November Meeting Minutes

The meeting was called to order by President Brian Faller at 9:00 am. Also present were 1st Vice President Mark Ossont, 2nd Vice President Rosemary Kucharski, Treasurer Ron Triani, Bill Vaccaro, Jim Clark, Sandee LaPorte and Grace Zoccali. Bob Russo was excused. Community Manager Ralph Graf and Administrative Assistant Elisabeth Muller were also present.

President Brian Faller thanked and presented plaques to outgoing Directors Jim Clark, Rosemary Kucharski and Ron Triani.

Motion by: Jim Clark (PP) Second by: Grace Zoccali

To approve the minutes of the September 2021 Board meeting, and the executive session minutes of September 2021 and October 2021. The motion passes unanimously.

Treasurer’s Report, Ron Triani: November 20, 2021 Board Meeting

The back account balances as of November 1, 2021: Dime Bank - Money Market $53,671 - Operating $33,894 - New Capital $204,355 - Contractors $14,877 Total all dime accounts $306,797 - Mortgage Loan balance $240,719 PNC $994 NBT $250,068 HNB $14,724 Available Cash 10/31 $277,342 Vanguard $990,029 Receipts for 2021: Homes $1,029,486 97% Lots 159,492 81% Docks 115,018 100% Cash Disbursements to date: $725,060 Spending for Operations in October was $76,625. Large expenditures include $6,474 Salt& Ciders; $5,965 Refuse/Recycle; $4,100 Dock removal; $3,431 Insurance; $2,405 Legal collection fees; $1,931 Niki Jones postage. Reserve Fund Expenses: $1,482 Lake Dredging; $928 Safety car loan; $1,125 Kubota loan. New Capital Expenses: $5,955 Electronic Speed Signs; $7,000 New Maintenance Building.

Motion by: Mark Ossont Second by: Rosemary Kucharski (PP) To approve the Treasurer’s Report. The motion passes unanimously.

Community Manager Ralph Graf: Community Manager’s Monthly Report, November 2021

I spoke with Attorney Farrell regarding a member benefit. The Wallenpaupack Vets for Vets was established approximately six years ago. I had asked Attorney Farrell to consider offering a free will for any veteran in the community, a savings of several hundred dollars. I recently spoke to Attorney Farrell and asked if he would expand that offer to any Tanglwood resident. He said based on a professional working relationship with me for over twenty years he would expand the program. This is a benefit for our residents at no cost to the community and or the member. At a time when costs for services continue to rise it’s nice to know there are professionals who understand and are willing to help.

The water main replacement by Aqua did not procced according to their plans. The contractor apparently had issues with the replacement onGrasshopper as he hit ledge rock and the replacement took longer than anticipated. As a result, the others area that were designated for replacement were pushed back on the schedule and will according to Aqua not be completed until after the winter. Darrell met with the Project Manager from Aqua to review our concerns.

I notified the Project Manager for Aqua regarding my concerns as follows: 1. All equipment must be off TLCA Roadways during the winter season so as to not interfere with our snowplowing efforts. 2. The equipment at the staging area at the maintenance must be removed to provide out staff with the room to operate during the winter. 3. The depression in the trench restoration on Grasshopper is unacceptable and must be addressed. 4. That the carry over work must be completed by April 2022.

In my discussions with the POA Executive Committee I wrote the Public Utility Commission regarding the lack of communications on the part of Aqua. A letter with attached complaints from our members was mailed to the commission. The letter is included in your Board Packet. I want to thank Beth for putting the information packet together.

The approved road paving and road work for this year will be repaving of Briarwood, replacement of the Crossover Pipe on Eastwood and repaving areas of Rough Grouse. The preferred contractor for the community Wayco Paving informed me that he will start paving in November. The estimated cost for the above is approximate $81,000.00.

The new maintenance garage was delivered on in November. The company Pioneer Pole Buildings held their price and discount, we benefited in ordering the building early. We will have to provide basic electric wiring in the building to meet code. The camera that was viewing the Recycling Bins was removed to view the new location of the bins which is below the maintenance complex. This is the location where the bins were located in the past. We did experience issues with digging the piers for the structure. The Pole Barn Company was able to dig through the blacktop before hitting rock ledge. I reached out to Mark Soden the contractor that replaced the Tanglwood Culvert Pipe. Mark agreed to dig the holes as per the specs 42 inches for time and material. I spoke with Darrell and our staff is not equipped to provide that service. The required dig is necessary so that warrantee remains in place. The only outstanding issues are digging for the piers and installing electric to conform to code. I will be securing all costs.

The salt and cinders have been ordered and are in inventory ready for the winter season. The new electric salt spreaders are in place on the maintenance vehicle. The staff is ready and the equipment has been prepped for the winter season. I thank Mark Ossont for his assistance in securing the spreaders.

The initial phase of the sediment removal is complete. There were two thousand cubic yards that were removed and stored in Geo Tubes at the site. The thought process is to utilize the remaining capacity in the Geo -Tubes for the next scheduled removal of sediment which will be from the cove. We will have to remove trees on the neighboring property in order to spread the sediment. I have an estimate of $13,000.00 for tree removal and a temporary road to access the property. In using this property, the community realizes a significant cost saving in not having to transport the material. We do not have many viable options regarding additional disposal sites.

I received a proposal from Kiley Associates related to the Dam and Spillway. The proposal is included in the Board Packet for review. Once the regulators agencies identify a course of action I can move forward and apply for grants at the local, state and federal levels. The community would most likely have to partner with a municipality as the grant recipient. This process was effective last time when the community benefited from a grant in the amount of $75,000.00 using the Economic Development Council as the applicant.

Brandon from Blue Ox is removing and pruning trees at the beach property that were identified by the Environmental committee. Motion by: Grace Zoccali Second by: Rosemary Kucharski (PP) To approve the Community Manager’s Report. The motion passes unanimously.

Budget and Finance Committee Report, Ron Triani:

The October Financials were reviewed with no major concerns.

The committee voted to support the request by the Public Works Committee for the purchase of a road line painting machine for the roads. The recommendation is for a variance not to exceed $7,000. (Motion Required).

The committee voted to recommend to the Board the transfer of excess funds of $100,000 from Operations to the Reserve fund. The excess funds in 2021 comprise $45,000 budgeted for tree spraying and $55,000 primarily from funds carried over from 2020. In addition the committee recommends that the Board approve any additional excess funding from cost savings in 2021 (less $10,000 normally retained

Motion by: Ron Triani Second by: Jim Clark (PP) To approve a variance not to exceed $7000.00 for a road line painting machine. The motion passes unanimously.

Building Codes Committee, Mark Ossont:

Four permits were approved during this past month. A reminder: please be sure to call the office before doing any construction or work on your home.

Public Safety, Sandee LaPorte:

Rules and registrations for key fobs will be sent with the assessment billing as we discussed in executive session. We have begun installing the poles for the traffic calming devices. We would like to use safety reminders to slow down with the email blasts that are sent to residents.

Public Works, Mark Ossont:

I’d like to thank Darrell and the maintenance team for doing a fantastic job. We are ready for winter. The new maintenance garage is going up. We have had issues with Aqua with regard to paving our roads. Our goal next year is to pave as many roads as we can before the summer. We are going to shave down the speed bump on Ponderosa Drive.

Environmental Committee, Janet Sellitti:

There aren’t many people left on the committee. I have decided to step down as chair; I feel we need someone younger, with more energy. I will stay on the committee. I am concerned about the retention area on Indian Drive. It’s filling up and is beginning to look like a wetlands. President Brian Faller: We will look into it. Motion by: Sandee LaPorte Second by: Mark Ossont To approve Carol Mainardi as a new member of the Environmental Committee. The motion passes unanimously.

Entertainment Committee, Rosemary Kucharski (PP):

We will have more information about the cookie exchange. The cocktail party was a big success! Pickle ball courts: We need to do more research into this. Possible revision to Rule 405, Ralph Graf: We need to set a fixed fine amount instead of the arbitrary amounts as written in the rule ($50 - $200 a day). We also need to include language on the permit application stating that our people may have access to member’s properties when work is being done. President Brian Faller: It’s been brought to my attention that the trees on TLCA’s right of ways need to be trimmed. Motion by: Mark Ossont Second by: Ron Triani To adjourn the November 2021 Board meeting. The motion passes unanimously.

Public portion of the November 2021 Board meeting:

Rick Gaines (PP), lot 913: Recycling was mentioned at the last meeting. Should we consider what actually gets recycled? Should we have a larger compactor if the recycling isn’t really being recycled? President Brian Faller: We are looking into this. Sandee LaPorte: Palmyra Township has recycling, and we pay taxes to make use of this service.

Joe DelGrippo, lot 609: There is an ongoing issue with Ruffed Grouse Drive. The sinking is affecting my property and I’ve owned the property for years. The pavement is raised 6” and I cannot get out of my driveway. My property sank 48”. This is a serious problem and I’ve been very patient but the problem needs to be fixed properly once and for all. The property across the street is an eyesore and I’m tired of looking at it. The house is only ¾ knocked down and I’m tired of having to look at it. I don’t want to keep coming to the Board meetings to ask that more gravel be placed in my driveway.

President Brian Faller: Many fines have been issued to the property owner. Ron Triani: The property Is up for a Sheriff’s sale.

Del Grippo: It’s posted with a sign that says the Sheriff’s sale was in September.

Rick Gaines (PP): Seven, eight, nine years ago an evaluation was done. There’s no solution – it’s like the San Andreas fault. Del Grippo: I keep hearing different things (the sand was moved, it’s a water run-off problem) and it’s very frustrating because I can’t get a straight answer.

Ralph Graf: Unfortunately it’s a problem that can only be addressed by temporary fixes. The cost to fix the problem once and for all would blow our budget. Bob Packer, lot 208: In the August minutes, it states that the additional key fobs would cost $25.00 each. Now I hear you saying they will cost $50.00 each.

The Board: Additional fobs will cost $25.00 each, $100.00 each to replace fobs that are lost.

Packer: I’d like to know the percentages of what is unpaid. Vinny Budd, lot 366: In evaluating TLCA’s numbers against other communities, our financial situation is outstanding. Steve Ruelke, lot 346R: First, I’m on the Budget & Finance Committee and I’d like to say that Ron Triani has done an extraordinary job as our Treasurer.

Second, I’m on the Environmental Committee and I appreciate the conversation we have about recycling. Perhaps we could follow up with the township to see if we can do something with clean recyclables.

Tom Koster, lot 722R: What is the criteria for items that need to be discussed in an executive session?

Ron Triani: We abide by Robert’s Rules. We only need to have one public meeting. Executive sessions involve things like people appealing to the Board.

Rick Gaines (PP): Executive sessions are for matters dealing with contracts, litigation, and personnel.

Sandee LaPorte: Our discussion about the key fobs had to do with how we would execute distribution. It was just a discussion.

Motion by: Brian Faller Second by: Ron Triani To adjourn the public session of the November Board meeting at 10:13 am. The motion passed unanimously.

Respectfully submitted, Elisabeth Muller, Administrative Assistant