OVCFA List of Memoranda 2008 by Michael Lagaya

OFFICE OF THE VICE CHANCELLOR FOR FINANCE AND ADMINISTRATION

MEMORANDA 2008

University of the Philippines OPEN UNIVERSITY

University of the Philippines OPEN UNIVERSITY Office of the Vice Chancellor for Finance and Administration Memoranda for the Year 2008 No. 08-001 08-002 08-003

08-004 08-005 08-006 08-007

Date

Subject

Page

2/11/2008 2/11/2008 2/12/2008

All UPOU Employees All UPOU Employees All UPOU Employees

PHIC Member’s Data Record Fortune Care’s THINK 2008 Statement of Assets, Liabilities and Networth and Disclosure of Business Interest and Financial Connections

2/12/2008 4/11/2008

All Unit Heads with REPS Staff All Concerned

Actual Functions of REPS Adoption of Four-Day Work Week in the University

9 10

Learning Center Coordinators Concerned

Applications for Student Loan Program for FS AY 2008-2009

All Concerned

Work Schedule for April 28 to May 2/3, 2008

All Concerned

Sworn Statement of Assets and Liabilities for CY 2007

Ms. Geneva Simplina Ms. Arleen Tampus Ms. Imelda Valera Ms. Edel Yap All Concerned All Los Banos-Based Employees

Annual Medical Check up for 2008

Pag-ibig Fund Provident Benefits Participation in the June 19 Centennial Lecture of Dr. Cecilia Florencio

4/23/2008 4/23/2008

08-008

4/23/2008

08-009

05/09/2008

08-010 08-011

05/09/2008 06/17/2008

08-012

06/13/2008

All Diliman-Based UPOU Officials, Faculty and Staff

Adoption of the Four-day Work Week Schedule

08-013 08-014

6/26/2008 06/27/2008

UPOU Officials, Faculty and Staff UPOU Officials, Faculty and Staff

Assistance for Charlie Silo Assistance for the Victims of Typhoon Frank

08-015

07/01/2008

All Diliman-Based UPOU Officials, Faculty and Staff

Annual Medical-Physical Examination

08-016

07/22/2008

All Concerned CANCELLED All Diliman-Based UPOU Officials, Faculty and Staff

Availment of NFA Rice

All UPOU Officials, Faculty and Staff

Financial Assistance to the family of Agnes V. Mejia

All Concerned

Request for Furniture and Equipment below P5,000.00

All UPOU Employees

Celebration of the 108th Anniversary of the Philippine Civil Service/Free Eye Check-Up

08-017 08-018 08-019

07/25/2008 08/20/2008

08-020

08/22/2008

08-021

9/2/2008

17 18 19 20 22

Annual Medical-Physical Examination 24

Memoranda for the Year 2008 No.

Date

Subject

08-022

9/9/2008

All Concerned

Preparation of Annual Procurement Plan (APP)

08-023

9/15/2008

All Concerned

Contracted Services Staff/NonGovernment Workers/Job Orders, Onthe-Job Trainees, Graduate/Student Assistants

08-024

09/19/2008

AGNES V. MEJIA, OC

Page 31

30 Administrative Officers’ Forum

LILIAN D. DIAMANTE, OVCFA TESSIE S. TAMAYAO, OVCAA - Facilitator ROSELYN B. GACOSTA, OVCAA - Facilitator WYOMIA F. PRADAS, OASIS IMELDA S. OLAN, OUR MARIE S. ESTOREL, Library MARIPRES U. SARINAS, FMDS EMELY M. AMOLOZA, FICS KARMEN T. RIVERA-ANGOBUNG, MC MARCELINO A. DELFIN, FEd ELVY A. PAMULAKLAKIN, Cash Office ENCARNACION B. JAEN, Accounting MICHAEL P. LAGAYA, HRDO PURA SV. AMOLOZA, SPMO

08-025 08-026

08-027 08-028 08-029

09/23/2008 10/02/2008

All Concerned All UPOU Staff

Philippine Veterans Bank Matters

09/25/2008 10/9/2008

All Concerned All Concerned

Personal Exemption Update Withholding Taxes for CY 2008 and Years Thereafter

10/8/2008

All Concerned

Participation to the 90 UPLB Loyalty Day Celebration

Addendum Re: Memorandum on Personal Exemption Update

43 44 48 51

08-030

10/29/2008

All Heads of Units/Offices, Administrative Officers and Other Concerned

Deadline for Submission of Request for Fund Obligation, Payments of Expenditures for FY 2008 and Liquidation/Settlement of Cash Advances

08-031

10/30/2008

All Concerned

Monetization of Leave Credits for CY 2008

08-032

11/12/2008

AGNES V. MEJIA, OC

31st Administrative Officer's Forum

LILIAN D. DIAMANTE, OVCFA - Facilitator TESSIE S. TAMAYAO, OVCAA ROSELYN B. GACOSTA, OVCAA WYOMIA F. PRADAS, OASIS MELDAS.OLAN,OUR MARIE S. ESTOREL, Library MARIPRES U. SARINAS, FMDS EMELY M. AMOLOZA, FICS ARMEN T. RIVERA-ANGOBUNG, MC Facilitator

Memoranda for the Year 2008 No.

Date

Subject

Page

Payment of the remaining 50% of YearEnd Bonus and Cash Gift

MARCELINO A. DELFIN, FEd ELVY A. PAMULAKLAKIN, Cash Office ENCARNACION B. JAEN, Accounting MICHAEL P.LAGA YA, HRDO PURA SV. AMOLOZA, SPMO AMALIA L. GECALAO-PEREZ, Budget Office 08-033

11/12/2008

All Concerned

08-034

11/21/2008

ALL UPOU Officials, Faculty and Staff Salary Withdrawal Options

08-035

12/10/2008

All UPOU Employees

Daily Time Record

UNIVERSITY OF THE PHILIPPINES OPEN UNIVERSITY OFFICE OF THE VICE CHANCELLOR FOR FINANCE AND ADMINISTRATION

Memorandum No. OVCFA 08-Dor

February 11, 2008 TO

ALL UPOU EMPLOYEES

FROM

MELINDAF.LUMANTA Vice Chancellor for Finance

and Administration~

SUBJECT

PHIC MEMBER'SDATA RECORD

Weare furnishingeverybody a copy of his/herMember's Data Record (MDR) from PHIC. The MDRcontains the basic information from PHIC records including the listof qualified dependents.

Please keep this copy for your file. Allhospitals are requiring a copy of the MDR together with PHICForm 1 in availing PHICbenefits. Kindlyreview the data on the MDR. Any correction/update should be coordinated to the Human Resources Development Office. Thank you very much.

LosBanos,Laguna4031Philippines TelNo.(63-49)5366001-06 MninistrativeStaffIoc.201 ovcfa@upou.net. WVvW.upou.org Fax(63-49)5366013 Accounting Officeloc.202,230

CashOfficeloc.250 HRDOloc.220

MISO Ioc.451,452 SPMO loc. 210, 211

UNIVERSITY OF THE PHILIPPINES OPEN UNIVERSITY OFFICE OF THE VICE CHANCELLOR FOR FINANCE AND ADMINISTRATION

Memcrandum

No. OVCFA 08-Dcp'2-

February 11, 2008

ALL UPOUEMPLOYEES

FROM

MELINDAF.LUMANTA Vice Chancellor for Finance and Administrationor>

SUBJECT

FORTUNECARE'STHINK

Fortune Care Health Insurance is offering Fortune THit"K(Teachers Health Insurance Kit),a special health insurance package for teaching and nonteaching staff.

Attached are the information about the insurance and the application forms. Youmay submit the accomplished form to the Human Resources Development Office and the same willbe forwarded to Fortune Care, Premium payment can be done individuallyto the agent of Fortune Care, Thankyou very much,

LosBanos,laguna4031 Philippines TelNo.(63-49)536 6001-00 Acminislrative Staffloc.201 ovcfa@upou.net. www.upou.org Fax(63-49)536 6013 Accounting Officeloc.202,230

CashOfficeloc.250 HRDOloc.220

MISOloc.451,452 SPMOloc.210,211

a=ortURI CARE - Teachers

THINK

Health Insurance Kit

Application for Medical Coverage

I hereby apply for Fortunecare Healthcare Program membership and agree that I shall abide by the provisions of the MemberShip Agreement and FortuneCare regulations to which I commit, agree and undertake to be bound by the conditions thereof. I understand that there shall be no coverage in effect unless my application is processed and approved by FortuneCare and Membership card is Issued and hence, that FortuneCare will not be liable for any Medical bills between from the time that I sign this application fOITTland effective date of my application coverage is approved and membership cards issued and delivered to me.

NOTE: TO FACILITATE PROCESSING OF THIS APPLICATION, PLEASE ACCOMPLISH THIS FORM IN FULL. KINDLY WRITE IN BLOCK LETTERS AND CHECK THE APPROPRIATE BOX WHERE APPLICABLE.

ELEMENTARY

HIGH SCHOOL

ARE YOU A CURRENT IF YES. PLS.INDICATE PRINCIPALI

MEMBER OF FC? YOUR CONTRACT

DYES NO.

PAYOR

' .

LASTNAME

FIRSTNAME

I:MPLOVEE NO.

MIDDLE NAME

I DIVISION (II applicable)

HOME ADDRESS (NO., STREET, BRGY,)

ZIP CODE

DATEOF BIRTH(M-D-V)

AGE

STATION (If applicable)

PHILHEAl TH NO,

CITY

PROVINCE

MOBIL.ENO,

TEL. NO.

SEX

CIVIL STATUS

E.MAIL.ADDRESS

SCHOOL NAME

CITYI MUNICIPALITY

SCHOOL ADDRESS (NO., STREET, BRGY.)

DESIRED THINK PLAN (Pis Check One): MODE OF PAYMENT (Pis Check One) :

B Annual Private

DO YOU WANT TO ENROLL YOUR DEPENDENTS? ~

1500

IF APPLYING(Pis encircle) YES

YES

AGENT'S CODE

B Semi-Annual

DYES

QUALIFIED FULLNAMESOF APPLICANTS (ALL) (Arran;e NameChronologlcelly Based on Age)

I PROVINCE

Semi-Private

ONO

900

I ZIP CODE

Quarterly Ward 700

If YES, please

Monthly

fiU-up below

DEPENDENTS

RELATIONTO THE PAYOR

BIRTHDAY (MM-DD-YEAR)

AGE

SEX

PLAN

AGfNT'S NAMf

-Unless my application Is processed and approved by the Underwriting Department of Fortune Medicare, Inc. within the enrollment period as specified in the Healthcare Agreement, my dependents and I will not be eligible for coverage. -Should this application be approved me/my family FortuneCare membership ID Card will bear my coverage effective date. -, understand that neither my family nor I will be eligible for benefits should there be false or withheld data, and that my coverage may be revoked based on misrepresentations or non-disclosure. -, understand that the enrollment for qualified dependents should follow hierarchy or prioritization as follows: "

FOR MARRIED

EMPLOYEES:

First Priority - LEGAL SPOUSE from 18 years old up to below 65 years old, as of last birthday Second Priority - I:ld"et to younge..t CHILD, 3 month" to bolow::11 yaars oid, "inglo and unomployod 2. FOR SINGLE EMPLOYEES: Parents up to below 65 years old, as of last birthday 3. FOR SINGLE PARENTS:

Eldestto youngestCHilD, 3 months to below 21 years old, as of last birthday, single and unemployed I HAVE READ THE CONDITIONS OF ENROLLMENT AND AUTHORIZATION STATED ABOVE AND FULLV UNDERSTAND AND AGREE TO THEM.

SIGNATURE OF EMPLOYEE / DATE Signature Over Printed Name

t:l=ortune CAR E ...i:M.n.cARE~~ttEEJ8_~

~...

This Agreement, the FortuneCare ID card, the Guidelines to Members' Benefit the approved Applicationand the member'sSalary DeductionAuthorizationshall together constitute the whole HealthcareContractbetweenFortuneMedicare,Incorporatedherein calledFORTUNECARE, and a teacher or non-teaching personnel of calledthe TEACHER.

Mr./Mrs.(school'sname)

That in both parties have agreed to provide the healthcareservices in this agreementto MrA Mrs. herein calledthe MEMBER. That in consideration of the provisions in the Healthcare Contract both parties have agreed to the following; That FORTUNECARE shall provide the healthcare services in accordance with the benefits, limitations and exclusions indicated in the Guidelines to Member's Benefits.

That the TEACHERshall pay a monthlymembershipfee throughsalary deductionas evidencedby the attached Salary DeductionAuthorizationform in the amount of (P ) subject to such increase which FORTUNECARE may be effected after one (I) yearfrom effectivity date and only once a year thereafter.

This agreement shall take effect on , 20to be automatically renewed annually, provided that this agreement shall automatically terminate upon the TEACHER'S separation from the aforecited school without prejudice to the TEACHER applying or continuing membership, thereafter with FORTUNECARE subject to such underwriting guidelines of FORTUNE CARE at the time of separation.

Signedthis

day of FORTUNE MEDICARE INC. (FORTUNE CARE)

By:

Teacher's Name and Signature

By:

EVP & General Manager

3rrJ Floor Citystate Cenf8 709 Shaw Blvd., Pasig City Trunk Une: 637-0872 Hotline: 1-800-10-633-8888 (Provincial) 637-4229 (Metro Mam7a) MEMBER: ASSOCIATION OF HEALTII MAINTENANCE ORGANIZATION OF TIlE PHILIPPINES INC. (AHMOPI)

(

BENDITS OF THE PROGRAM A. Prev8Uye Baltla e..e

immunizlltion, cOltof sera

unlimitedcODsultlitionl..d adviceon diet. exerciseIIld otherhealthyhabits fBIDily pl8DDiDg8Id COUII.liDs 8DDualphysical __inlltion: <which0lIl be availed at ..y FC owoed fUll aervice clinics except SLMC. DLSMC, FEU ..d Mega Clinic or at any accredited hospital with a limit) > physical eX8lllination..d medical history taking > chest x-ray > urinalysis ..d fecalysi. >CBC > ECO,Pap Sm.., FBS(for 35yeen old BDdabove)

B.08t-PIIIi_te... .

. -

unlimited cODsultlltion.d treatment lit Fortune Care owned clinics or in 8D IICcreditedhospital or clinic in provincial areas where there are no Fortune C... clinics EENT (Eyes, BIn , Nose 8Dd'Ibro8) C.-e tre8bnent ofminor injuries. such ..lacerations, abrasions. mild bwns. sprIWos.etc. .

Minor sursical procedures Xray..d othernecnary dillpostic procedures.. preBCribedby affiliated physici..s ..d specialists

C.D-Plld8te... . Room..d board accordingto contncted pl8D . Use of opentiDg..d recoveJYroom -

Servicesof accreditedspecialists

Drugs..d mediclltionswhile commed in the hospital Speciallabontory ex8ll1inationsand dil8DOIticprocemares Otherrelatedtreatments

D.E8 -

cyR... e...

Doctor. s services Administered medicines IDtravenOU8Fluids ..d oxygen administration Di8lJloBticprocedures

Servicesdirectlyrelatedto the ER.m8l188ementof the cue

--- -

E.D_taI C... -

Unlimited consultations/oral eX8Ilinations at any FC owned clinics and other accredited dental clinics

Annualoral prophylaxis

Simple dental extractiOll Temporary filling Re-cementati,on of jllCket crowns, inlays IIld ool&)'. Treatment of minor mouth lesions, woun..d bums

Routinegum trelltment

Discount for other dental services and not part of the dental can pro..,...

ADDITIONAL BENEnTS 1. The pre-existins diseBle is covered up to PS,OOO/illnenon the f'U'IItyew of membenhip 2. Cov-.e ofDi88Dostic IIld Therapeutic modaliti.. subject to inner limits 3. COvenlle ofECCfI'PL up to P20,000 4. COV81"88e of Unprovoked A8I8ult up to P20,OOO

S. Pin.cial Assist.ce ofPI0,OOOin CBleof detth due to accident IUGIBIUTY

1. Prlad,.. --,..

-teuhen andnon-teeahing staffupto 64yearsold

2. DIrectn.,...tsef

PrbId,aIM_'... ...:

'or M8TI- Prlad,aI

-legallpOU88up to 64 yell1lold; children

from 3 months to 20 yell'lJ old, following the hi8l'18"Chy;elde8t, second child,

youngest. 'or SIll". M_'..-

P1nnts up to 6S yers old, childrenfrom 3 months

Up to 21 yean old, following the hierwchy; eldelt, second child, youngest. .

I'or818".P...t Prlad,.. M_'.. - Children

from 3 months up to 21 years

old, following the hiennhy; eldest, second child, youngest

~--

-~ -~ 6

SMmD1JL&or RATa A. r... PrIIIdp81M881t..

".-81 .... a"'.CId8 ....U.lt. W8'CI> 700

Semi-priVite > 900

PriVite>1'00

P70.000 P90,000. P150.000

P320 P420 P"O

A8auI u.1t P70 000' P90 000 Pl'O.OOO'

II, P 400 P '00 P 700

-.It -. PIM P 1, 176 P 1. 540

I'ee

_1-MauI

Aaaa"

P 1.696 P 2,226 P Ul'

P 3.200 P 4,200 P '.$00

B.r... DIp"".

....

a8lll"cldWd> 700 Semi-priVite > 900 PriVlte >1'00

P 1,120 P 1,400 P 1. HO

Aaa8.. P 4,000 P ',000 P 7.000

-----

UNIVERSITY OF THE PIllLIPPINES OPEN UNIVERSITY OFFICE OF THE VICE CHANCELLOR FOR FINANCE ANDADMINISTRATION Memorandum No. OVCFA 08-003

February 12, 2008 TO

ALLUPOU EMPLOYEES

FROM

MELINDA F. LUMANTA

Vice Chancellor for Financ_~ and Administration~ SUBJECT

2008 STATEMENT OF ASSETS, LIABILITIESAND NETWORTH AND DISCLOSURE OF BUSINESS INTERESTAND FINANCIAL CONNECTIONS

In line with CSC Memorandum

Circular No.2, Series of 2008, all UPOU employees

are required to accomplish the Baseline Declaration (B'O)Form of the Statement of Assets, Liabilitiesand Networth and Disclosure of Business Interests and Financial Connections (SALN)and submit three (3) copies to the Human Resources Development Office (HRDO)on or before April 30, 2008. The BDis one of the two forms that willconstitute the SALNof an err.ployee.

Forthe succeeding years, the second form, the Annual Declaration (AD)Form, willbe submitted to HRDOon or before April30. Attached are the CSC Memorandum Circular, Baseline Declaration form and the general instructionsfor baseline declaration for information. Thankyou.

--LosBanos,laguna4031Philippines Tel No.(63-49)5366001-06 Mninislrative StaffIoc.201 ovcfa@upou.net.WWIN.UpoU.org Fax (63-49)536 6013

AccountingOfficeloc.202,230

Cash Office loc.250

MISO loc. 451,452

HRDO loc. 220

SPMO loc. 210, 211

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UNIVERSITY OF THE PIllLIPPINES OPEN UNIVERSITY OFFICE OF THE VICE CHANCELLOR FOR FINANCE ANDADMINISTRATION MEMORANDUM NO.: OVCFA 08~OO4

February 12, 2008

FOR

ALL UNITHEADSWITHRESEARCH,EXTENSIONAND PROFESSIONALSERVICES(REPS)STAFF

FROM

MELINDAF.LUMANTA Vice Chancellor for Finance and Administration'f .

THRU

NEMAHN. HERMOSA OIC, OVCAA

SUBJECT

OVPA Memorandum on Actual Functions of REPS

~4.<l

We received an email from the Office of the Vice President for Administration last February 7, 2008requesting us to supply some information on the actual functions of REPS. May we request all unit heads with Research, Extensionand ProfessionalServices (REPS) Staff to accomplish the attached form and submit to the Human ResourcesDevelopment Office on or before February 15,2008for consolidation and submissionto the Office of the Vice Presidentfor Administration. Thank you for your usual cooperation.

Cash0fIice1oc.250 LosBanos. Laguna 4031Phil~nes TelNo.(63-49) 5366001~ MninisntiveS1a1f Ioc.201 ovcfa@upou.net. www.upou.ag Fax(63-49) 5366013 Accounting OfficeIoc.202,230 HRDOIoc.220

MISOIoc. 451.452 SPMO Ioc.210.211

University of the Philippines OPEN UNIVERSITY

ACTUAL REPS FUNCTIONS

NO.

NAME

EXAMPLE 1 Juan Cruz 2 Maria Santos

Submitted

POSITION

URA I COllegeLibrarianI

Status (Perm, Temp, Cas'l, Cont'l)

Temp. Penn

Unit/Office

CSSP UniversityLibrary

Based on the PT/PR, please put a check mark on the column indicating the actual functions 0 fthe employee (if doing more REPS functions or more admin functions) and indicate percentage Doing Admin Doing REPS functions at least functions at least 50% of the total 50% of the total % % / /

Remarks

60%

50%

by:

UNIVERSITY OF THE PIllLIPPINES OPEN UNIVERSITY OFFICE OF THE VICE CHANCELLOR FOR FINANCEANDADMINISTRATION MEMORANDUM NO. OVCFA

OS-005

April 11, 2008 TO

ALL CONCERNED

FROM

MELINDA F. LUMANTA Vice Chancellor for Financ:y and Administration~

ADOPTION OF FOUR-DAYWORK WEEKIN THEUNIVERSITY

President Emerlinda R. Roman issued Memorandum No. PERR 08-07 dated March 07, 2008 encouraging all offices to observe the four-day work week for the months of April and May 2008. The objectives ofihe four-day work week are for the University to save on utilities and to give persoilnel opportunity to enjoy a three-"day week-end. Since UPOU Los Banos offices are observing the four-day work week, all other offices of UPOU are hereby directed to adept the four-day work we~k (Tuesday to Friday), 7:00 a.m. to 6:00 p.m. or 7:30 a.m. to 6:30 p.m.) effective April 14, 2008. All Learning Center staff shall make the neces?ary arrangements on their scheduled day-off through the Office of the Vice Chancellor for Academic Affairs since they are required to be in the Learning Center from Tuesday to Saturday. The Office of the Chancellor and the Office of the University Registrar shall continue to be the Nerve Centers of the University. In case a holiday falls on the workweek schedule, UPOU shall observe the regular 8:00 a.m. to 5:00 p.m. Monday to Friday work schedule. All offices are requested to submit their schedLile on or before April 16, 2008 to the Human Resources Development Office. Thank you.

LosBaflos,Laguna 4031Philippines TelNo.(63-49)5366001-06 MninislrativeStaffIoc.201 ovcfa@upou.net. www.upou.org

Fax(63-49)5366013

Accounting Officeloc. 202,230

Cash Officeloc.250 HRDO loc. 220

MISOloc. 451,452 SPMO loc. 210, 211

UNIVERSITY OF THE PHILIPPINES OPEN UNIVERSITY

Memo No.

OFFICE OF THE VICE CHANCELLOR FOR FINANCE ANDADMINISTRATION MFL-08-006

it'. .~;

.~:~?~;f""t:l).

~ .

Date

April 23, 2008

--, L-

t JPOU OVG fA.A

To:

LEARNINGCENTER COORDINATORS CONCERNED

Through:

NEMAHN. HERMOSA Vice Chancellorfor AcademicAffairs

From:

MELINDA F. LUMANTA Vice Chancellor and C~ir Student Loan Board

Subject:

Application for the Student Loan Program for FS AY 2008-2009

We are furnishing you a copy of the list of applicants for the Student Loan Program and the Board's action on their application. Students whose application for loan has been approved by the Board should present a PNB deposit slip to the Learning Center Coordinators showing that they have paid the remaining amount of school fees not covered by the loan as indicated in the attached before they are considered registered. Thank you.

LosBaflos,Laguna 4031 Philippines ovcfa@upou.net.

www.upou.org

Tel No. (63-49) 536 6001-06 Fax (63-49) 536 6013

Mninislrative Staff Ioc.201 AccountingOffice loc. 202,230

Cash Officeloc.250

MISO loc. 451,452

HRDO loc. 220

SPMO

loc. 210, 211

UNIVERSITY OF THE PHILIPPINES OPEN UNIVERSITY OFFICE OF THE VICE CHANCELLOR MEMORANDUMNO . OFOR FINANCE ANDADMINISTRATION VCFA-tJ~...oo':J April 23, 2008 TO

ALL CONCERNED

FROM

MELINDA F. LUMANTA Vice Chancellor for Finance

and Administrationf RE

WORK SCHEDULEFORAPRIL28 TO MAY 2/3, 2008

Since May 1 (Thursday) is a legal holiday, UPOU shall observe the regular 8:00 a.m.

to 5:00 p.m.

(Friday/Saturday)

work schedule

in compliance

from April 28 (Monday) to May 2/3 No. PERR 08-07 dated

with Memorandum

March 07, 2008.

Thank you.

LosBa/'ios,laguna4031Phnippines TelNo.(63-49)5366001~ ovcfa@upou.net. VNNI.upoU.org Fax(63-49) 5366013

Mninistrative S1a1fIoc.201

Accounting OfficeIoc.202,230

Cash Office 1oc.250

MISO loc. 451.452

HRDO

SPMO Ioc. 210, 211

loc. 220

UNIVERSITY OF THE PIDLIPPINES OPEN UNIVERSITY OFFICE OF THE VICE CHANCELLOR FOR FINANCE ANDADMINISTRATION MEMORANDUMNO. OVCFA

()~ -OO~

April 23, 2008

ALL CONCERNED

FROM

MELINDA F. LUMANTA Vice Chancellor for Finance and Administratio~

SWORNSTATEMENT OF ASSETSAND LIABILITIES FORCY 2007

Please be informed that the Civil Service Commission issued Memorandum Circular No. 06 Series of 2008 dated April 14, 2008 allowing the use of the old form in filing the 2007 Sworn Statement of Assets and Liabilities and Networth (SALN). Employees who have submitted their SALN using the new form before April 14, 2008 will be accepted as compliance with the requirements of the Laws and Rules on Public Disclosure. The use of the new SALN form will be effective next year. The deadline for submission of the SALN (three copies) is on or before April 30, 2008 and the SALN should have original signature/so Thank you.

LosBanos,Laguna 4031 Philippines

Tel No. (63-49) 536 6001-00

Mninislrative Staff Ioc.201

Cash Office loc.250

MISO loe. 451,452

ovcfa@upou.net. www.upou.org

Fax (63-49)536 6013

AccountingOfficeIoc.202,230

HRDO loc. 220

SPMO

Ioc. 210, 211

UNIVERSITY OF THE PHILIPPINES OPEN UNIVERSITY OFFICE OF THE VICE CHANCELLOR FOR FINANCE AND ADMINISTRATION Memorandum

No. OVCFA 08-009

May 9,2008 TO

Ms. Geneva Simplina - UPOULC@UPBaguio Ms. Arlene M. Tampus - UPOULC@ UPCollege Cebu Ms. Imelda B. Valera, OVCAA - Iloilo City Ms. Edelina O. Yap, UPOULC@UPVisayas Iloilo City

FROM

MELINDA F. LUMANTA

Vice Chancellor for Financy and Administratio~ SUBJECT

ANNUAL MEDICAL EXAMINATION FOR 2008

The request to conduct the 2008 Annual Medical Examination (AME)for all UPOU

employees has been approved by the Chancellor. The budget per person is P243.00,which willinclude the followingtests: 1. Chest X-ray 2. Urinalysis 3. Fecalysis 4. Hb/Hc For 40 years old and above employees, additional tests willbe as follows (budget is P425,00 per person): 1. ECG 2. Blood Chemistry

We are urging everyone to avail this benefit. Please note that the conduct of the annual medical examination islimited to UniversityHealth Service or in any government hospital as approved by the UPBoard of Regents. Ifyou wish to have your annual medical examination conducted in LosBanos, please notify the Human Resources Development Office immediately. Officialreceipts together with the result of the AMEshould be attached to your reimbursement. Let us know ifyou need a cash advance for this purpose. Thank you. cc. VC Nemah N. Hermosa, OVCAA

LosBanos,Laguna4031Philippines TelNo.(63-49)5366001~

ovcfa@upou.net. www.upou.org Fax(63-49) 5366013

Mninislrative StaffIoc.201 AccountingOfficeloc.202,230

Cash Officeloc.250 HRDO loc.220

MISO loc. 451,452 SPMO loc. 210, 211

UNIVERSITY OF THE PHILIPPINES OPEN UNIVERSITY

",\'\ \)\ TIlt /J/If/ ... . . .-::; '1;"";;1<" : .')'~;'!

I. ~

OFFICE OF THE VICE CHANCELLOR FOR FINANCE AND ADMINISTRATION

Memorandum

.~<r::..-,!. .:::::: .a;.~..~

'l.

.-. J;h

I~fJ 1.

(~...,~ ," \11 ,,~\

No.: OVCFA -08-010

May 9, 2008

All Concerned

FROM

MELINDA F. LUMANTA

Vice Chancellor for Finance and Administration:l SUBJECT

Pag-Ibig Fund Provident Benefits

We would liketo inform those who have been a Pag-ibig Fund member for at least 10years that they may now opt to avail of partial withdrawal of their savings. The Fund willreturn the member's contribution as well as the government share and interest earned for the last ten years provided that the member has no outstanding loan with the Fund. Employees who may want to avail the partial withdrawal benefits should coordinate with the Human Resources Development Office. Thank you.

Los Bat'los, Laguna 4031 Philippines ovcfa@upou.net. www.upou.org

Tel No. (6349) 536 6001-00 Fax (6349) 536 6013

Mninislrative Staff Ioc. 201 Accounting Office loc. 202.230

Cash Office loc.250 HRDO loc. 220

MISO loc. 451,452 SPMO loc. 210,211

UNIVERSITY OF THE PHILIPPINES OPEN UNIVERSITY OFFICE OF THE VICE CHANCELLOR FOR FINANCE ANDADMINISTRATION Memorandum

No. OVCFA 08-011

June 17,2008 TO

ALLLOS BANOS-BASED EMPLOYEES

FROM

MELINDA F. LUMANTA

Vice Chancellor for Finance and Administration~ SUBJECT

PARTICIPATION IN THE JUNE 19 CENTENNIAL LECTURE OF DR. CECILIA A. FLORENCIO

Allare enjoined to attend the Centennial Lecture of Dr.Cecilia A. Florencio, UniversityProfessorEmerituson June 19,2008,2:00 p.m. at the UPOUAudio Visual Room entitled "Unibersidad ng Pilipinas,Pag-asa ng Bayan". Since we are celebrating the 147thbirth anniversary of our National Hero, Dr. Jose P. Rizal,we willfeature a short video on the Lifeand 'Norks of Rizal by 1:00 p.m. Thisyvillalso compensate for the week.

the needed

two (2) hours that we stillneed to render

Thank you.

Los Bafios, Laguna 4031 Philippines ovcfa@upou.net. www.upou.org

Tel No. (63-49) 536 6001-06 Fax (63-49) 536 6013

MninistJative Staff Ioc. 201 Accounting Office Ioc. 202,230

Cash Office loe.250 HRDO loe. 220

MISO loc. 451,452 SPMO Joe. 210, 211

UNIVERSITY OF THE PHILIPPINES OPEN UNIVERSITY OFFICE OF THE VICE CHANCELLOR FOR FINANCE AND ADMINISTRATION MEMORANDUM

NO. OVCFA

tJg..o 1'1..

June

ALL DillMAN-BASED

FROM

MELINDA

13, 2008

OFFICIALS, FACULTY

AND

STAFF

~ F.LUMANTA

Vice Chancellor forFinancy and

ADOPTION

Administration"\""

OF THE FOUR-DAY

WORK

WEEK SCHEDULE

Upon the recommendation of Vice Chancellor Nemah N. Hermosa, the Chancellor approved the adoption of the four-day work-week in Diliman-based officesfrom 7:00a.m. to 6:00p.m. effectiveJune 17,2008.

week

We would also liketo remind everybody that the aim of the four-day work isto save on cost of utilities (Le. electricity, water, etc) in compliance with.

Administrative Order NO.1 03 issued by the Office of the Philippineswithout sacrificingservice to our various clients.

President of the

Thank you.

LosBaflos,Laguna 4031Philippines ovcfa@upou.net. WINW.UpoU.org

Tel No. (63-49)536 6001~ Fax(63-49)536 6013

Mninistrative StaffIoc.201 AccountingOfficeIoc.202,230

CashOfficeloc.250 HRDOloc.220

MISO loc. 451,452 SPMO loc. 210, 211

...-

-...

UNIVERSITY OF THE PHILIPPINES OPEN UNIVERSITY OFFICE OF THE VICE CHANCELLOR FOR FINANCE AND ADMINSITRATION

26 June 2008 MEMORANDUM NO. MFL 08-013

TO:

FROM:

UPOU OFFICIALS, FACULTY AND STAFF

~ MELINDA

F. LJJT,MANTA

Vice Chancellor SUBJECT:

ASSISTANCE FOR CHARLIE SILO

As we all know, Typhoon "Frank" wreaked.havoc in many parts of the country including Iloilo. We have been informed that one of our colleagues, Charlie Silo, Utility Worker in UPOU-LC in UP Visayas has been affected by the typhoon His house and personal belongings were drowned in heavy flooding in the area The family is now staying at the evacuation center. It is in moments like this that we should come together to give support to our fellow workers in UPOu. We appeal to all UPOU officials, faculty, and staff to help in anyway. Please turn over your donations, either cash or in kind, to the Office of the Vice Chancellor for Finance and Administration c/o Lilian D. Diamante. Thank you and God bless you for your generosity.

UNIVERSITY OF THE PHILIPPINES OPEN UNIVERSITY OFFICE OF THE VICE CHANCELLOR FOR FINANCE AND ADMINSITRATION

27 June 2008 MEMORANDUM NO. MFL 08-014

TO:

UPOU OFFICIALS, FACULTY AND STAFF

FROM:

~ MELINDAF. LUhlANTA Vice Chancellor r

SUBJECT: ASSISTANCE FOR THE VICTIMS OF TYPHOON FRANK

As we all know, Typhoon "Frank" wreaked havoc in many parts of the country. Our colleagues in UP Visayas have been greatly affected by the said typhoon. It is in moments like this that we should corne together to give support to our fellow employees in UP. We appeal to all UPOU officials, faculty, and staff to help, in anyway, the victims of the recent typhoon. Please turn over your donations, either cash or in kind, to the Office of the Vice Chancellor for Finance and Administration c/o Lilian D. Diarnante on or before July 2, 2008. These items will be shipped-out to UP Visayas on Thursday, July 3, 2008. Thank you and God bless you for your generosity.

UNIVERSITY OF 11IE PHILIPPINES OPEN UNIVERSITY OFFICE OF THE VICE CHANCELLOR FOR FINANCE AND ADMINISTRATION

Memorandum

No: OVCFA NO.b~-O"'(

ALL LOS BANOS-BASEDUPOUOFFICIALS, FACULTYAND STAFF

ATTENTION

ADMINISTRATIVEOFFICERS/ASSISTANTS

FROM

MELINDAF.LUMANTA

Vice for ~ance andChancellor Administration RE

ANNUAL MEDICAL EXAMINATION FOR2008

As part of our Annual Medical Examination, all Los Banos-based officials, faculty and staff are enjoined to visit the University Health Service (UHS), UP Los

Banos from July 8, 2008, Tuesday to July 11, 2008, Friday for the x-ray, dental and laboratory examinations. Every employee willundergo the following examinations: a. Urinalysis c. Fecalysis b. Hgb/Hct d. Chest X-ray

(additional examinations for employees 40 years old and above:) a. ECG b. Blood Chemistry The visit of the doctors and nurses to conduct examinations isstillbeing finalized.

the medical-physical

May we also remind everybody of the following: 1. UHS will accommodate at most 20 employees per day. Everyone is enjoined to choose a date from July 8 to 11 and coordinate to HRDO. 2. Bringyour UPOU IDwhen you visit the University Health Service for proper identification; 3. Sample stool and urine should be submitted during the visit to the University Health Service for laboratory analysis. Samples should be

LosBanos, Laguna 4031Philippines TelNo.(6349)5366001-06 Administrative Staffloc.201 ovcfa@upou.net. www.upoU.org Fax(6349)5366013

Accounting Officeloc.202,230

CashOfficeloc.250 HRDOloc.220

MISOIoc.451,452 SPMO loc.210,211

placed in sterilized small empty bottles and label them according to the following format: . FirstName, Complete Middle Name, Last Name . Age / Sex / Classification (Admin, Faculty, or REPS) . Birthday (yyyy-mm-dd) For employees who will be required to undergo blood chemistry, he/she should abstain from taking any solid and liquid food (except water) from 8:00 p.m. until the scheduled blood extraction (from 8:00 a.m. to 10:30 a.m. only).

May we also remind everybody that all government employees are required to undergo the annual medical and physical examinations for their continued employment in the Civil Service as stated in CSC Memorandum Circular No. 17 series of 1989. For employee who has an existing membership to a Health Maintenance Organization (HMO) and opted to avail his/her privilege, he/she still has to subject to a physical examination by the University Physician (in this case the Medical Officers of the UP Health Service) and the same time, submit the results of the laboratory examination taken from their HMO laboratory for interpretation (1157th Meeting of the U.P. Board of Regents held on December 19, 2001). Let us all encourage examination.

our co-employees

to avail the

annual

physical

Thank you.

cc: Dr. Ma. Victoria M. Turalba, Director, UniversityHealth Service, UPLB

UNIVERSITY OF THE PHILIPPINES OPEN UNIVERSITY OFFICE OF THE VICE CHANCELLOR FOR FINANCE AND ADMINISTRATION

July 22, 2008

Memorandum No: OVCFANo.O~-Ol" TO

ALLCONCERNED

FROM

MELINDAF.LUMANTA Vice Chancellor for Finance and Administration{

AVAILMENTOF NFA RICE

The National Government through the National Food Authority (NFA) allowed government employees to purchase 25 kgs. of rice (at P25 per kg.) per month. Thiswill be picked-up at the NFAwarehouse in San Pablo City. Due to the unavailability of the 25-kg rice package,

NFA is offering 50

kgs. of rice (P1,250)which willbe good for two months, July and August. The delivery cost willbe P50.

Those who are interested to buy should sign in the attached listper unit and submit to HRDOincluding the payment on or before July 29, 2008. Thank you.

Banos, Laguna 4031Philippines Tel No. (63-49) 5366001-06 Administrative Staffloe.201 ovcfa@upou.net. www.upou.org Fax(63-49)5366013 Accounting Officeloc.202,230

Los

CashOfficeloc.250 HRDOloc.220

MISOloc.451,452 SPMOloc.210,211

..---..

.",..........

UP OPEN UNIVERSITY

LISTOF EMPLOYEESWHO WILL AVAIL NFA RICE

UNIT:

No.

Name

Sianature

UNIVERSfIY OF THE PHILIPPINES OPEN UNIVERSfIY OFFICE OF THE VICE CHANCELLOR FOR FINANCE AND ADMINISTRATION

Memorandum No: OVCFANo. 08-0 1~ July 25, 2008

FOR

ALLDillMAN-BASED UPOUOFFICIALS, FACULTYAND STAFF

ATTENTION: ADMINISTRATIVEOFFICERS/ASSISTANTS

FROM:

MELINDA F.LUMANTA Vice Chancellor for Finance and Administration ~

ANNUAL MEDICAL-PHYSICALEXAMINATION

The University HealthService of UPOilimanapproved our request to conduct

the annual medical examination on scheduled dates. We are requesting everyone to followstrictlythe attached schedule. Faculty and staff shall undergo the following examinations: a. Urinalysis b. Fecalysis c. Hb/Hc d. Chest X-ray

(additional examinati9ns for employees 40 years old and above:) a. ECG b. Blood Chemistry

Also,please be reminded of the followingwhen visitingthe UHS: 1. Bring your UPOU 10 when you visit the UP Health Service for proper identification. Look for Ms. Alice Arellano of the Records Section; 2. Sample stool ar,1d urine should be submitted during the visit to the UP Health Service for laboratory analysis. Samples should be placed in sterilized small empty bottles; for those 40 years old and above, no meat

LosBanos.Laguna4031Philippines TelNo.(63-49)5366001-06 Administrative Staffloe.201 ovcfa@upou.net. www.upou.org Fax(6349)5366013 Accounting Officeloc.202,230

CashOfficeloc.250 HRDOloc.220

MISOloc.451.452 SPMO loc. 210, 211

intake for three (3) days before the collection of samples to check for occult blood. 3. For employees who will be required to undergo blood chemistry, he/she should abstain from taking any solid and liquid food (including water) for 8 - 10 hours before the scheduled blood extraction. 4. Since ECG machine of the UHSis out of order, ECG can be done outside. Please send the receipt to HRDO for reimbursement.

our co-employees

to avail

the

annual

physical

Thank you.

cc:

Dr. Melendre V. Araos, MD Director UP Diliman Health Service

University of the Philippines OPEN UNIVERSITY SCHEDULEOF ANNUAL MEDICAL EXAMINATION FOR DillMAN-BASED EMPLOYEES REVISEDSCHEDULE

August1,2008 1. Alfonso, Grace 2. Espinosa, Alejo 3. Gacosta, Roselyn 4. Hermosa, Nemah 5. Mendoza, Maria Fe August4,2008 1. Disini,Rowena 2. Pradas, Wyomia 3. Gervacio, Juvy Lizette. 4. Villanueva, Juliet Aleta

6 Torrecampo, Rosella 7. Nadera, Dinah Palmera 8. Orias, Carmelita 9. Santiago, Cecilia 10. Zamora, Alejandro

5. 6. 7. 8. 9.

Arinto, Patricia Creer, Helen Morales, Miren Quina, Celestino, Jr. Remanes, Roberto

August 5, 2008

1. 2. 3. 4. 5.

Esteves, Katherine Fermin, Jimmy Hidalgo, Marie-Sol Marasigan, Ronelyn Yoingco, Carlota

6. Banzuela, Robert Ryan 7. Maranan, Diego Siilang 8. Rivera-Angobung, Karmen 9. Salon, Eden 10. De Villa, Ma. Theresa

Note: For Blood Extraction for Blood Chemistry is from 7:00 am to 9:00 am only

33 ~---~

".-....

r--

UNIVERSITY OF THE PIllLIPPINES OPEN UNIVERSITY OFFICE OF THE VICE CHANCELLOR FOR FINANCE AND ADMINISTRATION

20 August 2008 MEMORANDUM NO. MFL 08-019 Series of 2008

TO: FROM:

ALL UPOU OFFICIALS, FACULTY AND STAFF

~ MELINDA F. LYMANTA Vice Chancellorf

SUBJECT: FINANCIAL ASSISTANCETO THE FAMILY OF AGNES V. MEJIA

Let us please extend whatever financial and moral support to MS. AGNES V. MEJIA, Administrative Officer of the Office of the Chancellor, whose mother has been diagnosed with breast cancer (Stage 2A). Her mother is scheduled to undergo the first session of chemotherapy on September 2, 2008. Any financial support that we can extend will be of great help to the family. Please turn over any financial assistance to the Office of the Vice Chancellor for Finance and Administration. Thank you very much for your generosity.

LosBanos, Laguna 4031PhilippinesTelNo.(6349)5366001-06 Administrative Staffloc.201 ovcfa@upou.net. www.upoU.org

Fax(63-49)5366013

CashOfficeloc.250 HRDOloe.220

MISOIoc.451,452 SPMOloc. 210. 211

Accounting Officeloe.202,230

------

UNIVERSITY OF THE PHILIPPINES OPEN UNIVERSITY OFFICE OF THE VICE CHANCELLOR FOR FINANCE AND ADMINISTRATION Memorandum

September

No. OVCFA 08- 0 "-t

2, 2008

ALL UPOU EMPLOYEES

FROM

MELINDA F. LUMANTA

Vice Chancellor for Finance and Administration~

SUBJECT

CELEBRATIONOF THE loaTHANNIVERSARY OF THEPHILIPPINE CIVIL SERVICE / FREE EYE CHECK-UP

Thismonth marks the 108thanniversary of the Philippine CivilService with the theme: "Republic Service - Kabalikat ng Bayan sa Panahon ng Paghamon."

Government agencies are enjoined to undertake simple and inexpensive activities in celebrating the CSC month. One of the activities in celebration of the CSC anniversary is the free eye checkup. Dr. Lucila S. Zalameda, Optometrist - Contologist of Soltura Optical E.N.T Clinic willvisit UPOUfor the free eye check-up on September 12, 2008 from 8:00 a.m. to 12:00 n.n. at the UPOUAudio Visual Room.

Thankyou very much.

LosBallos,Laguna4031Philippines TelNo.(63-49)5366001-06 Administrative Staffloc.201 ovcfa@upou.net. www.upou.org Fax(6349)5366013 Accounting Officeloc.202,230

CashOfficeloc.250 HRDOloe.220

MISOloc.451,452 SPMOloc.210,211

UNIVERSITY OF THE PHILIPPINES OPEN UNIVERSITY OFFICE OF THE VICE CHANCELLOR FOR FINANCE AND ADMINISTRATION

09 September 2008

MEMORANDUM NO.: MFL-08 - D12..

ALL CONCERNED

FROM

DR. MELINDAF. LUMANTA Vice Chancellor

SUBJECT

Preparation of Annual Procurement Plan (APP)

-----------------------------------------------------------------------

It has been observed that purchase of goods/services which include supplies, materials, furniture and equipment, repair and maintenance, and other related or analogous services or other services necessary in the operation of the unit/office, infrastructure projects and consulting services are not included in the APP. Please be reminded that no procurement shall be undertaken unless it is in accordance with the APP. This is in compliance with Section 7 of Implementing Rules and Regulations of Republic Act 9184. In preparing your APP, it is important that you consider your budget allotment for CY 2008. This means that if you allotted this much for supplies and materials, your allocation for your other MOOE will be affected. The deadline for submission for the 4thQuarter is on 15 September 2008 and on 31 October 2008 for CY 2009. Attached is the APP form and the price list of office supplies for your guidance/reference.

LosBalios, Laguna 4031PhilippinesTelNo.(63-49)5366001-06 Administrative Staffloco201 ovcfa@upou.net. www.upou.org

Fax(63-49)5366013

Accounting Officeloc.202,230

Cash Office loc.250 HRDO loco 220

MISOloc.451,452 SPMOloc.210,211

University of the Philippines

OPEN UNIVERSITY

ANNUAL PROCUREMENT PLAN Requesting Unit Item No.

APP Total Cost

Description

Unit Cost

Qty

Total Cost

Qty.

Date Submitted:

1st Quarter Unit Cost Amount

TOTAL

Qty.

DISTRIBUTION 2nd Quarter Unit Cost Amount Qty.

3rd Quarter Unit Cost Amount

Qty.

4th Quarter Unit Cost Amount

This is to certify that the above procurement plan is in accordance with the objectives of this office.

Prepared by:

Admin. Asst/Officer

Certified Correct:

Unit Head

item

unit

Acetate Colored, A4 Size, 50shts/box Acetate Ordinary, A4 Size, 50shts/box Acetate transparent, gauge 0.075mm(#3), 50m Air and Fabric Freshner spray, w/ natural glance oil, 280 ml , 170 gsm Air Freshener, aeresol, 280ml/150g Air freshner can, lemon Alcohol 500ml 70%, Ballast 1x20 watts Ballast 1x40 watts Battery LR-44 Battery, 9V Battery, AA alkaline, 2 pcs/packet Battery, AAA alkaline, 2 pcs/packet Battery, size D, alkaline, 2pcs/packet Binder, plastic for 11 x 17-7/8 Binder, plastic for 11 x 9-1/2 Blackboard Eraser whiteboard, green 3/4 thick Broom, soft(tambo), wooden/rattan handle Broom, stick(tinting), standard size Cassette Tape 60 min Cassette Tape 90 min Cassette Tape, for microcassette recorder, 60 min 3pcs/pack CD Case plastic polyethylene CD Cleaner CD Sticker CD sticker CD-R with case, 650 mb, 70 min CD-RW recordable rewritable Cellcard Globe 300 Cellcard Globe 500 Cellcard Smart 300 Cellcard Smart 500 Cellcard Talk N Text 300 Cellcard Touch Mobile 300 Chalk yellow, enamel Cleanser, powder, 350 gsm/can Clip, Backfold, 19mm(3/4), 12pcs/box Clip, Backfold, 22mm, 12pcs/box Clip, Backfold, 32mm (1-1/4), 12pcs/box Clip, Backfold, 50mm, 12pcs/box Clip, Bulldog, 3" Clip, Paper jumbo, 50mm, 100s/box Clip, Paper small, multi colored, 33 mm Columnar Notebook, 12 column Columnar Pad, 14 cols Columnar Pad, 16 cols Columnar Pad, 18 cols Columnar Pad, 4 cols Computer Binder long, blue, hard bound, plastic Computer Binder short, blue, hard bound, plastic Continuos Form 1 ply, 11 x 9-1/2, short Continuos Form 3 ply, 9 1/2 x 5 1/2 , short Continuos Form 1ply, 11 x 14 7/8, long Continuos Form 2 ply , 11 x 14-7/8, long Continuos Form 2 ply, 11 x 9 1/2, short Continuos Form 3 ply , 11 x 14-7/8, long Continuos Form 3 ply, 11 x 9-1/2, short Continuos Form 3 ply, 9 1/2 x 5 1/2, short Continuous Forms, 4 fly, 11 x 14-7/8

box box roll pc pc pc pc pc pc pc pc packet packet packet pc pc pc pc pc pc pc pack pc pc pc pc pc pc pc pc pc pc pc box can box box box box pc box box pc pad pad pad pad pc pc box box box box box box box box box

unitprice 50.00 100.00 572.00 98.80 98.80 50.00 36.40 93.50 81.15 10.00 60.00 16.65 17.70 88.30 34.30 32.50 7.30 28.10 16.15 12.35 25.00 96.75 47.40 71.65 2.00 9.90 26.95 295.00 495.00 295.00 495.00 295.00 295.00 53.25 18.65 4.90 8.25 11.75 29.65 5.05 10.95 4.40 19.25 33.55 33.50 50.20 17.60 350.00 270.00 484.65 750.00 753.50 845.00 565.80 693.70 439.95 665.00 504.40

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308.65 11.70 25.00 4.95 48.35 61.10 29.95 49.50 175.65 23.15 34.50 21.85 39.55 454.50 750.00 575.00 431.60 618.80 601.15 58.15 202.80 159.95 350.00 350.00 118.60 5.10 78.75 76.85 324.50 369.20 100.00 352.45 296.35 372.35 262.10 270.40 26.95 35.20 109.75 750.00 750.00 284.85 25.00 243.40 277.60 188.25 165.40 166.40 192.40 736.35 124.80 10.30 25.40 50.00 45.45 25.80 112.30 39.70 48.90 48.05

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45.00 296.40 592.80 403.55 510.00 510.00 510.00 295.00 295.00 295.00 449.00 350.00 350.00 350.00 510.00 408.00 408.00 408.00 639.60 738.40 1,255.00 1,255.00 1,255.00 1,255.00 1,788.80 2,000.00 2,000.00 1,268.80 2,000.00 1,300.00 685.00 852.80 1,024.40 1,726.40 1,409.20 1,196.00 847.60 1,409.20 774.80 910.00 820.00 870.00 1,294.80 1,405.05 435.80 1,134.65 1,013.00 582.40 803.95 1,013.00 922.50 487.80 763.40 803.95 987.00 1,331.20 1,549.60 975.55 1,102.40 1,667.10

Ink TR, black for Risograph TR1530 Ink, Drawing, black 30ml Ink, for fountain pen, black, 59ml Insecticide 350 gms, baygon, water base, Insecticide 500 ml Raid Lead, for mechanical pencil, 0.5mm, 12pcs/tube Loose Leaf cover, w/ paper cloth strap, 8-1/2" x 14", 50 pcs/pack Magazine File Box large, 4-1/2" x 9" x 10-1/2", assorted colors Magazine File Box medium, 4-1/2" x 8" x 9-1/2", assorted color Manila Paper Map Pin, round head, assorted colors, 100s/box Marker, assorted colors, stabilo brand, 3pcs/set Marking pen, for transparency film, fine point, 6 color/set Mini DV Tape Sony, 6o min, 2DVM60R3 Monitor Filter, glass 15" w/ strap Monitor Filter, glass 17" w/ strap Note pad, 2" x 2", 400 sheets/pad Note pad, 2" x 3", 100 sheets/pad Note pad, 3" x 3" Note pad, 3" x 4" Notebook, steno, 40 leaves, spiral Oil, for typwritter, all purpose, 120ml Packaging Tape 2" Pad Columnar 10 column Pad Columnar 16 column Pad Paper white, ruled, 8 1/2 x 13 Pad Paper yellow, ruled, 8-1/2 x 13 Paper, Bond A4, 70 gsm Paper, Bond long, subs 20 Paper, Bond short, subs 20 Paper, Bond short, subs 20, blue Paper, Bond short, subs 20, green Paper, Bond short, subs 20, pink Paper, Bond short, subs 20, yellow Paper, Carbon long , blue Paper, Carbon long, 100 sheets, black, ordinary Paper, Carbon short, 100 sheets, A4, ordinary Paper, Carbon standard , blue Paper, Cartolina Assorted colors, 22 1/2 x 28 1/2, 20pcs/pack Paper, Cartolina blue Paper, Cartolina green Paper, Cartolina orange Paper, Cartolina pink Paper, Cartolina White, 22-1/2 x 28-1/2, 20pcs/pack Paper, Cartolina yellow Paper, Copy Paper 11 x 17, subs 20 Paper, Copy Paper 8 1/2 x 14" Paper, mimeo, A4 70 gsm Paper, mimeo, A4, 60 gsm Paper, Morocco cartolina size,beige Paper, Morocco cartolina size,blue Paper, Morocco cartolina size,green Paper, Morocco cartolina size,red Paper, Multi Copy 8 x 1/2 x 13 long, legal size 70 gsm Paper, Multi copy A4 size, subs 80 gsm Paper, Parchment Short Paper, Parchment, multi-purpose, A4 size, 75 gsm, 10 sheets/ream Paper, PPC 8 x 1/2 x 13 long, legal size 70 gsm Paper, PPC A4 size, 70 gsm Paper, PPC B4 size, 70 gsm

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1,183.75 21.85 70.50 120.00 166.40 10.40 459.20 48.85 26.85 20.00 20.70 81.00 84.25 175.00 82.20 102.85 82.70 17.55 16.40 20.80 9.35 16.15 13.65 13.55 20.00 20.00 25.00 139.25 200.00 175.00 175.00 175.00 175.00 175.00 200.00 68.65 66.55 200.00 56.20 20.00 20.00 20.00 20.00 51.50 20.00 258.00 200.00 131.15 57.45 35.00 35.00 35.00 35.00 195.55 174.40 150.00 109.95 157.60 153.40 168.30

Paper, ruled pad, 216mm x 330mm, 100 sheets pad Paper, Special Byronic paper rm Paper, Special Yellow, 10 pieces/pack pc Paper, Stencil, ordinary, universal, 24 sheets/quire quire Paper, Sticker 8-1/2 x 11 pc Paper, thermal 210 x 30 mm roll Paper, thermal 216 x 30 mm 1/2" core roll Paper, tracing, rolls, 42" x 20" yards, 70 gsm roll Paste 200 gms, redstone pc PC Mouse, PS2,2 button + 1 scroll pc Pen, Ball Pen black pc Pen, Ball Pen blue pc Pen, Ball Pen green pc Pen, Ball Pen red pc Pen, Pentel black pc Pen, Pentel red pc Pen, Pentel blue pc Pen, Sign Pen black .5mm pc Pen, Sign Pen blue 0.5mm pc Pen, Sign Pen red pc Pencil no 1 - 12 pcs/box box Pencil no 2 - 12 pcs/box box Pencil, lead, w/ eraser, medium size dozen Pencil, Mechanical, for 0.5mm lead pc Photo Paper A4, 210 X 297 mm pc Puncher heavy duty pc Push Pin, hammer head type, assorted colors, 100s/box box Record Book 150 pp, veco, small hardbound black and red pc Record Book 300 pp, 215mm x 275mm, 55 gsm pc Record Book 300 pp, long pc Record Book 300 pp, veco, hardbound black and red pc Record Book 300 pp, veco, small hardbound black and red pc Record Book 500 pp, 215mm x 275mm, 55 gsm pc Ribbon, for bundy clock amano, 2 color(red/black) pc Ribbon, for bundy clock kitano, 2 color(red/black) pc Ribbon, Printer # 7754, for LQ 1170 printer pc Ribbon, Printer Epson RN S015327 for Epson FX2190 pc Ribbon, Printer Epson RN8755 pc Ribbon, Printer RN 8750 Epson Brand for Epson LX800/FX80 pc Ribbon, Printer SO15086/SO15140, for LQ 2170,2180,2070,2080, FX 2170,2180 pc printer Ribbon, Typewriter for manual typewriter, Ad-Rite pc Ring Binder 1" x 44", assorted color pc Ring Binder 1/2' x 44",assorted color pc Ring Binder 1/4", black pc Ring Binder 1-1/8", black pc Ring Binder 2" x 44", assorted color pc Ring Binder 3/4" x 44", assorted color pc Ring Binder 5/8", black pc Ring Binder 7/16", black pc Rubber Band #18 transparent box Ruler clear, plastic 12 inches pc Ruler clear, plastic 18 inches pc Scissor 8" inches, plastic handle, heavy duty pc Scissors, 6" pc Scrubbing Pad 3M, size: 95mm x 150 mm pc self-oiling motor with thermal cut-off, 3-speed setting, Nikon brand, brand new unit Sharpener, single cutter head pc Soap, Bathroom, 70 gsm, assorted color pc Stamp Pad 90 x 65 mm pc Stamp Pad Ink 30 ml, 1 oz, black pc

21.50 150.00 25.00 134.20 3.00 35.30 36.40 598.00 17.55 145.60 5.00 5.00 15.00 5.00 26.95 26.95 26.95 37.35 37.35 37.35 52.00 52.00 34.20 89.35 100.00 68.40 14.55 55.00 63.65 75.00 120.00 75.00 93.60 910.00 644.80 131.05 320.35 90.50 84.25 721.80 15.10 13.00 5.15 5.15 5.15 31.50 8.60 5.15 5.15 87.25 1.95 10.65 85.00 11.35 20.00 976.45 129.50 14.55 35.00 22.00

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22.00 22.00 22.00 22.25 21.85 436.80 50.00 30.05 30.05 30.05 30.05 30.05 40.00 40.00 227.20 4.15 321.25 4.85 41.00 9.80 40.00 40.00 13.35 24.20 52.55 60.00 6.85 13.65 10.00 250.00 250.00 250.00 50.00 52.95 91.00 104.00 71.65 3,723.20 3,700.00 4,362.80 3,000.00 5,044.00 3,250.00 4,555.20 3,500.00 3,608.80 3,036.80 2,506.40 4,248.40 5,408.00 2,610.40 2,610.40 3,120.00 3,983.20 6,640.40 5,522.40 4,175.60 3,190.65 6,884.80 8,788.00

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3,659.80 4,680.00 4,175.60 207.00 673.95 83.20 42.65 27.05 25.50 25.50 25.50 25.50 25.50 80.95

UNIVERSITY OF THE PHILIPPINES OPEN UNIVERSITY OFFICE OF THE VICE CHANCELLOR FOR FINANCE AND ADMINISTRATION

MEMORANDUMNO. OVCFA

-02 3

September 15, 2008

ALL CONCERNED

FROM

MELINDA F. LUMANTA Vice Chancellor for Finance and Administration~

SUBJECT

Contracted Services Staff/Non-Government Workers/Job Orders, On-the-Job Trainees, Graduate/Student Assistants

Please be reminded that Contracted Services Staff/Non-Government Workers/ Job Orders, On-the-Job Trainees, Graduate/Student Assistants should not be given authority to sign any public document since they are not considered government employees. Rule XI Section 2 of CSC-MC NoAOSeries of 1998 defines Contract of Services/Job Contract as follows:

. .

Contract of Services covers lumpsum work or services such as janitorial, security, or consultancy services where no employer-employee relationship exists; The Job Order covers piece work or intermittent job of short duration not exceeding six months on a daily basis; The Contract of Services and Job Orders are not covered by Civil Service Law, Rules and Regulations but covered by COA rules; The employees involved in the contracts or job orders do not enjoy the benefits enjoyed by government employees such as PERA,COLA and RATA.

These personnel should be supervised by an assigned UPOU staff who will be accountable to the Head of Unit. Thank you.

"'------LosBanos,Laguna4031Philippines TalNo.(63-49)5366001-06 Administrative Staffloc.201 ovcfa@upou.net. www.upou.org Fax(6349)5366013 Accounting Officeloc.202,230

'-_ww.=-*" CashOffice100.250 MISOloe.451A52 HRDOloc.220 SPMOloc. 210,211

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UNIVERSITY OF THE PHILIPPINES OPEN UNIVERSITY

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OFFICE OF THE VICE CHANCELLOR FOR FINANCE AND ADMINISTRATION 19 September 2008

MEMORANDUM NO.: 08-024 Series of 2008

TO:

AGNES V. MEJIA, bc LILIAN D. DIAMANTE, OVCFA TESSIE S. TAMAYAO, OVCAA - Facilitator ROSELYN B. GACOSTA, OVCAA - Facilitator WYOMIA F. PRADAS, OASIS IMELDA S. OLAN, OUR MARIE S. ESTOREL, Library MARIPRES U. SARINAS, FMDS EMELY M. AMOLOZA, FICS KARMEN T. RIVERA-ANGOBUNG, MC MARCELINO A. DELFIN, FEd ELVY A. PAMULAKLAKIN, Cash Office ENCARNACION B. JAEN, Accounting MICHAEL P. LAGAYA, HRDO PURA SV. AMOLOZA, SPMO

RESPECTIVE UNIT HEADS

THRU:

FRJM:

~~ MELINDA F. Lt!f\1ANTA Vice Chancellor 1l

Please come to our 30th Administrative Officer's Forum on September 24, 2008, 1:00 pm at the Audio Visual Room. Thank you.

~"~.".'~'~'.""~'~~~___,.m"'"~

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48 L03!:Jaiios, Laguna4031Philippines TelNo.(63-49)5366001-06 Administrative Staffloc.201 c\'r/a@upou,1e:'WWW.upoU.Qrg , Fax(63-49)5366013 Accounting Officeloc.202,230

CashOfficeloe.250 HRDOloc.220

MISOIoc.451,452 SPMOloc. 210.211

UNIVERSITY OF THE PIDLIPPINES OPEN UNIVERSITY OFFICE OF THE VICE CHANCELLOR FOR FINANCE AND ADMINISTRATION MEMORANDUM NO. : MFL 08-025

September

23, 2008

ALLCONCERNED

FROM

MELINDAF.LUMANTA Vice Chancellor for Finance and Administration

SUBJECT

PHILIPPINE VETERANS BANK MATTERS

In order to centralize our concerns regarding the services of Philippine Veterans Bank (PVB),all bank- related matters should be reported to the Cash Office. The Cash Office shall consolidate all these concerns and will serve as input to the evaluation of the existing agreement between UPOU and PVB. Thank you.

Baiios,Laguna4031Philippines Tel No. (63-49) 5366001-00 Administrative Staffloc.201 ovcfa@upou.net. www.upou.org Fax(63-49)5366013 Accounting Officeloc.202,230

Los

CashOfficeloc.250 HRDOloc.220

MISOloc.451,452 SPMOloc.210.211

UNIVERSITY OF THE PHILIPPINFS OPEN UNIVERSITY OFFICE OF THE VICE CHANCELLOR FOR FINANCE AND ADMINISTRATION October 2, 2008

MEMORANDUM NO.: 08-026 Series of 2008 TO:

ALL UPOU STAFF

FROM:

MELINDA F. L1]~ANTA Vice Chancellor '짜

SUBJECT:

PARTICIPATION TO THE 90m UPLB LOYALTY DAY CELEBRATION

We would like to invite everybody to participate in the 90th UPLB Loyalty Day Celebration on October 10, 2008 at 3:00 p.m. The theme of this year's celebration is "UPLB Excellence, Service and Leadership in the Next 100 years." UPOU will prepare a chant contingent to be presented during the parade. In this regard, we request everybody to be at the UPOU headquarters before 12:00 noon of October 10, 2008 for the practice of the presentation. Lunch will be served. Our attire will be maong pants and UPOU t-shirt (white, maroon or black). For staff coming from UP Diliman and Manila, please confirm your attendance with Ms. Lilian D. Diamante for vehicle reservation. Let us all participate in this ~ctivity since we belong to one community, the Los Bafios Science Community.

LosBanos,Laguna4031Philippines TelNo.(63-49)5366001-06 Administrative Staffloc.201 ovcfa@upou.net. www.upou.org Fax(63-49)5366013 Accounting Officeloe.202,230

CashOfficeloc.250 HRDOloc.220

MISOloe.451,452 SPMO loc. 210, 211

UNIVERSITY OF THE PHllJPPINES OPEN UNIVERSITY OFFICE OF THE VICE CHANCELLOR FOR FINANCE AND ADMINISTRATION

September 25, 2008

Memorandum No. MFL 08-027

: ALL CONCERNED

~ FRO M : MELINDAF. LUMANT1\,J Vice Chancellorfor Financf\andAdministration SUBJECT:

PERSONAL EXEMPTION UPDATE

To facilitate the re-computation of withholding taxes for calendar year 2008, kindly fill up the attached BIR form 2305 and return the duly accomplished copy (2 copies) to HRDO on or before October 15, 2008. Kindly take note of the requirements provided in the said forms. A duly certified original copy of birth certificate from the National Statistics Office (NSO) is required by the Bureau of Internal Revenue for those with claim for additional

personalexemption(maximumof four (4) qualifiedchildren- 21 years old and below). Those qualified dependents (children) who will be claimed by the wife, instead of the husband, a duly signed notarized copy of the waiver from the husband is necessary. Attached is the prescribed form issued by the BIR for the purpose. Should you have any queries on this matter, please feel free to talk with Ms. Janet A. Robledo, or to Ms. Encarnacion B. Jaen in the Accounting Office, telephone numbers 049-5366001 up to 6 local 202 or 230. Thank you.

Los Baflos,Laguna 4031 Philippines ovcfa@upou.net. www.upou.org

Tel No. (6349) 536 6001-00 Fax (6349) 536 6013

Mninislrative Staff Ioc.201 Accounting Office loe. 202,230

Cash Officeloc.250 HRDO loc. 220

MISO loe. 451,452 SPMO loc. 210, 211

DLN:

BIR Form No.

Certificate of Update of Exemption and of Employer’s and Employee’s Information

Republika ng Pilipinas Kagawaran ng Pananalapi

Kawanihan ng Rentas Internas

2305 July 1999 (ENCS)

Fill in all applicable spaces. Mark all appropriate boxes with an “X”. 1

Type of Filer

Employee

( for update of "Exemption" and other employer's and employee's information)

Self-employed ( for update of "Exemption") 2

Effective Date

( MM / DD / YYYY ) Part I 3

Taxpayer/Employee

Taxpayer

Information

4 RDO Code

Identification No. 5

Taxpayer's Name (Last Name, First Name, Middle Name)

Registered Address 6A

Zip Code 6B

Residence Address 6C

Zip Code 6D

Sex

Male

5A Date of Birth

Female

I declare, under the penalties of perjury, that this certificate has been made in good faith, verified by me, and to the best of my knowledge and belief, is true and correct, pursuant to the National Internal Revenue Code, as amended, and the regulations issued under authority thereof.

8 Taxpayer/Authorized Agent Signature over Printed Name Part II 9

Employer

Taxpayer

Information

(If self-employed, please do not accomplish this part) 10 RDO Code

Identification No. 11 Employer's Name ( For Non-Individuals) 11 12 Employer's Name (For-Individuals) 12 Last Name

First Name

Middle Name

13 Registered Address 13 No. (Include Building Name)

Street

District/Municipality 14 Date of Certification ( MM / DD / YYYY )

Subdivision

City/Province

Barangay

Zip Code

14 Stamp of Receiving Office

I declare, under the penalties of perjury, that this certificate has been made in good faith, verified by me and to the best of my knowledge and belief, is true and correct, pursuant to the provisions of the National Internal Revenue Code, as amended, and the regulations issued under authority thereof.

and Date of Receipt

16 Employer/Authorized Agent Signature

Title/Position of Signatory

BIR Form 2305 (ENCS) - Page 2 Part III Personal Exemptions 17 Civil Status 18 Employment Status of Spouse: Single/Widow/Widower/Legally Separated (No dependents) Unemployed Head of the Family Employed Single with qualified dependent Husband claims additional exemption Widow/Widower with qualified dependent Wife claims additional exemption Legally separated with qualified dependent (Attach court decision) (Attach waiver of husband) Benefactor of a qualified senior citizen (RA No. 7432) Engaged in Business Married Husband claims additional exemption Wife claims additional exemption (Attach waiver of husband) 19 Claims for Additional Exemptions / Premium Deductions for husband and wife whose aggregate family income does not exceed P250,000.00 per annum. Husband claims additional exemption and premium deductions Wife claims additional exemption and premium deductions (Attach Waiver of the Husband) 20 Spouse Information Spouse Taxpayer Identification Number 20A Spouse Name ( if wife, indicate maiden name) 20B Last Name

First Name

Middle Name

Spouse Employer's Taxpayer Identification Number

Spouse Employer's Name

20C

Part IV Section A

Number and Names of Qualified Dependent Children 21 21 Number of Qualified Dependents Qualified Dependent Children

Last Name

First Name

Date of Birth ( MM / DD / YYYY )

Middle Name

Mark if Mentally/ Physically Incapacitated

22A

22B

22C

22D

22E

23A

23B

23C

23D

23E

24A

24B

24C

24D

24E

25A

25B

25C

25D

25E

Section B Name of Qualified Dependent Other than Children Qualified Dependent Other than Children

First Name

Last Name 26A

Middle Name

26B 26F

Relationship

26C Parent

Date of Birth ( MM / DD / YYYY )

Brother

26D Sister

Mark if Mentally/ Physically Incapacitated 26E

Qualified Senior Citizen

Part V For Employee With Two or More Employers (Multiple Employments) Within the Calendar Year 27 Type of multiple employments Successive employments Concurrent employments ( If successive, enter previous employer(s); if concurrent, enter main employer) Previous and Concurrent Employments During the Calendar Year TIN Name of Employer/s

Annex"F"

ternal Revenue Code, as amended, I y depose and say:

ice profession; . e for the succeeding years ed dependent children in

'e true and correct and that the waiver the National Internal Revenue Code, as

Date MENT OF HUSBAND'S EMPLOYER Name ofhusband's employer Address of employer TIN of emolover

Fax No.

Tel No.

Date (mmlddlyyy)

(Signature over printed name of husband's employer/ Chief Accountant/Head, Personnel Office)

ACKNOWLEDGEMENT OF WIFE'S EMPLOYER This is to acknowledge receipt of the above waiver of right to claim additional exemptions of Mr. in favor of his wife Mrs/Ms. who shall be entitled to claim the additional exemptions for all their qualified dependent children effective (taxable year) (Month) Name of wife's employer Address of employer TIN of employer

Tel No.

(Signature over printed name of wife's employer/ Chief Accountant/Head, Personnel Office) Note:

Fax No.

Date (mmldd/yyy)

If husband engaged in business, disregard the portion on Acknowledgement of Husband's Employer. Must be signed by both employers of husband and wife before effecting changes in the payroll of their respective employers. Must be attached to BIR Form No. 2305 or BIR Form No. 1902.

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UNIVERSITY OF THE PIDLIPPINES OPEN UNIVERSITY

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OFFICE OF THE VICE CHANCELLOR FOR FINANCE AND ADMINISTRATION October 9, 2008

Memorandum No. MFL 08-028 T

:. ALL CONCERNED

FRO M : MELINDAF. LUMANTA,) Vice Chancellorfor Finanft\and Administration SUBJECT: WITHHOLDING TAXES FOR CY 2008 AND YEAR THEREAFTER As a mandatory provision of Revenue Regulations Nos. 2-98 and 10-2008 dated April 17, 1998 and July 8, 2008, respectively on the substituted filing of income tax, all withholding taxes from compensation during the taxable year must equal to the income tax due on the same year. In view of the above, the corresponding withholding taxes for income tax due during the year will be deducted from compensation of all UPOU employees. Should your net take home pay cannot accommodate the reQuired withholding taxes, and/or the withholding taxes not eQual to your tax due, said amount shall be deducted. from whatever benefits and lor any remunerations due to you during the taxable year. In any instance where the compensation still cannot accommodate the necessary withholding tax (due to receipt of other taxable remunerations towards the end of the taxable year), any deficiency that would result therefrom must be paid/deducted from the compensation in the payroll periods (until March) of the succeeding year. A duly si2l1ed promissorv note has to be accomplished for this purpose. The anticipated compensation until the end of the taxable year will be computed beginning October 2008 to come up with the estimated amount of total withholding tax for the year. Any excess deductions of withholding tax shall be refunded to concerned employees immediately after the taxable year. Attached is a pro-forma authorization letter for the necessary deductions of withholding tax from your remunerations, for you to fill up and sign. Kindly send this back to the

LosBanos,Laguna4031 Philippines Tel No.(63-49)536 6001~ ovcfa@upou.net.www.upou.org Fax (63-49)536 6013

Mninislrative StaffIoc.201 AccountingOfficeloc.202,230

Cash Office loc.250 HRDO loc. 220

MISO Ioc. 451,452 SPMO loc. 210, 211

Accounting Office on or before October 21, 2008, otherwise, we will presume that you conform to the provisions of the said letter. Should you have any queries on this matter, please feel free to talk with Ms. Janet A. Robledo or to Mrs. Encarnacion B. Jaen of the Accounting Office, telephone numbers 049-5366001 up to 6 local 202 or 230. For proper guidance and strict compliance.

Thank you.

AUTHORIZATION FOR THE DEDUCTION OF WITHOLDING TAXES

To Whom It May Concern: This is to authorize the UPOU Accounting Office to deduct the applicable amount of taxes from any remuneration due to me for taxable year 2008 in order to comply with the provisions of the Bureau of Internal Revenue on Substituted Filing of Income Tax. Done this_day

, 2008.

Signature Over Printed Name

UNIVERSITY OF THE PHILIPPINES OPEN UNIVERSITY OFFICE OF THE VICE CHANCELLOR FOR FINANCE ANDADMINISTRATION

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October 8, 2008

Memorandum No. MFL 08-029

: ALL CONCERNED

FROM:

MELINDAF.LUMANTJ\,> Vice Chancellor for Finan<Aand Administration

SUBJECT: ADDENDUM RE: MEMORANDUM ON PERSONAL EXEMPTION UPDATE

With the recently issued Revenue Regulations No. 10-2008 dated July 8, 2008 by the Bureau of Internal Revenue on the Implementing Rules and Regulations pertinent to provisions of Republic Act No. 9504 known as "The National Internal Revenue Code" we would like to inform you that the required birth certificate for each Qualified dependent child (ren) (ODC) to be attached to BIR form 2305 shall be any of the following: a) Certified by the Local Civil Registry Office, or b) Certified by the National Statistics Office (NSO), or c) Equivalent document issued by a government office previously requiring certified copy showing the name of parentis and the name of the QDC with birth date (e.g. passport ofQDC as certified by company's Human Resource Officer). For your guidance. Thank you.

LosBallas,laguna 4031 Philippines Tel No.(63-49)536 6001~ ovcfa@upou.net.www.upou.org Fax (63-49)536 6013

Mninislrative StaffIoc.201 AccountingOfficeIoc.202.230

Cash Office 1oc.250 HRDO Ioc. 220

MISO loc. 451,452 SPMO Joe. 210, 211

UNIVERSITY OF THE PHILIPPINES OPEN UNIVERSITY OFFICE OF THE VICE CHANCELLOR FOR FINANCE AND ADMINISTRATION

MEMORANDUM NO. OVCFA 08-(J31

october 30,2008 TO

ALLCONCERNED

FROM

M~ANTA Vice Chancellor for Finance and Administration'"

SUBJECT

MONETIZATION OF LEAVECREDITSFOR CY 2008

Please be informed that as per Memorandum No. AAS 08-078 dated October 22, 2008 issued by the Vice President for Administration, faculty administrators and staff can now apply for monetization of leave credits up to 10 days for CY 2008. The remaining leave credits after monetization however, should be five days for vacation leave and 15 days for sick leave. Application for leave (Monetization) should be received by HRDO on or before November 14, 2008. The approved amount will be released starting November 28, 2008. May we also remind everybody that all Daily Time Record (DTR)and Certificate of Service (COS) (until October 2008) should be received by HRDO before November 14, 2008. Thank you.

LosBanos,Laguna4031Philippines TelNo.(63-49)5366001-06 Administrative Staffloe.201 ovcfa@upou.net. www.upou.org Fax(63-49)5366013 Accounting Officeloe.202,230

CashOfficeloe.250 HRDOloc.220

MISOloe.451,452 SPMOloe.210.211

UNIVERSI1Y OF l~ PIllLWPINES OPEN UNIVERSffY

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12 November 2008

MEMORANDUM Series of 2008

TO:

NO.: 08-032

/l\GNES V. MEJIA, OC -1:JLIAN D. DIAMANTE, ovcr A - Facilitator ./TESSIE S. TAMAYAO, OVCAA . ROSELYN B. GACOSTA, OVCAA . WYOMIA F. PRADAS, OASIS /IMELDAS.OLAN,OUR ~ARIE S. ESTOREL, Library /MARIPRES U. SARINAS, FMDS -'EMELY M. AMOLOZA, FICS .,.KARMEN T. RIVERA-ANGOBUNG, MC - Facilitator MARCELINO A. DELFIN, FEd ~L VY A. PAMULAKLAKIN, Cash Office ~NCARNACION B. JAEN, Accounting -MICHAEL P.LAGA YA, HRDO 1>URASV. AMOLOZA, SPlVI0 /AMALIA L. GECALAO-PEREZ, Budget Office

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FROM:

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RESPECTIVE UNIT HEADS

~ MELINDA F. L~MANTA ViceChancellorr

Please COlneto our 3 Ist Administrative Officer's Forum on November 14, 2008, 1:00 pm at the OC Conference Room. Thank you.

LosBanos,Laguna 4031Phillpplnps TelNo.(63-49)5366001-06 Administrative Staffloe.201 ovcfa@upou.net. www.uPQIJ (tr.

Fax(63-49)5366013

Accounting Officeloc.202,230

CashOffIce100.250 MISOJoe.451,452 HRDOloe.220 SPMOloc.210,211

UNIVERSITY OF THE .PIllLIPPINES OPEN UNIVERSITY OFFICE OF THE VICE CHANCELLOR FOR FINANCE ANDADMINISTRATION November 12, 2008 Memorandum No. MFL 08-033

:' ALL CONCERNED

FRO M : MELINDA F. LUMANTA Vice Chancellor for Fin;pfe and Administration SUBJECT : PAYMENT OF THE REMAINING 50% OF YEAR-END BONUS AND CASH GIFT Please be informed that the payment of the remaining 500/0of year-end bonus and cash gift for the year 2008 is scheduled on November 18, 2008 (Tuesday). You may recall that in the meeting held in Puerto Azul, Tamate, Cavite last May 26, 2008, it was agreed that all tax dues for the year shall be deducted from any remunerations and benefits that will be granted during the same year. This is to comply with Revenue Regulations Nos., 2-98 and 10-2008 dated April!?, 1998 and July 8, 2008, respectively which require that all withholding taxes from compensation must equal to income tax due of the employees. As per Revenue Regulations, other taxable bonuses/benefits rec~ived during the year, e.g. centennial bonus recently granted by UP is subject to income tax and consequently to withholding tax. Since the amount of centennial bonus is substantial, this amount increased the taxable income bracket of the employees and/or exceeded the allo~able non-taxable benefits. Thus, the deficiency on withholding taxes has to be deducted from whatever benefits each employee will receive during the year, which include the remainini! 50째A. 13thmonth Dav and cash i!ift. Kindly refer to Memorandum No. MFL08-028 dated October 9, 2008 relative to the withholding taxes for CY 2008 and year thereafter for your guidance. In view of the foregoing, the remaining 50% of the year-end benefits may not be received in full by some concerned employees. The Accounting Office shall provide each employee the computation of tax due in January 2009. Thus, any queries regarding this matter can be discussed after issuance of the said computation.

LosBanos.Laguna4031Philippines TelNo.(63-49)536 6001~ ovcfa@upou.net.www.upou.org

Fax (63-49)536 6013

Mninistrative StaffIoc.201 AccountingOfficeloc.202,230

Cash Officeloc.250 HRDO loc. 220

MISO loc. 451.452 SPMO loc. 210.211

Should you have any queries on this matter, please feel free to talk with Ms. Janet A. Robledo or with Mrs. Encarnacion B. Jaen of the Accounting Office, telephone numbers 049-536 6001 up to 6 local 202 or 230. For proper guidance.

Thank you.

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November 21, 2008

ALL UPOU Officials, Faculty and Staff

FROM

MELINDA F. LUMANTA Vice Chancellorfor Finance and Administration

SUBJECT

SALARY WITHDRAWAL OPTIONS

Beginning January 2009, UPOU officials, faculty and staff will be able to draw their salaries based on their preferred option. To effect this scheme, all concerned UPOU officials, faculty and staff need to officially indicate their preferred option by returning the attached form to the Cash Office on or before December 4, 2008. Failure to submit this form on said date will mean that the present system of withdrawing salary will be retained for the given UPOU employee. Attached, for your informed decision, are the relevant information under each option. Please be reminded that those who will decide in favor 0; scrvice other than PVB wil1have to surrender their PVB Payroll ATM, For information, guidance and compliance.

Attachments: 1. Memorandum No. 07-011 -Opening of New Payroll Savings Account with Philippine Veterans Bank (PVB), Calamba Branch 2. Letter of Landbank of the Philippines - Los Banos Branch

LosBanos,laguna4031Philippines TelNo.(6349)5366001-06 Administrative Staffloe.201 ovcfa@upou.net. www.upou.org Fax(6349)5366013 Accounting Officeloe.202,230

CashOffice100.250 MISOloe.451A52 SPMO loe. 210, 211 HRDOloe.220

Cash Office Form No. _______

Item

PVB (Existing)

Copy for : / / Cash Office / / Employee Landbank Pay-out/Cash Office Personal ATM Card

Requirement to withdraw salary

ATM Card

Time of withdrawal

Anytime

Number of withdrawal within the same bank Transaction Fee (Within same bank) Transaction Fee (Withdrawal from other banks)

No limit

n.a.

FREE

n.a.

FREE for the first six (6) withdrawals per month; Succeeding withdrawals will be subject to bank charges

With bank charge of P9.50 per withdrawal subject to change as imposed by Expressnet and Megalink member banks

n.a.

appearance; if by representative, ID of personnel (authorizing) and Special Power of Attorney 10:00 am to 11:00 am and 3:00 pm to 4:00 pm DURING PAYDATE (6, 14, 21, 30 of the given month)

Minimum Balance in Zero (0) P100.00 n.a. ATM Service Charge Below n.a. P100.00 per month n.a Minimum Balance (PLEASE RETURN TO CASH OFFICE ON OR BEFORE DECEMBER 4, 2008) Failure to submit this form will mean that the present system of withdrawing salary will be retained. TO

: CASH OFFICE UP Open University

I have read and understood the above options/features in relation to the payment of my salaries. In this regard, I would like to avail of the services of (choose one): / / Philippine Veterans Bank / /Land Bank of the Philippines / / Payout/Cash Office _____________ Date

_________________________________ Signature over printed name

UNIVERSITY OF THE PHILIPPINES OPEN UNIVERSITY OFFICE OF THE VICE CHANCELLOR FOR FINANCE AND ADMINISTRATION

Memorandum

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No. OVCFA 08-03~

December 10, 2008

ALLUPOU EMPLOYEES

FROM

MELINDAF.LUMANTA Vice Chancellor for Finan~~

and Administratio~

SUBJECT

DAILYTIMERECORD

starting January 2009, UPOUwilluse bundy clocks to record the attendance of employees. Bundyclockswill be located at the lobby of the UPOUBuildingin LosBanosand inthe lobby of NCCBldg.,Diliman.Timecards will be issued by HRDOand should be left with the guard on duty. Log book willalso be maintained for checking purposes,. Thank you very much.

LosBaI\os. Laguna4031Philippines TelNo.(63-49)5366001-06 Administrative Staffloc.201 ovcfa@upou.net. www.upou.org

Fax (63-49)5366013

AccountingOfficeloc. 202,230

CashOffice100.250 MISOloc.451,452 HRDOloc.220 SPMOloc. 210, 211