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OPSB Business Board Meeting November 19, 2013

ORLEANS PARISH SCHOOL BOARD BOARD BUSINESS MEETING McDonogh #35 High School 1331 Kerlerec Street New Orleans, Louisiana 70116 November 19, 2013 5:00 PM CALL TO ORDER - ROLL CALL PLEDGE OF ALLEGIANCE ADOPTION OF THE AGENDA Additions/ Deletions/ Modifications CONSIDERATION OF MINUTES October 10, 2013 Accountability Committee Meeting October 10, 2013 Property Committee Meeting October 10, 2013 Policy Committee Meeting October 10, 2013 Legal & Legislative Committee Meeting October 10, 2013 Budget & Finance Committee Meeting October 15, 2013 Regular Board Business Meeting PRESENTATION(S): 1. a. Donation from New Orleans Jazz & Heritage Foundation b. International Teamsters Women’s Caucus – Bethune Elementary c. September 2013 Financials

Katherine Phelan

2. a. Accrued Revenues b. Deferred Revenues c. Resource Allocation Study d. One Time Stipend Pay- Teacher Types – House Bill #1

Wayne DeLarge

SUPERINTENDENT’S AGENDA 

(No items submitted)

ANNOUNCEMENTS 

(No items submitted)

COMMITTEE REPORTS 1) Accountability Committee, Ms. Sarah Usdin, Chair The Accountability Committee discussions started at 1:15 pm on November 14, 2013.

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OPSB Business Board Meeting November 19, 2013

The committee discussed and received the following informational items:  School Performance Scores  Type 5 Transfers  Homer Plessy Charter School Update 2) Property Committee: Mr. Nolan Marshall Jr, Chair The Property Committee met at 4: 35 pm on November 14, 2013. Item(s) forwarded to the full Board with recommendation:  Resolution 30-13: Bethune - Bradley  Nominations for the Master Oversight Committee  Approval of Negotiations with the State of Louisiana The committee discussed and received the following informational items  Capital Projects Budget Amendment # 1  OPSB Property Report  Capital Projects Report  Lake Forest PowerPoint- Cost Analysis of School Construction 3) Legal and Legislative Committee: Mr. Seth Bloom, Chair In the absence of Mr. Seth Bloom Board member Woody Koppel chaired the meeting. The Legal and Legislative Committee met at 1:57 pm on November 14, 2013. The Legal & Legislative Committee went into Executive Session at 2:00 pm and reconvened at 3:47 pm. A quorum was established and an Executive Session report was provided by Mr. Edward Morris, General Counsel. 4) Policy Committee: Ms. Cynthia Cade, Chair The Policy Committee met at 3:55 pm on November 14, 2013. The committee received the following OPSB policies for First Reading:  

E500 – Facilities, Capital and Maintenance Management (amendment to current policy) KF1000 - Use of School Facilities (amendment to current policy) Rationale: The Orleans Parish School Board supports community use of school facilities for educational, civic, cultural, recreational, and community activities under specific guidelines and procedures. Revisions to OPSB policies to consolidate and clarify provisions relative to the sale, use, and consumption of tobacco and alcohol products on School Board property, when facilities or grounds are in use by the community outside of regular school activities. E530 - Disadvantaged Business Enterprise (DBE) Program (amendment to current policy)

Item(s) forwarded to the full Board with recommendation:  Approval of the Events Suspension of OPSB Policy E500 for the Benjamin Franklin High School PTA International Festival Fundraising Event 

Approval of the Events Suspension of OPSB Policy E500 for the Edward Hynes Charter School PTO Gala and School Fair.

5) Budget and Finance Committee, Ms. Leslie Ellison, Chair The Budget & Finance Committee met at 5:43 pm on November 14, 2013.

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OPSB Business Board Meeting November 19, 2013

FINANCE ACTION ITEMS 

Resolution 29-13: Capital Projects Budget Amendment #1

DISCUSSION / INFORMATION ITEMS 

June Un- Audited Financials

The following discussion items were referred to the November 19, 2013 Board Business Meeting:  Donation from New Orleans Jazz & Heritage Foundation  International Teamsters Women’s Caucus – Bethune Elementary  September 2013 Financials  Accrued Revenues  Deferred Revenues  Resource Allocation Study  One Time Stipend Pay- Teacher Types – House Bill #1 Items referred to the full Board as CONSENT AGENDA: 1. Educator Effectiveness Observation System Request for Proposal No. 14-0016 Rationale: This program will be used to supplement the overall district plan to implement the new teacher evaluation initiative in all OPSB direct-run and charter schools. Recommendation: That the Orleans Parish School Board approve the proposal meeting the specifications for Educator Effectiveness Observation System for Curriculum, Instruction and Programs from School Improvement Network for one (1) year with the option to renew for two (2) additional one (1) year periods and authorize the Office of the General Counsel to prepare the contract for signatures of the Board President and the Consultant’s representative. ADOPTION OF CONSENT AGENDA ACTION ITEMS The Orleans Parish Board is asked to act upon the following action items: 1. New Lake Forest Rationale: That the Orleans Parish School Board accepts the lowest responsive bid from McDonnel Group, LLC in the amount of $33,895,000.00 and all alternates totaling $1,870,000, for a grand total of $35,765.000.00. Recommendation: That the Orleans Parish School Board accepts the lowest responsive bid from McDonnel Group, LLC in the amount of $33,895,000.00 and all alternates totaling $1,870,000, for a grand total of $35,765.000.00, and authorize the OPSB General Counsel to prepare a contract for signatures of the Board President and the contractor. In addition, OPSB Administration requests that the OPSB approve a 10% contingency for any unforeseen conditions. 2. Resolution 29-13: Capital Projects Budget Amendment #1

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OPSB Business Board Meeting November 19, 2013

Rationale: A fiscal resolution authorizing the first (1st) amendment to the Capital Projects Budget of Revenues and Expenditures for the fiscal year beginning July 1, 2013, and ending June 30, 2014. We are proposing to allocate this funding to new maintenance and ADA projects for security measures that are needed in our schools and were not included in the Master Plan. Many of these projects will include interior door and hardware repairs, termite repairs, air handler or chiller replacement, clocks, etc. The net effect of this reallocation will result in no additional funding. Recommendation: That the Orleans Parish School Board adopt fiscal resolution 2913 authorizing the first (1st) amendment to the Capital Projects Budget of Revenues and Expenditures for the fiscal year beginning July 1, 2013 and ending June 30, 2014. 3. Resolution 30-13: Bethune – Bradley Rationale: To request from the Louisiana Board of Elementary and Secondary Education (BESE) and the Recovery School District (RSD) the assignment of the Bradley Elementary School facility on its completion to Orleans Parish School Board (OPSB) for its relocation of the faculty and students Mary McLeod Bethune Elementary School (Bethune Elementary School). Recommendation: That the Orleans Parish School Board adopt fiscal resolution 30-13. 4. Approval of Negotiations with the State of Louisiana Approval of pursuing negotiations with the State of Louisiana for the CEA or other transaction for exchange of Kennedy property for property in the 1700 to 1800 block of Canal Street as well as such other properties that may be available; provided that such transactions must be in accordance with state law on the disposition of property and that the transaction must be brought back to the Board for approval. Rationale: Provides the opportunity for OPSB to secure property in the center of the hospital district for use in construction of a school that would support the medical and bio science fields. Recommendation: That the Orleans Parish School Board approves negotiations with the State of Louisiana for the CEA or other transaction for exchange of Kennedy property for property in the 1700 to 1800 block of Canal Street as well as such other properties that may be available; provided that such transactions must be in accordance with state law on the disposition of property and that the transaction must be brought back to the Board for approval. 5. Nomination for the Master Oversight Committee - Jean Celestine Rationale: Jean Celestine – Interim President CEO Urban League of Greater New Orleans, replaces Andre Perry who relocated. Recommendation: That the Orleans Parish School Board approves the recommended nomination for the Master Plan Oversight Committee. Orleans Parish School Board selects a nominee from the local universities for an individual experienced in construction management and/or value engineering and approves said nomination along with the remaining nominations for the Master Plan Oversight Committee.

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OPSB Business Board Meeting November 19, 2013

6. Nomination for the Master Oversight Committee - Angela M. Latino-Geier Rationale: Angela M. Latino-Geier – President / CEO Associated Builders and Contractors, Inc. New Orleans / Bayou Chapter, replaces Karl Klifford whose term ended. Recommendation: That the Orleans Parish School Board approves the recommended nomination for the Master Plan Oversight Committee. Orleans Parish School Board selects a nominee from the local universities for an individual experienced in construction management and/or value engineering and approves said nomination along with the remaining nominations for the Master Plan Oversight Committee. 7. Approval of the Event Suspension of OPSB Policy E500 for the Benjamin Franklin High School PTA International Festival Fundraising Event. Rationale: The Benjamin Franklin High School has requested the suspension of OPSB Policy E500 to serve alcohol during the PTA International Festival on March 29, 2014 at their campus. The suspension will require the following stipulations: secure liability insurance that names the Orleans Parish School Board and Benjamin Franklin High School Corporation as additional insured, two (2) security officers to be present at the event as detail officers. The event will be staffed with certified, professional servers who have been properly trained and permitted to serve alcohol to patrons over the age of 21. Recommendation: That the Orleans Parish School Board approves the suspension of OPSB Policy E500 for Benjamin Franklin High School's March 29, 2014 PTA International Festival, with the stipulations noted. 8. Approval of the Events Suspension of OPSB Policy E500 for the Edward Hynes Charter School PTO Gala and School Fair. Rationale: The Edward Hynes Charter School has requested two (2) suspensions of OPSB Policy E500 to serve alcohol during the PTO Gala on November 16, 2013 from 7-11pm at the Hynes Gymnasium (990 Harrison Avenue), and the School Fair on March 29th, 2014 on the school grounds. The suspensions will require the following stipulations: secure liability insurance that names the Orleans Parish School Board and Edward Hynes Charter School Corporation as additional insured, two (2) security officers to be present at the event as detail officers. The event will be staffed with certified, professional servers who have been properly trained and permitted to serve alcohol to patrons over the age of 21. Recommendation: That the Orleans Parish School Board approves the suspensions of OPSB Policy E500 for Edward Hynes Charter School's PTO Gala on November 16, 2013 and School Fair on March 29th, 2014, both events at Hynes Charter School, with the stipulations noted. 9. Donation from New Orleans Jazz & Heritage Foundation Rationale: To enhance Bethune Elementary's Music program with piano/keyboard class instruction for beginner to advanced students in the public school system for grade levels Pre-K through 6th grades. Recommendation: That the Orleans Parish School Board approve the Donation from the New Orleans Jazz and Heritage Foundation. 10. International Teamsters Women’s Caucus – Bethune Elementary

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OPSB Business Board Meeting November 19, 2013

Rationale: To provide Bethune Elementary School with financial support from supporting women across the country through their School Supply Drive. Recommendation: That the Orleans Parish School Board approve the Donation from the International Teamsters Women's Caucus. EXECUTIVE SESSION ACTION ITEMS Litigation Matters: 1. Kelvin Adams, et al. v. Orleans Parish School Board, CDC No. 2003-14737; Employee Litigation. Recommendation: That the Orleans Parish School Board approves settlement as recommended by the General Counsel. 2. Lakesia Carey, et al v. Patrick Williams and the Orleans Parish School Board, CDC No. 2009-11327; Personal Injury Litigation. Recommendation: That the Orleans Parish School Board approves settlement as recommended by the General Counsel. 3. First Sgt. Charles H. Searles, Jr., et al. v. Orleans Parish School Board; CDC No. 20088869; Employee Litigation. Recommendation: That the Orleans Parish School Board approves settlement as recommended by the General Counsel. ADJOURNMENT

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ORLEANS PARISH SCHOOL BOARD ACCOUNTABILITY COMMITTEE- PENDING BOARD APPROVAL An audio recording of the meeting is available in the Board Office. The Accountability Committee convened for a meeting on Thursday, October 10, 2013 at 3520 General de Gaulle Drive, Suite 4050, New Orleans, LA 70114. In the absence of Committee Chair Sarah Usdin, Mr. Woody Koppel called the meeting to order at 1:15 PM. Committee Roll Call: Sarah Usdin, absent; Nolan Marshall, Jr. absent; Woody Koppel, present; Cynthia Cade, absent, and Ira Thomas, Sr., absent. There was no quorum. Nolan Marshall arrived at 1:24 PM; Sarah Usdin arrived at 1:29 PM; and Cynthia Cade 1:32 PM. A quorum was established at 1:29 PM. Also present were the following: Leslie Ellison arrived at 1:36 PM; Stanley Smith, Interim Superintendent; and Edward Morris, General Counsel. ADOPTION OF THE AGENDA Motion to adopt the agenda was made by Sarah Usdin; seconded by Nolan Marshall. Motion passed unanimously at 1:59 PM. ACTION ITEM(S) (no items submitted) REPORTS / PRESENTATION(S) (no items submitted) DISCUSSION/INFORMATION ITEM(S) 1. a. Charter Strategy Update b. Type 5 Transfers c. Performance Framework Update Information and presentation provided by Kathleen Padian. 2. Lake Forest Charter National Blue Ribbon Award Rationale: Lake Forest Elementary Charter School was nominated by the Louisiana Department of Education for the 2013 National Blue Ribbon Schools Program. The United States Department of Education announced that Lake Forest Elementary School will receive the award on November 19, 2018. The National Blue Ribbon Schools Program recognizes schools whose students achieve at very high levels and or schools that make significant progress at closing the achievement gap. Information and presentation provided by Nicolette London. ADJOURNMENT Motion to adjourn was made by Sarah Usdin at 1:59 PM.


ORLEANS PARISH SCHOOL BOARD PROPERTY COMMITTEE - PENDING BOARD APPROVAL An audio recording of the meeting is available in the Board Office. The Property Committee convened for a meeting on Thursday, October 10, 2013 at 3520 General de Gaulle Drive, Suite 4050, New Orleans, LA 70114. Mr. Nolan Marshall, Jr., Committee Chair, called the meeting to order at 2:19 PM. Committee Roll Call: Nolan Marshall, present; Woody Koppel, present; Leslie Ellison, present; Cynthia Cade, present; *Ira Thomas, Sr., absent. The Committee had a quorum. Ira Thomas, Sr. arrived at 2:50 PM. Also present were the following: Seth Bloom; Sarah Usdin; Stanley Smith, Interim Superintendent; and Edward Morris, General Counsel. ADOPTION OF THE AGENDA Additions to the Agenda: • Status of Non-Binding Purchase Agreement of 1200 Opelousas Street • Nomination for the Master Oversight Committee Motion to adopt amendments to the agenda was made by Woody Koppel; seconded by Cynthia Cade. Motion to adopt the agenda as amended was made by Woody Koppel; seconded by Cynthia Cade. Motion passed unanimously. ACTION ITEM(S) 1. Approval of Transfer or Sale of Fleur de Lis Park Rationale: In December 2010, OPSB authorized approval for the exchange of Fleur De Lis Park to NORA (New Orleans Redevelopment Authority) for property of equal value. Initial discussions on this transaction failed due to difficulty in arranging the transaction in a manner that would comply with State Laws regarding the disposition of surplus school board property. OPSB has been successful in getting State Laws revised to allow for the sale of exchange of properties to another governmental entity for appraised value. Recommendation: That the Orleans Parish School Board approves the agreement allowing for the transfer or sale of Fleur De Lis Park to NORA or the City for property or consideration of equivalent value. Motion to move the Approval of Transfer or Sale of Fleur de Lis Park to the full Board was made by Leslie Ellison; seconded by Woody Koppel. Motion passed unanimously. DISCUSSION/INFORMATION ITEM(S) 1. a. Update on McDonogh # 7 Lead Remediation & Painting Project b. Update on McMain New Gym


c. Update on New School on Lake Forest Boulevard Information and presentation provided by Herman Taitt. Cade suggested that Taitt provide support documents of his presentations to the committee members prior to the meetings. 2. Property Management for OPSB Timbers Property Information and presentation provided by Leslie Rey. 3. Capital Projects Budget Amendment # 1 Information and presentation provided by Wayne DeLarge. 4. Nomination for the Master Plan Oversight Committee Ellison requested that the Master Plan Oversight Committee Nominees introduce themselves to the Board at the October 15, 2013 Board Business Meeting. 5. Status of Non-Binding Purchase Agreement of 1200 Opelousas Street Presentation provided by Interim Superintendent Stanley Smith. REPORTS / PRESENTATION(S) (no items submitted) ADJOURNMENT Motion to adjourn was made by Cynthia Cade; seconded by Woody Koppel at 3:36 PM.


ORLEANS PARISH SCHOOL BOARD POLICY COMMITTEE - PENDING BOARD APPROVAL An audio recording of the meeting is available in the Board Office. Policy Committee convened for a meeting on Thursday, October 10, 2013 at 3520 General de Gaulle Drive, Suite 4050, New Orleans, LA 70114. Ms. Cynthia Cade, Committee Chair, called the meeting to order at 4:38 PM. Committee Roll Call: Cynthia Cade, present; Leslie Ellison, present; Woody Koppel, absent; Sarah Usdin, present; Ira Thomas, Sr., present. The Committee had a quorum. Also present were the following: Seth Bloom; Stanley Smith, Interim Superintendent; and Edward Morris, General Counsel. ADOPTION OF THE AGENDA Motion to adopt the agenda was made by Seth Bloom; seconded by Sarah Usdin. Motion passed unanimously. ACTION ITEM(S) 1. Approval of the Events Suspension of OPSB Policy E500 for the Warren Easton Charter High School Alumni Homecoming and PTSO Dance. Rationale: Warren Easton Charter High School has requested the suspension of OPSB Policy E500 to serve alcohol during the Alumni Homecoming on October 26 from 8pm-midnight, and at the PTSO Dance from 8pm-midnight on November 9. The suspension will require the following stipulations: secure liability insurance that names the Orleans Parish School Board and Warren Easton Charter High School Corporation as additional insured, two (2) security officers to be present at the event as detail officers. The event will be staffed with certified, professional servers who have been properly trained and permitted to serve alcohol to patrons over the age of 21. Recommendation: That the Orleans Parish School Board approves the suspension of OPSB Policy E500 for Warren Easton's October 26 Alumni Homecoming and November 9 PTSO Dance, with the stipulations noted.” Motion to move Action Item No. 1 to the full Board for approval was made by Sarah Usdin; seconded by Leslie Ellison. Motion passed unanimously. DISCUSSION/INFORMATION ITEM(S) • • •

DBE Policy and Procedures HYA Superintendent Search Firm DBE Participation on Capital Projects & Goods and Services for: Eleanor McMain, McDonogh 35, Robert Russa Moton and Lake Forest Charter

ADJOURNMENT Motion to adjourn was made by Leslie Ellison; seconded by Sarah Usdin at 6:04 PM.


ORLEANS PARISH SCHOOL BOARD LEGAL AND LEGISLATIVE COMMITTEE - PENDING BOARD APPROVAL An audio recording of the meeting is available in the Board Office. The Legal and Legislative Committee convened for a meeting on Thursday, October 10, 2013 at 3520 General de Gaulle Drive, Suite 4050, New Orleans, LA 70114. Mr. Seth Bloom, Committee Chair, called the meeting to order at 3:40 PM. Committee Roll Call: Seth Bloom, present; Sarah Usdin, present; Woody Koppel, present; Cynthia Cade, present; and Ira Thomas, Sr., present. The Committee had a quorum. Also present were the following: Leslie Ellison; Nolan Marshall, Jr.; Stanley Smith, Interim Superintendent; and Edward Morris, General Counsel. Adoption of the Agenda Motion to adopt the agenda was made by Sarah Usdin; seconded by Woody Koppel. Motion passed unanimously. ACTION ITEM(S) (No items submitted) DISCUSSION/INFORMATION ITEM(S) (No items submitted) RECESS TO EXECUTIVE SESSION Motion to recess to executive session was made by Sarah Usdin; seconded by Woody Koppel at 3:42 PM. Motion passed unanimously. Litigation Matters: 1. First Sgt. Charles H. Searles, Jr., et al. v. Orleans Parish School Board; Civil District Court No. 20088869; Employee Litigation. 2. Orleans Parish School Board v. Edouard R. Quatrevaux, In His Official Capacity as Inspector General for the City of New Orleans and/or The Office of the Inspector General, CDC No. 2013- 6630; Subpoena Duces Tecum. RECONVENE FROM EXECUTIVE SESSION/ROLL CALL: The committee reconvened at 4:26 PM. Committee Roll Call: Seth Bloom, present; Sarah Usdin, present; Woody Koppel, present; Cynthia Cade, present; and Ira Thomas, Sr., present. The Committee had a quorum. Also present were the following: Leslie Ellison; Nolan Marshall, Jr.; Stanley Smith, Interim Superintendent; and Edward Morris, General Counsel.


EXECUTIVE SESSION REPORT/ACTION ITEMS Litigation Matters: 1. First Sgt. Charles H. Searles, Jr., et al. v. Orleans Parish School Board; Civil District Court No. 20088869; Employee Litigation. Recommendation: That the Orleans Parish School Board approves settlement as proposed by the General Counsel. 2. Orleans Parish School Board v. Edouard R. Quatrevaux, In His Official Capacity as Inspector General for the City of New Orleans and/or The Office of the Inspector General, CDC No. 2013-6630; Subpoena Duces Tecum. Recommendation: That the Orleans Parish School Board authorizes an appeal of the trial court’s judgment denying the School Board’s motion to quash the Inspector General’s administrative subpoena duces tecum. General Counsel Morris suggested deferring Litigation Matter No. 1 to the November 2013 Legal Committee meeting and move Litigation Matter No. 2 to the full Board for approval. There was no motion. ADJOURNMENT Motion to adjourn was made by Sarah Usdin; seconded by Woody Koppel at 4:27 PM.


ORLEANS PARISH SCHOOL BOARD BUDGET & FINANCE COMMITTEE- PENDING BOARD APPROVAL An audio recording of the meeting is available in the Board Office. The Budget and Finance Committee convened for a meeting on Thursday, October 10, 2013 at 3520 General de Gaulle Drive, Suite 4050, New Orleans, LA 70114. Ms. Leslie Ellison, Committee Chair, called the meeting to order at 6:12 PM. Committee Roll Call: Leslie Ellison, present; Woody Koppel, present; Seth Bloom, absent; Nolan Marshall, Jr., absent; Ira Thomas, Sr., present. Also present were the following: Sarah Usdin, *Cynthia Cade; Stanley Smith, Interim Superintendent, and Edward Morris, General Counsel. There was no quorum. All items were moved to the full Board. FINANCE ACTION ITEM(S) 1. Resolution 28-13: RAN (Revenue Anticipation Notes) Loan Term Proposal Rationale: A Resolution authorizing the sale and delivery of $50,000,000 Orleans Parish School Board Revenue Anticipation Notes, Series 2013 to JPMorgan Chase Bank, N.A. (The "Purchaser"); and providing for other matters with respect to the foregoing such as, the advance funding of the local share portion of the MFP funds for all Orleans Parish Schools. Recommendation: That the Orleans Parish School Board adopts Resolution 28-13 and accept the current proposal from the Financial Institution with the most favorable loan term. 2. Resolution 29-13: Capital Projects Budget Amendment #1 Rationale: A fiscal resolution authorizing the first (1st) amendment to the Capital Projects Budget of Revenues and Expenditures for the fiscal year beginning July 1, 2013, and ending June 30, 2014. Recommendation: That the Orleans Parish School Board adopts Resolution 29-13: Capital Projects Budget Amendment #1. 3. GCR & Associates Rationale: The original contract with GCR was executed for a three year period at a price of $225,000.00 and it included an option to renew the contract for an additional 2 years at a value of $150,000. The demographic services provided by GCR are a critical component of the School Facilities Master Plan, particularly with respect to providing future projections of students and matching these projections to facility needs. Recommendation: That the OPSB approves the renewal of the Demographer Services to GCR and Associates in the amount of $150,000.00 for a two (2) year period and authorize the OPSB General Counsel to prepare a contract. PURCHASING ACTION ITEMS

Consent Agenda:


Property Management for OPSB Timbers Property Rationale: The OPSB entered into an agreement January 31, 2011 with Security National Properties to manage, operate and maintain the Timbers Office Building. The Board previously approved the contract through February 29, 2012. The cost of the contract is $19,021.42 per month and the cost from March 1, 2012 through September 30, 2013 is $361,406.98. In addition, OPSB administration recommends approval of an extension through December 31, 2013. Request for Proposals (RFP) number 14-0014 was released on October 9, 2013 and proposals are due November 4, 2013 which will allow OPSB Administration ample time to award a new contract beginning January 1, 2014. Recommendation: That the Orleans Parish School Board ratify the extension of the contract through September 30, 2013 in the amount of $361,406.98. In addition, OPSB administration recommends the approval of an additional extension through December 31, 2013 in the amount of $57,064.26. Funds are available in the 2013-2014 Operation Building Services account. DISCUSSION/INFORMATION ITEM(S) 1. June Un-Audited Financial Statements Information and presentation provided by Katherine Phelan. 2. a. Revenue Allocation Study b. Deferred Revenue ADJOURNMENT

In accordance with the Americans with Disabilities Act, if you need special assistance at a public meeting of the Orleans Parish School Board, please contact the Board Office at 504-304-5678, or by email at BoardOffice@nops.k12.la.us , describing the assistance that is necessary.


OPSB Business Board Meeting Minutes October 15, 2013 PENDING BOARD APPROVAL

ORLEANS PARISH SCHOOL BOARD BOARD BUSINESS MEETING McDonogh #35 High School 1331 Kerlerec Street New Orleans, Louisiana 70116 October 15, 2013 5:00 p.m.

The Orleans Parish School Board convened for a Board Business Meeting on Tuesday, August 20, 2013, in the Auditorium of McDonogh #35 High School, 1331 Kerlerec St., New Orleans, LA. Mr. Ira Thomas, Board President, called the meeting to order at 5:15 PM. Board Roll Call: Mr. Ira Thomas, present; Mrs. Cynthia Cade, present; Ms. Sarah Usdin, present; Ms. Leslie Ellison, present; Mr. Seth Bloom, absent; Mr. Woody Koppel, present; Mr. Nolan Marshall, present; Mr. Stan Smith, Interim Superintendent, present; Mr. Edward Morris, General Counsel, also served as parliamentarian. A quorum was established. An audio recording of the meeting is available in the Board Office. Mr. Ira Thomas led the Board in the Pledge of Allegiance. ADOPTION OF THE AGENDA Additions, Modifications or Deletions There was one modification and one deletion to the agenda. Modification(s): Presentation title modified to 2013Orleans Parish School Board Principal of the Year and Teachers of the Year Deletion(s): Action Item #4 Resolution 29-13: Capital Projects Budget Amendment #1 Motion to amend the agenda was made by Woody Koppel and seconded by Leslie Ellison. Motion to adopt the agenda as amended was made by Woody Koppel and seconded by Sarah Usdin. Motion passed with 5 Ayes and 0 Nays CONSIDERATION OF MINUTES September 12, 2013 Accountability Committee Meeting September 12, 2013 Budget & Finance Committee Meeting September 12, 2013 Committee of the Whole September 16, 2013 Committee of the Whole September 17, 2013 Regular Board Business Meeting 1


OPSB Business Board Meeting Minutes October 15, 2013 PENDING BOARD APPROVAL Motion to approve the minutes was made by Woody Koppel, seconded by Nolan Marshall. Motion passed with 5 Ayes and 0 Nays PRESENTATION(S): 2013 Louisiana Principal of the Year and Teachers of the Year presented by Cathy Chase Principal of the Year: Michelle Douglas, Hynes Charter School Teachers of the Year: Mary Mehrtens, Elementary School Teacher of the Year SUPERINTENDENT’S AGENDA 1. Kathleen Padian presented the Charter Strategy Update 2. Wayne DeLarge presented: a. Deferred Revenue Update presented b. June Un-Audited Financial Statements c. Revenue Allocation Study ANNOUNCEMENTS • •

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Lake Forest Charter National Blue Ribbon Award Superintendent Search Planning Meeting with Hazard, Young, Attea & Associates (HYA) October 17, 2013 @ 6:00 PM 3520 General DeGaulle Drive, Suite 4050 Urban League 3rd City Wide High School Fair School Justice Week

COMMITTEE REPORTS: 1) Accountability Committee, Ms. Sarah Usdin, Chair The Accountability Committee discussions started at 1:14 pm on October 10, 2013. The Committee did not have a quorum. In the absence of Committee Chair Sarah Usdin, Mr. Woody Koppel opened discussions. A quorum was established at 1:29pm. The committee discussed and received the following informational items: • Charter Strategy Update • Type 5 Transfers • Performance Framework Update • Lake Forest Charter National Blue Ribbon Award 2) Property Committee: Mr. Nolan Marshall Jr, Chair The Property Committee met at 2:19 pm on October 10, 2013. Item(s) forwarded to the full Board with recommendation:  Approval of Transfer or Sale of Fleur de Lis Park Additions to the Property agenda: 2


OPSB Business Board Meeting Minutes October 15, 2013 PENDING BOARD APPROVAL  

Discussion Item - Status of Non-Binding Purchase Agreement of 1200 Opelousas Street Discussion Item - Nomination for the Master Oversight Committee

The committee discussed and received the following informational items:  Update on McDonogh # 7 Lead Remediation & Painting Project  Update on McMain New Gym  Update on New School on Lake Forest Boulevard  Property Management for OPSB Timbers Property  Capital Projects Budget Amendment # 1 3) Legal and Legislative Committee: Mr. Seth Bloom, Chair The Legal and Legislative Committee met at 3:40 pm on October 10, 2013. The Legal & Legislative Committee went into Executive Session at 3:42 pm and reconvened at 4:26 pm. A quorum was established and an Executive Session report was provided by Mr. Ed Morris, General Counsel. 4) Policy Committee: Ms. Cynthia Cade, Chair The Policy Committee met at 4:38 pm on October 10, 2013. Item(s) forwarded to the full Board with recommendation:  Approval of the Events Suspension of OPSB Policy E500 for the Warren Easton Charter High School Alumni Homecoming and PTSO Dance. The committee discussed and received the following informational items:  DBE Policy and Procedures  HYA Superintendent Search Firm  DBE Participation on Capital Projects & Goods and Services for: Eleanor McMain, McDonogh 35, Robert Russa Moton and Lake Forest Charter 5) Budget and Finance Committee, Ms. Leslie Ellison, Chair The Budget & Finance Committee did meet on October 10, 2013. The committee did not have a quorum. All items were referred to the full Board. FINANCE ACTION ITEMS   

Resolution 28-13: RAN (Revenue Anticipation Notes) Loan Term Proposal Resolution 29-13: Capital Projects Budget Amendment #1 GCR & Associates

DISCUSSION / INFORMATION ITEMS   

June Un-Audited Financial Statements Revenue Allocation Study Deferred Revenue

Items referred to the full Board as CONSENT AGENDA: 1. Property Management for OPSB Timbers Property 3


OPSB Business Board Meeting Minutes October 15, 2013 PENDING BOARD APPROVAL Rationale: The OPSB entered into an agreement January 31, 2011 with Security National Properties to manage, operate and maintain the Timbers Office Building. The Board previously approved the contract through February 29, 2012. The cost of the contract is $19,021.42 per month and the cost from March 1, 2012 through September 30, 2013 is $361,406.98. In addition, OPSB administration recommends approval of an extension through December 31, 2013. Request for Proposals (RFP) number 14-0014 was released on October 9, 2013 and proposals are due November 4, 2013 which will allow OPSB Administration ample time to award a new contract beginning January 1, 2014. Recommendation: That the Orleans Parish School Board ratify the extension of the contract through September 30, 2013 in the amount of $361,406.98. In addition, OPSB administration recommends the approval of an additional extension through December 31, 2013 in the amount of $57,064.26. Funds are available in the 2013-2014 Operation Building Services account. ADOPTION OF CONSENT AGENDA Motion to approve the Consent Agenda item(s) was made by Woody Koppel and seconded by Sarah Usdin. There was no unanimity with respect to the Consent agenda item (Property Management for OPSB Timbers Property). The item was moved to the general agenda and added as action item number seven. Motion failed with 5 Ayes and 1 Nay. Ira Thomas, Sr. Sarah Usdin Seth Bloom Nolan Marshall AYES NAYS ABSENTS ABSTENTIONS

Yes Yes Absent Yes 5 1 1 0

Leslie Ellison Cynthia Cade Woody Koppel

No Yes Yes

ACTION ITEMS: The Orleans Parish Board is asked to act upon the following action items: Action Item No 1. Approval of Transfer or Sale of Fleur de Lis Park

Rationale: In December 2010, OPSB authorized approval for the exchange of Fleur De Lis Park to NORA (New Orleans Redevelopment Authority) for property of equal value. Initial discussions on this transaction failed due to difficulty in arranging the transaction in a manner that would comply with State Laws regarding the disposition of surplus school board property. OPSB has been successful in getting State Laws revised to allow for the sale or exchange of properties to another governmental entity for appraised value. Recommendation: That the Orleans Parish School Board approves the agreement allowing for the transfer or sale of Fleur De Lis Park to NORA or the City for property or consideration of equivalent value.

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OPSB Business Board Meeting Minutes October 15, 2013 PENDING BOARD APPROVAL Motion to approve the Transfer or Sale of Fleur de Lis Park was made by Woody Koppel and seconded by Leslie Ellison. The motion passed with 6 Ayes and 0 Nays Ira Thomas, Sr. Sarah Usdin Seth Bloom Nolan Marshall AYES NAYS ABSENTS ABSTENTIONS

Yes Yes Absent Yes 6 0 1 0

Leslie Ellison Cynthia Cade Woody Koppel

Yes Yes Yes

Action Item No. 2: Approval of the Events Suspension of OPSB Policy E500 for the Warren Easton Charter High School Alumni Homecoming and PTSO Dance. Rationale: Warren Easton Charter High School has requested the suspension of OPSB Policy E500 to serve alcohol during the Alumni Homecoming on October 26 from 8pm-midnight, and at the PTSO Dance from 8pm-midnight on November 9. The suspension will require the following stipulations: secure liability insurance that names the Orleans Parish School Board and Warren Easton Charter High School Corporation as additional insured, two (2) security officers to be present at the event as detail officers. The event will be staffed with certified, professional servers who have been properly trained and permitted to serve alcohol to patrons over the age of 21. Recommendation: That the Orleans Parish School Board approves the suspension of OPSB Policy E500 for Warren Easton's October 26 Alumni Homecoming and November 9 PTSO Dance, with the stipulations noted.� Motion to approve the Events Suspension of OPSB Policy E500 for the Warren Easton Charter High School Alumni Homecoming and PTSO Dance was made by Woody Koppel, and seconded by Nolan Marshall. The motion passed with 6 Ayes and 0 Nays Action Item No. 3: Resolution 28-13: RAN (Revenue Anticipation Notes) Loan Term Proposal Rationale: A Resolution authorizing the sale and delivery of $50,000,000 Orleans Parish School Board Revenue Anticipation Notes, Series 2013 to JPMorgan Chase Bank, N.A. (The "Purchaser"); and providing for other matters with respect to the foregoing such as, the advance funding of the local share portion of the MFP funds for all Orleans Parish Schools. Recommendation: That the Orleans Parish School Board adopts Resolution 28-13 and accept the current proposal from the Financial Institution with the most favorable loan term. Motion to adopt Resolution 28-13: RAN (Revenue Anticipation Notes) Loan Term Proposal and waive the reading of the resolution was made by Woody Koppel, and seconded by Sarah Usdin. The motion passed with 6 Ayes and 0 Nays 5


OPSB Business Board Meeting Minutes October 15, 2013 PENDING BOARD APPROVAL

Ira Thomas, Sr. Sarah Usdin Seth Bloom Nolan Marshall AYES NAYS ABSENTS ABSTENTIONS

Yes Yes Absent Yes 6 0 1 0

Leslie Ellison Cynthia Cade Woody Koppel

Yes Yes Yes

Action item No. 4 was deleted from the agenda Action Item No. 5: GCR & Associates Rationale: The original contract with GCR was executed for a three year period at a price of $225,000.00 and it included an option to renew the contract for an additional 2 years at a value of $150,000. The demographic services provided by GCR are a critical component of the School Facilities Master Plan, particularly with respect to providing future projections of students and matching these projections to facility needs. Recommendation: That the OPSB approves the renewal of the Demographer Services to GCR and Associates in the amount of $150,000.00 for a two (2) year period and authorize the OPSB General Counsel to prepare a contract. Motion to approve the renewal of the Demographer Services to GCR and Associates in the amount of $150,000.00 for a two (2) year period and authorize the OPSB General Counsel to prepare a contract was made by Woody Koppel, and seconded by Sarah Usdin. The motion passed with 5 Ayes and 1 Nay Ira Thomas, Sr. Sarah Usdin Seth Bloom Nolan Marshall AYES NAYS ABSENTS ABSTENTIONS

Yes Yes Absent Yes 5 1 1 0

Leslie Ellison Cynthia Cade Woody Koppel

No Yes Yes

Action Item No. 6: Execution of Contract with Jacobs/CSRS Rationale: Program management /construction management services for the period December 1, 2013 thru November 30, 2016. Recommendation: That the Orleans Parish School Board accepts the Administration’s recommendation and approves the selection of Jacobs/CSRS to provide PM/CM Services for three (3) years at a cost of $9,445,624.39 and authorize the OPSB General Counsel to prepare a contract

6


OPSB Business Board Meeting Minutes October 15, 2013 PENDING BOARD APPROVAL

Woody Koppel made a substitute motion to extend the Jacobs/CSRS contract for ninety days and direct Superintendent Smith to put together an RFP for construction management services. The RFP should go out no later than December 1, 2013 and stay out for thirty days. OPSB staff and Superintendent Smith should bring back a recommendation no later than the February 2014 Board meeting so that the Board can choose the best choice for the least amount of money in construction management services. The substitute motion was seconded by Leslie Ellison. The motion passed with 6 Ayes and 0 Nays Action Item No. 7: Property Management for OPSB Timbers Property Rationale: The OPSB entered into an agreement January 31, 2011 with Security National Properties to manage, operate and maintain the Timbers Office Building. The Board previously approved the contract through February 29, 2012. The cost of the contract is $19,021.42 per month and the cost from March 1, 2012 through September 30, 2013 is $361,406.98. In addition, OPSB administration recommends approval of an extension through December 31, 2013. Request for Proposals (RFP) number 14-0014 was released on October 9, 2013 and proposals are due November 4, 2013 which will allow OPSB Administration ample time to award a new contract beginning January 1, 2014. Recommendation: That the Orleans Parish School Board ratify the extension of the contract through September 30, 2013 in the amount of $361,406.98. In addition, OPSB administration recommends the approval of an additional extension through December 31, 2013 in the amount of $57,064.26. Funds are available in the 2013-2014 Operation Building Services account. Motion to approve Property Management for OPSB Timbers Property was made by Woody Koppel, and seconded by Cynthia Cade. The motion passed with 6 Ayes and 0 Nays The Board did not recess for Executive Session. Motion to not have a recess for Executive Session and move to the Legal action item was made by Sarah Usdin and seconded by Leslie Ellison. EXECUTIVE SESSION REPORT/ACTION ITEMS Litigation Matters: 1. Orleans Parish School Board v. Edouard R. Quatrevaux, In His Official Capacity as Inspector General for the City of New Orleans and/or The Office of the Inspector General, CDC No. 2013-6630; Subpoena Duces Tecum. Recommendation: That the Orleans Parish School Board authorizes an appeal of the trial court’s judgment denying the School Board’s motion to quash the Inspector General’s administrative subpoena duces tecum. Motion to approve Orleans Parish School Board v. Edouard R. Quatrevaux, In His Official Capacity as Inspector General for the City of New Orleans and/or The Office of the Inspector General, CDC No. 2013-6630; Subpoena Duces Tecum as recommended by 7


OPSB Business Board Meeting Minutes October 15, 2013 PENDING BOARD APPROVAL General Counsel was made by Cynthia Cade and seconded by Leslie Ellison. The motion passed with 4 Ayes, 2 Nays and 1 absent Ira Thomas, Sr. Sarah Usdin Seth Bloom Nolan Marshall AYES NAYS ABSENTS ABSTENTIONS

Yes No Absent Yes 5 2 1 0

Leslie Ellison Cynthia Cade Woody Koppel

Yes Yes No

ADJOURNMENT On motion by Cynthia Cade, the Orleans Parish School Board adjourned at 6:33pm.

8


6935

CAPITAL ONE

cN!:W ORL!:ANS JAZZ & H!:RITAG!: F!:STIVALANOFOUNOATION, INC.

14-9/650

1205 NORTH RAMPART STREET NEWORLEANS, LA 70116

Ii

9/26/13

Ii

o

~ PAYTOTHE Orleans Parish School Board I q ORDEROF ______________________________________________________________________-'.

~

$

*'1,000.00

One Thousand and 00/1 00**************************************************************************************************

RO j. ' ..'. ", .

6

,0

'=.

MEMO

'A TAMPER RESISTANT TONER AREA A

0.Jleans pariSh. School Board 3520 Gen. OeGaulle Suite 5055 , . New Orleans,l.A 70114 CommlJnity Grant for Mary McLeod Bethune

lI'OOb"l:lSII" ':ObSOOOO"lDI:20B

l.b

:111.%1:111'

"6935

NEW ORLEANS JAZZ & HERITAGE FESTIVAL AND FND, INC,

Orleans Parish School Board Type Reference 9/24113 Bill EIM14-123 Date

9/26/13

Original Am!.

Balance Due

1,000.00

1,000.00

Cash - Operating/New Community Grant for Mary McLeod Bethune

Discount

Payment

Check Amount

1,000.00 1,000.00

1,000.00


I I I I

2013-2014 Community Partnership Grants

Jazz &. Heritage In·School Educational Programs In Music. Arts and Cultural Traditions Application Form Application Deadline: Friday, July 26, 2013 Grant Period: Funded activity must take place between September 1, 2013, and August 31, 2014 Grant Amount: Request may not exceed $5,000

Matching funds Required: Requested amount must be matched by at least an equal amount from other source. Missiol'l of tile New OrieOtr6 Jazz & Heritflge FestilmJ and Foundation, Jp£_: To prtlflWle, pr~erve, perpetuate and encourage the music, culture

and heritage Qf communities in lOUisiana through festiva!s, programs and other cultural, educational, <:(vic and economit:: activities.

PLEASE COMPLETE USING THE fORM FIELDS IN EACH SECTION.

Address: 4040 Eagle Street City I State I Zip: New Orleans, LouiSiana 70118 Web site.: marymdeodbethuneelementary.co

federal EIN No.: 7286001053

Name and Title: Mrs. Mary Haynes-Smith (prinCipal)

Project Director Name and Title: Hurley G. Blanchard

,

Project Director Phone: 504·259-5249

Secondary email: batterienola@aol.com

Amount Requested: $5000.00

Dates of Proposed Project: Aug 12, 2013-May 12, 2014

Total Project Budget: $10,000.00

loation of Proposed Project: New Orleans, Louisiana

Project or Program Summary: 1-2 sentences that summarize the major activity of the proposed project or

program:£nrlchment program in piano/keyboard class instruction for beginner to advanced students in the public school system for grade !evels Pre-K thru 6th•

Previous Funding:

Has your school fec.1l:ived fuods from the New Orleans Jazz &. Heritage fO\Jndation's Community Partnership Grants

Pf"1l"'m in'''' past? If yes, please list dates and title of project; No

Jazz &

Foundation's

previous funding sources from New Orleans Grants.

Are you seeking other grants for this project? If so, please list the grant sources and amounts requested: Muzak Heart 8. Soul foundation oon-profit organization for $2500.00 award. What other funding sources do you have for this project? You ",u" provide " $OU(Cf$.

leas. as much funding Imm ntiler

as you al"e requesting jO grant funds.

o Admissions

or other fees

o Sponsorships o Other fundrais;ng

o Sales 0 Concessions o (governm"m,

181

{food. beve-rag:es, merchandise, etc.)

Grants foundations, etc.) Other funding from within the school's budget lsoch as • music

,,,,<",,,', salary)

I I I I I I


2013~2014

New Orleans Ja22 & Heritage Festival and Foundat1on, Inc. Community Partnership Grants !n~School Educational Programs in Mus!c, Arts and Cultural Traditions Guidelines & Application

Page 7

I Project Discipline ~ Music

o o

Dance Theater

(ChecK all that apply): Visual Arts Literature Culinary Arts

0 0 0

o Cultural Traditions DFolklife Media Arts DOther: _ _

o

Sec:ticm Two: Scnoolillformation School's mission or operating philosophy: The Mission of Mary McLeod Bethune Elementary School of literature and Technology is to increase academic success by promoting continuous educational development for all learners.

Description of applying school (Iocation(s), ages served, courses offered, etc.): Mary Mcleod Bethune Elementary School of Literature and Technology, located in New Orleans, louisiana serving grades Pre-K thru 6th .

Program Description: Please 1) describe the program, and 2) tell us how you intend to use the grant funds. (Please limit your narrative to the space provided) 1). Talented in the Arts Music (TAM) is a program offered to students in grades 2-12 in the New Orleans Public School System that have been identified,referred and evaluated to have talent abilities in the areas of vocal,piano,strings and instrumental music. Students recieve 9(}-270 minutes per week during regular school hours of talented instructions by a certified and experienced teacher of the talented in the arts music. These students develop their skills through music instruction and performance throughout the school year. 2). The proceeds from this grant would be used to purchase music equipment and various music resources/literature needed for daily class activity and music performance.


2013-2014 New Orleans Jazz & Heritage Festival and foundatlon, !nc Community Partnership Grants. ln~School Educational Programs in Music, Arts and Cultural TradItions GuideJ1nes & Application Page 8

Why is this project important to the school and/or community, and what impact will it have? This project would greatly enhance our Talented in Music program at Mary Mcleod Bethune Elementary School by supplying much needed music equipment (piano/keyboard) and music resources that are very vital to daily class activities and to school/community performances that are done throughout the school year, by these extremely musically talented students in our school's program. It would largely impact our students pride and motivation to participate in a program that creates a better environment for learning and rewarding musical experiences for their development In the arts.

----~------------~.--------~

Educational Merit: Please describe the educational merit of this program; and list equipment or services to be purchased, or the instructors to be paid, with funds from this grant. Based on high placement in our school academic achievement by the state of Louisiana for the 2012-2013 school year, our students have proved to be worthy and deserving of this grant award. List of equipment to be purchased with funds from this grant: portable 88 weighted keyboard wi keyboard case, stand, bench and AC-adapter chord,!l) piano amp, (2) microphones wi stands and various music resources and music literature for class and performance i.e. method books, piano music books, sheet music, song books, music arrangements, music software, class music materials, music folders, and other related resources.

~~--~--~--~--~------~----~--~~~------~------~--~---足

Skills to be attained by students: Students will attain skills in music fundamentals, piano fingerings/scales, piano harmony, vocal diction/harmony, phrasing, overall musicianship and performance skills.


2013~2014

New Orleans. Jazz & Heritage Festival and Foundation, Inc. Community Partnership Grants tn~School

Educational Programs in Musk. Afts and Cultural Traditions Guidelines & Application

Page 9

I Collaborators/Partners:

I Please list and describe any other groups or organizations involved in the planning or execution of the program. What will they contribute to the success of the project? No other groups/organizations involved in the planning of this program.

Target Audience: Who is your audience and what is the expected attendance? (check all that apply) C8J children 3-8 years old C8J children 9-13 years old Dchildren 14-18 years old Dyoung adults disabled children disabled adults underserved popu',ations Other:

0

o

0

0

Approximate number of students to be served: 50

Evaluation: How will you evaluate the success of the program?

cgj Attendance

0

0

Student Response Forms Community Participation Community Feedback r;:;;::J Other (specify): Teacher Observation(dass activity), Performance (school/community} and Teacher Evaluation (quiz,test,progress reports).

o

II'


2013~2014 New Orleans Jazz & Herftage Festival and Foundation, Inc. Community Partnership Grants

In-School Educational Programs in Music, Arts and Cultural Traditions Guidelines & Appiit:ation Page 10

Section Four: Service Provider Information Service Provider Form: Project Director(s) or Contractors (such as Teaching Artists) Please provide information for each person or group to be compensated with grant funds (such as outside service providers or visiting teaching artists). You must also include Service Provider Forms for the project directors (such as the school's regular music or art teachers), whether they are paid or volunteer. Use a separate form for each person or group. Copy or download as many forms as needed. DO NOT attach or include resumes, pamphlets, brochures or any other supplemental materials. Only this form will be accepted.

r---.---··---.·--------.---·-----------.-----------.---, Name of Person or Group to provide services: Hurley G. Blanchard (Regular Music Teacher)

Address: 3510 Rue Colette

~~~~~==~~:~---------.,-----------.--,----------.~

City: New Orleans

I Zip Code: 7013!

State: Louisiana

I

::I

f-'-P;.:.ho.::.:n"'e:.::..cS:.. 0:.. 4:.. --::.?5::..:9c..-. :. 5::.24cc9:.. ·_________-+.;:E;.:.m;::.a"'ilc..:..;:b.;:at.:;:t.::=erienOla@aOi.com··i r-P_.ro.f.e.s.si.o.n.a.I.F.e.e_:-'$_5_0... .cOO-'-___________-.-__.p_er session

(hen.-,

,"'"on,

Travel/Per Diem Costs, if any: $0_ ~!al

a~ti_"'!V' ."L_,__

F<:e for this person or group: $2500.00

IThis Provider of Services o Jazz

will be compensated with: &

Heritage Funds

IZl Other Funds

DSoth

teaching artists,

A. Description of services to be provided: Instruct vocal, piano and instrumental music classes.

8. Brief Sio or Qualifications (Describe the qualifications, including education, training, and related work experience): B.A. Music Education Southern Unversity of New Orleans! Louisiana Teaching Certification! Louisiana Ancillary Certification Talented in the Arts Music.


2013~2014

New Orleans Jazz & Heritage Festival and Foundation, Inc. Community Partnership Grants In~Schoo!

Educational Programs in Music, Arts and Cultural Traditions Guide11nes &: Appl1cation

Page 11

Section Five: Budget Information Proposed Project Budget: You may also complete and submit the optional Detailed Budget and Budget Narrative forms, which are availabk! at www.Communltyl'.rlnershipGrants.o,g. REVENUE' Round dollars to the nearest $10 (include only those that apply) Earned revenue (if any) such .s admisSions, workshop fees, memberships, $

I subscriptions tUition fees, etc. I List single licket price here: $ 7

, Sales: (products clothing, booth fees, food, etc) Corporate Support and Sponsorships

-

~

$ $

Foundation Support or Grants Government Support or Grants Other f ,

$ 2500.00 $ $ $ 2500.00 $ 5000.00 $ 5000.00 $10000.00

Other Funds (including the applicant's own budgeted funds) SUBTOTAL (must be equal 0( greater than grant request)

New Orleans Ja22 & Heritage Foundation Grant Request (Maximum $5,000) TOTAtCASH REVENUE .-

--_. ____ 1

EXPENOITURES: (lnclude only those that apply) Total Project Budget Equipment, equipment repair or other supplies or services (such as visiting teaching artist fees) to be paid with Jazz & Heritage Funds

$ 5000.00

Jazz 8. Heritage Funds may oot be used for the following, but they do qualify as matching expenses:

Administrative Staff Education Staff!Teachers/lnstructors Technical/Support Staff Outside Professional Services Outside Professional Services-Other Supplies & Materials Equipment Rental Marketing: Printing, ads, postage Travel Space rental: indude utilities Insurance Other: 2',OTAlCASH EXPENSES

I

$ -

--

--

$ 2500.00 $ $ $ $ $

-

-_._----j

$

$

..

-

$ $ $

--

$ 7500.00

In-Kind Contributions'. Value of time, materials or services contributed to the project Value Description Source

,

f--Total in-kind income

--


2013-2014 New Orleans Jazz & Heritage Festival and Foundation, Inc. Community Partnership Grants InASchool Educationa! Programs In MusIc, Arts and Cultural Tradltions Guidelines & Application

Page 12

Section Sil<: Check List Be sure to include: One original and three copies of the completed and signed application form

REQUIRED Support Information - ONE SeT ONLY

IZJ letter of determination for IRS 501(c)(3) nonprofit status or Articles of Incorporation as a D

Louisiana not-for-profit corporation list of the school's or school board's Board of Directors, indicating officers

D

Service Provider Forms for all project directors plus all people to be paid with grant funds.

Optional: Detailed Budget and Budget Narrative DO NOT include other supplemental materials, such as photos, Videos, pamphlets, folders, binders or other support materials.

D

Section Seven: Authorization I do hereby attest that all the information herein is correct and up-to-date to the best of my

knowledge_

Mary Haynes-Smith

Printed Name

Mctj~" 1:k~'3.9xol!%

Project Director

Hurley G. Blanchard Printed Name

!lu.yl::! &. 'Bkl1e 6(1 rtf

Applications MUST 81ÂŁ aeOOVED by 5 p.m. on friday, July 26, 2013. This is the date and time 0/ receipt not postmarlc. We cannot accept applications aifter the deadline. and there will not he any extensions. AppHcatioos must be addressed to and r&eived at the offices of: The New Orleans Jazz & Heritage Festival and Foundation, inc., 120S North itdmpart Street New Orleans, louisiana 70116

Phone: (504) 553-6100

We do not accept applications submitted via tax or e-mail.


R-1056 (10/{}7j

Cl!ffificate Of 5a1e5JUse'Tax EJremptionl

Exclusion of ""relias!!!! by PQlillca! SubdlVlS'ions of the State of Muls'sn" LOuisiana B.S. 47:3C11(8)(c)

PLEASE PRINT OR TYPE..

! PoHlical Subdivision

IOrleans Parish School Board

I

Louisiana Dapt of Rove",'" Registration No. (n applicable)

I

I Address 13520 General DeGaulle Drive jelly

INew Orleans

I70114 ZiP

The above referenced entity does hereby certify that the entity is a public agency of the State of Louisiana with legal status

as one of the following:

o o o o o o

State agency. board or commission Municipal government or instrumentality thereof Public Charter Sclhool (A.S. 17:3971-4001)

Hospitai sSMce district Public housing authority Parish govemment or instrumentality thereof

lit Parish school board or public school

o o o o

Law enforcement district WalelWorks district PaTish and municipal libraries Other _ _ _ _ _ _.

Purclhases of tangible personal property and taxable services, and/or leases and rentals 01 tangible personal property by the above referenced political subdivision arB totally exempted from the sales tax levied by the Stale as provided by R.S. 47:301 (8)(c). The Louisiana Constitution, Article VI. ยง44{2) defines a political subdivision as "a palish, municipality. and any other unit of local government, including a school board and a special district. authorized by law to periorm governmentsi functions".

The authorized person for the political subdivision certifies that the entity meets the criteria tor the sales tax exclusion under RS. 47:301 (S)(e), and if saies tax is later iound \0 be due, the enlily will be responsible lor any tax iiabilities.


Orleans Parish School Board Members Ira H. Thomas Sf. - President, District 1 Cynthia Cade - District 2 Sarah Usdin - District 3 Leslie Ellison - Vice-President, District 4 Seth Bloom - District 5 Woody Koppel- District 6 Nolan Marshall Jr. - District 7


International Teamsters Women's Caucus c/o Teamsters 231, P.O. Box H, Bellingham, WA 98227 www.itwc.info

Diane Helf, President Local 20

November 1, 2013

Rachel McKibbin, Secretary-Treasurer Local 231

Mazy McLeod Bethune Elementruy School Attn: Ms. Tizona Watts, Reading Coach 4040 Eagle St. New Orleans, LA 70118

Mazy Fox, 1st Vice-President Local 745

Dear Tizona,

Brigitte Sottile, 2nd Vice-President Teamsters Canada

Margie Brignoni, Recording Secretary Local 63

Betty Rose Fischer, I

Trustee

We were very happy to do our "School Supply Drive" this year for your school. We were.ovyrwhehned "Yith the participation of the women coming from all across the C01lntry. Wha$ awonderful response!

I so enjoyed meeting you in person. We talked so many times, I felt like I was meeting a dear new friend! I was happy to hear that our supplies were shared by all at the school and I passed that information on to our entire Executive Board. When we update our website, it will be included there as well. I'd like to find a way to get a picture of the thank you card on there too! That was a nice touch by your group. Mazy, I've enclosed a check in the amount of $4,487.27 which represents the cash donations we received. Please use it for your school to use as you see fit. Thank you for the opportunity to help support your school. We wish you many successful years in the future.

Local 538

Vivian Garcia, Trustee Local 986

In Sisterhood,

Labor Donated


, -

INTERNATIONAL TEAMSTERS WOMENS CAUCUS 03-10 1700 N STATE ST. BELLINGHAM, WA 98225-4638


ORLEANS PARISH

SCHOOL BOARD

FINANCIAL STATEMENTS

FOR THE THREE MONTHS ENDED SEPTEMBER 30, 2013


Orleans Parish School Board Balance Sheet For the Three Months Ended September 30,2013

Clearing Fund Assets Cash and Cash Equivalents Accounts Receivable Due from Other Agencies Due from Other Funds Assets Total Liabilities Accounts Payable Accrued Expenses Due to Other Agencies Due to Other Funds Other Current Liabilities Deferred Revenues Liabilities Total Fund Balance Fund Balance Fund Balance Total Liabilities and Fund Balance Total

$

$

8,470,549 8,470,549

$ 1,669,286 7,808,806 2,136,701

$

39,088,209 50,703,002

$ $

(42,232,453) (42,232,453)

$

8,470,549


Orleans Parish School Board Statement of Revenues and Expenditures For the Three Months Ended September 30, 2013

Clearing Fund Budget Revenue Ad Valorem Tax-Debt Service Sales & Use Taxes Minimum Foundation Program ("MFP") Revenue Total Expense (by site / department) Audubon Montessori School Ben Franklin Senior High School Board Office Bricolage Academy Einstein Charter School Encore Academy Harte Elementary School Hynes Elementary School Karr Magnet School Lake Forest Elementary School Lusher Charter School Moton Elementary School New Orleans Science & Math High School Plessy Charter School Recovery School District ("RSD") System Wide Expenses Warren Easton Charter High School Expense Total Excess Revenue over Expenditures

YTD

$ 144,367,122 $ 118,118,554 49,908,240 $ 312,393,916

$

$

6,337,042 6,998,454 1,327,600 947,428 7,753,357 1,582,026 6,051,026 5,675,630 8,714,550 4,424,310 15,123,096 2,520,516 3,324,936 670,350 138,819,136 93,892,499 8,222,960 $ 312,384,916

$

$

$

9,000

$

1,767,905 7,916,550 11,691,150 21,375,605 1,606,989 1,749,614 107,090 182,006 1,915,172 633,976 1,512,757 1,428,908 2,178,638 1,106,078 3,684,695 630,129 797,946 236,857 35,454,726 8,326,737 2,055,740 63,608,057

I

Variance

$

$ $

142,599,217 110,202,004 38,217,090 291,018,311

$

4,730,053 5,248,841 1,220,510 765,422 5,838,185 948,050 4,538,269 4,246,722 6,535,913 3,318,233 11,438,401 1,890,387 2,526,990 433,493 103,364,410 85,565,762 6,167,220 248,776,859

(42,232,452) $

42,241,452


Orleans Parish School Board Balance Sheet For the Three Months Ended September 30, 2013

General Fund Assets Cash and Cash Equivalents Accounts Receivable Due from Other Agencies Due from Other Funds Prepaid Insurance Inventory Assets Total Liabilities Accounts Payable Accrued Expenses Payroll Liabilities Due to Other Agencies Due to Other Funds Other Current Liabilities Deferred Revenues Liabilities Total Fund Balance Fund Balance Fund Balance Total Liabilities and Fund Balance Total

$

20,174,072 861,511 58,056,956 1,325,343

$

80,417,883

$

555,171 341,351 878,852 158,020 29,226,977

$

251,772 31,412,142

$ $

49,005,741 49,005,741

$

80,417,883


Orleans Parish School Board Statement of Revenues and Expenditures For the Three Months Ended September 30, 2013

General Fund Bud~et

Revenue Ad Valorem Tax Sales & Use Taxes Charters & RSD Interest Income Minimum Foundation Program ("MFP") Miscellaneous Revenue Non-Public Textbooks Professional Improvement ("PIP") Revenue Sharing Indirect Cost Reimbursement Fund Transfers Revenue Total Expense (by site / department) Alternative Learning Institute Audio Visual Department Ben Franklin Elementary School Bethune Elementary School Board Office Central Office Charter Office Curriculum & Instruction Disadvantaged Business Enterprise Exceptional Children Services Facilities Finance Human Resources Department Information Technology Department Insurance Department Legal Department Mahalia Jackson Elementary School Maintenance McDonagh 35 Career Academy McDonagh 35 Senior High School McMain Senior High School Recovery School District ("RSD") Summer School Superintendent's Office System Wide Expenses Youth Study Center Expense Total Excess Revenue over Expenditures

$ 14,392,463 6,161,569 3,584,045 100,000 12,047,490 948,000 491,082 356,763 1,627,825 2,500,000 3,000,000 45,209,237

YTD

$

3,598,116 1,540,392 388,381 15,140 3,011,873 82,864

Variance

$

119,920

$

8,756,685

$

$

$

43,031 26,170 645,020 381,939 77,238 122,843 82,898 155,413 25,074 215,519 79,303 292,986 140,399 376,379 1,219,244 174,715 290,690 52,921 157,374 807,374 859,428 82,705 5,744 90,312 507,323 77,827 6,989,869

$

$

253,594 246,425 4,434,643 2,707,926 322,865 715,635 636,446 847,815 230,880 1,289,633 496,886 3,225,608 702,927 2,228,287 3,261,607 1,288,096 1,606,601 312,313 873,180 5,926,450 5,823,656 84,335 326,897 461,451 5,748,021 383,516 44,435,693

$

773,544

$

1,766,816

$

$

$

$

10,794,347 4,621,177 3,195,664 84,860 9,035,618 865,136 491,082 356,763 1,627,825 2,380,080 3,000,000 36,452,552 210,563 220,255 3,789,623 2,325,987 245,627 592,792 553,548 692,402 205,806 1,074,114 417,583 2,932,622 562,528 1,851,908 2,042,363 1,113,381 1,315,911 259,392 715,806 5,119,076 4,964,228 1,630 321,153 371,139 5,240,698 305,689 37,445,824 (993,272)


Orleans Parish School Board Balance Sheet For the Three Months Ended September 30,2013

Debt Service Assets Cash and Cash Equivalents Accounts Receivable Due from Other Agencies Due from Other Funds Assets Total Lia b iIities Accounts Payable Accrued Expenses Due to Other Agencies Due to Other Funds Other Current Liabilities Deferred Revenues Liabilities Total Fund Balance Fund Balance Fund Balance Total Liabilities and Fund Balance Total

$

28,505,262

$

351,519 28,856,781

$

1,670,259

$

1,670,259

$ $

27,186,522 27,186,522

$

28,856,781


Orleans Parish School Board Statement of Revenues and Expenditures For the Three Months Ended September 30,2013

Debt Service Bud~et

Revenue Ad Valorem Tax-Debt Service Sales & Use Tax Interest Income Fund Transfers Revenue Total Expense Bond Issuance & Related Expenses Redemption of Principal Interest Expense Expense Total Excess Revenue over Expenditures

Variance

YTD

13,238,861 19,842,334 34,330 302,623 33,418,148

$

$

189,052

$

$

$

500 9,145,000 2,035,036 11,180,536

$

$

851 17,707,593 14,951,140 32,659,584

$

758,564

$

$

$ $

176,356

$

12,696

13,062,505 19,842,334 21,634 302,623 33,229,096

$

351 8,562,593 12,916,104 21,479,G48

(10,991,484) $

11,750,048


Orleans Parish School Board Balance Sheet

For the Three Months Ended September 30, 2013

Special Revenue Grant Programs Assets Cash and Cash Equivalents Accounts Receivable Due from Other Agencies Due from Other Funds Inventory

Assets Talai Liabilities Accounts Payable Accrued Expenses Payroll Liabilities Due to Other Agencies Due to Other Funds Other Current Liabilities Deferred Revenues Liabilities Total Fund Balance Fund Balance Fund Balance Total Liabilities and Fund Balance Total

$

Donations

$ 4,396,650 795,969

Total

Child Nutrition

$ 115,116 354,017

786,135

$

786,135 4,518,633 2,451,054 54,208 7,810,030

$

5,192,619

$

469,134

$

6,867 1,301,068 54,208 2,148,277 $

$

4,566

$

1,000

$

22,431

$

28,209 5,258,466

$ $ $

$

879,843 6,171,085

27,997

28,209 5,258,466

$

1,000

$

22,431

$

879,843 6,194,516

(978,465) $ (978,465) $

468,134 468,134

$ $

2,125,846 2,125,846

$

1,615,514 1,615,514

469,134

$

2,148,277

$

7,810,030

5,192,619

$


Orleans Parish School Board Statement of Revenues and Expenditures For the Three Months Ended September 30, 2013

Special Revenue YTD Grant Programs Revenue Contributions & Donations Ben Franklin Elementary Mahalia Jackson

$

Donations

$

9,047

I

Child Nutrition

$

I

Total

$

9,047 31,000 311,000 29,895 2,334,959 72,220 88,723 87,425

$

2,964,269

$

12,207 69,859 141,312 15,537 143,086 461,531 31,853 1,078,067 112,463 55,833 241,324 17,641 97,114 109,810 37,980 156,772 114,712 13,064 162,594 1,055,971 56,572 94,796 24,997 22,473

$

4,327,566

31,000 311,000 29,895 2,242,385 72,220

McDonogh 35 Senior High School

Federal Grant Revenue Other Restricted Revenues State Grant Revenue Income From Meals Revenue Total Expense Alternative Learning Institute Audubon Montessori School Ben Franklin Elementary School Ben Franklin Senior High School Bethune Elementary School Curriculum & Instruction Einstein Charter School Exceptional Children Services Harte Elementary Schoo! Hynes Elementary School Karr Magnet School Lake Forest Elementary School Lusher Charter School Mahalia Jackson Elementary School McDonagh 35 Career Academy

I

5,333

87,241 88,723 87,425

$

2,375,500

$

$

12,207 46,471 124,991

$

McMain Senior High Schoo! Moton Elementary School

$ $

660 17,451

11,900

39,008 11,938

46,659

26,205 15,518 13,064 162,594 379,520 56,572

Recovery School District ("RSD")

Special Revenue Summer School System Wide Expenses Warren Easton Charter High School

676,452 94,796 3,516 22,473

Youth Study Center

Expense Total

$

Excess Revenue over Expenditures

$

3,455,312

263,389

23,388 16,321 15,537 14,440

128,647 460,871 14,402 1,078,067 112,463 43,933 241,324 17,641 58,106 51,213 37,980 130,567 99,193

McDonogh 35 Senior High School

325,380

21,480

$

47,319

$

(1,079,812) $

278,061

$

824,936

(561,547) $

(1,363,298)


Orleans Parish School Board Balance Sheet For the Three Months Ended September 30, 2013

Enterprise Fund Assets Current Assets Cash and Cash Equivalents Due from Other Agencies Due from Other Funds Total Current Assets

$

1,153,081

1,153,081

Property, Plant and Equipment Land Building & Improvements Accumulated Depreciation-Building & Improvements Total Property, Plant and Equipment

1,440,992 4,994,491 (305,119) 6,130,364

Prepaid Insurance Assets Total Liabilities Current Liabilities Accounts Payable Accrued Expenses Due to Other Agencies Due to Other Funds Payroll Liabilities Total Current Liabilities

$

7,283,445

$

2,488

102,268 104,755

Long Term Liabilities Deposits Payable Deferred Revenues Total Long Term Liabilities

46,215 46,215

Liabilities Total

$

150,970

Fund Balance Fund Balance Fund Balance Total Liabilities and Fund Balance Total

$ $ $

7,132,475 7,132,475 7,283,445


Orleans Parish School Board Statement of Revenues and Expenditures For the Three Months Ended September 30, 2013

Enterprise Fund Budget Revenue Interest Income Miscellaneous Revenue Rental Income Timbers Office Buildings 4444 General Meyer Avenue 4442 General Meyer Avenue Revenue Total Expense Timbers Office Buildings Benefits Construction Services Custodial Services Disposal Services Electricity Lawn Care Materials & Supplies Other Fees Other Professional Services Property Insurance Repairs & Maintenance Salaries Water/Sewage Timbers Office Buildings Expense Total

4444 General Meyer Avenue Lawn Care Materials & Supplies Property Insurance Repairs & Maintenance 4444 General Meyer Avenue Expense Total 4422 General Meyer Avenue Custodial Services Disposal Services Electricity Lawn Care Property Insurance Repairs & Maintenance Water/Sewage 4422 General Meyer Avenue Expense Total Expense Total Revenues over Expenditures

$

1,149

$

1,255,863 252,000 188,089 1,697,101

$

$

$

$

$

I

I

YTD

$

757

Variance

$

392

$

272,861 18,000 20,231 311,849

$

983,002 234,000 167,858 1,385,252

17,626 158,049 172,900 15,000 195,344 19,649 540 41 228,257 76,000 149,722 50,934 12,000 1,096,062

$

4,237

$

6,500 2,000 27,166 46,202 81,868

$

$

$

$

43,750 1,504 40,466

57,064

$

6,342 11,584 2,371 167,318

$

6,500 2,000 27,166 46,202 81,868

$

$

15,750 8,000 10,000 12,500 25,893 57,212 30,000 159,355

$

1,236 4,867

$

13,500 7,599 9,020 12,500 25,893 57,212 28,764 154,488

$

1,337,285

$

172,185

$

1,165,100

$

359,816

$

139,664

$

220,152

2,250 401 980

$

13,389 158,049 129,150 13,496 154,878 19,649 540 41 171,193 76,000 143,380 39,350 9,629 928,744


REVENUE DISTRIBUTION ORLEANS PARISH TAXPAYER

OPSB

GENERAL FUND

OPSB CLEARING FUND CITY OF NEW ORLEANS TREASURER

OPSB CHARTERS

RECOVERY SCHOOL DISTRICT


Orleans Parish School Board HOUISE BILL # 1 ALLOCATION TOTAL AMOUNT ELIGBLE TEACHERS STUDENT COUNT

50% CERTIFIED TEACHER;                50% STUDENT AMOUNT PER  STIPEND PAY    2013‐2014

DISCRETIONARY     EXPENSES                  2013‐2014

$       1,007,092                      688                12,139

BY CERTIFIED TEACHER

BY STUDENT COUNT

AMOUNT PER  DISCRETIONARY    STIPEND PAY    EXPENSES          2013‐2014 2013‐2014

AMOUNT PER  DISCRETIONARY    STIPEND PAY    EXPENSES          2013‐2014 2013‐2014

CHARTER SCHOOLS OPSB

371,716 380,511             131,830                                  123,035

            371,716              131,830

                371,716                  131,830

            380,511                  380,511              123,035                  123,035

TOTAL

            503,546                                  503,546

            503,546

                503,546

            503,546                  503,546

             1,007,092

             1,007,092

GRAND TOTAL

                            1,007,092

**The Stipend amount per certified teacher is $540.00 with Retirement Benefits


November 5, 2013 EDUCATOR EFFECTIVENESS OBSERVATION SYSTEM REQUEST FOR PROPOSAL NO. 14-0016 Requestor: Nicolette London, Executive Director of Federal Programs Advertisement Dates: The Times - Picayune October 2 and 9, 2013 OPSB website – ongoing from October 2 to October 17, 2013 Publicly Opened:

October 17, 2013

Vendors Responding: 1 Principal of the Company: SCHOOL IMPROVEMENT NETWORK (MIDVALE, UT) President: Chet Linton BACKGROUND INFORMATION: The Louisiana Department of Education has embarked on a new evaluation system for teachers and administrators as described in Act 54 and Bulletin 130. Under the new system, every teacher and school leader in each public school is evaluated annually based on student growth and observations using the state’s Compass rubric. Local Education Agencies are required to conduct a minimum of 2 observations annually; provide feedback to teachers and administrators on the areas of strengths and needs for development; and collect additional performance data to inform evaluation. Additionally, teachers must receive assistance and opportunities to enhance their competencies, as well as, receive targeted professional development to address deficiencies identified in the evaluation process. The School Improvement Network- Educator Effectiveness Observation System is a digital professional development tool that offers school and district leaders the ability to: (1) use any observation template to follow and complete the evaluation process without the burden of hard copies; (2) gather additional data on teachers; (3) provide immediate feedback to teachers based on an observation; (4) individualize and personalize professional development for teachers based on data gathered from observations. This system also provides teachers with: (1) access to an ondemand professional development video library to personalize learning through various types of technology; and (2) the ability to communicate and collaborate with other teachers. This program will be used to supplement the overall district plan to implement the new teacher evaluation initiative in all OPSB direct-run and charter schools. RECOMMENDATION:

That the Orleans Parish School Board approve the proposal meeting the specifications for Educator Effectiveness Observation System for Curriculum, Instruction and Programs from School Improvement Network for one (1) year with the option to renew for two (2) additional one (1) year periods and authorize the Office of the General Counsel to prepare the contract for signatures of the Board President and the Consultant’s representative. The total amount of this award is $132,900.00 annually. Funds are available in the Title I No Child Left Behind and Title II Accounts.

Account Codes: 6A151015 55300013T1S; 6A151015 553000 14T1S; 6C151015 553000 1450S

Page 1 of 1


September 9, 2013 NEW LAKE FOREST SCHOOL AT GREATER ST. STEPHENS SITE Requestor: Herman K. Taitt, Jr., Executive Director of Operations Advertisement Dates: The Times Picayune Wednesday, June 5, 2013 Wednesday, June 12, 2013 Wednesday, June 19, 2013 OPSB Website - continuously from June 5 through August 8, 2013 Publicly Opened: August 8, 2013 Vendors Receiving Bid Package: Unknown

Vendors Responding: 3

Principals of the Company: THE MCDONNEL GROUP, LLC (METAIRIE, LA) President: Allan McDonnel

Background Information: On June 5, 2013 the OPSB Purchasing Department released Invitation to Bid (ITB) no. Project no. 2012-0505-0001 for New Lake Forest School at Greater St. Stephen Site. The ITB was advertised in the Times-Picayune and posted to the OPSB website. A pre-bid conference was held on June 20, 2013 at 2:00 p.m. and there were three (3) contractors represented. On August 8, 2013 at 2:00 P.M. a public bid opening was conducted at the OPSB offices by the Purchasing Department. The bid results were as follows:

Contractor 1 McDonnel Group 2 Wharton-Smith 3 Core Construction

Total Base + Alternates 35,765,000.00 36,861,000.00 37,309,000.00

Base 33,895,000.00 35,207,000.00 35,835,000.00

1 180,000.00 186,000.00 173,000.00

Alternates 2 330,000.00 128,000.00 324,000.00

3 1,360,000.00 1,340,000.00 977,000.00

McDonnel Group has committed to a DBE goal of 35%.

RECOMMENDATION:

That the Orleans Parish School Board accepts the lowest responsive bid from McDonnel Group, LLC in the amount of $33,895,000.00 and all alternates totaling $1,870,000, for a grand total of $35,765.000.00, and authorize the OPSB General Counsel to prepare a contract for signatures of the Board President and the contractor. In addition, OPSB Administration requests that the OPSB approve a 10% contingency for any unforeseen conditions. Additional work will not be performed until approved by the OPSB Executive Director of Operations by way of a field change order.


ORLEANS PARISH SCHOOL BOARD RESOLUTION NO. 29-13

The following resolution was offered by

and seconded by

.

A fiscal resolution authorizing the first (1st) amendment to the Capital Projects Budget of Revenues and Expenditures for the fiscal year beginning July 1, 2013, and ending June 30, 2014. BE IT RESOLVED BY THE ORLEANS PARISH SCHOOL BOARD which, after convening a duly noticed business meeting, adopted the following amendments to the Capital Projects Budget of Revenues and Expenditures for the fiscal year 2013-2014 to increase total funding to approved projects in the Capital Plan: Capital Projects Amendment to FEMA Fund:     

To increase the Lusher Elementary expense from $3,273,136 to $6,750,000.00, for a net increase of $3,476,864. To increase the New Karr High School – Joe Ellen Site expense from $31,825,412.00 to $44,825,934.00, for a net increase of $13,000,522.00. To increase the Contents-Timbers expense from $50,000.00 to $150,000.00, for a net increase of $100,000.00. To increase the Lake Forest expense from $34,717,575.00 to $38,310,000.00, for a net increase of $3,592,425.00. To increase the McMain expense from $17,054,511.00 to $19,604,127.00, for a net increase of $2,549,616.00.

Capital Projects Amendment to Harrah’s Fund:       

To decrease the Bethune Windows expense from $17,469.00 to $0.00, for a net decrease of $17,469.00. To decrease the Audubon Roof expense from $109,455.00 to $0.00, for a net decrease of $109,455.00. To decrease the Audubon Restroom expense from $171,170.00 to $0.00, for a net decrease of $171,170.00. To decrease the Karr Windows expense from $23,791.00 to $0.00, for a net decrease of $23,791.00. To decrease the McDonogh 35 ADA expense from $115,264.00 to $0.00, for a net decrease of $115,264.00. To decrease the Karr Chillers expense from $4,452.00 to $0.00, for a net decrease of $4,452.00. To decrease the McMain Windows expense from $1,154,078.00 to $0.00, for a net decrease of $1,154,078.00.

Page 1 of 3


    

To decrease the Franklin Sidewalk expense from $54,538.00 to $0.00, for a net decrease of $54,538.00. To increase the Lusher Elementary expense from $0.00 to $72,445.00, for a net increase of $72,445.00. To increase the Ashe/Franklin Extension Renovation expense from $0.00 to $221,245.00, for a net increase of $221,245.00. To increase the McMain High School expense from $0.00 to $1,100,000.00, for a net increase of $1,100,000.00. To increase the McDonogh 35 High School expense from $0.00 to $336,052.00, for a net increase of $336,052.00.

Capital Projects Amendment to Bond Fund:         

To decrease the Bethune Capital Other expense from $1,161,799.00 to $0.00, for a net decrease of $1,161,799.00. To decrease the Hynes Construction expense from $594,668.00 to $0.00, for a net decrease of $594,668.00. To decrease the McMain Windows expense from $1,076,300.00 to $0.00, for a net decrease of $1,076,000.00. To decrease the McMain Chiller expense from $141,329.00 to $0.00, for a net decrease of $141,329.00. To decrease the PM Restrooms expense from $300,000.00 to $0.00, for a net decrease of $300,000.00. To increase the McMain Health Clinic expense from $0.00 to $100,000.00, for a net increase of $100,000.00. To increase the McDonogh 35 High School expense from $0.00 to $392,948.00, for a net increase of $392,948.00. To increase the Franklin Elementary expense from $0.00 to $2,122,000.00, for a net increase of $2,122,000.00. To increase the Bethune Elementary expense from $0.00 to $340,000.00, for a net increase of $340,000.00.

Capital Projects Amendment to Other Fund:  

To decrease the Bethune Capital Other expense from $72,445.00 to $0.00, for a net decrease of $72,445.00. To decrease the Ashe/Franklin Extension Renovation expense from $221,245.00 to $0.00, for a net decrease of $293,690.00.

This resolution having been submitted to a vote, the vote thereon was as follows: YEAS: NAYS:

Page 2 of 3


ABSENTS: ABSTENTIONS: PASSED AND ADOPTED AT THE ORLEANS PARISH SCHOOL BOARD BUSINESS MEETING held at McDonogh 35 High School, 1331 Kerlerec Street, New Orleans, Louisiana, on the 15th day of October, 2013. ORLEANS PARISH SCHOOL BOARD

Ira H. Thomas, Sr., President

Page 3 of 3


Page 4 of 3


CERTIFICATE STATE OF LOUISIANA PARISH OF ORLEANS I, the undersigned Secretary-Treasurer of the Orleans Parish School Board, State of Louisiana, do hereby certify that the foregoing three (3) pages constitute a true and correct copy of Resolution No. 29-13 adopted by said Orleans Parish School Board on October 15, 2013. IN FAITH WHEREOF, witness my official signature and the impress of the official seal of the School Board at New Orleans, Louisiana, on this

(SEAL)

the day of

Stanley C. Smith, Secretary-Treasurer

, 2013.


October 2, 2013 CAPITAL PROJECTS BUDGET AMENDMENT #1 Requestor: Paul Lucius, Facilities / Wayne DeLarge, Finance BACKGROUND INFORMATION: Harrahâ&#x20AC;&#x2122;s and Bond Fundâ&#x20AC;&#x2122;s projects were approved for various maintenance and minor construction projects several years ago. Since then many of the approved projects have been completed through the FEMA fund under various Stabilization and New Construction projects such as, McMain Windows and Hynes Elementary School. We are proposing to allocate this funding to new maintenance and life safety issues projects for security measures that are needed in our schools and were not included in the Master Plan. Many of these projects will include interior door and hardware repairs, termite repairs, air handler or chiller replacement, clocks, etc. The net effect of this reallocation will result in no additional funding. See Attached. RECOMMENDATION:

That the Orleans Parish School Board adopt Resolution 29-13 authorizing the first (1st) amendment to the Capital Projects Budget.


CAPITAL PROJECTS BUDGET AMENDMENT BY FUNDING SOURCE AS OF NOVEMBER 19, 2013 APPROVED BUDGET

FEMA Lusher Elementary

$

3,273,136

PROPOSED AMENDMENT #1

AMENDMENTS

$

3,476,864

$

6,750,000

New Karr HS - Joe Ellen Site

31,825,412

13,000,522

44,825,934

McMain

17,054,511

2,549,616

19,604,127

Lake Forest

34,717,575

3,592,425

38,310,000

50,000

100,000

150,000

Contents - Timbers

TOTAL

$

86,920,634

$

22,719,427

$

109,640,061


CAPITAL PROJECTS BUDGET AMENDMENT BY FUNDING SOURCE AS OF NOVEMBER 19, 2013 APPROVED BUDGET

HARRAH'S

PROPOSED AMENDMENT #1

AMENDMENTS

Bethune Windows

$

17,469

$

Audubon Roof

$

109,455

$

(109,455)

$

(109,455)

Audubon Restroom

$

171,170

$

(171,170)

$

(171,170)

Karr Windows

$

23,791

$

(23,791)

$

(23,791)

McDonogh 35 ADA

$

115,264

$

(115,264)

$

(115,264)

Karr Chillers

$

4,452

$

(4,452)

$

(4,452)

McMain Window

$

1,154,078

$

(1,154,078)

$

(1,154,078)

Franklin Sidewalk

$

54,538

$

(54,538)

$

(54,538)

Franklin Exterior Doors

$

79,525

$

(79,525)

$

(79,525)

Lusher Elementary

$

-

$

72,445

$

72,445

Ashe/Franklin Ext Renovation

$

-

$

221,245

$

221,245

McMain High School

$

-

$

1,100,000

$

1,100,000

McDonogh 35 High School

$

-

$

336,052

$

336,052

TOTAL

$

1,729,742

$

6,732,531

6,750,000

$

$

6,732,531

6,750,000


CAPITAL PROJECTS BUDGET AMENDMENT BY FUNDING SOURCE AS OF NOVEMBER 19, 2013 APPROVED BUDGET

BOND FUND

PROPOSED AMENDMENT #1

AMENDMENTS

Bethune Capital Other

$

1,161,799

$

Hynes Construction

$

594,668

$

(594,668)

$

(594,668)

McMain Windows

$

1,076,300

$

(1,076,300)

$

(1,076,300)

McMain Chiller

$

141,329

$

(141,329)

$

(141,329)

PM Restrooms

$

300,000

$

(300,000)

$

(300,000)

McMain Health Clinic

$

-

$

100,000

$

100,000

McDonogh 35 High School

$

-

$

392,948

$

392,948

Franklin Elementary

$

-

$

2,122,000

$

2,122,000

Bethune Elementary

$

-

$

340,000

$

340,000

TOTAL

$

3,274,096

$

5,588,201

6,430,852

$

$

5,588,201

6,430,852


CAPITAL PROJECTS BUDGET AMENDMENT BY FUNDING SOURCE AS OF NOVEMBER 19, 2013 CAPITAL PROJECTS OTHER

APPROVED BUDGET

Lusher Elementary

$

72,445

$

Ashe/Franklin Ext Renovation

$

221,245

$

TOTAL

$

293,690

PROPOSED AMENDMENT #1

AMENDMENTS

$

6,677,555 (221,245)

6,456,310

$ $

$

6,677,555 (221,245)

6,456,310


ORLEANS PARISH SCHOOL BOARD RESOLUTION NO. 30-13 The following resolution was offered by

and seconded by

:

To request from the Louisiana Board of Elementary and Secondary Education (BESE) and the Recovery School District (RSD) the assignment of the Bradley Elementary School facility on its completion to Orleans Parish School Board (OPSB) for its relocation of the faculty and students Mary McLeod Bethune Elementary School (Bethune Elementary School). WHEREAS, the Orleans Parish School Board, as a legislative body has the authority and responsibility to provide educational services to students in Orleans Parish in safe, clean, facilities adequate and conducive to the effective education of children; and WHEREAS, Bethune Elementary School is a high performing, highly effective school serving a student population with ninety-nine percent of the students receiving free and reduced lunch and with as school performance letter grade of â&#x20AC;&#x153;Bâ&#x20AC;?; and WHEREAS, the administration and faculty of Bethune Elementary School are committed to expanding extraordinary services to many more students if provided with a facility with greater student enrollment capacity; and WHEREAS, the current facility housing Bethune Elementary School has major termite damage throughout, inadequate cafeteria and restroom facilities for students, and inadequate space for expansion; and WHEREAS, the RSD has not committed the facility to any other operator and the parents of Bethune Elementary School and residents of the Gentilly Community are in support of the Bradley Elementary School facility being committed to Bethune Elementary School to serve elementary students from the community and the throughout the City of New Orleans. NOW, THEREFORE, BE IT RESOLVED that the Orleans Parish School Board does commit, to work with the BESE and the RSD to commit Bradley Facility to serve students and families of Mary McLeod Bethune Elementary School. BE IT FURTHER RESOLVED that this Resolution shall become effective upon the date of adoption by the Orleans Parish School Board.

1


The foregoing Resolution having been submitted to a vote, the vote thereon was as follows: YEAS: NAYS: ABSTENTIONS: ABSENT: PASSED AND ADOPTED AT THE ORLEANS PARISH SCHOOL BOARD BUSINESS MEETING held at McDonogh 35 High School, 1331 Kerlerec Street, New Orleans, Louisiana, on the 19th day of November, 2013. ORLEANS PARISH SCHOOL BOARD

Ira H. Thomas, Sr., President

2


STATE OF LOUISIANA PARISH OF ORLEANS I, the undersigned Secretary of the Orleans Parish School Board of the Parish of Orleans, State of Louisiana, do hereby certify that the foregoing two (2) pages constitute a true and correct copy of a resolution adopted by said Orleans Parish School Board on November 19, 2013, entitled: â&#x20AC;&#x153;A resolution requesting the Louisiana Board of Elementary and Secondary Education (BESE) and the Recovery School District (RSD) the assignment of the Bradley Elementary School facility on its completion to Orleans Parish School Board (OPSB) for its relocation of the faculty and students Mary McLeod Bethune Elementary School (Bethune Elementary School ). IN FAITH WHEREOF, witness my official signature and the impress of the official seal of said Orleans Parish School Board, on this

day of November, 2013.

(SEAL)

3


E500 – FACILITIES, CAPITAL AND MAINTENANCE MANAGEMENT It shall be the policy of the Orleans Parish School Board to require that school properties be maintained in good physical condition. The Board, therefore, shall instruct the Superintendent to assure that all normal building and grounds maintenance, repairs, and improvement functions are an integral part of the administration of the school system, including the regular evaluation for any safety hazards. A Master Plan should be developed for all school property that should be reviewed annually with full transparency to all deferred maintenance issues and a plan issued to rectify with full cost estimates. The Superintendent shall be vested with a broad range of administrative and supervisory authority relative to the school system’s buildings and grounds program. Regular reports shall be made available to the Board relative to maintenance needs, safety, utility, and attractiveness of school plants and grounds within the school system. CAPITAL IMPROVEMENT A. Capital Improvement Project (CIP) - A project, asset acquisition or the total replacement cost of a major functioning component or system that improves or expands an existing OPSB facility or creates a new OPSB-owned capital asset. An example of a capital acquisition would be capital outlay necessary to acquire property, or a donated building. An example of major capital replacement cost would be; the total replacement of a buildings HVAC system or roof replacement. B. Capital Expenditure – is the increase or acquisition of an asset or INCREASE in the value of a particular asset. C. Major Maintenance or Outlay as is necessary for the MAINTENANCE of a valued asset including the upkeep of the fixed assets in a fully efficient state. A significant repair to or replacement of a component of an OPSB facility usually with a cost of $10,000 or greater per occurrence which does not extend the life of the facility. D. Routine Maintenance and Repair – A repair, restoration or replacement of an existing facilities element that usually has a cost of less than $10,000 per occurrence. Maintenance activities may be performed on a preventive, routine, scheduled or emergency basis. All maintenance and repair activities must be performed in accordance with all applicable local, state and federal codes, ordinances, statutes and regulations, including proper procurement procedures, using AIA written specifications where applicable, and performed by a properly licensed, qualified individual. Preventive maintenance shall be included as a Charter responsibility regardless of the cost.


E. Life Cycle Systems / Whole Life Costs – is a key component in the economic appraisal of a capital items such as a boiler, chiller, or roofing system. Those systems that have exceeded their useful life (womb to tomb), such as boilers, chillers, roofing systems, window systems, electrical distribution systems (bus panels) shall be identified as a capital expenditure. VACANT AND/OR UNOCCUPIED BUILDINGS Vacant and/or unoccupied premises owned by the School Board shall be properly secured and maintained to prevent unauthorized trespass or injury to the general public. It shall be the responsibility of the Superintendent or his/her designee to assure that any vacant and/or unoccupied property of the School Board has limited access for authorized personnel only and the grounds are maintained regularly. SMOKING/TOBACCO USE ON SCHOOL BOARD PROPERTY Smoking, chewing or otherwise consuming any tobacco or tobacco product in any elementary or secondary school building, vehicle or any building of the Orleans Parish Board shall be strictly prohibited. Smoking, carrying a lighted cigar or cigarette, pipe or any other form of smoking object or device shall be prohibited on the grounds of any elementary or secondary school property, all offices of the Orleans Parish School Board, and all other Board property (including portable buildings, field houses, stadiums, equipment storage areas, etc.), except in areas specifically designated as smoking areas. Such outdoor areas shall be established by each principal or building administrator. The Board shall not be held responsible for any personal items stolen or damaged on school premises. The Board shall require principals and/or persons in charge of public school property to prohibit the use, sale, or possession of alcoholic beverages on public school property.

Ref: La. Rev. Stat. Ann. §§14:91.7, 17:87.6, 17:240, 17:416, 40:1563, 40:1578.6, 40:1583.


KF1000 – USE OF SCHOOL FACILITIES The Orleans Parish School District Board recognizes the interest and capital investment the community has in school buildings, ground, and other facilities, and believes that the same should be available to schools and the community alike for legitimate purposes, as long as such use shall not violate School Board policy or federal, state or local statutes or ordinances laws applicable to such use. Use of school facilities by the community, when approved by the District, shall be scheduled at times, which do not interfere with regular school activities. The School Board supports community use of school facilities for educational, civic, cultural, recreational and other community activities with the following caveats: 1. School activities will always be given priority for use of school buildings and grounds; 2. The School Board will not subsidize the use of facilities for events and activities not directly related to its primary educational mission; and, 3. Authorization to use school facilities does not imply endorsement or approval by the School Board of any group or activity. The School Board recognizes that the primary purpose of school facilities is to implement the regular instructional and extracurricular programs of schools and that other usage shall not interfere with the daily school routine or with any school activity. DEFINITIONS District – The Orleans Parish school district over which the Orleans Parish School Board retains jurisdiction. Non-school-sanctioned Activities – Activities or meetings of individuals, non-profit groups or for-profit entities whose activities do not directly support or supplement the school’s educational program. School – An Orleans Parish School Board direct-run school or charter school, as well as student organizations, teams or clubs within the school. School Activities – Curricular and extracurricular functions; school or district-sponsored activities for students, faculty/staff and/or parents; and meetings of students or faculty/staff that are held for the purpose of facilitating learning, raising revenue for the school and/or the district, or providing a service on behalf of the school and/or district. If held at a direct-run school, such activities shall be under the supervision of the Superintendent, school principal or their designees. If held at a charter school, such activities shall be under the supervision of the chief executive officer, school principal or their designees.

Page 1 of 5


School Facilities – All school buildings, school grounds, and other facilities or land controlled by the Orleans Parish School Board. School-sanctioned Activities – Activities or meetings of parent-teacher organizations, booster clubs, alumni associations or other organizations directly affiliated with the schools that are held for the purpose of providing direct support for students and/or the school’s educational program. School-sanctioned Fundraisers – Activities of parent-teacher organizations, booster clubs, alumni associations or other organizations directly affiliated with the schools that are held for the sole purpose of raising revenue for the school or district. If held at a school site or administrative office, such activities must be held outside of the usual hours of operation. Use Fee – The cost of the physical operation of the facilities, as well as any applicable personnel costs for supervision, custodial services, food services, security, and technology services. APPLICATION FOR USE The usage of school facilities by individuals or groups for any activity other than a school activity, as defined above, shall be based on a properly documented application Application for Facility Use to be established by the Superintendent. The application Application for Facility Use shall contain, but not be limited to, the following: 1. A “hold harmless” statement having the effect of holding the School Board and School District and, if applicable, the charter school board/organization, free from any liability that may arise while the facilities are in use. 2. A statement requiring, with limited exception, any person individual or group leasing using the school facilities to purchase liability insurance identifying the School Board and, if applicable, the charter school board/organization, and School District as an additional insureds. A certificate verifying the purchase of such insurance shall be presented to the District Superintendent and, if applicable, the chief executive officer of the charter school, along with the signed lease agreement Agreement, prior to use of the facilities. The Superintendent or charter school board, if applicable, may waive this requirement after reviewing the application Application for facility Facility usageUse and a written request for waiver. 3. A statement that the individual or group lessee using the school facilities shall assume all responsibility for security, damages and/or maintenance expenses invested in the building, directly or indirectly resulting from lessee’s their use of the facility.

Page 2 of 5


4. A schedule of fees established by the Superintendent, for direct-run school facilities, or charter school board, for charter school facilities, based on the cost of the physical operation of the facility, as well as any applicable personnel costs such as supervision, custodial services, food services, security, or audio/technology services. 5. A requirement that all users agree to comply with this policy and any administrative regulations or procedures governing facility use. The Superintendent or charter school board, if applicable, shall maintain appropriate administrative regulations and procedures governing the use of school facilities, which shall include fees to be charged and appropriate amounts of liability insurance coverage. Parties requesting use of facilities must obtain an Application for Facility Use from the School Boardâ&#x20AC;&#x2122;s administrative office or the front office of a charter school, if applicable. The form must be completed and submitted a minimum of ten (10) business days in advance of use. The signing party must be at least 18 years of age and may be either an authorized signatory of the applying group or a private individual. In either case the signatory will become the party responsible to the district for the facilities use and compliance with all district rules and regulations. If the facility requested is located at a school site or on the school grounds of a direct-run school, the Application for Facility Use must be approved by the school principal and then submitted to the Superintendent for final approval. If the facility requested is located at a school site or on the school grounds of a charter school, the Application for Facility Use must be submitted to the chief executive officer of the charter school for final approval. For these purposes, â&#x20AC;&#x153;final approvalâ&#x20AC;? shall mean the final consent necessary for the approval of Application for Facility Use. The Superintendent is authorized to approve any use of direct-run school facilities that does not conflict with this policy. The chief executive officer, principal or charter school board of a charter school is authorized to approve any use of charter school facilities that does not conflict with this policy. PRIORITY OF USE Priority for the use of school facilities shall be as follows: 1. School Activities The use of school facilities for school activities shall take precedence over all other activities. There shall be no use fee charged for school activities. Should a conflict arise between a school activity and non-school use, the school activity shall take precedence, even if a scheduled non-school activity must be cancelled. 2. School-sanctioned Activities Page 3 of 5


Groups seeking to utilize school facilities for school-sanctioned activities shall have second priority for available school facilities shall. Such groups shall not be charged a use fee for use at any time unless their use requires services that would result in additional costs for the district. 3. School-sanctioned Fundraisers Groups seeking to utilize school facilities for school-sanctioned fundraisers shall have third priority for available school facilities. The applicable use fee shall be required. 4. Non-school-sanctioned Activities Such groups shall not be charged a use fee for use during usual hours of operation unless their use requires services that would result in additional costs for the district. PROHIBITED ACTIVITIES The following activities are strictly prohibited in or on school facilities: 1. Smoking, chewing or otherwise consuming any tobacco or tobacco product or carrying a lighted cigar or cigarette, pipe or any other form of smoking object or device, except in outdoor areas specifically designated as smoking areas by the principal or building administrator for adult smokers; 2. The use, sale, or possession of alcoholic beverages, except as approved by the Superintendent pursuant to the Alcohol Service exception to this policy; 3. Raffles or games of chance, except in relation to fundraising activities during School Activities, School-sanctioned Activities or School-sanctioned Fundraisers; and, 4. Partisan political meetings, political campaigns or sectarian religious services. EXCEPTION FOR ALCOHOL SERVICE Alcohol may be served only upon prior approval of the Superintendent, in the case of a direct-run school, or prior approval of the charter school board, in the case of a charter school. Alcohol service shall be limited to no more than four (4) activities per school site, per school year. Any request to serve alcohol or to allow the service of alcohol at a school activity or school-sanctioned fundraiser shall be submitted by the school principal in writing to the Superintendent, in the case of a direct-run school, or submitted by the chief executive officer to the charter school board, in the case of a charter school. The Superintendent shall establish a form for this purpose which shall be attached to the Application for Facility Use where applicable. Page 4 of 5


The Superintendent or charter school board shall not authorize the service of alcohol at any activity unless the following conditions are met by the user: a. No alcoholic beverages may be served at student/youth-focused events, such as school athletic events, school plays, or talent shows. b. The service of alcohol is restricted to beer and wine only, with the exception of fundraising galas. c. Food and/or snacks and non-alcoholic beverages shall be made available throughout the event where alcohol is to be served. Alcohol must not be served to anyone who appears to be intoxicated. d. Alcohol may only be served by, purchased by, and served to adults 21 years of age and older. Servers must request proof of age prior to serving anyone. e. Individual guests shall be prohibited from bringing alcohol to the event for personal consumption. f. If an event exceeds 4 hours in duration, service of alcoholic beverages must cease a half hour before the end of the event. g. Guests must not be permitted to carry open containers of alcohol off the premises. h. The appropriate state and/or local alcohol permit shall be obtained prior to the event, and said permit shall be publicly displayed during the event. i. At all events where alcohol is served, the following must be posted: 1) A copy of the applicable alcohol permit; 2) Signs that warn of the danger of alcohol to pregnant women and their unborn children; 3) Notice of current legal drinking age and the requirement to produce valid identification when served; and, 4) Signs prohibiting alcohol from being brought on or taken off school grounds. Any group wishing to serve alcohol at an Orleans Parish School Board charter school for a Non-school-sanctioned Activity must obtain the consent of the Superintendent, after obtaining the consent of the CEO of the charter school and the charter school board. NONCOMPLIANCE Failure to comply with this policy, administrative rules and regulations by third parties relative to the use of school facilities, or the terms of Application for Facility Use shall result in immediate removal from the school facility, forfeiture of any use fee paid, loss of use privilege in the future, and referral to law enforcement is necessary.

Ref: La. Rev. Stat. Ann. §§ 17:81; 17: 416; 17:240; 14:91.7. Revised: Page 5 of 5


October 22, 2013 Mr. Stan Smith, Interim Superintendent New Orleans Public Schools 3520 General DE Gaulle Drive New Orleans, LA 70114 Dear Superintendent Smith, On March 29, 2014, Benjamin Franklin High School will hold a fundraising event on our campus. In accordance with the guidelines of OPSB, we request that you and the board permit us to sell beer at this International Festival. The family-oriented festival is the first of its kind at Franklin, and is sponsored by our Parent Teacher Association. The event will earn money for upgrading our foreign language lab. The current language lab is original to our building (1990) and is outdated. The lab has recently needed more and more repairs due to its age. All students (878) use this lab as 3 years of a foreign language is a graduation requirement for Franklin and it has become an important part of our school program. We will have additional security during this event and will monitor the selling of beer as well as the use of our facility carefully. Thank you for your consideration of this request. If you have any questions or suggestions, please feel free to contact me at your earliest convenience.

Sincerely,

Timothy G. Rusnak, Ed.D CEO/Principal

CC: Christy Cowart Read â&#x20AC;&#x2122;89, Development Director Michele Murphy, International Celebration Chairman


Edward Hynes Charter School Office of the Principal/CEO 990 Harrison Avenue New Orleans, Louisiana 70124 (504) 324-7160 Mr. Stan Smith Interim Superintendent New Orleans Public Schools 3520 General De Gaulle New Orleans, LA 70131

September 15, 2013 Dear Mr. Smith: The purpose of this letter is to request a waiver of OPSB Policy E500 for the Hynes community for two events this year, the "Hynes Takes a Sea Cruise Gala" on Saturday, November 16, 2013 and our school fair on Saturday, March 29,2014. •

• •

Hynes PTa will host the Gala on Saturday, November 16, 2013 from 7-11PM in the Hynes Gymnasium at 990 Harrison Avenue. The Fair will be held on Saturday, March 29, 2014 on the school yard grounds. The purpose of the Gala and the Fair is to raise funds for special projects including outdoor playground enhancements. The Gala and the Fair will feature activities which one would expect at a school fundraising function such as an auction, raffle, live music, photographer, food, and beverages. The PTa has secured liability insurance that names the Orleans Parish School Board and Hynes Charter School Corporation as additional insured for all Hynes Charter School PTa sponsored events. Four Orleans Parish Criminal Sheriff Deputies will be present at the event as detail officers. The event will be staffed with certified, professional servers who have been properly trained and permitted to serve alcoho I to patrons over 21 years 0 f age.

On behalf of the entire Hynes community, I thank you for your continued support of our programs, facilities, and fund-raising efforts. Please contact me if you need any further information. Sincerely,

HJlJ\n~ Michelle B. Douglas PrincipaVCEO Cc: Sean Perkins


Edward Hynes Charter School Office of the Principal/CEO 990 Harrison Avenue New Orleans, Louisiana 70124 (504) 324-7160

Ms. Kathy Padian Deputy Superintendent New Orleans Public Schools 3520 General De Gaulle New Orleans, LA 70131 September 15, 2013 Dear Ms. Padian: The purpose of this letter is to request a waiver ofOPSB Policy E500 for the Hynes community for two events this year, the "Hynes Takes a Sea Cruise Gala" on Saturday, November 16, 2013 and our school fair on Saturday, March 29, 2014. •

• •

Hynes PTO will host the Gala on Saturday, November 16, 2013 from 7-11PM in the Hynes Gymnasium at 990 Harrison A venue. The Fair will be held on Saturday, March 29, 2014 on the school yard grounds. The purpose of the Gala and the Fair is to raise funds for special projects including outdoor playground enhancements. The Gala and the Fair will feature activities which one would expect at a school fundraising function such as an auction, raffle, live music, photographer, food, and beverages. The PTO has secured liability insurance that names the Orleans Parish School Board and Hynes Charter School Corporation as additional insured for all Hynes Charter School PTO sponsored events. Four Orleans Parish Criminal Sheriff Deputies will be present at the event as detail officers. The event will be staffed with certified, professional servers who have been properly trained and permitted to serve alcohol to patrons over 21 years of age.

On behalf of the entire Hynes community, I thank you for your continued support of our programs, facilities, and fund-raising efforts.

Please contact me if you need any further information. Sincerely,

Michelle B. Douglas Principal/CEO Cc: Sean Perkins


6935

CAPITAL ONE

cN!:W ORL!:ANS JAZZ & H!:RITAG!: F!:STIVALANOFOUNOATION, INC.

14-9/650

1205 NORTH RAMPART STREET NEWORLEANS, LA 70116

Ii

9/26/13

Ii

o

~ PAYTOTHE Orleans Parish School Board I q ORDEROF ______________________________________________________________________-'.

~

$

*'1,000.00

One Thousand and 00/1 00**************************************************************************************************

RO j. ' ..'. ", .

6

,0

'=.

MEMO

'A TAMPER RESISTANT TONER AREA A

0.Jleans pariSh. School Board 3520 Gen. OeGaulle Suite 5055 , . New Orleans,l.A 70114 CommlJnity Grant for Mary McLeod Bethune

lI'OOb"l:lSII" ':ObSOOOO"lDI:20B

l.b

:111.%1:111'

"6935

NEW ORLEANS JAZZ & HERITAGE FESTIVAL AND FND, INC,

Orleans Parish School Board Type Reference 9/24113 Bill EIM14-123 Date

9/26/13

Original Am!.

Balance Due

1,000.00

1,000.00

Cash - Operating/New Community Grant for Mary McLeod Bethune

Discount

Payment

Check Amount

1,000.00 1,000.00

1,000.00


I I I I

2013-2014 Community Partnership Grants

Jazz &. Heritage In·School Educational Programs In Music. Arts and Cultural Traditions Application Form Application Deadline: Friday, July 26, 2013 Grant Period: Funded activity must take place between September 1, 2013, and August 31, 2014 Grant Amount: Request may not exceed $5,000

Matching funds Required: Requested amount must be matched by at least an equal amount from other source. Missiol'l of tile New OrieOtr6 Jazz & Heritflge FestilmJ and Foundation, Jp£_: To prtlflWle, pr~erve, perpetuate and encourage the music, culture

and heritage Qf communities in lOUisiana through festiva!s, programs and other cultural, educational, <:(vic and economit:: activities.

PLEASE COMPLETE USING THE fORM FIELDS IN EACH SECTION.

Address: 4040 Eagle Street City I State I Zip: New Orleans, LouiSiana 70118 Web site.: marymdeodbethuneelementary.co

federal EIN No.: 7286001053

Name and Title: Mrs. Mary Haynes-Smith (prinCipal)

Project Director Name and Title: Hurley G. Blanchard

,

Project Director Phone: 504·259-5249

Secondary email: batterienola@aol.com

Amount Requested: $5000.00

Dates of Proposed Project: Aug 12, 2013-May 12, 2014

Total Project Budget: $10,000.00

loation of Proposed Project: New Orleans, Louisiana

Project or Program Summary: 1-2 sentences that summarize the major activity of the proposed project or

program:£nrlchment program in piano/keyboard class instruction for beginner to advanced students in the public school system for grade !evels Pre-K thru 6th•

Previous Funding:

Has your school fec.1l:ived fuods from the New Orleans Jazz &. Heritage fO\Jndation's Community Partnership Grants

Pf"1l"'m in'''' past? If yes, please list dates and title of project; No

Jazz &

Foundation's

previous funding sources from New Orleans Grants.

Are you seeking other grants for this project? If so, please list the grant sources and amounts requested: Muzak Heart 8. Soul foundation oon-profit organization for $2500.00 award. What other funding sources do you have for this project? You ",u" provide " $OU(Cf$.

leas. as much funding Imm ntiler

as you al"e requesting jO grant funds.

o Admissions

or other fees

o Sponsorships o Other fundrais;ng

o Sales 0 Concessions o (governm"m,

181

{food. beve-rag:es, merchandise, etc.)

Grants foundations, etc.) Other funding from within the school's budget lsoch as • music

,,,,<",,,', salary)

I I I I I I


2013~2014

New Orleans Ja22 & Heritage Festival and Foundat1on, Inc. Community Partnership Grants !n~School Educational Programs in Mus!c, Arts and Cultural Traditions Guidelines & Application

Page 7

I Project Discipline ~ Music

o o

Dance Theater

(ChecK all that apply): Visual Arts Literature Culinary Arts

0 0 0

o Cultural Traditions DFolklife Media Arts DOther: _ _

o

Sec:ticm Two: Scnoolillformation School's mission or operating philosophy: The Mission of Mary McLeod Bethune Elementary School of literature and Technology is to increase academic success by promoting continuous educational development for all learners.

Description of applying school (Iocation(s), ages served, courses offered, etc.): Mary Mcleod Bethune Elementary School of Literature and Technology, located in New Orleans, louisiana serving grades Pre-K thru 6th .

Program Description: Please 1) describe the program, and 2) tell us how you intend to use the grant funds. (Please limit your narrative to the space provided) 1). Talented in the Arts Music (TAM) is a program offered to students in grades 2-12 in the New Orleans Public School System that have been identified,referred and evaluated to have talent abilities in the areas of vocal,piano,strings and instrumental music. Students recieve 9(}-270 minutes per week during regular school hours of talented instructions by a certified and experienced teacher of the talented in the arts music. These students develop their skills through music instruction and performance throughout the school year. 2). The proceeds from this grant would be used to purchase music equipment and various music resources/literature needed for daily class activity and music performance.


2013-2014 New Orleans Jazz & Heritage Festival and foundatlon, !nc Community Partnership Grants. ln~School Educational Programs in Music, Arts and Cultural TradItions GuideJ1nes & Application Page 8

Why is this project important to the school and/or community, and what impact will it have? This project would greatly enhance our Talented in Music program at Mary Mcleod Bethune Elementary School by supplying much needed music equipment (piano/keyboard) and music resources that are very vital to daily class activities and to school/community performances that are done throughout the school year, by these extremely musically talented students in our school's program. It would largely impact our students pride and motivation to participate in a program that creates a better environment for learning and rewarding musical experiences for their development In the arts.

----~------------~.--------~

Educational Merit: Please describe the educational merit of this program; and list equipment or services to be purchased, or the instructors to be paid, with funds from this grant. Based on high placement in our school academic achievement by the state of Louisiana for the 2012-2013 school year, our students have proved to be worthy and deserving of this grant award. List of equipment to be purchased with funds from this grant: portable 88 weighted keyboard wi keyboard case, stand, bench and AC-adapter chord,!l) piano amp, (2) microphones wi stands and various music resources and music literature for class and performance i.e. method books, piano music books, sheet music, song books, music arrangements, music software, class music materials, music folders, and other related resources.

~~--~--~--~--~------~----~--~~~------~------~--~---足

Skills to be attained by students: Students will attain skills in music fundamentals, piano fingerings/scales, piano harmony, vocal diction/harmony, phrasing, overall musicianship and performance skills.


2013~2014

New Orleans. Jazz & Heritage Festival and Foundation, Inc. Community Partnership Grants tn~School

Educational Programs in Musk. Afts and Cultural Traditions Guidelines & Application

Page 9

I Collaborators/Partners:

I Please list and describe any other groups or organizations involved in the planning or execution of the program. What will they contribute to the success of the project? No other groups/organizations involved in the planning of this program.

Target Audience: Who is your audience and what is the expected attendance? (check all that apply) C8J children 3-8 years old C8J children 9-13 years old Dchildren 14-18 years old Dyoung adults disabled children disabled adults underserved popu',ations Other:

0

o

0

0

Approximate number of students to be served: 50

Evaluation: How will you evaluate the success of the program?

cgj Attendance

0

0

Student Response Forms Community Participation Community Feedback r;:;;::J Other (specify): Teacher Observation(dass activity), Performance (school/community} and Teacher Evaluation (quiz,test,progress reports).

o

II'


2013~2014 New Orleans Jazz & Herftage Festival and Foundation, Inc. Community Partnership Grants

In-School Educational Programs in Music, Arts and Cultural Traditions Guidelines & Appiit:ation Page 10

Section Four: Service Provider Information Service Provider Form: Project Director(s) or Contractors (such as Teaching Artists) Please provide information for each person or group to be compensated with grant funds (such as outside service providers or visiting teaching artists). You must also include Service Provider Forms for the project directors (such as the school's regular music or art teachers), whether they are paid or volunteer. Use a separate form for each person or group. Copy or download as many forms as needed. DO NOT attach or include resumes, pamphlets, brochures or any other supplemental materials. Only this form will be accepted.

r---.---··---.·--------.---·-----------.-----------.---, Name of Person or Group to provide services: Hurley G. Blanchard (Regular Music Teacher)

Address: 3510 Rue Colette

~~~~~==~~:~---------.,-----------.--,----------.~

City: New Orleans

I Zip Code: 7013!

State: Louisiana

I

::I

f-'-P;.:.ho.::.:n"'e:.::..cS:.. 0:.. 4:.. --::.?5::..:9c..-. :. 5::.24cc9:.. ·_________-+.;:E;.:.m;::.a"'ilc..:..;:b.;:at.:;:t.::=erienOla@aOi.com··i r-P_.ro.f.e.s.si.o.n.a.I.F.e.e_:-'$_5_0... .cOO-'-___________-.-__.p_er session

(hen.-,

,"'"on,

Travel/Per Diem Costs, if any: $0_ ~!al

a~ti_"'!V' ."L_,__

F<:e for this person or group: $2500.00

IThis Provider of Services o Jazz

will be compensated with: &

Heritage Funds

IZl Other Funds

DSoth

teaching artists,

A. Description of services to be provided: Instruct vocal, piano and instrumental music classes.

8. Brief Sio or Qualifications (Describe the qualifications, including education, training, and related work experience): B.A. Music Education Southern Unversity of New Orleans! Louisiana Teaching Certification! Louisiana Ancillary Certification Talented in the Arts Music.


2013~2014

New Orleans Jazz & Heritage Festival and Foundation, Inc. Community Partnership Grants In~Schoo!

Educational Programs in Music, Arts and Cultural Traditions Guide11nes &: Appl1cation

Page 11

Section Five: Budget Information Proposed Project Budget: You may also complete and submit the optional Detailed Budget and Budget Narrative forms, which are availabk! at www.Communltyl'.rlnershipGrants.o,g. REVENUE' Round dollars to the nearest $10 (include only those that apply) Earned revenue (if any) such .s admisSions, workshop fees, memberships, $

I subscriptions tUition fees, etc. I List single licket price here: $ 7

, Sales: (products clothing, booth fees, food, etc) Corporate Support and Sponsorships

-

~

$ $

Foundation Support or Grants Government Support or Grants Other f ,

$ 2500.00 $ $ $ 2500.00 $ 5000.00 $ 5000.00 $10000.00

Other Funds (including the applicant's own budgeted funds) SUBTOTAL (must be equal 0( greater than grant request)

New Orleans Ja22 & Heritage Foundation Grant Request (Maximum $5,000) TOTAtCASH REVENUE .-

--_. ____ 1

EXPENOITURES: (lnclude only those that apply) Total Project Budget Equipment, equipment repair or other supplies or services (such as visiting teaching artist fees) to be paid with Jazz & Heritage Funds

$ 5000.00

Jazz 8. Heritage Funds may oot be used for the following, but they do qualify as matching expenses:

Administrative Staff Education Staff!Teachers/lnstructors Technical/Support Staff Outside Professional Services Outside Professional Services-Other Supplies & Materials Equipment Rental Marketing: Printing, ads, postage Travel Space rental: indude utilities Insurance Other: 2',OTAlCASH EXPENSES

I

$ -

--

--

$ 2500.00 $ $ $ $ $

-

-_._----j

$

$

..

-

$ $ $

--

$ 7500.00

In-Kind Contributions'. Value of time, materials or services contributed to the project Value Description Source

,

f--Total in-kind income

--


2013-2014 New Orleans Jazz & Heritage Festival and Foundation, Inc. Community Partnership Grants InASchool Educationa! Programs In MusIc, Arts and Cultural Tradltions Guidelines & Application

Page 12

Section Sil<: Check List Be sure to include: One original and three copies of the completed and signed application form

REQUIRED Support Information - ONE SeT ONLY

IZJ letter of determination for IRS 501(c)(3) nonprofit status or Articles of Incorporation as a D

Louisiana not-for-profit corporation list of the school's or school board's Board of Directors, indicating officers

D

Service Provider Forms for all project directors plus all people to be paid with grant funds.

Optional: Detailed Budget and Budget Narrative DO NOT include other supplemental materials, such as photos, Videos, pamphlets, folders, binders or other support materials.

D

Section Seven: Authorization I do hereby attest that all the information herein is correct and up-to-date to the best of my

knowledge_

Mary Haynes-Smith

Printed Name

Mctj~" 1:k~'3.9xol!%

Project Director

Hurley G. Blanchard Printed Name

!lu.yl::! &. 'Bkl1e 6(1 rtf

Applications MUST 81ÂŁ aeOOVED by 5 p.m. on friday, July 26, 2013. This is the date and time 0/ receipt not postmarlc. We cannot accept applications aifter the deadline. and there will not he any extensions. AppHcatioos must be addressed to and r&eived at the offices of: The New Orleans Jazz & Heritage Festival and Foundation, inc., 120S North itdmpart Street New Orleans, louisiana 70116

Phone: (504) 553-6100

We do not accept applications submitted via tax or e-mail.


R-1056 (10/{}7j

Cl!ffificate Of 5a1e5JUse'Tax EJremptionl

Exclusion of ""relias!!!! by PQlillca! SubdlVlS'ions of the State of Muls'sn" LOuisiana B.S. 47:3C11(8)(c)

PLEASE PRINT OR TYPE..

! PoHlical Subdivision

IOrleans Parish School Board

I

Louisiana Dapt of Rove",'" Registration No. (n applicable)

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I Address 13520 General DeGaulle Drive jelly

INew Orleans

I70114 ZiP

The above referenced entity does hereby certify that the entity is a public agency of the State of Louisiana with legal status

as one of the following:

o o o o o o

State agency. board or commission Municipal government or instrumentality thereof Public Charter Sclhool (A.S. 17:3971-4001)

Hospitai sSMce district Public housing authority Parish govemment or instrumentality thereof

lit Parish school board or public school

o o o o

Law enforcement district WalelWorks district PaTish and municipal libraries Other _ _ _ _ _ _.

Purclhases of tangible personal property and taxable services, and/or leases and rentals 01 tangible personal property by the above referenced political subdivision arB totally exempted from the sales tax levied by the Stale as provided by R.S. 47:301 (8)(c). The Louisiana Constitution, Article VI. ยง44{2) defines a political subdivision as "a palish, municipality. and any other unit of local government, including a school board and a special district. authorized by law to periorm governmentsi functions".

The authorized person for the political subdivision certifies that the entity meets the criteria tor the sales tax exclusion under RS. 47:301 (S)(e), and if saies tax is later iound \0 be due, the enlily will be responsible lor any tax iiabilities.


Orleans Parish School Board Members Ira H. Thomas Sf. - President, District 1 Cynthia Cade - District 2 Sarah Usdin - District 3 Leslie Ellison - Vice-President, District 4 Seth Bloom - District 5 Woody Koppel- District 6 Nolan Marshall Jr. - District 7


International Teamsters Women's Caucus c/o Teamsters 231, P.O. Box H, Bellingham, WA 98227 www.itwc.info

Diane Helf, President Local 20

November 1, 2013

Rachel McKibbin, Secretary-Treasurer Local 231

Mazy McLeod Bethune Elementruy School Attn: Ms. Tizona Watts, Reading Coach 4040 Eagle St. New Orleans, LA 70118

Mazy Fox, 1st Vice-President Local 745

Dear Tizona,

Brigitte Sottile, 2nd Vice-President Teamsters Canada

Margie Brignoni, Recording Secretary Local 63

Betty Rose Fischer, I

Trustee

We were very happy to do our "School Supply Drive" this year for your school. We were.ovyrwhehned "Yith the participation of the women coming from all across the C01lntry. Wha$ awonderful response!

I so enjoyed meeting you in person. We talked so many times, I felt like I was meeting a dear new friend! I was happy to hear that our supplies were shared by all at the school and I passed that information on to our entire Executive Board. When we update our website, it will be included there as well. I'd like to find a way to get a picture of the thank you card on there too! That was a nice touch by your group. Mazy, I've enclosed a check in the amount of $4,487.27 which represents the cash donations we received. Please use it for your school to use as you see fit. Thank you for the opportunity to help support your school. We wish you many successful years in the future.

Local 538

Vivian Garcia, Trustee Local 986

In Sisterhood,

Labor Donated


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INTERNATIONAL TEAMSTERS WOMENS CAUCUS 03-10 1700 N STATE ST. BELLINGHAM, WA 98225-4638

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