VIRTUAL MEETINGS

EMAIL SIGNATURES

IDEAL ENVIRONMENT FOR VIRTUAL MEETINGS

a. Lighting

Rooms need to be well-lit; if possible, have the light come from the same place as the webcam. Try to avoid standing with a window or external light source directly behind you. If possible, turn to face the light source and minimize sun glare by adjusting the blinds.

b. Camera Placement

Best placement of the camera is at or above eye level, rather than off to the side. Avoid angling the camera upward from below eye level. Make sure your head and torso are centered and in view of the camera at all times.

c. Background

A solid background is optimal for virtual backgrounds (green is best). Test your virtual background to ensure that it will not be too distracting for your audience. If you do not plan to use a virtual background, an uncluttered and professional background is best.

d. Enable Virtual Background

If you need help enabling the virtual background, access instructions at the links below: 1. Zoom: https://support.zoom.us/hc/en-us/articles/210707503-Virtual-background

Navigate to: Enabling Virtual Background > User (section) 2. Microsoft Teams: https://support.microsoft.com/en-us/office/change-your-background-for-ateams-meeting-f77a2381-443a-499d-825e-509a140f4780

Navigate to: Meetings & Calls, Meetings (tab) > under ‘Participating in a meeting’ header click on

Change your video background

Note for Teams: With 2+ participants on MS Teams, corner logos may be cut off for the viewer, so be sure to use a "safe-for-teams" background image for this setting.