Version 1.0 - 2016
EXHIBITOR RESOURCES
MAKE YOUR ACHILLESLIVE 2016 EXPERIENCE EFFICIENT AND EFFECTIVE BUSINESS WISE
(20)-21-22 SEPTEMBER 2016 THE QUBE, CLARION HOTEL & CONGRESS OSLO AIRPORT 10 August
WEB SHOP FOR ONLINE ORDERING EQUIPMENT TO STAND OPENS 1 September
DEADLINE FOR ORDERING EQUIPMENT TO STAND 20 September
ASSEMBLY 21–22 September
CONFERENCE & EXHIBITION 22–23 September
DISMANTLING
WWW.ACHILLES-LIVE.COM
CONTENT
2
How to use this brochure
page 3–4
1
PREPARATION
What’s included - Stand and Equipment What’s included - Exhibition Deadlines Exhibitor Web Shop Exhibition stand packages
page 5–6 page 7 page 8 page 9 page 10
2
ASSEMBLY
Assembly practical
page 11
3
DISMANTLING
Dismantling practical
page 11
4
EXHIBITION
Exhibition practical Contact us
page 12 page 13–14
HOW TO USE THIS BROCHURE? 1
PREPARATION
The actual step in the Achilleslive process is highlighted in the top of the page.
YOUR TASKS ORDERING EXTRA LOGISTICS
READ INFO
Shows your three most important tasks in this step. If you follow these tasks we can guarantee you an efficient Achilleslive exhibition. You can mark the tasks as they are settled, in order to keep track of what is done.
Achilleslive SERVICES THIS BROCHURE EXHIBITOR WEB SHOP MEDIA KIT
Shows Achilleslive’s three most important services. These are services that are made entirely as helping tools for you as an exhibitor, so that the Achilleslive exhibition will be as efficient as possible.
3
1
2
PREPARATION
ASSEMBLY
3 DISMANTLING
4
EXHIBITION
YOUR TASKS ORDERING EXTRA
REGISTER STAFF
Order extra equipment to the stand before deadline.
Register your staff when you enter the exhibition area.
LOGISTICS Handle your goods the most efficient way.
READ INFO Read and follow the Âinstructions in this brochure.
FOLLOW HSE RULES Read and follow the HSE Rules that are valid for mounting.
SORT GARBAGE Use the containers for waste sorting.
DISMANTLING HOURS Only allowed within the given time frame.
START EARLY
MAKE BUSINESS Use our helping tools. Achilleslive is all about making business.
SOCIAL EVENTS Attend the social events to relax in a social atmosphere.
NETWORKING EVENTS Use our networking events to make new business contacts.
Start early - finish in time!
ACHILLESLIVE SERVICES THIS BROCHURE
SERVICE CENTER
SERVICE CENTER
SERVICE CENTER
Guideline for an efficient and useful exhibition experience.
Staffed by representatives from the official suppliers.
Staffed by representatives from the official suppliers.
For any questions during the exhibition, please call Morten on +(47) 40 05 40 85
EXHIBITOR WEB SHOP
STAND EQUIPMENT
STAND EQUIPMENT
Will be at your stand when ordered before deadline.
Equipment ordered to stand will be picked up at the end of the exhibition.
Order stand equipment and other services. Available from 10 August.
LOGISTICS MEDIA KIT Let your associates know you are attending Achilleslive.
4
Logistics system for a smooth transport of your goods.
LOGISTICS Logistics system for a smooth transport of your goods.
WHAT’S INCLUDED STAND WALLS 1
2
3 80 70 mm
0
c - c 1000 mm
70
1 x Bar Style Table
2360 2384 mm
Veggplater: Wall plates 966 976 mm x 2372 2400 mm
1 x Bar Stool
954 960 mm
1 x Double Outlet Electricity 1.5kw is included - please contact terje@ast.as if you require more power
Bitmap 22.06.10
3 x 3 meter stand
tto
30
00
m
m
70
Ne
Stolpe 2500 2464 mm + 20mm stolpefot = 2484 2520 mm
Pole 46 Stolpe 40
Netto 2954 2960 mm
70 mm
c - c 3000 mm
!
CUSTOM BUILD Is your stand building higher or wider than our regular walls?
If stand build contains extended height, roofing or other custom build methods that affects the outside of your stand, please contact us in advance for permission and planning. Contact: Arena Service Team terje@ast.as
5
1
Exhibitor tasks >>
PREPARATION
ORDERING EXTRAS LOGISTICS READ INFO THIS BROCHURE ACHILLESLIVE WEB STORE MEDIA KIT
STAND NUMBER PLATE
ACHILLESLIVE EXHIBITOR The signs shows the name of your company, and stand number. Please remember to let us know if there are any changes to your company name prior to the Achilleslive Exhibition.
WI-FI Free WI-FI is available during the duration of Achilleslive 2016. Please obtain your WI-FI access code from the registration area. If you need fixed internet line, contact The Qube service office, Arena Service Team cecilie@ast.as, +47 932 41 141.
6
WHAT’S INCLUDED MEDIA KIT The media kit provides you with helping tools, so that you can spread the news that you are attending Achilleslive. Feel free to use the media kit in any way it may support your business.
Achilleslive 2016 Logo Mail signature to use in your mail Facebook ad
Please download Media Kit through this link > Media Kit
LOGO
MAIL SIGNATURE WWW.ACHILLES-LIVE.COM
(20.)-21.-22. SEPTEMBER 2016 CLARION HOTEL & CONGRESS OSLO AIRPORT
FACEBOOK AD WWW.ACHILLES-LIVE.COM
(20.)-21.-22. SEPTEMBER 2016 CLARION HOTEL & CONGRESS OSLO AIRPORT
Visit us at stand nr xxx in hall x
7
DEADLINE Order before
1 SEPT
PLEASE NOTE THE DEADLINE DATES FOR ORDERING EQUIPMENT AND EXTRA SERVICES TO YOUR STAND.
ORDER BEFORE SEPTEMBER 1
August 10
1
Webshop for online ordering equipment to stand opens
September 1
2
Deadline for ordering stand equipment
September 20
3 Assembly
September 21–22
4 Achilleslive Exhibition
Please note that orders made after September 1 will be subject to a 25% increase.
8
September 22–23
5
Dismantling
1
Exhibitor tasks >>
PREPARATION
ORDERING EXTRAS LOGISTICS READ INFO THIS BROCHURE Achilleslive WEB STORE MEDIA KIT
EXHIBITOR WEB SHOP
WEBSHOP WILL OPEN 10 AUGUST
The Exhibitor Web shop will be open from 10 August. Here you can order products and services for the exhibition. Your Achilleslive 2016 exhibition stand is provided with space and walls only basis along with 1 x bar style table, 1 x bar style stool, 1 x double outlet electricity point with 1.5kw of power to furnish your exhibition stand. We would recommend opting for one of our basic, standard or premium stand packages. Please see page 10 for stand package details. ORDER DEADLINE 1st SEPTEMBER. Please note that orders made after September 1 deadline will be subject to a 25% price increase. Details will be provided on or before the web shop opens on 10 August.
9
ACHILLESLIVE 2016 STAND STAND PACKAGES PACKAGES ACHILLESLIVE 2016
BASIC
Add to your plain booth:
Carpet tiles (see color range) Spotlights (minimum recommended #) Waste bin 1 extra bar stool (2 in total)
STANDARD
Add to your Basic booth:
Extra spotlights Brochure rack Colored wall panels (see color range) Upgraded bar stools Counter 100cm, white
PREMIUM
Add to your Standard booth:
Color range 1x1m carpet tiles:
Anthracite black, red, grey, sand/ beige, green or blue.
Upgraded carpet (velour) a variety of colors Full printed wall dècor with your images and message
Stand size
Price excl tax
9m2 (3x3m)
NOK 1 975,00
12m2 (4x3m)
NOK 2 505,00
15m2 (3x5m)
NOK 3 035,00
18m2 (6x3m)
NOK 3 565,00
20m2 (5x5m)
NOK 3 735,00
Stand size
Price excl tax
9m2 (3x3m)
NOK
8 895,00
12m2 (4x3m)
NOK
9 490,00
15m2 (3x5m)
NOK
10 430,00
18m2 (6x3m)
NOK
11 370,00
20m2 (5x5m)
NOK
11 950,00
Stand size
Price excl tax
9m2 (3x3m)
NOK
23 180,00
12m2 (4x3m)
NOK
25 590,00
15m2 (3x5m)
NOK
28 000,00
18m2 (6x3m)
NOK
29 585,00
20m2 (5x5m)
NOK
32 670,00
Color range wall panels: White, black, dark grey, soft grey, blue or red.
All prices are excl tax, and based on Arena Service Team delivering the exhibit walls. Prices are contingent upon standard setups with walls included. For unique stand setups, variations in prices may occur.
10
2
ASSEMBLY
3 DISMANTLING
REGISTER STAFF FOLLOW HSE RULES START EARLY
SORT GARBAGE FOLLOW HSE RULES
SERVICE CENTER STAND EQUIPMENT LOGISTICS
SERVICE CENTER STAND EQUIPMENT LOGISTICS
DISMANTLING HOURS
ASSEMBLY PRACTICAL GOODS DELIVERY TIME:
ASSEMBLY TIME:
Monday September 19, 08:00–18:00 (Will be held in transit location until Assembly opens)
Tuesday September 20, 08:00–18.00
DELIVERY ADRESS: Clarion Hotel Oslo Airport, The Qube Gate D Hans Gaarders vei 41 2060 Gardermoen Norway
DISMANTLING DISMANTLING TIME Thursday 22 Sept. 17:00–22:00 Friday 23 Sept. 08:00–14:00
The empty boxes will be transported into the hall after the carpets has been removed. The removal of the carpets will start immediately after the exhibition closes. The electricity supply will be disconnected 15 minutes after closing time on the final day. Water, drainage and compressed air will be disconnected immediately after closing time on the final day.
PERSONNEL
SERVICE CENTER
Stand personnel (register at www.achilleslive. com/exhibitor-service)
Exhibitors can contact Service office, Arena Service Team, terje@ast.as. Answers to questions like:
Safety vest and protective shoes are highly recomended be used.
• • • • • •
Power and electricity Water supplies to the stand On site ordering of equipment Catering Use of forklift truck General enquiries
CAFE Catering in foyer during assembly, and the exhibition. You can pay with your credit card at all food outlets. 11
EXHIBITION PRACTICAL OPENING HOURS Wednesday 21 September Thursday 22 September
08:00–17:00 08:00–16:00
PARKING Ample parking is available on site.
TAXI Norges Taxi: 08000
EMERGENCY NUMBERS Fire: 110 Police: 112 Ambulance: 113 For further useful exhibition information, go to > Achilleslive Location For information about the venue, go to > The Qube
ACCOMMODATION See further information here > ACCOMMODATION & TRAVEL Due to high demand and specific room allocation release dates, please book your accommodation requirement as early as possible.
FOOD AND BEVERAGES SERVING ALCOHOL AND FOOD AND ON EXHIBITION STANDS Please contact Jona at jona.langaard@choice.no to discuss your alcohol and food requirements at your exhibition stand.
12
DID YOU REMEMBER YOUR TASKS? 1
PREPARATION
2
ASSEMBLY
3 DISMANTLING
4
EXHIBITION
YOUR TASKS ORDERING EXTRA
REGISTER STAFF
Order extra equipment to the stand before deadline.
Register your staff when you enter the exhibition area.
FOLLOW HSE RULES
LOGISTICS Handle your goods the most efficient way.
Read and follow the HSE Rules that are valid for mounting.
READ INFO Read and follow the instructions in this brochure.
START EARLY Start early - finish in time!
SORT GARBAGE Use the containers for waste sorting.
DISMANTLING HOURS Only allowed within the given time frame.
MAKE BUSINESS Use our helping tools. Achilleslive is all about making business.
SOCIAL EVENTS Attend the social events to relax in a social atmosphere. NETWORKING EVENTS Use our networking events to make new business contacts.
CONTACT PERSONS ACHILLES PROJECT MANAGER Matias Rodriguez matias.rodriguez@achilles.com
OFFSHORE MEDIA GROUP PROJECT TEAM Derek Croft dc@offshoremedia.no Morten Dahl Sebjørnsen mds@offshoremedia.no
THE QUBE ARENA SEVICE TEAM Terje Larsen terje@ast.as Cecilie Tørseth cecilie@ast.as Marie E. Torp marie@ast.as
CLARION HOTEL & CONFERENCE OSLO AIRPORT Jona Langaard jona.langaard@choice.no
13
! We hope you find this brochure informative and helpful. Please visit our website for further information: www.achilleslive.com. Do you miss any information? Let us know! >> mds@offshoremedia.no