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CITY OF MIRAMAR, FL

Adopted Annual Budget Fiscal Year 2014 2300 CIVIC CENTER PLACE, MIRAMAR, FLORIDA 33025


Special Revenue Funds

                                                                                              Special Revenue Funds

                                 


Special Revenue Funds

FY 2014 Budget

Special Revenue Funds are used to account for revenues that are legally restricted to expenditures for a specific purpose. Currently, the City has ten (10) Special Revenue Funds.

Revenues & Expenditures Summary Revenues by Category General Taxes Permits, Fees Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Appropriation of Fund Balance/Carryover Total

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

1,468,058 14,207,666 1,057,377 375,647 335,629 591,500 $ 18,035,876

11,656,590 1,020,374 351,936 7,420 $ 13,036,320

1,288,200 1,065,900 155,100 3,000 27,300 $ 2,539,500

20,406,093 1,042,200 178,700 3,100 27,600 140,753 $ 21,798,446

1,094,800 1,042,200 188,500 3,100 20,800 $ 2,349,400

Expenditures by Category Personnel Services Operating Expenses Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Reserve Transfer Out Total

2,039,351 6,311,169 1,178,152 4,777,771 14,306,443 107,584 2,380,945 $ 16,794,972

1,899,469 4,653,296 1,113,572 5,103,704 12,770,042 49,662 2,269,894 $ 15,089,597

1,154,100 601,600 47,600 92,000 1,895,300 297,500 346,700 $ 2,539,500

3,738,922 5,983,439 793,550 9,693,860 20,209,771 1,010,838 577,837 $ 21,798,446

1,215,600 537,900 68,500 162,000 1,984,000 365,400 $ 2,349,400

22,761 2,565,988 298,326 1,057,377 596,461 356,801 4,788,644 576,153 354,607 3,713,651 1,427,579 22,044 786,596 1,468,888 $ 18,035,876

19,104 1,020,374 337,268 5,251,569 800,292 1,632,605 1,228,121 1,378,403 87,054 1,281,528 $ 13,036,320

23,800 1,042,200 158,000 240,000 404,200 671,300 $ 2,539,500

23,800 1,042,200 229,230 10,327,340 3,693,080 1,678,100 2,460,748 592,757 390,288 1,360,902 $ 21,798,446

23,800 1,042,200 167,800 258,700 106,700 750,200 $ 2,349,400

47 1,736,826 397 1,034,010 294,550 425,530 4,665,120 576,153 354,607 4,570,815 1,427,579 921,786 786,596 957 $ 16,794,972

20,121 1,066,339 1,428,761 118,829 5,225,130 800,292 424,537 2,769,221 1,378,403 576,435 1,281,528 $ 15,089,597

23,800 1,042,200 158,000 240,000 404,200 671,300 $ 2,539,500

23,800 1,042,200 229,230 10,327,340 3,693,080 1,678,100 2,460,748 592,757 390,288 1,360,902 $ 21,798,446

23,800 1,042,200 167,800 258,700 106,700 750,200 $ 2,349,400

Revenues by Fund Police Education Street Maintenance Public Safety CIP Public Safety Outside Services Economic Development Law Enforcement Trust Urban Area Security Int. Federal Grants State & County Grants Neighborhood Stabilization Prog (NSP) ARRA Grant S.H.I.P. Community Develop Block Grant (CDBG) Park Development CIP Total Expenditures by Fund Police Education Street Maintenance Public Safety CIP Public Safety Outside Services Economic Development Law Enforcement Trust Urban Area Security Int. Federal Grants State & County Grants Neighborhood Stabilization Prog (NSP) ARRA Grant S.H.I.P. Community Develop Block Grant (CDBG) Park Development CIP Total

City of Miramar

Fund # 110 120 (385) 140 (386) 145 150 (001) 160 161 162 163 164 165 166 167 170 (387)

110 120 (385) 140 (386) 145 150 (001) 160 161 162 163 164 165 166 167 170 (387)

369


Police Education Fund

FY 2014 Budget

Description Fund 110 This fund is used to account for revenues and expenditures associated with the two dollars ($2.00) the City receives from each paid traffic citation, which by State Statute, must be used to further City's Police Officers education.

Revenues and Expenditures Detail Budget Summary

Beginning Fund Balance Revenues by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Other Sources Total

FY 2011 Actual $ 24,587

FY 2012 Actual $ 47,301

FY 2013 Budgeted $ 46,285

FY 2013 Amended $ 46,285

FY 2014 Budget $ 46,285

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

22,698

19,027

23,700

23,700

23,700

63

77

100

100

100

-

-

-

-

-

$

Expenditures by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Transfer Out Total Excess/Deficiency Ending Fund Balance

City of Miramar

22,761

$

370

$

23,800

$

23,800

$

23,800

-

-

-

-

-

47

20,121

23,800

23,800

23,800

-

-

-

-

-

-

-

-

-

-

47

20,121

23,800

23,800

23,800

-

-

-

-

-

-

-

-

-

-

47

20,121

23,800

23,800

23,800

-

-

-

22,714 $

19,104

47,301

(1,017) $

46,285

$

46,285

$

46,285

$

46,285


Police Education Fund

FY 2014 Budget

Revenue Projections Account #

351395 351500 351501

361100

Account Title

FY 2011 Actual

Fines & Forfeitures Fines-Local Police Education Traffic Court Fines-General Traffic Court Fines-PD Education Sub-total Miscellaneous Revenues Interest Earnings Sub-total Total

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

22,698 22,698

19,027 19,027

1,000 22,700 23,700

1,000 22,700 23,700

1,000 22,700 23,700

63 63

77 77

100 100

100 100

100 100

22,761

19,104

23,800

23,800

23,800

Expenditure Detail Budget 110-20-000-529-000-

Account #

604905 605500

Account Title

FY 2011 Actual

Operating Expense Bank Service Charge Training General Total

FY 2012 Actual

-

FY 2013 Budgeted

-

100 23,700 23,800

FY 2013 Amended

100 23,700 23,800

FY 2014 Budget

100 23,700 23,800

Expenditure Detail Budget 110-20-220-521 Account #

Account Description

4005 5450

Operating Expense Bank Service Charge Training General Total

FY 2011 Actual

47 47

FY 2012 Actual

61 20,060 20,121

Budget Justification Account #

Title and Description

351500

TRAFFIC COURT FINES-GENERAL: This relates to revenues collected as a portion of fines received from the Broward County Courts.

351501

TRAFFIC COURT FINES-POLICE EDUCATION: Two dollars ($2.00) is received from each paid traffic citation issued within the corporate limits of the City. These revenues are based on historical data and anticipated growth.

605500

TRAINING GENERAL: This cost is associated with education and training for police officers to improve and maintain their skills.

City of Miramar

371


Street Maintenance

FY 2014 Budget

Description Fund 120 In FY 12, this fund was reclassfied as a capital project fund per GASB 54 guidelines. The new fund number is 385.

Revenues and Expenditures Detail Budget Summary Beginning Fund Balance

FY 2011 Actual $ 1,636,688

FY 2012 Actual $ 2,465,850

2,560,436 5,552 -

-

Revenues by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Appropriation of Fund Balance Total

$ 2,565,988

Expenditures by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Transfer Out Total

1,718 1,718 7,965 1,727,143 $ 1,736,826

Excess/Deficiency Ending Fund Balance

$

-

$

-

829,162

-

$ 2,465,850

$ 2,465,850

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted $

FY 2013 Amended -

$

-

$

-

$

-

-

$

-

$

-

$

-

$

FY 2014 Budget

$

-

$

-

$

-

$

-

Revenue Projections Account # 335120 335300

361100/800

Account Title Intergovernmental Revenues State Revenue Sharing Local Option Gas Tax Sub-total Miscellaneous Revenues Interest Earnings/Net Apprec Mkt Value Sub-total Total

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

582,163 1,978,273 2,560,436

-

-

-

-

5,552 5,552

-

-

-

-

2,565,988

-

-

-

-

Expenditure Detail Budget 120-50-900-590 Account # 4005

9110

6671

Account Title Operating Expense Bank Service Charge Sub-total Transfer Transfer to General Fund Sub-total Mir Pky Resurfac-Univ-Dgls: 120-50-024-541 Plans/Design/Engineer Sub-total Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

1,718 1,718

-

-

-

-

1,727,143 1,727,143

-

-

-

-

7,965 7,965

-

-

-

-

1,736,826

-

-

-

-

372


Public Safety CIP Fund

FY 2014 Budget

Description Fund 140 In FY 12, this fund was reclassfied as a capital project fund per GASB 54 guidelines. The new fund number is 386.

Revenues and Expenditures Detail Budget Summary Beginning Fund Balance Revenues by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Appropriation of Fund Balance Total Expenditures by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Reserve Transfer Out Total

FY 2011 Actual $ 2,427,421

FY 2012 Actual $ 2,725,350

298,326 -

-

$

298,326

$

397 397 397

Excess/Deficiency Ending Fund Balance

$

-

$

-

297,929

-

$ 2,725,350

$ 2,725,350

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted $

FY 2013 Amended -

$

-

$

-

$

-

-

$

-

$

-

$

-

$

FY 2014 Budget

$

-

$

-

$

-

$

-

Revenue Projections Account # 324110 (363200) 324115 (363300)

361100/361800

Account Title Licenses, Permits & Fees Police Impact Fees Fire Impact Fees Sub-total Miscellaneous Revenues Interest Earnings/Net Apprec Mkt Value Sub-total Total

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

145,166 140,314 285,480

-

-

-

-

12,846 12,846

-

-

-

-

298,326

-

-

-

-

Expenditure Detail Budget 140-80-800-521/522/140-90-900-590 Account # 4005

Account Title Operating Expense Bank Service Charge Sub-total

FY 2011 Actual

Total

City of Miramar

373

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

397 397

-

-

-

-

397

-

-

-

-


Public Safety Outside Service

FY 2014 Budget

Description Fund 145 This fund was established to account for revenues and expenditures associated with services provided by off-duty police officers and firefighters in private customer details to various businesses and homeowner associations.

Revenues and Expenditures Detail Budget Summary

Beginning Fund Balance Revenues by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Other Source Total

Expenditures by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Transfer Out Total

FY 2011 Actual $ 155,615

FY 2012 Actual $ 178,983

FY 2013 Budgeted $ 133,018

FY 2013 Amended $ 133,018

FY 2014 Budget $ 133,018

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

1,057,377

1,020,374

1,042,200

1,042,200

1,042,200

-

-

-

-

-

-

-

-

-

-

$ 1,057,377

$ 1,020,374

$ 1,042,200

$ 1,042,200

$ 1,042,200

1,022,990

871,902

1,030,200

1,030,200

1,030,200

-

-

-

-

-

-

-

-

-

-

11,019

6,156

12,000

12,000

12,000

1,034,010

878,058

1,042,200

1,042,200

1,042,200

-

-

-

-

-

-

188,281

-

-

-

$ 1,034,010

$ 1,066,339

$ 1,042,200

$ 1,042,200

$ 1,042,200

-

-

-

Excess/Deficiency Ending Fund Balance

City of Miramar

23,368 $

178,983

374

(45,965) $

133,018

$

133,018

$

133,018

$

133,018


Public Safety Outside Service

FY 2014 Budget

Revenue Projections Account #

342140 342150 342200 342201

Account Description Charges for Services Police Special Details Special Duty Administrative Fee Fire Special Details Fire-Special Detail Admin Fee Total

FY 2011 Actual

FY 2012 Actual

888,296 169,081 1,057,377

FY 2013 Budgeted

843,358 161,511 15,505 1,020,374

865,100 170,000 7,100 1,042,200

FY 2013 Amended

865,100 170,000 7,100 1,042,200

FY 2014 Budget

865,100 170,000 7,100 1,042,200

Expenditure Detail Budget 145-20-000-521-000Account #

601310 602100 602400

608305

Account Title

FY 2011 Actual

Personnel Services Special Duty Pay FICA Workers Compensation Sub-total Grants & Aids PAL Donation Sub-total Total

FY 2013 Budgeted

FY 2012 Actual

FY 2013 Amended

FY 2014 Budget

-

-

907,100 69,000 54,100 1,030,200

907,100 69,000 54,100 1,030,200

907,100 69,000 54,100 1,030,200

-

-

12,000 12,000

12,000 12,000

12,000 12,000

-

-

1,042,200

1,042,200

1,042,200

Expenditure Budget 145-20-200-521 Account #

1200 1299 2100 2304 2305 2306 2400

8105

9110

Account Title Personnel Services Regular Salaries Special Duty FICA Health Insurance-PPO Health Insurance-HMO Life & Disability Insurance Workers Compensation Sub-total Grants & Aids PAL Donation Sub-total Other Trfr to General Fund Sub-total Total

FY 2011 Actual

FY 2012 Actual

900,038 68,853 54,100 1,022,990

608,659 151,317 56,522 4,082 14,590 666 36,067 871,902

11,019 11,019

6,156 6,156

-

188,281 188,281

1,034,010

1,066,339

Budget Justification Account #

Title and Description

342140

POLICE SPECIAL DETAILS: This line item is for authorizing, contracting, scheduling, employing and accounting for hours worked by Citypaid Police Officers in private customer service.

342150 & 342201

SPECIAL DUTY ADMINISTRATIVE FEE: This line item is to reimburse the cost of City support staff for the administration, book-keeping and coordination of special duty activities

342200

FIRE SPECIAL DETAIL: This line item is the activity of authorizing, contracting, scheduling, employing and accounting for hours worked by City-paid Firefighters in private customer service.

601310

SPECIAL DUTY SALARIES: This line item is the amount paid to the police officers or firefighters who are employed by private customers.

608305

PAL DONATION: This is an agreement between Miramar Police Department, PBA and PAL to give PAL donations fron revenues generalred by extra duty detail.

City of Miramar

375


Economic Development

FY 2014 Budget

Description Fund 150 In FY 12, this fund was reclassified to general fund per GASB 54 guidelines since there are no revenue source.

Revenues and Expenditures Detail Budget Summary Beginning Fund Balance Revenues by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Appropriation of Fund Balance Total Expenditures by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Transfer Out Total Excess/Deficiency Ending Fund Balance

FY 2011 Actual $ 1,126,850

FY 2012 Actual $ 1,428,761

$

4,961 591,500 596,461

$

-

$

100,262 194,288 294,550 294,550

1,428,761 $ 1,428,761

301,911 $ 1,428,761

FY 2013 Budgeted $

-

$

-

$

-

(1,428,761) $

-

FY 2013 Amended $

-

$

-

$

-

$

-

FY 2014 Budget $

-

$

-

$

-

$

-

$

-

Revenue Projections Account # 361100/800

381150

Account Title Miscellaneous Revenues Interest Earnings/Net Apprec Mkt Value Sub-total Other Sources Transfer from General Fund Sub-total Total

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

4,961 4,961

-

-

-

-

591,500 591,500

-

-

-

-

596,461

-

-

-

-

Expenditure Detail Budget 150-90-900-559 Account # 3410 4005 4700 4910 4911 5410 5915

8215 8251

9110

Account Title Operating Expenses Prof. Svcs. - Marketing Bank Service Charge Printing & Binding Advertising Economic Development Subscriptions/Memberships Miramar/PP Chamber of Commerce Sub-total Aids To Private Organizations Economic Incent.-Clear Channel Business Incent.-Attraction/Retention Sub-total Other Trfr to General Fund Sub-total Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

3,510 341 5,363 13,781 9,785 19,266 48,216 100,262

-

-

-

-

194,288 194,288

-

-

-

-

-

1,428,761 1,428,761

-

-

-

294,550

1,428,761

-

-

-

376


Law Enforcement Trust

FY 2014 Budget

Description Fund 160 This fund was established to account for the awards provided by the Federal, Treasury, and State agencies related to confiscated and forfeited contraband found during police operations. The Law Enforcement Trust Fund is comprised of one (1) temporary full-time budgeted position which is managed by the City's Police Department.

Revenues and Expenditures Detail Budget Summary

Beginning Fund Balance Revenues by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Other Source Appropriation of Fund Balance Total

Expenditures by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Transfer Out Total

FY 2011 Actual $ 1,321,030

$

FY 2013 Amended $ 1,470,740

FY 2014 Budget $ 1,399,510

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

352,949

332,909

155,000

155,000

164,800

3,852

4,360

3,000

3,000

3,000

-

-

-

7,830

-

356,801

$

337,268

$

158,000

63,400 $

229,230

$

167,800

-

-

-

55,100

55,100

6,505

10,778

80,400

88,700

12,700

392,024

90,051

47,600

55,430

-

27,000

18,000

30,000

30,000

100,000

425,530 -

118,829 -

158,000 -

229,230 -

167,800 -

425,530

$

(68,729) $

FY 2013 Budgeted $ 1,470,740

-

$

Excess/Deficiency Ending Fund Balance

FY 2012 Actual $ 1,252,301

1,252,301

118,829

$

218,439 $

1,470,740

158,000

$

$

1,470,740

229,230

$

(71,230) $

1,399,510

167,800 -

$

1,399,510

Position Detail PRIME Analyst - Temp Full-time Total

City of Miramar

377

-

-

-

1.0

1.0

-

-

-

1.0

1.0


Law Enforcement Trust

FY 2014 Budget

Revenue Projections Account #

355100 355101 356100 (351296)

Fines & Forfeitures Federal Forfeiture-Justice Federal Forfeiture-Treasury State Forfeiture Sub-total

361100/9/300 361100/1/2/4/800 369900

Miscellaneous Revenues Interest Changes Interest Changes Misc Revenues Sub-total

399900 399999

FY 2011 Actual

Account Title

Other Source CIP Carryover Appropriation of Fund Balance Total

FY 2013 Budgeted

FY 2012 Actual

FY 2013 Amended

FY 2014 Budget

7,118 102,166 243,665 352,949

187,570 16,444 128,894 332,909

30,000 5,000 120,000 155,000

30,000 5,000 120,000 155,000

16,800 28,000 120,000 164,800

3,605 247 3,852

3,687 672 4,360

3,000 3,000

3,000 3,000

3,000 3,000

356,801

337,268

158,000

7,830 63,400 229,230

167,800

Expenditure Detail Budget 160-20-000-521-000Account #

601200 602100 602400

603124 603502 604905 604962 604963 605240 605251

606400 606402

608304

FY 2011 Actual

Account Title Personnel Services Employee Salaries FICA/MICA Workers' Compensation Sub-total Operating Expense Legal Svc-Forfeiture-State Confidential Informant Bank Service Charge Other Law Enforce-State Other Law Enforce-Justice Uniforms Cost Noncapital Equipment Sub-total Dept. Capital Outlay Machinery & Equipment Communication Equipment Sub-total Grants & Aids Crime Prev. Program Sub-total

FY 2013 Budgeted

FY 2013 Amended

-

-

51,000 3,900 200 55,100

51,000 3,900 200 55,100

-

-

5,000 7,000 400 48,000 20,000

-

-

80,400

60,000 7,000 400 10,000 3,000 300 8,000 88,700

5,000 7,000 400 300 12,700

-

-

47,600 47,600

47,600 7,830 55,430

-

-

-

30,000 30,000

30,000 30,000

100,000 100,000

-

-

158,000

229,230

167,800

BI-12000

378

FY 2014 Budget

-

BI-12000

Total

City of Miramar

FY 2012 Actual


Law Enforcement Trust

FY 2014 Budget

Expenditure Detail Budget 160-20-200-521 Account #

3124

4005 4951

6250 6252 6307 6309

8304

Account Description Contractual Services Agency Forf Costs-St Sub-total Other Charges & Services Bank Service Charge Invstg. Conf. Inform Sub-total Dept. Capital Outlay Vehicle Replace City Properties-State Equipment State Equipment Justice Sub-total Grants & Aids Crime Prev. Program Sub-total Total

FY 2011 Actual

FY 2012 Actual

300 300

3,499 3,499

205 6,000 6,205

279 7,000 7,279

246,763 17,500 127,761 392,024

27,898 62,153 90,051

27,000 27,000

18,000 18,000

425,530

118,829

Budget Justification Account # 355100-355101356100

Title and Description PROCEEDS CONFISC-STATE/JUSTICE/TREASURY: Proceeds confiscated from State, Justice and Treasury. Records balance of funds and deposits for contraband forfeiture monies awarded.

603124

LEGAL SVC-FORFEITURE STATE: This represents charges for legal fees for handling of forfeiture cases such as attorney fees, filing of court documents and legal advertising of forfeiture proceedings.

603502

CONFIDENTIAL INFORMANT: This represents all costs incurred during criminal investigations involving the use of confidential Informants.

604962/604963

OTHER LAW ENFORCE-STATE/JUSTICE: This represents expenditures as the need arise that was not budgeted for otherwise.

605240

UNIFORMS COST: This account is used for the initial issuance of all uniforms and accessories worn by the P.R.I.M.E. Analyst.

608304

CRIME PREVENTION PROGRAM: This is for donations and contributions awarded to charities as well as other events to help deter crime in the community.

City of Miramar

379


Urban Area Security Initiative

FY 2014 Budget

Description Fund 161 This fund was established to account for the UASI grant to be used for the development and maintenance of City protection programs against terrorism. The City serves as the administrative agent for the Broward and Palm Beach County areas. Funds for the other local governments are held in trust and are released when needed following the proper procedure. The Urban Area Security Initiative Fund expires in FY 2013.

Revenues and Expenditures Detail Budget Summary

Beginning Fund Balance Revenues by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Appropriation of Fund Balance Total

Expenditures by Category Personnel Services Operating Expense Departmental Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Transfer Out Total

FY 2011 FY 2012 FY 2013 Actual Actual Budgeted $ (149,962) $ (26,438) $ -

$

FY 2014 Budget -

$

-

-

-

-

-

-

-

-

-

-

4,788,644

5,251,569

-

10,327,340

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

$ 4,788,644

$ 5,251,569

-

$ 10,327,340

103,334

138,563

-

-

-

6,348

7,020

-

131,093

-

$

-

$

-

-

-

-

623,887

-

4,545,463

5,079,548

-

9,549,360

-

4,655,146

5,225,130

-

10,304,340

-

-

-

-

23,000

-

9,974

-

-

-

-

$ 4,665,120

$ 5,225,130

-

$ 10,327,340

123,524

26,438

-

-

Excess/Deficiency Ending Fund Balance

FY 2013 Amended

$

(26,438) $

Position Detail Data Entry Clerk Temp Part-time Inventory Coordinator Program Manager Training Coordinator Total FTE's

-

$

$

-

$

-

$

-

$

-

-

-

-

0.5

-

1

1

1

1

-

1

1

1

1

-

1

1

1

1

-

3.0

3.0

3.0

3.5

-

Revenue Projections Account # 331254

Account Title Intergovernmental Revenues Fed Grant-UASI Total

FY 2011 Actual 4,788,644 4,788,644

FY 2012 Actual 5,251,569 5,251,569

FY 2013 Budgeted

FY 2013 Amended -

10,327,340 10,327,340

FY 2014 Budget -

Revenue Projection Rationale 331254

FEDERAL GRANT-UASI: The City of Miramar acts as a trust fund administrator for these Federal Grant funds for participating agencies. This is for salary and benefits expense.

City of Miramar

380


Urban Area Security Initiative

FY 2014 Budget

Expenditure Detail Budget Account #

Account Title

Project #

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Expenses

161-30-900-529-000 604100 605100

Communication Services Office Supplies Sub-total

- 92214 - 92214

-

-

-

2,500 2,500 5,000

-

- 92218 - 92214 - 92214 - 92213 - 92214 - 92214 - 92212 - 92213 - 92214 - 92218 - 92218 - 92214 - 92214

-

-

-

11,775 13,018 2,000 1,400 91,000 6,900 68,314 146,646 153,079 170,957 37,391 47,500 23,000 772,980

-

-

-

-

473,000 583,685 1,177,031 46,384 171,554 167,041 346,911 263,500 309,179 431,524 15,300 297,418 433,039 143,000 326,896 433,039 122,200 382,481 407,140 8,300 395,363 424,362 772 391,749 115,885 388,688 89,300 389,821 524,533 290,267 9,549,360

-

-

-

-

10,327,340

-

Miramar USAI - 161-30-901-529-000 603425 603425 604001 605250 605251 605290 606400 606400 606400 606400 606470 606470 606810

Software License & Maint Software License & Maint Travel & Training Non Capital Furniture & Fixtur Noncapital Equipment Other Operating Supplies Machinery & Equipment Machinery & Equipment Machinery & Equipment Machinery & Equipment Computer Equipment Computer Equipment Software Application Sub-total

Sub-Recipient Allocation - 161-30-902-529-000 608101 608101 608101 608102 608102 608104 608104 608105 608105 608105 608106 608106 608106 608107 608107 608107 608108 608108 608108 608109 608109 608109 608110 608110 608111 608111 608112 608112 608112 608113

Grants & Aids UASI-Regional Projects UASI-Regional Projects UASI-Regional Projects UASI-M&A Allocation UASI-M&A Allocation UASI-BSO UASI-BSO UASI-Broward County UASI-Broward County UASI-Broward County UASI-PBSO UASI-PBSO UASI-PBSO UASI-Palm Beach County UASI-Palm Beach County UASI-Palm Beach County UASI-City Of Ft. Lauderdale UASI-City Of Ft. Lauderdale UASI-City Of Ft. Lauderdale UASI-City Of Hollywood UASI-City Of Hollywood UASI-City Of Hollywood UASI-City Of Pembroke Pines UASI-City Of Pembroke Pines UASI-City Of Miami Gardens UASI-City Of Miami Gardens UASI-City Of Coral Springs UASI-City Of Coral Springs UASI-City Of Coral Springs UASI-City of Sunrise Sub-total

- 92212 - 92213 - 92214 - 92213 - 92214 - 92213 - 92214 - 92212 - 92213 - 92214 - 92212 - 92213 - 92214 - 92212 - 92213 - 92214 - 92212 - 92213 - 92214 - 92212 - 92214 - 92213 - 92213 - 92214 - 92213 - 92214 - 92212 - 92214 - 92213 - 92214

Total

City of Miramar

381


Urban Area Security Initiative

FY 2014 Budget

Expenditure Detail Budget 161-20-200-529-000 Account #

8101 8103 8104 8105 8106 8107 8108 8109 8110 8111 8112 8113 8114 8115

Account Title Grants & Aids Grt-Regional Grt-City of Miramar Grt-BSO Grt-Brwd Cnty Grt-PBSO Grt-Palm Beach Cnty Grt-City of Ft. Lauderdale Grt-City of Hollywood Grt-City of Pemb Pines Grt-City of Miami Gardens Grt-City of Coral Springs Grt-City of Sunrise UASI Project Planning Risk Base Fund Allocation Total

FY 2011 Actual

361,781 384,864 595,517 345,545 731,249 622,435 440,630 202,856 182,941 341,082 231,358 4,669 100,537 4,545,463

FY 2012 Actual

1,357,301 229,271 207,110 271,276 164,670 99,701 224,111 233,429 249,823 282,272 419,196 1,132,371 512 208,504 5,079,548

161-20-202-521-000 Account #

1200 1400 2100 2210 2240 2305 2306 2400

4001 4100 5100 5900

9110

Account Title Personnel Services Regular Salaries Overtime FICA Pension-General Pension-ICMA Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Travel & Training Communication Service Office Supplies Contingency Sub-Total Other Source Transfer to General Fund Sub-Total Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

77,613 5,936 4,427 7,604 7,186 362 207 103,334

96,165 5,556 7,429 13,247 15,409 495 261 138,563

4,964 1,256 128 6,348

2,840 2,065 2,063 52 7,020

9,974 9,974

-

119,657

145,582

382


Federal Grants

FY 2014 Budget

Description Fund 162 This fund was established to account for revenues and expenditures associated with funding from various Federal granting agencies. In prior years, the grant revenues were allocated directly to the applicable funds where the corresponding expenses were budgeted. In 2013, the City received grant funding for Staffing for Adequate Fire and Emergency Response (SAFER) which will cover the cost for twelve (12) full-time firefighter paramedic positions.

Revenues and Expenditures Detail Budget Summary FY 2011 Actual

Beginning Fund Balance

$

Revenues by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Appropriation of Fund Balance Total

$

Expenditures by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Transfer Out Total

$

Excess/Deficiency $

Position Detail Firefighter Paramedic Total

City of Miramar

-

$

FY 2013 Budgeted -

$

FY 2013 Amended -

$

FY 2014 Budget -

$

-

-

-

-

-

-

-

-

-

-

576,153

800,292

240,000

3,693,080

258,700

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

240,000

$ 3,693,080

576,153

$

800,292

$

-

$

258,700

-

-

-

1,985,200

-

90,834

182,360

-

637,408

-

69,971

222,841

-

41,420

-

-

-

-

-

-

160,805

405,201

-

2,664,028

-

99,619

49,662

-

690,338

-

315,729

345,430

240,000

338,714

258,700

240,000

$ 3,693,080

-

-

576,153

$

-

Ending Fund Balance

Summary by Department Police Fire-Rescue ED&R Public Works Engineering Social Services Cultural Affairs Federal & Home Grant Total

FY 2012 Actual

-

800,292

$

$

-

$

-

$

-

$

258,700 -

$

-

-

-

-

12.0

12.0

-

-

-

12.0

12.0

Dept. # 20

127,463

65,925

-

169,565

-

30

-

209,781

-

2,225,200

-

43

-

-

-

546,543

50

99,619

49,662

-

-

-

53

-

-

-

450,338

-

63

14,164

23,623

240,000

299,035

258,700

68

-

-

-

2,400

-

334,907

90

$

383

576,153

451,302 $

800,292

$

-

-

240,000

$ 3,693,080

$

258,700


Federal Grants

FY 2014 Budget

Revenue Projections Account # 331248 331253 331258 331505 331506 331510 331620 331621 331690 334796 331796 334830 337605

FY 2011 Actual

Account Description Intergovernmental Revenues Fed Grant-BJA Vests Fed Grant-JAG Fed Grant-Mir Bike Lane Fed Grant-FEMA FF Fed Grant-FEMA Ambulance Fed Grant-Safer Fed Grant-HOME Fed Grant-EHEAP Fed Grant-Area Agency Aging St Grant-VOCA Fed Grant-VOCA Fed Grant-E Mir Pky Streetscape Loc Grant-South Arts Total

FY 2012 Actual

9,640 69,971 99,619 77,919 14,164 256,988 47,852 576,153

FY 2013 Budgeted

12,893 13,060 209,781 160,788 23,623 290,514 39,973 49,662 800,292

FY 2013 Amended

240,000 240,000

24,488 96,977 240,000 1,985,200 546,543 40,335 258,700 48,100 450,338 2,400 3,693,080

FY 2014 Budget 258,700 258,700

Expenditure Detail Budget 162-63-901-569-000Account # 601200 601210 602100 602230 602305 602307 602309 602311 602400

603114 603114 603114 603114 603114 603190 603425 604301 604301 604680 604680 604680 604680 604680 604700 605251 605251

606400 606470 606470 606510 606514

691001 691001 691001 691001 691001 691001

Account Title Personnel Services Employee Salaries Non-Pensionable Earnings FICA & MICA Pension-Fire Health Insurance-HMO Dental Insurance-HMO Basic Life Insurance Long-Term Disability Ins Workers' Compensation Sub total Operating Expense Admin Svcs-CRA Admin Svcs-CRA Admin Svcs-CRA Admin Svcs-CRA Admin Svcs-CRA Prof Svc-Other Software License & Maint Electricity Svc Electricity Svc Home Repairs Home Repairs Home Repairs Home Repairs Home Repairs Printing & Binding Svc Noncapital Equipment Noncapital Equipment Sub total Capital Outlay Machinery & Equipment Computer Equipment Computer Equipment CIP-Construction CIP-Vehicles Sub total Other Trfr To General Fund Trfr To General Fund Trfr To General Fund Trfr To General Fund Trfr To General Fund Trfr To General Fund Sub total

Project #

FY 2011 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

- 92700 - 92700 - 92700 - 92700 - 92700 - 92700 - 92700 - 92700 - 92700

-

-

-

1,237,900 36,100 81,800 399,800 169,200 3,900 2,300 5,500 48,700 1,985,200

-

- 92653 - 92654 - 92655 - 92656 - 92657 - 92351 - 92264 - 92502 - 92503 - 92653 - 92654 - 92655 - 92656 - 92657 - 92503 - 92262 - 92263

-

-

-

46 17,045 20,831 22,200 18,366 2,400 12,415 12,435 18,874 582 102,884 134,712 125,803 104,074 1,600 14,140 29,002 637,408

-

- 92264 - 92262 - 92263

-

-

-

21,285 10,944 9,191

-

- 52007 - 54005

-

-

-

450,338 240,000 731,758

-

- 92553 - 92502- 92503 - 92552- 92283- 92243

-

-

240,000 240,000

4,000 3,426 258,700 48,100 24,488 338,714

258,700 258,700

-

-

240,000

3,693,080

258,700

Total

City of Miramar

FY 2012 Actual

384


Federal Grants

FY 2014 Budget

Expenditure Detail Budget 162-Various Account #

Account Title

FY 2011 Actual

Police: 162-20-200-521 Dept. Capital Outlay 6214 Equipment-JAG Grt Subtotal Other Source 162-20-900-521 9110 Transfer to GF ( Bullet Proof Vest) 162-20-901-521 9110 Transfer to GF (Vic Crime Act) Subtotal Fire: 162-30-900-522 Dept. Capital Outlay 6203 FEMA Asst Firefg Grt FY 10 Subtotal Capital Improvement Mir Gateway St/scape: 162-50-900-541 6674 Construction Sub-total Mir Bike Lanes: 162-50-901-541 6674 Construction Sub-total Social Services: 162-63-636-569 Operating Expense 4302 EHEAP Grant Subtotal Other Source 9110 Transfer to GF Subtotal Federal Grant: 162-90-900-590 Other Source 9110 Transfer to General Fund Subtotal Home Grant: 162-90-901-590 Operating Expense 4682 Prof Svcs-Admin 4689 Fed Grt-Home Admin Subtotal Total

FY 2012 Actual

69,971 69,971

13,060 13,060

9,640

12,893

47,852 57,492

39,973 52,866

-

209,781 209,781

-

49,662 49,662

99,619 99,619

-

12,915 12,915

21,573 21,573

1,249 1,249

2,050 2,050

256,988 256,988

290,514 290,514

57,506 20,413 77,919

143,363 17,424 160,788

576,153

800,292

Budget Justification Account #

Title and Description

331690

FEDERAL GRANT-AREA AGENCY AGING: These funds are provided to the City under Title III of the Older American Act. They are used to subsidize for the Senior Centers' operation. In order to receive funds, the City must provide a 10% matching share in cash or in kind.

691001

TRANSFER TO GENERAL FUND: This transfer is for general fund expenditures which are reflected in Social Services Department.

City of Miramar

385


State & County Grants

FY 2014 Budget

Description Fund 163 This fund was established to account for revenues and expenditures associated with funding from various State granting agencies. In prior years, the grant revenues were allocated directly to the applicable funds where the corresponding expenses were budgeted.

Revenues and Expenditures Detail Budget Summary FY 2011 Actual

Beginning Fund Balance

$

Revenues by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Appropriation of Fund Balance Total

$

Expenditures by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Transfer Out Total

$

Excess/Deficiency Ending Fund Balance

Summary by Department Police Fire Public Works Engineering Parks & Rec Social Services Cultural Affairs Total

City of Miramar

$

FY 2012 Actual -

FY 2013 Budgeted $ 1,208,068

FY 2013 Amended $ 1,208,068

FY 2014 Budget $ 1,208,068

-

-

-

-

-

-

-

-

-

-

354,607

1,632,605

404,200

1,678,100

106,700

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

354,607

$ 1,632,605

404,200

$ 1,678,100

-

-

-

-

-

-

$

$

$

106,700

19,594

2,400

-

1,210,100

-

103,943

149,795

-

-

-

-

-

-

-

-

123,537

152,195

-

1,210,100

-

-

-

297,500

297,500

-

231,070

272,342

106,700

170,500

106,700

404,200

$ 1,678,100

354,607

$

424,537

$

$

106,700

-

1,208,068

-

-

-

-

$ 1,208,068

$ 1,208,068

$ 1,208,068

$ 1,208,068

-

Dept. # 20

116,443

149,795

-

-

30

-

-

-

-

-

50

231,070

272,342

-

1,208,100

-

53

297,500

297,500

-

60

106,700

170,500

106,700

63

-

-

-

-

-

68

7,094

2,400

-

2,000

-

404,200

$ 1,678,100

$

386

354,607

$

424,537

$

$

106,700


State & County Grants

FY 2014 Budget

Revenue Projections Account #

FY 2011 Actual

Account Title

Intergovernmental Revenues Noise Wall (FDOT) FDOT Reimbursement 334690 EMS Grants 334831 Community & Culture 334835 Community & Culture 337300 Single Stream Rec 337375 Noise Wall (Broward County) 337601 (334806) Local Grant-Water Safety 337602 (334805) Local Grant-Children Svc Council 337605 Local Grant-South A/R Total

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Project #

334375 334380

62,154 116,443 7,094 53,277 115,639 354,607

52018

52018 94105

64,239 149,795 2,000 1,208,068 90,397 117,706 400 1,632,605

170,000 127,500 20,600 86,100 404,200

170,000 1,208,100 127,500 30,000 140,500 2,000 1,678,100

20,600 86,100 106,700

Expenditure Detail Budget 163-Various Account # 603190 603190 605251 605290

606510

691001 691001

Account Title Operating Expense Prof Svcs-Other Prof Svcs-Other Noncapital Equipment Other Operating Supplies Sub-total Capital Improvement Pembroke Rd Noise Wall: 163-53-803-541-000Construction Sub-total Other Trfr to General Fund Trfr to General Fund Sub-total

Project #

FY 2011 Actual

3190

6203

3190

3190

9110

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

-

-

-

2,000 25,000 1,158,100 25,000 1,210,100

-

-

-

297,500 297,500

297,500 297,500

-

-

-

86,100 20,600 106,700

140,500 30,000 170,500

86,100 20,600 106,700

-

-

404,200

1,678,100

106,700

IRI-52018

94104 94105

Total

Account #

FY 2012 Actual

Account Title EMS: 163-30-900-522 Operating Expense Prof Svcs-Other Sub-total Dept. Capital Outlay Equipment Sub-total Operating Expense Procussion Classes: 163-68-900-573 Professional Svcs Sub-total South Art Grant: 163-68-903-573 Professional Svcs Sub-total Transfer-590 Transfer to General Fund Sub-total

FY 2011 Actual

Total

FY 2012 Actual

12,500 12,500

-

103,943 103,943

149,795 149,795

7,094 7,094

2,000 2,000

-

400 400

231,070 231,070

272,342 272,342

354,607

424,537

Budget Justification Account #

Title and Description

337601

LOCAL GRANT-WATER SAFETY: These funds are provided to the City from the Swim Central Grant.

337602

LOCAL GRANT-CHILDREN SERVICE COUNCIL: These funds are provided to the City for after school and summer programs.

691001

TRANSFER TO GENERAL FUND: This is for funds transferred to the General Fund for services rendered as part of various grants.

City of Miramar

387


Neighborhood Stabilization Program (NSP)

FY 2014 Budget

Description Fund 164 This fund was established to account for Federal Funds received from the United States Department of Housing and Urban Development (HUD) through the Neighborhood Stabilization Program. The purpose of the program is to facilitate the purchase and rehabilitation of vacant foreclosed homes that might otherwise become sources of abandonment or blight. The NSP program is administered by the Economic Development Department.

Revenues and Expenditures Detail Budget Summary Beginning Fund Balance Revenues by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Appropriation of Fund Balance Total

Expenditures by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Transfer Out Total Excess/Deficiency Ending Fund Balance

City of Miramar

FY 2011 Actual $ 2,398,264

FY 2012 Actual $ 1,541,100

FY 2013 Budgeted

-

-

-

-

-

-

-

-

-

3,713,651

1,228,121

-

2,460,748

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

$ 3,713,651

$ 1,228,121

-

$ 2,460,748

$

$

FY 2013 Amended -

$

FY 2014 Budget -

$

-

-

$

-

-

-

-

-

-

4,512,695

2,734,140

-

2,392,125

-

-

-

-

-

-

-

-

-

-

-

4,512,695

2,734,140

-

2,392,125

-

-

-

-

-

-

58,120

35,081

-

68,623

-

$ 4,570,815

$ 2,769,221

-

$ 2,460,748

-

-

(857,164) $ 1,541,100

388

$

(1,541,100) $

-

$

-

$

-

$

-

$

-


Neighborhood Stabilization Program (NSP)

FY 2014 Budget

Revenue Projections Account #

331503 331514 331622 369921

FY 2011 Actual

Account Title Intergovernmental Revenues NSP Program #1 NSP3 NSP3 Reimburse Program Income Total

FY 2012 Actual

2,423,160 87,370 1,203,122 3,713,651

FY 2013 Budgeted

782,459 445,662 1,228,121

FY 2013 Amended

-

FY 2014 Budget

1,008,750 1,451,997 2,460,748

-

NSP 1 Expenditure Detail Budget 164-43-900-554-000 Account #

603114 603121 603461 603462 604001 604390 604391 604511 604512 604692 604693 604694 604695 604973 604998 605100 605250 605290 691001 603114 603121 604692 604693 604973 604974 604998 605100 605290

691001

Account Description Operating Expense Admin Svcs-CRA City Attorney Landscape NSP (50) Landscape NSP (51-120) Travel & Training Utilities NSP (50) Utilities NSP (51-120) Property NSP (50) Property NSP (51-120) Rehab Assist (51-120) Rehab Assist (50) Acq. Rehab (50) Acq. Rehab (51-120) NSP Purch Assist (51-120) Contingency Office Supplies Non Capital Furniture & Fixtur Other Operating Supplies Trfr To General Fund Admin Svcs-CRA City Attorney Rehab Assist (51-120) Rehab Assist (50) NSP Purch Assist (51-120) NSP Purch Assist (50) Contingency Office Supplies Other Operating Supplies Sub-total Other Trfr To General Fund Sub-total

Project #

FY 2011 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

- 92690 - 92690 - 92690 - 92690 - 92690 - 92690 - 92690 - 92690 - 92690 - 92690 - 92690 - 92690 - 92690 - 92690 - 92690 - 92690 - 92690 - 92690 - 92690 - 92691 - 92691 - 92691 - 92691 - 92691 - 92691 - 92691 - 92691 - 92691

-

-

-

175 9,773 3,197 1,430 3,700 97 74 4,795 902 341,674 69,336 387,419 137,963 4,116 600 757 1,000 2,587 39,154 4,232 2,744 897,214 284,147 54,563 172,729 2,500 3,200 1,200 2,431,279

-

- 92691-

-

-

-

29,469 29,469

-

-

-

-

2,460,748

-

Total

City of Miramar

FY 2012 Actual

389


Neighborhood Stabilization Program (NSP) Expenditure Detail Budget 164-90-900-590 Account #

3121 3161 3162 4001 4303 4304 4511 4512 4686 4692 4693 4694 4695 4698/4699 5100 5290

9110

Account Description Operating Expense Professional Svcs-CRA Landscape (50) Landscape (51-120) Travel & Training Utilities (50) Utilities (51-120) Insurance (50) Insurance (51-120) Purchase Assistance (51-120 AMI) Rehab Assistance (51-120 AMI) Purchase Assistance (50% AMI) Acq Rehab (51-120) Acq Rehab (50%) Asst Hld Resale Contra/Exp Office Supplies Operating Supplies Sub-total Other Transfer to General Fund Sub-total Total

FY 2011 Actual

9,538 5,720 5,867 309 11,916 18,080 1,167 1,279 28,615 1,440,571 132,261 1,343,986 567,565 857,164 2,296 455 4,426,789

FY 2012 Actual

236 438 1,155 2,545 2,653 194 (34) 139,043 38,531 63,180 173,240 1,541,100 1,012 1,963,293

56,656 56,656

23,469 23,469

4,483,445

1,986,762

84,650 256 1,000 85,906

85,255 448,500 117,500 108,911 6,081 4,600 770,847

1,464 1,464

11,612 11,612

87,370

782,459

164-90-903-559 3114 3121 4686 4687 4692 4693 5290

9110

Operating Expense Admin CRA Professional Svcs-CRA Purchase Assistance (51-120 AMI) Purchase Assistance (50% AMI) Rehab Assistance (51-120 AMI) Purchase Assistance (50% AMI) Operating Supplies Sub-total Other Transfer to General Fund Sub-total Total

City of Miramar

390

FY 2014 Budget


ARRA Grant

FY 2014 Budget

Description Fund 165 This fund was established to account for the various Federal grants received by the City under the American Recovery and Reinvestment Act (ARRA) of 2009. The ARRA Grant was comprised of nine (9) full-time police officer positions. Grant funds expired in FY 2013. As such, these positions were transferred into the Police Department in the General Fund. Fund 165 included a DOE-Energy Efficiency and Conservation Block Grant that funded one (1) temporary part-time position which was managed by the City's Public Works Department. Grant funds expired in FY 2013.

Revenues and Expenditures Detail Budget Summary FY 2011 Actual

Beginning Fund Balance

$

Revenues by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Appropriation of Fund Balance Total Expenditures by Category Personnel Services Operating Expense Departmental Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Transfer Out Total

-

Summary by Department

$

FY 2013 Budgeted -

$

FY 2013 Amended -

$

FY 2014 Budget -

$

-

-

-

-

-

-

-

-

-

-

1,427,579

1,378,403

-

592,457

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

300 -

-

$ 1,427,579

$ 1,378,403

$

-

$

592,757

-

$

-

794,099

784,319

-

544,522

-

202,992

100,632

-

7,450

-

391,579

493,452

-

40,786

-

-

-

-

-

-

1,388,670

1,378,403

-

592,757

-

-

-

-

-

-

38,909

-

-

-

-

$ 1,427,579

$ 1,378,403

-

-

Excess/Deficiency Ending Fund Balance

FY 2012 Actual

$

-

$

-

$

-

$

$

-

592,757

$

$

-

-

$

-

Dept. #

Police-COPS

20

987,525

757,890

-

-

EDR

43

128,876

36,496

-

-

-

Public Works

50

311,177

584,017

-

-

-

$ 1,427,579

$ 1,378,403

9.0

9.0

9.0

9.0

-

-

0.5

0.5

0.5

-

9.0

9.5

9.5

9.5

-

Total

$

-

$

-

-

$

-

Positions by Department COPS-ARRA Grant PW-DOE Grant Total

City of Miramar

391


ARRA Grant

FY 2014 Budget

Revenue Projections Account #

FY 2011 Actual

Account Title

331250 331255 331256 331257 331390 331513

Intergovernmental Revenues COPs ARRA Grant US Dept. of Energy JAG 09 Recovery JAG 10 Dom Violence Fed Grant-US DOE CDBG-R Grant

381001

Trfr Fr General Fund

FY 2012 Actual

765,382 311,177 191,146 30,998 128,876

Total

FY 2013 Budgeted

757,890 584,017 36,496

FY 2013 Amended

-

FY 2014 Budget

534,932 13,242 44,284 -

-

-

-

-

300

-

1,427,579

1,378,403

-

592,757

-

Expenditure Detail Budget 165-20-901-521/529/539 Account #

601200 602100

604998 606400 606470

601200 602100 602220 602304 602305 602309 602400

603192

606400

Account Title

Project No.

FY 2011 Actual

Personnel Services Employee Salaries FICA & MICA Sub-Total JAG 2009 Recovery 165-20-901-529-000 Contingency Machinery & Equipment Computer Equipment Sub-Total COPS Recovery 165-20-901-521-000 Employee Salaries FICA & MICA Pension-Police Health Insurance-PPO Health Insurance-HMO Basic Life Insurance Workers' Compensation Sub-Total DOE Strategy (EECBG) 165-50-900-539-000 Consulting Services Sub-Total Smart Building (EECBG) 165-50-900-539-000 Machinery & Equipment Sub-Total

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

-

-

-

8,910 680 9,590

-

-

-

-

300 1,796 11,446 13,542

-

-

-

-

241,273 22,148 116,946 140,939 3,139 3,556 6,930 534,932

-

-

-

-

7,150 7,150

-

-

-

-

27,544 27,544

-

-

-

-

592,757

-

-91260

-91262

-91400

-91405

Total

City of Miramar

FY 2012 Actual

392


ARRA Grant

FY 2014 Budget

Expenditure Detail Budget CDBG-R 165-43-902-554-000 Account #

3114 4682

Account Title Operating Expense Admin CRA Housing Rehab Sub-total

FY 2011 Actual

FY 2012 Actual

13,117 115,759 128,876

-

445,771 34,171 216,269 2,434 49,151 1,564 16,022 765,382

441,874 33,887 206,955 2,700 53,460 1,783 17,233 757,890

191,146 191,146

-

3,880 1,900 5,780

-

10,309 10,309

-

14,909 14,909

-

13,117 115,759 128,876

36,496 36,496

26,612 2,032 74 28,717

24,485 1,877 67 26,429

369 62,213 5,219 534 68,335

41 6,448 51,435 4,633 1,579 64,136

37,819 98,448 53,857 190,124

449,356 44,096 493,452

24,000 24,000

-

1,427,579

1,378,403

COPS: 165-20-290-521 1200 2100 2220 2304 2305 2306 2400

Personnel Services Regular Salaries FICA Pension-Police Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total

JAG 2009 Recovery: 165-20-900-521 6214

Dept. Capital Outlay JAG Equipment Sub-total

JAG 10 Domestic Violence: 165-20-902-521 5250 5293

6203

9110

Operating Expense Furniture & Equipment Other Operating Expense Sub-Total Dept. Capital Outlay Equipment Grant Sub-total Other Source Transfer to General Fund Sub-total

CDBG R: 165-43-431-554 3114 4682

Operating Expense Admin CRA Housing Rehab Sub-total

DOE: 165-50-500-539 1200 2100 2400

3190 3192 3400 4001 5293

6203 6250 6559

9110

Personnel Services Employee Salaries FICA Worker's Comp Sub-total Operating Expense Prof Svcs-Other Consulting Svcs Contractual Svcs Travel & Training Operating Supplies-Grant Subtotal Dept. Capital Outlay Equipment Grant Vehicle Replacement Street Lights Sub-total Other Source Transfer to General Fund Sub-total Total

City of Miramar

393


State Housing Initiatives Partnership (SHIP)

FY 2014 Budget

Description Fund 166 The SHIP fund was established to award money for deferred loan grants to eligible applicants for minor home repair/weatherization and for purchase assistance programs. SHIP program provides funds to local governments as an incentive to create partnerships that produce and preserve affordable homeownership and multi-family housing. Funds may be used for home repairs, new construction, down payment and closing cost assistance, construction and gap financing, mortgage buy-downs, property acquisitions, impact fees, homeownership counsel benefiting very low, and low and moderate income households.

This is an ongoing program and funds not used are rolled over to the next year. Amounts are only budgeted when the agreements are executed and approved by the City Commission. Economic Development & Revitalization Department oversees this program.

Revenues and Expenditures Detail Budget Summary

Beginning Fund Balance Revenues by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Other Source Total

Expenditures by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Transfer Out Total

FY 2011 Actual $ 1,486,214

FY 2012 Actual $ 586,473

FY 2013 Budgeted 97,092

FY 2013 Amended $ 97,092

FY 2014 Budget $ 27,569

-

-

-

-

-

-

-

-

-

-

-

84,071

-

320,765

-

-

-

-

-

-

-

-

-

-

-

22,044

2,983

-

-

-

-

-

-

69,523

-

$

$

Excess/Deficiency Ending Fund Balance

City of Miramar

22,044

$

-

$

390,288

$

-

-

-

-

-

-

576,435

-

390,288

-

-

-

-

-

-

-

-

-

-

-

921,786

576,435

-

390,288

-

-

-

-

-

-

-

-

-

-

-

$

(899,741)

394

$

921,786

921,786

$

87,054

586,473

576,435

$

(489,381) $

97,092

-

$

$

97,092

390,288

$

(69,523) $

27,569

-

$

27,569


State Housing Initiatives Partnership (SHIP)

FY 2014 Budget

Revenue Projections Account #

FY 2011 Actual

Account Title

334900

Intergovernmental Revenues State Program-S.H.I.P. Sub-total

361100/300 369920 399999

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

-

84,071 84,071

-

320,765 320,765

-

Miscellaneous Revenues Interest Earn / Net Inc/Dec FMV of Investment Reimbursed-S.H.I.P. Program Appropriation Of Fund Balance Sub-total

3,868 18,177 22,044

1,941 1,043 2,983

-

69,523 69,523

-

Total

22,044

87,054

-

390,288

-

Expenditure Detail Budget 166-43-900-554-000Account #

603114 604680

603114 604680

603114 604680

Account Title SHIP 11/12 166-43-900-554-000 Admin Svcs-CRA Home Repairs Sub-total SHIP 12/13 166-43-900-554-000 Admin Svcs-CRA Home Repairs Sub-total SHIP 13/14 166-43-900-554-000 Admin Svcs-CRA Home Repairs Sub-total

Project Number

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

-

-

-

4,600 164,598 169,198

-

-

-

-

4,800 43,300 48,100

-

-

-

-

5,190 167,800 172,990

-

-

-

-

390,288

-

-93604

-93605

610-90-900-554-

3191 4005 4680 4912 4913

Account Title

FY 2011 Actual

Operating Expense Professional Services-Administration Bank Service Charges R & M Home Repairs Foreclosure Prevention Rental Assistance Total

City of Miramar

FY 2014 Budget

-93603

Total

Account #

FY 2013 Amended

7 15 917,063 2,500 2,200 921,786

395

FY 2012 Actual

17,420 559,015 576,435


Community Development Block Grant

FY 2014 Budget

Description Fund 167 The Community Development Block Grant (CDBG) fund was established to award money to eligible applicants for minor home repair/weatherization, commercial rehabilitation and to provide for the cost of equipment and renovations for community parks. This program is a Federal entitlement grant program administered by the U.S. Department of Housing and Urban Development. The primary objective of this program is for the development of viable urban communities by providing decent housing, suitable living environment, and expanding economic opportunities, principally for persons of low and moderate income. The CDBG Program is a reimbursement grant and an ongoing program. As such, funds not used in one year are rolled over to the next year. Economic Development & Revitalization Department administers this program, and Social Services Department administers the Youth and Family Outreach Program. The Youth and Family Outreach program is comprised of two (2) full-time budgeted positions which are partially funded by the grant.

Revenues and Expenditures Detail Budget Summary FY 2012 Actual

FY 2011 Actual

Beginning Fund Balance Revenues by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Appropriation of Fund Balance Total

Expenditures by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Transfer Out Total

$

$

$

-

Expenditures by Program CDBG Outreach Disaster Recovery Int. Total

Position Detail Community Outreach Specialist I Family Services Superintendent Total FTE's

City of Miramar

396

-

$

-

$

-

-

-

-

-

-

-

-

-

786,596

1,281,528

644,000

1,333,602

729,400

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

27,300 -

27,300 -

20,800 -

786,596

$ 1,281,528

671,300

$ 1,360,902

$

$

750,200

118,927

104,685

123,900

123,900

130,300

447,035

1,019,411

497,400

1,102,475

501,400

220,634 -

157,432 -

50,000

32,027 102,500

68,500 50,000

786,596

1,281,528

671,300

1,360,902

750,200

-

-

-

-

786,596

$ 1,281,528

671,300

$ 1,360,902

-

-

-

$

$

640,915

$

$

FY 2014 Budget

-

$

-

FY 2013 Amended

-

Excess/Deficiency Ending Fund Balance

$

FY 2013 Budgeted

-

$

-

$

-

$

750,200 -

$

-

1,052,519

547,400

1,237,002

619,900

118,927

104,685

123,900

123,900

130,300

26,754

124,325

-

-

786,596

$ 1,281,528

671,300

$ 1,360,902

1

1

1

1

1

1

1

1

1

2.0

2.0

2.0

2.0

2.0

$

$

750,200

1


Community Development Block Grant

FY 2014 Budget

Revenue Projections Account #

Account Title

331501 331623

Intergovernmental Revenues Fed Grant-Disaster Relief Fed Grant-CDBG Sub-total

381001

Other Source Transfer fr General Fund Sub-total

FY 2011 Actual

Total

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

26,754 759,842 786,596

124,325 1,157,204 1,281,528

644,000 644,000

1,333,602 1,333,602

729,400 729,400

-

-

27,300 27,300

27,300 27,300

20,800 20,800

786,596

1,281,528

671,300

1,360,902

750,200

Expenditure Detail Budget CDBG 167-43-900-554-000Account #

603114 603410 604360 604680 604681

606317 606319

608270

Account Title

FY 2011 Actual

Operating Expense Admin Svcs-CRA Grant Administration Util Connections-Residential Home Repairs Commercial Rehabilitation Sub-total

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

-

-

128,800 50,000 218,600 100,000 497,400

114,047 13,671 127,609 631,521 215,628 1,102,475

98,400 47,400 15,000 265,600 75,000 501,400

-

-

-

18,689 13,338 32,027

68,500 68,500

Grants & Aids Small Business Assistance Sub-total

-

-

50,000 50,000

102,500 102,500

50,000 50,000

Total

-

-

547,400

1,237,002

619,900

Dept Capital Outlay Street Lights And Conduits Park Improvement

Outreach 167-43-905-569-000Account # 601200 601210 602100 602210 602235 602260 602265 602305 602306 602307 602309 602311 602400

Account Title

FY 2011 Actual

Personnel Services Regular Salaries Non-Pensionable Earnings FICA Pension-General Pension-Senior Mgmt. Pension-401 Pension-457 Health Insurance-HMO Dental Insurance-PPO Dental Insurance-HMO Basic Life Insurance Long-Term Disability Worker's Compensation Total

City of Miramar

FY 2012 Actual -

397

FY 2013 Budgeted -

84,200 2,000 6,600 7,800 6,500 1,800 400 13,300 300 700 300 123,900

FY 2013 Amended 84,200 2,000 6,600 7,800 6,500 1,800 400 13,300 300 700 300 123,900

FY 2014 Budget 83,200 2,600 6,800 7,900 13,600 1,800 10,600 400 300 700 2,400 130,300


Community Development Block Grant

FY 2014 Budget

Expenditure Detail Budget 620-90-900-559 Account #

Account Title

FY 2011 Actual

FY 2012 Actual

4039 4681 4682 4721

Operating Expense CDBG Administration & Planning Commercial Rehabilitation Housing Rehabilitation Small Business Assistance Sub-total

116,836 35,027 240,918 27,500 420,281

102,734 357,860 389,492 45,000 895,086

6315 6316 6502

Dept. Capital Outlay Forzano Park Lighting Lakeshore Park Court Resurface Miramar Athletic Park Sub-total

220,634 220,634

94,300 63,132 157,432

Total

640,915

1,052,519

Personnel Services Regular Salaries Non-Pensionable Earnings FICA Pension-General Pension-ICMA Pension-Sir Mgmt. Health Insurance-PPO Health Insurance-HMO Life & Disability Insurance Worker's Comp Sub-total

84,699 1,250 6,314 7,809 5,593 388 12,255 387 233 118,927

73,502 5,684 7,405 4,087 2,246 283 10,847 418 213 104,685

Total

118,927

104,685

Operating Expense CDBG Ad Housing Rehabilitation

26,754

6,310 118,015

Total

26,754

124,325

Outreach 620-90-905-559 1200 1210 2100 2210 2240 2280 2304 2305 2306 2400

Disaster Recovery Int. 620-90-907-559 4039 4682

City of Miramar

398


Community Development Block Grant

FY 2014 Budget

Budget Justification Account #

Title and Description

331623

FED GRANT-CDBG: The City of Miramar is an entitlement grantee of federal CDBG funds. Funds received are instrumental in achieving priority housing and community development goals benefitting the city’s low to moderate income population.

381001

TRANSFER FROM GENERAL FUND: This the City's portion of amount not reimbursed by grant.

603114

ADMIN SVCS-CRA: General management, oversight and coordination of the CDBG program and the implementation of the Consolidated Plan, including public information and fair housing activities; planning activities include, but are not limited to, the preparation of special plans, environmental assessments, neighborhood revitalization area plans and management-capacity building activities.

603410

GRANT ADMINISTRATION: Miscellaneous city administrative costs including grant assistant’s salary, publishing public notices in local newspapers, Fair Housing sponsorship and mailing of documents to Broward County HUD, and legal counsel.

604360

UTIL CONNECTION-RESIDENTIAL: Program to assist low income residents in connecting residential structures to local sewer collection lines.

604680

HOME REPAIRS: Citywide home repair and weatherization assistance program for lower income households.

604681

COMMERCIAL REHABILITATION: Commercial façade and code compliance improvements to projects located in areas of low and moderate income concentration.

606317

STREET LIGHTS AND CONDUITS: The Forzano light improvement project provides energy efficient improvements through the replacement of lighting at Forzano Park.

608270

SMALL BUSINESS ASSISTANCE: Economic development program that offers financial assistance, goods and/or services to small businesses that will create or retain jobs for lower income persons.

City of Miramar

399


Park Development

FY 2014 Budget

Description Fund 170 In FY 12, this fund was reclassifed as a capital project fund per GASB 54 guidelines. The new fund number is 387.

Revenues and Expenditures Detail Budget Summary

Beginning Fund Balance Revenues by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Appropriation of Fund Balance Total Expenditures by Category Personnel Services Other Operating Expense Departmental Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Reserve Transfer Out Total

FY 2011 FY 2012 FY 2013 Actual Actual Budgeted $ (1,842,699) $ (374,768) $ -

Ending Fund Balance

-

$

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

830

-

-

-

-

-

-

-

-

-

$

$

-

$

-

$

-

$

-

-

-

-

-

-

957

-

-

-

-

-

-

-

-

-

-

-

-

-

-

957

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

957

$

-

1,467,931 $

$

FY 2014 Budget

1,468,058

$ 1,468,888

Excess/Deficiency

FY 2013 Amended

(374,768) $

$

-

-

$

-

-

(374,768) $

-

$

-

$

-

$

-

FY 10 beginning balance restated per CAFR

Revenue Projections Account # 324610 324611

361100 363400

Account Title Licenses, Permits & Fees Recreation Impact Fees (Developer) Park Impact Fees Sub-total Miscellaneous Revenues Interest Earnings Recreation Impact Fees Sub-total Total

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

441,614 1,026,444 1,468,058

-

-

-

-

830 830

-

-

-

-

1,468,888

-

-

-

-

Expenditure Budget 170-80-800-572 | 599 | 170-90-900-590 Account # 4300

Account Title Other Services & Charges Utilities Sub-total

FY 2011 Actual

Total

City of Miramar

400

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

957 957

-

-

-

-

957

-

-

-

-


Debt Service Funds

                                                                                                                            Debt Service Funds

   


Debt Service 

FY 2014 Budget

Description Debt Service Funds were established to account for the servicing of general long term general obligation debt not being financed by propriety funds. They are comprised of funds 201, 202, 203 and 204. Fund 201 is the major debt service fund. Fund 202 is for the Flamingo Estates Bank Note which was retired in FY 13. Fund 203 is for Capital Improvement Revenue Bonds, Series 2005. Fund 204 is for Special Obligation Refunding and Improvement Revenue Bonds, Series 2013.

Revenues and Expenditures Detail Budget Summary Beginning Fund Balance Revenues by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Other Sources Total Expenditures by Category Personnel Services Operating Expense Capital Outlay Total Operating Expenditures Debt Service Transfer Out Total

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

$ 6,004,461

$ 7,855,780

$ 8,037,706

$ 8,037,706

$ 8,037,706

-

-

-

-

-

138,976

138,904

127,800

127,800

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

32,208

13,078

19,300

19,300

7,500

7,297,117

8,371,172

8,601,600

8,601,600 -

7,542,300 -

$ 7,468,301

$ 8,523,153

$ 8,748,700

$ 8,748,700

$ 7,549,800

-

-

-

-

-

5,207

7,965

11,800

11,800

10,000

-

-

-

-

-

5,207

7,965

11,800

11,800

10,000

5,611,775

8,333,263

8,736,900

8,736,900

7,539,800

-

-

-

-

-

$ 5,616,982

$ 8,341,228

$ 8,748,700

$ 8,748,700

$ 7,549,800

1,851,319

181,926

-

-

-

$ 7,855,780

$ 8,037,706

$ 8,037,706

$ 8,037,706

$ 8,037,706

201

1,544,789

2,122,913

2,332,800

2,332,800

1,267,700

202

139,263

139,192

128,100

128,100

-

203

5,784,249

6,261,048

6,287,800

6,287,800

6,282,100

204

$ 7,468,301

$ 8,523,153

$ 8,748,700

$ 8,748,700

$ 7,549,800

201

1,355,229

1,924,826

2,332,800

2,332,800

1,267,700

202

127,924

127,912

128,100

128,100

-

203

4,133,828

6,288,490

6,287,800

6,287,800

6,282,100

204

$ 5,616,982

$ 8,341,228

$ 8,748,700

$ 8,748,700

$ 7,549,800

-

Excess/Deficiency Ending Fund Balance

Revenues by Fund Debt Service Flamingo Estates Special Assessment Capital Improvement Rev. Bonds 2005 Improvement Revenue Bonds 2013 Total Expenditures by Fund Debt Service Flamingo Estates Special Assessment Capital Improvement Rev. Bonds 2005 Improvement Revenue Bonds 2013 Total

City of Miramar

Fund #

401


Debt Service 

FY 2014 Budget

Description Fund 201 This is the City's major debt service fund. Currently, the 2003 CIP Refinance, 2012 BBT Transportation Improvement Revenue Note and related administrative costs are being accounted for in this fund.

Revenues and Expenditures Detail Budget Summary Revenues by Category General Government Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Other Sources Total

Expenditures by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Transfer Out Total

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

28,089 1,516,700 -

11,442 2,111,472 -

15,000 2,317,800 -

15,000 2,317,800 -

7,500 1,260,200 -

1,544,789

2,122,913

2,332,800

2,332,800

1,267,700

2,742 2,742 1,352,487 1,355,229

5,801 5,801 1,919,025 1,924,826

10,000 10,000 2,322,800 2,332,800

10,000 10,000 2,322,800 2,332,800

10,000 10,000 1,257,700 1,267,700

Revenue Projections  Account # 361100/800

381001 381385

Account Title

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Misc. Revenues Interest Earnings/Inc./Dec FMV Invest Sub-total Other Sources Transfer in from General Fund Transfer in from Street Maintenance Fund Sub-total

28,089 28,089

11,442 11,442

15,000 15,000

15,000 15,000

7,500 7,500

1,516,700 1,516,700

1,504,600 606,872 2,111,472

1,509,100 808,700 2,317,800

1,509,100 808,700 2,317,800

451,100 809,100 1,260,200

Total

1,544,789

2,122,913

2,332,800

2,332,800

1,267,700

Expenditure Detail Budget 201‐70‐000‐517‐000‐ Account # 604905

607126 607130 607150 607226 607230 607250 607322

Account Title

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Operating Expense Bank Service Charge Sub-total Debt Service Prin-03 CIP Refinance Princ-08 SunTrust Note Prin-12 Trans Improve Rev Note Interest-03 CIP Refinance Interest-08 SunTrust Note Interest-12 Trans Improve Rev Note Admin Costs Sub-total

-

-

10,000 10,000

10,000 10,000

10,000 10,000

-

-

270,000 586,400 665,400 177,900 475,800 143,800 3,500 2,322,800

270,000 586,400 665,400 177,900 475,800 143,800 3,500 2,322,800

280,000 680,100 168,600 129,000 1,257,700

Total

-

-

2,332,800

2,332,800

1,267,700

City of Miramar

402


Debt Service 

FY 2014 Budget

BBT  Transport Note 201‐70‐900‐582 Account #

7152 7252

Account Title

FY 2011 Actual

FY 2012 Actual

Debt Service Prin-12 Trans Improve Rev Note Interest-12 Trans Improve Rev Note

-

332,000 72,567

Total

-

404,567

Franchise Fee 2003 Refunding 201‐70‐912‐582 Account #

7126 7225

Account Title

FY 2011 Actual

FY 2012 Actual

Debt Service Principal-SunTrust Interest-SunTrust

376,000 7,176

-

Total

383,176

-

Public Service Tax Revenue Refunding Bond 2003 201‐70‐913‐582 3191 4005

7226 7227

Operating Expense Prof. Services-Administration Bank Service Charge Sub-total Debt Service Interest 2003 CIP Refinance Principal 2003 CIP Refinance Sub-total

1,750 496 2,246

1,750 2,025 3,775

194,311 255,000 449,311

186,537 265,000 451,537

Total

451,557

455,312

Park Capital Improvement Revenue‐SunTrust Note Series 2008 201‐70‐915‐582 4005

7225 7229

Operating Expense Bank Service Charge Sub-total Debt Service Principal 2008 SunTrust-Park Improve. Interest 2008 SunTrust-Park Improve. Sub-total

496 496

2,025 2,025

520,000 520,000

557,414 505,507 1,062,921

Total

520,496

1,064,947

City of Miramar

403


Debt Service 

FY 2014 Budget

Description Fund 202 The Flamingo Estates Special Assessment note was retired in FY 2013.

Revenues and Expenditures Detail Budget Summary Revenues General Government Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Total

FY 2012 Actual

FY 2011 Actual

Expenditures Personnel Services Operating Expense Total Operating Expenditures Debt Service Transfer Out Total

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

138,976 287 139,263

138,904 288 139,192

127,800 300 128,100

127,800 300 128,100

-

104 104 127,820 127,924

101 101 127,810 127,912

200 200 127,900 128,100

200 200 127,900 128,100

-

Revenue Projections  Account #

Sources

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Miscellaneous Revenues 325100 (363100) Special Assessments 361100/300 Interest Earnings/Inc./Dec FMV Invest

138,976 287 139,263

Total

138,904 288 139,192

127,800 300 128,100

127,800 300 128,100

-

Expenditure Detail Budget 202‐70‐000‐517‐000‐ Account # 604905

607122 607222 607322

Account Title

FY 2011 Actual

Operating Expense Bank Service Charge Sub-total Debt Service Prin-Flamingo Estates Note Interest-Flamingo Estates Note Admin Costs Sub-total Total

FY 2012 Actual

FY 2013 Budgeted

7122 7222 7322

-

200 200

200 200

-

-

-

122,500 4,400 1,000 127,900

122,500 4,400 1,000 127,900

-

-

-

128,100

128,100

-

Operating Expense Bank Service Charge Sub-total Debt Service Prin-Flamingo Estates Note Interest-Flamingo Estates Note Admin Cost Sub-total

104 104

101 101

111,485 15,357 978 127,820

116,820 10,012 978 127,810

Total

127,924

127,912

City of Miramar

404

FY 2014 Budget

-

202‐70‐911‐582 4005

FY 2013 Amended


Debt Service 

FY 2014 Budget

Description Fund 203 This fund was established to account for the debt service on the 100 million Capital Improvement Revenue Bonds, Series 2005. This revenue bond replaces the 35 million bank loan and also provided additional funds for other projects.

Revenues and Expenditures Detail Budget Summary Revenues General Government Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Total Expenditures Personnel Services Operating Expense Total Operating Expenditures Capital Improvement Program Debt Service Transfer Out Total

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

3,831 5,780,417 5,784,249

1,348 6,259,700 6,261,048

4,000 6,283,800 6,287,800

4,000 6,283,800 6,287,800

6,282,100 6,282,100

2,361 2,361 4,131,468 4,133,828

2,063 2,063 6,286,428 6,288,490

1,600 1,600 6,286,200 6,287,800

1,600 1,600 6,286,200 6,287,800

6,282,100 6,282,100

-

Revenue Projections  Account # 361100/300

381001 381386 381425

Account Title

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Miscellaneous Interest Earnings/Inc./Dec FMV Invest Sub-total Other Sources Transfer in from General Fund Transfer in from Public Safety CIP Fund Transfer in from Cultural Affairs Sub-total

3,831 3,831

1,348 1,348

4,000 4,000

4,000 4,000

-

5,351,000 429,417 5,780,417

4,952,900 1,306,800 6,259,700

4,527,000 450,000 1,306,800 6,283,800

4,527,000 450,000 1,306,800 6,283,800

4,679,800 295,500 1,306,800 6,282,100

Total

5,784,249

6,261,048

6,287,800

6,287,800

6,282,100

Expenditure Detail Budget 203‐70‐000‐517‐000‐ Account # 604905

607129 607229 607322

Account Title

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

7129 7226

FY 2014 Budget

Operating Expense Bank Service Charge Subtotal Debt Service Principal-05 Capital Improve Rev. Bond Interest-05 Capital Improve Rev. Bond Admin Costs Subtotal

-

-

1,600 1,600

1,600 1,600

-

-

-

2,260,000 4,024,700 1,500 6,286,200

2,260,000 4,024,700 1,500 6,286,200

2,335,000 3,947,100 6,282,100

Total

-

-

6,287,800

6,287,800

6,282,100

203‐70‐900‐582 3191 4005

FY 2013 Amended

Operating Expense Prof. Services-Administration Bank Service Charge Subtotal Debt Service Principal-2005 Capital Improve. Rev. Bond Interest Capital Improve. Rev. Bond Subtotal

1,425 936 2,361

1,425 638 2,063

4,131,468 4,131,468

2,190,000 4,096,428 6,286,428

Total

4,133,828

6,288,490

City of Miramar

405


Debt Service 

FY 2014 Budget

Description Fund 204‐CIP Revenue Bonds 2013 This fund was established to account for capital projects associated with CIP revenue bonds issued in 2013.

Revenues and Expenditures Detail Budget Summary Revenues General Government Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Total

FY 2011 Actual

Expenditures Personnel Services Operating Expense Total Operating Expenditures Capital Improvement Program Debt Service Transfer Out Total

FY 2012 Actual

FY 2013 Amended

FY 2013 Budgeted

FY 2014 Budget

-

-

-

-

-

-

-

-

-

-

-

Revenue Projections  Account #

361100/300

381001

Account Title

FY 2011 Actual

Miscellaneous Interest Earnings/Inc./Dec FMV Invest Sub-total Other Sources Transfer in from General Fund Sub-total Total

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

Expenditure Detail Budget 204‐70‐000‐517‐000‐ Account #

604905

607151 607251 607322

Account Title

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Operating Expense Bank Service Charge Subtotal Subtotal Principal-13 Improve Revenue Bonds Interest-13 Improve Revenue Bonds Admin Costs Subtotal

-

-

-

-

-

-

-

-

-

-

Total

-

-

-

-

-

City of Miramar

406


Debt Service 

FY 2014 Budget

Budget Justification 361100/800

INTEREST EARNING/INC/DEC FMV INVEST: Revenue received from interest or increase/decrease in fair market value of investment. Net amount is indicated.

381001

TRANSFER IN FROM GENERAL FUND: This transfer is for a portion of revenues that are pledged to pay debt service. Franchise Fee 2003 Refunding is pledged by Franchise Fee Electric revenues.

381385

TRANSFER IN FROM STREET MAINTENANCE FUND: Funds transferred to service the 2012 Transportation Improvement Revenue Note.

381001

TRANSFER FROM GENERAL FUND: This transfer is for a portion of revenues that are pledged to pay the debt service.

381386

TRANSFER FROM PUBLIC SAFETY CIP: This transfer is for the Public Safety Capital Improvement debt service.

381425

TRANSFER FROM CULTURAL AFFAIRS: This transfer is to fund the debt service for the Cultural Affairs portion of the 2005 Capital Improvement Revenue Bond

607126 607226 607129 607229

PRIN & INTEREST-03 CIP REFINANCE: These expenditures are for the principal and interest of refunding bonds.

607130 607230

PRIN & INTEREST-08 SUNTRUST NOTE: These expenditures are for the principal and interest for the SunTrust note for park improvement.

607150 607250

PRIN & INTEREST-12 TRANSPORTATION IMPROVEMENT REVENUE NOTE: These expenditures are for the principal and interest for the 2012 transportation improvement revenue note

607151 607251

PRIN & INTEREST-13 CIP REVENUE BOND: These expenditures are for the principal and interest for the 2013 CIP Revenue Bonds issued for various capital projects.

607322

ADMIN COST: This expenditure is for debt service administration cost.

PRIN & INTEREST CAPITAL IMPROVE REVENUE BOND: In September 2005, the City issued a Capital Improvement Revenue Bond, series 2005 for various capital projects. Principal and interest are paid semi-annually on April 1 and October 1 through October 2035.

City of Miramar

407


Capital Projects Funds

Capital Projects Funds

                                                                                                                         


Capital Projects Funds

FY 2014 Budget

Description These funds were established to account for financial resources used for the acquisition and/or construction of major capital assets with the City, except for those financed by proprietary funds. Currently, the City has five (5) capital project funds: Street Construction and Maintenance, Public Safety CIP, Park Development, Improvement Revenue Bonds 2013 and Capital Projects.

Revenues & Expenditures Summary FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Revenues by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Other/Loan Proceeds Appropriation of Fund Balance/Carryover Total

36,939 35,420 4,331,687 -

1,390,057 2,727,975 65,918 11,196,800 795,405 7,084,000

1,397,000 2,784,700 54,700 771,500 4,249,700

2,015,800 1,397,000 768,900 54,700 1,483,300 25,926,529

2,118,000 285,000 777,600 17,000 110,000 474,800

$ 4,404,046

$ 23,260,155

$ 9,257,600

$ 31,646,229

$ 3,782,400

Expenditures by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Reserve Transfer Out Total

618 618 2,020,870 $ 2,021,488

48,327 16,391 64,718 5,990,637 2,438,051 $ 8,493,407

8,600 8,600 5,885,000 162,700 3,201,300 $ 9,257,600

82,209 82,209 28,200,019 162,700 3,201,300 $ 31,646,229

2,900 2,900 290,000 3,489,500 $ 3,782,400

1,231,687 3,172,359 $ 4,404,046

9,826,968 358,845 1,042,423 12,031,919 $ 23,260,155

5,213,300 1,980,500 1,112,800 951,000 $ 9,257,600

11,321,778 1,980,500 1,162,800 17,181,151 $ 31,646,229

3,000,400 671,600 400 110,000 $ 3,782,400

73,829 1,947,658 $ 2,021,488

2,522,699 482 405 5,969,821 $ 8,493,407

5,213,300 1,980,500 1,112,800 951,000 $ 9,257,600

11,321,778 1,980,500 1,162,800 17,181,151 $ 31,646,229

3,000,400 671,600 400 110,000 $ 3,782,400

Revenues by Fund Street Construction & Maintenance Public Safety CIP Park Development Improvement Revenue Bonds '13 Capital Improvement Revenue Bonds '05 Capital Projects Total

Expenditures by Fund Street Construction & Maintenance Public Safety CIP Park Development Improvement Revenue Bonds '13 Capital Improvement Revenue Bonds '05 Capital Projects Total

City of Miramar

Fund # 385 386 387 388 390 395

385 386 387 388 390 395

408


Street Construction and Maintenance

FY 2014 Budget

Description Fund 385 This fund was established to account for the City's proportional share of state revenue sharing and local option gas tax funds, in accordance with State Statute 336.59. Funds are restricted for the improvement and maintenance of roads and streets within the City. Expenditures will be accounted for in the General Fund by designating specific expenditure accounts in the Public Works Department, Street Maintenance Program and the Capital Improvement Program. Transfer to the General Fund will be made quarterly to reimburse the fund for actual expenditures made from the designated expenditure accounts. In FY 2012, this fund was reclassified from a special revenue fund to a capital project fund per GASB 54 guidelines.

Revenues and Expenditures Detail Budget Summary

Beginning Fund Balance * Revenues by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Appropriation of Fund Balance/Carryover Total Expenditures by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Other Source Transfer Out Total

FY 2011 Actual $

$

$

Excess/Deficiency Ending Fund Balance

$

* Prior years info in Fund 120

City of Miramar

409

-

FY 2012 Actual $ 2,465,850

FY 2013 Budgeted $ 9,770,120

FY 2013 Amended $ 9,770,120

FY 2014 Budget $ 1,238,642

-

-

-

-

-

-

-

-

-

-

-

2,727,975

2,784,700

2,784,700

2,895,600

-

-

-

-

-

-

-

-

-

-

-

14,994

5,600

5,600

5,600

-

7,084,000

2,423,000

8,531,478

99,200

-

$ 9,826,968

$ 5,213,300

$ 11,321,778

$ 3,000,400

-

-

-

-

-

-

45,390

2,000

75,609

2,000

-

16,391

-

-

-

-

-

-

-

-

-

61,781

2,000

75,609

2,000

-

22,866

2,460,000

8,494,869

180,000

-

-

-

-

-

-

-

-

-

-

-

2,438,051

2,751,300

2,751,300

2,818,400

-

$ 2,522,699

$ 5,213,300

$ 11,321,778

$ 3,000,400

-

7,304,270

-

-

$ 9,770,120

$ 9,770,120

(8,531,478) $ 1,238,642

(99,200) $ 1,139,442


Street Construction and Maintenance Revenue Projections Account # 312410 312420 335120

361300/10/800

384200 399900 399999

FY 2011 Actual

Account Title Intergovernmental Revenues Local Option Gas Tax-First (1 to 6 cents) Local Option Gas Tax-Second (1 to 5 cents) State Revenue Sharing Proceeds Sub-total Miscellaneous Revenues Interest Earnings/Inc/Dec FMV Invest Sub-total Other Sources Loan Proceeds CIP Carryover Appropriation of Fund Balance Sub-total Total

FY 2014 Budget FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

-

2,103,416 624,559 2,727,975

1,173,700 842,100 768,900 2,784,700

1,173,700 842,100 768,900 2,784,700

1,231,700 886,300 777,600 2,895,600

-

14,994 14,994

5,600 5,600

5,600 5,600

5,600 5,600

-

7,084,000 7,084,000

2,423,000 2,423,000

6,108,478 2,423,000 8,531,478

99,200 99,200

-

9,826,968

5,213,300

11,321,778

3,000,400

Expenditure Detail Budget 385-various Account # 606317 604905

Account Title

Project Number

FY 2011 Actual

Operating Expense: 385-90-000-519-000Street Lights And Conduits Bank Service Charge Sub-total Capital Improvement Projects WWTP Expansion

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

-

-

2,000 2,000

73,609 2,000 75,609

2,000 2,000

-

-

-

50,000 800,000 50,000 900,000

-

-

-

-

1,693,626 3,000 150,000 1,846,626

-

-

-

180,000 180,000

360,000 360,000

180,000 180,000

-

-

-

36,471 5,000 600,000 641,471

-

-

-

-

16,772 5,000 455,000 476,772

-

IRI-53005

385-53-800-545-000-

606502 606510 606520

Plans/Design/Engineer Construction CIP Contingencty Sub-total Miramar Streetscape Imprv

IRI-52007

385-53-800-541-000-

606510 606511 606520

Construction Furniture & Fixtures CIP Contingencty Sub-total Pembroke Rd Overpass:

IRI-52008

385-53-801-541-000-

606510

Construction Sub-total Miramar PKWY Resurface

IRI-52017

385-53-802-541-000-

606502 606505 606510 606520

Plans/Design/Engineer Permits Construction CIP Contingencty Sub-total Pembroke Rd Noise Wall

IRI-52018

385-53-803-541-000-

606502 606505 606510

City of Miramar

Plans/Design/Engineer Permits Construction Sub-total

410


Street Construction and Maintenance

FY 2014 Budget

Expenditure Detail Budget 385-various Account #

Account Title

Project Number

Road Resurfacing

IRI-52022

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

385-53-804-541-000-

606502 606510

Plans/Design/Engineer Construction Sub-total

-

-

-

39,000 1,161,000 1,200,000

-

-

-

-

20,000 5,000 625,000 650,000

-

-

-

-

60,000 5,000 25,000 50,000 140,000

-

-

-

25,000 5,000 150,000 180,000

25,000 5,000 150,000 180,000

-

-

-

250,000 1,750,000 100,000 2,100,000

250,000 1,750,000 100,000 2,100,000

-

Transfer: 385-90-000-581-000Trfr to General Fund Trfr to Debt Service Fund Sub-total

-

-

1,942,600 808,700 2,751,300

1,942,600 808,700 2,751,300

2,009,300 809,100 2,818,400

Total

-

-

5,213,300

11,321,778

3,000,400

-

43,739 1,651 45,390

-

16,391 16,391

-

6,264 13,228 3,374 22,866

-

1,831,180 606,872 2,438,051

-

2,522,699

Miramar PKWY Resurface

IRI-52023

385-53-805-541-000-

606502 606505 606510

Plans/Design/Engineer Permits Construction Sub-total Bass Creek Rd Improv

IRI-52024

385-53-806-541-000-

606502 606505 606510 606520

Plans/Design/Engineer Permits Construction CIP Contingencty Sub-total Traffic Signal-Silver Shores Blvd & Pemb Rd: 385-53-807-541-000-

606502 606505 606510

Plans/Design/Engineer Permits Construction Sub-total

IRI-52025

Pembroke Road Widening: 385-53-808-541-000-

606502 606510 606520

691001 691201

3190 4005 6218 6671 6671 6674 9110 9201

Plans/Design/Engineer Construction Contingency Sub-total

IRI-52026

Operating Expense Prof Svcs-Other Bank Service Charge Sub-total Dept Capt Outlay Miramar Blvd St Lights Sub-total CIP Mir Pky Resurface Noise Wall Mir Gateway/Streetscape Sub-total Transfer Transfer to General Fund Transfer to Debt Service Fund Sub-total Total

City of Miramar

411


Street Construction and Maintenance

FY 2014 Budget

Budget Justification Account # Revenue

Title and Description

312410 & 312420 LOCAL OPTION GAS TAX-FIRST/SECOND: This relates to the 1 to 6 Cents Local Option Fuel Tax. Revenues received in

this category are distributed to municipalities from the Local Option Gas Tax Trust Fund that was also established to provide monies restricted for use on street related projects. This fuel tax is authorized to be used for roadway and right-of-way

335120

361300/10/800 399999

STATE REVENUE SHARING PROCEEDS: State of Florida distributes revenues collected to local governments per the 1972 Florida Revenue Sharing Act. 73.37% of the revenues received are from sales and use tax collections and are included in the General Fund and 26.61% are from the fuel tax on motor fuel and are included in the Street Maintenance Fund. The fuel tax related funds are authorized to be used for roadway and transportation maintenance. More information about this revenue source can be found in the Local Government Information Handbook published by the Florida Office of Economic & Demographic Research. INTEREST EARNINGS/INC/DEC FMV INVEST: Earned Interest and Net increase/decrease in Fair Market Value of assets. APPROPRIATION OF FUND BALANCE: Fund balance to be used to fund the various capital projects planned.

Expense 606510

PEMBROKE ROAD OVERPASS: This project will provide an alternate route to access the western areas of Miramar and Pembroke Pines and will relieve traffic congestion along Miramar Parkway.

604905

BANK SERVICE CHARGE: Bank service charges for handling of accounts.

691001

TRANSFER TO GENERAL FUND: This includes funds transfered to the General Fund for the purposes of roadway and rightof-way maintenance.

691201

TRANSFER TO DEBT SERVICE: Funds transfered to service the 2012 Transportation Improvement Revenue Note.

City of Miramar

412


Public Safety CIP

FY 2014 Budget

Description Fund 386

This fund was established to account for impact fees derived from new development and restricted by Ordinance for Police, Fire and Emergency Medical Services Capital Improvements, including buildings and equipment. These funds provide a funding source to assist the City in providing police, fire and emergency medical services capital improvements required by growth of development. In FY 2012, this fund was reclassified from a special revenue fund to a capital project fund per GASB 54 guidelines.

Revenues and Expenditures Detail Budget Summary

Beginning Fund Balance * Revenues by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Appropriation of Fund Balance/Carryover Total Expenditures by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Reserve Transfer Out Total

FY 2011 Actual $

$

$

FY 2013 Amended $ 3,083,713

FY 2014 Budget $ 1,401,013

-

-

-

-

-

-

348,217

285,000

285,000

285,000

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

10,628

12,800

12,800

11,000

-

-

1,682,700

1,682,700

375,600

358,845

$ 1,980,500

$ 1,980,500

$

413

$

$

671,600

-

-

-

-

-

-

482

500

500

500

-

-

-

-

-

-

-

-

-

-

-

482

500

500

500

-

-

1,530,000

1,530,000

-

-

-

-

-

-

-

-

-

-

-

-

-

450,000

450,000

671,100

482

$ 1,980,500

$ 1,980,500

-

358,363

-

-

$ 3,083,713

$ 3,083,713

-

* Prior years info in Fund 140

City of Miramar

FY 2013 Budgeted $ 3,083,713

-

Excess/Deficiency Ending Fund Balance

-

FY 2012 Actual $ 2,725,350

$

(1,682,700) $ 1,401,013

$

671,600 (375,600)

$ 1,025,413


Public Safety CIP

FY 2014 Budget

Revenue Projections Account # 324110 324115

361100/800

399999

FY 2011 Actual

Account Description Licenses, Permits & Fees Impact Fees-Police-Residential Impact Fees-Fire-Residential Sub-total Miscellaneous Revenues Interest Earnings/Inc/Dec AM Value Sub-total Other Sources Appropriation of Fund Balance Sub-total Total

Expenditure Detail Budget 386-various Account # 604905

Account Title

Project Number

FY 2012 Actual

FY 2013 Amended

FY 2014 Budget

-

153,116 195,101 348,217

145,000 140,000 285,000

145,000 140,000 285,000

$145,000 $140,000 285,000

-

10,628 10,628

12,800 12,800

12,800 12,800

$11,000 11,000

-

-

1,682,700 1,682,700

1,682,700 1,682,700

375,600 375,600

-

358,845

1,980,500

1,980,500

671,600

FY 2011 Actual

Operating Expense: 386-90-000-519-000Bank Service Charge Sub-total

FY 2013 Budgeted

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

-

-

500 500

500 500

500 500

-

-

200,000 30,000

200,000 30,000

-

-

-

1,200,000 100,000 1,530,000

840,000 100,000 1,170,000

-

-

-

-

30,000 15,000 234,000 30,000 51,000 360,000

-

Transfer: 386-90-000-581-000Trfr to Debt Service Fund Trfr to Debt Svc-Capital Improve Rev Bond Trfr to Utility Fund Sub-total

-

-

450,000 450,000

450,000 450,000

295,500 375,600 671,100

Total

-

-

1,980,500

1,980,500

671,600

-

482 482

Capital Improvement Projects SWAT & Specialty Vehicles Staging Facility 386-53-800-521-000606502 606505

Plans/Design/Engineer Permits 386-53-800-522-000-

606510 606520

691201 691203 691410

BI-53006

Historic Mir Neighborhood Streetlight Upgrade Contingency Sub-total Temporary Fire Station 107 386-53-801-522-000-

606502 606505 606510 606511 606520

BI-53006

Plans/Design/Engineer Permits Construction Furniture Contingency Sub-total

BI-53011

386-90-900-590 4005

Other Charges & Services Bank Service Charge Total

Budget Justification Account #

Title and Description

324110

IMPACT FEES-POLICE-RESIDENTIAL: This line item was implemented to generate a revenue source paid by new development that will fund additional police related capital items caused by the impact of the increased demand for services on the community.

324115

IMPACT FEES-FIRE-RESIDENTIAL: This line item was implemented to generate a revenue source paid by new development that will fund additional fire related capital items caused by the impact of the increased demand for services on the community.

361100/800

INTEREST EARNINGS/INC/DEC FMV INVEST: Earned Interest and Net increase/decrease in Fair Market Value of assets.

604905

BANK SERVICE CHARGE: Bank service charges for handling of accounts.

691203

TRANSFER TO DEBT SERVICE-CAPITAL IMPROVEMENT REVENUE BOND: This transfer is for debt service for public safety facilities.

City of Miramar

414


Park Development

FY 2014 Budget

Description Fund 387 This fund was established specifically to collect park and recreation impact fees to be used for capital improvements and development to the City's parks, recreational facilities and new park sites. In FY 2012, this fund was reclassified from a special revenue fund to a capital project fund per GASB 54 guidelines.

Revenues and Expenditures Detail Budget Summary

Beginning Fund Balance Revenues by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Appropriation of Fund Balance Total Expenditures by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Reserve Transfer Out Total

FY 2011 Actual $

-

$

$

Ending Fund Balance

City of Miramar

-

-

-

-

1,041,840

1,112,000

1,112,000

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

583

800

800

400

-

-

-

50,000

-

-

$ 1,042,423

$ 1,112,800

$ 1,162,800

-

-

-

-

-

-

405

100

100

400

-

-

-

-

-

-

-

-

-

-

-

405

100

100

400

-

-

950,000

1,000,000

-

-

-

-

-

-

-

-

162,700 -

162,700 -

-

405

$ 1,112,800

$ 1,162,800

1,042,018

-

-

* Prior years info in Fund 170

415

FY 2014 Budget $ 617,250

-

$

$

FY 2013 Amended $ 667,250

-

-

Excess/Deficiency

FY 2012 FY 2013 Actual Budgeted $ (374,768) $ 667,250

$

667,250

$

667,250

$

$

(50,000) $

617,250

400

400 -

$

617,250


Park Development

FY 2014 Budget

Revenue Projections Account # 324610 324611

361100/800

399999

FY 2011 Actual

Account Title Permits, Fees, Special Assessment Impact Fees-Recreation-Dev Impact Fees-Park Sub-total Miscellaneous Revenues Interest Earnings/Inc./Dec AM Value Sub-total Other Sources Appropriation Of Fund Balance Sub-total Total

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

-

124,327 917,513 1,041,840

261,900 850,100 1,112,000

261,900 850,100 1,112,000

-

-

583 583

800 800

800 800

400 400

-

-

-

50,000 50,000

-

-

1,042,423

1,112,800

1,162,800

400

Expenditure Detail Budget 387-Various Account # 604905

Account Title

Project Number

FY 2011 Actual

Operating Expense: 387-90-000-519-000Bank Service Charge Sub-total

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

-

-

100 100

100 100

400 400

-

-

-

50,000 50,000

-

-

-

75,000 20,000 525,000 280,000 900,000

335,000 20,000 415,000 130,000 900,000

-

-

-

50,000 50,000

50,000 50,000

-

Other Source Renewal & Replacement Reserve Sub-Total

-

-

162,700 162,700

162,700 162,700

-

Total

-

-

1,112,800

1,162,800

400

Capital Improvement Projects Ansin Sports Complex Phase II 387-53-802-572-000606510

CIP-Construction Sub-total Amphitheater at Regional Park 387-53-800-572-000-

606502 606505 606510 606520

Plans/Design/Engineer Permits Construction Contingency Sub-total Monarch Lakes Park 387-53-801-572-000-

606501

609906

Pre-Construction Sub-total

BI-51006

BI-51007

387-90-900-590 FY 2011 Actual

FY 2012 Actual

Account #

Account Description

4005

Operating Expense Bank Service Charge

-

405

Total

-

405

Budget Justification Account #

Title and Description

399999

APPROPRIATION OF FUND BALANCE: This appropriation is used to balance the budget when there is not sufficient revenue to cover expenditures, provided there is available funding in the Fund Balance.

604905

BANK SERVICE CHARGE: Bank service charges for handling of accounts.

City of Miramar

416


CIP Bonds, 2013

FY 2014 Budget

Description Fund 388 This special obligation refunding and improvement revenue bonds fund was established in FY 2013 to account for various capital projects.

Revenues and Expenditures Detail Budget Summary FY 2011 Actual

Beginning Fund Balance

$

FY 2012 Actual -

$

FY 2013 Budgeted -

$

FY 2013 Amended -

$

FY 2014 Budget -

$

-

Revenue by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Appropriation of Fund Balance Total

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

Expenditures by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Transfer Out Total Excess/Deficiency Ending Fund Balance

City of Miramar

$

417

-

$

-

$

-

$

-

$

-


Capital Improvement Revenue Bonds, 2005

FY 2014 Budget

Description Fund 390

This fund was established in FY 2006 to account for proceeds and expenditures associated with the $100 million 2005 Revenue Bond issued for Capital Projects and to payoff the $35 million bank loan that was used to start capital projects.

Revenues and Expenditures Detail Budget Summary Beginning Fund Balance

FY 2011 FY 2012 Actual Actual $ (1,157,858) $ -

$

FY 2013 Budgeted

-

$

FY 2013 Amended

-

$

FY 2014 Budget

-

Revenue by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Appropriation of Fund Balance Total

1,231,687 $ 1,231,687

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

Expenditures by Category

Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Transfer Out Total

$

Excess/Deficiency Ending Fund Balance

Revenue Projections Account # 381150

Account Title Other Sources Transfer in from General Fund Sub-total Total

Expenditure Detail Budget 390-80-800-Various Account # 6365

6363 6370

6656

6519

6706

City of Miramar

Account Title Police - 521 Public Safety Complex (BI-5) Sub-total Fire - 522 Fire-Rescue Admin. Bldg. Add. (BI-10) Fire-Rescue Admin. Bldg. Renovations Sub-total Public Works - 539 SW 145th Ave Wetld Mitigation (IRI-30) Sub-total Recreation - 572 Ansin Sports Complex (PF-2) Sub-total Non-Departmental - 590 Cultural Arts Center (BI-1) Sub-total

73,829 73,829 1,157,858

$

-

FY 2011 Actual

$

-

FY 2012 Actual

$

-

FY 2013 Budgeted

$

-

FY 2013 Amended

$

-

FY 2014 Budget

1,231,687 1,231,687

-

-

-

-

1,231,687

-

-

-

-

FY 2011 Actual

418

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

13,696 13,696

-

-

-

-

17,648 17,648

-

-

-

-

3,000 3,000

-

-

-

-

3,998 3,998

-

-

-

-

35,487 35,487

-

-

-

-

73,829

-

-

-

-


Capital Projects Fund

FY 2014 Budget

Description Fund 395 This fund was established to account for financial resources used for the acquisition and/or construction of major capital assets within the City.

Revenues and Expenditures Detail Budget Summary Beginning Fund Balance Revenue by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Other Source Appropriation of Fund Balance/Carryover Total Expenditures by Category Personnel Services Operating Expense Capital Outlay Total Operating Expenditures Capital Improvement Program Debt Service Transfer Out Total Excess/Deficiency Ending Fund Balance

FY 2011 Actual $ 9,540,152

FY 2012 Actual $ 10,765,218

FY 2013 Budgeted $ 16,827,316

FY 2013 Amended $ 16,827,316

FY 2014 Budget $ 1,164,965

-

-

-

-

-

-

-

-

-

-

36,939

-

-

-

-

-

-

-

-

-

-

-

-

-

-

35,420

39,714

35,500

35,500

-

3,100,000 -

11,196,800 795,405

771,500 -

1,483,300 -

110,000 -

-

-

144,000

15,662,351

-

$ 3,172,359

$ 12,031,919

951,000

$ 17,181,151

-

-

-

-

-

618

2,050

6,000

6,000

-

-

-

-

-

-

618

2,050

6,000

6,000

-

1,947,040

5,967,771

945,000

17,175,151

110,000

-

-

-

-

-

$ 1,947,658

$ 5,969,821

951,000

$ 17,181,151

1,224,701

6,062,098

-

$ 10,764,853

$ 16,827,316

$ 16,827,316

$ 1,164,965

$ 1,164,965

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

$

$

$

$

110,000

110,000

(15,662,351)

-

FY 11 balance restated in CAFR

Revenue Projections Account # 334817

361100

381001 381410 384200 399900 399999

City of Miramar

Account Title Intergovernmental Brow Cty Grt-Everglades High School Sub-total Miscellaneous Interest Earnings/Net Apprec Market Value Sub-total Other Sources Transfer in from General Fund Trfr Fr Utility Fund Loan Proceeds CIP Carryover Appropriation of Fund Balance Sub-total Total

36,939 36,939

-

-

-

-

35,420 35,420

39,714 39,714

35,500 35,500

35,500 35,500

-

3,100,000 3,100,000

11,196,800 795,405 11,992,205

771,500 144,000 915,500

1,456,500 26,800 15,518,351 144,000 17,145,651

110,000 110,000

3,172,359

12,031,919

951,000

17,181,151

110,000

419


Capital Projects Fund

FY 2014 Budget

Expenditure Detail Budget 395-Various Account # 604905

606502 606505 606510 606511 606513 606520

606502 606505 606510 606520

606510 606511

606502 606505 606510 606513 606520

606502 606505 606510 606520

606510

606502 606505 606520

606502 606505 606510 606520

606502 606505 606510 606511

City of Miramar

Account Title

Project Number

FY 2011 Actual

Operating Expense: 395-90-000-519-000 Bank Service Charge Sub-Total Capital Improvement Vizcaya Park BI-51001 395-53-800-572-000 CIP-Plan/Design/Eng CIP-Permits CIP-Construction CIP-Furniture & Fixtures CIP-Landscaping CIP-Contingency Sub-total Mir. Regional Pk. Ph II BI-51002 395-53-801-572-000 CIP-Plan/Design/Eng CIP-Permits CIP-Construction CIP-Contingency Sub-total Various Park Improv BI-51003 395-50-800-572-000 CIP-Construction CIP-Furniture & Fixtures Sub-total 19th St. Park BI-51004 395-53-802-572-000 CIP-Plan/Design/Eng CIP-Permits CIP-Construction CIP-Landscaping CIP-Contingency Sub-total Ansin Sports Cmplx. Phase II BI-51005 395-53-803-572-000 CIP-Plan/Design/Eng CIP-Permits CIP-Construction CIP-Contingency Sub-total Fairway Park BI-51008395-53-804-572-000 CIP-Construction Sub-total Amphitheater @ Shirley Branca 395-53-805-572-000 BI-51009 CIP-Plan/Design/Eng CIP-Permits CIP-Contingency Sub-total Mir. Pkwy. Streetscape Improv 395-53-800-541-000 BI-52007 CIP-Plan/Design/Eng CIP-Permits CIP-Construction CIP-Contingency Sub-total City Hall Renov & Improv. 395-53-800-539-000 BI-52031CIP-Plan/Design/Eng CIP-Permits CIP-Construction CIP-Furniture Fixtures & Equip Sub-total

420

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

-

-

6,000 6,000

6,000 6,000

-

-

-

-

187,823 7,258 210,665 42,951 37,501 80,000 566,198

-

-

-

-

31,385 4,495 364,713 65,000 465,593

-

-

-

-

21,684 105,616 127,300

-

-

-

-

10,000 15,000 49,700 4,100 4,600 83,400

-

-

-

-

62,239 25,000 522,797 1,000 611,036

-

-

-

-

36,100 36,100

-

-

-

-

100,000 10,000 10,000 120,000

-

-

-

-

76,947 17,636 228,394 14,869 337,847

-

-

-

-

18,500 2,500 60,900 28,000 109,900

-


Capital Projects Fund Account #

606502 606510 606520

606500 606502 606505 606510

606502 606505 606510

606502 606505

606502 606505

606502

606515 606517 606810

606514

606514

606510

Account Title

FY 2014 Budget Project Number

FY 2011 Actual

Historic Miramar Neighborhood Streetlight Upgrade BI-52034 395-50-800-541-000 CIP-Plan/Design/Eng CIP-Construction CIP-Contingency Sub-total Police Headquarters BI-53001 395-53-800-521-000 CIP-Land Acquisition CIP-Plan/Design/Eng CIP-Permits CIP-Construction Sub-total Fairway Pk. Childcare Fac. BI-53007 395-53-800-569-000 CIP-Plan/Design/Eng CIP-Permits CIP-Construction Sub-total CSI Facility BI-53008 395-53-801-521-000 CIP-Plan/Design/Eng CIP-Permits Sub-total Historic Distr. PD. Substation BI-53009 395-53-802-521-000 CIP-Plan/Design/Eng CIP-Permits Sub-total Vehicle Overflow Parking BI-53010395-53-800-545-000 CIP-Plan/Design/Eng Sub-total ERP Project BI-54002 395-10-800-513-000 CIP-Professional Fees CIP-Implementation Fees Software Application Sub-total Soc. Svcs. Bus Replacement BI-54004 395-50-800-544-000 CIP-Vehicles Sub-total ALS Ambulance 2012 BI-54005 395-30-800-522-000CIP-Vehicles Sub-total Police Headquarters: 395-53-800-521-000 BI-53001 Construction Sub-Total Total

City of Miramar

421

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

-

-

-

-

15,000 85,000 10,000 110,000

-

-

-

4,988,600 1,870,970 400,000 3,957,680 11,217,250

-

-

-

75,000 15,000 360,000 450,000

75,000 15,000 360,000 450,000

-

-

-

200,000 25,000 225,000

200,000 25,000 225,000

-

-

-

240,000 30,000 270,000

240,000 30,000 270,000

-

-

-

-

15,700 15,700

-

-

-

-

673,607 752,024 604,196 2,029,827

-

-

-

-

450,000 450,000

-

-

-

-

60,000 60,000

-

-

-

771,500 771,500

771,500 771,500

-

-

-

951,000

17,181,151

110,000


Capital Projects Fund

FY 2014 Budget

Expenditure Detail Budget 395-Various Account # 4005

Account Title

FY 2011 Actual

Operating Expense-395-90-900-590 Bank Service Charge Sub-Total

FY 2012 Actual

618 618

2,050 2,050

15,584 15,584

593,605 327,593 265,176 1,186,373

-

795,405 795,405

103,869 52,655 1,228,559 1,385,083

74,152 5,042 2,459,039 152,049 12,499 20,000 2,722,781

-

3,900 3,900

21,865 226 22,091

64,953 664 42,606 3,021 111,244

420 420

-

-

2,850 11,400 14,250

157,375 165,982 323,358

22,550 15,480 38,030

210 85 70,128 2,496 72,919

-

1,250 126,335 127,585

3,615 16,505 1,036,703 1,056,823

-

38,964 38,964

1,947,658

5,969,821

Capital Improvement 6678 6679 6680 6660 6671 6673 6674 6675 6676 6677 6671 6671 6673 6674 6677 6673 6671 6672 6674 6675 6671 6673 6674 6676 6671 6673 6674 6671

Steam (ERP System): 395-10-027-513 Application Software Professional Fees Implementation Fees Sub-total Vehicle Leased Purchased: 395-30-037-522 Vehicle Lease/Purchase Sub-total Vizcaya Park: 395-50-001-572 Plans/Design/Engineer Permits Construction Furniture & Fixtures Landscape Contingencies Sub-total Vehicle Overflow Park:395-50-004-545 Plans/Design/Engineer Sub-total Miramar Gateway Streetscape: 395-50-005-541 Plans/Design/Engineer Permits Construction Contingencies Sub-total Bass Creek Road: 395-50-006-541 Permits Sub-total Police Headquarters: 395-50-009-521 Plans/Design/Engineer Land Acquisition Sub-Total Park Improvement: 395-50-020-572 Construction Furniture & Fixtures Sub-total Everglades HS Field Light: 395-50-021-572 Plans/Design/Engineer Permits Construction Landscape Sub-total Mir Reg Prk Phase 3: 395-50-025-572 Plans/Design/Engineer Permits Construction Sub-total Ansin Sports Complex 2: 395-50-026-572 Plans/Design/Engineer Sub-total Total

Budget Justification 381001

TRANSFER FROM GENERAL FUND: This represents a transfer from the General Fund for CIP project.

606502 606510 606520

HISTORIC MIRAMAR NEIGHBORHOOD STREETLIGHT UPGRADE: Replacement of existing light fixtures, due to age and condition, with the new energy saving technology will provide better illumination, lower energy cost and longer life with less maintenance. This project will replace the old fixtures over the next 5 years. If not funded, the City can expect more reports of streetlight outages and a significant increase in staff and contractor time to make repairs.

City of Miramar

422


Enterprise Funds

Enterprise Funds

                                                                                           


Utility Funds


Utility Fund

FY 2014 Budget

Revenues and Expenditures Summary Beginning Fund Balance

FY 2011 Actual $188,230,712

FY 2012 Actual 185,090,229

FY 2013 Budgeted 182,879,005

FY 2013 Amended 182,879,005

FY 2014 Budget 182,403,674

Revenues Current Revenues Transfer In Appropriation of Fund Balance Total

32,901,330 37,819 $ 32,939,149

35,611,118 1,888 $ 35,613,006

31,733,200 $ 31,733,200

31,733,200 475,330 $ 32,208,530

32,947,200 1,237,800 732,200 $ 34,917,200

922,372 1,666,393 18,599,485 21,188,250

877,009 1,400,086 17,969,911 20,247,006

1,031,500 1,496,700 17,621,400 20,149,600

1,031,500 1,496,700 17,666,117 20,194,317

1,247,200 2,126,600 18,538,300 21,912,100

4,377,899 227,183 2,063,587 8,212,191 14,880,861

3,977,641 72,370 4,081,309 8,649,518 16,780,838

4,909,700 3,031,900 1,439,800 342,200 9,723,600

4,962,083 3,031,900 1,473,317 342,200 9,809,500

5,412,800 2,976,000 1,441,800 39,500 9,870,100

10,521 10,521

796,386 796,386

960,000 900,000 1,860,000

1,011,973 1,192,740 2,204,713

3,135,000 3,135,000

$ 36,079,632

$ 37,824,230

$ 31,733,200

$ 32,208,530

$ 34,917,200

Expenditures Departmental Financial Services-Utility Billing Engineering Services Utilities Sub-Total Non-Departmental Non-Departmental Debt Service Transfers to Other Funds Other Sub-Total Capital Improvement (CIP) Engineering Services Utilities Sub-Total Total Excess/Deficiency

(3,140,483)

(2,211,224)

-

(475,330)

(732,200)

Ending Fund Balance

$ 185,090,229

$ 182,879,005

$ 182,879,005

$ 182,403,674

$ 181,671,474

Revenue by Category Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Other Sources Transfer In Appropriation of Fund Balance Total

185,844 32,238,524 476,962 37,819 $ 32,939,149

155,839 34,144,403 1,310,877 1,888 $ 35,613,006

72,000 31,533,500 127,700 $ 31,733,200

72,000 31,533,500 127,700 475,330 $ 32,208,530

272,000 32,532,600 142,600 1,237,800 732,200 $ 34,917,200

Expenditure by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Transfer Out Other Uses Total

12,969,889 12,375,060 221,200 25,566,149 10,521 227,183 2,063,587 8,212,191 $ 36,079,631

12,005,147 12,441,697 400,405 24,847,249 796,386 72,370 4,081,309 8,649,518 $ 38,446,832

11,645,800 13,021,300 392,200 25,059,300 1,860,000 3,031,900 1,439,800 342,200 $ 31,733,200

11,645,800 13,056,811 453,789 25,156,400 2,204,713 3,031,900 1,473,317 342,200 $ 32,208,530

12,471,200 14,279,900 573,800 27,324,900 3,135,000 2,976,000 1,441,800 39,500 $ 34,917,200

City of Miramar

423


City of Miramar

424


Utility Fund

FY 2014 Budget

Revenue Projections Account # 329100 (322300) 329102 (322315)

343312 343313 343314 343315 343316 343317 343318 343319 343321 343322 343323 343324 343333 343511 343512 343515 343517 343520 (363900) 343910 (363800) 343950

Account Title Permits, Fees, Special Assessment Engineering Permits Pretreatment Permit Sub-Total Charges for Services Water Sales-City Wide New Occupant Account Delinquent Charge Other Service Charge Water Sales-W Base Facility New Property Residential New Property Multi New Property Commercial Meter Purchase Termination Fee After Hours Turn-on Turn On/Off Fees Sewer Conn Ln Revenue Wastewater Sales Wastewater-Broward Wastewater-West Base Facilities Wastewater Blockage Backflow Lab Testing Fees Stormwater Fees Sub-Total

361100/800 361105 361108 363211 364100 369410 369900

Miscellaneous Revenues Interest Earnings/Net Apprec Mkt Value Interest-UB Residential Interest-Sewer Connection Developer Contrib-Fixed Asset Sale of Surplus Property MSB-Collect Fees Miscellaneous Revenues Sub-Total

381165 381414 (381710) 381386 399900 399999

Other Source Transfer in from ARRA Grant Fund Transfer in from CIAC Transfer in from Public Safety CIP CIP Carryover Appropriation of Fund Balance Sub-Total Total

City of Miramar

FY 2011 Actual 183,075 2,769 185,844

FY 2012 Actual 147,185 8,654 155,839

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

50,000 22,000 72,000

50,000 22,000 72,000

250,000 22,000 272,000

10,917,311 113,197 1,573,749 203,286 4,440 72,733 113,753 9,395 386,080 15,793,557 122,543 2,510 48,520 5,248 2,872,203 32,238,524

11,600,464 117,255 1,612,469 77,323 (2) 635 300 550 45,127 117,291 9,105 353,154 (3,296) 17,083,569 139,552 3,945 49,088 2,164 2,935,711 34,144,403

12,783,700 108,600 800,000 106,000 1,500 64,000 95,400 8,200 357,200 17,043,300 115,700 2,300 42,800 4,800 31,533,500

12,783,700 108,600 800,000 106,000 1,500 64,000 95,400 8,200 357,200 17,043,300 115,700 2,300 42,800 4,800 31,533,500

14,020,000 110,000 800,000 85,000 1,000 120,000 100,000 10,000 17,115,800 120,000 3,000 42,800 5,000 32,532,600

127,794 115,974 2,888 190,124 1,767 38,415 476,962

98,921 107,516 1,222,138 (125,915) 2,907 5,309 1,310,877

37,700 90,000 127,700

37,700 90,000 127,700

42,600 100,000 142,600

37,819 37,819

1,888 1,888

-

475,330 475,330

862,200 375,600 732,200 1,970,000

32,939,149

35,613,006

31,733,200

32,208,530

34,917,200

425


City of Miramar

426


Finance‐Utility Billing


Financial Services Department Assistant City Manager Executive Assistant to the Director

Internal Auditor

Director of Financial Services Reporting & Training Officer Assistant Director of Financial Services

Accounting System Analyst

Treasurer

Assistant Treasurer Grants Manager Chief Accountant Asst. Grants Manager Grants Assistant P/T Grants Analyst P/T

Accounting Manager, Revenue

Accounting Manager, Payroll

Utility Billing Manager

Head Cashier

Assistant Payroll Manager

Utility Billing Supervisor

Account Clerk III

Utility Billing Specialist II (3)

Senior Accountant

Accounts Payable Supervisor

Accountant I (2)

Account Clerk II (2)

Account Clerk III (3)

Fixed Asset Accountant II

Account Clerk I

Account Clerk I (3)

Utility Billing Specialist I (2)

Account Clerk III

Accounting Records Clerk

Account Clerk I PT (2)

Account Clerk III

Accounting Records Clerk PT (2)

Business Tax Specialist (2)

Utility Billing Specialist I - PT

Utility Fiscal Operations Manager


Utility Billing

FY 2014 Budget

Mission To provide comprehensive financial and utility billing services to the City and its stakeholders; including accurate and timely financial reporting, utility billing, safeguarding of financial and physical assets and providing outstanding customer service in a clean and enriched work environment.

Description The Utility Billing Program is responsible for billing utility services including water, sewer, sanitation, stormwater, and recycling services. Bills are calculated and mailed on a monthly basis. Miramar Code provides that all owners and occupants of residences in Miramar are required to have garbage collection service which is collected twice a week on a regular basis. Bulk pick up is also provided with this service. The Financial Services Department administers this program which is comprised of 9.5 budgeted positions, 9 full-time and 1 parttime employees.

Objectives ■ ■

Provide accurate and timely utility bills to our residents while providing outstanding customer service. Ensure collections of all funds due to the City for services provided in a courteous and understanding manner.

Key Intended Outcomes of Investment ■ ■

Efficient billing and collection of utility bills. Increase collection of outstanding utility and other bills due to the City so the full cost of providing the services are paid through user fees by those who receive the direct benefit.

Goals for FY 14 1.

Enhance current collection process to include increased in-house collection efforts and then remittance to the outside collection agency.

2

File liens on delinquent utility accounts that have been returned unpaid by the Collection Agency. Increase re-reads for zero consumption utility accounts. Increase number of customers with ACH payments. Request Commission approval to write-off old uncollectible receivables so that these accounts do not need to be converted to the new ERP system.

3 4 5 6

Implement new Munis utility billing software module.

Accomplishments FY 2013 1. 2. 3 4

Increased utility billing collections to over 100% of the amount billed 90% of the time. Implement formal collection process for both tenant and owner accounts. Improved customer leak detection through a notification door hanger and letter. Established new routes for areas with enhanced meter reading equipment.

Performance Measures Output Number of Utility Customers served Number of new accounts opened Number of utility accounts placed on lien Number of accounts sent to the collection agency

City of Miramar

FY 2009 Actual

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

69,700

69,700

69,700

69,700

34,000

4,100

5,061

4,763

4,500

4,728

40

12

25

100

32

-

-

1,232

1,200

875

427


Utility Billing

FY 2014 Budget

Efficiency/Effectiveness Objective: Provide accurate and timely utility bills while providing outstanding customer service Outcome: Efficient billing and collection of utility bills Goals: 1, 2, 3 FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Actual

Goal

Reread utility bills with zero consumption

90%

92%

90%

95%

90%

Percentage of customer services calls completed within 48 h Update incorrect addresses before the next billing is processed

98%

96%

97%

98%

97%

98%

99%

98%

100%

98%

Objective: Outcome: Goals:

Increase collection of all funds due to the City for services provided in a courteous and understanding manner. Ensure collections of outstanding utility and other bills due the City for services provided. 1, 2, 3 FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Actual

Perform meter check on non-paying disconnected customers

85%

% increase in in-house collections of delinquent accounts

15%

Goal

88%

85%

95%

85%

8%

15%

6%

15%

New accounts signed up for automatic bill pay

350

376

350

328

350

Percentage of invoices paid within 30 days

83%

88%

83%

84%

83%

Percentage of billed amounts to collected amounts

90%

93%

90%

93%

90%

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Program Revenues, Expenditures & Position Summary  FY 2011 Actual

Dedicated Revenues None

                         ‐                          ‐                          ‐                          ‐                          ‐

Expenditures by Program Utility Billing

$

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

$

922,372

877,009

$ 1,031,500

$ 1,031,500

$ 1,247,200

544,167

520,540

561,800

561,800

728,800

378,205 -

356,469 -

469,700 -

469,700 -

518,400 -

877,009

$ 1,031,500

$ 1,031,500

$ 1,247,200

8.5

8.5

8.5

8.5

9.5

-

-

-

1

1

1

1

1

-

-

1

1

1

1

1

2

2

2

2

2

0.5

0.5

0.5

0.5

0.5

3

3

3

3

3 1

922,372

Positions by Program Utility Billing

Position Detail Account Clerk III Collections Specialist Utility Billing Manager Utility Billing Specialist I Utility Billing Specialist I - Part-time Utility Billing Specialist II Utility Billing Supervisor Utility Fiscal Operations Manager Total FTE's

City of Miramar

428

$

$

1

1

1

1

-

-

-

-

8.5

8.5

8.5

8.5

1 9.5


Utility Billing

FY 2014 Budget

Utility Billing 410-10-110-513 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 602100 FICA & MICA 602210 Pension-General 602235 Pension-Senior Mgmt 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603190 Prof Svc-Other 603200 Audit Fees 604100 Communication Services 604200 Postage 604301 Electricity Svc 604400 Leased Equipment 604440 Leased Copiers 604500 Property & Liability Ins 604700 Printing & Binding Svc 604920 Licenses & Permit Fees 604931 Recording Fees 605100 Office Supplies 605120 Computer Operating Supplies 605250 Noncapital Furniture 605290 Other Operating Supplies 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$364,600 $13,300 $1,000 $29,000 $64,100 $18,800 $3,800 $6,300 $53,000 $3,200 $1,100 $800 $1,800 $1,000 $561,800

$364,600 $13,300 $1,000 $29,000 $64,100 $18,800 $3,800 $6,300 $53,000 $3,200 $1,100 $800 $1,800 $1,000 $561,800

$461,400 $7,500 $13,300 $10,000 $36,400 $68,700 $33,800 $5,900 $6,300 $62,000 $3,200 $1,200 $900 $2,200 $16,000 $728,800

-

-

$65,000 $50,000 $10,600 $215,000 $3,900 $18,000 $28,000 $31,500 $25,000 $15,300 $4,000 $1,300 $1,500 $400 $200 $469,700

$75,500 $39,850 $10,600 $212,050 $3,900 $18,000 $28,000 $31,500 $25,000 $15,300 $4,000 $1,300 $2,600 $1,500 $400 $200 $469,700

$126,100 $50,000 $13,000 $210,000 $4,000 $17,600 $28,000 $38,200 $5,000 $15,300 $3,000 $4,000 $1,300 $1,200 $1,200 $300 $200 $518,400

-

-

$1,031,500

$1,031,500

$1,247,200

429


Utility Billing

FY 2014 Budget

Division Expenditure Summary Summary by Division Utility Billing

Division # 140

FY 2011 Actual 922,372

FY 2012 Actual 877,009

Expenditure Detail Budget 410-10-140-513 Account #

Account Title

FY 2011 Actual

FY 2012 Actual

1200 1210 1400 2100 2210 2240 2260 2280 2300 2304 2305 2306 2400

Personnel Services Regular Salaries Non-Pensionable Earnings Overtime FICA Pension-General Pension-ICMA OPEB Pension-Management Health-Cafeteria Plan Wellness Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total

344,007 6,750 534 24,623 82,121 3,736 18,586 3,903 10,757 44,563 3,286 1,300 544,167

333,080 134 23,406 80,065 3,873 18,018 6,309 3,809 2,133 47,649 1,396 667 520,540

3190 3200 4100 4200 4355 4400 4404 4440 4500 4700 4920 4990 5100 5120 5290 5410 5450 5900

Operating Expense Prof. Services-Other Prof. Services-Auditors Communication Services Postage Electric Svc Leased Equipment Leased Computers Leased Copier Property & Liability Ins Printing & Binding License Fees Other Expense Office Supplies Computer Operating Supplies Operating Supplies Subscriptions and Memberships Training Contingency Sub-Total

29,999 41,717 9,538 166,742 3,486 16,875 3,315 28,306 42,300 19,490 11,675 2,283 1,198 642 150 113 376 378,205

1,452 39,440 10,230 182,660 4,140 17,133 2,416 24,076 39,967 21,520 11,675 54 449 410 657 190 356,469

Total

922,372

877,009

City of Miramar

430


Utility Billing

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

343314

Delinquent Charge

This amount is for service charges related to past due utility bills.

343315

Other Service Charge

This revenue is derived from Broward County Special Areas Ad Val Taxes for sewer service charge west-reserve capacity.

343317

New Property Residential

This revenue is for an initial one time set up fee for utility service.

343319

New Property Commercial

This revenue is for an initial one time set up fee for utility service.

343322

Termination Fee

These revenues are derived for terminating, turning on/off and fees for after hours turn on/off for utility service.

601400

Overtime-General

Overtime is necessary to meet commitments and scheduled deadlines such as, software conversion, billing, counter customer service, etc.

603190

Prof Svc-Other

Costs associated with this line item include the annual maintenance on the Utility Billing Software (45,000), banking charges including lockbox, ACH, and Check 21 Fees (30,000), and $5,000 for any required Pentamation modifications or conversion assistance, as required.

603200

Audit Fees

Represents 40% of the contracted cost between the City and its outside auditors for the annual year-end financial audit. The remaining 60% is budgeted in the General Fund.

603400

Contract Svc-Other

For outsourcing of Utility Billing Process and Mailing

604100

Communication Services

Cost associated with the maintenance and support of TeleWorks Customer Service System.

604200

Postage

Represents allocated costs for mail, as well as, delivery services for U.P.S. and Federal Express

604301

Electricity Svc

This account represents allocated costs for electricity usage.

604400

Leased Equipment

Providing for leased Pitney Bowes folder, inserter mailing machine, including cost of supplies.

604440

Leased Copiers

This account represents costs associated with copy machines, releated supplies and service contracts. (Toner is only purchased if department exceeds the allotted meter amount)

604500

Property & Liability Ins

FThis account represents allocated property and liability insurance premiums

604700

Printing & Binding Svc

Funds for printing late notices, special envelopes and a new resident brochure

604920

Licenses & Permit Fees

Fees relating to professional licenses upkeep and computer software licenses for utility billing creation and mail clearing system and meter reading equipment.

604931

Recording Fees

For required fees paid to record and release utility liens

605100

Office Supplies

Cost associated with miscellaneous office supplies such as pens, pencils, etc. to conduct the operation of the office.

605120

Computer Operating Supplies For Print Management Service Agreement and computer related items.

605250

Noncapital Furniture

Costs associated with furniture and equipment that cost less than $1,000 per unit

605290

Other Operating Supplies

For items not budgeted in another line item.

605410

Subscriptions & Memberships Used to fund memberships and subscriptions with various organizations which include:

Revenue

Expense

Government Finance Officers Assoc. (Local, State, National) GASB Pronoucements & Other Technical Documents 605500

Training-General

City of Miramar

Funding for staff training locally in accounting standards and customer service.

431


Engineering Services


Engineering Services Department

Assistant City Manager Operational Services

Assistant Director of Engineering Services

Director of Engineering Services

Civil Engineer III

Project Manager II (3)

Development Engineer

Operations Service Administrator

Construction Engineer/Inspector Supervisor

Engineer Technician Contract Project Manager (Temporary F/T - 3)

Engineer Inspector III Contract Purchasing Manager (Temporary F/T) Engineer Inspector II (2)

Administrative Coordinator


Engineering Services

FY 2014 Budget

Mission To implement and support administration of infrastructure, transportation facilities, interdepartmental capital improvements; and public/private development, through technology and sound engineering principles; and provide a high level of sustainable customer service to the residents and businesses established in the City of Miramar.

Department Overview The Engineering Services Department handles the traffic engineering planning for present and future roads within the City, new development project infrastructure needs and requirements; inspections of new developments to ensure compliance with City standards and Municipal Capital Improvement Projects. This department is comprised of 18 budgeted positions, 14 full-time and 4 temporary full-time employees. The two (2) program 1. Development Management 2. Construction Management

Objectives ■

Promote a high quality of life for the City of Miramar residents and businesses by providing well-planned, costeffective infrastructure, water and wastewater utilities, and services to promote public health, personal safety, and future growth of the City of Miramar

Key Intended Outcomes of Investment ■ ■ ■

City has a well-planned infrastructure, water and wastewater facilities City’s capital facilities are built within budget and on time Generate revenues from water, wastewater, park impact fees and permit fees

Accomplishments FY 2013 The following projects were completed: ■ Forzano Park Lighting Improvement; Lakeshore Park Tennis Court Resurfacing; Miramar Parkway Resurfacing; East Miramar Fire Hydrants & Lines Improvement; Vizcaya Park - Phase II Construction permits were acquired for the following projects: ■ 87 unit residential development called Montclair ■ 47 unit residential development called Village Walk ■ 300 unit residential development called Amli ■ 300 unit residential development called Foxcroft ■ 69,992 sq. ft. commerical development called Riviera Pointe ■ 5,792 sq. ft. commercial development called Jesus Ministries ■ 74,000 sq. ft. commercial development called Miramar Rehabilitation Center ■ 264,000 sq. ft. commercial development called MCBP Bldg A ■ 304,941 sq. ft. commercial development called MCBP Bldg B ■ 87,540 sq. ft. commercial development called MPC #27 ■ 80,290 sq. ft. commercial development called MPC #28 ■ Residential development called Miramar Town Center Block 3, 4A, 5 & 6

City of Miramar

432


Engineering Services

FY 2014 Budget

Program Revenues, Expenditures & Position Summary 

Dedicated Revenues Development Management

Expenditures by Program Development Management Construction Management Inspection Services Total

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

FY 2011 Actual $

$

$

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

642,119

$ 1,870,738

$ 1,870,738

$ 1,933,000

525,555

602,037

598,000

596,866

736,200

653,739 487,100

714,044 84,005

898,700 -

899,834 -

1,390,400 -

1,666,394

$ 1,400,086

$ 1,496,700

$ 1,496,700

$ 2,126,600

1,533,747

1,219,508

1,290,800

1,290,800

1,892,100

132,647 -

180,578 -

141,500 64,400

139,232 66,668

214,500 20,000

1,666,394

$ 1,400,086

$ 1,496,700

$ 1,496,700

$ 2,126,600

4.1

4.3

4.5

4.5

6.0

5.1

5.1

6.5

6.5

12.0

1,643,827

Positions by Program Development Management Construction Management Inspection Services Total

Position Detail Administrative Coordinator Administrative Secretary II Assistant Director/City Engineer City Engineer Civil Engineer II Civil Engineer III Construction Engineer/Inspector Supervisor Contract Project Manager - Temp Full-time Contract Purchasing Manager - Temp Full-time Development Engineer Director of Engineering Services Engineer Inspector II Engineer Inspector III Engineering Technician Facilities Design & Operations Manager Operations Service Administrator Operations System Manager Project Administrator Project Manager II Project Manager III Utilities Engineer Total FTE's

City of Miramar

FY 2012 Actual

433

$

3.8

0.6

-

-

-

13.0

10.0

11.0

11.0

18.0

1

1

1

1

1

1

-

-

-

-

-

-

-

1

1

1

1

1

-

-

-

-

-

-

-

2

2

2

1

1

-

-

-

-

1

-

-

-

-

3

-

-

-

-

1

-

1

1

1

1

1

1

1

1

1

3

-

-

-

2

1

1

1

1

1

-

-

-

-

1

1

-

-

-

1

-

-

-

-

1

1

1

1

-

-

1

1

1

-

1

1

1

1

3

-

-

1

1

-

-

-

-

1

-

13.0

10.0

11.0

11.0

18.0


Engineering Services

FY 2014 Budget

Development Management Program Description The Development Management program reviews development designs and plans, issues permits, and provides construction inspection services for water, sewer, drainage and roadway improvements on construction projects performed by developers, their agents and public utilities' contractors. This program is an integral component of the City's Development Review Process; to review, inspect and approve a development project's infrastructure, including traffic improvements, internal circulation, and overall strategy for acceptance by the City.

Objectives ■

Ensure all the private developments are planned and designed according to City’s adopted Comprehensive Plan, Master Plan, Engineering Standards for the construction of water, sewer, paving and drainage systems and City of Miramar Codes.

Manage and facilitate plan review during site plan and final engineering stages and issue permits for site work and final engineering within the time frame detailed in the Land Development Process and Procedural Manual.

Negotiate with developers on Service Agreement for Water and Sanitary Sewage Facilities and Park Agreement fee in lieu of land dedication and collect the required impact fees as stipulated in the Agreements.

Accept infrastructure from developers by accepting Absolute Bill and related legal documents for the perpetual ownership and maintenance of utilities within dedicated easements and roadways and drainage within public rights-of-way.

Key Intended Outcomes of Investment ■

Developments that meet City’s overall master plan and in compliance with City’s Comprehensive Plan, Land Development Code and City’s Code of Ordinances, and protect the health, safety and welfare of Miramar's citizens and business community.

Approved site plan, plat, and final engineering plan for construction, permits issued for site work and final engineering construction.

Collection of impact fees, permit fees and plan review fees. New public roadways and drainage system within public rights-of-way owned by the City, and City’s ownership of additional water and sewer systems built to serve private developments.

Goals for FY 14 1.

Provide administrative/technical support in the review of all engineering plans submitted for the Development Review Committee (DRC) to meet the established deadlines 95% of the time.

2.

Manage and facilitate the permits and plans review of all final engineering plans and all schematic engineering plans within the time stipulation agreed upon at the time of submittal.

3.

Negotiate water, sewer, park land developers agreements and collect impact fees. Prepare agenda items for the acceptance of infrastructure improvements from private developers and approve Certificate of Occupancy for projects without delaying developer's schedule.

4.

Performance Measures FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Final Engineering Plans reviewed

40

48

45

60

Schematic Plans reviewed (DRC)

41

21

38

35

Output

City of Miramar

434


Engineering Services

FY 2014 Budget

Development Management Program Efficiency/Effectiveness Objective: Ensure all the private developments are planned and designed according to City’s adopted Comprehensive Plan, Master Plan, Engineering Standards for the construction of water, sewer, paving and drainage systems and City of Miramar Codes. Outcome:

Developments that meet City’s overall master plan and in compliance with City’s Comprehensive Plan, Land Development Code and City’s Code of Ordinances, and protect the health, safety and welfare of Miramar's citizens and business community.

Goals:

1, 2 FY 2012

Average # of days to complete DRC review

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

1.5

1.5

1.5

1.5

1.5

1

1

1

1

1

Averaged # of days to investigate/respond to traffic related complaints Average # of days to complete engineering permit review

2

2

2

2

2

% of plans reviewed within time frame

100%

100%

100%

100%

100%

Maintain resident satisfaction with traffic issues resolution

90%

90%

90%

90%

90%

FY 2011 Actual 164,254 530,172 949,401 $ 1,643,827

FY 2012 Actual 147,185 245,538 249,396 $ 642,119

FY 2013 Budgeted 65,000 918,764 886,974 $ 1,870,738

FY 2013 Amended 65,000 918,764 886,974 $ 1,870,738

FY 2014 Budget 250,000 444,000 1,239,000 $ 1,933,000

483,720 41,835 -

524,389 77,649 -

481,000 84,800 32,200

481,000 82,532 33,334

614,700 121,500 -

Dedicated Revenues Engineering Permits Water Impact Fees Wastewater Impact Fees Total

Account # 410-329100 414-324210 414-324211

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

$

525,555

$

602,037

$

598,000

$

596,866

$

736,200

Percent of Time by Position Administrative Coordinator Administrative Secretary II City Engineer Civil Engineer III Construction Engineer/Inspection Supervisor Development Engineer Director of Engineering Services Engineer Inspector II (2) Engineer Inspector III Engineer Technician Operations Service Administrator Operations System Manager Utilities Engineer Total

City of Miramar

435

0.5 0.8 0.4 1.5 0.5 0.2

0.5 0.4 1.5 1.0 0.5 0.2

0.5 0.5 1.5 1.0 0.5 0.5

0.5 0.5 1.5 1.0 0.5 0.5

0.5 0.5 1.0 0.5 0.5 0.5 1.0 0.5

-

-

-

-

0.5

0.2 4.1

0.2 4.3

4.5

1.0 4.5

0.5 6.0


Engineering Services

FY 2014 Budget

Construction Management Program Description The Construction Management program provides architectural/engineering design, coordination, procurement contract administration and construction management services to assure cost effective project delivery for public infrastructure and municipal facilities. This program is primarily involved with Capital Improvement Program projects exceeding 100,000 in construction costs.

Objectives ■

Administer the planning, designing and construction of City’s capital projects such as public buildings, public parks, Fire and Police facilities. The design, construction management and administration services to be performed by staff or by the selected consultant.

Provide engineering and architectural support services for proposed municipal facilities and for remodeling and renovating existing public facilities.

Key Intended Outcomes of Investment ■ ■

Ensure capital projects are delivered in accordance with applicable standards, codes and policies. Completion of capital projects on time and within budget.

Goals for FY 14 1.

Provide design, coordination, contract administration, project management and technical services for municipal Capital Improvement Program projects.

2.

Provide architectural support services for proposed municipal facilities and for remodeling and renovating existing public facilities.

3.

Provide cost-effective professional architectural and engineering contract administration and project management services to deliver Capital Improvement Program projects on time and within budget.

Performance Measures FY 2010 Actual

Output Number of projects completed Total costs of projects completed

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

5

3

5

5

$5.1M

$5.3M

$3.0M

$5.3M

Efficiency/Effectiveness Objective: Administer the planning, designing and construction of City’s capital projects like public buildings, public parks, Fire and Police facilities. The design, construction management and administration services to be performed by staff or by the selected consultant. Outcome:

Ensure capital projects are delivered in accordance with applicable standards, codes and policies and completion on time and within budget.

Goals:

1, 2, 3 FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

Consultant Design Services as a % of project cost

5%

8.00%

6%

6%

6%

Consultant Project Management as a % of project cost

3%

4.00%

4%

4%

4%

% of projects completed on time

95%

100%

100%

100%

100%

% of projects completed within budget

95%

100%

100%

100%

100%

Value of CIP under construction per FTE

2.5M

0.73M

1.4M

1.4M

1.4M

City of Miramar

436


Engineering Services

FY 2014 Budget

Construction Management Program FY 2011 Actual

Dedicated Revenues None

FY 2012 Actual

FY 2013 Budgeted

FY 2014 Budget

FY 2013 Amended

                        ‐                        ‐                        ‐                        ‐                        ‐

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

$

601,701

621,949

809,800

809,800

1,277,400

52,038 -

92,095 -

56,700 32,200

56,700 33,334

93,000 20,000

899,834

$ 1,390,400

653,739

$

714,044

$

898,700

$

Percent of Time by Position Administrative Coordinator City Engineer Civil Engineer II Civil Engineer III Construction Engineer/Inspector Supervisor Contract Project Manager - Temp FT Development Engineer Director of Engineering Services Engineer Inspector II (2) Engineer Inspector III Engineer Technician Facilities Design & Operations Manager Operations Service Administrator Operations System Manager Project Manager II Project Manager III Total

City of Miramar

437

0.5

0.5

0.5

0.5

0.5

0.4

0.4

0.5

0.5

0.5

-

-

-

-

-

0.5

0.5

0.5

0.5

-

-

-

-

-

0.5

-

-

-

-

4.0 0.5

0.5

0.5

0.5

0.5

0.5

-

-

-

-

1.0

0.4

0.4

0.5

0.5

0.5

-

-

-

-

0.5

1.0

1.0

1.0

1.0

-

-

-

-

-

0.5

0.8

0.8

1.0

1.0

-

1.0

1.0

1.0

1.0

3.0

-

-

1.0

1.0

-

5.1

5.1

6.5

6.5

12.0


Engineering Services

FY 2014 Budget

Development Management 410-53-530-539 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 602100 FICA & MICA 602210 Pension-General 602235 Pension-Senior Mgmt 602260 Pension-401 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603110 Engineering Services 603470 Temporary Help 604100 Communication Services 604200 Postage 604301 Electricity Svc 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604650 R&M Office Equip 604660 R&M Computers 604700 Printing & Binding Svc 604998 Contingency 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605240 Uniforms Cost 605250 Noncapital Furniture 605290 Other Operating Supplies 605500 Training-General 605510 Tuition Reimbursement Operating Expense Total Dept Capital Outlay 606440 Vehicles Purchase Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$323,300 $2,900 $1,000 $24,200 $11,500 $43,900 $10,200 $15,400 $3,200 $15,400 $21,100 $2,400 $400 $700 $1,700 $3,700 $481,000

$323,300 $2,900 $1,000 $24,200 $11,500 $43,900 $10,200 $15,400 $3,200 $15,400 $21,100 $2,400 $400 $700 $1,700 $3,700 $481,000

$398,500 $12,200 $11,000 $1,000 $30,000 $31,400 $43,700 $6,500 $16,100 $6,300 $18,000 $28,100 $3,000 $400 $800 $2,000 $5,700 $614,700

-

-

$13,500 $3,000 $3,700 $500 $4,800 $5,100 $17,500 $16,100 $2,000 $500 $1,000 $500 $1,000 $1,500 $11,600 $800 $500 $1,200 $84,800

$13,500 $732 $3,700 $500 $4,800 $5,100 $17,500 $16,100 $1,500 $500 $1,000 $500 $1,000 $1,500 $11,600 $800 $500 $500 $1,200 $82,532

$60,000 $3,000 $4,500 $500 $5,200 $5,100 $22,000 $5,600 $2,000 $500 $1,000 $500 $1,000 $1,500 $3,000 $1,000 $500 $2,700 $1,900 $121,500

-

-

$32,200 $32,200

$33,334 $33,334

-

-

-

$598,000

$596,866

$736,200

438


Engineering Services

FY 2014 Budget

Construction Management 410-53-531-539 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 602100 FICA & MICA 602210 Pension-General 602235 Pension-Senior Mgmt 602260 Pension-401 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603110 Engineering Services 604100 Communication Services 604200 Postage 604301 Electricity Svc 604404 Leased Computer 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604650 R&M Office Equip 604660 R&M Computers 604700 Printing & Binding Svc 604920 Licenses & Permit Fees 604998 Contingency 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605240 Uniforms Cost 605290 Other Operating Supplies 605500 Training-General Operating Expense Total Dept Capital Outlay 606405 Furniture & Fixtures 606440 Vehicles Purchase Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$546,300 $2,900 $1,000 $41,300 $11,500 $113,000 $3,100 $19,100 $3,200 $25,000 $31,800 $3,000 $500 $1,200 $2,900 $4,000 $809,800

$546,300 $2,900 $1,000 $41,300 $11,500 $113,000 $3,100 $19,100 $3,200 $25,000 $31,800 $3,000 $500 $1,200 $2,900 $4,000 $809,800

$911,400 $19,100 $26,400 $1,000 $70,400 $31,400 $87,000 $11,100 $23,000 $6,300 $18,000 $49,200 $4,200 $500 $1,800 $4,400 $12,200 $1,277,400

-

-

$2,400 $500 $4,800 $4,000 $17,500 $13,600 $400 $400 $800 $500 $500 $900 $600 $8,500 $800 $500 $56,700

$2,400 $500 $4,800 $4,000 $17,500 $13,600 $400 $400 $800 $500 $500 $900 $600 $8,500 $800 $500 $56,700

$37,000 $7,700 $500 $5,200 $2,200 $4,000 $20,400 $5,600 $400 $400 $800 $1,500 $500 $900 $600 $3,000 $800 $500 $1,000 $93,000

-

-

$32,200 $32,200

$33,334 $33,334

$20,000 $20,000

-

-

$898,700

$899,834

$1,390,400

439


Engineering Services

FY 2014 Budget

In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

Division Expenditure Summary Expenditure by Division Development Management Construction Management Total

FY 2011 Actual

Division #

FY 2012 Actual

550

1,029,144

866,769

555

637,248

533,318

1,666,393

$ 1,400,086

$

Development Management Expenditure Detail Budget 410-50-550-536 Account #

Account Title

FY 2011 Actual

FY 2012 Actual

1200 1210 1400 1560 2100 2210 2240 2260 2280 2300 2304 2305 2306 2400

Personnel Services Regular Salaries Non-Pensionable Earnings Overtime Holiday Pay FICA Pension-General Pension-ICMA OPEB Pension-Management Health-Cafeteria Plan Wellness Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total

619,659 3,750 500 45,569 38,850 32,071 31,862 115,562 9,771 22,457 30,589 1,716 11,100 963,456

497,623 504 816 36,857 23,561 28,975 30,888 78,579 3,915 20,233 29,016 1,755 4,200 756,922

3110 4100 4200 4355 4404 4440 4500 4605 4610 4700 5100 5120 5220 5240 5290 5410 5450 5900

Operating Expense Prof. Services-Engineering Communication Services Postage Electric Svc Leased Computers Leased Copier Property & Liability Ins MIS Services R&M Vehicles Printing & Binding Office Supplies Computer Operating Supplies Gas, Oil & Lube Uniforms Operating Supplies Subscriptions and Memberships Training Contingency Sub-Total

2,200 6,446 444 8,647 4,353 3,176 17,700 9,696 665 974 1,201 8,293 548 390 529 428 65,689

9,075 1,301 50 10,269 5,288 2,810 16,683 50,082 5,664 40 871 245 5,867 457 194 950 109,847

1,029,144

866,769

Total

City of Miramar

440


Engineering Services

FY 2014 Budget

Construction Management Expenditure Budget 410-50-555-536 Account #

Account Description

1200 1210 1400 2100 2210 2240 2280 2300 2304 2305 2306 2400

Personnel Services Regular Salaries Non-Pensionable Earnings Overtime FICA Pension-General Pension-ICMA Pension-Management Health-Cafeteria Plan Wellness Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total

4100 4200 4404 4440 4500 4605 4610 4700 4920 5100 5120 5220 5240 5900

Operating Expense Communication Services Postage Leased Computers Leased Copier Property & Liability Ins MIS Services R&M Vehicles Printing & Binding License/Permit Fees Office Supplies Computer Operating Supplies Gas, Oil & Lube Uniforms Contingency Sub-Total

Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

378,138 2,500 121 29,809 31,344 7,343 71,526 9,521 27,355 7,331 803 4,500 570,291

316,576 (121) 24,890 13,093 7,752 56,254 3,764 29,682 7,945 1,351 1,400 462,586

4,281 543 2,325 3,365 42,200 6,020 394 426 706 108 6,060 485 45 66,958

849 42 3,371 2,810 39,875 21,400 26 281 427 828 100 721 2 70,731

637,248

533,318

441


Engineering Services

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

601400

Overtime-General

Overtime is necessary for after hours field inspections.

603110

Engineering Services

Funding for Engineering Services required for the following reasons: (1) Boundary Surveys and Traffic Studies, (2) Topographic Surveys, (3) Soil Testing, (4) Envrionmental Studies, (5) Engineering Studies (6) Property Appraisals for park agreement.

603470

Temporary Help

Temporary services from outside agencies.

604100

Communication Services

This cost is for 10 assigned cell phones and stipends and land lines.

604200

Postage

Regular and bulk mailings, FedEx and UPS delivery.

604301

Electricity Svc

This account represents allocated costs for electricity usage.

604404

Leased Computer

This expenditure is for the lease of computers, servers, tape libraries and storage arrays.

604440

Leased Copiers

This account represents costs associated with copy machines, releated supplies and service contracts. (Toner is only purchased if department exceeds the allotted meter amount)

604500

Property & Liability Ins

This account represents allocated property and liability insurance premiums

604610

R&M Vehicles

This account represents costs associated with repair and maintenance of city vehicles

604650

R&M Office Equip

Repair of office related equipment such as the plans copier and plotter.

604660

R&M Computers

Repair and maintenance of computers.

604700

Printing & Binding Svc

This line item represents printing services related to letterhead, envelopes, business cards and other project related materials.

604920

Licenses & Permit Fees

Fees relating to professional licenses upkeep and computer software licenses for AutoCAD LT, and AutoCAD Reader.

604998

Contingency

This is for emergency and one-time unanticipated expenses.

605100

Office Supplies

This line item represents funding for miscellaneous office supplies for the department to function.

605120

Computer Operating Supplies This line item is for the Print Management Service Agreement and computer related items.

605220

Vehicle Fuel-On-Site

This account covers the cost of gas and oil used for city vehicles

605240

Uniforms Cost

This expenditure represents funding for uniforms and safey shoes for employess within the department.

605290

Other Operating Supplies

The anticipated amount of funding is required for expenditures not budgeted in another line item.

605500

Training-General

This expenditure represents funds needed to attend various seminars/classes required for PE and PLS license renewals, computer training and other professional development locally.

605510

Tuition Reimbursement

Collective Bargaining agreements or Comprehensive Pay Plan require the reimbursement of tuition costs of those employees attending college. The cap is $3,500 for undergraduate and $4,500 for graduate per employee.

606405

Furniture & Fixtures

Heavy/office equipment, office furniture.

606440

Vehicles Purchase

This expenditure represents funding needed to purchase new vehicles utilized by the department to conduct required daily inspections.

Expense

City of Miramar

442


Utilities


Utilities Department Assistant City Manager Operational Services

Training & Development Coordinator Production and Operation Manager Operations Logistic Coordinator*

Director of Utilities Customer Service Specialist I Executive Asst. to the Director

Customer Service Support Temp (P/T) Assistant Director of Utilities Utility Fiscal Operations Mgr. Utility Field Operations Manager

Water Resources Manager

Utility Service Administrator Administrative Secretary II

Administrative Secretary II

Administrative Secretary II

Asst. Water System Manager Administration Services Supervisor

Asst. Utility Plant Manager

Asst. Water Plant Manager

Asst. Utility Plant Manager

Wastewater Collection System Superintendent

E Plant Day Shift Supv.

WW Plant Day Shift Supv.

System Supervisor*

Water System Supervisor*

E Plant Eve Shift Supv.

WW Plant Eve Shift Supv.

Lead WW System Operator

WW Plant Night Shift Supv.

Collection Operator I (4)

Wastewater Operator A (2)

Utility Locator II

Wastewater Operator B (5)

Utility Locator I

Water System Operator II (3) Mechanical Tradesperson II (2)

E Plant Night Shift Supv.

Utility Mechanic II

GIS Analyst I

Water Plant Operator A W Plant Eve Shift Supv. W Plant Night Shift Supv. Water Plant Operator B (4) Water Plant Operator C (2)

Water System Operator I (2) Water Plant Operator B (4) Water Plant Operator C (2)

Wastewater Operator C (2) Wastewater Collection System Supervisor

Regulatory Compliance Supt. Asst. Water System Supt./ Meters

Chemist (2)

Meter Supervisor*

Lab Technician II (3)

Water System Operator I Water Plant Oper Trainee *

GIS Analyst II

Heavy Equipment Operator II

W Plant Day Shift Supv. Utility Mechanic I (2)

Administrative Secretary II

Heavy Equipment Operator I

Water Plant Superintendent Lead Utility Mechanic

Customer Service Specialist II (4)

Customer Service Specialist I (2) Wastewater Collection

Mechanical Supervisor*

Asst. Water System Supt./ Line Repair

Compliance Tech Insp. II

Jet-Vac/Video Operator II Meter Technician Jet-Vac/Video Operator I Lead Water Meter Operator

Utility Services Administrator

Collection Operator II Meter Reader II (2)

Warehouse Inventory Specialist

Utility Programming Engineer Lift Station Supervisor Inst./Elec. Technician

Parts & Materials Inventory Clerk (2)

Asst. Utility Manager

Water System Operator II

Lead Lift Station Mechanic

Lift Station Mechanic II (2) Electrical Supervisor

* New Position

Lift Station Mechanic I (3) Electrician III


Utilities

FY 2014 Budget

Mission To provide the City's residents and businesses with safe drinking water, wastewater treatment and disposal services in compliance with federal, state and local agencies' rules and regulations.

Department Overview The Utilities operation is a pure and essential government service recognized as a business enterprise. Contrary to other departmental operations, the Utility Department functions are directly drawn from an “enterprise fund” that earns its revenues by selling water and wastewater services. This business characteristic has long been recognized as a viable revenue source based on water, wastewater and other infrastructure assets. This return on revenue assets allows the City to fulfill a primary function in providing effective environmentally sound water, wastewater treatment and disposal services. In the provision of these services, it is critical to meet regulatory guidelines in order to sustain the health and safety of citizens and customers of the City of Miramar. It is the goal of this Department to provide our residents, customers and the business community a clean, safe and productive environment through high water quality and infrastructure enhancement. This department is comprised of 121.5 budgeted positions, 120 full-time, 2 part-time and 1 temporary part-time employees. ten (10) major programs provided are: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.

Administration Office of Operational Services Electrical Instrumentation and Control Water Treatment and Supply Wastewater Treatment and Disposal Plant Maintenance Water Transmission and Distribution Maintenance Water Accountability Wastewater Collection Maintenance Water and Wastewater Quality Control

Objectives ■

Provide safe, cost-effective and environmentally sustainable water and wastewater treatment and related services.

Key Intended Outcomes of Investment ■

Provide safe, cost-effective and environmentally sustainable water and wastewater treatment and related services.

Accomplishments FY 2013 ■

Completed West Water Treatment Plant Modifications

Completed Sewer Line Rehabilitation

City of Miramar

443

The


Utilities

FY 2014 Budget

Program Revenues, Expenditures & Position Summary

Dedicated Revenues Stormwater

Expenditures by Program Administration Office of Operational Services Electrical Instrumentation & Control Water Treatment & Supply Wastewater Treatment & Disposal Plant Maintenance Water Transmission & Distribution Maintenance Water Accountability Wastewater Collection Maintenance Water & Wastewater Quality Control Stormwater Management East Water Treatment Lift Station Operation & Maintenance Gravity Sewer System Repair & Maintenance Line Repair, Replacement & Maintenance West Water Treatment Total

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

FY 2011 Actual $

FY 2013 Budgeted

2,872,203

$ 2,935,711

$

FY 2013 Amended -

$

FY 2014 Budget -

$

-

1,120,606

1,628,806

2,001,900

2,018,606

2,229,700

1,221,042

864,892

1,277,100

1,277,100

918,900

633,469

499,670

795,000

800,731

796,500

-

-

4,424,700

4,424,700

4,934,100

2,897,846

3,079,900

3,294,300

3,312,547

3,121,100

820,110

771,049

719,000

720,455

1,056,700

1,639,242

1,337,103

1,157,400

1,159,378

1,249,200

594,703

701,004

586,500

586,500

676,800

831,000

655,458

2,521,300 844,200

2,521,900 844,200

2,698,100 857,200

1,509,357

1,108,108

-

-

-

1,717,851

1,891,805

-

-

-

1,414,212

1,291,089

-

-

-

1,060,659

840,091

-

-

-

840,092

1,018,980

-

-

-

2,299,296

2,281,957

-

-

-

$ 18,599,485

$ 17,969,911

$ 17,621,400

$ 17,666,117

$ 18,538,300

10,891,973

10,265,099

9,793,200

9,793,200

9,850,300

7,486,309 221,203

7,304,406 400,405

7,525,400 302,800

7,513,179 359,738

8,134,200 553,800

$ 18,599,485

$ 17,969,911

$ 17,621,400

$ 17,666,117

$ 18,538,300

14.5

20.0

14.0

14.0

13.0

6.0

8.5

14.0

14.0

11.5

4.0

4.0

6.0

6.0

5.0

13.0

14.0

22.0 14.0

22.0 14.0

23.0 14.0

8.0

7.0

7.0

7.0

8.0

11.0 7.0

10.0 7.0

10.0 6.0

10.0 6.0

11.0 7.0

6.0

6.0

21.0 7.0

21.0 7.0

22.0 7.0

21.5

13.5

-

-

-

11.0

11.0

-

-

-

9.0

9.0

-

-

-

Positions by Program Administration Office of Operational Services Electrical Instrumentation & Control Water Treatment & Supply Wastewater Treatment & Disposal Plant Maintenance Water Transmission & Distribution Maintenance Water Accountability Wastewater Collection Maintenance Water & Wastewater Quality Control Stormwater Management East Water Treatment Lift Station Operation & Maintenance Gravity Sewer System Repair & Maintenance Line Repair, Replacement & Maintenance West Water Treatment Total

City of Miramar

FY 2012 Actual

444

6.0

6.0

-

-

-

6.0

6.0

-

-

-

11.0

12.0

-

-

-

134.0

134.0

121.0

121.0

121.5


Utilities Position Detail Administration Services Supervisor Administrative Secretary II Assistant City Manager Assistant Director of Utilities Assistant Field Operations Superintendent Assistant Superintendent of Regulatory Compliance Assistant Utility Manager Assistant Utility Plant Manager Assistant Water Plant Manager Assistant Water System Manager Assistant Water System Superintendent Chemist Collection Operator I Collection Operator II Compliance Technician Inspector II Customer Service Specialist I Customer Service Specialist II Customer Service Support - Temp Part-time Director of Utilities Electrical Supervisor Electrician I Electrician III Engineer Inspector II Engineering Technician - Part-time Equipment Operator II Executive Assistant to the Assistant City Manager Executive Assistant to the Director Fiscal Control Administrator General Service Administrator GIS Analyst I GIS Analyst II Heavy Equipment Operator I Heavy Equipment Operator II Instrumentation/Electrical Technician Jet-Vac/Video Operator I Jet-Vac/Video Operator II Laboratory Technician II Lead Lift Station Mechanic Lead Maintenance Lead Utility Mechanic Lead Wastewater System Operator Lead Water Meter Operator Lift Station Mechanic I Lift Station Mechanic II Lift Station Supervisor Maintenance I Maintenance I - Part-time (3) Maintenance II Maintenance Supervisor I Mechanical Supervisor Mechanical Tradesperson II Meter Reader II Meter Service Administrator Meter Supervisor Meter Technician

City of Miramar

FY 2014 Budget FY 2011 Actual

445

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

1

1

1

1

1

4

5

4

4

4

1

1

1

1

-

-

1

1

1

1

2

2

-

-

-

-

-

-

1

1

2

1

1

1

1

2

2

2

2

2

1

1

1

1

1

1

1

1

1

1

2

2

2

2

2

2

2

2

1

1

4

4

4

4

4

1

1

1

1

1

1

1

1

1

1

1

3

3

3

2

4

4

4

4

4

-

0.5

0.5

0.5

0.5

1

1

1

1

1

1

1

1

1

1

1

1

1

1

-

1

1

1

1

1

-

2

2

2

-

-

-

0.5

0.5

-

2

1

-

-

-

1

1

1

1

-

1

1

1

1

1

-

-

1

-

-

1

1

-

-

-

1

1

1

1

1

1

1

1

1

1

2

2

1

1

1

1

1

1

1

1

-

-

1

1

1

1

1

1

1

1

1

1

1

1

1

3

3

3

3

3

1

1

1

1

1

1

1

-

-

-

1

1

1

1

1

1

1

1

1

1

1

1

1

1

1

3

3

3

3

3

2

2

2

2

2

-

1

1

1

1

1

-

-

-

-

1.5

1.5

-

-

-

4

2

-

-

-

1

-

-

-

-

-

-

-

-

1

2

2

2

2

2

2

2

2

2

2

1

1

-

-

-

-

-

-

-

1

1

1

1

1

1


Utilities Position Detail Operations Logistics Coordinator Operations Service Administrator Parts & Material Inventory Clerk Production & Operations Manager Programming Engineer Project Administrator II Project Manager III Regional Park Manager Regulatory Compliance Superintendent Stormwater Operator I Stormwater Operator II Strategic Planning Manager - Part-time Streets Maintenance I Training & Development Coordinator Utilities Engineer Utilities Intern Part-time (2) Utility Field Operations Manager Utility Fiscal Operations Manager Utility Improvement Manager Utility Locator I Utility Locator II Utility Mechanic I Utility Mechanic II Utility Service Administrator Warehouse Inventory Specialist Wastewater Assistant Superintendent Wastewater Collection System Superintendent Wastewater Collection System Supervisor Wastewater Operator A Wastewater Operator B Wastewater Operator C Wastewater Plant Day Shift Supervisor Wastewater Plant Evening Shift Supervisor Wastewater Plant Night Shift Supervisor Water Plant Day Shift Supervisor Water Plant Evening Shift Supervisor Water Plant Night Shift Supervisor Water Plant Operator A Water Plant Operator B Water Plant Operator C Water Plant Operator Trainee Water Plant Superintendent Water Quality Manager Water Resources Manager Water System Operator I Water System Operator II Water System Supervisor Total FTE's

City of Miramar

FY 2014 Budget FY 2011 Actual

446

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

-

-

-

-

-

-

1

1

1 -

1

2

2

2

2

-

-

-

-

1

1

1

1

1

1

1

-

-

-

-

1

1

-

-

-

1

-

-

-

-

-

1

1

1

1

3

3

-

-

-

1

1

-

-

-

0.5

0.5

-

-

-

2

-

-

-

-

-

-

-

1

1

-

-

-

-

1

1

0.5

-

-

1

-

1

1

1

1

-

-

1

1

-

1

-

-

-

-

1

1

1

1

1

1

1

1

1

1

2

2

2

2

2

1

1

1

1

1

1

2

2

2

2

1

1

1

1

1

3

1

1

-

-

-

1

1

1

1

-

-

-

1

2

2

2

2

2

2

5

5

5

5

5

1

2

2

2

2

1

1

1

1

1

1

1

1

1

1

1

1

1

1

1

2

2

2

2

2

2

2

2

2

2

2

2

2

2

2

2

2

2

1

1

8

8

8

8

8

3

3

3

4

4

1

1

1

-

1

-

-

-

1

1

1

-

-

-

-

-

1

1

1

1

3

3

3

3

3

4

4

4

4

4

-

-

-

-

1

134.0

134.0

121.0

121.0

121.5


Utilities

FY 2014 Budget

Administration Program Description This program is responsible for developing an effective long-range Capital Improvement and Financing Plan to meet the City of Miramar's future development. Capital facilities represent a major investment of the City and, therefore, professional management, budgeting oversight and an annual review of the City's vision are mandated as part of the department's goals/objectives. This program provides planning, supervision, coordination and oversight of the day to day operations and the completion of operational goals and objectives established for the operations. This program also provides engineering and construction management services for utility infrastructure expansion and rehabilitation projects.

Objectives ■

Provide effective oversight of staff to ensure that all operational and strategic goals and objectives are met.

Effectively manage and implement long-range Capital Improvement Programs and Financial Plans to support the City's vision and future needs of the community.

Provide effectiveness in annual budget preparation, expenditure review and approval, and control cost overruns in Utilities fiscal operations.

Key Intended Outcomes of Investment ■

The long-term water resources needs of the City's municipal, residential, commercial and development customers (utilities stakeholders) are met.

The level of services provided are reflective of the utilities stakeholders' needs and City's expectations. Sufficient revenues are available to cover operating expenses, capital expenses and debt service payments. Strategic training ensures a high level of service by Utilities staff.

■ ■

Goals for FY 14 1. 2.

Ensure utilities is in compliance with all relevant County, State and Federal regulations and permits. Ensure that utilities stakeholders are provided high quality potable and reclaimed water, as well as safe wastewater treatment and disposal services efficiently, economically and with minimal interruption.

3.

Ensure the successful completion of Utilities Capital Improvement Programs for infrastructure expansions, rehabilitations, and renovations.

4. 5.

Provide collection system service to 700 Historic Miramar customers currently utilizing septic tanks. Expand the reclaimed water system by installing 20,500 LF of new reuse lines, and providing service to 40 western Miramar customers currently utilizing well and surface waters for irrigation.

6. 7.

Complete Lift Station No. 13 Rehabilitation project and risk of sewer overflows in Basin Areas 13 and 6. Keep utilities stakeholders well informed through public education/outreach events.

Performance Measures Output

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

6

4

5

5

Number of capital improvement projects administered

FY 2014 Projected 6

Efficiency/Effectiveness Objective: Provide effective staff oversight of departmental operations and strategic functions. Outcome: The level of services provided are reflective of the utilities stakeholders' needs and City's expectations. Goals: 1, 2, 3 FY 2012

Compliance with regulatory and permit requirements % of time utility services are uninterrupted % of Commission agenda items approved

City of Miramar

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

100%

100%

100%

100%

100%

<10%

90%

90%

95%

100%

100%

100%

100%

100%

100%

447


Utilities

FY 2014 Budget

Administration Program Objective: Outcome:

Effectively manage and implement long-range Utilities planning The long-term water resources needs of the City's municipal, residential, commercial and development customers (utilities stakeholders) are met.

Goals:

1, 3-6

% of capital projects progressing/completed on time

Objective: Outcome: Goals:

FY 2014

FY 2013

FY 2012 Goal

Actual

Goal

Projected

Goal

100%

95%

100%

95%

100%

Ensure effectiveness in Utilities fiscal operations. Sufficient revenues are available to cover operating expenses, capital expenses and debt service payments. 2, 4 FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

% of operating expenses vs. revenues collected

70%

70%

67%

68%

70%

% of capital projects progressing/completed within budget

100%

100%

100%

100%

100%

# of purchase orders processed

750

700

600

500

450

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Dedicated Revenues None

-

-

-

Goal

-

-

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

$

936,946

1,423,750

1,278,800

1,278,800

1,400,600

183,660 -

205,056 -

705,900 17,200

705,900 33,906

829,100 -

1,120,606

$ 1,628,806

$ 2,001,900

$ 2,018,606

$ 2,229,700

1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 0.5 1.0 1.0 1.0 1.0 14.5

1.0 1.0 1.0 2.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 2.0 1.0 1.0 0.5 0.5 1.0 1.0 1.0 20.0

1.0 1.0 2.0 1.0 1.0 1.0 1.0 2.0 2.0 1.0 1.0 14.0

1.0 1.0 2.0 1.0 1.0 1.0 1.0 2.0 2.0 1.0 1.0 14.0

1.0 1.0 1.0 1.0 1.0 2.0 1.0 2.0 1.0 1.0 1.0 13.0

Percent of Time by Position Administrative Secretary II Assistant City Manager Assistant Director of Utilities Contract Administration Manager Engineer Inspector II Executive Assistant to the Assistant City Manager Executive Assistant to the Director Director of Utilities General Services Administrator GIS Analyst II GIS Analyst I Lift Station Supervisor Parts & Material Inventory Clerk Programming Engineer Project Administrator III Strategic Planning Manager Utilities Intern P/T Utilities Engineer Utility Service Administrator Warehouse Inventory Specialist Water Quality Manager Water Resources Manager Youth Apprentice (2 P/T) Total

City of Miramar

448


Utilities

FY 2014 Budget

Office of Operational Services Program Description This program is responsible for oversight and guidance of all departments that comprise of Operational Services for the City of Miramar, and include Utilities, Public Works, Community Services, Engineering Services, Social Services and Cultural Affairs. This program also includes the customer service component that is designed to provide Miramar's residential and commercial customers with accessible, friendly, efficient and effective issue resolution services and general informational needs, which includes water bill payment and adjustment support services, bulk and regular pick up assistance, recycle bin distribution and replacements, call dispatching and conducts field assessments to assist in customer issue resolutions. In addition, this program offers residents and business owners immediate contact and interaction with local government and its functions, thereby creating the viable relationship necessary to ensure the overall City goal and objective of providing quality care and service.

Objectives ■ ■ ■ ■

Provide effective oversight of departments to ensure that all operational and strategic goals and objectives are met. Effectively manage and implement policy and procedure to support the City's vision and future needs of the community. Provide Miramar's residential and commercial customers with accessible, friendly, efficient and effective services and general informational needs. Create the viable relationships necessary to ensure proper communication with and provide quality care and service to the City's residents and business owners.

Key Intended Outcomes of Investment ■

Ensuring that all issues are addressed in a friendly, efficient and timely manner that the City's residents can realize the greatest level of customer satisfaction possible.

Providing accurate and timely information so that the City's residents will be well informed of the City's various functions, services, programs and activities.

Goals for FY 14 1. 2. 3.

Customer Service Response Team (CSRT) will answer 100% of calls received. Return customer calls/emails within one working day of receipt. Post and provide follow-up to customers and immediate supervisors on all Civicall, Hansen and Community Plus work orders in a timely manner.

4.

Informed of City activities and services by collaborating on special City projects, attending and assisting with City and public meetings/workshops and by reading literature made available by different departments.

Performance Measures Output

FY 2010 Actual

# of calls and e-mails into the Call Center

92,147

87,808

78,263

78,180

# of work orders entered monthly

1,729

10,887

12,464

12,250

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Efficiency/Effectiveness Objective: Provide Miramar's residential and commercial customers with accessible, friendly, efficient and effective issue resolution services and general informational needs. Outcome:

Ensuring that all issues are addressed in a friendly, efficient and timely manner, the City's residents will realize the greatest level of customer satisfaction possible.

Goals:

1, 2, 3, 4 FY 2012

% of calls abandoned

City of Miramar

Goal

Actual

Goal

5%

8%

5%

449

FY 2013 Projected 5%

FY 2014 Goal 3%


Utilities

FY 2014 Budget

Office of Operational Services Program Objective:

Create the viable relationships necessary to ensure quality care and service to the City's residents and business owners.

Outcome:

Providing accurate and timely information, the City's residents will be kept well informed of the City's various functions, services and activities.

Goals:

4 FY 2012

# of special City projects actively involved in % of City Commission Meetings and Workshops attended # of public meetings and workshops attended

Dedicated Revenues

FY 2014

FY 2013

Goal

Actual

Goal

Projected

9

12

10

25

25

100%

75%

80%

70%

90%

10

15

10

19

15

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

None

-

Goal

-

-

-

-

1,083,938

707,051

1,034,100

1,034,100

721,800

115,661 21,443

157,841

243,000 -

243,000 -

197,100 -

864,892

$ 1,277,100

$ 1,277,100

1.0

1.0

1.0

1.0

-

-

1.0

1.0

-

1.0

3.0

3.0

3.0

2.0

4.0

4.0

4.0

4.0

4.0

-

0.5

0.5

0.5

0.5

-

-

0.5

0.5

-

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

$

1,221,042

$

$

918,900

Percent of Time by Position Administration Services Supervisor Assistant City Manager Customer Service Specialist I Customer Service Specialist II Customer Service Support-Temp PT Engineering Technician - Part-time Executive Assistant to the Assistant City Manager Fiscal Control Administrator Operations Logistics Coordinator Operations Service Administrator Production & Operations Manager Training & Development Coordinator Utility Fiscal Operations Manager Youth Apprentice PT (2) Total

City of Miramar

1.0

-

-

1.0

1.0

-

-

-

1.0

1.0

-

-

-

-

-

-

-

-

1.0

1.0

-

-

-

-

-

-

-

-

-

1.0 1.0

-

-

1.0

1.0

1.0

6.0

8.5

14.0

14.0

11.5

1.0

450


Utilities

FY 2014 Budget

Electrical Instrumentation & Control Program Description This program provides ongoing inspection, preventative and corrective maintenance of all City's Electrical, Lighting, Air Conditioning (AC) Units, Utilities' Electrical, Instrumentation, Automation Control Supervisory Control and Data Acquisition (SCADA) System. Providing related preventative and routine maintenance, repair, replacement, improvement and emergency services in support of all City Departments.

Objectives 1.

Perform inspection as well as preventative and corrective maintenance for electrical systems and generators to ensure reliable power supply to all City official buildings and facilities.

2.

Ensure proper operation and scheduling of energy management system to reduce energy consumption at City official buildings and facilities.

3. 4.

Maximize automation control for water and wastewater reclamation treatment processes. Perform inspection and calibration, as well as preventative and corrective maintenance to ensure the operational readiness of instrumentation and control systems in support of Utilities operations.

5.

Ensure safe working environment at City official buildings and facilities.

Key Intended Outcomes of Investment 1.

Electrical and instrumentation/control systems will be protected from damage by weather condition. Generators will be standby and ready to provide power when FP&L power is unstable or unavailable.

2

Schedule AC unit to operate based on days and time of occupancy to reduce energy cost and extend lifespan of the equipment at City official buildings and facilities

3

Automate plants process treatments to increase operation efficiency and reduce chemical and energy consumption.

4

Minimize facilities down times and ensure City compliance with DEP regulatory and permit requirements. Minimize work related injury and reduce City liability and insurance cost.

5

Goals for FY 14 1.

Maximize operation efficiency for (2) Water Treatment Plants (East and West), Wastewater Reclamation Facility, (4) remote facilities, and 130s Lift Stations by ensuring proper maintenance for the SCADA Systems. Performing calibration and preventative / corrective maintenance on 500+ instruments and electrical components.

2

Ensure drinking water and reuse water quality to comply with State regulations and requirements by ensuring proper maintenance for the plant electrical and control systems.

3

Minimize Water, Wastewater treatment plants and lift stations down times by ensuring proper maintenance, adequate redundancies, surge protection, and available spare parts.

4.

Minimize electrical related emergency service by implementing a comprehensive Preventative Maintenance Program.

5.

Maintain City-wide streets, parks and buildings lighting, building AC units and electrical systems in good working condition.

Performance Measures FY 2014

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Approximate number of Instrumentation maintained

580

580

583

585

590

Approximate number of AC units maintained

207

207

208

209

209

Approximate number of roof top exhaust Fans

112

112

112

112

112

Approximate % increase of SCADA systems loaded

2%

1%

1%

2%

1%

Approximate % increase of Citywide lighting

1%

1%

1%

1%

0%

Output

City of Miramar

451

Goal


Utilities

FY 2014 Budget

Electrical Instrumentation & Control Program Efficiency/Effectiveness Objective: Perform inspection as well as preventative and corrective maintenance for electrical systems and generators to ensure reliable power supply to all City official buildings and facilities. Outcome:

Electrical and instrumentation/control systems will be protected from damage by weather. Generators will be on standby and ready to provide power when FP&L power is not available.

Goals:

3, 4, FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

% of AC equipment downtime

1%

1%

1%

1%

1%

% of plant equipment downtime

1%

1%

1%

1%

1%

% of lighting downtime

1%

1%

1%

1%

1%

Objective:

Ensure proper operation and scheduling of energy management system to reduce energy consumption at City official buildings and facilities.

Outcome:

Schedule AC unit to run based on days and time of occupancy to reduce energy cost at City official buildings and facilities

Goals:

5 FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

% of energy cost saving on AC units with energy management system scheduling

5%

4%

4%

4%

3%

% of energy cost saving on AC units with proper equipment maintenance

2%

2%

2%

2%

2%

Objective:

Maximize automation control for water treatment, wastewater reclamation treatment processes, water distribution system and sewer collection system.

Outcome: Goals:

Increase plant process treatments to increase operation efficiency and reduce chemical and energy consumption. 1, 2 FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

% of energy cost saving on plants' Instrumentation and control calibration/maintenance

2%

3%

2%

2%

1%

% of chemical cost saving on plants' Instrumentation and control calibration/maintenance

2%

2%

2%

2%

2%

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Dedicated Revenues None

-

-

-

-

-

389,274

296,257

566,200

566,200

528,800

159,824 84,371

134,178 69,235

165,600 63,200

157,600 76,931

178,700 89,000

Expenditures Personnel Services Operating Expense Capital Outlay Total

$

633,469

$

499,670

$

795,000

$

800,731

$

796,500

Percent of Time by Position Assistant Utility Manager (Electrical) Electrical Supervisor Electrician III Electrician I Instrumentation/Electrical Technician Programming Engineer Total

City of Miramar

1.0 1.0 1.0 1.0 4.0

452

1.0 1.0 1.0 1.0 4.0

1.0 1.0 1.0 1.0 1.0 1.0 6.0

1.0 1.0 1.0 1.0 1.0 1.0 6.0

1.0 1.0 1.0 1.0 1.0 5.0


Utilities

FY 2014 Budget

Water Treatment & Supply Program Description This program provides quality potable water service to the citizens and businesses within Miramar service area which ensures their health, safety, and welfare. The treated water must meets all Federal and State Regulatory Standards mandated by the U.S. Environmental Protection Agency (USEPA), the Florida Department of Environmental Protection (FDEP), the South Florida Water Management District (SFWMD) and the Broward County Health Department (BCHD). The operation of this program provides potable water on demand 24 hours per day, 365 days per year.

Objectives ■

Provide efficient water treatment and byproduct disposal services in accordance with all applicable Federal, State and Local rules and regulations.

Produce high quality drinking water and also sustain community health. Distribute treated water at pressures and flows sufficient to meet potable water consumptive use and fire protection demands within the Miramar service area.

Key Intended Outcomes of Investment ■

Have safe and uninterrupted supply of treated water to satisfy consumption use and fire protection needs in the Miramar service area.

Provision of an essential service which promotes a quality life and safe environment for customers. Have safe and uninterrupted water supply on demand 24 hours per day, 365 days per year.

Goals for FY 14 1.

Meet all permit conditions, regulatory requirements and potable water standards of the Federal Safe Drinking Water Act as promulgated by the USEPA, FDEP, SFWMD and BCHD.

2 3.

Continue providing City water to all customers on a 24 hour/7day/365days per year basis. Comply with the Consumptive Use Permit and Well Field Protection Program in accordance with State Regulatory Agency requirements.

4

Incorporate the latest technologies, best available treatment and management practices to ensure efficient, cost effective, and environmentally sustainable operations.

Performance Measures FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

East Plant Daily Water Produced (avg mgd)vs. Permitted

3.59

3.71

3.75

3.90

West Plant Daily Water Produced (avg mgd)vs. Permitted

4.38

5.49

8.40

10.30

7.97 / 11.75

9.20/11.75

12.15/17.50

14.20/17.50

7%/20%

7%/21%

7%/22%

7%/22%

Number of water quality complaints per year

14

29

24

21

Number of Operational Permits/Licenses renewed per year

10

10

10

10

Compliance with permits and testing for west well fields

100%

100%

100%

100%

Broward County rating of operating conditions

96%

96%

97%

97%

New Service Connections

147

138

51

400

Output

Average daily demand vs. permitted capacity East & West Plant water loss (Raw vs. Treated)

FY 2013 Projected

Efficiency/Effectiveness Provide efficient water treatment and byproduct disposal services in accordance with all applicable Federal, State Objective: and Local rules and regulations. Outcome:

Have safe and uninterrupted supply of treated water to satisfy consumption use and fire protection needs in the Miramar service area.

Goals:

1, 3, 4

City of Miramar

453


Utilities

FY 2014 Budget

Water Treatment & Supply Program FY 2012

East Water Plant Personnel cost per million gallons Energy cost per million gallons Chemical cost per million gallons Operating cost per million gallons Total cost per million gallons West Water Plant Personnel cost per million gallons Energy cost per million gallons Chemical cost per million gallons Operating cost per million gallons Total cost per million gallons ( less Cap. Outlay)

Objective: Outcome: Goals:

Goal

$425

$418

$425

$422

$425

$275

$268

$275

$273

$275

$200

$180

$200

$195

$200

$485

$585

$550

$550

$555

$1,100

$1,175

$1,250

$1,225

$1,300

$750

$775

$780

$780

$760

$210

$203

$210

$207

$228

$300

$305

$300

$310

$321

$750

$768

$750

$770

$755

$1,400

$1,674

$1,500

$1,700

$1,660

Produce high quality drinking water and also sustain community health. Provision of an essential service which promotes a quality life and safe environment for customers. 2, 3

Compliance with Testing for East Well Fields Broward County rating of operating conditions Daily Water Production (average mgd) Number of water quality complaints per year Number of Skids cleaned per year Number of license and permit renewals per year

Outcome: Goals:

FY 2014 Goal

Actual

FY 2012

Objective:

FY 2013 Projected

Goal

FY 2014 Goal

FY 2013 Projected

Goal

Actual

Goal

100%

100%

100%

100%

100%

96%

94%

96%

92%

100%

7.50

7.50

7.50

3.90

4.10

38

80

25

35

25

5

5

3

3

3

6

6

6

6

6

Distribute treated water at capacities sufficient to meet water consumption and fire protection demands within the Historic Miramar service area. Have safe and uninterrupted supply of treated water to satisfy consumption use and fire protection needs in the Miramar service area. 2, 5 FY 2013 Projected

FY 2014 Goal

4.0 / 5.7

3.9 / 5.7

4.1 / 5.7

8%

6%

5%

17

10

8

9

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

FY 2012

Average Daily Demand vs. Permitted Capacity Plant Water Loss (Raw vs. Treated) New Service Connections

Dedicated Revenues

Goal

Actual

Goal

3.64 / 5.7

4.0 / 5.7

5%

5%

10

FY 2011 Actual

None

-

-

-

-

-

-

-

1,998,700 2,386,000 40,000

1,998,700 2,406,419 19,581

2,003,000 2,883,100 48,000

-

$ 4,424,700

$ 4,424,700

$ 4,934,100

-

1 1 2 8 3 2 2 2 1 22

1 1 2 8 3 2 2 2 1 22

1 1 2 8 3 2 2 2 2 23

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

$

-

$

Position Allocation by Program Administrative Secretary II Assistant Water Plant Manager Water Plant Operator A Water Plant Operator B Water Plant Operator C Water Plant Day Shift Supervisor Water Plant Evening Shift Supervisor Water Plant Night Shift Supervisor Water Plant Operator Trainee Total

City of Miramar

-

454


Utilities

FY 2014 Budget

Wastewater Treatment & Disposal Program Description This program provides treatment and disposal of wastewater generated in the City's services area from the Wastewater Reclamation Facility. The wastewater plant is designed to produce reclaimed water suitable for irrigation applications.

Objectives ■

Provide efficient treatment and disposal of domestic wastewater generated within the City's western service area in accordance with current Florida Department of Environmental Protection (FDEP) and Broward County Environmental Protection Department (BCEPD) operating permits and all applicable Federal, state and local rules and regulations.

Produce high quality reclaimed water to serve residential, commercial and municipal irrigation needs where reuse infrastructure is available.

Dispose of treated wastewater through reclaimed water distribution and Deep Well Injection. Dispose of anaerobically digested and dewatered sludge (biosolids residuals) in accordance with Title 40 CFR Part 503 (EPA 503 Rule) and Chapter 62-640, F.A.C. requirements.

Key Intended Outcomes of Investment ■

Through the efficient operation of the WWR, wastes discharged from Miramar homes and businesses will flow through the collection system and into the WWRF for safe treatment and disposal.

Producing reuse water from reclaimed wastewater is a valuable resource since it provides a high-quality, safe and nutrient-rich source water for landscape irrigation, and conserves the region's limited groundwater resources.

Reuse water distribution and deep well injection are the only disposal methods allowable under FDEP operations permit.

Anaerobically-treated and dewatered biosolids is a valuable resource for beneficial agricultural reuse. Hauling is a well-established disposal method for this product, which provides a high-quality, safe and nutrient-rich soil conditioner and partial fertilizer at land application sites approved under the 503 Rule.

Goals for FY 14 1.

Meet all permit conditions and regulatory requirements, as promulgated by the USEPA, NPDES, FDEP, and BCEPD.

2.

Comply with the current SFWMD Consumptive Use Permit requirement for expanding reuse production and distribution system capacities.

3. 4.

Provide wastewater treatment on a continuous basis, 24 hours a day and 365 days a year. Provide an uninterrupted supply of high quality reclaimed water to residential and commercial users and to support municipal operations.

5.

Pursue all available resource conservation opportunities such as reuse of reclaimed water for irrigation, hauling of biosolids at land application sites and use of biogas as a renewable energy source.

6.

Treat and safely dispose of all biosolids residuals generated at the WWRF.

Performance Measures Output

FY 2010 Actual FY 2011 Actual FY 2012 Actual

Total wastewater flow treated (MGD) vs. permitted # of samples collected and tested per day # of plant inspections conducted per day # of process reviews and adjustments conducted per day

FY 2013 Projected

9.0 / 10.2

8.5 / 10.1

9.7 / 10.1

9.5 / 10.1

72

72

72

72

6

6

6

72

12

12

12

12

Efficiency/Effectiveness Objective: Provide efficient treatment and disposal of domestic wastewater generated within the City's western service area in accordance with current Florida Department of Environmental Protection (FDEP) and Broward County Environmental Protection Department (BCEPD) operating permits and all applicable Federal, state and local rules and regulations. Outcome:

Through the efficient operation of the WWRF, wastes discharged from Miramar homes and businesses will flow through the collection system and into the WWRF for safe treatment and disposal.

Goals:

1, 3 - 6

City of Miramar

455


Utilities

FY 2014 Budget

Wastewater Treatment & Disposal Program FY 2012

FY 2014 Goal

FY 2013 Projected

Goal

Actual

Goal

Energy cost per million gallons

$250

$308

$295

$319

Chemical cost per million gallons

$72

$95

$75

$81

$60

Other operating cost per million gallons

$654

$794

$777

$840

$580

Total cost per million gallons per lb. of BOD treated

$895

$1,008

$981

$1,061

$624

Total cost per lb. of BOD treated

$0.45

$0.69

$0.64

$0.71

$0.35

$235

Objective: Outcome:

Produce high-quality reclaimed water to meet the landscape irrigation needs of reuse customers. Continue to produce and distribute reuse water as a high-quality, safe and nutrient-rich source water for landscape irrigation.

Goals:

1, 2, 4, 5 FY 2012 Goal

% of reclaimed water utilization (mgd) Average daily treatment flows vs. permitted plant capacity

Objective: Outcome: Goals:

Actual

FY 2014 Goal

FY 2013 Projected

Goal

50%

35%

70%

40%

70%

9.0/12.2

9.7/12.2

9.3/10.1%

8.6/12.7

9.7/12.7

FY 2013 Projected

FY 2014 Goal

Dispose treated, unreclaimed wastewater through Deep Well Injection. Continue to provide a safe and efficient method for disposing treated wastewater. 1, 3 FY 2012 Goal

Actual

Goal

Maintain effluent disposal at 20/20 limits (BOD/TSS)

98%

97%

99%

98%

99%

Maintain reuse treatment at 5/5 limits (BOD/TSS)

98%

96%

99%

98%

99%

Objective: Outcome: Goals:

Dispose of anaerobically digested and dewatered sludge (biosolids) safely and efficiently. Biosolids are valuable beneficial resources for agricultural reuse, and is disposed at permitted land application sites as a high-quality, safe and nutrient-rich soil conditioner and partial fertilizer. 1, 5, 6 FY 2012

Biosolid treatment and disposal (cubic yard per mgd)

Actual

Goal

15,819

14,725

16,740

15,280

Budgeted

Amended

Actual

Actual

FY 2014 Goal

FY 2013 Projected

Goal

17,112

Budget

Dedicated Revenues None

-

-

-

-

-

1,141,829

1,223,107

1,187,200

1,187,200

1,186,500

1,746,231 9,786

1,856,793

2,107,100 -

2,086,948 38,399

1,881,600 53,000

2,897,846

$ 3,079,900

$ 3,294,300

$ 3,312,547

$ 3,121,100

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

2.0

2.0

2.0

2.0

2.0

3.0

5.0

5.0

5.0

5.0

3.0

2.0

2.0

2.0

2.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

13.0

14.0

14.0

14.0

14.0

Expenditures Personnel Services Operating Expense Capital Outlay Total

$

Percent of Time by Position Administrative Secretary II Assistant Utility Plant Manager Wastewater Operator A Wastewater Operator B Wastewater Operator C Wastewater Plant Day Shift Supervisor Wastewater Plant Evening Shift Supervisor Wastewater Plant Night Shift Supervisor Total

City of Miramar

456


Utilities

FY 2014 Budget

Plant Maintenance Program Description The Plant Maintenance provides ongoing inspection and preventative and corrective maintenance of the City's mechanical equipment at the Wastewater Reclamation Facility, and East and West Water Treatment Plants. This program also maintains the small engine equipment for Public Works and Parks and Recreation Departments.

Objectives ■

Provide ongoing inspection as well as preventative and corrective maintenance of water and wastewater plant mechanical and process equipment.

Provide ongoing inspection as well as preventative and corrective maintenance of small engine equipment used by staff.

Key Intended Outcomes of Investment ■ ■

Operational readiness of plant mechanical equipment in support of plant operations. Operational readiness of small engine equipment in support of department needs.

Goals for FY 14 1. 2. 3. 4.

Predictive Life of Equipment: Replace as many pump and motors I can. The is 5 to 20 years. Provide ongoing inspection as well as preventative and corrective maintenance. Ensure the operational readiness of all small engine equipment in support of the department needs. Minimize treatment plant mechanical component down time by ensuring proper maintenance, appropriate work hour.

Performance Measures FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

# of planned work orders completed

727

768

736

736

# of repair/emergency work orders completed

142

134

353

400

# of hours spent on routine maintenance # of small engine work orders completed

3,324

3,245

3,245

3,245

574

610

405

405

# of hours spent on emergency and overtime repairs

25 hrs.

26 hrs.

40hrs

40hrs

Output

Efficiency/Effectiveness Objective: Provide ongoing inspection as well as preventative and corrective maintenance of water and wastewater plant mechanical and process equipment. Outcome: Goals:

Operational readiness of all major mechanical equipment in support of plant operations. 1, 2 FY 2012

Cost per work order completed - Plant Mechanical

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

$209

$209

$200

$200

$200

Objective:

Provide ongoing inspection as well as preventative and corrective maintenance of small engine equipment used by staff.

Outcome: Goals:

Ensure the operational readiness of all small engine equipment in support of the department needs. 2, 3

City of Miramar

457


Utilities

FY 2014 Budget

Plant Maintenance Program FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

Cost per work order completed - Small Engine

$125

$115

$120

$120

$120

% of time spent on routine maintenance

95%

95%

95%

95%

95%

% of time spent on mechanical equipment failure

1%

1%

1%

1%

1%

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Dedicated Revenues None

-

-

-

-

-

581,967

542,683

539,200

539,200

591,300

238,143

219,821 8,545

179,800 -

179,055 2,200

241,000 224,400

720,455

$ 1,056,700

Expenditures Personnel Services Operating Expense Capital Outlay Total

$

820,110

$

771,049

$

719,000

$

Percent of Time by Position Assistant Utility Plant Manager (Maint) Lead Utility Mechanic Mechanical Supervisor Mechanical Tradesperson II Utility Mechanic I Utility Mechanic II Total

City of Miramar

458

1

1

1

1

1

1

1

1

1

1

-

-

-

-

1

2

2

2

2

2

3

2

2

2

2

1 8

1 7

1 7

1 7

1 8


Utilities

FY 2014 Budget

Water Transmission & Distribution Maintenance Program Description This program is responsible for the delivery of high quality water to our customers, to provide ongoing inspection of the water transmission system, corrective and preventative maintenance to ensure an uninterrupted water supply from treatment facilities to our customers in accordance with all local, state and federal regulations and standards.

Objectives ■

Ensure the safe delivery of water produced at Miramar's two water plants to the various points-of-use without loss of quantity or quality.

Ensure the quality of water within the distribution system through effective flushing and backflow prevention device inspections.

Safeguard the structural integrity of the transmission and distribution system and components through routine inspection, leak detection and maintenance activities.

Ensure the operational readiness of all fire hydrants throughout Miramar's Utilities service area.

Key Intended Outcomes of Investment ■ ■

Delivery of high quality potable water to customers with minimum water loss. Maintenance of a safe, structurally sound and reliable water delivery network, thereby mitigating aging and contamination of water during conveyance through the transmission and distribution system.

Fire hydrants will be ready for fire protection when the need arises.

Goals for FY 14 1. 2. 3. 4. 5. 6. 7.

Provide Miramar residents with uninterrupted water services 24 hours per day, 365 days per year. Provide quality customer service field support to Utility Billing and CSRT staff. Maintain the integrity of the water distribution system. Ensure the state of readiness of all of the City's 4280 fire hydrants and 5,000 flow control devices. Provide an ongoing cleaning/flushing program for the City's 425 miles of water mains. Carry out a proactive water leak detection and repair program. Comply with all City of Miramar utility standards, and all Broward County and FDEP applicable rules and regulations

Performance Measures FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

# of service line leaks repaired

365

420

758

203

# of fire hydrants repaired

15

12

5

106

# of fire hydrants flushed

450

1249

3917

309

# of leaks located by in-house detection

25

0

0

0

# of water mains repaired

12

15

7

6

Output

Efficiency/Effectiveness Ensure the safe delivery of water produced at Miramar's two water plants to the various points-of-use without loss Objective: of quantity or quality. Outcome: Goals:

Delivery of potable water to customers with minimum water loss. 1, 3, 5, 6

City of Miramar

459


Utilities

FY 2014 Budget

Water Transmission & Distribution Maintenance Program FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

Average hours to repair service line

3.2

3.0

3.0

3.0

3.0

Average hours to repair main

4.0

4.0

4.0

4.0

4.0

98%

98%

98%

98%

98%

% of service interruption lasting < 30 minutes

Objective:

Ensure the quality of water within the distribution system through effective flushing, backflow prevention device inspection, maintenance and public education services.

Outcome: Goals:

Prevent aging and contamination of water during conveyance through the transmission and distribution system. 2, 3, 4, 5, 7 FY 2012

# of Linear feet of water mains flushed per month

Actual

Goal

Projected

Goal

25,000

1,944,500

4,500,000

75,000

75,000

60

145

90

90

90

# of customer service/Civicall issues addressed per mo.

Objective: Outcome: Goals:

FY 2014

FY 2013

Goal

Safeguard the structural integrity of the transmission and distribution system. Maintenance of a safe, structurally sound and reliable water delivery network. 1, 3, 4, 6, 7 FY 2012 Actual

Goal

Projected

Goal

5

1

5

5

5

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

# of fire hydrant work orders handled per month

Dedicated Revenues

FY 2014

FY 2013

Goal

-

-

-

-

-

940,090

844,465

735,200

735,200

803,000

689,314 9,838

452,116 40,522

380,700 41,500

380,700 43,478

428,200 18,000

1,639,242

$ 1,337,103

$ 1,157,400

$ 1,159,378

$ 1,249,200

1

1

1

1

1

1

1

1

1

1

1

1

1

1

1

4

4

4

4

4

2

2

2

2

2

1

1

1

1

2

1

-

-

-

-

11

10

10

10

11

None

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

$

Percent of Time by Position Assistant Water System Manager Heavy Equipment Operator II Heavy Equipment Operator I Water System Operator II Water System Operator I Water System Supervisor Utility Services Administrator Total

City of Miramar

460


Utilities

FY 2014 Budget

Water Accountability Program Description The Water Accountability program is responsible for the accurate and timely reading of all water meters throughout the city. This program also provides meter maintenance and tracks the use of all temporary and new development meters as well as responds to customer service calls and a large volume of non-payment service deactivation and reactivation requests from Financial ServicesUtility Billing staff.

Objectives ■ ■ ■ ■

Provide accurate and timely reading of all water meter cycles and routes throughout the City. Provide meter maintenance activities to ensure that all meters are accurately measuring consumption. Distribute and track the use of all temporary meters which are used by developers during construction and by pressure cleaners. Provide excellent field customer service to all residents and businesses in Miramar's service area.

Key Intended Outcomes of Investment ■ ■

Maximize water/sewer rate revenues by accurately registering and reporting all flows through meters. Accurate and timely meter readings are the first steps in ensuring an efficient utility billing program, which in turn supports a viable Utilities Department.

Effective maintenance activities ensure accurate meter readings, long equipment life and minimum program expenditures.

Ensure that customer service staff are adequately trained and supported to provide high quality of service to customers.

Goals for FY 14 1.

Ensure that the City's 33,000+ meters are accurately read and reported to Financial Services/Utility Billing on time during each monthly billing cycle.

2. 3. 4.

Maintain the radio read meter system utilizing a proactive maintenance program. Provide quality customer service field support to Utility Billing and CSRT staff. Minimize operating/overtime costs and revenue losses by effectively managing non-payment deactivations and reactivations.

5.

Sustain adequate meter inventories to ensure new development and temporary meters are supplied and managed efficiently.

Performance Measures Output

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Number of water accounts read per month

32,809

32,948

33,000

33,500

Number of meter turn-offs and turn-on per month

2,400

1,811

2,000

1,113

6

157

200

250

Number of new development meters issued

Efficiency/Effectiveness Objective: Provide accurate and timely reading of all water meter cycles and routes throughout the City Accurate and timely meter readings are the first steps in ensuring an efficient utility billing program, and viable to Outcome: Utilities Department Goals: 1 FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

% of no-reads per month

2%

10%

2%

18%

2%

% of meters correctly read per month

99%

98%

98%

98%

98%

City of Miramar

461

Goal


Utilities

FY 2014 Budget

Water Accountability Program Objective: Outcome:

Provide meter maintenance activities to ensure that all meters are accurately measuring consumption. Effective maintenance activities ensure accurate meter readings, long equipment life and minimum program expenditures.

Goals:

1, 2 FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

Number of meters pulled for repairs per month

15

<15

<15

<10

10>

Number of meters pulled for routine testing per month

10

<10

<10

<10

10>

Objective:

Distribute and track the use of all temporary meters which are used by developers during construction and by pressure cleaners.

Outcome: Goals:

Maximize water/sewer rate revenues by accurately registering and reporting all flows through meters. 1, 5 FY 2012 Actual

Goal

Projected

Goal

12

35

<30

307

350

10%

0

<25

207

250

Number of temporary meters distributed during the year % of temporary meters retrieved during the year

Objective: Outcome: Goals:

FY 2014

FY 2013

Goal

Provide excellent field customer service to all residents and businesses in Miramar's service area. Support the customer service staff and provide high quality service to all Miramar residents/customers. 3, 4 FY 2014

FY 2013

FY 2012 Goal

Actual

Goal

Projected

Number of customer service calls handled

400

200

200

400

425

% of Turn-Offs and Turn-Ons completed on time

98%

98%

98%

98%

98%

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Dedicated Revenues None

Goal

-

-

-

-

-

453,864

338,529

434,700

434,700

503,400

117,175 23,664

332,475 30,000

151,800 -

151,800 -

173,400 -

Expenditures Personnel Services Operating Expense Capital Outlay Total

$

594,703

$

701,004

$

586,500

$

586,500

$

676,800

Position Allocation by Program Assistant Water System Superintendent Lead Water Meter Operator Meter Service Administrator Meter Supervisor Meter Technician Water Meter Reader II Water System Operator I Total

City of Miramar

462

1

1

1

1

1

1

1

1

1

1

1

1

-

-

-

-

-

-

-

1

1

1

1

1

1

2

2

2

2

2

1

1

1

1

1

7

7

6

6

7


Utilities

FY 2014 Budget

Wastewater Collection Maintenance Program Description This program is responsible for ensuring the health and safety of the City's residents by efficiently pumping sewage away from areas where it can come into contact with the public and the environment. Ultimately, ensuring that sewage discharges into the City's collection system from all connected dwelling units are safely contained and transported through 252 miles of gravity mains and over 6,340 manholes to the receiving lift station facilities. By ensuring containment, the program also ensures that groundwater infiltration and rain water inflow (I/I) are minimized. Also, it is responsible for maintenance, minor installations and major repairs to the City's collection system requiring excavation. It covers 81 miles of pressurized force mains and over 300 FM flow control valves. This program is also responsible for the maintenance and repair of the City's 37 miles of pressurized reuse water mains and flushing hydrants, and for providing locating services for all underground water, sewer and reuse pipes upon request from other City departments, the general public and the development community. Reuse service is currently available at certain locations east of I-75 and west of Palm Avenue.

Objectives 1.

Convey sewage collected in lift station wet wells safely and without interruption into the discharge force main network in accordance with all applicable environmental laws, rules, regulations and industry standards.

2.

Ensure the operational integrity of the Supervisory Control and Data Acquisition (SCADA) system. Ensure that flows from the Hollywood Large Users collection sub-system (i.e. east of the Florida Turnpike) are safely and efficiently conveyed through the Master Pumping Station.

3. 4.

Ensure safe and continuous flow of wastewater entering the collection system through City-owned cleanouts, sanitary sewer mains and manholes for ultimate discharge into the receiving lift stations; and that the lift stations are able to receive and fully contain the wastewater.

5.

Minimize groundwater infiltration and rain water inflow (I/I) into the collection system. Perform maintenance services, minor installations and major repairs to the City's collection system, including gravity sanitary sewers, manholes, pressurized force mains and force main valves.

6.

7. 8. 9. 10.

Provide maintenance and repair services for reuse water mains and reuse flushing hydrants. Provide utility locating services for all underground water, sewer and reuse pipes. Provide general field services in support of Utilities Department collection system capital improvement projects on an as needed basis. Maintain 81 miles of force mains, 300 flow control valves and perform/oversee major repairs to the force main and 252-mile gravity sewer systems.

Key Intended Outcomes of Investment 1. 2. 3.

Protection of public health and safety through proper handling of raw sewage. An efficient SCADA system provides invaluable remote lift station facility monitoring and control capabilities, thereby minimizing staffing requirements, overtime call-outs and effective emergency response.

5.

Effective and efficient operation of the Master Pumping Station prevents sewage spills and hazardous or offensive/nuisance conditions at the 7000 Miramar Pkwy complex and immediate vicinity. Prevent sewage from backing up through gravity main defects, manholes, City-owned cleanouts, public and private dwelling unit fixtures.

6.

Controlling I/I reduces the likelihood of sewer overflows, conserves collection system hydraulic capacities, conserves treatment plant capacities, minimizes lift station pumping costs and Large User expenditures.

7.

Ensuring the structural integrity of collection system components is vital to the wellbeing of the City's residents and other users.

4.

8.

9. 10.

Ensuring the structural integrity of the reuse system is essential for the viability of municipal and private landscape features where this service is available. From users' point of view, greatest value is evident during severe drought events, when reuse water is exempted from irrigation restrictions. Providing timely and accurate underground utility locations is essential to preserving public safety, health and the environment, while safeguarding City's capital assets from preventable damage. Ensure that customer service staff are adequately supported to provide high quality of service to customers. Proper maintenance of stationary and portable emergency generators will facilitate uninterrupted operation of lift stations during periods of prolonged power outages.

City of Miramar

463


Utilities

FY 2014 Budget

Wastewater Collection Maintenance Program Goals for FY 14 1. 2. 3. 4. 5.

Comply with all City of Miramar standards, as well as applicable rules and regulations of BCEPD and FDEP in order to ensure public health and safety. Ensure safe, efficient and continuous pumping of wastewater from the sanitary sewer collection system into the force main network. Eliminate sewer overflows through efficient lift station inspections, maintenance, monitoring, detection and appropriate responses. Maintain the hydraulic, mechanical, electrical and structural integrity of the lift station/SCADA systems and emergency generators. Ensure the structural integrity of gravity mains, manholes and City-owned clean-outs through TV inspections and timely repair of defects.

6. 7.

Preserve full storage capacity of gravity mains and manholes through routine vacuum truck cleaning activities. Minimize the amount of I/I entering the collection system by ensuring structural integrity of cleanouts, sanitary sewer mains and manholes.

8

Provide Miramar residents and other customers with uninterrupted sewer services 24 hours a day, 365 days a year, as well as quality customer service field support to Utility Billing and CSRT staff.

9 10

Detect, uncover and eliminate force main sewage leaks in a safe and efficient manner. Install service line cleanouts to ensure efficient responses to sewer back-up (Signal 2) callouts, minimize associated inconveniences and overtime expenditures.

11 12

Maintain the integrity of the reclaimed water lines by cleaning/flushing and repairing leaks safely and efficiently. Provide accurate underground utility location services.

Performance Measures FY 2010 Actual

Output Lift Station Operation & Maintenance Number of SCADA generated Lift Stations inspections Number of maintenance/repair work orders issued Number of Lift Stations wet wells cleaned Gravity Sewer System Repair & Maintenance # of sewer main/lateral blockages cleared Linear feet of sewer lines cleaned Linear feet of sewer lines televised Linear feet of pipe joints grouted # of manholes inspected/cleaned Line Repair, Replacement & Maintenance L.F. of sewer line repairs completed # of eastern collection cleanouts installed # of FM valves exercised, repaired or replaced # of locate tickets completed

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

122

117

119

250

2,550

1,668

5,559

6,000

10

40

37

40

30 / 62

39 / 211

40/188

40 / 300

71,724

67,517

54,520

13,351

17,182

3,266

54,520

13,351

6,123

0

0

0

142 / 103

123 / 68

91 /31

125 / 50

150

280

283

400

50

45

40

45

60

86

100

95

2,500

2,153

3,047

3,000

Efficiency/Effectiveness Ensure that lift stations are able to receive and fully contain wastewater entering the collection system through Objective: sanitary sewers and manholes. Effective and efficient operation of lift stations prevent sewage spills onto facility grounds, public access areas, Outcome: waterways, residential and commercial properties/dwellings; minimizes the frequency of offensive/nuisance conditions in the immediate vicinity; and minimizes FPL power usage and related expenditures. Goals:

1, 2, 3 FY 2012

Total # of lift station overflows

Objective: Outcome: Goals:

Goal 0

Actual 0

Goal 0

FY 2013 Projected 0

FY 2014 Goal 0

Convey sewage collected in lift station wet wells safely and without interruption into the discharge force main network. Protection of public health and safety through proper handling of raw sewage. 1, 2

City of Miramar

464


Utilities

FY 2014 Budget

Wastewater Collection Maintenance FY 2012

# of resident complaints on Lift Station (LS) malfunction Total # of portable emergency generators in service

Objective: Outcome: Goals:

Actual

Goal

Projected

Goal

<10

<10

<10

<10

<10

20

20

20

21

21

Ensure the operational integrity of the Supervisory Control and Data Acquisition (SCADA) system. An efficient SCADA system provides invaluable remote lift station facility monitoring and control capabilities, thereby minimizing staffing requirements, overtime call-outs and effective emergency response. 1, 2, 3, 4, 5, 6 FY 2012 Goal

% of all LS malfunctions detected via SCADA % of LS connected to SCADA system LS SCADA system communications success rate

Objective: Outcome: Goals:

Goal

Goals:

90%

95%

>95%

>95

>95

100%

100%

100%

100%

99%

99%

99%

99%

99%

Actual

Goal

Projected

Goal

100%

90%

100%

100%

100%

Actual

Goal

Projected

3.0

2.6

2.5

2.5

Goals:

Goal 2.5

100%

98%

100%

100%

100%

30%

25%

30%

30%

30%

20%

0.2

20%

20

20%

Minimize groundwater infiltration and rain water inflow (I/I) into the collection system. Controlling I/I reduces the likelihood of sewer overflows, conserves collection system hydraulic capacities, conserves treatment plant capacities, minimizes lift station pumping costs and Large User expenditures. 3

I/I as % of average daily flow thru collection system Linear feet of gravity sewers U-lined

Outcome:

FY 2014

FY 2013

Goal

FY 2012

Objective:

FY 2014

FY 2013

Goal

Ensure safe and continuous flow of wastewater entering the collection system through City-owned cleanouts, sanitary sewer mains and manholes for ultimate discharge into the receiving lift stations. Prevent sewage from backing up through gravity main defects, manholes, City-owned cleanouts, public and private dwelling unit fixtures. 1, 2, 4

Average man-hour usage per blockage cleared % of resident complaints resolved within 24 hours % of resident complaints resolved by resident % of back-up complaints due to system deficiencies

Goals:

Goal

100%

FY 2012

Objective: Outcome:

Projected

Ensure that flows from the Hollywood Large Users collection sub-system are safely and efficiently conveyed through the Master Pumping Station (MPS). Effective and efficient operation of the Master Pumping Station prevents sewage spills and hazardous or offensive/nuisance conditions at the 7000 Miramar Pkwy complex and immediate vicinity. 1, 2, 3, 4

% of time that at least 2 of the 3 pumps are on-line and in full operation.

Outcome:

FY 2014

FY 2013 Actual

FY 2012

Objective:

FY 2014

FY 2013

Goal

FY 2014

FY 2013

Goal

Actual

Goal

Projected

25%

10%

10%

10%

Goal 10%

3,000

2000

3,000

3000

3,000

Perform maintenance services, minor installations and major repairs to the City's collection system, including gravity sanitary sewers, manholes, pressurized force mains and force main valves. Ensuring the structural integrity of the collection system is vital to the well being of the City, its residents, businesses and visitors. 1, 2, 3, 4, 6 FY 2012 Actual

Goal

Projected

Goal

47

44

45

46

45

6

6

5

5

5

15

25

20

20

20

Average man-hour usage per L.F. of line repaired Average man-hour usage per cleanout installation # of sewer leaks repaired per month

City of Miramar

FY 2014

FY 2013

Goal

465


Utilities

FY 2014 Budget

Wastewater Collection Maintenance Program Objective: Outcome:

Goals:

Provide maintenance and repair services for reuse water mains and reuse flushing hydrants. Ensuring the structural integrity of the reuse system is essential for the viability of municipal and private landscape features where this service is available. From users' point of view, greatest value is evident during severe drought events, when reuse water is exempted from irrigation restrictions. 4, 6 FY 2012

Linear feet of pressurized reuse mains flushed per month # of customer service/Civicall issues addressed per month

Objective: Outcome: Goals:

Actual

Goal

Projected

Goal

6,000

5,000

5,000

27,600

25,000

10

20

20

<10

<10

Provide utility locating services for all underground water, sewer and reuse pipes. Providing timely and accurate underground utility locations is essential to preserving public safety, health and the environment, while safeguarding City's capital assets from preventable damage. 1, 5 FY 2012

% of lines damaged due to inaccurate location markings

Objective: Outcome: Goals:

FY 2014

FY 2013

Goal

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

5%

5%

5%

5%

5%

Provide general field service assistance to Billing and CSRT staff and for special projects as needed. Ensure that customer service staff are adequately supported to provide high quality of service to customers. 7 FY 2012 Goal

Number of customer service calls handled

Dedicated Revenues

FY 2014

FY 2013 Actual

Goal

Projected

Goal

<100

60

<80

96

<100

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

None

-

-

-

-

-

-

-

1,430,000 989,400 101,900

1,430,000 985,657 106,243

1,544,900 1,049,800 103,400

-

$ 2,521,300

$ 2,521,900

$ 2,698,100

-

-

-

-

1 1 2 3 1 1 1 2 1 1 1 2 1 1 1 1 21

1 1 2 3 1 1 1 2 1 1 1 2 1 1 1 1 1 21

1 1 2 3 1 1 1 2 1 1 1 1 2 1 1 1 1 22

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

$

-

$

Position Allocation by Program Administrative Secretary II Lead Lift Station Mechanic Lift Station Mechanic II Lift Station Mechanic I Lift Station Supervisor Utility Improvement Manager Collection System Operator II Collection System Operator I Collection System Supervisor Jet-Vac/Video Operator II Jet-Vac/Video Operator I Wastewater Assistant Superintendent Collection System Operator I Lead Wastewater System Operator Utility Locator II Utility Locator I Wastewater Assistant Superintendent Wastewater Collection System Supervisor Total

City of Miramar

466


Utilities

FY 2014 Budget

Water & Wastewater Quality Control Program Description This program provides vital and specialized technical services to the Miramar community. As a facility certified by the National Environmental Laboratory Accreditation Conference (NELAC), this program is able to provide water quality testing and monitoring in compliance with the Safe Drinking Water Act (SDWA) for the East Water Treatment Plant and West Water Treatment Plant, and the Clean Water Act (CWA) for the WWRF. It also provides quality assurance and control of wastes entering the wastewater treatment process from domestic, commercial and institutional discharges.

Objectives ■ ■ ■ ■

Provide NELAC testing services for the East, West, and Wastewater plants for permit compliance. Provide NELAC testing services for developers and other cities in the local area at a reasonable cost. Provide testing services toward resolution of water quality complaints. Provide Industrial Pretreatment services to prevent pollutants from being discharged into the wastewater collection system in harmful quantities.

Key Intended Outcomes of Investment ■

■ ■ ■

Ensures that the potable and reuse water delivered to residents and businesses through the separate transmission and distribution systems, treated wastewater discharged into the injection wells and biosolids hauled to land disposal sites consistently meet permit conditions and stringent federal, state and local health/environmental regulations, quality standards and reporting requirements. Generate a revenue stream that is beneficial to the public while supporting program operations. Testing services requested by residents, developers, municipalities and other customers are completed accurately, timely and cost-effectively. Sewer discharges from industrial users do not exceed established water quality limits that could adversely affect the wastewater treatment process.

Goals for FY 14 1. 2.

Ensure that the level of services our citizens expect is maintained. Ensure that the City water meets drinking water standards by performing 3,000 tests annually to protect public health, as required by the SDWA.

3.

Ensure treated wastewater disposal meets permit requirements by performing 5,500 tests annually as required by the CWA.

4.

Ensure that reclaimed water is safe for unrestricted public access/irrigation use. Provide greater level of self-sufficiency testing services for a fee to developers, municipalities and other customers. Perform analyses on water quality complaint samples and respond to residents in a timely and courteous manner. Deliver/distribute Consumer Confidence Reports (CCR) to all Miramar residents and business customers by July 1st annually.

5. 6. 7. 8.

Maintain an effective Industrial Pretreatment program.

Performance Measures Output Lab tests for plants and new water main clearances

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected 9,500

9,350

9,349

8,546

Number of water quality complaints tests

66

544

728

820

Number of CCR's delivered to customers

32,989

31,735

29,994

31,000

Number of pretreatment permits issued

28

21

12

15

# of tests approved under NELAC certification

195

181

100

100

City of Miramar

467


Utilities

FY 2014 Budget

Water & Wastewater Quality Control Program Efficiency/Effectiveness Objective: Provide NELAC testing services for the EWTP, WWTP and WWRF to ensure plant permit compliance. Outcome: Ensures that the potable and reuse water delivered to residents and businesses through the separate transmission and distribution systems, treated wastewater discharged into the injection wells and biosolids hauled to land disposal sites consistently meet permit conditions and stringent federal, state and local health/environmental regulations, quality standards and reporting requirements. Goals:

1, 2, 3, 4, 7 FY 2012

FY 2014 Goal

FY 2013 Projected

Goal

Actual

Goal

Compliance with EPA regulations

100%

100%

100%

100%

100%

Compliance with FDOH certifications

95%

95%

95%

95%

95%

Compliance with NELAC certification standards

95%

95%

95%

95%

95%

% of NELAC proficiency tests completed successfully

95%

95%

95%

95%

95%

% of reports submitted on time

95%

100%

100%

100%

100%

Objective: Outcome: Goals:

Provide NELAC testing services for developers and other cities in the local area at a reasonable cost. Generate a revenue stream to support program operations. 8 FY 2012

# of outside requests for testing svcs handled annually

Objective: Outcome: Goals:

Goal

Actual

Goal

650

750

750

FY 2014 Goal

FY 2013 Projected 800

800

Provide testing services toward resolution of water quality complaints. Retain a highly specialized workforce to provide complex technical and customer support services. 1, 6 FY 2012

% of water quality complaints resolved within 48 hrs.

Goal

Actual

Goal

650

750

750

FY 2014 Goal

FY 2013 Projected 100

100

Objective:

Provide Industrial Pretreatment services to prevent pollutants from being discharged into the wastewater collection system in harmful quantities.

Outcome:

Ensures that sewer discharges from industrial users do not exceed established water quality limits that could adversely affect the wastewater treatment process.

Goals:

9 FY 2012

Compliance with pretreatment regulations

Dedicated Revenues

FY 2014 Goal

FY 2013 Projected

Goal

Actual

Goal

100%

100%

100%

100%

100%

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

None

-

-

-

-

-

423,179

459,091

589,100

589,100

567,000

407,821 -

166,955 29,412

216,100 39,000

216,100 39,000

272,200 18,000

Expenditures Personnel Services Operating Expense Capital Outlay Total

$

831,000

$

655,458

$

844,200

$

844,200

$

857,200

Position Allocation by Program Chemist Compliance Technician/Inspector II Laboratory Technician II Regulatory Compliance Superintendent Total

City of Miramar

468

2

2

2

2

2

1

1

1

1

1

3

3

3

3

3

-

-

1

1

1

6

6

7

7

7


Utilities

FY 2014 Budget

Administration 410-55-100-536 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 602100 FICA & MICA 602210 Pension-General 602235 Pension-Senior Mgmt 602260 Pension-401 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603110 Engineering Services 603140 New Hire Screening 603141 Existing Employee Screening 603400 Contract Svc-Other 603401 Janitorial Services 603425 Software License & Maint 603470 Temporary Help 604001 Travel & Training 604100 Communication Services 604200 Postage 604300 Water/Wastewater Svc 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604620 R&M Buildings 604650 R&M Office Equip 604700 Printing & Binding Svc 604870 Public Education 604910 Advertising Costs 604916 Administrative Expense 604997 Other Operating Expenses 604998 Contingency 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605240 Uniforms Cost 605266 Photography 605290 Other Operating Supplies 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total Dept Capital Outlay 606440 Vehicles Purchase Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$853,600 $19,200 $2,300 $63,600 $84,100 $80,500 $15,100 $30,300 $18,700 $47,600 $42,000 $6,100 $200 $1,800 $4,400 $9,300 $1,278,800

$853,600 $19,200 $2,300 $63,600 $84,100 $80,500 $15,100 $30,300 $18,700 $47,600 $42,000 $6,100 $200 $1,800 $4,400 $9,300 $1,278,800

$908,200 $18,700 $27,300 $12,200 $67,700 $72,000 $96,000 $28,200 $36,500 $12,500 $27,500 $63,600 $5,900 $700 $1,800 $4,400 $17,400 $1,400,600

-

-

$20,000 $123,200 $10,900 $8,000 $12,000 $6,800 $500 $11,000 $9,600 $409,500 $7,900 $800 $3,500 $500 $30,000 $4,900 $30,000 $8,500 $900 $400 $500 $3,900 $2,600 $705,900

$20,000 $123,200 $10,900 $8,000 $12,000 $6,800 $500 $11,000 $9,600 $409,500 $7,900 $800 $3,500 $500 $21,500 $4,900 $30,000 $8,500 $9,400 $400 $500 $3,900 $2,600 $705,900

$40,000 $2,500 $5,000 $126,800 $14,800 $7,500 $2,000 $6,800 $1,000 $11,000 $33,200 $440,400 $18,100 $800 $1,500 $3,500 $20,000 $10,000 $1,000 $3,000 $30,000 $4,900 $20,000 $5,000 $900 $1,000 $500 $6,000 $11,900 $829,100

-

-

$17,200 $17,200

$33,906 $33,906

-

-

-

$2,001,900

$2,018,606

$2,229,700

469


Utilities

FY 2014 Budget

Office of Operational Services 410-55-550-536 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 602100 FICA & MICA 602210 Pension-General 602235 Pension-Senior Mgmt 602260 Pension-401 602265 Pension-457 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603110 Engineering Services 603190 Prof Svc-Other 603400 Contract Svc-Other 603470 Temporary Help 604001 Travel & Training 604100 Communication Services 604440 Leased Copiers 604610 R&M Vehicles 604650 R&M Office Equip 604700 Printing & Binding Svc 604870 Public Education 604910 Advertising Costs 604916 Administrative Expense 604997 Other Operating Expenses 604998 Contingency 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605240 Uniforms Cost 605290 Other Operating Supplies 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$748,500 $16,000 $5,000 $52,500 $79,500 $15,100 $12,100 $7,200 $9,600 $73,800 $5,400 $400 $1,500 $3,600 $3,900 $1,034,100

$748,500 $16,000 $5,000 $52,500 $79,500 $15,100 $12,100 $7,200 $9,600 $73,800 $5,400 $400 $1,500 $3,600 $3,900 $1,034,100

$469,500 $1,700 $9,800 $25,000 $36,000 $75,400 $8,700 $2,400 $10,000 $60,100 $4,700 $300 $800 $2,000 $15,400 $721,800

-

-

$35,000 $35,000 $28,400 $3,000 $8,000 $10,900 $5,000 $5,700 $400 $300 $20,000 $2,000 $1,000 $3,000 $40,000 $5,100 $6,000 $11,200 $1,000 $4,000 $6,000 $12,000 $243,000

$35,000 $35,000 $28,400 $3,000 $8,000 $10,900 $5,000 $5,700 $400 $300 $20,000 $2,000 $1,000 $3,000 $40,000 $5,100 $6,000 $11,200 $1,000 $4,000 $6,000 $12,000 $243,000

$35,000 $35,000 $28,700 $3,000 $10,900 $5,000 $8,400 $400 $300 $20,000 $2,000 $1,000 $3,000 $10,000 $5,100 $6,000 $9,300 $1,000 $4,000 $6,000 $3,000 $197,100

-

-

$1,277,100

$1,277,100

$918,900

470


Utilities

FY 2014 Budget

Electrical Instrument & Contr 410-55-553-539 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 601410 Overtime-Holiday 602100 FICA & MICA 602210 Pension-General 602235 Pension-Senior Mgmt 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603400 Contract Svc-Other 604100 Communication Services 604200 Postage 604610 R&M Vehicles 604630 R&M Electric 604664 R&M Telemetry 604665 R&M Air Conditioning 604920 Licenses & Permit Fees 604997 Other Operating Expenses 604998 Contingency 605100 Office Supplies 605220 Vehicle Fuel-On-Site 605225 Equip Gas Oil & Lube 605240 Uniforms Cost 605242 Protective Clothing 605246 Safety Equipment Supplies 605251 Noncapital Equipment 605290 Other Operating Supplies 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total Dept Capital Outlay 606400 Machinery & Equipment 606440 Vehicles Purchase Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$353,700 $11,800 $16,900 $1,500 $27,100 $65,200 $19,800 $6,300 $20,600 $22,900 $2,500 $800 $1,900 $15,200 $566,200

$353,700 $11,800 $16,900 $1,500 $27,100 $65,200 $19,800 $6,300 $20,600 $22,900 $2,500 $800 $1,900 $15,200 $566,200

$323,300 $13,200 $9,700 $17,400 $1,500 $24,800 $56,000 $19,100 $4,800 $6,300 $19,900 $21,700 $2,100 $700 $1,600 $6,700 $528,800

-

-

$48,100 $3,800 $300 $13,000 $38,800 $17,500 $16,500 $500 $500 $8,000 $700 $10,400 $100 $2,400 $200 $800 $300 $500 $300 $2,900 $165,600

$43,100 $3,800 $300 $13,000 $38,800 $22,500 $16,500 $500 $500 $700 $10,400 $100 $2,400 $200 $800 $300 $500 $300 $2,900 $157,600

$46,400 $6,900 $500 $18,100 $40,500 $21,400 $17,000 $500 $500 $8,000 $700 $9,200 $2,400 $200 $800 $300 $500 $4,800 $178,700

-

-

$46,000 $17,200 $63,200

$58,284 $18,647 $76,931

$89,000 $89,000

-

-

$795,000

$800,731

$796,500

471


Utilities

FY 2014 Budget

Water Treatment & Supply 410-55-554-533 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 601410 Overtime-Holiday 602100 FICA & MICA 602210 Pension-General 602235 Pension-Senior Mgmt 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603110 Engineering Services 603400 Contract Svc-Other 603401 Janitorial Services 603460 Landscape Services 604100 Communication Services 604300 Water/Wastewater Svc 604301 Electricity Svc 604400 Leased Equipment 604440 Leased Copiers 604610 R&M Vehicles 604620 R&M Buildings 604630 R&M Electric 604640 R&M Machinery 604641 R&M Membrane Elements 604669 Landscape & Irrigation 604700 Printing & Binding Svc 604920 Licenses & Permit Fees 604997 Other Operating Expenses 604998 Contingency 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605225 Equip Gas Oil & Lube 605240 Uniforms Cost 605242 Protective Clothing 605246 Safety Equipment Supplies 605250 Noncapital Furniture 605251 Noncapital Equipment 605280 Chemicals 605285 Lab Supplies 605290 Other Operating Supplies 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total Dept Capital Outlay 606400 Machinery & Equipment 606440 Vehicles Purchase Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$1,133,400 $62,400 $102,000 $67,200 $86,800 $86,800 $216,500 $2,900 $6,300 $80,200 $92,700 $7,800 $1,600 $2,300 $5,700 $44,100 $1,998,700

$1,133,400 $62,400 $102,000 $67,200 $86,800 $86,800 $216,500 $2,900 $6,300 $80,200 $92,700 $7,800 $1,600 $2,300 $5,700 $44,100 $1,998,700

$1,187,100 $13,200 $35,800 $124,000 $67,200 $90,900 $221,000 $2,900 $6,300 $95,900 $109,900 $8,400 $1,600 $2,300 $5,600 $30,900 $2,003,000

-

-

$40,000 $390,300 $6,300 $31,500 $12,200 $30,000 $900,000 $8,500 $6,000 $23,000 $6,600 $10,000 $2,500 $49,900 $1,500 $1,600 $6,500 $21,500 $23,500 $2,800 $2,800 $14,300 $28,000 $11,900 $3,200 $900 $1,100 $1,300 $739,800 $2,600 $2,200 $3,700 $2,386,000

$362,488 $6,300 $23,500 $5,200 $30,000 $900,000 $8,500 $6,000 $23,000 $6,600 $10,000 $2,500 $49,900 $1,500 $1,600 $11,500 $21,242 $2,986 $2,800 $14,300 $28,000 $11,900 $3,200 $900 $1,100 $1,300 $861,603 $2,600 $2,200 $3,700 $2,406,419

$20,000 $347,100 $6,300 $39,500 $12,200 $30,000 $1,194,900 $8,800 $6,000 $81,800 $6,100 $10,000 $2,500 $49,900 $800 $13,500 $2,700 $23,500 $2,800 $2,800 $16,000 $16,000 $11,900 $5,200 $900 $1,100 $3,800 $905,900 $22,100 $33,100 $2,200 $3,700 $2,883,100

-

-

$40,000 $40,000

$19,581 $19,581

$48,000 $48,000

-

-

$4,424,700

$4,424,700

$4,934,100

472


Utilities

FY 2014 Budget

Wastewater Treatment & Disp 410-55-555-535 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 601410 Overtime-Holiday 602100 FICA & MICA 602210 Pension-General 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603110 Engineering Services 603400 Contract Svc-Other 603401 Janitorial Services 603460 Landscape Services 604100 Communication Services 604200 Postage 604301 Electricity Svc 604330 Brow Cty Wtr/Wst Collect Fee 604440 Leased Copiers 604610 R&M Vehicles 604620 R&M Buildings 604640 R&M Machinery 604669 Landscape & Irrigation 604700 Printing & Binding Svc 604920 Licenses & Permit Fees 604997 Other Operating Expenses 604998 Contingency 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605225 Equip Gas Oil & Lube 605240 Uniforms Cost 605242 Protective Clothing 605246 Safety Equipment Supplies 605250 Noncapital Furniture 605251 Noncapital Equipment 605280 Chemicals 605285 Lab Supplies 605290 Other Operating Supplies 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total Dept Capital Outlay 606400 Machinery & Equipment 606440 Vehicles Purchase Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$712,500 $37,200 $51,600 $30,500 $54,600 $141,500 $2,900 $6,300 $28,800 $87,600 $7,200 $600 $1,500 $3,600 $20,800 $1,187,200

$712,500 $37,200 $51,600 $30,500 $54,600 $141,500 $2,900 $6,300 $28,800 $87,600 $7,200 $600 $1,500 $3,600 $20,800 $1,187,200

$708,300 $13,100 $21,300 $37,800 $30,500 $54,200 $142,900 $2,900 $6,300 $58,100 $79,700 $7,200 $600 $1,400 $3,400 $18,800 $1,186,500

-

-

$48,000 $559,800 $3,000 $31,000 $4,200 $500 $984,000 $4,200 $6,000 $39,100 $1,000 $4,400 $10,000 $500 $39,200 $1,000 $20,000 $1,500 $2,300 $8,500 $49,200 $8,300 $8,600 $3,100 $500 $5,100 $253,600 $7,000 $2,000 $500 $1,000 $2,107,100

$48,000 $550,048 $3,000 $31,000 $4,200 $500 $984,000 $4,200 $6,000 $39,100 $1,000 $4,400 $10,000 $500 $39,200 $1,000 $1,600 $1,500 $2,300 $8,500 $49,200 $8,300 $8,600 $3,100 $500 $5,100 $261,600 $7,000 $2,000 $500 $1,000 $2,086,948

$719,800 $3,000 $50,000 $5,700 $500 $691,400 $4,200 $6,000 $9,800 $1,000 $500 $10,700 $1,000 $20,000 $1,500 $2,300 $4,000 $8,300 $8,600 $3,100 $5,100 $314,600 $7,000 $2,000 $500 $1,000 $1,881,600

-

-

-

$19,752 $18,647 $38,399

$53,000 $53,000

-

-

$3,294,300

$3,312,547

$3,121,100

473


Utilities

FY 2014 Budget

Plant Maintenance 410-55-556-536 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 602100 FICA & MICA 602210 Pension-General 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603400 Contract Svc-Other 604100 Communication Services 604400 Leased Equipment 604610 R&M Vehicles 604640 R&M Machinery 604998 Contingency 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605240 Uniforms Cost 605242 Protective Clothing 605246 Safety Equipment Supplies 605251 Noncapital Equipment 605290 Other Operating Supplies 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total Dept Capital Outlay 606400 Machinery & Equipment Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$340,600 $15,800 $6,500 $26,100 $63,000 $2,400 $18,700 $28,800 $15,900 $3,500 $200 $700 $1,800 $15,200 $539,200

$340,600 $15,800 $6,500 $26,100 $63,000 $2,400 $18,700 $28,800 $15,900 $3,500 $200 $700 $1,800 $15,200 $539,200

$379,600 $7,200 $11,400 $6,500 $29,100 $59,400 $3,800 $18,700 $23,000 $35,300 $3,500 $400 $800 $1,900 $10,700 $591,300

-

-

$70,100 $1,500 $4,400 $8,400 $70,500 $5,000 $200 $200 $5,400 $3,800 $900 $500 $7,200 $500 $200 $1,000 $179,800

$68,600 $1,500 $4,400 $9,900 $70,500 $5,000 $200 $200 $5,400 $3,800 $900 $500 $6,455 $500 $200 $1,000 $179,055

$70,100 $1,500 $4,400 $61,100 $70,500 $5,000 $200 $200 $7,100 $3,800 $900 $500 $7,200 $1,300 $200 $7,000 $241,000

-

-

-

$2,200 $2,200

$224,400 $224,400

-

-

$719,000

$720,455

$1,056,700

474


Utilities

FY 2014 Budget

Water Trans & Dist Maintenance 410-55-557-533 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 601410 Overtime-Holiday 602100 FICA & MICA 602210 Pension-General 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603400 Contract Svc-Other 604100 Communication Services 604200 Postage 604440 Leased Copiers 604610 R&M Vehicles 604640 R&M Machinery 604661 R&M Distribution System 604700 Printing & Binding Svc 604997 Other Operating Expenses 604998 Contingency 605100 Office Supplies 605220 Vehicle Fuel-On-Site 605225 Equip Gas Oil & Lube 605240 Uniforms Cost 605242 Protective Clothing 605246 Safety Equipment Supplies 605251 Noncapital Equipment 605252 Small Tools 605290 Other Operating Supplies 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total Dept Capital Outlay 606400 Machinery & Equipment 606440 Vehicles Purchase 606470 Computer Equipment Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$408,700 $19,300 $55,000 $1,300 $31,300 $77,200 $2,700 $58,800 $51,500 $5,600 $200 $900 $2,100 $20,600 $735,200

$408,700 $19,300 $55,000 $1,300 $31,300 $77,200 $2,700 $58,800 $51,500 $5,600 $200 $900 $2,100 $20,600 $735,200

$467,300 $10,000 $14,100 $55,000 $1,300 $35,800 $77,800 $4,100 $6,300 $39,700 $67,900 $5,300 $400 $900 $2,300 $14,800 $803,000

-

-

$123,400 $4,000 $1,100 $6,100 $98,300 $3,100 $26,500 $600 $900 $15,000 $1,200 $66,600 $1,300 $5,700 $2,900 $2,300 $2,900 $300 $13,700 $500 $4,300 $380,700

$43,400 $4,000 $1,100 $6,100 $98,300 $3,100 $112,100 $600 $900 $9,400 $1,200 $66,600 $1,300 $5,700 $2,900 $2,300 $2,900 $300 $13,700 $500 $4,300 $380,700

$57,400 $4,000 $1,100 $6,100 $103,600 $3,100 $162,800 $600 $900 $15,000 $1,200 $35,000 $5,700 $2,900 $2,300 $2,900 $14,000 $500 $9,100 $428,200

-

-

$40,000 $1,500 $41,500

$1,232 $40,746 $1,500 $43,478

$18,000 $18,000

-

-

$1,157,400

$1,159,378

$1,249,200

475


Utilities

FY 2014 Budget

Water Accountability 410-55-558-533 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 602100 FICA & MICA 602210 Pension-General 602260 Pension-401 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603400 Contract Svc-Other 604100 Communication Services 604200 Postage 604440 Leased Copiers 604610 R&M Vehicles 604640 R&M Machinery 604661 R&M Distribution System 604700 Printing & Binding Svc 604997 Other Operating Expenses 604998 Contingency 605100 Office Supplies 605210 Water Meters 605220 Vehicle Fuel-On-Site 605240 Uniforms Cost 605242 Protective Clothing 605246 Safety Equipment Supplies 605250 Noncapital Furniture 605251 Noncapital Equipment 605290 Other Operating Supplies 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$242,400 $14,600 $30,000 $18,600 $58,200 $24,300 $34,300 $4,500 $500 $1,300 $6,000 $434,700

$242,400 $14,600 $30,000 $18,600 $58,200 $24,300 $34,300 $4,500 $500 $1,300 $6,000 $434,700

$297,400 $1,900 $9,000 $30,000 $22,800 $58,700 $5,000 $1,400 $19,900 $40,900 $4,900 $600 $1,500 $9,400 $503,400

-

-

$9,500 $2,400 $500 $2,900 $24,500 $500 $36,300 $1,200 $500 $5,000 $900 $30,000 $25,500 $3,200 $1,700 $400 $300 $2,900 $700 $100 $2,800 $151,800

$9,500 $2,400 $500 $2,900 $24,500 $500 $42,300 $1,200 $500 $900 $29,000 $25,500 $3,200 $1,700 $400 $300 $2,900 $700 $100 $2,800 $151,800

$9,500 $2,400 $500 $2,900 $38,900 $500 $45,000 $1,200 $500 $2,000 $900 $30,000 $27,000 $3,200 $1,700 $400 $300 $2,900 $700 $100 $2,800 $173,400

-

-

$586,500

$586,500

$676,800

476


Utilities

FY 2014 Budget

Wastewater Collection Maint 410-55-559-535 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 602100 FICA & MICA 602210 Pension-General 602235 Pension-Senior Mgmt 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603400 Contract Svc-Other 603401 Janitorial Services 603460 Landscape Services 603470 Temporary Help 604100 Communication Services 604301 Electricity Svc 604320 Hollywood Large User 604400 Leased Equipment 604440 Leased Copiers 604610 R&M Vehicles 604620 R&M Buildings 604640 R&M Machinery 604662 R&M Lift Station-Minor 604700 Printing & Binding Svc 604920 Licenses & Permit Fees 604997 Other Operating Expenses 604998 Contingency 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605225 Equip Gas Oil & Lube 605240 Uniforms Cost 605242 Protective Clothing 605246 Safety Equipment Supplies 605251 Noncapital Equipment 605266 Photography 605280 Chemicals 605290 Other Operating Supplies 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total Dept Capital Outlay 606360 Lift Station Rehab 606400 Machinery & Equipment 606440 Vehicles Purchase 606470 Computer Equipment Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$872,000 $47,100 $54,000 $66,800 $160,300 $21,100 $2,700 $6,300 $19,200 $132,100 $8,600 $1,800 $1,800 $4,500 $31,700 $1,430,000

$872,000 $47,100 $54,000 $66,800 $160,300 $21,100 $2,700 $6,300 $19,200 $132,100 $8,600 $1,800 $1,800 $4,500 $31,700 $1,430,000

$943,000 $14,500 $28,300 $54,000 $72,200 $175,300 $20,400 $4,100 $12,500 $10,000 $161,700 $10,800 $2,100 $1,900 $4,600 $29,500 $1,544,900

-

-

$163,600 $1,600 $10,000 $50,000 $6,200 $281,500 $140,000 $1,200 $2,400 $120,100 $5,600 $16,000 $46,400 $700 $1,500 $6,000 $20,000 $1,500 $400 $87,800 $1,200 $7,100 $2,000 $1,900 $1,500 $100 $5,900 $2,100 $1,100 $4,000 $989,400

$160,746 $1,600 $10,000 $50,000 $6,200 $281,500 $150,354 $1,200 $2,400 $120,100 $5,600 $12,257 $56,400 $700 $1,500 $6,000 $1,500 $400 $87,800 $1,200 $7,100 $2,000 $1,900 $4,000 $100 $5,900 $2,100 $1,100 $4,000 $985,657

$163,600 $1,600 $16,000 $5,900 $285,800 $140,000 $1,200 $2,400 $176,200 $5,600 $16,000 $76,700 $700 $1,500 $6,000 $20,000 $1,500 $400 $97,600 $5,400 $7,100 $2,000 $1,900 $1,500 $100 $5,900 $2,100 $1,100 $4,000 $1,049,800

-

-

$74,400 $26,000 $1,500 $101,900

$74,400 $30,343 $1,500 $106,243

$74,400 $6,000 $23,000 $103,400

-

-

$2,521,300

$2,521,900

$2,698,100

477


Utilities

FY 2014 Budget

W&W Quality Control 410-55-563-533 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 601410 Overtime-Holiday 602100 FICA & MICA 602210 Pension-General 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603400 Contract Svc-Other 603402 Contracted Lab Testing 603425 Software License & Maint 604100 Communication Services 604200 Postage 604400 Leased Equipment 604610 R&M Vehicles 604700 Printing & Binding Svc 604920 Licenses & Permit Fees 604997 Other Operating Expenses 604998 Contingency 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605240 Uniforms Cost 605242 Protective Clothing 605246 Safety Equipment Supplies 605251 Noncapital Equipment 605285 Lab Supplies 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total Dept Capital Outlay 606400 Machinery & Equipment Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$356,000 $21,400 $7,800 $3,300 $27,300 $85,500 $32,200 $34,500 $3,100 $400 $800 $1,900 $14,900 $589,100

$356,000 $21,400 $7,800 $3,300 $27,300 $85,500 $32,200 $34,500 $3,100 $400 $800 $1,900 $14,900 $589,100

$356,400 $1,600 $10,700 $7,800 $3,300 $27,300 $83,000 $23,000 $38,500 $3,100 $400 $700 $1,800 $9,400 $567,000

-

-

$52,200 $43,200 $300 $6,500 $4,900 $3,100 $12,000 $5,200 $1,500 $5,000 $1,500 $1,300 $4,300 $5,000 $500 $500 $67,000 $1,100 $1,000 $216,100

$52,200 $43,200 $300 $6,500 $4,900 $3,100 $12,000 $5,200 $1,500 $5,000 $1,500 $1,300 $4,300 $5,000 $500 $500 $67,000 $1,100 $1,000 $216,100

$13,600 $89,000 $39,900 $2,200 $2,000 $5,000 $12,000 $5,200 $1,500 $10,500 $1,500 $1,300 $5,000 $4,500 $1,000 $800 $74,800 $1,400 $1,000 $272,200

-

-

$39,000 $39,000

$39,000 $39,000

$18,000 $18,000

-

-

$844,200

$844,200

$857,200

478


Utilities

FY 2014 Budget

In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

Division Expenditure Summary Expenditure by Division Stormwater Maintenance Administration-Operations Utilities Administration East Water Plant Electrical Support Services West Wastewater Plant Plant Maintenance Transmission & Distribution Meters East Wastewater Collection West Water Plant Water Quality Laboratory Total

Division # 535 540 545 560 565 570 575 580 585 590 700 705

FY 2011 Actual 1,509,357 1,221,044 1,120,606 2,061,539 633,470 2,897,846 820,110 1,639,242 594,703 2,971,272 2,299,296 831,000 $ 18,599,485

FY 2012 Actual 1,108,108 864,892 1,628,806 1,891,805 499,670 3,079,901 771,049 1,337,103 701,004 2,873,637 2,558,479 655,458 $ 17,969,911

FY 2011 Actual

FY 2012 Actual

Stormwater Maintenance (Managed by PW) Expenditure Detail Budget 410-50-535-538 Account #

1200 1210 1400 1560 2100 2210 2230 2240 2260 2280 2300 2304 2305 2306 2400

3400 4100 4404 4500 4610 4640 4663 4700 4920 5220 5240 5246 5248 5251 5280 5290 5410 5450

6204

Account Title Personnel Services Regular Salaries Non-Pensionable Earnings Overtime Holiday Pay FICA Pension-General Pension-Fire Pension-ICMA OPEB Pension-Sr. Mgmt. Health-Cafeteria Plan Wellness Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Contractual Services Communication Services Leased Computers Property & Liability Ins R&M Vehicles R&M Machinery R&M Stormwater Printing & Binding Licenses & Permits Fees Gas, Oil & Lube Uniforms Supplies-Safety Equipment Protective Clothing Small Tools & Equipment Chemicals Operating Supplies Subscription/Memberships Training Sub-Total Dept. Capital Outlay Equipment Sub-Total Total

City of Miramar

740,755 21,250 41,760 250 58,106 187,340 53,988 3,903 78,762 63,671 73,600 1,323,386

607,413 50,730 4,756 49,242 135,431 428 1,321 52,339 6,947 390 33,570 53,985 2,758 (44,266) 955,044

35 9,151 961 30,200 54,684 1,337 2,106 265 20,126 19,571 6,408 1,492 2,122 897 27,057 1,310 720 178,442

3,110 3,969 1,719 28,508 29,646 983 6,614 201 14,082 18,932 3,611 615 213 5,622 1,450 1,135 369 120,780

7,530 7,530

32,283 32,283

1,509,357

1,108,108

479


Utilities

FY 2014 Budget

Administration Operations Expenditure Detail Budget 410-50-540-536 Account # 1200 1210 1400 2100 2210 2240 2260 2280 2300 2304 2305 2306 2400

3190 3400 3999 4100 4404 4440 4500 4610 4700 4910 4990 5100 5120 5220 5240 5290 5410 5411 5450 5900

6250

Account Title Personnel Services Regular Salaries Non-Pensionable Earnings Overtime FICA Pension-General Pension-ICMA OPEB Pension-Management Payment in Lieu of Insurance Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Prof. Services-Other Contractual Services Temporary Help Communications Services Leased Computers Leased Copier Property & Liability Ins R&M Vehicles Printing & Binding Advertising Other Expense Office Supplies Computer Operating Supplies Gas, Oil & Lube Uniforms Operating Supplies Subscriptions and Memberships Public Education Training Contingency Sub-Total Dept. Capital Outlay Vehicle Replace Sub-Total Total

FY 2011 Actu