February BOD Meeting Minutes

The meeting is called to order by POA President Brian Faller at 8:59 am. Present at the meeting are Mark Ossont, Rosemary Kucharski (PP), Ron Triani, Sandra LaPorte, Jim Clark, PP), Bob Russo, Bill Vaccaro and Grace Zoccali. Community Manager Ralph Graf and Administrative Assistant Elisabeth Muller are also present.

Motion by: Grace Zoccali - Second by: Sandra LaPorte To approve the executive session minutes of January 2021, November 2020 and April 2020. The motion passes unanimously.

Treasurer’s Report, Ron Triani:

Treasurer’s Report, February 20,2021 Board Meeting

The bank account balances as of January 29, 2021: Dime Bank - Money Market $150,791 - Operating 283,909 - Special Fund 40,000 - New Capital 144,539 - Contractors 12,896 Total all Dime accounts $632,135 Mortgage loan balance $251,748 PNC Balance $28,782 NBT Balance $68,481 Cash position 01/29 $716,502 Vanguard $576,712 Receipts for 2020: Homes $363,377 34% Lots 197,746 28% Docks 99,933 89% Cash Disbursements to date: $74,174 (pre audit) Spending for Operations in January included payments for some items & services purchased in 2020. Large expenditures include $21,774 for Insurance, $3,918 Refuse/Recycle, $1,201 Road maintenance, and $1.035 Lake Tanglwood maintenance.

Reserve Spending: Loan payments of $3,754 chalet mortgage (Jan & Feb); $1,126 Kubota, $464 Safety car, and $1,457 lake dredging bid specs. New Capital Spending: $0 Motion by: Rosemary Kucharski (PP) - Second by: Jim Clark (PP) To approve the Treasurer’s Report. The motion passes unanimously.

Motion by: Ron Triani - Second by: Jim Clark (PP) To extend a grace period of until April 1, 2021, before charging late fees or interest on late dues payments. The motion passes unanimously.

Capital Reserve Spending Reserve Study Predicted Spending 2021 - 2025 2020 Year end Reserve Balance $619,669

2021 Planned Expenditures:

- Paving $200,000 - Lake sediment removal 150,000 - Salt spreaders replacement 19,000 - Loan payments 42,530 - Miscellaneous 27,000 $438,530 Planned Revenue $449,997* Projected Yr. End Balance $631,136

2022 Planned Expenditures:

- Paving $200,000 - Lake sediment removal 150,000 - Loans Payments 42,530 - Miscellaneous 27,000 $419,530 Planned Revenue $449,997* Projected Yr. End Balance $661,603

2023 Planned Expenditures:

- Paving $200,000 - Lake sediment removal 150,000 - Compactor replacement 90,000 - Steps & Railing to docks 4,000 - Loan payments 28,730 - Miscellaneous 27,000 $499,730 Planned Revenue $449,997* Projected Yr End Balance $611,870

2024 Planned Expenditures:

- Paving $200,000 - Lake sediment removal 150,000 - Loan Payments 28,730 - Miscellaneous 27,000 $405,730 Planned Revenue $449,997* Projected Yr. End Balance $656,137

2025 Planned Expenditures:

- Paving $200,000 - Lake sediment removal 150,000 - 550 Dump Truck replacement 95,500 - Loan Payments 28,730 - Miscellaneous 27,000 $501,230 Planned Revenue $449,997* Projected Yr, End Balance $604,904 Projected Revenue: $2,249,985 * Projected Spending 2,264,750 $(14,765)* *Does not include dividends earned nor additions funds deposited.

Variance Request

Type of Variance: Equipment & Fees associated with enabling audio and video conferencing via the internet in the community center. Date: 02/20/2021 Submitted by: POA President Brian Faller From Account: Operating Description: Equipment and internet fees. Amount: $

Reason For Request: To enable Board meetings to be viewed via the internet by all members of the community via video conferencing. Costs not budgeted in 2021

Budget & Finance Committee

Approved ____ Denied ______ Date: 02/17/2021

Board Of Directors

Approved _____ Denied_______ Date: 02/20/2021

Community Manager’s Report, Ralph Graf : Community Manager’s Report to Board of Directors, February 2021

The snow-storm in early February was trying for staff and equipment. We were in a good position with our salt and cinders. The vehicles held up with minor damage, a cracked windshield, to the maintenance Pick Up Truck. The Safety Phone was used as a point of contact as the office was closed for two days due to the storm. The maintenance staff received many compliments in keeping the roads open and safe for travel.

* I signed the application for the Pike County Conservation District regarding sediment removal. The plan is to have the bids back at Princeton Hydro so the contract can be awarded for the first phase in March. I reached out to the contractor for the docks regarding a contract for the coming season. TJ Edwards will be preparing a new agreement for the 2021 Season. There is nothing further to report on the issues related to the spillway and the shut off valve on the 18th hole of the Golf Course. I authorized Kiley to survey the area to address the concerns raised by Director Russo as to the ownership of the property.

The maintenance staff completed the construction of four additional canoe racks that will increase capacity by 16 canoes at the Indian Drive Storage Facility. + I have applied for a variance for the proposed new maintenance garage with Palmyra Township. The lot at the maintenance facility is a pre-existing non- conforming property as it relates to the current maintenance building. The variance request will be reviewed by the Township Zoning Hearing Board. I prepared a narrative noting the hardship with respect to conforming to the ordinance and have identified the facility on a survey map. It appears I may need counsel to draft a new deed to identify the existing roadway as it relates to the placement of the garage.

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