Miramar2014 Other Funds Budget by Yenisey

CITY OF MIRAMAR, FL

Adopted Annual Budget Fiscal Year 2014 2300 CIVIC CENTER PLACE, MIRAMAR, FLORIDA 33025

Special Revenue Funds

FY 2014 Budget

Special Revenue Funds are used to account for revenues that are legally restricted to expenditures for a specific purpose. Currently, the City has ten (10) Special Revenue Funds.

Revenues & Expenditures Summary Revenues by Category General Taxes Permits, Fees Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Appropriation of Fund Balance/Carryover Total

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

1,468,058 14,207,666 1,057,377 375,647 335,629 591,500 $ 18,035,876

11,656,590 1,020,374 351,936 7,420 $ 13,036,320

1,288,200 1,065,900 155,100 3,000 27,300 $ 2,539,500

20,406,093 1,042,200 178,700 3,100 27,600 140,753 $ 21,798,446

1,094,800 1,042,200 188,500 3,100 20,800 $ 2,349,400

Expenditures by Category Personnel Services Operating Expenses Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Reserve Transfer Out Total

2,039,351 6,311,169 1,178,152 4,777,771 14,306,443 107,584 2,380,945 $ 16,794,972

1,899,469 4,653,296 1,113,572 5,103,704 12,770,042 49,662 2,269,894 $ 15,089,597

1,154,100 601,600 47,600 92,000 1,895,300 297,500 346,700 $ 2,539,500

3,738,922 5,983,439 793,550 9,693,860 20,209,771 1,010,838 577,837 $ 21,798,446

1,215,600 537,900 68,500 162,000 1,984,000 365,400 $ 2,349,400

22,761 2,565,988 298,326 1,057,377 596,461 356,801 4,788,644 576,153 354,607 3,713,651 1,427,579 22,044 786,596 1,468,888 $ 18,035,876

19,104 1,020,374 337,268 5,251,569 800,292 1,632,605 1,228,121 1,378,403 87,054 1,281,528 $ 13,036,320

23,800 1,042,200 158,000 240,000 404,200 671,300 $ 2,539,500

23,800 1,042,200 229,230 10,327,340 3,693,080 1,678,100 2,460,748 592,757 390,288 1,360,902 $ 21,798,446

23,800 1,042,200 167,800 258,700 106,700 750,200 $ 2,349,400

47 1,736,826 397 1,034,010 294,550 425,530 4,665,120 576,153 354,607 4,570,815 1,427,579 921,786 786,596 957 $ 16,794,972

20,121 1,066,339 1,428,761 118,829 5,225,130 800,292 424,537 2,769,221 1,378,403 576,435 1,281,528 $ 15,089,597

23,800 1,042,200 158,000 240,000 404,200 671,300 $ 2,539,500

23,800 1,042,200 229,230 10,327,340 3,693,080 1,678,100 2,460,748 592,757 390,288 1,360,902 $ 21,798,446

23,800 1,042,200 167,800 258,700 106,700 750,200 $ 2,349,400

Revenues by Fund Police Education Street Maintenance Public Safety CIP Public Safety Outside Services Economic Development Law Enforcement Trust Urban Area Security Int. Federal Grants State & County Grants Neighborhood Stabilization Prog (NSP) ARRA Grant S.H.I.P. Community Develop Block Grant (CDBG) Park Development CIP Total Expenditures by Fund Police Education Street Maintenance Public Safety CIP Public Safety Outside Services Economic Development Law Enforcement Trust Urban Area Security Int. Federal Grants State & County Grants Neighborhood Stabilization Prog (NSP) ARRA Grant S.H.I.P. Community Develop Block Grant (CDBG) Park Development CIP Total

City of Miramar

Fund # 110 120 (385) 140 (386) 145 150 (001) 160 161 162 163 164 165 166 167 170 (387)

110 120 (385) 140 (386) 145 150 (001) 160 161 162 163 164 165 166 167 170 (387)

369

Police Education Fund

FY 2014 Budget

Description Fund 110 This fund is used to account for revenues and expenditures associated with the two dollars ($2.00) the City receives from each paid traffic citation, which by State Statute, must be used to further City's Police Officers education.

Revenues and Expenditures Detail Budget Summary

FY 2011 Actual $ 24,587

FY 2012 Actual $ 47,301

FY 2013 Budgeted $ 46,285

FY 2013 Amended $ 46,285

FY 2014 Budget $ 46,285

22,698

19,027

23,700

100

Expenditures by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Transfer Out Total Excess/Deficiency Ending Fund Balance

City of Miramar

22,761

370

23,800

20,121

23,800

20,121

23,800

20,121

23,800

22,714 $

19,104

47,301

(1,017) $

46,285

Police Education Fund

FY 2014 Budget

Revenue Projections Account #

351395 351500 351501

361100

Account Title

FY 2011 Actual

Fines & Forfeitures Fines-Local Police Education Traffic Court Fines-General Traffic Court Fines-PD Education Sub-total Miscellaneous Revenues Interest Earnings Sub-total Total

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

22,698 22,698

19,027 19,027

1,000 22,700 23,700

63 63

77 77

100 100

22,761

19,104

23,800

Expenditure Detail Budget 110-20-000-529-000-

Account #

604905 605500

Account Title

FY 2011 Actual

Operating Expense Bank Service Charge Training General Total

FY 2012 Actual

FY 2013 Budgeted

100 23,700 23,800

FY 2013 Amended

100 23,700 23,800

FY 2014 Budget

100 23,700 23,800

Expenditure Detail Budget 110-20-220-521 Account #

Account Description

4005 5450

Operating Expense Bank Service Charge Training General Total

FY 2011 Actual

47 47

FY 2012 Actual

61 20,060 20,121

Budget Justification Account #

Title and Description

351500

TRAFFIC COURT FINES-GENERAL: This relates to revenues collected as a portion of fines received from the Broward County Courts.

351501

TRAFFIC COURT FINES-POLICE EDUCATION: Two dollars ($2.00) is received from each paid traffic citation issued within the corporate limits of the City. These revenues are based on historical data and anticipated growth.

605500

TRAINING GENERAL: This cost is associated with education and training for police officers to improve and maintain their skills.

City of Miramar

371

Street Maintenance

FY 2014 Budget

Description Fund 120 In FY 12, this fund was reclassfied as a capital project fund per GASB 54 guidelines. The new fund number is 385.

Revenues and Expenditures Detail Budget Summary Beginning Fund Balance

FY 2011 Actual $ 1,636,688

FY 2012 Actual $ 2,465,850

2,560,436 5,552 -

$ 2,565,988

Expenditures by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Transfer Out Total

1,718 1,718 7,965 1,727,143 $ 1,736,826

Excess/Deficiency Ending Fund Balance

829,162

$ 2,465,850

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted $

FY 2013 Amended -

FY 2014 Budget

Revenue Projections Account # 335120 335300

361100/800

Account Title Intergovernmental Revenues State Revenue Sharing Local Option Gas Tax Sub-total Miscellaneous Revenues Interest Earnings/Net Apprec Mkt Value Sub-total Total

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

582,163 1,978,273 2,560,436

5,552 5,552

2,565,988

Expenditure Detail Budget 120-50-900-590 Account # 4005

9110

6671

Account Title Operating Expense Bank Service Charge Sub-total Transfer Transfer to General Fund Sub-total Mir Pky Resurfac-Univ-Dgls: 120-50-024-541 Plans/Design/Engineer Sub-total Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

1,718 1,718

1,727,143 1,727,143

7,965 7,965

1,736,826

372

Public Safety CIP Fund

FY 2014 Budget

Description Fund 140 In FY 12, this fund was reclassfied as a capital project fund per GASB 54 guidelines. The new fund number is 386.

Revenues and Expenditures Detail Budget Summary Beginning Fund Balance Revenues by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Appropriation of Fund Balance Total Expenditures by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Reserve Transfer Out Total

FY 2011 Actual $ 2,427,421

FY 2012 Actual $ 2,725,350

298,326 -

298,326

397 397 397

Excess/Deficiency Ending Fund Balance

297,929

$ 2,725,350

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted $

FY 2013 Amended -

FY 2014 Budget

Revenue Projections Account # 324110 (363200) 324115 (363300)

361100/361800

Account Title Licenses, Permits & Fees Police Impact Fees Fire Impact Fees Sub-total Miscellaneous Revenues Interest Earnings/Net Apprec Mkt Value Sub-total Total

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

145,166 140,314 285,480

12,846 12,846

298,326

Expenditure Detail Budget 140-80-800-521/522/140-90-900-590 Account # 4005

Account Title Operating Expense Bank Service Charge Sub-total

FY 2011 Actual

Total

City of Miramar

373

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

397 397

397

Public Safety Outside Service

FY 2014 Budget

Description Fund 145 This fund was established to account for revenues and expenditures associated with services provided by off-duty police officers and firefighters in private customer details to various businesses and homeowner associations.

Revenues and Expenditures Detail Budget Summary

Expenditures by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Transfer Out Total

FY 2011 Actual $ 155,615

FY 2012 Actual $ 178,983

FY 2013 Budgeted $ 133,018

FY 2013 Amended $ 133,018

FY 2014 Budget $ 133,018

1,057,377

1,020,374

1,042,200

$ 1,057,377

$ 1,020,374

$ 1,042,200

1,022,990

871,902

1,030,200

11,019

6,156

12,000

1,034,010

878,058

1,042,200

188,281

$ 1,034,010

$ 1,066,339

$ 1,042,200

Excess/Deficiency Ending Fund Balance

City of Miramar

23,368 $

178,983

374

(45,965) $

133,018

Public Safety Outside Service

FY 2014 Budget

Revenue Projections Account #

342140 342150 342200 342201

Account Description Charges for Services Police Special Details Special Duty Administrative Fee Fire Special Details Fire-Special Detail Admin Fee Total

FY 2011 Actual

FY 2012 Actual

888,296 169,081 1,057,377

FY 2013 Budgeted

843,358 161,511 15,505 1,020,374

865,100 170,000 7,100 1,042,200

FY 2013 Amended

865,100 170,000 7,100 1,042,200

FY 2014 Budget

865,100 170,000 7,100 1,042,200

Expenditure Detail Budget 145-20-000-521-000Account #

601310 602100 602400

608305

Account Title

FY 2011 Actual

Personnel Services Special Duty Pay FICA Workers Compensation Sub-total Grants & Aids PAL Donation Sub-total Total

FY 2013 Budgeted

FY 2012 Actual

FY 2013 Amended

FY 2014 Budget

907,100 69,000 54,100 1,030,200

12,000 12,000

1,042,200

Expenditure Budget 145-20-200-521 Account #

1200 1299 2100 2304 2305 2306 2400

8105

9110

Account Title Personnel Services Regular Salaries Special Duty FICA Health Insurance-PPO Health Insurance-HMO Life & Disability Insurance Workers Compensation Sub-total Grants & Aids PAL Donation Sub-total Other Trfr to General Fund Sub-total Total

FY 2011 Actual

FY 2012 Actual

900,038 68,853 54,100 1,022,990

608,659 151,317 56,522 4,082 14,590 666 36,067 871,902

11,019 11,019

6,156 6,156

188,281 188,281

1,034,010

1,066,339

Budget Justification Account #

Title and Description

342140

POLICE SPECIAL DETAILS: This line item is for authorizing, contracting, scheduling, employing and accounting for hours worked by Citypaid Police Officers in private customer service.

342150 & 342201

SPECIAL DUTY ADMINISTRATIVE FEE: This line item is to reimburse the cost of City support staff for the administration, book-keeping and coordination of special duty activities

342200

FIRE SPECIAL DETAIL: This line item is the activity of authorizing, contracting, scheduling, employing and accounting for hours worked by City-paid Firefighters in private customer service.

601310

SPECIAL DUTY SALARIES: This line item is the amount paid to the police officers or firefighters who are employed by private customers.

608305

PAL DONATION: This is an agreement between Miramar Police Department, PBA and PAL to give PAL donations fron revenues generalred by extra duty detail.

City of Miramar

375

Economic Development

FY 2014 Budget

Description Fund 150 In FY 12, this fund was reclassified to general fund per GASB 54 guidelines since there are no revenue source.

FY 2011 Actual $ 1,126,850

FY 2012 Actual $ 1,428,761

4,961 591,500 596,461

100,262 194,288 294,550 294,550

1,428,761 $ 1,428,761

301,911 $ 1,428,761

FY 2013 Budgeted $

(1,428,761) $

FY 2013 Amended $

FY 2014 Budget $

Revenue Projections Account # 361100/800

381150

Account Title Miscellaneous Revenues Interest Earnings/Net Apprec Mkt Value Sub-total Other Sources Transfer from General Fund Sub-total Total

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

4,961 4,961

591,500 591,500

596,461

Expenditure Detail Budget 150-90-900-559 Account # 3410 4005 4700 4910 4911 5410 5915

8215 8251

9110

Account Title Operating Expenses Prof. Svcs. - Marketing Bank Service Charge Printing & Binding Advertising Economic Development Subscriptions/Memberships Miramar/PP Chamber of Commerce Sub-total Aids To Private Organizations Economic Incent.-Clear Channel Business Incent.-Attraction/Retention Sub-total Other Trfr to General Fund Sub-total Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

3,510 341 5,363 13,781 9,785 19,266 48,216 100,262

194,288 194,288

1,428,761 1,428,761

294,550

1,428,761

376

Law Enforcement Trust

FY 2014 Budget

Description Fund 160 This fund was established to account for the awards provided by the Federal, Treasury, and State agencies related to confiscated and forfeited contraband found during police operations. The Law Enforcement Trust Fund is comprised of one (1) temporary full-time budgeted position which is managed by the City's Police Department.

Revenues and Expenditures Detail Budget Summary

Expenditures by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Transfer Out Total

FY 2011 Actual $ 1,321,030

FY 2013 Amended $ 1,470,740

FY 2014 Budget $ 1,399,510

352,949

332,909

155,000

164,800

3,852

4,360

3,000

7,830

356,801

337,268

158,000

63,400 $

229,230

167,800

55,100

6,505

10,778

80,400

88,700

12,700

392,024

90,051

47,600

55,430

27,000

18,000

30,000

100,000

425,530 -

118,829 -

158,000 -

229,230 -

167,800 -

425,530

(68,729) $

FY 2013 Budgeted $ 1,470,740

Excess/Deficiency Ending Fund Balance

FY 2012 Actual $ 1,252,301

1,252,301

118,829

218,439 $

1,470,740

158,000

1,470,740

229,230

(71,230) $

1,399,510

167,800 -

1,399,510

Position Detail PRIME Analyst - Temp Full-time Total

City of Miramar

377

1.0

Law Enforcement Trust

FY 2014 Budget

Revenue Projections Account #

355100 355101 356100 (351296)

Fines & Forfeitures Federal Forfeiture-Justice Federal Forfeiture-Treasury State Forfeiture Sub-total

361100/9/300 361100/1/2/4/800 369900

Miscellaneous Revenues Interest Changes Interest Changes Misc Revenues Sub-total

399900 399999

FY 2011 Actual

Account Title

Other Source CIP Carryover Appropriation of Fund Balance Total

FY 2013 Budgeted

FY 2012 Actual

FY 2013 Amended

FY 2014 Budget

7,118 102,166 243,665 352,949

187,570 16,444 128,894 332,909

30,000 5,000 120,000 155,000

16,800 28,000 120,000 164,800

3,605 247 3,852

3,687 672 4,360

3,000 3,000

356,801

337,268

158,000

7,830 63,400 229,230

167,800

Expenditure Detail Budget 160-20-000-521-000Account #

601200 602100 602400

603124 603502 604905 604962 604963 605240 605251

606400 606402

608304

FY 2011 Actual

Account Title Personnel Services Employee Salaries FICA/MICA Workers' Compensation Sub-total Operating Expense Legal Svc-Forfeiture-State Confidential Informant Bank Service Charge Other Law Enforce-State Other Law Enforce-Justice Uniforms Cost Noncapital Equipment Sub-total Dept. Capital Outlay Machinery & Equipment Communication Equipment Sub-total Grants & Aids Crime Prev. Program Sub-total

FY 2013 Budgeted

FY 2013 Amended

51,000 3,900 200 55,100

5,000 7,000 400 48,000 20,000

80,400

60,000 7,000 400 10,000 3,000 300 8,000 88,700

5,000 7,000 400 300 12,700

47,600 47,600

47,600 7,830 55,430

30,000 30,000

100,000 100,000

158,000

229,230

167,800

BI-12000

378

FY 2014 Budget

BI-12000

Total

City of Miramar

FY 2012 Actual

Law Enforcement Trust

FY 2014 Budget

Expenditure Detail Budget 160-20-200-521 Account #

3124

4005 4951

6250 6252 6307 6309

8304

Account Description Contractual Services Agency Forf Costs-St Sub-total Other Charges & Services Bank Service Charge Invstg. Conf. Inform Sub-total Dept. Capital Outlay Vehicle Replace City Properties-State Equipment State Equipment Justice Sub-total Grants & Aids Crime Prev. Program Sub-total Total

FY 2011 Actual

FY 2012 Actual

300 300

3,499 3,499

205 6,000 6,205

279 7,000 7,279

246,763 17,500 127,761 392,024

27,898 62,153 90,051

27,000 27,000

18,000 18,000

425,530

118,829

Budget Justification Account # 355100-355101356100

Title and Description PROCEEDS CONFISC-STATE/JUSTICE/TREASURY: Proceeds confiscated from State, Justice and Treasury. Records balance of funds and deposits for contraband forfeiture monies awarded.

603124

LEGAL SVC-FORFEITURE STATE: This represents charges for legal fees for handling of forfeiture cases such as attorney fees, filing of court documents and legal advertising of forfeiture proceedings.

603502

CONFIDENTIAL INFORMANT: This represents all costs incurred during criminal investigations involving the use of confidential Informants.

604962/604963

OTHER LAW ENFORCE-STATE/JUSTICE: This represents expenditures as the need arise that was not budgeted for otherwise.

605240

UNIFORMS COST: This account is used for the initial issuance of all uniforms and accessories worn by the P.R.I.M.E. Analyst.

608304

CRIME PREVENTION PROGRAM: This is for donations and contributions awarded to charities as well as other events to help deter crime in the community.

City of Miramar

379

Urban Area Security Initiative

FY 2014 Budget

Description Fund 161 This fund was established to account for the UASI grant to be used for the development and maintenance of City protection programs against terrorism. The City serves as the administrative agent for the Broward and Palm Beach County areas. Funds for the other local governments are held in trust and are released when needed following the proper procedure. The Urban Area Security Initiative Fund expires in FY 2013.

Revenues and Expenditures Detail Budget Summary

Expenditures by Category Personnel Services Operating Expense Departmental Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Transfer Out Total

FY 2011 FY 2012 FY 2013 Actual Actual Budgeted $ (149,962) $ (26,438) $ -

FY 2014 Budget -

4,788,644

5,251,569

10,327,340

$ 4,788,644

$ 5,251,569

$ 10,327,340

103,334

138,563

6,348

7,020

131,093

623,887

4,545,463

5,079,548

9,549,360

4,655,146

5,225,130

10,304,340

23,000

9,974

$ 4,665,120

$ 5,225,130

$ 10,327,340

123,524

26,438

Excess/Deficiency Ending Fund Balance

FY 2013 Amended

(26,438) $

Position Detail Data Entry Clerk Temp Part-time Inventory Coordinator Program Manager Training Coordinator Total FTE's

0.5

3.0

3.5

Revenue Projections Account # 331254

Account Title Intergovernmental Revenues Fed Grant-UASI Total

FY 2011 Actual 4,788,644 4,788,644

FY 2012 Actual 5,251,569 5,251,569

FY 2013 Budgeted

FY 2013 Amended -

10,327,340 10,327,340

FY 2014 Budget -

Revenue Projection Rationale 331254

FEDERAL GRANT-UASI: The City of Miramar acts as a trust fund administrator for these Federal Grant funds for participating agencies. This is for salary and benefits expense.

City of Miramar

380

Urban Area Security Initiative

FY 2014 Budget

Expenditure Detail Budget Account #

Account Title

Project #

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Expenses

161-30-900-529-000 604100 605100

Communication Services Office Supplies Sub-total

- 92214 - 92214

2,500 2,500 5,000

- 92218 - 92214 - 92214 - 92213 - 92214 - 92214 - 92212 - 92213 - 92214 - 92218 - 92218 - 92214 - 92214

11,775 13,018 2,000 1,400 91,000 6,900 68,314 146,646 153,079 170,957 37,391 47,500 23,000 772,980

473,000 583,685 1,177,031 46,384 171,554 167,041 346,911 263,500 309,179 431,524 15,300 297,418 433,039 143,000 326,896 433,039 122,200 382,481 407,140 8,300 395,363 424,362 772 391,749 115,885 388,688 89,300 389,821 524,533 290,267 9,549,360

10,327,340

Miramar USAI - 161-30-901-529-000 603425 603425 604001 605250 605251 605290 606400 606400 606400 606400 606470 606470 606810

Software License & Maint Software License & Maint Travel & Training Non Capital Furniture & Fixtur Noncapital Equipment Other Operating Supplies Machinery & Equipment Machinery & Equipment Machinery & Equipment Machinery & Equipment Computer Equipment Computer Equipment Software Application Sub-total

Sub-Recipient Allocation - 161-30-902-529-000 608101 608101 608101 608102 608102 608104 608104 608105 608105 608105 608106 608106 608106 608107 608107 608107 608108 608108 608108 608109 608109 608109 608110 608110 608111 608111 608112 608112 608112 608113

Grants & Aids UASI-Regional Projects UASI-Regional Projects UASI-Regional Projects UASI-M&A Allocation UASI-M&A Allocation UASI-BSO UASI-BSO UASI-Broward County UASI-Broward County UASI-Broward County UASI-PBSO UASI-PBSO UASI-PBSO UASI-Palm Beach County UASI-Palm Beach County UASI-Palm Beach County UASI-City Of Ft. Lauderdale UASI-City Of Ft. Lauderdale UASI-City Of Ft. Lauderdale UASI-City Of Hollywood UASI-City Of Hollywood UASI-City Of Hollywood UASI-City Of Pembroke Pines UASI-City Of Pembroke Pines UASI-City Of Miami Gardens UASI-City Of Miami Gardens UASI-City Of Coral Springs UASI-City Of Coral Springs UASI-City Of Coral Springs UASI-City of Sunrise Sub-total

- 92212 - 92213 - 92214 - 92213 - 92214 - 92213 - 92214 - 92212 - 92213 - 92214 - 92212 - 92213 - 92214 - 92212 - 92213 - 92214 - 92212 - 92213 - 92214 - 92212 - 92214 - 92213 - 92213 - 92214 - 92213 - 92214 - 92212 - 92214 - 92213 - 92214

Total

City of Miramar

381

Urban Area Security Initiative

FY 2014 Budget

Expenditure Detail Budget 161-20-200-529-000 Account #

8101 8103 8104 8105 8106 8107 8108 8109 8110 8111 8112 8113 8114 8115

Account Title Grants & Aids Grt-Regional Grt-City of Miramar Grt-BSO Grt-Brwd Cnty Grt-PBSO Grt-Palm Beach Cnty Grt-City of Ft. Lauderdale Grt-City of Hollywood Grt-City of Pemb Pines Grt-City of Miami Gardens Grt-City of Coral Springs Grt-City of Sunrise UASI Project Planning Risk Base Fund Allocation Total

FY 2011 Actual

361,781 384,864 595,517 345,545 731,249 622,435 440,630 202,856 182,941 341,082 231,358 4,669 100,537 4,545,463

FY 2012 Actual

1,357,301 229,271 207,110 271,276 164,670 99,701 224,111 233,429 249,823 282,272 419,196 1,132,371 512 208,504 5,079,548

161-20-202-521-000 Account #

1200 1400 2100 2210 2240 2305 2306 2400

4001 4100 5100 5900

9110

Account Title Personnel Services Regular Salaries Overtime FICA Pension-General Pension-ICMA Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Travel & Training Communication Service Office Supplies Contingency Sub-Total Other Source Transfer to General Fund Sub-Total Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

77,613 5,936 4,427 7,604 7,186 362 207 103,334

96,165 5,556 7,429 13,247 15,409 495 261 138,563

4,964 1,256 128 6,348

2,840 2,065 2,063 52 7,020

9,974 9,974

119,657

145,582

382

Federal Grants

FY 2014 Budget

Description Fund 162 This fund was established to account for revenues and expenditures associated with funding from various Federal granting agencies. In prior years, the grant revenues were allocated directly to the applicable funds where the corresponding expenses were budgeted. In 2013, the City received grant funding for Staffing for Adequate Fire and Emergency Response (SAFER) which will cover the cost for twelve (12) full-time firefighter paramedic positions.

Revenues and Expenditures Detail Budget Summary FY 2011 Actual

Beginning Fund Balance

Expenditures by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Transfer Out Total

Excess/Deficiency $

Position Detail Firefighter Paramedic Total

City of Miramar

FY 2013 Budgeted -

FY 2013 Amended -

FY 2014 Budget -

576,153

800,292

240,000

3,693,080

258,700

240,000

$ 3,693,080

576,153

800,292

258,700

1,985,200

90,834

182,360

637,408

69,971

222,841

41,420

160,805

405,201

2,664,028

99,619

49,662

690,338

315,729

345,430

240,000

338,714

258,700

240,000

$ 3,693,080

576,153

Ending Fund Balance

Summary by Department Police Fire-Rescue ED&R Public Works Engineering Social Services Cultural Affairs Federal & Home Grant Total

FY 2012 Actual

800,292

258,700 -

12.0

Dept. # 20

127,463

65,925

169,565

209,781

2,225,200

546,543

99,619

49,662

450,338

14,164

23,623

240,000

299,035

258,700

2,400

334,907

383

576,153

451,302 $

800,292

240,000

$ 3,693,080

258,700

Federal Grants

FY 2014 Budget

Revenue Projections Account # 331248 331253 331258 331505 331506 331510 331620 331621 331690 334796 331796 334830 337605

FY 2011 Actual

Account Description Intergovernmental Revenues Fed Grant-BJA Vests Fed Grant-JAG Fed Grant-Mir Bike Lane Fed Grant-FEMA FF Fed Grant-FEMA Ambulance Fed Grant-Safer Fed Grant-HOME Fed Grant-EHEAP Fed Grant-Area Agency Aging St Grant-VOCA Fed Grant-VOCA Fed Grant-E Mir Pky Streetscape Loc Grant-South Arts Total

FY 2012 Actual

9,640 69,971 99,619 77,919 14,164 256,988 47,852 576,153

FY 2013 Budgeted

12,893 13,060 209,781 160,788 23,623 290,514 39,973 49,662 800,292

FY 2013 Amended

240,000 240,000

24,488 96,977 240,000 1,985,200 546,543 40,335 258,700 48,100 450,338 2,400 3,693,080

FY 2014 Budget 258,700 258,700

Expenditure Detail Budget 162-63-901-569-000Account # 601200 601210 602100 602230 602305 602307 602309 602311 602400

603114 603114 603114 603114 603114 603190 603425 604301 604301 604680 604680 604680 604680 604680 604700 605251 605251

606400 606470 606470 606510 606514

691001 691001 691001 691001 691001 691001

Account Title Personnel Services Employee Salaries Non-Pensionable Earnings FICA & MICA Pension-Fire Health Insurance-HMO Dental Insurance-HMO Basic Life Insurance Long-Term Disability Ins Workers' Compensation Sub total Operating Expense Admin Svcs-CRA Admin Svcs-CRA Admin Svcs-CRA Admin Svcs-CRA Admin Svcs-CRA Prof Svc-Other Software License & Maint Electricity Svc Electricity Svc Home Repairs Home Repairs Home Repairs Home Repairs Home Repairs Printing & Binding Svc Noncapital Equipment Noncapital Equipment Sub total Capital Outlay Machinery & Equipment Computer Equipment Computer Equipment CIP-Construction CIP-Vehicles Sub total Other Trfr To General Fund Trfr To General Fund Trfr To General Fund Trfr To General Fund Trfr To General Fund Trfr To General Fund Sub total

Project #

FY 2011 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

- 92700 - 92700 - 92700 - 92700 - 92700 - 92700 - 92700 - 92700 - 92700

1,237,900 36,100 81,800 399,800 169,200 3,900 2,300 5,500 48,700 1,985,200

- 92653 - 92654 - 92655 - 92656 - 92657 - 92351 - 92264 - 92502 - 92503 - 92653 - 92654 - 92655 - 92656 - 92657 - 92503 - 92262 - 92263

46 17,045 20,831 22,200 18,366 2,400 12,415 12,435 18,874 582 102,884 134,712 125,803 104,074 1,600 14,140 29,002 637,408

- 92264 - 92262 - 92263

21,285 10,944 9,191

- 52007 - 54005

450,338 240,000 731,758

- 92553 - 92502- 92503 - 92552- 92283- 92243

240,000 240,000

4,000 3,426 258,700 48,100 24,488 338,714

258,700 258,700

240,000

3,693,080

258,700

Total

City of Miramar

FY 2012 Actual

384

Federal Grants

FY 2014 Budget

Expenditure Detail Budget 162-Various Account #

Account Title

FY 2011 Actual

Police: 162-20-200-521 Dept. Capital Outlay 6214 Equipment-JAG Grt Subtotal Other Source 162-20-900-521 9110 Transfer to GF ( Bullet Proof Vest) 162-20-901-521 9110 Transfer to GF (Vic Crime Act) Subtotal Fire: 162-30-900-522 Dept. Capital Outlay 6203 FEMA Asst Firefg Grt FY 10 Subtotal Capital Improvement Mir Gateway St/scape: 162-50-900-541 6674 Construction Sub-total Mir Bike Lanes: 162-50-901-541 6674 Construction Sub-total Social Services: 162-63-636-569 Operating Expense 4302 EHEAP Grant Subtotal Other Source 9110 Transfer to GF Subtotal Federal Grant: 162-90-900-590 Other Source 9110 Transfer to General Fund Subtotal Home Grant: 162-90-901-590 Operating Expense 4682 Prof Svcs-Admin 4689 Fed Grt-Home Admin Subtotal Total

FY 2012 Actual

69,971 69,971

13,060 13,060

9,640

12,893

47,852 57,492

39,973 52,866

209,781 209,781

49,662 49,662

99,619 99,619

12,915 12,915

21,573 21,573

1,249 1,249

2,050 2,050

256,988 256,988

290,514 290,514

57,506 20,413 77,919

143,363 17,424 160,788

576,153

800,292

Budget Justification Account #

Title and Description

331690

FEDERAL GRANT-AREA AGENCY AGING: These funds are provided to the City under Title III of the Older American Act. They are used to subsidize for the Senior Centers' operation. In order to receive funds, the City must provide a 10% matching share in cash or in kind.

691001

TRANSFER TO GENERAL FUND: This transfer is for general fund expenditures which are reflected in Social Services Department.

City of Miramar

385

State & County Grants

FY 2014 Budget

Description Fund 163 This fund was established to account for revenues and expenditures associated with funding from various State granting agencies. In prior years, the grant revenues were allocated directly to the applicable funds where the corresponding expenses were budgeted.

Revenues and Expenditures Detail Budget Summary FY 2011 Actual

Beginning Fund Balance

Expenditures by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Transfer Out Total

Excess/Deficiency Ending Fund Balance

Summary by Department Police Fire Public Works Engineering Parks & Rec Social Services Cultural Affairs Total

City of Miramar

FY 2012 Actual -

FY 2013 Budgeted $ 1,208,068

FY 2013 Amended $ 1,208,068

FY 2014 Budget $ 1,208,068

354,607

1,632,605

404,200

1,678,100

106,700

354,607

$ 1,632,605

404,200

$ 1,678,100

106,700

19,594

2,400

1,210,100

103,943

149,795

123,537

152,195

1,210,100

297,500

231,070

272,342

106,700

170,500

106,700

404,200

$ 1,678,100

354,607

424,537

106,700

1,208,068

$ 1,208,068

Dept. # 20

116,443

149,795

231,070

272,342

1,208,100

297,500

106,700

170,500

106,700

7,094

2,400

2,000

404,200

$ 1,678,100

386

354,607

424,537

106,700

State & County Grants

FY 2014 Budget

Revenue Projections Account #

FY 2011 Actual

Account Title

Intergovernmental Revenues Noise Wall (FDOT) FDOT Reimbursement 334690 EMS Grants 334831 Community & Culture 334835 Community & Culture 337300 Single Stream Rec 337375 Noise Wall (Broward County) 337601 (334806) Local Grant-Water Safety 337602 (334805) Local Grant-Children Svc Council 337605 Local Grant-South A/R Total

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Project #

334375 334380

62,154 116,443 7,094 53,277 115,639 354,607

52018

52018 94105

64,239 149,795 2,000 1,208,068 90,397 117,706 400 1,632,605

170,000 127,500 20,600 86,100 404,200

170,000 1,208,100 127,500 30,000 140,500 2,000 1,678,100

20,600 86,100 106,700

Expenditure Detail Budget 163-Various Account # 603190 603190 605251 605290

606510

691001 691001

Account Title Operating Expense Prof Svcs-Other Prof Svcs-Other Noncapital Equipment Other Operating Supplies Sub-total Capital Improvement Pembroke Rd Noise Wall: 163-53-803-541-000Construction Sub-total Other Trfr to General Fund Trfr to General Fund Sub-total

Project #

FY 2011 Actual

3190

6203

3190

9110

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

2,000 25,000 1,158,100 25,000 1,210,100

297,500 297,500

86,100 20,600 106,700

140,500 30,000 170,500

86,100 20,600 106,700

404,200

1,678,100

106,700

IRI-52018

94104 94105

Total

Account #

FY 2012 Actual

Account Title EMS: 163-30-900-522 Operating Expense Prof Svcs-Other Sub-total Dept. Capital Outlay Equipment Sub-total Operating Expense Procussion Classes: 163-68-900-573 Professional Svcs Sub-total South Art Grant: 163-68-903-573 Professional Svcs Sub-total Transfer-590 Transfer to General Fund Sub-total

FY 2011 Actual

Total

FY 2012 Actual

12,500 12,500

103,943 103,943

149,795 149,795

7,094 7,094

2,000 2,000

400 400

231,070 231,070

272,342 272,342

354,607

424,537

Budget Justification Account #

Title and Description

337601

LOCAL GRANT-WATER SAFETY: These funds are provided to the City from the Swim Central Grant.

337602

LOCAL GRANT-CHILDREN SERVICE COUNCIL: These funds are provided to the City for after school and summer programs.

691001

TRANSFER TO GENERAL FUND: This is for funds transferred to the General Fund for services rendered as part of various grants.

City of Miramar

387

Neighborhood Stabilization Program (NSP)

FY 2014 Budget

Description Fund 164 This fund was established to account for Federal Funds received from the United States Department of Housing and Urban Development (HUD) through the Neighborhood Stabilization Program. The purpose of the program is to facilitate the purchase and rehabilitation of vacant foreclosed homes that might otherwise become sources of abandonment or blight. The NSP program is administered by the Economic Development Department.

City of Miramar

FY 2011 Actual $ 2,398,264

FY 2012 Actual $ 1,541,100

FY 2013 Budgeted

3,713,651

1,228,121

2,460,748

$ 3,713,651

$ 1,228,121

$ 2,460,748

FY 2013 Amended -

FY 2014 Budget -

4,512,695

2,734,140

2,392,125

4,512,695

2,734,140

2,392,125

58,120

35,081

68,623

$ 4,570,815

$ 2,769,221

$ 2,460,748

(857,164) $ 1,541,100

388

(1,541,100) $

Neighborhood Stabilization Program (NSP)

FY 2014 Budget

Revenue Projections Account #

331503 331514 331622 369921

FY 2011 Actual

Account Title Intergovernmental Revenues NSP Program #1 NSP3 NSP3 Reimburse Program Income Total

FY 2012 Actual

2,423,160 87,370 1,203,122 3,713,651

FY 2013 Budgeted

782,459 445,662 1,228,121

FY 2013 Amended

FY 2014 Budget

1,008,750 1,451,997 2,460,748

NSP 1 Expenditure Detail Budget 164-43-900-554-000 Account #

603114 603121 603461 603462 604001 604390 604391 604511 604512 604692 604693 604694 604695 604973 604998 605100 605250 605290 691001 603114 603121 604692 604693 604973 604974 604998 605100 605290

691001

Account Description Operating Expense Admin Svcs-CRA City Attorney Landscape NSP (50) Landscape NSP (51-120) Travel & Training Utilities NSP (50) Utilities NSP (51-120) Property NSP (50) Property NSP (51-120) Rehab Assist (51-120) Rehab Assist (50) Acq. Rehab (50) Acq. Rehab (51-120) NSP Purch Assist (51-120) Contingency Office Supplies Non Capital Furniture & Fixtur Other Operating Supplies Trfr To General Fund Admin Svcs-CRA City Attorney Rehab Assist (51-120) Rehab Assist (50) NSP Purch Assist (51-120) NSP Purch Assist (50) Contingency Office Supplies Other Operating Supplies Sub-total Other Trfr To General Fund Sub-total

Project #

FY 2011 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

- 92690 - 92690 - 92690 - 92690 - 92690 - 92690 - 92690 - 92690 - 92690 - 92690 - 92690 - 92690 - 92690 - 92690 - 92690 - 92690 - 92690 - 92690 - 92690 - 92691 - 92691 - 92691 - 92691 - 92691 - 92691 - 92691 - 92691 - 92691

175 9,773 3,197 1,430 3,700 97 74 4,795 902 341,674 69,336 387,419 137,963 4,116 600 757 1,000 2,587 39,154 4,232 2,744 897,214 284,147 54,563 172,729 2,500 3,200 1,200 2,431,279

- 92691-

29,469 29,469

2,460,748

Total

City of Miramar

FY 2012 Actual

389

Neighborhood Stabilization Program (NSP) Expenditure Detail Budget 164-90-900-590 Account #

3121 3161 3162 4001 4303 4304 4511 4512 4686 4692 4693 4694 4695 4698/4699 5100 5290

9110

Account Description Operating Expense Professional Svcs-CRA Landscape (50) Landscape (51-120) Travel & Training Utilities (50) Utilities (51-120) Insurance (50) Insurance (51-120) Purchase Assistance (51-120 AMI) Rehab Assistance (51-120 AMI) Purchase Assistance (50% AMI) Acq Rehab (51-120) Acq Rehab (50%) Asst Hld Resale Contra/Exp Office Supplies Operating Supplies Sub-total Other Transfer to General Fund Sub-total Total

FY 2011 Actual

9,538 5,720 5,867 309 11,916 18,080 1,167 1,279 28,615 1,440,571 132,261 1,343,986 567,565 857,164 2,296 455 4,426,789

FY 2012 Actual

236 438 1,155 2,545 2,653 194 (34) 139,043 38,531 63,180 173,240 1,541,100 1,012 1,963,293

56,656 56,656

23,469 23,469

4,483,445

1,986,762

84,650 256 1,000 85,906

85,255 448,500 117,500 108,911 6,081 4,600 770,847

1,464 1,464

11,612 11,612

87,370

782,459

164-90-903-559 3114 3121 4686 4687 4692 4693 5290

9110

Operating Expense Admin CRA Professional Svcs-CRA Purchase Assistance (51-120 AMI) Purchase Assistance (50% AMI) Rehab Assistance (51-120 AMI) Purchase Assistance (50% AMI) Operating Supplies Sub-total Other Transfer to General Fund Sub-total Total

City of Miramar

390

FY 2014 Budget

ARRA Grant

FY 2014 Budget

Description Fund 165 This fund was established to account for the various Federal grants received by the City under the American Recovery and Reinvestment Act (ARRA) of 2009. The ARRA Grant was comprised of nine (9) full-time police officer positions. Grant funds expired in FY 2013. As such, these positions were transferred into the Police Department in the General Fund. Fund 165 included a DOE-Energy Efficiency and Conservation Block Grant that funded one (1) temporary part-time position which was managed by the City's Public Works Department. Grant funds expired in FY 2013.

Revenues and Expenditures Detail Budget Summary FY 2011 Actual

Beginning Fund Balance

Revenues by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Appropriation of Fund Balance Total Expenditures by Category Personnel Services Operating Expense Departmental Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Transfer Out Total

Summary by Department

FY 2013 Budgeted -

FY 2013 Amended -

FY 2014 Budget -

1,427,579

1,378,403

592,457

300 -

$ 1,427,579

$ 1,378,403

592,757

794,099

784,319

544,522

202,992

100,632

7,450

391,579

493,452

40,786

1,388,670

1,378,403

592,757

38,909

$ 1,427,579

$ 1,378,403

Excess/Deficiency Ending Fund Balance

FY 2012 Actual

592,757

Dept. #

Police-COPS

987,525

757,890

EDR

128,876

36,496

Public Works

311,177

584,017

$ 1,427,579

$ 1,378,403

9.0

0.5

9.0

9.5

Total

Positions by Department COPS-ARRA Grant PW-DOE Grant Total

City of Miramar

391

ARRA Grant

FY 2014 Budget

Revenue Projections Account #

FY 2011 Actual

Account Title

331250 331255 331256 331257 331390 331513

Intergovernmental Revenues COPs ARRA Grant US Dept. of Energy JAG 09 Recovery JAG 10 Dom Violence Fed Grant-US DOE CDBG-R Grant

381001

Trfr Fr General Fund

FY 2012 Actual

765,382 311,177 191,146 30,998 128,876

Total

FY 2013 Budgeted

757,890 584,017 36,496

FY 2013 Amended

FY 2014 Budget

534,932 13,242 44,284 -

300

1,427,579

1,378,403

592,757

Expenditure Detail Budget 165-20-901-521/529/539 Account #

601200 602100

604998 606400 606470

601200 602100 602220 602304 602305 602309 602400

603192

606400

Account Title

Project No.

FY 2011 Actual

Personnel Services Employee Salaries FICA & MICA Sub-Total JAG 2009 Recovery 165-20-901-529-000 Contingency Machinery & Equipment Computer Equipment Sub-Total COPS Recovery 165-20-901-521-000 Employee Salaries FICA & MICA Pension-Police Health Insurance-PPO Health Insurance-HMO Basic Life Insurance Workers' Compensation Sub-Total DOE Strategy (EECBG) 165-50-900-539-000 Consulting Services Sub-Total Smart Building (EECBG) 165-50-900-539-000 Machinery & Equipment Sub-Total

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

8,910 680 9,590

300 1,796 11,446 13,542

241,273 22,148 116,946 140,939 3,139 3,556 6,930 534,932

7,150 7,150

27,544 27,544

592,757

-91260

-91262

-91400

-91405

Total

City of Miramar

FY 2012 Actual

392

ARRA Grant

FY 2014 Budget

Expenditure Detail Budget CDBG-R 165-43-902-554-000 Account #

3114 4682

Account Title Operating Expense Admin CRA Housing Rehab Sub-total

FY 2011 Actual

FY 2012 Actual

13,117 115,759 128,876

445,771 34,171 216,269 2,434 49,151 1,564 16,022 765,382

441,874 33,887 206,955 2,700 53,460 1,783 17,233 757,890

191,146 191,146

3,880 1,900 5,780

10,309 10,309

14,909 14,909

13,117 115,759 128,876

36,496 36,496

26,612 2,032 74 28,717

24,485 1,877 67 26,429

369 62,213 5,219 534 68,335

41 6,448 51,435 4,633 1,579 64,136

37,819 98,448 53,857 190,124

449,356 44,096 493,452

24,000 24,000

1,427,579

1,378,403

COPS: 165-20-290-521 1200 2100 2220 2304 2305 2306 2400

Personnel Services Regular Salaries FICA Pension-Police Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total

JAG 2009 Recovery: 165-20-900-521 6214

Dept. Capital Outlay JAG Equipment Sub-total

JAG 10 Domestic Violence: 165-20-902-521 5250 5293

6203

9110

Operating Expense Furniture & Equipment Other Operating Expense Sub-Total Dept. Capital Outlay Equipment Grant Sub-total Other Source Transfer to General Fund Sub-total

CDBG R: 165-43-431-554 3114 4682

Operating Expense Admin CRA Housing Rehab Sub-total

DOE: 165-50-500-539 1200 2100 2400

3190 3192 3400 4001 5293

6203 6250 6559

9110

Personnel Services Employee Salaries FICA Worker's Comp Sub-total Operating Expense Prof Svcs-Other Consulting Svcs Contractual Svcs Travel & Training Operating Supplies-Grant Subtotal Dept. Capital Outlay Equipment Grant Vehicle Replacement Street Lights Sub-total Other Source Transfer to General Fund Sub-total Total

City of Miramar

393

State Housing Initiatives Partnership (SHIP)

FY 2014 Budget

Description Fund 166 The SHIP fund was established to award money for deferred loan grants to eligible applicants for minor home repair/weatherization and for purchase assistance programs. SHIP program provides funds to local governments as an incentive to create partnerships that produce and preserve affordable homeownership and multi-family housing. Funds may be used for home repairs, new construction, down payment and closing cost assistance, construction and gap financing, mortgage buy-downs, property acquisitions, impact fees, homeownership counsel benefiting very low, and low and moderate income households.

This is an ongoing program and funds not used are rolled over to the next year. Amounts are only budgeted when the agreements are executed and approved by the City Commission. Economic Development & Revitalization Department oversees this program.

Revenues and Expenditures Detail Budget Summary

Expenditures by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Transfer Out Total

FY 2011 Actual $ 1,486,214

FY 2012 Actual $ 586,473

FY 2013 Budgeted 97,092

FY 2013 Amended $ 97,092

FY 2014 Budget $ 27,569

84,071

320,765

22,044

2,983

69,523

Excess/Deficiency Ending Fund Balance

City of Miramar

22,044

390,288

576,435

390,288

921,786

576,435

390,288

(899,741)

394

921,786

87,054

586,473

576,435

(489,381) $

97,092

390,288

(69,523) $

27,569

State Housing Initiatives Partnership (SHIP)

FY 2014 Budget

Revenue Projections Account #

FY 2011 Actual

Account Title

334900

Intergovernmental Revenues State Program-S.H.I.P. Sub-total

361100/300 369920 399999

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

84,071 84,071

320,765 320,765

Miscellaneous Revenues Interest Earn / Net Inc/Dec FMV of Investment Reimbursed-S.H.I.P. Program Appropriation Of Fund Balance Sub-total

3,868 18,177 22,044

1,941 1,043 2,983

69,523 69,523

Total

22,044

87,054

390,288

Expenditure Detail Budget 166-43-900-554-000Account #

603114 604680

Account Title SHIP 11/12 166-43-900-554-000 Admin Svcs-CRA Home Repairs Sub-total SHIP 12/13 166-43-900-554-000 Admin Svcs-CRA Home Repairs Sub-total SHIP 13/14 166-43-900-554-000 Admin Svcs-CRA Home Repairs Sub-total

Project Number

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

4,600 164,598 169,198

4,800 43,300 48,100

5,190 167,800 172,990

390,288

-93604

-93605

610-90-900-554-

3191 4005 4680 4912 4913

Account Title

FY 2011 Actual

Operating Expense Professional Services-Administration Bank Service Charges R & M Home Repairs Foreclosure Prevention Rental Assistance Total

City of Miramar

FY 2014 Budget

-93603

Total

Account #

FY 2013 Amended

7 15 917,063 2,500 2,200 921,786

395

FY 2012 Actual

17,420 559,015 576,435

Community Development Block Grant

FY 2014 Budget

Description Fund 167 The Community Development Block Grant (CDBG) fund was established to award money to eligible applicants for minor home repair/weatherization, commercial rehabilitation and to provide for the cost of equipment and renovations for community parks. This program is a Federal entitlement grant program administered by the U.S. Department of Housing and Urban Development. The primary objective of this program is for the development of viable urban communities by providing decent housing, suitable living environment, and expanding economic opportunities, principally for persons of low and moderate income. The CDBG Program is a reimbursement grant and an ongoing program. As such, funds not used in one year are rolled over to the next year. Economic Development & Revitalization Department administers this program, and Social Services Department administers the Youth and Family Outreach Program. The Youth and Family Outreach program is comprised of two (2) full-time budgeted positions which are partially funded by the grant.

Revenues and Expenditures Detail Budget Summary FY 2012 Actual

FY 2011 Actual

Expenditures by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Transfer Out Total

Expenditures by Program CDBG Outreach Disaster Recovery Int. Total

Position Detail Community Outreach Specialist I Family Services Superintendent Total FTE's

City of Miramar

396

786,596

1,281,528

644,000

1,333,602

729,400

27,300 -

20,800 -

786,596

$ 1,281,528

671,300

$ 1,360,902

750,200

118,927

104,685

123,900

130,300

447,035

1,019,411

497,400

1,102,475

501,400

220,634 -

157,432 -

50,000

32,027 102,500

68,500 50,000

786,596

1,281,528

671,300

1,360,902

750,200

786,596

$ 1,281,528

671,300

$ 1,360,902

640,915

FY 2014 Budget

FY 2013 Amended

Excess/Deficiency Ending Fund Balance

FY 2013 Budgeted

750,200 -

1,052,519

547,400

1,237,002

619,900

118,927

104,685

123,900

130,300

26,754

124,325

786,596

$ 1,281,528

671,300

$ 1,360,902

2.0

750,200

Community Development Block Grant

FY 2014 Budget

Revenue Projections Account #

Account Title

331501 331623

Intergovernmental Revenues Fed Grant-Disaster Relief Fed Grant-CDBG Sub-total

381001

Other Source Transfer fr General Fund Sub-total

FY 2011 Actual

Total

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

26,754 759,842 786,596

124,325 1,157,204 1,281,528

644,000 644,000

1,333,602 1,333,602

729,400 729,400

27,300 27,300

20,800 20,800

786,596

1,281,528

671,300

1,360,902

750,200

Expenditure Detail Budget CDBG 167-43-900-554-000Account #

603114 603410 604360 604680 604681

606317 606319

608270

Account Title

FY 2011 Actual

Operating Expense Admin Svcs-CRA Grant Administration Util Connections-Residential Home Repairs Commercial Rehabilitation Sub-total

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

128,800 50,000 218,600 100,000 497,400

114,047 13,671 127,609 631,521 215,628 1,102,475

98,400 47,400 15,000 265,600 75,000 501,400

18,689 13,338 32,027

68,500 68,500

Grants & Aids Small Business Assistance Sub-total

50,000 50,000

102,500 102,500

50,000 50,000

Total

547,400

1,237,002

619,900

Dept Capital Outlay Street Lights And Conduits Park Improvement

Outreach 167-43-905-569-000Account # 601200 601210 602100 602210 602235 602260 602265 602305 602306 602307 602309 602311 602400

Account Title

FY 2011 Actual

Personnel Services Regular Salaries Non-Pensionable Earnings FICA Pension-General Pension-Senior Mgmt. Pension-401 Pension-457 Health Insurance-HMO Dental Insurance-PPO Dental Insurance-HMO Basic Life Insurance Long-Term Disability Worker's Compensation Total

City of Miramar

FY 2012 Actual -

397

FY 2013 Budgeted -

84,200 2,000 6,600 7,800 6,500 1,800 400 13,300 300 700 300 123,900

FY 2013 Amended 84,200 2,000 6,600 7,800 6,500 1,800 400 13,300 300 700 300 123,900

FY 2014 Budget 83,200 2,600 6,800 7,900 13,600 1,800 10,600 400 300 700 2,400 130,300

Community Development Block Grant

FY 2014 Budget

Expenditure Detail Budget 620-90-900-559 Account #

Account Title

FY 2011 Actual

FY 2012 Actual

4039 4681 4682 4721

Operating Expense CDBG Administration & Planning Commercial Rehabilitation Housing Rehabilitation Small Business Assistance Sub-total

116,836 35,027 240,918 27,500 420,281

102,734 357,860 389,492 45,000 895,086

6315 6316 6502

Dept. Capital Outlay Forzano Park Lighting Lakeshore Park Court Resurface Miramar Athletic Park Sub-total

220,634 220,634

94,300 63,132 157,432

Total

640,915

1,052,519

Personnel Services Regular Salaries Non-Pensionable Earnings FICA Pension-General Pension-ICMA Pension-Sir Mgmt. Health Insurance-PPO Health Insurance-HMO Life & Disability Insurance Worker's Comp Sub-total

84,699 1,250 6,314 7,809 5,593 388 12,255 387 233 118,927

73,502 5,684 7,405 4,087 2,246 283 10,847 418 213 104,685

Total

118,927

104,685

Operating Expense CDBG Ad Housing Rehabilitation

26,754

6,310 118,015

Total

26,754

124,325

Outreach 620-90-905-559 1200 1210 2100 2210 2240 2280 2304 2305 2306 2400

Disaster Recovery Int. 620-90-907-559 4039 4682

City of Miramar

398

Community Development Block Grant

FY 2014 Budget

Budget Justification Account #

Title and Description

331623

FED GRANT-CDBG: The City of Miramar is an entitlement grantee of federal CDBG funds. Funds received are instrumental in achieving priority housing and community development goals benefitting the city’s low to moderate income population.

381001

TRANSFER FROM GENERAL FUND: This the City's portion of amount not reimbursed by grant.

603114

ADMIN SVCS-CRA: General management, oversight and coordination of the CDBG program and the implementation of the Consolidated Plan, including public information and fair housing activities; planning activities include, but are not limited to, the preparation of special plans, environmental assessments, neighborhood revitalization area plans and management-capacity building activities.

603410

GRANT ADMINISTRATION: Miscellaneous city administrative costs including grant assistant’s salary, publishing public notices in local newspapers, Fair Housing sponsorship and mailing of documents to Broward County HUD, and legal counsel.

604360

UTIL CONNECTION-RESIDENTIAL: Program to assist low income residents in connecting residential structures to local sewer collection lines.

604680

HOME REPAIRS: Citywide home repair and weatherization assistance program for lower income households.

604681

COMMERCIAL REHABILITATION: Commercial façade and code compliance improvements to projects located in areas of low and moderate income concentration.

606317

STREET LIGHTS AND CONDUITS: The Forzano light improvement project provides energy efficient improvements through the replacement of lighting at Forzano Park.

608270

SMALL BUSINESS ASSISTANCE: Economic development program that offers financial assistance, goods and/or services to small businesses that will create or retain jobs for lower income persons.

City of Miramar

399

Park Development

FY 2014 Budget

Description Fund 170 In FY 12, this fund was reclassifed as a capital project fund per GASB 54 guidelines. The new fund number is 387.

Revenues and Expenditures Detail Budget Summary

Beginning Fund Balance Revenues by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Appropriation of Fund Balance Total Expenditures by Category Personnel Services Other Operating Expense Departmental Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Reserve Transfer Out Total

FY 2011 FY 2012 FY 2013 Actual Actual Budgeted $ (1,842,699) $ (374,768) $ -

Ending Fund Balance

830

957

1,467,931 $

FY 2014 Budget

1,468,058

$ 1,468,888

Excess/Deficiency

FY 2013 Amended

(374,768) $

FY 10 beginning balance restated per CAFR

Revenue Projections Account # 324610 324611

361100 363400

Account Title Licenses, Permits & Fees Recreation Impact Fees (Developer) Park Impact Fees Sub-total Miscellaneous Revenues Interest Earnings Recreation Impact Fees Sub-total Total

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

441,614 1,026,444 1,468,058

830 830

1,468,888

Expenditure Budget 170-80-800-572 | 599 | 170-90-900-590 Account # 4300

Account Title Other Services & Charges Utilities Sub-total

FY 2011 Actual

Total

City of Miramar

400

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

957 957

957

Debt Service Funds

Debt Service

FY 2014 Budget

Description Debt Service Funds were established to account for the servicing of general long term general obligation debt not being financed by propriety funds. They are comprised of funds 201, 202, 203 and 204. Fund 201 is the major debt service fund. Fund 202 is for the Flamingo Estates Bank Note which was retired in FY 13. Fund 203 is for Capital Improvement Revenue Bonds, Series 2005. Fund 204 is for Special Obligation Refunding and Improvement Revenue Bonds, Series 2013.

Revenues and Expenditures Detail Budget Summary Beginning Fund Balance Revenues by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Other Sources Total Expenditures by Category Personnel Services Operating Expense Capital Outlay Total Operating Expenditures Debt Service Transfer Out Total

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

$ 6,004,461

$ 7,855,780

$ 8,037,706

138,976

138,904

127,800

32,208

13,078

19,300

7,500

7,297,117

8,371,172

8,601,600

8,601,600 -

7,542,300 -

$ 7,468,301

$ 8,523,153

$ 8,748,700

$ 7,549,800

5,207

7,965

11,800

10,000

5,207

7,965

11,800

10,000

5,611,775

8,333,263

8,736,900

7,539,800

$ 5,616,982

$ 8,341,228

$ 8,748,700

$ 7,549,800

1,851,319

181,926

$ 7,855,780

$ 8,037,706

201

1,544,789

2,122,913

2,332,800

1,267,700

202

139,263

139,192

128,100

203

5,784,249

6,261,048

6,287,800

6,282,100

204

$ 7,468,301

$ 8,523,153

$ 8,748,700

$ 7,549,800

201

1,355,229

1,924,826

2,332,800

1,267,700

202

127,924

127,912

128,100

203

4,133,828

6,288,490

6,287,800

6,282,100

204

$ 5,616,982

$ 8,341,228

$ 8,748,700

$ 7,549,800

Excess/Deficiency Ending Fund Balance

Revenues by Fund Debt Service Flamingo Estates Special Assessment Capital Improvement Rev. Bonds 2005 Improvement Revenue Bonds 2013 Total Expenditures by Fund Debt Service Flamingo Estates Special Assessment Capital Improvement Rev. Bonds 2005 Improvement Revenue Bonds 2013 Total

City of Miramar

Fund #

401

Debt Service

FY 2014 Budget

Description Fund 201 This is the City's major debt service fund. Currently, the 2003 CIP Refinance, 2012 BBT Transportation Improvement Revenue Note and related administrative costs are being accounted for in this fund.

Revenues and Expenditures Detail Budget Summary Revenues by Category General Government Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Other Sources Total

Expenditures by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Transfer Out Total

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

28,089 1,516,700 -

11,442 2,111,472 -

15,000 2,317,800 -

7,500 1,260,200 -

1,544,789

2,122,913

2,332,800

1,267,700

2,742 2,742 1,352,487 1,355,229

5,801 5,801 1,919,025 1,924,826

10,000 10,000 2,322,800 2,332,800

10,000 10,000 1,257,700 1,267,700

Revenue Projections Account # 361100/800

381001 381385

Account Title

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Misc. Revenues Interest Earnings/Inc./Dec FMV Invest Sub-total Other Sources Transfer in from General Fund Transfer in from Street Maintenance Fund Sub-total

28,089 28,089

11,442 11,442

15,000 15,000

7,500 7,500

1,516,700 1,516,700

1,504,600 606,872 2,111,472

1,509,100 808,700 2,317,800

451,100 809,100 1,260,200

Total

1,544,789

2,122,913

2,332,800

1,267,700

Expenditure Detail Budget 201‐70‐000‐517‐000‐ Account # 604905

607126 607130 607150 607226 607230 607250 607322

Account Title

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Operating Expense Bank Service Charge Sub-total Debt Service Prin-03 CIP Refinance Princ-08 SunTrust Note Prin-12 Trans Improve Rev Note Interest-03 CIP Refinance Interest-08 SunTrust Note Interest-12 Trans Improve Rev Note Admin Costs Sub-total

10,000 10,000

270,000 586,400 665,400 177,900 475,800 143,800 3,500 2,322,800

280,000 680,100 168,600 129,000 1,257,700

Total

2,332,800

1,267,700

City of Miramar

402

Debt Service

FY 2014 Budget

BBT Transport Note 201‐70‐900‐582 Account #

7152 7252

Account Title

FY 2011 Actual

FY 2012 Actual

Debt Service Prin-12 Trans Improve Rev Note Interest-12 Trans Improve Rev Note

332,000 72,567

Total

404,567

Franchise Fee 2003 Refunding 201‐70‐912‐582 Account #

7126 7225

Account Title

FY 2011 Actual

FY 2012 Actual

Debt Service Principal-SunTrust Interest-SunTrust

376,000 7,176

Total

383,176

Public Service Tax Revenue Refunding Bond 2003 201‐70‐913‐582 3191 4005

7226 7227

Operating Expense Prof. Services-Administration Bank Service Charge Sub-total Debt Service Interest 2003 CIP Refinance Principal 2003 CIP Refinance Sub-total

1,750 496 2,246

1,750 2,025 3,775

194,311 255,000 449,311

186,537 265,000 451,537

Total

451,557

455,312

Park Capital Improvement Revenue‐SunTrust Note Series 2008 201‐70‐915‐582 4005

7225 7229

Operating Expense Bank Service Charge Sub-total Debt Service Principal 2008 SunTrust-Park Improve. Interest 2008 SunTrust-Park Improve. Sub-total

496 496

2,025 2,025

520,000 520,000

557,414 505,507 1,062,921

Total

520,496

1,064,947

City of Miramar

403

Debt Service

FY 2014 Budget

Description Fund 202 The Flamingo Estates Special Assessment note was retired in FY 2013.

FY 2012 Actual

FY 2011 Actual

Expenditures Personnel Services Operating Expense Total Operating Expenditures Debt Service Transfer Out Total

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

138,976 287 139,263

138,904 288 139,192

127,800 300 128,100

104 104 127,820 127,924

101 101 127,810 127,912

200 200 127,900 128,100

Revenue Projections Account #

Sources

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Miscellaneous Revenues 325100 (363100) Special Assessments 361100/300 Interest Earnings/Inc./Dec FMV Invest

138,976 287 139,263

Total

138,904 288 139,192

127,800 300 128,100

Expenditure Detail Budget 202‐70‐000‐517‐000‐ Account # 604905

607122 607222 607322

Account Title

FY 2011 Actual

Operating Expense Bank Service Charge Sub-total Debt Service Prin-Flamingo Estates Note Interest-Flamingo Estates Note Admin Costs Sub-total Total

FY 2012 Actual

FY 2013 Budgeted

7122 7222 7322

200 200

122,500 4,400 1,000 127,900

128,100

Operating Expense Bank Service Charge Sub-total Debt Service Prin-Flamingo Estates Note Interest-Flamingo Estates Note Admin Cost Sub-total

104 104

101 101

111,485 15,357 978 127,820

116,820 10,012 978 127,810

Total

127,924

127,912

City of Miramar

404

FY 2014 Budget

202‐70‐911‐582 4005

FY 2013 Amended

Debt Service

FY 2014 Budget

Description Fund 203 This fund was established to account for the debt service on the 100 million Capital Improvement Revenue Bonds, Series 2005. This revenue bond replaces the 35 million bank loan and also provided additional funds for other projects.

Revenues and Expenditures Detail Budget Summary Revenues General Government Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Total Expenditures Personnel Services Operating Expense Total Operating Expenditures Capital Improvement Program Debt Service Transfer Out Total

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

3,831 5,780,417 5,784,249

1,348 6,259,700 6,261,048

4,000 6,283,800 6,287,800

6,282,100 6,282,100

2,361 2,361 4,131,468 4,133,828

2,063 2,063 6,286,428 6,288,490

1,600 1,600 6,286,200 6,287,800

6,282,100 6,282,100

Revenue Projections Account # 361100/300

381001 381386 381425

Account Title

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Miscellaneous Interest Earnings/Inc./Dec FMV Invest Sub-total Other Sources Transfer in from General Fund Transfer in from Public Safety CIP Fund Transfer in from Cultural Affairs Sub-total

3,831 3,831

1,348 1,348

4,000 4,000

5,351,000 429,417 5,780,417

4,952,900 1,306,800 6,259,700

4,527,000 450,000 1,306,800 6,283,800

4,679,800 295,500 1,306,800 6,282,100

Total

5,784,249

6,261,048

6,287,800

6,282,100

Expenditure Detail Budget 203‐70‐000‐517‐000‐ Account # 604905

607129 607229 607322

Account Title

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

7129 7226

FY 2014 Budget

Operating Expense Bank Service Charge Subtotal Debt Service Principal-05 Capital Improve Rev. Bond Interest-05 Capital Improve Rev. Bond Admin Costs Subtotal

1,600 1,600

2,260,000 4,024,700 1,500 6,286,200

2,335,000 3,947,100 6,282,100

Total

6,287,800

6,282,100

203‐70‐900‐582 3191 4005

FY 2013 Amended

Operating Expense Prof. Services-Administration Bank Service Charge Subtotal Debt Service Principal-2005 Capital Improve. Rev. Bond Interest Capital Improve. Rev. Bond Subtotal

1,425 936 2,361

1,425 638 2,063

4,131,468 4,131,468

2,190,000 4,096,428 6,286,428

Total

4,133,828

6,288,490

City of Miramar

405

Debt Service

FY 2014 Budget

Description Fund 204‐CIP Revenue Bonds 2013 This fund was established to account for capital projects associated with CIP revenue bonds issued in 2013.

FY 2011 Actual

Expenditures Personnel Services Operating Expense Total Operating Expenditures Capital Improvement Program Debt Service Transfer Out Total

FY 2012 Actual

FY 2013 Amended

FY 2013 Budgeted

FY 2014 Budget

Revenue Projections Account #

361100/300

381001

Account Title

FY 2011 Actual

Miscellaneous Interest Earnings/Inc./Dec FMV Invest Sub-total Other Sources Transfer in from General Fund Sub-total Total

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Expenditure Detail Budget 204‐70‐000‐517‐000‐ Account #

604905

607151 607251 607322

Account Title

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Operating Expense Bank Service Charge Subtotal Subtotal Principal-13 Improve Revenue Bonds Interest-13 Improve Revenue Bonds Admin Costs Subtotal

Total

City of Miramar

406

Debt Service

FY 2014 Budget

Budget Justification 361100/800

INTEREST EARNING/INC/DEC FMV INVEST: Revenue received from interest or increase/decrease in fair market value of investment. Net amount is indicated.

381001

TRANSFER IN FROM GENERAL FUND: This transfer is for a portion of revenues that are pledged to pay debt service. Franchise Fee 2003 Refunding is pledged by Franchise Fee Electric revenues.

381385

TRANSFER IN FROM STREET MAINTENANCE FUND: Funds transferred to service the 2012 Transportation Improvement Revenue Note.

381001

TRANSFER FROM GENERAL FUND: This transfer is for a portion of revenues that are pledged to pay the debt service.

381386

TRANSFER FROM PUBLIC SAFETY CIP: This transfer is for the Public Safety Capital Improvement debt service.

381425

TRANSFER FROM CULTURAL AFFAIRS: This transfer is to fund the debt service for the Cultural Affairs portion of the 2005 Capital Improvement Revenue Bond

607126 607226 607129 607229

PRIN & INTEREST-03 CIP REFINANCE: These expenditures are for the principal and interest of refunding bonds.

607130 607230

PRIN & INTEREST-08 SUNTRUST NOTE: These expenditures are for the principal and interest for the SunTrust note for park improvement.

607150 607250

PRIN & INTEREST-12 TRANSPORTATION IMPROVEMENT REVENUE NOTE: These expenditures are for the principal and interest for the 2012 transportation improvement revenue note

607151 607251

PRIN & INTEREST-13 CIP REVENUE BOND: These expenditures are for the principal and interest for the 2013 CIP Revenue Bonds issued for various capital projects.

607322

ADMIN COST: This expenditure is for debt service administration cost.

PRIN & INTEREST CAPITAL IMPROVE REVENUE BOND: In September 2005, the City issued a Capital Improvement Revenue Bond, series 2005 for various capital projects. Principal and interest are paid semi-annually on April 1 and October 1 through October 2035.

City of Miramar

407

Capital Projects Funds

FY 2014 Budget

Description These funds were established to account for financial resources used for the acquisition and/or construction of major capital assets with the City, except for those financed by proprietary funds. Currently, the City has five (5) capital project funds: Street Construction and Maintenance, Public Safety CIP, Park Development, Improvement Revenue Bonds 2013 and Capital Projects.

Revenues & Expenditures Summary FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

36,939 35,420 4,331,687 -

1,390,057 2,727,975 65,918 11,196,800 795,405 7,084,000

1,397,000 2,784,700 54,700 771,500 4,249,700

2,015,800 1,397,000 768,900 54,700 1,483,300 25,926,529

2,118,000 285,000 777,600 17,000 110,000 474,800

$ 4,404,046

$ 23,260,155

$ 9,257,600

$ 31,646,229

$ 3,782,400

Expenditures by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Reserve Transfer Out Total

618 618 2,020,870 $ 2,021,488

48,327 16,391 64,718 5,990,637 2,438,051 $ 8,493,407

8,600 8,600 5,885,000 162,700 3,201,300 $ 9,257,600

82,209 82,209 28,200,019 162,700 3,201,300 $ 31,646,229

2,900 2,900 290,000 3,489,500 $ 3,782,400

1,231,687 3,172,359 $ 4,404,046

9,826,968 358,845 1,042,423 12,031,919 $ 23,260,155

5,213,300 1,980,500 1,112,800 951,000 $ 9,257,600

11,321,778 1,980,500 1,162,800 17,181,151 $ 31,646,229

3,000,400 671,600 400 110,000 $ 3,782,400

73,829 1,947,658 $ 2,021,488

2,522,699 482 405 5,969,821 $ 8,493,407

5,213,300 1,980,500 1,112,800 951,000 $ 9,257,600

11,321,778 1,980,500 1,162,800 17,181,151 $ 31,646,229

3,000,400 671,600 400 110,000 $ 3,782,400

Revenues by Fund Street Construction & Maintenance Public Safety CIP Park Development Improvement Revenue Bonds '13 Capital Improvement Revenue Bonds '05 Capital Projects Total

Expenditures by Fund Street Construction & Maintenance Public Safety CIP Park Development Improvement Revenue Bonds '13 Capital Improvement Revenue Bonds '05 Capital Projects Total

City of Miramar

Fund # 385 386 387 388 390 395

385 386 387 388 390 395

408

Street Construction and Maintenance

FY 2014 Budget

Description Fund 385 This fund was established to account for the City's proportional share of state revenue sharing and local option gas tax funds, in accordance with State Statute 336.59. Funds are restricted for the improvement and maintenance of roads and streets within the City. Expenditures will be accounted for in the General Fund by designating specific expenditure accounts in the Public Works Department, Street Maintenance Program and the Capital Improvement Program. Transfer to the General Fund will be made quarterly to reimburse the fund for actual expenditures made from the designated expenditure accounts. In FY 2012, this fund was reclassified from a special revenue fund to a capital project fund per GASB 54 guidelines.

Revenues and Expenditures Detail Budget Summary

Beginning Fund Balance * Revenues by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Appropriation of Fund Balance/Carryover Total Expenditures by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Other Source Transfer Out Total

FY 2011 Actual $

Excess/Deficiency Ending Fund Balance

* Prior years info in Fund 120

City of Miramar

409

FY 2012 Actual $ 2,465,850

FY 2013 Budgeted $ 9,770,120

FY 2013 Amended $ 9,770,120

FY 2014 Budget $ 1,238,642

2,727,975

2,784,700

2,895,600

14,994

5,600

7,084,000

2,423,000

8,531,478

99,200

$ 9,826,968

$ 5,213,300

$ 11,321,778

$ 3,000,400

45,390

2,000

75,609

2,000

16,391

61,781

2,000

75,609

2,000

22,866

2,460,000

8,494,869

180,000

2,438,051

2,751,300

2,818,400

$ 2,522,699

$ 5,213,300

$ 11,321,778

$ 3,000,400

7,304,270

$ 9,770,120

(8,531,478) $ 1,238,642

(99,200) $ 1,139,442

Street Construction and Maintenance Revenue Projections Account # 312410 312420 335120

361300/10/800

384200 399900 399999

FY 2011 Actual

Account Title Intergovernmental Revenues Local Option Gas Tax-First (1 to 6 cents) Local Option Gas Tax-Second (1 to 5 cents) State Revenue Sharing Proceeds Sub-total Miscellaneous Revenues Interest Earnings/Inc/Dec FMV Invest Sub-total Other Sources Loan Proceeds CIP Carryover Appropriation of Fund Balance Sub-total Total

FY 2014 Budget FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

2,103,416 624,559 2,727,975

1,173,700 842,100 768,900 2,784,700

1,231,700 886,300 777,600 2,895,600

14,994 14,994

5,600 5,600

7,084,000 7,084,000

2,423,000 2,423,000

6,108,478 2,423,000 8,531,478

99,200 99,200

9,826,968

5,213,300

11,321,778

3,000,400

Expenditure Detail Budget 385-various Account # 606317 604905

Account Title

Project Number

FY 2011 Actual

Operating Expense: 385-90-000-519-000Street Lights And Conduits Bank Service Charge Sub-total Capital Improvement Projects WWTP Expansion

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

2,000 2,000

73,609 2,000 75,609

2,000 2,000

50,000 800,000 50,000 900,000

1,693,626 3,000 150,000 1,846,626

180,000 180,000

360,000 360,000

180,000 180,000

36,471 5,000 600,000 641,471

16,772 5,000 455,000 476,772

IRI-53005

385-53-800-545-000-

606502 606510 606520

Plans/Design/Engineer Construction CIP Contingencty Sub-total Miramar Streetscape Imprv

IRI-52007

385-53-800-541-000-

606510 606511 606520

Construction Furniture & Fixtures CIP Contingencty Sub-total Pembroke Rd Overpass:

IRI-52008

385-53-801-541-000-

606510

Construction Sub-total Miramar PKWY Resurface

IRI-52017

385-53-802-541-000-

606502 606505 606510 606520

Plans/Design/Engineer Permits Construction CIP Contingencty Sub-total Pembroke Rd Noise Wall

IRI-52018

385-53-803-541-000-

606502 606505 606510

City of Miramar

Plans/Design/Engineer Permits Construction Sub-total

410

Street Construction and Maintenance

FY 2014 Budget

Expenditure Detail Budget 385-various Account #

Account Title

Project Number

Road Resurfacing

IRI-52022

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

385-53-804-541-000-

606502 606510

Plans/Design/Engineer Construction Sub-total

39,000 1,161,000 1,200,000

20,000 5,000 625,000 650,000

60,000 5,000 25,000 50,000 140,000

25,000 5,000 150,000 180,000

250,000 1,750,000 100,000 2,100,000

Transfer: 385-90-000-581-000Trfr to General Fund Trfr to Debt Service Fund Sub-total

1,942,600 808,700 2,751,300

2,009,300 809,100 2,818,400

Total

5,213,300

11,321,778

3,000,400

43,739 1,651 45,390

16,391 16,391

6,264 13,228 3,374 22,866

1,831,180 606,872 2,438,051

2,522,699

Miramar PKWY Resurface

IRI-52023

385-53-805-541-000-

606502 606505 606510

Plans/Design/Engineer Permits Construction Sub-total Bass Creek Rd Improv

IRI-52024

385-53-806-541-000-

606502 606505 606510 606520

Plans/Design/Engineer Permits Construction CIP Contingencty Sub-total Traffic Signal-Silver Shores Blvd & Pemb Rd: 385-53-807-541-000-

606502 606505 606510

Plans/Design/Engineer Permits Construction Sub-total

IRI-52025

Pembroke Road Widening: 385-53-808-541-000-

606502 606510 606520

691001 691201

3190 4005 6218 6671 6671 6674 9110 9201

Plans/Design/Engineer Construction Contingency Sub-total

IRI-52026

Operating Expense Prof Svcs-Other Bank Service Charge Sub-total Dept Capt Outlay Miramar Blvd St Lights Sub-total CIP Mir Pky Resurface Noise Wall Mir Gateway/Streetscape Sub-total Transfer Transfer to General Fund Transfer to Debt Service Fund Sub-total Total

City of Miramar

411

Street Construction and Maintenance

FY 2014 Budget

Budget Justification Account # Revenue

Title and Description

312410 & 312420 LOCAL OPTION GAS TAX-FIRST/SECOND: This relates to the 1 to 6 Cents Local Option Fuel Tax. Revenues received in

this category are distributed to municipalities from the Local Option Gas Tax Trust Fund that was also established to provide monies restricted for use on street related projects. This fuel tax is authorized to be used for roadway and right-of-way

335120

361300/10/800 399999

STATE REVENUE SHARING PROCEEDS: State of Florida distributes revenues collected to local governments per the 1972 Florida Revenue Sharing Act. 73.37% of the revenues received are from sales and use tax collections and are included in the General Fund and 26.61% are from the fuel tax on motor fuel and are included in the Street Maintenance Fund. The fuel tax related funds are authorized to be used for roadway and transportation maintenance. More information about this revenue source can be found in the Local Government Information Handbook published by the Florida Office of Economic & Demographic Research. INTEREST EARNINGS/INC/DEC FMV INVEST: Earned Interest and Net increase/decrease in Fair Market Value of assets. APPROPRIATION OF FUND BALANCE: Fund balance to be used to fund the various capital projects planned.

Expense 606510

PEMBROKE ROAD OVERPASS: This project will provide an alternate route to access the western areas of Miramar and Pembroke Pines and will relieve traffic congestion along Miramar Parkway.

604905

BANK SERVICE CHARGE: Bank service charges for handling of accounts.

691001

TRANSFER TO GENERAL FUND: This includes funds transfered to the General Fund for the purposes of roadway and rightof-way maintenance.

691201

TRANSFER TO DEBT SERVICE: Funds transfered to service the 2012 Transportation Improvement Revenue Note.

City of Miramar

412

Public Safety CIP

FY 2014 Budget

Description Fund 386

This fund was established to account for impact fees derived from new development and restricted by Ordinance for Police, Fire and Emergency Medical Services Capital Improvements, including buildings and equipment. These funds provide a funding source to assist the City in providing police, fire and emergency medical services capital improvements required by growth of development. In FY 2012, this fund was reclassified from a special revenue fund to a capital project fund per GASB 54 guidelines.

Revenues and Expenditures Detail Budget Summary

FY 2011 Actual $

FY 2013 Amended $ 3,083,713

FY 2014 Budget $ 1,401,013

348,217

285,000

10,628

12,800

11,000

1,682,700

375,600

358,845

$ 1,980,500

413

671,600

482

500

482

500

1,530,000

450,000

671,100

482

$ 1,980,500

358,363

$ 3,083,713

* Prior years info in Fund 140

City of Miramar

FY 2013 Budgeted $ 3,083,713

Excess/Deficiency Ending Fund Balance

FY 2012 Actual $ 2,725,350

(1,682,700) $ 1,401,013

671,600 (375,600)

$ 1,025,413

Public Safety CIP

FY 2014 Budget

Revenue Projections Account # 324110 324115

361100/800

399999

FY 2011 Actual

Account Description Licenses, Permits & Fees Impact Fees-Police-Residential Impact Fees-Fire-Residential Sub-total Miscellaneous Revenues Interest Earnings/Inc/Dec AM Value Sub-total Other Sources Appropriation of Fund Balance Sub-total Total

Expenditure Detail Budget 386-various Account # 604905

Account Title

Project Number

FY 2012 Actual

FY 2013 Amended

FY 2014 Budget

153,116 195,101 348,217

145,000 140,000 285,000

$145,000 $140,000 285,000

10,628 10,628

12,800 12,800

$11,000 11,000

1,682,700 1,682,700

375,600 375,600

358,845

1,980,500

671,600

FY 2011 Actual

Operating Expense: 386-90-000-519-000Bank Service Charge Sub-total

FY 2013 Budgeted

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

500 500

200,000 30,000

1,200,000 100,000 1,530,000

840,000 100,000 1,170,000

30,000 15,000 234,000 30,000 51,000 360,000

Transfer: 386-90-000-581-000Trfr to Debt Service Fund Trfr to Debt Svc-Capital Improve Rev Bond Trfr to Utility Fund Sub-total

450,000 450,000

295,500 375,600 671,100

Total

1,980,500

671,600

482 482

Capital Improvement Projects SWAT & Specialty Vehicles Staging Facility 386-53-800-521-000606502 606505

Plans/Design/Engineer Permits 386-53-800-522-000-

606510 606520

691201 691203 691410

BI-53006

Historic Mir Neighborhood Streetlight Upgrade Contingency Sub-total Temporary Fire Station 107 386-53-801-522-000-

606502 606505 606510 606511 606520

BI-53006

Plans/Design/Engineer Permits Construction Furniture Contingency Sub-total

BI-53011

386-90-900-590 4005

Other Charges & Services Bank Service Charge Total

Budget Justification Account #

Title and Description

324110

IMPACT FEES-POLICE-RESIDENTIAL: This line item was implemented to generate a revenue source paid by new development that will fund additional police related capital items caused by the impact of the increased demand for services on the community.

324115

IMPACT FEES-FIRE-RESIDENTIAL: This line item was implemented to generate a revenue source paid by new development that will fund additional fire related capital items caused by the impact of the increased demand for services on the community.

361100/800

INTEREST EARNINGS/INC/DEC FMV INVEST: Earned Interest and Net increase/decrease in Fair Market Value of assets.

604905

BANK SERVICE CHARGE: Bank service charges for handling of accounts.

691203

TRANSFER TO DEBT SERVICE-CAPITAL IMPROVEMENT REVENUE BOND: This transfer is for debt service for public safety facilities.

City of Miramar

414

Park Development

FY 2014 Budget

Description Fund 387 This fund was established specifically to collect park and recreation impact fees to be used for capital improvements and development to the City's parks, recreational facilities and new park sites. In FY 2012, this fund was reclassified from a special revenue fund to a capital project fund per GASB 54 guidelines.

Revenues and Expenditures Detail Budget Summary

Beginning Fund Balance Revenues by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Appropriation of Fund Balance Total Expenditures by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Reserve Transfer Out Total

FY 2011 Actual $

Ending Fund Balance

City of Miramar

1,041,840

1,112,000

583

800

400

50,000

$ 1,042,423

$ 1,112,800

$ 1,162,800

405

100

400

405

100

400

950,000

1,000,000

162,700 -

405

$ 1,112,800

$ 1,162,800

1,042,018

* Prior years info in Fund 170

415

FY 2014 Budget $ 617,250

FY 2013 Amended $ 667,250

Excess/Deficiency

FY 2012 FY 2013 Actual Budgeted $ (374,768) $ 667,250

667,250

(50,000) $

617,250

400

400 -

617,250

Park Development

FY 2014 Budget

Revenue Projections Account # 324610 324611

361100/800

399999

FY 2011 Actual

Account Title Permits, Fees, Special Assessment Impact Fees-Recreation-Dev Impact Fees-Park Sub-total Miscellaneous Revenues Interest Earnings/Inc./Dec AM Value Sub-total Other Sources Appropriation Of Fund Balance Sub-total Total

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

124,327 917,513 1,041,840

261,900 850,100 1,112,000

583 583

800 800

400 400

50,000 50,000

1,042,423

1,112,800

1,162,800

400

Expenditure Detail Budget 387-Various Account # 604905

Account Title

Project Number

FY 2011 Actual

Operating Expense: 387-90-000-519-000Bank Service Charge Sub-total

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

100 100

400 400

50,000 50,000

75,000 20,000 525,000 280,000 900,000

335,000 20,000 415,000 130,000 900,000

50,000 50,000

Other Source Renewal & Replacement Reserve Sub-Total

162,700 162,700

Total

1,112,800

1,162,800

400

Capital Improvement Projects Ansin Sports Complex Phase II 387-53-802-572-000606510

CIP-Construction Sub-total Amphitheater at Regional Park 387-53-800-572-000-

606502 606505 606510 606520

Plans/Design/Engineer Permits Construction Contingency Sub-total Monarch Lakes Park 387-53-801-572-000-

606501

609906

Pre-Construction Sub-total

BI-51006

BI-51007

387-90-900-590 FY 2011 Actual

FY 2012 Actual

Account #

Account Description

4005

Operating Expense Bank Service Charge

405

Total

405

Budget Justification Account #

Title and Description

399999

APPROPRIATION OF FUND BALANCE: This appropriation is used to balance the budget when there is not sufficient revenue to cover expenditures, provided there is available funding in the Fund Balance.

604905

BANK SERVICE CHARGE: Bank service charges for handling of accounts.

City of Miramar

416

CIP Bonds, 2013

FY 2014 Budget

Description Fund 388 This special obligation refunding and improvement revenue bonds fund was established in FY 2013 to account for various capital projects.

Revenues and Expenditures Detail Budget Summary FY 2011 Actual

Beginning Fund Balance

FY 2012 Actual -

FY 2013 Budgeted -

FY 2013 Amended -

FY 2014 Budget -

Revenue by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Appropriation of Fund Balance Total

City of Miramar

417

Capital Improvement Revenue Bonds, 2005

FY 2014 Budget

Description Fund 390

This fund was established in FY 2006 to account for proceeds and expenditures associated with the $100 million 2005 Revenue Bond issued for Capital Projects and to payoff the $35 million bank loan that was used to start capital projects.

Revenues and Expenditures Detail Budget Summary Beginning Fund Balance

FY 2011 FY 2012 Actual Actual $ (1,157,858) $ -

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

1,231,687 $ 1,231,687

Expenditures by Category

Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Transfer Out Total

Excess/Deficiency Ending Fund Balance

Revenue Projections Account # 381150

Account Title Other Sources Transfer in from General Fund Sub-total Total

Expenditure Detail Budget 390-80-800-Various Account # 6365

6363 6370

6656

6519

6706

City of Miramar

Account Title Police - 521 Public Safety Complex (BI-5) Sub-total Fire - 522 Fire-Rescue Admin. Bldg. Add. (BI-10) Fire-Rescue Admin. Bldg. Renovations Sub-total Public Works - 539 SW 145th Ave Wetld Mitigation (IRI-30) Sub-total Recreation - 572 Ansin Sports Complex (PF-2) Sub-total Non-Departmental - 590 Cultural Arts Center (BI-1) Sub-total

73,829 73,829 1,157,858

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

1,231,687 1,231,687

1,231,687

FY 2011 Actual

418

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

13,696 13,696

17,648 17,648

3,000 3,000

3,998 3,998

35,487 35,487

73,829

Capital Projects Fund

FY 2014 Budget

Description Fund 395 This fund was established to account for financial resources used for the acquisition and/or construction of major capital assets within the City.

Revenues and Expenditures Detail Budget Summary Beginning Fund Balance Revenue by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Other Source Appropriation of Fund Balance/Carryover Total Expenditures by Category Personnel Services Operating Expense Capital Outlay Total Operating Expenditures Capital Improvement Program Debt Service Transfer Out Total Excess/Deficiency Ending Fund Balance

FY 2011 Actual $ 9,540,152

FY 2012 Actual $ 10,765,218

FY 2013 Budgeted $ 16,827,316

FY 2013 Amended $ 16,827,316

FY 2014 Budget $ 1,164,965

36,939

35,420

39,714

35,500

3,100,000 -

11,196,800 795,405

771,500 -

1,483,300 -

110,000 -

144,000

15,662,351

$ 3,172,359

$ 12,031,919

951,000

$ 17,181,151

618

2,050

6,000

618

2,050

6,000

1,947,040

5,967,771

945,000

17,175,151

110,000

$ 1,947,658

$ 5,969,821

951,000

$ 17,181,151

1,224,701

6,062,098

$ 10,764,853

$ 16,827,316

$ 1,164,965

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

110,000

(15,662,351)

FY 11 balance restated in CAFR

Revenue Projections Account # 334817

361100

381001 381410 384200 399900 399999

City of Miramar

Account Title Intergovernmental Brow Cty Grt-Everglades High School Sub-total Miscellaneous Interest Earnings/Net Apprec Market Value Sub-total Other Sources Transfer in from General Fund Trfr Fr Utility Fund Loan Proceeds CIP Carryover Appropriation of Fund Balance Sub-total Total

36,939 36,939

35,420 35,420

39,714 39,714

35,500 35,500

3,100,000 3,100,000

11,196,800 795,405 11,992,205

771,500 144,000 915,500

1,456,500 26,800 15,518,351 144,000 17,145,651

110,000 110,000

3,172,359

12,031,919

951,000

17,181,151

110,000

419

Capital Projects Fund

FY 2014 Budget

Expenditure Detail Budget 395-Various Account # 604905

606502 606505 606510 606511 606513 606520

606502 606505 606510 606520

606510 606511

606502 606505 606510 606513 606520

606502 606505 606510 606520

606510

606502 606505 606520

606502 606505 606510 606520

606502 606505 606510 606511

City of Miramar

Account Title

Project Number

FY 2011 Actual

Operating Expense: 395-90-000-519-000 Bank Service Charge Sub-Total Capital Improvement Vizcaya Park BI-51001 395-53-800-572-000 CIP-Plan/Design/Eng CIP-Permits CIP-Construction CIP-Furniture & Fixtures CIP-Landscaping CIP-Contingency Sub-total Mir. Regional Pk. Ph II BI-51002 395-53-801-572-000 CIP-Plan/Design/Eng CIP-Permits CIP-Construction CIP-Contingency Sub-total Various Park Improv BI-51003 395-50-800-572-000 CIP-Construction CIP-Furniture & Fixtures Sub-total 19th St. Park BI-51004 395-53-802-572-000 CIP-Plan/Design/Eng CIP-Permits CIP-Construction CIP-Landscaping CIP-Contingency Sub-total Ansin Sports Cmplx. Phase II BI-51005 395-53-803-572-000 CIP-Plan/Design/Eng CIP-Permits CIP-Construction CIP-Contingency Sub-total Fairway Park BI-51008395-53-804-572-000 CIP-Construction Sub-total Amphitheater @ Shirley Branca 395-53-805-572-000 BI-51009 CIP-Plan/Design/Eng CIP-Permits CIP-Contingency Sub-total Mir. Pkwy. Streetscape Improv 395-53-800-541-000 BI-52007 CIP-Plan/Design/Eng CIP-Permits CIP-Construction CIP-Contingency Sub-total City Hall Renov & Improv. 395-53-800-539-000 BI-52031CIP-Plan/Design/Eng CIP-Permits CIP-Construction CIP-Furniture Fixtures & Equip Sub-total

420

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

6,000 6,000

187,823 7,258 210,665 42,951 37,501 80,000 566,198

31,385 4,495 364,713 65,000 465,593

21,684 105,616 127,300

10,000 15,000 49,700 4,100 4,600 83,400

62,239 25,000 522,797 1,000 611,036

36,100 36,100

100,000 10,000 10,000 120,000

76,947 17,636 228,394 14,869 337,847

18,500 2,500 60,900 28,000 109,900

Capital Projects Fund Account #

606502 606510 606520

606500 606502 606505 606510

606502 606505 606510

606502 606505

606502

606515 606517 606810

606514

606510

Account Title

FY 2014 Budget Project Number

FY 2011 Actual

Historic Miramar Neighborhood Streetlight Upgrade BI-52034 395-50-800-541-000 CIP-Plan/Design/Eng CIP-Construction CIP-Contingency Sub-total Police Headquarters BI-53001 395-53-800-521-000 CIP-Land Acquisition CIP-Plan/Design/Eng CIP-Permits CIP-Construction Sub-total Fairway Pk. Childcare Fac. BI-53007 395-53-800-569-000 CIP-Plan/Design/Eng CIP-Permits CIP-Construction Sub-total CSI Facility BI-53008 395-53-801-521-000 CIP-Plan/Design/Eng CIP-Permits Sub-total Historic Distr. PD. Substation BI-53009 395-53-802-521-000 CIP-Plan/Design/Eng CIP-Permits Sub-total Vehicle Overflow Parking BI-53010395-53-800-545-000 CIP-Plan/Design/Eng Sub-total ERP Project BI-54002 395-10-800-513-000 CIP-Professional Fees CIP-Implementation Fees Software Application Sub-total Soc. Svcs. Bus Replacement BI-54004 395-50-800-544-000 CIP-Vehicles Sub-total ALS Ambulance 2012 BI-54005 395-30-800-522-000CIP-Vehicles Sub-total Police Headquarters: 395-53-800-521-000 BI-53001 Construction Sub-Total Total

City of Miramar

421

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

15,000 85,000 10,000 110,000

4,988,600 1,870,970 400,000 3,957,680 11,217,250

75,000 15,000 360,000 450,000

200,000 25,000 225,000

240,000 30,000 270,000

15,700 15,700

673,607 752,024 604,196 2,029,827

450,000 450,000

60,000 60,000

771,500 771,500

951,000

17,181,151

110,000

Capital Projects Fund

FY 2014 Budget

Expenditure Detail Budget 395-Various Account # 4005

Account Title

FY 2011 Actual

Operating Expense-395-90-900-590 Bank Service Charge Sub-Total

FY 2012 Actual

618 618

2,050 2,050

15,584 15,584

593,605 327,593 265,176 1,186,373

795,405 795,405

103,869 52,655 1,228,559 1,385,083

74,152 5,042 2,459,039 152,049 12,499 20,000 2,722,781

3,900 3,900

21,865 226 22,091

64,953 664 42,606 3,021 111,244

420 420

2,850 11,400 14,250

157,375 165,982 323,358

22,550 15,480 38,030

210 85 70,128 2,496 72,919

1,250 126,335 127,585

3,615 16,505 1,036,703 1,056,823

38,964 38,964

1,947,658

5,969,821

Capital Improvement 6678 6679 6680 6660 6671 6673 6674 6675 6676 6677 6671 6671 6673 6674 6677 6673 6671 6672 6674 6675 6671 6673 6674 6676 6671 6673 6674 6671

Steam (ERP System): 395-10-027-513 Application Software Professional Fees Implementation Fees Sub-total Vehicle Leased Purchased: 395-30-037-522 Vehicle Lease/Purchase Sub-total Vizcaya Park: 395-50-001-572 Plans/Design/Engineer Permits Construction Furniture & Fixtures Landscape Contingencies Sub-total Vehicle Overflow Park:395-50-004-545 Plans/Design/Engineer Sub-total Miramar Gateway Streetscape: 395-50-005-541 Plans/Design/Engineer Permits Construction Contingencies Sub-total Bass Creek Road: 395-50-006-541 Permits Sub-total Police Headquarters: 395-50-009-521 Plans/Design/Engineer Land Acquisition Sub-Total Park Improvement: 395-50-020-572 Construction Furniture & Fixtures Sub-total Everglades HS Field Light: 395-50-021-572 Plans/Design/Engineer Permits Construction Landscape Sub-total Mir Reg Prk Phase 3: 395-50-025-572 Plans/Design/Engineer Permits Construction Sub-total Ansin Sports Complex 2: 395-50-026-572 Plans/Design/Engineer Sub-total Total

Budget Justification 381001

TRANSFER FROM GENERAL FUND: This represents a transfer from the General Fund for CIP project.

606502 606510 606520

HISTORIC MIRAMAR NEIGHBORHOOD STREETLIGHT UPGRADE: Replacement of existing light fixtures, due to age and condition, with the new energy saving technology will provide better illumination, lower energy cost and longer life with less maintenance. This project will replace the old fixtures over the next 5 years. If not funded, the City can expect more reports of streetlight outages and a significant increase in staff and contractor time to make repairs.

City of Miramar

422

Enterprise Funds

UtilityÂ Funds

Utility Fund

FY 2014 Budget

Revenues and Expenditures Summary Beginning Fund Balance

FY 2011 Actual $188,230,712

FY 2012 Actual 185,090,229

FY 2013 Budgeted 182,879,005

FY 2013 Amended 182,879,005

FY 2014 Budget 182,403,674

Revenues Current Revenues Transfer In Appropriation of Fund Balance Total

32,901,330 37,819 $ 32,939,149

35,611,118 1,888 $ 35,613,006

31,733,200 $ 31,733,200

31,733,200 475,330 $ 32,208,530

32,947,200 1,237,800 732,200 $ 34,917,200

922,372 1,666,393 18,599,485 21,188,250

877,009 1,400,086 17,969,911 20,247,006

1,031,500 1,496,700 17,621,400 20,149,600

1,031,500 1,496,700 17,666,117 20,194,317

1,247,200 2,126,600 18,538,300 21,912,100

4,377,899 227,183 2,063,587 8,212,191 14,880,861

3,977,641 72,370 4,081,309 8,649,518 16,780,838

4,909,700 3,031,900 1,439,800 342,200 9,723,600

4,962,083 3,031,900 1,473,317 342,200 9,809,500

5,412,800 2,976,000 1,441,800 39,500 9,870,100

10,521 10,521

796,386 796,386

960,000 900,000 1,860,000

1,011,973 1,192,740 2,204,713

3,135,000 3,135,000

$ 36,079,632

$ 37,824,230

$ 31,733,200

$ 32,208,530

$ 34,917,200

Expenditures Departmental Financial Services-Utility Billing Engineering Services Utilities Sub-Total Non-Departmental Non-Departmental Debt Service Transfers to Other Funds Other Sub-Total Capital Improvement (CIP) Engineering Services Utilities Sub-Total Total Excess/Deficiency

(3,140,483)

(2,211,224)

(475,330)

(732,200)

Ending Fund Balance

$ 185,090,229

$ 182,879,005

$ 182,403,674

$ 181,671,474

Revenue by Category Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Other Sources Transfer In Appropriation of Fund Balance Total

185,844 32,238,524 476,962 37,819 $ 32,939,149

155,839 34,144,403 1,310,877 1,888 $ 35,613,006

72,000 31,533,500 127,700 $ 31,733,200

72,000 31,533,500 127,700 475,330 $ 32,208,530

272,000 32,532,600 142,600 1,237,800 732,200 $ 34,917,200

Expenditure by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Transfer Out Other Uses Total

12,969,889 12,375,060 221,200 25,566,149 10,521 227,183 2,063,587 8,212,191 $ 36,079,631

12,005,147 12,441,697 400,405 24,847,249 796,386 72,370 4,081,309 8,649,518 $ 38,446,832

11,645,800 13,021,300 392,200 25,059,300 1,860,000 3,031,900 1,439,800 342,200 $ 31,733,200

11,645,800 13,056,811 453,789 25,156,400 2,204,713 3,031,900 1,473,317 342,200 $ 32,208,530

12,471,200 14,279,900 573,800 27,324,900 3,135,000 2,976,000 1,441,800 39,500 $ 34,917,200

City of Miramar

423

City of Miramar

424

Utility Fund

FY 2014 Budget

Revenue Projections Account # 329100 (322300) 329102 (322315)

343312 343313 343314 343315 343316 343317 343318 343319 343321 343322 343323 343324 343333 343511 343512 343515 343517 343520 (363900) 343910 (363800) 343950

Account Title Permits, Fees, Special Assessment Engineering Permits Pretreatment Permit Sub-Total Charges for Services Water Sales-City Wide New Occupant Account Delinquent Charge Other Service Charge Water Sales-W Base Facility New Property Residential New Property Multi New Property Commercial Meter Purchase Termination Fee After Hours Turn-on Turn On/Off Fees Sewer Conn Ln Revenue Wastewater Sales Wastewater-Broward Wastewater-West Base Facilities Wastewater Blockage Backflow Lab Testing Fees Stormwater Fees Sub-Total

361100/800 361105 361108 363211 364100 369410 369900

Miscellaneous Revenues Interest Earnings/Net Apprec Mkt Value Interest-UB Residential Interest-Sewer Connection Developer Contrib-Fixed Asset Sale of Surplus Property MSB-Collect Fees Miscellaneous Revenues Sub-Total

381165 381414 (381710) 381386 399900 399999

Other Source Transfer in from ARRA Grant Fund Transfer in from CIAC Transfer in from Public Safety CIP CIP Carryover Appropriation of Fund Balance Sub-Total Total

City of Miramar

FY 2011 Actual 183,075 2,769 185,844

FY 2012 Actual 147,185 8,654 155,839

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

50,000 22,000 72,000

250,000 22,000 272,000

10,917,311 113,197 1,573,749 203,286 4,440 72,733 113,753 9,395 386,080 15,793,557 122,543 2,510 48,520 5,248 2,872,203 32,238,524

11,600,464 117,255 1,612,469 77,323 (2) 635 300 550 45,127 117,291 9,105 353,154 (3,296) 17,083,569 139,552 3,945 49,088 2,164 2,935,711 34,144,403

12,783,700 108,600 800,000 106,000 1,500 64,000 95,400 8,200 357,200 17,043,300 115,700 2,300 42,800 4,800 31,533,500

14,020,000 110,000 800,000 85,000 1,000 120,000 100,000 10,000 17,115,800 120,000 3,000 42,800 5,000 32,532,600

127,794 115,974 2,888 190,124 1,767 38,415 476,962

98,921 107,516 1,222,138 (125,915) 2,907 5,309 1,310,877

37,700 90,000 127,700

42,600 100,000 142,600

37,819 37,819

1,888 1,888

475,330 475,330

862,200 375,600 732,200 1,970,000

32,939,149

35,613,006

31,733,200

32,208,530

34,917,200

425

City of Miramar

426

Finance‐Utility Billing

Financial Services Department Assistant City Manager Executive Assistant to the Director

Internal Auditor

Director of Financial Services Reporting & Training Officer Assistant Director of Financial Services

Accounting System Analyst

Treasurer

Assistant Treasurer Grants Manager Chief Accountant Asst. Grants Manager Grants Assistant P/T Grants Analyst P/T

Accounting Manager, Revenue

Accounting Manager, Payroll

Utility Billing Manager

Head Cashier

Assistant Payroll Manager

Utility Billing Supervisor

Account Clerk III

Utility Billing Specialist II (3)

Senior Accountant

Accounts Payable Supervisor

Accountant I (2)

Account Clerk II (2)

Account Clerk III (3)

Fixed Asset Accountant II

Account Clerk I

Account Clerk I (3)

Utility Billing Specialist I (2)

Account Clerk III

Accounting Records Clerk

Account Clerk I PT (2)

Account Clerk III

Accounting Records Clerk PT (2)

Business Tax Specialist (2)

Utility Billing Specialist I - PT

Utility Fiscal Operations Manager

Utility Billing

FY 2014 Budget

Mission To provide comprehensive financial and utility billing services to the City and its stakeholders; including accurate and timely financial reporting, utility billing, safeguarding of financial and physical assets and providing outstanding customer service in a clean and enriched work environment.

Description The Utility Billing Program is responsible for billing utility services including water, sewer, sanitation, stormwater, and recycling services. Bills are calculated and mailed on a monthly basis. Miramar Code provides that all owners and occupants of residences in Miramar are required to have garbage collection service which is collected twice a week on a regular basis. Bulk pick up is also provided with this service. The Financial Services Department administers this program which is comprised of 9.5 budgeted positions, 9 full-time and 1 parttime employees.

Objectives ■ ■

Provide accurate and timely utility bills to our residents while providing outstanding customer service. Ensure collections of all funds due to the City for services provided in a courteous and understanding manner.

Key Intended Outcomes of Investment ■ ■

Efficient billing and collection of utility bills. Increase collection of outstanding utility and other bills due to the City so the full cost of providing the services are paid through user fees by those who receive the direct benefit.

Goals for FY 14 1.

Enhance current collection process to include increased in-house collection efforts and then remittance to the outside collection agency.

File liens on delinquent utility accounts that have been returned unpaid by the Collection Agency. Increase re-reads for zero consumption utility accounts. Increase number of customers with ACH payments. Request Commission approval to write-off old uncollectible receivables so that these accounts do not need to be converted to the new ERP system.

3 4 5 6

Implement new Munis utility billing software module.

Accomplishments FY 2013 1. 2. 3 4

Increased utility billing collections to over 100% of the amount billed 90% of the time. Implement formal collection process for both tenant and owner accounts. Improved customer leak detection through a notification door hanger and letter. Established new routes for areas with enhanced meter reading equipment.

Performance Measures Output Number of Utility Customers served Number of new accounts opened Number of utility accounts placed on lien Number of accounts sent to the collection agency

City of Miramar

FY 2009 Actual

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

69,700

34,000

4,100

5,061

4,763

4,500

4,728

100

1,232

1,200

875

427

Utility Billing

FY 2014 Budget

Efficiency/Effectiveness Objective: Provide accurate and timely utility bills while providing outstanding customer service Outcome: Efficient billing and collection of utility bills Goals: 1, 2, 3 FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Actual

Goal

Reread utility bills with zero consumption

90%

92%

90%

95%

90%

Percentage of customer services calls completed within 48 h Update incorrect addresses before the next billing is processed

98%

96%

97%

98%

97%

98%

99%

98%

100%

98%

Objective: Outcome: Goals:

Increase collection of all funds due to the City for services provided in a courteous and understanding manner. Ensure collections of outstanding utility and other bills due the City for services provided. 1, 2, 3 FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Actual

Perform meter check on non-paying disconnected customers

85%

% increase in in-house collections of delinquent accounts

15%

Goal

88%

85%

95%

85%

15%

New accounts signed up for automatic bill pay

350

376

350

328

350

Percentage of invoices paid within 30 days

83%

88%

83%

84%

83%

Percentage of billed amounts to collected amounts

90%

93%

90%

93%

90%

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Program Revenues, Expenditures & Position Summary FY 2011 Actual

Dedicated Revenues None

‐ ‐ ‐ ‐ ‐

Expenditures by Program Utility Billing

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

922,372

877,009

$ 1,031,500

$ 1,247,200

544,167

520,540

561,800

728,800

378,205 -

356,469 -

469,700 -

518,400 -

877,009

$ 1,031,500

$ 1,247,200

8.5

9.5

0.5

3 1

922,372

Positions by Program Utility Billing

Position Detail Account Clerk III Collections Specialist Utility Billing Manager Utility Billing Specialist I Utility Billing Specialist I - Part-time Utility Billing Specialist II Utility Billing Supervisor Utility Fiscal Operations Manager Total FTE's

City of Miramar

428

8.5

1 9.5

Utility Billing

FY 2014 Budget

Utility Billing 410-10-110-513 Account #

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$364,600 $13,300 $1,000 $29,000 $64,100 $18,800 $3,800 $6,300 $53,000 $3,200 $1,100 $800 $1,800 $1,000 $561,800

$461,400 $7,500 $13,300 $10,000 $36,400 $68,700 $33,800 $5,900 $6,300 $62,000 $3,200 $1,200 $900 $2,200 $16,000 $728,800

$65,000 $50,000 $10,600 $215,000 $3,900 $18,000 $28,000 $31,500 $25,000 $15,300 $4,000 $1,300 $1,500 $400 $200 $469,700

$75,500 $39,850 $10,600 $212,050 $3,900 $18,000 $28,000 $31,500 $25,000 $15,300 $4,000 $1,300 $2,600 $1,500 $400 $200 $469,700

$126,100 $50,000 $13,000 $210,000 $4,000 $17,600 $28,000 $38,200 $5,000 $15,300 $3,000 $4,000 $1,300 $1,200 $1,200 $300 $200 $518,400

$1,031,500

$1,247,200

429

Utility Billing

FY 2014 Budget

Division Expenditure Summary Summary by Division Utility Billing

Division # 140

FY 2011 Actual 922,372

FY 2012 Actual 877,009

Expenditure Detail Budget 410-10-140-513 Account #

Account Title

FY 2011 Actual

FY 2012 Actual

1200 1210 1400 2100 2210 2240 2260 2280 2300 2304 2305 2306 2400

Personnel Services Regular Salaries Non-Pensionable Earnings Overtime FICA Pension-General Pension-ICMA OPEB Pension-Management Health-Cafeteria Plan Wellness Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total

344,007 6,750 534 24,623 82,121 3,736 18,586 3,903 10,757 44,563 3,286 1,300 544,167

333,080 134 23,406 80,065 3,873 18,018 6,309 3,809 2,133 47,649 1,396 667 520,540

3190 3200 4100 4200 4355 4400 4404 4440 4500 4700 4920 4990 5100 5120 5290 5410 5450 5900

Operating Expense Prof. Services-Other Prof. Services-Auditors Communication Services Postage Electric Svc Leased Equipment Leased Computers Leased Copier Property & Liability Ins Printing & Binding License Fees Other Expense Office Supplies Computer Operating Supplies Operating Supplies Subscriptions and Memberships Training Contingency Sub-Total

29,999 41,717 9,538 166,742 3,486 16,875 3,315 28,306 42,300 19,490 11,675 2,283 1,198 642 150 113 376 378,205

1,452 39,440 10,230 182,660 4,140 17,133 2,416 24,076 39,967 21,520 11,675 54 449 410 657 190 356,469

Total

922,372

877,009

City of Miramar

430

Utility Billing

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

343314

Delinquent Charge

This amount is for service charges related to past due utility bills.

343315

Other Service Charge

This revenue is derived from Broward County Special Areas Ad Val Taxes for sewer service charge west-reserve capacity.

343317

New Property Residential

This revenue is for an initial one time set up fee for utility service.

343319

New Property Commercial

This revenue is for an initial one time set up fee for utility service.

343322

Termination Fee

These revenues are derived for terminating, turning on/off and fees for after hours turn on/off for utility service.

601400

Overtime-General

Overtime is necessary to meet commitments and scheduled deadlines such as, software conversion, billing, counter customer service, etc.

603190

Prof Svc-Other

Costs associated with this line item include the annual maintenance on the Utility Billing Software (45,000), banking charges including lockbox, ACH, and Check 21 Fees (30,000), and $5,000 for any required Pentamation modifications or conversion assistance, as required.

603200

Audit Fees

Represents 40% of the contracted cost between the City and its outside auditors for the annual year-end financial audit. The remaining 60% is budgeted in the General Fund.

603400

Contract Svc-Other

For outsourcing of Utility Billing Process and Mailing

604100

Communication Services

Cost associated with the maintenance and support of TeleWorks Customer Service System.

604200

Postage

Represents allocated costs for mail, as well as, delivery services for U.P.S. and Federal Express

604301

Electricity Svc

This account represents allocated costs for electricity usage.

604400

Leased Equipment

Providing for leased Pitney Bowes folder, inserter mailing machine, including cost of supplies.

604440

Leased Copiers

This account represents costs associated with copy machines, releated supplies and service contracts. (Toner is only purchased if department exceeds the allotted meter amount)

604500

Property & Liability Ins

FThis account represents allocated property and liability insurance premiums

604700

Printing & Binding Svc

Funds for printing late notices, special envelopes and a new resident brochure

604920

Licenses & Permit Fees

Fees relating to professional licenses upkeep and computer software licenses for utility billing creation and mail clearing system and meter reading equipment.

604931

Recording Fees

For required fees paid to record and release utility liens

605100

Office Supplies

Cost associated with miscellaneous office supplies such as pens, pencils, etc. to conduct the operation of the office.

605120

Computer Operating Supplies For Print Management Service Agreement and computer related items.

605250

Noncapital Furniture

Costs associated with furniture and equipment that cost less than $1,000 per unit

605290

Other Operating Supplies

For items not budgeted in another line item.

605410

Subscriptions & Memberships Used to fund memberships and subscriptions with various organizations which include:

Revenue

Expense

Government Finance Officers Assoc. (Local, State, National) GASB Pronoucements & Other Technical Documents 605500

Training-General

City of Miramar

Funding for staff training locally in accounting standards and customer service.

431

EngineeringÂ Services

Engineering Services Department

Assistant City Manager Operational Services

Assistant Director of Engineering Services

Director of Engineering Services

Civil Engineer III

Project Manager II (3)

Development Engineer

Operations Service Administrator

Construction Engineer/Inspector Supervisor

Engineer Technician Contract Project Manager (Temporary F/T - 3)

Engineer Inspector III Contract Purchasing Manager (Temporary F/T) Engineer Inspector II (2)

Administrative Coordinator

Engineering Services

FY 2014 Budget

Mission To implement and support administration of infrastructure, transportation facilities, interdepartmental capital improvements; and public/private development, through technology and sound engineering principles; and provide a high level of sustainable customer service to the residents and businesses established in the City of Miramar.

Department Overview The Engineering Services Department handles the traffic engineering planning for present and future roads within the City, new development project infrastructure needs and requirements; inspections of new developments to ensure compliance with City standards and Municipal Capital Improvement Projects. This department is comprised of 18 budgeted positions, 14 full-time and 4 temporary full-time employees. The two (2) program 1. Development Management 2. Construction Management

Objectives ■

Promote a high quality of life for the City of Miramar residents and businesses by providing well-planned, costeffective infrastructure, water and wastewater utilities, and services to promote public health, personal safety, and future growth of the City of Miramar

Key Intended Outcomes of Investment ■ ■ ■

City has a well-planned infrastructure, water and wastewater facilities City’s capital facilities are built within budget and on time Generate revenues from water, wastewater, park impact fees and permit fees

Accomplishments FY 2013 The following projects were completed: ■ Forzano Park Lighting Improvement; Lakeshore Park Tennis Court Resurfacing; Miramar Parkway Resurfacing; East Miramar Fire Hydrants & Lines Improvement; Vizcaya Park - Phase II Construction permits were acquired for the following projects: ■ 87 unit residential development called Montclair ■ 47 unit residential development called Village Walk ■ 300 unit residential development called Amli ■ 300 unit residential development called Foxcroft ■ 69,992 sq. ft. commerical development called Riviera Pointe ■ 5,792 sq. ft. commercial development called Jesus Ministries ■ 74,000 sq. ft. commercial development called Miramar Rehabilitation Center ■ 264,000 sq. ft. commercial development called MCBP Bldg A ■ 304,941 sq. ft. commercial development called MCBP Bldg B ■ 87,540 sq. ft. commercial development called MPC #27 ■ 80,290 sq. ft. commercial development called MPC #28 ■ Residential development called Miramar Town Center Block 3, 4A, 5 & 6

City of Miramar

432

Engineering Services

FY 2014 Budget

Program Revenues, Expenditures & Position Summary

Dedicated Revenues Development Management

Expenditures by Program Development Management Construction Management Inspection Services Total

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

FY 2011 Actual $

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

642,119

$ 1,870,738

$ 1,933,000

525,555

602,037

598,000

596,866

736,200

653,739 487,100

714,044 84,005

898,700 -

899,834 -

1,390,400 -

1,666,394

$ 1,400,086

$ 1,496,700

$ 2,126,600

1,533,747

1,219,508

1,290,800

1,892,100

132,647 -

180,578 -

141,500 64,400

139,232 66,668

214,500 20,000

1,666,394

$ 1,400,086

$ 1,496,700

$ 2,126,600

4.1

4.3

4.5

6.0

5.1

6.5

12.0

1,643,827

Positions by Program Development Management Construction Management Inspection Services Total

Position Detail Administrative Coordinator Administrative Secretary II Assistant Director/City Engineer City Engineer Civil Engineer II Civil Engineer III Construction Engineer/Inspector Supervisor Contract Project Manager - Temp Full-time Contract Purchasing Manager - Temp Full-time Development Engineer Director of Engineering Services Engineer Inspector II Engineer Inspector III Engineering Technician Facilities Design & Operations Manager Operations Service Administrator Operations System Manager Project Administrator Project Manager II Project Manager III Utilities Engineer Total FTE's

City of Miramar

FY 2012 Actual

433

3.8

0.6

13.0

10.0

11.0

18.0

13.0

10.0

11.0

18.0

Engineering Services

FY 2014 Budget

Development Management Program Description The Development Management program reviews development designs and plans, issues permits, and provides construction inspection services for water, sewer, drainage and roadway improvements on construction projects performed by developers, their agents and public utilities' contractors. This program is an integral component of the City's Development Review Process; to review, inspect and approve a development project's infrastructure, including traffic improvements, internal circulation, and overall strategy for acceptance by the City.

Objectives ■

Ensure all the private developments are planned and designed according to City’s adopted Comprehensive Plan, Master Plan, Engineering Standards for the construction of water, sewer, paving and drainage systems and City of Miramar Codes.

■

Manage and facilitate plan review during site plan and final engineering stages and issue permits for site work and final engineering within the time frame detailed in the Land Development Process and Procedural Manual.

■

Negotiate with developers on Service Agreement for Water and Sanitary Sewage Facilities and Park Agreement fee in lieu of land dedication and collect the required impact fees as stipulated in the Agreements.

■

Accept infrastructure from developers by accepting Absolute Bill and related legal documents for the perpetual ownership and maintenance of utilities within dedicated easements and roadways and drainage within public rights-of-way.

Key Intended Outcomes of Investment ■

Developments that meet City’s overall master plan and in compliance with City’s Comprehensive Plan, Land Development Code and City’s Code of Ordinances, and protect the health, safety and welfare of Miramar's citizens and business community.

■

Approved site plan, plat, and final engineering plan for construction, permits issued for site work and final engineering construction.

■

Collection of impact fees, permit fees and plan review fees. New public roadways and drainage system within public rights-of-way owned by the City, and City’s ownership of additional water and sewer systems built to serve private developments.

■

Goals for FY 14 1.

Provide administrative/technical support in the review of all engineering plans submitted for the Development Review Committee (DRC) to meet the established deadlines 95% of the time.

Manage and facilitate the permits and plans review of all final engineering plans and all schematic engineering plans within the time stipulation agreed upon at the time of submittal.

Negotiate water, sewer, park land developers agreements and collect impact fees. Prepare agenda items for the acceptance of infrastructure improvements from private developers and approve Certificate of Occupancy for projects without delaying developer's schedule.

Performance Measures FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Final Engineering Plans reviewed

Schematic Plans reviewed (DRC)

Output

City of Miramar

434

Engineering Services

FY 2014 Budget

Development Management Program Efficiency/Effectiveness Objective: Ensure all the private developments are planned and designed according to City’s adopted Comprehensive Plan, Master Plan, Engineering Standards for the construction of water, sewer, paving and drainage systems and City of Miramar Codes. Outcome:

Goals:

1, 2 FY 2012

Average # of days to complete DRC review

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

1.5

Averaged # of days to investigate/respond to traffic related complaints Average # of days to complete engineering permit review

% of plans reviewed within time frame

100%

Maintain resident satisfaction with traffic issues resolution

90%

FY 2011 Actual 164,254 530,172 949,401 $ 1,643,827

FY 2012 Actual 147,185 245,538 249,396 $ 642,119

FY 2013 Budgeted 65,000 918,764 886,974 $ 1,870,738

FY 2013 Amended 65,000 918,764 886,974 $ 1,870,738

FY 2014 Budget 250,000 444,000 1,239,000 $ 1,933,000

483,720 41,835 -

524,389 77,649 -

481,000 84,800 32,200

481,000 82,532 33,334

614,700 121,500 -

Dedicated Revenues Engineering Permits Water Impact Fees Wastewater Impact Fees Total

Account # 410-329100 414-324210 414-324211

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

525,555

602,037

598,000

596,866

736,200

Percent of Time by Position Administrative Coordinator Administrative Secretary II City Engineer Civil Engineer III Construction Engineer/Inspection Supervisor Development Engineer Director of Engineering Services Engineer Inspector II (2) Engineer Inspector III Engineer Technician Operations Service Administrator Operations System Manager Utilities Engineer Total

City of Miramar

435

0.5 0.8 0.4 1.5 0.5 0.2

0.5 0.4 1.5 1.0 0.5 0.2

0.5 0.5 1.5 1.0 0.5 0.5

0.5 0.5 1.0 0.5 0.5 0.5 1.0 0.5

0.5

0.2 4.1

0.2 4.3

4.5

1.0 4.5

0.5 6.0

Engineering Services

FY 2014 Budget

Construction Management Program Description The Construction Management program provides architectural/engineering design, coordination, procurement contract administration and construction management services to assure cost effective project delivery for public infrastructure and municipal facilities. This program is primarily involved with Capital Improvement Program projects exceeding 100,000 in construction costs.

Objectives ■

Administer the planning, designing and construction of City’s capital projects such as public buildings, public parks, Fire and Police facilities. The design, construction management and administration services to be performed by staff or by the selected consultant.

■

Provide engineering and architectural support services for proposed municipal facilities and for remodeling and renovating existing public facilities.

Key Intended Outcomes of Investment ■ ■

Ensure capital projects are delivered in accordance with applicable standards, codes and policies. Completion of capital projects on time and within budget.

Goals for FY 14 1.

Provide design, coordination, contract administration, project management and technical services for municipal Capital Improvement Program projects.

Provide architectural support services for proposed municipal facilities and for remodeling and renovating existing public facilities.

Provide cost-effective professional architectural and engineering contract administration and project management services to deliver Capital Improvement Program projects on time and within budget.

Performance Measures FY 2010 Actual

Output Number of projects completed Total costs of projects completed

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

$5.1M

$5.3M

$3.0M

$5.3M

Efficiency/Effectiveness Objective: Administer the planning, designing and construction of City’s capital projects like public buildings, public parks, Fire and Police facilities. The design, construction management and administration services to be performed by staff or by the selected consultant. Outcome:

Ensure capital projects are delivered in accordance with applicable standards, codes and policies and completion on time and within budget.

Goals:

1, 2, 3 FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

Consultant Design Services as a % of project cost

8.00%

Consultant Project Management as a % of project cost

4.00%

% of projects completed on time

95%

100%

% of projects completed within budget

95%

100%

Value of CIP under construction per FTE

2.5M

0.73M

1.4M

City of Miramar

436

Engineering Services

FY 2014 Budget

Construction Management Program FY 2011 Actual

Dedicated Revenues None

FY 2012 Actual

FY 2013 Budgeted

FY 2014 Budget

FY 2013 Amended

‐ ‐ ‐ ‐ ‐

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

601,701

621,949

809,800

1,277,400

52,038 -

92,095 -

56,700 32,200

56,700 33,334

93,000 20,000

899,834

$ 1,390,400

653,739

714,044

898,700

Percent of Time by Position Administrative Coordinator City Engineer Civil Engineer II Civil Engineer III Construction Engineer/Inspector Supervisor Contract Project Manager - Temp FT Development Engineer Director of Engineering Services Engineer Inspector II (2) Engineer Inspector III Engineer Technician Facilities Design & Operations Manager Operations Service Administrator Operations System Manager Project Manager II Project Manager III Total

City of Miramar

437

0.5

0.4

0.5

4.0 0.5

0.5

1.0

0.4

0.5

1.0

0.5

0.8

1.0

3.0

1.0

5.1

6.5

12.0

Engineering Services

FY 2014 Budget

Development Management 410-53-530-539 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 602100 FICA & MICA 602210 Pension-General 602235 Pension-Senior Mgmt 602260 Pension-401 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603110 Engineering Services 603470 Temporary Help 604100 Communication Services 604200 Postage 604301 Electricity Svc 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604650 R&M Office Equip 604660 R&M Computers 604700 Printing & Binding Svc 604998 Contingency 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605240 Uniforms Cost 605250 Noncapital Furniture 605290 Other Operating Supplies 605500 Training-General 605510 Tuition Reimbursement Operating Expense Total Dept Capital Outlay 606440 Vehicles Purchase Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$323,300 $2,900 $1,000 $24,200 $11,500 $43,900 $10,200 $15,400 $3,200 $15,400 $21,100 $2,400 $400 $700 $1,700 $3,700 $481,000

$398,500 $12,200 $11,000 $1,000 $30,000 $31,400 $43,700 $6,500 $16,100 $6,300 $18,000 $28,100 $3,000 $400 $800 $2,000 $5,700 $614,700

$13,500 $3,000 $3,700 $500 $4,800 $5,100 $17,500 $16,100 $2,000 $500 $1,000 $500 $1,000 $1,500 $11,600 $800 $500 $1,200 $84,800

$13,500 $732 $3,700 $500 $4,800 $5,100 $17,500 $16,100 $1,500 $500 $1,000 $500 $1,000 $1,500 $11,600 $800 $500 $500 $1,200 $82,532

$60,000 $3,000 $4,500 $500 $5,200 $5,100 $22,000 $5,600 $2,000 $500 $1,000 $500 $1,000 $1,500 $3,000 $1,000 $500 $2,700 $1,900 $121,500

$32,200 $32,200

$33,334 $33,334

$598,000

$596,866

$736,200

438

Engineering Services

FY 2014 Budget

Construction Management 410-53-531-539 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 602100 FICA & MICA 602210 Pension-General 602235 Pension-Senior Mgmt 602260 Pension-401 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603110 Engineering Services 604100 Communication Services 604200 Postage 604301 Electricity Svc 604404 Leased Computer 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604650 R&M Office Equip 604660 R&M Computers 604700 Printing & Binding Svc 604920 Licenses & Permit Fees 604998 Contingency 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605240 Uniforms Cost 605290 Other Operating Supplies 605500 Training-General Operating Expense Total Dept Capital Outlay 606405 Furniture & Fixtures 606440 Vehicles Purchase Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$546,300 $2,900 $1,000 $41,300 $11,500 $113,000 $3,100 $19,100 $3,200 $25,000 $31,800 $3,000 $500 $1,200 $2,900 $4,000 $809,800

$911,400 $19,100 $26,400 $1,000 $70,400 $31,400 $87,000 $11,100 $23,000 $6,300 $18,000 $49,200 $4,200 $500 $1,800 $4,400 $12,200 $1,277,400

$2,400 $500 $4,800 $4,000 $17,500 $13,600 $400 $400 $800 $500 $500 $900 $600 $8,500 $800 $500 $56,700

$37,000 $7,700 $500 $5,200 $2,200 $4,000 $20,400 $5,600 $400 $400 $800 $1,500 $500 $900 $600 $3,000 $800 $500 $1,000 $93,000

$32,200 $32,200

$33,334 $33,334

$20,000 $20,000

$898,700

$899,834

$1,390,400

439

Engineering Services

FY 2014 Budget

In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

Division Expenditure Summary Expenditure by Division Development Management Construction Management Total

FY 2011 Actual

Division #

FY 2012 Actual

550

1,029,144

866,769

555

637,248

533,318

1,666,393

$ 1,400,086

Development Management Expenditure Detail Budget 410-50-550-536 Account #

Account Title

FY 2011 Actual

FY 2012 Actual

1200 1210 1400 1560 2100 2210 2240 2260 2280 2300 2304 2305 2306 2400

Personnel Services Regular Salaries Non-Pensionable Earnings Overtime Holiday Pay FICA Pension-General Pension-ICMA OPEB Pension-Management Health-Cafeteria Plan Wellness Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total

619,659 3,750 500 45,569 38,850 32,071 31,862 115,562 9,771 22,457 30,589 1,716 11,100 963,456

497,623 504 816 36,857 23,561 28,975 30,888 78,579 3,915 20,233 29,016 1,755 4,200 756,922

3110 4100 4200 4355 4404 4440 4500 4605 4610 4700 5100 5120 5220 5240 5290 5410 5450 5900

Operating Expense Prof. Services-Engineering Communication Services Postage Electric Svc Leased Computers Leased Copier Property & Liability Ins MIS Services R&M Vehicles Printing & Binding Office Supplies Computer Operating Supplies Gas, Oil & Lube Uniforms Operating Supplies Subscriptions and Memberships Training Contingency Sub-Total

2,200 6,446 444 8,647 4,353 3,176 17,700 9,696 665 974 1,201 8,293 548 390 529 428 65,689

9,075 1,301 50 10,269 5,288 2,810 16,683 50,082 5,664 40 871 245 5,867 457 194 950 109,847

1,029,144

866,769

Total

City of Miramar

440

Engineering Services

FY 2014 Budget

Construction Management Expenditure Budget 410-50-555-536 Account #

Account Description

1200 1210 1400 2100 2210 2240 2280 2300 2304 2305 2306 2400

Personnel Services Regular Salaries Non-Pensionable Earnings Overtime FICA Pension-General Pension-ICMA Pension-Management Health-Cafeteria Plan Wellness Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total

4100 4200 4404 4440 4500 4605 4610 4700 4920 5100 5120 5220 5240 5900

Operating Expense Communication Services Postage Leased Computers Leased Copier Property & Liability Ins MIS Services R&M Vehicles Printing & Binding License/Permit Fees Office Supplies Computer Operating Supplies Gas, Oil & Lube Uniforms Contingency Sub-Total

Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

378,138 2,500 121 29,809 31,344 7,343 71,526 9,521 27,355 7,331 803 4,500 570,291

316,576 (121) 24,890 13,093 7,752 56,254 3,764 29,682 7,945 1,351 1,400 462,586

4,281 543 2,325 3,365 42,200 6,020 394 426 706 108 6,060 485 45 66,958

849 42 3,371 2,810 39,875 21,400 26 281 427 828 100 721 2 70,731

637,248

533,318

441

Engineering Services

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

601400

Overtime-General

Overtime is necessary for after hours field inspections.

603110

Engineering Services

Funding for Engineering Services required for the following reasons: (1) Boundary Surveys and Traffic Studies, (2) Topographic Surveys, (3) Soil Testing, (4) Envrionmental Studies, (5) Engineering Studies (6) Property Appraisals for park agreement.

603470

Temporary Help

Temporary services from outside agencies.

604100

Communication Services

This cost is for 10 assigned cell phones and stipends and land lines.

604200

Postage

Regular and bulk mailings, FedEx and UPS delivery.

604301

Electricity Svc

This account represents allocated costs for electricity usage.

604404

Leased Computer

This expenditure is for the lease of computers, servers, tape libraries and storage arrays.

604440

Leased Copiers

This account represents costs associated with copy machines, releated supplies and service contracts. (Toner is only purchased if department exceeds the allotted meter amount)

604500

Property & Liability Ins

This account represents allocated property and liability insurance premiums

604610

R&M Vehicles

This account represents costs associated with repair and maintenance of city vehicles

604650

R&M Office Equip

Repair of office related equipment such as the plans copier and plotter.

604660

R&M Computers

Repair and maintenance of computers.

604700

Printing & Binding Svc

This line item represents printing services related to letterhead, envelopes, business cards and other project related materials.

604920

Licenses & Permit Fees

Fees relating to professional licenses upkeep and computer software licenses for AutoCAD LT, and AutoCAD Reader.

604998

Contingency

This is for emergency and one-time unanticipated expenses.

605100

Office Supplies

This line item represents funding for miscellaneous office supplies for the department to function.

605120

Computer Operating Supplies This line item is for the Print Management Service Agreement and computer related items.

605220

Vehicle Fuel-On-Site

This account covers the cost of gas and oil used for city vehicles

605240

Uniforms Cost

This expenditure represents funding for uniforms and safey shoes for employess within the department.

605290

Other Operating Supplies

The anticipated amount of funding is required for expenditures not budgeted in another line item.

605500

Training-General

This expenditure represents funds needed to attend various seminars/classes required for PE and PLS license renewals, computer training and other professional development locally.

605510

Tuition Reimbursement

Collective Bargaining agreements or Comprehensive Pay Plan require the reimbursement of tuition costs of those employees attending college. The cap is $3,500 for undergraduate and $4,500 for graduate per employee.

606405

Furniture & Fixtures

Heavy/office equipment, office furniture.

606440

Vehicles Purchase

This expenditure represents funding needed to purchase new vehicles utilized by the department to conduct required daily inspections.

Expense

City of Miramar

442

Utilities

Utilities Department Assistant City Manager Operational Services

Training & Development Coordinator Production and Operation Manager Operations Logistic Coordinator*

Director of Utilities Customer Service Specialist I Executive Asst. to the Director

Customer Service Support Temp (P/T) Assistant Director of Utilities Utility Fiscal Operations Mgr. Utility Field Operations Manager

Water Resources Manager

Utility Service Administrator Administrative Secretary II

Administrative Secretary II

Asst. Water System Manager Administration Services Supervisor

Asst. Utility Plant Manager

Asst. Water Plant Manager

Asst. Utility Plant Manager

Wastewater Collection System Superintendent

E Plant Day Shift Supv.

WW Plant Day Shift Supv.

System Supervisor*

Water System Supervisor*

E Plant Eve Shift Supv.

WW Plant Eve Shift Supv.

Lead WW System Operator

WW Plant Night Shift Supv.

Collection Operator I (4)

Wastewater Operator A (2)

Utility Locator II

Wastewater Operator B (5)

Utility Locator I

Water System Operator II (3) Mechanical Tradesperson II (2)

E Plant Night Shift Supv.

Utility Mechanic II

GIS Analyst I

Water Plant Operator A W Plant Eve Shift Supv. W Plant Night Shift Supv. Water Plant Operator B (4) Water Plant Operator C (2)

Water System Operator I (2) Water Plant Operator B (4) Water Plant Operator C (2)

Wastewater Operator C (2) Wastewater Collection System Supervisor

Regulatory Compliance Supt. Asst. Water System Supt./ Meters

Chemist (2)

Meter Supervisor*

Lab Technician II (3)

Water System Operator I Water Plant Oper Trainee *

GIS Analyst II

Heavy Equipment Operator II

W Plant Day Shift Supv. Utility Mechanic I (2)

Administrative Secretary II

Heavy Equipment Operator I

Water Plant Superintendent Lead Utility Mechanic

Customer Service Specialist II (4)

Customer Service Specialist I (2) Wastewater Collection

Mechanical Supervisor*

Asst. Water System Supt./ Line Repair

Compliance Tech Insp. II

Jet-Vac/Video Operator II Meter Technician Jet-Vac/Video Operator I Lead Water Meter Operator

Utility Services Administrator

Collection Operator II Meter Reader II (2)

Warehouse Inventory Specialist

Utility Programming Engineer Lift Station Supervisor Inst./Elec. Technician

Parts & Materials Inventory Clerk (2)

Asst. Utility Manager

Water System Operator II

Lead Lift Station Mechanic

Lift Station Mechanic II (2) Electrical Supervisor

* New Position

Lift Station Mechanic I (3) Electrician III

Utilities

FY 2014 Budget

Mission To provide the City's residents and businesses with safe drinking water, wastewater treatment and disposal services in compliance with federal, state and local agencies' rules and regulations.

Department Overview The Utilities operation is a pure and essential government service recognized as a business enterprise. Contrary to other departmental operations, the Utility Department functions are directly drawn from an “enterprise fund” that earns its revenues by selling water and wastewater services. This business characteristic has long been recognized as a viable revenue source based on water, wastewater and other infrastructure assets. This return on revenue assets allows the City to fulfill a primary function in providing effective environmentally sound water, wastewater treatment and disposal services. In the provision of these services, it is critical to meet regulatory guidelines in order to sustain the health and safety of citizens and customers of the City of Miramar. It is the goal of this Department to provide our residents, customers and the business community a clean, safe and productive environment through high water quality and infrastructure enhancement. This department is comprised of 121.5 budgeted positions, 120 full-time, 2 part-time and 1 temporary part-time employees. ten (10) major programs provided are: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.

Administration Office of Operational Services Electrical Instrumentation and Control Water Treatment and Supply Wastewater Treatment and Disposal Plant Maintenance Water Transmission and Distribution Maintenance Water Accountability Wastewater Collection Maintenance Water and Wastewater Quality Control

Objectives ■

Provide safe, cost-effective and environmentally sustainable water and wastewater treatment and related services.

Key Intended Outcomes of Investment ■

Provide safe, cost-effective and environmentally sustainable water and wastewater treatment and related services.

Accomplishments FY 2013 ■

Completed West Water Treatment Plant Modifications

■

Completed Sewer Line Rehabilitation

City of Miramar

443

The

Utilities

FY 2014 Budget

Program Revenues, Expenditures & Position Summary

Dedicated Revenues Stormwater

Expenditures by Program Administration Office of Operational Services Electrical Instrumentation & Control Water Treatment & Supply Wastewater Treatment & Disposal Plant Maintenance Water Transmission & Distribution Maintenance Water Accountability Wastewater Collection Maintenance Water & Wastewater Quality Control Stormwater Management East Water Treatment Lift Station Operation & Maintenance Gravity Sewer System Repair & Maintenance Line Repair, Replacement & Maintenance West Water Treatment Total

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

FY 2011 Actual $

FY 2013 Budgeted

2,872,203

$ 2,935,711

FY 2013 Amended -

FY 2014 Budget -

1,120,606

1,628,806

2,001,900

2,018,606

2,229,700

1,221,042

864,892

1,277,100

918,900

633,469

499,670

795,000

800,731

796,500

4,424,700

4,934,100

2,897,846

3,079,900

3,294,300

3,312,547

3,121,100

820,110

771,049

719,000

720,455

1,056,700

1,639,242

1,337,103

1,157,400

1,159,378

1,249,200

594,703

701,004

586,500

676,800

831,000

655,458

2,521,300 844,200

2,521,900 844,200

2,698,100 857,200

1,509,357

1,108,108

1,717,851

1,891,805

1,414,212

1,291,089

1,060,659

840,091

840,092

1,018,980

2,299,296

2,281,957

$ 18,599,485

$ 17,969,911

$ 17,621,400

$ 17,666,117

$ 18,538,300

10,891,973

10,265,099

9,793,200

9,850,300

7,486,309 221,203

7,304,406 400,405

7,525,400 302,800

7,513,179 359,738

8,134,200 553,800

$ 18,599,485

$ 17,969,911

$ 17,621,400

$ 17,666,117

$ 18,538,300

14.5

20.0

14.0

13.0

6.0

8.5

14.0

11.5

4.0

6.0

5.0

13.0

14.0

22.0 14.0

23.0 14.0

8.0

7.0

8.0

11.0 7.0

10.0 7.0

10.0 6.0

11.0 7.0

6.0

21.0 7.0

22.0 7.0

21.5

13.5

11.0

9.0

Positions by Program Administration Office of Operational Services Electrical Instrumentation & Control Water Treatment & Supply Wastewater Treatment & Disposal Plant Maintenance Water Transmission & Distribution Maintenance Water Accountability Wastewater Collection Maintenance Water & Wastewater Quality Control Stormwater Management East Water Treatment Lift Station Operation & Maintenance Gravity Sewer System Repair & Maintenance Line Repair, Replacement & Maintenance West Water Treatment Total

City of Miramar

FY 2012 Actual

444

6.0

11.0

12.0

134.0

121.0

121.5

Utilities Position Detail Administration Services Supervisor Administrative Secretary II Assistant City Manager Assistant Director of Utilities Assistant Field Operations Superintendent Assistant Superintendent of Regulatory Compliance Assistant Utility Manager Assistant Utility Plant Manager Assistant Water Plant Manager Assistant Water System Manager Assistant Water System Superintendent Chemist Collection Operator I Collection Operator II Compliance Technician Inspector II Customer Service Specialist I Customer Service Specialist II Customer Service Support - Temp Part-time Director of Utilities Electrical Supervisor Electrician I Electrician III Engineer Inspector II Engineering Technician - Part-time Equipment Operator II Executive Assistant to the Assistant City Manager Executive Assistant to the Director Fiscal Control Administrator General Service Administrator GIS Analyst I GIS Analyst II Heavy Equipment Operator I Heavy Equipment Operator II Instrumentation/Electrical Technician Jet-Vac/Video Operator I Jet-Vac/Video Operator II Laboratory Technician II Lead Lift Station Mechanic Lead Maintenance Lead Utility Mechanic Lead Wastewater System Operator Lead Water Meter Operator Lift Station Mechanic I Lift Station Mechanic II Lift Station Supervisor Maintenance I Maintenance I - Part-time (3) Maintenance II Maintenance Supervisor I Mechanical Supervisor Mechanical Tradesperson II Meter Reader II Meter Service Administrator Meter Supervisor Meter Technician

City of Miramar

FY 2014 Budget FY 2011 Actual

445

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

0.5

1.5

Utilities Position Detail Operations Logistics Coordinator Operations Service Administrator Parts & Material Inventory Clerk Production & Operations Manager Programming Engineer Project Administrator II Project Manager III Regional Park Manager Regulatory Compliance Superintendent Stormwater Operator I Stormwater Operator II Strategic Planning Manager - Part-time Streets Maintenance I Training & Development Coordinator Utilities Engineer Utilities Intern Part-time (2) Utility Field Operations Manager Utility Fiscal Operations Manager Utility Improvement Manager Utility Locator I Utility Locator II Utility Mechanic I Utility Mechanic II Utility Service Administrator Warehouse Inventory Specialist Wastewater Assistant Superintendent Wastewater Collection System Superintendent Wastewater Collection System Supervisor Wastewater Operator A Wastewater Operator B Wastewater Operator C Wastewater Plant Day Shift Supervisor Wastewater Plant Evening Shift Supervisor Wastewater Plant Night Shift Supervisor Water Plant Day Shift Supervisor Water Plant Evening Shift Supervisor Water Plant Night Shift Supervisor Water Plant Operator A Water Plant Operator B Water Plant Operator C Water Plant Operator Trainee Water Plant Superintendent Water Quality Manager Water Resources Manager Water System Operator I Water System Operator II Water System Supervisor Total FTE's

City of Miramar

FY 2014 Budget FY 2011 Actual

446

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

1 -

0.5

134.0

121.0

121.5

Utilities

FY 2014 Budget

Administration Program Description This program is responsible for developing an effective long-range Capital Improvement and Financing Plan to meet the City of Miramar's future development. Capital facilities represent a major investment of the City and, therefore, professional management, budgeting oversight and an annual review of the City's vision are mandated as part of the department's goals/objectives. This program provides planning, supervision, coordination and oversight of the day to day operations and the completion of operational goals and objectives established for the operations. This program also provides engineering and construction management services for utility infrastructure expansion and rehabilitation projects.

Objectives ■

Provide effective oversight of staff to ensure that all operational and strategic goals and objectives are met.

■

Effectively manage and implement long-range Capital Improvement Programs and Financial Plans to support the City's vision and future needs of the community.

■

Provide effectiveness in annual budget preparation, expenditure review and approval, and control cost overruns in Utilities fiscal operations.

Key Intended Outcomes of Investment ■

The long-term water resources needs of the City's municipal, residential, commercial and development customers (utilities stakeholders) are met.

■

The level of services provided are reflective of the utilities stakeholders' needs and City's expectations. Sufficient revenues are available to cover operating expenses, capital expenses and debt service payments. Strategic training ensures a high level of service by Utilities staff.

■ ■

Goals for FY 14 1. 2.

Ensure utilities is in compliance with all relevant County, State and Federal regulations and permits. Ensure that utilities stakeholders are provided high quality potable and reclaimed water, as well as safe wastewater treatment and disposal services efficiently, economically and with minimal interruption.

Ensure the successful completion of Utilities Capital Improvement Programs for infrastructure expansions, rehabilitations, and renovations.

4. 5.

Provide collection system service to 700 Historic Miramar customers currently utilizing septic tanks. Expand the reclaimed water system by installing 20,500 LF of new reuse lines, and providing service to 40 western Miramar customers currently utilizing well and surface waters for irrigation.

6. 7.

Complete Lift Station No. 13 Rehabilitation project and risk of sewer overflows in Basin Areas 13 and 6. Keep utilities stakeholders well informed through public education/outreach events.

Performance Measures Output

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Number of capital improvement projects administered

FY 2014 Projected 6

Efficiency/Effectiveness Objective: Provide effective staff oversight of departmental operations and strategic functions. Outcome: The level of services provided are reflective of the utilities stakeholders' needs and City's expectations. Goals: 1, 2, 3 FY 2012

Compliance with regulatory and permit requirements % of time utility services are uninterrupted % of Commission agenda items approved

City of Miramar

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

100%

<10%

90%

95%

100%

447

Utilities

FY 2014 Budget

Administration Program Objective: Outcome:

Effectively manage and implement long-range Utilities planning The long-term water resources needs of the City's municipal, residential, commercial and development customers (utilities stakeholders) are met.

Goals:

1, 3-6

% of capital projects progressing/completed on time

Objective: Outcome: Goals:

FY 2014

FY 2013

FY 2012 Goal

Actual

Goal

Projected

Goal

100%

95%

100%

95%

100%

Ensure effectiveness in Utilities fiscal operations. Sufficient revenues are available to cover operating expenses, capital expenses and debt service payments. 2, 4 FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

% of operating expenses vs. revenues collected

70%

67%

68%

70%

% of capital projects progressing/completed within budget

100%

# of purchase orders processed

750

700

600

500

450

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Dedicated Revenues None

Goal

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

936,946

1,423,750

1,278,800

1,400,600

183,660 -

205,056 -

705,900 17,200

705,900 33,906

829,100 -

1,120,606

$ 1,628,806

$ 2,001,900

$ 2,018,606

$ 2,229,700

1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 0.5 1.0 1.0 1.0 1.0 14.5

1.0 1.0 1.0 2.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 2.0 1.0 1.0 0.5 0.5 1.0 1.0 1.0 20.0

1.0 1.0 2.0 1.0 1.0 1.0 1.0 2.0 2.0 1.0 1.0 14.0

1.0 1.0 1.0 1.0 1.0 2.0 1.0 2.0 1.0 1.0 1.0 13.0

Percent of Time by Position Administrative Secretary II Assistant City Manager Assistant Director of Utilities Contract Administration Manager Engineer Inspector II Executive Assistant to the Assistant City Manager Executive Assistant to the Director Director of Utilities General Services Administrator GIS Analyst II GIS Analyst I Lift Station Supervisor Parts & Material Inventory Clerk Programming Engineer Project Administrator III Strategic Planning Manager Utilities Intern P/T Utilities Engineer Utility Service Administrator Warehouse Inventory Specialist Water Quality Manager Water Resources Manager Youth Apprentice (2 P/T) Total

City of Miramar

448

Utilities

FY 2014 Budget

Office of Operational Services Program Description This program is responsible for oversight and guidance of all departments that comprise of Operational Services for the City of Miramar, and include Utilities, Public Works, Community Services, Engineering Services, Social Services and Cultural Affairs. This program also includes the customer service component that is designed to provide Miramar's residential and commercial customers with accessible, friendly, efficient and effective issue resolution services and general informational needs, which includes water bill payment and adjustment support services, bulk and regular pick up assistance, recycle bin distribution and replacements, call dispatching and conducts field assessments to assist in customer issue resolutions. In addition, this program offers residents and business owners immediate contact and interaction with local government and its functions, thereby creating the viable relationship necessary to ensure the overall City goal and objective of providing quality care and service.

Objectives ■ ■ ■ ■

Provide effective oversight of departments to ensure that all operational and strategic goals and objectives are met. Effectively manage and implement policy and procedure to support the City's vision and future needs of the community. Provide Miramar's residential and commercial customers with accessible, friendly, efficient and effective services and general informational needs. Create the viable relationships necessary to ensure proper communication with and provide quality care and service to the City's residents and business owners.

Key Intended Outcomes of Investment ■

Ensuring that all issues are addressed in a friendly, efficient and timely manner that the City's residents can realize the greatest level of customer satisfaction possible.

■

Providing accurate and timely information so that the City's residents will be well informed of the City's various functions, services, programs and activities.

Goals for FY 14 1. 2. 3.

Customer Service Response Team (CSRT) will answer 100% of calls received. Return customer calls/emails within one working day of receipt. Post and provide follow-up to customers and immediate supervisors on all Civicall, Hansen and Community Plus work orders in a timely manner.

Informed of City activities and services by collaborating on special City projects, attending and assisting with City and public meetings/workshops and by reading literature made available by different departments.

Performance Measures Output

FY 2010 Actual

# of calls and e-mails into the Call Center

92,147

87,808

78,263

78,180

# of work orders entered monthly

1,729

10,887

12,464

12,250

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Efficiency/Effectiveness Objective: Provide Miramar's residential and commercial customers with accessible, friendly, efficient and effective issue resolution services and general informational needs. Outcome:

Ensuring that all issues are addressed in a friendly, efficient and timely manner, the City's residents will realize the greatest level of customer satisfaction possible.

Goals:

1, 2, 3, 4 FY 2012

% of calls abandoned

City of Miramar

Goal

Actual

Goal

449

FY 2013 Projected 5%

FY 2014 Goal 3%

Utilities

FY 2014 Budget

Office of Operational Services Program Objective:

Create the viable relationships necessary to ensure quality care and service to the City's residents and business owners.

Outcome:

Providing accurate and timely information, the City's residents will be kept well informed of the City's various functions, services and activities.

Goals:

4 FY 2012

# of special City projects actively involved in % of City Commission Meetings and Workshops attended # of public meetings and workshops attended

Dedicated Revenues

FY 2014

FY 2013

Goal

Actual

Goal

Projected

100%

75%

80%

70%

90%

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

None

Goal

1,083,938

707,051

1,034,100

721,800

115,661 21,443

157,841

243,000 -

197,100 -

864,892

$ 1,277,100

1.0

3.0

2.0

4.0

0.5

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

1,221,042

918,900

Percent of Time by Position Administration Services Supervisor Assistant City Manager Customer Service Specialist I Customer Service Specialist II Customer Service Support-Temp PT Engineering Technician - Part-time Executive Assistant to the Assistant City Manager Fiscal Control Administrator Operations Logistics Coordinator Operations Service Administrator Production & Operations Manager Training & Development Coordinator Utility Fiscal Operations Manager Youth Apprentice PT (2) Total

City of Miramar

1.0

1.0 1.0

1.0

6.0

8.5

14.0

11.5

1.0

450

Utilities

FY 2014 Budget

Electrical Instrumentation & Control Program Description This program provides ongoing inspection, preventative and corrective maintenance of all City's Electrical, Lighting, Air Conditioning (AC) Units, Utilities' Electrical, Instrumentation, Automation Control Supervisory Control and Data Acquisition (SCADA) System. Providing related preventative and routine maintenance, repair, replacement, improvement and emergency services in support of all City Departments.

Objectives 1.

Perform inspection as well as preventative and corrective maintenance for electrical systems and generators to ensure reliable power supply to all City official buildings and facilities.

Ensure proper operation and scheduling of energy management system to reduce energy consumption at City official buildings and facilities.

3. 4.

Maximize automation control for water and wastewater reclamation treatment processes. Perform inspection and calibration, as well as preventative and corrective maintenance to ensure the operational readiness of instrumentation and control systems in support of Utilities operations.

Ensure safe working environment at City official buildings and facilities.

Key Intended Outcomes of Investment 1.

Electrical and instrumentation/control systems will be protected from damage by weather condition. Generators will be standby and ready to provide power when FP&L power is unstable or unavailable.

Schedule AC unit to operate based on days and time of occupancy to reduce energy cost and extend lifespan of the equipment at City official buildings and facilities

Automate plants process treatments to increase operation efficiency and reduce chemical and energy consumption.

Minimize facilities down times and ensure City compliance with DEP regulatory and permit requirements. Minimize work related injury and reduce City liability and insurance cost.

Goals for FY 14 1.

Maximize operation efficiency for (2) Water Treatment Plants (East and West), Wastewater Reclamation Facility, (4) remote facilities, and 130s Lift Stations by ensuring proper maintenance for the SCADA Systems. Performing calibration and preventative / corrective maintenance on 500+ instruments and electrical components.

Ensure drinking water and reuse water quality to comply with State regulations and requirements by ensuring proper maintenance for the plant electrical and control systems.

Minimize Water, Wastewater treatment plants and lift stations down times by ensuring proper maintenance, adequate redundancies, surge protection, and available spare parts.

Minimize electrical related emergency service by implementing a comprehensive Preventative Maintenance Program.

Maintain City-wide streets, parks and buildings lighting, building AC units and electrical systems in good working condition.

Performance Measures FY 2014

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Approximate number of Instrumentation maintained

580

583

585

590

Approximate number of AC units maintained

207

208

209

Approximate number of roof top exhaust Fans

112

Approximate % increase of SCADA systems loaded

Approximate % increase of Citywide lighting

Output

City of Miramar

451

Goal

Utilities

FY 2014 Budget

Electrical Instrumentation & Control Program Efficiency/Effectiveness Objective: Perform inspection as well as preventative and corrective maintenance for electrical systems and generators to ensure reliable power supply to all City official buildings and facilities. Outcome:

Electrical and instrumentation/control systems will be protected from damage by weather. Generators will be on standby and ready to provide power when FP&L power is not available.

Goals:

3, 4, FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

% of AC equipment downtime

% of plant equipment downtime

% of lighting downtime

Objective:

Ensure proper operation and scheduling of energy management system to reduce energy consumption at City official buildings and facilities.

Outcome:

Schedule AC unit to run based on days and time of occupancy to reduce energy cost at City official buildings and facilities

Goals:

5 FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

% of energy cost saving on AC units with energy management system scheduling

% of energy cost saving on AC units with proper equipment maintenance

Objective:

Maximize automation control for water treatment, wastewater reclamation treatment processes, water distribution system and sewer collection system.

Outcome: Goals:

Increase plant process treatments to increase operation efficiency and reduce chemical and energy consumption. 1, 2 FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

% of energy cost saving on plants' Instrumentation and control calibration/maintenance

% of chemical cost saving on plants' Instrumentation and control calibration/maintenance

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Dedicated Revenues None

389,274

296,257

566,200

528,800

159,824 84,371

134,178 69,235

165,600 63,200

157,600 76,931

178,700 89,000

Expenditures Personnel Services Operating Expense Capital Outlay Total

633,469

499,670

795,000

800,731

796,500

Percent of Time by Position Assistant Utility Manager (Electrical) Electrical Supervisor Electrician III Electrician I Instrumentation/Electrical Technician Programming Engineer Total

City of Miramar

1.0 1.0 1.0 1.0 4.0

452

1.0 1.0 1.0 1.0 4.0

1.0 1.0 1.0 1.0 1.0 1.0 6.0

1.0 1.0 1.0 1.0 1.0 5.0

Utilities

FY 2014 Budget

Water Treatment & Supply Program Description This program provides quality potable water service to the citizens and businesses within Miramar service area which ensures their health, safety, and welfare. The treated water must meets all Federal and State Regulatory Standards mandated by the U.S. Environmental Protection Agency (USEPA), the Florida Department of Environmental Protection (FDEP), the South Florida Water Management District (SFWMD) and the Broward County Health Department (BCHD). The operation of this program provides potable water on demand 24 hours per day, 365 days per year.

Objectives ■

Provide efficient water treatment and byproduct disposal services in accordance with all applicable Federal, State and Local rules and regulations.

■

Produce high quality drinking water and also sustain community health. Distribute treated water at pressures and flows sufficient to meet potable water consumptive use and fire protection demands within the Miramar service area.

■

Key Intended Outcomes of Investment ■

Have safe and uninterrupted supply of treated water to satisfy consumption use and fire protection needs in the Miramar service area.

■

Provision of an essential service which promotes a quality life and safe environment for customers. Have safe and uninterrupted water supply on demand 24 hours per day, 365 days per year.

■

Goals for FY 14 1.

Meet all permit conditions, regulatory requirements and potable water standards of the Federal Safe Drinking Water Act as promulgated by the USEPA, FDEP, SFWMD and BCHD.

2 3.

Continue providing City water to all customers on a 24 hour/7day/365days per year basis. Comply with the Consumptive Use Permit and Well Field Protection Program in accordance with State Regulatory Agency requirements.

Incorporate the latest technologies, best available treatment and management practices to ensure efficient, cost effective, and environmentally sustainable operations.

Performance Measures FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

East Plant Daily Water Produced (avg mgd)vs. Permitted

3.59

3.71

3.75

3.90

West Plant Daily Water Produced (avg mgd)vs. Permitted

4.38

5.49

8.40

10.30

7.97 / 11.75

9.20/11.75

12.15/17.50

14.20/17.50

7%/20%

7%/21%

7%/22%

Number of water quality complaints per year

Number of Operational Permits/Licenses renewed per year

Compliance with permits and testing for west well fields

100%

Broward County rating of operating conditions

96%

97%

New Service Connections

147

138

400

Output

Average daily demand vs. permitted capacity East & West Plant water loss (Raw vs. Treated)

FY 2013 Projected

Efficiency/Effectiveness Provide efficient water treatment and byproduct disposal services in accordance with all applicable Federal, State Objective: and Local rules and regulations. Outcome:

Have safe and uninterrupted supply of treated water to satisfy consumption use and fire protection needs in the Miramar service area.

Goals:

1, 3, 4

City of Miramar

453

Utilities

FY 2014 Budget

Water Treatment & Supply Program FY 2012

East Water Plant Personnel cost per million gallons Energy cost per million gallons Chemical cost per million gallons Operating cost per million gallons Total cost per million gallons West Water Plant Personnel cost per million gallons Energy cost per million gallons Chemical cost per million gallons Operating cost per million gallons Total cost per million gallons ( less Cap. Outlay)

Objective: Outcome: Goals:

Goal

$425

$418

$425

$422

$425

$275

$268

$275

$273

$275

$200

$180

$200

$195

$200

$485

$585

$550

$555

$1,100

$1,175

$1,250

$1,225

$1,300

$750

$775

$780

$760

$210

$203

$210

$207

$228

$300

$305

$300

$310

$321

$750

$768

$750

$770

$755

$1,400

$1,674

$1,500

$1,700

$1,660

Produce high quality drinking water and also sustain community health. Provision of an essential service which promotes a quality life and safe environment for customers. 2, 3

Compliance with Testing for East Well Fields Broward County rating of operating conditions Daily Water Production (average mgd) Number of water quality complaints per year Number of Skids cleaned per year Number of license and permit renewals per year

Outcome: Goals:

FY 2014 Goal

Actual

FY 2012

Objective:

FY 2013 Projected

Goal

FY 2014 Goal

FY 2013 Projected

Goal

Actual

Goal

100%

96%

94%

96%

92%

100%

7.50

3.90

4.10

Distribute treated water at capacities sufficient to meet water consumption and fire protection demands within the Historic Miramar service area. Have safe and uninterrupted supply of treated water to satisfy consumption use and fire protection needs in the Miramar service area. 2, 5 FY 2013 Projected

FY 2014 Goal

4.0 / 5.7

3.9 / 5.7

4.1 / 5.7

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

FY 2012

Average Daily Demand vs. Permitted Capacity Plant Water Loss (Raw vs. Treated) New Service Connections

Dedicated Revenues

Goal

Actual

Goal

3.64 / 5.7

4.0 / 5.7

FY 2011 Actual

None

1,998,700 2,386,000 40,000

1,998,700 2,406,419 19,581

2,003,000 2,883,100 48,000

$ 4,424,700

$ 4,934,100

1 1 2 8 3 2 2 2 1 22

1 1 2 8 3 2 2 2 2 23

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

Position Allocation by Program Administrative Secretary II Assistant Water Plant Manager Water Plant Operator A Water Plant Operator B Water Plant Operator C Water Plant Day Shift Supervisor Water Plant Evening Shift Supervisor Water Plant Night Shift Supervisor Water Plant Operator Trainee Total

City of Miramar

454

Utilities

FY 2014 Budget

Wastewater Treatment & Disposal Program Description This program provides treatment and disposal of wastewater generated in the City's services area from the Wastewater Reclamation Facility. The wastewater plant is designed to produce reclaimed water suitable for irrigation applications.

Objectives ■

Provide efficient treatment and disposal of domestic wastewater generated within the City's western service area in accordance with current Florida Department of Environmental Protection (FDEP) and Broward County Environmental Protection Department (BCEPD) operating permits and all applicable Federal, state and local rules and regulations.

■

Produce high quality reclaimed water to serve residential, commercial and municipal irrigation needs where reuse infrastructure is available.

■

Dispose of treated wastewater through reclaimed water distribution and Deep Well Injection. Dispose of anaerobically digested and dewatered sludge (biosolids residuals) in accordance with Title 40 CFR Part 503 (EPA 503 Rule) and Chapter 62-640, F.A.C. requirements.

■

Key Intended Outcomes of Investment ■

Through the efficient operation of the WWR, wastes discharged from Miramar homes and businesses will flow through the collection system and into the WWRF for safe treatment and disposal.

■

Producing reuse water from reclaimed wastewater is a valuable resource since it provides a high-quality, safe and nutrient-rich source water for landscape irrigation, and conserves the region's limited groundwater resources.

■

Reuse water distribution and deep well injection are the only disposal methods allowable under FDEP operations permit.

■

Anaerobically-treated and dewatered biosolids is a valuable resource for beneficial agricultural reuse. Hauling is a well-established disposal method for this product, which provides a high-quality, safe and nutrient-rich soil conditioner and partial fertilizer at land application sites approved under the 503 Rule.

Goals for FY 14 1.

Meet all permit conditions and regulatory requirements, as promulgated by the USEPA, NPDES, FDEP, and BCEPD.

Comply with the current SFWMD Consumptive Use Permit requirement for expanding reuse production and distribution system capacities.

3. 4.

Provide wastewater treatment on a continuous basis, 24 hours a day and 365 days a year. Provide an uninterrupted supply of high quality reclaimed water to residential and commercial users and to support municipal operations.

Pursue all available resource conservation opportunities such as reuse of reclaimed water for irrigation, hauling of biosolids at land application sites and use of biogas as a renewable energy source.

Treat and safely dispose of all biosolids residuals generated at the WWRF.

Performance Measures Output

FY 2010 Actual FY 2011 Actual FY 2012 Actual

Total wastewater flow treated (MGD) vs. permitted # of samples collected and tested per day # of plant inspections conducted per day # of process reviews and adjustments conducted per day

FY 2013 Projected

9.0 / 10.2

8.5 / 10.1

9.7 / 10.1

9.5 / 10.1

Efficiency/Effectiveness Objective: Provide efficient treatment and disposal of domestic wastewater generated within the City's western service area in accordance with current Florida Department of Environmental Protection (FDEP) and Broward County Environmental Protection Department (BCEPD) operating permits and all applicable Federal, state and local rules and regulations. Outcome:

Through the efficient operation of the WWRF, wastes discharged from Miramar homes and businesses will flow through the collection system and into the WWRF for safe treatment and disposal.

Goals:

1, 3 - 6

City of Miramar

455

Utilities

FY 2014 Budget

Wastewater Treatment & Disposal Program FY 2012

FY 2014 Goal

FY 2013 Projected

Goal

Actual

Goal

Energy cost per million gallons

$250

$308

$295

$319

Chemical cost per million gallons

$72

$95

$75

$81

$60

Other operating cost per million gallons

$654

$794

$777

$840

$580

Total cost per million gallons per lb. of BOD treated

$895

$1,008

$981

$1,061

$624

Total cost per lb. of BOD treated

$0.45

$0.69

$0.64

$0.71

$0.35

$235

Objective: Outcome:

Produce high-quality reclaimed water to meet the landscape irrigation needs of reuse customers. Continue to produce and distribute reuse water as a high-quality, safe and nutrient-rich source water for landscape irrigation.

Goals:

1, 2, 4, 5 FY 2012 Goal

% of reclaimed water utilization (mgd) Average daily treatment flows vs. permitted plant capacity

Objective: Outcome: Goals:

Actual

FY 2014 Goal

FY 2013 Projected

Goal

50%

35%

70%

40%

70%

9.0/12.2

9.7/12.2

9.3/10.1%

8.6/12.7

9.7/12.7

FY 2013 Projected

FY 2014 Goal

Dispose treated, unreclaimed wastewater through Deep Well Injection. Continue to provide a safe and efficient method for disposing treated wastewater. 1, 3 FY 2012 Goal

Actual

Goal

Maintain effluent disposal at 20/20 limits (BOD/TSS)

98%

97%

99%

98%

99%

Maintain reuse treatment at 5/5 limits (BOD/TSS)

98%

96%

99%

98%

99%

Objective: Outcome: Goals:

Dispose of anaerobically digested and dewatered sludge (biosolids) safely and efficiently. Biosolids are valuable beneficial resources for agricultural reuse, and is disposed at permitted land application sites as a high-quality, safe and nutrient-rich soil conditioner and partial fertilizer. 1, 5, 6 FY 2012

Biosolid treatment and disposal (cubic yard per mgd)

Actual

Goal

15,819

14,725

16,740

15,280

Budgeted

Amended

Actual

FY 2014 Goal

FY 2013 Projected

Goal

17,112

Budget

Dedicated Revenues None

1,141,829

1,223,107

1,187,200

1,186,500

1,746,231 9,786

1,856,793

2,107,100 -

2,086,948 38,399

1,881,600 53,000

2,897,846

$ 3,079,900

$ 3,294,300

$ 3,312,547

$ 3,121,100

1.0

2.0

3.0

5.0

3.0

2.0

1.0

13.0

14.0

Expenditures Personnel Services Operating Expense Capital Outlay Total

Percent of Time by Position Administrative Secretary II Assistant Utility Plant Manager Wastewater Operator A Wastewater Operator B Wastewater Operator C Wastewater Plant Day Shift Supervisor Wastewater Plant Evening Shift Supervisor Wastewater Plant Night Shift Supervisor Total

City of Miramar

456

Utilities

FY 2014 Budget

Plant Maintenance Program Description The Plant Maintenance provides ongoing inspection and preventative and corrective maintenance of the City's mechanical equipment at the Wastewater Reclamation Facility, and East and West Water Treatment Plants. This program also maintains the small engine equipment for Public Works and Parks and Recreation Departments.

Objectives ■

Provide ongoing inspection as well as preventative and corrective maintenance of water and wastewater plant mechanical and process equipment.

■

Provide ongoing inspection as well as preventative and corrective maintenance of small engine equipment used by staff.

Key Intended Outcomes of Investment ■ ■

Operational readiness of plant mechanical equipment in support of plant operations. Operational readiness of small engine equipment in support of department needs.

Goals for FY 14 1. 2. 3. 4.

Predictive Life of Equipment: Replace as many pump and motors I can. The is 5 to 20 years. Provide ongoing inspection as well as preventative and corrective maintenance. Ensure the operational readiness of all small engine equipment in support of the department needs. Minimize treatment plant mechanical component down time by ensuring proper maintenance, appropriate work hour.

Performance Measures FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

# of planned work orders completed

727

768

736

# of repair/emergency work orders completed

142

134

353

400

# of hours spent on routine maintenance # of small engine work orders completed

3,324

3,245

574

610

405

# of hours spent on emergency and overtime repairs

25 hrs.

26 hrs.

40hrs

Output

Efficiency/Effectiveness Objective: Provide ongoing inspection as well as preventative and corrective maintenance of water and wastewater plant mechanical and process equipment. Outcome: Goals:

Operational readiness of all major mechanical equipment in support of plant operations. 1, 2 FY 2012

Cost per work order completed - Plant Mechanical

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

$209

$200

Objective:

Provide ongoing inspection as well as preventative and corrective maintenance of small engine equipment used by staff.

Outcome: Goals:

Ensure the operational readiness of all small engine equipment in support of the department needs. 2, 3

City of Miramar

457

Utilities

FY 2014 Budget

Plant Maintenance Program FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

Cost per work order completed - Small Engine

$125

$115

$120

% of time spent on routine maintenance

95%

% of time spent on mechanical equipment failure

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Dedicated Revenues None

581,967

542,683

539,200

591,300

238,143

219,821 8,545

179,800 -

179,055 2,200

241,000 224,400

720,455

$ 1,056,700

Expenditures Personnel Services Operating Expense Capital Outlay Total

820,110

771,049

719,000

Percent of Time by Position Assistant Utility Plant Manager (Maint) Lead Utility Mechanic Mechanical Supervisor Mechanical Tradesperson II Utility Mechanic I Utility Mechanic II Total

City of Miramar

458

1 8

1 7

1 8

Utilities

FY 2014 Budget

Water Transmission & Distribution Maintenance Program Description This program is responsible for the delivery of high quality water to our customers, to provide ongoing inspection of the water transmission system, corrective and preventative maintenance to ensure an uninterrupted water supply from treatment facilities to our customers in accordance with all local, state and federal regulations and standards.

Objectives ■

Ensure the safe delivery of water produced at Miramar's two water plants to the various points-of-use without loss of quantity or quality.

■

Ensure the quality of water within the distribution system through effective flushing and backflow prevention device inspections.

■

Safeguard the structural integrity of the transmission and distribution system and components through routine inspection, leak detection and maintenance activities.

■

Ensure the operational readiness of all fire hydrants throughout Miramar's Utilities service area.

Key Intended Outcomes of Investment ■ ■

Delivery of high quality potable water to customers with minimum water loss. Maintenance of a safe, structurally sound and reliable water delivery network, thereby mitigating aging and contamination of water during conveyance through the transmission and distribution system.

■

Fire hydrants will be ready for fire protection when the need arises.

Goals for FY 14 1. 2. 3. 4. 5. 6. 7.

Provide Miramar residents with uninterrupted water services 24 hours per day, 365 days per year. Provide quality customer service field support to Utility Billing and CSRT staff. Maintain the integrity of the water distribution system. Ensure the state of readiness of all of the City's 4280 fire hydrants and 5,000 flow control devices. Provide an ongoing cleaning/flushing program for the City's 425 miles of water mains. Carry out a proactive water leak detection and repair program. Comply with all City of Miramar utility standards, and all Broward County and FDEP applicable rules and regulations

Performance Measures FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

# of service line leaks repaired

365

420

758

203

# of fire hydrants repaired

106

# of fire hydrants flushed

450

1249

3917

309

# of leaks located by in-house detection

# of water mains repaired

Output

Efficiency/Effectiveness Ensure the safe delivery of water produced at Miramar's two water plants to the various points-of-use without loss Objective: of quantity or quality. Outcome: Goals:

Delivery of potable water to customers with minimum water loss. 1, 3, 5, 6

City of Miramar

459

Utilities

FY 2014 Budget

Water Transmission & Distribution Maintenance Program FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

Average hours to repair service line

3.2

3.0

Average hours to repair main

4.0

98%

% of service interruption lasting < 30 minutes

Objective:

Ensure the quality of water within the distribution system through effective flushing, backflow prevention device inspection, maintenance and public education services.

Outcome: Goals:

Prevent aging and contamination of water during conveyance through the transmission and distribution system. 2, 3, 4, 5, 7 FY 2012

# of Linear feet of water mains flushed per month

Actual

Goal

Projected

Goal

25,000

1,944,500

4,500,000

75,000

145

# of customer service/Civicall issues addressed per mo.

Objective: Outcome: Goals:

FY 2014

FY 2013

Goal

Safeguard the structural integrity of the transmission and distribution system. Maintenance of a safe, structurally sound and reliable water delivery network. 1, 3, 4, 6, 7 FY 2012 Actual

Goal

Projected

Goal

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

# of fire hydrant work orders handled per month

Dedicated Revenues

FY 2014

FY 2013

Goal

940,090

844,465

735,200

803,000

689,314 9,838

452,116 40,522

380,700 41,500

380,700 43,478

428,200 18,000

1,639,242

$ 1,337,103

$ 1,157,400

$ 1,159,378

$ 1,249,200

None

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

Percent of Time by Position Assistant Water System Manager Heavy Equipment Operator II Heavy Equipment Operator I Water System Operator II Water System Operator I Water System Supervisor Utility Services Administrator Total

City of Miramar

460

Utilities

FY 2014 Budget

Water Accountability Program Description The Water Accountability program is responsible for the accurate and timely reading of all water meters throughout the city. This program also provides meter maintenance and tracks the use of all temporary and new development meters as well as responds to customer service calls and a large volume of non-payment service deactivation and reactivation requests from Financial ServicesUtility Billing staff.

Objectives ■ ■ ■ ■

Provide accurate and timely reading of all water meter cycles and routes throughout the City. Provide meter maintenance activities to ensure that all meters are accurately measuring consumption. Distribute and track the use of all temporary meters which are used by developers during construction and by pressure cleaners. Provide excellent field customer service to all residents and businesses in Miramar's service area.

Key Intended Outcomes of Investment ■ ■

Maximize water/sewer rate revenues by accurately registering and reporting all flows through meters. Accurate and timely meter readings are the first steps in ensuring an efficient utility billing program, which in turn supports a viable Utilities Department.

■

Effective maintenance activities ensure accurate meter readings, long equipment life and minimum program expenditures.

■

Ensure that customer service staff are adequately trained and supported to provide high quality of service to customers.

Goals for FY 14 1.

Ensure that the City's 33,000+ meters are accurately read and reported to Financial Services/Utility Billing on time during each monthly billing cycle.

2. 3. 4.

Maintain the radio read meter system utilizing a proactive maintenance program. Provide quality customer service field support to Utility Billing and CSRT staff. Minimize operating/overtime costs and revenue losses by effectively managing non-payment deactivations and reactivations.

Sustain adequate meter inventories to ensure new development and temporary meters are supplied and managed efficiently.

Performance Measures Output

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Number of water accounts read per month

32,809

32,948

33,000

33,500

Number of meter turn-offs and turn-on per month

2,400

1,811

2,000

1,113

157

200

250

Number of new development meters issued

Efficiency/Effectiveness Objective: Provide accurate and timely reading of all water meter cycles and routes throughout the City Accurate and timely meter readings are the first steps in ensuring an efficient utility billing program, and viable to Outcome: Utilities Department Goals: 1 FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

% of no-reads per month

10%

18%

% of meters correctly read per month

99%

98%

City of Miramar

461

Goal

Utilities

FY 2014 Budget

Water Accountability Program Objective: Outcome:

Provide meter maintenance activities to ensure that all meters are accurately measuring consumption. Effective maintenance activities ensure accurate meter readings, long equipment life and minimum program expenditures.

Goals:

1, 2 FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

Number of meters pulled for repairs per month

<15

<10

10>

Number of meters pulled for routine testing per month

<10

10>

Objective:

Distribute and track the use of all temporary meters which are used by developers during construction and by pressure cleaners.

Outcome: Goals:

Maximize water/sewer rate revenues by accurately registering and reporting all flows through meters. 1, 5 FY 2012 Actual

Goal

Projected

Goal

<30

307

350

10%

<25

207

250

Number of temporary meters distributed during the year % of temporary meters retrieved during the year

Objective: Outcome: Goals:

FY 2014

FY 2013

Goal

Provide excellent field customer service to all residents and businesses in Miramar's service area. Support the customer service staff and provide high quality service to all Miramar residents/customers. 3, 4 FY 2014

FY 2013

FY 2012 Goal

Actual

Goal

Projected

Number of customer service calls handled

400

200

400

425

% of Turn-Offs and Turn-Ons completed on time

98%

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Dedicated Revenues None

Goal

453,864

338,529

434,700

503,400

117,175 23,664

332,475 30,000

151,800 -

173,400 -

Expenditures Personnel Services Operating Expense Capital Outlay Total

594,703

701,004

586,500

676,800

Position Allocation by Program Assistant Water System Superintendent Lead Water Meter Operator Meter Service Administrator Meter Supervisor Meter Technician Water Meter Reader II Water System Operator I Total

City of Miramar

462

Utilities

FY 2014 Budget

Wastewater Collection Maintenance Program Description This program is responsible for ensuring the health and safety of the City's residents by efficiently pumping sewage away from areas where it can come into contact with the public and the environment. Ultimately, ensuring that sewage discharges into the City's collection system from all connected dwelling units are safely contained and transported through 252 miles of gravity mains and over 6,340 manholes to the receiving lift station facilities. By ensuring containment, the program also ensures that groundwater infiltration and rain water inflow (I/I) are minimized. Also, it is responsible for maintenance, minor installations and major repairs to the City's collection system requiring excavation. It covers 81 miles of pressurized force mains and over 300 FM flow control valves. This program is also responsible for the maintenance and repair of the City's 37 miles of pressurized reuse water mains and flushing hydrants, and for providing locating services for all underground water, sewer and reuse pipes upon request from other City departments, the general public and the development community. Reuse service is currently available at certain locations east of I-75 and west of Palm Avenue.

Objectives 1.

Convey sewage collected in lift station wet wells safely and without interruption into the discharge force main network in accordance with all applicable environmental laws, rules, regulations and industry standards.

Ensure the operational integrity of the Supervisory Control and Data Acquisition (SCADA) system. Ensure that flows from the Hollywood Large Users collection sub-system (i.e. east of the Florida Turnpike) are safely and efficiently conveyed through the Master Pumping Station.

3. 4.

Ensure safe and continuous flow of wastewater entering the collection system through City-owned cleanouts, sanitary sewer mains and manholes for ultimate discharge into the receiving lift stations; and that the lift stations are able to receive and fully contain the wastewater.

Minimize groundwater infiltration and rain water inflow (I/I) into the collection system. Perform maintenance services, minor installations and major repairs to the City's collection system, including gravity sanitary sewers, manholes, pressurized force mains and force main valves.

7. 8. 9. 10.

Provide maintenance and repair services for reuse water mains and reuse flushing hydrants. Provide utility locating services for all underground water, sewer and reuse pipes. Provide general field services in support of Utilities Department collection system capital improvement projects on an as needed basis. Maintain 81 miles of force mains, 300 flow control valves and perform/oversee major repairs to the force main and 252-mile gravity sewer systems.

Key Intended Outcomes of Investment 1. 2. 3.

Protection of public health and safety through proper handling of raw sewage. An efficient SCADA system provides invaluable remote lift station facility monitoring and control capabilities, thereby minimizing staffing requirements, overtime call-outs and effective emergency response.

Effective and efficient operation of the Master Pumping Station prevents sewage spills and hazardous or offensive/nuisance conditions at the 7000 Miramar Pkwy complex and immediate vicinity. Prevent sewage from backing up through gravity main defects, manholes, City-owned cleanouts, public and private dwelling unit fixtures.

Controlling I/I reduces the likelihood of sewer overflows, conserves collection system hydraulic capacities, conserves treatment plant capacities, minimizes lift station pumping costs and Large User expenditures.

Ensuring the structural integrity of collection system components is vital to the wellbeing of the City's residents and other users.

9. 10.

Ensuring the structural integrity of the reuse system is essential for the viability of municipal and private landscape features where this service is available. From users' point of view, greatest value is evident during severe drought events, when reuse water is exempted from irrigation restrictions. Providing timely and accurate underground utility locations is essential to preserving public safety, health and the environment, while safeguarding City's capital assets from preventable damage. Ensure that customer service staff are adequately supported to provide high quality of service to customers. Proper maintenance of stationary and portable emergency generators will facilitate uninterrupted operation of lift stations during periods of prolonged power outages.

City of Miramar

463

Utilities

FY 2014 Budget

Wastewater Collection Maintenance Program Goals for FY 14 1. 2. 3. 4. 5.

Comply with all City of Miramar standards, as well as applicable rules and regulations of BCEPD and FDEP in order to ensure public health and safety. Ensure safe, efficient and continuous pumping of wastewater from the sanitary sewer collection system into the force main network. Eliminate sewer overflows through efficient lift station inspections, maintenance, monitoring, detection and appropriate responses. Maintain the hydraulic, mechanical, electrical and structural integrity of the lift station/SCADA systems and emergency generators. Ensure the structural integrity of gravity mains, manholes and City-owned clean-outs through TV inspections and timely repair of defects.

6. 7.

Preserve full storage capacity of gravity mains and manholes through routine vacuum truck cleaning activities. Minimize the amount of I/I entering the collection system by ensuring structural integrity of cleanouts, sanitary sewer mains and manholes.

Provide Miramar residents and other customers with uninterrupted sewer services 24 hours a day, 365 days a year, as well as quality customer service field support to Utility Billing and CSRT staff.

9 10

Detect, uncover and eliminate force main sewage leaks in a safe and efficient manner. Install service line cleanouts to ensure efficient responses to sewer back-up (Signal 2) callouts, minimize associated inconveniences and overtime expenditures.

11 12

Maintain the integrity of the reclaimed water lines by cleaning/flushing and repairing leaks safely and efficiently. Provide accurate underground utility location services.

Performance Measures FY 2010 Actual

Output Lift Station Operation & Maintenance Number of SCADA generated Lift Stations inspections Number of maintenance/repair work orders issued Number of Lift Stations wet wells cleaned Gravity Sewer System Repair & Maintenance # of sewer main/lateral blockages cleared Linear feet of sewer lines cleaned Linear feet of sewer lines televised Linear feet of pipe joints grouted # of manholes inspected/cleaned Line Repair, Replacement & Maintenance L.F. of sewer line repairs completed # of eastern collection cleanouts installed # of FM valves exercised, repaired or replaced # of locate tickets completed

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

122

117

119

250

2,550

1,668

5,559

6,000

30 / 62

39 / 211

40/188

40 / 300

71,724

67,517

54,520

13,351

17,182

3,266

54,520

13,351

6,123

142 / 103

123 / 68

91 /31

125 / 50

150

280

283

400

100

2,500

2,153

3,047

3,000

Efficiency/Effectiveness Ensure that lift stations are able to receive and fully contain wastewater entering the collection system through Objective: sanitary sewers and manholes. Effective and efficient operation of lift stations prevent sewage spills onto facility grounds, public access areas, Outcome: waterways, residential and commercial properties/dwellings; minimizes the frequency of offensive/nuisance conditions in the immediate vicinity; and minimizes FPL power usage and related expenditures. Goals:

1, 2, 3 FY 2012

Total # of lift station overflows

Objective: Outcome: Goals:

Goal 0

Actual 0

Goal 0

FY 2013 Projected 0

FY 2014 Goal 0

Convey sewage collected in lift station wet wells safely and without interruption into the discharge force main network. Protection of public health and safety through proper handling of raw sewage. 1, 2

City of Miramar

464

Utilities

FY 2014 Budget

Wastewater Collection Maintenance FY 2012

# of resident complaints on Lift Station (LS) malfunction Total # of portable emergency generators in service

Objective: Outcome: Goals:

Actual

Goal

Projected

Goal

<10

Ensure the operational integrity of the Supervisory Control and Data Acquisition (SCADA) system. An efficient SCADA system provides invaluable remote lift station facility monitoring and control capabilities, thereby minimizing staffing requirements, overtime call-outs and effective emergency response. 1, 2, 3, 4, 5, 6 FY 2012 Goal

% of all LS malfunctions detected via SCADA % of LS connected to SCADA system LS SCADA system communications success rate

Objective: Outcome: Goals:

Goal

Goals:

90%

95%

>95%

>95

100%

99%

Actual

Goal

Projected

Goal

100%

90%

100%

Actual

Goal

Projected

3.0

2.6

2.5

Goals:

Goal 2.5

100%

98%

100%

30%

25%

30%

20%

0.2

20%

Minimize groundwater infiltration and rain water inflow (I/I) into the collection system. Controlling I/I reduces the likelihood of sewer overflows, conserves collection system hydraulic capacities, conserves treatment plant capacities, minimizes lift station pumping costs and Large User expenditures. 3

I/I as % of average daily flow thru collection system Linear feet of gravity sewers U-lined

Outcome:

FY 2014

FY 2013

Goal

FY 2012

Objective:

FY 2014

FY 2013

Goal

Ensure safe and continuous flow of wastewater entering the collection system through City-owned cleanouts, sanitary sewer mains and manholes for ultimate discharge into the receiving lift stations. Prevent sewage from backing up through gravity main defects, manholes, City-owned cleanouts, public and private dwelling unit fixtures. 1, 2, 4

Average man-hour usage per blockage cleared % of resident complaints resolved within 24 hours % of resident complaints resolved by resident % of back-up complaints due to system deficiencies

Goals:

Goal

100%

FY 2012

Objective: Outcome:

Projected

Ensure that flows from the Hollywood Large Users collection sub-system are safely and efficiently conveyed through the Master Pumping Station (MPS). Effective and efficient operation of the Master Pumping Station prevents sewage spills and hazardous or offensive/nuisance conditions at the 7000 Miramar Pkwy complex and immediate vicinity. 1, 2, 3, 4

% of time that at least 2 of the 3 pumps are on-line and in full operation.

Outcome:

FY 2014

FY 2013 Actual

FY 2012

Objective:

FY 2014

FY 2013

Goal

FY 2014

FY 2013

Goal

Actual

Goal

Projected

25%

10%

Goal 10%

3,000

2000

3,000

3000

3,000

Perform maintenance services, minor installations and major repairs to the City's collection system, including gravity sanitary sewers, manholes, pressurized force mains and force main valves. Ensuring the structural integrity of the collection system is vital to the well being of the City, its residents, businesses and visitors. 1, 2, 3, 4, 6 FY 2012 Actual

Goal

Projected

Goal

Average man-hour usage per L.F. of line repaired Average man-hour usage per cleanout installation # of sewer leaks repaired per month

City of Miramar

FY 2014

FY 2013

Goal

465

Utilities

FY 2014 Budget

Wastewater Collection Maintenance Program Objective: Outcome:

Goals:

Provide maintenance and repair services for reuse water mains and reuse flushing hydrants. Ensuring the structural integrity of the reuse system is essential for the viability of municipal and private landscape features where this service is available. From users' point of view, greatest value is evident during severe drought events, when reuse water is exempted from irrigation restrictions. 4, 6 FY 2012

Linear feet of pressurized reuse mains flushed per month # of customer service/Civicall issues addressed per month

Objective: Outcome: Goals:

Actual

Goal

Projected

Goal

6,000

5,000

27,600

25,000

<10

Provide utility locating services for all underground water, sewer and reuse pipes. Providing timely and accurate underground utility locations is essential to preserving public safety, health and the environment, while safeguarding City's capital assets from preventable damage. 1, 5 FY 2012

% of lines damaged due to inaccurate location markings

Objective: Outcome: Goals:

FY 2014

FY 2013

Goal

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

Provide general field service assistance to Billing and CSRT staff and for special projects as needed. Ensure that customer service staff are adequately supported to provide high quality of service to customers. 7 FY 2012 Goal

Number of customer service calls handled

Dedicated Revenues

FY 2014

FY 2013 Actual

Goal

Projected

Goal

<100

<80

<100

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

None

1,430,000 989,400 101,900

1,430,000 985,657 106,243

1,544,900 1,049,800 103,400

$ 2,521,300

$ 2,521,900

$ 2,698,100

1 1 2 3 1 1 1 2 1 1 1 2 1 1 1 1 21

1 1 2 3 1 1 1 2 1 1 1 2 1 1 1 1 1 21

1 1 2 3 1 1 1 2 1 1 1 1 2 1 1 1 1 22

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

Position Allocation by Program Administrative Secretary II Lead Lift Station Mechanic Lift Station Mechanic II Lift Station Mechanic I Lift Station Supervisor Utility Improvement Manager Collection System Operator II Collection System Operator I Collection System Supervisor Jet-Vac/Video Operator II Jet-Vac/Video Operator I Wastewater Assistant Superintendent Collection System Operator I Lead Wastewater System Operator Utility Locator II Utility Locator I Wastewater Assistant Superintendent Wastewater Collection System Supervisor Total

City of Miramar

466

Utilities

FY 2014 Budget

Water & Wastewater Quality Control Program Description This program provides vital and specialized technical services to the Miramar community. As a facility certified by the National Environmental Laboratory Accreditation Conference (NELAC), this program is able to provide water quality testing and monitoring in compliance with the Safe Drinking Water Act (SDWA) for the East Water Treatment Plant and West Water Treatment Plant, and the Clean Water Act (CWA) for the WWRF. It also provides quality assurance and control of wastes entering the wastewater treatment process from domestic, commercial and institutional discharges.

Objectives ■ ■ ■ ■

Provide NELAC testing services for the East, West, and Wastewater plants for permit compliance. Provide NELAC testing services for developers and other cities in the local area at a reasonable cost. Provide testing services toward resolution of water quality complaints. Provide Industrial Pretreatment services to prevent pollutants from being discharged into the wastewater collection system in harmful quantities.

Key Intended Outcomes of Investment ■

■ ■ ■

Ensures that the potable and reuse water delivered to residents and businesses through the separate transmission and distribution systems, treated wastewater discharged into the injection wells and biosolids hauled to land disposal sites consistently meet permit conditions and stringent federal, state and local health/environmental regulations, quality standards and reporting requirements. Generate a revenue stream that is beneficial to the public while supporting program operations. Testing services requested by residents, developers, municipalities and other customers are completed accurately, timely and cost-effectively. Sewer discharges from industrial users do not exceed established water quality limits that could adversely affect the wastewater treatment process.

Goals for FY 14 1. 2.

Ensure that the level of services our citizens expect is maintained. Ensure that the City water meets drinking water standards by performing 3,000 tests annually to protect public health, as required by the SDWA.

Ensure treated wastewater disposal meets permit requirements by performing 5,500 tests annually as required by the CWA.

Ensure that reclaimed water is safe for unrestricted public access/irrigation use. Provide greater level of self-sufficiency testing services for a fee to developers, municipalities and other customers. Perform analyses on water quality complaint samples and respond to residents in a timely and courteous manner. Deliver/distribute Consumer Confidence Reports (CCR) to all Miramar residents and business customers by July 1st annually.

5. 6. 7. 8.

Maintain an effective Industrial Pretreatment program.

Performance Measures Output Lab tests for plants and new water main clearances

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected 9,500

9,350

9,349

8,546

Number of water quality complaints tests

544

728

820

Number of CCR's delivered to customers

32,989

31,735

29,994

31,000

Number of pretreatment permits issued

# of tests approved under NELAC certification

195

181

100

City of Miramar

467

Utilities

FY 2014 Budget

Water & Wastewater Quality Control Program Efficiency/Effectiveness Objective: Provide NELAC testing services for the EWTP, WWTP and WWRF to ensure plant permit compliance. Outcome: Ensures that the potable and reuse water delivered to residents and businesses through the separate transmission and distribution systems, treated wastewater discharged into the injection wells and biosolids hauled to land disposal sites consistently meet permit conditions and stringent federal, state and local health/environmental regulations, quality standards and reporting requirements. Goals:

1, 2, 3, 4, 7 FY 2012

FY 2014 Goal

FY 2013 Projected

Goal

Actual

Goal

Compliance with EPA regulations

100%

Compliance with FDOH certifications

95%

Compliance with NELAC certification standards

95%

% of NELAC proficiency tests completed successfully

95%

% of reports submitted on time

95%

100%

Objective: Outcome: Goals:

Provide NELAC testing services for developers and other cities in the local area at a reasonable cost. Generate a revenue stream to support program operations. 8 FY 2012

# of outside requests for testing svcs handled annually

Objective: Outcome: Goals:

Goal

Actual

Goal

650

750

FY 2014 Goal

FY 2013 Projected 800

800

Provide testing services toward resolution of water quality complaints. Retain a highly specialized workforce to provide complex technical and customer support services. 1, 6 FY 2012

% of water quality complaints resolved within 48 hrs.

Goal

Actual

Goal

650

750

FY 2014 Goal

FY 2013 Projected 100

100

Objective:

Provide Industrial Pretreatment services to prevent pollutants from being discharged into the wastewater collection system in harmful quantities.

Outcome:

Ensures that sewer discharges from industrial users do not exceed established water quality limits that could adversely affect the wastewater treatment process.

Goals:

9 FY 2012

Compliance with pretreatment regulations

Dedicated Revenues

FY 2014 Goal

FY 2013 Projected

Goal

Actual

Goal

100%

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

None

423,179

459,091

589,100

567,000

407,821 -

166,955 29,412

216,100 39,000

272,200 18,000

Expenditures Personnel Services Operating Expense Capital Outlay Total

831,000

655,458

844,200

857,200

Position Allocation by Program Chemist Compliance Technician/Inspector II Laboratory Technician II Regulatory Compliance Superintendent Total

City of Miramar

468

Utilities

FY 2014 Budget

Administration 410-55-100-536 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 602100 FICA & MICA 602210 Pension-General 602235 Pension-Senior Mgmt 602260 Pension-401 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603110 Engineering Services 603140 New Hire Screening 603141 Existing Employee Screening 603400 Contract Svc-Other 603401 Janitorial Services 603425 Software License & Maint 603470 Temporary Help 604001 Travel & Training 604100 Communication Services 604200 Postage 604300 Water/Wastewater Svc 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604620 R&M Buildings 604650 R&M Office Equip 604700 Printing & Binding Svc 604870 Public Education 604910 Advertising Costs 604916 Administrative Expense 604997 Other Operating Expenses 604998 Contingency 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605240 Uniforms Cost 605266 Photography 605290 Other Operating Supplies 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total Dept Capital Outlay 606440 Vehicles Purchase Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$853,600 $19,200 $2,300 $63,600 $84,100 $80,500 $15,100 $30,300 $18,700 $47,600 $42,000 $6,100 $200 $1,800 $4,400 $9,300 $1,278,800

$908,200 $18,700 $27,300 $12,200 $67,700 $72,000 $96,000 $28,200 $36,500 $12,500 $27,500 $63,600 $5,900 $700 $1,800 $4,400 $17,400 $1,400,600

$20,000 $123,200 $10,900 $8,000 $12,000 $6,800 $500 $11,000 $9,600 $409,500 $7,900 $800 $3,500 $500 $30,000 $4,900 $30,000 $8,500 $900 $400 $500 $3,900 $2,600 $705,900

$20,000 $123,200 $10,900 $8,000 $12,000 $6,800 $500 $11,000 $9,600 $409,500 $7,900 $800 $3,500 $500 $21,500 $4,900 $30,000 $8,500 $9,400 $400 $500 $3,900 $2,600 $705,900

$40,000 $2,500 $5,000 $126,800 $14,800 $7,500 $2,000 $6,800 $1,000 $11,000 $33,200 $440,400 $18,100 $800 $1,500 $3,500 $20,000 $10,000 $1,000 $3,000 $30,000 $4,900 $20,000 $5,000 $900 $1,000 $500 $6,000 $11,900 $829,100

$17,200 $17,200

$33,906 $33,906

$2,001,900

$2,018,606

$2,229,700

469

Utilities

FY 2014 Budget

Office of Operational Services 410-55-550-536 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 602100 FICA & MICA 602210 Pension-General 602235 Pension-Senior Mgmt 602260 Pension-401 602265 Pension-457 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603110 Engineering Services 603190 Prof Svc-Other 603400 Contract Svc-Other 603470 Temporary Help 604001 Travel & Training 604100 Communication Services 604440 Leased Copiers 604610 R&M Vehicles 604650 R&M Office Equip 604700 Printing & Binding Svc 604870 Public Education 604910 Advertising Costs 604916 Administrative Expense 604997 Other Operating Expenses 604998 Contingency 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605240 Uniforms Cost 605290 Other Operating Supplies 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$748,500 $16,000 $5,000 $52,500 $79,500 $15,100 $12,100 $7,200 $9,600 $73,800 $5,400 $400 $1,500 $3,600 $3,900 $1,034,100

$469,500 $1,700 $9,800 $25,000 $36,000 $75,400 $8,700 $2,400 $10,000 $60,100 $4,700 $300 $800 $2,000 $15,400 $721,800

$35,000 $35,000 $28,400 $3,000 $8,000 $10,900 $5,000 $5,700 $400 $300 $20,000 $2,000 $1,000 $3,000 $40,000 $5,100 $6,000 $11,200 $1,000 $4,000 $6,000 $12,000 $243,000

$35,000 $35,000 $28,700 $3,000 $10,900 $5,000 $8,400 $400 $300 $20,000 $2,000 $1,000 $3,000 $10,000 $5,100 $6,000 $9,300 $1,000 $4,000 $6,000 $3,000 $197,100

$1,277,100

$918,900

470

Utilities

FY 2014 Budget

Electrical Instrument & Contr 410-55-553-539 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 601410 Overtime-Holiday 602100 FICA & MICA 602210 Pension-General 602235 Pension-Senior Mgmt 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603400 Contract Svc-Other 604100 Communication Services 604200 Postage 604610 R&M Vehicles 604630 R&M Electric 604664 R&M Telemetry 604665 R&M Air Conditioning 604920 Licenses & Permit Fees 604997 Other Operating Expenses 604998 Contingency 605100 Office Supplies 605220 Vehicle Fuel-On-Site 605225 Equip Gas Oil & Lube 605240 Uniforms Cost 605242 Protective Clothing 605246 Safety Equipment Supplies 605251 Noncapital Equipment 605290 Other Operating Supplies 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total Dept Capital Outlay 606400 Machinery & Equipment 606440 Vehicles Purchase Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$353,700 $11,800 $16,900 $1,500 $27,100 $65,200 $19,800 $6,300 $20,600 $22,900 $2,500 $800 $1,900 $15,200 $566,200

$323,300 $13,200 $9,700 $17,400 $1,500 $24,800 $56,000 $19,100 $4,800 $6,300 $19,900 $21,700 $2,100 $700 $1,600 $6,700 $528,800

$48,100 $3,800 $300 $13,000 $38,800 $17,500 $16,500 $500 $500 $8,000 $700 $10,400 $100 $2,400 $200 $800 $300 $500 $300 $2,900 $165,600

$43,100 $3,800 $300 $13,000 $38,800 $22,500 $16,500 $500 $500 $700 $10,400 $100 $2,400 $200 $800 $300 $500 $300 $2,900 $157,600

$46,400 $6,900 $500 $18,100 $40,500 $21,400 $17,000 $500 $500 $8,000 $700 $9,200 $2,400 $200 $800 $300 $500 $4,800 $178,700

$46,000 $17,200 $63,200

$58,284 $18,647 $76,931

$89,000 $89,000

$795,000

$800,731

$796,500

471

Utilities

FY 2014 Budget

Water Treatment & Supply 410-55-554-533 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 601410 Overtime-Holiday 602100 FICA & MICA 602210 Pension-General 602235 Pension-Senior Mgmt 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603110 Engineering Services 603400 Contract Svc-Other 603401 Janitorial Services 603460 Landscape Services 604100 Communication Services 604300 Water/Wastewater Svc 604301 Electricity Svc 604400 Leased Equipment 604440 Leased Copiers 604610 R&M Vehicles 604620 R&M Buildings 604630 R&M Electric 604640 R&M Machinery 604641 R&M Membrane Elements 604669 Landscape & Irrigation 604700 Printing & Binding Svc 604920 Licenses & Permit Fees 604997 Other Operating Expenses 604998 Contingency 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605225 Equip Gas Oil & Lube 605240 Uniforms Cost 605242 Protective Clothing 605246 Safety Equipment Supplies 605250 Noncapital Furniture 605251 Noncapital Equipment 605280 Chemicals 605285 Lab Supplies 605290 Other Operating Supplies 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total Dept Capital Outlay 606400 Machinery & Equipment 606440 Vehicles Purchase Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$1,133,400 $62,400 $102,000 $67,200 $86,800 $86,800 $216,500 $2,900 $6,300 $80,200 $92,700 $7,800 $1,600 $2,300 $5,700 $44,100 $1,998,700

$1,187,100 $13,200 $35,800 $124,000 $67,200 $90,900 $221,000 $2,900 $6,300 $95,900 $109,900 $8,400 $1,600 $2,300 $5,600 $30,900 $2,003,000

$40,000 $390,300 $6,300 $31,500 $12,200 $30,000 $900,000 $8,500 $6,000 $23,000 $6,600 $10,000 $2,500 $49,900 $1,500 $1,600 $6,500 $21,500 $23,500 $2,800 $2,800 $14,300 $28,000 $11,900 $3,200 $900 $1,100 $1,300 $739,800 $2,600 $2,200 $3,700 $2,386,000

$362,488 $6,300 $23,500 $5,200 $30,000 $900,000 $8,500 $6,000 $23,000 $6,600 $10,000 $2,500 $49,900 $1,500 $1,600 $11,500 $21,242 $2,986 $2,800 $14,300 $28,000 $11,900 $3,200 $900 $1,100 $1,300 $861,603 $2,600 $2,200 $3,700 $2,406,419

$20,000 $347,100 $6,300 $39,500 $12,200 $30,000 $1,194,900 $8,800 $6,000 $81,800 $6,100 $10,000 $2,500 $49,900 $800 $13,500 $2,700 $23,500 $2,800 $2,800 $16,000 $16,000 $11,900 $5,200 $900 $1,100 $3,800 $905,900 $22,100 $33,100 $2,200 $3,700 $2,883,100

$40,000 $40,000

$19,581 $19,581

$48,000 $48,000

$4,424,700

$4,934,100

472

Utilities

FY 2014 Budget

Wastewater Treatment & Disp 410-55-555-535 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 601410 Overtime-Holiday 602100 FICA & MICA 602210 Pension-General 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603110 Engineering Services 603400 Contract Svc-Other 603401 Janitorial Services 603460 Landscape Services 604100 Communication Services 604200 Postage 604301 Electricity Svc 604330 Brow Cty Wtr/Wst Collect Fee 604440 Leased Copiers 604610 R&M Vehicles 604620 R&M Buildings 604640 R&M Machinery 604669 Landscape & Irrigation 604700 Printing & Binding Svc 604920 Licenses & Permit Fees 604997 Other Operating Expenses 604998 Contingency 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605225 Equip Gas Oil & Lube 605240 Uniforms Cost 605242 Protective Clothing 605246 Safety Equipment Supplies 605250 Noncapital Furniture 605251 Noncapital Equipment 605280 Chemicals 605285 Lab Supplies 605290 Other Operating Supplies 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total Dept Capital Outlay 606400 Machinery & Equipment 606440 Vehicles Purchase Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$712,500 $37,200 $51,600 $30,500 $54,600 $141,500 $2,900 $6,300 $28,800 $87,600 $7,200 $600 $1,500 $3,600 $20,800 $1,187,200

$708,300 $13,100 $21,300 $37,800 $30,500 $54,200 $142,900 $2,900 $6,300 $58,100 $79,700 $7,200 $600 $1,400 $3,400 $18,800 $1,186,500

$48,000 $559,800 $3,000 $31,000 $4,200 $500 $984,000 $4,200 $6,000 $39,100 $1,000 $4,400 $10,000 $500 $39,200 $1,000 $20,000 $1,500 $2,300 $8,500 $49,200 $8,300 $8,600 $3,100 $500 $5,100 $253,600 $7,000 $2,000 $500 $1,000 $2,107,100

$48,000 $550,048 $3,000 $31,000 $4,200 $500 $984,000 $4,200 $6,000 $39,100 $1,000 $4,400 $10,000 $500 $39,200 $1,000 $1,600 $1,500 $2,300 $8,500 $49,200 $8,300 $8,600 $3,100 $500 $5,100 $261,600 $7,000 $2,000 $500 $1,000 $2,086,948

$719,800 $3,000 $50,000 $5,700 $500 $691,400 $4,200 $6,000 $9,800 $1,000 $500 $10,700 $1,000 $20,000 $1,500 $2,300 $4,000 $8,300 $8,600 $3,100 $5,100 $314,600 $7,000 $2,000 $500 $1,000 $1,881,600

$19,752 $18,647 $38,399

$53,000 $53,000

$3,294,300

$3,312,547

$3,121,100

473

Utilities

FY 2014 Budget

Plant Maintenance 410-55-556-536 Account #

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$340,600 $15,800 $6,500 $26,100 $63,000 $2,400 $18,700 $28,800 $15,900 $3,500 $200 $700 $1,800 $15,200 $539,200

$379,600 $7,200 $11,400 $6,500 $29,100 $59,400 $3,800 $18,700 $23,000 $35,300 $3,500 $400 $800 $1,900 $10,700 $591,300

$70,100 $1,500 $4,400 $8,400 $70,500 $5,000 $200 $200 $5,400 $3,800 $900 $500 $7,200 $500 $200 $1,000 $179,800

$68,600 $1,500 $4,400 $9,900 $70,500 $5,000 $200 $200 $5,400 $3,800 $900 $500 $6,455 $500 $200 $1,000 $179,055

$70,100 $1,500 $4,400 $61,100 $70,500 $5,000 $200 $200 $7,100 $3,800 $900 $500 $7,200 $1,300 $200 $7,000 $241,000

$2,200 $2,200

$224,400 $224,400

$719,000

$720,455

$1,056,700

474

Utilities

FY 2014 Budget

Water Trans & Dist Maintenance 410-55-557-533 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 601410 Overtime-Holiday 602100 FICA & MICA 602210 Pension-General 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603400 Contract Svc-Other 604100 Communication Services 604200 Postage 604440 Leased Copiers 604610 R&M Vehicles 604640 R&M Machinery 604661 R&M Distribution System 604700 Printing & Binding Svc 604997 Other Operating Expenses 604998 Contingency 605100 Office Supplies 605220 Vehicle Fuel-On-Site 605225 Equip Gas Oil & Lube 605240 Uniforms Cost 605242 Protective Clothing 605246 Safety Equipment Supplies 605251 Noncapital Equipment 605252 Small Tools 605290 Other Operating Supplies 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total Dept Capital Outlay 606400 Machinery & Equipment 606440 Vehicles Purchase 606470 Computer Equipment Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$408,700 $19,300 $55,000 $1,300 $31,300 $77,200 $2,700 $58,800 $51,500 $5,600 $200 $900 $2,100 $20,600 $735,200

$467,300 $10,000 $14,100 $55,000 $1,300 $35,800 $77,800 $4,100 $6,300 $39,700 $67,900 $5,300 $400 $900 $2,300 $14,800 $803,000

$123,400 $4,000 $1,100 $6,100 $98,300 $3,100 $26,500 $600 $900 $15,000 $1,200 $66,600 $1,300 $5,700 $2,900 $2,300 $2,900 $300 $13,700 $500 $4,300 $380,700

$43,400 $4,000 $1,100 $6,100 $98,300 $3,100 $112,100 $600 $900 $9,400 $1,200 $66,600 $1,300 $5,700 $2,900 $2,300 $2,900 $300 $13,700 $500 $4,300 $380,700

$57,400 $4,000 $1,100 $6,100 $103,600 $3,100 $162,800 $600 $900 $15,000 $1,200 $35,000 $5,700 $2,900 $2,300 $2,900 $14,000 $500 $9,100 $428,200

$40,000 $1,500 $41,500

$1,232 $40,746 $1,500 $43,478

$18,000 $18,000

$1,157,400

$1,159,378

$1,249,200

475

Utilities

FY 2014 Budget

Water Accountability 410-55-558-533 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 602100 FICA & MICA 602210 Pension-General 602260 Pension-401 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603400 Contract Svc-Other 604100 Communication Services 604200 Postage 604440 Leased Copiers 604610 R&M Vehicles 604640 R&M Machinery 604661 R&M Distribution System 604700 Printing & Binding Svc 604997 Other Operating Expenses 604998 Contingency 605100 Office Supplies 605210 Water Meters 605220 Vehicle Fuel-On-Site 605240 Uniforms Cost 605242 Protective Clothing 605246 Safety Equipment Supplies 605250 Noncapital Furniture 605251 Noncapital Equipment 605290 Other Operating Supplies 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$242,400 $14,600 $30,000 $18,600 $58,200 $24,300 $34,300 $4,500 $500 $1,300 $6,000 $434,700

$297,400 $1,900 $9,000 $30,000 $22,800 $58,700 $5,000 $1,400 $19,900 $40,900 $4,900 $600 $1,500 $9,400 $503,400

$9,500 $2,400 $500 $2,900 $24,500 $500 $36,300 $1,200 $500 $5,000 $900 $30,000 $25,500 $3,200 $1,700 $400 $300 $2,900 $700 $100 $2,800 $151,800

$9,500 $2,400 $500 $2,900 $24,500 $500 $42,300 $1,200 $500 $900 $29,000 $25,500 $3,200 $1,700 $400 $300 $2,900 $700 $100 $2,800 $151,800

$9,500 $2,400 $500 $2,900 $38,900 $500 $45,000 $1,200 $500 $2,000 $900 $30,000 $27,000 $3,200 $1,700 $400 $300 $2,900 $700 $100 $2,800 $173,400

$586,500

$676,800

476

Utilities

FY 2014 Budget

Wastewater Collection Maint 410-55-559-535 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 602100 FICA & MICA 602210 Pension-General 602235 Pension-Senior Mgmt 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603400 Contract Svc-Other 603401 Janitorial Services 603460 Landscape Services 603470 Temporary Help 604100 Communication Services 604301 Electricity Svc 604320 Hollywood Large User 604400 Leased Equipment 604440 Leased Copiers 604610 R&M Vehicles 604620 R&M Buildings 604640 R&M Machinery 604662 R&M Lift Station-Minor 604700 Printing & Binding Svc 604920 Licenses & Permit Fees 604997 Other Operating Expenses 604998 Contingency 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605225 Equip Gas Oil & Lube 605240 Uniforms Cost 605242 Protective Clothing 605246 Safety Equipment Supplies 605251 Noncapital Equipment 605266 Photography 605280 Chemicals 605290 Other Operating Supplies 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total Dept Capital Outlay 606360 Lift Station Rehab 606400 Machinery & Equipment 606440 Vehicles Purchase 606470 Computer Equipment Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$872,000 $47,100 $54,000 $66,800 $160,300 $21,100 $2,700 $6,300 $19,200 $132,100 $8,600 $1,800 $1,800 $4,500 $31,700 $1,430,000

$943,000 $14,500 $28,300 $54,000 $72,200 $175,300 $20,400 $4,100 $12,500 $10,000 $161,700 $10,800 $2,100 $1,900 $4,600 $29,500 $1,544,900

$163,600 $1,600 $10,000 $50,000 $6,200 $281,500 $140,000 $1,200 $2,400 $120,100 $5,600 $16,000 $46,400 $700 $1,500 $6,000 $20,000 $1,500 $400 $87,800 $1,200 $7,100 $2,000 $1,900 $1,500 $100 $5,900 $2,100 $1,100 $4,000 $989,400

$160,746 $1,600 $10,000 $50,000 $6,200 $281,500 $150,354 $1,200 $2,400 $120,100 $5,600 $12,257 $56,400 $700 $1,500 $6,000 $1,500 $400 $87,800 $1,200 $7,100 $2,000 $1,900 $4,000 $100 $5,900 $2,100 $1,100 $4,000 $985,657

$163,600 $1,600 $16,000 $5,900 $285,800 $140,000 $1,200 $2,400 $176,200 $5,600 $16,000 $76,700 $700 $1,500 $6,000 $20,000 $1,500 $400 $97,600 $5,400 $7,100 $2,000 $1,900 $1,500 $100 $5,900 $2,100 $1,100 $4,000 $1,049,800

$74,400 $26,000 $1,500 $101,900

$74,400 $30,343 $1,500 $106,243

$74,400 $6,000 $23,000 $103,400

$2,521,300

$2,521,900

$2,698,100

477

Utilities

FY 2014 Budget

W&W Quality Control 410-55-563-533 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 601410 Overtime-Holiday 602100 FICA & MICA 602210 Pension-General 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603400 Contract Svc-Other 603402 Contracted Lab Testing 603425 Software License & Maint 604100 Communication Services 604200 Postage 604400 Leased Equipment 604610 R&M Vehicles 604700 Printing & Binding Svc 604920 Licenses & Permit Fees 604997 Other Operating Expenses 604998 Contingency 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605240 Uniforms Cost 605242 Protective Clothing 605246 Safety Equipment Supplies 605251 Noncapital Equipment 605285 Lab Supplies 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total Dept Capital Outlay 606400 Machinery & Equipment Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$356,000 $21,400 $7,800 $3,300 $27,300 $85,500 $32,200 $34,500 $3,100 $400 $800 $1,900 $14,900 $589,100

$356,400 $1,600 $10,700 $7,800 $3,300 $27,300 $83,000 $23,000 $38,500 $3,100 $400 $700 $1,800 $9,400 $567,000

$52,200 $43,200 $300 $6,500 $4,900 $3,100 $12,000 $5,200 $1,500 $5,000 $1,500 $1,300 $4,300 $5,000 $500 $500 $67,000 $1,100 $1,000 $216,100

$13,600 $89,000 $39,900 $2,200 $2,000 $5,000 $12,000 $5,200 $1,500 $10,500 $1,500 $1,300 $5,000 $4,500 $1,000 $800 $74,800 $1,400 $1,000 $272,200

$39,000 $39,000

$18,000 $18,000

$844,200

$857,200

478

Utilities

FY 2014 Budget

In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

Division Expenditure Summary Expenditure by Division Stormwater Maintenance Administration-Operations Utilities Administration East Water Plant Electrical Support Services West Wastewater Plant Plant Maintenance Transmission & Distribution Meters East Wastewater Collection West Water Plant Water Quality Laboratory Total

Division # 535 540 545 560 565 570 575 580 585 590 700 705

FY 2011 Actual 1,509,357 1,221,044 1,120,606 2,061,539 633,470 2,897,846 820,110 1,639,242 594,703 2,971,272 2,299,296 831,000 $ 18,599,485

FY 2012 Actual 1,108,108 864,892 1,628,806 1,891,805 499,670 3,079,901 771,049 1,337,103 701,004 2,873,637 2,558,479 655,458 $ 17,969,911

FY 2011 Actual

FY 2012 Actual

Stormwater Maintenance (Managed by PW) Expenditure Detail Budget 410-50-535-538 Account #

1200 1210 1400 1560 2100 2210 2230 2240 2260 2280 2300 2304 2305 2306 2400

3400 4100 4404 4500 4610 4640 4663 4700 4920 5220 5240 5246 5248 5251 5280 5290 5410 5450

6204

Account Title Personnel Services Regular Salaries Non-Pensionable Earnings Overtime Holiday Pay FICA Pension-General Pension-Fire Pension-ICMA OPEB Pension-Sr. Mgmt. Health-Cafeteria Plan Wellness Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Contractual Services Communication Services Leased Computers Property & Liability Ins R&M Vehicles R&M Machinery R&M Stormwater Printing & Binding Licenses & Permits Fees Gas, Oil & Lube Uniforms Supplies-Safety Equipment Protective Clothing Small Tools & Equipment Chemicals Operating Supplies Subscription/Memberships Training Sub-Total Dept. Capital Outlay Equipment Sub-Total Total

City of Miramar

740,755 21,250 41,760 250 58,106 187,340 53,988 3,903 78,762 63,671 73,600 1,323,386

607,413 50,730 4,756 49,242 135,431 428 1,321 52,339 6,947 390 33,570 53,985 2,758 (44,266) 955,044

35 9,151 961 30,200 54,684 1,337 2,106 265 20,126 19,571 6,408 1,492 2,122 897 27,057 1,310 720 178,442

3,110 3,969 1,719 28,508 29,646 983 6,614 201 14,082 18,932 3,611 615 213 5,622 1,450 1,135 369 120,780

7,530 7,530

32,283 32,283

1,509,357

1,108,108

479

Utilities

FY 2014 Budget

Administration Operations Expenditure Detail Budget 410-50-540-536 Account # 1200 1210 1400 2100 2210 2240 2260 2280 2300 2304 2305 2306 2400

3190 3400 3999 4100 4404 4440 4500 4610 4700 4910 4990 5100 5120 5220 5240 5290 5410 5411 5450 5900

6250

Account Title Personnel Services Regular Salaries Non-Pensionable Earnings Overtime FICA Pension-General Pension-ICMA OPEB Pension-Management Payment in Lieu of Insurance Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Prof. Services-Other Contractual Services Temporary Help Communications Services Leased Computers Leased Copier Property & Liability Ins R&M Vehicles Printing & Binding Advertising Other Expense Office Supplies Computer Operating Supplies Gas, Oil & Lube Uniforms Operating Supplies Subscriptions and Memberships Public Education Training Contingency Sub-Total Dept. Capital Outlay Vehicle Replace Sub-Total Total

FY 2011 Actual

FY 2012 Actual

780,012 7,500 1,332 57,359 74,213 5,759 18,586 76,218 4,726 19,941 35,251 1,241 1,800 1,083,938

508,215 1,273 38,853 55,960 8,656 18,018 24,400 1,833 18,282 29,387 1,107 1,067 707,051

22,000 6,728 15,155 1,317 1,800 42,200 3,858 133 1,616 1,281 5,869 506 5,959 750 5,972 520 115,662

49,994 10,303 10,304 832 3,996 1,475 39,875 3,832 40 903 89 1,101 781 4,516 776 1,991 1,145 5,000 7,000 13,889 157,841

21,443 21,443

1,221,044

864,892

Utilities Administration Expenditure Detail Budget 410-50-545-536 Account # 1200 1210 1400 1560 2100 2210 2240 2260 2280 2300 2304 2305 2306 2400

City of Miramar

FY 2011 Actual 623,736 3,750 1,116 66 49,094 49,657 39,173 26,551 72,347 8,387 23,138 31,067 2,264 6,600 936,946

480

FY 2012 Actual 944,045 5,298 51,442 76,052 101,868 35,262 25,740 77,894 13,001 34,805 48,698 4,044 5,600 1,423,750

Utilities 3110 3400 3401 4100 4200 4400 4404 4440 4500 4610 4620 4700 4990 5100 5120 5220 5240 5290 5410 5450

FY 2014 Budget

Operating Expense Professional Services-Engineering Contractual Services Janitorial Services Communications Services Postage leased Equipment Leased Computers Leased Copier Property & Liability Ins R&M Vehicles R&M Buildings Printing & Binding Other Expense Office Supplies Computer Operating Supplies Gas, Oil & Lube Uniforms Operating Supplies Subscriptions and Memberships Training Sub-Total Total

7,394 78,083 9,250 6,905 460 3,154 13,770 42,200 7,457 354 557 48 2,143 726 6,806 130 114 3,506 604 183,660

14,586 88,185 9,264 2,914 10 30 5,890 11,474 39,875 15,903 452 485 2,194 854 5,119 4,935 1,735 1,153 205,056

1,120,606

1,628,806

East Water Plant Expenditure Detail Budget 410-50-560-533 Account # 1200 1210 1400 1560 2100 2210 2240 2304 2305 2306 2400

3400 3401 4100 4300 4355 4400 4404 4440 4500 4610 4620 4920 4990 5100 5120 5220 5240 5246 5248 5251 5280 5290 5410 5450

Account Title Personnel Services Regular Salaries Non-Pensionable Earnings Overtime Holiday Pay FICA Pension-General Pension-ICMA Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Contractual Services Janitorial Services Communication Services Utilities Electric Svc Lease-Equipment Lease-Computers Leased Copier Property & Liability Ins R&M Vehicles R&M Buildings License & Permit Fees Other Expenses Office Supplies Computer Operating Supplies Gas, Oil & Lube Uniforms Supplies-Safety Equipment Protective Clothing Small Tools & Equipment Chemicals Other Operating Supplies Subscriptions and Memberships Training Sub-Total Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

661,581 13,750 62,427 17,481 56,080 137,003 2,856 81,509 32,867 1,570 29,600 1,096,725

636,263 35,324 19,323 51,510 106,575 2,893 58,387 45,203 2,398 15,867 973,743

74,570 2,910 2,752 6,014 231,447 1,895 5,147 273,700 8,626 529 2,349 84 543 126 5,983 5,033 291 291 341,807 82 635 964,815

73,913 2,910 938 7,197 230,314 848 1,051 4,180 258,408 2,838 1,063 1,390 294 716 127 6,197 5,582 400 1,900 316,309 926 360 200 918,062

2,061,539

1,891,805

481

Utilities

FY 2014 Budget

Electrical Support (Managed by PW) Expenditure Detail Budget 410-50-565-536 Account # 1200 1210 1400 1560 2100 2210 2260 2304 2305 2306 2400

3400 4100 4200 4404 4500 4610 4630 4664 4665 4920 5100 5220 5240 5246 5248 5251 5290 5450 5900

6204 6250

Account Title Personnel Services Regular Salaries Non-Pensionable Earnings Overtime Holiday Pay FICA Pension-General OPEB Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Contractual Services Communication Services Postage Leased Computers Property & Liability Ins R&M Vehicles R&M Electric R&M Telemetry R&M Air Conditioning License & Permit Fee Office Supplies Gas, Oil & Lube Uniforms Supplies & Safety Equipment Protective Clothing Small Tools & Equipment Other Operating Supplies Training Contingency Sub-Total Dept. Capital Outlay Equipment Vehicle Replacement Sub-Total

FY 2011 Actual

Total

City of Miramar

482

FY 2012 Actual

242,454 3,750 4,045 18,698 61,984 8,850 20,025 14,746 621 14,100 389,274

185,639 3,730 110 13,427 48,237 8,580 15,682 11,957 495 8,400 296,257

39,550 6,301 251 38,400 9,619 31,757 15,587 5,558 120 672 8,099 1,996 759 173 300 499 183 159,824

24,752 1,500 6 387 36,300 5,895 25,885 16,193 6,065 100 479 13,140 1,715 800 167 198 246 350 134,178

84,371 84,371

43,240 25,995 69,235

633,470

499,670

Utilities

FY 2014 Budget

Wastewater Reclamation Facility Expenditure Detail Budget 410-50-570-535 Account # 1200 1210 1400 1560 2100 2210 2240 2260 2280 2300 2304 2305 2306 2400

3400 3401 4100 4200 4300 4330 4355 4404 4440 4500 4610 4620 4640 4700 4920 4990 5100 5120 5220 5225 5240 5246 5248 5250 5251 5280 5285 5290 5410 5450

6204

Account Title Personnel Services Regular Salaries Non-Pensionable Earnings Overtime Holiday Pay FICA Pension-General Pension-ICMA OPEB Pension Management Payment in Lieu of Insurance Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Contractual Services Janitorial Services Communication Services Postage Utilities Utilities-Broward County Electric Svc Leased Computers Leased Copier Property & Liability Ins R&M Vehicles R&M Buildings R&M Machinery Printing & Binding License & Permit Fees Other Expenses Office Supplies Computer Operating Supplies Gas, Oil & Lube Equipment Fuel Uniforms Supplies-Safety Equipment Protective Clothing Furniture & Equipment Small Tools & Equipment Chemicals Laboratory Supplies Operating Supplies Subscriptions and Memberships Training-General Sub-Total Dept. Capital Outlay Equipment Sub-Total Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

686,833 15,000 27,104 17,743 53,899 148,931 2,785 28,321 10,432 4,565 42,078 75,476 1,862 26,800 1,141,829

776,216 31,295 20,017 61,690 165,838 2,819 27,456 3,524 40,701 76,402 3,349 13,800 1,223,107

454,751 1,546 4,460 418 12,534 19,719 839,506 547 6,789 160,400 16,157 275 4,295 77 5,584 2 824 295 4,804 4,085 149 5,781 3,746 192,283 3,457 1,633 431 1,682 1,746,231

474,697 1,548 1,259 38 20,108 915,431 937 5,754 151,433 3,705 3,325 6,056 1,000 1,318 163 4,594 25,000 8,256 959 5,940 389 4,776 214,732 3,016 2,000 360 1,856,793

9,786 9,786

2,897,846

3,079,901

483

Utilities

FY 2014 Budget

Plant Maintenance Expenditure Detail Budget 410-50-575-536 Account # 1200 1210 1400 1560 2100 2210 2240 2260 2280 2300 2304 2305 2306 2400

3400 4100 4400 4404 4500 4610 4640 5100 5120 5220 5240 5246 5248 5250 5251 5290 5410 5450 5900

6204

Account Title Personnel Services Regular Salaries Non-Pensionable Earnings Overtime Holiday Pay FICA Pension-General Pension-ICMA OPEB Pension-Management Payment in Lieu of Insurance Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Contractual Services Communication Services Lease-Equipment Leased Computers Property & Liability Ins R&M Vehicles R&M Machinery Office Supplies Computer Operating Supplies Gas, Oil & Lube Uniforms Supplies-Safety Equipment Protective Clothing Furniture & Equipment Small Tools & Equipment Other Operating Supplies Subscriptions and Memberships Training Contingency Sub-Total Dept. Capital Outlay Equipment Sub-Total

FY 2011 Actual

Total

City of Miramar

484

FY 2012 Actual

369,984 7,500 8,467 2,043 29,087 70,126 2,236 17,701 5,433 13,215 27,161 9,955 1,059 18,000 581,967

356,941 365 93 27,242 71,983 2,354 17,160 7,619 34,925 12,466 1,469 10,067 542,683

43,377 2,006 2,827 472 91,500 5,117 75,029 21 3,626 3,444 488 898 8,744 146 50 398 238,143

31,002 1,126 1,809 631 86,350 7,503 78,866 71 13 3,747 2,683 520 5,173 267 60 219,821

8,545 8,545

820,110

771,049

Utilities

FY 2014 Budget

Transmission & Distribution Expenditure Detail Budget 410-50-580-533 Account # 1200 1210 1400 1560 2100 2210 2240 2260 2304 2305 2306 2400

3400 4100 4200 4404 4500 4610 4640 4661 4700 4990 5100 5220 5240 5246 5248 5251 5290 5410 5450

6204 6250

Account Title Personnel Services Regular Salaries Non-Pensionable Earnings Overtime Holiday Pay FICA Pension-General Pension-ICMA OPEB Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Contractual Services Communication Services Postage Leased Computers Property & Liability Ins R&M Vehicles R&M Machinery R&M Distribution System Printing & Binding Other Expenses Office Supplies Gas, Oil & Lube Uniforms Supplies-Safety Equipment Protective Clothing Small Tools & Equipment Operating Supplies Subscriptions and Memberships Training Sub-Total Dept. Capital Outlay Equipment Vehicle Replacement Sub-Total Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

558,946 12,500 56,371 1,312 45,278 96,066 11,398 23,896 47,341 61,268 1,314 24,400 940,090

479,893 76,512 7,367 40,421 97,222 2,641 23,166 42,932 58,822 1,755 13,733 844,465

44,234 6,355 919 2,000 473,000 65,843 3,292 29,744 736 875 46,438 6,286 347 2,906 2,764 2,014 200 1,360 689,314

45,078 4,000 22 1,469 186,083 109,038 1,281 37,591 457 257 1,027 45,389 4,632 83 955 2,717 9,752 260 2,023 452,116

9,838 9,838

9,268 31,254 40,522

1,639,242

1,337,103

485

Utilities

FY 2014 Budget

Meters Expenditure Detail Budget 410-50-585-533 Account # 1200 1210 1400 1560 2100 2210 2260 2304 2305 2306 2400

3400 4100 4200 4404 4500 4610 4661 4990 5100 5210 5220 5240 5246 5248 5251 5290 5410 5450

6204

Account Title Personnel Services Regular Salaries Non-Pensionable Earnings Overtime Holiday Pay FICA Pension-General OPEB Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Contractual Services Communication Services Postage Leased Computers Property & Liability Ins R&M Vehicles R&M Distribution System Other Expenses Office Supplies Water Meters Gas, Oil & Lube Uniforms Supplies-Safety Equipment Protective Clothing Small Tools & Equipment Operating Supplies Subscriptions and Memberships Training General Sub-Total Dept. Capital Outlay Equipment Sub-Total

FY 2011 Actual

Total

City of Miramar

486

FY 2012 Actual

261,225 7,500 24,314 20,198 65,105 15,046 25,646 24,227 803 9,800 453,864

189,475 30,239 2,046 15,458 51,140 14,586 13,272 16,369 612 5,333 338,529

8,263 3,772 334 2,467 16,676 29,078 199 395 29,971 11,211 2,967 352 629 9,868 317 100 574 117,175

3,216 1,722 10 2,606 260,517 14,111 34,909 536 2,778 7,075 768 2,873 690 100 565 332,475

23,664 23,664

30,000 30,000

594,703

701,004

Utilities

FY 2014 Budget

East Wastewater Collection Expenditure Detail Budget 410-50-590-535 Account # 1200 1210 1400 1560 2100 2210 2240 2260 2280 2300 2304 2305 2306 2400

3400 3401 3987 4001 4100 4355 4404 4440 4500 4610 4620 4640 4662 4700 4920 4990 5100 5120 5220 5240 5246 5248 5251 5266 5280 5290 5410 5450

6204 6605

Account Description Personnel Services Regular Salaries Non-Pensionable Earnings Overtime Holiday Pay FICA Pension-General Pension-ICMA OPEB Pension-Sr. Mgmt. Payment in Lieu of Insurance Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Contractual Services Janitorial Hollywood-Large User Travel & Per Diem Communication Services Electric Svc Lease-Computers Leased Copier Property & Liability Ins R&M Vehicles R&M Buildings R&M Machinery R&M Lift Stations (Minor) Printing & Binding License/Permit Fees Other Expense Office Supplies Computer Operating Supplies Gas, Oil & Lube Uniforms Supplies-Safety Equipment Protective Clothing Small Tools & Equipment Photography Chemicals Operating Supplies Subscriptions and Memberships Training-General Sub-Total Dept. Capital Outlay Equipment Lift Station Rehab Sub-Total Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

869,288 22,500 74,273 3,961 69,779 170,503 2,625 46,022 25,575 4,565 35,127 88,818 2,446 39,700 1,455,184

878,781 132,300 23,029 76,037 167,057 2,651 44,616 20,296 3,524 25,768 112,394 3,616 21,400 1,511,469

154,045 1,510 432,048 539 20,114 230,210 886 4,825 330,800 91,148 794 11,179 61,465 125 7,691 1,131 255 77,910 7,006 2,602 4,879 2,247 1,281 2,081 75 4,676 1,451,519

92,006 1,512 285,441 6,200 282,698 3,816 4,002 312,308 93,497 1,551 19,460 62,851 40 3,085 5,803 1,241 28 88,859 7,025 1,085 867 1,494 41 2,633 2,103 120 2,244 1,282,009

19,209 45,359 64,568

5,400 74,759 80,159

2,971,272

2,873,637

487

Utilities

FY 2014 Budget

West Water Treatment Plant Expenditure Detail Budget 410-50-700-533 Account # 1200 1210 1400 1560 2100 2210 2260 2300 2304 2305 2306 2400

3160 3400 3401 4100 4300 4355 4400 4404 4440 4500 4610 4620 4630 4640 4700 4920 4990 5100 5120 5220 5240 5246 5248 5250 5251 5280 5290 5410 5450

6637

Account Title Personnel Services Regular Salaries Non-Pensionable Earnings Overtime Holiday Pay FICA Pension-General OPEB Payment in Lieu of Insurance Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Landscape Services Contractual Services Janitorial Services Communication Services Utilities Electric Svc Lease-Equipment Leased Computers Leased Copier Property & Liability Ins R&M Vehicles R&M Buildings R&M Electric R&M Machinery Printing & Binding License & Permit Fees Other Expense Office Supplies Computer Operating Supplies Gas, Oil & Lube Uniforms Supplies-Safety Equipment Protective Clothing Furniture & Equipment Small Tools & Equipment Chemicals Operating Supplies Subscriptions and Memberships Training-General Sub-Total Dept. Capital Outlay Membrane Elements Sub-Total Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

632,336 12,500 52,539 21,804 53,023 135,570 23,896 3,903 65,129 34,448 1,643 28,800 1,065,592

612,312 41,292 21,905 50,039 141,271 23,166 3,809 19,609 57,680 2,427 16,400 989,910

3,090 62,846 2,178 7,281 29,146 737,360 1,895 870 3,874 40,300 4,424 89 973 1,984 358 9,865 1,246 609 126 3,803 5,716 364 583 311,708 275 2,742 1,233,704

58,169 2,178 2,169 33,162 787,548 667 3,475 222,200 1,969 1,197 44 387 2,349 15,384 1,451 70 3,836 11,885 498 997 253 2,128 303,689 253 1,036 1,325 1,458,319

110,250 110,250

2,299,296

2,558,479

488

Utilities

FY 2014 Budget

Water Quality Laboratory Expenditure Detail Budget 410-50-705-533 Account Title 1200 1210 1400 1560 2100 2210 2260 2304 2305 2306 2400

3400 4100 4200 4400 4404 4500 4610 4700 4920 4990 5100 5120 5220 5240 5246 5281 5285 5410 5450

6204

Account Title Personnel Services Regular Salaries Non-Pensionable Earnings Overtime Holiday Pay FICA Pension-General OPEB Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Contractual Services Communication Services Postage Lease-Equipment Leased Computers Property & Liability Ins R&M Vehicles Printing & Binding License & Permit Fees Other Expenses Office Supplies Computer Operating Supplies Gas, Oil & Lube Uniforms Supplies-Safety Equipment Testing Laboratory Supplies Subscriptions and Memberships Training-General Sub-Total Dept. Capital Outlay Equipment Sub-Total Total

City of Miramar

FY 2012 Actual

FY 2011 Actual

489

254,452 6,250 2,065 1,387 17,772 65,787 13,276 10,641 35,110 840 15,600 423,179

287,453 4,540 2,432 20,615 70,588 12,870 13,243 37,719 1,298 8,333 459,091

37,151 4,618 6,361 4,621 1,094 235,300 2,388 4,616 4,000 333 999 168 1,879 2,121 499 37,232 63,435 541 465 407,821

36,437 (174) 7,869 2,543 1,849 38,042 4,044 4,380 1,071 91 4,952 8,622 55,534 758 938 166,955

29,412 29,412

831,000

655,458

Utilities

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

601400

Overtime-General

Allocated for overtime costs

601410

Overtime-Holiday

Overtime is required for the following reasons: (1) repairs to utility lines; (2) holiday shift work, illness, vacation and emergency plant operations; (3) supervision and inspection of construction.

603110

Engineering Services

Funding for this service is required for survey, design and existing water and sewer projects relating to the current requirements and permitting of construction, maintenance and repair of Utilities infrastructure, plant operations and analysis, etc.

603140

New Hire Screening

This cost is associated with new employee and volunteer background screenings.

603141

Existing Employee Screening

This line item is for medical evaluations for existing employees.

603190

Prof Svc-Other

Funding for services required for utility rates, impact fees and other professional issues.

603400

Contract Svc-Other

This line item represents funds for services performed by outside contractors such as: cleaning, grounds maintenance, repairs to lift stations, and laboratory equipment maintenance.

603401

Janitorial Services

The line item represents funds for services performed by outside contractors such as: cleaning.

603402

Contracted Lab Testing

This is for outside service for wastewater laboratory analysis required by the City of Hollywood Large User Agreement and for related water laboratory analysis required by Federal, State and Local regulations.

603425

Software License & Maint

Contracted software license and maintenance.

603460

Landscape Services

Costs to maintain landscape and several Utilities plants and lift station properties located throughout the city.

603470

Temporary Help

Funding for temporary help hired through outside agencies to help mitigate staffing shortages.

604001

Travel & Training

Costs associated with City approved out of area travel for registration, trainings, conference, seminars, etc. for airline travel, mileage meals and other related expense.

604100

Communication Services

For radios, hand held units and cell phone services.

604200

Postage

Bulk and regular mailings, FedEx and UPS delivery .

604300

Water/Wastewater Svc

This represents costs for water and sewer usage for the water plant, lift stations and other buildings.

604301

Electricity Svc

This account represents allocated costs for electricity usage.

604320

Hollywood Large User

The City of Miramar is part of the Large User Agreement for the treatment of wastewater at the City of Hollywood Regional Facility. The City pays monthly service charges & fees.

604330

Brow Cty Wtr/Wst Collect Fee Funding for costs associated with utilities for Broward County Services.

604400

Leased Equipment

Allocated costs for copier rental. Toner is only purchase if exceed allotted meter amount.

604440

Leased Copiers

This account represents costs associated with copy machines, releated supplies and service contracts. (Toner is only purchased if department exceeds the allotted meter amount)

604500

Property & Liability Ins

This account represents allocated property and liability insurance premiums

604610

R&M Vehicles

This account represents costs associated with repair and maintenance of city vehicles

604620

R&M Buildings

This represents funding for repair and maintenance of all buildings associated with the Utility Fund.

604630

R&M Electric

Cost of electrical maintenance and parts.

604640

R&M Machinery

This line item represents repair and maintenance of all pumps, motors and power equipment utilized in the utilities section, golf carts used by the meter readers, and replacement of pre-filter cartridges.

604641

R&M Membrane Elements

Membrane elements must be routinely replaced as part of the reverse-osmosis process before they become deficient. If not, the amount of water produced and the water quality would be significantly impacted.

Expense

City of Miramar

490

Utilities

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

604650

R&M Office Equip

This cost is for the repair of miscellaneous office related equipment.

604661

R&M Distribution System

This represents funding for the purchase of all materials and supplies required to maintain meters and to upgrade the City's existing water and sewer mains and fire hydrants.

604662

R&M Lift Station-Minor

This represents funding for the maintenance and repair of 48 lift stations city-wide including pump repairs, control system services and parts, painting and lawn mowing.

604664

R&M Telemetry

Cost for electronic supplies for telemetry system.

604665

R&M Air Conditioning

This represents funding for repairs and maintenance related to city-wide air conditioning systems.

604669

Landscape & Irrigation

This represents funding for the maintenance of the three (3) Plants conducted by inhouse staff.

604700

Printing & Binding Svc

This line item represents special anticipated mailings for compliance with the Safe Water Drinking Act, service related door hangers, meter cards and books.

604870

Public Education

This line item is for Utilities department Public Outreach and Information Program.

604910

Advertising Costs

This line item supports specialized advertising in the recruitment of utilities staff and public notices.

604916

Administrative Expense

This is for petty cash reimbursements and expenses incurred with administrative sponsored meetings or trainings etc.

604920

Licenses & Permit Fees

This line item represents funding for permits associated with wastewater and water, permits, storage tanks registrations, and operation licenses.

604997

Other Operating Expenses

Unanticipated one-time expenditures that cannot be accounted for in another line item.

604998

Contingency

For various one time unanticipated expenses.

605100

Office Supplies

This represents funding for various desk top supplies for day to day operations.

605120

Computer Operating Supplies This line item is for Print Management Service Agreement and computer related items.

605210

Water Meters

This represents funding for renewal and replacement meters.

605220

Vehicle Fuel-On-Site

This account covers the cost of gas and oil used for city vehicles

605225

Equip Gas Oil & Lube

This represents fuel for emergency generators and other non-vehicle equipment.

605240

Uniforms Cost

This expenditure represents funding for uniforms for employees in the Utilities Department. Uniform includes, but not limited to t-shirts, hats, uniform rental - 6.50 weekly and safety shoes -125.00 annually per person per year.

605242

Protective Clothing

This line item provides for protective items such as gloves, safety goggles, full body suits, rubber boots, required

605246

Safety Equipment Supplies

This expenditure is for safety equipment supplies such as: traffic cones, barricades, gas detectors, etc.

605250

Noncapital Furniture

This cost is for various office furniture and fixture that cost under $1,000.

605251

Noncapital Equipment

This expenditure is for the purchase of new and replacement of small hand and power tools and other associated accessories utilized in the Utilities Department.

605252

Small Tools

This expenditure is for the purchase of new and replacement of small hand and power tools and other associated accessories utilized in the Utilities Department.

605266

Photography

This represents the costs for film and development.

605280

Chemicals

This line represents funding for different types of chemicals used in water treatment such as: lime, chlorine, fluoride coagulant poly-phosphate, and calcium carbonate remover. Chemicals used in the sewer department include sewer solvent, lift station control, grease eliminator, deodorant blocks and art cleaners.

605285

Lab Supplies

This amount is for the cost of laboratory supplies to test water quality

605290

Other Operating Supplies

The anticipated amount of funding required for miscellaneous expenditures not included in other line

City of Miramar

491

Utilities

FY 2014 Budget

Budget Justification Account #

Account Description

605410

Subscriptions & Memberships This line item is for membership in the various professional organizations such as: AWWA - 6 @ 175 1,050 SFAPMS (1) 6,000 FWPCOA - 50 @ 25 1,250 FSA (1) 1,000 FSCE - 3 @ 250 750 SEFLUC 625 NFBPA-4 @ 200 800 Prof. Licenses 10@ 150 1500 APWA-12 @ 175 2100

605500

Training-General

This expenditure represents funds needed to attend various seminars such as: AWWA, W.E.F., NIGP, GPASE, FAPPO, NFBPA, and Sacramento Training Correspondence Courses.

606360

Lift Station Rehab

Replacement of pumps at 124 lift stations. Average replacement of 4 pumps each fiscal year.

606400

Machinery & Equipment

Replace the following: Defective SCADA PLC's, defective panels at Lift Stations, defective/outdated potable and reuse water meters and seal at master pump station from normal wear and tear annually.

606440

Vehicles Purchase

To replace vehicles as recommended by the Public Works-Fleet, due to age, mileage, condition of vehicle and high maintenance costs, etc.

606470

Computer Equipment

This expenditure includes the replacement and maintenance of ancillary computer equipment.

City of Miramar

Justification

492

Nonâ&#x20AC;?Departmental

Utility Fund Non-Departmental

FY 2014 Budget

Description The Utility Fund Non-Departmental section is used for expenditures that are not directly related to a specific operating department service activities or that are separate from departmental operations for control purposes. As such, goals, objectives, performance measures and accomplishments do not apply to this budget. Operating expenses include debt service for short term debt payment, other expenses not charged to utility fund programs, mandatory renewal and replacement reserves and inter fund transfers out to Debt Service Revenue Bond and Contribution in Aid of Construction (CAIC) Funds.

Expenditure Summary Summary by Category Personnel Services Operating Expense Capital Outlay Debt Service Grants & Aids Total Operating Expenditures Transfer Out Other Uses Total

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

4,377,899

4,600,243

4,884,700

4,934,700

5,412,800

2,617

25,000

27,383

227,183

72,370

3,031,900

2,976,000

4,605,082

4,675,230

7,941,600

7,993,983

8,388,800

2,063,587 8,212,191

4,081,309 8,024,300

1,439,800 342,200

1,473,317 342,200

1,441,800 39,500

$ 14,880,861

$ 16,780,838

$ 9,723,600

$ 9,809,500

$ 9,870,100

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Expenditure Detail Budget 410-70-000-517-000-|90-000-536/581-000Account # 607135 607180 607235 607280 607290

603111 603121 603190 604201 604901 604905 604915 604930 604988 604989 604996

606406

609906

691395 691412 691414 691415

Account Title Debt Service: 410-70-000-517-000 Principal-SunTrust 2007 Util System Bond Principal-SunTrust Lease Interest-SunTrust 2007 Util System Bond Interest SunTrust Lease Interest-Customer Deposits Sub-Total Operating Expense: 90-000-536-000 Revenue Enhancement City Attorney Services Prof Services-Other Postage-Revenue Enhancement Credit Card Services Fees Bank Svc Charge Payment in Lieu of Taxes Record Storage Charges Retiree Expenses to Gen. Fund MIS Internal Svc Charge Admin Charge from Gen. Fund Sub-Total Capital Outlay Furniture, Fix & Equip-Revenue Enhancement Sub-Total Other Uses Renewal & Replacement Reserve Sub-Total Transfers-581 Transfer out to Capital Projects Transfer out to Debt Svc Rev Bond Fund Transfer out to CIAC Fund Transfer out to CIAC Fund Sub-Total Total

City of Miramar

493

970,000 44,300 1,995,000 2,600 20,000 3,031,900

994,800 34,100 1,926,500 600 20,000 2,976,000

50,000 16,400 1,100 25,000 91,000 50,000 728,000 11,900 134,100 295,600 3,481,600 4,884,700

125,000 16,400 1,100 91,000 50,000 728,000 11,900 134,100 295,600 3,481,600 4,934,700

100,000 16,400 1,100 91,000 50,000 780,800 11,900 7,800 375,400 3,978,400 5,412,800

25,000 25,000

27,383 27,383

342,200 342,200

39,500 39,500

895,900 543,900 1,439,800

26,800 895,900 543,900 6,717 1,473,317

898,500 543,300 1,441,800

9,723,600

9,809,500

9,870,100

Utility Fund Non-Departmental

FY 2014 Budget

In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

Division Expenditure Summary Summary by Division Legal Debt Service Non Departmental Total

FY 2011 Actual

FY 2012 Actual

61,706

60,211

227,183

72,370

14,591,972

16,648,257

14,880,861

16,780,838

FY 2011 Actual

FY 2012 Actual

Expenditure Detail Budget 410-90-900-various Account #

3121 3191 3601 4003 4005 4605 4988 4998 5440

6406

6660 7126 7135 7180 7236 7261 7280 7320 7324 7500

9110 9114 9138 9171

6900 9115

Account Title Operating Expense Prof Svcs-City Atty (514) Prof Svcs-Admin (582) Payment in Lieu of Taxes (590) Credit Card Services Bank Service Charge MIS Services Post Employment Accountability for Gen. Fund Administrative Charge for Gen. Fund Tuition Assistance Sub-Total Dept. Capital Outlay Furniture, Fixture-Rev Enhancement Sub-Total Debt Service-582*/590 Vehicle Lease Purchase Principal-SunTrust 2003 FF Refunding (582) Principal-SunTrust 2007 Util System Bond (582) Principal-SunTrust Lease (582/590) Interest-SunTrust 2007 Util System Bond (582) Interest-Customer Deposits* (582) Interest SunTrust Lease (590) Cost of Issuance (582) Bond Discount Amortization Debt Service Contra Acct (582/590) Sub-Total Transfers-582/590 Transfer out to General Fund Transfer out to Construct Fund Transfer out to Fund 412 (582/590) Transfer out to CIAC Fund Sub-Total Other Uses Asset Clearing Depreciation Sub-Total Total

City of Miramar

61,706 1,125 800,000 201,668 43,700 147,300 3,122,400

60,211 1,500 800,000 217,849 35,248 219,900 3,265,534

4,377,899

4,600,243

2,617 2,617

117,535 94,000 28,116 73,148 8,099 2,620 23,590 2,191 (122,116) 227,183

930,000 42,920 35,346 8,041 3,201 23,590 2,191 (972,920) 72,370

57,255 2,006,332 2,063,587

6,900 2,004,609 898,500 1,171,300 4,081,309

8,212,191 8,212,191

(625,218) 8,649,518 8,024,300

14,880,861

494

16,780,838

Utilities Non-Departmental

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

603111

Rev Enhancement

This includes consulting services for revenue enhancement.

603121

City Attorney Services

This is Utility's portion for city attorney's service.

603190

Prof Svc-Other

This is for professional services cost not listed in another line item.

604901

Credit Card Svc Fees

Bank charges for handling credit card payments.

604905

Bank Svc Charges

Bank services charges for handling of accounts.

604915

Pmt in Lieu of Taxes

This account is for payment that property owners are not subject to taxes and make the city compensate for services that the property owners receive that is normally financed through property taxes.

604930

Record Storage Charges

Anticipated cost for preparation of records for microfilming/optical disc scanning; offsite records storage and retrieval, equipment lease and supplies and on-going records management for the City.

604988

Retiree Expenses to Gen Fund

This account creates the financial capacity to act quickly and decisively to secure the long-term financial stability of post employment obligations, including retirement and health insurance.

604989

MIS Internal Svc Chgs

This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs

604996

Admin Chg from Gen Fund

This is for general fund services charged to Utilities which is in lieu of transfer.

609906

Renewal & Replace Reserve

This is a mandatory reserve for Utility Fund.

691412

Trfr To Utility Debt Svc Reven This transfer is to allocate costs paid by the Utility Fund for the Utility System Refunding & Improvement 2004 Debt Service Fund.

691414

Trfr To CIAC

Expense

City of Miramar

This transfer is for State Revolving Loan principal and interest debt service.

495

Util‐Capital Improvement

Utility Fund Capital Improvement

FY 2014 Budget

Description This section is for capital improvement projects expenditures that cost over $100,000 and are funded by the Utility Fund. These expenditures only reflect what will be the impact on FY 2013 Budget. All other details on these projects are in the 5-year Capital Improvement Budget.

Expenditure Summary FY 2011 Actual 10,521 $ 10,521

Expenditures by Category Capital Improvement Total

Expenditure Detail Budget 606501

606502 606505 606510

606510

606511

606510

606505 606510 606511 606520

606511 606510 606520

606502 606510 606511

606502

606502 606505 606510 606520

606511

606505 606510 606511 606520

606502

FY 2012 Actual 796,386 $ 796,386

FY 2013 Budgeted 1,860,000 $ 1,860,000

FY 2013 Amended 2,204,308 $ 2,204,308

FY 2014 Budget 3,135,000 $ 3,135,000

50,000 50,000

195,000 5,000 1,450,000 1,650,000

8,342 8,342

50,000 50,000

100,000 100,000

500,000 500,000

300,000 300,000

400,000 400,000

2,400 410,992 7,358 49,986 470,736

400,000 400,000

150,000 50,000 200,000

248,158 13,405 16,795 278,358

60,000 60,000

6,500 22,400 38,500 67,400

51,973 51,973

100,000 15,000 710,000 85,000 910,000

250,000 250,000

Project Number

Capital Improvement Monarch Lakes Park: 410-53-801-572-000 Pre-Construction IRI-51007 Sub-total East Water Plant Renovation CIP-Plan/Design/Eng. IRI-52001 CIP Permits CIP-Construction Sub-total WWRF Expansion Pre-Construction IRI-52011 Sub-total Meter Repr. & Replacement: 410-55-800-533-000 Furniture/Fixture/Equipment IRI-52016 Sub-total Wellheads & Equipment Rehabilitation: 410-55-800-533-000 CIP-Construction IRI-52037 Sub-total Sewer Line Rehab: 410-55-801-535-000 IRI-52004 CIP Permits Construction CIP Furniture Contingency Sub-total Economic Dev. & Incent: 410-55-800-552-000 IRI-52014 Furniture/Fixture/Equipment CIP Construction Contingency Sub-total Utility Bldg 'L' Renovation IRI-52015 CIP-Plan/Design/Eng CIP Construction CIP Furniture Sub-total Canal Embakment Stabilization IRI-52021 CIP-Plan/Design/Eng Sub-total CC Ranches Water Main Ph I IRI-52029 CIP-Plan/Design/Eng CIP Permits Construction Contingency Sub-total Service Line Installation: 410-55-801-533-000 IRI-52030 Furniture/Fixture/Equipment Sub-total Fuel Storage Tanks IRI-53003 CIP Permits Construction CIP Furniture Contingency Sub-total WWRF Equipment Replacements: 410-55-802-535CIP-Plan/Design/Eng. IRI-54007 CIP-Furniture Fixtures & Equip Sub-total

300 3,300 12,800 1,100 17,500

25,000 200,000 225,000

Total

1,860,000

2,204,308

3,135,000

City of Miramar

496

Utility Fund Capital Improvement

FY 2014 Budget

In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

Division Expenditure Summary Expenditure Detail Budget 410‐80‐800‐513/536 Account #

6666 6891 6894

6671 6674 6677

6674

6671

Account Description

FY 2011 Actual

410-80-800-536 Economic Development Incent Admin Bldg. Renovation WWRF Renovation & Improve Sub-Total Sewer Line Rehab: 410-50-013-535 Plan/Arch/Eng. Construction Contingencies Sub-Total Above Grnd Fuel Strg Tank: 410-50-016-539 Construction Sub-Total Canal Embankment Stabilization:410-50-032-537 Plan/Arch/Eng. Sub-Total Total

FY 2012 Actual

8,018 2,503 10,521

172,437 48,822 221,259

10,400 513,644 14 524,058

3,042 3,042

48,027 48,027

10,521

796,386

Budget Justification 606502 606505 606510

EAST WATER PLANT RENOVATION: The East WTP was built in phases during the 1950's and 1970's. The older pipes and equipment are well beyond their normal service life times, and repairing is no longer an option. In order to maintain safe plant operations and to stay in compliance with regulations, major improvements/replacement are necessary to ensure that we continue to meet operating permit conditions, and to carry us into more future reliability.

606511

METER REPAIR & REPLACEMENT: Water meter upkeep is critical to the Utilities Department's operations. The average replacement cycle for a water meter is seven years before accuracy begins to noticeably deteriorate and adversely affect revenues. Other meter components, such as the radio transmitter units and batteries have a service life of 5 to 10 years. Over the next 5 years, over 1,000 meters, 7,450 transmitter units and 4,000 batteries will need to be replaced. Newer meter components are covered by warranties, and are not included here.

606510

WELLHEADS & EQUIPMENT REHABILITATION: This project will address deficiencies and process equipment rehabilitation that were brought up during the Broward County Health Department inspection concerning City's wellheads, and East Water Treatment Plant's Precipitators and Lime Silo. And, ensure that these equipment meet the latest State rules and regulations.

606510

SEWERE LINE REHAB: This is an on-going effort for Infiltration and Inflow (I & I) control in the wastewater collection system. The program will address priority areas which have the most infiltration and inflows as determined through visual observations and televising the collection system. Sanitary Sewer Evaluation Survey (SSES) are performed by staff, and recommendations for repairs are evaluated. This year, the project will continue in the areas which have high infiltration and inflows and/or lift stations operating below standards. Total wastewater flows to the treatment plant should be reduced through this aggressive infiltration and inflow control program, thereby reducing operational costs.

606511 606520

ECONOMIC DEVELOPMENT & INCENTIVE: The City of Miramar Utility Department is an Enterprise Fund which depends on economic growth, water and sewer services accounts and non-traditional means to maintain a stable funding strategy to comply with Utility Accounting Principles. Miramar has experienced a significant increase in foreclosure and reduction in water and sewer revenues resulting in a rate increase. The intent of this project is to create economic boost to the existing infrastructure by leveraging City assets to increase water and sewer revenue opportunities such as marketing the City's facilities, expanding and creating non-traditional revenue opportunities at various locations to entice national, regional and international exposure that otherwise would have been primary local venues.

606502

WWRF EQUIPMENT REPLACEMENTS: The Solids Processing Building, constructed in 1997 with the original plant, provides for sludge thickening and dewatering operations. Odors associated with these operations include hydrogen sulfide (rotten eggs) and other offensive odors. To control the release of these odors into the atmosphere, the entire building should be ventilated through a 2-stage packed tower scrubber system. The scrubber system has been out of service, and is in need of an overhaul/replacement. There is also a need for plantwide valve replacements. These valves are the original ones since Plant inception 17 years ago.

City of Miramar

497

Utility Debt Service Revenue Bonds

FY 2014 Budget

Description Fund 412 This fund was established to account for the debt service on the Utility System Refunding & Improvement Revenue Bonds, Series 2004. The bond replaced the Utility System Revenue Note, Series 2001 that had an outstanding aggregate principal amount of $8,236,500. It also provided additional funds for water transmission and distribution mains, fire hydrants, and service lines within the eastern portion of the City.

Revenues and Expenditures Detail Budget Summary

Beginning Fund Balance

FY 2011 Actual ($2,656,191)

Expenditure by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Transfer Out Total Excess/Deficiency Ending Fund Balance

City of Miramar

FY 2013 Amended (2,909,702)

FY 2014 Budget (2,909,702)

287

300

898,500

895,900

898,500

287

898,512

896,200

898,500

1,555

1,133

300

1,555

1,133

300

580,498

569,123

895,900

898,200

FY 2013 Budgeted (2,909,702)

FY 2012 Actual (3,237,958)

582,054 (581,767)

570,257 328,255

896,200 -

898,500 -

$ (3,237,958) $ (2,909,702) $ (2,909,702) $ (2,909,702) $ (2,909,702)

498

Utility Debt Service Revenue Bonds

FY 2014 Budget

Revenue Projections Account #

361100/300

Account Title

FY 2011 Actual

Miscellaneous Revenues Interest Earnings/Inc./Dec FMV of Invest

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

287

300

898,500 898,500

895,900 895,900

898,500 898,500

287

898,512

896,200

898,500

Other Source 381410 (389200) Transfer from Utility Fund

Sub-total Total

Expenditure Detail Budget 412‐70‐000‐517‐000‐ Account #

604905

607127 607227 607322

Account Title

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

Operating Expense Bank Service Charge Sub-total Debt Service Prin-04 CIP Refinance Interest-04 CIP Refinance Admin Costs Sub-total

300 300

350,000 544,400 1,500 895,900

365,000 532,200 1,000 898,200

Total

896,200

898,500

In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

Expenditure Budget 412‐70‐900‐582 | 412‐90‐900‐582 Account #

3191 4005

Account Title

FY 2011 Actual

Operating Expense Prof Svcs. - Admin Bank Service Charge Sub-total

1,500 55 1,555

FY 2012 Actual

1,125 8 1,133

412‐90‐900‐582 7127 7228 7320 7324 7500

FY 2014 Budget

Debt Service Principal-2004 CIP Refunding Interest-2004 CIP Refunding Cost of Issuance Bond Discount Amort. Debt Svc Contra Account Sub-total Total

City of Miramar

325,000 567,690 8,240 4,568 (325,000) 580,498

340,000 556,315 8,240 4,568 (340,000) 569,123

582,054

570,257

499

Utility Debt Service Rev Bond

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

Trfr Fr Utility Fund

This transfer is to pay for the debt service on the Utility System Refunding & Improvement Revenue Bonds, Series 2004.

604905

Bank Svc Charges

Bank services charges for handling of accounts.

607127

Prin-04 CIP Refinance

2004 Utility System Refunding & Improvement Revenue Bonds (Principal)

607227

Interest 04 Cip Refinance

2004 Utility System Refunding & Improvement Revenue Bonds (Interest)

607322

Admin Costs

This expenditure is for debt service bond administration cost.

Revenue 381410

Expense

City of Miramar

500

Utility Construction Revenue Bonds

FY 2014 Budget

Description Fund 413 This fund was established to account for proceeds and expenditures associated with the Utilities Revenue Bond issued for capital projects.

Revenues and Expenditures Detail Budget Summary

Beginning Fund Balance Revenue by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Carry Over Total Expenditure by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Other Uses Transfer Out Total Excess/Deficiency Ending Fund Balance

FY 2011 Actual $3,152,256

FY 2012 Actual $1,102,692

43,504 2,006,332 -

20,072 2,004,609 -

$ 2,049,835

$ 2,024,681

FY 2013 Budgeted $2,948,344

FY 2013 Amended $2,948,344

FY 2014 Budget $2,948,344

500 -

500 3,264,134

500

$ 3,264,634

500 500 -

500 3,264,134 3,264,634 -

500

$ 3,264,634

1,845,651

$ 1,102,692

$ 2,948,344

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

4,099,399 $ 4,099,399 (2,049,564)

65 65 2,691,551 (2,512,586) $

179,030

Revenue Projections Account #

Account Title

361100/300 399900

Miscellaneous Interest Earnings/Inc./Dec FMV of Invest CIP Carryover Sub-total

381142 381410

43,504 43,504

20,072 20,072

500 500

500 3,264,134 3,264,634

Other Source Transfer in from Debt Service Transfer in from Utilities Sub-total

2,006,332 2,006,332

2,004,609 2,004,609

Total

2,049,835

2,024,681

500

3,264,634

City of Miramar

501

Utility Construction Revenue Bonds

FY 2014 Budget

Expenditure Detail Budget 413-90-000-590-000 Account # 604905

606502 606505 606510 606520

FY 2011 Actual

Account Title Operating Expense Bank Service Charge Capital Improvement Hist. Mir. Infr. Improv Ph. II CIP-Plan/Design/Eng CIP-Permits CIP-Construction CIP-Contingency Sub-total

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

500

57,929 33,105 642,487 400,000 1,133,521

28,845 696,061 92,955 817,862

22,556 665,900 201,500 100,000 989,956

12,600 300 309,527 367 322,794

500

3,264,634

IRI-52003

WWTP Expansion CIP-Plan/Design/Eng CIP-Construction CIP-Furniture & Fixtures Sub-total

IRI-52005

606502 606510 606511

WWRF Expansion CIP-Permits CIP-Construction CIP-Plan/Design/Eng CIP-Furniture & Fixtures Sub-total

IRI-52011

606505 606510 606502 606511

Recl. Water Fac. Expan. CIP-Plan/Design/Eng CIP-Permits CIP-Construction CIP-Furniture & Fixtures Subtotal

IRI-52012

606502 606505 606510 606511

Total

In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

Expenditure Detail Budget 413-Various Account #

4005

6671 6673 6674 6675

6671 6673 6674 6677

Account Title

Operating Expense Bank Service Charge Sub-total Capital Improvement Reclaimed Water Distribution: 413-50-014-533 Plans/Design/Engineer Permits Construction Furniture, Fixtures Sub-total Historic Miramar Infrastructure: 413-50-022-541 Plans/Design/Engineer Permits Construction Contingency Sub-total

FY 2011 Actual

FY 2012 Actual -

65 65

34,527 300 332,972 367,799

498,933 4,633 503,566

265,950 2,545,719 2,811,669

107,688 16,895 1,428,423 1,553,005

413-90-900-590 6634 6833 6836 6894 6900

E Treatment Plant W Water Plant WWPE-SFWM WWRF Renovation Capital Asset Clearing Sub-total Total

City of Miramar

FY 2014 Budget

47,006 213,659 659,265 919,931 4,099,399

502

141,893 374,742 118,344 (2,512,586) (1,877,606) 179,030

CIAC Fund

Contribution In Aid Of Construction

FY 2014 Budget

Description Fund 414 This fund was established to account for impact fees received from new development and restricted by Ordinance to be used for Capital Improvements for the Cityâ&#x20AC;&#x2122;s water and wastewater infrastructure needs. The Utility Department has oversight for this fund.

Revenues and Expenditures Detail Budget Summary Beginning Fund Balance Revenue by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Other Sources Transfer In fr Utility Fund Carryover Total Expenditures by Category Personnel Services Operating Expense Departmental Capital Outlay Total Operating Expenditures Capital Improvement Program Debt Service Other Transfer Out Total

FY 2011 Actual $ 29,707,517

FY 2012 Actual $ 30,296,866

FY 2013 Budgeted $ 31,518,470

FY 2013 Amended $ 31,518,470

FY 2014 Budget $ 29,388,441

1,498,857

496,822

1,805,800

1,881,300

75,600

17,673

19,286

17,000

19,000

1,171,300

543,900

543,300

2,130,029

$ 1,592,130

$ 1,687,408

$ 2,366,700

$ 4,496,729

$ 2,443,600

4,130

276

2,000

4,130

276

2,000

673,709

156,944

1,750,000

3,880,029

965,000

324,942

306,696

543,900

543,300

1,888

70,800 -

71,100 862,200

465,804

$ 2,366,700

$ 4,496,729

$ 2,443,600

589,349

1,221,604

$ 30,296,866

$ 31,518,470

$ 29,388,441

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

$ 1,002,781

Excess/Deficiency Ending Fund Balance

Revenue Projections Account # 324210 324211 324212 324213 324509 324510

334813

361100/300

381410 399903

Account Description Permits, Fees, Special Assessment Impact Fees-Water Impact Fees-Wastewater Impact Fees-Water-Dev Impact Fees-Wastewater-Dev Water Impact Fee Dev. Wastewater Impact Fee Dev. Sub-total Intergovernmental Revenues SFWMD-Stormwater Reimb. Sub-Total Miscellaneous Revenues Interest Earnings /Inc. (Dec) FMV of Investment Sub-total Other Source Transfer in from Utility Fund CIAC Carryover Sub-total Total

City of Miramar

(2,130,029)

539,797 959,061 1,498,857

245,538 249,396 1,132 756 496,822

918,800 887,000 1,805,800

444,000 1,239,000 178,600 19,700 1,881,300

75,600 75,600

17,673 17,673

19,286 19,286

17,000 17,000

19,000 19,000

1,171,300 1,171,300

543,900 543,900

543,900 2,130,029 2,673,929

543,300 543,300

1,592,130

1,687,408

2,366,700

4,496,729

2,443,600

503

Contribution In Aid Of Construction

FY 2014 Budget

Expenditure Detail Budget 414-Various Account # 604905 609906 607132 607134 607232 607234

606510 606510 606502 606505 606510 606520 606511 606502 606505 606510 606520 606511 606520 606502 606505 606510 606520 606505 606502 606505 606510 606520 606502 606505 606510 606520 606502 606510

City of Miramar

Account Title

Project Number

FY 2011 Actual

Operating Expense: 414-90-000-590-000 Bank Service Charge Sub-total Other Uses Renewal & Replacement Reserve Sub-total Debt Service: 414-70-000-517-000 Prin-SRL Infrastructure Prin-SRL Wastewater Interest-SRL Infrastructure Interest-SRL Wastewater Sub-total Capital Improvement EWP Renovation :414-55-800-533-000 CIP Construction IRI-52001 Sub-total E. Redev. Trans & Distr.:414-55-801-533-000 CIP Construction IRI-52002 Sub-total E Mir Fire Hydrants/Lines Imp: 414-53-800-529-000 Plans/Design/Engineer IRI-52010 Permits Construction Contingency CIP Furniture Sub-total Reclaim Water Distr. Sys. Exp.: 414-55-802-533-000 Plans/Design/Engineer IRI-52012 Permits Construction Contingency CIP Furniture Sub-total Util. excess capacity: 414-55-800-536-000 Contingency IRI-52013 Sub-total Effluent Disp. Interc. w/ P.Pines: 414-55-800-535-000 Plans/Design/Engineer IRI-52019 Permits Construction Contingency Sub-total Reuse Main-Vizcaya Park: 414-53-800-533-000 Permits IRI-52020 Sub-total Reuse Main-Pembroke Rd: 414-53-801-533-000 Plans/Design/Engineer IRI-52027 Permits Construction Contingency Sub-total Util Encase-FL Turnpike, Mir Pky: 414-53-800-536-000 Plans/Design/Engineer IRI-52028 Permits Construction Contingency Sub-total Stormwater Reuse: 414-53-800-538-000 CIP-Plan/Design/Eng IRI-52032 Sub-total E. Redev. Septic Tnk. Conv.:414-55-801-535-000 CIP Construction IRI-52033 Sub-total

504

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

2,000 2,000

70,800 70,800

71,100 71,100

372,600 37,500 128,500 5,300 543,900

380,200 38,300 120,600 4,200 543,300

22,496 22,496

159,305 159,305

215,000 40,000 1,095,000 100,000 1,450,000

237,369 42,000 1,948,428 102,000 10,000 2,339,797

90,100 12,300 300,000 402,400

109,000 109,000

35,000 5,000 410,000 50,000 500,000

975 975

25,000 5,000 110,000 10,000 150,000

60,000 5,000 75,000 10,000 150,000

34,000 5,000 101,000 10,000 150,000

3,356 3,356

42,700 42,700

Contribution In Aid Of Construction Expenditure Detail Budget Account # 606502 606510 606511 6066520 606510 606502 691410

Account Title

Project Number

FY 2014 Budget

FY 2011 Actual

WWTP Lab & Office Space: 414-55-803-533-000 CIP Design/Plan/Eng IRI-52038 CIP Construction CIP-Furniture Fixtures & Equip Contingency Sub-total West Floridian Well F1 Rehabilitation: 414-55-804-533 CIP- Construction IRI-52039 Sub-total Historic Mir Infrastructure Improve Ph III: 414-55CIP Design/Plan/Eng Sub-total Other Uses: 414-90-000-581-000 Transfer to Utility Fund Sub-total Total

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

50,000 365,000 25,000 55,000 495,000

170,000 170,000

300,000 300,000

862,200 862,200

2,366,700

4,496,729

2,443,600

In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

710-50- | 710-90-900-590 4005

6671 6674 6671 6673 6674 6675 6673 6674 6634 6646 6665 6802 6834 6900 4005 7133 7134 7262 7263 7500 9113

Operating Expense Bank Service Charge Sub-total Capital Improvement Projects E Mir Fire Hydrant & Line:710-50-008-529 Plans/Design/Engineer Construction Sub-total Reclaimed Water Expansion:710-50-014-533 Plans/Design/Engineer Permits Construction Sub-total Lift Stat Scada Sys: 710-50-015-535 Furniture & Fixture Sub-total Reuse Main Ext-Vizcaya Pk:710-50-033-533 Permits Construction Sub-total 710-50-900-590 E Treatment Plant E Redev Trans & Dist. PW/Ut Admin Furn & Fix Meters & Boxes Stormwater Reuse Capital Asset Clearing Sub-total Debt Service-590 Bank Service Charge Principal- Stormwater Revolv. Ln Principal-Wastewater Revolv. Ln Int. Revolv. Ln Stormwater Int. Revolv. Ln Wastewater/Infrastructure Debt Svc Contra Account Sub-total Transfer Trfr to Utility Fund Sub-total Total

City of Miramar

FY 2011 Actual 4,130 4,130

FY 2012 Actual 276 276

1,340 1,340

29,478 726,272 755,750

19,793 2,649 447,400 469,842

27,707 100 27,807

20,000 20,000

1,585 98,186 99,771

3,777 836 333 167,986 9,596 182,528

70,150 62,828 15,219 (874,581) (726,384)

41,623 811,923 8,731 316,210 (853,546) 324,942

604 42,949 829,358 7,397 298,695 (872,307) 306,696

1,888 1,888

1,002,781

465,804

505

Contribution in Aid to Construction

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

324210

Impact Fees-Water

These line items represent impact fees collected from developers to be used for various Capital Improvements related to utility infrastructure.

324211

Impact Fees-Wastewater

These line items represent impact fees collected from developers to be used for various Capital Improvements related to utility infrastructure.

324212

Impact Fees-Water-Dev

These line items represent impact fees collected from developers to be used for various Capital Improvements related to utility infrastructure.

324213

Impact Fees-Wastewater-Dev These line items represent impact fees collected from developers to be used for various Capital Improvements related to utility infrastructure.

361100

Interest Earnings

Revenue from Interest

381410

Trfr Fr Utility Fund

This transfer is for State Revolving Loan principal and interest debt service.

604905

Bank Svc Charges

Bank services charges for handling of accounts.

606502

CIP-Plan/Design/Eng

Address deficiencies and process equipment rehabilitation that were brought up during the Broward County Health Department inspection concerning City's wellheads, and East Water Treatment Plant's Precipitators and Lime Silo. And, ensure that these equipment meet the latest State rules and regulations.

606510

CIP-Construction

In order to ensure against sample cross-contamination and other sources of interference during testing, industry-standard setbacks and barriers between sampling stations must be met. Sufficient and appropriate storage space must also be available for sampleholding, glassware, stock solution and hazardous materials inventories. Supervising staff must have adequate office space and provisions for document control. Access control through the lab is also essential for ensuring effective quality control/assurance and lab security. Construction of this new facility would allow for the continuity of existing services during construction, and the area currently occupied by the lab could be made available for plant operations staff needs.

606511

CIP-Furniture Fixtures & Equip

606520

CIP-Contingency

607132

Prin-SRL Infrastructure

State Revolving Loan - Wastewater / Stormwater Infrastructure (Principal)

607133

Prin-St Revolv Ln Strmwtr

State Revolving Loan - Stormwater

607134

Prin-St Revolv Ln Wstwtr

State Revolving Loan - Wastewater (Principal)

607232

Int-SRL Infrastructure

State Revolving Loan - Wastewater / Stormwater Infrastructure (Interest)

607233

Int-Revolv Ln Stormwater

State Revolving Loan - Stormwater (Interest)

607234

Int-Revolv Ln Wastewater

State Revolving Loan Wastewater (Interest)

609906

Renewal & Replace Reserve

This is a reserve for the CIAC Fund.

691410

Transfer to Utility

This transfer from CIAC to Utilities fund is to be used for Capital Improvements for the City’s water and wastewater infrastructure needs.

Revenue

Expense

City of Miramar

506

StormwaterÂ Maintenance

Public Works Department Assistant City Manager of Operational Services

Public Works Director Executive Asst. to Director PW Outreach Administrator Administration Services Coordinator Administrative Coordinator Office Administrator Admin. Secretary II

General Services Manager

Streets & Drainage Engineer

Assistant PW Director

Transportation Administrative Superintendent

Solid Waste Manager

Administration Superintendent Asst. Facilities Manager

Asst. Facilities Superintendent

Facilities Planner

Electrician I (2)

Transportation Supervisor

AC Technician

Transportation Technician

Bus Operator II P/T (9)

Fleet Supervisor

Field Service Manager PW Field Svcs Superintendent

Recycling Coordinator

Asst. Field Ops Superintendent Streets

Asst. Field Ops Superintendent Stormwater

Asst. Field Ops Superintendent Field Operations

Solid Waste Technician

Lead Maintenance (2)

Maintenance Supervisor (2)

Equipment Operator II

Heavy Equipment Operator I (2)

Lead Maintenance (3)

Lead Mechanic

Service Writer Administrator Maintenance II

Building Maintenance Supervisor

Bus Operator I P/T (2)

Auto Mechanic II (2)

Landscape Inspector Maintenance I

Building Tradesperson

Auto Mechanic I (2)

Streets Maint II (2) Street Maint I (2)

Building Maint. II (3) Building Maint. I (4) Custodian P/T

Fleet Procurement Specialist

Maintenance II Maintenance I (4) Maintenance Wkr P/T (6)

Stormwater Operator II

Equipment Operator II Irrigation Maintenance

Stormwater Operator I (3)

Maintenance II (3) Maintenance I (2)

Maintenance II

Field Serivce Worker (P/T) ()

Stormwater Management

FY 2014 Budget

Mission To provide Stormwater Management services by maintaining City waterways keeping them free of debris and excessive aquatic vegetation; minimize flooding, and improve water quality in accordance with the National Pollution Discharge and Elimination System (NPDES) best management practices.

Department Overview The Stormwater Management program encompasses Canal Management, Flood Protection, Pollution Control, Drainage Installation and Guardrail Maintenance. Canal Management ensures the cleanliness of city maintained waterways, keeping them free of debris and aquatic vegetation. Staff controls the aquatic vegetation by applying chemicals as needed. The removal of tree limbs/roots is also an important aspect of canal management taking a proactive approach to avoid the potential for hazardous pipe obstructions. The Flood Protection and Pollution Control staff ensures the safety of all commercial and residential properties which is a vital service of the City. The activities include street sweeping and complies with the best management practices of the National Pollution Discharge and Elimination System (NPDES) Stormwater ordinance requirements. The City is a participant in the National Flood Insurance Protection (NFIP) and Community Rating System (CRS) which allows residents and business owners to receive a discount on their flood insurance premiums. The Drainage Structure Cleaning and Inspection (VacCon) services remove debris from catch basins and pipes throughout the city to prevent flooding. The Guardrail Maintenance provides protection of vehicular traffic from driving into canals and waterways, and includes periodic inspections of guardrails throughout the City. This program is managed by the Public Works Department and is comprised of 13.5 budgeted positions, 13 full-time and 1 parttime employees.

Objectives ■ ■ ■ ■

Inspect waterways in an effort to address hazardous conditions. Comply with NPDES best management practices. Inspect and maintain the City's guardrail systems. Protect the City's drainage conveyance infrastructure.

Key Intended Outcomes of Investment ■ ■ ■

Maintaining the canals prevents flood and property damage. Protect vehicular and non-vehicular traffic. Increased life safety and a proactive approach to limiting property damage issues.

Goals for FY 14 1 2. 3.

Prevent flooding Reduce the amount of pollutants in City waterways Comply with NPDES annual reporting requirements

Performance Measures Output Number of debris collection activities for city waterways per yr Number of catch basins inspected and/or cleaned per year Number of outfall inspections and/or cleanings per year Total miles of streets swept per year

FY 2010 Actual -

Efficiency/Effectiveness Objective: Inspect and maintain City's guardrail systems. Outcome: Protect vehicular and non-vehicular traffic Goals: 3

City of Miramar

507

FY 2011 Actual -

FY 2012 Actual -

FY 2013 Projected 156 946 12 1,000

Stormwater Management

FY 2014 Budget FY 2012 Actual

Goal

$42 / $36

Average cost per linear foot for installation of guardrails % of total catch basins inspected and/or cleaned per year

Objective: Outcome: Goals:

FY 2013 Projected

Goal

80%

Comply with NPDES best management practices. Increased life safety and a proactive approach to limiting property damage issues 2, 3 FY 2012

FY 2013 Projected

Goal

Actual

Goal

$220 100% 100% -

Actual -

Goal 12,898 468 100% 100%

Average cost of chemical application for cleaning of waterways % of NPDES reports submitted to Broward County on time % of NFIP CRS submitted to appropriate agency Total nitrogen loading removed (lbs) from street sweeping Total phosphorus loadings removed (lbs) from street sweeping Total cubic yards of litter removed from canals/waterways

Objective: Outcome: Goals:

$23 NEW

FY 2014 Goal

$166 100% 100% NEW NEW NEW

FY 2014 Goal 300 lbs 150 lbs 70 cubic yards

Inspect waterways in an effort to address hazardous conditions Maintaining the canals prevents flood and property damage 2 FY 2012 Goal -

Linear footage of pipes cleaned and reported to Broward County # of drainage structures cleaned and reported to Broward County % of waterway related complaints handled within 24/48 hrs. % of catch basins inspected and cleaned NPDES report submitted complete and on time

FY 2013 Projected NEW

FY 2014 Goal Yes

Program Revenues, Expenditures & Position Summary Dedicated Revenues

Account #

Stormwater Fees

R343950

FY 2011 Actual

FY 2012 Actual -

FY 2013 Budgeted 2,516,100

FY 2013 Amended 2,516,100

FY 2014 Budget 2,694,300

889,400 743,300

993,100 748,100 684,200 213,100 170,000

Expenditures by Category Personnel Services Operating Expense Debt Service Capital Outlay Capital Improvement Total

889,400 743,300 639,400 255,000

639,400 6,717 255,000

$ 2,527,100 $ 2,533,817 $ 2,808,500

Positions by Program Stormwater Management

12.5

14.5

1.0 2.0 2.0 1.0 0.5 1.0 3.0 1.0 11.5

1.0 1.0 1.0 2.0 2.0 0.5 1.0 3.0 1.0 1.0 13.5

* 2 Positions split with Public Works

Position Detail Administrative Secretary II Assistant Field Operations Superintendent Field Service Manager Heavy Equipment Operator I Lead Maintenance Maintenance I P/T Maintenance II Stormwater Operator I Stormwater Operator II Streets & Drainage Engineer Total

City of Miramar

508

Stormwater Management

FY 2014 Budget

Revenues and Expenditures Detail Budget Summary

FY 2013 Budgeted $ -

2,516,100 11,000 -

2,516,100 11,000 6,717 -

2,694,300 114,200

$ 2,527,100

$ 2,533,817

$ 2,808,500

889,400 743,300 -

889,400 743,300 6,717

993,100 748,100 213,100

1,632,700 255,000

1,639,417 255,000

1,954,300 170,000

639,400 -

684,200 -

$ 2,527,100

$ 2,533,817

$ 2,808,500

FY 2011 Actual

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total Operating Expenditures Capital Improvement Debt Service Transfer Out Total

Excess/Deficiency Ending Fund Balance

FY 2012 Actual

FY 2013 Amended $

FY 2014 Budget -

Revenue Projections Account #

343950

361100/300 381410 399999

Account Title

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Charges for Services Stormwater Fees Sub Total

2,516,100 2,516,100

2,694,300 2,694,300

Miscellaneous Revenues Interest Earning|Inc/Dec FMV of Investment

11,000

Trfr fr Utility Fund Appropriation of Fund Balance Sub Total

11,000

6,717 17,717

114,200 114,200

Total

2,527,100

2,533,817

2,808,500

City of Miramar

509

StormwaterÂ Fund

FY 2014 Budget

Stormwater Account #

Account Title Personnel Services

601200 601205 601210 601400 602100 602210 602235 602260 602265 602304 602305 602306 602307 602309 602311 602400

Employee Salaries Lump Sum Payout - Accrued Time Non-Pensionable Earnings Overtime-General FICA & MICA Pension-General Pension-Senior Mgmt Pension-401 Pension-457 Health Insurance-PPO Health Insurance-HMO Dental Insurance-PPO Dental Insurance-HMO Basic Life Insurance Long-Term Disability Ins Workers' Compensation

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$510,500 $28,000 $42,600 $39,100 $105,700 $7,500 $2,500 $700 $41,800 $58,200 $5,300 $500 $1,100 $2,600 $43,300

$633,500 $6,100 $20,600 $20,400 $48,500 $105,000 $23,500 $3,700 $1,000 $19,900 $81,800 $4,700 $1,400 $1,200 $3,000 $18,800

Personnel Services Total Operating Expense

$889,400

$993,100

603111 603141 603190 603400 603450 604100 604400 604500 604610 604640 604663 604673 604700 604901 604905 604915 604920 604930 604988 604989 604996 605220 605240 605242 605246 605252 605280 605290 605410 605500

$9,000 $300 $2,800 $26,400 $3,000 $4,400 $5,000 $41,900 $87,500 $5,000 $32,300 $2,500 $1,300 $9,000 $1,100 $72,000 $35,500 $1,200 $13,300 $24,600 $290,900 $28,200 $6,000 $2,400 $3,000 $7,500 $21,000 $3,200 $2,000 $1,000

$300 $17,800 $38,500 $3,000 $3,300 $5,000 $51,700 $99,000 $5,000 $32,300 $2,500 $6,300 $9,000 $1,100 $72,000 $29,500 $1,200 $12,900 $290,900 $23,000 $4,000 $2,400 $3,900 $4,700 $21,100 $3,200 $2,000 $2,500

Operating Expense Total Dept Capital Outlay

$743,300

$748,100

606400 606440

$6,717 -

$51,100 $162,000

Dept Capital Outlay Total Capital Improvement

$6,717

$213,100

606514

$170,000

Rev Enhancement Existing Employee Screening Prof Svc-Other Contract Svc-Other Aquatic Plant Control Communication Services Leased Equipment Property & Liability Ins R&M Vehicles R&M Machinery R&M Stormwater Landfill & Trash Printing & Binding Svc Credit Card Svc Fees Bank Svc Charges Pmt in Lieu of Taxes Licenses & Permit Fees Record Storage Charges Retiree Expenses to Gen Fund MIS Internal Svc Chgs Admin Chg from Gen Fund Vehicle Fuel-On-Site Uniforms Cost Protective Clothing Safety Equipment Supplies Small Tools Chemicals Other Operating Supplies Subscriptions & Memberships Training-General

Machinery & Equipment Vehicles Purchase

$255,000

Capital Improvement Total

CIP-Vehicles

$255,000

$170,000

Total

$1,887,700

$1,894,417

$2,124,300

City of Miramar

510

Stormwater Fund

FY 2014 Budget

Debt Service Account #

Account Title Debt Service

607132 607133 607135 607232 607233 607235

Prin-SRL Infrastructure Prin-St Revolv Ln Strmwtr Prin-07 Util System Bond Int-SRL Infrastructure Int-Revolv Ln Stormwater Interest-Util Sys Bond 07

FY 2011 Actual

FY 2012 Actual -

FY 2013 Budget -

$437,800 $44,300 $151,000 $6,300 -

FY 2013 Amended $437,800 $44,300 $151,000 $6,300 -

FY 2014 Budget $447,000 $45,800 $15,200 $141,800 $5,000 $29,400

Debt Service Total

$639,400

$684,200

Total

$639,400

$684,200

City of Miramar

511

Stormwater Fund

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

Stormwater

Fees collected from through monthly utility billings to residents and commercial entities. These funds are restricted for use on Stormwater related projects.

601400

Overtime-General

Allocated for overtime costs

601410

Overtime-Holiday

This expenditure is for regular and overtime hours worked on contractual holidays, to include days worked and not worked per the individual collective bargaining agreements.

603141

Existing Employee Screening

Employee Screening

603190

Prof Svc-Other

Funding for services required for Stormwater fees and other professional matters related to Stormwater including funding for surveys, and studies relating to Stormwater Management, and NPDES requirements.

603400

Contract Svc-Other

This line item represents funds for services performed by outside contractors such as street sweeping, canal level monitoring, tree removal from canal embankments, and mitigation maintenance.

603450

Aquatic Plant Control

Provides funding for services provided by outside contractors licensed to chemically treat canals and lakes within the City of Miramar's jurisdiction (i.e., East of University Drive).

604100

Communication Services

This cost is for the cell phones and hand held units.

604301

Electricity Svc

This account represents allocated costs for electricity usage.

604400

Leased Equipment

This expenditure represents costs for equipment rental not owned by the City and seldom use.

604500

Property & Liability Ins

This account represents allocated property and liability insurance premiums

604610

R&M Vehicles

This account represents costs associated with repair and maintenance of city vehicles

604640

R&M Machinery

This line item is for cost to repair and maintain all large and small power equipment utilized in operations such as: carpentry power tools, pressure cleaning equipment, etc.

604663

R&M Stormwater

This line item represents anticipated cost associated with the fountain, drainage and canal maintenance.

604673

Landfill & Trash

This line item represents fees associated with transporting debris to Broward County dump sites.

604700

Printing & Binding Svc

Funds to print monthly utility bills, late notices, special envelopes and a new resident brochure.

604901

Credit Card Svc Fees

Bank charges for handling credit card payments.

604905

Bank Svc Charges

Payment in Lieu of Taxes

604915

Pmt in Lieu of Taxes

This account is for payment that property owners are not subject to taxes and make the city compensate for services that the property owners receive that is normally financed through property taxes.

604920

Licenses & Permit Fees

This cost is associated with obtaining and renewing of generator, elevator, fuel storage tanks user permits to meet regulatory requirements for all City buildings.

604930

Record Storage Charges

Anticipated cost for preparation of records for microfilming/optical disc scanning; offsite records storage and retrieval, equipment lease and supplies and on-going records management for the City.

604988

Retiree Expenses to Gen Fund

This account creates the financial capacity to act quickly and decisively to secure the long-term financial stability of post employment obligations, including retirement and health insurance.

604989

MIS Internal Svc Chgs

This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs

604996

Admin Chg from Gen Fund

This is for utility expenses charged to general which is in lieu of transfer.

605220

Vehicle Fuel-On-Site

This account covers the cost of gas and oil used for city vehicles

605240

Uniforms Cost

This represents the cost of uniforms, shoes, shirts, jackets and hats for employees.

605242

Protective Clothing

This expenditure is for safety clothing.

605246

Safety Equipment Supplies

This expenditure is for safety equipment.

Revenue 343950

Expense

City of Miramar

512

Stormwater Fund

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

605252

Small Tools

This cost is for new and replacement of small hand and power tools and other related accessories.

605280

Chemicals

This line item represents the cost for fertilizers, pesticides, herbicides, drying agents, dyes, defamers, cleaners and sanitary agents needed to maintain canals and waterways.

605290

Other Operating Supplies

Costs include equipment such as calculators etc. that are budgeted in another line item.

605410

Subscriptions & Memberships This line item is for the cost to maintain Florida Stormwater Association membership.

605500

Training-General

This cost is for general training to retain the highest qualified personnel.

606400

Machinery & Equipment

To procure small aluminum boat and outboard motor that can be launched manually without entering private property.

606440

Vehicles Purchase

This line item represents funding to purchase a replacement dump truck, 2 Ford F-150s, and a mini excavator with a track-hoe and trailer.

606514

CIP-Vehicles

Acquisition of a Clam Truck will enable staff to immediately respond to requests for clearing debris from major roadways after occurrence of an emergency event such as a hurricane. Technological advancements have made grapple trucks more advantageous to cities with their new design and advances in hydraulic technology, resulting in making them more efficient, versatile and reliable. The versatility of this equipment enables it to accomplish work easily. This versatile equipment will also act as a revenue generator for the City enabling the city to perform debris management services typically contracted.

607132

Prin-SRL Infrastructure

State Revolving Loan - Wastewater / Stormwater Infrastructure (Principal)

607133

Prin-St Revolv Ln Strmwtr

State Revolving Loan - Stormwater (Principal)

607135

Prin-07 Util System Bond

Utility System Improvement Revenue Bonds (Principal)

607232

Int-SRL Infrastructure

State Revolving Loan - Wastewater / Stormwater Infrastructure (Interest)

607233

Int-Revolv Ln Stormwater

State Revolving Loan - Stormwater (Interest)

607235

Interest-Util Sys Bond 07

Utility System Improvement Revenue Bonds (Interest)

City of Miramar

513

CulturalÂ Affairs

Cultural Affairs Department Assistant City Manager Operational Services

Director of Cultural Affairs Executive Assistant to the Director Marketing & Promotions Manager

Deputy Director. Marketing & Revenue Enhancement Development

Event & Venue Promotions Administrator

Administrative Coordinator

Food & Beverage Operations Manager

Operation Manager

Event Aide (P/T Temp)

Program Manager Box Office Manager

Food & Beverage Svcs Coordinator

Production Administrator

Box Office Supervisor

Banquet Supervisor

Production Manager

Box Office Assistant

CA Education Program Coordinator Customer Service Specialist I Recreation Aide III (P/T Seasonal - 2) Recreation Aide I (P/T Seasonal - 3)

Production Superintendent

This department is also support by as needed staff

Cultural Affairs

FY 2014 Budget

Mission To gather together our culturally diverse community and engage citizens from every walk of life in unique educational and cultural opportunities.

Department Overview The Cultural Affairs Department (CAD) administers arts and cultural programs and activities under the guidance of our department's pre-determined annual business initiatives for the City of Miramar. The departments' primary oversight for programming and facilities are the Miramar Cultural Center | ArtsPark facility along with the City's upcoming construction of a Amphitheater within the Regional Park and a Community Bandshell in Shirley Branca Memorial Park. (substantial completion of the two performance venues is designated for FY15) The Miramar Cultural Center | ArtsPark (MCC) is supported by two boards, the Cultural Arts Advisory Board and the Miramar Cultural Trust, Inc., a not-for profit board designed to generate monies, membership, endowments and corporate engagement that encourage fiscal support for the Center. The Cultural Affairs Department brand for the Center was trademarked July 19, 2011 by the United States of America Patent and Trademark Office. It includes a logo which represents an artistic take on the Center's acronym for its facility (MCC), this logo is connected to the slogan, Where Community and Culture Converge; collectively these components makeup the Center's brand.

NOTE: FY 14 represents the first full municipal accounting year for the operation. As a result, a reassessment of performance measures was required to provide proper accountability of the operation. The department houses 25 budgeted positions, 22 full-time, 5 seasonal part-time and 1 temporary part-time employees. The five (5) major programs provided are: 1. 2. 3. 4. 5.

Administration Client Management Services Marketing and Sales Services Education and Gallery Services Food and Beverage Services

Objectives ■

Promote the center as an attractive asset for renters to realize more activities and/or consumer opportunities that generate revenue for this enterprise operations

■

Cultivate the center as a significant cultural asset to the local business and residential community Uphold the Arts as an asset to the City's vitalization and economic development initiatives Deliver a programming standard for City of Miramar users, residents and guests

■ ■

Key Intended Outcomes of Investment ■

Develop Miramar as a go-to destination for the arts in the community and regionally in the South Western Broward area

■

Establish MCC as a venue that will continuously complement, foster and aid the development of the Town Center, Miramar Regional Park and Ansin Sports Complex as a destination for Sports and Entertainment

■

Develop a well utilized facility that is sought for meetings, celebrations and artistic space within the community, supporting both residents and corporate citizens

■

Develop partnerships with the community businesses so that the economic contribution of Cultural events within the City are expanded

■

Foster the development of patrons as repeat users, renters and investors in the Center that bring continuity to revenue opportunities

■ ■

Generate a facility that is well-rounded and utilized in its offerings Create greater interest in developing and fostering opportunities for contributed and earned revenues in support of the Centers' Deliver well operations maintained

■

venues so they can foster

City of Miramar

514

Cultural Affairs

FY 2014 Budget

Accomplishments FY 2013 ■

Fully integrated and established the accounting of the department as a municipal one by providing for the following operational systems: Website to enable e-commerce sales and data collection; Point of Sale system to record Food and Beverage operations events and sales; Box office system to record marketing and facility management information for the operations and provide city-wide services for ticketing

■

Developed a successful collaboration with HOME DEPOT to reconstruct and curate the botanical garden. As a result the Botanical Garden was setup to deliver better returns to the Education/Gallery Program services.

■

Established a roster of 7 credentialed Staff as Food Managers Safe Serve Training. This credentialing enables the facility with the proper protective oversight that allows the facility to provide a wide range of services.

■

The Miramar Cultural Center was voted a Broward Family Favorite by the readers of Broward Family Life Magazine in the category of FAVORITE FAMILY FRIENDLY LIVE THEATRE. As a result, MCC was able to establish itself more distinctly amongst parents that consider venues for family activity

■

Famed Actress Jomarie Payton accepted the role as the Cultural Ambassador for the Miramar Cultural Center. This partnership resulted in the filming of two commercials with her promoting upcoming events and the amenities of the Cultural Center which will be used for a number of years.

■ ■

Increased the department's patrons database to over 16,000 people who receive e-blasts on a regular basis. Family Theater Series is a MCC series presentation provides for ‘Literature to Life ’ experiences that are brought to life through stage presentations. A major accomplishment associated with this programming was the introduction of the Center’s mascot, Buddy The Bookworm; and its subsequent mark registration with the United States Patent Trademark Office

■

In-School Activities – Arts Integration and Subject Matter Enrichment. Delivered (2) key programming opportunities. National Touring Company Story Pirates, delivered several in-school residencies whereby 532 students were involved. One Night In Frogtown performances – This presentation helped participating students explore the important themes of Bullying and Diversity. A total of 695 students attended the in-school assemblies.

■

UniverSoul Circus collaborated with the City to launch the initiative the Mayor’s Ringleader’s Scholarship. This promising initiative was opened to 10th and 11th graders who live in Miramar. The scholarship delivers a 360 degree opportunity to a prospective collegian; providing for room, board and fees associated with their participation in the FSU Flying Circus Summer Camp and provided candidate with exposure to a FSU as a prospective post-secondary option.

■

Established an Education Row commemorative pathway at the Miramar Cultural Center | ArtsPark Botanical Garden which will promote honoring cultural educators. It represents a collaborative initiative between the City and its fundraising arm, the Miramar Cultural Trust, Inc.

■

Anti-Bullying Program - This high demand school show is recognized as a staple to the Education Program at MCC. In collaboration with Nest Of Living Arts (N.O.L.A.) and Broward County Schools Diversity, Cultural Outreach & Prevention Department, presented Through The Red Door – the two shows specifically targeted 4th, 5th and middle school students. The shows were promoted to schools in the five School Innovation Zones within and around Miramar.

■

Summer Program - The fiscal year’s education programming ended with the second annual summer camp Little Broadway. Sixty (60) campers, ages 7 – 13, participated in this eight week experience led by a high caliber team of Teaching/Performing Artists that included Los Angeles based Artistic Director, Steve Semien, Famed TV actress JoMarie Payton and international performer Kev Marcus of the Black Violin.

■

Art Exhibitions - Presented two exhibitions in FY13 in the Ansin Family Gallery. The Museum of Art|Fort Lauderdale, Nova Southeastern University provided for All that Jazz, a series of black and white photographs of jazz legends that included Billie Holiday, Lena Horne, Ella Fitzgerald, Frank Sinatra, Dizzy Gillespie, Miles Davis, Louis Armstrong, Duke Ellington and much more. Approximately 800 visitors and patrons viewed this exhibition during the exhibition run. Caribbean Canvases and Frames, was displayed during the month of June, when MCC collaborated with the organization the Urban Collective to deliver a myriad of Caribbean artists pieces to celebrate Caribbean-American heritage month.

City of Miramar

515

Cultural Affairs

FY 2014 Budget

Program Revenues, Expenditures & Position Summary

Dedicated Revenues Administration Client Management Services Marketing & Sales Services Education & Gallery Services Food & Beverage Services MCC Presents Presenter Services Total

Expenditures by Program Administration Client Management Services Marketing & Sales Services Education & Gallery Services Food & Beverage Services MCC Presents Presenter Services Total

Expenditures by Category Personnel Services Operating Expense Capital Outlay Debt Service Transfer Total

FY 2011 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

22,641

130,000

20,000

271,500

272,500

571,700

57,671

58,200

120,629

348,500

229,500

184,000

307,787

200,941

808,200

690,200

833,900

1,965,900

1,987,951

2,090,900

1,160,600

1,212,391

1,572,500

461,796

474,100

585,875

523,600

556,254

212,500

289,900

556,254

629,200

627,583

804,200

1,263,653 1,263,653

2,304,721 472,291

$ 2,527,306

$ 4,351,316

$ 4,442,300

$ 4,626,300

$ 5,281,100

533,584

773,008

993,800

1,802,100

1,993,722

1,745,716

2,141,700

2,323,000

2,090,400

52,914

2,700

81,800

1,779,516

1,306,800

$ 2,527,306

$ 4,351,154

$ 4,442,300

$ 4,626,300

$ 5,281,100

Position Allocation by Program Administration Client Management Services Marketing & Sales Services Education & Gallery Services Food & Beverage Services MCC Presents Presenter Services Total

City of Miramar

FY 2012 Actual

516

2.00

6.50

5.65

8.35 2.00

2.20

1.50

2.65

2.00

3.50

2.40

6.55

4.65

3.00

2.25

3.00

2.25

6.00

11.75

17.70

25.00

Cultural Affairs Position Detail Administrative Coordinator Assistant Director of Cultural Affairs Assistant Director of Cultural Arts Banquet Supervisor Box Office Assistant Box Office Manager Box Office Supervisor Cultural Affairs Aide Cultural Affairs Education Program Coordinator Cultural Affairs Program Coordinator Cultural Arts Aide - Part-time (2) Cultural Arts Coordinator Cultural Event Aide Customer Service Specialist I Deputy Director of Cultural Affairs Development Manager I Director of Cultural Affairs Event Aide - Temp Part-time Event & Venue Promotions Administrator Event Services Manager Executive Assistant to the Director Food and Beverage Operations Manager Food and Beverage Services Coordinator Food and Beverage Services Manager General Manager Maintenance I Marketing and Promotion Manager Marketing and Public Relations Manager Operations Manager Production Administrator Production Manager Production Superintendent Program Manager Recreation Aide I - Part-time (Seasonal) (3) Recreation Aide III - Part-time (Seasonal) (2) Senior Box Officer Representative Technical Coordinator Technical Manager Total FTE's

City of Miramar

FY 2014 Budget FY 2011 Actual

517

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

1.5

0.5 1

2 1

1.5

7.0

9.0

16.5

18.0

25.0

1 1.5

Cultural Affairs

FY 2014 Budget

Administration Program Description This program is responsible for developing long term strategic planning and general administration for the Cultural Affairs Department. This includes developing the department's vision, managing major relationships, contract administration, providing policy, and promoting fiscal responsibility through budgeting oversight. As part of its primary function, the program manages the operation, maintenance and regulatory mandates required of this state-of-the-art $22 million dollar, 51,575 sq. foot, cultural venue.

Objectives ■

Promote the departments oversight venues as an attractive asset for renters to create a diverse profile of consumer offerings

■

Develop standards and practices that link themselves accordingly to the services the operations delivers

■

Establish realistic Key Performance Indicators to track revenue projections Establish a maintenance standard that engages preventative practices and planning to support the operational oversight venues

■

Key Intended Outcomes of Investment ■ ■ ■ ■ ■

Develop the Cultural Affairs operations oversight venues as go-to facilities Establish the City as a significant cultural asset to local business and Miramar's residential community Generate an increase interest in Partnerships, Sponsorships and Memberships cultivated at MCC Development of a well maintained operational facilities that can respond to demand for services and generate revenues Stakeholders are better educated about the operations to deliver growth and mitigate accordingly for change.

Goals for FY 14 1. 2. 3. 4. 5

Develop an Operational Business Strategic Plan. Increase revenues from Venue Rentals by 25%. Establish key performance indicators to assist with meeting revenue projections of $ 835,400 Secure two (2) grants that support the MCC's programming. Establish Policies and Procedures for operational financial applications that cover web, box office and Point of Sale (POS) solutions for the operations.

Develop a maintenance plan that provides a distinct focus on preventative factors associated with the operations grounds and equipment

Performance Measures Output

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

$40,000

# of Contracts processed Value of grants, fundraising/sponsorship received

Efficiency/Effectiveness Objective: Promote the departments oversight venues as an attractive asset for renters to create a diverse profile of consumer offerings Outcome: Develop the Cultural Affairs operations oversight venues as go-to facilities Development of a well maintained operational facilities that can respond to demand for services and generate 1, 2, 4 Goals: FY 2012

Total value of Revenues earned in the operation

City of Miramar

518

FY 2013

Goal

Actual

Goal

$809,700

FY 2014

Projected $

469,700

Goal $835,400

Cultural Affairs

FY 2014 Budget

Administration Program Objective: Outcome: Goals:

Develop standards and practices that link themselves accordingly to the services the operations delivers Establish the City as a significant cultural asset to local business and Miramar's residential community 1, 3 FY 2012

# of policies developed

Objective: Outcome: Goals:

Goal

Actual

Goal

FY 2013 Projected

FY 2014 Goal

Establish realistic Key Performance Indicators to track revenue projections Stakeholders are better educated about the operations to deliver growth and mitigate accordingly for change. 1, 3, 4, 5, 6 FY2012

Number of Banquet Hall Key Performance (Event days) Number of Non-Performance Rentals Number of Theater/Box Office(Promoter Rentals Number of Outside Box Office Rental sales

Goal

Actual

Goal

50 -

FY 2014 Goal

FY2013 Projected 57 -

50 10 30 3

Objective:

Establish a maintenance standard that engages preventative practices and planning to support the operational oversight venues

Outcome:

Development of a well maintained operational facilities that can respond to demand for services and generate revenues

Goals:

1, 2, 6 FY2012

Prog. Support-MCC Presents Prog. Support-Co-Sponsor Prog Support-Education Membership Services Sponsorship Fulfillment Cultural Arts Development Total

FY 2014 Goal

Actual

Goal

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

# of annual preventative measure maintenance activities

Dedicated Revenues

FY2013 Projected

Goal

366210

3,191

25,000

366211

15,000

366212

13,000

55,000

20,000

366213

15,000

366214

6,450

10,000 10,000

366215

22,641

130,000

20,000

Expenditures Personnel Services Operating Expense Transfers Total

270,000

322,800

389,100 1,306,800

411,151 1,306,800

461,300 1,306,800

$ 1,965,900

$ 1,987,951

$ 2,090,900

0.50 1.00 0.25 0.25 2.00

1.00

Percent of Time by Position Administrative Coordinator Cultural Affairs Program Coordinator Deputy Director Director of Cultural Affairs Executive Assistant to the Director General Manager Maintenance I Operations Manager Program Manager Total

City of Miramar

519

1.00 1.00 1.00 2.00 0.25 0.25 6.50

Cultural Affairs

FY 2014 Budget

Client Management Services Program Description This program represents performances and shows which are important to the mission of the department that are entirely selfpresented and funded by the department and/or the Miramar Cultural Trust; additional contributions are generated by sponsorships. As part of this program, outside organizations rent the facility for the purpose of presenting shows and live events of any variety. Co-Sponsorship within this program is a sub-program designed to respond to the needs of community organizations aspiring to present viable event activity that contributes to the department's commitment to its pre-determined business initiatives.

Objectives ■

Establish a Client Retention and Development program with Marketing & Sales services to promote utilization throughout the operation and generate revenues

■

Groom presenters to be a resource to programming to develop a depository for talent, co-sponsor or rental resources options for the operations

■

Establish a plan to develop consumer gains from production services in alternate spaces in the operations other than the theater

■

Synchronize the City's event offerings so that they deliver a cohesive impression of the City as a Sports and Arts Entertainment destination

■

Develop the Box office Call Center as a customer service hub that tracks and mitigates patrons and client issues for the operation

Key Intended Outcomes of Investment ■ ■ ■ ■ ■ ■

Increased relationships that can return multiple opportunities for the operation Key Performance Indicators will track operational gains Patron and Renter uses will be generated in off-peak times Rental of the facility spaces offsets operational expenses Equipment rental revenue will show gains in multiple areas of the operations Sponsors will vest in programming, resulting in a stream of contributed income for the operations

Goals for FY 14 1. 2. 3. 4. 5.

Secure 40 Theatre Rental Day with revenues totaling at least $87,000. Secure 10 non-performance Theater rental days with revenue totaling at least $20,000 Secure 44 "Social-related" (e.g. wedding, birthday) rental days in the Banquet Hall with revenues totaling at least $ 110,000 Secure 6 "Corporate" (e.g. trade show, lecture, award ceremony) rental days in the banquet hall with revenues totaling at develop least $ 15,000 Build and an As-Needed Production personnel register to support the events and activities generated by the operations

6. 7. 8.

Establish Box Office and Call Center Operational procedures that interface with Marketing & Sales initiatives Establish the City's new Production Services Operational Policies and Procedures Establish a resource listing from client relationships that can support the operations in multiple ways.

Performance Measures FY 2010 Actual

FY 2011 Actual

# of MCC presentations % of residents who participate/attend MCC events

49%

55%

Revenue generated from Box Office Services

Output

City of Miramar

520

FY 2012 Actual

FY 2013 Projected

Cultural Affairs

FY 2014 Budget

Client Management Services Program Efficiency/Effectiveness Objective: Establish a Client Retention and Development program with Marketing & Sales services to promote utilization throughout the operation and generate revenues Outcome: Goals:

Key Performance Indicators will track operational gains Patron and renter uses will be generated in off-peak times 1, 2, 4 FY 2012

Number of repeat renters

Objective: Outcome: Goals:

FY 2013

FY 2014

Goal

Actual

Goal

Projected

Goal

Groom presenters to be a resource to programming to develop a depository for talent, co-sponsor or rental resources options for the operations Increased relationships that can return multiple opportunities for the operation 6, 3 FY 2012

Number of promoters in resource database

FY 2013

FY 2014

Goal

Actual

Goal

Actual

Goal

Objective:

Establish a plan to develop consumer gains from production services in alternate spaces in the operations other than the theater

Outcome: Goals:

Rental of the facility spaces offsets operational expenses 5 FY 2012

FY 2013

FY 2014

Goal

Actual

Goal

Actual

Goal

Revenue from equipment rental

$18,000

Value of production services sold to renters

$81,000

Objective:

Synchronize the City's event offerings so that they deliver a cohesive impression of the City as a Sports and Arts Entertainment destination

Outcome: Goals:

Sponsors will vest in programming, resulting in a stream of contributed income for the operations 2, 3, 5 FY 2012

# community events administered

FY 2013

FY 2014

Goal

Actual

Goal

Actual

Goal

Objective: Outcome:

Develop the Box office Call Center as a customer service hub that tracks and mitigates patrons and client issues for the operation Increased relationships that can return multiple opportunities for the operation Key Performance Indicators would track operational gains

Goals:

4 FY 2012

Number of calls generated by the Box office call center daily

City of Miramar

521

FY 2013

FY 2014

Goal

Actual

Goal

Actual

Goal

Cultural Affairs Dedicated Revenues Box Office Services Production Services-Theater Production Services Amphithea Subscriber Service Fee Ticket Exchange Fee Group Sales Service Fee Group Sales Convenience Fee Ticket Sales Box Office Service Fee Ticket Printing Fee-For Profit Ticket Printing Fee-Non-Profit Facility Consignmnt Ticket Fee Facility Complmntry Ticket Fee Credit Card Fee Facility Ticket Fee Internet Convenience Fee Telephone Convenience Fee Walk-Up Fee Production Staff Production Staff Reimbursable Production Equipment Rental Production Outside Equip Renta Production Service Fee Production Services Incidental Theater Service Package Theater Service Package Half Theater Addtl Srvc Frnt of Hou Theater Addtl Srvc Security PD Theater Addtl Srvc Cleaning Ma Theater Addtl Srvc Fire Marsha Theater Insurance Rental-Chambers Rental-Theater Rental-Rooms Rental-In House Equipment-Theater Total

FY 2014 Budget FY 2011 Actual

Account #

FY 2012 Actual -

347302 347303 347305 347335 347336 347337 347338 347339 347340 347341 347342 347343 347344 347345 347346 347347 347348 347349 347370 347371 347372 347373 347374 347375 347380 347381 347382 347383 347384 347385 347386 362203 362205 362206 362208

FY 2013 Budgeted -

128,000 20,000 107,000 6,500 10,000 271,500

FY 2013 Amended

FY 2014 Budget

20,000 1,000 36,000 9,000 1,000 500 1,000 500 4,000 36,000 16,000 16,000 8,000 107,000 6,500 10,000 272,500

900 600 900 600 105,000 27,000 3,000 1,500 3,000 1,500 12,000 108,000 42,000 42,000 24,000 30,000 30,000 11,500 6,000 3,000 500 5,000 2,500 500 500 500 500 500 1,200 107,000 500 $ 571,700

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

261,200 899,400 -

261,200 948,491 2,700

914,400 617,300 40,800

$ 1,160,600

$ 1,212,391

$ 1,572,500

1.00 1.00 0.50 0.75 1.00 0.70 0.70 5.65

1.00 1.00 2.00 1.00 0.50 0.75 0.70 0.70 0.70 8.35

Percent of Time by Position Box Office Assistant Box Office Manager Box Office Supervisor Customer Service Specialist I Event Services Manager General Manager Marketing & Promotions Associate Marketing & Promotions Associate (p/t) Operations Manager Program Manager Sr. Box Office Representative Production Administrator Production Manager Production Superintendent Technical Coordinator Technical Manager Total

City of Miramar

522

Cultural Affairs

FY 2014 Budget

Marketing and Sales Services Program Description This program provides for the coordination and administration of Marketing and Sales activities that promotes the Cultural Affairs Department, its oversight venues' in support of its business initiatives. This key division is responsible for multiple layers of promotion related to the programming divisions including institutional marketing, event promotions, sales strategies, social media engagement, venue captivation programs (e.g. sponsorship) which help deliver results that promote a return for the operation.

Objectives ■

Generate awareness and interest in MCC and to stimulate revenue through the department programs

■

Develop targeted campaigns for MCC and its offerings Monitor and enforce the responsible utilization of the Center's branding guidelines Maximize the efficiency and effectiveness of the Center's proprietary media capital (e.g. website, patron information) to link together initiatives that create value for MCC Work in conjunction with Box Office to ensure Marketing & Sales initiatives are managed and monitored for financial returns to the operations

■ ■ ■

Key Intended Outcomes of Investment ■ ■ ■ ■ ■

Rental of the operational areas lead to offsetting operational expenses Patron/guest traffic is generated A desired level of preservation and integrity for MCC and its imagery is upheld Clientele of presenters, renters, sponsors, partners, donors, patrons, guests and members are cultivated accordingly for relationship gains Patrons are provided with customer service that exposes them to additional opportunities to utilize and benefit from the operations offerings

Goals for FY 14 1. 2. 3. 4. 5. 6. 7. 8.

Establish individual promotional goals for each Event Marketing plan(s) Generate a 5% increase in the patron database. Identify and Procure a Sales and Public Relations agency by way of a competitive bid process to support operational initiatives Conduct three (3) training sessions with the Box Office Call Center to review Marketing & Sales initiatives Develop (2) campaigns that would increase sales with private renters. Establish a campaign to cultivate corporate clients for non-performance opportunities in off-peak times Establish a targeted campaign to corporate clients to promote repeat clientele benefits. Develop an affinity program that can work interchangeably with (1) one of the Cultural Season series

Performance Measures Output

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

12 10,000 10,000

# of clients utilizing MCC marketing services # rental days secured for MCC Amphitheatre from promotional efforts # of promotional inbound calls # of promotional outbound calls

Efficiency/Effectiveness Objective: Generate awareness and interest in MCC and to stimulate revenue through the department programs Outcome: Rental of the facility spaces lead to offsetting operational expenses Goals: 3, 4-8 FY 2012

# of public relation initiatives undertaken for the promotion of City of Miramar Cultural assets # of patrons in the resource database

City of Miramar

523

FY 2013 Projected

FY 2014 Goal

Goal

Actual

Goal

20,000

Cultural Affairs

FY 2014 Budget

Marketing and Sales Services Program Objective: Outcome: Goals:

Develop targeted campaigns for MCC and its offerings. Rental of the facility spaces that lead to offsetting operational expenses. Patron/guest traffic is generated 1, 2, 5 FY 2012

# of targeted campaigns developed for private renters # of targeted campaigns for corporate renters Number of corporate renters Number of private renters

Objective: Outcome: Goals:

Goal

Actual

Goal

3 Goal

Actual

Goal

FY 2013 Projected

FY 2014 Goal

Maximize the efficiency and effectiveness of the Center's proprietary media capital (e.g. website, patron information) to promote initiatives and return tangible analytics on their effectiveness to the operation. Generate patron / guest traffic 1, 4, 5 FY 2012

Number of Twitter followers Number of Facebook followers

Objective: Outcome: Goals:

2 2 10 30

Monitor and enforce the responsible utilization of the Center's branding guidelines Maintain a desired level of preservation and integrity for MCC and its imagery

# of Clients utilizing marketing services

Outcome: Goals:

FY 2014 Goal

FY 2012

Objective:

FY 2013 Projected

Goal

Actual

Goal

800 700

FY 2013 Projected

FY 2014 Goal 1,500 1,500

842 728

Work in conjunction with Box Office to ensure Marketing & Sales initiatives are managed and monitored for Patrons are provided with customer service that exposes them to additional opportunities to utilize and benefit 1, 2, 4- 8 FY 2012 Actual

Goal

FY 2014 Goal 1,500

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

# of patrons taking advantage of sales strategies on the Annual Cultural Season # of promotional events performed

Dedicated Revenues

Account #

Marketing Services

347301

FY 2013 Projected

Goal

1,500

Expenditures Personnel Services Operating Expense Capital Outlay Debt Service Total

141,748

133,400

109,100

320,048

340,700

452,475

414,500

461,796

474,100

585,875

523,600

Percent of Time by Position Assistant Director of Cultural Affairs Cultural Affairs Program Coordinator Marketing and Public Relations Manager Event & Venue Promotions Administrator Marketing & Promotions Associate Marketing & Promotions Associate (p/t) Marketing & Promotions Manager Total

City of Miramar

524

0.20 1.00 1.00 2.20

0.50 1.00 1.50

1.00 1.00 2.00

Cultural Affairs

FY 2014 Budget

Education and Gallery Services Program Description This program will administer programming that celebrates the benefit of the Arts in Education. These programs will include: a Family Theater Series, Master Classes, school performances, MCC Summer Camp and additional educational enhancement opportunities. This programming is supported by community partner organizations that will bring desired opportunities and workshops. The MCC Education Brand extends into Gallery Services for the MCC's Ansin Family Gallery.

Objectives ■ ■

Provide exposure to the Arts through Cultural Affairs Education programming Ensure all relevant Cultural Affairs programming activity is shared and promoted to all Miramar schools for their discretionary planning

■

Develop key relationships with community assets that can enlarge the Education series subscription base or provide an added benefit to the Education consumer

■

Develop Education partners that can further validate the operations program plans as a key resource in the community

■

Establish a programming expectation for Education/ Gallery Services

Key Intended Outcomes of Investment ■ ■ ■ ■ ■

Attendance is bolstered by the programming expectation. Defining Programming expectations generates sponsors interest and commitment Partnerships are established with organizations that can expand the level of services provided to residents Increase patronage at the MCC Galleries A benefit profile is established for other Education based programming recipients in the City to access Cultural Affairs programming

Goals for FY 14 1. 2. 3. 4. 5. 6

Develop (2) new Education partnerships to support programming Conduct a summer camp Conduct a minimum of (2) exhibitions in the Ansin Family gallery Identify (2) programs that can be utilized for community outreach Interface with every school tier (elementary, middle, high) in Miramar through programming Deliver a Family Theater Series with a minimum of (7) performance shows during the Cultural Season

Performance Measures Output # of community education workshops conducted # of student enrichment events conducted # of students reached # of participants logged in at the Ansin Family Art Gallery

FY 2010 Actual -

FY 2011 Actual -

FY 2012 Actual -

FY 2013 Projected 2 7 3,218 569

Efficiency/Effectiveness Objective: Provide exposure to the Arts through Cultural Affairs Education programming Outcome: Attendance is bolstered by the programming expectation. Increase patronage at the MCC Galleries Goals: 1, 2, 3, 6 FY 2012

# of registered Kids Culture Club members # of registered Teen Pop Culture Club members

Objective: Outcome: Goals:

Goal

Actual

Goal

FY 2013 Projected

FY 2014 Goal

1,500 1,500

Ensure all relevant Cultural Affairs programming activity is shared and promoted to all Miramar schools for their discretionary planning Attendance is bolstered by the programming expectation. 1, 4

City of Miramar

525

Cultural Affairs

FY 2014 Budget

Education and Gallery Services Program FY 2012

% of residents attending education series Value of sponsorship dollars earned

FY 2014 Goal

FY 2013 Projected

Goal

Actual

Goal

50%

$1,000

$2,000

Objective:

Develop key relationships with community assets that can enlarge the Education series subscription base or provide an added benefit to the Education consumer

Outcome: Goals:

Partnerships are established with organizations that can expand the level of services provided to residents 1, 4, 6 FY 2012

# of education sponsors

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

Objective:

Develop Education partners that can further validate the operations program plans as a key resource in the community

Outcome:

Defining Programming expectations generates sponsors interest and commitment Attendance is bolstered by the programming expectation.

Goals:

1, 2, 4 FY 2012

FY 2013

FY 2014

Goal

Actual

Goal

Projected

Goal

Number of Education partners

Objective: Outcome:

Establish an programming expectation for Education / Gallery Services A benefit profile is established for other Education based programming recipients in the City to access Cultural Affairs programming

Goals:

3, 6 FY 2012 Goal

FY 2014

FY 2013 Actual

Goal

Projected

Goal

# of Exhibitions displayed in Ansin Family Gallery

# of Community artwork displays at other facilities

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Dedicated Revenues

Account#

Souvenirs Summer Programs Total

347350

FY 2011 Actual -

347210

1,251 56,420 57,671

200 58,000 58,200

Expenditures Personnel Services Operating Expense Capital Outlay Debt Service Total

170,742 385,512 $

556,254

80,500 132,000 $

212,500

80,500 132,000 $

212,500

93,600 196,300 $

289,900

Percent of Time by Position Cultural Affairs Education Program Coordinator Deputy Director Executive Assistant to the Department Cultural Arts Aide (2 P/T) General Manager General Services Administrator Recreation Aide I (3PT- Seasonal) Recreation Aide III (2 PT- Seasonal) Total

City of Miramar

526

0.50 0.20

1.00 -

0.25 0.25 0.20 0.25 -

1.50

1.00 2.65

1.00 2.00

1.00 3.50

Cultural Affairs

FY 2014 Budget

Food and Beverage Services Program Description This program, provides for administration, supervision and management of all food & beverage activities performed under the Cultural Affairs operations this includes the delivery of Concessions, Craft Services, Catering and Bar Services. This program is conducted with the consideration of regulatory guidelines delivered by the State of Florida for food, beverage, and liquor administration. Revenues associated with this program are generated through its business activities and rental fees.

Objectives ■

Develop a diverse stream of services that optimize the banquet operations (e.g. trade shows, receptions, weddings, corporate activity)

■

Create key relationships and partnerships in the community that generate business longevity and reliance in City Cultural Assets for business relations

■

Work closely with Marketing & Sales to generate a profile for consumer interests and requests so promotional efforts are synchronized to generate revenues

Key Intended Outcomes of Investment ■ ■

Increase interest in the operations as a result of service capabilities Key community business relationships are leveraged for the City assets because of services support demand (e.g. hotel and conference packages)

■

Ability to maximize the City's revenue opportunities, because of the various Food & Beverage services.

Goals for FY 14 1. 2.

active as-needed personnel

Keep an active consumer profile on each private client to assist Marketing & Sales with follow-up; for the purposes of client retention Establish a "Field Campaign" with Marketing & Sales so as to outreach to Miramar business community

4. 5.

Keep an active consumer profile on each corporate client to assist Marketing & Sales with follow-up and for the purposes of client retention

Attend and participate in City initiated "Open Houses" that target the business community to promote Food & Beverage related services

Performance Measures Output

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

$29,000

# of catering events Value of catering events

FY 2013 Projected

Efficiency/Effectiveness Develop a diverse stream of events that optimize the MCC banquet operations and its services (e.g. trade shows, Objective: receptions, weddings, corporate activity). Outcome: Ability to maximize the City's revenue opportunities, because of its services in Food & Beverage. Goals: 1, 2, 3 FY 2012 Goal -

Food and Beverage services offered

Objective: Outcome: Goals:

Actual -

Goal -

FY 2013 Projected -

FY 2014 Goal 6

Create key relationships and partnerships in the community that generate business longevity and reliance in City Cultural Assets as a choice property for business relations. Key community business relationships are leveraged for the City assets because services support demand (e.g. hotel and conference packages) 5 FY 2012

Number of hotel referrals generated

City of Miramar

Goal -

527

FY 2013

Actual -

Goal -

Projected -

FY 2014

Goal 6

Cultural Affairs

FY 2014 Budget

Food and Beverage Services Program Objective: Outcome: Goals:

Work closely with Marketing & Sales to generate profile for consumer interests and requests so sales efforts are synchronized Increase interest in the operations as a result of service capabilities 2, 3, 4, 5 FY 2012

Production Services-Banquet hall Production Services-Amphitheatre Concession-Regional Park-Food Concession-Food Concession-Regional Park Beverage Concession-Beverage Concession-Regional Park Alcohol Concession-Alcohol MCC Catering-Food MCC Catering-Beverage MCC Catering-Alcohol Rental Amphitheatre Rental Rooms Rental Facility-Catering Rental In House Equipment Rental In-house Equipment-Banquet Hall Rental In-house Equipment-Amphitheatre Rental Banquet Hall Rental Kitchen Rental Small Wares Total

Account#

FY 2014

Actual 50%

Goal 30%

Projected 60%

Goal 70%

FY 2011 Actual

FY 2012 Actual

FY 2013 Amended 6,000 50,000 27,500 2,500 13,000 2,500 1,000 125,000 1,000 1,000 $ 229,500

FY 2014 Budget

22,575 10,078 14,029 29,634 21,643 120,629

FY 2013 Budgeted 6,000 1,000 27,500 25,000 2,500 18,000 13,000 22,000 50,000 25,000 25,000 3,000 2,500 1,000 125,000 1,000 1,000 $ 348,500

6,000 2,000 2,000 2,000 8,000 8,000 21,500 2,500 5,000 125,000 1,000 1,000 $ 184,000

170,742 385,512 -

248,700 380,500 -

248,700 378,883 -

362,200 401,000 41,000 -

% of clients who respond favorably to the banquet services

Dedicated Revenues

FY 2013

Goal 30%

347304 347305-080 347310-080 347310-170 347311-080 347311-170 347312-080 347312-170 347313 347314 347315 362204-080 362206 362207 362208 362209 362210-080 362215 362216 362217

13,729 8,941

Expenditures Personnel Services Operating Expense Capital Outlay Debt Service Total

556,254

629,200

627,583

804,200

Percent of Time by Position Administration Officer Assistant Director of Cultural Affairs Cultural Affairs Education Program Coordinator Cultural Arts Aide (2 P/T) Cultural Event Aide Event Aide PT Food & Beverage Services Coordinator Food and Beverage Services Manager Food and Beverage Operations Manager General Manager General Services Administrator Operations Manager Production Administrator Production Manager Production Superintendent Technical Coordinator Total

City of Miramar

528

0.20 0.20 0.50 0.25 1.00 0.25 2.40

2.00 1.50 1.50 1.00 0.25 0.30 6.55

1.00 1.00 0.50 1.00 0.25 0.30 0.30 0.30 4.65

Cultural Affairs

FY 2014 Budget

Revenues and Expenditures Detail Budget Summary

Beginning Fund Balance * Revenue by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Total

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total Operating Expenditures Debt Service Other Uses Transfer Out Total

FY 2011 Actual $ 29,706

FY 2012 Actual $ 96,084

330,402

475,381

679,700

815,400

31,975

30,219

133,600

23,600

2,201,600 $ 2,563,978

3,542,900 $ 4,048,500

3,629,000 $ 4,442,300

3,813,000 $ 4,626,300

4,442,100 $ 5,281,100

533,585

773,008

993,800

1,802,100

1,098,865

1,745,716

2,141,700

2,323,000

2,090,400

52,914

2,700

81,800

1,632,450

2,571,638

3,135,500

3,319,500

3,974,300

465,439 429,417

472,716 1,306,800

1,306,800

$ 2,527,306

$ 4,351,153

$ 4,442,300

$ 4,626,300

$ 5,281,100

Excess/Deficiency Ending Fund Balance

66,378 $

96,084

* Note: Fund balance excludes amount that are invested in capital assets

City of Miramar

FY 2013 FY 2013 FY 2014 Budgeted Amended Budget $ (206,569) $ (206,569) $ (206,569)

529

(302,653) $

(206,569) $

(206,569) $ (206,569)

Cultural Affairs

FY 2014 Budget

Revenue Projections Account # 347210-170 347301 347302 347303 347304 347305-080 347310-080 347310-170 347311-080 347311-170 347312-080 347312-170 347313 347314 347315 347335-170 347335-200 347335-210 347336-170 347336-200 347336-210 347337-170 347337-200 347337-210 347338-170 347338-200 347338-210 347339-170 347339-200 347339-210 347340-170 347340-200 347340-210 347341-170 347341-200 347341-210 347342-170 347342-200 347342-210 347343-170 347343-200 347343-210 347344-170 347344-200 347344-210 347345-170 347345-200 347345-210 347346-170 347346-200 347346-210 347347-170 347347-200 347347-210 347348-170 347348-200 347348-210 347349-170 347349-200 347349-210 347350 347360-170 347361-170 347362-170 347363-170 347370-080

Account Title

FY 2011 Actual

Charges for Services Summer Program Marketing Services Box Office Services Production Services-Theater Production Services-Banquet Hall Production Services-Amphitheater Concession Food-Regional Park Concession Food-MCC Concession Beverage-Regional Park Concession Beverage-MCC Concession Alcohol-Regional Park Concession Alcohol-MCC MCC Catering-Food MCC Catering-Beverage MCC Catering-Alcohol

6,711 -

Subscriber Service Fee-MCC Subscriber Service Fee-RP Amp Subscriber Service Fee-SB Amp Ticket exchange Fee-MCC Ticket exchange Fee-RP Amp Ticket exchange Fee-SB Amp

Group Sales Service Fees-MCC Group Sales - RP Amp Group Sales Service Fees-SB Amp Group Sales Convenience Fee-MCC Group Sales Convenience Fee-RP Group Sales Convenience Fee-SB Amp Ticket Sales MCC Ticket Sales RP Amp Ticket Sales Shirley Branca Amp Box Office Svcs Fees MCC Box Office Svcs Fees RP Amp Box Office Svcs Fees-SB Amp Ticket Printing Fee For Profit MCC Ticket Printing Fee For Profit RP Amp Ticket Printing Fee For Profit-SB Amp Ticket Printing Fee Non Profit MCC Ticket Printing Fee Non Profit RP Amp Ticket Printing Fee Non Profit-SB Amp Facility Consignment Ticket Fee MCC Facility Consignment Ticket Fee RP Amp Facility Consignment Ticket Fee-SB Amp Facility Complimentary Ticket Fee MCC Facility Complimentary Ticket Fee RP Amp Facility Complimentary Ticket Fee-SB Amp Credit Card Fee MCC Credit Card Fee RP Amp Credit Card Fee Shirley Branca Facility Ticket Fee MCC Facility Ticket Fee RP Amp Facility Ticket Fee-SB Amp Internet convenience fee MCC Internet convenience fee RP Amp Internet convenience fee-SB Amp Telephone Convenience Fee MCC Telephone Convenience Fee RP Amp Telephone Convenience Fee-SB Amp Walk-Up Fee MCC Walk-Up Fee RP Amp Walk-Up Fee-SB Amp Souvenir Marketing Banner Marketing eBlasts Marketing Press Release Marketing Transparency Production Staff -RP

City of Miramar

FY 2012 Actual

215 -

530

56,420 1,621 2,672 13,729 1,279 8,941 1,046 22,575 10,078 1,251 -

FY 2013 Budgeted 58,000 1,500 128,000 20,000 6,000 1,000 50,000 25,000 25,000 18,000 25,000 22,000 27,500 2,500 13,000 200 -

FY 2013 Amended 58,000 500 20,000 6,000 1,000 50,000 25,000 25,000 18,000 25,000 22,000 27,500 2,500 13,000 36,000 9,000 1,000 500 1,000 500 4,000 36,000 16,000 16,000 8,000 200 200 300 200 300 -

FY 2014 Budget 58,000 3,000 2,000 2,000 2,000 8,000 8,000 21,500 2,500 5,000 300 300 300 200 200 200 300 300 300 200 200 200 104,000 500 500 26,000 500 500 2,500 300 200 1,000 300 200 2,000 600 400 1,000 300 200 9,000 2,000 1,000 107,000 500 500 40,000 1,000 1,000 40,000 1,000 1,000 22,000 1,000 1,000 200 1,500 1,000

Cultural Affairs 347370-170 347370-200 347370-210 347371-080 347371-170 347371-200 347371-210 347372-080 347372-170 347372-200 347372-210 347373-080 347373-170 347373-200 347373-210 347374-080 347374-170 347374-200 347374-210 347375-170 347375-200 347375-210 347380-170 347380-200 347380-210 347381-170 347381-200 347381-210 347382-170 347382-200 347382-210 347383-170 347383-200 347383-210 347384-170 347384-200 347384-210 347385-170 347385-200 347385-210 347386-170 347386-200 347386-210 362203 362204-080 362205 362206 362207 362208 362209 362210-080 362215 362216 362217

361100 366210 366211 366212 366213 366214 366215 367100 369900

381001

FY 2014 Budget

Production Staff -MCC Production Staff -RP Amp Production Staff-Shirley Branca Amp Production Staff Reimbursable-RP Production Staff Reimbursable-MCC Production Staff Reimbursable-RP Amp Production Staff Reimbursable-SB Amp Production Equipment Rental-RP Production Equipment Rental-MCC Production Equipment Rental-RP Amp Production Equipment Rental-SB Amp Production Outside Equipment Rental-RP Production Outside Equipment Rental-MCC Production Outside Equipment Rental-RP Amp Production Outside Equipment Rental-SB Amp Production Service Fee-RP Production Service Fee-MCC Production Service Fee-RP Amp Production Service Fee-SB Amp Production Service Incidentals-MCC Production Service Incidentals-RP Amp Production Service Incidentals-SB Amp Theater Service Package-MCC Theater Service Package-RP Amp Theater Service Package-SB Amp Theater Service Package 1/2-MCC Theater Service Package 1/2-RP Amp Theater Service Package 1/2-SB Amp Theater Addl. Svc Front of House-MCC Theater Addl. Svc Front of House-RP Amp Theater Addl. Svc Front of House-SB Amp Theater Addl. Svc. Police/Security-MCC Theater Addl. Svc. Police/Security-RP Amp Theater Addl. Svc. Police/Security-SB Amp Theater Addl. Svc Clng./Maint-MCC Theater Addl. Svc Clng./Maint.-RP AMP Theater Addl. Svc Clng./Maint-SB Amp Theater Addl. Svc Fire Marshall-RP Amp Theater Addl. Svc Fire Marshall-RP Amp Theater Addl. Svc Fire Marshall-SB Amp Theater insurance-Mcc Theater insurance-RP Amp Theater insurance-SB Amp Rental-Chambers Rental-Amphitheater Rental-Theater Rental-Rooms Rental Facility-Food Catering Rental-In House Equip-Theater Rental-In House Equip-Banquet Hall Rental-In House Equip-RP Rental-Banquet Hall Rental-Kitchen Rental-Small Wares Sub-total Miscellaneous Revenues Interest Earning|Inc/Dec FMV of Investment Prog. Support-MCC Presents Prog. Support-Co-Sponsor Prog. Support-Education Membership Fulfillment Sponsorship Fulfillment Cultural Arts Development Prog. Support-MCC Presents Misc. Revenues Sub-total Transfers

216,075 39,548 22,400 22,482 22,971 330,402 30,800 1,000 175 31,975

158,086 14,029 29,634 21,643 128,320 4,056 475,381 7,724 13,000 (146) 6,450 3,191 175 30,219

3,000 107,000 6,500 10,000 2,500 1,000 125,000 1,000 1,000 679,700

28,000 500 500 1,000 28,000 500 500 1,000 9,500 500 500 500 5,000 300 200 500 2,000 300 200 300 100 100 4,000 500 500 2,000 300 200 300 100 100 300 100 100 300 100 100 300 100 100 300 100 100 1,200 3,000 107,000 500 125,000 1,000 1,000 815,400

3,600 25,000 15,000 55,000 15,000 10,000 10,000 133,600

3,600 20,000 23,600

Trfr from General Fund Sub-total

2,201,600 2,201,600

3,542,900 3,542,900

3,629,000 3,629,000

3,813,000 3,813,000

4,442,100 4,442,100

Total

2,563,978

4,048,500

4,442,300

4,626,300

5,281,100

City of Miramar

531

Cultural Affairs

FY 2014 Budget

Administration 425‐68‐100‐573/581 Account #

Account Title Personnel Services

601200 601205 601210 602100 602210 602235 602260 602265 602305 602306 602307 602309 602310 602311 602400

Employee Salaries Lump Sum Payout - Accrued Time Non-Pensionable Earnings FICA & MICA Pension-General Pension-Senior Mgmt Pension-401 Pension-457 Health Insurance-HMO Dental Insurance-PPO Dental Insurance-HMO Basic Life Insurance Accidental Death & Dis Long-Term Disability Ins Workers' Compensation

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$180,200 $1,400 $13,000 $5,600 $33,900 $1,800 $11,400 $19,300 $1,200 $200 $400 $100 $1,000 $500

$207,300 $9,200 $6,300 $15,700 $9,200 $30,200 $1,800 $10,700 $24,900 $1,200 $400 $400 $100 $1,000 $4,400

Personnel Services Total Operating Expense

$270,000

$322,800

603190 603400 603404 604001 604301 604400 604440 604500 604610 604620 604700 604901 604905 604915 604920 604989 604996 604997 604998 605100 605120 605220 605250 605251 605252 605290 605410

$146,800 $8,000 $3,900 $5,600 $2,900 $3,200 $1,800 $12,100 $2,000 $500 $121,000 $500 $10,000 $1,000 $50,000 $3,000 $2,000 $1,400 $3,500 $6,000 $200 $3,700

$141,800 $8,000 $10,600 $3,900 $5,600 $2,900 $3,200 $1,800 $18,100 $2,000 $500 $121,000 $1,734 $10,000 $50,000 $10,000 $3,000 $2,000 $1,400 $5,117 $6,000 $200 $2,300

$50,000 $96,100 $8,000 $5,000 $4,100 $5,600 $2,900 $9,900 $2,800 $40,000 $2,000 $7,200 $500 $121,000 $8,500 $9,600 $50,000 $3,000 $10,000 $3,000 $2,000 $2,100 $8,500 $3,000 $2,000 $200 $4,300

Operating Expense Total Transfers

$389,100

$411,151

$461,300

691203

Prof Svc-Other Contract Svc-Other Air Condition Services Travel & Training Electricity Svc Leased Equipment Leased Copiers Property & Liability Ins R&M Vehicles R&M Buildings Printing & Binding Svc Credit Card Svc Fees Bank Svc Charges Pmt in Lieu of Taxes Licenses & Permit Fees MIS Internal Svc Chgs Admin Chg from Gen Fund Other Operating Expenses Contingency Office Supplies Computer Operating Supplies Vehicle Fuel-On-Site Noncapital Furniture Noncapital Equipment Small Tools Other Operating Supplies Subscriptions & Memberships

$1,306,800

Transfers Total

Trfr To Cip Rev Bond

$1,306,800

Program Total

$1,965,900

$1,987,951

$2,090,900

City of Miramar

532

Cultural Affairs

FY 2014 Budget

Client Management Services 425‐68‐680‐573 Account #

Account Title Personnel Services

601200 601205 601210 602100 602210 602235 602260 602265 602305 602306 602307 602309 602310 602311 602400

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$191,200 $14,700 $2,300 $9,600 $15,700 $4,300 $19,800 $1,500 $400 $100 $1,000 $600

$598,800 $5,300 $16,600 $47,100 $27,400 $70,600 $23,500 $11,900 $84,000 $4,900 $700 $1,000 $200 $2,500 $19,900

Personnel Services Total Operating Expense

$261,200

$914,400

603140 603190 603400 603401 603470 604001 604100 604300 604301 604440 604500 604610 604625 604630 604890 604891 604989 605220 605225 605247

$400 $424,900 $7,200 $32,000 $20,000 $10,100 $37,400 $34,600 $33,800 $5,100 $14,000 $1,800 $10,000 $22,200 $190,000 $44,500 $1,400 $10,000

$3,900 $420,700 $7,200 $32,000 $20,000 $10,100 $25,625 $34,600 $33,800 $5,100 $14,000 $1,800 $7,300 $20,966 $257,000 $44,500 $1,400 $8,500

$1,900 $16,900 $7,200 $32,000 $11,000 $37,400 $34,600 $30,700 $5,100 $69,200 $2,800 $10,000 $22,200 $50,000 $210,100 $62,000 $3,200 $1,000 $10,000

Operating Expense Total Dept Capital Outlay

$899,400

$948,491

$617,300

606400 606440

$2,700 -

$5,800 $35,000

New Hire Screening Prof Svc-Other Contract Svc-Other Janitorial Services Temporary Help Travel & Training Communication Services Water/Wastewater Svc Electricity Svc Leased Copiers Property & Liability Ins R&M Vehicles R&M Equipment R&M Electric Special Events-Other Theatre Productions MIS Internal Svc Chgs Vehicle Fuel-On-Site Equip Gas Oil & Lube Janitorial Supplies

Machinery & Equipment Vehicles Purchase

Dept Capital Outlay Total

$2,700

$40,800

Program Total

$1,160,600

$1,212,391

$1,572,500

City of Miramar

533

Cultural Affairs

FY 2014 Budget

Marketing & Sales Services 425‐68‐682‐573 Account #

Account Title Personnel Services

601200 601205 601210 602100 602210 602235 602265 602305 602306 602307 602309 602310 602311 602400

Employee Salaries Lump Sum Payout - Accrued Time Non-Pensionable Earnings FICA & MICA Pension-General Pension-Senior Mgmt Pension-457 Health Insurance-HMO Dental Insurance-PPO Dental Insurance-HMO Basic Life Insurance Accidental Death & Dis Long-Term Disability Ins Workers' Compensation

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$87,300 $1,400 $6,800 $5,600 $15,400 $2,000 $13,300 $500 $200 $100 $500 $300

$69,400 $3,300 $2,100 $5,500 $16,000 $2,100 $7,900 $600 $200 $100 $400 $1,500

Personnel Services Total Operating Expense

$133,400

$109,100

603400 604100 604200 604500 604700 604891 604910 604989 605230

$45,000 $26,600 $67,000 $2,400 $23,000 $4,500 $161,000 $8,000 $3,200

$45,000 $26,600 $67,000 $2,400 $34,775 $4,500 $261,000 $8,000 $3,200

$69,000 $26,600 $67,000 $2,600 $35,000 $4,500 $199,000 $7,600 $3,200

Contract Svc-Other Communication Services Postage Property & Liability Ins Printing & Binding Svc Theatre Productions Advertising Costs MIS Internal Svc Chgs Program Supplies

Operating Expense Total

$340,700

$452,475

$414,500

Program Total

$474,100

$585,875

$523,600

City of Miramar

534

Cultural Affairs

FY 2014 Budget

Education & Gallery Services 425‐68‐683‐573 Account #

Account Title Personnel Services

601200 601205 601210 602100 602210 602305 602306 602309 602310 602311 602400

Employee Salaries Lump Sum Payout - Accrued Time Non-Pensionable Earnings FICA & MICA Pension-General Health Insurance-HMO Dental Insurance-PPO Basic Life Insurance Accidental Death & Dis Long-Term Disability Ins Workers' Compensation

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$53,100 $2,800 $4,300 $11,200 $8,000 $400 $100 $100 $300 $200

$61,700 $600 $1,500 $4,900 $11,000 $7,900 $400 $100 $100 $300 $5,100

Personnel Services Total Operating Expense

$80,500

$93,600

603140 603400 604500 604891 604989 604991 605230 605252

$400 $44,000 $2,800 $8,800 $13,000 $57,000 $4,000 $2,000

$680 $44,000 $2,800 $8,800 $13,000 $57,000 $4,000 $1,720

$400 $44,000 $3,000 $73,400 $12,500 $57,000 $4,000 $2,000

New Hire Screening Contract Svc-Other Property & Liability Ins Theatre Productions MIS Internal Svc Chgs Summer Programs Program Supplies Small Tools

Operating Expense Total

$132,000

$196,300

Program Total

$212,500

$289,900

City of Miramar

535

Cultural Affairs

FY 2014 Budget

Food & Beverage Services 425‐68‐684‐579 Account #

Account Title Personnel Services

601200 601205 601210 601402 602100 602210 602235 602260 602265 602305 602306 602307 602309 602310 602311 602400

Employee Salaries Lump Sum Payout - Accrued Time Non-Pensionable Earnings Overtime-Special Events FICA & MICA Pension-General Pension-Senior Mgmt Pension-401 Pension-457 Health Insurance-HMO Dental Insurance-PPO Dental Insurance-HMO Basic Life Insurance Accidental Death & Dis Long-Term Disability Ins Workers' Compensation

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$168,700 $3,100 $7,000 $13,200 $12,300 $19,800 $1,200 $2,200 $18,100 $1,400 $300 $100 $800 $500

$239,400 $1,200 $5,600 $7,000 $18,800 $23,800 $9,000 $4,500 $19,600 $1,400 $100 $400 $100 $900 $30,400

Personnel Services Total Operating Expense

$248,700

$362,200

603140 603400 603401 603460 603470 604001 604300 604301 604440 604500 604625 604920 604989 605230 605235 605247 605250 605252

$400 $73,000 $33,000 $4,600 $44,000 $34,600 $33,800 $5,100 $9,200 $11,000 $3,100 $29,300 $4,400 $70,000 $11,000 $12,000 $2,000

$400 $73,000 $33,000 $4,600 $44,000 $34,600 $33,800 $5,100 $9,200 $11,000 $3,100 $29,300 $4,400 $70,000 $11,000 $10,383 $2,000

$1,900 $74,700 $33,000 $4,600 $2,100 $34,600 $30,700 $5,100 $62,700 $11,000 $12,900 $28,300 $4,400 $70,000 $11,000 $12,000 $2,000

Operating Expense Total Dept Capital Outlay

$380,500

$378,883

$401,000

606400

$41,000

New Hire Screening Contract Svc-Other Janitorial Services Landscape Services Temporary Help Travel & Training Water/Wastewater Svc Electricity Svc Leased Copiers Property & Liability Ins R&M Equipment Licenses & Permit Fees MIS Internal Svc Chgs Program Supplies General Food & Beverage Janitorial Supplies Noncapital Furniture Small Tools

Dept Capital Outlay Total

Machinery & Equipment

$41,000

Program Total

$629,200

$627,583

$804,200

City of Miramar

536

Cultural Affairs

FY 2014 Budget

In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

Division Expenditure Summary Expenditure by Division Administration Programs & Marketing Total

Division # 680 681

FY 2011 Actual 1,725,172 372,717 $ 2,097,888

FY 2012 Actual 3,838,876 512,277 $ 4,351,153

FY 2011 Actual

FY 2012 Actual

Administration Expenditure Detail Budget 425-68-680-573 Account #

1200 1210 1400 1402 2100 2210 2240 2260 2280 2304 2305 2306 2400

3025 3140 3190 3400 3401 3404 3601 4001 4005 4040 4100 4200 4300 4355 4404 4440 4500 4605 4610 4620 4625 4630 4700 4850 4910 4920 4989 4990 4998 5100 5120 5220 5230 5247

Account Title Personnel Services Employee Salaries Non-Pensionable Earnings Overtime Overtime-Special Events FICA Pension-General Pension-ICMA OPEB Pension-Management Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Concession Background Checks Professional Services-Other Contractual Services Janitorial AC Services Payment in Lieu of Taxes Travel & Per Diem Bank Service Charge Administrative Expense Communication Services Postage Utilities Electric Svc Leased Computers Leased Copier Property & Liability Ins MIS Services R&M Vehicles R&M Building R&M Equipment R&M Electrical Printing & Binding Special Events Advertising Licenses & Permits Fees Summer Programs Other Expense Administrative Charge to Gen Fund Office Supplies Computer Operating Supplies Gas, Oil, & Lube Program Supplies Janitorial Supplies

City of Miramar

537

371,115 2,500 344 16,878 26,910 21,240 35,446 12,891 870 43,105 986 1,300 533,585

543,405 3,357 4,269 41,142 26,267 40,581 14,874 35,573 7,531 53,288 2,017 704 773,008

227 187,326 145,879 63,612 12,993 693 571 39,926 8,541 10,973 62,181 3,388 11,308 21,400 593 5,705 7,308 6,724 1,662 8,190 27,912 1,852 50,000 2,502 1,302 963 8,462 6,139

14,028 1,074 345,773 158,826 64,709 5,230 121,000 10,407 1,146 511 26,893 12,291 68,632 5,409 11,518 20,167 106,500 3,867 16,521 9,145 4,254 1,999 83,033 35,548 250 48,470 1,759 27,299 2,346 804 1,278 10,694 4,187

Cultural Affairs

FY 2014 Budget

Administration Expenditure Detail 425-68-680-573 Account # 5250 5251 5290 5410 5450

6204 6205 6900

9115 9203

Account Title

FY 2011 Actual

Furniture & Equipment Small Tools & Equipment Other Operating Supplies Subscription/Memberships Training-General Sub-Total Dept. Capital Outlay Equipment Furniture & Fixture Capital Asset Clearing Sub-Total Other Depreciation Trfr to CIP Rev Bond Sub-Total Total

FY 2012 Actual

9,721 4,680 12,000 1,411 5 726,148 -

1,151 3,757 962 2,000 1,233,439 70,719 22,476 (40,281) 52,914

465,439 429,417 894,856

472,716 1,306,800 1,779,516

1,725,172

3,838,876

Programs & Marketing Expenditure Detail 425-68-681-573 Account #

3190 3410 4100 4200 4700 4850 4910 4990 5230 5290 5410

Account Description

FY 2011 Actual

FY 2012 Actual

Operating Expense Professional Services-Other Professional Services-Marketing Communication Services Postage Printing & Binding Special Events Advertising Other Expense Program Supplies Other Operating Supplies Subscription/Memberships Sub-Total

199,166 47,994 5,541 46,943 22,623 41,209 6,752 2,489 372,717

177,051 78,750 920 20,761 26,897 4,299 196,371 6,463 148 616 512,277

Total

372,717

512,277

City of Miramar

538

Cultural Affairs Fund

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

347210

Summer Program

These are fees collected for registration, enrollment and master classes.

347310

Concession-Food

This revenue source is from food, beverage and alcohol sold by the Food and Beverage Services as concessions items for Regional Park and MCC.

347311

Concession-Beverage

This revenue source is from food, beverage and alcohol sold by the Food and Beverage Services as concessions items for Regional Park and MCC.

347312

Concession-Alcohol

This revenue source is from food, beverage and alcohol sold by the Food and Beverage Services as concessions items for Regional Park and MCC.

347313

MCC Catering-Food

This revenue source is from food, beverage and alcohol sold by the Food and Beverage Services as catering items.

347314

MCC Catering-Beverage

This revenue source is from food, beverage and alcohol sold by the Food and Beverage Services as catering items.

347315

MCC Catering-Alcohol

This revenue source is from food, beverage and alcohol sold by the Food and Beverage Services as catering items.

347335

Subscriber Service Fee

Revenue from subscriber services fees

347336

Ticket Exchange Fee

Revenue from ticket exchange fees

347337

Group Sales Service Fee

Revenue from group sales fees

347338

Group Sales Convenience Fee

Revenue from group sales convenience fees

347339

Ticket Sales

Revenues generated from ticket sales at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347340

Box Office Service Fee

Revenues generated from Box office Services Fees at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347341

Ticket Printing Fee-For Profit

Revenues generated from ticket printing fees for profit organizations at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347342

Ticket Printing Fee-Non-Profit Revenues generated from ticket printing fees for non-profit organizations at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347343

Facility Consignmnt Ticket Fee

Revenues generated from facility fees for consignment tickets at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347344

Facility Complmntry Ticket Fee

Revenues generated from facility fees for complimentary tickets taken in excess of 40 at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347345

Credit Card Fee

Revenues generated from credit card fees at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347346

Facility Ticket Fee

Revenues generated from facility fee from ticket sales at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347347

Internet Convenience Fee

Revenues generated from internet convenience fees at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347348

Telephone Convenience Fee

Revenues generated from telephone convenience fees at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347349

Walk-Up Fee

Revenues generated from Walk-Up fees at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347350

Souvenirs

These are revenues collected from sale of souvenirs

347360

Marketing Banner

Revenues are generated for banner services at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347361

Marketing eBlasts

Revenues are generated for e-blasts services at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347362

Marketing Press Release

Revenues are generated for Press Release services at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347363

Marketing Transparency

Revenues are generated for transparencies services at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347370

Production Staff

Revenues generated from fees paid for Production staff at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater. 539

Revenue

City of Miramar

Cultural Affairs Fund

FY 2014 Budget

Budget Justification Account #

Account Description

347371

Production Staff Reimbursable Revenues generated from fees paid for Produciton staff as needed at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

Justification

347372

Production Equipment Rental

Revenues generated from fees paid for Production equipment rental at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347373

Production Outside Equip Renta

Revenues generated from fees paid for Production outside equipment rental at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347374

Production Service Fee

Revenues generated from fees paid for Production Services at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347375

Production Services Incidental Revenues from charging for production services

347380

Theater Service Package

347381

Theater Service Package Half Revenues from TULIP insurance

347382

Theater Addtl Srvc Frnt of Hou Revenues from TULIP insurance

347383

Theater Addtl Srvc Security PD

Revenues from TULIP insurance

347384

Theater Addtl Srvc Cleaning Ma

Revenues from TULIP insurance

347385

Theater Addtl Srvc Fire Marsha

Revenues from TULIP insurance

347386

Theater Insurance

Revenues from TULIP insurance

361100

Interest Earnings

Revenue from interest earnings

362203

Rental-Facility Chambers

This includes revenues from renting out City Hall's Commission Chambers.

362204

Rental-Amphitheater

This includes revenues from theater rental at Regional Park and MCC

362205

Rental-Theater

This includes revenues from theater rental at Regional Park and MCC.

362206

Rental-Rooms

This includes revenues from theater rental at Regional Park and MCC.

362215

Rental-Banquet Hall

This revenues source is from banquet hall, kitchen and small wares rentals.

362216

Rental-Kitchen

This revenues source is from banquet hall, kitchen and small wares rentals.

362217

Rental-Small Wares

This revenues source is from banquet hall, kitchen and small wares rentals.

366210

Prog Support-MCC Presents

This includes Trust financial support of “MCC Presents” programs, including artistic fees, technical fees, facility preparation, hospitality, printing, marketing, etc.

366211

Prog Support Co-Sponsor

This includes Trust financial support of costs with “Arts Access” program, including marketing, printing, facility preparation, etc.

366212

Prog Support-Education

This includes Trust financing of costs associated with arts education programs, including artistic fees, instructors’ fees, marketing, supplies and equipment, printing, etc.

366213

Membership Fulfillment

This includes Trust financing of costs arising from providing benefits to members, including food and beverages, parking privileges, communications, special events, tickets, premium items, etc., as well as the cost of promoting membership.

366214

Sponsorship Fulfillment

This includes Trust financing of costs arising from expenses that provide benefits to sponsors, including food and beverages, parking privileges, communications, special events, tickets, premium items, signage and promotional materials, etc., as well as the cost of promoting sponsorships.

366215

Cultural Arts Develpment

This includes the Trust financing costs associated with events that support its activities such as naming rights, gallery activities, annual donor that benefits the Trust goals and objectives with the cultivation of programs.

381001

Trfr Fr General Fund

This represents a transfer from the General Fund.

Overtime-Special Events

This line item is for staff engaged in events in the Theater and Banquet Hall for food and beverage events.

Revenues from TULIP insurance

Expense 601402 City of Miramar

540

Cultural Affairs Fund

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

603140

New Hire Screening

This line item relates to background screening costs for MCC temporary personnel. Client Management Svcs - 1,900 Education & Gallery Svcs - 400 Food & Beverage Svcs - 1,900 Total - $4,200

603190

Prof Svc-Other

External consultants may be required when issues are outside the scope of normal operations and day to day activities.

603400

Contract Svc-Other

This line item supports all service Contracts related to alternate amenity programming and physical plant maintenance needs for Center's operations. In addition, Marketing, Public Relations and advertising, web design and maintenance and art gallery installations are supported in this line item. This line item was increased as a result of additional maintenance contracts identified for building operations. Alternative Support Svcs Stipend for Theater - $7,200 Burglar Alarm/CCTV Service - $13,800 Security Annual Svc Contract - $105,741 Carpet Cleaning - $3,000 Event Set up and Breakdown Ser. - $1,740 Pest Control - $1,800 Upholstery Cleaning - $2,010 Alarm Service - $780 Window Cleaning - $2,500 Generator Maintenance/Annual Inspection - $1,800 Pavers Maintenance - $2,000 Generator Fuel - $2,000 Elevator Maintenance - $2,320 Art Fountain Maintenance - $1,915 Pressure Washing - $3,000 Spot Pressure cleaning (emergencies) - $1,000 Rigging Inspection - $1,400 Education and Gallery Svcs Contracts - $44,000 Marketing & Sales Services - $84,000 Renter Support Service Fees - $8,000 Kitchen Maintenance Contracts - $63,086 Fire Curtain Inspection - $1,000

603401

Janitorial Services

Anticipated cost for cleaning maintenance: Janitorial, $45,000; Floor Care-carpet/tile, $24,000; Event Cleaning (based on 100 events, $23,000). Client Management Svcs - $32,000 Food & Beverage Svcs - $33,000 Total - $65,000

603404

Air Condition Services

Cost for AC maintenance and air duct cleaning, belts, coil cloning filters and mechanical repairs.

603460

Landscape Services

This line item is for the botanical garden maintenance and chemical application.

603470

Temporary Help

The Administration program will require the provision of additional staffing resource dollars to support the Cultural Affairs administrative tasks in the operations. This funding will enable the administration with the ability to have the accountability it needs to administer and plan the operation's recording tasks associated with delivering on its revenues and expenses generated by the operation.

604001

Travel & Training

This account covers out of area travel and training to support the department's operations. This line item is increased due to reassessment of staff travel and training needs. This figure was generated to provide better accuracy of this expenditure. Travel and training opportunities include: Alcohol Safety and Awareness Training, NFBPA Conference, National Association of Performing Arts Presenters Conference, Florida Presenters Conference and Training, Southern Circuit Film Selection Meeting, Performing Arts Exchange and Marketing Event Manager's Conference.

604100

Communication Services

This amount is for the T-1 line to support Box Office and Hospitality Room, Website Maintenance, Voice and data lines and Network Engineer repair service. Client Management Svcs - $37,400 Marketing and Public Relations - $26,600 Total - $64,000

604200

Postage

This cost is for mailing outreach material and general correspondence.

604300

Water/Wastewater Svc

This amount is for water and wastewater usage for the facility. Client Management Svcs - $34,600 Food & Beverage Svcs - $34,600 Total - $69,200

City of Miramar

541

Cultural Affairs Fund

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

604301

Electricity Svc

This costs is for electricity cost at the Cultural Arts facility as well as shared cost at the Town Center. This cost decreased for the operations. This cost is submitted by PWUtilities.

604400

Leased Equipment

This amount is for the box office leased equipment.

604440

Leased Copiers

This represents the cost for leasing, maintainance, overage and photocopy paper located in the Cultural Center as well as the copier shared with the budget department

604500

Property & Liability Ins

This line item is for property and liability insurance premium cost allocation. This line item increased as a result of figures distributed to the department by Risk Management.

604610

R&M Vehicles

This cost is for repairs and maintenance for the department's pool vehicles. Amount provided by PW-Fleet. This line item increased because Fleet is now calculating (2) pool vehicles for this department.

604620

R&M Buildings

This represents the cost for repairs and maintenance such as fire extinguisher, plumbing, locksmith, signage etc. for the building.

604625

R&M Equipment

This represents the cost for repairs and maintenance for the building equipment such as: Ticket Equipment Ticket Equipment - $1,100 Stage Lighting Equipment - $4,000 Electronic Architecture Equipment - $5,000 Kitchen Equipment - $5,000 Reinforcement Sound - $1,500 Misc. Cabling & Equipment - $2,400 Misc. Amps & sound boards - $2,000 Client Management Svcs - $10,000 Food & Beverage Services - $11,000 Total - $21,000

604630

R&M Electric

This represents the cost for repairs and maintenance of for the following equipments: Modification theater lighting - $9,000 Lamps/Ballast - $1,500 Electrical Lighting - $9,000 Outlets/circuits - $1,500 Light bulbs - $1,200 Client Management Svcs - $22,200

604700

Printing & Binding Svc

This represents the cost for printing and binding brochures, flyers, informational pamphlets, business cards, letterhead, envelopes, etc. Administration - $2,000 Marketing & Sales Services - $35,000 Total - $37,000

604890

Special Events-Other

Changes for Social Services Personnel to provide transportation for Special Events.

604891

Theatre Productions

This is the net cost for the acquisition of talent for MCC presentations and event activity. The line item also covers ancillary support activities that are involved in delivering these presentations. The allocation in Education & Gallery Services funds Family Theater programming and the Marketing & Sales allocation covers enhancement items associated with programming. The line of Theater Productions in Client Management and Education & Gallery Services was increased. This increase provides for better business accounting of the cost to deliver these events, which are inclusive of summer camp programming; and most importantly, places them in their appropriate allocation areas so that they can provide better accuracy to the operations. Client Management Svcs - $210,100 Marketing & Sales Services - $4,500 Education & Gallery Services - $73,400 Total - $288,000

604901

Credit Card Svc Fees

604905

Bank Svc Charges

This is a new expense for the department. This line item funds fees associated with credit card transactions administered by this department. Administration - $7,200

City of Miramar

Bank finance service charges for payment of bank account associated with the operation.

542

Cultural Affairs Fund

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

604910

Advertising Costs

This line item supports specialized advertising for presentations, institutional advertising for the Center, Amphitheater and fees associated with media placement of program notifications, fundraising etc. This line item also includes pre-planning dollars associated with the delivery of the Amphitheater and its opening activities. Funding earmarked for the Amphitheater in this line item total $50,000. This line item was increased from previous fiscal year as a result.

604915

Pmt in Lieu of Taxes

This account will cover the cost provided by General Fund.

604920

Licenses & Permit Fees

This cost is for licenses and permits pertaining to the elevator, generator, operations software and business licenses. This line item was increased due to the addition of software and business license fees realized this year. Elevator License - $100 Generator Permit - $120 Generator License - $100 Fuel Tank License/Permit - $180 Liquor License/ On - Offsite - $2,500 Food and Beverage License - $600 Theater Manager Licenses - $5,200 VSI Licenses - $5,000 Administration - Telephone Recording Maintenance Fees - $500 Client Management Services - $5,200 Food & Beverage Services - $8,100 Total - $13,800.00

604989

MIS Internal Svc Chgs

This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs

604991

Summer Programs

This line item represents all summer camp programming for education services.

604996

Admin Chg from Gen Fund

This charge covers the costs of services provided by the General Fund.

604997

Other Operating Expenses

This line item represents unanticipated expenditures that are not reflected and/or identified in line items in within the operations. CONSUMABLES: Line item funds purchases that are high freguency items utilized in the maintainance and upkeep of the operation (e.g) expendables, gaffer tape, color sheets for lighting, lamps, batteries, hardware, nuts, bolts, screws,washers, etc.)

604998

Contingency

This line item represents unanticipated expenditures that are not reflected and/ or identified in line items in within the budget.

605100

Office Supplies

This represents funding for desk top supplies for the various activities and general administrative functions.

605120

Computer Operating Supplies This line item represents Print Management contract and computer related items for desktop computers.

605220

Vehicle Fuel-On-Site

This expenditure is for gas, oil and lube for the department's pool vehicles of a Ford Taurus and Focus. This line item previously held one vehicle. The additional vehicle created an increase. Amount provided by PW-Fleet.

605225

Equip Gas Oil & Lube

This account is used to provide gas and oil used for equipment. Budgeted amount provided by Public Works

605230

Program Supplies

This line item provides funds for miscellaneous supplies to support Cultural Center Concierge, education and volunteer programs (e.g. uniforms, job-related equipment, gift shop sales). Marketing & Public Relations - $3,200 Education & Gallery Svcs - $4,000 Food & Beverage Svcs - $4,400 Total - $11,600

605235

General Food & Beverage

This line item provides funds for purchase of food, beverage and alcohol to support Center's events.

605247

Janitorial Supplies

This funding is for paper products, light bulb replacement and other janiotrial items. Client Management Svcs - $10,000 Food & Beverage Svcs - $11,000 Total - $21,000

605250

Noncapital Furniture

City of Miramar

This is for items costing less than $1,000 per unit which will be for necessary miscellaneous office furnishing. This line item was increased, because departmental needs were reassessed for this fiscal year. Administration - $8,500 Food & Beverage Svcs - $12,000 Total - $20,500 543

Cultural Affairs Fund

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

605251

Noncapital Equipment

Lighting equipment - special effects equipment, lighting accessories Sound equipment - microphones, batteries, stands

605252

Small Tools

This is to purchase or replace small tools which will be for necessary for the center. This includes hand tools, screwrivers, hammers, wrenches, power tools, drills, saws, pneumatic tool Administration - $2,000 Education & Gallery Svcs - $2,000 Food & Beverage Svcs - $2,000 Total - $6,000

605290

Other Operating Supplies

This cost is for material for special projects and all consumable supplies, etc.

605410

Subscriptions & Memberships This represents the cost to maintain memberships in professional associations, subscriptions and publications. This line item increased after a reassessment of staff organizational relationships. Thus, this line item provides better accounting for the department this fiscal year. National Assoc of Performing Arts - $2,625 International Association of Venue Managers - $600 Billboard - $250 National Forum of Black Administrators - $700 Florida Presenters - $100 Total Administration - $4,275

606400

Machinery & Equipment

Stage Equipment-Snow Machine - $2,705.00 Aqua fogger - stage equipment - $3,114.00 Total - $5,819.00

606440

Vehicles Purchase

Food Transportation Vehicle to support the Food & Beverage Operations

691203

Trfr To Cip Rev Bond

This transfer is to fund the debt service for the Cultural Affairs portion of the 2005 Capital Improvement Revenue Bond

City of Miramar

544

Early Childhood

Social Services Department

Early Childhood Fund

FY 2014 Budget

Mission To provide high quality child care for children.

Department Overview The vision of the community which is provided through this program can color a child's ideas and expectations about equity, cooperation and citizenship. Each child is provided with physical, social, emotional and intellectual activities which enable them positive experiences. Importance is placed on cooperative play. Emergent literacy is the core emphasis of the curriculum. Developmentally appropriate activities and learning materials are taught by credentialed teachers in a safe and secure environment. Early Childhood service is funded by user fees and the General Fund. User fees revenues and expenditures are associated with services provided at the following Early Childhood locations: Miramar Civic Center, Silver Shores Community Center, Vicki Coceano Youth Center and the Sunset Lakes Community Center. This program is administered by the Social Services Department. It is comprised of thirty-five (35) budgeted positions, 15 full-time and 40 part-time employees. The major program provided is Childcare.

Objectives ■ ■

Provide high quality childcare programming for children ages 3 months through 5 grade Provide resource and referral information for participant families

Key Intended Outcomes of Investment ■ ■

Providing positive experiences allows a child to develop in a safe and secure environment Provides families access to assistance for services they may need for a quality life

Accomplishments FY 2013 ■

Miramar Early Childhood Program participation in “TOUCH”; a “Transforming Our Community’s Health” initiative sponsored by the CDC, Broward Regional Health Planning Council, The Early Learning Coalition and Family Central.

■

The City of Miramar Early Childhood centers have been nationally recognized as “Eco Healthy Child Care Centers” by the Eco-Healthy Child Care (EHCC) Program; a national program that ensures child care settings are as happy, healthy, safe and green as possible by reducing children’s exposure to toxics.

■

Miramar Early Childhood Program won the Peacock Award for its "Bloom Where You Are Planted" multigenerational planting project.

City of Miramar

545

Early Childhood Fund

FY 2014 Budget

Program Revenues, Expenditures & Position Summary

Dedicated Revenues Childcare Pre-School Care Elementary Care Total

Expenditures by Program Childcare Preschool Care Elementary Care Total

Expenditures by Category Personnel Services Operating Expense Capital Outlay Other Total

FY 2011 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

1,419,279

1,397,790

2,363,500 -

2,295,700 -

267,603

269,661

1,686,882

1,667,451

2,363,500

2,295,700

1,731,268

1,498,083

2,364,000 -

2,295,700 -

192,363

166,454

1,923,631

1,664,537

2,364,000

2,295,700

1,475,862

1,313,601

1,737,200

1,606,100

447,769

350,936

626,800

592,200

97,400

1,923,631

1,664,537

2,364,000

2,295,700

34.40

36.40

34.40

Positions by Program Childcare Preschool Care Elementary Care Total

Position Detail Early Childcare Site Supervisor Early Childhood Aide II P/T (12) Early Childhood Aide III P/T (6) Early Childhood Curriculum Specialist P/T Early Childhood Housekeeping Aide P/T (3) Early Childhood Instructor I P/T (14) Early Childhood Instructor II P/T (5) Early Childhood Superintendent Recreation Leader Recreation Leader II Social Services Operations Manager* Social Services Program Coordinator Total

31.88

29.75

5.63

5.26

37.5

35.0

4 9.5

*Position split with Social Services .60 / .40

City of Miramar

FY 2012 Actual

546

4 8.0

34.40

4 8.0

36.40

34.40

4 8.0

4 6.0 3

0.5

1.5

2.5

37.5

35.0

37.0

35.0

Early Childhood Fund

FY 2014 Budget

Childcare Program Description This program is responsible for providing a safe and secure environment in which children are provided with the physical, social, emotional and intellectual activities that allow them to learn and play through developmentally appropriate practices and learning materials which enables each child a positive learning experience.

Objectives ■ ■ ■

Provide State of Florida Voluntary Pre-Kindergarten (VPK) programming at all centers Administer the Child Care Food Program (CCFP) program via State of Florida Department of Health Administer the Maximizing Out of School Time (MOST) grant

Intended Outcomes of Investment ■

The VPK program ensures high quality kindergarten readiness skills that will enable the children in our community success in elementary school

■

Provide nutritionally balanced meals to the children in our program in an effort to combat childhood hunger as well as to ensure children are fed and ready to learn

■

Provide an environment for children that enhances academic achievement and strengthens relationships with adults and peers

Goals for FY 14 1. 2. 3.

Meet the requirements and be approved as a 2014-2015 Voluntary Pre-Kindergarten (VPK) provider. Provide meals to children in a cost effective manner. Meet the mandatory outcome measures set forth by the Maximizing Out of School Time (MOST) grant.

Performance Measures FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Number of children served monthly in childcare program

346

Number of children served in Voluntary Prekindergarten Program

116

Number of children participating in special activity classes monthly

Number of children served in the MOST program

Number of meals served

140,508

Output

Efficiency/Effectiveness Objective: Provide State of Florida VPK programming at all centers The VPK program ensures high quality kindergarten readiness skills that will enable the children in our community Outcome: success in elementary school Goal:

1 FY 2012

FY 2013

FY 2014

Goal

Actual

Goal

Projected

Goal

Children's VPK post assessment shows readiness improvement

Yes

Children's overall attendance is 80% of program

Yes

City of Miramar

547

Early Childhood Fund

FY 2014 Budget

Childcare Program Objective: Outcome:

Administer the Child Care Food Program (CCFP) program via State of Florida Department of Health Provide nutritionally balanced meals to the children in our program in an effort to combat childhood hunger as well as to ensure children are fed and ready to learn

Goal:

2 FY 2012

FY 2013

FY 2014

Goal

Actual

Goal

Projected

Goal

$4.94

$0.15

$4.94

Average cost to feed a child per day

Objective: Outcome:

Meet the mandatory outcome measures set forth by the Maximizing Out of School Time (MOST) grant Provide an environment for children that enhances academic achievement and strengthens relationships with adults and peers

Goal:

3 FY 2012

FY 2013

FY 2014

Goal

Actual

Goal

Projected

Goal

% of children that remained safe

100%

99%

100%

% of children that improved basic math skills

75%

84%

75%

% of children that improved basic reading skills

75%

89%

75%

% of children that improved social skills and interactions with peers and adults.

70%

78%

% of children that maintained or improved homework completion

80%

96%

80%

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Dedicated Revenues Childcare Childcare-Civic Center Childcare-Sunset Lakes Childcare-Silver Shores Childcare-Sunset Lakes Offsite VPK Total

Account # 346910-000

$ 2,363,500

346910-030

408,200

353,600

346910-070 346910-110

700,400 829,600

744,500 695,900

346910-120

425,300

404,300

346911

$ 2,363,500

97,400 $ 2,295,700

1,737,200

1,606,100

626,800 -

592,200 -

Expenditures Personnel Services Operating Expense Capital Outlay Other Total

97,400

$ 2,364,000

$ 2,295,700

Percent of Time by Position Early Childhood Aide II-P/T (12) Early Childhood Aide III-P/T (6) Early Childhood Curriculum Specialist Aide-P/T Early Childhood Housekeeping Aide-P/T (4) Early Childhood Instructor I -P/T (14) Early Childhood Instructor II-P/T (5) Early Childhood Site Supervisors Early Childhood Superintendent Recreation Leader Recreation Leader II Social Services Operations Manager Social Services Program Coordinator Total *Position split with Social Services .60 / .40

City of Miramar

548

8.00

6.00

3.00

0.50

2.00

1.50

7.00

2.50

4.00

1.00

5.00 -

5.00 2

5.00 3

0.40 1.00

34.40

36.40

34.40

Early Childhood Fund

FY 2014 Budget

Revenues and Expenditures Detail Budget Summary

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total Operating Expenditures Other Total

FY 2011 FY 2012 Actual Actual $ (595,760) $ (832,508)

FY 2013 Amended ($829,595)

FY 2014 Budget ($829,595)

1,686,883

1,667,451

2,363,500

2,295,700

500

$ 1,686,883

$ 1,667,451

$ 2,364,000

$ 2,295,700

1,475,862

1,313,601

1,737,200

1,606,100

447,769

350,936

626,800

592,200

1,923,631 -

1,664,537 -

2,364,000 -

2,198,300 97,400

$ 1,923,631

$ 1,664,537

$ 2,364,000

$ 2,295,700

2,913

Excess/Deficiency Ending Fund Balance

FY 2013 Budgeted ($829,595)

(236,748) $

(832,508) $

(829,595) $

(829,595)

Revenue Projections Account #

Account Title

346910 346910-030 346910-070 346910-110 346910-120 346911 346920 347295

Charges for Services Child Care Child Care-Civic Center Child Care-Sunset Lakes Child Care-Silver Shores Child Care-Youth Center Off Site VPK Elementary Program Pre-School Sub Total

361100

Miscellaneous Revenues Interest Earning|Inc/Dec FMV of Investment Sub Total Total

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

346910

269,660 1,397,790 1,667,451

2,363,500 2,363,500

408,200 700,400 829,600 425,300 2,363,500

353,600 744,500 695,900 404,300 97,400 2,295,700

500 500

1,686,883

1,667,451

2,364,000

2,295,700

Title & Description CHILDCARE: Registration and fees collected to cover the costs for providing child care programs.

City of Miramar

FY 2014 Budget

267,603 1,419,279 1,686,883

Revenue Projection Rationale Account #

FY 2013 Amended

549

Early Childhood

FY 2014 Budget

Childcare 435‐63‐650‐569 Account #

Account Title Personnel Services

601200 601205 601210 601400 602100 602210 602265 602300 602304 602305 602306 602307 602309 602311 602400

Employee Salaries Lump Sum Payout - Accrued Time Non-Pensionable Earnings Overtime-General FICA & MICA Pension-General Pension-457 Pmt In Lieu Of Insurance Health Insurance-PPO Health Insurance-HMO Dental Insurance-PPO Dental Insurance-HMO Basic Life Insurance Long-Term Disability Ins Workers' Compensation

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$1,327,300 $19,200 $6,000 $102,900 $101,800 $5,000 $6,400 $32,200 $78,300 $5,800 $2,200 $1,600 $2,900 $45,600

$1,158,200 $6,200 $15,200 $6,000 $89,500 $120,600 $4,700 $19,500 $131,600 $7,500 $2,000 $1,600 $2,800 $40,700

Personnel Services Total Operating Expense

$1,737,200

$1,606,100

603134 603140 603141 603183 603400 604100 604200 604300 604301 604403 604440 604500 604610 604625 604700 604916 604950 604989 604990 604991 604993 604996 604998 605100 605120 605220 605230 605240 605250 605251 605410 605500 605510

$2,400 $2,000 $1,400 $800 $7,600 $9,600 $400 $20,000 $19,500 $141,800 $7,200 $122,200 $5,000 $800 $2,000 $1,600 $1,200 $103,200 $48,200 $27,600 $13,800 $50,000 $2,000 $800 $4,800 $11,000 $3,600 $8,000 $5,000 $2,500 $800 -

$2,400 $2,000 $1,400 $1,500 $7,600 $9,600 $400 $20,000 $19,500 $141,800 $7,200 $122,200 $5,000 $800 $2,000 $1,600 $1,200 $103,200 $47,500 $27,600 $13,800 $50,000 $2,000 $800 $4,800 $11,000 $3,600 $8,000 $5,000 $2,500 $800 -

$3,200 $1,800 $2,300 $4,800 $4,600 $9,600 $19,800 $18,500 $93,900 $7,600 $148,000 $2,800 $4,000 $1,600 $107,400 $40,300 $20,100 $12,400 $50,000 $4,000 $2,800 $500 $10,000 $4,800 $6,500 $4,000 $3,300 $1,600 $2,000

Operating Expense Total Transfers

$626,800

$592,200

609990

$97,400

Prof Svc-Marketing New Hire Screening Existing Employee Screening Accreditation Fees Contract Svc-Other Communication Services Postage Water/Wastewater Svc Electricity Svc Leased Building Leased Copiers Property & Liability Ins R&M Vehicles R&M Equipment Printing & Binding Svc Administrative Expense Employee Awards MIS Internal Svc Chgs Pre-School Activities Summer Programs Field Trips Admin Chg from Gen Fund Contingency Office Supplies Computer Operating Supplies Vehicle Fuel-On-Site Program Supplies Uniforms Cost Noncapital Furniture Noncapital Equipment Subscriptions & Memberships Training-General Tuition Reimbursement

Transfers Total

Appropriated Fund Balance

$97,400

Program Total

$2,364,000

$2,295,700

City of Miramar

550

Early Childhood

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

346910

Child Care Fees

Dedicated revenues for childcare

346911

Off Site VPK

Payment distributed through Family Central for providing Voluntary PreKindergarten (VPK) child care programs.

361100

Interest Earnings

Revenue from interest earnings

601400

Overtime-General

This line represents the cost for special events, emergencies and unanticipated personnel shortages.

603134

Prof Svc-Marketing

This line represents the cost for public relations, advertising, production and media for the Childcare Program.

603140

New Hire Screening

This amount is for outside service to perform screenings on all new employees.

603141

Existing Employee Screening

This amount is for outside service to perform screenings on all current employees.

603183

Accreditation Fees

This amount is for Accredited Professional Preschool Learning Environment (APPLE) Accreditation fees.

603400

Contract Svc-Other

This amount is for outside contractual services for floor/carpet cleaning and credit card machine.

604100

Communication Services

This figure represents the cost for cellular phones.

604300

Water/Wastewater Svc

This represents the allocated cost of water and sewer service for the facility.

604301

Electricity Svc

This account represents allocated costs for electricity usage.

604403

Leased Building

This cost is for leasing the Childcare facilities.

604440

Leased Copiers

This account represents costs associated with copy machines, releated supplies and service contracts. (Toner is only purchased if department exceeds the allotted meter amount)

604500

Property & Liability Ins

This account represents allocated property and liability insurance premiums

604610

R&M Vehicles

This account represents costs associated with repair and maintenance of city vehicles

604700

Printing & Binding Svc

This represents the costs associated with the printing brochures, handbooks and other reproduction services for programming.

604916

Administrative Expense

This figure represents the cost for expenses associated with ceremonies, events and awards associated with the Childcare Program.

604989

MIS Internal Svc Chgs

This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs

604990

Pre-School Activities

This represents the costs associated with year-round pre-school programming.

604991

Summer Programs

This line item represents expenses associated with elementary age grades K-5th summer camp program.

604993

Field Trips

This line item represents funding associated with field trips and transportation throughout the fiscal year to attend enrichment activities.

604996

Admin Chg from Gen Fund

This line item represents charges from the general fund for administrative cost.

604998

Contingency

This cost is for unanticipated expenses and emergencies

605100

Office Supplies

This line item is for miscellaneous desk supplies such as pens, pencils, paper clips, etc.

605220

Vehicle Fuel-On-Site

This account covers the cost of gas and oil used for city vehicles

605230

Program Supplies

This represents the costs to purchase supplies associated with the Child Care Food Program.

605240

Uniforms Cost

This represents the cost for uniforms for child care employees which they are required to wear for the program.

605250

Noncapital Furniture

This represents the cost for furniture that cost less than $1,000 per item.

605251

Noncapital Equipment

This cost is for equipment cost under $1,000 for each item.

605410

Subscriptions & Memberships This amount is for the cost of accreditation, renewal, license and professional membership required to maintain child care standards. 551

Revenue

Expense

City of Miramar

Early Childhood

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

605500

Training-General

This cost is for required child care certification and licensing requirements for training that must be maintained.

605510

Tuition Reimbursement

This cost is for Education Assistance to assist permanent employees to participate in training or educational program designed to strengthen their job related abilities.

609990

Appropriated Fund Balance

Funds added to fund balance.

City of Miramar

552

Internal Service Funds

FY 2014 Budget

Description Internal Service Funds are used to account for the financing of services, self-insurance activities and fleet maintenance services provided to other funds within the City on a cost-reimbursement basis. Currently, the City has four (4) Internal Service Funds. ■ ■ ■ ■

Health Insurance Fund 501 Risk Management Fund 502 Fleet Maintenance Fund 503 Management Information System Fund 504

Revenues and Expenditures Detail Budget Summary FY 2011 Actual

Revenue by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Other Sources Transfer In Total Expenditures by Category Personnel Services Operating Expense Capital Outlay Total Operating Expenditures Capital Improvement Program Other Uses Transfer Out Total

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

8,457,998

8,596,769

21,070,600

22,578,100

21,596,500

391,095

554,441

2,403,600

896,100

653,500

9,034,152 -

11,590,368 -

829,643 -

237,500 -

$ 17,883,245

$ 20,741,577

$ 23,474,200

$ 24,303,843

$ 22,487,500

1,046,099

2,496,815

2,412,500

2,344,500

2,795,700

13,670,027

15,892,628

20,961,900

21,374,958

19,452,000

57,674

100,016

99,800

391,385

239,800

14,773,800

18,489,459

23,474,200

24,110,843

22,487,500

8,700

125,000

7,391 -

43,028 5,000,000

68,000

$ 14,781,191

$ 23,541,187

$ 23,474,200

$ 24,303,843

$ 22,487,500

9,034,401 7,454,151 1,394,694 $ 17,883,245

2,639,925 10,354,100 6,639,288 1,108,264 $ 20,741,577

11,830,700 6,933,400 1,398,500 3,311,600 $ 23,474,200

11,830,700 7,624,300 1,537,243 3,311,600 $ 24,303,843

10,143,300 7,125,000 1,414,200 3,805,000 $ 22,487,500

2,603,449 9,353,493 10,260,451 1,323,794 $ 23,541,187

11,830,700 6,933,400 1,398,500 3,311,600 $ 23,474,200

11,830,700 7,624,300 1,537,243 3,311,600 $ 24,303,843

10,143,300 7,125,000 1,414,200 3,805,000 $ 22,487,500

Summary by Fund Revenues Health Insurance Risk Management Fleet Maintenance Management Information Systems Health Insurance Liability and Workers Comp Fleet Maintenance Total Expenditures Health Insurance Risk Management Fleet Maintenance Management Information Systems Health Insurance Liability and Workers Comp Fleet Maintenance Total

City of Miramar

Fund # 501 (680) 502 (690) 503 (700) 504 (001) 680 690 700

501 (680)

502 (690) 503 (700) 504 (001) 680 690 700

8,956,852 4,398,753 1,425,586 $ 14,781,191

553

HealthÂ Insurance

Health Insurance Fund

FY 2014 Budget

Description Fund 501 This fund was established to account for the City’s fully-funded health, dental, disability, and life insurance. In January 2005, the City changed from a self-funded PPO to a fully insured plan. All Funds are billed monthly to cover actual premium costs and claims to maintain adequate reserves.

Revenues and Expenditures Detail Budget Summary

Beginning Fund Balance Revenue by Category General Government Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Other Sources Transfer In Total

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total Operating Expenditures Transfer In Total

FY 2011 Actual $ 271,999

FY 2012 Actual $ 349,547

FY 2013 Budgeted $ 1,350,155

FY 2013 Amended $ 1,350,155

FY 2014 Budget $ 1,350,155

11,830,100

10,141,800

473

307

600

1,500

9,033,928 -

10,353,793 -

$ 9,034,401

$ 10,354,100

$ 11,830,700

$ 10,143,300

City of Miramar

9,353,493

11,830,700

10,143,300

8,956,852

9,353,493

11,830,700

10,143,300

$ 8,956,852

$ 9,353,493

$ 11,830,700

$ 10,143,300

77,548

1,000,607

349,547

$ 1,350,155

Excess/Deficiency Ending Fund Balance

8,956,852

554

Health Insurance Fund

FY 2014 Budget

Operating Revenues Account #

Account Title

FY 2011 Actual

FY 2012 Actual

341205 341206 341207 341208 341220 341221 341222 341223

Charges for Services PPO Dental City Contribution PPO Dental Emp Contribution HMO Dental City Contribution HMO Dental Emp Contribution PPO Medical City Contribution PPO Medical Emp Contribution HMO Medical City Contribution HMO Medical Emp Contribution Sub-total

361100 361300

Miscellaneous Revenues Interest Earnings Net Inc./Dec in FMV of Invest Sub-total

381690 385100 385200 385202 385203 385206 385207 385208 385209

Other Source Trfr in from Health Ins PPO Dental City Contribution PPO Dental Emp Contribution HMO Dental City Contribution HMO Dental Emp Contribution PPO Medical City Contribution PPO Medical Emp Contribution HMO Medical City Contribution HMO Medical Emp Contribution Sub-total

346,030 145,549 37,823 19,654 2,123,022 415,808 4,196,196 1,749,846 9,033,928

1,000,000 333,753 155,909 31,108 19,907 2,054,572 408,115 4,410,814 1,939,614 10,353,793

Total

9,034,401

10,354,100

City of Miramar

555

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

368,500 168,200 45,000 20,000 2,810,900 1,084,500 5,325,000 2,008,000 11,830,100

594,800 137,900 54,600 4,800 1,873,900 312,600 5,326,100 1,837,100 10,141,800

473 473

218 89 307

400 200 600

1,500 1,500

11,830,700

10,143,300

Health Insurance Fund

FY 2014 Budget

Expenditure Detail Budget 501‐90‐000‐519‐000‐ Account #

603010 603015 603025 604922 604940 604905 604944

FY 2011 Actual

Account Title Operating Expense Health PPO Premiums Health HMO Premiums Dental HMO Premiums Dental PPO Claims Insurance Claims-Health Bank Service Charge Dental Claims Administration Fees Total

FY 2012 Actual

Division Expenditure Summary Summary by Division Health Insurance

Division # 090/900

FY 2011 Actual 8,956,852

FY 2012 Actual 9,353,493

Expenditure Detail 680‐90‐900‐590 Account # 3010 3011 3012 4005 4508 4944

Account Title Operating Expense Health PPO Premiums Health HMO Premiums Dental HMO Premiums Bank Service Charge PPO Dental Claims PPO Administration Fees Total

City of Miramar

FY 2011 Actual 2,554,368 5,913,072 55,315 130 408,822 25,144 8,956,852

556

FY 2012 Actual 2,439,681 6,373,896 50,832 134 463,088 25,863 9,353,493

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

3,925,000 7,333,000 65,000 448,700 30,000 500 28,500 11,830,700

2,186,500 7,163,200 59,400 703,200 1,000 30,000 10,143,300

Health Insurance

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

341205

PPO Dental City Contribution

Revenues for this line item arise from an internal service charge against each City department that is based on each employee's estimated PPO and HMO dental insurance coverage and costs. Only PPO dental insurance coverage and outstanding claims are in this fund.

341206

PPO Dental Emp Contribution Revenues are the employees' share of PPO and HMO dental insurance based on collective bargaining agreements and the Comprehensive Pay Plan.

341207

HMO Dental City Contribution Revenues for this line item arise from an internal service charge against each City department that is based on each employee's estimated PPO and HMO dental insurance coverage and costs. Only PPO dental insurance coverage and outstanding claims are in this fund.

341208

HMO Dental Emp Contribution Revenues are the employees' share of PPO and HMO dental insurance based on collective bargaining agreements and the Comprehensive Pay Plan.

341220

PPO Medical City Contribution Revenues relate to the City's share of the Medical insurance premium costs

341221

PPO Medical Emp Contribution

Revenues are the employees' share of PPO and HMO medical insurance based on collective bargaining agreements and the Comprehensive Pay Plan

341222

HMO Medical City Contribution

Revenues relate to the City's share of the Medical insurance premium costs

341223

HMO Medical Emp Contribution

Revenues are the employees' share of PPO and HMO medical insurance based on collective bargaining agreements and the Comprehensive Pay Plan

361100

Interest Earnings

Revenue from interest

361300

Net Inc/Dec in FMV of Invest

Net increase/decrease in Fair Market Value of assets.

603010

Health PPO Premium

Expenditures related to the City's portion for this health care benefit.

603015

Health HMO Premium

Expenditures related to the City's portion for this health care benefit.

603025

Dental Premium

Expenditures related to the City's portion for this health care benefit.

604905

Bank Svc Charges

Bank services charges for handling of accounts.

604922

Dental PPO Claims

Expenditures from this line item represent insurance claims paid by the City for the selfinsured dental plan.

604944

Dental Claims Admin Fee

Expenditures from this line item represent administrative fees for the City's self-insured dental insurance plan.

Revenue

Expense

City of Miramar

557

RiskÂ Management

Human Resources Department

City Manager Director of Human Resources Assistant Director of Human Resources *

Administrative Supervisor

Office Assistant F/T (3)

Human Resources Manager

Human Resources Officer

Human Resources Analyst II

Executive Assistant to the Director Human Resources Coordinator

Assistant Risk Manager* Risk Management Claims Analyst*

Human Resources Assistants (2)

* These positions are funded by the Risk Management Internal Services fund.

Process Improvement Analyst

Risk Management

FY 2014 Budget

Mission Risk Management identifies, assesses and controls risk as it relates to all City operations and evaluates, implements and provides employee benefits that support employee recruitment and retention.

Department Overview Risk Management is responsible for managing two of the largest risk programs for the City. This includes the self-insurance of liability and workers' compensation as well as providing an array of employee benefits including, but not limited to, health, dental and life insurance as well as various retirement and savings benefits to maintain a viable workforce. This program not only provides a safety net from catastrophic risk for both the City and its' employees but regularly engages in proactive analysis of risk so prevention programs can be implemented to help control or mitigate costs. The Risk Management Program is managed by Human Resources department. It is comprised of three (3) full-time budgeted positions.

Objectives ■

Manage the City's self-insured, self-administered liability claims program in accordance with applicable State laws and regulations

■

Improve employee health and increase employee morale by offering preventative health care programs Optimize City of Miramar's resources by reducing absenteeism, health care and worker's compensation insurance costs

■ ■

Evaluate and assess all risks of loss and need for insurance related to the specific performance objective

Key Intended Outcomes of Investment ■ ■

Reduced costs related to absenteeism, health care and workers' compensation Attain acceptable level of insurance coverage for city's risks

Accomplishments FY 2013 ■

Implemented the City Manager's Safety & Safety Improvement Awards which recognizes departments with no workers' compensation injury or reduced number of injuries for each quarter

■

Implemented a Risk Management Strategic Plan that focuses on reducing workers' compensation cost

City of Miramar

558

Risk Management

FY 2014 Budget

Program Revenues, Expenditures & Position Summary Dedicated Revenues None

FY 2011 Actual

Program #

Expenditures By Program Risk Management Benefits Administration Non-Departmental Total

Expenditures by Category Personnel Services Operating Expense Capital Outlay Non-Departmental Total

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

061

362,500

1,053,400

535,000

062 000

112,800 6,458,100

44,800 6,526,100

6,590,000

$ 6,933,400

416,300

348,300

434,300

59,000 -

749,900 -

100,700 -

Positions by Program Risk Management Benefits Administration Total

Position Detail Assistant Director of Human Resources Assistant Risk Insurance & Contracts Manager Assistant Risk Manager Benefits Administrator Human Resources Analyst II Human Resources Coordinator - Part-time Risk Management Claims Analyst Risk Management Claims Supervisor Senior HR Analyst Total FTE's

City of Miramar

FY 2012 Actual

559

6,458,100

$ 6,933,400

7,624,300

6,526,100 $

7,624,300

7,125,000

6,590,000 $

7,125,000

2.5

3.0

1.0

2.5

3.5

4.0

3.0

0.5

1 -

2.5

3.5

4.0

3.0

Risk Management

FY 2014 Budget

Risk Management Program Description This program is responsible for managing the self insurance funds for the City of Miramar to include liability and workers' compensation by monitoring and analyzing claims and implementing education and prevention programs to reduce overall costs.

Objectives ■

Properly manage the City's self-insured and self-administered liability claims program according to State mandates and regulations.

■

Track and analyze all claims to determine causation factors. Reduce the time span between the time a claim is opened until resolution. Coordinate a comprehensive City-wide safety training program.

■ ■

Key Intended Outcomes of Investment ■ ■ ■ ■

Control and reduce costs of Liability Insurance and Workers' Compensation. Develop strategic responses to the analysis of claims. Minimize the escalation of costs per claim through timely resolution and litigation avoidance. Reduce overall claim costs through proactive education campaigns focused on claim analysis.

Goals for FY 14 1. 2.

Ensure the continued viability of self Insurance through proper management and cost controls. Actively monitor Liability and Workers' Compensation claims and vehicle accident reports to determine effectiveness of prevention efforts.

Reduce the overall impact of claim costs on the City's overall budget.

Performance Measures FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

Liability and Workers claims filed

174

Motor Vehicles Accident

Number of workdays lost per workers' comp claim

Output

FY 2013 Projected

Efficiency/Effectiveness Objective: Properly manage the City's self-insured and self-administered liability claims program according to State mandates and regulations. Outcome: Goals:

Control and reduce costs of Liability Insurance and Workers' Compensation. 1 FY 2012 Goal

FY 2014

FY 2013 Actual

Goal

Projected

Goal

Average cost per liability claim

$2,000

$4,613

$3,000

Average cost per workers comp claim

$5,000

$10,498

$8,000

Average cost of motor vehicle accidents

$2,500

$3,120

$3,000

Objective: Outcome: Goals:

Track and analyze all claims to determine causation factors. Develop strategic responses to the analysis of claims. 2 FY 2012 Goal

FY 2014

FY 2013 Actual

Goal

Projected

Goal

Liability Claims filed

Workers' Compensation Claims Filed

100

127

Motor Vehicles Accidents reported

City of Miramar

560

Risk Management

FY 2014 Budget

Risk Management Program Objective: Outcome: Goals:

Reduce the time span between the time a claim is opened until resolution. Minimize the escalation of costs per claim through timely resolution and litigation avoidance. 3 FY 2012 Goal

FY 2013 Actual

FY 2014

Goal

Projected

Goal

Average # of days a liability claim remained opened

109

180

Average # of days lost per workers' comp claim.

260

Objective: Outcome: Goals:

Coordinate a comprehensive City-wide safety training program. Reduce overall claim costs through proactive education campaigns focused on claim analysis. 3 FY 2012 Goal

FY 2014

FY 2013 Actual

Goal

Projected

Goal

# of Safety inspections conducted

109

180

# of Risk Management media campaigns conducted

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Dedicated Revenues None

331,100

434,300

31,400 -

722,300 -

100,700 -

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

362,500

1,053,400

535,000

Percent of Time by Position Assistant Director of HR Assistant HR Manager* Human Resources Coordinator Part-time Risk Management Claims Supervisor Senior HR Analyst Total

City of Miramar

561

1.0

0.5

1.0

3.0

1.0

2.5

Risk Management

FY 2014 Budget

Benefits Administration Program Description This will not be a program in FY 2014.

Performance Measures Efficiency/Effectiveness Objective: Improve employee health and increase employee morale by offering preventative health care programs Outcome: Enhanced benefit administration and oversight Goals: 1, 2 FY 2012 Goal

FY 2014

FY 2013 Actual

Goal

Projected

Goal

Employees participating in Online Open Enrollment

100%

Sign a Non-Smoking Affidavit or participate in the City-sponsored Smoking Cessation program

100%

Objective:

Optimize city of Miramar's resources by reducing absenteeism, health care and workers' compensation insurance costs

Outcome: Goals:

Reduced costs in relation to absenteeism, health care and workers' comp. 3 FY 2012 Goal

FY 2014

FY 2013 Actual

Goal

Projected

Goal

Ensure that 100% of employees dependents are verified during open enrollment

100%

Provide all employees timely benefit status update

100%

Objective: Outcome: Goals:

Optimize health and wellness awareness for the best education of employees. Limit health care costs to less than the medical inflation rate. 2, 4 FY 2012 Goal

FY 2014

FY 2013 Actual

Goal

Projected

Goal

Provide 8 health and wellness educational awareness programs

Provide 6 retirement planning workshops

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

Dedicated Revenues None

FY 2014 Budget

85,200

17,200

27,600 -

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

112,800

44,800

Percent of Time By Position Benefits Administrator Total FTE's

City of Miramar

562

1.0

Risk Management

FY 2014 Budget

Revenues and Expenditures Detail Budget Summary

Beginning Fund Balance Revenue by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Other Sources Transfer In Total Expenditures by Category Personnel Services Operating Expense Capital Outlay Transfer Out Total Excess/Deficiency Ending Fund Balance

FY 2011 Actual $ 2,375,872

FY 2012 Actual $ 5,431,270

FY 2013 Budgeted $ 1,810,106

FY 2013 Amended $ 1,810,106

FY 2014 Budget $ 1,810,106

7,063,608

4,848,976

6,353,300

6,038,300

6,235,900

390,318

553,737

580,100

895,100

651,600

224 -

1,236,575 -

690,900 -

237,500 -

$ 7,454,151

$ 6,639,288

$ 6,933,400

7,624,300

7,125,000

238,252

396,170

416,300

348,300

434,300

4,121,106

4,808,019

6,517,100

7,092,596

6,690,700

39,395 -

56,262 5,000,000

115,404 68,000

$ 4,398,753

$ 10,260,451

$ 6,933,400

3,055,398

(3,621,164)

7,624,300

$ 5,431,270

$ 1,810,106

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

7,125,000

1,810,106

Operating Revenues Account #

341200 341203

361100 361300 369300

385100 399999

Account Title Charges for Services Internal Service Charge City Contribution-WC Sub-total Miscellaneous Revenues Interest Earnings Net Inc./Dec Fair Value of Investment Insurance Recoveries Sub-total Other Source City Contribution Appropriation Of Fund Balance Sub-total Total

City of Miramar

FY 2013 Amended

FY 2014 Budget

7,063,608 7,063,608

4,848,976 4,848,976

4,615,800 1,737,500 6,353,300

4,300,800 1,737,500 6,038,300

4,255,800 1,980,100 6,235,900

125,330 264,987 390,318

117,849 435,888 553,737

123,500 1,500 455,100 580,100

123,500 1,500 770,100 895,100

100,100 1,500 550,000 651,600

224 224

1,236,575 1,236,575

690,900 690,900

237,500 237,500

7,454,151

6,639,288

6,933,400

7,624,300

7,125,000

563

Risk Management

FY 2014 Budget

Risk Management Account #

Account Title Personnel Services

601200 601205 601210 602100 602210 602235 602260 602265 602300 602304 602305 602306 602309 602311 602400 602500

Employee Salaries Lump Sum Payout - Accrued Time Non-Pensionable Earnings FICA & MICA Pension-General Pension-Senior Mgmt Pension-401 Pension-457 Pmt In Lieu Of Insurance Health Insurance-PPO Health Insurance-HMO Dental Insurance-PPO Basic Life Insurance Long-Term Disability Ins Workers' Compensation Unemployment Comp

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$306,000 $6,700 $27,900 $37,200 $2,900 $12,600 $13,000 $5,300 $1,400 $700 $1,700 $900 -

$246,318 $3,959 $27,900 $36,973 $2,900 $12,600 $13,000 $1,400 $700 $1,700 $850 -

$270,800 $11,500 $8,200 $20,400 $15,800 $35,100 $15,300 $6,300 $13,100 $5,100 $1,400 $600 $1,300 $9,400 $20,000

Personnel Services Total Operating Expense

$416,300

$348,300

$434,300

603127 603140 603184 604100 604200 604301 604440 604500 604700 604890 604920 604989 605100 605290 605410 605500

$7,000 $1,500 $500 $2,800 $2,300 $14,000 $300 $800 $1,600 $25,700 $500 $400 $1,200 $400

$690,900 $7,000 $1,500 $500 $2,800 $2,300 $14,000 $300 $800 $1,600 $25,700 $500 $400 $1,200 $400

$4,500 $4,000 $500 $1,600 $1,300 $55,100 $8,600 $20,600 $800 $400 $3,300 -

Legal Svc-Litigation New Hire Screening Employee Assistance Prog Communication Services Postage Electricity Svc Leased Copiers Property & Liability Ins Printing & Binding Svc Special Events-Other Licenses & Permit Fees MIS Internal Svc Chgs Office Supplies Other Operating Supplies Subscriptions & Memberships Training-General

Operating Expense Total

$59,000

$749,900

$100,700

Total

$475,300

$1,098,200

$535,000

City of Miramar

564

Risk Management

FY 2014 Budget

Nondepartmental Account #

Account Title Operating Expense

603080 603127 604501 604504 604905 604941 604942 604943

Other Insurance Premium Legal Svc-Litigation Surety Bonds State Workers Comp Prem Bank Svc Charges Ins Claims-Workers' Comp Ins Claims-Liability Ins Claims-Property

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$10,000 $3,937,500 $425,000 $3,000 $1,312,500 $455,100 $315,000

$10,000 $3,712,700 $225,000 $3,000 $1,362,500 $865,684 $163,812

$100,000 $3,396,500 $777,900 $3,000 $1,886,500 $289,000 $137,100

Operating Expense Total Dept Capital Outlay

$6,458,100

$6,342,696

$6,590,000

606400 606440

$91,188 $24,216

Dept Capital Outlay Total Transfers

$115,404

691001

Machinery & Equipment Vehicles Purchase

$68,000

Transfers Total

Trfr To General Fund

$68,000

Total

$6,458,100

$6,526,100

$6,590,000

City of Miramar

565

Risk Management

FY 2014 Budget

Division Expenditure Summary Summary by Division Liability & Workers Comp Insurance

Division # 061/900

FY 2011 Actual

FY 2012 Actual

4,398,753

10,260,451

Expenditure Detail Budget 690‐06‐061‐513 Account #

1200 1400 2100 2240 2260 2280 2300 2304 2305 2306 2400 2500

Account Description Personnel Services Regular Salaries FICA Pension-ICMA OPEB Health-Cafeteria Plan Wellness Health Insurance-PPO Health Insurance-HMO Life & Disability Insurance Worker's Comp Unemployment Compensation Sub-total

FY 2011 Actual

FY 2012 Actual

204,445 5,633 18,340 4,297 1,978 194 2,227 438 700 238,252

288,319 2,867 6,036 15,286 6,375 15,834 6,689 3,655 431 953 467 49,258 396,170

1,149 2,568,215 35,097 1,155,965 282,596 78,083 4,121,106

2,614 2,606,231 48,959 1,610,683 374,204 165,328 4,808,019

22,433 16,962 39,395

39,400 16,862 56,262

4,000,000 1,000,000 5,000,000

4,398,753

10,260,451

690‐90‐900‐590 4005 4501 4504 4941 4942 4943

6250 6251

9110 9128

Operating Expense Bank Service Charge Premiums-Ins. Surety Premiums-Workers Comp Ins. Claims-Workers Comp Ins. Claims-Liability Ins. Claims-Property Sub-Total Dept. Capital Outlay Vehicle Replacement City Properties Sub-Total Other Trfr to General Fund Trfr to Health Ins-PPO Sub-Total

Total

City of Miramar

566

Risk Management

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

341200

Internal Service Charge

Revenues for this fund are reimbursed from other funds for property and liability insurance and services.

341203

City Contribution-WC

Revenues for this line item arise from an internal service charge against each City department that is based on each department's historically estimated yearly liability and workers' compensation loss exposures.

341205

PPO Dental City Contribution

361100

Interest Earnings

Revenue from interest

361300

Net Inc/Dec in FMV of Invest

Net increase/decrease in Fair Market Value of assets.

369300

Insurance Recoveries

Reimbursement for property and liability claims from insurance companies.

602500

Unemployment Comp

This is for payments to former employees who apply for unemployment compensation from the State.

603127

Legal Svc-Litigation

This is for costs related to litigation related matters.

603140

New Hire Screening

Costs associated with hiring requirements in this category include to include; criminal, workers' comp, social security and driver's license check background checks, educational verifications & Drug screening for new hires and existing employees.

603184

Employee Assistance Prog

Funding for the City's Employee Assistance Program (EAP) contractor who provides preliminary counseling services for employees, City-wide.

604200

Postage

This is allocated costs for department mailings as well as delivery services such as U.P.S. and Federal Express.

604301

Electricity Svc

This account represents allocated costs for electricity usage.

604440

Leased Copiers

This account represents costs associated with copy machines, releated supplies and service contracts. Last year's budgeted allotment was under-estimated. (Toner is only purchased if department exceeds the allotted meter amount).

604500

Property & Liability Ins

This account represents allocated property and liability insurance premiums

604501

Surety Bonds

Expenditures from this line item represent insurance premiums paid annually by the City for property and liability insurance/excess and primary, claims administration, and loss control consulting services.

604504

State Workers Comp Prem

Expenditures from this line item represent insurance premiums paid annually by the City for excess Workers Compensation insurance, claims administration, and State of Florida Workers Compensation administrating and special disability trust fund self-insurer assessments.

604610

R&M Vehicles

This account represents costs associated with repair and maintenance of city vehicles

604700

Printing & Binding Svc

Printing campaign materials for risk prevention programs and benefit educational campaigns to be distributed city-wide to employees.

604890

Special Events-Other

Continued funding for various events such as health fairs and safety seminars.

604905

Bank Svc Charges

Bank services charges for handling of accounts.

604920

Licenses & Permit Fees

This is for license fee with the Agency for Health Care Administration which is required to operate and maintain the Cityâ&#x20AC;&#x2122;s Workersâ&#x20AC;&#x2122; Comp program.

Revenue

Expense

Increase: The annual license fee for NeoGov (HR Applicant Tracking System) is approximately $7,440. 604941

Ins Claims-Workers' Comp

Expenditures for this line item account for the medical indemnity, managed care, and legal aspects of each Workers Compensation claim.

604942

Ins Claims-Liability

Expenditures from this line account for all costs associated with the defense of all liability claims presented to the City including, but not limited to settlement offers, legal fees, private investigators, and independent medical examinations.

City of Miramar

567

Risk Management

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

604943

Ins Claims-Property

Expenditures from this line item account for all self-insured property, automobile physical damage, and electronic data processing losses that the City sustains on an annual basis.

604989

MIS Internal Svc Chgs

This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs

605100

Office Supplies

Costs for office supplies for the division to include; pens, note pads, printer paper, desk tools, etc.

605220

Vehicle Fuel-On-Site

City Policy prevents employees form using personal vehicles to conduct City business. Daily operations of department requires personnel to travel to various City Departments to interview, train, plan and meet with other Department administrative staff. The current allottment of one (1) vehicle does not fulfill the HR Department's need so the Department must increase the number of pool vehicles available to two (2). The amount in this category reflects this cost increase.

605290

Other Operating Supplies

This line item is for various office supplies not supported by general office supplies which are less than $200 per unit and are directed towards unexpected expenditures (such as supplies for events) to support the daily operations of the Department. In FY2013, these line items was underfunded.

605410

Subscriptions & Memberships Costs associated for staff to maintain memberships and receive subscriptions with their profesional organizations for various related memberships/manuals and journals and including: IPMA, FPHRA, SHRM, HRABC, NFBPA, FPELRA, Notary Public, ASTD, PRIMA, PRIMA local, RIMS, IPMA, EMT, AHCA, WCCP, FMASH, BCHCM, BCHSM, Safety Council, IASP/NASP, Licensed Health care Risk Manager, FPPA, Worker's Compensation Claims Professional (WCCP), Board of Certified Hazard Control Management (International Board for Certification of Safety Managers), NASP (National Association of Safety Professional), Certified Environmental Health and Safety, Specialist (EHS)-National Assocation of Safety Professionals, Ergonomics Specialist, Certified Fire Protection/Exits Specialist and maintaining re-certifications.

605500

Training-General

City of Miramar

Funding will be used to attend specialized training for division employees in the areas of mitigating municipal risk and benefit related education seminars.

568

FleetÂ Maintenance

Public Works Department Assistant City Manager of Operational Services

Public Works Director Executive Asst. to Director PW Outreach Administrator Administration Services Coordinator Administrative Coordinator Office Administrator Admin. Secretary II

General Services Manager

Streets & Drainage Engineer

Assistant PW Director

Transportation Administrative Superintendent

Solid Waste Manager

Administration Superintendent Asst. Facilities Manager

Asst. Facilities Superintendent

Facilities Planner

Electrician I (2)

Transportation Supervisor

AC Technician

Transportation Technician

Bus Operator II P/T (9)

Fleet Supervisor

Field Service Manager PW Field Svcs Superintendent

Recycling Coordinator

Asst. Field Ops Superintendent Streets

Asst. Field Ops Superintendent Stormwater

Asst. Field Ops Superintendent Field Operations

Solid Waste Technician

Lead Maintenance (2)

Maintenance Supervisor (2)

Equipment Operator II

Heavy Equipment Operator I (2)

Lead Maintenance (3)

Lead Mechanic

Service Writer Administrator Maintenance II

Building Maintenance Supervisor

Bus Operator I P/T (2)

Auto Mechanic II (2)

Landscape Inspector Maintenance I

Building Tradesperson

Auto Mechanic I (2)

Streets Maint II (2) Street Maint I (2)

Building Maint. II (3) Building Maint. I (4) Custodian P/T

Fleet Procurement Specialist

Maintenance II Maintenance I (4) Maintenance Wkr P/T (6)

Stormwater Operator II

Equipment Operator II Irrigation Maintenance

Stormwater Operator I (3)

Maintenance II (3) Maintenance I (2)

Maintenance II

Field Serivce Worker (P/T) ()

Fleet Maintenance

FY 2014 Budget

Mission To maintain reliable and safe vehicles, provide cost effective maintenance and repair on all City vehicles and operate an effective Vehicle Replacement Program.

Department Overview Fleet Maintenance is managed by the Public Works Department and operates as an Internal Service Fund (ISF), which is used to account for goods and services provided to other departments within the City. By definition, ISF’s are non profitable, and operate on a cost-reimbursement basis for their services, and when necessary, adjust their service charges for changes in cost structure or service level. This program is comprised of ten (10) full-time budgeted positions. The major program provided is Fleet Maintenance.

Objectives ■ ■

Continue to increase the number of fleet vehicles maintained each month by 40 to 50%. Decrease the possibility of larger repairs by initiating a computerized preventative maintenance program and to minimize road calls.

Key Intended Outcome of Investment ■

Install a Fleet Management Software Program to monitor an efficient vehicle and equipment repair/maintenance program.

■

Increase in-house repairs by utilizing newly purchased equipment (tire changer, wheel balancer, transmission flusher, etc.), thus increasing efficiency.

Accomplishments FY 2013 ■ ■

Outsourced the maintenance of Public Safety vehicles and equipment to First Vehicle Services to reduce backlog of maintenance services. Outsourced the maintenance of Public Safety vehicles and equipment to First Vehicle Services to reduce backlog of maintenance services.

City of Miramar

569

Fleet Maintenance

FY 2014 Budget

Program Revenues, Expenditures & Position Summary

Dedicated Revenues Internal Service Fund

Expenditures by Program Fleet Maintenance Vehicle Repair and Maintenance Fleet Support Services Total

Expenditures by Category Personnel Services Operating Expense Capital Outlay Capital Improvement Total

FY 2011 Actual

FY 2012 Actual

1,394,694

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

1,108,264

1,398,500

1,537,243

1,414,200

1,398,500

1,537,243

1,414,200

1,183,293 242,293

1,111,202 212,592

1,425,586

1,323,794

1,398,500

1,537,243

1,414,200

807,847

627,883

676,100

732,800

592,069 25,670

600,429 95,482

682,600 39,800

682,600 53,543

641,600 39,800

125,000

1,425,586

1,323,794

1,398,500

1,537,243

1,414,200

10.0

Positions by Program Fleet Maintenance Vehicle Repair and Maintenance Support Services Total

9.5

10.8

2.3

13.0

9.5

10.0

* FY 13 Position split with Public Works 0.5

Position Detail Auto Mechanic I Auto Mechanic II Fleet Procurement Specialist Fleet Superintendent Fleet Supervisor Lead Mechanic Office Administrator Service Writer Administrator Transportation Administrative Superintendent Total FTE's

City of Miramar

570

13.0

9.0

1 10.0

Fleet Maintenance

FY 2014 Budget

Fleet Maintenance Program Description The Fleet Maintenance program provides cost effective preventative maintenance and repairs of city vehicles including light, medium, and heavy duty vehicles (F150 - F550, Class A), and buses. Assessment and recommendation of vehicles for City departments is done within this program. In addition, this program ensures that vehicles are road worthy, safe, and adheres to Florida Department of Transportation standards. This program also encompasses repair outsourcing of city vehicles not efficiently and cost effectively accomplished by in-house fleet mechanics.

Objectives ■ ■

Establish a quality assurance program for vehicle maintenance. Improve vehicle and equipment readiness.

Key Intended Outcomes of Investment ■ ■ ■ ■ ■

Reduce vehicle operating cost and downtime by better scheduling. Improve vehicle turn around time. Maximize equipment availability. Increase effective use of mechanic's productive time. Increase customer satisfaction.

Goals for FY 14 1. 2. 3. 4.

Continue to maintain a fleet of safe and reliable vehicles and equipment To establish a PM schedule for maintenance of all city vehicles To ensure Fleet mechanics are adequately trained in all aspects of vehicle maintenance Ensure departmental goals and objectives are maintained.

Performance Measures Output

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Average cost/vehicle by vehicle class: Light-duty vehicles

57,764

45,000

Heavy-duty vehicles

15,697

24,000

Average mechanic productive (billable) hours

516

300

Average downtime per work order by vehicle

Efficiency/Effectiveness Objective: Establish a quality assurance program for vehicle maintenance Outcome: Improve vehicle turn around time and reduce operating cost Goals: 1, 3, 6

City of Miramar

571

Fleet Maintenance

FY 2014 Budget

Fleet Maintenance Program FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

% of PM's completed in-house within 24 hours

New

95%

96%

99%

96%

% of PM's completed contractually within 24 hours

New

97%

96%

99%

96%

% of repairs completed in-house within one (1) week

New

89%

96%

92%

96%

% of repairs completed contractually within one (1) week

New

97%

96%

98%

96%

% of in-house repairs requiring re-work/ comebacks

New

% of contractual repairs requiring re-work/ comebacks

New

% of users satisfied with repair service

New

97%

Objective: Outcome: Goals:

Improve vehicle and equipment readiness Reduce vehicle downtime by better scheduling and increase effective use of mechanic's productive time 1, 2, 4, 5 FY 2012

% of Public Safety vehicles out of service for routine i tscheduled maintenance/repairs performed % of

FY 2014

FY 2013

Goal

Actual

Goal

Projected

New

Goal 5%

New

47%

85%

70%

85%

% of unscheduled maintenance/repairs performed

New

53%

18%

69%

18%

% of road service calls responded to within 4 hours

New

100%

Fill-rate (%) for parts room

New

85%

88%

85%

Dedicated Revenues

FY 2011 Actual

FY 2012 Actual

Internal Service Fund

FY 2013 Amended 1,537,243

FY 2014 Budget 1,414,200

FY 2013 Budgeted 1,398,500

676,100

732,800

682,600 39,800

682,600 53,543

641,600 39,800

$ 1,398,500

125,000 $ 1,537,243

$ 1,414,200

Expenditures Personnel Services Operating Expense Capital Outlay Capital Improvement Total

Percent of Time by Position Auto Mechanic I Auto Mechanic II Fleet Procurement Specialist Fleet Superintendent Fleet Supervisor Lead Mechanic Mechanic Supervisor Office Administrator Service Writer Administrator Transportation Administrative Superintendent Transportation Manager* Total * FY 13 Position split with Public Works 0.5

City of Miramar

572

2.0

1.0

0.0

1.0

0.5

1 -

9.5

10.0

Fleet Maintenance

FY 2014 Budget

Revenues and Expenditures Detail Budget Summary

Beginning Fund Balance Revenue by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Carry Over/Approp. of Fund Balance Total Expenditure by Category Personnel Services Operating Expense Capital Outlay Total Operating Expenditures Capital Improvement Other Uses Transfer Out Total

FY 2011 Actual $ 280,401

FY 2012 Actual $ 249,509

FY 2013 Budgeted $ 33,980

FY 2013 Amended $ 33,980

1,394,390

1,107,993

1,398,100

1,413,800

304

272

400

138,743

$ 1,394,694

$ 1,108,264

$ 1,398,500

$ 1,537,243

$ 1,414,200

807,847

627,883

676,100

592,069

600,429

682,600

676,100

732,800

682,600

641,600

18,279

43,754

39,800

53,543

39,800

1,418,195

1,272,066

1,398,500

1,412,243

1,414,200

8,700

125,000

7,391 -

43,028 -

$ 1,425,586

$ 1,323,794

$ 1,398,500

$ 1,537,243

$ 1,414,200

Excess/Deficiency Ending Fund Balance

FY 2014 Budget $ (104,763)

(30,892) $

249,509

(215,529) $

33,980

(138,743) $

(104,763) $

(104,763)

Operating Revenues Account #

Account Title

341200

Charges for Services Internal Service Charge Sub-Total

361100 399900

Miscellaneous Revenues Interest Earnings CIP Carryover Sub-total Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

1,394,390 1,394,390

1,107,993 1,107,993

1,398,100 1,398,100

1,413,800 1,413,800

304 304

272 272

400 400

400 138,743 139,143

400 400

1,394,694

1,108,264

1,398,500

1,537,243

1,414,200

573

Fleet Maintenance

FY 2014 Budget

Fleet Maintenance Account #

Account Title Personnel Services

601200 601205 601400 601510 602100 602210 602235 602260 602265 602300 602304 602305 602306 602307 602309 602311 602400

Employee Salaries Lump Sum Payout - Accrued Time Overtime-General Incentive Pay FICA & MICA Pension-General Pension-Senior Mgmt Pension-401 Pension-457 Pmt In Lieu Of Insurance Health Insurance-PPO Health Insurance-HMO Dental Insurance-PPO Dental Insurance-HMO Basic Life Insurance Long-Term Disability Ins Workers' Compensation

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$429,600 $20,800 $4,000 $32,900 $74,800 $7,000 $900 $6,300 $38,400 $42,500 $3,100 $900 $900 $2,300 $11,700

$461,300 $12,100 $20,800 $4,000 $35,300 $86,400 $6,300 $19,900 $59,700 $3,100 $900 $900 $2,300 $19,800

Personnel Services Total Operating Expense

$676,100

$732,800

603141 603400 603425 604100 604200 604300 604301 604440 604500 604610 604615 604616 604617 604621 604630 604640 604700 604905 604920 604989 605100 605220 605240 605242 605246 605252 605290 605410 605500

$400 $14,500 $6,100 $300 $2,500 $20,000 $7,200 $45,400 $24,600 $23,000 $330,000 $110,000 $5,000 $1,500 $8,700 $900 $500 $13,000 $31,300 $900 $22,400 $4,400 $300 $1,000 $2,500 $3,200 $700 $2,300

$400 $11,087 $3,413 $6,100 $300 $2,500 $20,000 $7,200 $45,400 $24,600 $23,000 $330,000 $110,000 $5,000 $1,500 $8,700 $900 $500 $13,000 $31,300 $900 $22,400 $4,400 $300 $1,000 $2,500 $3,200 $700 $2,300

$400 $7,900 $5,200 $1,300 $300 $2,500 $40,000 $7,200 $55,900 $37,800 $21,800 $300,000 $80,000 $8,900 $900 $500 $13,000 $32,900 $900 $11,000 $4,900 $300 $1,000 $800 $3,200 $700 $2,300

Operating Expense Total Dept Capital Outlay

$682,600

$641,600

606400 606405

$39,800 -

$51,043 $2,500

$39,800 -

Dept Capital Outlay Total Capital Improvement

$39,800

$53,543

$39,800

606511

Existing Employee Screening Contract Svc-Other Software License & Maint Communication Services Postage Water/Wastewater Svc Electricity Svc Leased Copiers Property & Liability Ins R&M Vehicles R&M Fuel Maintance Sys Reimbursable Parts Reimbursable Services Painting R&M Electric R&M Machinery Printing & Binding Svc Bank Svc Charges Licenses & Permit Fees MIS Internal Svc Chgs Office Supplies Vehicle Fuel-On-Site Uniforms Cost Protective Clothing Safety Equipment Supplies Small Tools Other Operating Supplies Subscriptions & Memberships Training-General

Machinery & Equipment Furniture & Fixtures

$125,000

Capital Improvement Total

CIP-Furniture Fixtures & Equip

$125,000

Total

$1,398,500

$1,537,243

$1,414,200

City of Miramar

574

Fleet Maintenance

FY 2014 Budget

Division Expenditure Summary Summary by Division Fleet Maintenance

Division # 700

FY 2011 Actual 1,425,586

FY 2012 Actual 1,323,794

FY 2011 Actual

FY 2012 Actual

Expenditure Detail Budget 700-50-510-539 Account # 1200 1210 1400 1560 2100 2210 2260 2280 2300 2304 2305 2306 2400

3400 3420 4005 4100 4200 4404 4440 4500 4610 4640 4920 5100 5120 5220 5240 5250 5251 5290 5410 5620

6204 6205 6470 6900

9115

6677

Account Description Personnel Services Regular Salaries Non-Pensionable Earnings Overtime Holiday Pay FICA Pension-General OPEB Pension Sr Mgmt Health-Cafeteria Plan Wellness Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Contractual Services Fuel Maintenance & Management Bank Service Charge Communications Services Postage Leased Computers Leased Copier Property & Liability Ins R&M Vehicles R&M Machinery Licenses/Permit Fees Office Supplies Computer Operating Supplies Gas, Oil & Lube Uniforms Furniture & Equipment Small Tools & Equipment Operating Supplies Subscriptions and Memberships Reimbursable Parts Sub-Total Dept. Capital Outlay Equipment Furniture & Equipment Computer Equipment Capital Asset Clearing Sub-Total Total Operating Other Sources Depreciation Sub-Total

City of Miramar

377,707 64,261 1,330 33,413 104,098 27,623 1,802 3,809 15,169 43,880 1,968 (47,179) 627,883

5,133 7,792 178 5,149 268 547 4,916 45,100 34,286 542 1,590 708 871 19,190 6,542 1,820 569 1,581 455,286 592,069

12,632 9,986 205 272 7 955 4,117 41,341 26,761 8,176 1,500 800 15,107 3,325 4,750 3,054 210 467,232 600,429

15,182 6,149 2,997 (6,050) 18,279

37,383 6,371 43,754

1,425,586

1,272,066

7,391 7,391

43,028 43,028

8,700 8,700

1,425,586

1,323,794

CIP-Fuel Master Sys Upgrade: 700-50-017-539 Contingency Sub-Total Total

475,534 10,000 53,504 40,499 103,880 27,931 3,903 14,122 58,103 1,570 18,800 807,847

575

Fleet Maintenance

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

341200

Internal Service Charge

Revenues for this fund are reimbursed from other funds based on the usage for the repair and maintenance of all city vehicles and heavy equipment.

361100

Interest Earnings

Revenue from interest earnings

601400

Overtime-General

This is required for emergency repairs to City vehicles after normal business hours.

601510

Incentive Pay

This cost is for an incentive for Fleet Maintenance Mechanics to attain the maximum allowable Automotive Service Excellence (ASE) certifications

603141

Existing Employee Screening

This line item is for random drug testing of all existing and new employees in accordance with the City's Risk Management policies.

603400

Contract Svc-Other

This line item represents funding for contractual services related to fleet systems, waste disposal service, engine analysis, and building related services.

Revenue

Expense

Used filter disposal - 1,200 Security Camera Maintenance-Bldg M - 3,000 Fire & Burglar Alarm Monitoring - 2,200 Building Inspection/Certification - 1,500 603425

Software License & Maint

This line item represents cost for annual renewal of various database management license systems utilized by fleet mechanics in the repair and maintenance of city vehicles. AllData Management - 1,800 Key Track Management - 2,800 Ford Vehicle Annual Software Upgrade - 600

604100

Communication Services

This line item represents the cost for cell phones, and radios.

604200

Postage

This line item represents costs for regular postage, FedEx, express, and bulk mail.

604300

Water/Wastewater Svc

This line item presents the cost for water and wastewater usage at the Fleet Maintenance Facility.

604301

Electricity Svc

This account represents allocated costs for electricity usage.

604440

Leased Copiers

This account represents costs associated with copy machines, releated supplies and service contracts. (Toner is only purchased if department exceeds the allotted meter amount)

604500

Property & Liability Ins

This account represents allocated property and liability insurance premiums

604610

R&M Vehicles

This account represents costs associated with repair and maintenance of city vehicles

604615

R&M Fuel Maintance Sys

This line item represents funding for contractual services related to maintenance and fuel management of the City's Fuel Depot island.

604616

Reimbursable Parts

This line item represents funding for procuring parts used in the repair and maintenance of city vehicles and equipment and is reimbursed by user departments.

604617

Reimbursable Services

This line item represents funding for outsourcing repair of city vehicles and equipment.

604640

R&M Machinery

This line item represents funding for repair and maintenance of various machinery (vehicle lifts, air compressor, wheel alignments) utilized in the repair and maintenance of city vehicles.

604700

Printing & Binding Svc

This represents the cost for printing new service road call stickers, evaluation survey hangers for City vehicle maintenance and parts request forms.

604905

Bank Svc Charges

Bank services charges for handling of accounts.

604920

Licenses & Permit Fees

This line item represents funding for permits for underground fuel tanks, flammable fluid storage tanks, double tank of clean motor oil and waste motor oil, transmission, hydraulic, and gear oil tank, anti-freeze tank, and above ground fuel tanks which is a regulatory requirement for fleet maintenance.

604989

MIS Internal Svc Chgs

This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs

605100

Office Supplies

This costs is assoicated with maintaining the administrative office.

605220

Vehicle Fuel-On-Site

This account covers the cost of gas and oil used for city vehicles

City of Miramar

576

Fleet Maintenance

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

605240

Uniforms Cost

This line item represents the cost of uniforms, shirts, safety shoes, jackets, and caps for employees.

605242

Protective Clothing

This expenditure is for safety clothing.

605246

Safety Equipment Supplies

This expenditure is for safety equipment supplies such as cones and barricades.

605252

Small Tools

This represents the cost for small tool items used by mechanics for vehicle maintenance.

605290

Other Operating Supplies

This represents funding for other expenditures such as emergency generator fuel, rags, air filters, etc.

605410

Subscriptions & Memberships This expenditure is for membreship for National Association of Fleet Administrators and annual ASE certifications for automotive mechanics.

605500

Training-General

This expenditure is needed for employees to attend the Florida Government Fleet Administrators Seminar and other technical training courses locally.

606400

Machinery & Equipment

Medium Duty Lifts - 10,000 lb. capacity. Original lifts approx. 12 years old; in need of frequent repairs Heavy Duty Lifts - 15,000 lb. capacity. Original lifts approx. 12 years old; in need of frequent repairs Hand Held Diagnostic Scan Tool. Scan comp. system in veh. to determine if repairs are needed Air Conditioner Management System. To recover freon from a/c systems in vehicles and recharge Coolant Exchanger. Flush toxins fr radiator/engine coolant reservoir to prevent clogging Vehicle Measurement Module Kit. Add'l components needed for scan tool On-Board Diagnostic Network Connection Device. Connect WWRF entrance Gate FuelMaster to city's network Network Card. Connect Veeder-Root device in WWRF Bldg G to city network

City of Miramar

577

ManagementÂ InformationÂ System

Management Information Systems Department

Assistant City Manager Administrative Services

Director of MIS

MIS Analyst Principal

Administrative Secretary I

MIS Analyst I (3)

Telecommunications Manager

MIS Analyst Principal

MIS Analyst II (4) Systems Analyst II (Temp P/T)

MIS Analyst I

Network and Infrastructure Security Planner

Management Information Systems

FY 2014 Budget

Mission To provide reliable, secure, functional and easily accessible information resources and related services that empower our residents and employees with easy and well-designed IT systems by focusing on their needs with innovative, coordinated and cost-effective ideas and solutions.

Department Overview MIS addresses the common needs for information services from all City departments. It consists of Local, Wide and Metropolitan Area Networking as well as computer training, helpdesk, Internet and voice/data communications support. MIS lends technical support and guidance in procuring, designing, installing, testing and developing of all computer related software and hardware applications including Internet and Intranet based systems. This department has 16.5 budgeted positions, 16 full-time and 1 temporary part-time employees. The four (4) programs provided are: 1. Data Services 2. Network Services 3. Helpdesk 4. Audio Visual Event Management

Objectives ■ ■

Develop and maintain business applications. Plan, manage and maintain a production environment (application platforms, LANs, and WAN) related to security, reliability, availability and performance of voice and data services.

■

Provide and support desktop access to software tools; business applications and data across computing platforms, external services, data or applications.

■

Service on Demand "Any time, any location, any device". Provide infrastructure and services related to broadcasting and supporting of events.

■

Key Intended Outcomes of Investment ■ ■ ■

Maintain, administer and upgrade 85 Windows servers and resident applications and services. Maintain, administer and upgrade the City's LANs, WAN, and 20 locations. Maintain, administer and upgrade the City's 11 phone systems, and up to 1100 lines that comprise the City's voice communications infrastructure in 20 locations.

■

Maintain, administer and upgrade the City's mobile computing environment and its over 250 users from Police, Fire and Public Works.

■

Provide "on demand" service and support for system and security administration, problem resolution and information requests relative to tools, applications, services and data.

Accomplishments FY 2013 ■ ■ ■ ■

ERP implementation Phases Call center for Cultural Affairs Network infrastructure upgrades Various security initiatives

City of Miramar

578

Management Information Systems

FY 2014 Budget

Program Revenues, Expenditures & Position Summary

Dedicated Revenues None Expenditures by Category Personnel Services Operating Expense Capital Outlay Debt Service Total Expenditures by Program Data Services Network Services Helpdesk Audio Visual Event Management Total

FY 2011 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

‐ ‐ ‐ ‐ ‐

Positions by Program Data Services Network Services Helpdesk Audio Visual Event Management Total

1,472,762 1,113,638 17,049

1,320,100 1,931,500 60,000

1,320,100 1,769,062 222,438

$ 2,603,449

$ 3,311,600

1,070,307 578,544 858,174 96,424

1,637,000 1,198,800 412,800 63,000

1,658,400 1,183,800 410,400 59,000

$ 2,603,449

$ 3,311,600

5.55 3.00 4.45 0.50 13.50

6.45 3.00 4.55 0.50 14.50

7.25 3.75 4.95 0.55 16.50

1 1 4 2 3 1 0.5 1 13.5

1 1 4 3 3 1 0.5 1 14.5

1 1 4 4 3 1 0.5 1 15.5

1 1 5 4 3 1 0.5 1 16.5

Position Detail Administrative Secretary I Director of MIS MIS Analyst I MIS Analyst II MIS Analyst Principal Network & Infrastructure Security Planner Systems Analyst II - Temp Part-time Telecommunications Manager Total FTE's

City of Miramar

FY 2012 Actual

579

1,628,600 1,976,400 200,000 $

3,805,000

1,997,700 1,244,400 498,800 64,100 $

3,805,000

Management Information Systems

FY 2014 Budget

Data Services Program Description This program provides critical data and telecommunication services for the city’s interdepartmental communications. It enables the city to maintain a reliable, safe, and uniform way for communication exchange with other federal, state, local agencies, city’s residents, and the public at large.

Objectives ■ ■

Maintain data systems, services and equipment to a high degree of service. Maintain application services availability, reliability and redundancy with minimum downtime.

Key Intended Outcomes of Investment ■

Deliver data services to fulfill department requirements.

Goals for FY 14 1. 2.

Ensure that this program level of service to our employees are maintained to at least 99%. Continue to improve data services availability and redundancy by implementing virtual machines and data storage arrays in the city's data centers.

Performance Measures Output

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

100%

98.5%

98.0%

Data Services Uptime

Efficiency/Effectiveness Objective: Maintain data systems, services and equipment to a high degree of service. Maintain application services availability, reliability and redundancy with minimum downtime. Outcome: Deliver data services to fulfill department requirements. Goals: 1, 2 FY 2012

% of data access provided % of Server Uptime Number of tier 2 or higher Helpdesk calls resolved in less than 3 days

Dedicated Revenues None

FY 2013 Projected

FY 2014 Goal

Goal

Actual

Goal

100%

99%

100%

99%

100%

98%

100%

98%

100%

3,500

3,700

4,000

3,800

4,200

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted $ -

FY 2013 Amended

FY 2014 Budget

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

605,469 457,829 7,009

538,100 1,098,900 -

538,100 957,862 162,438

$ 1,070,307

$ 1,637,000

$ 1,658,400

0.25 0.50 0.45 0.10 0.80 0.60 0.75 1.60 0.50 5.55

0.25 0.50 0.45 0.10 0.80 0.60 0.75 3.00 6.45

725,600 1,207,100 65,000 $

1,997,700

Percent of Time by Position Administrative Secretary I MIS Director Network and Infrastructure Security MIS Analyst Principal (Helpdesk) MIS Analyst Principal MIS Analyst I (2) MIS Analyst I (WEB ) MIS Analyst II (4) Systems Analyst II - Temp Part-time Total

City of Miramar

580

0.25 0.50 0.45 0.10 0.80 0.60 0.75 3.40 0.40 7.25

Management Information Systems

FY 2014 Budget

Network Services Program Description This program provides critical data and telecommunication services for the city’s interdepartmental communications. It enables the city to maintain a reliable, safe, and uniform way for communication exchange with other federal, state and local agencies, city’s residents, and the public at large.

Objectives ■

Maintain data communications systems equipment for a high degree of service, WAN, LAN, Backbone.

Key Intended Outcomes of Investment ■

Deliver voice and data services to fulfill department requirements.

Goals for FY 14 1.

Ensure that the voice and data communications level of service to our employees are maintained to at least 99%

Continue to educate and train the city staff to properly utilize the voice and data equipment that is supplied to them so that they may interact with the public in a professional and efficient manner.

Performance Measures Output

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

98.9%

99.0%

Voice & Data Network Uptime

Efficiency/Effectiveness Objective: Maintain data communications systems equipment for a high degree of service, WAN, LAN, Backbone and maintain phone system service, reliability, dial-tone, and service Outcome: Goals:

Deliver voice and data services to fulfill department requirements 1, 2 FY 2012

% of Dial tone and data access provided Number of communication Helpdesk calls resolved in less than 3 days

Dedicated Revenues

FY 2013 Projected

FY 2014 Goal

Goal

Actual

Goal

100%

99.9%

100%

99.0%

100%

120

113

125

120

125

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

None

327,280 247,475 3,789

346,000 792,800 60,000

346,000 777,800 60,000

397,700 711,700 135,000

578,544

$ 1,198,800

$ 1,183,800

0.25 0.35 0.10 0.75 0.30 0.45 0.80 3.00

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

1,244,400

Percent of Time by Position Administrative Secretary I Director of MIS MIS Analyst Principal (Helpdesk) MIS Analyst Principal (Network) MIS Analyst I (2) Network and Infrastructure Security Planner Telecommunications Manager Total

City of Miramar

581

0.25 0.35 0.10 0.75 1.05 0.45 0.80 3.75

Management Information Systems

FY 2014 Budget

Helpdesk Program Description This program provides a vital service to the internal employees of the city that require electronic data so that they may service the citizens of Miramar with Utility Bills, Permits, Engineering documents, Public Work, Parks and Recreation, Fire, Police, requests etc. This program provides computers and servers that enable our employees to access data and the Internet so that they can communicate their findings electronically or with email to other internal employees or to the general public.

Objectives ■ ■

Serve internal customers with excellent customer service Educate and train users while meeting requests.

Key Intended Outcomes of Investment ■ ■

A well served internal customer base and information technology issues are solved in a timely manner Educating and training customer/users would thereby reduce routine maintenance.

Goals for FY 14 1. 2. 3. 4.

Oversee and administer leased computers and total print management Continue to educate and train the city staff to properly utilize their personal computers, email, internet, software and data access so that they may interact with public in a professional manner Continue to service and maintain 750 network personal computers and laptops Continue to respond and complete at least 99% of Helpdesk calls for service within 3 days

Performance Measures FY 2010 Actual -

Output Number of work orders received # of helpdesk calls resolved

FY 2011 Actual -

FY 2012 Actual 3,700 3,700

FY 2013 Projected 4,000 4,000

Efficiency/Effectiveness Objective: Educate and train users while meeting requests. Outcome: Educating and training customer/users would thereby reduce routine maintenance. Goals: 1, 2 FY 2012

Helpdesk calls resolved in less than 3 days

Dedicated Revenues

FY 2014 Goal

FY 2013 Projected

Goal

Actual

Goal

99%

99.5%

100%

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted -

FY 2013 Amended

FY 2014 Budget

None

381,700 28,700 -

445,100 53,700 498,800

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

485,466 367,088 5,620 858,174 $

381,700 31,100 412,800

410,400 $

Percent of Time by Position -

Administrative Secretary I Director of MIS MIS Analyst I (3) MIS Analyst I (Web) MIS Analyst II (3) MIS Analyst Principal (Helpdesk) MIS Analyst Principal (Network) MIS Analyst Principal (Systems) Network and Infrastructure Security Planner Telecommunications Manager Total

City of Miramar

582

0.50 0.10 1.90 0.20 0.40 0.80 0.20 0.10 0.10 0.15 4.45

0.50 0.10 1.90 0.20 0.50 0.80 0.20 0.10 0.10 0.15 4.55

0.50 0.10 2.30 0.20 0.50 0.80 0.20 0.10 0.10 0.15 4.95

Management Information Systems

FY 2014 Budget

Audio Visual Event Management Program Description This program provides service and infrastructure for the City Administration as well as third party events. It provides the capacity for, and the ability to: hold meetings, events, seminars, and workshops, including the city's own commission meetings at Town Center. Services include the ability to record, broadcast, archive, and schedule programs and events in real time. Facilities include television, radio, web streaming of content, and the chambers itself. This program provides an essential component of the city's governance and information exchange strategy with residents.

Objectives ■ ■

Provide outlet for City endeavors and education. Educate/train city staff while meeting requests.

Key Intended Outcomes of Investment ■ ■

Provide coverage of City events and Initiatives. Increase self service and reduce staff time for AV related events.

Goals for FY 14 1. 2. 3. 4.

Automate and simplify event archival Provide centralized repository with redundant failover Continue to service and maintain AV components and Infrastructure Continue to respond and complete at least 99% of helpdesk calls for service within 3 days

Performance Measures FY 2010 Actual -

Output Commission Meetings Archived Number of Public events supported

FY 2011 Actual -

FY 2012 Actual 23 208

FY 2013 Projected 19 208

Efficiency/Effectiveness Objective: Educate/train city staff while meeting requests Outcome: Increase self service and reduce staff time for AV related events Goals: 3, 4 Goal 100%

FY 2012 Actual 100%

Goal 100%

Actual 100%

FY 2014 Goal 100%

100%

Goal 100% 100%

Actual 100% 100%

Goal 100% 100%

Actual 100% 100%

FY 2014 Goal 100% 100%

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted -

FY 2013 Amended

FY 2014 Budget

Respond and complete at least 99% of Helpdesk calls for service. Service and maintain AV components and infrastructure

Objective: Outcome: Goals:

FY 2013

Provide outlet for City endeavors and Education Expand coverage of City events and Initiatives 1,2 FY 2012

Automate and simplify Event archival Provide centralized repository with redundant failover

Dedicated Revenues None

FY 2013

54,547 41,246 631 96,424

54,300 4,700 59,000

60,200 3,900 64,100

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

54,300 8,700 63,000

Percent of Time by Position Director of MIS MIS Analyst Principal (Network) MIS Analyst Principal (Systems) MIS Analyst I (3) MIS Analyst I (Web) Telecommunications Manager Total

City of Miramar

583

0.05 0.05 0.10 0.20 0.05 0.05 0.50

0.05 0.05 0.10 0.25 0.05 0.05 0.55

Management Information Systems

FY 2014 Budget

Revenues and Expenditures Detail Budget Summary FY 2011 Actual

Beginning Fund Balance

Revenues by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer In Total Expenditures by Category Personnel Services Operating Expense Capital Outlay Total Operating Capital Improvement Total Operating

Excess/Deficiency Ending Fund Balance

FY 2012 Actual

FY 2013 Budgeted -

FY 2014 Budget

FY 2013 Amended

36,476

2,639,800

3,311,600

3,805,000

125

$ 2,639,925

$ 3,311,600

1,472,762

1,320,100

1,628,600

1,130,687

1,931,500

1,769,062

1,976,400

60,000

222,438

200,000

2,603,449 -

3,311,600 -

3,805,000 -

$ 2,603,449

$ 3,311,600

36,476

3,805,000

3,805,000 -

36,476

Operating Revenues Account #

341200 361100

Account Title

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

Charges for Services Internal Service Charge Interest Earnings

2,639,800 125

3,311,600 -

Total

2,639,925

3,311,600

FY 2014 Budget

3,805,000 3,805,000

Revenue Projection Rationale 341200

INTERNAL SERVICE CHARGE: Revenues for this fund are reimbursed from other funds based on the usage for the leased computers, telephone service and computer related issues.

City of Miramar

584

Management Information Systems

FY 2014 Budget

Data Services 504-58-580-516 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 602100 FICA & MICA 602210 Pension-General 602235 Pension-Senior Mgmt 602260 Pension-401 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603190 Prof Svc-Other 604301 Electricity Svc 604402 Leased Vehicles 604404 Leased Computer 604500 Property & Liability Ins 604610 R&M Vehicles 604660 R&M Computers 604905 Bank Svc Charges 604920 Licenses & Permit Fees 604998 Contingency 605100 Office Supplies 605220 Vehicle Fuel-On-Site 605240 Uniforms Cost 605250 Noncapital Furniture 605252 Small Tools 605290 Other Operating Supplies 605500 Training-General Operating Expense Total Dept Capital Outlay 606470 Computer Equipment 606471 Software Dept Capital Outlay Total Capital Improvement 606810 CIP Software Application Capital Improvement Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$384,700 $7,900 $3,000 $29,600 $1,900 $22,700 $32,700 $7,200 $6,900 $5,200 $29,900 $2,500 $200 $800 $1,800 $1,100 $538,100

$507,400 $17,700 $15,300 $39,400 $2,000 $31,200 $28,900 $17,400 $5,000 $22,300 $22,300 $3,400 $400 $900 $2,200 $9,800 $725,600

$23,000 $2,700 $576,600 $15,000 $2,300 $400,000 $500 $40,000 $10,000 $500 $2,000 $400 $900 $25,000 $1,098,900

$58,000 $2,700 $750 $511,600 $15,000 $3,950 $305,000 $500 $22,562 $5,000 $500 $2,000 $1,600 $4,000 $400 $900 $23,400 $957,862

$23,000 $2,900 $4,400 $557,600 $18,300 $11,000 $502,100 $500 $23,000 $35,000 $500 $2,500 $400 $900 $25,000 $1,207,100

$162,438 $162,438

$65,000 $65,000

$1,637,000

$1,658,400

$1,997,700

585

Management Information Systems

FY 2014 Budget

Network Services 504-58-581-516 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 602100 FICA & MICA 602210 Pension-General 602235 Pension-Senior Mgmt 602260 Pension-401 602265 Pension-457 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603190 Prof Svc-Other 604100 Communication Services 604105 Internet-Computer Lab 604301 Electricity Svc 604500 Property & Liability Ins 604610 R&M Vehicles 604646 R&M Telecomm Equip 604920 Licenses & Permit Fees 604998 Contingency 605100 Office Supplies 605220 Vehicle Fuel-On-Site 605252 Small Tools 605290 Other Operating Supplies 605500 Training-General Operating Expense Total Dept Capital Outlay 606402 Communication Equipment 606471 Software Dept Capital Outlay Total Capital Improvement 606810 CIP Software Application Capital Improvement Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$231,900 $3,300 $3,000 $17,700 $1,900 $35,500 $13,200 $2,300 $14,800 $18,300 $1,400 $300 $500 $1,200 $700 $346,000

$279,900 $12,600 $8,400 $21,700 $2,000 $8,000 $13,500 $10,800 $13,800 $18,500 $1,700 $300 $600 $1,400 $4,500 $397,700

$22,000 $550,000 $3,500 $2,700 $15,000 $2,300 $173,500 $10,000 $5,000 $500 $2,000 $400 $900 $5,000 $792,800

$22,000 $535,000 $3,500 $2,700 $15,000 $2,300 $173,500 $10,000 $5,000 $500 $2,000 $400 $900 $5,000 $777,800

$22,000 $453,900 $3,500 $2,900 $18,300 $189,300 $10,000 $5,000 $500 $400 $900 $5,000 $711,700

$60,000 $60,000

$100,000 $35,000 $135,000

$1,198,800

$1,183,800

$1,244,400

586

Management Information Systems

FY 2014 Budget

Helpdesk 504-58-582-516 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 602100 FICA & MICA 602210 Pension-General 602235 Pension-Senior Mgmt 602260 Pension-401 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 604200 Postage 604301 Electricity Svc 604500 Property & Liability Ins 604610 R&M Vehicles 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605252 Small Tools 605290 Other Operating Supplies Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$272,800 $5,600 $21,200 $3,800 $8,000 $24,800 $6,400 $5,000 $3,200 $26,000 $1,900 $200 $600 $1,400 $800 $381,700

$311,300 $16,900 $9,400 $24,500 $3,900 $4,300 $26,600 $9,300 $1,300 $7,500 $19,700 $2,100 $300 $600 $1,500 $5,900 $445,100

$300 $2,700 $15,000 $2,400 $1,000 $6,800 $1,600 $400 $900 $31,100

$300 $2,700 $15,000 $1,000 $6,800 $1,600 $400 $900 $28,700

$300 $2,900 $18,200 $1,000 $30,000 $400 $900 $53,700

$412,800

$410,400

$498,800

587

Management Information Systems

FY 2014 Budget

Audio Visual Event Management 504-58-583-516 Account #

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$34,700 $500 $4,000 $2,700 $2,600 $3,300 $800 $700 $1,300 $3,000 $200 $100 $100 $200 $100 $54,300

$39,100 $2,500 $1,200 $4,000 $3,100 $3,200 $1,600 $1,700 $2,400 $300 $100 $100 $200 $700 $60,200

$100 $3,200 $200 $5,000 $200 $8,700

$100 $3,200 $200 $1,000 $200 $4,700

$200 $3,700 $3,900

$63,000

$59,000

$64,100

588

Management Information Systems

FY 2014 Budget

Division Expenditure Summary Summary by Division Management Information Systems

Division #

FY 2011 Actual

FY 2012 Actual -

130

2,603,449

Expenditure Detail Budget 504‐13‐130‐519 Account #

1200 1400 1560 2100 2210 2240 2260 2280 2300 2304 2305 2306 2400

3187 4005 4100 4105 4200 4355 4404 4500 4610 4646 4660 4920 5100 5120 5220 5251 5290 5900

6301

7100 7200

Account Title

FY 2011 Actual

Personnel Services Regular Salaries Overtime Holiday Pay FICA Pension-General Pension-ICMA OPEB Pension-Sr Management Health-Cafeteria Plan Wellness Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Prof. Services-MIS Bank Service Charge Communication Services Comm. Svcs.-Internet Postage Electric Svc Leased Computers Property & Liability Ins R&M Vehicles R&M Telecomm Equipment R&M Computers Licenses & Permits Office Supplies Computer Operating Supplies Gas, Oil & Lube Small Tools & Equipment Operating Supplies Contingency Sub-Total Dept. Capital Outlay Communication Equipment Sub-Total Debt Svc Principal-Dell Lease Interest-Dell Lease Sub-Total Total

City of Miramar

589

FY 2012 Actual

1,116,079 1,530 277 71,964 8,224 89,696 27,623 33,087 2,968 47,768 68,358 3,588 1,600 1,472,762

6,362 90 480,770 1,640 267 8,817 132,199 13,842 3,570 208,785 173,388 53,422 1,941 4,190 1,411 873 608 10,838 1,103,013

17,049 17,049

9,887 739 10,625

2,603,449

ManagementÂ InformationÂ Systems

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

341200

Internal Service Charge

361100

Interest Earnings

Revenues for this fund are reimbursed from other funds for Management Information Systems (MIS) services. Revenue from interest

Revenue

Expense 601400

Overtime-General

This line item represents estimated overtime for those program staff that will be required to attend events and commission chambers meetings held on Fridays, nights and weekends.

603190

Prof Svc-Other

This is for services of any vendors for computer related goods and services which are typically associated with voice and data infrastructure and incident resolution outside the scope of staff expertise.

604100

Communication Services

This represents charges for allocated telephone services and general telephone items for all departments citywide. PAETEC Police PRI - $5,700 AT& T Community Services - $18,100 AT& T Social Services - $6,200 AT& T Cultural Arts Analog Phones - $10,100 PAETEC Public Works - WWRF PRI - $10,300 PAETEC Sunset Lakes PRI - $4,500 PAETEC Town Center PRI - $17,800 PAETEC Long Distance - $12,000 Comcast Internet Service Cable Modem TC - $1,200 Comcast Redundant Internet Service - $15,500 Comcast CATV@Miramar MultiService Complex - $300 Comcast CATV @Sunset Lakes - $700 Comcast - monthly Future Fire 107 - $1,300 Comcast special Taxes and UC Charges - $35,000 Comcast City Fiber and Internet - $244,000 NETBEE at Sunset Lakes Computer Lab T-1 - $900 Suncom at Cultural Arts T-1 - $9,300 Telephonetics Voice - $1,000 PAETEC------Fire 84 PRI - $4,800 Windstream/NUVOX-----Ansin Park (2)T-1 - $14,500 PAETEC-----MultiService PRI - $4,300 Windstream/NUVOX----Regional Trailer T-1 - $5,600 Windstream/NUVOX--Regional Aquatics T-1 - $7,100 Windstream/NUVOX--MYEC computer lab T-1 - $5,600 Windstream/NUVOX--Fairway Park Computer Lab - $6,600 Windstream/NUVOX---MultiService Computer Lab - $5,500 Windstream/NUVOX---Vizcaya Computer Park - $6,000

604105

Internet-Computer Lab

This line represents monthly services for internet access for the employess who need to work from home during off hours, vacation and sick time.

604200

Postage

604301

Electricity Svc

Allocated costs for mailings and delivery services such as U.P.S. and Federal Express. This account represents allocated costs for electricity usage.

604402

Leased Vehicles

This account represents the cost of city leased vehicles

604404

Leased Computer

This expenditure is for the lease of computers, servers, tape libraries and storage arrays. All city departments computer lease costs included for FY14.

604500

Property & Liability Ins

This account represents allocated property and liability insurance premiums

604610

R&M Vehicles

This account represents costs associated with repair and maintenance of city vehicles

City of Miramar

590

ManagementÂ InformationÂ Systems

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

604646

R&M Telecomm Equip

This line item represents the repair and maintenance of the citywide voice and data equipment and infrastructure. This include items such as VOIP phones, analog and digital phones, UPS backup devices, BCMs, Wireless bridges, EOL switches, Access Points, routers and data switches. Cisco PX Firewall hardware/software Maintenance - $6,000 Informa Annual Maintenance (Fax software) - $2,500 FireEye Appliance Annual Maintenance - $8,500 Net MRI Annual Maintenance - $3,000 WiFi Equipment Maintenance (Trapeze) - $9,500 PBX Software and Hardware Maintenance(SharedTechnologies) - $85,000 East Side Wireless Lan Maintenance (RAD Equipment) - $3,000 Citrix Netscalers Bronze Support (2 ea) - $15,000 Cisco ASA FW Smartnet/ IPS Sig updates - $3,000 Cymphonix Web Filtering Signature SW Updates - $7,000 DNA Fusion Access Control SW SAA Kratos - $4,500 Metropolis Call Accounting - $5,000 Telstrat Call Recording Maintenance - $6,800

604660

R&M Computers

This line item represents repair and maintenance of the citywide data equipment and infrastructure. It includes items such as servers, workstations and laptops, UPS backup devices, data center maintenance, repairs to racks and KVM devices and software maintenance for various citywide applications. Tyler (Munis) software maintenance included for FY14. Kronos software maintenance included for FY 14. Citrix Subscription Advantage - $15,000.00 Citrix Goto Meeting Annual Maintenance - $5,500.00 Symantec Multi-Tier License Maintenance - $15,000.00 Symantec Backup Exec License Maintenance - $25,000.00 Tyler/Munis annual maintenance - $198,000.00 Kronos Timekeeper Software Annual Maintenance - $27,000.00 Vmware licenses Maintenance - $28,000.00 AD Manager - $800.00 Inboxer annual maintenance and support - $3,500.00 Helpbox Work order software - $1,800.00 Q1 Labs appliance (SEIM Log Manager) - $7,000.00 Infoblox appliance (IP address tracking) - $3,000.00 Saint (Pentest Software) - $4,000.00 Microsoft Enterprise Agreement maintenance - $136,000.00 Wisetrack Asset Tracking - $2,500.00

604905

Bank Svc Charges

Bank services charges for handling of accounts.

604920

Licenses & Permit Fees

Costs for software licensing for the entire City that includes various Microsoft Upgrades, backoffice operating system licenses, security software, VMWare Licensing, telephony backoffice operating system licenses and Microsoft enterprise agreement true up costs.

604998

Contingency

This amount is for emergency or one time unanticipated expenses.

605100

Office Supplies

Costs associated with this line item are pens, pencils, staplers, paper clips, calendars, legal pads, markers, paper clips, tape, folders, labeling supplies, stamp pads, ink, highlighters, staples, staplers, binders, binding clips, inkjet cartridges, white board cleaner, cod/DVD covers, storage boxes, etc., and other miscellaneous small desk supplies.

605120

Computer Operating Supplies

Costs associated with this line item are total print management costs, computer paper, ribbons, printer elements, flash drives, cads, DVDs, sub external drives, voice & data cables, canned air, kvm switches, UPS battery backups, etc.

605220

Vehicle Fuel-On-Site

This account covers the cost of gas and oil used for city vehicles

City of Miramar

591

ManagementÂ InformationÂ Systems

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

605252

Small Tools

Costs for items such as screwdrivers, wrenches, ratchets etc. to physically repair computers, printers, telephone equipment, switches and routers.

605290

Other Operating Supplies

Costs associated with furniture and equipment costing less than $200 per item. Anticipated items are racks, tables, shelves, contingent small equipment such as vacuum, portable chairs, dollies, etc.

605500

Training-General

This is for training and educational costs associated with installed software/hardware, telephone systems, security initiatives and certification.

606402

Communication Equipment

Capital equipment including data and voice network switches and wireless access points.

606471

Software

Upgraded to latest version of SQL Server as required for the new Munis financial software and in Support of Police and Fire RMS. Cost predicated on the city's Microsoft Enterprise Contract.

606810

CIP Software Application

Capital outlay for software applications estimated to exceed $10,000.

City of Miramar

592