FTE ORIGINAL CONTRACT
EventTitle: ArrivalDate: DepartureDate: GuestCount: StephanieWilliams (678)369-6153 swilliams@fteleaders org 160 Clairemont Avenue, Suite 300 Decatur,GA 30030 USA EventPlanner: FTE
8/21-25/2023 8/21/2023 8/25/2023 29 2/23/2023 Q-05212
IslandWood QTYCATEGORY 1MeetingSpace 5FoodandBeverage 5Accommodations Day Two: Tuesday, August 22, 2023 QTYCATEGORY 1MeetingSpace 5FoodandBeverage 15FoodandBeverage 29FoodandBeverage 29FoodandBeverage 29Accommodations ArrivalDay:Monday,August21,2023 DESCRIPTION Bluebill Cove (LS105) HotBreakfast Lunch Dinner AfternoonSnack Rooms-Single Page1of3 Lodgecheckin5pm Meetingspaceaccessibleonarrivalday,nofee DESCRIPTIONPRICE BluebillCove(LS105)$1,250.00 Dinner$50 00 Rooms-Single$240 00 PRICE $1,250 00 $29 00 $30 00 $50 00 $10 00 $240 00 $60 00 $60 00 DISC($) $1,250 00 DISC($) $250 00 TOTAL $0 00 $250 00 $900 00 TOTAL $1,000 00 $145 00 $450 00 $1,450 00 $290 00 $5,220 00
ESTIMATE
- Co-CREATE: Another Way to Lead
ForumforTheologicalExploration
Notefoodcosts
Day Four: Thursday,
24, 2023 QTYCATEGORY 1MeetingSpace 2MeetingSpace 29FoodandBeverage 29FoodandBeverage 29FoodandBeverage 29FoodandBeverage 29FoodandBeverage 29Accommodations
29FoodandBeverageHotBreakfast 29FoodandBeverageLunch 29FoodandBeverageDinner 29FoodandBeverageMorningSnack 29FoodandBeverageAfternoonSnack 29AccommodationsRooms-Single DESCRIPTION BluebillCove(LS105) LearningStudioClassroom HotBreakfast Lunch Dinner MorningSnack AfternoonSnack Rooms-Single Departure Day:
CATEGORYDESCRIPTION 1MeetingSpaceBluebillCove(LS105)29FoodandBeverageHot Breakfast Page2of3 PRICE $1,250.00 $485 00 $29 00 $30 00 $50 00 $10 00 $10.00 $240 00 PRICE $1,250 00 $485 00 $29 00 $30.00 $50 00 $10 00 $10 00 $240 00 PRICE $1,250.00 $29 00 $60.00 $60 00 DISC($) $250.00 $135 00 DISC($) $250 00 $135 00 DISC($) $250.00 TOTAL $1,000.00 $700 00 $841 00 $870 00 $1,450 00 $290 00 $290.00 $5,220 00 TOTAL $1,000 00 $700 00 $841 00 $870.00 $1,450 00 $290 00 $290 00 $5,220 00 TOTAL $1,000.00 $841 00
August
DayThree:Wednesday,August23,2023 QTYCATEGORYDESCRIPTION 1MeetingSpaceBluebillCove(LS105) 2MeetingSpaceLearningStudioClassroom
Friday, August 25, 2023Lodge check out 9:30am QTY
FinancialSummary
MeetingSpace$5,400 00
Food&Beverage$10,908.00
Lodging$16,560 00
IslandWoodProgramming$0 00
AudioVisualServices$0.00
Miscellaneous$0 00
Subtotal$32,868 00
ServiceCharge$2,181.60
SalesTax$1,204.24
EstimatedTotal$36,253 84
DepositsPaid$0 00
EstimatedBalanceDue$36,253.84
notecontractedcosts
Food charges should remain same since we signed the addendum, but they said menus were not set yet
A 12,500 deposit was paid in 2020
Theminimumfinancialcommitmentforyoureventis$25,000 00,excludingservicechargeandtax Thankyoufor choosingIslandWood Yourpresencedirectlysupportsoureducationalprogramsandwearegratefulforyourbusiness
Page3of3
FTE ADDENDUM
3/29/2022
old dates
NOTETIMES
you can request a change
NOTE needed TIMES
Make sure the venue is aware of your planned eating times
/20/2020
Note previous deposit
FTEEventSiteVisit Checklist
SiteName: Islandwood – Bainbridge Island 1 5hrs from SEATAC SiteContactName: Sean Tully
SiteContact:Phone: o: 206-855-4313 | c: 206-855-4360 Email: seant@islandwood org
Website: www islandwood org
orarieltourwww.islandwood.org
Food&Beverage:
CheckComments:
Fresh, Served Family Style so each table receives a dish to pass, but can change it to buffet if preferred
Fresh BasicBeverage:
Coffee,Water,Tea
UpgradedFood Available
OutsideVendorsAllowed?
Accommodations:
No Outside vendors to control for food allergies They do offer seasonal wine and beer choices
Very Green!
CheckComments:
Single Each Lodge has 2 singles and Laundry along with 10-13 rooms with 3 lower bunks. (175 adults) Rooms
Roommates/Hotel Bathrooms on each bedroom with divided shower, sink, and toilet for privacy and common use
Style
Smell/Air quality Fans and in floor radiant heat.
ClimateControl
Soaps/Shampoo/Conditioner
Comfortable/Clean Mattresses Gender Neutral in main building and lodges
Bathrooms
Communal Spaces Additional Comments: Local Tribe :Squamish Tribe (Sean has Contacts for us)
Lodging Checkin is at 4pm but can store luggage for earlier programming starts
Cellphones – Verizon is the best, At&t is sketchy as is sprint
1
Breaks Recycling ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐
Check
MeetingSpaces:
Comments:
Sizes: See Materials
Sizes: See materials
RoundTables
ComfortableChairs MeditationCushions FlexibleRoomFormats RefreshmentSpaces OutdoorSpaces EnoughMeetingSpacefor SmallGroups ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐
ComfortableTempsfor EventSeason
Fair
Blankets and Yoga mats available
Request Room Capacity Chart
Yes in hall or back of room
Lawn games: Volley ball, soccer, Badminton ADA Trail System and Friendship Circle covered bonfire space ($150?)
Tight but we can make it work Tree House Mac Pond, and Duck Blind Indoor rooms plus video room for prayer chapel outside main space. Keyboard available, 16 Djembes available In Art studio only (Piano and Xylophone)
Throughout Campus
Can take a motor coach to Small local labyrinth
5 cent per copy on site or 2 local Xerox stores on the island
Docent Canopy tour and learning tour included 250 Acre campus full of trails $350 per additional Programming Tour Common rooms in each Lodge, 10 pm noise ordinance
Chapel & Clearness Committee Space Wifi Reflective/Team Building Spaces Materials AV Equipment Photo Booth FTEEventSiteVisit Checklist 2
OtherCriteria: Trails Conversation Spaces Well Manicured/Maintained
CheckComments:
4 mics in main room, 3 additional portable speakers. No additional AV support just local staff.
RectangleTables
