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OPSB Business Board Meeting October 15, 2013

ORLEANS PARISH SCHOOL BOARD BOARD BUSINESS MEETING McDonogh #35 High School 1331 Kerlerec Street New Orleans, Louisiana 70116 October 15, 2013 5:00 PM CALL TO ORDER - ROLL CALL PLEDGE OF ALLEGIANCE ADOPTION OF THE AGENDA Additions/ Deletions/ Modifications CONSIDERATION OF MINUTES September 12, 2013 Accountability Committee Meeting September 12, 2013 Budget & Finance Committee Meeting September 12, 2013 Committee of the Whole September 16, 2013 Committee of the Whole September 17, 2013 Regular Board Business Meeting PRESENTATION(S): 

2013 Louisiana Principal of the Year and Teachers of the Year Principal of the Year: Michelle Douglas, Hynes Charter School Teachers of the Year: Mary Mehrtens, Elementary School Teacher of the Year Thomas Wright, Jr., Middle School Teacher of the Year

SUPERINTENDENT’S AGENDA 1. Charter Strategy Update

Kathleen Padian

2. a. Deferred Revenue Update b. June Un-Audited Financial Statements c. Revenue Allocation Study

Wayne DeLarge

ANNOUNCEMENTS  

Lake Forest Charter National Blue Ribbon Award Superintendent Search Planning Meeting with Hazard, Young, Attea & Associates (HYA) October 17, 2013 @ 6:00 PM 3520 General DeGaulle Drive, Suite 4050

COMMITTEE REPORTS 1) Accountability Committee, Ms. Sarah Usdin, Chair The Accountability Committee discussions started at 1:14 pm on October 10, 2013. The Committee did not have a quorum. In the absence of Committee Chair Sarah Usdin, Mr. Woody Koppel opened discussions. A quorum was established at 1:29 PM.

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OPSB Business Board Meeting October 15, 2013

The committee discussed and received the following informational items:  Charter Strategy Update  Type 5 Transfers  Performance Framework Update  Lake Forest Charter National Blue Ribbon Award 2) Property Committee: Mr. Nolan Marshall Jr, Chair The Property Committee met at 2:19 pm on October 10, 2013. Item(s) forwarded to the full Board with recommendation:  Approval of Transfer or Sale of Fleur de Lis Park Additions to the Property agenda:  Discussion Item - Status of Non-Binding Purchase Agreement of 1200 Opelousas Street  Discussion Item - Nomination for the Master Oversight Committee The committee discussed and received the following informational items:  Update on McDonogh # 7 Lead Remediation & Painting Project  Update on McMain New Gym  Update on New School on Lake Forest Boulevard  Property Management for OPSB Timbers Property  Capital Projects Budget Amendment # 1 3) Legal and Legislative Committee: Mr. Seth Bloom, Chair The Legal and Legislative Committee met at 3:40 pm on October 10, 2013. The Legal & Legislative Committee went into Executive Session at 3:42 pm and reconvened at 4:26 pm. A quorum was established and an Executive Session report was provided by Mr. Ed Morris, General Counsel. 4) Policy Committee: Ms. Cynthia Cade, Chair The Policy Committee met at 4:38 pm on October 10, 2013. Item(s) forwarded to the full Board with recommendation:  Approval of the Events Suspension of OPSB Policy E500 for the Warren Easton Charter High School Alumni Homecoming and PTSO Dance. The committee discussed and received the following informational items:  DBE Policy and Procedures  HYA Superintendent Search Firm  DBE Participation on Capital Projects & Goods and Services for: Eleanor McMain, McDonogh 35, Robert Russa Moton and Lake Forest Charter 5) Budget and Finance Committee, Ms. Leslie Ellison, Chair The Budget & Finance Committee did meet on October 10, 2013. The committee did not have a quorum. All items were referred to the full Board. FINANCE ACTION ITEMS   

Resolution 28-13: RAN (Revenue Anticipation Notes) Loan Term Proposal Resolution 29-13: Capital Projects Budget Amendment #1 GCR & Associates

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OPSB Business Board Meeting October 15, 2013

DISCUSSION / INFORMATION ITEMS   

June Un-Audited Financial Statements Revenue Allocation Study Deferred Revenue

Items referred to the full Board as CONSENT AGENDA: 1. Property Management for OPSB Timbers Property Rationale: The OPSB entered into an agreement January 31, 2011 with Security National Properties to manage, operate and maintain the Timbers Office Building. The Board previously approved the contract through February 29, 2012. The cost of the contract is $19,021.42 per month and the cost from March 1, 2012 through September 30, 2013 is $361,406.98. In addition, OPSB administration recommends approval of an extension through December 31, 2013. Request for Proposals (RFP) number 14-0014 was released on October 9, 2013 and proposals are due November 4, 2013 which will allow OPSB Administration ample time to award a new contract beginning January 1, 2014. Recommendation: That the Orleans Parish School Board ratify the extension of the contract through September 30, 2013 in the amount of $361,406.98. In addition, OPSB administration recommends the approval of an additional extension through December 31, 2013 in the amount of $57,064.26. Funds are available in the 2013-2014 Operation Building Services account. ADOPTION OF CONSENT AGENDA ACTION ITEMS The Orleans Parish Board is asked to act upon the following action items: 1. Approval of Transfer or Sale of Fleur de Lis Park Rationale: In December 2010, OPSB authorized approval for the exchange of Fleur De Lis Park to NORA (New Orleans Redevelopment Authority) for property of equal value. Initial discussions on this transaction failed due to difficulty in arranging the transaction in a manner that would comply with State Laws regarding the disposition of surplus school board property. OPSB has been successful in getting State Laws revised to allow for the sale or exchange of properties to another governmental entity for appraised value. Recommendation: That the Orleans Parish School Board approves the agreement allowing for the transfer or sale of Fleur De Lis Park to NORA or the City for property or consideration of equivalent value. 2. Approval of the Events Suspension of OPSB Policy E500 for the Warren Easton Charter High School Alumni Homecoming and PTSO Dance. Rationale: Warren Easton Charter High School has requested the suspension of OPSB Policy E500 to serve alcohol during the Alumni Homecoming on October 26 from 8pm-midnight, and at the PTSO Dance from 8pm-midnight on November 9. The suspension will require the following stipulations: secure liability insurance that names the Orleans Parish School Board and Warren Easton Charter High School Corporation as additional insured, two (2) security officers to be present at the event as detail officers. The event will be staffed with certified, professional servers who have been properly trained and permitted to serve alcohol to patrons over the age of 21.

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OPSB Business Board Meeting October 15, 2013

Recommendation: That the Orleans Parish School Board approves the suspension of OPSB Policy E500 for Warren Easton's October 26 Alumni Homecoming and November 9 PTSO Dance, with the stipulations noted.� 3. Resolution 28-13: RAN (Revenue Anticipation Notes) Loan Term Proposal Rationale: A Resolution authorizing the sale and delivery of $50,000,000 Orleans Parish School Board Revenue Anticipation Notes, Series 2013 to JPMorgan Chase Bank, N.A. (The "Purchaser"); and providing for other matters with respect to the foregoing such as, the advance funding of the local share portion of the MFP funds for all Orleans Parish Schools. Recommendation: That the Orleans Parish School Board adopts Resolution 28-13 and accept the current proposal from the Financial Institution with the most favorable loan term. 4. Resolution 29-13: Capital Projects Budget Amendment #1 Rationale: A fiscal resolution authorizing the first (1st) amendment to the Capital Projects Budget of Revenues and Expenditures for the fiscal year beginning July 1, 2013, and ending June 30, 2014. Recommendation: That the Orleans Parish School Board adopts Resolution 29-13: Capital Projects Budget Amendment #1. 5. GCR & Associates

Rationale: The original contract with GCR was executed for a three year period at a price of $225,000.00 and it included an option to renew the contract for an additional 2 years at a value of $150,000. The demographic services provided by GCR are a critical component of the School Facilities Master Plan, particularly with respect to providing future projections of students and matching these projections to facility needs. Recommendation: That the OPSB approves the renewal of the Demographer Services to GCR and Associates in the amount of $150,000.00 for a two (2) year period and authorize the OPSB General Counsel to prepare a contract.

6. Execution of Contract with Jacobs/CSRS Rationale: Program management /construction management services for the period December 1, 2013 thru November 30, 2016.

Recommendation: That the Orleans Parish School Board accepts the Administration’s recommendation and approves the selection of Jacobs/CSRS to provide PM/CM Services for three (3) years at a cost of $9,445,624.39 and authorize the OPSB General Counsel to prepare a contract

RECESS TO EXECUTIVE SESSION Litigation Matters 1. Orleans Parish School Board v. Edouard R. Quatrevaux, In His Official Capacity as Inspector General for the City of New Orleans and/or The Office of the Inspector General, CDC No. 20136630; Subpoena Duces Tecum. RECONVENE FROM EXECUTIVE SESSION/ROLL CALL EXECUTIVE SESSION REPORT/ACTION ITEMS Litigation Matters:

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OPSB Business Board Meeting October 15, 2013

1. Orleans Parish School Board v. Edouard R. Quatrevaux, In His Official Capacity as Inspector General for the City of New Orleans and/or The Office of the Inspector General, CDC No. 20136630; Subpoena Duces Tecum. Recommendation: That the Orleans Parish School Board authorizes an appeal of the trial court’s judgment denying the School Board’s motion to quash the Inspector General’s administrative subpoena duces tecum. ADJOURNMENT

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DRAFT Pending Board Approval ORLEANS PARISH SCHOOL BOARD ACCOUNTABILITY COMMITTEE The Accountability Committee convened for a meeting on Thursday, September 12, 2013 at 3520 General de Gaulle Drive, Suite 4050, New Orleans, LA 70114. Mrs. Sarah Newell Usdin, Committee Chair, called the meeting to order at 1:15PM. Committee Roll Call: Sarah Usdin, present; Nolan Marshall, Jr. present; Woody Koppel, present; Cynthia Cade, absent, and Ira Thomas, Sr., absent. The committee had a quorum. Also present were the following: Stanley Smith, Interim Superintendent and Edward Morris, General Counsel. ADOPTION OF THE AGENDA Motion to adopt the agenda was made by Woody Koppel, seconded by Nolan Marshall. Motion passed unanimously. REPORTS / PRESENTATION(S)  COMPASS Report – Information provided and presented by Dominique Wilson. DISCUSSION/INFORMATION ITEM(S) 1. Update on Charter Applicants 2. Charter School City Wide Strategy Update Information provided and presented by Kathleen Padian. 3. One App Update Information provided and presented by Michelle Walker. 4. OPSB District Calendar (DRAFT) 5. Chevron Project Lead the Way & Franklin Elementary School Information provided and presented by Gail Audrict. ADJOURNMENT Motion to adjourn was made by Woody Koppel; seconded by Nolan Marshall at 1:42 PM.


DRAFT Pending Board Approval ORLEANS PARISH SCHOOL BOARD BUDGET & FINANCE COMMITTEE The Budget and Finance Committee convened for a meeting on Thursday, September 12, 2013 at 3520 General de Gaulle Drive, Suite 4050, New Orleans, LA 70114. Ms. Leslie Ellison, Committee Chair, called the meeting to order at 2:31 PM. Committee Roll Call: Leslie Ellison, present; Woody Koppel, present; Seth Bloom, absent; Nolan Marshall, Jr., present; Ira Thomas, Sr., absent. The Committee had a quorum. Also present were the following: Cynthia Cade, Sarah Usdin, Stanley Smith, Interim Superintendent, and Edward Morris, General Counsel. ADOPTION OF THE AGENDA Motion to adopt the agenda was made by Woody Koppel; seconded by Nolan Marshall. Motion passed unanimously. FINANCE ACTION ITEM(S) 1. OPSB Property Auction Update Rationale: Nine properties were advertised for the auction. Prior to the actual auction two properties (John A. Shaw and Lorraine V. Hansberry) were withdrawn based on letters of interest from charter schools. Of the seven remaining properties two (Noble and Thomas A. Edison) received no bids. This was the first auction for these properties. Recommendation: That the Orleans Parish School Board approve Administrations recommendation for acceptance of bids on the Algiers Bus Barn, Lake Forest site and Seabrook. All properties have been subject to multiple prior auctions with minimal to no interest. Motion to move Action Item No. 1, OPSB Property Auction Update, to the full Board for approval was made by Woody Koppel; seconded by Nolan Marshall. Motion passed unanimously. Cynthia Cade inquired about the names of those purchasing the land. Interim Superintendent Smith stated that he will provide the Board with that information. 2. Approval of an Exchange of Idaho & Seine property (owned by OPSB) for Fox Playground (Owned by the City). Rationale: Fox Playground is adjacent to LB Landry and will provide additional green space for the school’s use. Recommendation: That the Orleans Parish School Board approves the exchange of Idaho & Seine property (owned by OPSB) for Fox Playground (Owned by the City). Motion to move Action Item No. 3, Approval of an Exchange of Idaho & Seine property for Fox Playground, to the full Board for approval was made by Woody Koppel; seconded by Nolan Marshall. Motion passed unanimously.


3. Approval of a letter of intent for the sale of John A Shaw Elementary School in accordance with LA R. S 17:3982 Rationale: Recommendation: That the Orleans Parish School Board approves the sale of John A Shaw Elementary School to Encore Academy in accordance with LA R. S 17:3982 Interim Superintendent Smith stated that he will provide a copy of the letter of intent to the Board. Motion to move Action Item No. 3, Approval of a letter of intent for the sale of John A. Shaw Elementary School, to the full Board for approval as made by Woody Koppel; seconded by Nolan Marshall. Motion passed unanimously. 4. Recommendation on Lake Forest Charter School Rationale: On July 10, 2013 the OPSB Purchasing Department released Invitation to Bid (ITB) no. Project no. 2012-0505-0001 for New Lake Forest School at Greater St. Stephen Site. The ITB was advertised in the Times-Picayune and posted to the OPSB website. A pre-bid conference was held on June 20, 2013 at 2:00 p.m. and there were three (3) contractors represented. Recommendation: That the Orleans Parish School Board accepts the lowest responsive bid from McDonnel Group, LLC in the amount of $33,895,000.00 and all alternatives totaling $1,870,000, for a grand total of $35,765.000.00, and authorize the OPSB General Counsel to prepare a contract for signatures of the Board President and the contractor. In addition, OPSB Administration requests that the OPSB approve a 10% contingency for any unforeseen conditions. Additional work will not be performed until approved by the OPSB Executive Director of Operations by way of a field change order. Interim Superintendent Smith requested a deferment of Action Item No. 4, Recommendation on Lake Forest Charter School, which will allow time to obtain more information from the architects and contractors. A recommendation will be provided at the September 17, 2013 Board meeting. 5. Chevron Project Lead the Way & Ben Franklin Elementary School Rationale: Chevron is funding Project Lead the Way for Ben Franklin Elementary School. The award will fund teacher training, supplies and software to implement an engineering pathway for 7th and 8th grade students at Ben Franklin "Extension." The students will study different facets of engineering design each year and end with a culminating project in 8th grade. This project extends the excellent science and math program currently offered at the school. Recommendation: That the Orleans Parish School Board approves the acceptance of the Chevron Project Lead the Way Ben Franklin Elementary School award that will fund teacher training and travel, required equipment, computers, supplies and software in the amount: year 1- $31,000; year 2-10,000.00 for a total of $41,000. Motion to move Action Item No. 5, Chevron Project Lead the Way & Ben Franklin Elementary School, to the full Board for approval was made by Woody Koppel; seconded by Nolan Marshall. Motion passed unanimously. 6. Resolution 27-13: McDonogh 42 Transaction Summary Approval Rationale: A resolution approving the form of a Cooperative Endeavor Agreement with the Recovery School District to implement a leveraged financing transaction for McDonogh 42


Elementary School in accordance with the School Facilities Master Plan as revised in October 2011 (the “Master Plan”); approving the proceedings adopted by the Board of Directors of the Orleans Schools Facilities Foundation, Inc. and providing for other matters in connection therewith. Recommendation: That the Orleans Parish School Board adopts Resolution 27-13: McDonogh 42 Transaction Summary Approval. Motion to move Action Item No. 6, Resolution 27-13, to the full Board for approval and waive the reading of the resolution was made by Woody Koppel; seconded by Nolan Marshall. Motion passed unanimously. PURCHASING ACTION ITEMS CONSENT AGENDA 1. Compass Odyssey Purchase Approval Rationale: Compass Odyssey was approved by the Superintendent at the total cost of $97,549.00. Added cost of $36,525.00 to is needed to add Alice Harte Elementary, Einstein Charter School and Mahalia Jackson Elementary to the subscription. Since the cost now exceeds $100,000 a board item is needed to get the approval to have the three schools added. Recommendation: That the Orleans Parish School Board approves the added costs to cover the three referenced sites. Information provided by Mr. Leslie Rey; presented by Interim Superintendent Smith. Motion to move the Consent Agenda item to the full Board with a positive recommendation was made by Woody Koppel; seconded by Nolan Marshall. Motion passed unanimously. DISCUSSION/INFORMATION ITEM(S) 

Revenue Allocation Report Sarah Usdin requested a Revenue Allocation Report at the August 2013 Board meeting. Wayne DeLarge stated that the report isn’t available. Leslie Ellison asked that the following information be added to the report:  Direct run schools mandates vs. charter schools mandates  Difference between OPSB LEA’s and charter LEA’s  Funding formula for No Child Left Behind grants

ANNOUNCEMENT Wayne DeLarge announced that the state monitors had no findings in OPSB’s 2011 grant funds. We are reinforcing the policies that were put in place after being put on high risk and strengthening our controls in that area. ADJOURNMENT    

Motion to adjourn was made by Woody Koppel; seconded by Nolan Marshall at 2:50 PM.


DRAFT Pending Board Approval ORLEANS PARISH SCHOOL BOARD COMMITTEE OF THE WHOLE The Committee of the Whole convened for a meeting on Thursday, September 12, 2013 at 3520 General de Gaulle Drive, Suite 4050, New Orleans, LA 70114. Ms. Leslie Ellison, Vice-President, called the meeting to order at 4:57 PM. Committee Roll Call: Leslie Ellison, present; Woody Koppel, present; Sarah Usdin, present; Nolan Marshall, Jr., present; Cynthia Cade, present; Seth Bloom, absent; and Ira Thomas, Sr., absent. The Committee had a quorum. Also present were the following: Stanley Smith, Interim Superintendent; and Edward Morris, General Counsel.

ADOPTION OF THE AGENDA 

Additions/Deletions/Modifications Deletions: Report by Westley Bayas and Presentation by Isaacson Miller Motion to accept amendments to the agenda was made by Woody Koppel; seconded by Sarah Usdin. Motion to adopt the amended agenda was made by Woody Koppel; seconded by Sarah Usdin.

PRESENTATION(S) / REPORT(S) Report by the Superintendent’s Search Evaluation Committee – Westley Bayas Report Deleted 

Presentations by:  HYA aka The ECRA Group Presentation provided by Ben Martindale, Associate and Bill Attea and Executive Vice-President Corporate Strategy.  Hawkins Company Presentation provided by Brett Byers, Denise Estopinal, and Dr. Pamela Short Powell.  Isaacson Miller Presentation Deleted  Proact Search Presentation provided by Eva Prokop, Margaret Montgomery Richard, and Dorothy (Dottie) Reese.

DISCUSSION 

Questions from OPSB Board Members

ADJOURNMENT Motion to adjourn was made by Sarah Usdin; seconded by Woody Koppel at 6:49 PM.


DRAFT Pending Board Approval ORLEANS PARISH SCHOOL BOARD COMMITTEE OF THE WHOLE The Committee of the Whole convened for a meeting on Monday, September 16, 2013 at 1331 Kerlerec Street, New Orleans, LA 70116. Ms. Leslie Ellison, Vice-President, called the meeting to order at 5:31 PM. Committee Roll Call: Leslie Ellison, present; Woody Koppel, present; Sarah Usdin, present; Nolan Marshall, Jr., present; Cynthia Cade, absent; Seth Bloom, absent; and Ira Thomas, Sr., absent. The Committee had a quorum. Also present were the following: Stanley Smith, Interim Superintendent; and Edward Morris, General Counsel. ADOPTION OF THE AGENDA Motion to adopt the agenda was made by Woody Koppel; seconded by Sarah Usdin. Motion passed unanimously. PRESENTATION(S) / REPORT(S) 

Superintendent’s Search Evaluation Committee Information provided and presented by Westley Bayas.

DISCUSSION 

Questions from OPSB Board Members

ADJOURNMENT Motion to adjourn was made by Sarah Usdin; seconded by Woody Koppel at 6:08 PM.

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OPSB Business Board Meeting Minutes September 17, 2013 PENDING BOARD APPROVAL

ORLEANS PARISH SCHOOL BOARD BOARD BUSINESS MEETING McDonogh #35 High School 1331 Kerlerec Street New Orleans, Louisiana 70116 September 17, 2013 5:00 p.m.

The Orleans Parish School Board convened for a Board Business Meeting on Tuesday, August 20, 2013, in the Auditorium of McDonogh #35 High School, 1331 Kerlerec St., New Orleans, LA. Mr. Ira Thomas, Board President, called the meeting to order at 5:15 PM. Board Roll Call: Mr. Ira Thomas, present; Mrs. Cynthia Cade, present; Ms. Sarah Usdin, present; Ms. Leslie Ellison, present; Mr. Seth Bloom, present; Mr. Woody Koppel, present; Mr. Nolan Marshall, present; Mr. Stan Smith, Interim Superintendent, present; Mr. Edward Morris, General Counsel, also served as parliamentarian. A quorum was established. An audio recording of the meeting is available in the Board Office. Mr. Ira Thomas led the Board in the Pledge of Allegiance. ADOPTION OF THE AGENDA Additions, Modifications or Deletions There were no additions, modification or deletions to the agenda Motion to adopt the agenda was made by Sarah Usdin and seconded by Cynthia Cade. Motion passed with 7 Ayes and 0 Nays CONSIDERATION OF MINUTES • • • • • • • • • • • •

July 11, 2013 Accountability Committee Meeting July 11, 2013 Property Committee Meeting July 11, 2013 Budget & Finance Committee Meeting July 11, 2013 Policy Committee Meeting July 11, 2013 Legal & Legislative Committee Meeting July 16, 2013 Regular Board Business Meeting August 15, 2013 Accountability Committee Meeting August 15, 2013 Property Committee Meeting August 15, 2013 Budget & Finance Committee Meeting August 15, 2013 Policy Committee Meeting August 15, 2013 Legal & Legislative Committee Meeting August 20, 2013 Regular Board Business Meeting

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OPSB Business Board Meeting Minutes September 17, 2013 PENDING BOARD APPROVAL

There was on correction made to the July 16, 2013 Board meeting minutes. Action item #2 was revised to state that the motion failed with 3 Nays, 3 Ayes and 1 Abstention. The unapproved draft minutes initially reflected that the motion failed with 3 Yeas, 3 Ayes and 1 Abstention. Motion to approve the minutes along with the corrections was made by Woody Koppel, seconded by Cynthia Cade. Motion passed with 7 Ayes and 0 Nays SUPERINTENDENT’S AGENDA PRESENTATION(S): • Toyota Perfect Attendance Car Give Away Provided by Rebecca Cuellar, Community Outreach Director for Premier Automotive COMMITTEE REPORTS: 1)

Accountability Committee, Ms. Sarah Usdin, Chair The Accountability Committee met at 1:15 pm on September 12, 2013. The committee discussed and received the following informational items: • Update on Charter Applicants • Charter School City Wide Strategy Update • One App Update • OPSB District Calendar (DRAFT) • Chevron Project Lead the Way & Franklin Elementary School The committee received the following report(s): • COMPASS Report

2)

Property Committee: Mr. Nolan Marshall Jr, Chair The Property Committee did not meet on September 12, 2013.

3)

Legal and Legislative Committee: Mr. Seth Bloom, Chair The Legal and Legislative Committee did not meet on September 12, 2013.

4)

Policy Committee: Ms. Cynthia Cade, Chair The Policy Committee did not meet on September 12, 2013.

5)

Budget and Finance Committee, Ms. Leslie Ellison, Chair The Budget & Finance Committee met at 4:13 pm on September 12, 2013 The committee discussed and received the following informational item(s): • Revenue Allocation Report Item(s) forwarded to the full Board with recommendation:

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OPSB Business Board Meeting Minutes September 17, 2013 PENDING BOARD APPROVAL

• OPSB Property Auction Update

• Approval of an Exchange of Idaho & Seine property (owned by OPSB) for Fox

Playground (Owned by the City) • Approval of a letter of intent for the sale of John A Shaw Elementary School in accordance with LA R. S 17:3982 • Chevron Project Lead the Way & Ben Franklin Elementary School • Resolution 27-13: McDonogh 42 Transaction Summary Approval Item(s) deferred to the September 17, 2013 Board meeting: • Recommendation on Lake Forest Charter School The Committee discussed and received the following items. Items forwarded to the full Board as CONSENT AGENDA: 1. Compass Odyssey Purchase Approval Rationale: Compass Odyssey was approved by the Superintendent at the total cost of $97,549.00. Added cost of $36,525.00 to is needed to add Alice Harte Elementary, Einstein Charter School and Mahalia Jackson Elementary to the subscription. Since the cost now exceeds $100,000 a board item is needed to get the approval to have the three schools added. Recommendation: That the Orleans Parish School Board approves the added costs to cover the three referenced sites. ADOPTION OF CONSENT AGENDA Motion to approve the Consent Agenda item(s) was made by Woody Koppel and seconded by Cynthia Cade. Motion passed with 7 Ayes and 0 Nays ACTION ITEMS: The Orleans Parish Board is asked to act upon the following action items: Action Item No 1. Selection of the Superintendent Search Firm

Update on Superintendent Search firm finalists process provided by Westley Bayas, Chair of Superintendent Search firm Community Committee. Isaacson Miller group withdrew from the process Motion to accept the three recommended finalists was made by Cynthia Cade. There was no second on the motion. Cynthia Cade withdrew her initial motion to have the three recommended search firms voted on. Motion to withdraw the HYA firm or exclude them from the (3) search firm finalist because they didn’t comply with the DBE component of the rubrics was made by Cynthia Cade and seconded by Board President Ira Thomas. The motion failed with 2 Ayes and 5 Nays 3


OPSB Business Board Meeting Minutes September 17, 2013 PENDING BOARD APPROVAL

Ira Thomas, Sr. Sarah Usdin Seth Bloom Nolan Marshall AYES NAYS ABSENTS ABSTENTIONS

Yes No No No 2 5 0 0

Leslie Ellison Cynthia Cade Woody Koppel

No Yes No

Motion to accept HYA group as a search firm and to pay a local firm to work with HYA, also pay them the difference between their contract and the highest contract that was awarded to the local group to participate was made by Nolan Marshall and seconded by Sarah Usdin. The motion passed with 4 Ayes and 3 Nays Ira Thomas, Sr. Sarah Usdin Seth Bloom Nolan Marshall AYES NAYS ABSENTS ABSTENTIONS

No Yes Yes Yes 4 3 0 0

Leslie Ellison Cynthia Cade Woody Koppel

No No Yes

Action Item No. 2: Type 1 Charter Applicant: Smothers Academy Preparatory School for Arts & Sciences

Rationale: BESE Bulletin 126, §306(A)4 requires that prior to approving a charter for a Type 1 charter school, the Board hold a public hearing for the purpose of considering the proposal and receiving public input. Recommendation: That the Orleans Parish School Board approves Administration’s recommendation with respect to the Type 1 Charter Applicant Motion to approve Administrations recommendation for the denial of Smothers Academy was made by Woody Koppel and seconded by Leslie Ellison. The motion passed unanimously with 7 Ayes and 0 Nays Action Item No. 3: Type 1 Charter Applicant: The Learning Lab Rationale: BESE Bulletin 126, §306(A)4 requires that prior to approving a charter for a Type 1 charter school, the Board hold a public hearing for the purpose of considering the proposal and receiving public input. Recommendation: That the Orleans Parish School Board approves Administration’s recommendation with respect to the Type 1 Charter Applicant. 4


OPSB Business Board Meeting Minutes September 17, 2013 PENDING BOARD APPROVAL Motion to approve Administrations recommendation for the denial of the Learning Lab was made by Woody Koppel, and seconded by Seth Bloom. The motion passed unanimously with 7 Ayes and 0 Nays Action Item No. 4: Type I Charter Applicant: Cypress Academy Rationale: BESE Bulletin 126, §306(A)4 requires that prior to approving a charter for a Type 1 charter school, the Board hold a public hearing for the purpose of considering the proposal and receiving public input. Recommendation: That the Orleans Parish School Board approves Administration’s recommendation with respect to the Type 1 Charter Applicant. Motion to approve Administrations recommendation for denial was made by Woody Koppel, and seconded by Seth Bloom .The motion passed unanimously with 7 Ayes and 0 Nays Action Item No. 5: Type 1 Charter Applicant: Thurgood Marshall College Fund (TMCF) Collegiate Academy @ SUNO Rationale: BESE Bulletin 126, §306(A)4 requires that prior to approving a charter for a Type 1 charter school, the Board hold a public hearing for the purpose of considering the proposal and receiving public input. Recommendation: That the Orleans Parish School Board approves Administration’s recommendation with respect to the Type 1 Charter Applicant. Board President Ira Thomas recused himself during the discussion for this matter and asked that VP Ellison conduct the meeting. Motion to approve Administrations recommendation for denial was made by Woody Koppel, and seconded by Seth Bloom. A substitute motion to approve NACSA’s recommendation for the Type 1 Charter Applicant: Thurgood Marshall College Fund (TMCF) Collegiate Academy @ SUNO was made by Nolan Marshall, and seconded by Cynthia Cade. The motion passed with 3 Ayes, 2 Nays, 1 Absent and 1 Abstention Ira Thomas, Sr. Sarah Usdin Seth Bloom Nolan Marshall AYES NAYS ABSENTS ABSTENTIONS

Abstained No Absent Yes 3 2 1 1

Leslie Ellison Cynthia Cade Woody Koppel

Yes Yes No

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OPSB Business Board Meeting Minutes September 17, 2013 PENDING BOARD APPROVAL Action Item No. 6: OPSB Property Auction Update Rationale: Nine properties were advertised for the auction. Prior to the actual auction two properties (John A. Shaw and Lorraine V. Hansberry) were withdrawn based on letters of interest from charter schools. Of the seven remaining properties two (Noble and Thomas A. Edison) received no bids. This was the first auction for these properties. Recommendation: That the Orleans Parish School Board approves Administrations recommendation for acceptance of bids on the Algiers Bus Barn, Lake Forest site and Seabrook. All properties have been subject to multiple prior auctions with minimal to no interest. Motion to approve the OPSB Property Auction Update was made by Woody Koppel, and seconded by Leslie Ellison. The motion passed unanimously with 7 Ayes and 0 Nays Action Item No. 7: Approval of an Exchange of Idaho & Seine property (owned by OPSB) for Fox Playground (Owned by the City) Rationale: Fox Playground is adjacent to LB Landry and will provide additional green space for the school’s use. Recommendation: That the Orleans Parish School Board approves the exchange of Idaho & Seine property (owned by OPSB) for Fox Playground (Owned by the City). Motion to approve the exchange of Idaho & Seine property (owned by OPSB) for Fox Playground (Owned by the City) was made by Woody Koppel and seconded by Nolan Marshall. The motion passed unanimously with 7 Ayes and 0 Nays. Action Item No. 8: Approval of a letter of intent for the sale of John A Shaw Elementary School in accordance with LA R. S 17:3982 Recommendation: That the Orleans Parish School Board approves the sale of John A Shaw Elementary School to Encore Academy in accordance with LA R. S 17:3982 which gives charters to purchase or lease vacant school properties at up to appraised value Motion to approve a letter of intent for the sale of John A Shaw Elementary School in accordance with LA R. S 17:3982 was made by Woody Koppel and seconded by Leslie Ellison. The motion passed with 5 Ayes, 0 Nays and 2 Absents

Ira Thomas, Sr. Sarah Usdin Seth Bloom Nolan Marshall AYES NAYS ABSENTS ABSTENTIONS

Yes Absent Absent Yes 5 0 2 0

Leslie Ellison Cynthia Cade Woody Koppel

Yes Yes Yes

6


OPSB Business Board Meeting Minutes September 17, 2013 PENDING BOARD APPROVAL Action Item No. 9: Recommendation on Lake Forest Charter School Rationale: On July 10, 2013 the OPSB Purchasing Department released Invitation to Bid (ITB) no. Project no. 2012-0505-0001 for New Lake Forest School at Greater St. Stephen Site. The ITB was advertised in the Times-Picayune and posted to the OPSB website. A pre-bid conference was held on June 20, 2013 at 2:00 p.m. and there were three (3) contractors represented. Recommendation: That the Orleans Parish School Board accepts the lowest responsive bid from McDonnel Group, LLC in the amount of $33,895,000.00 and all alternatives totaling $1,870,000, for a grand total of $35,765.000.00, and authorize the OPSB General Counsel to prepare a contract for signatures of the Board President and the contractor. In addition, OPSB Administration requests that the OPSB approve a 10% contingency for any unforeseen conditions. Additional work will not be performed until approved by the OPSB Executive Director of Operations by way of a field change order. Motion to approve Administrations recommendation to reject the lowest responsive bid, do some redesign work and put Lake Forest Charter School out for rebid was made by Cynthia Cade and seconded by Woody Koppel. The motion passed with 6 Ayes, 0 Nays and 1 Absent Ira Thomas, Sr. Sarah Usdin Seth Bloom Nolan Marshall AYES NAYS ABSENTS ABSTENTIONS

Yes Yes Absent Yes 6 0 1 0

Leslie Ellison Cynthia Cade Woody Koppel

Yes Yes Yes

Action Item No. 10: Chevron Project Lead the Way & Ben Franklin Elementary School Rationale: Chevron is funding Project Lead the Way for Ben Franklin Elementary School. The award will fund teacher training, supplies and software to implement an engineering pathway for 7th and 8th grade students at Ben Franklin "Extension." The students will study different facets of engineering design each year and end with a culminating project in 8th grade. This project extends the excellent science and math program currently offered at the school. Recommendation: That the Orleans Parish School Board approves the acceptance of the Chevron Project Lead the Way Ben Franklin Elementary School award that will fund teacher training and travel, required equipment, computers, supplies and software in the amount: year 1- $31,000; year 2-10,000.00 for a total of $41,000. Motion to approve the Chevron Project Lead the Way & Ben Franklin Elementary School was made by Cynthia Cade and seconded by Woody Koppel. The motion passed with 6 Ayes, 0 Nays and 1 Absent 7


OPSB Business Board Meeting Minutes September 17, 2013 PENDING BOARD APPROVAL

Ira Thomas, Sr. Sarah Usdin Seth Bloom Nolan Marshall AYES NAYS ABSENTS ABSTENTIONS

Yes Yes Absent Yes 6 0 1 0

Leslie Ellison Cynthia Cade Woody Koppel

Yes Yes Yes

Action Item No. 11: Resolution 27-13: McDonogh 42 Transaction Summary Approval Rationale: The application is partially funded by USAC, the administrative arm of the FCC’s E-Rate program. The application provides a digital curriculum/learning management space for teachers and students and has produced excellent outcomes for students in classrooms where teachers have opted to employ it. Recommendation: That the Orleans Parish School Board authorize the renewal of the license and support for Blackboard Learn Academic Portal for the 2013-14 academic year and authorize General Counsel to prepare the contract for the signatures of the Board President and the Vendor’s Representative. The total amount of this purchase is $140,200.00. The E-rate Eligible portion is $77,800.00 and the NCLB Portion is $62,400.00. Motion to adopt and waive the reading of Resolution 27-13: McDonogh 42 Transaction Summary Approval was made by Sarah Usdin and seconded by Woody Koppel. The motion passed with 6 Ayes, 0 Nays and 1 Absent Ira Thomas, Sr. Sarah Usdin Seth Bloom Nolan Marshall AYES NAYS ABSENTS ABSTENTIONS

Yes Yes Absent Yes 6 0 1 0

Leslie Ellison Cynthia Cade Woody Koppel

Yes Yes Yes

Motion for recess to Executive Session was made by Woody Koppel and seconded by Leslie Ellison at 8:30 p.m. RECESS TO EXECUTIVE SESSION: Litigation Matters: 1. Agnes Harris v. Orleans Parish School Board, H & G Claim No. 1.23933.55.WCI; Worker’s Compensation Claim

8


OPSB Business Board Meeting Minutes September 17, 2013 PENDING BOARD APPROVAL RECONVENE FROM EXECUTIVE SESSION/ROLL CALL: The Board reconvened from Executive Session at 9:00 p.m. and a report was provided by Mr. Edward Morris, General Counsel. Committee Roll Call: Mr. Seth Bloom, absent; Ms. Leslie Ellison, present; Ms. Sarah Usdin, absent; Ira Thomas, present; Cynthia Cade, present; Woody Koppel, present; Mr. Nolan Marshall, present; Mr. Stan Smith, Interim Superintendent, present; Mr. Edward Morris, General Counsel, present. A quorum was established. EXECUTIVE SESSION REPORT/ACTION ITEMS Litigation Matters: 1. Agnes Harris v. Orleans Parish School Board, H & G Claim No. 1.23933.55.WCI; Worker’s Compensation Claim Motion to approve Agnes Harris v. Orleans Parish School Board, H & G Claim No. 1.23933.55.WCI; Compensation Claim as recommended by General Counsel was made by Woody Koppel and seconded by Leslie Ellison. The motion passed with 5 Ayes, 0 Nays, 2 absent Ira Thomas, Sr. Sarah Usdin Seth Bloom Nolan Marshall AYES NAYS ABSENTS ABSTENTIONS

Yes Absent Absent Yes 5 0 2 0

Leslie Ellison Cynthia Cade Woody Koppel

Yes Yes Yes

ANNOUNCEMENTS

ADJOURNMENT On motion by Cynthia Cade, the Orleans Parish School Board adjourned at 9:01pm.

9


October 2, 2013 PROPERTY MANAGEMENT FOR OPSB TIMBERS PROPERTY Requestor: Stan Smith, Interim Superintendent BACKGROUND INFORMATION: The OPSB entered into an agreement January 31, 2011 with Security National Properties to manage, operate and maintain the Timbers Office Building. The Board previously approved the contract through February 29, 2012. The cost of the contract is $19,021.42 per month and the cost from March 1, 2012 through September 30, 2013 is $361,406.98. In addition, OPSB administration recommends approval of an extension through December 31, 2013. Request for Proposals (RFP) number 14-0014 was released on October 9, 2013 and proposals are due November 4, 2013 which will allow OPSB Administration ample time to award a new contract beginning January 1, 2014.

RECOMMENDATION:

Budget Code: 052620ZA-533900

That the Orleans Parish School Board ratify the extension of the contract through September 30, 2013 in the amount of $361,406.98. In addition, OPSB administration recommends the approval of an additional extension through December 31, 2013 in the amount of $57,064.26 Funds are available in the 2013-2014 Operation Building Services account.


December 14, 2010      APPROVAL OF TRANSFER OR SALE OF FLEUR DE LIS PARK TO NORA OR THE CITY FOR PROPERTY OR  CONSIDERATION OF EQUIVALENT VALUE     Requestor:     Stanley C. Smith, Interim Superintendent    BACKGROUND:   In December 2010, OPSB authorized approval for the exchange of Fleur De Lis Park to NORA for  property of equal value.  Initial discussions on this transaction failed due to difficulty in arranging the  transaction in a manner that would comply with State Laws regarding the disposition of surplus school  board property.    OPSB has been successful in getting State Laws revised to allow for the sale of exchange of properties to  another governmental entity for appraised value.       

RECOMMENDATION: That the Orleans Parish School Board approves the agreement allowing for the transfer or sale of Fleur  De Lis Park to NORA or the City for property or consideration of equivalent value.        


E500 – FACILITIES, CAPITAL AND MAINTENANCE MANAGEMENT It shall be the policy of the Orleans Parish School Board to require that school properties be maintained in good physical condition. The Board, therefore, shall instruct the Superintendent to assure that all normal building and grounds maintenance, repairs, and improvement functions are an integral part of the administration of the school system, including the regular evaluation for any safety hazards. A Master Plan should be developed for all school property that should be reviewed annually with full transparency to all deferred maintenance issues and a plan issued to rectify with full cost estimates. The Superintendent shall be vested with a broad range of administrative and supervisory authority relative to the school system’s buildings and grounds program. Regular reports shall be made available to the Board relative to maintenance needs, safety, utility, and attractiveness of school plants and grounds within the school system. CAPITAL IMPROVEMENT A. Capital Improvement Project (CIP) - A project, asset acquisition or the total replacement cost of a major functioning component or system that improves or expands an existing OPSB facility or creates a new OPSB-owned capital asset. An example of a capital acquisition would be capital outlay necessary to acquire property, or a donated building. An example of major capital replacement cost would be; the total replacement of a buildings HVAC system or roof replacement. B. Capital Expenditure – is the increase or acquisition of an asset or INCREASE in the value of a particular asset. C. Major Maintenance or Outlay as is necessary for the MAINTENANCE of a valued asset including the upkeep of the fixed assets in a fully efficient state. A significant repair to or replacement of a component of an OPSB facility usually with a cost of $10,000 or greater per occurrence which does not extend the life of the facility. D. Routine Maintenance and Repair – A repair, restoration or replacement of an existing facilities element that usually has a cost of less than $10,000 per occurrence. Maintenance activities may be performed on a preventive, routine, scheduled or emergency basis. All maintenance and repair activities must be performed in accordance with all applicable local, state and federal codes, ordinances, statutes and regulations, including proper procurement procedures, using AIA written specifications where applicable, and performed by a properly licensed, qualified individual. Preventive maintenance shall be included as a Charter responsibility regardless of the cost.


E. Life Cycle Systems / Whole Life Costs – is a key component in the economic appraisal of a capital items such as a boiler, chiller, or roofing system. Those systems that have exceeded their useful life (womb to tomb), such as boilers, chillers, roofing systems, window systems, electrical distribution systems (bus panels) shall be identified as a capital expenditure. VACANT AND/OR UNOCCUPIED BUILDINGS Vacant and/or unoccupied premises owned by the School Board shall be properly secured and maintained to prevent unauthorized trespass or injury to the general public. It shall be the responsibility of the Superintendent or his/her designee to assure that any vacant and/or unoccupied property of the School Board has limited access for authorized personnel only and the grounds are maintained regularly. SMOKING/TOBACCO USE ON SCHOOL BOARD PROPERTY Smoking, chewing or otherwise consuming any tobacco or tobacco product in any elementary or secondary school building, vehicle or any building of the Orleans Parish Board shall be strictly prohibited. Smoking, carrying a lighted cigar or cigarette, pipe or any other form of smoking object or device shall be prohibited on the grounds of any elementary or secondary school property, all offices of the Orleans Parish School Board, and all other Board property (including portable buildings, field houses, stadiums, equipment storage areas, etc.), except in areas specifically designated as smoking areas. Such outdoor areas shall be established by each principal or building administrator. The Board shall not be held responsible for any personal items stolen or damaged on school premises. The Board shall require principals and/or persons in charge of public school property to prohibit the use, sale, or possession of alcoholic beverages on public school property.

Ref: La. Rev. Stat. Ann. §§14:91.7, 17:87.6, 17:240, 17:416, 40:1563, 40:1578.6, 40:1583.


(504) 324-7400

October 7, 2013

Orleans Parish School Board Through Ms. Kathleen Padian Deputy Superintendent

Dear Members of OPSB Board, Warren Easton Charter High School is requesting permission to serve beer and wine during the following fundraising events: 1) October 26 – Alumni Homecoming from 8:00 - midnight 2) November 9 - PTSO Dance from 8:00 – midnight

Thank you in advance for your attention to this matter.

Sincerely, Alexina Medley Alexina Medley Principal/CEO


ORLEANS PARISH SCHOOL BOARD RESOLUTION NO. 28-13

The following resolution was offered by ______________and seconded by ________________: A RESOLUTION AUTHORIZING THE SALE AND DELIVERY OF $50,000,000 ORLEANS PARISH SCHOOL BOARD REVENUE ANTICIPATION NOTES, SERIES 2013 TO JPMORGAN CHASE BANK, N.A. (THE “PURCHASER”); AND PROVIDING FOR OTHER MATTERS WITH RESPECT TO THE FOREGOING. WHEREAS, pursuant to Section 89 of Title 17 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority supplemental thereto, the Orleans Parish School Board, State of Louisiana (the “School Board”) adopted Resolution No. 22-13 on July 16, 2013 to authorize the issuance and sale of Revenue Anticipation Notes, Series 2013 of the Orleans Parish School Board, State of Louisiana (the “Notes”); and NOW, THEREFORE, BE IT RESOLVED by the Orleans Parish School Board, that: SECTION 1. Award of Notes. The Orleans Parish School Board Revenue Anticipation Notes, Series 2013 in the principal amount of $50,000,000 (the “Notes”) are hereby sold to JPMorgan Chase Bank, N.A. (the “Purchaser”) in accordance with the provisions of the Purchase Agreement substantially in the form attached hereto as Exhibit A between the School Board and the Purchaser pursuant to the provisions of Section 89 of Title 17 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority supplemental thereto, including Resolution No. 22-13 adopted by the School Board on July 16, 2013 (the “Authorization Resolution”). The Purchase Agreement substantially in the form attached hereto as Exhibit A, including all of the Exhibits thereto, is hereby approved. SECTION 2. 2013 Sinking Fund Account. There is hereby created a separate and Page 1 of 3


distinct account within the School Board's General Fund to be maintained at JPMorgan Chase Bank, N.A., as fiscal agent (the “Fiscal Agent”) with respect to the Notes to be entitled "Orleans Parish School Board Revenue Anticipation Notes, Series 2013 – Sinking Fund Account" (the "2013 Sinking Fund Account"). Amounts deposited in the said 2013 Sinking Fund Account shall be applied to pay the principal and interest on the Notes until the Notes are fully paid and discharged in accordance with the provisions of the Purchase Agreement. The President, VicePresident, and/or Secretary of the School Board are fully empowered and authorized to execute said Letter of Instruction. SECTION 3. Instructions to Fiscal Agent to Pay 2013 Anticipation Note. The Fiscal Agent is hereby authorized and directed to make withdrawals from the 2013 Sinking Fund Account to pay the principal of and interest on the Notes in accordance with the provisions of the Purchase Agreement. SECTION 4. Other Instruments. The President, Vice President, and/or Secretary are authorized to enter into any other instruments or agreements and to take such further actions as may be necessary or desirable in connection with the issuance of the Notes and the transactions contemplated by this Resolution. SECTION 5. Delivery of Notes. The President, Vice President, and/or Secretary are fully empowered and authorized to execute all documents necessary for the issuance of the Notes and to affix the seal of the School Board to such documents. SECTION 6. State Bond Commission Policy re. Swaps. By virtue of the School Board’s application for, acceptance of and utilization of the benefits of the Louisiana State Bond Commission’s approval(s) resolved and set forth herein, it resolves that it understands and agrees that such approval(s) are expressly conditioned upon, and it further resolves that it understands, Page 2 of 3


agrees and binds itself, its successors and assigns to, full and continuing compliance with the “State Bond Commission Policy on Approval of Proposed Use of Swaps, or other forms of Derivative Products Hedges, Etc.”, adopted by the Commission on July 20, 2006, as to the borrowing(s) and other matter(s) subject to the approval(s), including subsequent application and approval under said Policy of the implementation or use of any swap(s) or other product(s) or enhancement(s) covered thereby. SECTION 7. Validity. If any provision or item of this resolution, or the application thereof is held invalid, such invalidity shall not affect other provisions, items, or applications of this resolution which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this resolution are hereby declared severable. SECTION 8. Effective Date. The foregoing resolution shall take effect immediately upon its adoption. This Resolution having been submitted to a vote, the vote thereon was as follows: YEAS: NAYS: ABSTAINING: ABSENT: PASSED AND ADOPTED AT THE ORLEANS PARISH SCHOOL BOARD BUSINESS MEETING held at McDonogh 35 High School, 1331 Kerlerec Street, New Orleans, Louisiana on the 15th day of October, 2013. ORLEANS PARISH SCHOOL BOARD

Ira H. Thomas, Sr., President

Page 3 of 3


STATE OF LOUISIANA PARISH OF ORLEANS

I, the undersigned Secretary-Treasurer of the Parish School Board of the Parish of Orleans, State of Louisiana, do hereby certify that the foregoing three (3) pages (excluding exhibits) constitute a true and correct copy of Resolution 28-13 adopted by the Orleans Parish School Board on October 15, 2013, entitled: “A RESOLUTION AUTHORIZING THE SALE AND DELIVERY OF $50,000,000 ORLEANS PARISH SCHOOL BOARD REVENUE ANTICIPATION NOTES, SERIES 2013 TO JPMORGAN CHASE BANK, N.A. (THE “PURCHASER”); AND PROVIDING FOR OTHER MATTERS WITH RESPECT TO THE FOREGOING.” IN FAITH WHEREOF, witness my official signature and the impress of the official seal of said Parish School Board at New Orleans, Louisiana, on this, the

day of October 2013.

(SEAL) Stanley C. Smith, Secretary-Treasurer


ORLEANS PARISH SCHOOL BOARD RESOLUTION NO. 29-13

The following resolution was offered by

and seconded by

.

A fiscal resolution authorizing the first (1st) amendment to the Capital Projects Budget of Revenues and Expenditures for the fiscal year beginning July 1, 2013, and ending June 30, 2014. BE IT RESOLVED BY THE ORLEANS PARISH SCHOOL BOARD which, after convening a duly noticed business meeting, adopted the following amendments to the Capital Projects Budget of Revenues and Expenditures for the fiscal year 2013-2014 to increase total funding to approved projects in the Capital Plan: Capital Projects Amendment to FEMA Fund:   

To increase the Lusher Elementary expense from $3,273,136.00 to $6,000,000.00, for a net increase of $2,726,864.00. To increase the New Karr High School – Joe Ellen Site expense from $31,472,251.00 to $44,825,934.00, for a net increase of $13,353,683.00. To increase the Contents-Timbers expense from $50,000.00 to $150,000.00, for a net increase of $100,000.00.

Capital Projects Amendment to Harrah’s Fund:         

To decrease the Bethune Windows expense from $17,469.00 to $0.00, for a net decrease of $17,469.00. To decrease the Audubon Roof expense from $109,455.00 to $0.00, for a net decrease of $109,455.00. To decrease the Audubon Restroom expense from $171,170.00 to $0.00, for a net decrease of $171,170.00. To decrease the Karr Windows expense from $23,791.00 to $0.00, for a net decrease of $23,791.00. To decrease the McDonogh 35 ADA expense from $115,264.00 to $0.00, for a net decrease of $115,264.00. To decrease the Karr Chillers expense from $4,452.00 to $0.00, for a net decrease of $4,452.00. To decrease the McMain Windows expense from $1,154,078.00 to $0.00, for a net decrease of $1,154,078.00. To decrease the Franklin Sidewalk expense from $54,538.00 to $0.00, for a net decrease of $54,538.00. To increase the Lusher Elementary expense from $0.00 to $72,445.00, for a net increase of $72,445.00.

Page 1 of 3


  

To increase the Ashe/Franklin Extension Renovation expense from $0.00 to $221,245.00, for a net increase of $221,245.00. To increase the McMain High School expense from $0.00 to $1,100,000.00, for a net increase of $1,100,000.00. To increase the McDonogh 35 High School expense from $0.00 to $336,052.00, for a net increase of $336,052.00.

Capital Projects Amendment to Bond Fund:         

To decrease the Bethune Capital Other expense from $1,161,799.00 to $0.00, for a net decrease of $1,161,799.00. To decrease the Hynes Construction expense from $594,668.00 to $0.00, for a net decrease of $594,668.00. To decrease the McMain Windows expense from $1,076,300.00 to $0.00, for a net decrease of $1,076,000.00. To decrease the McMain Chiller expense from $141,329.00 to $0.00, for a net decrease of $141,329.00. To decrease the PM Restrooms expense from $300,000.00 to $0.00, for a net decrease of $300,000.00. To increase the McMain Health Clinic expense from $0.00 to $100,000.00, for a net increase of $100,000.00. To increase the McDonogh 35 High School expense from $0.00 to $392,948.00, for a net increase of $392,948.00. To increase the Franklin Elementary expense from $0.00 to $2,122,000.00, for a net increase of $2,122,000.00. To increase the Bethune Elementary expense from $0.00 to $340,000.00, for a net increase of $340,000.00.

Capital Projects Amendment to Other Fund:  

To decrease the Bethune Capital Other expense from $72,445.00 to $0.00, for a net decrease of $72,445.00. To decrease the Ashe/Franklin Extension Renovation expense from $221,245.00 to $0.00, for a net decrease of $293,690.00.

This resolution having been submitted to a vote, the vote thereon was as follows: YEAS: NAYS: ABSENTS: ABSTENTIONS:

Page 2 of 3


PASSED AND ADOPTED AT THE ORLEANS PARISH SCHOOL BOARD BUSINESS MEETING held at McDonogh 35 High School, 1331 Kerlerec Street, New Orleans, Louisiana, on the 15th day of October, 2013. ORLEANS PARISH SCHOOL BOARD

Ira H. Thomas, Sr., President

Page 3 of 3


CERTIFICATE STATE OF LOUISIANA PARISH OF ORLEANS I, the undersigned Secretary-Treasurer of the Orleans Parish School Board, State of Louisiana, do hereby certify that the foregoing three (3) pages constitute a true and correct copy of Resolution No. 29-13 adopted by said Orleans Parish School Board on October 15, 2013. IN FAITH WHEREOF, witness my official signature and the impress of the official seal of the School Board at New Orleans, Louisiana, on this

(SEAL)

the day of

Stanley C. Smith, Secretary-Treasurer

, 2013.


CAPITAL PROJECTS BUDGET AMENDMENT BY FUNDING SOURCE AS OF OCTOBER 15, 2013 APPROVED BUDGET

FEMA Lusher Elementary

$

New Karr HS - Joe Ellen Site Contents - Timbers

TOTAL

$

3,273,136

PROPOSED AMENDMENT #1

AMENDMENTS

$

2,726,864

$

6,000,000

31,472,251

13,353,683

44,825,934

50,000

100,000

150,000

34,795,387

$

16,180,547

$

50,975,934


CAPITAL PROJECTS BUDGET AMENDMENT BY FUNDING SOURCE AS OF OCTOBER 15, 2013 APPROVED BUDGET

HARRAH'S

PROPOSED AMENDMENT #1

AMENDMENTS

Bethune Windows

$

17,469

$

(17,469)

$

(17,469)

Audubon Roof

$

109,455

$

(109,455)

$

(109,455)

Audubon Restroom

$

171,170

$

(171,170)

$

(171,170)

Karr Windows

$

23,791

$

(23,791)

$

(23,791)

McDonogh 35 ADA

$

115,264

$

(115,264)

$

(115,264)

Karr Chillers

$

4,452

$

(4,452)

$

(4,452)

McMain Window

$

1,154,078

$

(1,154,078)

$

(1,154,078)

Franklin Sidewalk

$

54,538

$

(54,538)

$

(54,538)

Franklin Exterior Doors

$

79,525

$

(79,525)

$

(79,525)

Lusher Elementary

$

-

$

72,445

$

72,445

Ashe/Franklin Ext Renovation

$

-

$

221,245

$

221,245

McMain High School

$

-

$

1,100,000

$

1,100,000

McDonogh 35 High School

$

-

$

336,052

$

336,052

TOTAL

$

1,729,742

$

-

$

-


CAPITAL PROJECTS BUDGET AMENDMENT BY FUNDING SOURCE AS OF OCTOBER 15, 2013 APPROVED BUDGET

BOND FUND

PROPOSED AMENDMENT #1

AMENDMENTS

Bethune Capital Other

$

1,161,799

$

(1,161,799)

$

(1,161,799)

Hynes Construction

$

594,668

$

(594,668)

$

(594,668)

McMain Windows

$

1,076,300

$

(1,076,300)

$

(1,076,300)

McMain Chiller

$

141,329

$

(141,329)

$

(141,329)

PM Restrooms

$

300,000

$

(300,000)

$

(300,000)

McMain Health Clinic

$

-

$

100,000

$

100,000

McDonogh 35 High School

$

-

$

392,948

$

392,948

Franklin Elementary

$

-

$

2,122,000

$

2,122,000

Bethune Elementary

$

-

$

340,000

$

340,000

$

(319,148)

$

(319,148)

TOTAL

$

3,274,096


CAPITAL PROJECTS BUDGET AMENDMENT BY FUNDING SOURCE AS OF OCTOBER 15, 2013 CAPITAL PROJECTS OTHER

APPROVED BUDGET

PROPOSED AMENDMENT #1

AMENDMENTS

Lusher Elementary

$

72,445

$

(72,445)

$

(72,445)

Ashe/Franklin Ext Renovation

$

221,245

$

(221,245)

$

(221,245)

293,690

$

(293,690)

$

(293,690)

TOTAL

$


FY 2014

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

Lusher Elementary School Refurbishment

Duration Information: Vendor Name:

New Contract or Amendment:

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

$ 3,273,136

Amendment Amount:

FEMA

Board Meeting Date:

Contact Person:

Herman Taitt

Competitive/S. Source

Competitive

Project Manager:

HKT

DBE Participation

Yes or No, _Y_%

$2,726,864

Contract Information:

Purpose: Budget amendment to true up project to $6,000,00 before going out to bid

Description:

Construction

Account Code(s):

Project # N320

Updated - March 2013


FY 2014

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

The New Karr High School

Duration Information: Vendor Name:

New Contract or Amendment:

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

$31,472,251

Amendment Amount:

FEMA

Board Meeting Date:

Contact Person:

Herman Taitt

Competitive/S. Source

Competitive

Project Manager:

HKT

DBE Participation

Yes or No, 35_%

$13,353,683

Contract Information:

Purpose: Design Build - Budget amendment to true up project to $44,825,934 before going out to bid

Description:

Construction

Account Code(s):

Project #N0330

Updated - March 2013


FY 2014

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

TIMBERS - CONTENTS

Duration Information: Vendor Name:

New Contract or Amendment:

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

$ 50,000.00

Amendment Amount:

FEMA

Board Meeting Date:

WAYNE DELARGE

Competitive/S. Source

$100,000.00

Contract Information: Contact Person: Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: FURNITURE PURCHASES FOR TIMBERS BUILDING FOR THE NEWLY CONSTRUCTED OFFICE SPACES.

Description:

OFFICE FURNITURE

Account Code(s):

N0294

Updated - March 2013


PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

BETHUNE WINDOWS

Duration Information: Vendor Name:

PROJECT COMPLETE

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

($17,469)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed. DE-obligating the balance to allocate to another project.

Description:

Account Code(s):

Updated - March 2013


PROPOSED CAPITAL PROJECTS AMENDMENT

PROJECT NAME/ ADDRESS:

FY 2014

Audubon Roof

Duration Information: Vendor Name:

PROJECT COMPLETE

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

($109,455)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project was included in the Audubon Renovation Project funded through FEMA for the Master Plan.

Description:

Account Code(s):

Updated - March 2013


PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

AUDUBON RESTROOM

Duration Information: Vendor Name:

PROJECT COMPLETE

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

($171,170)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project was included in the Audubon Renovation Project funded through FEMA for the Master Plan.

Description:

Account Code(s):

Updated - March 2013


PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

KARR WINDOWS

Duration Information: Vendor Name:

PROJECT COMPLETE

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

($23,791)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed. DE-obligating the balance to allocate to another project.

Description:

Account Code(s):

Updated - March 2013


PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

McDonogh 35 ADA

Duration Information: Vendor Name:

PROJECT COMPLETE

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

($115,264)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed. DE-obligating the balance to allocate to another project.

Description:

Account Code(s):

Updated - March 2013


PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

KARR CHILLERS

Duration Information: Vendor Name:

PROJECT COMPLETE

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

($4,452)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed. DE-obligating the balance to allocate to another project.

Description:

Account Code(s):

Updated - March 2013


FY 2014

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

MCMAIN WINDOW REPLACEMENT

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

($1,154,078)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: PROJECT IS INCLUDED IN THE MCMAIN STABILIZATION PROJECT FUNDED THROUGH THE FEMA FUND FOR THE MASTER PLAN.

Description:

Account Code(s):

Updated - March 2013


PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

FRANKLIN SIDEWALK

Duration Information: Vendor Name:

PROJECT COMPLETE

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

($54,538)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed. DE-obligating the balance to allocate to another project.

Description:

Account Code(s):

Updated - March 2013


PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

FRANKLIN EXTERIOR DOORS

Duration Information: Vendor Name:

PROJECT COMPLETE

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

($79,525)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed. DE-obligating the balance to allocate to another project.

Description:

Account Code(s):

Updated - March 2013


PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

LUSHER ELEMENTARY

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

$72,445

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed. MOVED $72,445 FROM CAPITAL PROJECTS OTHER TO COVER THE BALANCE OF THE PAST ALLOCATION FOR THE HARRAH’S FUND SO WE CAN RECEIVE THE CURRENT ALLOCATION THAT’S SURE TO ORELANS PARISH.

Description:

Account Code(s):

Updated - March 2013


PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

ASHE/FRANKLIN EXT RENOVATION

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

$221,245

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed. MOVED $221,245 FROM CAPITAL PROJECTS OTHER TO COVER THE BALANCE OF THE PAST ALLOCATION FOR THE HARRAH’S FUND SO WE CAN RECEIVE THE CURRENT ALLOCATION THAT’S SURE TO ORELANS PARISH.

Description:

Account Code(s):

Updated - March 2013


PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

MCMAIN HIGH SCHOOL

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

$1,100,000

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Needed Maintenance projects that are not included in the Master Plan.

Interior Door/Hardware repair, Termite repairs, Air Handler replacement

Description:

Account Code(s):

Updated - March 2013


PROPOSED CAPITAL PROJECTS AMENDMENT

PROJECT NAME/ ADDRESS:

FY 2014

MCDONOGH 35 HIGH SCHOOL

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: Harrah’s

$336,052

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Needed Maintenance projects that are not included in the Master Plan.

Interior Door/Hardware repair, Repave parking lot/school yard, Air Handler replacement, clocks

Description:

Account Code(s):

Updated - March 2013


FY 2014

PROPOSED CAPITAL PROJECTS AMENDMENT

PROJECT NAME/ ADDRESS:

BETHUNE CAPITAL OTHER

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: BONDS

($1,161,799)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed. DE-obligating the balance to allocate to another project.

Description:

Account Code(s):

Updated - March 2013


PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

HYNES CONSTRUCTION

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: BONDS

($594,668)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed. PROJECT WAS INCLUDED IN THE NEW HYNES CONSTRUCTION PROJECT FUNDED THROUGH THE FEMA FUND FOR THE MASTER PLAN.

Description:

Account Code(s):

Updated - March 2013


FY 2014

PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

MCMAIN WINDOWS

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: BONDS

($1,076,300)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed. PROJECT IS INCLUDED IN THE MCMAIN STABILIZATION PROJECT FUNDED THROUGH THE FEMA FUND FOR THE MASTER PLAN.

Description:

Account Code(s):

Updated - March 2013


PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

MCMAIN CHILLER

Duration Information: Vendor Name:

PROJECT COMPLETE

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: BONDS

($141,329)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed. DE-obligating the balance to allocate to another project

Description:

Account Code(s):

Updated - March 2013


PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

PM RESTROOMS

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: BONDS

($300,000)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Project Completed. DE-obligating the balance to allocate to another project

Description:

Account Code(s):

Updated - March 2013


PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

MCMAIN HEALTH CLINIC

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: BONDS

$100,000

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: NEED TO COVER THE REMAINDER OF THE CONTRACT THAT IS NOT COVERED BY THE GRANT FROM LSU FOR THE HEALTH CLINIC AT MCMAIN.

Description:

Account Code(s):

Updated - March 2013


PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

MCDONOGH 35 HIGH SCHOOL

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: BONDS

$392,948

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Needed Maintenance projects that are not included in the Master Plan.

Interior Door/Hardware repair, Repave parking lot/school yard, Air Handler replacement, clocks

Description:

Account Code(s):

Updated - March 2013


PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

BEN FRANKLIN ELEMENTARY

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: BONDS

$2,122,000

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Needed Maintenance projects that are not included in the Master Plan. Window Replacement, Waterproofing, Repave parking lot/school yard both sites, Chiller replacement, Interior Doors/Hardware, clocks

Description:

Account Code(s):

Updated - March 2013


PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

BETHUNE ELEMENTARY

Duration Information: Vendor Name: Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: BONDS

$340,000

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose: Needed Maintenance projects that are not included in the Master Plan. Waterproofing, Termite Damage repairs, PA replacement

Description:

Account Code(s):

Updated - March 2013


PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

LUSHER ELEMENTARY

Duration Information: Vendor Name:

PROJECT COMPLETE

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: OTHER

($72,445)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose:

Moved to Harrah’s Fund to cover the balance of the allocation for Harrah's through FY11

Description:

Account Code(s):

Updated - March 2013


PROPOSED CAPITAL PROJECTS AMENDMENT PROJECT NAME/ ADDRESS:

FY 2014

ASHE/FRANKLIN EXT RENOVATION

Duration Information: Vendor Name:

PROJECT COMPLETE

Original Contract Date:

)

Date of Request:

10/2/13endment:

Funding Information: Original Contract Amount: Funding Source: (Federal, Other, CDBG, etc.)

Amendment Amount: OTHER

($221,245)

Board Meeting Date:

Contract Information: Contact Person:

Competitive/S. Source

Project Manager:

DBE Participation

Yes or No, _Y_%

Purpose:

Moved to Harrah’s Fund to cover the balance of the allocation for Harrah's through FY11

Description:

Account Code(s):

Updated - March 2013


October 7, 2013 DEMOGRAPHER SERVICES FOR THE ORLEANS PARISH SCHOOL BOARD AND THE RECOVERY SCHOOL DISTRICT Requestor: Stan Smith, Interim Superintendent In May 2010 the Orleans Parish School Board approved a contract with GCR & Associates for Demographer Services with the following scope:

1. On a semiannual basis, GCR will—with the assistance of the RSD, OPSB, and individual charter schools—acquire address-level student enrollment data by grade. 2. GCR will then geo-process the addresses of these student records and inventory the number of grade PreK-4, 6-8, and 9-12 students for each of the City of New Orleans’ official neighborhoods. 3. After acquiring and processing the student enrollment data, GCR will prepare at the outset of the project revised population and enrollment projections (over a ten year horizon). These revised projections will incorporate the most recent enrollment, employment, utility, and housing data to arrive at three population and enrollment scenarios: a high, low, and moderate scenarios. 4. GCR will prepare a semiannual summary report to New Orleans Public Schools (NOPS), outlining population and enrollment trends for the entire City and for each neighborhood. This report will also compare these trends to the projections that were prepared by GCR in the spring semester, 2008, and the more recent projections to be prepared by GCR at the outset of this project (described in item 3 above). 5. On an annual basis, GCR will prepare customized reports for each NOPS school, summarizing enrollment data and trends as well as the evolving population and demographic profile of the neighborhoods surrounding each school. 6. On an annual basis, GCR will also prepare a summary narrative report that will place demographic and enrollment trends for the entire system in the context of the adopted School Facilities Master Plan. This report will offer commentary on the phased implementation of the Master Plan given the observed demographic and enrollment trends. 7. In 2011 with the release of 2010 Census data, GCR will establish a new population and demographic “baseline”; GCR will update its population and enrollment projections accordingly; and GCR will offer a narrative report on the population and demographic trends in New Orleans, as reported in the 2010 Census 8. GCR will continue to host and update the website that it has provided to NOPS to monitor enrollment trends (www.gcr1.com/dss_schools). Updates will include new enrollment data as they become available, revised projections, and a revised mapping interface to improve the geographical display of data. 9. GCR will be available on an as-needed basis to meet with NOPS staff and planners to review the projections and provide input as needed.


October 7, 2013 10. GCR will also be available on an as-needed basis to lead presentations of the data before NOPS staff, the Orleans Parish School Board, and the broader community to explain data trends and their relationship to the School Facilities Master Plan. The original contract with GCR was executed for a three year period at a price of $225,000.00 and it included an option to renew the contract for an additional 2 years at a value of $150,000 The demographic services provided by GCR are a critical component of the School Facilities Master Plan, particularly with respect to providing future projections of students and matching these projections to facility needs. Recommendation:

That the OPSB approves the renewal of the Demographer Services to GCR and Associates in the amount of $150,000.00 for a two (2) year period and authorize the OPSB General Counsel to prepare a contract.


December 15, 2013 PROGRAM MANAGEMENT/CONSTRUCTION MANAGEMENT SERVICES Requestor: Herman K. Taitt, Jr., Executive Director of Facilities In February 20, 2013 the Recovery School District (RSD) released a Request for Proposals for Program Management/Construction Management Services to be provided to both the RSD and the Orleans Parish School Board (OPSB). The proposal submission deadline was April 11, 2013. Ten (10) proposals were received. Two (2) of the proposals received were deemed to be non-responsive. The eight (8) remaining proposals were evaluated by a committee comprised of an LDOE Staff Member, a Commercial Property Manager, CEO of a State charter school, the Capital Director of the Louisiana State University System, and an OPSB Finance Staff member. As a result of the evaluation the proposal from Jacobs/CSRS received the highest score. The OPSB portion of the scope of work will cost $9,445,624.39 over a three (3) year period. In addition, Jacobs/CSRS has committed to achieving a minimum 35% DBE participation goal. RECOMMENDATION:

That the Orleans Parish School Board accepts the Administration’s recommendation and approves the selection of Jacobs/CSRS to provide PM/CM Services for three (3) years at a cost of $9,445,624.39 and authorize the OPSB General Counsel to prepare a contract.

Account code: VARIOUS ACCOUNT CODES WILL BE USED TO FUND THIS CONTRACT

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