Research Administration Training Programs Report

Research Administration Training Programs

Why Training?

Introduction

Last year NCURA launched an initiative to identify and catalog research administration training programs among NCURA members A survey sent to NCURA members was based on multiple elements that collectively describe a comprehensive institutional training initiative for research administrators.

Part of the interest in developing this new resource stems from the significant growth in recruiting research administrators across the country. With a limited number of experienced research administration personnel available, some institutions are offering dedicated in-house training to promising applicants who may not have extensive research administration experience. While NCURA’s educational programming continues to remain the best in the profession, the exponential growth of remote and/or partially remote working arrangements further argues for additional training that is specific to the institution.

This resulting resource provides standardized descriptive information about college and university research administrator training programs. As a disclaimer, it neither analyzes the design and implementation of programs and policies nor assesses their effectiveness.

This resource is organized both alphabetically by institution, and by NCURA Region to facilitate collaborations among regional neighbors.

Each individual institution’s response is represented in template format, and includes multiple elements:

• Program Description

• Target Audience

• Mandatory/Not Mandatory

• Associated Cost

• Continuing Education Required

• Content is Available to General Public

• The benefits to employees

• If the program supplements in-house training with NCURA materials and which materials

• How is training tracked?

• What unit manages the training program?

• Who delivers the training?

Thanks to all who contributed. We have sincere appreciation for the challenging work that has gone into the development of these training initiatives at each institution

ACKNOWLEDGMENT: A special thanks to the volunteers who developed the survey and compiled the data: Tricia Callahan, Christine Cline, Julie Cole, Robert Holm, and Jessica Yoder.

If you are interested in the commonalities and data analysis insights of the elements contact Marc Schiffman

Click the symbol below on any page to return to Table of Contents

Alphabetical List of Institutions

Albert Einstein College of Medicine

Auburn University

Baylor Research Institute

Brigham Young University

Clemson University

Colorado State University

Duke University

East Carolina University

Emory University

Florida State University

Georgia Institute of Technology

Harvard University

Hope College

Iowa State University

Lundquist Institute for Biomedical Innovation

Makerere University

Mass General Brigham

Mayo Clinic

MedStar Health Research Institute

Michigan State University

North Carolina State University

Oregon Health & Science University

Princeton University

Rutgers, The State University of New Jersey

Stanford University

SUNY Geneseo

Texas A&M University Sponsored Research Services

The Pennsylvania State University

The University of Texas at Austin

The University of Texas Rio Grande Valley

Tufts University

UMass Medical School

University of Alaska Anchorage

University of Arkansas for Medical Sciences

University of California, Berkeley

University of Central Florida

University of Colorado Anschutz Medical Campus

University of Colorado Boulder

University of Connecticut/UConn Health

University of Hawaii

University of Houston

University of Illinois at Urbana-Champaign

University of Maine

University of Michigan

University of Nebraska-Lincoln

University of Notre Dame

University of Oklahoma Health Sciences Center

University of Rochester

University of South Carolina

University of South Florida

University of Washington

University of Wisconsin-Madison

UT Southwestern Medical Center

Vanderbilt University

Virginia Commonwealth University

Washington University in St. Louis

NCURA Region 1

Harvard University

Mass General Brigham

Tufts University

UMass Medical School

University of Connecticut/UConn Health

University of Maine

NCURA Region 2

Albert Einstein College of Medicine

MedStar Health Research Institute

Princeton University

Rutgers, The State University of New Jersey

SUNY Geneseo

The Pennsylvania State University

University of Rochester

NCURA Region 3

Auburn University

Clemson University

Duke University

East Carolina University

Emory University

Florida State University

Georgia Institute of Technology

Mayo Clinic

North Carolina State University

University of Arkansas for Medical Sciences

University of Central Florida

University of South Carolina

University of South Florida

Vanderbilt University

Virginia Commonwealth University

NCURA Region 4

Hope College

Iowa State University

Mayo Clinic

Michigan State University

University of Illinois at Urbana-Champaign

University of Michigan

University of Nebraska-Lincoln

University of Notre Dame

University of Wisconsin-Madison

Washington University in St. Louis

NCURA Region 5

Baylor Research Institute

Texas A&M University Sponsored Research Services

The University of Texas at Austin

The University of Texas Rio Grande Valley

University of Houston

University of Oklahoma Health Sciences Center

UT Southwestern Medical Center

NCURA Region 6

Oregon Health & Science University

Stanford University

The Lundquist Institute for Biomedical Innovation

University of Alaska Anchorage

University of California, Berkeley

University of Hawaii

University of Washington

NCURA Region 7

Brigham Young University

Colorado State University

Mayo Clinic

University of Colorado Anschutz Medical Campus

University of Colorado Boulder

NCURA Region 8

Makerere University

Albert Einstein College of Medicine

Institute Type: Academic Institution with Medical School/Center Region: 2

Title of Training Program: Many Programs

Website: www.einsteinmed.edu

Program Description: They have over 15 different programs.

Program Modality

In-person, Live, On-demand, or Hybrid

Target Audience Administrators, Faculty/Investigators, Students (Undergraduates / Graduates) and/or Postdoctoral fellows

Is the Program Mandatory? No

Associated Cost None

Continuing Education Required No

Is content publicly available? General public can access all training materials

Benefit to Employee Professional development

NCURA supplements None

How is training tracked? Not tracked

Where is training program managed? Central pre-award office

Who delivers training?

Topics Covered:

Central research administrators, Faculty / Investigators, Consultant(s) / Outsourced

• Pre-pre award (e.g. finding funding opportunities, research development)

• Pre-award (e.g., proposal preparation/budget review/submission)

• Post-award award management

• Regulatory compliance (e.g., human subjects, animal subjects, biosafety, F/COI)

• Institutional systems for proposal routing and approval

Auburn University

Institute Type: Land-grant Institution Region: 3

Title of Training Program: The COMPASS Program

Website: https://cws.auburn.edu/OVPR/pm/compass/main

Program Description: What is a compass? It certainly is a tool to help navigate the immensity of the oceans or the pathways of the earth. It can also mean to achieve; attain; accomplish. The “Compass” program at Auburn embraces both meanings as we try to guide research administrators through the myriad channels of knowledge they need to perform their job e.g. enhancing and improving support provided to researchers. Proceeding from the quote by Henry St. John “Truth lies within a little and certain compass, but error is immense”, the Compass Curriculum instills a heightened sense of responsibility in its participants to perform their job at the highest level.

Program Modality

Primarily in-person

Target Audience Administrators

Is the Program Mandatory? No

Associated Cost None

Continuing Education Required No

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development, Certificate or certification

NCURA supplements

NCURA Webinars, NCURA Publications, Support to attend NCURA conferences

How is training tracked? Through a learning management system

Where is training program managed?

Who delivers training?

Topics Covered:

University-wide Training Unit

Central research administrators, Unit (e.g. department and college) research administrators

• Pre-pre award (e.g. finding funding opportunities, research development)

• Pre-award (e.g., proposal preparation/budget review/submission)

• Award acceptance/negotiation

• Post-award award management

• Post-award transactions (e.g. cost transfers)

• Sponsored programs accounting (e.g. sponsor invoicing, drawdowns, financial reporting, etc.)

• Regulatory compliance (e.g., human subjects, animal subjects, biosafety, F/COI)

• Audits and audit readiness

• Research security

• Institutional systems for proposal routing and approval

• Institutional systems for award management

Baylor Research Institute

Institute Type: Research Institute

Title of Training Program: Subaward Proposal Preparation and Submission

Website: n/a

Program Description: Provides instructions on how to complete documents requested for a subproposal...budget, budget justification, SOW, bio, resources page, letter of support.

Program Modality Primarily live, virtual

Region: 5

Target Audience Administrators, Clinical Research Coordinators, Researchers

Is the Program Mandatory? No

Associated Cost None

Continuing Education Required No

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development, knowledge gained for grant proposal experience

NCURA supplements NCURA YouTube Tuesdays, NCURA Webinars, NCURA e-Xtra

How is training tracked? Documented Central Admin files

Where is training program managed? Central pre-award office

Who delivers training? Central research administrators

Topics Covered:

• Pre-pre award (e.g. finding funding opportunities, research development)

• eRA Commons profile development

• Institutional systems for proposal routing and approval

Brigham Young University

Institute Type: Religiously affiliated Institution Region: 7

Title of Training Program: Research Development Coordinating Council Onboarding Training

Website: researchdevelopment@byu.edu

Under Development

Program Description: The Research Development Coordinating Council has developed an onboarding process to help new college-based RD specialists, and employees with a grantsmanship or development role, gain important institutional information and access to pre-award resources. We use the onboarding for new employees but it could also be used as a refresher or archive of resource materials.

Program Modality

Continuing Education Required No

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development

NCURA supplements None

How is training tracked? Manually through Excel or similar format

Where is training program managed? Central Research Development Office

Who delivers training? Central Research Development Office

Topics Covered:

• Pre-pre award (e.g. finding funding opportunities, research development)

• Pre-award (e.g., proposal preparation/budget review/submission)

• Institutional systems for proposal routing and approval

Clemson University

Institute Type: Land-grant University Region: 3

Title of Training Program: Cost Share: Tackling the Challenges

Website: n/a

Program Description: nothing listed

Program Modality Primarily live, virtual

Target Audience Grants Administrators

Is the Program Mandatory? No

Associated Cost None

Continuing Education Required No

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development

NCURA supplements Yes, but nothing listed

How is training tracked? Not tracked

Where is training program managed? Vice President Office or equivalent

Who delivers training?

Topics Covered:

• Cost share

• Issues that occur with cost share

• Important things to note when preparing a submission with cost-share

Colorado State University

Institute Type: Land-grant University Region: 7

Title of Training Program: Research Administration Management Certification (RAM Cert)

Website: https://www.research.colostate.edu/osp/training/ Under Development

Program Description: The Research Administration Management (RAM) Certification Program is designed to develop and maintain a cadre of professionals skilled in sponsored programs administration and to promote consistency and compliance in the conduct of sponsored programs management at CSU. To this end, the goal of the program is to provide participants with a broad overview of sponsored project administration and to address policies and procedures specific to proposal preparation and review as well as financial and administrative compliance and management at CSU.

Program Modality Primarily on-demand Target Audience Administrators Is the Program Mandatory? No Associated Cost None Continuing Education Required Yes, 20

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development, Certificate or certification

NCURA supplements NCURA YouTube Tuesdays

How is training tracked? Through a learning management system

Where is training program managed? Central combined pre- and post-award office

Who delivers training?

Topics Covered:

½ or full-time FTE devoted to training, Central research administrators, Unit (e.g. department and college) research administrators

• Pre-award (e.g., proposal preparation/budget review/submission)

• Award acceptance/negotiation

• Post-award award management

• Post-award transactions (e.g., cost transfers)

Duke University

Institute Type: Academic Institution with Medical School/Center Region: 3

Title of Training Program: Research Administration Academy (RAA)

Website: https://finance.duke.edu/research/training/certificate/raa

Program Description: The RAA program provides numerous benefits for both the employee and the institution. Employee benefits include development of functional grant management skill sets and a clearer understanding of grant management responsibilities at Duke University. The investment by Duke University into its employees will provide the organization with a stronger employee commitment, a more stable and highly trained employee base, better information on which to make hiring decisions, increased support to Duke’s faculty, and improved financial controls. Training is required for all employees in certain relevant job groups within 12 months of hire or transfer into relevant position.

Program Modality

Primarily live, virtual

Target Audience Administrators

Mandatory/Voluntary Yes, Mandatory for Administrators

Associated Cost

None, Training costs are an institutional benefit

Continuing Education Required Yes, 12

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development, Certificate or certification, promotion or promotion-eligibility

NCURA supplements

Support to attend NCURA conferences

How is training tracked? Through a learning management system

Where is training program managed? University-wide Training Unit

Who delivers training? The Office of Education for Research Administration and Finance (OERAF)

Topics Covered:

• Pre-pre award (e.g. finding funding opportunities, research development)

• Pre-award (e.g., proposal preparation/budget review/submission)

• Award acceptance/negotiation

• Post-award award management

• Post-award transactions (e.g. cost transfers)

• Sponsored programs accounting (e.g. sponsor invoicing, drawdowns, financial reporting, etc.)

• Regulatory compliance (e.g., human subjects, animal subjects, biosafety, F/COI)

• Institutional systems for proposal routing and approval

• Institutional systems for award management

East Carolina University

Institute Type: Academic Institution with Medical School/Center Region: 3

Title of Training Program: Basics for Departmental Research Administrators: Manage Practice Reviews: Networking Meetings (BDRA; MPR; RAIN)

Website: go.ecu.edu/bdra; go.ecu.edu/rain Under development

Program Description: BDRA - A series of online modules orienting unit level administrators to key requirements and concepts of sponsored project management. MPR - A proposed series of short updates on topics related to recently revised or relevant operational practices. RAIN - An online forum supporting interaction among research administrators across campus addressing policy and practice. Training is required for certain classes of personnel - depending upon volume of projects under management.

Program Modality

Hybrid

Target Audience Administrators

Is the Program Mandatory? Yes, Mandatory for Administrators

Associated Cost None

Continuing Education Required No

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development

NCURA supplements NCURA Webinars

How is training tracked? Through a learning management system

Where is training program managed? Regulatory Compliance office

Who delivers training? Central Research Administrators

Topics Covered:

• Pre-award (e.g., proposal preparation/budget review/submission)

• Award acceptance/negotiation

• Post-award award management

• Post-award transactions (e.g. cost transfers)

• Institutional systems for proposal routing and approval

• Institutional systems for award management

Emory University

Institute Type: Academic Institution with Medical School/Center, Hospital, Research Institute Region: 3

Title of Training Program: Research Administration at Emory (RAE)

Website: n/a Under development

Program Description: The program is focused towards new pre and post award administrators. The program provides a general overview of the life cycle of an award at Emory and the role(s) administrators serve within Research Administration.

Program Modality Hybrid

Target Audience Administrators

Is the Program Mandatory? Yes, Mandatory for Administrators

Associated Cost Yes, Units (e.g., colleges and departments) fund

Continuing Education Required Yes, 7.5

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development, Certificate or certification

NCURA supplements NCURA Webinars, NCURA Publications, NCURA Traveling / On-campus Workshops, Support to attend NCURA conferences (e.g. Annual Meetings, PRA/FRA, Regional Meetings)

How is training tracked? Through a learning management system Where is training program managed? Central combined pre- and post-award office, Centralized Research Administration Training Department

Who delivers training?

Topics Covered:

½ or full-time FTE devoted to training, Central research administrators, Unit (e.g. department and college) research administrators

• Pre-pre award (e.g. finding funding opportunities, research development)

• Pre-award (e.g., proposal preparation/budget review/submission)

• Award acceptance/negotiation

• Post-award award management

• Post-award transactions (e.g. cost transfers)

• Sponsored programs accounting (e.g. sponsor invoicing, drawdowns, financial reporting, etc.)

• Regulatory compliance (e.g., human subjects, animal subjects, biosafety, F/COI)

• Audits and audit readiness

• Research security

• Institutional systems for proposal routing and approval

• Institutional systems for award management

Florida State University

Institute Type: R1 University Region: 3

Title of Training Program: Sponsored Research Administration Certificate Series (eSPEAR)

Website: https://www.research.fsu.edu/research-offices/sra/resources-and-training/training/espear/

Program Description: eSPEAR is designed to ensure that FSU research administrators have the foundational knowledge they need to provide the highest quality of support possible to FSU researchers. eSPEAR delivers the fundamental concepts of conducting research administration at FSU and introduces individuals to the resources available to assist them in meeting the responsibilities of their position.

Program Modality Primarily on-demand

Target Audience Administrators

Is the Program Mandatory? Yes, Mandatory for Administrators

Associated Cost None

Continuing Education Required Yes, 10 points

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development, Certificate or certification NCURA supplements NCURA YouTube Tuesdays, NCURA Webinars, NCURA Publications, NCURA Traveling / On-campus Workshops, Support to attend NCURA Conferences (e.g. Annual Meetings, PRA/FRA, Regional Meetings)

How is training tracked? Through a learning management system, CANVAS

Where is training program managed? University-wide Training Unit

Who delivers training? Online modules built by central SRA with experienced Department RA input

Topics Covered:

• Pre-award (e.g., proposal preparation/budget review/submission)

• Award acceptance/negotiation

• Post-award award management

• Regulatory compliance (e.g., human subjects, animal subjects, biosafety, F/COI)

• Audits and audit readiness

• Research security

• Institutional systems for proposal routing and approval

• Institutional systems for award management

Georgia Institute of Technology

Institute Type: Research Institute Region: 3

Title of Training Program: Research Education & Outreach

Website: https://osp.gatech.edu/professional-development-internal and http://www.grants.gatech.edu/latest-buzz-gc-accounting

Program Description: Award Lifecycle Training that is specific to Georgia Tech organization, policies and procedures. These training classes are offered to all of campus. We also have internal VPRA role specific training not posted online and a CRA Study Group is held in the Fall and Spring semesters. We are in final stages of content redesign to shift our delivery format to allow for more asynchronous content and hybrid options.

Program Modality

Primarily live, virtual

Target Audience Administrators, Faculty /investigators, Students (Undergraduates / Graduates) and/or Postdoctoral fellows

Is the Program Mandatory? Yes, Mandatory for VPRA Administrators, financial system access

Associated Cost None

Continuing Education Required No

Is content publicly available? No, limited to institutional employees CRA Study Group is available to external attendees by request

Benefit to Employee Professional development, Certificate or certification, System access

NCURA supplements NCURA Webinars, NCURA Traveling / On-campus Workshops, Support to attend NCURA conferences (EVPR Travel Awards of up to $1,500 matching funds – 2 awards in Fall and 2 awards in Spring semesters)

How is training tracked? Through a Learning Management System

Where is training program managed? Vice President Office or equivalent

Who delivers training?

Topics Covered:

Central research administrators, Unit (e.g. department and college) research administrators, Mix of SME's, Currently have 2.25 FTE staff for training

• Pre-pre award (e.g. finding funding opportunities, research development)

• Pre-award (e.g., proposal preparation/budget review/submission)

• Award acceptance/negotiation

• Post-award award management

• Post-award transactions (e.g. cost transfers)

• Sponsored programs accounting (e.g. sponsor invoicing, drawdowns, financial reporting, etc.)

• Regulatory compliance (e.g., human subjects, animal subjects, biosafety, F/COI)

• Audits and audit readiness

• Research security

• Institutional systems for proposal routing and approval

• Institutional systems for award management

Harvard University

Institute Type: none listed

Region: 1

Title of Training Program: Research Excellence in Administration Certificate at Harvard (REACH)

Website: https://osp.finance.harvard.edu/reach-program

Program Description: Research Excellence in Administration Certificate at Harvard (REACH) Program is an interactive and engaging certificate program specifically designed for Harvard research administrators and other personnel engaged in assisting in the management of sponsored funds. We are in the process of revamping our program and would like to better understand what has been successful at other Universities.

Program Modality Hybrid Target Audience Administrators

Is the Program Mandatory? No

Associated Cost None Continuing Education Required No

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development, Certificate or certification

NCURA supplements NCURA YouTube Tuesdays, NCURA Webinars, NCURA Podcasts, Support to attend NCURA Conferences (e.g. Annual Meetings, PRA/FRA, Regional Meetings)

How is training tracked? Through a Learning Management System

Where is training program managed? Central combined pre- and post-award office

Who delivers training? ½ or full-time FTE devoted to training, Central research administrators, Unit (e.g. department and college) research administrators

Topics Covered:

• Pre-award (e.g., proposal preparation/budget review/submission)

• Award acceptance/negotiation

• Post-award award management

• Post-award transactions (e.g. cost transfers)

• Audits and audit readiness

• Institutional systems for proposal routing and approval

• Institutional systems for award management

• Subrecipient Monitoring

Hope College

Institute Type: Predominantly Undergraduate Institution, Religiously Affiliated Institution Region: 4

Title of Training Program: Under development

Website: n/a

Program Description: Under development

Program Modality Primarily live, virtual

Target Audience Faculty/Investigators

Is the Program Mandatory? No

Associated Cost None

Continuing Education Required No

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development

NCURA supplements No

How is training tracked? Manually through Excel or similar format

Where is training program managed? Central combined pre- and post-award office

Who delivers training?

Topics Covered:

Central research administrators

.75 FTE where delivering training is one of many duties

• Pre-pre award (e.g. finding funding opportunities, research development)

• Pre-award (e.g., proposal preparation/budget review/submission)

• Post-award award management

Iowa State University

Institute Type: Land-grant University Region: 4

Title of Training Program: Office of Sponsored Programs Administration Annual Training Offerings

Website: n/a

Program Description: Nothing listed

Program Modality Hybrid

Target Audience Administrators

Is the Program Mandatory? No

Associated Cost None

Continuing Education Required No

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development

NCURA supplements NCURA Webinars, Support to attend NCURA Conferences (e.g. Annual Meetings, PRA/FRA, Regional Meetings)

How is training tracked? Not tracked

Where is training program managed? Central combined pre- and post-award office

Who delivers training? Central research administrators

Topics Covered:

• Pre-award (e.g., proposal preparation/budget review/submission)

• Post-award transactions (e.g. cost transfers)

• Institutional systems for proposal routing and approval

• Institutional systems for award management

Makerere University

Institute Type: Tribal College or University

Title of Training Program: n/a

Website: n/a

Program Description: none listed

Program Modality Hybrid

Target Audience Administrators, Faculty /investigators, Students, or combo

Is the Program Mandatory? Yes

Associated Cost $30,000

Continuing Education Required Yes about $15,000

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development, certificate or certification

NCURA supplements NCURA Webinars, NCURA online trainings

How is training tracked? Evaluation forms

Where is training program managed? Centrally

Who delivers training? RMAs at Makerere University

Topics Covered:

• Introduction to Grants Management and tips of successful grants writing

• Identification of funding Opportunities

• Budget development and Justification

• Accountability and internal controls

Region: 8

Mass General Brigham

Institute Type: Academic Institution with Medical School/Center Region: 1

Title of Training Program: Research Administration Training Program (RATP)

Website: (Behind Firewall on Intranet Site)

Program Description: The Research Administration Training Program (RATP) aims to support the Mass General Brigham research mission by ensuring administrators learn the best practices in Research Administration and promoting the highest standards of integrity and fiduciary responsibility in the field. Our program includes fundamental courses which are online self-paced and include assessments. The fundamental courses are mandatory for grants administrators. In addition, we have intermediate and advanced topics offered through live webinars. There are currently more than 600 employees serviced by the training program enterprise wide. We are happy to provide any additional details or help other institutions with their training program.

Program Modality

Hybrid

Target Audience Administrators, Faculty can take the trainings but program is not targeted to them

Is the Program Mandatory? Yes, Mandatory for Administrators

Associated Cost None

Continuing Education

Required No

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development

NCURA supplements None

How is training tracked? Through a Learning Management System

Where is training program managed? Vice President Office or equivalent

Who delivers training? ½ or full-time FTE devoted to training, Central research administrators, Unit (e.g. department and college) research administrators

Topics Covered:

• Pre-pre award (e.g. finding funding opportunities, research development)

• Pre-award (e.g., proposal preparation/budget review/submission)

• Award acceptance/negotiation

• Post-award award management

• Post-award transactions (e.g. cost transfers)

• Sponsored programs accounting (e.g. sponsor invoicing, drawdowns, financial reporting, etc.)

• Regulatory compliance (e.g., human subjects, animal subjects, biosafety, F/COI)

• Institutional systems for proposal routing and approval

• Institutional systems for award management

Mayo Clinic

Institute Type: Academic Medical School/Center, Hospital

Title of Training Program: n/a Under Development

Website: n/a

Regions: III, IV, VII

Program Description: Under development but development is in partnership with other areas that also provide training (e.g., IRB) or are developing training so coordinated approach to provide broad resources but not overlap. Using approach for multiple delivery methods - videos, podcasts, sessions, and related tools to have broad delivery for people with different training needs/preferences. This education is separate of GCP, COI, RCR, and new federal regulatory requirements (e.g, under NSPM33).

Program Modality Hybrid

Target Audience Administrators, Faculty/Investigators

Is the Program Mandatory? No

Associated Cost $5,000 through use of resources to provide online vs.in-person training in new remote environment

Continuing Education Required No

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development, Certificate or certification

NCURA supplements NCURA YouTube Tuesdays, NCURA Webinars, NCURA Podcasts, NCURA Publications, Support to attend NCURA Conferences (e.g. Annual Meetings, PRA/FRA, Regional Meetings)

How is training tracked? Through a Learning Management System, Some sessions will be tracked by excel if not in learning management system

Where is training program managed? Central combined pre- and post-award office

Who delivers training? Will utilize team members with some level of FTE but not a specific person

Topics Covered:

• Pre-award (e.g., proposal preparation/budget review/submission)

• Award acceptance/negotiation

• Post-award award management

• Institutional systems for proposal routing and approval

• Institutional systems for award management

MedStar Health Research Institute

Institute Type: Research Institute Region: 2

Title of Training Program: New Investigators Orientation

Website: n/a

Program Description: High-level overview of central offices, services provided, and compliance requirements. Since we support a hospital system and our training is geared toward new PIs, we provide a lot of supplemental material from NIH's regional sessions on peer reviews.

Program Modality

Primarily in-person

Target Audience New Investigators

Is the Program Mandatory? Yes

Associated Cost

None

Continuing Education Required No

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development

NCURA supplements

None

How is training tracked? Manually through Excel or similar format

Where is training program managed? Vice President Office or equivalent

Who delivers training? Communications Manager that handles coordination/setup

Topics Covered:

• Nothing listed

Michigan State University

Institute Type: Land-grant University Region: 4

Title of Training Program: Essentials of Research Administration (ERA)

Website: https://osp.msu.edu/PL/Portal/498/EssentialsofResearchAdministrationERA

Program Description: The ERA certification series provides training for research administrators and other support staff who have responsibilities for research proposals, grants, contracts, pre- and postaward administration and related activity at Michigan State University. We provide ERA credit for external trainings (including NCURA training) if proof of attendance is provided.

Program Modality

Primarily live, virtual Target Audience Administrators

Is the Program Mandatory? No

Associated Cost None

Continuing Education Required No

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development, Certificate or certification

NCURA supplements None

How is training tracked? Through a Learning Management System

Where is training program managed? Central combined pre- and post-award office

Who delivers training? ½ or full-time FTE devoted to training, Central research administrators, Unit (e.g. department and college) research administrators

Topics Covered:

• Pre-award (e.g., proposal preparation/budget review/submission)

• Award acceptance/negotiation

• Post-award award management

• Post-award transactions (e.g. cost transfers)

• Regulatory compliance (e.g., human subjects, animal subjects, biosafety, F/COI)

• Institutional systems for proposal routing and approval

North Carolina State University

Institute Type: Land-grant University Region: 3

Title of Training Program: Research Education and Training

Website: https://research.ncsu.edu/research-education

Program Description: Our education and training team strives to bridge the gap between research policy and research practice. Our mission is to support the university's research enterprise through the education of researchers and research administrators. Our training program has undergone a few different setups over the last several years. We have a central training unit and our colleges and departments also provide training to RAs and faculty based upon their specific needs and processes.

Program Modality Primarily live, virtual

Target Audience Administrators, Faculty/Investigators

Is the Program Mandatory? No

Associated Cost None

Continuing Education Required No

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development, Certificate or certification

NCURA supplements Yes, but none indicated

How is training tracked? Through a Learning Management System

Where is training program managed? Vice President Office or equivalent

Who delivers training? Centralized training team for campus-wide training; individual colleges and departments do informal training and on-boarding for new employees

Topics Covered:

• Pre-pre award (e.g. finding funding opportunities, research development)

• Pre-award (e.g., proposal preparation/budget review/submission)

• Award acceptance/negotiation

• Post-award award management

• Post-award transactions (e.g. cost transfers)

• Sponsored programs accounting (e.g. sponsor invoicing, drawdowns, financial reporting, etc.)

• Regulatory compliance (e.g., human subjects, animal subjects, biosafety, F/COI)

• Audits and audit readiness

• Research security

• Institutional systems for proposal routing and approval

• Institutional systems for award management

Oregon Health & Science University

Institute Type: Academic Institution with Medical School/Center; Hospital Region: 6

Title of Training Program: Research Administration Training and Education (RATE)

Website: n/a

Program Description: Research Administration Training and Education (RATE) is a centralized effort to share training opportunities and resources with researchers, research administrators, and others working in support of the research mission.

Program Modality Primarily live, virtual Target Audience Administrators

Is the Program Mandatory? No

Associated Cost None

Continuing Education Required No

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development, Certificate or certification

NCURA supplements NCURA Publications

How is training tracked? Through a Learning Management System

Where is training program managed? University-wide Training Unit

Who delivers training? Central research administrators

Topics Covered:

• Pre-pre award (e.g. finding funding opportunities, research development)

• Pre-award (e.g., proposal preparation/budget review/submission)

• Post-award award management

• Post-award transactions (e.g. cost transfers)

• Regulatory compliance (e.g., human subjects, animal subjects, biosafety, F/COI)

• Audits and audit readiness

• Institutional systems for proposal routing and approval

• Institutional systems for award management

Princeton University

Institute Type: R 1 Private University

Region: 2

Title of Training Program: Research Administration Training Program (RATP) Under Development

Website: https://orpa.princeton.edu/training/research-administration-training-program

Program Description: Princeton University's training program covers a cradle-to-grave curriculum at the basic level. It integrates topics such as roles and responsibilities, effectively working with PIs, pre- and post-award basics, and compliance. The program offers a mix of core and elective classes. 1) Partner with offices across campus, even ones that aren't readily obvious as integral to the process (Dean of the Faculty, HR, etc.) 2) Develop a program that bridges the departmental / central administration divide. Ensure that everyone has a voice in the process. 3) Be open to rethinking your approach - again, and again, and again, as needed.

Program Modality Primarily live, virtual

Target Audience Administrators

Is the Program Mandatory? No

Associated Cost None

Continuing Education Required No

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development, Certificate or certification

NCURA supplements NCURA YouTube Tuesdays, NCURA Publications

How is training tracked? Through a Learning Management System

Where is training program managed? Central pre-award office

Who delivers training?

Topics Covered:

½ or full-time FTE devoted to training, Central research administrators, Unit (e.g. department and college) research administrators

• Pre-award (e.g., proposal preparation/budget review/submission)

• Post-award award management

• Post-award transactions (e.g. cost transfers)

• Regulatory compliance (e.g., human subjects, animal subjects, biosafety, F/COI)

• Audits and audit readiness

• Research security

• Institutional systems for award management

• roles and responsibilities; communication / relationship building

Rutgers, The State University of New Jersey

Institute Type: nothing selected Region: 2

Title of Training Program: Sponsored Programs Academy for Continuing Education (SPACE)

Website: https://research.rutgers.edu/space

Program Description: The SPACE program offers comprehensive training in research administration to ensure that members of the Rutgers research community have a solid understanding of basic regulations and policies impacting research administration and the university's processes for administering research. This program covers pre- AND post-award research administration primarily from a central office point of view. Other functionalities, such as research development, human subjects protection, agreement negotiation, etc. are also included. Recent additions have been sessions on budget building and proposal submission for specific sponsors.

Program Modality Primarily live, virtual Target Audience

Is the Program Mandatory? No

Associated Cost None

Continuing Education Required No

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development

NCURA supplements None

How is training tracked? Through a Learning Management System, Central Course Registration System

Where is training program managed? Central pre-award office

Who delivers training?

Topics Covered:

• none listed

Stanford University

Institute Type: Private Research University

Title of Training Program: Cardinal Curriculum

Website: https://ora.stanford.edu/cardinal-curriculum-0

Region: 6

Program Description: Cardinal Curriculum is Stanford’s foundational research administration training program. The Cardinal Curriculum program is divided into two certificate programs: Cardinal Curriculum Level 1 and Cardinal Curriculum Level 2.

The Cardinal Curriculum Level 1 Program courses introduce the basic practices and principles of research administration. The courses should be completed within 6 months of hire into a position that involves research administration.

The Cardinal Curriculum Level 2 Program courses introduce the practices and applicable policies related to submitting proposals and administering sponsored projects. Administrators working regularly in research administration are strongly encouraged to earn a Cardinal Curriculum Level 2 Certificate.

• Overview of research administration, roles, and the regulatory environment

• Cost Policy

• Pre-pre award (e.g. finding funding opportunities, research development)

• Pre-award (e.g., proposal preparation/budget review/submission)

• Award acceptance process

• Post-award award management

• Subawards (per and post award)

• Regulatory compliance (e.g., human subjects, animal subjects, biosafety, F/COI)

• Research security

• Supplemented with ORA Webinar Series consisting of one-hour ‘How to” Zoom webinars on Core Sponsored Research Administration topics with live Q&A Standard Webinar Series:

• Introduction to Stanford’s electronica Research Administration (SeRA) system

• Proposal Prep & Dev Best Practices Part 1: Solicitation Review

• Proposal Prep & Dev Best Practices Part 2: Navigating Common Pitfalls

• How to Create a Proposal Budget That Makes Award Administration a Snap

• The Three Cs of Cost Sharing: Commitment, Compliance, and Caveats

• Preparing Proposals with Subawards

• Cayuse Proposals for Federal Grants.gov submissions

• NSF FastLane Proposal

• NSF Research.gov Proposals

• SeRA Proposal Development Routing Form (PDRF)

• University Research Award Process

• Sponsored Projects Maintenance Schedule - Part 1: Reading an AAN/NOA

• SeRA New Account Setup

• Sponsored Projects Maintenance Schedule - Part 2: Monthly Review & Reporting

• How to Manage Awards with Carry Forward Restrictions

• Departmental Subrecipient Monitoring – Making all the right moves

• SeRA My Projects, My Investigators & Reporting

• Sponsored Projects Maintenance Schedule - Part 3: Quarterly Review

• Prior Approvals - What, Why, When, How?

• SeRA Central Office Requests for Sponsored Project Management

• NSF Notifications and Requests

• Sponsored Projects Maintenance Schedule: Annual Reviews & Preparing for Closeout

• OSR Post Award Management: “Don’t We Just Catch That at Closeout?”

Ad Hoc Webinars:

• Managing NIH Fellowships and Training Grants

• NIH Disclosures

• NSF Disclosures

• Disclosures: Gifts

• Disclosures: In-Kind Contributions

SUNY Geneseo

Institute Type: Public 4-year college Region: 2

Title of Training Program: Geneseo Grantwriting Workshop

Website: https://www.geneseo.edu/sponsored_research

Under development

Program Description: 29 modules, mostly PowerPoint videos, on a variety of grantwriting topics. Each is approximately 5-15 minutes long. They can be viewed in any order.

Program Modality Primarily on-demand

Target Audience Investigators

Is the Program Mandatory? No

Associated Cost None

Continuing Education Required No

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development

NCURA supplements None

How is training tracked? Through a Learning Management System

Where is training program managed? Central pre-award office

Who delivers training?

The training is delivered by me, the proposal developer. I developed most of the modules and some were developed by our work-study students, and I oversaw the production. Two workstudy students, an intern, the Director of Sponsored Research, the Director of the Grants Management Office and I read the PowerPoint videos.

Topics Covered:

Module 1: Introduction to Sponsored Programs: What the Offices of Sponsored Research and Grants Management Can do for Faculty and Staff

Part 1: Types of Funding/Potential Funding Sources and How to Find Them

Module 2: Campus-based Funding✓ (6:32)

Module 3: Applying for Foundation Funding (8:16)

Module 4: Determining the Grantworthiness of a Project (7:38)

Module 5: Federal Funding (5:24)

Module 6: Finding Grant Opportunities Using SPIN (6:35)

Module 7: Preproposal Development (5:05)

Part 2: Parts of the Proposal

Module 8: Letter of Inquiry, Letter of Intent and Concept Papers (6:52)

Module 9: The Project Summary (5:47)

Module 10: Description of the College, Mission Statement, & Institutional Capacity

Module 11: Data Management Plan

Module 12: Evaluation Plan (6:32)

Module 13: Literature Review and References (6:18)

Module 14: Budget and Budget Justification (7:41)

Module 15: Developing an NSF Proposal (14:05)

Module 16: Broader Impacts (10:56)

Part 3: Tips and Other Resources

Module 17: Tips & Resources- PDF

Module 18: Logic Model Basics (12:05)

Module 19: RECR Resources (6:05)

Part 4: Compliance and Ethics

Module 20: Conflict of Interest

Module 21: Effort on and Related to Grants (9:15)

Module 22: Security of U.S. Sponsored Research: Export Controls and Foreign Influence (10:12)

Module 23: Biosafety in the Lab (13:53)

Module 24: Research Involving Human Participants and Internal Review Board (IRB)

Module 25: Research Misconduct (13:15)

Module 26: Humane Use and Care of Laboratory Animals (8:29)

Part 5: After You Have Been Awarded the Grant

Module 27: Managing the Project

Module 28: Writing Progress Reports

Module 29: Technology Transfer (7:16)

Texas A & M University Sponsored Research Services

Institute Type: Land-grant University Region: 5

Title of Training Program: Answers for You (AnSRS4U and AnSRS4U Express)

Website: https://srs.tamu.edu/resources/

Program Description: Texas A&M Sponsored Research Services (SRS) and the Division of Research is excited to announce that we will be beginning a series of monthly informational sessions. The sessions are titled AnSRS4U – Answers for You. The goal of the sessions is to provide valuable information to our customers. The sessions will address various research administration topics and issues. The target audience is the department and college staff that support the research enterprise but everyone is welcome to attend via Zoom. AnSRS4u Express is a series of micro-videos on various research administration topics that would be of interest to staff and researchers. Consists of monthly presentations, micro-learning videos, Dissemination of information of current issues in research administration via listservs to staff and faculty.

Program Modality Hybrid

Target Audience Administrators, Faculty/Investigators, Department Staff

Is the Program Mandatory? No

Associated Cost None

Continuing Education Required No

Is content publicly available? General public can access all training materials

Benefit to Employee Professional development

NCURA supplements NCURA Webinars, NCURA Publications

How is training tracked? Not tracked

Where is training program managed? Central combined pre- and post-award office

Who delivers training? One FTE facilitates the program. Central research administrators, Unit (e.g. department and college) research administrators

Topics Covered:

• Pre-pre award (e.g. finding funding opportunities, research development)

• Pre-award (e.g., proposal preparation/budget review/submission)

• Award acceptance/negotiation

• Post-award award management

• Post-award transactions (e.g. cost transfers)

• Sponsored programs accounting (e.g. sponsor invoicing, drawdowns, financial reporting, etc.)

• Regulatory compliance (e.g., human subjects, animal subjects, biosafety, F/COI)

• Audits and audit readiness

• Research security

• Institutional systems for proposal routing and approval

• Institutional systems for award management

The Lundquist Institute for Biomedical Innovation

Institute Type: Research Institute Region: 6

Title of Training Program: Research Administration Training Education and Development (RATED)

Website: n/a Under development

Program Description: Revamping program

Program Modality Hybrid

Target Audience Administrators, Students (Undergraduates / Graduates) and/or Postdoctoral fellows

Is the Program Mandatory? No

Associated Cost None

Continuing Education Required No

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development

NCURA supplements Yes, but none indicated

How is training tracked? Manually through Excel or similar format

Where is training program managed? Vice President Office or equivalent

Who delivers training?

Topics Covered:

• Pre-pre award (e.g. finding funding opportunities, research development)

• Pre-award (e.g., proposal preparation/budget review/submission)

• Award acceptance/negotiation

• Post-award award management

• Post-award transactions (e.g. cost transfers)

• Sponsored programs accounting (e.g. sponsor invoicing, drawdowns, financial reporting, etc.)

• Regulatory compliance (e.g., human subjects, animal subjects, biosafety, F/COI)

• Audits and audit readiness

• Research security

• Institutional systems for proposal routing and approval

• Institutional systems for award management

• Clinical Trials and Industry

The Pennsylvania State University

Institute Type: Land-grant University Region: 2

Title of Training Program: ACOR Certification and Education Series (ACES)

Website: https://www.research.psu.edu/Education/aces

Program Description: The ACES program is designed to give Research Administrators at every level the necessary skills and expertise to support faculty in research. The program will provide essential tools for every step of the research support process - from proposal development to project management to compliance. The ACES course includes sixteen educational modules and four assessments (2 per semester). The modules will be delivered over two semesters, beginning in the fall and ending in the spring. Each semester will include two assessments. Individuals who pass all four assessments with an 80% or higher will be awarded the Penn State Certified Research Administrator certification. A graduation ceremony will be held at the end of spring semester. The course topics provide in-depth knowledge about the award process from pre-award to post-award for grants and contracts. Even if your position is specific to either pre- or post-award, you must complete the entire course: not just the portion most relevant to your position. Training program has application process and not provided to all administrators.

Where

Who

training?

Topics Covered:

• Pre-pre award (e.g. finding funding opportunities, research development)

• Pre-award (e.g., proposal preparation/budget review/submission)

• Award acceptance/negotiation

• Post-award award management

• Post-award transactions (e.g. cost transfers)

• Sponsored programs accounting (e.g. sponsor invoicing, drawdowns, financial reporting, etc.)

• Regulatory compliance (e.g., human subjects, animal subjects, biosafety, F/COI)

• Audits and audit readiness

• Research security

• Institutional systems for proposal routing and approval

• Institutional systems for award management

The University of Texas at Austin

Institute Type: Research University Region: 5

Title of Training Program: Association of Research Administrators (ARA)

Website: http://sites.utexas.edu/ara/

Program Description: Informal association of campus-wide research administrators with monthly education series presentations on research administration topics. This is one component of many training opportunities offered at The University of Texas at Austin. Other training opportunities include our Central Research Administration unit training courses and access to previously recorded NCURA webinars. The ARA serves its members and advances the research mission at UT by providing opportunities for networking, professional development, information exchange, and informal discussion in pursuit of improving research administration. ARA provides a channel to information and a forum for informal discussion.

Program Modality

Hybrid

Target Audience Administrative research staff

Is the Program Mandatory? No

Associated Cost None

Continuing Education Required No, not required, provided - up to 10/year

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development

NCURA supplements Yes, but nothing listed

How is training tracked? Not tracked

Where is training program managed?

Who delivers training?

Topics Covered:

University-wide Training Unit

Volunteer organization of research administrators from all units on campus

• The topics covered vary but there are some basic topics covered each month such as new institutional policies/procedures or research software and the latest updates from NIH, NSF, DOD, etc.

The University of Texas Rio Grande Valley

Institute Type: Academic Institution with Medical School/Center, Region: 5 Hispanic Serving Institution, Minority Serving Institution

Title of Training Program: Keys to Research

Website: https://www.utrgv.edu/research/faculty-prof-dev/keys-research-faculty-program/index.htm

Program Description: The Faculty Research and Professional Development Program at UTRGV has been established as a training course by the Division of Research and New Program Development. This activity will provide 9 workshops during the 2021-2022 academic year for tenure track and tenured faculty to build professional grant writing skills and build capacity for developing high impact research projects, peer review publications, and highly competitive grant proposals, student mentoring, leadership, and updates on research compliance, export control, time & effort reporting policies, etc. The monthly three-hour workshops will provide faculty a venue to get their questions answered in a conversational, open, coaching atmosphere designed to give faculty real solutions to improve their research and grant activity.

Program Modality Hybrid

Students are only invited to the Compliance session for purposes of complying with their in-person RCR

How is training tracked? Manually through Excel or similar format

Where is training program managed? Vice President Office or equivalent

Who delivers training? Central research administrators, Faculty / Investigators

Topics Covered:

• Pre-pre award (e.g. finding funding opportunities, research development)

• Pre-award (e.g., proposal preparation/budget review/submission)

• Award acceptance/negotiation

• Post-award award management

• Post-award transactions (e.g. cost transfers)

• Sponsored programs accounting (e.g. sponsor invoicing, drawdowns, financial reporting, etc.)

• Regulatory compliance (e.g., human subjects, animal subjects, biosafety, F/COI)

• Institutional systems for proposal routing and approval

Tufts University

Institute Type: Private non-profit institution of higher education Region: 1

Title of Training Program: PARTs (Partnering in Administration of Research at Tufts)

Website: https://access.tufts.edu/tufts-learning-center

Program Description: Sponsored research and research administration curriculum is aimed at research administrators in central offices as well as in the departments and schools. This curriculum highlights key concepts, policies, tools, and processes for carrying out sponsored programs and supporting sponsored research.

Program Modality Hybrid

Target Audience Administrators, everyone in research administration job family, local and central

Is the Program Mandatory? No

Associated Cost None

Continuing Education Required Available for those who hold CRA designation

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development, Certificate or certification

NCURA supplements Support to attend NCURA Conferences (e.g. Annual Meetings, PRA/FRA, Regional Meetings)

How is training tracked? Through a Learning Management System

Where is training program managed? Vice President Office or equivalent

Who delivers training? ½ or full-time FTE devoted to training

Topics Covered:

• Pre-award (e.g., proposal preparation/budget review/submission)

• Award acceptance/negotiation

• Post-award award management

• Post-award transactions (e.g. cost transfers)

• Regulatory compliance (e.g., human subjects, animal subjects, biosafety, F/COI)

• Audits and audit readiness

• Institutional systems for proposal routing and approval

• Institutional systems for award management

• federal and agency updates

University of Alaska Anchorage

Institute Type: Post Secondary Institution

Title of Training Program: Cost Share: Tackling the Challenges

Website: https://www.uaa.alaska.edu/

Region: 6

Program Description: In Research Administration, we talk about cost sharing as a real cost to our institutions and we recognize what is at stake if we don’t meet a cost share commitment. We often wish we could redefine commitments that were made in the proposal because they are difficult to track, and we find ourselves scrambling to resolve shortages or recovery from internal sources at the very end. Join us as we go beyond the basic definition of cost share. Webinar hosts will discuss their experiences and share how they tackled cost share challenges throughout the life of the project. Case studies will be used, and best practices shared as you consider how to alleviate some of the administrative burden.

Program Modality Primarily live, virtual Target Audience Administrators, Faculty Investigators

Is the Program Mandatory? No

Associated Cost None

Continuing Education Required No

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development, improved understanding and ability to perform duties

NCURA supplements NCURA YouTube Tuesdays, NCURA Webinars, NCURA Publications

How is training tracked? Individually, certificates are issued for those that need continuing education for certifications

Where is training program managed? Central combined pre- and post-award office

Who delivers training? Central research administrators

Topics Covered:

• Pre-pre award (e.g. finding funding opportunities, research development)

• Pre-award (e.g., proposal preparation/budget review/submission)

• Award acceptance/negotiation

• Post-award award management

• Post-award transactions (e.g. cost transfers)

• Sponsored programs accounting (e.g. sponsor invoicing, drawdowns, financial reporting, etc.)

• Regulatory compliance (e.g., human subjects, animal subjects, biosafety, F/COI)

• Audits and audit readiness

• Institutional systems for proposal routing and approval

• Institutional systems for award management

University of Arkansas for Medical Sciences

Institute Type: Academic Institution with Medical School/Center Region: 3

Title of Training Program: Grants Management Certification Program (GMCP)

Website: https://finance.uams.edu/departments/grants-accounting/grants-management-certificationprogram/

Program Description: The purpose is to establish a structured environment for the professional development of the grants manager role and to provide a comprehensive and unified presentation for the rules and regulations for grants management.

Program Modality

Primarily live, virtual

Target Audience Administrators

Is the Program Mandatory? No

Associated Cost Yes, Units (e.g., colleges and departments) fund

Continuing Education Required Yes, 6

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development, Certificate or certification

NCURA supplements NCURA Webinars

How is training tracked? Through a Learning Management System

Where is training program managed? University-wide Training Unit

Who delivers training? Central research administrators

Topics Covered:

• Pre-award (e.g., proposal preparation/budget review/submission)

• Award acceptance/negotiation

• Post-award award management

• Post-award transactions (e.g. cost transfers)

• Sponsored programs accounting (e.g. sponsor invoicing, drawdowns, financial reporting, etc.)

• Institutional systems for award management

University of California, Berkeley

Institute Type: Research Institute Region: 6

Title of Training Program: Research Administration Professional Development Program (RAPDP)

Website: https://hr.berkeley.edu/grow/grow-your-skills/development-professionals/researchadministration-professional-development

Program Description: The Research Administration Professional Development Program (RAPDP) is a training curriculum designed for both new and experienced Research Administrators (RAs) as well as anyone interested possibly becoming an RA. The program consists of 21 topics that cover foundational, pre-award, post-award and specialized topic categories, delivered via eCourse, ILT (Instructor-led Training), or a combination of both.

Program Modality Hybrid

Target Audience

Current or aspiring Research Administrators

Is the Program Mandatory? Yes, Mandatory for Administrators (at discretion of Supervisor)

Associated Cost None

Continuing Education Required No

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development, Certificate or certification

NCURA supplements No

How is training tracked? Through a Learning Management System

Where is training program managed?

Who delivers training?

Topics Covered:

University-wide Training Unit

Central research administrators, Some courses are co-taught by an RA and another functional unit (HR, Sponsored Projects Office, etc)

• Pre-award (e.g., proposal preparation/budget review/submission)

• Award acceptance/negotiation

• Post-award award management

• Post-award transactions (e.g. cost transfers)

• Regulatory compliance (e.g., human subjects, animal subjects, biosafety, F/COI)

• Institutional systems for proposal routing and approval

• Institutional systems for award management

University of Central Florida

Institute Type: Hispanic Serving Institution, Minority Serving Institution, State Institution Region: 3

Title of Training Program: Florida Research Administration Conference (FRAC) and FRAC TRAX Weekly Workshops (internal only)

Website: n/a

Program Description: Annual meeting offering workshops on research administration topics (professional development, pre-award administration, post-award administration, compliance, and more). We also have our weekly FRAC TRAX for one hour a week, offering webinars and training on specific research administration topics to the UCF Research Admin community.

Program Modality Primarily live, virtual Target Audience Research Administrators

Is the Program Mandatory? No

Associated Cost None, Employees self-fund

Continuing Education Required No

Is content publicly available? FRAC is made available to participants via YouTube link. FRAC TRAX weekly trainings are limited to institutional employees

Benefit to Employee Professional development

NCURA supplements NCURA Webinars

How is training tracked? FRAC – track registrations by number of registrants, number of participants per session, institutions represented FRAC TRAX – internally track registrations, number of attendees, workshops provided

Where is training program managed? Central pre-award office

Who delivers training?

Topics Covered:

Central research administrators, Unit (e.g. department and college) research administrators, Faculty / Investigators, Consultant(s) / Outsourced

• Pre-pre award (e.g. finding funding opportunities, research development)

• Pre-award (e.g., proposal preparation/budget review/submission)

• Contract review and negotiation/award acceptance

• Post-award award management

• Post-award transactions (e.g. cost transfers)

• Sponsored programs accounting (e.g. sponsor invoicing, drawdowns, financial reporting, etc.)

• Regulatory compliance (e.g., human subjects, animal subjects, biosafety, F/COI)

• Audits and audit readiness

• Cyber security

• Institutional systems for proposal routing and approval

• Institutional systems for award management

University of Colorado Anshutz Medical Campus

Institute Type: Medical Research Institution of Higher Education Region: 7

Title of Training Program: Research Administration training program

Website: n/a

Program Description: 20 online courses offered through Skillsoft. specific to this university and participants have to be employed here already. We used to have a mentor/mentee program and everyone who participated ended up finding a new position at the institution in some RA capacity.

Program

How is training tracked? Through a Learning Management System

Where is training program managed? Central combined pre- and post-award office

Who delivers training?

Topics Covered:

• Introduction to Sponsored Programs

• Cost Principles for Sponsored Programs

• Pre-Award Administration for Sponsored Programs

• Post-Award Administration for Sponsored Programs

• Products of Research

• Department Best Practices

• Essential Communication Skills for Research Administrators

• Regulatory Compliance

• Clinical Trials

• Contracting at the University

• Overview of Uniform Guidance

• Overview of NIH Grants Policy Statement and NSF PAPPG

• Advanced Pre-Award

• Advanced Post-Award

• Subrecipient Monitoring

• Gifts to the University

University of Colorado Boulder

Institute Type: Land-grant University Region: 7

Title of Training Program: CU Boulder Office of Contracts and Grants Training

Website: https://www.colorado.edu/ocg/training-education

Program Description: The Office of Contracts and Grants (OCG) provides a variety of training events, discussion forums, and other educational resources with a focus on research administration and CU Boulder business practices. Our mission is to build a culture of research compliance and integrity by providing campus with access to the most current information, knowledge, and skills required in research administration.

Program Modality Hybrid Target Audience Administrators, Faculty /investigators

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development, Certificate or certification

NCURA supplements NCURA YouTube Tuesdays, NCURA Webinars, NCURA Publications, Support to attend NCURA Conferences (e.g. Annual Meetings, PRA/FRA, Regional Meetings)

How is training tracked? Through a Learning Management System, CANVAS

Where is training program managed? Central combined pre- and post-award office

Who delivers training?

Topics Covered:

½ or full-time FTE devoted to training, Central research administrators

• Pre-award (e.g., proposal preparation/budget review/submission)

• Award acceptance/negotiation

• Post-award award management

• Research security

• Institutional systems for proposal routing and approval

• Institutional systems for award management

University of Connecticut/UConn Health

Institute Type: Academic Institution with Medical School/Center, Land-grant University, Region: 1 Research Institute

Title of Training Program: Sponsored Program Services Training Program

Website: https://ovpr.uconn.edu/services/training/research-admin-training/

Under Development

Program Description: Currently developing an Introduction to Research Administration and an Intermediate course to be offered to all research admins at both UConn and UConn Health We offer some one-off classes but will have preaward through post award courses available beginning in January 2022. All courses are 100% interactive. The pandemic hit just two months before we were going to launch our first Introduction to RA course. Converting it to online learning has been an adventure!

Program Modality Primarily live, virtual

Target Audience Administrators

Is the Program Mandatory? No

Associated Cost None

Continuing Education Required No

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development

NCURA supplements NCURA YouTube Tuesdays, NCURA Webinars, individual admins are encouraged to attend NCURA conferences paid for by their own departments. Central office pays for webinars that are put on our secured, shared website.

How is training tracked? Through a Learning Management System

Where is training program managed? Vice President Office or equivalent

Who delivers training?

Topics Covered:

½ or full-time FTE devoted to training, Central research administrators, two full time instructional designers and one student working with content experts

• Pre-pre award (e.g. finding funding opportunities, research development)

• Pre-award (e.g., proposal preparation/budget review/submission)

• Award acceptance/negotiation

• Post-award award management

• Post-award transactions (e.g. cost transfers)

• Sponsored programs accounting (e.g. sponsor invoicing, drawdowns, financial reporting, etc.)

• Audits and audit readiness

• Institutional systems for proposal routing and approval

• Institutional systems for award management

University of Hawaii

Institute Type: Asian American and Pacific Islander, Land-grant University, Region: 6 Minority Serving Institution, Native Hawaiian Serving Institution

Title of Training Program: Office of Research Services Contracts & Grants Certification Program

Website: https://laulima.hawaii.edu/lum/fp/login.php (internal only)

Program Description: A continuing education program created to assist the University of Hawaii (UH) research community to better understand the extramural proposal and award process at UH. The program was formerly a hybrid of in-person classes and online courses, but as a result of the COVID-19 pandemic, has now been converted to be fully accessible online. The training program consists of 25 modules and 23 assessments. A score of 80% on each assessment is required in order to receive a certificate for the program.

Program Modality Primarily on-demand

Target Audience Administrators, Faculty/Investigators, Central OSP

Is the Program Mandatory? No

Associated Cost None

Continuing Education Required No

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development, Certificate or certification

NCURA supplements None

How is training tracked? Through a Learning Management System

Where is training program managed? Vice President Office or equivalent

Who delivers training? No in-person training, modules are self-guided and each office is responsible for their online content

Topics Covered:

• Pre-pre award (e.g. finding funding opportunities, research development)

• Pre-award (e.g., proposal preparation/budget review/submission)

• Award acceptance/negotiation

• Post-award award management

• Post-award transactions (e.g. cost transfers)

• Sponsored programs accounting (e.g. sponsor invoicing, drawdowns, financial reporting, etc.)

• Regulatory compliance (e.g., human subjects, animal subjects, biosafety, F/COI)

• Audits and audit readiness

• Research security

• Institutional systems for proposal routing and approval

• Institutional systems for award management

• Subawards, export control, tech transfer, risk management (insurance), project-level finance and human resources

University of Houston

Institute Type: Academic Institution with Medical School/Center, Hispanic Serving Institution Region: 5 R1 Research University

Title of Training Program: UH Research Administrator Certification Program (RACP)

Website: https://www.uh.edu/research/resources/training/racp/

Program Description: The Research Administration Certification Program (RACP) is an online training program sponsored by the Division of Research (DOR) for all campuses of the University of Houston (UH) faculty and staff. It is designed to disseminate comprehensive instruction/information pertinent to research administration at UH.

Program Modality Primarily on-demand

Target Audience Administrators, Faculty/Investigators, Students (Undergraduates/Graduates) and/or Postdoctoral fellows

Is the Program Mandatory? Yes

Associated Cost None

Continuing Education Required No

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development

NCURA supplements None

How is training tracked? Manually through Excel or similar format

Where is training program managed? Central combined pre- and post-award office

Who delivers training? Division of Research

Topics Covered:

• Post Award Management

• Light Pre-award

• Reallocation guidelines

• Effort

University of Illinois at Urbana-Champaign

Institute Type: Land-grant University Region: 4

Title of Training Program: Sponsored Programs and Research Compliance Certification (SPaRC)

Website: https://sparc.illinois.edu/content/sparced

Program Description: SPaRC’Ed is the sponsored programs and research administration certification series for the University of Illinois at Urbana-Champaign. SPaRC’Ed provides University of Illinois research administrators of all experience levels with the knowledge and skills necessary to effectively administer sponsored programs and research activities across the full project lifecycle. The program will benefit the individual participant in his or her overall knowledge growth and professional development as well as provide added benefits to his or her unit through the ability to better serve faculty and researchers. We plan to offer a hybrid option for training during our next program year.

Program Modality Primarily live, virtual Target Audience Administrators

Is the Program Mandatory? No

Associated Cost None

Continuing Education Required Yes, To maintain certification you must earn recertification points through completing a variety of activities, https://sparc.illinois.edu/content/recertification

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development, Certificate or certification

NCURA supplements No

How is training tracked? Manually through Excel or similar format, Through a learning management system

Where is training program managed?

Who delivers training?

Topics Covered:

Central combined pre- and post-award office

Central research administrators, Unit (e.g. department and college) research administrators

• Pre-award (e.g., proposal preparation/budget review/submission)

• Award acceptance/negotiation

• Post-award award management

• Post-award transactions (e.g. cost transfers)

• Sponsored programs accounting (e.g. sponsor invoicing, drawdowns, financial reporting, etc.)

• Regulatory compliance (e.g., human subjects, animal subjects, biosafety, F/COI)

• Audits and audit readiness

• Research security

• Institutional systems for proposal routing and approval

• Institutional systems for award management

University of Maine

Institute Type: R1 Research University

Title of Training Program: Research Administrators Network (RAN)

Website: https://umaine.edu/ora/home/ran/

Region: 1

Program Description: To build the University’s research support infrastructure by enhancing the professional competencies of those who support and contribute to the research enterprise. We cover a variety of topics based on the needs of our Research Administrators Network on campus.

Program Modality

Primarily live, virtual

Target Audience Administrators, Financial Administrators, Investigators, Graduate Students

Is the Program Mandatory? No

Associated Cost None

Continuing Education Required No

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development

NCURA supplements Yes, but nothing listed

How is training tracked? Manually through Excel or similar format

Where is training program managed? Central combined pre- and post-award office

Who delivers training?

Topics Covered:

• Life cycle of an award

• Cost transfers

• Monthly reconciliation

• NCURA offers under a single registration as fits the needs of our university

• University policy changes and updates, and internal processes

• Compliance issues and how to mitigate

• Audit issues

UMass Medical School

Institute Type: Academic Institution with Medical School/Center Region: 1

Title of Training Program: none listed

Website: n/a

Program Description: not listed

Program Modality Hybrid

Target Audience Administrators, Faculty/Investigators

Is the Program Mandatory? Yes, Mandatory for Investigators, Administrators

Associated Cost Marked yes, but not specified

Continuing Education Required No

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development, Certificate or certification, Promotion or Promotion-eligibility

NCURA supplements Yes, but not specified

How is training tracked? Not tracked

Where is training program managed? Central combined pre- and post-award office

Who delivers training?

Topics Covered:

• Pre-pre award (e.g. finding funding opportunities, research development)

• Pre-award (e.g., proposal preparation/budget review/submission)

• Award acceptance/negotiation

• Post-award award management

• Post-award transactions (e.g. cost transfers)

• Sponsored programs accounting (e.g. sponsor invoicing, drawdowns, financial reporting, etc.)

• Regulatory compliance (e.g., human subjects, animal subjects, biosafety, F/COI)

• Institutional systems for proposal routing and approval

• Clinical Trials

University of Michigan

Institute Type: Academic Institution with Medical School/Center Region: 4

Title of Training Program: Budgeting for Research Grants

Website: https://www.eventbrite.com/e/budgeting-for-research-grants-workshop-michr-wed-1062021tickets-168281700095

Program Description: Budget workshop intended for junior investigators applying for any awards or putting in a new proposal but is open for all interested. Principal Investigator (the project director) and other interested research staff need to be made aware of this new offering so that they can attend or encourage others to participate if interested. Was offered as a workshop for NCURA in 2019.

Program Modality Primarily live, virtual Target Audience Administrators, Faculty/Investigators

Is content publicly available?

General public can access all training materials

Benefit to Employee Professional development

NCURA supplements NCURA Publications, Support to attend NCURA Conferences (e.g. Annual Meetings, PRA/FRA, Regional Meetings)

How is training tracked? Through a Learning Management System, NABU

Where is training program managed? University-wide Training Unit

Who delivers training? Unit (e.g. department and college) research administrators

Topics Covered:

• Pre-award (e.g., proposal preparation/budget review/submission)

• Post-award award management

University of Nebraska-Lincoln

Institute Type: Land-grant University Region: 4

Title of Training Program: Research Administration Essentials

Website: https://research.unl.edu/research-education/research-administration-essentials/

Program Description: Research Administration Essentials is a comprehensive education program offered by the Office of Research and Economic Development, bringing together existing and new instructional components to meet the research administration needs of faculty, staff, postdoctoral associates and graduate students. The mission of Research Administration Essentials is to ensure that important research at the University of Nebraska continues to move forward, in compliance with funding requirements and in support of the principles of institutional integrity and credibility. The program provides the university’s research community with an improved understanding of research regulations, policies and procedures, as well as access to vital resources and contacts for further assistance in managing research projects and programs. All Research Administration Essentials educational activities and resources are available to any university employee or student engaged in research and creative activity, as well as administrative staff who support research at the program, department or college level by planning, managing and/or administering grant-funded or sponsored projects.

• Preparing and submitting proposals

• Budget preparation and development

• Preparing for awards and managing contracts

• Research responsibility

• Award administration

• Project verification statements

• Cost sharing

University of Notre Dame

Institute Type: Religiously Affiliated Institution of Higher Education Region: 4

Title of Training Program: Research Administration Training Program

Website: https://research.nd.edu/our-services/training/

Under Development

Program Description: 4.5 days of high-level training on the research life cycle with a mix of presentations given by experts, videos, group and individual exercises, games, and a final project. The training does not go into "how to" or specific processes and procedures - it's general knowledge of topics related to the research lifecycle. The training program has been suspended since spring 2020. The training team is focused on updating and rebooting it to offer it to a workforce that is at least partly remote and not on campus.

Program Modality

Primarily in-person

Target Audience Administrators

Is the Program Mandatory? No

Associated Cost None

Continuing Education Required No

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development

NCURA supplements NCURA YouTube Tuesdays, NCURA Webinars, NCURA Podcasts, NCURA Publications, Support to attend NCURA Conferences (e.g. Annual Meetings, PRA/FRA, Regional Meetings)

How is training tracked? Manually through Excel or similar format

Where is training program managed? Central combined pre- and post-award office

Who delivers training?

Topics Covered:

½ or full-time FTE devoted to training, Central research administrators, Unit (e.g. department and college) research administrators, Faculty / Investigators

• Pre-pre award (e.g. finding funding opportunities, research development)

• Pre-award (e.g., proposal preparation/budget review/submission)

• Award acceptance/negotiation

• Post-award award management

• Post-award transactions (e.g. cost transfers)

• Sponsored programs accounting (e.g. sponsor invoicing, drawdowns, financial reporting, etc.)

• Regulatory compliance (e.g., human subjects, animal subjects, biosafety, F/COI)

• Audits and audit readiness

• Research security

• Institutional systems for proposal routing and approval

• Institutional systems for award management

University of Oklahoma Health Sciences Center

Institute Type: Academic Institution with Medical School/Center Region: 5

Title of Training Program: In development

Website: https://research.ouhsc.edu

Program Description: In development. This program is new and a training coordinator was hired earlier this year to develop and implement it. Excited to see how this impacts things moving forward as dept/PIs become trained and submit items for submission.

Where is training program managed? Central combined pre- and post-award office

Who delivers training? ½ or full-time FTE devoted to training

Topics Covered:

• Pre-award (e.g., proposal preparation/budget review/submission)

• Post-award award management

• Post-award transactions (e.g. cost transfers)

• Sponsored programs accounting (e.g. sponsor invoicing, drawdowns, financial reporting, etc.)

• Institutional systems for proposal routing and approval

University of Rochester

Institute Type: Private University that includes an Academic Medical Center Region: 2

Title of Training Program: Continuous Learning for Administrators of Sponsored Programs (CLASP)

Website: http://rochester.edu/orpa/clasp/

Program Description: CLASP involves both instructor-led sessions and online sessions. Administrators having functional responsibility for sponsored projects need to complete CLASP Training. Functional responsibility may be characterized by having an ability to originate, authorize or approve transactions associated with sponsored programs; involvement with proposal preparation; or active review and monitoring of the financial activities of sponsored project accounts.

Program Modality Primarily in-person

Target Audience Administrators

Is the Program Mandatory? Yes, Mandatory for Administrators, Mandatory for system access

Associated Cost None

Continuing Education Required No

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development, Certificate or certification, System access

NCURA supplements NCURA Webinars

How is training tracked? Manually through Excel or similar format

Where is training program managed? Central pre-award office

Who delivers training? Central research administrators

Topics Covered:

• Pre-award (e.g., proposal preparation/budget review/submission)

• Award acceptance/negotiation

• Post-award award management

• Post-award transactions (e.g. cost transfers)

• Regulatory compliance (e.g., human subjects, animal subjects, biosafety, F/COI)

• Audits and audit readiness

• Research security

• Institutional systems for proposal routing and approval

University of South Carolina

Institute Type: Public University Region: 3

Title of Training Program: Gamecock Research Administrators Network Training (GRANT)

Website:

https://sc.edu/about/offices_and_divisions/research_and_grant_development/granttraining/certificate _program/index.php

Program Description: A foundational grant life-cycle education. The program provides an overview of the grant life cycle, from pre-award to post-award, taught by subject matter experts from across campus.

Program Modality Primarily live, virtual

Target Audience Administrators

Is the Program Mandatory? No

Associated Cost

None

Continuing Education Required No

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development, Certificate or certification

NCURA supplements

None

How is training tracked? Class attendance and final exam

Where is training program managed? Central pre-award office

Who delivers training?

Topics Covered:

½ or full-time FTE devoted to training, Central research administrators, Unit (e.g. department and college) research administrators

• Pre-award (e.g., proposal preparation/budget review/submission)

• Post-award award management

• Regulatory compliance (e.g., human subjects, animal subjects, biosafety, F/COI)

• Institutional systems for proposal routing and approval

• Institutional systems for award management

University of South Florida

Institute Type: Preeminent Global Research University Region: 3

Title of Training Program: USF Summer Grant Writing Workshops

Website: https://www.sarasotamanatee.usf.edu/research/research-workshops.aspx

Program Description: The USF Summer Grant Writing Workshops is an 8-week Certificate program designed to walk researchers through the grant writing process, beginning with 'how to find grant opportunities' that align with their research aspiration, through to the peer review process. Faculty researchers, graduate students and postdocs have long been a part of the program’s target audience, but this year marked another milestone as for the first time there were also a number of participants from community colleges, public school systems and charter schools, libraries and Foundations. The 2021 program included participants from 120 distinct institutions such as the University of Michigan, Georgia State University, UCLA, Embry-Riddle Aeronautical University, Miami University, Florida International University, and had a global reach that included Canada, China, India, Pakistan, Russia and Spain. For the 2022 cohort, we are piloting a Training and Activities Guide to reinforce key learning outcomes and provide participants a way to capture their ideas in a framework tailored to their research.

Program Modality

Primarily live, virtual, Recorded, asynchronous option

Target Audience Administrators, Faculty /investigators, Student Researchers, Postdoctoral fellows, and other aspiring grant writers

Is the Program Mandatory? No

Associated Cost

Yes, there is an early bird and regular registration fee

Continuing Education Required No

Is content publicly available? Yes, the program is open to all registered participants

Benefit to Employee Professional development, Certificate or certification, Digital Badge, Credential

NCURA supplements

None

How is training tracked? Through a Learning Management System, CANVAS

Where is training program managed? By the University of South Florida Sarasota manatee campus

Who delivers training?

Topics Covered:

The instructor of record is the Associate Director for Research on the USF Sarasota Manatee campus. Invited speakers also include subject matter experts from federal agencies and various USF Foundation and research units.

• Pre-pre award (e.g. finding funding opportunities, research development)

• Pre-award (e.g., proposal preparation/budget review/submission)

• Research Methods; Protecting Intellectual Property; IRB and IACUC; Navigating online application systems; Connecting with Program Officers; and the Peer Review process

• Research Integrity and Compliance (e.g., data stewardship, IRB, IACUC)

• Technology Transfer, commercialization, patent disclosures, contracts

• When grants are not grants – Foundations and gifts

University of Texas Southwestern Medical Center

Institute Type: Academic Institution with Medical School/Center Region: 5

Title of Training Program: NIH award management beginner & intermediate refresher training (NIH R01 training)

Website: n/a

Program Description: Under development

Program Modality Primarily live, virtual

Target Audience Administrators

Is the Program Mandatory? No

Associated Cost None

Continuing Education Required No

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development

NCURA supplements NCURA Publications

How is training tracked? Not tracked

Where is training program managed? University-wide Training Unit

Who delivers training? Unit (e.g. department and college) research administrators

Topics Covered:

• Award acceptance/negotiation

• Post-award award management

• Post-award transactions (e.g. cost transfers)

• Sponsored programs accounting (e.g. sponsor invoicing, drawdowns, financial reporting, etc.)

University of Washington

Institute Type: Research Institute Region: 6

Title of Training Program: Collaborative for Research Education (CORE)

Website: https://www.washington.edu/research/training/core/

Program Description: CORE is the University of Washington’s research administration learning program. This is the “go-to” place for training, resources and learning in research administration. All courses are offered at no charge.

Program Modality

Hybrid – synchronous and asynchronous online

Target Audience Administrators, Investigators

Is the Program Mandatory? No

Associated Cost None

Continuing Education Required No

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development

NCURA supplements

None

How is training tracked? Through a Learning Management System

Where is training program managed? Central pre-award office

Who delivers training? SMEs from pre and post award central offices, department/school/colleges

Topics Covered:

• Pre-award systems (local and sponsor), processes from developing and submitting the proposal to JIT

• Post-award systems (local and sponsor), processes from set up to closeout

• Financial Compliance (cost principles, food purchases, timing of expenditures, preparing for audit)

• Nonfinancial Compliance (research integrity, conflicts of interest, export controls, human subjects, animal use, lab compliance and substances)

• Effort Reporting (faculty and non-faculty)

• Budgets (concepts in budgeting, preparing budgets, completing sponsor budget documents)

• Cost Share (what is it, how to manage)

• Research data tools and reports (local systems)

University of Wisconsin-Madison

Institute Type: Land-grant University Region: 4

Title of Training Program: Research Education Development (RED)

Website: https://rsp.wisc.edu/training/

Program Description: RED: Research-Education-Development the educational program for research administrators at UW-Madison. The program is managed by the central Office of Research and Sponsored Programs (RSP). RSP collaborates with campus subject matter experts in dean's offices and departments to ensure the development of high-quality and beneficial learning experiences through the RED program. The program consists of live learning opportunities, on-demand learning opportunities, a mentoring program, and an annual Symposium for Research Administrators. The programing is open to all UW-Madison staff who work with sponsored projects, regardless of job title.

Program Modality

Primarily live, virtual with on-demand options

Target Audience Administrators

Is the Program Mandatory? No

Associated Cost None

Continuing Education Required No

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development

NCURA supplements NCURA Webinars, NCURA Publications

How is training tracked? Through a Learning Management System

Where is training program managed? Central combined pre- and post-award office

Who delivers training?

Topics Covered:

½ or full-time FTE devoted to training, Central research administrators, Unit (e.g. department and college) research administrators

• Pre-pre award (e.g. finding funding opportunities, research development)

• Pre-award (e.g., proposal preparation/budget review/submission)

• Award acceptance/negotiation

• Post-award award management

• Post-award transactions (e.g. cost transfers)

• Regulatory compliance (e.g., human subjects, animal subjects, biosafety, F/COI)

• Audits and audit readiness

• Institutional systems for proposal routing and approval

• Institutional systems for award management

Vanderbilt University

Institute Type: Academic Institution with Medical School/Center, Research Institute Region: 3

Title of Training Program: We have over 23 training programs

Website: https://medschool.vanderbilt.edu/bret/training-grant-support/

Program Description: They offer over 23 programs.

Program Modality Hybrid

Target Audience Students (Undergraduates / Graduates) and/or Postdoctoral fellows

Is the Program Mandatory? Yes, Mandatory for system access

Associated Cost None

Continuing Education Required No

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development, System access

NCURA supplements none

How is training tracked? Manually through Excel or similar format

Where is training program managed? Central combined pre- and post-award office

Who delivers training?

Topics Covered:

• Pre-pre award (e.g. finding funding opportunities, research development)

• Pre-award (e.g., proposal preparation/budget review/submission)

• Award acceptance/negotiation

• Post-award award management

• Post-award transactions (e.g. cost transfers)

• Sponsored programs accounting (e.g. sponsor invoicing, drawdowns, financial reporting, etc.)

• Regulatory compliance (e.g., human subjects, animal subjects, biosafety, F/COI)

• Audits and audit readiness

• Research security

• Institutional systems for proposal routing and approval

• Institutional systems for award management

Virginia Commonwealth University

Institute Type: Public University, Health System, Large Research Portfolio Region: 3

Title of Training Program: VCU Effort Reporting Training

Website: not publicly available (internal only)

Program Description: Our training program covers all aspects related to effort reporting, including how to certify effort & project statements under our hybrid model of effort reporting. We also cover internal controls, effective management of labor distribution, cost transfers and audit requests.

Program Modality Hybrid

How is training tracked? Through a Learning Management System

Where is training program managed? Central post-award office

Who delivers training?

Topics Covered:

• See program description

Washington University in St. Louis

Institute Type: Academic Institution with Medical School/Center Region: 4

Title of Training Program: Specialized Training for Administration of Research (STAR)

Website: https://star.wustl.edu/

Program Description: The mission of the STAR Program is to improve the expertise of Research Administrators by establishing standardized training that enhances faculty support, strengthens compliance, reduces risk, fosters knowledge sharing, and cultivates community across Washington University.

Program Modality Primarily live, virtual

Target Audience Administrators

Is the Program Mandatory? No

Associated Cost None

Continuing Education Required No

Is content publicly available? No, limited to institutional employees

Benefit to Employee Professional development, Certificate or certification

NCURA supplements none

How is training tracked? Manually through Excel or similar format

Where is training program managed? Vice President Office or equivalent

Who delivers training?

Topics Covered:

• Pre-pre award (e.g. finding funding opportunities, research development)

• Pre-award (e.g., proposal preparation/budget review/submission)

• Award acceptance/negotiation

• Post-award award management

• Post-award transactions (e.g. cost transfers)

• Audits and audit readiness

• Institutional systems for proposal routing and approval

• Institutional systems for award management