MountainGate Country Club Wedding Welcome and Planning Package

12445 MountainGate Drive, Los Angeles, CA 90049 (310) 476-6215

Congratulations!

We are so excited that you have chosen MountainGate Country Club as the location for your upcoming wedding!

We know that there is a lot of thought that goes into such a big decision, and we look forward to working with you on the plans for your big day! Now that you have found the perfect place, we can start planning the exciting details!

This package was created to give you some guidance and assist you in the planning process of your big day. There are many ideas and changes that may come your way, so this is designed to keep you on track and to let you know what you can expect from us!

Wedding Coordinators We require that all couples have a professional Wedding Coordinator for the day of their wedding. The coordinator would be responsible for running your rehearsal (time and date scheduled in partnership with our Private Events office based on the availability of the Club), your ceremony, décor set up (escort cards, favors, gift boxes, photos, etc.), and managing your timeline and vendors. You may choose to work with one of our preferred coordinators. See our list of Preferred Vendors for details.

Custom Ordered Cake Your wedding cake, delivery, and cake cutting are included in all MountainGate wedding packages (outside catering package excluded), unless stated otherwise in your custom estimate. Simply call one of our preferred bakeries directly to schedule an appointment. If you choose to upgrade from what we include in our wedding package, you will need to pay the bakery the difference directly. Make sure to bring some of your own photos if you already have the perfect cake in mind. We are confident in the quality of these cakes and are sure you will find something that you love! Please remember to bring your Private Event confirmation agreement from MountainGate Country Club to present to the bakery at your cake tasting.

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Butter and Cream Bakery | Los Alamitos | (562)493-6899 Jaqki’s Cake Creations | North Hollywood | (818) 769-4967 Sweet Lady Jane | Beverly Hills o Upgrade. Contact Private Events for details

Food Tasting ~ 3-4 Months Prior Before you send out your invitations, you will need to schedule a food tasting. Please schedule your tasting three weeks before the day you would like to come in. We schedule private tastings on Wednesdays and Fridays at 3:00 PM. The tasting is designed for two people, but additional guests can attend for $40++ each, up to 2 additional guests. If tasting reservations have been made, they must be cancelled 48 hours prior to the day of reservation. If cancellation is less than 48 hours, then there will be a $25++ rescheduling fee. Please keep in mind that our Food and Beverage team facilitates this appointment, and the Private Events team may not be in attendance. You may taste up to three entrees from our menu at your tasting. Our chef will pair the entrees with a selection of sides and will serve a selection of hors d’oeuvres. Please be sure to compelte the tasting form to let us know which entrees you’d like to sample. This must be turned in two weeks prior to your tasting appointment.

Make sure your invitation RSVP deadline is at least 2 weeks before your wedding day, as your guaranteed guest count, entree count breakdown, and final payment are due 10 days prior to the wedding day.

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MGCC Appointments & Details We have also provided you with a list of appointments and details that you will need to schedule with us in order to plan your wedding. Please keep in mind that MountainGate is a private club and we are available by appointment only.

Familiarize yourself with your contract as well as our wedding package and bring these with you to any appointments you have at the club. Please bring this packet with you to your food tasting and details meeting.

Meal Codes: If you are giving your guests the option to select their own meal, please make sure that you provide a meal indicator at each place setting on the day of your wedding. This can be as simple as a symbol or letter on each place card to communicate the appropriate entrée for each guest. Make sure to let the Private Events team know what your meal codes will be so that this information is listed on your Banquet Event Order for our Food and Beverage team.

Details Appointment ~ 1-2 Months Prior Your details appointment is where we will go over your event timeline, meal selections, package specifics, and set up requirements. Please set aside at least an hour for your details appointment. We prefer to schedule this appointment 3 months out to give you time to make any necessary adjustments.

Ceremony Rehearsal ~ Week of Wedding MountainGate Country Club’s ceremony package includes a one-hour rehearsal prior to your wedding day. This rehearsal must be scheduled with the club ahead of time. Please note that the rehearsal will not be on the MountainGate Vista, but on the North Lawn. Your wedding coordinator must be present to lead the rehearsal. Your MountainGate Event Director may not be present.

On Your Wedding Day When the big day finally arrives, you will be well taken care of! You will have two hours before your event start time to decorate and add any additional touches to your set up. Our team will be here to make sure your room is set according to your Banquet Event Order. If you should require more assistance, it is recommended that you discuss this with your Coordinator, who may be able to set your place cards, set up your decorations, etc. We will then pass the baton to our Food and Beverage team, who will communicate with your coordinator to stay congruent with your timeline requirements to ensure a smooth and successful event for you and your guests! Should you or your coordinator need any assistance during your event our Banquet Caption will be your main point of contact.

Again, we congratulate you on the start of a very exciting time in your life! Remember to have fun with the planning of your special day. If you need assistance, please feel free to call us anytime. We look forward to working with you!

Monica Reyes Event Sales Manager at MountainGate Country Club (310)-476-6215, Ext. 104

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FAQ for MGCC Couples and Guests 1) When can I/vendors arrive to set up for my event?

Two hours before your contracted event start time.

2) Is there a place where I can get ready for my event?

The conference room is reserved for private events starting at the set-up time, as long as there are no other reservations for the room made prior to booking your event. Our women’s locker room may be used with prior approval from the Club, but it will still be open and available for member use. We ask that any guest of the Club using the locker room respect the space and access for members.

3) Is there a place I can store items for my event?

If the conference room is available and not reserved by a member or another event, we can arrange for storage of items for 24 hours prior to your event. Please note: We do not assume liability for any items left in the storage area.

4) Can I leave items overnight?

We do not assume liability for any items left after your event and therefore ask that you remove all personal items from MountainGate at the conclusion of your event reservation.

5) Can I bring in outside food vendors?

Outside food vendors are allowed with approval as long as the vendor is licensed and can provide proof of insurance.

Outside vendors will not have access to our kitchen and must be able to provide their own supplies, cooking equipment, serving equipment, refrigeration, and storage needs. Restrictions may apply based on the vendor, their space needs, equipment, and cooking method. An outside food waiver must be signed by the host of the event (10) days prior to the event as part of the confirmation process of the Banquet Event Order. Outside catering “importing” fees may apply. MGCC will not store, set-up, serve, plate, or replenish food from an outside caterer.

6) What are my on-site food options prior to an event?

MountainGate is a private members-only country club, and the Main Dining Room (The Gate) is reserved for members and their invited guests only. Please ask the Private Events team for “pre-event” food options that may be ordered in advance for guests hosting a private event at the Club.

7) Where can we take photos prior to an event?

Photos may be taken in front of the Club. Additionally, with approval, photos may be taken prior to events on the North Lawn and Terrace, pending that they do not interfere with an event, golf, tennis, or the set-up of an event.

8) Can we take photos on the golf course?

As part of the Ceremony Site Fee, photos may be taken in approved locations on the North Course hole #1 after the ceremony is complete for the couple ONLY. A MountainGate representative will provide you and your photographer with golf carts and escort you down the hole to the approved locations. Golf carts must stay on the path and high heels may not be worn on the putting greens. The ability to take photos on the course is only offered as part of the Ceremony Site Fee, as that is the only time the hole is closed for Private Events. Events not hosting a ceremony on the tee box will not be permitted onto the course at any time. Photos are not permitted on other parts of the golf course, as those holes are not closed to golfers. Only the couple is permitted on the fairway of the course.

9) When can we schedule a rehearsal?

Rehearsals may take place 1-2 days prior to your event, pending approval from the Club based on the schedule.

Please contact the Private Events Office directly to schedule your rehearsal time. One hour is allotted for all rehearsals and they may be conducted on the Terrace or North Lawn.

10) What are my options in case of inclement weather?

We should have your preferred contingency plan set 10 days prior to your event. Although we cannot foresee the exact weather and climate for your wedding day, we can utilize the news forecasts to help you plan in advance for bad weather.

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Option 1 (for parties with up to 250 guests): We invite you to host your reception inside, a very warm and comfortable option. This contingency plan poses no additional room rental fee and must be confirmed within 24 hours prior to your event, as our set up staff will begin set up the night before your wedding day.

Option 2: Other clients have considered renting a full tent and space heaters to cover and warm the Garden Terrace.

We can chat with our vendor to put a tentative hold on a tent if this is your choice; arrangements must be confirmed directly with the rental vendor within 48 hours of your event. MountainGate does not have a tent available on site and cannot cover the costs of any rental item(s) you request. Costs vary and will depend upon your preferences as tent lining, walls, heaters and lights are added. Please note: Once the Final Floor Plan has been confirmed, we will NOT be able to change this setup, even if the skies do clear up. There are no refunds for contracted site fees, even if the location of the event changes.

11) What happens if my guest count increases or decreases after the guarantee date?

If 10 days prior to your event, the guest count increase, we cannot accommodate any additional meals or increase in catered food. If your guest count decreases, there are no refunds issued. However, we will do our best to help you adjust your floor plan and event details to accommodate a different headcount.

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FAQ for MGCC Vendors (You may share this list with your coordinator and vendors!)

1) Do you provide tables for set-up?

Yes. Please let the Private Events team know 10 days prior to your event how many of each size tables each vendor will need. Linen is included with all tables.

2) What are the power capabilities around the Terrace?

There are multiple power boxes located on the Terrace. Each box is a total of (20) amps (regardless of how many plugs are in the box, each box is a total of 20 amps). We advise vendors who need power to bring at least a 100ft extension cord depending on the layout of the event and vendor placement.

3) Do you provide extension cords?

We do not provide extension cords for vendors and encourage all vendors to bring at least a 100ft cord for their setup.

4) What are my on-site food options prior to an event?

5) MountainGate is a private members-only country club, and the Main Dining Room (The Gate) is reserved for members and their invited guests only. Please ask the Private Events team for “pre-event” food options that may be ordered in advance for guests hosting a private event at the Club.

6) What is included in a vendor meal?

The vendor meal is Chef’s Choice based on what the kitchen is preparing and what is available.

7) Do you accommodate dietary needs in vendor meals?

We can accommodate vegetarian, vegan, gluten free, and dairy free meals as long as that is indicated (10) days prior to the event when the client provides the final headcount (of both guest and vendor meals). Requests the day of may not be able to be accommodated.

8) When are vendor meals served during an event?

Vendor meals are typically served after all event guests have received their entree. Every effort will be made to accommodate the timeline, but MountainGate reserves the right to set the vendor meal time based on the needs of the event.

9) Where can we take photos prior to an event?

Photos may be taken in front of the Club. Additionally, with approval, photos may be taken prior to events on the North Lawn and Terrace, pending that they do not interfere with an event, golf, tennis, or the set-up of an event.

10) Can we take photos on the golf course?

As part of the Ceremony Site Fee, photos may be taken in approved locations on the North Course hole #1 after the ceremony is complete for the couple ONLY. A MountainGate representative will provide you and your photographer with golf carts and escort you down the hole to the approved locations. Golf carts must stay on the path and high heels may not be worn on the putting greens. The ability to take photos on the course is only offered as part of the Ceremony Site Fee, as that is the only time the hole is closed for Private Events. Events not hosting a ceremony on the tee box will not be permitted onto the course at any time. Photos are not permitted on other parts of the golf course, as those holes are not closed to golfers. Only the couple is permitted on the fairway of the course.

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Day of Agreement *please sign and return within one month of confirming your wedding date MountainGate CC Event Sales Director/Manager: • Act as a menu consultant of all Food & Beverage selections • Detail your Banquet Event Order (BEO) outlining all of your event specifics and ensure that it is communicated to the operations team to handle the day of your event • Provide a diagram of the main reception space • Create an estimate of charges outlining your financial commitments and collect full payment prior to event • Coordination of any additional rental items provided by MountainGate (i.e. up-lighting, draping, lounge, etc.) _________ (Initial) Wedding Coordinator (required): • Coordination of the scheduled rehearsal • Coordination of the ceremony on your wedding day • Set ceremony programs, favors, place cards, engagement pictures, and guest book • Set-up champagne flutes, cake cutlery, cake stand, and cake topper • Manage the check in table (assigned seating, gift collection, meal tickets) • Greet and direct guests to ceremony site • Move any personal items from the ladies locker room to the conference room after the start of the ceremony • Collect your personal items at the conclusion of your event from the Ballroom, Ceremony Site and/or Locker Room, and Conference Room (MGCC cannot be held responsible for any left items) • Review schedule of events with all vendors prior to your event _________ (Initial) Food & Beverage Staff: • Arrange the guest tables with linens, plate ware, silverware, glassware • Set the ceremony site with chairs & spa water station • Oversee placement of dance floor, tables for your cake, guestbook and gifts (based off floor plan) • Manage the Food & Beverage portion of your event (based off BEO) _________ (Initial) Florist/Decorator: • Deliver and set-up personal flowers and centerpieces • Set-up ceremony site décor • Transfer any floral arrangements and/or decorations from the ceremony site to the reception _________ (Initial) DJ/Emcee: • Provide sound equipment (speaker, mixer, mic) and play music for your ceremony and/or reception • Gather and line up your Bridal Party for the Grand Entrance • Make announcements for Grand Entrance, Formal Dances, Cake Cutting, etc.

• Stop playing music on terrace at or before the time indicated in your contract and indoors at or before 12:00 AM. _________ (Initial) I have reviewed, understand, and agree with the above policies set in place by MountainGate Country Club. ____________________________________ Name

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Appointments & Details Scheduled Appointments: Tasting ____________________________ Details Meeting ____________________________ Final Details/Final Guest Count ____________________________ (10 days before event. May be done via phone call) Rehearsal ____________________________

Food Tasting / Comments Salad #1

_____________________________________________________________________________

Salad #2

_____________________________________________________________________________

Entrée #1

_____________________________________________________________________________

Entrée #2

_____________________________________________________________________________

Entrée #3

_____________________________________________________________________________

Special Requests ___________________________________________________________________________

Vendor Name

Arrival Time

Coordinator

____________________________

____________________________

Photographer

____________________________

____________________________

Videographer

____________________________

____________________________

DJ / Band

____________________________

____________________________

Florist

____________________________

____________________________

Other

____________________________

____________________________

Other

____________________________

____________________________

Other

____________________________

____________________________

Other

____________________________

____________________________

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BEO SETUP CHECK LIST Please complete and return one week prior to Details Meeting with the Private Events team. If the form has not been submitted prior to the Details Meeting the Private Events team may reschedule the meeting appointment.

Silver Package____ Gold Package _____ Platinum Package____ Outside Catering________ Guest Count_____

Adults_____

Kids_____

Vendors_____

TIMELINE Vendor Arrival: ____________________ Room Set By: _________________________________ Bride/Groom Arrival: ___________________________ Guests Arriving: ________________________________ Ceremony Begins: _______________________________ Cocktail Hour Begins: ____________________________ Guests Seated in Reception Room: ___________________ Grand Entrance: _________________________________ Salads Served/Buffet Opens: ________________________ Champagne Toast: _______________________________ Cake Cutting: ___________________________________ Event Ends: _____________________________________ Overtime ($750+ per hour) _________________________ Valet:

 Included in Package

 Added ($6/adult)

FLOOR PLANS (To Be Discussed at Details Meeting) LOBBY/ENTRYWAY  Easels (How many: _______) CEREMONY Ceremony Location _______________________________________________________ Number of Chairs Needed __________________________________________________ Direction (Mountain, Trees) ___________________________________________ Width of Aisle _______________________

Shape of Chairs _______________________

Spa Water Station _____________________ Guestbook/Gift Table___________________ DJ Table ____________________________ Ceremony Table or Easel ________________ Linen Color (White, Ivory, or Black): ___________________________________________

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COCKTAIL HOUR Cocktail Hour Location ____________________________________________________ High and Low Cocktail Tables/Chairs Needed_________________________________________________ Bar Needed ________________________

Food Stations Needed __________________

Place card Table: _____________________

Easels: ______________________________

Gift/Décor Table: ____________________

Rentals: _____________________________

Linen Color (White, Ivory, or Black): ___________________________________________ RECEPTION Reception Location ________________________________________________________ Type of Guest Tables ________________________

Seats Per Table _________________

Bar Set Up Needed ________________________

Beverage Stations Needed _________

Buffet/Food Set Ups Needed _________________________________________________ RECEPTION SET UP ____ Sweetheart Table with 2 Chairs

-or-

____ Head Table(s) with ____Chairs

____ Rental Dance Floor (various sizes)

____ Photo Booth Table

____ Cake Table (square or round)

____ Dessert Table(s)

____ Sign-in/Guest Book Table(s)

____ Place Card Table

____ Late Night Snacks Table

____ Outside Catering Table

____ DJ Table

____ Other Vendor/Décor Table(s)

____ Number Stands

____ Easel(s)

(MGCC owns 2)

____ Heaters (4 provided, $50 per each additional) ____ Rentals (Lounge Furniture, Draping, etc.)

Linen Type and Color(s)__________________________________________________________ Napkin Type and Color ____________________ White Folding Chairs________ Chiavari Chairs _________ Color___________________

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BRIDAL ITEMS (Please indicate which of these items you are bringing) ____ Cake Cutlery

____Champagne Flutes

FOOD Pre-Ceremony Food & Beverage (Not included, be may be added at an additional cost) Conference Room: ____________________________________________________________________ Locker Room: ______________________________________________________________________ Hors d’oeuvres Selections (# is based on pkg.) #1 ________________________________

#2 ________________________________

#3 ________________________________

#4 ________________________________

#5 ________________________________

#6 ________________________________

#7________________________________ Dinner  Plated Salad Choice __________________________________________________________________________ Entrée Choices: #1 ________________________________

Meal Marker ______________________________

#2 ________________________________

Meal Marker ______________________________

#3 ________________________________

Meal Marker ______________________________

Kids _______________________________ Special Dietary Needs: _________________________________________________________________  Buffet Buffet Choice _______________________________________________________________________ Kids (off buffet or separate) _____________________________________________________________ Special Dietary Needs: _________________________________________________________________

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 Stations Station Choices: #1 ________________________________

Location ______________________________

#2 ________________________________

Location ______________________________

#3 ________________________________

Location ______________________________

Kids _______________________________ Special Dietary Needs: _________________________________________________________________ CAKE Bakery _________________________________

Delivery Time ____________________________

 Cut and serve whole cake

 Save top tier for couple ADDITIONAL FOOD OPTIONS

Stationed Hors d’oeuvres ____________________

Desserts ________________________________

Late Night Snacks __________________________

Other __________________________________

OUTSIDE CATERING (If applicable; importing fees may apply) Menu Items _______________________________

Caterer ________________________________

Menu Items _______________________________

Caterer ________________________________ BAR

 Hosted (Soft, Well, Call, Premium, or Super Premium) ___________________ Hours_______________  Hosted by Consumption

Level ______________________ Hours _____________

Specialty Cocktails (if applicable): #1_____________________________________

#2___________________________________

#3_____________________________________

#4___________________________________

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