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OFFICE OF THE VICE CHANCELLOR FOR FINANCE AND ADMINISTRATION

MEMORANDA 2006

University of the Philippines OPEN UNIVERSITY


University of the Philippines OPEN UNIVERSITY Office of the Vice Chancellor for Finance and Administration Memoranda for the Year 2006 No. 06-001 06-002

Date To 1/20/2006 All UPOU Staff

Subject Issuance of Community Tax Certificate for the CY 2006 1/26/2006 All UPOU Faculty and Implementing the Payroll Credit Staff System Validation (PACSVAL) for Pagibig Fund Loan Proceeds

06-003

2/10/2006 All UPOU Faculty and Submission of Sworn Statements of Staff Assets and Liabilities for year 2005

06-004

2/23/2006 All UPOU Officials, Faculty and Staff

06-005 06-006 06-007

Financial Assistance for Ms. Rhonna Marie R. Vere単a of Faculty of Education

3/1/2006 All UPOU Officials, Faculty and Staff 3/31/2006 All Concerned

Fitness and Wellness Project of All UP Workers Union Adoption of Four-Day Work Week in the University 4/26/2006 All Learning CenterC Applications for the Student Loan oordinators Program for FS AY 2006-2007 Concerned

06-008

4/27/2006 All UPOU Staff

06-009

5/19/2006 All Los Banos-based UPOU Officials, Faculty and Staff

Shortened Work Hours for the Period May 2 - 5, 2006 Annual Medical Examination

Annual Medical Examination

06-011

5/31/2006 All Concerned

06-012

6/17/2006 All Concerned

06-013

6/13/2006 All UPLB Credit and Development Cooperative Members

Resumption of four-day Work Week in Some Offices of UPOU Official Working Hours from June 13 to 24 Cluster Meeting of UPLB CDC Members

06-014

6/16/2006 All Concerned

06-015

6/23/2006 All Concerned

06-016

7/12/2006 All UPOU Officials, Faculty and Staff

1

2

4

5

6 7

8

9

10

5/20/2006 All Diliman-based UPOU Officials, Faculty and Staff

06-010

Page

12

Official Working Hours from June 19 to 24 Updated Guidelines for Availing of the Rehabilitation Privilege Financial Assistance to the Family of Caesar P. Santos

15 17

18

19 20 24


No. 06-017 06-018

Date To 8/3/2006 All UPOU Personnel 8/10/2006 All Unit Heads and Others Concerned

06-019

8/15/2006 All Concerned

06-020 06-021

8/23/2006 8/22/2006

06-022

9/6/2006

06-023

9/13/2006

06-024

9/19/2006

06-025 06-026

06-027 06-028

06-029

06-030 06-031

Subject Withholding Taxes for CY 2006 Requirements for the Payment of RATA

Official Working Hours from August 2226,2006 All Concerned New GSIS Forms and Guidelines All Concerned Submission of Documents for All Approved Research Projects All Concerned Request to Contract NonGovernment Services All Concerned Withdrawal of Supplies from the UPOU Stock Room Mr. Danilo Banasihan Additional Assignment to Supply and Property Management Office

10/10/2006 UPOU Officials, Faculty and Staff 10/12/2006 Learning Center Coor dinator Concerned 11/7/2006 All Concerned 11/7/2006 All Concerned

11/9/2006 All Heads of Units/Offices, Administrative Officers and others Concerned

Assistance for the Victims of Typhoon Milenyo Application for the Student Loan Program for SS AY 2006-2007 Repair of IT Equipment Prohibited Acts in Connection with the May 14, 2007 Synchronized National and Local Elections Deadline for Submission of Requests for Fund Obligation, Payments of Expenditures for FY 2006 and Liquidation/Settlement of Cash Advance

11/29/2006 All UPOU Faculty and GSIS Emergency Loan Staff 12/13/2006 All UPOU Faculty and UPOU Year-end General Assembly Staff

Page 25 26 35 36 41 42 45 46 47

48 49

50

51

53 56


University of thePhilippines

OPENUNIVERSITY Office of the Vice Chancellor for Finance and Administration

MEMORANDUM NO. OVCFA 06- ODI

January 20, 2006

TO

ALLUPOUSTAFF

FROM

MELINDA F.LUMANTA Vice Chancellor for Finance and Administrationf"

RE

ISSUANCEOF COMMUNITY TAX CERTIFICATE FORCY 2006

~

The Municipal Treasurer's Office of Los Banos will be sending staff to UP Open University on January 26, 2006, Thursday to issue Community Tax Certificate (CTC) for CY 2006.

Issuance willstart at 9:00 a.m. at the UPOUFoundation Office. Thank you.

1 LosBanos,Laguna 4031PhilippinesTel:(63-49)5366001to06 Administrative Staffloc.201 CashOfficeloc.250 MISOloc.451,452 ovcfa@upou.org' www.upou.org Fax:(63-49)5366013 AccountingOfficeloc.202,230 HRDOloc.220 SPMOloc.210,211


University of the Philippines

OPENUNIVERSITYOffice of the Vice Chancellor for Finance and Administration Memorandum No. OVCFA 06- 002.

January 26, 2006

TO

All UPOUFACULTY AND STAFF

FROM

MELINDAF.LUMANTA Vice Chancellor for Finance

~

and Administratio~

SUBJECT

IMPLEMENTING THEPAYROll CREDITSYSTEMVALIDATION (PACSVAL)FORPAG-IBIGFUNDLOANPROCEEDS

Please be informed that we received a letter from Asst. Regional Manager Ma. Elsa C. Ndga of HDMF (Pag-ibig Fund) Laguna Branch that effective March 1, 2006, all loan or claim proceeds of members will be automatically credited to their ATMsavings account with Landbankof the Philippines. Members who do not have LBP ATM account should request a letter of introduction from HRDO to facilitate the opening of the said account to any LBPBranch. As an additional requirement to any HDMFloan application, a photocopy of the member's ATM saving's account number should be attached. The information on the PASCVALand the requirements in opening an ATM account are attached for reference. Thank you.

LosBanos, Laguna 4031PhilippinesTel:(63-49)5366001to06 Administrative Staffloc.201 CashOfficeloc.250 MISOloc.451,452 ovcfa@upou.org' www.upou.org Fax:(63-49)5366013 Accounting Officeloc.202,230 HRDOloc.220 SPMOloc.210,211

2


-

a

CII III

II ,

II

'"

III

~TM PR~DUCT FOR,Pag-iBIGFund M~MBE~S

,

, PAYROLL ACCOUNT CREDIT ttytJTEMVAlIDATlbN ,

,~,1

(PAC8VAL)

III

Pag-iBIG Funit & LAN~II,"NKOF TVE PHILIPPINES(LIP)

1 "

'

.

,

.

Pag-IBIG Fund, & landSank, two of the mpststabk! oovemmentfinancial' institutions"

slgnf)d and, effeQtf)dan agreement that .nows Pag-'BlG Fund members to utilize

LandBank's PACSVAlfaciliti8s fo~thepayment of their Provident Benefit Claims & credit proceeds, oftheirMultl-purPos"'& Calamity~08riS. '~ ',' .."; Iii_"'"' ,

'

'.

';:1'

,.

,

=

FEATURES OF THEPACSVAL A1MACCOUNT FOR P8g-1BJG Fund NlElV8ERS a

deposit ofP100.nO. '); Maintainingbatance OfP100:00. * F <11)0 AUtomaticclosure once account becomes zero. I!! )0 Mlnlmumopen,ng

Ii

"

,

)0. Card

costofP50.00.

~

'

'BEMEFlTSro Pag.IBlG Fund NlEN8ER8 ~

.

Access Rccounf 24 hours 8 day 7 ,days a wee)( through more than 601 LBP

)0

ATM$n.~mMde. II

'

.

.'

.

.

WdhctrawslsuRto'P30~Ooo.boper day-. ) Withdraw cash through more t~an 2t200 Expressnet ATM System & in the 1;600 ATMsof the MegallnkATMSystem. , ' .) Expres!l..f!aymef1t-,.Sysfencashlep.,purchase up to P2O,OOO.OO,peraday.' w' ); On line c:re'tJltlng,ofPag-IBIG F,uDcnoanproceeds~" ' )0 No~ore manualrel.aslng ofchecks t9 Peg-IBIGFUndmemb,ers. ,

")0

-

No more Waitingfor check to, arrive through mail.

:)

)0 Noneed to queue :' , forchtckenceshment.'eftlclent&etrectlveloan release.. ) Eliminates fraud &loss Intranslt.thr~s.agh ,"

~

BENEFITSto ENl'LOVERS

.

''I:jI

Âť

. No sudden

or unnecessary 'absences Ofemp1qYies. ,

.

,,

'

REQUIRElVEN18FOR OPENINt;A\>1('PACSVALACCOUNT"

2 validIds8J1dthree"(3)recent 1 X110 pictures. II . iIi )0 letter. of introduction (l01) signed by an 8~horiz~d, rep~sentativeof Pag.IBIG Fund. l1li" a "\, ' :> ,M ' " , .. >, 'A mentber With,an existing 'cwlngslATM e900unt with ~BP 1$ required to accomplish" submit 8 lOI &waiver to laP. . .

)0

,

,

,"

.

oTHER INFortI\I\ 110M

..

)

"

,

'

.

.

A member mayopenanaccount81any t..PBbranch.

,

)) A1M 'card may be claimed.afterthe 10ttl.banking day &",ot ]eterthan the'30m day from date of ATM application;atherMse, a second A,TMcardwiU be issued & \' anQther payment ofP50.pO:processlng feeshallbe,requlred. ' ' 11'1 ,

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University of the Philippines

OPENUNIVERSITY Office of the Vice Chancellor for Financeand Administration

Memorandum

No: OVCFA No. 06- 003

February 10, 2006

TO

ALLUPOUFACULTYAND STAFF

ATTN :

Administrative Officers/Assistants

FROM:

MELINDAF.LUMANTA Vice Chancellor for Finance and Administration:>f'"

RE

Submission of Sworn Statements of Assets and Liabilities for the year 2005

~

Please be reminded that the deadline for submission of the "2004 Sworn Statements of Assets, Liabilitiesand Networth Disclosure of Business Interests and Financial Connections and Identification of Relatives in the Government Service" willbe on April 15, 2006.

Kindlysubmit four copies to the Human Resources Development Office. The same will be submitted to the Office of the Ombudsman and the Civil Service Commission. Attached isthe sample form for duplication. Youcan also download the form at http://www.aeocities.com/mipI99/index.htm. Thank you.

LosBanos,Laguna 4031PhilippinesTel:(63-49)5366001to06 Administrative Staffloc.201 ovcfa@upou.org' www.upou.org Fax:(63-49) 5366013

CashOfficeloc.250 MISOloc.451,452

Accounting Office loc.202,230HRDO loc.220

SPMO loc.210,211

4


University of the Philippines

OPENUNIVERSITY a Officeof theViceChancellorfor FinanceandAdministration

Memorandum No: OVCFA No. 06-004 February 23, 2006

TO

FROM:

.RE

All

UPOU OFFICIALS, FACULTY AND STAFF

~

MELINDAF. LUMANTA Vice Chancellor for Finance and Administration"(

FINANCIAL ASSISTANCE TO MS. RHONNA MARIE R. VERENA OF FACULTYOF EDUCATION

We would like to request everybody to extend financial and moral support to MS. RHONNA MARIE R. VERENAwhose brother died last Tuesday, February 21, 2006. Please turn-over any financial assistance to Ms. Jenny P. Perido. The amount will immediately be given to Ms. Verena though FEd. Thank you very much for your generosity.

LosBanos, Laguna 4031PhilippinesTel:(63-49) 5366001to06 Administrative Stafflac.201 CashOfficelac.250 MISOlac.451,452 ovcfa@upou.org' www.upou.org Fax:(63-49)5366013 Accounting Officelac.202,230 HRDOlac.220 SPMOlac.210,211

5


Universityof the Philippines

OPENUNIVERSITY Office of the Vice Chancellor for Finance and Administration MEMORANDUM NO. OVCFA 06-005

March 1, 2006

TO

ALLUPOU OFFICIALS, FACULTYAND STAFF

FROM

MELINDA F. LUMANTA

~

Vice Chancellor for Finance and Administration'f" RE

FITNESSAND WELLNESSPROJECTOF ALLUPWORKERS UNION

With the initiativeof the AllUPWorkersUnionand in coordination with

the Human Resources Development Office, all UPOU officials, faculty and staff are hereby enjoined to attend the conduct of dancing, aerobics and taebo sessions every Tuesday and Thursday starting 5:30 p.m. The activity is part of the Wellness in the Workplace of the Universityas mandated by the CivilService Commission. Thank you.

LosBanos, Laguna 4031PhilippinesTel:(63-49) 5366001to06 Administrative Staffloc.201 CashOfficeloc.250 MISOloc.451,452 ovcfa@upou.org' www.upou.org Fax:(63-49)5366013 AccountingOfficeloc.202,230 HRDOloc.220 SPMOloc.210,211

6


~

~

University of 111e Philippines

OPENUNIVERSITY

~ y

Officeof the \1100Chancellor for Financ,e and Administration

MEMORANDUM NO. OVCFA 06-006 March 31. 2006

TO

ALLCONCelNED

'10M

MEUNDA

~~ P. LUMANTA

Vice Chancellor for Finance and Administration RE

ADOPTION

OF POUR..DA Y WORK

WEEKIN THE UNIVERSITY

Ptease be informed that President Emerlinda R. Roman issued Memorandum No. PERR06.-16 doted March 28. 2006 encouraging all offices to observe the four-day work week for the months of April and May 2006. The objectives of the four-day work week are for the University to save on utilities and to give personnel opportunity to enjoy a three-day week-end. Since the UPOU Los Ba"os offices are observing the four-day work week, all other offices of UPOU are hereby directed to adopt the four-day work week ITuesday to Friday. 7:00 a.m. to 6:00 p.m or 7:30 a.m. to 6:30 p.m.) effective April 3. 2006. The Office of the Chancellor shall continue to be the Nerve Center with a stoff from the Office of the University Registrar. All Learning Center staff sholl make the necessary arrangements on their scheduled day-off through the Office of the Vice Chancellor for Academic Affairs since they are required to be in the learning Center from Tuesday to Saturday. All offices are requested to submit their schedule on or before AprilS. 2006 to the Office of the Vice Chancellor for Finance and Administration. The consolidated report will be submitted to the Office of the Vice President on April 7, 2006. Thank you.

Los8aI\os.laguna4031 Philippines ovcfa@upou.org

.www.upou.OI9

Tel:(63-49)5366001to 06 Administrabve Stafflac.201 CashOfficelac.250 MISOlac. 451.452 Fax: (63-49) 5366013 Accounting OfficeJoe202.230 HRDOloc.220 SPMOlac.210.211

7


Universityof the Philippines

OPENUNIVERSITY Officeof theViceChancellorfor FinanceandAdministration

MemoNo.

MFL-06-007

Date:

April 26, 2006

To:

LEARNING CENTER COORDINATORS CONCERNED

Thru:

VICTORIA A. BAUTISTA Vice Chancellor for Academic Affairs

From:

~UMANTA Vice Chancelloran~hair StudentLoanBoaro ~ 4/?l-

Subject:

Applications for the Student Loan Program for FS AY 2006-2007

We are furnishing you a copy of the list of applicants for the Student Loan Program and the Board's action on their application. Students whose application for loan has been approved by the Board should present a PNB deposit slip to the Learning Center Coordinators showing that they have paid the remaining amount of school fees not covered by the loan as indicated in the attached before they are considered registered.

Thankyou.

LosBanos,Laguna 4031PhilippinesTel:(63-49)5366001to06 Administrative Stafflac.201 CashOfficelac.250 MISOlac.451,452 ovcfa@upou.org .www.upou.org Fax:(63-49)5366013 AccountingOfficelac.202,230 HRDOlac.220 SPMOlac. 210, 211

8


Universityof the Philippines

OPENUNIVERSITY Office of the Vice Chancellor for Finance and Administration

MEMORANDUM NO. OVCFA 06- 008

April 27, 2006

TO

ALLUPOUSTAFF

FROM

MELINDA F. LUMANTA

~

Vice Chancellor for Fina~?j and AdministratioFV" RE

SHORTENEDWORK HOURSFORTHEPERIODMAY 2 TO 5, 2006

Please be informed that as per Memorandum No. MVG 06-036dated April 26, 2006 issued by the Vice President for Administration, the working hours from May 2 to 5, 2006will be from 8:00 a.m to 5:00 p.m. since May 1 is declared to be a legal holiday. Thank you.

LosBanos,Laguna 4031Philippines Tel:(63-49)5366001to 06 ovcfa@upou.org . www.upou.org Fax:(63-49)5366013

Administrative Staffloc.201 CashOfficeloc.250 MISOloc. 451,452 AccountingOfficeloc.202,230 HRDOloc.220 SPMOloc.210,211

9


University of thePhilippines

OPENUNIVERSITY OffIceof theViceChancellorfor FinanceandAdministration Memorandum

No: OVCFA No. o6-bO,

May 19,2006

.

FOR

ALL LOS BANOS-BASED FACULTY AND STAFF

AnENTION:

ADMINISTRATIVEOFFICERS/ASSISTANTS

FROM:

MELINDAF.LUMANTA Vice Chancellor for F!':'9nce and Administratior1f'"

RE

ANNUALMEDICALEXAMINATION

UPOU OFFICIALS,

~

Forthis year, all LosBanos-based officials,faculty and staff are required to be at the .UniversityHealth Service, UPLBfrom May 29, Monday to June 10, Saturday (except Sunday) for the x-ray and laboratory examinations as part of our Annual Medical Examination. Everyemployee willundergo the following examinations: a. Urinalysis c. Fecalysis b. Hb/Hc d. Chest X-ray (additional examinations for employees 40 years old and above:) . a. ECG b. Blood Chemistry On June 14, 2005, Wednesday, the UHSMedical Team will conduct the medical-physical and dental examinations at the UPOUHeadquarters. Also,please be reminded of the followingwhen visitingthe UHS: 1. Bringyour UPOUIDwhen you visitthe UniversityHealthServicefor proper identification; 2. Sample stool and urine should be submitted during the visit to the UniversityHealth Service for laboratory analysis. Samples should be placed in sterilizedsmall empty bottles; 3. Foremployees who willbe required to undergo blood chemistry, he/she should abstain from taking any solid and liquid food (including water) from 8:00 p.m. untilthe scheduled blood extraction. LosBatlos.Laguna4031PhHippinesTel:(63-49)5366001to06 Administrative Staffloc.201 CashOfficeloc.250 MISO1Oc. 451,452 ovcfa@upou.org . www.upou.org Fax:(63-49)5366013 Accounting OfficeJoc.202,230 HRDOloc.220 SPMOIoc.210,211

10


~

May we also remind everybody that all government employees are required to undergo the annual medical and physical examinations for their continued employment in the Civil Service as stated in CSC Memorandum Circular No. 17 series of 1989.

For employee who has an existing membership to a Health Maintenance Organization (HMO)and opted to avail his/her privilege, he/she stillhas to subject to a physical examination by the UniversityPhysician (in this case the Medical Officers of the UP Health Service) and the same time, submit the results of the laboratory examination taken from their HMO laboratory for interpretation (1157th Meeting of the U.P.Board of Regents held on December 19,2001). Let us all encourage examination.

our co-employees

to avail the annual physical

Thankyou. cc: DirectorMarilynP. Reaflo, UniversityHealth Service

11


University of the.Philippines

OPENUNIVERSITY Office of the Vice Chancellor fQJ'Finance.and AdmilJiยงtration

Memorandum

No: OVCt-A No. o16-0 VJ

May 20, 2006 FOR

All DillMAN-BASED UPOUOFFICIALS, FACULTYAND STAFF

ATTENTION: ADMI NISTRATIVEOFFICERS/ASSISTANTS

FROM:

~

MELINDA F. lUMANTA

Vice Chancellor for Finance and Administratio~ RE

ANNUAL MEDICAL-PHYSICALEXAMINATION

The UniversityHealthServiceof UPOilimanapproved our request to conduct

the annual-medical and physical examination on scheduled dates. We are requesting everyone to followstrictlythe attached scheduled examination dates. All Oiliman-based examinations:

officials, faculty and staff shall undergo

a. b. c. d.

the following

Urinalysis Fecalysis Hb/Hc Chest X-ray

(additional examinations for employees 40 years old and above:) a. ECG b. Blood Chemistry Also, please be reminded of the following when visiting the UHS: 1. Bring your UPOU 10 when you visitthe UP Health Service for proper identification; 2. Sample stool and urine should be submitted during the visit to the UP Health Service for laboratory analysis. Samples should be placed in sterilized small empty bottles; 3. For employees who will be required to undergo blood chemistry, he/she should abstain from taking any solid and liquid food (including water) from 8:00 p.m. until the scheduled blood extraction. LosBanos, Laguna 4031PhilippinesTel:(63-49)5366001to06 Administrative Staffloc.201 CashOfficeloc.250 MISOloc.451,452 ovcfa@upou.org . www.upou.org Fax:(63-49)5366013 Accounting Officeloc.202,230 HRDOloc.220 SPMOloc.210,211

---

-

12


May we also remind everybody that all government employees are required to undergo the annual medical arid physical examinations for their continued employment in the Civil Service as stated in CSC Memorandum Circular NO.17 series of 1989. For employee who has an existing membership to a Health Maintenance Organization (HMO)and opted to avail his/her privilege, he/she stillhas to subject to a physical examination by the UniversityPhysician (in this case the Medical Officers of the UP Health Service) and the same time, submit the results of the laboratory examination taken from their HMO laboratory for interpretation (1157!h Meeting of the U.P.Board of Regents held on December 19,2001). Let us all encourage examination.

our co-employees

to avail the annual physical

Thank you.

cc: Dr.Olga Formoso MaraliL FPPS,FPAFP Officer-in-Charge UPDiliman Health Service

13


~

Universityof the Philippines OPEN UNIVERSITY SCHEDULEOF ANNUALMEDICAL EXAMINATION FORDillMAN-BASED EMPLOYEES June 15,2006 8:00 AM to 11:00 AM

1 PM

1. 2. 3. 4. 5.

1. 2. 3. 4. 5.

Alfonso, Grace Bautista, Victoria Diaz, Paz Hermosa, Nemah Gacosta, Roselyn

June 16, 2006 8:00 AM to 11 :00 AM

1. 2. 3. 4.

Arinto. Patricia Pradas, Wyomia Quina. Celestino, Jr. Remanes, Roberto

June 19, 2006 8:00 AM to 11 :00 AM

1. 2. 3. 4.

Garcia, Judith Stephani Hidaldo, Marie Sol Marasigan, Ronelyn Rivera-Angobung, Karmen

- 3 PM

Disini.Rowena Nadera, Dinah Palmero arias, Carmelita Santiago, Cecilia Zamora, Alejandor

1 PM - 3 PM 1. Cadalo, Crecilda 2. Creer, Helen 3. Fermin, Jimmy 4. Wui. Glenda 5. Yoingco, Carlota

1 PM - 3 PM 1. Banzuela, Robert Ryan 2. Carino, Rhea Marie 3. Salon, Eden

14


-

Universityof the Philippines

OPENUNIVERSITY Officeof theViceChancellorfor FinanceandAdministration

MEMORANDUM NO. OVCFA 06- 6 It May 31,2006

TO

ALLCONCERNED

FROM

MELINDA F. LUMANTA Vice Chancellor for Finance

~

and Administratiorl\'" RE

RESUMPTIONOF FIVE-DAYWORK WEEKIN SOME OFFICESOF UPOU

Please be advised that the five-day work week in some offices of UPOU (Diliman and Learning Centers) will resume effective June 5, 2006 as per Memorandum no. CGCG No. 06-07 issued by Assistant Vice President for Administration, Dr. Cynthia Grace C. Gregorio. Offices in the UPOU Headquarters shall continue the four-day work week as part of our economy measures. Thank you.

LosBanos. Laguna 4031PhilippinesTel:(63-49)5366001to06 Administrative Staffloc.201 ovcfa@upou.org . www.upou.org

Fax:(63-49)5366013

CashOfficeloc.250 MISOloc.451,452

AccountingOfficeloc.202,230 HRDOloc.220

SPMOloc.210,211

15


05/24/2006

15:39

029276721

PAGE en

'"

OFFICEOF THE VK:E PRE;SIDENT FO.R ADMINISTRATION

MEMORANDUM NO. Cr3CG - 06 - 07 --'I:) r\_~"

All i/:C~ Pr~0jdents $acr9'h:1I"Y {Ifthe Unjler'iity All Chonceilors

By:

Ref:No.: '06-0B61

SUBJECT'

R~~ulflption vi Fhre (5) DayWorkweek ~

Sch~d~,'e

F'lease be advised that the fO\Jr (4)

- day workweek

Sth:an

remR.!nin ~ffe~t for t.h~ per!oo 29 M?y - 2 ,,!~l.ne 2006. The reglJ!ar dt1} wC'"~;<Wt1'=H (c.:"\M t~ 5'PM dU!Hywcrk schcdui~) ~tr~~! fh:,{~(5) .~

re41umefIr~iU1tj.9 ~ jj.ma

:~OOO.

F:.[ Y~I';t j~'h;:,"r"!e~kmnr,.d guld.prtc~

~.

CYV~TI"aAGF~ACE c. GR~GOR~O Assistant Vice President for Aamlniatratiun

cc:

Pr~dGt'll Emerllnda R. Ro!nan OSU/Flle

Que~O'nHaii, IJ.P. Diliman, Quezon

City, Philippine. 1101 Tel. No 925-0ge4; 981..8600 100.2626/2526 Ttfofex: 92$-6721 E..fTIf.)i!:G\/pM!!")9-&dl).,~""'h

16


iversityof ttle Philippines

EN UNIVERSI1-Y Office of the Vice Chancellol'fol' Financeand AcJminisll'ation.

MEMORANDUM NO. OVCFA 06- O/'L June 7, 2006

TO

All CONCERNED

FROM

MELINDA F. LUMANTA

~~

Vice Chancellor for Finance and Administratio~ OFFICIAL WORKING

RE

HOURS FROM JUNE 13 TO 24

Please be informed that due to the upcoming holidays this month (June 12 Independence Day, June 19, Laguna Day), staff observing the 4-day work week schedule willbe reporting form 8:00 to 5:00 p.m. from June 13 (Tuesday) to June 24, 2006 (Saturday). Thank you.

LosBanos,Laguna 4031Philippines Tel:(63-49)5366001to 06 ovcfa@upou.org . www.upou.org Fax:(63-49)5366013 ,

Administrative Staffloc.201 CashOfficeloc.250 MISOloc. 451.452 AccountingOfficelac.202,230 HRDOloc.220 SPMOlac. 210, 211

17


University of the Philippines

OPENUNIVERSITY ~

,-

,~~~

",.

Officeof the Vice ChancelloJ'fol' Finance and Administration

Memorandum

No. OVCFA 06-0/3

June 13,2006

TO

ALLUPlB CREDITAND DEVelOPMENT COOPERATIVE MEMBERS

FROM

MELINDAF.LUMANTA

~

Vice Chancellor for Financ~ and Administrationi'"

SUBJECT

CLUSTERMEETINGOF UPlB CDC MEMBERS

The UPLBCredit and Development Cooperative (UPLBCDC) requested permission to conduct a cluster meet to orient the members on the Pangkat Tulungan (PT)System. Thiswill be held on June 20, 2006, 3:30 p.m. at the UPOU Audio Visual Room.

All UPLBCDC members are requested to participate

in this meeting.

Thank you.

los Banos,laguna4031Philippines Tel:(63-49)5366001to 06 ovcfa@upou.org . www.upou.org Fax:(63-49)5366013

AdministrativeStaffloc.201 CashOfficeloc.250 MISOloc. 451,452 AccountingOfficeloc.202,230 HRDOloc.220 SPMOloc.~10,211

18


University of the Philippines

OPENUNIVERSITYOfficeof tMIW\~hHelllMf~~n8PI짜~

~dniaM;ation June 16, 2006

TO

ALLCONCERNED

FROM

~ANTA

Vice Chancellor for Finance and Administration't" RE

OFFICIALWORKING HOURSFROM JUNE19 TO 24

Please be informed that unlike the previous years that June 19 was declared holiday in the whole province of Laguna, this year it was only declared holiday in the City of Calamba. Withthis, the 8:00 a.m. to 5:00 p.m. schedule willbe cancelled from June 19 to 24. Offices observing 4-day work week schedule willgo back to its original schedule. Thankyou.

LosBanos,Laguna 4031PhilippinesTel:(63-49)5366001to06 Administrative Stafflac.201 CashOfficelac.250 MISOlac.451,452 ovcfa@upou.org . www.upou.org Fax:(63-49)5366013 AccountingOfficelac.202,230 HRDOlac.220 SPMOlac. 210, 211

19


University of the P~lilippines

OPENUNIVERSITY . I -""'.,,~.~".~

..

Office of the Vice Chancellor for Finance IlmJ Arhninislralioll

Memorandum

No: OVCFA No. 06-i.::.'!)

June 23, 2006

TO

ALLCONCERNED

FROM:

MELINDA F. LUMANTA Vice Chancellor for Finance

~

and Administrationo.r'

RE

Updated Guidelines for Availing of the Rehabilitation Privilege

Attached is Memorandum MVG No. 06-055 dated June 19,2006 issued by the Vice President for Administration, Prof. Martin V. Gregorio regarding the updated guidelines for availing of the rehabilitation privilege. The revision is in line with the Joint Circular No.1 series of 2006 issued by the Civil Service Commission and the Department of Budget and Management. For information. Thank you.

10s Banos,Laguna4031Philippines Tel:(63-49)5366001to 06 ovcfa@upou.org . www.upou.org Fax:(63-49)5366013

AdministrativeStaffloc.201 CashOfficeloc.250 MISOloc. 451,452 AccountingOfficeloc.202,230 HRDOloc.220 SPMOloc. 210, 211

. '

20


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,1'

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029256721

OFFICEOF THE VICE PRESIDENT

m

.

FOR ADMINISTRATION -

/1

IiHt" 19 June-21

ornCE

OF THE CHAHCILI.OR

UP OPM

r.JJfIVIRItr'Y

-

MEMORANDUM NO. MVG 06 55

AllChancellors PGH Director Vice Chancellors for Administration

TO

SUBJECT

.. No.: Ref.

.~

I! 0 6 - 1 0 6

Updatedguidelines for availing of the RehabilitationPrivilege

Please be advised that the esc and the DBM jointly issued guidelines for availing of the rehabilitation privilege as Memorandum Circular No. 01, 8. 2006, which are as fotlows: 1.

All personnel with permanent, temporary, casual or contractual appointments may avail themselves of the rehabilitation privilege during their employment Consultants, non-UP contractus's and those hired on

projectbasis are NOTentitledto said privilege. 1.1

'

Employees who sustained injuries while in tho performance of their official duties may be entitled lo the rehabilitation privilege. Injury shall mean any of the following: laceration, cuts, wounds, contusions, fractures, or other physical injury as a result of a fall or slippage. Personnel who sustained injuries due to negligence or those under the influence of prohibited drugs or alcohol

or those with willfulintention to

injure themselves are NOT entitled to the privilege. 1.2

The rehabilitation leave may be availed of for a maximum period of six (6) months. The duration, frequency and terms of availing of the privilege shall be based on the recommendations of medical authority. Availing of the privilege may be for less than 6 months or may be on a half-time basis or an Intermittent schedule as determined by medical authorities within the allowed 6 months ceiling.

1.3

Illnesses or sickness resulting from or aggravated by working conditions or the environmentCANNOT be a basis for availingof the

rehabilitationprivilege even ifthe same may be compensated under the law and regulationsof the EmployeesCompensationCommissiop (ECC). () Quezon Hall, U.P. Diliman, Quezon City, Philippines 1101 Tel. No. 925-0984: 981-8500 loe. 2525/2526 Tel.fex:- 9?r._,~:t~ ""E-mal1:ovpa@up.edu.ph

t

. '

21


.,d:37

029256721

It

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/ ".-

.-'

1.4

Injuries from accidents that occurmd while the e:mployee was going to work and going home from work are NOT considered sustained while in the performance of official duties.

1.5

Absence from work during the period of rehabilitation privilege shall NOT be deducted from the accumulated sick or vacation leave cradits of the employee. However, employees do not earn and accumulate vacation and siok leave a-edits while on rehabilitation leave. Employees on rehabilitation leave shall receive their salaries and regular benefits

such as Personal Economic Relief Allowance (PERA),

Additional Compensation (AdCom), year-end bonus (YES), and cash gift as mandated by law. However, they are NOT entitled to benefits and privileges that are enjoyed based on actual performance of duties of positions such as Representation and Transportation Allowance (RATA). 1.6

Subject to availability Of funds, the University shall promptly reimburse the expenses incurred by an employee for his'her first-aid treatment/medical attendance, and necessary transportation. Reimbursements shall NOT exceed P5,OOO.OO unless expenditures beyond said amount are necessary as certified by medical authorities and approved by tha Chancellor or President. Expenses incurred by an employee associated with their subsequent medical management (i.e. confinement, operations, etc) are NOT reimbursable from the University. Employees are expected to apply for benefit compensation from agencies such as Philhelath, GSIS and ECC.

2. Procedure for availing of the rehabilitation privilege 2.1

Application for rehabilitation privilege shall be made through a letter supported by relevant refX>rts such as police report, if any, and medical certificate on the nature of the injuries, the course of treatment involved, and the need to undergo rest. recuperation arid rehabilitation, as the case may be.

Application must be made within one (1) week from the occurrenceof the accident exceptwhen a loner period is warranted Applicationsmay be made for an injured employee by a member of his/her immediate family. 2.2 Written concurrence of a government physician must be obtained relative to the recommendation for rehabilitation if the attending physician is a private practitioner, particularly in the duration of the period of rehabilitation. The Universityreservesthe right to conductits own medical examinationfor validationpurposes. ~ 2 22


E

dL~L:JbILl

PAGE 03

2.3 The application for rehabilitation privilege shall be screened by a duly constituted committee In each CU prior to the approval of the leave. 2.4 Upon approval of the privilege, the personnel ur his/her representative shall submit all necessary documents in the manner and procedure observed for all other forms of leave benefits. 2.5 Each CU, through its infirmary/health service shall monitor monthly the medical status of the employee undergoing rehabilitation. Section 55 of esc MC no, 41, s. 1998 and UP System-wide guidelines previously issued (Memorandum No. MVG-05-85) that are inconsistent herewithare herbyrepealedor amended. For compliance. Thank you.

M Vi~'1 Co:

ffi TN.

' GREGORIO

forAdministration

PresidentEmeriindaR. Roman AUVice Presidents Secretary of the UnlventltyBnd of the Board of Regents OSUlFilft Presidem, All UP Workers' Union

3

23


Office of the Vice Chancellor for Finance and Administration

Memorandum No: OVCFA No. 06-016

July 12, 2006

TO

:

ALL UPOU OFFICIALS, FACULTY AND STAFF

FROM :

MELINDA F. LUMANTA Vice Chancellor for Finance and Administration

RE

FINANCIAL ASSISTANCE TO THE FAMILY OF MR. CAESAR P. SANTOS

:

We would like to request everybody to extend financial and morale support to the family of MR. CAESAR P. SANTOS. Caesar died today at the Philippine General Hospital. We are getting in touch with the family of Caesar through our Learning Center in Manila. Other details on the wake will be disseminated as soon as possible. Please turn-over any financial assistance to Ms. Lilian D. Diamante. The amount will immediately be given to the family of Caesar. Thank you very much for your generosity.

hrdo/mpl

Los Ba帽os, Laguna 4031 Philippines Tel No. (63-49) 536 6001 to 06 ovcfa@upou.org 路 www.upou.org Fax (63-49) 536 6013

Administrative Staff loc. 201 Accounting Office loc. 202,230

Cash Office loc. 250 HRDO loc. 220

MISO loc. 451,452 SPMO loc. 210, 211

24


Universityof the Philippines

OPENUNIVERSITY Officeof theViceChancellorfor FinanceandAdministration

August 3, 2006

Memorandum No.MFL-06-017 FOR

I I

FROM

:

~ :

I

I I I I I

ALLUPOUPERSONNEL

SUBJECT :

MEUNDAF. LUMANf,~ Vice-Chancellor for F~nce andAdministration WITHHOLDING TAXESFORCY2006

In compliance with BIR RevenueRegulations 3-2002, please be informed that effective August 2006, the monthlywithholdingtaxesof indMdualemployees on theirincome fromUPOUforcalendar year2006 shallbe adjustedaccordingly,to consider the granting of additionalcompensation of Pl,OOO.OOper month effectiveJanuary2006. For thQse personnel whose nettake homepay is notenoughto coverthe

tax

adjustment(s), the deficiencies shall be deducted from the proceeds of their year-end benefits and other remunerations that he/she may receive towards ~ end of the year.Thisis to ensurethatwhatevertax due to eachemployeeduring the year is equal to their tax withheld by the UPOU. Thank you.

LosBanos,Laguna 4031PhilippinesTel:(63-49)5366001to06 Administrative Staffloc.201 CashOfficelac.250 MISOlac.451,452 ovcfa@upou.org . www.upou.org Fax:(63-49)5366013 Accounting Officeloc.202,230 HRDOloc.220 SPMOlac.210,211

25


University of thePhilippines

OPENUNIVERSITY Officeof theViceChancellorfor FinanceandAdministration

MEMORANDUM NO. MFL- 06- 018 August 1O~2006

T

0

ALL UNIT HEADS AND OTHERS CONCERNED

FROM:

ME~A Vice ChancellOIfl

SUBJECT:

REQUIREMENTS FOR THE PAYMENT OF RATA

In view of the recommendation of the UPOU COA Resident Auditor to review the standards set for payment of monthly fixed Representation Allowance and Transportation Allowance (RATA) of UPOU Heads of Units~ the Chancellor through the UPOU FPOC has approved the attached procedures and requirements effective immediately. Please refer to Annex A. In addition to the above requirements~ we attached herewith (Annex B) copy of the UP System Memorandum No. MVG- 06-58 dated June 2~ 2006 for the payment of Transportation Allowance which is selfexplanatory. Kindly use the prescribed UPOU Certification Forms for this purpose (Annexes C and D). For strict compliance.

Thankyou.

MFI1EBJ :memo RATA 06 8/1012006

LO$Banos,Laguna 4031PhilippinesTel:(63-49)5366001to06 Administrative Staffloc.201 CashOfficeloc.250 MISOloc.451,452 ovcfa@upou.org' www.upou.org Fax:(63-49)5366013 Accounting Officeloc.202,230 HRDOloc.220 SPMOloc.210,211

16


=.J ,

(

(if

~~~

ANNEX

A.

PROCEDURES AND REQUIREMENTS FOR PAYMENT OF REPRESENTATION ALLOWANCEAND TRANSPORTATION ALLOWANCE

. I.

RATIONALE: To comply with COAAOMNo. 05-007

DOCUMENTARY REQUIREMENTS A. Representation Allowance 1. Certificationthat the official/employee received the Representation Allowancefor the period and that the amount was inculTed in the performance of offidal duties as indicated in hiS/her duly approved appointment. 2. Copy of duly approved appointment from HRDO.

B. Transportation Allowance 1. Monthly Individual Certificationthat he/she did not USE any government vehicle as a service vehicle within his/her official station during the month, and, that the amount correspondingto the number of days he/she used In government. vehicle for the same purpose shall be deducted from his/her TransportationAllowancefor the month. 2. Copy of duly approved appointment from HRDO

II.

I

MANNEROF PAYMENT

t

1.

The payment of RATAshall be made at the beginning of each month. !

'

2. The payment shall be in separate payroll form to be credited to the acoount of each official who are entitled thereto.

J""

. ". 27


1:)2'3256721

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UNIVERSITY OF THE PHILIPPINES

. By.-

J.t

.--'--

OffiCEOf THEV~RESIPENT

QUEZONCITY

.

()

I' -.'

FOR ADMINIST-RA TION

'. '

&. . "'"~ I a.. I..

8

OFFICE UP ~f (.1'£" THE UNIVIR$rTY CHAHC£U.M

I ,'.'

2 June 2006 .

'J.

~:'i~ORANDUMNO. MVG - 06 - 58

~

By:

J~N ~i3U2mm

~._H-A.No.:

~

mOG-1o':1Lf AllVice Presidents, Chancellors, Vice Chancellors for Administration, Head! of HRDOs, Budget and Accounting Offices

FOR

SUBJECr . _.~

Guidelines for the Grant or Non-entitlement of rr.~n1port9tiot1!t\lIowance - A '-- -

---

Please soe attached gu!d~jines for your guidanoo.

Thank you.

~

M

(J).. .

T ~ .;-$R.EGO~.~O

,,~W R eSI~for C.C.:

Administration

Prtlslder.: E~~r!If)ct9 R. Rr.man secreta;:! {If\h!ll, 'ni~~ty nnd of the Board of Regents

F~

.

28 Quezon Hall. U.P. Diliman, Quezon City. Philippines 1101

Tel. No. 925-0984: 981~8500 Joc. 2525/2fi2B


fl6/22/2afl6

029256721

16~34

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Sy!; 1'l.:iI~..\.'/_L:~ GU'D.;.la.~4i.~}:~n TtI:; ~AANT OR NONENTITLEMENT OF TRANSPORTATION ALLOWANCE (Approved by the President upon the recommendation o'f,thf! prQ~ident's AdvIsory CommIttee on 21 june 2.006,' hAr~knrolJnrl a" -.

..

.

.

.

Jr. ~.

'/!!

It)>,

\

~

,June 1999 COA Circular 99-02

.

Prescribed guidelines for the entitlement: to transportation ~allowance (TA) or government officials whose offir:es have been ISf.ued with government vehicles

. TA not granted to an official whether or not .

.

he/she"

uses a

government vehicle assigned to his/her c,ffice General principle of circular: as long as ~Iovernmentvehicle has been. assigned to an office, regardlessof type, e.g. ambulanoes, police cars, etc., the head of unit automaticallyIs not entitled to TA Personnel receiving TA and who Uge1t,fficial vehicle shall refund a proportionate amount of their TA to their agency

. .

Guidelines based on General Appropriations Act (GAJ~)and a Supreme Court ruling OVPA" Memo No. MVG-17 dated Octol:>er8, 1999, reiten3ted COA

circular Oct~ob~ ," -".,!"!nn

~~~

("'I!'!"':!!"'!"'Jnn(u'~~ ;;1, --

.

Clarified irn:-,jetmmtt~~icn~Ir

.

Circular specified non-grant of TA to omcials who usa government

CC~J~. Cj:GUri~J

-jgJ9ÂŁ1.c.2in view of Section

41 of the General Provisions of GM FY 2000 motor vp.hicla

Impiication of COA Circuiar 2000-05:

.

Personnel whose offices have been assi9ned government vehicles

m-ayl'P.urgr'~d "fA;:t~long a,~t.h~ydo t1(\t:tJ,~~aid vel1icl~$ where the nature and operations of an office requite a motor v9hi{~lewhich t~ not neu:ss(jriiy u~ed to service

\) r!,"v~:jgkm:!I 'r'a~:d in cases

the head of the concernedOffiC) 1

29


,\,

L..:JIL.!:Jt:iC

.

!:J:/; ::J'

t:JL.:/L:JC'

L.I,

"'-

rMUt;..

r.a

Clrtular provides that wi'enev(~r a personnel entitled to TA uses a

government vehicle. a corrci)pondlng proportionate reduction oh his/her TA must be made

. . ..

OVPA M4,mo No. MVG-06-23 once again reiterated dlt)allowance of

gre.nt of.TA to personnel who use or to wh:>f)ec,ffi~!s have been as~;lg"~dgovernmentvehicles OVPJ~ COI1$ulied COA re determination of proportior,~d~amount of TA

to be rarunded by personnel receiving TA who use government vehic\e prescribed computation of COA : TA rE!fund=daily rate or hourly rate of T~\}( # day~~ or #hrs of vehicle use

l~an[)ln8Ieof ~uclpc.al: T':>ensure clear, fair and uniform Implementation of GO,A,Glrcular 200505, a set.of sY5~Eun.widegUidelines prescribing the ,wan~tIfjo:J.9rantof TA is being propoc!ed I:M~Iow. These guidelines are al1l~hcJrf;d()n two basic premi:~es.

1. Once the

usage of . a government v~hide by a head of

unitJpe,ni.()flnel{ARrgNn\.J'tj,'tharactafof .f~'''''Afity!'said personnel shaP NOT be entitled to TA. 2. Wll(:tf1p.ve;ra head of unit/personnel entitled 1i'J TA uses a gQvemmentvehicle (e.g. to occasionally attend fT;~eUngs, etc.) , he/sheshnll refund a proportionate amount 01'his/her TA to. the University.

.

Giii-Jellnes,:

1. Trf.\Os,pnrtatiol1 allowan('~shall be granted to hsads of units In rinstar,~C9S ~l,~(",rltfg,~t3maIIIFfef1IC1t! i~ 8dlelWfJllll. fi5'mUt;;6rn~rltlt)"qft'

_lJNU,' These vehicles are assumed to be

:.:sE:dfor specific

functions such as: 0

groundand buildingm.ainte:nance and ;nspection

0 0

~acutity health care (i.e. ambulances)

0

fooddelivery 9d

2

30

i ,I


06/23/2~e6

~

e29256721

~9:57

of offices cannot use vehicles to conduct them from their residence to their workplace or vice-versa, except in cases of emergency.

Heads,

2. He~ds of units to whose: O'~n~3have been assigned an official mottJr vE.-hk::ledue to the nature of tti'.:tr task that requires the regular use of V~hi(;iA ~hAI! n{)~be en~!tled to transportation allowanc*3. as in the fnllowing

r,1J$F)!,r

0 Heads of "xecutive offices (President, VPs, Secretary of the

Unl\l~m'~j, @~\:4.(Jfal!ili"., V~,

'~!~q~,8>,';..

UmVef&,fLRJgIi\fUT7" D.rl"'rl

Official vehides of ,aid officials are al~ u~ed to conduct them from

their residence to their workplace and vice vetsa; to take them to places in order to carry out officiSf ftl~,'"fjormsuch as attending And the meetings 1}::id/cror.idal 13v0nt1.,mgnr.ttlng 9.\!mina&"~.,'\"a"vÂŁ, like.

3. If a ~wCJd0f unit \~hr:.;tl o'~.'re ha~ bee;, [:!S!gn.;:da motor vehicle. desims lc I'~ct-iv~ TA, i1~/sru~must officially turn over the v~ljicle to the University'smotorpool/OVCAfor pr'JDer disposition. 4. Pers.'xme~Wh1 rt!r~rv.e TA ~riJ!1tnt~t1r:1a ~rt;portil")i1ate ari,r,untof said

TA to the University,through the Accountingand Cash Office, wheneverthey requestthe use of an officialvahicle. A prescribed fOHnfo.. TA refund is aocoiilplishedby''.:heC(Jn~ernedpersonnel,to be verified by the Administrative Officer of the un~tto which the government vehicle has been assigned. Schedule of TA refur'd

Dutatio'"' Whole day

l wlihin50kmra-dius-'-.'--'--'--[B'Byo~rl

SOT~m I

radius

' I

TivqOrdlYIina rnonWx1 day

Cost of actual

fare to

destination L

Hourlybasis 1 T vehicle Alno:aiiYiTrta use II'IOhttf x 1 day/8 'hrs x no. hrs of. .~. I V

3

31


-

\.

029256721

L3fL~I:JE> 1:)9:57

ÂŁ

~

PAGE a3

UNIVERSI1YOF THE PHILIPPINES Transportation Allowance Refund Form Unit t:} which offir.:!r.! vehicle has been assloned:

'l>Stfl:

.

Name of personnel:

Plate numbet of omctBI

vehicle:

Destinatton:

-

fA/month Durationof vehicleuse:

c hours 0 days

.

Verilled

---1-'-

JmoIdaletyear) by:

to_'_1-

..JrnddattJlyear)

"".

.

1.A!!itraWe

--.-".Om3r'S ,aJiI\b:J!itJrr.'and signature

--

DO ;.1.(')"( WRITE BELOW THIS SPACE. FOR \(,COUNTING OFFICE use ONLY.

Coml=".:ttl~I':Ih:

4

32


UP OPEN UNIVERSITY

ANNEXc.

CERTIFICATION ON THE USE OF GOVERNMENT VEHICLE To Whom It May Concern:

did not use any , 2006 excepton the followingdates:

This is to certify that I, government vehicle for the month of

Issued this -

day of

, 2006.

Signature Over Printed Name Attested: Unit Head / Administrative Officer Note: Pis. submit 2 copies to the Accounting

Office

UP OPEN UNIVERSITY

ANNEX C.

CERTIFICATION ON THE USE OF GOVERNMENT VEmCLE To Whom It May Concern: This is to certify that I, government vehicle for the month of

Issued this

-

day of

Attested:

did not use any , 2006 except on the following dates:

, 2006. Signature Over Printed Name

Unit Head / Administrative Officer Note: PIs. submit 2 copies to the Accounting O(fice.

33


UP OPEN UNIVERSITY

AnnexD.

CERTIFICATION ON REPRESENTATION ALLOWANCE

To Whom It May Concern: This is to certify that the undersigned received Representation Allowance in the amount of for the month of , 2006; and that the amount was incurred in the performance of my official duties as as indicated in my duly approved appointment. (Designation)

Issuedthis

day of

, 2006.

Signature Over Printed Name

Note: Please submit two (2) l;oliws to the Accounting Office.

UP OPEN UNIVERSITY ANNEX D.

CERTIFICATION ON REPRESENTATION ALLOWANCE To Whom It May Concern: This is to certify that the undersigned received Representation Allowance in the amount of for the month of , 2006; and that the amount was incurred in the performance of my official duties as as indicated in my duly approved appointment. (Designation)

Issued this -

day of

,2006.

Signature Over Printed Name

Note: Please submit two (2) copies to the Accounting Office.

34


University of the Philippines

OPENUNIVERSITY ~k,1Th'

Officeof theViceChancellorfor FinanceandAdministration

MEMORANDUM

NO. OVCFA 06-Q/Q

August 15, 2006 TO

ALLCONCERNED

FROM

~ANTA Vice Chancellor for Finance and AdministrationV

RE

OFFICIALWORKING HOURSFROM AUGUST22-26,2006

Please be informed that since August 21, 2006 has been declared as Special Non-Working Holiday by virtue of Republic Act 9256, staff observing the 4-day work week schedule willbe reporting form 8:00 to 5:00 p.m. from August 22 (Tuesday) to August 26, 2006 (Saturday). Thank you.

/

LosBanos,Laguna 4031PhilippinesTel:(63-49)5366001to06 Administrative Staffloc.201 CashOfficeloc.250 MISOloc.451,452 ovcfa@upou.org' www.upou.org Fax:(63-49)5366013 Accounting Officeloc.202,230 HRDOloc.220 SPMOloc.210,211

35


University of the Philippines

OPENUNIVERSITY Officeof theViceChancellorfor FinanceandAdministration MEMORANDUM NO. OVCFA 06- OJ-O

August 23, 2006

FOR

ALLCONCERNED

FROM

MEL~TA Vice Chancellor for Finan~~) and Administration';r'"

SUBJECT

NEWGSIS FORMSAND GUIDELINES

Please be informed that the use of the attached new policy and salary loan forms took effect last June 17, 2006 as stipulated in GSIS Office Order No. 4906 dated June 17,2006. Since the new salary loan form'requires a co-marker for temporary, casual and contractual loan applicants, HRDO explained to the GSIS-QC management the effects of such requirement to the UPOU employees. After the discussions,GSISand UPOU agreed on the following:

1. Due to the small number of permanent employees in UPOUwith at least 10 years on permanent status, other government employees will be allowed to be co-maker of UPOU employees as long as they meet the 10-year permanent employment requirement; 2. Payslipof the borrower and co-maker certified true copy by the Chief Accountant

or the Disbursing officer

will be attached

to the loan

application;

3. Signing as co-marker to multiple loan applications is discouragEJby GSISas this may result to the disapproval of the loan application and even possible disqualification from applying for their own loans in the future.

4. The print-out generated from the GSISwebsite (www.gsis.gov.ph) for temporary computation of loanable amount with the borrower's signature willbe honored by GSISto reduce the processing time for loans. In the absence of such print-out, it will be submitted to GSISfor temporary computation and will be returned to the borrower for confirmation. After the signature again to GSISfor filing.

of the borrower, it will be brought

Forinformation and guidance.

LosBanos,Laguna4031Philippines Tel:(63-49)5366001to 06 ovcfa@upou.org' www.upou.org Fax:{63-49}5366013

AdministrativeStaffloc.201 CashOfficeloc.250 MISOloc. 451,452 AccountingOfficeloc.202,230 HRDOloc.220 SPMOloc.210,211

36


Government Service Insurance System Financial Center, Roxas'Blvd., Pasay City .-'

POLICY LOAN APPLICATION IMPORTANT: Proceeds of this loan will ~e credited to the eCard account of the member/borrower. Prior to the filing of the application form, borrowing members must (a) secure a tentative computation of the net loan proceeds and (b) read carefully the terms and conditions at the back hereof.

TO BE FILLED UP BY THE MEMBER/APPLICANT Name of Applicant Last Name

Birth Date

First Name GSIS ID No.

PolicyNo.

MiddJe Name

Mailing/Residential Address Present Office & Address Tel. No. For DEPED Employees TYPE OF LOAN:

E-mslil Address

Cel/phone No.

Only: DivisionNo

DNew

.

Station No.

Employee No.

Denewal

----------------------------------.---------------.----------------------------------------------------------------------------------------APPLICATION AGREEMENT I hereby acknowledge as my indE!btednessto GSIS whatever amount is approved by way of Policy loan and hereby agree to pay such indebtedness in the payment scheme selected below: [ ] a.) Monthly payments thru scllary deduction in the amount of P. is fully paid inclusive of interest.

per month until the loan is or: any other additional policy

[ ] b.) Payment of principal Sindinterest upon maturity, lapse or termination of my existing life insurance policy. In case I should opt to pay through payment scheme a, I hereby authorize whosoever is or will be the Treasurer/Disbursing/Collection Officer of my present or future government office to deduct from my salary the required mo.nthly payment. I also agree that: 1. the term of this loan will immediately mature upon my retireI'111~n:UseRaration, death or permanent disability and all outstanding balance on the policy loan herein secured or may hereafter be secured' as an additional loan shall be deducted from the proceeds of whatever benefits due under my life insurance policy. 2. the proceeds of the loan secured by this application are subject to deduction for outstanding policy loan and any other outstanding loanls or indebtedness I may have with the GSISin orderto updateor settlethe same. 3. this loan shall at all times be subject to the terms and con~itions stated in t~is ,f'Pplication. I hold GSIS free and harmless from any loss or damage resulting from improper use or misuse of my card. Finally, I UNDERSTAND AND FULLY AGREE THAT THE NET PROCEEDS OF THIS LOAN WILL BE CREDITED TO MY eCARD ACCOUNT.

Upon filingof this application, it i~sunderstood that I have previously secured a tentative computation of the net loan proceEldsI willreceive, including the amounts deducted therefrom in payment of my unpaid obligations with GSISand I fullyconform to the same

SIGNATURE OF MEMBER/BORROWER

TIN:

Date Signed

TO BE FILLED UP BY THE AGENCY The undersigned officer certifies th:rt: (1) the above signature of the memberlborrower is authentic; (2) there is no pending administrative snellor criminal charge against him; (3) the information supplied above by the said memberlborrowerare true and correct based on the records of this office; and, (4) the memberlborroweris;in activeservice linthis agency.

Personnel Officer I Authorized Indorsing Official (SIGNATURE OVER PRINTED NAME)

- --,

1.

Date

The undersigned officer undertakesto deduct from the memberlborrower'ssalary the monthly amortizationdue on the approvedpolicy loan as reflected in the GSIS billing statement and remit t~e same to GSIS within the prescribed peridd as prcMdedunder the terms and conditions stated in this application.

Disbursing Officer I Treasurer (SIGNATURE OVER PRINTED NAME)

TERMS AI~D COhlDITIONS

Eligibility Requirements The member:

.

.

should be in active service and hislher policy in force for at least one (1) year.

mustbe~.cf

a.GSIS..eCard-

Date


~

"1 .,'

wv.. "" ...va.."'J~

'-'---

The borroNerauthoriZes~IS to deduct fromthEi~ of this 10Many oOtStandingobligationsh&'shemay haw withGSIS in oroei1Oupdate themor settle them in ac:cordance with ClaimS& LoansInlerdepeudency Policy (CLIP) cJ GSIS and such ether applicable GSIS policies, existing or hereafter pI'OO'Iulgated.

4.

Change of Payment Term The Borrower hEISthe option to shift to spother mode of payment anytime during the term of the loan by.glving written notice to.the GSIS.

5.

Due Date of Flnst Monthly and Succeeding

Monthly Installments

In case the bornMl8l' opted for a monthly payment of the loan on a chosen term for principal and interest, the payment shall be due on or before the 1cf' r:Ithe foIlawing month If the loan i$granlecl before the 10thof the month andl evel'/ melOththereafter until the loan is paid; if the loan is granted after the 10thr:Ithe month,the payrnentshall be due 'In or before the 1r1"r:Ithe nextfoIlawingmonth and fNefYmonththereafter untilthe loanis paid.

6.

Interest Rate The loan shall Incur interest at the, rate of eight percent (8%) per annum compounded annually, unless a different rate is expressly provided under the terms and conditions of the existing policy contract/Certificate of Membership.

7.

Application Fee' An aPPtk:aion me of 1% of the grclSS arrount of loan shall be deducted from the proceeds of the loan.

8.

Maturity of the Loan ----'

'-'-..

~.

This loan automaticallymatures upon retl~nt,

- .--

separation, permanent disability or death of the borro.ver notwithstanding' that a longer term

was chosen by the

borroNer.

Upon the maturily of the loan, the entire principal mlount of this Loan including 811int.eA:lstand other charges payable, shall be due and payable without need of demand or furthl!ll' notice. all of which are hereby e:>qpressly waNed by thI! Borrower.

9.

Renewal

of Loan

Renewalof the 1':1811 will be allc:wecl on

01' aftl!r the annillel'Sary date

of th(!

loan.

Loan Pre-termlnatlon

10.

The BorrO'N8l' may pre-tarminatethe loan during its term subject to thlJ full payment of outstanding balance of the principal amount, Including all interest and other chargeS PlIly8bIe. Once the loan is appl"Ollad end the loan proceeds haII8 b.-. releasedthrough check.or through any other mode of disbursement of loan ,

11.

proceeds, the botroNer has no men option to cancet the loanbut onlyto pre-terlTlinateit by payingthe fullamount of the outstandingbalance includingaccrued interest if any, without any right to demand for reimbursement of appIicaf:lon fee and such other fees that might haII8 been collected under such loan. Loan Cancellal:l,on .

.

Once

the loan

option

to cancel

h. appl'Oll9d

and the loan proceeds

the loan but only to pre-terminate

have been it by paying

released

through

the full cmount

demand for reimbursement of S81'\1ice fee and such either fees.thal:

mighth~

check

any aher mode cJ disbursement,

or through

of the outstanding

balance

including

accrued

the borroNer has no more

interest,

if any, without

any right to

lJeen collected under such loan.

.

12.

-Authortty to.ApP!J.PaJJg.flDL In case of maturity of this, loan and it remains outstanding either in whe~e or in part, both for principal and interest, the GSIS is authorized to collect, deduct or withhold from whatevElr benefits that may be due the Borrower, hislh~' heirs, bEineficiaries, assignees or successors-in-lrrtereBt, the amount equivalent to the outstanding balance of this loan, incluslw of interest, penalties and surcharges. Such authorization shall remain effective until full payment of the loan or any other outstanding

obligation

of the Borr~

to the GSIS.

It Is expressly understood th;alt anI)' unpaid balance or outstanding obligation of the constitute a lien OYerany benefltsl.::Iaimsthat maybe duethe Bor'rc7tIwIr.

BOIT\'7N8I'

to the OOIS, by virtue of this loan and/or other obligation.shall .

Should such' benefits/claims from the GSIS be insufficient to CCM!I'the remaining baIa1ce, GSIS shall rd adminlstratlva ac:tion(s) for recovery either against thl9 borrower , . or his estate.

13.

be prwented from filing the necessary civil and

Attorneys Feeti

Should the GSI~.be compelled to referthe Loan or any portionthereof to an Attom6y-at-Lawfor collection or to enforce any right hereunder against the BorroNer or avail of MY remejy under the Inwor this Agreement, the Borrower stiall pay an amount equivalent to twenty fiw (25%) percent r:J all amounts outstanding and unpaid as and fer attorney's fees end litigation expenses. 14.

Venue legal action, suit, or proceeding arising out or relating to this Agreement, shall be brought or instituted in the appropriate courts in the City of pasay or such other wnue at the excIusiw option of GSIS. In the event the borrower initiates any legal action arising from or under this agreement, for whateIIer causes, the bom7MIr agrees to initiatesuch action only in the City where the principd office of GSIS is located.

A11y

15.

TransfertChanlir8 Of 0ffIt:e

..

The Borrower shall immediately inform the GSIS of his transfer to IIOYgovamment office/agency and In case the bOrroweropted to pay through monthly payment vfaSal8ry deduC,tion, this a~lIcation

16.

shall be sufficient authority for GSIS to effect collection

through salary deduction from his new offie&'agancy.

NoUces All notices nlgulired under this Agreement or for Its enfOIcen 1814shall bet sent to the OffIce Address or at PostaIIMaiIing Address Indicated in the Personal Data portion of this lomnapplication or I!Ssuch otheraddl1SS8 as may be indi(:ated hereafter by the Borrower to the GSIS. The notices sent to any d such adcIresses shall bevalid and sufficient notice to'the Bor'rc7tIwIr fol' all legal intents and purposes.

LIASON OFFICER'S UNDERTAKING

I;

, Liaison Officer of (agency) certifies that: (a>the indorsing officers on this application are aU1lhorizedsignatories; and, (b) the signatul'M herein of the member and Indorsing -- officers are authentic.

-- ----

38


,

IF ~

,

Financial Center, Roxas Blvd., Pasay City

ENHANCED SALARY LOAN APPLICATION Advisory: Please secure Tentative Computation of your Enhanced Salary Loan before filinl~this Application.

IIMPORTANT:ProCleeds of this loan will be credited to the eCard account of the member/borrower. Prior to filing the accomplished appllr.ation form, tht~ member/boM'Ower must (a) SElCurea tentative computation of the net loan proceeds and (b) read carefully the terms alndconditions at the back hereof. TO BE FILLED OUT BY THE MEMBER/APPLICANT

Name of Applican'!

First Name Policy No. ~

Last Name

Birth Date

GSIS ID No.

Middle Name

(The GSIS IDNo. is the 11-characteralphanumeric code appearing under member's name in the GSIS eCard) Mailing/Residential Address Present Office TeL No. Celphone No.

- E-mail Address

(Ce/phone No. is compu/sory~ do not leave this blank)

For DepEd Emplc)yeesOnly: Division No

Station No.

LOANAPPLIEDFOR: (Pleaseencircleyour choice)

Employee No.

11

D Renewal

TYPE OF LOAN: nNew Basic Monthly Sala~

APPLICATION AGREEMENT

II hereby12ackncMtIedge I as my 24 I hereby

~

~

indebtedness :36 toI GSIS whatever 48 amount Monthly,l\mortizations is approved by vmy (ofP/easeencirclepreferredrepaymentterm; Salary Loan, and hereby agree to repay such loan in:

agree that the loan principal, interest and other charges due shall be pa:,.ableIn monthlyamortizationto

be deductedfrommy salary. For this purpose, I hereby authorize whosoever is or will be the Treasurer/Disbursing/Collection Officer of my present or Mure government office to deduct fn:m my salary the required monthly amortization, In the event that the Treasumr/Disbursing/Collection Officer of my present or future government office fails to deduct and/or remit to GSIS the said monthly amortization and charges on due date, I shall personally pay directly to the GSIS the said amount, includ!ng interests and surcharges in order to update my account. I also agree that in case I fail to indicate thE. salary loan amount applied for and/or the loan repayment period, or in case I am not qualifled to avail of the loan amount applied for,it is understood that I am applying for the maximum loan amount to which I am qualified or the maximum rep8yment period that I can elect in order to repay the loan. IIik6wiseagreethat the term of this loan willimmediately mature uponmy retirerTM!ntIseparation,death or permment disabilityand alloutstandingbalanceon the salay loan herein secured or may hI!reafter be secured as an additional loan shall be deducted from the proceeds of whatever benefits due as a result of the occurrence of any of the said contingencies. I furtheragreethat the proceedsof the loansecuredby this applicationare subjectto deductionfor outstandingsalary loanor any otheroutstandingloanIsor indebtednessI may have with the GSIS in order to update or settle the same. In this connection, I hereby represent that prior to the filing of this application, I have secl.l"ed or have knowledge of the tentathllEIcomputation of the net proceeds of the loan herein applied for and hereby ecpress my full intention to proceed with the same. ,

,

I agree that this loan shall at all times be subject to the terms and conditions stated in this application. I hold GSIS free and harmless from any loss or damage resulting from improper USEIor misuse of my eCard. Finally, I UNDERSTAND AND FULLY AGJREE THAT IF I ALREADY HAVE AN taCARD, THE NET PROCEEDS OF THIS LOAN WILL BE CREDITED TO MY eCARD ACCOUNT.

Upon filing of this applicationl, it is understood that I ha"e previously secured a tentative computation of the net loan proceeds I will r.~ceive, including the amounts deducted therefrom in payment of my unpaid obligations with GSIS and I fully conform to the same TIN: SIGNATUREOF MEMBER/BORROWER Date Signed NOTE:The loan shall "Iqulre a co-maker ifthe,status of employment of the member/borrower Is temporary, casual or contractual. CO-MAKER"SUNDERTAKING (To be filledrot by the CI>Maker)

I,

, presently residing at

am a permanent

employee in the same agency as the applicantlbOl1'ONet', and, an active member or GSIS with at least ten years of permanent government service and with poIicyllD number , hereby undertake to pay the above loan applied for including interests and penalties thereon in the event the appIlcantJborrower defaults In the payment or his/her loan cbligation for whatever cause. I hereby authorize GSIS to deduct from whatever loans or claims proceeds accruing to me the aforementioned amount

in order to satisfy this undertaking, aside from the usual legal remedies that GSIS may avail in the enforcement

thereof.

SIGNATURI: OF CO-MAKER

Date Signed TO BE FILLED OUT BY THE AGENCY

officer certifies that: (1) the above signatures of the The undersigned officer undertakes to deduct from the salary of the member/bon'ower and co-maker are authentic; (2) there is no pending admlnistrati\fe member/borrower, and, the co-makershouldthe formerdefaultinthe paymentofthis

The

undersigned

and/or criminal charge against them; (3) thl~ information supplied above are true and correct based on the records of this office; (4) the member/borrower and co-mak.3I'

are in active service In this agency; (5) the memberlborrower and co-maker are not on leave of absence without pay; (6) In case of separation from the service of the memberlborrower and co-maker, this agenc:y shall make final payment to them only

loan, the monthly amortization due on the approved lIalary loan as reflected in the GSIS Weekly Notice to Deductl billing statement, and, remit the same to GSIS within the prescribed due date/period as providedunder the terms and conditions stated in this application.

after clearance is obtained from GSIS, BJI1d (7) the net take home pays of the member/borrower and co-maker are sufficient to cover the regular monthly amortizations due on the loan applied for. Personnel Officer I Authortzed Indorsing (SIGNATURE OVER PRINTED NAME)

-

iii, (This

application

willl1lOt

be accr;pted

Date

Official

.J! thete -

enlSUteSin the supplied data.)

Disbursing Officer I Treasurer (SIGNATURE OVER PRINTED NAME)

Date

39


2.

""'!I'U"", ''''<ju'ntmllntS The applicant must: a) be in active service of a government agency which is under legal obligation to remit compulsory integrated premium contributions to the GSIS and is not under suspension by GSIS for non. remittance of premiums or loan repayments in accordance \I\~thexisting GSIS policies; b) have a totallenllth of government service of at least 20 months. Amount of Loan The loan shall be thEIamount approved by the GSIS and renacted in the salary loan \/OOCher,which may not necessarily be the amount applied for. For this purpose, the amount of loan that a member can avail will depend upon hislher basic monthly salar'} (BMS) corresponding to the latest premium paid during the last four months immediately preceding the month of applicationand the number of years of service in the QO\Iemmentas registered in the GSIS database. Ifafter 1IeIiIication the member does not have any 1" 'w W'"'....w,.. ..w....,'" 'v' ... ,. "'Y"U' .., ,-.. u"".. uW"m...... 'W'U'''WW.

-

1 Mo. BMS

AMOUNT OF.LOAN No. of Months In Government Service

2 Mas. BMS

3 Mos. BMS

4 Mos. BMS

5 Mos. BMS

6 Mos. BMS

7 Mos. BMS

8 Mos. BMS

40

60

60

60

120

120

120

--

20

Ifthe member fails Itl indicate the numbElr of months of loan, it Is understood that he/she is applying for the maximum loan amount for which he/she is qualified to

3.

update or liquidate this loan.

4.

avail.

Application of Claims & Loans Interdependency Policy (CLIP) on the Loan PJoceeds The borrower authorizes the GSIS to dEKiuctfrom the proceeds of this loan any outstanding obligations helshe may have with GSIS in order to update them or settle them in accordance with the Claims & Loans Interdependency Policy (CLIP) of GSIS and such other applicable GSIS policies existing or hereafter promulgated. Also, should this loan become in arrears 01' in default, the amount due the GSIS shall be deducted from the proceeds of other loanls which he/she may avail In the Mure from the Gsrs in order to

.

.

InterestPayment The loan shall be chmged an interest of 12% per annum effective based on dimini:;;hing balance.

5.

RepaymentPeriod The bon'ower shall haw the option to repay the loan in 12,24, and 36 or 48 months, which he/she should indicate repayment term shall be interpreted as a preference to pay in 48 months.

6.

Due Date of First

Monthly

and

Succeeding

Monthly

in the application;

otherwise,

the failure to specify the

Installments

If the loan is granted on or befoRnhe 10111of the month, the first and succeeding monthly amortizations shall be due on the 10th of the following month and ellery month thereafter until the loan is fully paid respectively. If the loan is granted after the 1()1Ii of the month, the first and succeeding monthly amortizations shall be due on the 10th of the next following month and every month thl~reafter until the loan is fully paid.

7.

ServiceFee A service fee of 1% cofthe gross loan shall be deducted from the proceeds

S.

SLRI Pmmium I

9.

of the Loan.

Salary Loan Redemption Insurance (SLRI) premiums of which shall The approved loan shall at all time..., during its term, be automatically covered by a GSIS salary loan redemption insurance (SLRI), the corresponding 'be deducted from thElloan proceeds. Should the borrower die or become permanently and totally disabled while this loan is still outstanding, the theoretical belance of the loan (the balance on the t,:>anif the borrower consistently pays tlle monthly installment on or before the due dates) as of the date of death or disability of the borrower shall, by virtue of the Insurance co\lflrage. be deemed paid. In case there are srrearages on the loan, the difference between the actual balance and the theoretical balance shall be deducted from whatever benefits that may be due the deceased or disabled borrower. The insurance cowrage is automatically terminated when the borrower pays the loan in full. or renews the loan, or upon expiration of the term of the loan, whicheller comes first. For this purpose. the SLRI premium rates corresponding to approved type of loan shall be in accordance with the following scheduled rates: 36 Mos. 48 Mos. 24 Mos. TERM IN MONTHS 12Mos. lobe

Rate

deducted from loan proceeds

0.8% of Loan Amount

1.2% of Loan Amount

1.6% of Loan Amount

2.0% of Loan Amount

SLRI Premium CnMflt A SLRI premium credit corresponding to the unexpired portion of the term shall be giwn to loan borrowers who renew or pay in full and if there are at least nine (9) months remaining on the terrn of the loan. except when the term of the loan is only for twelve (12) months.

10.

11.

Maturity of the Loan This loan automatically matures upon retirement, separation, permanent disability or death of the borrower notwithstanding that a longer term was chosen by the borrower. Upon the maturity of the loan, the entire principal amount including all interest and other charges, shall be due and payable without need of demand or further notice, all of which the borrower expressly waiws.

Renewal of Loan The loan may be ren,awed anytime for as, long as there are net proceeds.

12.

Loan Pre-termlnatk,n The borrower may pre-terminate

13.

the loan during its term subject to the full paymerlt of outstanding balance of the principal

including all interests and other charges.

amount,

Loan Cancellation

Once the loan is approved and the loan proceeds haw been released through chl~ loan but only to pre-terminate it by paying the full amount of the outstanding fee and such other fees that might have been collected under such loan.

or through any other mode of disbursement, the borrower has no more option to cancel the balance including accrued interest, if any, without any right to demand for reimbursement of service

14.

Authority to Apply Payment In case of maturity Of this loan and it remains outstanding either in whole or in ~1Iirt, both for principal and interest, the GSIS is authorized to collect, deduct or withhold from whatewr benefits that may be due the b:>rrower, hlsiher heirs, beneficiaries, assignees or successors-in-interest, the amount equlvatent to the outstanding balance of this loan, inclusive of interest and surcharges. Such authorization shall remain effectIw unlil full payment of the loan or any other outstanding obligation of the borrower to the GSIS. It is expressly undersitoodthat any unpaid balance or outstanding obligationof the borrower to the GSIS, by virtue of this loan and/or other obligation, shall constitutea lien OWl' any benefits/claims tl1at may be due the borrower. Should such benefits/claims from the <OSIS be insufficient to cover the remaining balance, GSIS shall not be prewnted from filing the necessary civil and administratiw action(s) for recovery either against the borrower or his estate.

15.

Surcharges Surcharge of one-half percent (0.5%)

16.

Events

sh;:l1I

be imposed on ewry unpaid installment on the loan, or any portion thereof, for every month of dalay until the same is fully paid.

of Default

The following shall bJ~considered events of Default: a. Failure of the borrower to pay threE' (3) monthly amortizations, which may not necessarily be consecutiw. b. Material misrepresentation in this ~"an application committed by the borrower or Authorized Indorsing Official of the employer c. Failure of the borrower to comply, perform or obsel"lle any other provision, term, condition under this loan agreement. d. Failure on the ~Iart of the borrower to pay the srrearages of hislher other obligations to GSIS. e. Dismissal from service with forfeiture of benefits

of the borrower.

17.

Consequences of C,.fault If an Event of Default occurs and continues to occur, the GSIS may, at its option declare the entire principal amount of this loan including all interest and other charges, to be due and payable without need of demand or further notice, all of which the borrO'Ner expressly waives. Further, all GSIS loan privileges of the member-borrower shall also be suspended, except when the proceeds of the new loan shall be used to settle the anearages thereon.

18.

Attorney's

Fees

Should the GSIS be ,::ompelled to refer the loan or any portion thereof to an Attomey-at-Law for collection or to enforce any right hereunder against the borrower or avail of any remedy under the law or this agreement, the borrower shall pay an amount equiwllent to twenty fiw (25%) percent of all amounts outstanding and unpaid as attorney's fees and

litigation expenses.

.

19. Venue Any legal action. suit, or proceeding arl~~ng out or retating to this agreement, shall be brought or instituted in the appropriate courts In the City of pasay or such other venue at the excIusiw option C)fGSIS. In the ellent the borrower initiates any legal action arising from or under this agreement, for whatever causes, the borrower agrees to Initiate such action only in the Cit). where the principa~ office of GSIS is located. 20.

Transfer/Change of OffIce The borrower shall immediately inform the GSIS of his/her transfar to any government officelagency, and for the continued remittance loan, this application shall be sufficient authority for GSIS to effect collection through salary deduction from hislher new office/agency.

of his/her monthly payment on the

21. Notices All notices required under this agreement or for its enforcement shall be sent to the office address or postal/mailing address indicated in the personal data portion of this loan application or to such other addresses as may be indicated hereafter by the borrower to the GSIS. The notices sent to any of such addresses shall be valid and sufficient notice to the borrower for all legal intents and purposes. .

"

LIASON OFFICER'S I, indorsing officers on this application

, Liaison Officer of are authorized signatories; and, (b) the signatures

UNDERTAKING

herein of the member and indorsing

officers

(agency) are authentic.

certifies that: (a) the

40


/'""'..

~

University ofttIe Philippines

OPENUNIVERSITY Officeof the ViceChancellorfor FinanceandAdministration

Memorandum No.: OVCFA06-01-1 August 22, 2006 TO

ALLCONCERNED

FROM:

MELINDA F. LUMANTA Vice Chancellor for Finance

~

and Administratio~RE

SUBMISSIONOF DOCUMENTS FORALLAPPROVED RESEARCH PROJECTS

To facilitate disbursements for approved research projects, may we remind all project proponents of both internally and externally funded projects to furnish the following offices with all project documents endorsed by the Research and Publications Committee (contract, project proposal, etc including the line item budget (LIB))and approved by the Chancellor: a. Accounting Office b. Budget Office c. Cash Office Effective immediately, no funds shall be disbursed unless these documents have been provided to these offices as these are the documentary requirements needed in disbursing the fund of the project. For all approved research projects charged to the UPOUResearch Grant, the Budget Office shall prepare the individual project ALOBS. Forguidance. cc:

Office of the Vice Chancellor for Academic Affairs Accounting Office Budget Office Cash Office

LosBanos,Laguna4031Philippines Tel:(63-49)5366001to 06 ovcfa@upou.org . www.upou.org Fax:(63-49)5366013

Administrative Staffloc.201 CashOfficeloc.250 MISOloc. 451,452 AccountingOfficeloc.202,230 HRDOloc.220 SPMOloc.210,211 41


University of the Philippines

OPENUNIVERSITY Officeof the ViceChancellorfor FinanceandAdministration

Memorandum No. OVCFA 06-022 September

6, 2006

TO

ALLCONCERNED

FROM

~ANTA Vice Chancellor for Finance and Administration~

SUBJECT

.

REQUESTTO CONTRACTNON-GOVERNMENT SERVICES

Please be informed that the Civil Service Commission is still reviewing all contract for non-government services as per CSC Memorandum Circular No. 17 seriesof 2002 as amended by CSC Memorandum Circular No. 24 seriesof 2002. May we remind everybody

on the following:

1. A request to contract non-government services should be approved first by the Chancellor before the actual engagement of the person who will do the specified tasks; 2. The contract of services can only be executed once there is an approved request, the requesting unit had identified the person who will perform the said services and submitted the necessary documents (i.e. Personal Data Sheet). No contract of services will be issued prior to the approval of the Chancellor; 3. All contract of services will be notarized charged to the unit concerned. The same will be forwarded by HRDO to the CSC Field Office together with the completely filled-up Personal Data Sheet of the contractee within 30 days upon effectivity of the contract; 4. Request to contract services for administrative support or for clerical tasks will be requested from the Civil Service Commission en banc as per CSC Memorandum Circular No. 17 series of 2002 as amended by CSC Memorandum Circular No. 24 seriesof 2002; 5. For project personnel, relevant documents (i.e. approved proposal) should be attached to the request to contract non-government services; 6. Certificate of work accomplishment for the specified period and the certificate of acceptance by the unit head should be attached to the request for payment of services; 7. Relevant forms are attached for information and use. Thank you very much.

LosBanos,Laguna4031Philippines Tel:(63-49)5366001to 06 ovcfa@upou.org'www.upou.org Fax:(63-49)5366013

AdministrativeStaffloc.201 CashOfficeloc.250 MISOloc. 451,452 AccountingOfficeloc.202,230 HRDOloc.220 SPMOloc.210,211

42


CERTIFICATE OF WORK ACCOMPLISMENT This is to certify that I have performed the tasks stipulated in my contract of services as ____________________________ for the project entitled (if applicable) ______________________________________________________________ and accomplished the following for the period _____________________________ _____________________________________________: 1. 2. 3. 4. 5. 6. 7. 8. Issued this ____ _________________________.

day

of

___________,

_______

at

_____________________________ Contractee (Signature over printed name)

CERTIFICATE OF ACCEPTANCE This is to certify that the works accomplished as stated above are hereby accepted by the undersigned and in consonance to the stipulations of the contract of services entered by the parties hereto attached.

Accepted by:

_____________________________ Contractor (Signature over printed name)

43


University of the Philippines

After approval, the unit should submit two original copies of Personal Data Sheet

OPEN UNIVERSITY REQUEST TO CONTRACT NON-GOVERNMENT SERVICES

Rev. 5/4/06

UNIT

:

__________________________________________________________

NATURE OF CONTRACT/FUNCTIONS: ( ) Initial ( ) Renewal (indicate period of latest valid contract ___________________________ ( ) Project-based (Project Title) __________________________________________________________ _____________________________________________________________________________________ ( ) Institutional ( ) Consultancy ( ) Administrative Support Services ( ) Pakyaw” basis PROPOSED POSITION TITLE :

__________________________________________________________

DURATION

:

__________________________________________________________

CONTRACTED RATE

:

__________________________________________________________

SPECIFIC TASKS

:

__________________________________________________________

___________________________________________________________________________________________ ___________________________________________________________________________________________ MODE OF PAYMENT

:

__________________________________________________________

___________________________________________________________________________________________ ___________________________________________________________________________________________

JUSTIFICATION

:

__________________________________________________________

__________________________________________________________________________________________ __________________________________________________________________________________________ REQUESTED BY: ____________________________ Unit Head

PERSONNEL CLEARANCE

BUDGET CLEARANCE

MICHAEL P. LAGAYA

AMALIA L. GECALAO-PEREZ

Chief, HRDO

Chief, Budget Office

ALOBS No. _____________Fund _________ RECOMMENDING APPROVAL/DISAPPROVAL

APPROVAL/DISAPPROVAL

MELINDA F. LUMANTA

FELIX LIBRERO

Vice Chancellor for Finance and Administration

Chancellor

--------------------------------*Contract of Services refers to employment that covers lumpsum work or services where no employeremployee relationship exists between the individual and the government (CSC MC.No. 17,s. 2002 Sec. 1)

44


University of the Philippines

OPENUNIVERSITY Officeof the ViceChancellorfor FinanceandAdministration MEMORANDUM NO. OVCFA-06~023

September

13, 2006

TO

ALLCONCERNED

FROM

M~NTA Vice Chancellor for Finance and AdministratioW

SUBJECT

WITHDRAWALOF SUPPLIESFROMTHEUPOU STOCK ROOM

Please be informed that withdrawal of supplies from the UPOUStock Room will be from 10:30 a.m. to 11:30 a.m. every Tuesday and Thursday only. Everybody isrequested to observe the said schedule. Forstrict compliance. Thank you.

cc: SPMO

LosBanos,Laguna4031Philippines Tel:(63-49)5366001to 06 ovcfa@upou.org . www.upou.org Fax:(63-49)5366013

Administrative Stafflac.201 CashOfficelac.250 MISOlac. 451,452 AccountingOfficelac.202,230 HRDOloc.220 SPMOlac.210,211

45


-.

--..

C~fj~

ff>r

Universityof U Philippines 1\]

OPENUNIVERSITY . ---",- "

",,,...~<;'."

Officeof theViceChancellorfor FinanceandAdministration

Memorandum

No. OVCFA 06-

() 1.'-1

September

TO

19. 2006

MR. DANILO P. BANASIHAN

Office of the Vice Chancellor for Finance and Administration

~

FROM

MELINDA F. LUMANTA

Vice Chancellor for Finan~~( and AdministratiorJ-"tvSUBJECT

ADDITIONAL ASSIGNMENT TO SUPPLYAND PROPERTY MANAGEMENT OFFICE

Due to exigency of service. you are hereby requested to provide assistance to the Supply and Property Management Office in releasing office supplies from the UPOU stock room from 10:30 a.m. To 11:30 a.m. every Tuesday and Thursday. Thismemorandum willbe effective until the issuance of Administrative Order by the Chancellor. Thank you. Cc: AllConcerned:

LosBanos,Laguna 4031PhilippinesTel:(63-49)5366001to06 Administrative Staffloc.201 CashOfficeloc.250 MISOloc.451,452 ovcfa@upou.org . www.upou.org Fax:(63-49)5366013 Accounting Officelac.202,230HRDOlac.220 SPMOlac.210,211

46


Universityof the Philippines

OPENUNIVERSITY :ii

Officeof theViceChancellorfor FinanceandAdministration

10 October 2006

MEMORANDUM NO. MFL 06-02~ TO:

UPOU OFFICIALS, FACULTY AND STAFF

FROM:

~ANTA Vice Chancellor

SUBJECT:

Assistance for the Victims of Typhoon Milenyo

r

It is so distressing to hear the stories of some of our colleagues here at UPOU as to how they weathered Typhoon "Milenyo." Some lost their homes, others had to evacuate their homes due to mudflood and many others lost their properties and personal belongings. It is in moments like this that we should come together to give each other support. We appeal to all UPOU officials, faculty, and staff to help in anyway, the victims of the recent typhoon. Please turn over your donations, either cash or in kind, to the Office of the Vice Chancellor for Finance and Administration c/o Lilian D. Diamante. Thank you and God bless you for your generosity.

LosBanos,Laguna 4031PhilippinesTel:(63-49)5366001to06 Administrative Staffloc.201 CashOfficeloc.250 MISOloc.451,452 ovcfa@upou.org' www.upou.org Fax:(63-49)5366013 Accounting Officeloc.202,230 HRDOloc.220 SPMOloc.210,211

47


Universityof the Philippines

OPENUNIVERSITY --"'""""

,'",y

Officeof theViceChancellorfor FinanceandAdministration

Memo No.

MFL-06-026

Date

October 12, 2006

To:

LEARNING CENTER COORDINATORS CONCERNED

Through:

VICTORIAA. BAUTISTA Vice Chancellorfor AcademicAffairs

From:

MELINDAF. LUMANTA

~

Vice Chancellorand Chq~ Student Loan Boar~ Subject:

1째\11'\

Application for the Student Loan Program for SS AY 2006-2007

We are furnishing you a copy of the list of applicants for the Student Loan Program and the Board's action on their application. Students whose application for loan has been approved by the Board should present a PNB deposit slip to the Learning Center Coordinators showing that they have paid the remaining amount of school fees not covered by the loan as indicated in the attached before they are considered registered. Thank you.

LosBanos,Laguna 4031PhilippinesTel:(63-49)5366001to06 Administrative Staffloc.201 ovcfa@upou.org' www.upou.org

Fax:(63-49)5366013

CashOfficeloc.250 MISOloc.451,452

AccountingOfficeloc.202,230 HRDOloc.220

SPMOloc. 210, 211

48


Universityof the Philippines

OPENUNIVERSITY Office of the Vice Chancellorfor Finance and Administration MEMORANDUM NO. OVCFA-06.a~:~

November 7,2006 TO

ALL CONCERNED

FROM

MELINDA

~

F. LUMANTA

Vice Chancellor for Finance and Administration'f SUBJECT

REPAIROF ITEQUIPMENT

Please be informed that the repair of ITequipment can now be contracted to IT repair shops in your respective areas subject to the rules on bidding/procurement. There is no need to bring the equipment to MISOfor repair. Pre and post repair inspections should be done by the designated inspector of the office. Forguidance. Thankyou.

LosBanos,Laguna 4031PhilippinesTel:(63-49)5366001to06 Administrative Staffloc.201 CashOfficeloc.250 MISOloc.451,452 ovcfa@upou.org' www.upou.org Fax:(63-49)5366013 Accounting Officeloc.202,230 HRDOloc.220 SPMOloc.210,211 ~---

49


University of the Philippines

OPENUNIVERSITY Officeof theViceChancellorfor FinanceandAdministration MEMORANDUM NO. OVCFA-06 ...O~ November

7, 2006

TO

ALLCONCERNED

FROM

~TA Vice Chancellor for Finance and Administratiorr('

SUBJECT

PHOHIBITEDACTS IN CONNECTION WITH THEMAY 14, 2007 SYNCHRONIZED NATIONAL AND LOCAL ELECTIONS

In relation to the upcoming Synchronized National and Local Elections to be held on May 14, 2007, the following are the prohibited acts as promulgated by the Commission on Elections through its resolution No. 7707 dated August 30,2006 (Memorandum No. MVG 06-112dated October 23,2006): Period January 14, 2007 (Sunday) to June 13,2007 (Wednesday) March 30, 2007 (Friday) to May 14,2007 (Monday)

Prohibited

Acts

Transferof officers and employees in the civil service (Sec. 261 (h), OEe) Appointment or hiring of new employees; creation or filing up of new positions; promotion or giving of salary increases, remuneration or privilege (Sec. 261 (g),OEe) Construction of public works, delivery of materials for public works and issuance of treasury warrants or similar devices for a future undertaking chargeable against public funds (Sec. 261 (w), OEe) Releases, disbursements or expenditures of public funds, public works, social services and development (Sec. 261 (v),OEe)

For information. Thank you.

LosBanos,Laguna 4031PhilippinesTel:(63-49)5366001to06 Administrative Staffloc.201 CashOfficeloc.250 MISOloc.451,452 ovcfa@upou.org'www.upou.orgFax:(63-49)5366013 Accounting Officeloc.202,230 HRDOloc.220 SPMOloc.210,211

50


University of thePhilippines

OPENUNIVERSITY ~~~

Office

of the.Vj~, Crumcellorfor Finance and Administration

MtMORANDUM NO. MFl-06-029

November 9, 2006 FOR

FROM

: ALLHEADSOF UNITS/OFFICES ADMINISTRATIVE OFFICERS AND OTHERS CONCERNED

:

M~~A Vice-Chancellor~

SUBJECT:

Please be informed that the deadline for submission of all requests to obligate funds for various expenditures (Personal Services, Maintenance & Other Operating Expenses, and Capital Outlay) willbe on November 24, 2006. The requests must have the required supporting documents like contracts, bills, etc. with corresponding payee/creditor indicated in the Allotment and Obligations Slips (AlOBS). AllDisbursement Vouchers (DVs)necessary for the Davment of expenditures for the current year must be submitted to the Accounting Office not later than December 8, 2006. Kindlysee to it that the supporting documents of the DV are complete and properly complied with before submitting the same for processing. Thisisto avoid returning back of the DVfor necessary compliance. Otherwise, said DVwould be considered as accounts payable inthe succeeding year. Please be reminded that payment of

LosBanos,Laguna 4031PhilippinesTel:(63-49)5366001to06 Administrative Staffloc.201 CashOfficeloc.250 MISOloc.451,452 ovcfa@upou.org . www.upou.org Fax:(63-49)5366013 Accounting Officeloc.202,230 HRDOloc.220 SPMOloc.210,211

51


accounts payable is subject to availability of cash releases from the Department of Budget and Management (DBM)and to rules and procedures on payment of accounts payable. Those with outstanding cash advances already due for liquidation have to submit the report of expenses to the Accounting Office by November 24, 2006 (Friday). Otherwise, the salaries nd/other remunerationsdue them shall be Duton hold. Cash advances intended for operations of the current year must be liquidated on or before January8, 2007. Forstrict compliance. Thank you.

EBJ/:fundobHg&payt2005

52


University of the Philippines

OPENUNIVERSITY Officeof theViceChancellorfor FinanceandAdministration MEMORANDUM NO. OVCFA 06-b3b

November 28, 2006

TO

FROM

ALLUPOUFACULTY AND STAFF

~MANTA Vice Chancellor for Finance and Administrationar

SUBJECT

.

GSIS EMERGENCY LOAN

The Government Service Insurance System is now accepting

Emergency Loan

applications for those residing or working in the following declared calamity areas due to typhoon "Milenyo": b. Lucena City/Quezon Province a. Laguna d. Cavite c. Naga City f. Manila e. Rizal h. Malabon g. Kaloocan i. Las Pinas j. Muntinlupa k. Pateros I. Taguig Gross amount is P20,000 payable computed

in three years with 8% interest per annum

in advance.

The following are the requirements: Emergency loan application (attached), barangay certificate, certification form the office that the member is a bonafide resident of the affected area, co-maker for non-permanent employees (any government employee with at least 10 years of permanent service) and copy of payslip (borrower and co-maker). Deadline of submission to HRDO will be on December forwarded to GSISon December

14, 2006.

Loans will be

19, 2006.

Thank you.

LosBanos,Laguna 4031PhilippinesTel:(63-49)5366001to06 Administrative Staffloc.201 CashOfficeloc.250 MISOloc.451,452 ovcfa@upou.org' www.upou.org Fax:(63-49)536'6013 Accounting Officeloc.202,230 HRDOloc.220 SPMOloc.210,211

53


Form No. A-EML-06-10

PASEGURUHAN NG MGA NAGLILINGKOD SA PAMAHALAAN Government Service Insurance System Financial Center, Roxas Blvd., Pasay City

EMERGENCY LOAN APPLICATION IMPORTANT: Proceeds of this loan will be credited to the eCard account of the member/borrower. Prior to the filing of the accomplished application form, the member/borrower must (a) secure a tentative computation of the net loan proceeds and (b) read carefully the terms and conditions at the back hereof.

TO BE FILLED UP BY THE MEMBER/APPLICANT Name of Applicant _________________________ _____________________ ___________________ Last Name First Name Birth Date __________________ Policy No. ____________________ GSIS ID No. _________________

Middle Name

Mailing/Residential Address ____________________________________________________________ Present Office _______________________________________________________________________ Tel. No._______________ Cellphone No.________________ E-mail Address ___________________________ For DEPED Employees Only: LOAN AMOUNT: TYPE OF LOAN:

Division No ____________ Station No. ___________ Employee No. _______

P_________________ New

Renewal

----------------------------------------------------------------------------------------------------------------------------------------APPLICATION AGREEMENT I hereby acknowledge as my indebtedness to GSIS the amount approved by way of Emergency Loan and hereby agree to pay the loan principal, interest and other charges due in thirty six (36) monthly amortizations. I hereby agree that the loan principal, interest and other charges shall be deducted from my salary. For this purpose, I hereby authorize whosoever is or will be the Treasurer/Disbursing/Collection Officer of my present or future government office to deduct from my salary the required monthly amortization. I further agree that: 1. In the event the Treasurer/ Disbursing/Collection Officer of my present or future government office fails to deduct from my salary the said monthly amortization and charges on due date, I shall personally pay directly to the GSIS the said amount, including penalties, surcharges and interest in order to update my account. 2. The term of this loan will immediately mature upon my retirement/separation, death or permanent disability and all outstanding balance on the emergency loan herein secured or may hereafter be secured as an additional loan shall be deducted from the proceeds of whatever benefits due as a result of the occurrence of any of the said contingencies. 3. This loan shall at all times be subject to the terms and conditions stated in this application. I hold the GSIS free and harmless from any loss or damage resulting from improper use or misuse of my eCard. Finally, I UNDERSTAND AND FULLY AGREE THAT THE NET PROCEEDS OF THIS LOAN WILL BE CREDITED TO MY eCARD ACCOUNT.

Upon filing of this application, it is understood that I have previously secured a tentative computation of the net loan proceeds I will receive, including the amounts deducted therefrom in payment of my unpaid obligations with GSIS and I fully conform to the same. _________________________________________ SIGNATURE OF MEMBER/BORROWER

________________________ Date Signed TIN: ___________________________

NOTE: The loan shall require a co-maker if the status of employment of the applicant is temporary, casual, or contractual. CO-MAKERâ&#x20AC;&#x2122;S UNDERTAKING (To be filled out by the Co-Maker) I, ____________________________________, presently residing at ________________________________________________________________ am a permanent employee in the same agency as the applicant/borrower, and, an active member of GSIS with at least ten years of permanent government service and with policy/ID number ___________________, hereby undertake to pay the above loan applied for including interests and penalties thereon in the event the applicant/borrower defaults in the payment of his/her loan obligation for whatever cause. I hereby authorize GSIS to deduct from whatever loans or claims proceeds accruing to me the aforementioned amount in order to satisfy this undertaking, aside from the usual legal remedies that GSIS may avail in the enforcement thereof. __________________________________________ SIGNATURE OF CO-MAKER

________________________ Date Signed TO BE FILLED UP BY THE AGENCY

The undersigned officer certifies that: (1) the above signatures of the member/borrower and co-maker are authentic; (2) there is no pending administrative and/or criminal charge against them; (3) the information supplied above are true and correct based on the records of this office; (4) the member/borrower and co-maker are in active service in this agency; (5) the member/borrower and co-maker are not on leave of absence without pay; (6) in case of separation from the service of the member/borrower and co-maker, this agency shall make final payment to them only after clearance is obtained from GSIS, and, (7) the net take home pays of the member/borrower and co-maker are sufficient to cover the regular monthly amortizations due on the loan applied for.

The undersigned officer undertakes to deduct from the salary of the member/borrower, and, the co-maker should the former default in the payment of this loan, the monthly amortization due on the approved emergency loan as reflected in the GSIS Weekly Notice to Deduct/billing statement, and, remit the same to GSIS within the prescribed due date/period as provided under the terms and conditions stated in this application.

_______________________________________ Personnel Officer / Authorized Indorsing Official (SIGNATURE OVER PRINTED NAME)

_________________________________ Disbursing Officer / Treasurer (SIGNATURE OVER PRINTED NAME)

____________ Date

___________ Date

54


TERMS AND CONDITIONS

1.

Eligibility Requirements A Member who is in active service and satisfies all of the following conditions may qualify for an emergency loan: 1.1 Member is a resident or is working in the area declared as a calamity area; 1.2 Member is in the service and not on leave of absence without pay. 1.3 Member has no pending administrative or criminal case. 1.4 Member has no arrearages in the payment of mandatory social insurance contributions. 1.5 Member has no loan that has been declared in default.

2.

Amount of Loan The amount of emergency loan shall be P20, 000.00.

3.

Interest Rate The loan shall incur interest at the rate of eight (8% p.a.) percent per annum computed in advance.

4.

Term of the Loan The loan principal, interest and other charges due shall be paid in thirty six (36) monthly amortizations. The monthly amortization shall be paid thru payroll deductions. For this purpose, the Borrower shall authorize whosoever is or will be the Treasurer/Disbursing/Collection Officer of his present or future government office to deduct from his salary the required monthly amortization. It is understood that the Borrower cannot authorize the stoppage of such payroll deduction until full payment of the loan and other charges that may have accrued thereon. In the event that deduction as above authorized is not effected for whatever reason, the borrower hereby undertakes to pay directly to the GSIS any and all amortizations due.

5.

Due Date of First Monthly and Succeeding Monthly Installments The first monthly amortization shall be due on or before the 10th of the following month if the loan is granted before the 10th of the month and every month thereafter until the loan is paid; or if the loan is granted after the 10th of the month, the payment shall be due on or before the 10th of the next following month and every month thereafter until the loan is paid.

6.

Service Fee A service fee of 1% of the gross loan amount shall be deducted from the proceeds of the loan.

7.

Crediting of Loan Proceeds The proceeds of the loan shall be directly credited to the eCard account of the borrower.

8.

Maturity of the Loan This loan matures at the end of the payment term of thirty six (36) months or upon retirement, separation, permanent disability or death of the borrower if any of these events occurs before the expiration of the said term of the loan. In which case, the entire principal amount of this loan including all interest and other charges payable, shall be due and payable without need of demand or further notice, all of which are hereby expressly waived by the Borrower. If upon maturity, the loan remains unpaid, the outstanding balance (principal plus interest) shall be charged an interest of 8% per annum simple and a penalty of 0.5% per month.

9.

Conditions for Renewal In the event that the granting of an emergency loan in an area is approved before the full payment of a previous emergency loan of a member-borrower, renewal shall be allowed only if twelve (12) monthly amortizations have already been paid but not earlier than the anniversary date of the previous loan. The outstanding balance of the previous loan, including surcharges, if any, shall be deducted from the proceeds of the new loan.

10.

Loan Pre-termination The Borrower may pre-terminate the loan during its term subject to the full payment of outstanding balance less a pretermination discount if the pretermination is made within 24 months from date of grant as follows: No. of months into the Term Applicable Discount 0 to 12 P3,200.00 13 to 24 P1,600.00 25 to 36 None Loan Cancellation Once the loan is approved and the loan proceeds have been credited to his eCard account, the borrower has no more option to cancel the loan but only to pre-terminate it by paying the full amount of the outstanding balance including accrued interest, if any, without any right to demand for reimbursement of service fee and such other fees that might have been collected under such loan.

11.

12.

Authority to Apply Payment In case of maturity of this loan and it remains outstanding either in whole or in part, both for principal and interest, or in case any of the amortizations become in arrears, the GSIS is authorized to collect, deduct or withhold from whatever benefits or loan proceeds that may be due the Borrower, his/her heirs, beneficiaries, assignees or successors-in-interest, the amount equivalent to the outstanding balance of this loan, inclusive of interest, penalties and surcharges. Such authorization shall remain effective until full payment of the loan or any other outstanding obligation of the Borrower to the GSIS. It is expressly understood that any unpaid balance or outstanding obligation of the Borrower to the GSIS, by virtue of this loan and/or other obligation, shall constitute a lien over any benefits/claims that may be due the Borrower. Should such benefits/claims from the GSIS be insufficient to cover the remaining balance, GSIS shall not be prevented from filing the necessary civil and administrative action(s) for recovery either against the borrower or his estate.

13.

Penalty charges Monthly repayments due but unpaid or paid partially shall be assessed a penalty charge of one-half (0.5) % for every month of delay on the unpaid repayment or portion thereof until the same is fully paid.

14.

Emergency Loan Redemption Insurance (ELRI) This loan is compulsorily covered by ELRI for which the Member will be assessed a premium equivalent to 1.2% of the loan amount to be deducted from the proceeds of the loan. If the loan is in default, the ELRI shall be deemed lapsed and the outstanding balance of the loan shall become due and demandable. Should the Borrower die or become permanently or totally disabled while this loan is still outstanding, the theoretical balance of the loan (the balance on the loan if the Borrower consistently pays on or before the due dates) after the death or disability of the Borrower shall, by virtue of the insurance coverage, be deemed paid. In case there are arrearages on the loan, the difference between the actual balance and the theoretical balance shall be deducted from whatever benefits that may be due the deceased or disabled Borrower. The insurance coverage is automatically terminated when the Borrower pays the loan in full, or renews the loan, or upon expiration of the term of the loan, whichever comes first. Events of Default The following shall be considered events of Default: 14.1 Failure of the Borrower to pay three (3) consecutive monthly installments. 14.2 Material misrepresentation in this loan application committed by the Borrower or Authorized Indorsing Official of the employer of the Borrower. 14.3 Failure of the Borrower to comply, perform or observe any other provision, term, condition under this Loan Agreement. 14.4. Dismissal from service with forfeiture of benefits

15.

16.

Consequences of Default If an Event of Default occurs and continues to occur, the GSIS may, at its option declare the entire principal amount of this Loan including all interest and other charges payable, to be due and payable without need of demand or further notice, all of which are hereby expressly waived by the Borrower. Further, all GSIS loan privileges of the Member-Borrower shall also be suspended, except when the proceeds of the new loan shall be used to settle the arrearages thereon.

17.

Attorneys Fees Should the GSIS be compelled to refer the Loan or any portion thereof to an Attorney-at-Law for collection or to enforce any right hereunder against the Borrower or avail of any remedy under the law or this Agreement, the Borrower shall pay an amount equivalent to twenty five (25%) percent of all amounts outstanding and unpaid as and for attorneyâ&#x20AC;&#x2122;s fees and litigation expenses.

18.

Venue Any legal action, suit, or proceeding arising out or relating to this Agreement, shall be brought or instituted in the appropriate courts in the City of Pasay or such other venue at the exclusive option of GSIS. In the event the borrower initiates any legal action arising from or under this agreement, for whatever causes, the borrower agrees to initiate such action only in the City where the principal office of GSIS is located.

19.

Transfer/Change of Office The Borrower shall immediately inform the GSIS of his transfer to any government office/agency, and, for the continued remittance of the borrowerâ&#x20AC;&#x2122;s monthly payment on the loan, this application shall be sufficient authority for GSIS to effect collection through salary deduction from his new office/agency.

20.

Notices All notices required under this Agreement or for its enforcement shall be sent to the Office Address or at Postal/Mailing Address indicated in the Personal Data portion of this loan application or as such other address as may be indicated hereafter by the Borrower to the GSIS. The notices sent to any of such addresses shall be valid and sufficient notice to the Borrower for all legal intents and purposes.

55


University of thePhilippines

OPENUNIVERSITY _c~

13 December 2006 MEMORANDUM NO. MFL 06-31 TO:

UPOU OFFICIALS, FACULTY AND STAFF

FROM:

~TA Vice Chancellor

SUBJECT:

UPOU YEAR-END GENERAL ASSEMBLY

Everybody is enjoined to attend the UPOU Year-End General Assembly on19 December 2006, 4 pm at the UPOU Headquarters, Los Bafios, Laguna. Thank you.

-

--

--

56


OVCFA List of Memoranda 2006