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Participant Handbook Life changing expeditions and adventure opportunities for schools

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Your journey starts here! Welcome to your Participant Handbook! So, your place on a journey of a lifetime is booked. But your adventure doesn‟t begin when you step on the plane and jet off to your expedition destination; it starts right now! Over the following months you have a whole expedition to plan…funds need to be raised, you need to test out your equipment, work on your fitness, devise an itinerary and more than anything you can just get really, really excited! You‟re probably itching to set off as soon as possible, but believe us when we say that the build-up to an expedition is half the fun. We‟ve given you this handbook to help you through the expedition build-up programme. Write in it; doodle on it; stick things in it; treasure it! Basically, do with it what you will; it‟s yours! This handbook could prove to be a precious record of all of your hard work in preparation for your expedition – invaluable for university and job applications as well as being a book of memories for you to look back upon.

The Members‟ Area Visit the Members‟ Area of our website www.outlookexpeditions.com / www.camrecymru.com for documents specifically relevant to your expedition group and a whole host of resources which will help you in your build-up to going on expedition. Use The Forum in this area to discuss all things expedition related. Keep in touch with your expedition group, share fundraising ideas and benefit from the experiences of other participants.

Any questions? Should you have questions or queries at any point during your expedition build-up, remember to contact your Expedition Programme Coordinator or any member of the Outlook Team – we are always ready to help in any way we can. We hope that you enjoy the build-up to your expedition – the time‟s going to fly by! We look forward to working with you over the coming months.

Happy expeditioning!

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Your details Name: …………………………………………………………………………………………… School: …………………………………………………………………………………………. Membership number: ……………………….……..………………………………………… Destination: …………………………………………………………………………………….

Welcome to Outlook Expeditions Outlook‟s Overseas Expedition Team welcomes you onto one of the most exciting programmes you will ever take part in! Over the coming months you will be taken on a rollercoaster ride of learning, selfdevelopment, teamwork, leadership, problem solving, planning and organisation, culminating in the adventure of a life-time in one of the most stunning and exciting locations on Earth! Alongside your Link Teacher, the Outlook Team will guide you and your group through the expedition programme from start to finish. We will be on hand to answer any questions you have along the way and to help you with all aspects of your training programme. This Participant Handbook will guide you through your programme, provide you with additional information and encourage you to look at your expedition programme in more detail. It also works like a workbook so you can write and record all of your decisions made during the course of your Expedition Programme, ensuring you have written testimony to all the hard work you will have put in to result in the fantastic achievement of completing your expedition. Should you have any questions or queries please do not hesitate to contact any member of the Expedition Programme Team. We hope that you enjoy the Outlook experience and look forward to working with you and your team in the coming months. Happy expeditioning from,

The Outlook Team!

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Contents Page Page number Your journey starts here

2

Your details

3

Contents page

4

1. Your expedition programme

5

2. The Members‟ Area

6

3. Past participants

7-8

4. Money matters

9

5. Group meetings

10-13

6. Group Development Day 1 / Group Training Day 1

14-15

7. Group Development Day 2 (not all expeditions)

16-17

8. Group Development Day 3 / Group Training Day 2

18

9. Learn the lingo!

19-20

10. Expedition kit advice

21-23

11. Fitness

24

12. Expedition training (not all expeditions)

25

13. Sponsored abseil

26

14. Expedition code of conduct

27-28

15. Environmental issues

29

16. Between Expedition Training (or GTD2) and Departure

30

17. Final Preparation Day

31

18. Homecoming

32

19. Skills Refresher Day (not all expeditions)

33

20. Congratulations!

34

21. Be part of next year‟s handbook!

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Your journey doesn‟t end here!

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1. Your expedition programme Outlookâ€&#x;s tailor made expeditions are either Longer Journeys or Shorter Journeys. Longer Journeys are expeditions that are 19 days and over in duration and Shorter Journeys are expeditions that are 18 days and under in duration. Although both expedition programmes are similar and cover some essential core course content, they do differ slightly. Generally, the Longer Journey expedition programme consists of 3 Group Development Days (GDDs), 2½ day Expedition Training in the Snowdonia National Park or the Scottish Highlands, a Final Preparation Day, The Expedition, Expedition Homecoming and a Skills Refresher Day. The Shorter Journey programme consists of 2 Group Training Days (GTDs), a Final Preparation Day, The Expedition and Expedition Homecoming. Both programme timelines are shown below.

By Nov 2011

Skills Refresher Day

Homecoming

June / July / August 2011

The Expedition

Spring 2011

Final Preparation Day

GDD2

Winter 2010

Expedition Training

Summer /Autumn 2010

GDD3

Spring 2010 GDD1

Longer Journey Programme Timeline

12 to 20 month journey of a lifetime

Shorter Journey Programme Timeline

6 to 18 month journey of a lifetime

Homecoming

The Expedition

April / June / July / August / October 2011

Final Preparation Day

Summer / Autumn 2010 GTD2

GTD1

Spring 2010

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2. The Members‟ Area Outlook‟s website is a hub of information. On it you‟ll find a secure website area accessible 24/7 called the Members‟ Area which provides you with up-to-date group specific information. This area has been designed specifically for our participants and contains all sorts of useful information including fundraising ideas, health and safety procedures, latest news and a discussion forum. Please note: at points during the programme you will receive important reminders and be prompted to download forms and additional worksheets from the Members‟ Area for completion so it‟s a good idea to familiarise yourself with the area and check it regularly.

Accessing the Members‟ Area The Members‟ Area is accessed from the homepage of Outlook‟s website – www.outlookexpeditions.com. At the top right hand corner you will see a login box entitled Members‟ Area into which you will need to enter your username and password: Username – this is your Membership Number (your unique reference code that appears on the top right hand corner of all of your letters from Outlook) Password – you will have been emailed your password following Outlook‟s receipt of your application form

If you experience any difficulties accessing the site or downloading specific documents then please get in touch with any member of the Expedition Programme Team.

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3. Past participants Take some inspiration from two expedition participants who have been there done that.

Gemma James – Peru / Bolivia Fundraising? “We did a raffle, and asked for donations for prizes from local companies and our own workplaces i.e. first prize was dinner, bed and breakfast at a fancy restaurant / hotel where rooms can cost up to £350! We made over £700!!!”

Favourite memories? “Being in the Amazon rainforest playing football with the chance to hold a Cayman and the where we helped to build a bridge. the street kids in La Paz was experience.”

locals, having the community project Also, working with a really moving

Any difficulties? “Yes, on the trek I got blisters on both feet resulting in me not being able to walk, so I had to ride on horseback.”

Anything you would change? “I would remember to wear 2 pairs of socks when trekking, bring more spending money for souvenirs, oh, and bring chocolate!!!”

Which piece of kit couldn‟t you have lived without? “My rucksack; it became my home and I became very attached to it – it did me proud!”

Any top tips for anyone about to follow in your footsteps? ”Remember your camera and some English chocolate. But most of all make sure you absorb as much as you can while you are there because you may never have the opportunity to visit again.”

How has your expedition made an impact on your life? “It makes you realise what you take for granted at home, how much we don‟t actually need, from which people in Peru / Bolivia would benefit so much more. It gave me a „hands on‟ perspective of other cultures and communities!”

Following the completion of her A Levels, Gemma intends to return to South America to spend some more time working with the projects.

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Ben Barnes – Borneo Fundraising? “The best fundraiser our school put together was an auction of promises – gathering donations from various companies, friends and families, i.e. paintings, a days gardening, beauty treatments etc, and auctioning them at an evening event in a local pub/restaurant. The first time we ran the event we made £2000, so we did it again, and raised £3750!!”

Favourite memories? “All of it! But, white water rafting was great!”

Any difficulties? “Trying to acclimatise to the humidity”

Anything you would change? “Would have been great to have spent longer white water rafting, or to have tried to fit in another activity as well”

Which piece of kit couldn‟t you have lived without? “My camera!” Any top tips for anyone about to follow in your footsteps? “Go for it – it‟s so much fun, and was definitely better than any regular type of trip / holiday!”

How has your expedition made an impact on your life? “It gave me an insight into how to survive more independently, i.e. organising food and looking after money and budgets”

Ben has also spent time volunteering at Outlook, and participated as a Trainee Assistant Leader on an expedition to Venezuela

“Do not go where the path may lead, go instead where there is no path 8 and leave a trail” Ralph Waldo Emerson (1803-1882) - American essayist,


4. Money matters What‟s included in the expedition price? So how do we come to our expedition price? You will see from the list below that there is a lot to think about when organising a youth expedition and a lot of planning and preparation goes on behind the scenes! The following is all covered by your expedition cost: International flights and all „in country‟ travel (as per itinerary). Outlook purchases group flights which are highly flexible but may be more expensive than purchasing individual flights Airport taxes The entire cost of the expedition – all group activities listed in the itinerary including park entrance fees and project fees All food, accommodation and transport in-country A fully qualified and experienced Expedition Leader (including their recruitment and selection weekend, additional training days and salary for all pre-expedition, expedition and post expedition work) Link Teacher costs and any accompanying adult places (Leader Team) to fulfil 1:6 adult to participant ratio Group camping and cooking equipment Outlook‟s recce of the expedition destination Rescue and casualty evacuation for all team members Manned 24hr Operations Room and DOCLEAF crisis support All medical treatment for non pre-existing medical conditions until return to UK Comprehensive insurance and medical cover. Insurance cover is taken out immediately after receipt of application forms to cover the whole of the 12-16 month programme. Specialist safety and first aid equipment Satellite phones and GPS equipment Fundraising and expert advice and support from our dedicated Expedition Programme Coordinators Group Development Days 1, 2 and 3 or Group Training Days 1 and 2 Expedition Training weekend in North Wales or Scotland (including cost of tents or venue hire, vehicles, equipment, food, Expedition Leader costs, abseil fees) – depending on Expedition Final Preparation Day Homecoming session and a Skills Refresher Day (dependant on expedition chosen) once you have returned from your expedition Expedition handbooks and online resources Leader Team Training Meetings, assembly and parents evening presentations involved in the expedition launch Company operating costs (fuel / property upkeep / ATOL licence / staff wages etc) Expedition T-Shirt Additional support from the Expedition Operations Department

What‟s not included in the expedition price? The costs we don‟t include are costs which would otherwise vary from participant to participant. Spending money for gifts / souvenirs whilst on expedition Inoculations, prophylaxis and personal medicine Visas and passports - please see your Expedition Brief to see which visas are required Personal belongings insurance (this may be covered by your household / contents insurance) Any additional insurance premiums required as a result of pre-existing medical conditions Personal equipment (e.g. rucksack, sleeping bag, waterproof clothing). This can be provided by Outlook but is subject to a £75 additional hire charge. If you wish to buy your own equipment please be aware that all Outlook expedition participants receive 15% discount at „Cotswold Outdoor‟. Transport to and from UK-based training courses, to the Final Preparation Day venue and from the airport Food and accommodation in the UK, unless specified The cost of carbon offsetting the participants‟ expedition

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5. Group Meetings You should hold your first group meeting as soon as possible after the deposit due date. Your Link Teacher will have received a list of those students who have submitted an application form – you‟ll need to make sure that everyone on the list is aware of your first meeting and is able to attend. It‟s important that you have at least 1 meeting every 2 weeks! Consider having meetings at lunchtime or after school to ensure that everyone is able to attend meetings regularly. Ask for some space on a school notice board for an „Expedition Notice Board.‟ This will help the group keep up to date with meetings, events and enable communication throughout the school day. It could also be used as an advertising space to let everyone in your school know when you are holding fundraising events. Meetings do not always have to be classroom based; you could book the sports hall once a month for a „fitness meeting‟.

What to do at the first group meeting During the first few group meetings we suggest that you do the following:

1) Collect everyone‟s contact details Ask your Link Teacher or visit the Members‟ Area of the website for a copy of the Contact Sheet. Make sure that everyone in your group adds their details to the sheet. As soon as it‟s completed make copies for everyone in the group and send one to Outlook. You may find it useful to set up a group email account, e.g. queenannesschoolchileexpedition-2011@hotmail.co.uk or a Facebook group. Outlook can then email the whole group. You will be able to use this address when looking for sponsorship and donations and you can use the account like your own group chat room.

2) Think about appropriate group roles We suggest that the group appoints roles to individuals or teams within the group e.g. secretary / accountant / events planner(s). This will help to spread out the workload and improve your group‟s organisational skills. Then assign them! You may want to alternate these roles to give each group member a chance to take on new responsibilities OR you could select a role that you feel you will excel at and remain in that role for the duration of the expedition build-up period. The second option may enable individuals to gain something extra from the expedition process and will be an achievement and skill that can be added to a CV or university application!

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3) Take group meeting minutes Try to take minutes at each of your group meetings – a task for your team secretary perhaps? Why take minutes? To ensure that you can forward comprehensive information onto any team members who were unable to attend the meeting So that there is written documentation of any jobs or tasks being allocated To make sure that at your next meeting you can remember what happened at the last one! To log your experience Your minutes could also be used as your monthly correspondence with your Expedition Programme Coordinator - simply copy your coordinator into the email! What should your minutes include? Jot down the names of any team members who are absent; you‟ll need to let them know what happened during the meeting Refer back to the minutes from your last meeting; check on the progress of any tasks or jobs and make a note of any relevant updates Fundraising plans for upcoming fundraising events Confirm the amount of money in the group account (either in your group bank account or held by the school bursar) Note plans for your fitness training – either individually or as a team Make a list of any jobs that need completing by the next meeting and the name of the person assigned to complete them

4) Create and sign a group agreement This is important because establishing some team rules and guidelines will help you work better as a team. Your Link Teacher will have signed a similar agreement with Outlook so perhaps they will have some tips on what you should include in your group agreement. It would be a great idea for you all to develop your own Group Agreement and add it to the designated area in your Link Teacher‟s Expedition Handbook.

5) Discuss and write down group aims & objectives It‟s important that the group discuss and write down what the team‟s aims and objectives are for the expedition e.g. “to reach the summit of a mountain, to spend a prolonged amount of time working on a community project”. You will find that selecting and agreeing upon your expedition itinerary will be that much easier if you have outlined at least five group goals by Group Development Day 1 / Group Training Day 1.

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6) Think about personal aims and objectives Personal and group goals and achievements will be revisited at your Skills Refresher Day after your expedition (dependant on the Expedition Programme that you are following). So as part of your personal development programme, you may wish to consider and answer the following questions and then review your answers at the end of the expedition: 1) What are your reasons for taking part in this expedition? 2) Identify your strengths in relation to the expedition programme 3) In which areas do you hope to improve and what are the skills you hope to learn? 4) What are you most hoping to get out of your participation in the expedition

7) Start thinking about fundraising By GDD1 / GTD1, you may not have finished organising a specific event, but we hope that you will have come up with a number of ideas that can be considered with your Outlook facilitator. Check out the following for some extra ideas and tips on fundraising: Outlook‟s Money Management Pack - visit www.outlookexpeditions.com to download a pack from the Members‟ Area Outlook‟s Discussion Forum – visit www.outlookexpeditions.com and go to the Members‟ Area. The discussion forum enables you to chat to other participants from around the country, ask questions and share fundraising ideas. Have a look at the Fundraising Flyer – visit www.outlookexpeditions.com and go to the Members‟ Area to find out which sponsored events Outlook can help you with! Have a look at www.fundraising.com – an American site with lots of amusing ideas; check out the Cow Pattie Bingo!! Try using an internet search engine like www.google.com to search for some tried and tested, fun fundraising ideas. Make sure that you ask friends and family about any memorable and exciting events they have attended – you might be able to copy some of these ideas. If you are on the Longer Journey expedition programme you have the option of completing a sponsored abseil at the end of your Expedition Training weekend. It is an optional Bolton to the expedition price for Shorter Journey expeditions. The group might opt for a sponsored walk up Snowdon, Ben Nevis or Scafell Pike (or all 3 peaks!) to be added as a Bolt-on to the cost of the expedition. Visit www.peeks.co.uk for a great selection of party products for any theme and many ideas for fundraising events

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Fundraising Planner The following table aims to help you and your group understand how to turn your fundraising ideas into real and profitable events. Outlook has outlined a few examples of fundraising events and activities to demonstrate how this table should be used, but has left space for your ideas too! You may also wish to use additional sheets of paper to expand under each heading. You can download blank Fundraising Planners from the Members‟ Area of the website. Idea

What needs to be organised

By who

By when

Costs

1) Car boot sale

Book school car park

End of week

X

Bank Holiday in 3 weeks £5.00 per car

Produce flyers or posters for school and local shops

Next Wednesday

£5.00 copying

Assembly announcement

On Friday

X

Put an announcement in end of term newsletter

End of next week

X

2) "Buy a Date” At car boot sale, sell each day out of an old diary (£1 each) – people write down their contact details on a date of their choice and if their date gets picked when the diary is full they get £50 3) Bag packing During Christmas holidays at Marks & Spencer

Old unused diary for buy a date

Bring to car boot

X

Go in and ask Marks & Spencers‟ manager if OK

End of next week

X

Make up leaflets about what we are doing to hand out – put in shopping bags as may get additional sponsorship

For bag packing day

X

Expedition Training

X

4) Sponsored abseil Part of Expedition Training

Profit 30 x cars = £150 less £5 £145 PROFIT

£1 per dairy date x 350 days year = £350 less Prize of £50 £300 PROFIT

Saw on the Members‟ Area that other school made: £1000 PROFIT

Group funds / monies As a group you need to decide what will happen to your group‟s fundraised money…. Either:

Every time the group raises money it is split equally between those who participated in the event and can be placed in personal bank accounts.

Or:

All money is placed into a group bank account or given to the school bursar and can be used to help fund other events and pay off the group‟s final balance / payment.

Please note: you do not need to take any of the money that you have fundraised with you on expedition as the entire itinerary and all of its associated activities will be covered by the expedition cost. You may like to use any funds raised to offset your expedition costs. The only additional money required for your expedition is any personal spending money that you wish to take with you to purchase souvenirs! Please refer to section 3 for a full list of items covered by your expedition cost.

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6. Group Development Day 1 / Group Training Day 1 The main aim of this session is to get your group to start working as a team and to select an itinerary. It is also an opportunity for you to think in more depth about fundraising and ask the Outlook facilitator for their advice and suggestions. This group session paves the way for the entire expedition programme and sets up your next group session so it‟s really important that all participants attend as your input will be vital in ensuring you achieve as much as possible from the expedition.

This is the first session following the deposit due date; it will include… Team building games / activities Distribution of t-shirts Discussion of personal and group goals Discussion of potential itineraries in relation to group goals Itinerary selection Discussion of fundraising ideas How to turn fundraising ideas into real events A parents‟ presentation given by the students and a question and answer session – the parents are normally invited for the final hour.

Before this session you need to have completed the following… Group Agreement Aims and objectives Assigned group roles / jobs Have written down some ideas for potential fundraising activities Opened a group account or decided what will happen to any money fundraised as a group

You will need to bring to GDD 1 / GTD 1… This handbook Pen / pencil Any information you have gathered about your destination An open mind and a good sense of humour! Presentation equipment (pens / markers / paper – your teacher may be able to help you out here!)

Choosing your itinerary During GDD1 / GTD1 you will be presented with a number of itinerary options. Please discuss the options with the rest of your group as your views are just as important to your peers as they are to you! Highlight the pros and cons of the options in relation to your group goals and come to a group decision as to what you would all like to do on expedition.

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Action plans following GDD 1 / GTD 1 During GDD1 / GTD1 you and your group will need to formulate some action plans for the coming months; these can be personal or group related. Outlook has outlined some useful headings – you should try and provide at least one action plan for each…

1) DO SOME FUNDRAISING 2) DO SOME DESTINATION RESEARCH 3) ADDITIONAL NOTES / SUGGESTIONS / TO DO LIST

Important things to remember By GDD 2 / GTD 2 you will need to have provided Outlook with:  2 x passport photographs (with your name and membership number written on the back of each one)  A copy of the details page of your passport (your passport must be valid for 6 months after your expedition return date). Please scan it and email it to your Expedition Programme Coordinator. But if you are having problems sending it to us this way then please photocopy it and hand it to an Outlook representative at GDD2 / GTD2.

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7. Group Development Day 2 (not all expedition programmes) The main aim of this session is to look at your specific expedition itinerary to help you gain a better understanding of expedition life and the types of role you may take while on expedition. This will involve the group researching various topics concerning life on expedition.

Group Development Day 2 will include… A review and progress report of all fundraising activities A review of progress against the action plan formulated at GDD1 An itinerary up-date Destination research and Life on Expedition workshops Team building games / activities Responsible travel training A parents‟ presentation given by the students and a question and answer session – parents are normally invited for the final half hour.

Before this session you will need to have completed the following… Print a destination map Conducted some additional research on your destination Planned and set dates for at least one fundraising event Completed all actions outlined in your GDD1 Action Plan

You will need to bring… This handbook Pen / pencil Any additional information you have gathered about your destination If you have not managed to scan a copy of the details page of your passport and email it to your Expedition Programme Coordinator, you will need to bring a photocopy of it with you to GDD2 / GTD2 (your passport must be valid for 6 months after your expedition return date – if you need to renew your passport please wait until you have your new passport before providing the photocopies). 2 x passport photos (please write your name and reference number on the back of each photo) An open mind and a good sense of humour!

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Action plans following GDD 2 During GDD 2 you should make sure that you and the group formulate some action plans for the coming months, these can be personal or group related. Outlook has outlined some useful headings; you should try and provide at least one action plan for each…

1) DO MORE FUNDRAISING 2) DO MORE DESTINATION RESEARCH 3) ADDITIONAL NOTES / SUGGESTIONS / TO DO LIST

Important things to remember By GDD 3 / GTD 2 you will need to have:  Decided whether you going to hire kit from Outlook or buy your own  Made sure that you have sent your passport photos and passport copy to Outlook

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8. Group Development Day 3/ Group Training Day 2 The main purpose of these sessions is for the group, and their parents, to get to know the expedition leader. There will be a presentation of your final itinerary and important information regarding the in country support which your parents / guardians need to be aware of. It is a very important session, and requires the entire group and their parents / guardians to be in attendance.

This session will include… A presentation of the finalised expedition itinerary A presentation by the group‟s Expedition Leader, including tips on kit and equipment Q&A session Participant kit requests will need to be completed by the end of this session, and payment will need to be made. A parent‟s consent pack / form is also provided at this session

Before this session you will need to have completed the following… Kit Request Form Completed all actions outlined in your GDD2 Action Plan

You will need to bring to GDD3 / GTD2… This handbook Pen / pencil For those who want to hire kit from Outlook; the relevant application form (available from the website) and a cheque for £75.00 (made payable to Outlook Expeditions Ltd) Passport photos and copies if not already done so!

Action Plans Following GDD3 / GTD2 At your first group meeting after GDD3 / GTD2, formulate some action plans for the coming months, these can be personal or group related. Depending on the programme you are following, try to complete these before your Expedition Training Weekend. You should try and provide at least one action plan for each of the following headings:

1) DO SOME MORE FUNDRAISING 2) DO SOME MORE DESTINATION RESEARCH 3) ADDITIONAL NOTES / SUGGESTIONS / TO DO LIST

Continue having at least 1 group meeting every 2 weeks!! Make sure everyone is following a fitness plan / programme Look at kit lists for Expedition Training (if applicable) and establish what is needed

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9. Learn the lingo! When visiting another country it is important to try and learn a bit of the language, especially some key phrases. Firstly, it is polite to do so, and secondly, you may find it very useful when making bookings or integrating with the local community on your project phase. Outlook has devised a list of useful phrases and words for you to translate and then learn. This list is just an introduction, feel free to investigate the language further or, as previous schools have done, ask your language teachers at school if they will „sponsor‟ your lunchtime lessons! There are a few places you could try to find the translations. Guide books, e.g. Lonely Planet, Footprint or Rough Guide, normally contain a basic phrase list and there‟s always the internet of course.

Common signs Open: …………………………………………

Closed: ……………………………………

Entrance: …………………………………….

Exit: …………………………………………

Push: …………………………………………

Pull: …………………………………………

Toilets: ………………………………………. Men: …………………………………………..

Women: ……………………………………

No entry: …………………………………….

Basic phrases Hello: …………………………………………

Goodbye: …………..……………………….

Yes: ……………….………………………….

No: …………………………………………...

Please: ……….………………………………

Thank you: …………………..……………..

How are you? …………………………………………………………………………………………... Good / fine, thank you: ………….……………………………………………………………………. What is your name? ……………….………………………………………………………………….. My name is ___________

: ……………………………………………………………………….

Sorry: …………………………………………………………………………………………………….. I don't understand: …………………..………………………………………………………………… Do you speak English? .......................................................................………………………….. Good morning: ……………………..………………………………………………………………….. Good evening: ………………………………………………………………………………………….. Good night: ………………………..…………………………………………………………………….

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Where is the toilet? …………………………………………. ………………………………………..

Money Where can I get money / Travellers Cheques exchanged? …………………………………………………………………………………………………………… …………………………………………………………………………………………………………… What is the exchange rate? …………………………………………………………………………………………………………… ……………………………………………………………………………………………………………

Transportation Where is the train / bus station? ...................................................................................................................................................... .................................................................................................................................................... Can you show me on the map? …………………………………………………………………………................................................. ................................................................................................................................................... How much is a ticket to ___________? …………………………………………………………………………………………………………… …………………………………………………………………………………………………………… When does the train/bus for __________ leave? …………………………………………………………………………………………………………… …………………………………………………………………………………………………………… When will this train/bus arrive in _________? …………………………………………………………………………………………………………… ………………………………………………………………………………………………………….....

Most important phrase to learn!!!! Do you offer student / group discounts? ……………………………………………………………................................................................... ...........................................…………………………………………………………………….……… You may also want to learn numbers, days of the week or specific directions. If you have any allergies or food intolerances you‟ll need to learn how to explain them.

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10. Expedition kit advice Take a look at the kit list in the Members‟ Area of the website. You may feel that there is a huge amount to acquire and it might seem very costly, but the idea is to make use of what you already have. Borrow from friends and family or the school DofE store; you could take up the £75 used-kit hire option from Outlook (includes expedition rucksack, waterproofs and sleeping system). You may need / want to buy some equipment, but remember it does not necessarily have to be top of the range or have a high specification (unless it is an item you feel you will use a lot in the future). You should start getting your kit together as early as possible – that way you won‟t end up needing to spend lots of money in a last minute rush. Also, if you are buying your own kit and equipment, get together as a team and approach local outdoor stores or equipment suppliers and ask for a group discount; most suppliers should offer you at least a 10% discount (make sure you thank the supplier in a press release!). Don‟t be afraid to barter, especially if you are spending a lot of money – it will be good practice for bartering while you are on expedition! The majority of staff at Outlook can give impartial advice on what kind of kit to buy. Visit www.livefortheoutdoors.com for good advice on outdoor kit. Remember: Outlook expedition participants receive 15% discount on equipment purchased at Cotswold Outdoor. See www.cotswoldoutdoor.com for more information on equipment.

Tips on equipment Ask friends, family, your Link Teacher(s) and Outlook staff for advice, especially if they have travelled, done a similar expedition, or used any of the equipment on your kit list – tried and tested feedback is always useful!

Walking boots Buy these as soon as possible so that you can „wear them in‟ well before your Expedition Training (if applicable) and expedition departure. Boots come in 2 different materials; leather and synthetic. Leather boots take longer to wear in and require more aftercare but have been known to last for decades! You should ensure that your boots have good ankle support and are made from a waterproof breathable material (leather boots are waterproof after you have waxed or sprayed them). You should spend some time wearing them around the shop, ensuring that you are wearing the correct type of socks, to make quite certain that they really are comfortable. Most shops will allow you to take boots home and try them out (indoors only) for a week and bring them back for a refund if they turn out to be unsuitable.

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Rucksacks Rucksacks can be expensive, and sometimes you will pay extra for a brand name. A 65 litre rucksack is more than adequate for your trip, much bigger and you will find it hard to carry and you‟ll probably fill it with unnecessary items. Too small and you won‟t fit everything in! Make sure that you give yourself plenty of time to shop for your rucksack as finding the best fit can take a while. Make sure that your rucksack is comfortable with weight in it. The shop assistants should happily find you some bag weights or some camping items to put in the rucksack while you are trying it on; this will give you a more realistic idea of how the bag will sit while full of your own kit.

Sleeping systems (sleeping bag, sleeping bag liner and roll mat) You will want to be able to have a good night‟s sleep while on expedition so it is worth paying special attention to this section to ensure that you are able to keep warm, but also have the option of a cooler night‟s sleep. Sleeping bag There are 2 different types of sleeping bag: down and synthetic. Synthetic bags retain heat even when wet, but are slightly heavier and bulkier than down bags. Down bags compress very well, but lose insulation when wet and can take a long time to dry out. Synthetic bags are usually cheaper than down. Sleeping bags are also given warmth ratings in °C. Each manufacturer will rate their bags slightly differently and each person has a different gauge of temperature and will react differently to the temperatures incountry. Sleeping bags also come with a variety of design features e.g. full length zips so that you can make it into a duvet or double zips so that you can open the bottom of the bag at your feet for ventilation. You can also get both left and right handed zips! Sleeping bag liner These are extremely useful; they can add an extra layer of warmth to your sleeping bag and can be used by themselves if you are too hot or in a hostel. You can also purchase 2 types: cotton or silk. Which you buy will simply depend on your budget! Roll mat These provide insulation from the ground and prevent you from losing body heat while you sleep. They also make sleeping on the ground more comfortable! There are 2 types of roll mat: foam and inflatable. Foam mats are cheap, reliable, can be cut down to size and are perfectly adequate for your expedition – just make sure yours is good quality. Inflatable mats are more comfortable and offer better insulation; however, they are more expensive and can puncture (although you can get puncture repair kits).

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Clothing Several layers of clothing are better than one thick layer; warm air gets trapped between the layers providing extra insulation and layers are more versatile in changing weather conditions. Base layers Thermals are your first layer. They should be close fitting so that they can wick moisture effectively. Man made fibres or wool are best, cotton has no wicking properties so is best avoided. Mid layers Fleece jackets or tops are your main warm layer and are also designed to wick moisture away from your body. A good fleece jacket should fit well, but have enough room to get one or two thin layers underneath. A high collar is useful for snuggling into when it is windy! Waterproof layer You will probably wear a waterproof jacket more than you will waterproof trousers; therefore, make sure that your jacket is robust with a hood and zips that have storm flaps. The trousers can be lighter weight, but make sure that you can get them on over your boots.

Water bottles It is vital that you stay hydrated while on expedition; therefore you will need to carry a water supply with you. We recommend you have the capacity to carry 2 litres of water, either in bottles or in a hydration system such as a „Camelbak‟ or „Platypus‟. Water bottles are cheap and robust, but bulky. A hydration system consists of a flexible reservoir (or bag) and a drinking straw which attaches to your rucksack strap for easy access whilst walking. The hydration system is flat whilst empty therefore avoiding extra bulk, they can get punctures however. We strongly advise against using plastic bottles that once contained juice or spring water as they break easily and can contaminate water after long periods of use.

All kit is about personal choice: therefore visit your local outdoor kit suppliers and have a look at what is on offer; ask lots of questions and work out what you think will work best for you!

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11. Fitness If you haven‟t done so already, download the Fitness Pack from the Members‟ Area of the website and start your own fitness programme. Your expedition departure date may seem a long way away, but it will come around faster than you think. Being physically ready for your expedition is essential, not only for your comfort, but for your own enjoyment and sense of achievement. The fitter you are physically, the fitter you will be mentally. This means that you will spend less time worrying about how one foot is going to make it in front of the other and more time focused on the stunning surroundings. Here are a few hints and tips: Exercise at least 3 times a week, for a minimum of 40 minutes. Try different activities e.g. swimming on Monday, aerobics on Wednesday and running on Friday. Not only will this stop you from becoming bored, but it will help you to work out a different set of muscles each time, giving you a better all round fitness level. If you find it difficult to motivate yourself, try exercising with friends or taking up a team sport like football or netball. Maybe you could get your mum, dad or sibling to go to the swimming pool with you, or take up a new activity such as kick boxing or climbing. Start a fitness diary. Buy a cheap note book and each time you have completed some exercise write down what you did, for how long and how you felt during and after. You could even test your pulse rate immediately before and after exercising; the quicker your heart rate drops back to its resting speed the fitter you are becoming. Writing in a book, diary style, will help you monitor what you are doing and help you to see personal improvement. Don‟t try and push yourself too hard too soon, start small and build up. Go out walking with a backpack. Even if you start by just walking to the local shop and back, you can soon increase your distance and the weight in your backpack. Tip: fill up plastic bottles with water when trying this as you can a) drink the water if you are thirsty and b) empty the water into a drain if you get too tired. As a group, organise a sponsored activity. Exercise and fundraising in one go! Encourage each other and train together. Remember, the fitness level of the whole team needs to be high to ensure that you come back from expedition having met all of your group‟s aims and objectives. Note: Please make sure you consult your GP before starting any fitness programme.

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12. Expedition Training (not all expedition programmes) This training session runs over a 2.5 day period and is held in North Wales for the majority of Welsh and English schools, or the Scottish Highlands for the Scottish schools. Every participant must attend this session. The aim of Expedition Training is to give you a feel for what life on expedition is like. The weekend will include practical workshops on the following: Camp craft, camp cooking and equipment use Mountain skills Health and hygiene Initiative tasks An introduction to group budgets Risk assessments and group safety Scenarios A sponsored abseil event You and your group will have the opportunity to work together in an expedition environment and will be presented with challenges that represent those potentially faced on expedition. As well as the invaluable practical experience this stage covers, the group will really get to know their Expedition Leader, Link Teacher and each other.

Before Expedition Training you will need to ensure that: An expedition Code of Conduct has been written (see section 13) You have purchased / borrowed all the necessary kit and equipment for the training session (See Expedition Training Kit List on website) You have raised sponsorship for your abseil event (you can download the sponsorship forms from the Member‟s Area of the website)

You will need to bring: This handbook Pen / pencil All kit / equipment as per the Expedition Training Kit List (available in the Members‟ Area of the website) A sense of adventure! Remember: by now we should have received ALL kit requests and payment from those wishing to borrow equipment from Outlook. This kit will be available for a trial run at the expedition training session. If you are sourcing your own kit and equipment but have not yet purchased / borrowed a rucksack, sleeping bag, sleeping bag liner, roll mat or waterproofs, then these items will be available for you to borrow from Outlook‟s kit stores for the Expedition Training Weekend only. You will need to complete the kit request form available to download from the website in order to reserve your equipment.

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13. Sponsored abseil (not all expedition programmes) Outlook will organise a sponsored abseil for your team. Please be advised that the location and timings for this event will vary depending on the date, team size and number of teams. Please also be aware that this event is very weather dependant and therefore could be cancelled at short notice if weather conditions mean that our strict health and safety policies cannot be adhered to. Sponsorship forms can be downloaded from the Membersâ€&#x; Area of Outlookâ€&#x;s website. As some of our abseil locations are within National Trust areas, there is a restriction to ONE FREE GUEST per abseil participant (entrance will be by Outlook voucher which will be sent out prior to your Expedition Training if required). Other family members and friends are more than welcome to attend the event; however, they will need to pay any applicable entrance fees.

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14. Expedition Code of Conduct Outlook expects all participants to follow the expedition Code of Conduct below:

Expedition Code of Conduct 1. Duty of Care Your Expedition Leader and Link Teacher are obliged by law to act in loco parentis and take the same care that a reasonable, prudent and careful parent would take in the same circumstances. In return, you are expected to listen to advice from your Expedition Leader and Link Teacher. If the health, safety or enjoyment of the group is at risk then your Leader or Link Teacher may issue a specific command or request. You must respond to these commands or requests immediately.

2. Managing risks You are obliged to behave sensibly throughout the expedition, taking no unnecessary risks. You are also obliged to inform the Expedition Leader, Link Teacher and other group members of any potential hazards that you spot that may present a risk to the group.

3. Appointments It is expected that expedition members will fully participate in the expedition, and this includes taking on appointments (for example leader, accountant, safety officer) and carrying out these appointments to the best of your abilities. Other members of the team must respect requests issued by those under appointment.

4. Team Rules A set of rules for the expedition will have been drawn up by the group members during expedition training. They can be modified during the expedition period, but only by agreement of the group. The whole group are expected to follow these rules.

5. Sex Sex between expedition group members or with the local population is not condoned during an Outlook Expedition. This is because there can be damaging or dangerous consequences (E.g. HIV and other sexually transmitted diseases; there may be implications due to the culture and traditions of the country that you are visiting). Sex between group members can have a detrimental effect on the group dynamics and so is not condoned and in line with this male: female tent sharing is not permitted. All exclusive relationships are ill-advised.

6. Alcohol Outlook operates a clear policy for drinking alcohol on expedition: i) We will always implement the alcohol policy of your school, whether this does or does not permit alcohol on expedition. ii) If the school policy permits alcohol to be consumed on expedition then a principle of moderate (2 cans / bottles) supervised drinking will be followed. iii) Any unsupervised or excessive drinking will immediately be given an amber card (see disciplinary procedure below). A second occurrence and a red card is given and the person will be asked to leave the expedition (at their own expense). iv) Any participant involved in unsupervised or excessive drinking that risks the safety and welfare of individuals within the group will immediately be given a red card and sent home. This will be managed at the discretion of the Expedition Leader and Link Teacher.

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7. Drugs Outlook operates a zero tolerance drugs misuse policy. You must inform your Expedition Leader or Link Teacher of any prescribed drugs or of any other medication that you take during your expedition. The taking of non-prescribed drugs is not permitted on expedition – it is a red card offence. If you think a member of the group has taken or been given nonprescribed drugs then you must inform your Expedition Leader or Link Teacher immediately.

8. Local Culture and the Environment All members of the expedition group will respect the local culture, traditions and environment of the country that they are visiting. Failure to do so will seriously threaten the success of your expedition and the opportunity for future expeditions.

9. Disciplinary procedure – Two strikes and out! The Traffic Light System will be used to manage group members that do not follow this Code of Conduct. A first offence is given a verbal warning, and the group member is allowed to continue with the expedition. A second offence is given an amber card. The group member is allowed to continue with the expedition, provided they abide by a stricter code of conduct. The third offence is given a red card and the parents of the participant will be contacted to discuss what action should be taken. If the matter cannot be resolved, the group member will unfortunately be sent home, at the expense of the parent/guardian. The Expedition Leader and Link Teacher are responsible for implementing the Traffic Light System.

We also think it is important that you and your group devise your own Code of Conduct and come up with an additional 10 points that you think are important for group cohesion and etiquette. Examples from previous expedition groups include: Make sure you voice any concerns immediately so that the group can help Respect other people‟s space and kit Be respectful and courteous to all others that we meet

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15. Environmental issues There are a number of codes and practices that encourage and help those participating in outdoor activities and members of the public to respect and enjoy their surrounding environments. As well as following Outlook‟s Travellers‟ Code, which can be found in your Travellers‟ Handbook or on the website, Outlook recommends that you have a look at the „Leave No Trace‟ ethics and the „Countryside Code‟ and adhere to their guidelines to the best of your ability while on Expedition Training and during the expedition. Not only are you setting a good example that others can follow, but you are ensuring that you leave the environment as you found it for others to appreciate.

Leave No Trace Plan ahead and prepare Travel and camp on durable surfaces Dispose of waste properly Leave things as you find them Minimise campfire Impacts Respect wildlife Be considerate of other visitors For full details visit www.lnt.org/programs

The Countryside Code Be safe, plan ahead and follow any signs Leave gates and property as you find them Protect plants and animals and take your litter home Keep dogs under close control Consider other people For full details visit www.countrysideaccess.gov.uk Please visit www.outlookexpeditions.com and have a look at Outlook‟s Responsible Travel Policy to find out how Outlook minimises the negative impact our programmes could potentially have on the people and places our participants visit.

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16. Between Expedition Training (or GTD2) and Departure This section aims to ensure that you are completely prepared for your departure. Expedition Training / GTD 2 you need to:

After

Make sure that your passport is valid for 6 months after your expedition return date Continue having at least one meeting every two weeks Make sure that the group secretary / secretaries are contacting Outlook each month with an update of the group‟s progress in fundraising and fitness training Organise another big group fundraising event Think about starting to learn the language of your destination country Have a look at the Frequently Asked Questions (FAQs) for additional information (in the Members‟ Area of the website) Make sure all of your relevant paperwork and medical needs are up to date Ensure that you have purchased or borrowed all the necessary kit and equipment and have tried packing it!

Reminders Well in advance of your Final Preparation Day, make sure that you have: Checked that your passport is valid for 6 months after your expedition return date Sent Outlook a copy of the details page of your passport either by scanning it and sending it via email or by photocopying it and sending it in the post (your passport must be valid for 6 months after your expedition return date – if you need to renew your passport please wait until you have your new passport before providing the photocopies). Sent Outlook 2 x passport photographs with name and membership number written clearly on the reverse of each (at GDD2 / GTD2) Returned the relevant forms from your parental consent document, given out at Group Development Day 3 / Group Training Day 2 (At least 2 months prior to departure) Checked whether you need a visa for your destination (you can gain information on visas by visiting www.fco.gov.uk and looking at the section called „Entry Requirements‟ in the „Advice by Country‟ section) Obtained the relevant visa (if applicable) Checked which inoculations / malarial tablets you need for your destination (make sure you do this at least 6-8 weeks prior to departure as some inoculations require a course of injections over a couple of months. You can gain information on inoculations through www.fitfortravel.scot.nhs.uk, information on malaria tablets through www.preventingmalaria.info. Also, please visit your GP.) Started receiving the relevant inoculations (if applicable) Called the confidential Medical Screening Helpline if you have a pre-existing medical condition Called the confidential Medical Screening Helpline if a family member has a medical issue that may affect whether you can travel (e.g. a terminal illness) Checked your household insurance policy for personal belongings cover Taken out a travel insurance policy to cover your belongings for the expedition period if personal belongings are not covered by your household insurance Paid Outlook in full

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17. Final Preparation Day This is both an exciting and important session, with the main purpose being to ensure that you and your group are packed, ready and enthusiastic for your imminent departure! The session takes place immediately prior to your departure and normally lasts for 5 hours, dependant on a number of variables: your flight time, departure airport, day of departure, school location and group size. The venue for this session is a central location within easy reach of London‟s airports (for schools in England and Wales). These details will be discussed with your Link Teacher and finalised closer to the date of departure.

This session will include… A kit / equipment inspection Group kit / equipment distribution Kit / equipment packing session Each student will have a one-to-one session with the Expedition Leader Recap of Outlook and the group‟s Code of Conduct / expedition rules Expedition group roles, jobs and responsibilities will be distributed

You will need to bring… All kit and equipment that you intend to take on expedition Your passport and visas (if applicable) A sense of adventure!

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18. Homecoming Welcome home! To conclude your expedition experience, on arrival back in the UK there will be another short session, held at the airport. This shouldn‟t take too long – we won‟t keep you from returning home / to your school longer than necessary!

This session involves… You and your group returning all borrowed kit and equipment to the Outlook facilitators Your Leader and the Outlook facilitator conducting a de-briefing session The opportunity for you and the group to relay any information / comments back to Outlook Then you will be free to return home for a well-deserved bath and a home-cooked meal!

Following your homecoming Now that you‟re home: Make sure that you take some time to reflect and absorb the adventure you have had Make sure that you stay in touch with your expedition group and help each other adjust to „regular‟ life Make sure that you get all of your photographs developed and start reliving your experience through the stories you will have to tell your friends and family Don‟t forget to enter your 5 best photographs into this year‟s Photography Competition to win cash prizes – the closing date is the end of November Keep an eye on your health

“A phenomenal trip that’s altered our outlook on life and ourselves” Kyrsten Brown – Participant, Expedition to Peru

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19. Skills Refresher Day (not all expedition programmes) As soon as the new school term starts we will get in touch with your Link Teacher to organise your Skills Refresher Day with your Expedition Leader. The Skills Refresher Day is a review day to evaluate your experience and apply them to the future. You will discuss CVs, university applications and interview techniques and will be awarded with a certificate and an individual reference on your progress and development. You will also review The Expedition Diary.

Reviewing personal goals and objectives Think back to section 5 when you should have identified your personal goals and objectives for the expedition. If you completed section 5 accurately and thoroughly then you will now be able to assess how you have changed and developed over the programme; fantastic evidence that you can use when discussing your expedition experience in a personal statement or interview.

Before the session you need to‌ By this session we would like you to have considered and answered the following questions which will help you identify what you have achieved and how you have developed during the Longer Journey Expedition Programme:

1) What were your main strengths during the build-up programme and expedition? 2) In which areas have you improved or learnt new skills? 3) What have you gained most from your participation on this expedition?

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20. Congratulations! You have completed your programme! It is a great achievement. You have travelled through an exciting country, learning about different cultures and environments and you put yourself there. You have spent a sustained period of time working towards, fundraising, investigating and learning about your destination. Furthermore, you have gained a number of life skills including: leadership, team work, communication, problem solving and organisational skills. The commitment you have demonstrated and the skills you have acquired will be highly valued by future employers and universities, so make sure that you keep hold of your handbook as it provides you with a document of some of your hard work and achievements over the course of the programme. At Outlook, we very much hope that you have enjoyed being part of the Expedition Programme and look forward to hearing where you end up over the next few years.

21. Be part of next year‟s handbook If you have a top tip, an exciting story, great advice for fundraising events, or a memory that you would like to share with future expedition participants, please contact Outlook using one of the following options:

Email: info@outlookexpeditions.com (put “Expedition Operations Team – Participant Handbooks” in the subject box)

Post: Expedition Operations Team Outlook Expeditions Head Office 8-9 Chestnut Court Ffordd y Parc Parc Menai Bangor LL57 4FH

“Life is either a daring adventure or nothing”

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The journey doesn‟t end here! What next? Skills Refresher Day You‟ll be pleased to hear that the adventure doesn‟t quite finish at the end of your expedition. Reminisce about your time away during your Skills Refresher Day (not applicable to all expedition programmes). This is a fantastic opportunity to catch up with your group, discuss your expedition experience and evaluate how you have changed and developed over the programme.

Reunion Some of our expedition groups like to organise an adventure activity weekend reunion for their expedition group, sometimes a few years down the line – if so, get in touch and we will offer you Members‟ prices for our programmes. Once a Member of Outlook, always a Member of Outlook!

Keep in touch! Now that you‟ve experienced an Outlook expedition you are officially part of the Outlook fold. We are always pleased to see photographs from our expedition participants; if not sometimes a bit green with envy! If you‟re happy to feature in our marketing material, we would really appreciate any digital photographs being submitted to us on a CD so that others can see what you have experienced. Don‟t forget about the Discussion Forum in the Members‟ Area of the website. Keep in contact with your expedition group and, as those who‟ve “been there, done that”, share stories and tips with the shiny new participants who are about to follow in your footsteps. Remember to keep us up to date with your future travel experiences and if you visit somewhere you think would make a great expedition destination or project let us know and we will investigate it. If you have any suggestions as to how we could make our expedition experiences better for future participants then please contact us – we‟re all ears.

Courses and career advice After your expedition, you might fancy turning into a serial expeditioner! If you are ever interested in finding out more about careers in the outdoors, professional outdoor industry qualification courses or possible work experience placements please get in touch and we will be happy to have a chat with you.

Future travel We hope that your Outlook expedition has inspired you to embark on your own journeys the world over. You now have the know-how and skills needed to travel confidently, responsibly and above all, safely. Remember to keep the environment in mind and enjoy exploring! We wish you luck in all future travel and in your chosen careers and life-paths. It‟s been a pleasure having you on board.

The Outlook Team 36


www.outlookexpeditions.com info@outlookexpeditions.com 0044 (0)845 9002989

Head Office: Outlook Expeditions Head Office 8-9 Chestnut Court Ffordd y Parc Parc Menai Bangor LL57 4FH

The Outlook Development Centre: Outlook Expeditions The Outlook Development Centre Deiniolen Llanberis Gwynedd LL55 3NF

Scottish Office: Outlook Expeditions Atbara Ewanfield Crieff Perthshire PH7 3DA

This handbook is printed on 100% recycled paper.

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Participant Handbook - 2011