How do I manage my Time?
Session Objectives
Priori%ze and Plan
Overcome Procras%na%on
First Lets think What are your biggest time wasters? What are you currently doing to manage your time?
What could you be doing better?
Prioritizing Your Goals
“If I had a heart attack and could only work 2 hours a day, what would I do?” “If there was one thing I had to do today that would get me closest to my goal what would it be?”
Prioritizing Your Time
“Being busy is a form of laziness: lazy thinking and indiscriminate action� Timothy Ferris
Believe it or not, it is only possible to accomplish more by doing less. It is MANDATORY!
The 80/20 Rule
Results 80%
-Timothy Ferris
Ac%ons 20%
The Urgent/Important Matrix Urgent and Important
Important, But Not Urgent
Urgent, But Not Important
Not Urgent and Not Important
Knowing what you are saying YES to!
Planning Wisely
A work well begun is half ended. Plato
The hallmark of successful time management is being consistently productive each day. .
Creating Your Productivity Journal Notebook Priori%ze tasks Cross off completed items Carry over unfinished tasks
Maximizing the Power of Your Personal Productivity Journal Plan the night before Keep your journal with you Sense of sa%sfac%on Remove tasks postponed three %mes
Ready, Fire, Aim! Do not over plan Just take ac%on Adjust your aim
Tackling Procrastination
Procrastination means delaying a task (or even several tasks) that should be a priority. Remember – “You may delay. But time will not.”
I am a great
believer in luck, and I find the harder I work, the more I have of it. Thomas Jefferson
Why We Procrastinate No clear deadline Inadequate resources
Where to begin?
Feel overwhelmed Lack of passion
Fear of failure
Nine Ways to Overcome Procrastination
Delete Ask for advice Clear deadline
Delegate
Do it
Chop it up
15 minute rule
Reward
Remove distrac%ons
Eat That Frog! "If you have to eat two frogs, eat the ugliest one first!"
Using Calendars Organize tasks
Iden7fy pa;erns
Improve workflow
Setting a Ritual
Rituals and routines can actually help increase the spontaneity and fun in your life.
Discipline is the bridge between goals and accomplish-‐ ment. Jim Rohn
What is a Ritual? Iden%fy the %me
Ritual Iden%fy the task
Sub-‐ tasks
Using Rituals to Maximize Time During a break read for ten minutes Deep breathing and stretches Clean off a small area Update your journal Set aside a lunch hour for personal errands
What will I do now to manage my time better?