract with GCR & Associates for Demographer Services with the following scope:

1. On a semiannual basis, GCR will—with the assistance of the RSD, OPSB, and individual charter schools—acquire address-level student enrollment data by grade.

2. GCR will then geo-process the addresses of these student records and inventory the number of grade PreK-4, 6-8, and 9-12 students for each of the City of New Orleans’ official neighborhoods.

3. After acquiring and processing the student enrollment data, GCR will prepare at the outset of the project revised population and enrollment projections (over a ten year horizon). These revised projections will incorporate the most recent enrollment, employment, utility, and housing data to arrive at three population and enrollment scenarios: a high, low, and moderate scenarios.

4. GCR will prepare a semiannual summary report to New Orleans Public Schools (NOPS), outlining population and enrollment trends for the entire City and for each neighborhood. This report will also compare these trends to the projections that were prepared by GCR in the spring semester, 2008, and the more recent projections to be prepared by GCR at the outset of this project (described in item 3 above).

5. On an annual basis, GCR will prepare customized reports for each NOPS school, summarizing enrollment data and trends as well as the evolving population and demographic profile of the neighborhoods surrounding each school.

6. On an annual basis, GCR will also prepare a summary narrative report that will place demographic and enrollment trends for the entire system in the context of the adopted School Facilities Master Plan. This report will offer commentary on the phased implementation of the Master Plan given the observed demographic and enrollment trends.

7. In 2011 with the release of 2010 Census data, GCR will establish a new population and demographic “baseline”; GCR will update its population and enrollment projections accordingly; and GCR will offer a narrative report on the population and demographic trends in New Orleans, as reported in the 2010 Census 8. GCR will continue to host and update the website that it has provided to NOPS to monitor enrollment trends (www.gcr1.com/dss_schools). Updates will include new enrollment data as they become available, revised projections, and a revised mapping interface to improve the geographical display of data.

9. GCR will be available on an as-needed basis to meet with NOPS staff and planners to review the projections and provide input as needed.

October 7, 2013 10. GCR will also be available on an as-needed basis to lead presentations of the data before NOPS staff, the Orleans Parish School Board, and the broader community to explain data trends and their relationship to the School Facilities Master Plan.

The original contract with GCR was executed for a three year period at a price of $225,000.00 and it included an option to renew the contract for an additional 2 years at a value of $150,000 The demographic services provided by GCR are a critical component of the School Facilities Master Plan, particularly with respect to providing future projections of students and matching these projections to facility needs.

Recommendation:

That the OPSB approves the renewal of the Demographer Services to GCR and Associates in the amount of $150,000.00 for a two (2) year period and authorize the OPSB General Counsel to prepare a contract.

October 2, 2013 PROPERTY MANAGEMENT FOR OPSB TIMBERS PROPERTY Requestor: Stan Smith, Interim Superintendent BACKGROUND INFORMATION: The OPSB entered into an agreement January 31, 2011 with Security National Properties to manage, operate and maintain the Timbers Office Building.

The Board previously approved the contract through February 29, 2012. The cost of the contract is $19,021.42 per month and the cost from March 1, 2012 through September 30, 2013 is $361,406.98. In addition, OPSB administration recommends approval of an extension through December 31, 2013. Request for Proposals (RFP) number 14-0014 was released on October 9, 2013 and proposals are due November 4, 2013 which will allow OPSB Administration ample time to award a new contract beginning January 1, 2014.

RECOMMENDATION:

Budget Code: 052620ZA-533900

That the Orleans Parish School Board ratify the extension of the contract through September 30, 2013 in the amount of $361,406.98. In addition, OPSB administration recommends the approval of an additional extension through December 31, 2013 in the amount of $57,064.26 Funds are available in the 2013-2014 Operation Building Services account.

Orleans Parish School Board Balance Sheet For the Twelve Months Ended June 30, 2013 UNAUDITED

Clearing Fund Assets Cash and Cash Equivalents Accounts Receivable Due from Other Agencies Due from Other Funds Prepaid Insurance Inventory Assets Total Liabilities Accounts Payable Accrued Expenses Payroll Liabilities Due to Other Agencies Due to Other Funds Other Current Liabilities Deferred Revenues Liabilities Total Fund Balance Fund Balance Fund Balance Total Liabilities and Fund Balance Total

$

$ $

$ $ $ $

45,999,247 318,278 580,093 46,897,618 115,776 1,669,286 7,808,806 37,303,750 46,897,618 46,897,618