January Meeting Minutes

The meeting was called to order by President Brian Faller at 9:00 am. Also present: Mark Ossont, Sandra LaPorte, Vinny Budd (PP), Robert Burns, Bob Russo, Grace Zoccali, Bill Vaccaro, Stephen Smith, Attorney Chris Farrell, Community Manager Ralph Graf and Administrative Assistant Elisabeth Muller. All stand for the Pledge of Allegiance.

Community Manager Ralph Graf proceeds to the election of officers of the TLCA Board of Directors:

Motion by: Mark Ossont Second by: Bill Vaccaro To elect Sandra LaPorte President of the TLCA Board of Directors. The motion passes unanimously.

Motion by: Grace Zoccali Second by: Robert Burns To elect Mark Ossont as First Vice President of the TLCA Board of Directors. The motion passes unanimously.

Motion by: Stephen Smith Second by: Mark Ossont To elect Robert Burns as Second Vice President of the TLCA Board of Directors. The motion passes unanimously.

Motion by: Robert Burns Second by: Stephen Smith To elect Bill Vaccaro Treasurer of the TLCA Board of Directors. The motion passes unanimously.

Former TLCA President Brian Faller offers his resignation from the Board and offers his gratitude and thanks to the Board and the Association.

Attorney Chris Farrell reviews the responsibilities of the Board of Directors. Directors have a fiduciary responsibility to promote the welfare and interests of the community and must act in the best interest of the community and follow its governing documents. The Restrictive Covenants are written in stone and very difficult to change; the Bylaws are carved in wood and may be changed; the Rules and Regulations are easily changed.

Each Director has one vote on any given issue.

The Community Manager reports only to the President of the Board.

The Directors may not approach the staff; rather they must follow the chain of command by going to the President with any issue, who will then follow up with the community manager.

Directors have a duty to avoid lawsuits; adhere to rules pertaining to confidentiality; remain above anything posted on social media.

Motion by: Grace Zoccali Second by: Mark Ossont To approve the minutes of November 20, 2021. The motion passes unanimously.

Motion by: Mark Ossont Second by: Bill Vaccaro To approve the executive session minutes of November 19, 2021. The motion passes unanimously.

Treasurer’s Report, Bill Vaccaro: January 15, 2022 Board Meeting

The back account balances as of December 31, 2021

Dime Bank

- Money Market $43,686 - Operating $159,181 - New Capital $161,978 - Contractors $16,880 Total all Dime accounts $ 381,725

- Mortgage Loan balance $239,605 PNC $40,976

NBT $34,100 Vanguard $1,005,143 Receipts for 2021:

Homes $1,029,486 98%

Lots $159,492 84%

Docks $115,018 100%

Cash Disbursements to date: $880,848

Spending for Operations in December was $89,705 (3 payroll month)

Reserve Fund Expenses: $809 Lake Dredging; $6,320 Eastwood pipe replacement; $3590 Mortgage, Subaru, Kubota loans.

Motion by: Mark Ossont Second by: Vinny Budd (PP) To approve the December Treasurer’s Report. The motion passes unanimously.

Community Manager’s Report, Ralph Graf: Community Manager’s Report to the Board, January 2022

As we move forward to another year, I want to thank the Board and the committees for all their support in making this past year a successful one. Welcome to the newly elected members to the Board. I want to thank the Tafton Fire Department and Mark Ossont for coordinating the Santa Tour through the community. To all the members that participated in the holiday lighting, great job. It’s nice to see the holiday spirt come alive in the community during these trying times.

The maintenance staff is prepared for winter. We will be sending out blasts regarding weather conditions. Please remember to keep vehicles off the roadway during storm events.

The road paving by Wayco Paving has been completed for the year. We were set back by the delays in the Aqua water main replacement. The areas that were addressed this year were Briarwood, Ruffed Grouse Road depression, modifying the speed hump on Ponderosa and replacing a crossover culvert on Eastwood. As a result of the delays with Aqua we will be carrying over funds into 2022.I will be working with our preferred paver to schedule paving early. The water company did the trench restoration and cut a check in the amount of ninety thousand dollars to the community that will be included in the paving budget for 2022.

Attorney Farrell notified the water company that all carry over work into 2022 must be completed by April first, 2022, to not impact our road paving budget. In addition, the water companies’ sub- contractor must provide the community with a Hold Harmless agreement for any equipment/material left on property over the winter months and or remove said material /equipment.

I am working on securing the insurance renewal for 2022. There are several challenges that will be addressed as it relates to the renewal. The Umbrella carrier has changed its platform and will only insure communities that have less than 100 homes. The umbrella coverage is for ten million dollars and covers exposures over existing line coverage. The Directors and Officers Carrier has indicated a forty six percent policy increase based on loss runs. I have been working with our insurance broker for many years and remain confident that they will deliver a cost-effective policy. The insurance policy is a claim’s made policy with admitted carriers.

The Legal Committee has made several recommendations that I feel will address following through on unkempt properties in the community. The recommendations if approved will provide for an authorized access to properties to ensure compliance with established rules and compliance with respect to building permits. This in my view is an important step in maintaining property values in the community. The Legal Committee is looking for members of the community to serve on the committee. The committee requested that an email blast be sent seeking members that have expertise in Legal, Insurance and By- laws of a Non- Profit Organization. We received responses that the committee is reviewing. There have been approximately 140 properties that have been sold this past year. The Legal Committee will be reaching out to the new owners to secure votes on extending the Protective Covenants. The threshold to change the covenants requires a 67 percent positive vote of the membership. This requirement is not identified in the Governing Documents however it is addressed in the Planned Community Act.

Joe Hudak the Engineer from Kiley Associates prepared a quote for the Boards

review regarding the dam and spillway. This will be the next step in moving forward with a determination from the regulatory agencies with respect to a replacement in kind and or a larger spillway. A permit once secured is good for five years. We are still waiting on the recommended fix for the Shut Off Valve Pipe on the 18th Fairway. Beth has been working out the details for implementing handing out the access Fobs to our members. The Fobs will be used for access to the beach property and to the Bathhouse. The exit at the beach will not require a fob simply pull up to the gate and it will open. The Board authorized two Fobs per property for members in good standing. You will be able to purchase two additional Fobs at a cost of twenty-five dollars per Fob. The members will be responsible for the custody and control of the Fobs and will maintain the responsibility for compliance to the rules on the part of their guests. We will be notifying the members through Email Blast when Fobs will be available.

I have been in contact with a new trash hauler regarding a three- year contract for trash removal. The discussion includes a lease agreement for the compactor unit as the existing one the community has is nearing the end of its useful life. In the event the Board decides to engage in a lease agreement it will remove a large ticket item from the Reserve Study. The goal is to have a three- year contract with fixed cost for container removal and a per ton cost for disposal.

The Board will be reviewing the second section of the sediment removal from Lake Tanglwood. The plan is to remove 1,200 cubic yards of sediment from the cove area where the lake depth is very shallow. The contractor for the project informed me that there is additional capacity in the geo- tubes that were used for the initial removal in phase one. In using the existing tubes, it will save on the cost of purchasing and setting up a new tube for storage purposes. There is a $150,000.00 budget allocation in this year’s budget for this project.

Great news on the use of the disposal site for the sediment. The feasibility study that was performed on the former Lytle property indicated that we will be able to dispose of the initial 2,000 Cubic Yards of material. This is a significant savings for the community with respect to transportation cost and permitting and design pf an alternate disposal site. The sediment that is in the Geo- Tubes can stay nearly indefinitely. The Board will be reviewing a proposal from Princeton Hydro regarding permitting, and design for the disposal site.

Legal Update

The legal action regarding Tanglwood North v Tanglwood Lakes is moving forward. Tanglwood Lakes Counsel motion to dismiss the case was denied by the court. On advice of counsel Tanglwood North will be able to access the beach property as the process moves forward. Tanglwood North has not paid the assessment for 2021 as Tanglwood Lakes did not want to accept partial payment on advice of counsel.

Trash Contract review for approval by the Board.

Princeton Hydro permitting and design contract.

Proposal from Kiley Associates regarding the dam and spillway.

Community Manager Update.

Respectfully. Ralph E Graf, Community Manager

Vinny Budd (PP): Should we get a second quote other than Princeton Hydro’s? Community Manager Ralph Graf: It doesn’t make sense to change horses now.

Stephen Smith: There will be three rounds of sediment removal. Will we need to find another two lots to hold the sediment?

Ralph Graf: We have other TLCA-owned properties, but they will need to be evaluated, surveyed, etc. Transportation and the costs of transportation is a real issue.

Bob Russo: Why do we continue with recycling? The recyclables are put back with trash. We’d save a lot of money if we did away with recycling.

Vinny Budd (PP): It may be cheaper to keep the recycling bins. If we do away with it, it would increase the tonnage / costs of trash removal.

Bylaws and Legal Committee Chair Rick Gaines (PP):

I would like to add Josephine Mills to the Legal Committee. You should have her resume in your packets. There is another gentleman who is interested in joining the committee; I hope to connect with him soon. We are looking into possibly revising the rule pertaining to unsightly properties. We are looking into whether authorized TLCA staff can go onto resident’s properties to ensure that work is being done properly and according to our rules.

There was some confusion with the most recent election – there was confusion relating to the proper procedure of our elections coupled with the mail. We are looking at whether the timeline can be adjusted.

Motion by: Vinny Budd (PP) Second by: Grace Zoccali To approve the addition of Josephine Mills to the Bylaws and Legal Committee. The motion passes unanimously.

President Sandra LaPorte: I think it would be a good idea to table the committee assignments for now and move on to committee reports.

Grace Zoccali, Co-Chair of the Ad-hoc Beach Committee: There is nothing much to report as of this moment. The fire pit and furniture are on order.

Bill Vaccaro, Chair of the Ad-hoc Marina Committee: I would like to add Mike Soscia to the committee.

Motion by: Bill Vaccaro Second by: Stephen Smith To approve the addition of Mike Soscia to the ad-hoc Marina Committee. The motion passes unanimously.

Ron Triani, Chair of the Budget & Finance Committee:

Budget and Finance Committee Report, January 12, 2022

The December Financials were reviewed with no major concerns.

The committee recommends to the Board the transfer of remaining $20,580 year end cash balance (prior to audit) from the 2021 Operating Account to the 2022 Operating Account (motion required).

Ron Triani

B&F Committee Chair

Motion by: Bill Vaccaro Second by: Mark Ossont To approve the transfer of $20,580.00 to the Operating account. The motion passes unanimously.

Mark Ossont, Chair of the Building Codes Committee:

BUILDING CODE COMMITTEE MEETING MINUTES

SATURDAY NOVEMBER 13, 2021 at the TLCA CHALET 10:00 A.M. The meeting was called to order by chairman Mark Ossont at 10:00 a.m. Present for the meeting was Ron Triani, Adolf Riedl, E. Carroll Gagnon, Elmer Hertz and Ed Weimer.

The minutes for the October meeting were reviewed and accepted by a motion from E. Carroll seconded by Elmer Hertz. All committee members accepted the motion.

The committee passed motions on four new permits for the community.

100 Walnut Lane, Lot 704, wheelchair ramp. Passed

108 Indian Drive, Lot 32 addition. Passed

102 Timber Ridge Circle, Lot 654: 4 dead trees. Passed

138 Yacht Club Drive, Lot 1005: 9 dead or diseased trees. Passed

A variance for an extension of a bilco door at the new construction of a house on Indian Drive was discussed. The bilco door entrance would exceed beyond the setback by 5 feet. The Balco door was not on the original plans submitted to the committee. The committee denied the request, in keeping with the current codes of the community. Ed Weimer made the motion to deny the request, seconded by Adolf Riedl. Motion carried by the committee.

The committee recommends that Ralph have Chris our attorney send Mr. Colombo a letter for total fines to date. Also, the committee recommends that a Leen be put on the home until all fines are paid, and work stops on the home until such time. Mr. Colombo has stated that that he has retained counsel, so with that being said, it is now going to our attorney.

The committee would like to research information in securing a Performance Bond for all contractors working in TLCA. The committee suggested that the Performance Bond should not be just for new construction, but all construction in the community. Mark Ossont will check with Ralph and our attorney Chris to see how this can be implemented.

It was also recommended by the committee that all contractors check into the Chalet to review permit plans for construction. It is the committees feeling that the contractors are just doing what the homeowner is telling them to do without checking to see if a permit had been obtained, and what plans were accepted by the committee.

There has been a complaint about a home on Rock Spring that is selling trailers from their home. Some committee members have said this has been going on for years. There are a number of trailers parked on this property. There is a rule of how many trailers, boats, campers etc. can be parked on one property. Georges is looking into this.

There being no other business the meeting was adjourned. Motion by Ron Triani, seconded by Adolf Riedl, 10:55 am.

Respectfully submitted, Mark Ossont

Tina Budd, Co-Chair of the Communications and Marketing Committee:

For the next edition of the newspaper, we have asked for residents to submit photos of the community to use on the website.

CaroleAnn Gagnon, Co-Chair of the Entertainment and Recreation Committee:

We would like to show a movie here at the Community Center on January 29th.

We have had three people contact us who would like to join the committee – Cindy Gitlin, Chris Romo and Michele Furman.

Mark Ossont: Because children are involved, they would need to have background checks. We would need each of them to send an email to the office.

Janet Sellitti, former Chair of the Environmental Committee:

So far, no one has shown interest in joining the committee or in being Chair of the committee.

There have been many trees cut down unnecessarily; there is a conflict of interest in having tree removal companies acting as tree experts.

Rosemary Kucharski (PP), Chair of the Human Resources Committee:

No report.

Rosemary Kucharski (PP), Chair of the Nominating Committee:

No report.

Bob Russo, Chair of the Public Safety Committee:

During our meeting we finalized the date for beginning the distribution of the key fobs. It’s March 15th.

The traffic calming devices have been installed. The entry light for the Lake View side of TLCA is on order. We would like to paint the entrances to the Community Center with non-skid paint. We have taken down some stop signs; some are also too low and need to be raised. The guardrail by the trash compactor needs repair.

The committee discussed purchasing video dashboard cameras for the Safety Vehicles. I found good ones for $200.00 a piece. Motion by: Bob Russo Second by: Stephen Smith To approve $500.00 for the purchase video dash cams for the Safety Vehicles. The motion passes unanimously.

Mark Ossont, Chair of the Public Works Committee:

We will be installing electricity in the new maintenance building and putting skirting along the outside bottom of the building.

There are twenty-one roads on the docket to be paved. There is no generator at the maintenance complex. If we lose power, the gas pumps won’t operate, which could be a big problem during a big storm. We would like to get three bids on a propane generator. We’re $10,000.00 below budget on the new building.

Motion by: Mark Ossont Second by: Bob Russo To ask for three bids on a generator for the maintenance complex. The motion passes unanimously.

Rosemary Kucharski (PP), Tanglwoolies:

We ask that you stop dropping off books and other household items at the Community Center. There is no more room for anything, and it takes time to sort through it all.

Rosemary Kucharski (PP), Welcome Committee:

The committee hopes to host a get-together in the spring. Motion by: Grace Zoccali Second by: Mark Ossont To adjourn the meeting at 10:28 am. The motion passes unanimously.

Bill Vaccaro: I would like to thank Brian, Ron, Rosemary and Jim for their service on the Board.

PUBLIC PORTION OF THE JANUARY BOARD MEETING:

Tom Koster, lot 722R: I’ve noticed cracks in the recently paved roads. Please make it a priority to maintain the work that has been done.

Rick Gaines (PP), lot 913: Would it be possible to do an analysis of what’s being recycled and what is recyclable? What is the most cost-efficient way to handle this issue?

Bill Vaccaro, Treasurer: We may need to only recycle aluminum. If any nonrecyclable material is in the bin the whole thing is considered trash.

Ken Turturro, lot 123: First I’d like to thank everyone on the Board for their time and the jobs they do. Would it be possible for members to have access to the camera footage of the docks?

Bob Russo: Another webcam could be installed at the docks and the footage streamed on to the website.

Fred Pethick, lot 1034: I’m concerned about all the expenditures. Would it be possible to have manually operated gas pumps at the maintenance complex?

Elmer Hertz, lot 381: There’s no heat in the building. I’ve been pushing for a generator for years.

Ralph Graf, Community Manager: We’ve learned a great deal over years of experience. We’ve had to do a lot of catching up, but we are coming to the end of that.

Ron Triani, lot 986: In 2020, $916,000.00 was spent in operating costs during the year. In 2021, $933,000.00 was spent to run the community. We’ve done a great job not spending money unnecessarily. New capital pays for the things we do not have.

Fred Pethick: Thank you for the information; much appreciated. The public portion of the meeting was adjourned at 10:47 am.

Respectfully submitted, Elisabeth Muller, Administrative Assistant