Digital Device Policy

Digital device policy Student and parent 2024-25

The guidelines and policy is intended to promote and encourage Neev students to be responsible digital citizens and show productive use of devices

Table of Contents 1. Overview 1.1 Purpose 1.2 Scope and audience 2. Roles 2.1 Role of parents 2.2 Role of students 2.3 Role of the school 3. Rights 4. Responsibilities 4.1 Self directed learner 4.2 Communicator (Digital citizenship) 4.3 Community builder (Balanced) 5. Device details 5.1 Definition of device 5.2 Minimum requirement of acceptable devices (DQC) 5.3 Lost, stolen or damaged 5.4 Insurance 5.5. Training 5.6 Ownership and maintenance 5.7 General precaution 5.8 Taking care of device 5.9 Using your device (at school and at home) 5.10 Saving data 5.11 Personalizing the device 6. Software on device 6.1Originally installed software 6.2 Virus protection 6.3 Additional software

6.4 Services (google workspace, canva, adobe?)

6.5 Inspection 7.

Protecting and storing your device 7.1 Device identification 7.2 Storing device 7.3 Device theft

8- General Guidelines 8.1 Use account and logging on 8.2 Password 8.3 Reporting loss/ theft of data and device 8.4 Monitoring 8.5 Hacking 8.6 Port scanning and sniffing 8.7 Cyber bullying and Communication 9- Technology Responsible Use 9.1 Privacy and Confidentiality 9.2 Expected behavior 9.2 Disruptive online behavior 9.2 Severely disruptive online behavior 9.3 Zero tolerance 10- Student Pledge 11- References 12- Sign off

1. Overview 1.1 Purpose: Guided by our core values, we build a culture of learning at Neev be it in a physical or virtual setting. The purpose of this document is that all the students at Neev Academy understand the ways in which they can use their digital devices for effective learning.

They understand their rights, responsibilities as Neev learners and use technology ethically and responsibly.

Digital citizenship is a foundational skill for learning and life but without a firm grounding of responsibility and ethical use of technology students will not be able to build a safe environment for themselves and for the community they belong to.

Neev strives to provide an appropriate and adequate technology environment to support student collaboration, communication, creativity and critical thinking. School also aim to ensure that IT facilities and the internet are used effectively for the intended purpose, without infringing legal requirements or creating unnecessary risk. School will allow selected personal devices on the school network and advise students to follow the guidelines stated in this policy.

We are committed to maintain the culture of learning in which students rights and responsibilities are balanced to promote digital literacy with Neev’s values.

1.2 Scope and audience: This policy applies to students who use a personal device including any accompanying software and hardware for learning purposes. It applies to use of the devices both during and outside school hours.

All users and their parents are required to read and adhere to this agreement.

2. Roles 2.1 Role of parents: Parents play a key role in the child’s appropriate use of educational technology. The school advises that the parents maintain standards for technology use at home that reflect school values. Parents are responsible for ensuring the device brought to school meets all the requirements necessary (section 5.2) 2.2 Role of students: As students of the Neev community, each student is expected to be a responsible, principled and safe user of technology. Students are expected to keep their device up to date as per policy norms at all times.

2.3 Role of school: Neev is providing access to the internet and educational software to enhance student learning. The school will help students develop appropriate responsibilities they need to access and use the school network, online services and internet safely.

3. Rights Neev student have the rights to ● Be accepted, respected and treated with dignity in online communication ● Be protected against cyber bullying ● Be emotionally and physically safe in online world ● Receive support from school in appropriate use of technology ● Identify the purpose of technology for learning ● Have access to internet for educational purposes ● Have privacy in the work they are sharing with their teachers

4. Responsibilities Students are expected to be responsible as-Self directed learner: This means that a. Students learn about themselves and develop the growing digital identity with the right attitudes, habits and they make the right choices b. Adjusts thinking processes based on feedback and past mistake -Communicator- Digital citizenship: This means that a. Communicate and develop an identity in an interconnected world while engaging responsibly with knowledge, ideas, and virtual relationships. c. Engage in positive, safe, legal and ethical behavior when using technology, including social interactions online or when using networked devices b. Demonstrate an understanding of and respect for the rights and obligations of using and sharing intellectual property, and acknowledges sources accessed and used in learning and personal life c. Manage their personal data to maintain digital privacy and security and are aware of data-collection technology used to track their navigation online d. Cultivate and manage their digital identity and reputation and are aware of the permanence of their actions in the digital world e. Treats other Internet users with respect and avoids inappropriate behavior - Community Builder - Balanced : This means that a. Students learn to cultivate and thrive in environments (physical or virtual) and relationships that support well-being 5. Devices 5.1 Definition of device Acceptable devices include laptops and macbooks Tablets, smartphones, smartwatches or any other internet enabled devices are not supported devices. Any device that does not meet minimum requirements as mentioned below will not be able to connect to the Neev network.

5.2 Minimum requirement of acceptable devices (DQC) Mac Device: Apple laptop released max within 2-3 years from the date of sign up.

Model: Macbook Air, or Macbook Pro without touch bar Screen Size: Minimum 13.3” and above Operating system: MacOS 11.7.4 or higher HardwareProcessor: M1 and above RAM: At least 8GB (16GB Recommended) Storage: At least 256 GB min Add-Ons Recommended: Hardshell cover, Insurance with Extended Warranty, Wired Headphones.

5.3 Lost, stolen or damaged Students are solely responsible for their own personal devices. School will not accept any responsibility for devices that are misplaced, lost, stolen or damaged. In case a device is damaged or lost on campus, the incident should be reported to the school within 24 hours to ensure the team at school can take necessary disciplinary action.

The Incident should include: Student Name, Admission No, Class, Incident Details and Photographs.

In the event a personal device needs repair or lost or stolen, the school will provide a spare school owned device for a short period to allow repair or replacement. Beyond this, students' accounts may be suspended.

5.4 Insurance The Parents are advised to add their Devices to any insurance policy of their choice. Be sure not to change the Apple ID on the device, this can lead to issues while claiming the Insurance in case where a device is lost.

5.5. Training The School would train the students on how to use the Devices using online tools as well as through sessions conducted by their teachers.

5.6 Device Ownership and maintenance -Students are responsible for taking care of their own devices on the campus.

-For a device to be used on campus, the device needs to be enrolled into the school's device management system and hence, the admin rights of the device will need to be submitted with the school IT team. This would mean that even if the school does not own the device, the school IT team will have the rights to control and modify all aspects of the device.

-In case a device fails to work properly, the students can seek assistance from the tech office at school and the tech team can guide the students wherever possible on ways to resolve their issues.

5.7 General precaution -No food or drink is allowed next to your device while it is in use.

-Cords, cables and removable storage devices must be plugged in and plugged out carefully.

- Devices should be shut down when not in use to conserve battery life.

-Do not expose your device to extreme temperature or direct sunlight for extended periods of time.

- Extreme heat or cold may cause damage to the device.

5.8 Taking care of device The device can be damaged if subjected to rough treatment. The following steps can help increase the life of your device.

-Don’t leave the device charging all day and night. This shortens the battery life. Let the battery run down and then plug in the device to charge.

-Don’t use window cleaners, household cleaners, etc. on the screen. Only use a soft, lint-free cloth to clean the device.

-Don’t use the device under extreme temperatures. Excessive heat or cold can have a significant impact on the device.

-Power down your device regularly. Every day shutdown is not necessary, but once a week you should give it a rest.

-You may like to consider buying a ventilated case to keep your device free of scratches.

5.9 Using your device (at school and at home) At School -The device is intended for use at school each and every day. Students are advised to bring their devices to school every day unless specially asked not to do so by the teachers.

-In addition to the classroom connect, the students are expected to access the school messages, homework, announcements, calendars and participate in classroom forums on the device.

-Sound - The sound must be muted at all times unless permission is obtained from the teacher for instructional purposes.

-Printing- Students are encouraged to print responsibly. Print double sided and b/w whenever possible.

At Home -The students are advised to bring their devices fully charged to school so that they need minimal or no charging during school hours.

5.10 Saving data -Students are advised to save their data on cloud storage or save it to an external memory drive such as external hard drive, USB flash drive etc.

-Saving it to a cloud storage will make the files accessible from anywhere.

5.11 Personalizing the device -Devices must remain free of any decorative writing, drawing, stickers, paint, tape or labels.

Spot checks for compliance will be done by administration or tech support at any time.

-Students are encouraged to purchase wired headphones for their devices.

6. Software on device 6.1 Originally installed software -The students should only install original and licensed software. The school’s tech team during an in person for software cracks will have the rights to remove them without consulting the student or the parent.

-School would also add software applications as deemed necessary for academic purposes.

Applications that are no longer needed will also be removed by the school using the same process. The same process will be followed for patch management of these devices for activities such as OS and other security upgrades.

6.2 Virus protection and up to date OS Before connection to the school’s network, users' devices must be up to date with the latest OS security patches. They also must have current antivirus software installed and must continue to maintain the latest antivirus updates.

It is also strongly recommended that the firewall service on the personal device is enabled. The school reserves the right to refuse connection to its network to a non compliant machine.

6.3 Additional software The school would from time to time monitor/prevent/block students from installing additional apps or using certain installed apps depending upon their nature and relevance.

6.4 Services -Google workspace for Education Google workspace for Education is a subscription service that provides students with productivity tools from Google such as classroom as well as cloud storage. It is available at home, or anywhere with internet access and is monitored by ITS. Parents are responsible for monitoring students' use of Google workspace at home.

All users are required to read and adhere to: ● ●

Google’s Privacy Policy Google’s terms of service

-Adobe ?

-Autodesk ?

-Canva ?

Additional Software:

6.5 Inspection Students may be selected at random to provide their device for inspection. The purpose of this inspection is to check for proper care and maintenance as well as to check inappropriate material or usage in the school.

7. Protecting and storing your device 7.1 Device identification - The students are encouraged to add labels highlighting their name and class for the ease of device identification especially if they are kept at the charging station.

-The school will also be able to identify a device using the Apple ID on the device.

7.2 Storing device When students are not monitoring their device, they should be stored in their lockers with the lock securely fastened. Devices should never be stored/left in a vehicle.

7.3 Device theft Under no circumstances should the devices be left in unsupervised areas which includes the school grounds, cafeteria, unlocked classrooms, library, hallways, bus, washrooms, or any other area which is not securely locked or in which there is no supervision.

Unsupervised devices will be confiscated by the staff and will be taken to HOS’s office.

8- General Guidelines 8.1 Use account and logging on On successful submission of the Digital device consent policy, the user accounts will be created and the user will be signed in to the device using a single sign on. This means that students can use their Neev credentials (email address/ password) to access the services.

Each end user will have administrative rights on their personal devices.

8.2 Password

-The end users will be assigned with an initial password that will permit the user to sign in to the education network.

-Passwords must contain a minimum of 8 characters and at least 1 complex character.

-Passwords must be changed every 3 months -It is a violation to disclose any password to any other person, except to an IT staff for problem resolution purposes.

-Password must be changed upon resolution if the password was given to an IT staff.

-Under no circumstances shall passwords be posted or kept in a place that is publicly accessible or shared with anyone except your own parents 8.3 Reporting loss/ theft of data and device -In the event a device is lost or stolen, the theft and data loss should be reported immediately to your teacher and the IT department.

-In the event, any device containing confidential data is lost, the loss or theft should also be reported to your teacher and the IT department.

8.4 Monitoring Use of Network and Internet access is monitored by the IT department. Neev uses web content filtering for students' security and safety.

8.5 Hacking Hacking is the interference with or unauthorized access to any computer or computer network.

This may or may not reflect malicious intent. Specific examples of hacking, include but are not limited to ● Any attempt to gain root or administrative privileges on any device ● Any attempt to gain unauthorized access to files, equipment or accounts. ● Any attempt that may lead to interruption of any service to Neev Academy users ● Any use of Chat Bots ● Any attempted use of password cracking tools/software. ● Circumventing Neev’s Firewalls and content filters. ● Specific software attacks included but not limited to ‘Smurf attacks’ or ‘ping of death’. ● Any unauthorized attempt to store user files outside their predefined areas. ● Any attempt to perform above mentioned items through schools’ networks Hacking may compromise system availability, data integrity or both. Neev academy will have the fullest extent allowed by law, seek legal action against individual(s) and/or organization(s) or that directly or indirectly utilize Neev school’s network for any practice that is considered to be hacking.

8.6 Port scanning and sniffing ?

8.7 Cyber bullying

Just as bullying occurs in school hallways or on school grounds, it can also happen online and through texting. It can range from full-blown cyberbullying to subtle jabs in online comments and everything in between. Cyberbullying is the use of digital devices, sites, and apps to intimidate, harm, and upset someone. Students will have to learn to connect positively, treat others respectfully, and create a culture of kindness in a virtual setting at all times. See the next part (8.8) for communication norms.

8.8 Communication It is a responsibility of the student to follow norms of communication during online education. ●

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Be Respectful – While it is easier to say hurtful or disrespectful things, it is important to remember that your classmates and teachers are real people who are affected by words that you say and write. It is essential to keep in mind feelings and opinions of others, even if they differ from your own. This ensures that the message you intent to convey is received correctly.

Be aware of strong language, all caps, and exclamation points – It is easy for a written text to be misread and misunderstood. By being cognizant of strong language, you can identify potential confusions before sending messages.

Be careful with humor and sarcasm – Certainly you shouldn't avoid being funny. We would love to see your personality shine in the online classes too. But like mentioned previously, make sure it is clear that you’re being funny and not rude. Emoticons and smileys can be helpful when conveying humor or sarcasm so that it is read correctly.

Just remember to keep smileys away from academic papers.

Yes, Grammar and spelling matter – While texting, “textspeak cn b gr8 4 ur frnds”. But for the school communication, keep it formal. Your written communication should be professional and should reflect proper writing style.

Cite your sources – Whenever you are sharing an idea that originated from someone else (even if it is not word for word), it is a good practice to cite that source. This applies to discussion forums too. If you read a great thought, share it, but be sure that your audience knows where you saw it first.

Don’t post or share (even privately) in appropriate text or material - The school will take strict disciplinary action for sharing any inappropriate text or material. The school reserves the right to classify text or material as inappropriate on a case to case basis as and when new incidents are reported.

Be forgiving – Try to be understanding of others when they struggle with written communication. It is very different from simply talking face to face.

9- Technology Responsible Use 9.1 Privacy and Confidentiality -

Students must not take photos or make videos or audio recordings of any individual or group without the permission of each individual being recorded and from a teacher Students must not publish material of any individual or group to the internet including any social media. Neev does not accept liability for material published.

Never publish or disclose personal information of a student or staff member without the person’s explicit permission. Personal information includes but is not limited to names,

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addresses, photographs, credit card details and telephone numbers, social media handles of themselves and others Users should ensure privacy and confidentiality is maintained by not disclosing or using any information in a way that is contrary to any individuals interest

9.1 Expected behavior -

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Students are responsible for ethical and educational use of Technology Resources.

While in school, the user's devices should only be used for education purposes and to support student learning. Devices may only be used to access applications, files, internet sites that are relevant to classroom curriculum. Devices may not be used for non instructional purposes, such as making personal emails, voice calls, text/ instant messages, play non educational games, viewing non educational videos, or to cheat on assignments or tasks.

School’s wireless network access is offered as a convenience and privilege to Neev students to provide them with the opportunity to work independently, it is designed for schoolwork and school related use only.

Users must follow their teachers directions as to appropriate use of their devices in class.

School’s network filters will be applied to personal devices connected to the school’s internet gateway. Attempts to bypass the filter may result in disciplinary actions as mentioned in the Community Standards policy at Neev.

9.2 Disruptive online behavior includes, but is not limited to-

Disrupt the work of others Corrupt or destroy others users data Distribute spam or unsolicited mail Violate the privacy of other users data Plagiarism, not giving credit to all the sources used, weather quoted or summarized. This includes all forms of media on the Internet, such as graphics, movies, music and text.

Neev’s Response will be ● ● ● ●

Be appropriate to the students age and unique needs Reflect the severity of the misbehavior and take into account frequency, duration and intent Abide by the “innocent until proven otherwise” principle Give student opportunity to generate appropriate response and solutions of their own

9.2 Severely disruptive online behavior -

Store inappropriate content on any device that is brought to school Harass or bully any other person. Any such activity will be treated in the same way as physical bullying and will be subject to NEEV community standards policy

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Create, transmit, re-transmit or participate in the circulation of content on their devices that attempts to undermine, hack or bypass any hardware or software security mechanisms of the school Copy, transmit or retransmit any material that is protected by copyright without permission from the copyright owner The use of a network for downloading bit-torrent software, peer to peer file sharing is strictly prohibited.

Neev’s Response will be● ● ● ● ●

Interview with all the stakeholders Counseling, mentoring or mediation Online Account suspension and warning for school suspension Inform the IBO and universities about the misconduct Implementation of behavioral or performance contract

9.3 Zero tolerance -Seek out, access, or send, any material of offensive, obscene, pornographic, threatening, abusive or defamatory nature Neev’s Response will be● ● ●

Suspension without academic continuity (Rustication) Suspension with academic continuity Expulsion: the decision is subject to approval by Board of Directors

10- Student Pledge • I will never leave my device unattended in an unsecured or unsupervised location.

• I will never loan my device to other individuals.

• I will know where my device is at all times.

• I will charge my device to full capacity each night.

• I will keep food and beverages away from my device since they may cause damage to the device.

• I will not dis-semble any part of my device or attempt any repairs.

• I will always protect my device by carrying it in a secure manner to avoid any damage.

• I will use my device in ways that are appropriate for education.

• I will not place decorations (Stickers, Markers, Writing, etc.) on the device.

• I understand that my device is subject to inspection at any time.

• I will follow the policies and responsible use guidelines both inside and outside the school.

• I will be responsible for all damage or loss caused by neglect or abuse.

11- References -Neev’s Community standards -Neev’s Academic honesty policy

-IB :MYP on-screen examinations:IT requirements and school responsibilities -IB :Assessment Principles and practices -Quality assessments in a digital age -IB :Learning, teaching and leading with technologies -IB : Academic Integrity -Teaching digital technologies in today’s world -ISL BYOD policy -Shiv nadar school, BYOd handbook -“GCSB-IT-Policies-and-Procedures” – Gulf County Schools -“Achieve Virtual – 7 rules for online etiquette” -”Randolph Southern School Corporation – 2017-18”

12- Sign off Student and Parent Sign Off Your signatures below indicate your understanding of the Shiv Nadar School 1:1 (BYOD) Handbook Policies as well as Responsible Use guidelines. Your signatures further indicate that you will follow the policies and guidelines mentioned and understand they are applicable as long as you are enrolled into the program.

Student Name and Admission No: ____________________ Grade: ___________ Student Signature: ________________________________________________ Parent Name: ____________________________________________________ Parent Signature: ________________________ Date: _____________________