Miramar2014 Gen Fund Budget by Yenisey

CITY OF MIRAMAR, FL

Adopted Annual Budget Fiscal Year 2014 2300 CIVIC CENTER PLACE, MIRAMAR, FLORIDA 33025

General Fund

FY 2014 Budget

Revenues & Expenditures Summary FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

Beginning Fund Balance

$ 50,955,369

$ 42,927,984

$ 26,951,855

Revenues: Current Revenues Transfer In Approp. of Fund Balance/Carryover

$ 100,980,529 2,380,945 -

$ 98,781,645 6,679,213 -

$ 106,584,800 2,289,300 -

$ 106,584,800 2,588,437 1,931,908

$ 110,833,200 2,374,700 3,151,200

4.0% 3.7% -

$ 103,361,474

$ 105,460,858

$ 108,874,100

$ 111,105,145

$ 116,359,100

6.9%

Total Revenues

FY 2014 Budget 25,019,947

% Change from 2013 -

Expenditures: Departmental

City Commission Office of the City Manager Executive Administration Human Resources Legal Office of the City Clerk Financial Services Procurement MIS Budget Police Fire-Rescue Community Development Economic Development & Revitalization Facilities and Property Management Public Works (Debt Svc not included) Parks & Recreation (Community Svcs)

Social Services Sub-Total Non-Departmental Non-Departmental Debt Service (includes Public Works) Transfer Out Sub-Total Capital Improvement Departmental Sub-Total Total Expenditures Excess/Deficiency

Ending Fund Balance Fund Balance Components Non Spendable Committed Assigned Unassigned Ending Fund Balance

456,148 454,559 424,547 1,533,328 1,394,479 650,057 4,070,017 491,015 1,446,994 36,892,090 23,867,200 3,771,030 1,010,240 7,681,514 6,229,393 1,521,816 91,894,425

467,911 476,816 433,803 1,324,712 1,594,139 485,459 3,674,390 757,457 566,139 38,028,201 25,105,433 3,643,693 1,314,059 8,239,041 7,356,751 1,757,061 95,225,064

574,400 450,800 445,600 1,080,300 889,000 641,800 3,915,800 878,700 689,100 36,837,508 24,546,377 4,266,801 1,504,000 9,731,618 8,665,235 2,163,530 97,280,569

760,200 1,804,700 1,320,300 1,202,200 529,700 4,032,500 1,022,700 782,700 39,927,000 24,564,200 3,888,500 1,648,400 684,800 10,762,900 9,073,700 2,982,400 104,986,900

50.1% 300.3% 22.2% 35.2% -17.5% 3.0% 16.4% 13.6% 8.6% 0.1% 0.6% 15.5% 15.4% 5.0% 37.9% 9.1%

4,422,191 735,224 13,992,487 19,149,901

4,885,519 404,085 21,197,200 26,486,804

1,743,900 417,900 10,463,900 12,625,700

1,791,700 417,900 11,333,200 13,542,800

1,217,300 351,100 9,703,800 11,272,200

-30.2% -16.0% -7.3% -10.7%

344,533 344,533

27,024 27,024

281,776 281,776

100,000 100,000

$ 111,388,859

$ 121,738,893

$ 108,874,100

$ 111,105,145

$ 116,359,100

6.9%

(8,027,385)

(16,278,035)

(1,931,908)

$ 42,927,984

$ 26,649,949

$ 26,951,855

$ 25,019,947

1,149,014 34,688,775 7,090,195

969,863 20,044,561 5,937,431

969,863 20,044,561 4,005,523

$ 42,927,984

$ 26,951,855

$ 25,019,947

Note: FY 11 & 12 actuals difference in the Cafr due to Fund 150

City of Miramar

506,400 450,800 445,600 1,080,300 889,000 641,800 3,915,800 878,700 689,100 36,777,300 24,543,800 3,866,000 1,427,000 9,329,100 8,645,000 2,162,700 96,248,400

(3,151,200) $

21,868,747

969,863 20,044,561 854,323 $

21,868,747

-18.9%

General Fund

FY 2014 Budget

Revenues Summary by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfers In Appropriation of Fund Balance Total

FY 2011 Actual $ 56,346,318 21,578,762 11,440,202 7,797,274 554,246 3,263,727 2,380,945 -

FY 2012 Actual $ 55,541,344 20,762,063 10,148,775 8,181,491 621,344 3,526,627 6,679,213 -

FY 2013 Budgeted $ 55,928,100 28,303,900 10,276,500 9,145,900 624,000 2,306,400 2,289,300 -

FY 2013 Amended $ 55,928,100 28,303,900 10,276,500 9,145,900 624,000 2,306,400 3,625,282 895,063

$ 103,361,474

$ 105,460,858

$ 108,874,100

$ 111,105,145

FY 2014 % Change Budget from 2013 58,181,100 4.0% 28,607,900 1.1% 10,961,000 6.7% 9,617,100 5.2% 635,900 1.9% 2,830,200 22.7% 2,374,700 3.7% 3,151,200 -97.1%

$ 116,359,100

This chart is a summary of FY 2014 General Fund Revenue by source.

FY 14 General Fund Revenue Source Charges for Services, $9,617,100, 8%

Fines & Forfeitures, $635,900, 1%

Misc. Revenues, $2,830,200, 2%

Transfers, $2,374,700, 2%

Approp of Fund Balance, $3,151,200, 3%

Intergov't Revenues, $10,961,000, 9%

General Taxes, $58,181,100, 50%

Permits, Fees, Spec Assess, $28,607,900, 25%

General Fund Revenue Source Comparison by Year $60.0

$40.0

$20.0

$0.0 General Taxes

Permits, Fees & Spec Assess

FY 2011 Actual

City of Miramar

FY 2012 Actual

Intergovt Revenues

FY 2013 Budget

Charges for Services

FY 2014 Budget

6.9%

General Fund

FY 2014 Budget

Expenditures Summary by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Transfer Other Uses Total

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

$ 75,505,606 20,375,089 685,048 40,471 96,606,214 344,533 735,224 13,992,487 -

$ 76,517,059 21,135,676 2,167,744 277,604 100,098,083 27,024 404,085 21,197,200 12,500

$ 75,451,400 22,227,300 313,600 97,992,300 417,900 10,463,900 -

$ 75,704,400 21,922,791 1,131,478 313,600 99,072,269 281,776 417,900 11,333,200 -

$ 111,678,458

$ 121,738,892

$ 108,874,100

$ 111,105,145

$ 116,359,100

FY 2014 Budget 81,708,100 23,592,900 754,600 148,600 106,204,200 100,000 351,100 9,703,800 -

% Change from 2013 8.3% 6.1% 100.0% -52.6% 8.4% 100.0% -16.0% -7.3%

The following chart is a summary of FY 2014 General Fund expenditures by category Personnel Services accounts for 70% of General fund expenditures

FY 14 General Fund Expenditures by Category CIP, $100,000, 0%

Debt Service, $351,100, 0%

Transfer, $9,703,800, 9%

Grants & Aids, $148,600, 0% Capital Outlay, $754,600, 1% Operating Expense, $23,592,900, 20%

Personal Svcs, $81,708,100, 70%

The following chart shows the comparison of General Fund Expenditures for FY 11 to FY 14 by Category

General Fund Budgeted Expenditure Comparison by Year $100

Million

$80 $60 $40 $20 $0

Personnel Svcs

FY 11 Actual

City of Miramar

Operating Expense

FY 12 Actual

FY 13 Budget

Transfer

FY 14 Budget

6.9%

General Fund

FY 2014 Budget

Total Positions FTE'S (Full-time equivalents) FY 2011 Actual

Department

City Commission Office of the City Manager Executive Administration Human Resources Office of the City Clerk Financial Services Procurement MIS Budget Police Fire-Rescue Community Development Economic Development & Revitalization Public Works Facilities & Property Management Parks & Recreation (Community Svcs) Social Services Total Full & Part-time positions

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

# FTE Change

6.0 2.0 2.0 12.5 5.0 41.0 8.5 13.0 258.5 155.0 36.0 10.0 50.0 94.5 19.5

6.0 2.0 2.0 13.5 4.0 35.5 9.0 5.0 259.5 147.0 32.5 11.0 56.5 108.0 19.5

6.0 2.0 2.0 10.0 4.0 37.0 9.5 5.0 258.5 137.0 32.5 11.0 57.5 111.0 22.0

7.5 1.0 2.0 12.0 4.0 38.0 9.5 5.0 258.5 138.0 35.0 11.0 60.0 112.0 22.0

7.5 8.0 13.0 4.0 37.0 9.5 5.0 270.5 140.0 35.0 12.0 70.0 4.0 104.5 38.0

1.5 6.0 (2.0) 3.0 12.0 3.0 2.5 1.0 12.5 4.0 (6.5) 16.0

713.5

711.0

705.0

715.5

758.0

53.0

FY 2014 Total Positions by Department 0

City Commission

7.5

Office of the City Manager

8.0

Human Resources Office of the City Clerk

Department

Budget

100

125

150

175

200

225

37.0 9.5 5.0 270.5

Fire-Rescue

140.0

Community Development

35.0 12.0

Public Works

Facilities & Prop Mgmt.

70.0 4.0

Parks & Recreation

104.5

Social Services

38.0

FTE (Full-time Equivalent)

Number of Employees

Number of Positions by Year 800

758.0

745.0 717.0

704.0

713.5

711.0

705.0

700

600

FY 2007 FY 2008 Actual Actual

FY 2009 Actual

FY 2010 FY 2011 FY 2012 Actual Actual Actual Fiscal Year

City of Miramar

275

13.0

Police

Eco Dev & Revitalization

250

4.0

Financial Services Procurement

FY 2013 FY 2014 Budget Budget

300

General Fund

FY 2014 Budget

Revenue Projections Account/Dept # Account Title

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

311100 311101 314100 314300 314400 315100 316000

General Taxes Ad Valorem Taxes-Current Ad Valorem Taxes-Delinquent Utility Tax-Electric Utility Tax-Water Utility Tax-Gas Communications Service Tax Local Business Tax Sub-Total

41,293,039 473,622 6,470,570 1,106,910 190,292 5,411,932 1,399,952 56,346,318

40,775,422 34,733 6,688,747 1,181,725 213,259 5,223,752 1,423,707 55,541,344

41,342,100 75,000 6,450,000 1,200,000 210,000 5,251,000 1,400,000 55,928,100

43,167,000 75,000 6,795,000 1,212,000 212,100 5,225,000 1,495,000 58,181,100

322100 322101 322110 322111 322112 323100 323400 323700 323701 323702 323703 323900 325200 325201 329100 329101 329103 329104

Permits, Fees, Special Assessment Building Permits Open Permit Search Building 7% Surcharge Building 10% Admin Fee OT Inspection Fee Fran Fee-Electricity Fran Fee-Gas Fran Fee-Solid Waste Res. Fran Fee-Solid Waste Comm. Fran Fee-Solid Waste Roll Off Fran Fee-Solid Waste Res. Dmst. Fran Fee-Towing Fire Protection-Current Fire Protection-Delinquent Engineering Permits Garage Sale Permits Bus Tax Background Chk Haz Mat Fire Permit Sub-Total

2,000,728 192,060 190,040 20,831 6,094,669 83,480 1,195,531 779,985 289,911 75,000 10,344,703 100,941 183,682 3,360 1,758 22,083 21,578,762

1,832,480 239,195 166,600 4,077 27,510 5,886,026 76,323 556,961 1,000,060 274,907 56,250 10,457,250 7,306 150,852 4,050 170 22,048 20,762,063

2,942,900 200,000 200,000 55,000 40,000 6,100,000 90,000 741,100 1,020,500 205,000 113,400 75,000 16,295,000 25,000 165,000 3,500 500 32,000 28,303,900

3,200,000 215,000 221,000 64,000 20,000 6,100,000 80,000 748,700 625,000 205,000 105,600 75,000 16,637,100 25,000 250,000 4,000 500 32,000 28,607,900

331490 331491 331492 331512 335120 335140 335150 335180 335210 335220 335492 337400 338200 338350

Intergovernmental Revenues Fed Grant-Town CT Transit Hub Fed Grant-Town Ctr Streetscape Fed Grant-Mir Multi Svc Ctr Fed Grant-Hurricane Wilma State Revenue Sharing-Proceeds Mobile License Tax Alcohol Beverage License Tax Local Gov't Half-Cent Sales Tax Firefighters Supplemental Comp Enhanced 911 Fees Fuel Tax Refund Loc Grant-Brow. Cty Shuttle Bus County Occupational Licenses School Resource Officers Sub-Total

1,000 2,791,935 1,444,650 17,278 16,459 6,065,532 58,800 45,647 66,555 182,498 71,447 678,402 11,440,202

4,052 500,000 1,633,184 16,582 20,467 6,740,028 59,435 34,134 42,071 179,805 86,482 832,536 10,148,775

1,966,400 12,000 16,000 7,058,600 60,000 23,400 60,000 182,600 65,000 832,500 10,276,500

2,229,700 12,100 16,000 7,449,700 60,600 60,600 188,000 65,600 878,700 10,961,000

Charges for Services Pmt in Lieu of Taxes-Util Fund Pmt in Lieu of Taxes-CAC Pmt in Lieu of Taxes-Stormwater Reimbursed Retiree Expenses Admin Fee -Sanitation Admin Fee - Solid Waste Com. Admin Chg. to Utility Fund Admin Chg. to Early Childhood Admin Chg. to Cultural Affairs Admin Fee - SW Res Curb Admin Fee - SW Res. Dmst. Admin Chg. to Stormwater Fund Election Qualifying Fees

800,000 147,300 140,783 3,122,400 50,000 50,000 2,106

921,000 223,586 3,265,534 39,167 39,167 -

728,000 121,000 72,000 150,000 2,000 51,800 3,481,600 50,000 50,000 74,500 5,800 290,900 1,500

780,800 121,000 72,000 7,800 62,000 48,000 3,978,400 50,000 50,000 75,300 7,200 290,900 -

341297 341298 341299 341301 341302 341303 341304 341305 341306 341307 341308 341309 341900

City of Miramar

General Fund

FY 2014 Budget

Revenue Projections Account/Dept # Account Title

342120 342130 342510 342600 343410 343411 343412 343413 343414 343900 347210-010 347210-040 347210-070 347210-090 347210-100 347260-000 347260-010 347260-070 347260-080 347260-090 347260-100 347260-180 347260-602 347260-631 347261 347270-080 347270-090 347271-060 347271-061 347280-010 347280-040 347280-070 347280-090 347280-100 347284 347285 347286 347291 347296-000 347296-100 347299-000 347299-010 347299-090 347299-100 347308 347309-080 347309-090 347405 347410 347605 349000 349001 349003 349004 349010 362100-000 362100-010 362100-030 362100-040 362100-070 362100-080 362100-090 362100-091 362100-092 362100-100 362100-150 362100-180 362100-190

City of Miramar

Charges for Services Police Admin Fees Alarm Registration Fees Fire Inspection Fees Ambulance Fees Solid Waste Disp-Res (Rev Shar) Solid Waste Disp-Res Dmpstr Solid Waste Disp-Comm (Rev Shar) Bulk Solid Waste-Res (Rev Shar) C&D Disp-Industrial (Rev Shar) Development Review Fees Summer Prog-MYEC Summer Prog-Fairway Park Summer Prog-Sunset Lakes Summer Prog-Ansin Park Summer Prog-Vizcaya Park Contracted Programs Contracted Programs-MYEC Contracted Programs-Sunset Lakes Contracted Programs-Reg Park Contracted Programs-Ansin Contracted Programs-Vizcaya Contracted Programs-Social Svcs Contracted Programs-Athletics Contracted Programs-Sr Para-Transit Contracted Svcs-Public Works Admissions-Miramar Regional Park Admissions-Ansin Aquatic Fees-East Aquatic Fees-West Rec Activities-MYEC Rec Activities-Fairway Rec Activities-Sunset Lakes Rec Activities-Ansin Sports Complex Rec Activities-Vizcaya Rec Activities-Track Meet Rec Activities-Parking Fees Rec Activities-Paralympics Recreation Activities Athletic Programs Athletic Programs-Vizcaya Holiday Camp Holiday Camp-MYEC Holiday Camp-Ansin Holiday Camp-Vizcaya SS Fundraising/Donations Concession-Regional Park Concession-Ansin Special Events Fees Vendor Registration & Sponsors Ansin Ticket Sales Lien Research Passport Services Other Charges and Services Garage Condo Fees Vending Services Rentals-Public Property Rental-MYEC Rental-Civic Center Rental-Fairway Park Rental-Sunset Lakes Rental-Miramar Reg. Park Rental-Ansin Sports Complex Rental-Ansin Stadium Rental-Ansin Training Center Rental-Vizcaya Rental-City Hall Rental-Multi Svc Ctr Rental-Police Range Master

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

32,522 90,350 262,176 968,121

28,102 74,864 297,225 1,058,863

25,000 85,000 315,000 1,065,000

48,922 27,116 2,284 51,630 41,087 69,184 2,017 33,698 56,764 35,133 245,496 7,981 13,454 23,853 6,222 5,384 4,399 40 8,421 77,981 3,717 18,831 6,657 6,714 178,315 35,285 53,171 67,981 2,078 6,468 21,840 898 82,552 87,782 7,638 40,531 949 72,948 2,330

190,652 20,856 1,504 49,615 46,244 86,546 426 1,779 30,210 65,583 38,824 292,711 13,121 8,204 22,377 6,664 834 5,523 5,252 -

225,000 20,700 2,000 48,000 38,000 42,500 3,900 20,000 15,400 3,200 5,800 2,000 38,500 50,000 1,200 69,600 15,000 38,500 300,000 7,600 12,000 33,000 15,700 4,400 20,500 3,400 65,000 8,100 2,600 3,000 3,000 1,000 10,500 40,000 176,500 37,500 50,000 56,000 63,700 3,600 30,000 800 70,000 71,500 4,400 24,400 8,000 15,400 1,500 65,000 1,500

80,598 11,737 6,100 9,224 4,312 185,790 51,536 15,832 37,857 1,770 3,190 27,812 73,402 80,810 5,309 49,662 8,674 91,109 2,348

FY 2013 Amended

25,000 85,000 315,000 1,065,000 225,000 20,700 2,000 48,000 38,000 42,500 88,500 3,900 20,000 15,400 3,200 5,800 2,000 1,200 69,600 15,000 38,500 300,000 7,600 12,000 33,000 15,700 4,400 20,500 3,400 65,000 8,100 2,600 3,000 3,000 1,000 10,500 40,000 176,500 37,500 50,000 56,000 63,700 3,600 30,000 800 70,000 71,500 4,400 24,400 8,000 15,400 1,500 65,000 1,500

FY 2014 Budget

25,300 85,000 355,000 1,065,000 90,000 3,500 25,300 5,200 2,500 175,000 32,100 48,000 42,000 21,300 65,900 3,000 20,000 15,400 4,100 2,400 2,000 73,500 10,100 38,500 300,000 17,400 1,000 33,000 15,800 1,000 6,200 4,400 65,000 4,500 2,600 3,000 2,000 13,000 8,600 27,200 176,500 40,000 50,200 56,000 20,000 2,900 1,600 70,000 71,500 4,400 24,400 8,000 10,600 150,000 1,500

General Fund

FY 2014 Budget

Revenue Projections Account/Dept # Account Title

FY 2011 Actual

FY 2012 Actual

362200 362300 362301 362302 362400

Charges for Services Rental-Park Rental-Early Childhood Rental-General Rental-NSU Rental-Telecom Tower Sub-Total

351500 354100 354101 354102

Fines and Forfeitures Traffic Court Fines-General Local Ordinance Violations Brow County Parking Fines City Code Violations Sub-Total

361100 361109 361300 364100 366201 366430 366431 366432 366433 366434 366435 366900 369900 369903 369904 369905 369906 369910 369911 369912 369915 369920 369921 369923 369924 369925 369940 369941

Miscellaneous Revenues Interest Earnings Interest Other Net Inc/Decx in FMV of Invest Disp of Fixed Assets-Gov't Contributions/Donations Waste Reduction Ed Contribution Solid Waste Contract Mgmt. Contrib Waste Reduction - Comm. Waste Reduction - Res. Curb Waste Reduction - Res. Dmst. Solid Waste-Cost Recovery Miscellaneous Donations Miscellaneous Revenues Misc. Cost Recovery Police Pension-Behalf Payment Comm Sanitation Late Fees Roll Off Accts Late Fees Reimbursed Expense-General Reimbursable Expenses-Fire Reimburse Special Events Shuttle P-Card Rebates Disposal Rate Reduction Cost Avoidance Collection-Res Interim Disposal Reduct-Comm. Interim Disposal Reduct-Res. Curb Interim Disposal Reduct-Res. Dmst. Recycle-Broward County (Indirect) Recycle-City of Miramar (Direct) Sub-Total

20,366 241,722 91,077 1,704,861 48,256 21,036 13,419 6,312 3,263,727

67,376 124,835 1,712,531 89,925 9,586 816,032 3,526,627

381152 381161 381162 381163 381164 381165 381385 381410 381502 381690 399900 399999

Other Sources Trfr in fr Econ Dev Fund Trfr in fr UASI Fund Trfr in fr Federal Grant Fund Trfr in fr State & Cty Grant Fund Trfr in fr NSP Fund Trfr in fr ARRA Grant Fund Trfr in fr Street Construct Fund Trfr in fr Utility Fund Trfr in fr Risk Fund Trfr in fr Insurance Fund Carry Over Appropriation of Fund Balance Sub-Total

9,974 315,729 231,070 58,120 38,909 1,727,143 2,380,945 $ 103,361,474

Total

City of Miramar

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

25,863 140,800 13,100 112,390 381,619 7,797,274

32,923 10,833 112,390 443,837 8,181,491

28,500 150,000 12,000 112,400 425,000 9,145,900

28,000 93,900 12,000 112,400 425,000 9,617,100

391,731 101,308 59,780 1,427 554,246

370,041 196,545 53,308 1,450 621,344

380,000 180,000 61,000 3,000 624,000

390,000 181,800 61,000 3,100 635,900

911,336 6,318 (109,252) 48,640 68,624 141,011 50,000 -

454,872 6,106 (206,684) 28,336 67,918 235,143 120,650 -

639,700 3,000 60,000 5,000 120,000 105,000 100,800 11,700 250,000 50,000 7,700 25,000 135,300 285,800 376,900 31,800 98,700 2,306,400

472,000 10,000 30,000 19,200 120,000 98,000 105,400 16,800 30,700 252,500 50,500 7,700 9,700 20,000 60,000 395,000 1,000,000 65,200 67,500 2,830,200

188,281 345,430 272,342 35,081 1,831,180 6,900 4,000,000 6,679,213

240,000 106,700 1,942,600 2,289,300

338,714 170,500 68,623 1,942,600 68,000 1,036,845 895,063 4,520,345

258,700 106,700 2,009,300 3,151,200 5,525,900

$ 105,460,858

$ 108,874,100

$ 111,105,145

$ 116,359,100

General Fund

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

311100

Ad Valorem Taxes-Current

The major components that determine the amount of revenue projected in this category are: 1) the taxable value of new construction appearing on the tax rolls for the first time and 2) the proposed taxable values (net of exemptions) of current real and personal property within the city. The amount as projected for FY2014 is based on the gross taxable value of $6.954 Billion (4.4% increase from prior year).

311101

Ad Valorem Taxes-Delinquent This revenue source is derived by those taxpayers who do not pay their taxes by March 31, of any given year. Total revenue received in this category is minimal when compared to the total ad valorem taxes collected.

314100

Utility Tax-Electricity

This revenue line item is derived from a 10% tax levied on each customer's electric bill within the corporate limits of the City and is pledged against the 2003 Refunding Utility Tax Revenue bonds. A modest increase has been budgeted for FY 2014

314300

Utility Tax-Water

This revenue line item is derived from a 10% tax levied on each customer's water bill that receives service within the corporate limits of the City.

314400

Utility Tax-Gas

This revenue line item is derived from a 10% tax levied on each customer's gas bill that receives service within the corporate limits of the city.

315100

Communication Service Taxes This is the combined revenues of what was formerly the Franchise Fees Telephone, Franchise Fee Cable, and Utility Tax Telecommunications. The taxes are now collected by the State of Florida and remitted to the City on a monthly basis. The State of Florida releases projections for this revenue account late June/ early July of each year.

316000

Local Business Tax

As per State Law, this tax replaced Occupational License. This revenue source is derived from all businesses that operate within the City. The fees for the various types of businesses are set by ordinance. Based on past experience, the amount budgeted has increased.

322100

Building Permits

Permits must be issued to any individual or business that does construction work within the corporate limits of the City. These permits are issued for construction, such as electrical, plumbing, structural,mechanical, etc.

322101

Open Permit Search

This fee was implemented to help cover the costs of research and analysis into whether open permits exist for a house undergoing a transfer of ownership. This $75 fee per address is usually paid by the title company involved in the transfer.

322110

Building 7% Surcharge

This is a surcharge amounting to 7% of building permits to fund needed technology upgrades that will enhance building development related customer service.

322111

Building 10% Admin Fee

This is a 10% surcharge for building permits to reimburse the cost of administrative activities related to Development & Zoning Permits.

322112

OT Inspection Fee

This is paid by developers who requests inspections after the City's work hour.

323100

Fran Fee-Electricity

This revenue line item is derived from a 6% charge on each customer's electric bill within the corporate limits of the City and is pledged toward the 2003 Franchise Fee Refunding Revenue Bonds.

323400

Fran Fee-Gas

This revenue line item is derived from a 6% charge on each customer's gas bill within the corporate limits of the City.

323700

Fran Fee-Solid Waste Res

These revenues are derived from a charge on each customer's garbage bill. In FY 2011 rates were renegotiated with the vendor in order to reduce the burden on Miramar residents and business which resulted in reduced Franchise Fee collections in all categories.

323701

Fran Fee-Solid Waste Comm

323702

Fran Fee-Solid Waste Roll Off These revenues are derived from a charge on each customer's garbage bill. In FY 2011 rates were renegotiated with the vendor in order to reduce the burden on Miramar residents and business which resulted in reduced Franchise Fee collections in all categories.

323703

Fran Fee-Solid Waste Res Dmst

323900

Fran Fee-Towing

Revenues generated for towing within the city limits.

Revenue

City of Miramar

General Fund

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

325200

Fire Protection-Current

This revenue source was implemented for FY 05. The latest rate study was completed in March 2012. Based on the results of the study, rates were set at the full cost for the provision of fire protection service. Rates are set to remain unchanged for this fiscal year. The annual amount is derived from property owners by the following categories: Residential-single and multi-family $304.90 per household, Mobile Homes $224.76 per unit, Commercial $0.5896 per sq. ft., Industrial/Warehouse $0.1075 per sq. ft. and Institutional $1.0077 per sq. ft., capped at 100,000 sq. ft. The amount budgeted is based on data provided by the Broward County Property Appraiser's Office.

325201

Fire Protection-Delinquent

This revenue source is derived by those taxpayers who do not pay their taxes by March 31, of any given year. Total revenue received in this category is minimal when compared to the total Fire Protection Assessment collected.

329100

Engineering Permits

This fee is associated with the installation of water, sewer, paving and drainage in order to recoup the cost of required regulatory review, comment and other services of the Community Development and Public Works and Utilities departments. These fees are set by ordinance. Budgeted amount is based on current year projections, with half the revenues being recognized in the Utility Fund.

329101

Garage Sale Permits

This revenue is generated from permit required in order to have a garage sale within the City.

329103

Bus Tax Background Chks

This background check is for business that desires to operate in the City.

329104

Haz Mat Fire Permit

This revenue is derived from issuing permits (based on review and authorization of the fire department) to businesses within the corporate City limits who are allowed to have hazardous material. The fees for permits are set by City Ordinance based on the type of material. These fees are projected based on past collections.

335120

State Revenue SharingProceeds

State of Florida distributes revenues collected to local governments per the 1972 Florida Revenue Sharing Act. 74.23% of the revenues received are from sales and use tax collections and are included in the General Fund and 25.77% are from the fuel tax on motor fuel and are included in the Street Maintenance Fund. More information about this revenue source can be found in the Local Government Information Handbook published by the Florida Office of Economic & Demographic Research. The State of Florida release projections for this revenue account late June/ early July of each year.

335140

Mobile License Tax

This revenue source is derived from the annual license tax that is levied on park trailers and mobile homes. This tax ranges from $25 to $80 each which the county remits to the state and then remitted back to the local government based on a predetermined formula.

335150

Alcohol Beverage License Tax This tax is levied on the sale of various alcoholic beverages in the City which is remitted to the State and refunded to the City based on a predetermined formula.

335180

Local Gov't Half-Cent Sales Tx

Authorized in 1982, this program generates the largest amount of revenue for local governments amount state-shared revenue sources. This revenue source is represented by one half of the revenue generated by the additional 1% sales tax which is distributed to counties and cities based on a population formula. More information about this revenue source can be found in the Local Government Information Handbook published by the Florida Office of Economic & Demographic Research. The State of Florida release projections for this revenue account late June/ early July of each year.

335210

Firefighter Supplemental Comp

335220

Enhanced 911 Fee

The City receives State funds annually in order to defray cost associated with the emergency dispatch for police. These funds may be used to offset cost such as salaries and benefits related to emergency 911 calls.

335492

Fuel Tax Refund

The city is required to pay state taxes on its original fuel purchases. The City then submits for reimbursement on a monthly basis since it is a tax exempt organization.

337400

Loc Grant-Brow Cty Shuttle Bus

The City has an existing Interlocal Agreement with Broward County Transportation Services (Community Bus Service) that helps fund the City's local routes. The bus service has a total of three (3) routes which operates five days per week, 12 hours per day and connects with the Broward County Mass Transit System.

338200

County Business Tax Receipts

All businesses in the City of Miramar must also pay the County Business Tax in order to operate a business witin Broward County.

City of Miramar

General Fund

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

338350

School Resource Officers

This revenue is derived from services of police officers assigned to a specific school. Per our interlocal agreement, the Broward County School Board currently reimburses 50% funding per School Resource Officer. In addition, the City plans to expand this program to include 1 School Resource Officer to serve the City's charter schools. It is anticpated that the charter schools will provide the same 50% match as the School Board. The School Resources Officers program is proposed to increase from the19 officers assigned in FY 2013 to 20 officers in FY 2014.

341297

Pmt in Lieu of Taxes-Util Fund This item represents a portion of the approximate equivalent in property taxes generated from this fund's property assets.

341298

Pmt in Lieu of Taxes-CAC

341299

Pmt in Lieu of Taxes-Stormwtr This item represents a portion of the approximate equivalent in property taxes generated from this fund's property assets.

341301

Reimbursed Retiree Expenses This is for post employment related to other funds to cover anticipated costs that will be made for retirees from the General Fund.

341302

Admin Fee-Sanitation Roll Off These are fees charged per the solid waste agreement with the City's franchised waste hauler.

341303

Admin Fee-Solid Waste Com

These are fees charged per the solid waste agreement with the City's franchised waste hauler.

341304

Admin Chg to Utility Fund

These are fees charged to the Enterprise Funds to reimburse the costs for services provided by General Fund activities.

341305

Admin Chg to Early Childhood These are fees charged to the Enterprise Funds to reimburse the costs for services provided by General Fund activities.

341306

Admin Chg to Cultural Affairs

These are fees charged to the Enterprise Funds to reimburse the costs for services provided by General Fund activities.

341307

Admin Fee-SW Res Curb

These are fees charged per the solid waste agreement with the City's franchised waste hauler.

341308

Admin Fee-SW Res Dmst

These are fees charged per the solid waste agreement with the City's franchised waste hauler.

341309

Admin Chg to Stormwater

These are fees charged to the Enterprise Fund to reimburse the costs of services provided by General Fund activities

341900

Election Qualifying Fees

These are filing and other fees charged in connection with the upcoming election.

342120

Police Admin Fees

This represents fees that the City charges for the reproduction of police reports and other like items. Revenue is forecast based on prior year's and anticipated actual amounts.

342130

Alarm Registration Fees

This represents fees that the City charges to residential and commercial establishments that have burglar alarms within the City Limits.

342510

Fire Inspection Fees

This revenue source is to cover the costs for fire inspections at residential and commercial establishments within the corporate limits of the City.

342600

Ambulance Fees

These fees are charged for Fire-Rescue's EMS to transport patients to the hospital.

343410

Solid Waste Disp-Res (Rev Sh)

Revenue share based on tonnage of Residential curbside waste delivered to Solid Waste Disposal Facility

343411

Solid Waste Disp-Res Dmpstr Revenue share based on tonnage of solid waste from residential customers that utilize container services (dumpster or industrial type) delivered to Solid Waste Disposal Facility

343412

Solid Waste Disp-Comm (Rev Revenue shared based on tonnage of commercial solid waste delivered to Solid Waste Sh) Disposal Facility

343413

Bulk Solid Waste-Res (Rev Sh)

Revenue share based on tonnage of bulk waste delivered to Solid Waste Disposal Facility from residential curbside collection services

343414

C&D Disp-Industrial (Rev Shar)

Revenue share based on cubic yardage of Construction and Demolition (C& D) material delivered to Solid Waste Disposal Facility

343900

Development Review Fees

These are fees charged to the developers for costs associated with the interdepartmental review of new development proposals such as site plans and plats.

347210

Summer Program

Summer-camp registration fees collected at Sunset Lakes.

347260

Contracted Programs

City revenue collected from contractual classes and programs at Miramar Youth Enrichment Center.

347270

Admission Fees

Regional Park admission fees for weekends and holidays.

347271

Aquatic Fees

Fees for swimming-class registrations and pool admissions as well as Funbrella rentals at Miramar Aquatic Center.

347280

Recreation Activities

Yearly membership fees to utilize facility amenities such as game room, weight room and computer lab at Miramar Youth Enrichment Center.

City of Miramar

This item represents a portion of the approximate equivalent in property taxes generated from this fund's property assets.

General Fund

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

347284

Rec Activities-Track Meet

Athlete registrations for track meets at Ansin Sports Complex.

347285

Rec Activities-Parking Fees

Parking fees collected for events at Ansin Sports Complex.

347296

Athletic Programs

Registration fees for athletic programs run by the City at various facilities.

347299

Holiday Camps

Winter and Spring Camp registration fees at the Miramar Youth Enrichment Center.

347309

General Concessions

Concession vendor registration fees collected for events at Ansin Sports Complex.

347405

Special Events Fees

Vendor registration and application fees for private-promoter events.

347410

Vendor Registration & Sponsors

Vendor registration fees and sponsorships for City special events.

349000

Lien Research

This revenue is charged by the Financial Services Department to help cover the costs of lien research. This work is customarily done when property changes ownership.

349001

Passport Services

Fees collected for the processing of passport applications.

349003

Other Charges and Svcs

These are for revenues related to miscellaneous charges for services that have not been categorized elsewhere.

349004

Garage Condo Fees

These are fees related to the parking garage located at the Miramar Town Center.

349010

Vending Services

These represent fees generated from the City's contracts with various food and drink service vendors.

351500

Traffic Court Fines-General

This relates to revenues collected as a portion of fines received from the Broward County Courts.

354100

Local Ordinance Violations

Revenues in this category are generated when a property owner or vehicle owner violates a City code.

354101

Broward County Parking Fines This represents the City's portion of collected parking fines.

354102

City Code Violations

This represents assessments of City Code violations.

361100

Interest Earnings

Investment are maintained to allow 100% of available funds to be invested at all times. The factors that determine forecasting revenue for this line item are the anticipated interest rate and pooled dollars available for investment.

361109

Interest-Other

362100

Rental Revenue

Revenues received for renting space at the fairway facility.

362200

Rental-Park Fields

This includes rental fees for non-facility items in City parks.

362300

Bldg Rental-Early Childhood

This item represents the equivalent rental cost to the Early Childhood Enterprise for renting City facilities.

362301

Bldg Rental-General

These are revenues related to the leasing out of City facilities that have not been categorized elsewhere.

362302

Bldg Rental-NSU

This is for the City's rental agreement with Nova Southeastern University (NSU) for using the Town Center main parking garage.

362400

Telecom Tower Rentals

This represents revenue received from telecommunications companies for the rental of space on City communications equipment or the rental of land for their own telecommunications equipment.

364100

Disp of Fixed Assets-Gov't

This relates to the sale of City assets, mainly personnel computers and accessories that have been replaced. Aniticipated revenue has been adjusted based on FY13 actuals.

366430

Waste Reduct Ed Contr-Roll Off

This represents donations to fund waste reduction education from the City's franchised waste hauler.

366431

Solid Waste Contract Mgmt Cont

Per the franchise agreement with Wastepro, this represents funds from Wastepro to fund the City's Solid Waste Program in the Public Works Department.

366432

Waste Reduction-Comm

This represents revenues to fund education on waste reduction and enhance recycling.

366433

Waste Reduction-Res Curb

This represents revenues to fund education on waste reduction and enhance recycling.

366434

Waste Reduction-Res Dmst

This represents revenues to fund education on waste reduction and enhance recycling.

366435

Solid Waste-Cost Recovery

Revenue based on other municipalities utilizing the cityâ&#x20AC;&#x2122;s Solid Waste Disposal contract (piggybacking).

City of Miramar

General Fund

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

369900

Miscellaneous Revenue

Revenues in this category are generally derived from revenues that cannot be classified in another revenue line item.

369910

Reimbursed ExpensesGeneral

Revenues are derived from police and fire outside services.

369911

Reimbursed Expenses-Fire

Revenues are derived from police and fire outside services.

369912

Reimbursed Special Events Shut

Reimbursements from the provision of shuttle trips for special events.

369915

P-Card Rebates

These are revenues generated from rebates from purchases made by the City's Purchase Card program.

369921

Cost Avoidance CollectionRes

Refunds related to reductions in the volume of disposal.

369923

Int Disp Reduct-Comm

Refunds related to reductions in disposal costs.

369924

Int Disp Reduct-Res Curb

Refunds related to reductions in disposal costs.

369925

Int Disp Reduct-Res Dmst

Refunds related to reductions in disposal costs.

381162

Trfr Fr Fed Grant Fund

This transfer relates to the funds designated by the Agency on Area Aging for senior services.

381163

Trfr Fr State Grant Fund

This transfer relates to funds designated by the Child Services Council and Water Safety.

381385

Trfr Fr Street Fund

These are restricted revenues collected in the Street Construction and Maintenance Fund under the provisions of State statute. Transfer to the General Fund is done on a quarterly basis based on the actual costs to offset the cost of street related operations, capital purchases and projects.

City of Miramar

CityÂ Commission

City Commission

City of Miramar Residents

City Commission

City Manager

Mayor Seat #5

Vice Mayor Seat #1

Commissioner Seat #2

Executive Secretary to the Mayor

Legislative Secretary (P/T)

City Attorney

Commissioner Seat #3

Commissioner Seat #4

Legislative Secretary (P/T)

City Commission

FY 2014 Budget

Mission To value the dignity and worth of our citizens and to this end we pledge to continuously improve the quality of life and economic prosperity of our residents by assuring all of our citizens a clean, safe, economically viable and progressive city that is responsive to changing needs.

Department Overview The City Commission is responsible for adopting the City's policies, ordinances, resolutions and the annual operating and capital improvement budgets. The City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the commission on policy issues.

The City Commission consists of five (5) elected officials, one of whom will be the mayor and four commissioners duly elected by the qualified voters of the city as provided by the charter. The commissioners are designated seats 1, 2, 3 and 4. All elected persons serve for a four-year term. Election is held on the first Tuesday of March every two (2) years. Once a year, one of the commissioner is chosen to be a vice-mayor.

Commission meetings are held on the first and third Wednesdays of the month, and workshop meetings are schedule when deemed necessary. The public can address general concerns on the second meeting of the month. However, any member of the public can address specific agenda items that are in the public hearing section of the agenda. This department is comprised of 7.5 budgeted positions, 6 full time and 3 part time employees.

Objectives ■ ■

Provide direction for the City's operation. Promote public participation through regular and special City Commission meetings, public hearings and workshops

Key Intended Outcomes of Investment ■

Meet the needs of the residents, businesses and customers through effective policy decisions

Accomplishments FY 2013 ■

Adopted a fiscally sound budget while enduring continued fiscal challenges

Note: There are no Performance Measures for this department

City of Miramar

City Commission

FY 2014 Budget

Program Revenues, Expenditures & Position Summary

Dedicated Revenues None

FY 2011 Actual

Expenditures by Program City Commission Total

Expenditures by Category Personnel Services Operating Expenditures Capital Outlay Grants & Aids Total Position Detail Mayor Vice Mayor Commissioner Executive Assistant to the Mayor Legislative Secretary - Part-time (3) Total FTE's

City of Miramar

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

456,148 456,148

467,911 467,911

506,400 506,400

574,400 574,400

760,200 760,200

337,862

323,242

357,900

425,900

527,800

118,285 -

144,669 -

148,500 -

232,400 -

456,148

467,911

506,400

574,400

760,200

1.5

6.0

7.5

City Commission

FY 2014 Budget

City Commission 001‐01‐010‐511 Account #

Account Title Personnel Services 601100 Elected Officials Salaries 601200 Employee Salaries 601410 Overtime-Holiday 602100 FICA & MICA 602240 Pension-FRS 602260 Pension-401 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 604001 Travel & Training 604100 Communication Services 604200 Postage 604301 Electricity Svc 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604908 Legislative Expense 604916 Administrative Expense 604918 Commission Initiatives 604989 MIS Internal Svc Chgs 605100 Office Supplies 605220 Vehicle Fuel-On-Site 605221 Vehicle Fuel-Off-Site 605250 Noncapital Furniture 605290 Other Operating Supplies 605410 Subscriptions & Memberships Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$191,000 $35,300 $17,400 $21,300 $3,900 $18,300 $6,300 $28,400 $29,300 $200 $4,100 $500 $1,200 $700 $357,900

$191,000 $98,200 $22,300 $21,300 $3,900 $18,300 $6,300 $28,400 $29,300 $200 $4,100 $500 $1,200 $900 $425,900

$191,000 $145,600 $5,000 $25,800 $51,000 $4,700 $18,500 $6,300 $31,100 $29,100 $200 $4,100 $500 $1,700 $13,200 $527,800

$20,000 $8,500 $1,100 $9,700 $4,600 $21,000 $2,000 $7,000 $28,000 $2,000 $200 $1,500 $42,900 $148,500

$20,000 $8,500 $3,100 $9,700 $4,600 $21,000 $2,000 $5,000 $28,000 $2,000 $200 $1,500 $42,900 $148,500

$40,000 $11,900 $2,600 $10,500 $4,600 $25,300 $800 $2,000 $7,000 $30,000 $35,200 $4,000 $1,300 $3,800 $6,000 $2,500 $44,900 $232,400

$506,400

$574,400

$760,200

City Commission

FY 2014 Budget

In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

Division Expenditure Summary Summary by Division City Commission

Division # 010

FY 2011 Actual 456,148

FY 2012 Actual 467,911

FY 2011 Actual

FY 2012 Actual

Expenditure Detail Budget 001‐01‐010‐511 Account #

1100 1200 2100 2240 2255 2300 2304 2305 2306 2400

Description Personnel Services Elected Officials Salaries Regular Salaries FICA Pension-ICMA Pension-FRS Health-Cafeteria Plan Wellne Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total

170,526 49,793 18,104 16,978 30,121 3,603 18,954 28,362 621 800 337,862

194,503 26,220 17,176 8,849 20,165 3,524 12,715 39,040 649 400 323,242

Travel & Training Legislative Related Expense Administrative Expense Communication Services Postage Electric Svc Leased Computers Leased Copier Property & Liability Ins MIS Services Office Supplies Computer Oper Supplies Furniture & Equipment Operating Supplies Subscriptions and Membersh Sub-Total

9,339 2,136 18,334 957 8,798 920 6,351 25,000 1,882 1,049 1,540 41,981 118,285

23,732 1,166 2,999 6,579 582 10,448 3,074 5,438 23,650 23,000 1,968 164 1,842 40,026 144,669

Total

456,148

467,911

Operating Expense

4001 4030 4040 4100 4200 4355 4404 4440 4500 4605 5100 5120 5250 5290 5410

City of Miramar

City Commission

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

601410

Overtime-Holiday

This represents allocated costs for hours worked in excess of budgeted amount.

604001

Travel & Training

This account provides funding for travel expenses such as:

Expense

Florida League of Cities Board meetings Broward, Florida & National League of Cities National Forum for Black Public Administrators Sister Cities Trade Mission Broward Days in Tallahassee Florida League of Cities Southern Municipal Conference US Conference of Mayors 604100

Communication Services

This account represents charges for cell phones and related communication services.

604200

Postage

This account represents allocated costs for mailings and delivery services for U.P.S. and Federal Express.

604301

Electricity Svc

This account represents allocated costs for electricity usage.

604440

Leased Copiers

This account represents costs associated with copy machines, releated supplies and service contracts. (Toner is only purchased if department exceeds the allotted meter amount)

604500

Property & Liability Ins

This account represents allocated property and liability insurance premiums

604610

R&M Vehicles

This account represents costs associated with repair and maintenance of city vehicles.

604908

Legislative Expense

This account provides funding for governmental consulting services.

604916

Administrative Expense

This account provides for miscellaneous expenses for ceremonies, events and awards and Commission events.

604918

Commission Initiatives

These are costs associated with City Commission initiatives that foster and/or support community based programming and services

604989

MIS Internal Svc Chgs

This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs

605100

Office Supplies

This account is an estimated amount required for office supplies.

605220

Vehicle Fuel-On-Site

This account covers the cost of gas and oil used for city vehicles

605221

Vehicle Fuel-Off-Site

This account covers costs associated with city vehicles fueled outside of city limits. (This account is often used when city vehicles are used to transport employees to off site trainings, meetings or other city releated events)

605250

Noncapital Furniture

This cost is for furniture costing less than $1,000.

605290

Other Operating Supplies

This account provides funding for awards and miscellaneous supplies required for special events and meetings.

605410

Subscriptions & Memberships The following memberships are included for funding: National League of Cities Broward League of Cities Florida League of Cities NBCLEO Florida League of Mayors United States Conference of Mayors National Forum for Black Public Administrators Broward Black Elected Officials

City of Miramar

ExecutiveÂ Administration

Executive Administration

FY 2014 Budget

Department Overview This department was eliminated in FY 2014. The two (2) positions were transferred to Office of the City Manager.

Program Revenues, Expenditures & Position Summary FY 2011 Actual

Dedicated Revenues None Expenditures by Program Strategic Operations Total

FY 2012 Actual

FY 2013 Amended

FY 2014 Budget

424,547

433,803

445,600

424,547

Expenditures by Category Personnel Services Operating Expenditures Capital Outlay Total

FY 2013 Budgeted

433,803

445,600

391,981

390,799

382,000

32,566

43,005

63,600

424,547

433,803

445,600

2.0

Position Detail Strategic Administration Officer Strategic Development Officer Total FTE's

Strategic Operations Program Description This program was integrated with the Office of the City Manager.

Performance Measures FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Meetings regarding administrative & development issues

Meetings to review and update management issues and strategies.

Output

Efficiency/Effectiveness Provide effective communication between the City Commission, employees, residents, customers and the general Objective: public through the implementation of best practices in government. Outcome: Goals:

Enhance the quality of life for residents, businesses, customers and visitors. 1, 2, 3 FY 2012

Response to requests for information, analyses and reports completed within established standards

City of Miramar

FY 2014

Actual

Goal

Projected

Goal

100%

200%

Completion of community satisfaction surveys Review, evaluate and revise the City policies and procedures

FY 2013

Goal

100%

Executive Administration

FY 2014 Budget

Strategic Operations 001-04-040-512 Account #

Account Title Personnel Services 601200 Employee Salaries 602100 FICA & MICA 602235 Pension-Senior Mgmt 602260 Pension-401 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603190 Prof Svc-Other 604100 Communication Services 604200 Postage 604301 Electricity Svc 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604700 Printing & Binding Svc 604916 Administrative Expense 604989 MIS Internal Svc Chgs 604997 Other Operating Expenses 604998 Contingency 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605290 Other Operating Supplies 605410 Subscriptions & Memberships Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$278,900 $17,200 $33,000 $25,100 $13,000 $10,700 $1,200 $600 $1,500 $800 $382,000

$10,000 $1,500 $200 $6,300 $4,000 $7,000 $10,000 $200 $400 $14,400 $1,000 $500 $500 $300 $6,200 $400 $700 $63,600

$445,600

Executive Administration

FY 2014 Budget

In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

Division Expenditure Summary Summary by Division Administration

Division #

FY 2011 Actual

040

424,547

FY 2012 Actual 433,803

Expenditure Detail Budget 001-04-040-512 Account #

Account Title

1200 2100 2240 2280 2304 2305 2306 2400

Personnel Services Regular Salaries FICA Pension-ICMA Pension-Sr. Management Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total

3200 3400 4040 4100 4200 4355 4404 4440 4500 4605 4610 4700 4990 5100 5120 5220 5410

Operating Expense Prof. Services-Auditor Contractual Svcs Admin. Expense Communication Services Postage Electric Svc Leased Computers Leased Copier Property & Liability Ins MIS Services R&M Vehicles Printing & Binding Other Expense Office Supplies Computer Operating Supplies Gas, Oil & Lube Subscriptions and Memberships Sub-Total

FY 2011 Actual

Total

City of Miramar

FY 2012 Actual

295,286 18,206 12,370 43,114 12,981 8,431 694 900 391,981

288,532 18,654 16,036 41,037 14,222 10,723 1,062 533 390,799

1,781 194 5,674 1,230 1,753 10,700 7,036 93 362 234 2,960 549 32,566

1,400 1,374 44 1,237 4 6,739 1,321 1,475 10,083 14,800 1,600 195 271 230 1,683 549 43,005

424,547

433,803

Office of the City Manager

City Commission

City Manager

Strategic Development Officer

Executive Assistant to the City Manager

Strategic Administration Officer

Deputy City Manager

Assistant City Manager Administrative Services

Executive Assistant to the Assistant City Manager

Assistant City Manager Operational Services

Office of the City Manager

FY 2014 Budget

Mission Dedicated to promote the most effective professional management and operation of the City through the implementation of best practices, in order to provide the highest level of service to the City Commission, residents, businesses and visitors in the City.

Department Overview The Office of the City Manager is responsible for the effective and efficient delivery of services including recommending and carrying out the policies and ordinances of the City Commission. It is the responsibility of this office to advise the Commission on the City's financial status and to also submit the annual operating and capital improvement program budgets to them. This office provides effective communication between the City Commission, employees, residents and the general public and oversees the management of all City departments. The department is committed to the ongoing implementation of best practices in all city operations.

This department is comprised of eight (8) full-time budgeted positions of which seven (7) are existing and one (1) is new positions. Six (6) positions are being transferred from other departments to consolidate the functions of the Office of the City Manager to provide for more effective and efficient management of City operations. The major program provided is City Management.

Objectives ■ ■ ■

Complete strategic activities for the City Commission Provide overall management of the City through fiscally sound procedures and best practices in government Provide effective communication between the City Commission, employees, residents, customers and the general public

Key Intended Outcomes of Investment ■ ■

Effective and efficient management of City operations Enhance the quality of life for residents, businesses, customers and visitors

Accomplishments FY 2013 ■

Approval of the Miramar Town Center Development Agreement & Associated Declaration Amendments for the Mill Creek Residential Trust, LLC land purchase from Rock-Kim Miramar, LLC. Mill Creek Residential Trust, LLC, a national leader in the residential multi-family industry, is building 487 residential units for the property as rental apartments and townhomes and approximately 14,000 sq. ft. of retail. Once completed, four of the five vacant blocks at Town Center will achieve build-out.

■

Approval of the Sale & Purchase Agreement between the City and Rock-Kim Miramar, LLC for the acquisition of a 1.04 acre site within Block 3 of the Miramar Town Center for the placement of the Miramar Police Headquarters.

■

Implemented a fiscally sound budget in difficult economic times without reduction of services to the community. Continued strategies to facilitate commercial and residential development to increase tax base and encourage job creation.

■ ■

Provided leadership, direction and support to the City Commission, City departments, residents, businesses and visitors in the city.

■

Continual evaluation and reevaluation of City organization and operations to increase efficiency and effectiveness through the implementation of best practices.

City of Miramar

Office of the City Manager

FY 2014 Budget

Program Revenues, Expenditures & Position Summary FY 2011 Actual

Dedicated Revenues None

Expenditures by Program City Management Total

Expenditures by Category Personnel Services Operating Expenses Capital Outlay Total

454,559 $

454,559

476,816

450,800 $

450,800

FY 2014 Budget

450,800

1,804,700

450,800

$ 1,804,700

415,437

413,500

1,635,300

40,335

61,379

37,300

169,400 -

450,800

$ 1,804,700

454,559

Position Detail Assistant City Manager Assistant City Manager/Chief Financial Officer City Manager Deputy City Manager Executive Assistant to the Assistant City Manager Executive Assistant to the City Manager Strategic Administration Officer Strategic Development Officer Total FTE's

476,816 $

FY 2013 Amended

414,225

Positions by Program City Management Total

City of Miramar

FY 2013 Budgeted

FY 2012 Actual

476,816

450,800

1.0 1.0

1.0 -

1.0 1.0

1.0

2.0

1.0

1.0 8.0

Office of the City Manager

FY 2014 Budget

City Management Program Description This program is designed to recommend and carry out the policies and ordinances of the City Commission. Additionally, the City Manager advises the Commission on the City's financial status and is responsible for submitting the annual and capital improvement program budgets to the City Commission and to oversee the day-to-day operations of the City.

Objectives ■ ■

Complete strategic activities for the City Commission Manage the City through fiscally sound procedures and best practices in government

Key Intended Outcomes of Investment ■ ■

Effective and efficient management of City operations. Enhance the quality of life for residents, businesses, customers and visitors through the implementation of best practices in government.

Goals for FY 14 1.

Maintain an efficient, high quality city government that provides community leadership and fosters strong community relationships.

Provide City Commission with reports and recommendations on a timely basis which enable the City Commission to make policy decisions.

Provide direction and leadership to City staff on administrative policies, budget and financial matters, procedures and other administrative issues.

Performance Measures FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Annual Operating and Capital Budgets presented to the City's Commission and the public

Small Business Expansion & Retention Assistance

Output

Efficiency/Effectiveness Complete strategic activities for the City Commission and provide effective management of the City through Objective: fiscally sound procedures and best practices in government. Outcome:

Enhance the quality of life for residents, businesses, customers and visitors through the implementation of best practices in government.

Goals:

1, 2, 3 FY 2012

FY 2013

FY 2014

Goal

Actual

Goal

Projected

Goal

Complete strategic planning process

100%

Respond to Commission requests within 48 hours

100%

City of Miramar

Office of the City Manager

FY 2014 Budget

City Management 001-05-050-512 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 602100 FICA & MICA 602235 Pension-Senior Mgmt 602250 Pension-Other 602260 Pension-401 602265 Pension-457 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603190 Prof Svc-Other 604001 Travel & Training 604100 Communication Services 604200 Postage 604301 Electricity Svc 604402 Leased Vehicles 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604700 Printing & Binding Svc 604916 Administrative Expense 604920 Licenses & Permit Fees 604989 MIS Internal Svc Chgs 604997 Other Operating Expenses 604998 Contingency 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605221 Vehicle Fuel-Off-Site 605290 Other Operating Supplies 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$282,300 $15,200 $41,800 $31,100 $2,300 $28,100 $8,000 $1,800 $600 $1,500 $800 $413,500

$1,172,900 $17,900 $29,300 $62,300 $165,400 $22,800 $53,500 $13,100 $65,900 $5,400 $2,400 $5,700 $18,700 $1,635,300

$1,000 $400 $6,300 $4,000 $7,000 $300 $1,000 $500 $11,000 $800 $2,500 $1,200 $500 $600 $200 $37,300

$10,000 $5,000 $6,300 $1,000 $13,500 $2,400 $18,400 $17,200 $17,000 $1,200 $1,500 $500 $31,100 $2,000 $3,000 $3,000 $2,500 $4,700 $6,300 $2,000 $15,800 $5,000 $169,400

$450,800

$1,804,700

Office of the City Manager

FY 2014 Budget

In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

Division Expenditure Summary Summary by Division City Manager's Office

Division #

FY 2011 Actual 454,559

050

FY 2012 Actual 476,816

Expenditure Detail Budget 001-05-050-512 Account #

1200 2100 2240 2250 2300 2304 2305 2306 2400

4040 4100 4200 4355 4404 4440 4500 4605 4700 4920 4990 5100 5120 5410

Account Title

FY 2011 Actual

FY 2012 Actual

Personnel Services Regular Salaries

305,466

FICA Pension-ICMA Pension-Other Health-Cafeteria Plan Wellness Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total

16,188 10,174 49,652 29,868 1,110 767 1,000 414,225

Operating Expense Admin. Expense Communication Services Postage Electric Svc Leased Computers Leased Copier Property & Liability Ins MIS Services Printing & Binding Licenses & Permits Other Expense Office Supplies Computer Operating Supplies Subscriptions and Memberships Sub-Total

179 1,100 334 5,674 472 1,847 28,800 93 468 609 573 185 40,335

1,053 19 6,739 395 1,475 27,225 22,700 593 914 115 150 61,379

454,559

476,816

Total

City of Miramar

294,959 62 16,134 31,119 37,406 26,563 7,902 758 533 415,437

Office of the City Manager

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

603190

Prof Svc-Other

This amount is for outside professional consultant services as needed.

604001

Travel & Training

This represents costs associated with travel and accommodations associated with specialized training and certification courses or conferences

604100

Communication Services

This account represents charges for cell phones and related communication services.

604200

Postage

This account represents allocated costs for mailings and delivery services for U.P.S. and Federal Express.

604301

Electricity Svc

This account represents allocated costs for electricity usage - 3.76% based on 3,014 sq. ft. of space at City Hall. This expense was charged to Public Works in prior years.

604402

Leased Vehicles

This account represents the cost of vehicle(s) leased from the Public Works Department.

604440

Leased Copiers

This account represents the costs for copy machines and related supplies and service contracts. Toner is only purchased if department exceeds the allotted meter amount.

604500

Property & Liability Ins

This account represents allocated property and liability insurance premiums

604610

R&M Vehicles

This account represents costs associated with repair and maintenance of city vehicles

604700

Printing & Binding Svc

Represents the cost of printing various documents and reports to communicate and provide a professional finished product to the City Commission and residents.

604916

Administrative Expense

This account provides funding to provide for various administrative expenses incurred.

604920

Licenses & Permit Fees

This account represents fees for software licenses with MIS approval.

604989

MIS Internal Svc Chgs

This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs

604997

Other Operating Expenses

Unanticipated one time expense that cannot be charged to any other budgeted line item.

604998

Contingency

This account represents contingency funds for unexpected occurences.

605100

Office Supplies

This is an estimated amount required for office supplies.

605120

Computer Operating Supplies This account represents costs for the Print Management Service Agreement and department computer related items.

605220

Vehicle Fuel-On-Site

This account covers the cost of gas and oil used for city vehicles

605221

Vehicle Fuel-Off-Site

605290

Other Operating Supplies

This account represents costs not specified in other line items.

605410

Subscriptions & Memberships This account is used to fund subscriptions and memberships.

605500

Training-General

Expense

City of Miramar

This expenditure represents funds needed to attend various seminars and trainings.

HumanÂ Resources

Human Resources Department

City Manager Director of Human Resources Assistant Director of Human Resources *

Administrative Supervisor

Office Assistant F/T (3)

Human Resources Manager

Human Resources Officer

Human Resources Analyst II

Executive Assistant to the Director Human Resources Coordinator

Assistant Risk Manager* Risk Management Claims Analyst*

Human Resources Assistants (2)

* These positions are funded by the Risk Management Internal Services fund.

Process Improvement Analyst

Human Resources

FY 2014 Budget

Mission To serve a dynamic City by practicing 21st century Human Resources Management consistent with a strong commitment to our core values and fiscal realities facing the City.

Department Overview The Human Resources Department is a strategic partner for the City of Miramar on all workforce development issues. It identifies the tools to enable staff to get the best from the most important resource, its people. This department is comprised of thirteen (13) full-time budgeted positions. It is also supported by three (3) full-time employees who are budgeted in the Risk Management, Internal Service Fund 502. The three (3) major programs provided are: 1. 2. 3.

Administration Human Resources Operations Retirement Administration

Objectives ■

Provide strategic leadership, direction and expertise in complex labor and employment-related matters

■

Maintain a relationship with staff members, interact with union representatives and investigate all employee complaints in a timely manner

■

Enhance HR Customer Service Support Identify areas and implement HR process performance improvement techniques. Provide pension resources to assist employee with making important retirement decisions

■ ■

Key Intended Outcomes of Investment ■ ■ ■ ■

Foster positive relationships through open communication between unions and management Provide administrative support services, policy direction, and leadership to achieve department objectives Strengthen the integrity of civil service examinations to ensure fairness Foster positive relationships through open communication between employees and key pension representatives

Accomplishments FY 2013 ■

Completed "Go Live" for Payroll/HR Module for the Tyler Munis System. Processed implementation of all personnel records and salary information into the City's Enterprise Resource Planning System.

■

Secured signed Collective Bargaining Agreements (CBA's) with the International Association of Fire Fighters and Police Benevolent Association.

■

Developed and implemented an Employee Administrative Review process which provides department directors with step-by-step procedures and formatted templates and ensures "due process" for employees who may be subject to discipline.

■

Coordinated the re-write and publishing of all department director's City's Administrative Policies, Directives and Procedures (APDP) and uploaded these new APDP's to the City's Intranet Site. City-wide, APDP's are 80% complete

City of Miramar

Human Resources

FY 2014 Budget

Program Revenues, Expenditures & Position Summary Dedicated Revenues None

Expenditures by Program Administration HR Operations Retirement Administration Benefits Administration Civil Service Administration Risk Management Labor Relations and Training Total

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

380,266

423,908

496,400

496,800

672,900

490,000

489,600

537,600

93,900

109,800

325,065

207,538

275,999

198,707

275,999 275,999

278,189 216,370

$ 1,533,328

$ 1,324,712

$ 1,080,300

$ 1,320,300

1,226,110

1,035,279

812,300

965,500

307,218 -

289,433 -

268,000 -

354,800 -

$ 1,533,328

$ 1,324,712

$ 1,080,300

$ 1,320,300

5.40

4.80

4.50

7.50

6.20

4.50

3.50

5.80

1.00

2.25

2.35

2.45

2.25

2.45

3.15

2.45

15.00

10.00

12.00

13.00

Positions by Program Administration HR Operations Retirement Administration Benefits and Retirement Administration Civil Service Administration Risk Management Labor Relations and Training Total

Note: FY 11 & FY 12 Internal Service Fund‐Risk Mgmt positions were included in programs

Position Detail Administrative Supervisor Assistant Director of Human Resources Director of Human Resources Executive Assistant to Director Human Resources Analyst II Human Resources Assistant Human Resources Coordinator I Human Resources Manager Human Resources Officer Office Aide II - Part-time (2) Office Aide III - Part-time (2) Office Aide III - Temp Part-time (2) Office Assistant Operations Manager Process Improvement Analyst Senior HR Analyst Total FTE's

City of Miramar

0.5

1.5

12.5

13.5

10.0

12.0

13.0

Human Resources

FY 2014 Budget

Administration Program Description The Human Resources Administration program provides for the equitable administration of the human resources system of the City of Miramar to be consistent with principles of equal employment opportunity, non-discrimination, merit, efficiency and accountability. Under Florida Law, Collective Bargaining responsibilities are delegated to this program which consists of three Unions representing about 84% of the workforce. Not only does work associated with the Unions manifest during formal Collective Bargaining, but also unexpectedly during the management of day to day operations. Such issues require quick, effective, and legal resolution to ensure an atmosphere of equity and an “affirmative defense” on behalf of the City.

Objectives ■ ■

Provide strategic leadership, direction and expertise in complex labor and employment-related matters Respond promptly and thoroughly to all employee labor management issues and investigate all employee complaints in a timely manner

■

Maintain a relationship with staff members, interact with union representatives and management

Key Intended Outcomes of Investment ■ ■ ■

Goals for FY 14 1. 2. 3.

Develop competencies that enhance individual and organizational performance. Successfully negotiate expiring Collective Bargaining agreements to conclusion without impasse being declared. Effective management, in concert as necessary with other Directors, the City Attorney, and other agencies in the early identification and mitigation of possible liabilities.

4. 5. 6.

Effectively represent the interests of the City in all bargaining matters. Establish and promote collaborative and effective labor-management relationships in the City. Administer procedure for presentation, review and adjustment of employee grievances, including appeals stemming from disciplinary action when appropriate.

Assure fair treatment of applicants and employees in all aspects of Human Resources administration without regard to race, religion, color, age, gender, national origin, disability, political affiliation or sexual orientation with proper regard for their rights and privacy.

Performance Measures Output

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

800

166

474

2,503

Number of personnel action request (PAF) processed Number of disciplinary actions addressed

Efficiency/Effectiveness Objective: Provide Strategic leadership, direction and expertise in complex labor and employment-related matters Outcome: Foster positive relationships through open communication between unions and management Goals: 2, 3, 4, 5 FY 2012 Goal

% of unlawful employment practice claims filed upheld Negotiate expiring collective bargaining agreements.

Objective: Outcome: Goals:

FY 2013 Actual

Projected

Goal

Respond promptly and thoroughly to all employee labor management issues Reduction of number of grievances filed 6, 7

City of Miramar

FY 2014

Goal

Human Resources

FY 2014 Budget

Administration Program FY 2012 Goal

Number of grievances filed Number of hours provided to investigation support

Objective: Outcome: Goals:

FY 2013 Actual

Goal

FY 2014

Projected

Goal

40 hrs.

490 hrs.

600 hrs.

Maintain a relationship with staff members, interact with union representatives and management Foster positive relationships through open communication between unions and management 1,5,7 FY 2012 Goal

FY 2013 Actual

Number of hours to train supervisors/managers on effective use of labor management tools and labor issues

FY 2011 Actual

Dedicated Revenues None

FY 2012 Actual

FY 2014

Goal

Projected

Goal

80 hrs.

16 hrs.

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

304,075

331,289

372,800

471,000

76,191 -

92,618 -

123,600 -

124,000 -

201,900 -

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

380,266

423,908

496,400

496,800

672,900

Percent of Time by Position Assistant Director of Human Resources Assistant Risk Manager Director of Human Resources Executive Assistant to the Director Human Resources Analyst I Human Resources Analyst II (4) Human Resources Coordinator Human Resources Coordinator-Part Time (2)* Human Resources Assistant (2) Human Resources Manager Human Resources Officer Office Aide II PT (4) Office Aide III PT (2) Office Aide III-Temp PT (2) Office Assistant Operations Manager Process Improvement Analyst Senior HR Analyst (3)* Total

City of Miramar

0.20 0.20

0.20 0.10

0.20

1.00

0.20 0.20

0.20 -

1.00 -

0.80

1.00

0.75

0.45

0.25

2.00 -

0.30

1.00

3.00

0.20

0.60 5.40

0.60 4.80

4.50

7.50

6.20

Human Resources

FY 2014 Budget

Human Resources Operations Program Description The Human Resources Operations program develops and manages employment/recruitment programs aimed at attracting the most qualified candidates to serve the citizens and visitors of the City of Miramar from applicant pools which are representative of relevant job markets. This also encompasses the timely processing of personnel action requests (PAF), background screening, employee relations, disciplinary actions, and ID and access control levels.

Objectives ■

Ensure the integrity of the civil service process and compliance with existing employment laws through the continued oversight of the recruitment process of positions included in the collective bargaining agreements

■

Increase internal customer service satisfaction through close scrutiny of the department's case management system (HR4U)

■

Develop and revise Human Resource policies relating to the recruitment and daily management of the City's workforce that is compliant with civil service rules, collective bargaining agreements and employment laws.

Key Intended Outcomes of Investment ■ ■ ■

Fair, competitive and equal opportunities for applicants seeking employment or promotion for City positions 100% Compliance with employment laws and regulations Provide administrative support services, policy direction, and leadership to achieve department objectives

Goals for FY 14 1. 2. 3.

Recruit and select new employees and advance the careers of current employees on the basis of their knowledge, skills and abilities, behavior and accountability Improve overall job satisfaction of the city's employees by timely addressing their submitted HR needs and Provide sound guidance to the city's workforce in compliance with federal employment laws and Human Resource administrative directives

Performance Measures Output

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

5,065

Number of recruitments Number of applications received Number of new hires (FT, PT, Seasonal) Number of personnel action request (PAF) processed

FY 2013 Projected

Efficiency/Effectiveness Objective: Ensure the integrity of the civil service process and compliance with existing employment laws through the continued oversight of the recruitment process for positions included in collective bargaining agreements Outcome: Fair, competitive and equal opportunities for applicants seeking employment or promotion for City positions Goals: 1 FY 2012 Goal

Actual

Goal

FY 2013 Projected

FY 2014 Goal

% of external candidates who were notified of their status within 3 weeks of application submittal

100%

85%

90%

% of jobs/promotions which were filled with internal candidates.

35%

56%

35%

City of Miramar

Human Resources

FY 2014 Budget

Human Resources Operations Program Objective: Outcome: Goals:

Increase internal customer service satisfaction through close scrutiny of the department's case management system (HR4U) Improve overall job satisfaction of the city's employees by timely addressing their submitted HR needs and requests 2 FY 2012 Goal

Respond to customer requests within two (2) business days % of employees who feel HR provided them with Satisfactory or Above Satisfactory service

FY 2013 Actual

FY 2014

Goal

Projected

Goal

90%

85%

90%

85%

90%

Objective:

Develop and revise Human Resource policies relating to the recruitment and daily management of the City's workforce to ensure compliance with civil service rules, collective bargaining agreements and employment laws

Outcome:

Provide sound guidance to the city's workforce in compliance with federal employment laws and Human Resource administrative directives 3

Goals:

FY 2012 Goal

Percent of existing HR policies that have been revised Number of new HR policies created

None

FY 2014

Goal

Projected

Goal

50%

74%

26%

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

FY 2012 Actual

FY 2011 Actual

Dedicated Revenues

FY 2013 Actual

364,900

411,500

125,100 -

124,700 -

126,100 -

Expenditures Personnel Services Operating Expense Capital Outlay Total

490,000

489,600

537,600

Percent of Time by Position Human Resource Analyst II Human Resource Officer Human Resource Manager Human Resources Assistant Operations Manager Process Improvement Analyst Total

City of Miramar

1.00

2.70

1.70

1.00

2.00

0.80

4.50

3.50

0.80 5.80

Human Resources

FY 2014 Budget

Retirement Administration Program Description Creation and implementation of the City's Retirement Center will include innovative retirement educational programs and creative ways to disseminate important retirement planning information to each City employee and their dependents. The goal of supplying each employee with tools for proactively planning for their retirement is the objective of the Retirement Administration.

Objectives ■

Meet with each retiring employee and provide them with timely, relevant, and accurate information, prior to their separation from employment.

■

Ensure retirees are kept up-to-date with pertinent information by publishing a retiree newsletter that will be sent directly to the retiree.

■

Develop vacancy projection reports to anticipate future recruitment needs.

Key Intended Outcomes of Investment ■ ■

Provide a caring and educating retiree experience for employees transitioning from employment to retirement. Maintain a continued and informative relationship with retired employees who have dedicated a significant portion of their life to the City's success.

■

Reduce the amount of time a position remains vacant before being filled with a new employee.

1. 2.

Instill a sense of continued caring to a valued member of the City's Workforce. Maintain a full staff of employees who can fulfill the City's mission.

Goals

Performance Measures FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Normal Retirements processed

Retirement educational trainings conducted

Employee DROPs processed

Output

Efficiency/Effectiveness Objective: Meet with each retiring employee and provide them with timely, relevant, and accurate information, prior to their Outcome:

separation from employment Provide a caring and educating departing experience for employees transitioning from employment to retirement

Goals:

1 FY 2012 Goal

# of retirees counseled # of drop employees request processed

Objective: Outcome: Goals:

FY 2014

FY 2013 Actual

Goal

Projected

Goal

200

100

Develop vacancy projection reports to anticipate future recruitment needs Reduce the amount of time a position remains vacant before being filled with a new employee 2 FY 2012

FY 2014

Actual

Goal

Projected

Goal

Develop a vacancy projection report to be circulated to HR Operations monthly

City of Miramar

FY 2013

Goal

Human Resources

FY 2014 Budget

Retirement Administration Program FY 2011 Actual

Dedicated Revenues None

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

74,600

83,000

19,300 -

26,800 -

Expenditures Personnel Services Operating Expense Capital Outlay Total

93,900

109,800

Percent of Time by Position Administrative Supervisor Total

City of Miramar

1.00

Human Resources

FY 2014 Budget

Human Resource Operations 001-06-060-513 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 602100 FICA & MICA 602210 Pension-General 602260 Pension-401 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603140 New Hire Screening 604200 Postage 604301 Electricity Svc 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604700 Printing & Binding Svc 604890 Special Events-Other 604910 Advertising Costs 604920 Licenses & Permit Fees 604950 Employee Awards 604989 MIS Internal Svc Chgs 604998 Contingency 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605221 Vehicle Fuel-Off-Site 605250 Noncapital Furniture 605266 Photography 605290 Other Operating Supplies 605500 Training-General Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$280,900 $21,500 $13,900 $17,500 $6,600 $6,300 $14,200 $1,100 $400 $500 $1,200 $800 $364,900

$291,400 $7,000 $7,200 $22,900 $13,700 $18,600 $6,900 $6,300 $23,100 $2,700 $500 $1,100 $10,100 $411,500

$4,100 $900 $4,500 $3,700 $18,200 $5,800 $200 $3,000 $500 $1,600 $25,700 $200 $2,600 $1,600 $5,800 $300 $200 $3,800 $42,400 $125,100

$4,100 $900 $4,500 $3,700 $18,200 $5,800 $200 $5,000 $2,000 $1,200 $25,700 $200 $2,600 $1,600 $3,800 $2,000 $300 $200 $2,300 $40,400 $124,700

$14,000 $800 $4,200 $6,400 $26,200 $5,200 $3,000 $3,600 $3,600 $34,200 $2,600 $700 $7,600 $2,700 $3,800 $7,500 $126,100

$490,000

$489,600

$537,600

Human Resources

FY 2014 Budget

Retirement Administration 001-06-063-513 Account #

Account Title Personnel Services 601200 Employee Salaries 602100 FICA & MICA 602210 Pension-General 602265 Pension-457 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 604200 Postage 604301 Electricity Svc 604440 Leased Copiers 604500 Property & Liability Ins 604700 Printing & Binding Svc 604950 Employee Awards 604989 MIS Internal Svc Chgs 605100 Office Supplies 605120 Computer Operating Supplies 605290 Other Operating Supplies 605410 Subscriptions & Memberships Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$47,300 $3,700 $11,400 $10,700 $900 $100 $300 $200 $74,600

$51,600 $4,000 $12,000 $1,600 $10,700 $900 $100 $300 $1,800 $83,000

$200 $1,200 $900 $4,500 $100 $400 $10,300 $600 $200 $400 $500 $19,300

$200 $1,100 $3,900 $6,500 $13,800 $600 $200 $400 $100 $26,800

$93,900

$109,800

Human Resources

FY 2014 Budget

Administration 001-06-100-513 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 602100 FICA & MICA 602210 Pension-General 602235 Pension-Senior Mgmt 602260 Pension-401 602265 Pension-457 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603190 Prof Svc-Other 603470 Temporary Help 604100 Communication Services 604105 Internet-Computer Lab 604200 Postage 604301 Electricity Svc 604402 Leased Vehicles 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604700 Printing & Binding Svc 604950 Employee Awards 604989 MIS Internal Svc Chgs 604998 Contingency 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605221 Vehicle Fuel-Off-Site 605250 Noncapital Furniture 605290 Other Operating Supplies 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$267,500 $19,300 $30,200 $11,300 $14,400 $25,400 $2,000 $200 $500 $1,200 $800 $372,800

$299,800 $19,800 $6,400 $21,800 $29,500 $17,200 $16,200 $44,300 $3,100 $200 $500 $1,400 $10,800 $471,000

$31,800 $3,000 $3,000 $200 $1,100 $4,500 $3,700 $22,700 $200 $2,000 $41,100 $300 $3,200 $1,000 $300 $2,200 $3,300 $123,600

$31,800 $3,000 $3,000 $200 $1,100 $4,500 $3,700 $22,700 $200 $2,400 $41,100 $300 $3,200 $1,000 $300 $2,200 $3,300 $124,000

$50,000 $3,000 $2,900 $800 $4,200 $4,100 $1,900 $32,600 $300 $200 $5,000 $54,700 $300 $2,900 $900 $700 $3,400 $1,300 $2,200 $8,000 $22,500 $201,900

$496,400

$496,800

$672,900

Human Resources

FY 2014 Budget

In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

Division Expenditure Summary Summary by Division Human Resources Risk Management Total

Division # 060 061

FY 2011 Actual 1,359,347 173,981 1,533,328

FY 2012 Actual 1,221,174 103,538 1,324,712

FY 2011 Actual

FY 2012 Actual

Expenditure Detail Budget 001-06-060-513 Account #

Account Title

1200 1400 2100 2210 2240 2280 2300 2304 2305 2306 2400 2500

Personnel Services Regular Salaries Overtime FICA Pension-General Pension-ICMA Pension-Sr. Management Health-Cafeteria Plan Wellness Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Unemployment Compensation Sub-Total

3140 3190 3400 4100 4200 4355 4404 4440 4500 4605 4610 4700 4850 4920 5100 5120 5140 5220 5250 5290 5291 5410 5450 5454 5900

Operating Expense Background-New Employee Professional Services-Other Contractual Services-Consultants Communication Services Postage Electric Svc Leased Computers Leased Copier Property & Liability Ins MIS Services R&M Vehicles Printing & Binding Special Events License/Permit Fees Office Supplies Computer Operating Supplies Testing Supplies Gas, Oil & Lube Furniture & Equipment Operating Supplies Employee Awards Subscriptions and Memberships Training General Training Initiatives Contingency Sub-Total Total

City of Miramar

735,654 239 58,455 12,828 71,151 62,999 8,169 26,656 47,080 1,716 2,400 67,762 1,095,109

691,764 3,432 55,955 23,352 53,378 65,897 3,885 20,362 48,335 2,345 1,200 969,905

6,398 99,442 45,950 2,944 2,379 10,216 3,440 18,876 22,900 6,586 438 2,580 7,491 4,307 468 237 3,968 705 3,156 4,082 4,585 1,691 11,399 264,238

2,023 73,142 810 1,423 693 12,133 7,584 17,578 21,633 75,131 4,360 328 108 5,691 804 1,549 4,264 4,504 2,882 2,188 5,122 7,203 115 251,268

1,359,347

1,221,174

Human Resources

FY 2014 Budget

Risk Management Expenditure Budget 001-06-061-513 Account #

Account Title

FY 2011 Actual

FY 2012 Actual

1200 2100 2240 2280 2300 2304 2305 2306 2400

Personnel Services Regular Salaries FICA Pension-ICMA Pension-Sr. Management Health-Cafeteria Plan Wellness Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total

54,067 15,154 11,480 33,200 2,473 12,515 1,420 292 400 131,001

16,885 10,879 27,214 9,749 117 262 267 65,374

3180 3207 4100 4200 4404 4440 4500 4700 4850 5100 5120 5290 5410 5451

Operating Expense Medical Exams-New Employees Professional Svcs-EAP Communication Services Postage Leased Computers Leased Copier Insurance Printing & Binding Special Events Office Supplies Computer Operating Supplies Operating Supplies Subscriptions and Memberships Training-Risk Sub-Total

7,416 9,840 580 430 960 21,200 168 1,333 47 980 25 42,980

15,096 (22) 10 1,016 753 19,983 35 378 190 725 38,164

Total

City of Miramar

173,981

103,538

Human Resources

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

603140

New Hire Screening

Costs associated with hiring requirements in this category include to include; criminal, workers' comp, social security and driver's license check background checks, educational verifications & Drug screening for new hires and existing employees.

603190

Prof Svc-Other

Fees to be paid to outside professionals or specialists who assist with extraordinary situations. These situations require specialized skills or credentials. On site EAP services for catastrophic events for an individual or group. Situations may involve employees who require an evaluation by a medical or psychiatric doctor. External consultants may be required when issues are outside the scope of normal operations and day to day activities.

603470

Temporary Help

Data conversion from FORTIS into Tyler Content Management (TCM) require additional coding and data entry than budgeted staff can absorb requiring additional personnel services from Temp Service Agencies.

604100

Communication Services

This cost is for 1 cellular phone/ 1 ipad for HR Director @ $250 per month.

604105

Internet-Computer Lab

Costs to connect to internet service access to various professional organizations to aid in career development.

604200

Postage

This is allocated costs for department mailings as well as delivery services such as U.P.S. and Federal Express.

604301

Electricity Svc

This account represents allocated costs for electricity usage.

604402

Leased Vehicles

City Policy prevents employees form using personal vehicles to conduct City business. Daily operations of department requires personnel to travel to various City Departments to interview, train, plan and meet with other Department administrative staff. The current allottment of one (1) vehicle does not fulfill the HR Department's need so the Department must increase the number of pool vehicles available to two (2). The amount in this category reflects this cost increase in order to lease a new vehicle for the Director and cycle the Director's older vehicle into the HR department's pool of vehicles.

604440

Leased Copiers

This account represents costs associated with copy machines, releated supplies and service contracts. Last year's budgeted allotment was under-estimated. (Toner is only purchased if department exceeds the allotted meter amount).

604500

Property & Liability Ins

This account represents allocated property and liability insurance premiums

604610

R&M Vehicles

604700

Printing & Binding Svc

Printing new union contracts, training materials, Civil Service Rules and Regulations, Supervisory Academy material, ABC's booklets, and other communication information for employees.

604890

Special Events-Other

Continued funding for various HR events during the fiscal year to include; the Career Fair, Kaboom, and other HR related events.

604910

Advertising Costs

Recruitment of quality employers and "Job Seekers" for those employers for the City's yearly Career Fair Event requires several advertisment campaigns in the newspaper and across various media outlets. Sun-Sentionel costs for the event alone cost $2,000 and other media outlets such as radio costs $75-100 per 15-30 second announcement during even off-peak hours.

604920

Licenses & Permit Fees

New/renewal licenses of vehicles and various other renewals.

604950

Employee Awards

Supplies and Awards for employee recognition program.

604989

MIS Internal Svc Chgs

This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs

604998

Contingency

Funds for unexpected occurrences and costs not funded elsewhere.

Expense

City of Miramar

Human Resources

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

605100

Office Supplies

Costs for office supplies and supplies for HR projects such as Supervisory Academy and other HR training for employees and residents.

605120

Computer Operating Supplies Costs associated with purchase of computer related hardware (scanners, display screens, keyboards, etc) to support the necessary functions of the department.

605220

Vehicle Fuel-On-Site

City Policy prevents employees form using personal vehicles to conduct City business. daily operations of department requires personnel to travel to various City Departments to interview, train, plan and meet with other Department administrative staff. The current allottment of one (1) vehicle does not fultill the HR Department's need so the Department must increase the number of pool vehicles available to two (2). The amount in this category reflects this cost increase.

605221

Vehicle Fuel-Off-Site

605250

Noncapital Furniture

Costs associated with furniture and equipment to perform normal business operations. HR needs to purchase 12 scanners @ $350 each for HR personnel to add desk-top scanners which are compliant with TCM.

605266

Photography

Costs associated with the purchase of two (2) digital cameras for the use at HR special events and for documentation purposes.

605290

Other Operating Supplies

This line item is for various office supplies not supported by general office supplies which are less than $200 per unit and are directed towards unexpected expenditures (such as supplies for events) to support the daily operations of the Department. In FY2013, these line items was underfunded.

605410

Subscriptions & Memberships Costs associated for staff to maintain memberships and receive subscriptions with their profesional organizations for various related memberships/manuals and journals and including: IPMA, FPHRA, SHRM, HRABC, NFBPA, FPELRA, Notary Public, ASTD, PRIMA, PRIMA local, RIMS, IPMA, EMT, AHCA, WCCP, FMASH, BCHCM, BCHSM, Safety Council, IASP/NASP, Licensed Health care Risk Manager, FPPA, Worker's Compensation Claims Professional (WCCP), Board of Certified Hazard Control Management (International Board for Certification of Safety Managers), NASP (National Association of Safety Professional), Certified Environmental Health and Safety, Specialist (EHS)-National Assocation of Safety Professionals, Ergonomics Specialist, Certified Fire Protection/Exits Specialist and maintaining re-certifications.

605500

Training-General

City of Miramar

Funding will be used to fund external Subject Matter Experts (SME's) to provide CityWide supervisory and executive level training in such topics as; FMLA, Workplace Violence, Harassment, Counseling and Discipline, Equal Employment Opportunity (EEO) compliance and discrimination, Performance Appraisals, Line Supervision, Executive Management Training and to pay for city employees to attend external training classes. Account was moved to Administration from Operations.

Legal

FY 2014 Budget

Mission To provide high quality, efficient, cost effective and timely legal services for the City.

Department Overview This department provides legal support and advice to the City Commission, City Manager, Department Directors and various advisory boards on all legal issues affecting or involving the City. The City obtains City Attorney services as well as other legal services on a contractual basis. There are no personnel in this department. The current city attorney is Weiss, Serota, Helfman, Pastoriza, Cole & Boniske, P.L.

Objectives ■

Provide legal support and advice to the City Commission, City Manager, Department Directors and various advisory boards on all legal issues affecting or involving the City

■

Ensure that various rules, procedures, laws and requirements of state, local and federal government are understood and followed by the city

■

Review and prepare contracts, ordinances and resolutions Represent the City at its public hearings, meetings and board meetings Represent the City in governmental litigation involving development, comprehensive planning and zoning, legality of City ordinances, resolutions, contracts or other acts

■ ■ ■ ■

Work in conjunction with insurance carrier and City staff to resolve liability issues Represent the City, as Counsel in labor grievances, arbitration, and collective bargaining as necessary

■

Revise City Codes as requested and deemed necessary

Key Intended Outcomes of Investment ■ ■ ■ ■ ■ ■

The City will have positive compliance with rules and regulations The City will be appropriately represented in all matters requiring representation by counsel Legal issues are concluded to the satisfaction of City Management Contracts, ordinances, resolutions and other agreements or documents are reviewed and approved for legal compliance and are to the satisfaction of City management All documents are prepared within timeframes established by City Management Provide effective, efficient and timely legal representation and advice to the City's Administration and the City Commission

Accomplishments FY 2013 ■ ■ ■ ■ ■ ■ ■ ■

Represented the City at all City Commission meetings, workshops and other required meetings Completed Code revisions Successfully defended the City in key litigation matters, including Wheelabrator and the Caravella suit Successfully represented the City in labor grievances and arbitration Worked closely with the City’s insurance carrier and staff to resolved insurance liability matters Completed review and necessary revisions to all contracts within the shortest timeframe possible Worked with and assisted all City departments with miscellaneous items as requested on a case-by-case basis Successfully completed all Objectives outlined above

City of Miramar

100

Legal

FY 2014 Budget

Goals for FY 14 1.

Ensure that the City understands and follows the various rules, procedures, laws and requirements of the state, local and federal government

Review and prepare contracts, ordinances and resolutions Represent the City at its public hearings, meetings, and board meetings Represent the City, as Counsel, in labor grievances, arbitration, and collective bargaining as requested Represent the City in governmental-type litigation involving development, comprehensive planning and zoning, legality of City ordinances, resolutions, contracts, or other acts

3. 4. 5. 6.

Prepare and/or review all contracts within the shortest timeframe to ensure compliance without vendor inconvenience

Work in conjunction with the insurance carrier and City staff to resolve insurance liability issues

Performance Measures Output Attendance at Commission meetings and required Agenda preparatory meetings.

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

New

100%

Efficiency/Effectiveness Objective: Provides legal support and advice to the City Commission, City Manager, Department Directors and various advisory boards on all legal issues affecting or involving the City Outcome:

Provide effective, efficient and timely legal representation and advice to the City's Administration and the City Commission

Goals:

1-7 FY 2013

FY 2012

FY 2014

Goal

Actual

Goal

Projected

Goal

Positive compliance with all rules and regulations

100%

City is appropriately represented at City Commission and Board Meetings

100%

Labor issues are concluded to the satisfaction of the City Management

100%

Litigation is concluded to the City's satisfaction and any uncertainties are resolved

100%

City of Miramar

101

Legal

FY 2014 Budget

Program Revenues, Expenditures & Position Summary Dedicated Revenues None

Expenditures by Program Legal

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

Program #

070

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

$ 1,394,479

$ 1,594,139

1,394,479

1,594,139

FY 2013 Amended -

889,000

FY 2014 Budget -

889,000

1,202,200

$ 1,394,479

$ 1,594,139

Position Detail None

Positions by Program None

City of Miramar

102

1,202,200

889,000

1,202,200

Legal

FY 2014 Budget

Legal 001-07-070-514 Account #

Account Title Operating Expense 603101 Legal Svc-City Commission 603102 Legal Svc-Offc of the City Mgr 603103 Legal Svc-Procurement 603104 Legal Svc-Comm Dev 603105 Legal Svc-Parks & Recreation 603106 Legal Svc-Public Works 603107 Legal Svc-Police 603121 City Attorney Services 603122 Legal Svc-Cable 603127 Legal Svc-Litigation 603128 Legal Svc-Labor Related 603129 Legal Svc-Pension Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$875,000 $12,000 $2,000 $889,000

$872,000 $12,000 $3,000 $2,000 $889,000

$76,400 $184,200 $112,800 $69,800 $76,000 $94,100 $153,600 $237,800 $197,500 $1,202,200

$889,000

$1,202,200

103

Legal

FY 2014 Budget

In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

Division Expenditure Detail Summary Summary by Division Legal

Division # 070

FY 2011 Actual 1,394,479

FY 2012 Actual 1,594,139

Expenditure Detail Budget 001-07-070-514 Account #

3121 3122 3190

Account Title Contractual Services Prof. Services-City Attorney Prof. Services-Legal/Cable/Telecom. Prof. Services-Legal Other Total

City of Miramar

FY 2011 Actual

1,390,914 414 3,151 1,394,479

104

FY 2012 Actual

1,594,139 1,594,139

Legal

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

603101

Legal Svc-City Commission

This account relates to items related to the City Commission.

603102

Legal Svc-Offc of the City Mgr This account relates to items related to the City Manager.

603103

Legal Svc-Procurement

This account relates to items related to Procurement.

603104

Legal Svc-Comm Dev

This account relates to items related to Community Development.

603105

Legal Svc-Parks & Recreation This account relates to items related to Parks & Recreation.

603106

Legal Svc-Public Works

This account relates to items related to Public Works.

603107

Legal Svc-Police

This account relates to items related to Police.

603121

City Attorney Services

This inclues costs for general matters, labor related matters, and miscellaneous items.

603122

Legal Svc-Cable

It is not anticipated that this account will be needed in FY 2014.

603127

Legal Svc-Litigation

This is for costs related to litigation related matters.

603128

Legal Svc-Labor Related

This account relates to items related to Labor.

603129

Legal Svc-Pension

It is not anticipated that this account will be needed in FY 2014.

Expense

City of Miramar

105

Office of the City Clerk

Assistant City Manager Administrative Services City Clerk

Deputy City Clerk

Records Coordinator

Agenda Coordinator

Office of the City Clerk

FY 2014 Budget

Mission Pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all.

Department Overview This department preserves the integrity of and is the central repository of all official records of the City of Miramar. It serves as the administrative support for the Mayor and City Commission. This office responds to public information requests and is a "hub" for the dissemination of information to the public, city officials, department directors, other governments and public agencies. The office is responsible for the disposal of records and the permanent records for all city departments according to Florida Law, and oversees the City Commission agenda process. This department also handles passport processing, and administers and monitors elections. There are four (4) full-time budgeted positions in this department. The three (3) major programs provided are: Administration 1. Passport Services 2. 3. Municipal Election

Objectives ■ ■

Provide quality customer service Continue to be ecofriendly

Key Intended Outcomes of Investment ■ ■

Quality customer service ensures satisfied residents Preserving the environment via ecofriendly practices

Accomplishments FY 2013 ■ ■

Maintained complete compliance with the Florida Statutes as it relates to the Election Maintained complete compliance with the Florida Statutes as it relates to Public Records

City of Miramar

106

Office of the City Clerk

FY 2014 Budget

Program Revenues, Expenditures & Position Summary

Dedicated Revenues Passport Services

Expenditures by Program Administration Passport Services Municipal Election Records and Archives Management Agenda Processing Total

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

FY 2011 Actual $

35,285

FY 2013 Amended

FY 2013 Budgeted

51,536

37,500

FY 2014 Budget

37,500

40,000

287,200

300,100

182,340 41,659

191,757 -

142,000 212,600

164,000 65,600

283,448

161,414

142,610

132,288

650,057

485,459

641,800

529,700

416,593

365,698

385,800

401,800

228,563 4,900

119,761 -

256,000 -

127,900 -

650,057

Positions by Program Administration Passport Services Municipal Election Records and Archives Management Agenda Processing Total

Position Detail Administrative Clerk II Agenda Coordinator City Clerk Deputy City Clerk Records Coordinator Total FTE's

City of Miramar

FY 2012 Actual

107

485,459

641,800

529,700

2.23

1.73

1.58

1.37

0.50

0.40

1.55

1.33

1.22

1.09

5.00

4.00

1 5.0

1 4.0

Office of the City Clerk

FY 2014 Budget

Administration Program Description This program provides administrative duties for the department and includes records management and agenda processing. Records management organizes and catalogues active, inactive and archival City administrative records. Citywide coordination of retention schedules and disposition requests. Creates citywide records management policy and procedures. Provides efficient and effective transfer of records, and access and reproduction of public records. The agenda process includes preparation of the City Commission agendas and workshops and the transcription of Commission/Advisory Boards meeting minutes. All duties are performed in accordance and in compliance with the Sunshine Laws and Florida State Statutes.

Objectives ■ ■

Maintain complete compliance with the Florida Statutes Conduct city-wide agenda and records management training

Key Intended Outcomes of Investment ■ ■

Ensure city-wide compliance with the Florida Statutes Ensure integrity of program

Goals for FY 14 1. 2. 3. 4. 5. 6. 7.

Maintain compliance with the Florida Statutes as it relates to public records Provide citywide records scheduling and disposition program as required by State law Maintain citywide documents tracking and filing system Provide quality preservation, conservation, acquisitions and citywide training services Provide quality customer service to employees and citizens who access city records Provide citywide training on the new paperless agenda product Provide advertising of Commission meetings and City Boards as needed to comply with public hearing requirements in accordance with City Code and Florida Statutes

Continuously fine tune the agenda process in order to allow adequate time to meet deadlines for submission of agenda items

Coordinate with department liaisons of Advisory Boards to process candidate's applications for appointment to boards and committees

Performance Measures Output Resolutions/Ordinances recorded Contracts recorded Documents recorded Number of agendas processed Number of customer inquiries

FY 2010 Actual -

FY 2011 Actual -

FY 2012 Actual -

FY 2013 Projected 206 241 101 32 620

Efficiency/Effectiveness Objective: Maintain complete compliance with the Florida Statutes Outcome: Ensure city-wide compliance with the Florida Statutes Goals: 1-9 FY 2012

FY 2014 Goal

Actual

Goal

$1,200

$15

25%

Average cost per agenda Average cost per record retrieved % of staff hours per agenda City Commission satisfaction with quality of agendas Records requests completed with customers satisfaction Records requests retrieved and delivered within 24 hrs.

City of Miramar

FY 2013 Projected

Goal

108

$1,200

99%

Office of the City Clerk

FY 2014 Budget

Administration Program FY 2012 Actual

FY 2011 Actual

Dedicated Revenues None

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

206,300

215,000

80,900 -

85,100 -

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

287,200

300,100

Percent of Time by Position Agenda Coordinator City Clerk Deputy City Clerk Records Coordinator Total

City of Miramar

109

0.75

0.48

0.50

2.23

Office of the City Clerk

FY 2014 Budget

Passport Services Program Description This program involves processing of United States Passports as mandated by Federal and State Laws. The City provides passport processing as a service to the community.

Objectives ■

Process application accurately and as mandated by Federal and State laws

Key Intended Outcomes of Investment ■

Continue to be in compliance with Federal and State regulations

Goals for FY 14 1. 2. 3. 4.

Maintain complete compliance with Federal and State Law as it relates to passports Attend annual training provided by the Passport Agency Process applications with a 90% accuracy rate Remain current on all updates and revisions to the processing policy

Performance Measures Output Number of passports processed # of passport inquires

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

1,507

1,571

1,885

2,008

2,890

2,680

Efficiency/Effectiveness Objective: Process application accurately and as mandated by Federal and State laws Outcome: Continue to be in compliance with Federal and State regulations Goals: 1-4 FY 2012 Goal

32 minutes

30minutes

30 minutes

20 minutes

99.5%

99.6%

FY 2011 Actual $ 35,285

FY 2012 Actual $ 51,536

FY 2013 Budgeted $ 37,500

FY 2013 Amended $ 37,500

FY 2014 Budget $ 40,000

141,141 41,199 -

144,451 47,306 -

116,300

116,300 25,700 -

121,200 42,800 -

Passports process completed with customers satisfaction

Account #

Passport Services

349001

FY 2014 Goal

Actual

Average time to process passport application

Dedicated Revenues

FY 2013 Projected

Goal

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

182,340

191,757

25,700 $

142,000

164,000

Percent of Time by Position Administrative Clerk II Agenda Coordinator City Clerk Deputy City Clerk Records Coordinator Total

City of Miramar

0.40 0.25 0.08 0.50 0.50 1.73

110

0.25 0.33 0.50 0.50 1.58

0.25 0.12 0.50 0.50 1.37

Office of the City Clerk

FY 2014 Budget

Municipal Election Program Description This program involves the administering and monitoring of all City elections for elected officials and referendum questions. No elections were done in FY 2010 and FY 2012.

Objectives ■ ■

Oversee the City's election process Prepare election packages, qualify candidates, train staff as election workers, coordinate precincts and work directly with the Supervisor of Elections

Key Intended Outcomes of Investment ■

Complete a successful election process

Goals for FY 14 1. 2. 3. 4.

Maintain complete compliance with the Florida Statutes as it relates to municipal elections Provide advertising for elections as needed to comply with City Code and State Statutes Qualify candidates as mandated by City Code and Florida Statutes Open and close precincts on time

Performance Measures Output

FY 2010 Actual

FY 2011 Actual

Number of employees trained for election Number of candidates processed for election Number of election packages prepared

FY 2012 Actual

FY 2013 Projected

Goal

Actual

Goal

Projected

FY 2014 Goal

$120,000

90%

99%

100%

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Efficiency/Effectiveness Objective: Oversee the City's election process Outcome: Complete a successful election process Goals: 1-4 FY 2012

Average cost per election % of staff hours per election (no election in FY 10 & 12) City Commission satisfaction with the election process % of Precincts opened/closed on scheduled time

Dedicated Revenues None

FY 2013

41,659 -

63,200 149,400 -

65,600 -

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

41,659

212,600

65,600

Percent of Time by Position City Clerk

City of Miramar

0.5

111

0.4

Office of the City Clerk

FY 2014 Budget

Passport Services 001-08-082-512 Account #

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$75,700 $2,800 $5,900 $14,800 $1,300 $900 $1,200 $12,000 $600 $200 $200 $400 $300 $116,300

$77,400 $2,500 $2,400 $6,000 $14,700 $2,200 $1,200 $9,500 $600 $200 $200 $400 $3,900 $121,200

$5,000 $600 $500 $1,000 $5,000 $1,000 $200 $11,300 $600 $500 $25,700

$5,000 $900 $2,600 $2,500 $12,100 $1,000 $300 $16,700 $1,100 $600 $42,800

$142,000

$164,000

112

Office of the City Clerk

FY 2014 Budget

Municipal Election 001-08-083-512 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 602100 FICA & MICA 602260 Pension-401 602265 Pension-457 602304 Health Insurance-PPO 602306 Dental Insurance-PPO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603190 Prof Svc-Other 604200 Postage 604301 Electricity Svc 604440 Leased Copiers 604500 Property & Liability Ins 604625 R&M Equipment 604909 Election Costs 604916 Administrative Expense 604989 MIS Internal Svc Chgs 605100 Office Supplies 605120 Computer Operating Supplies Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$47,800 $2,900 $3,400 $4,400 $3,900 $200 $100 $300 $200 $63,200

$48,300 $2,300 $1,500 $3,400 $4,400 $3,900 $200 $100 $300 $1,200 $65,600

$5,000 $300 $500 $1,500 $4,000 $1,000 $120,000 $100 $15,000 $1,500 $500 $149,400

$212,600

$65,600

113

Office of the City Clerk

FY 2014 Budget

Administration 001-08-100-512 Account #

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$139,300 $6,600 $2,000 $10,600 $19,700 $5,200 $900 $4,700 $14,600 $1,000 $200 $300 $800 $400 $206,300

$142,200 $4,600 $4,300 $2,000 $10,700 $19,700 $6,200 $4,600 $12,200 $1,000 $200 $300 $700 $6,300 $215,000

$5,000 $2,000 $5,300 $5,000 $5,000 $3,200 $16,000 $10,000 $700 $1,000 $20,000 $4,900 $1,000 $600 $700 $500 $80,900

$10,000 $2,000 $2,600 $5,000 $5,000 $4,200 $16,000 $10,000 $700 $1,000 $19,300 $5,000 $1,000 $600 $700 $2,000 $85,100

$287,200

$300,100

114

Office of the City Clerk

FY 2014 Budget

In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

Division Expenditure Summary Summary by Division Office of the City Clerk

Division # 80

FY 2011 Actual 650,057

FY 2012 Actual 485,459

FY 2011 Actual

FY 2012 Actual

Expenditure Detail Budget 001-08-080-519 Account #

Account Title

1200 1210 1400 2100 2210 2240 2280 2304 2305 2306 2400

Personnel Services Regular Salaries Non-Pensionable Earnings Overtime FICA Pension-General Pension-ICMA Pension-Sr. Management Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total

261,492 2,500 245 19,288 62,867 11,690 26,861 9,864 20,193 694 900 416,593

261,411 1,353 19,288 34,864 12,609 11,275 23,355 1,076 467 365,698

3190 4040 4100 4200 4355 4404 4440 4500 4605 4650 4740 4910 4915 4931 5100 5120 5290 5410 5450

Operating Expense Prof. Services-Other Administrative Expense Communication Services Postage Electric Svc Leased Computers Leased Copier Property & Liability Ins MIS Services R&M Equipment Ordinance Codification Advertising Election Expense Recording Fees Office Supplies Computer Operating Supplies Operating Supplies Subscriptions & Memberships Training General Sub-Total

14,364 3,250 3,191 2,430 4,829 948 8,034 45,800 5,587 7,830 13,787 109,491 6,289 779 783 603 569 228,563

13,293 (123) 58 5,735 2,514 7,800 41,983 21,300 2,690 14,565 586 831 6,466 1,091 135 434 403 119,761

6204

Dept. Capital Outlay Equipment Sub-Total Total

City of Miramar

115

4,900 4,900

650,057

485,459

Office of the City Clerk

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

341900

Election Qualifying Fees

These are filing and other fees charged in connection with the upcoming election.

349001

Passport Services

Fees collected for the processing of passport applications.

601400

Overtime-General

This line item covers extra hours worked for the agenda process, covering P & Z meetings and various Home Owners Associations meetings.

603190

Prof Svc-Other

Costs associated with this line item are for the City Commission and various City boards transcribing services.

604200

Postage

This represents allocated costs for department mailings as well as delivery services such as U.P.S. and Federal Express. Also includes mailing of notices and legislation to the public and other public entities, master files for ordinances, resolutions, deeds and other vital records.

604301

Electricity Svc

This account represents allocated costs for electricity usage.

604440

Leased Copiers

This account represents costs associated with copy machines, releated supplies and service contracts. (Toner is only purchased if department exceeds the allotted meter amount)

604500

Property & Liability Ins

This account represents allocated property and liability insurance premiums

604625

R&M Equipment

Costs associated with the maintenance and repair for the following equipment: R & S-Easy Agenda 2,995 Copy Corp-Scanner 525 BIS-Recording System in Chambers 959 Automated Business System- Date Stamp Clock 110 YouSendIt-Software to send large documents 460

604740

Ordinance Codification

Anticipated costs associated with this line item represent costs for supplements to the City Code, printing of additional City Code Books; purchase and printing of binders for Land Development Code, and purchase copy of electronic code.

604909

Election Costs

This costs is for election related expenses.

604910

Advertising Costs

These costs are associated with advertising to satisfy legal requirements of state statutes, city code, and public hearing notices for departments within the City.

604916

Administrative Expense

Costs for miscellaneous expenses incurred by the department.

604931

Recording Fees

Cost for recording Interlocal Agreements and certain ordinances and resolutions with Broward County.

604989

MIS Internal Svc Chgs

This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs

605100

Office Supplies

This line item represent supplies to conduct the business. Also included are items related to certificates, proclamations and other recognition relating to presentations and standard operating supplies to support the office function.

605120

Computer Operating Supplies The costs for this line item is for Print Management Service Agreement and computer related items.

605290

Other Operating Supplies

605410

Subscriptions & Memberships This line item is to fund memberships and subscriptions in the following organizations: Florida Association of City Clerks (FACC) $130 Miramar Rotary Club $100 International Institute of Municipal Clerks (IIMC) $195 American Society of Notaries $95 Brow County Municipal Clerks Assoc. (BCMCA) $25 KIWANIS $35 FL Records Management Assoc. (FRMA) $30 Sam's Club $40 Brow County City Managers Assoc. (BCCMA) $50

605500

Training-General

Revenue

Expense

City of Miramar

Costs not specified in other line items.

This line item is for employee training to keep employees current with imaging systems technology, records management and the ever changing electronic world.

116

FinancialÂ Services

Financial Services Department Assistant City Manager Executive Assistant to the Director

Internal Auditor

Director of Financial Services Reporting & Training Officer Assistant Director of Financial Services

Accounting System Analyst

Treasurer

Assistant Treasurer Grants Manager Chief Accountant Asst. Grants Manager Grants Assistant P/T Grants Analyst P/T

Accounting Manager, Revenue

Accounting Manager, Payroll

Utility Billing Manager

Head Cashier

Assistant Payroll Manager

Utility Billing Supervisor

Account Clerk III

Utility Billing Specialist II (3)

Senior Accountant

Accounts Payable Supervisor

Accountant I (2)

Account Clerk II (2)

Account Clerk III (3)

Fixed Asset Accountant II

Account Clerk I

Account Clerk I (3)

Utility Billing Specialist I (2)

Account Clerk III

Accounting Records Clerk

Account Clerk I PT (2)

Account Clerk III

Accounting Records Clerk PT (2)

Business Tax Specialist (2)

Utility Billing Specialist I - PT

Utility Fiscal Operations Manager

Financial Services

FY 2014 Budget

Mission To provide comprehensive financial services to the City and its stakeholders; including accurate and timely financial reporting, safeguarding of financial and physical assets and providing outstanding customer service in a clean and enriched work environment.

Department Overview The Financial Services Department provides vital support services to both the City's internal and external customers. It is responsible for the coordination of all financial activities of the City by acting as liaison to the public, and to the Administrative and Department Officials. This department also oversees the Utility Billing program which is funded by the Utility Enterprise Fund. The Financial Services Department is comprised of 37 budgeted positions, 34 full-time, 5 part-time and 1 temporary part-time employees. The two (2) major General Fund programs provided are: 1. 2.

Administration Accounting and Revenue Enhancement

Objectives ■ ■ ■ ■

Review current and past financial transactions for reporting accuracy Review account balances for collectability Continue cash/payment process review to reduce duplication and increase efficiency Enhance current collection process to include increased in-house collection efforts and then remittance to the outside collection agency

■

Continue to facilitate the implementation of the City-wide ERP software, including conversion of data, workflow analysis and training

■

Continue to provide assistance to City departments with grant applications, monitoring, reporting and compliance

Key Intended Outcomes of Investment ■

Promote the Finance Department as a strategic partner through meetings with and education of City department personnel

■

Financial transactions are reported accurately and in compliance with current accounting standards The payment/cash receipt process ensures all City funds are received, recorded and deposited quickly and accurately

■ ■ ■

Increase collections on all funds owed to the City by those benefiting from the service provided Implement the Tyler ERP software to enhance efficient data entry, accurate and streamlined financial processing and accessible financial reporting

■

Enhance City revenues through grant awards, monitoring and compliance

Accomplishments FY 2013 ■

Received the Certificate of Achievement for Excellence in Financial Reporting from The Government Finance Officer's Association (GFOA)

■

Trained and Implemented new Tyler ERP Payroll and Financial software modules Expanded Finance Department's role in the EMS billing/collection process in order to increase efficiency and maximize collections

■ ■ ■

Implemented e-payment process for accounts payable vendors Initiated preparation and distribution of quarterly financial statements to enhance decision-making

City of Miramar

117

Financial Services

FY 2014 Budget

Program Revenues, Expenditures & Position Summary

Dedicated Revenues Accounting & Revenue Enhancement

Expenditures by Program Administration Accounting & Revenue Enhancement Budget Total

Expenditures by Category Personnel Services Operating Expenses Capital Outlay Total

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

$ 1,719,050

$ 1,833,083

$ 1,876,500

$ 1,578,500

$ 1,673,500

1,266,868

1,157,376

1,050,200

1,052,350

1,019,600

2,384,736 418,413

2,517,013 -

2,865,600 -

2,863,450 -

3,012,900 -

$ 4,070,017

$ 3,674,390

$ 3,915,800

$ 4,032,500

3,524,192

3,130,205

3,383,500

3,398,400

545,825 -

542,170 2,015

532,300 -

529,200 3,100

634,100 -

$ 4,070,017

$ 3,674,390

$ 3,915,800

$ 4,032,500

Positions by Program Administration Accounting & Revenue Enhancement Budget Total

City of Miramar

118

5.2

4.9

6.0

7.0

6.0

32.1

30.6

31.0

3.7

41.0

35.5

37.0

38.0

37.0

FinancialÂ Services Position Detail Account Clerk I Account Clerk I - Part-time (2) Account Clerk II Account Clerk III Accountant I Accountant II Accounting Manager Accounting Records Clerk* Accounting Records Clerk* - Part-time (2) Accounting System Analyst Accounts Payable Supervisor Assistant City Manager/Chief Financial Officer Assistant Financial Services Director Assistant Grants Manager Assistant Payroll Manager Assistant Treasurer Business Tax Specialist Capital Budget & Position Control Manager Chief Accountant Director of Budget Director of Financial Services Executive Assistant to the Director Financial Analyst Grants Administrator Grants Analyst - Part-time Grants Assistant - Temp Part-time Grants Manager Head Cashier Human Resources Analyst II Internal Auditor IT/Finance Coordinator Process/Compliance Manager Reporting & Training Officer Senior Accountant Senior Budget Analyst Senior Payroll Specialist

FY 2014 Budget FY 2011 Actual

Treasurer/Retirement & Financial Planning Resource Manager Total FTE's * Block Budgeting position

City of Miramar

119

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

1 1

0.5

41.0

35.5

37.0

38.0

37.0

Financial Services

FY 2014 Budget

Administration Program Description Administration provides the overall direction of the department and ensures that the City's financial resources are being managed in the most cost effective and efficient manner. It is the liaison to other departments, City officials and external stakeholders.

Objectives ■ ■ ■ ■ ■ ■

Develop a Strategic Plan to establish departmental goals and objectives Promote the Financial Services Department as a strategic partner through meetings with and education of City department personnel Review financial transactions and associated processes for improved accuracy and efficiency Obtain the GFOA Certificate for Excellence in Financial Reporting Ensure all fees related to charges for services are reviewed to cover the cost for services provided Timely, accurate and useful financial information provided to all internal and external stakeholders

Key Intended Outcomes of Investment ■ ■ ■ ■

Developing a Strategic Plan will enable the department to achieve its goals and objectives Expanded the role of the department by providing financial guidance and information to other departments which will assist them in achieving their goals Accurate and timely information facilitates better decision making and reporting to stakeholders Obtaining the GFOA Certificate for Excellence in Financial Reporting demonstrates Department's commitment to accuracy and excellence

■

Prepare and update the Fee Booklet for Commission approval during the budget process to match revenues with expenditures

■

Implement new Tyler Munis ERP software

Goals for FY 14 1.

Effectively manage the City's resources through strategic planning, while providing accurate financial analysis and information in a timely manner

2. 3. 4.

Continue Implementation of the Tyler Munis ERP system Prepare the Comprehensive Annual Financial Report (CAFR) Obtain government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting

5. 6.

Develop and annually update a departmental strategic plan and City's fee booklet Assist the Budget Department with the implementation and use of a City-wide cost allocation plan

Performance Measures Output

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Comprehensive Annual Financial Report compiled

Number of external reports prepared

‐

Number of Internal Reports Distributed

Efficiency/Effectiveness Objective: Develop a Strategic Plan to establish departmental goals and objectives Outcome: Developing a Strategic Plan will enable the department to achieve its goals and objectives Goals: 1, 4 FY 2012

FY 2013

FY 2014

Goal

Actual

Goal

Projected

Goal

Number of Strategic Plan goals and objective updated

Prepare/update department Strategic Plan

City of Miramar

120

Financial Services

FY 2014 Budget

Administration Program Objective: Outcome:

Obtain the GFOA Certificate for Excellence in Financial Reporting Obtaining the GFOA Certificate for Excellence in Financial Reporting demonstrates Department's commitment to accuracy and excellence

Goals:

2, 3 FY 2012

Received the Excellence in Financial Reporting Award from GFOA

Objective: Outcome: Goals:

FY 2013

FY 2014

Goal

Actual

Goal

Projected

Goal

Yes

Ensure all fees related to charges for services are reviewed to cover the cost for services provided Prepare and update the Fee Booklet for Commission approval 1, 4 FY 2012

FY 2014

Actual

Goal

Projected

Goal

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Update and Adopt Miramar Fee Booklet

Dedicated Revenues

FY 2013

Goal

None

Expenditures Personnel Services Operating Expense Capital Outlay Total

1,038,338

986,805

929,000

873,900

228,530 -

170,572 -

121,200 -

123,350 -

145,700 -

$ 1,266,868

$ 1,157,376

$ 1,050,200

$ 1,052,350

$ 1,019,600

Percent of Time by Position Assistant City Manager-Chief Financial Officer Assistant Financial Services Director Director of Financial Services Executive Assistant to the Director Internal Auditor Accounting System Analyst Process Compliance Manager Reporting & Training Officer Total

City of Miramar

0.5

0.9

1.0

0.5

1.0

0.4

0.7

1.0

0.8

1.0

4.9

6.0

1.0 7.0

1.0 6.0

5.2

121

Financial Services

FY 2014 Budget

Accounting and Revenue Enhancement Program Description The Accounting and Revenue Enhancement Program provides accurate, complete and timely recording of financial data. This program ensures that the City's resources are collected, invested and then distributed as required for payroll, debt management, accounts payable and other obligations. It acts as the central collection point for cash receipts for all revenues of the City and collects and processes cash received directly from customers and other City locations. Credit, debit and lockbox payments are also processed. Business tax, lien searches and filing of liens, commercial sanitation billing and collections, false alarms and other miscellaneous billings are managed within this program. The Accounting and Revenue Enhancement Program operates at both the Multi-Purpose Center in East Miramar and at Town Center.

Objectives ■ ■ ■ ■ ■ ■

Record all financial transactions accurately and on a timely basis. All payments due to the City are processed and collected. Available funds are invested in accordance with the City's Investment Policy. Ensure all City capital assets are accounted for and safeguarded. Ensure grants awards are accounted for accurately and in compliance with Grantor requirements. Identify grant opportunities for revenue enhancement.

Key Intended Outcomes of Investment ■ ■ ■ ■ ■ ■

Financial transactions are reported accurately and in compliance with current accounting standards. The payment/cash receipt process ensures all City funds are received, recorded and deposited as soon as possible and accurately. City funds are invested to ensure safety, liquidity and yield. City capital assets are safe-guarded and recorded in compliance with current accounting standards. Grant documents are reviewed and all required accounting and reporting are in compliance with Grantor and/or State and Federal mandates. Grant opportunities are reviewed and referred to Departments for consideration.

Goals for FY 14 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11.

Reinforce and enhance cash collection internal controls Upgrade cash collections technology at all City locations with ERP implementation Review and enhance collection efforts for past due accounts Ensure all balance sheet accounts are reconciled, collectible and properly supported Review payroll process to improve efficiency, reduce errors and enhance customer satisfaction Improve compliance and training on the City-wide capital asset program Continue, on a rotating basis, a capital asset physical inventory Perform Audits of Purchasing Card transactions and compliance Continue the City-wide grant coordination and training programs, including locating grant opportunities Improve vendor invoice processing through e-payment process. Integrate the enhanced Cultural Arts Operational activities and programs with Finance Operations.

Performance Measures Output Number of grants utilizing project accounting Percentage of CIP projects utilizing project accounting Number of accounts reconciled Maintain percentage of returned checks collected at 90%

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

80% 906

95% 446

100% 450

100% 425

87%

90%

Effectiveness/Efficiency Objective: Record all financial transactions accurately and on a timely basis. Outcome: Financial transactions are reported accurately and in compliance with current accounting standards. Goals: 1, 2, 3, 4, 8

City of Miramar

122

Financial Services

FY 2014 Budget

Accounting and Revenue Enhancement Program FY 2012

Process ACH, online payments and lockbox by next business day after receipt

Goals:

Goal

Projected

Goal

97%

98%

All payments due to the City are processed and collected The payment/cash receipt process ensures all City funds are received, recorded and deposited as soon as possible and accurately. 1, 2, 3, 4 FY 2012

Percentage of past due collections recovered Review accounts receivable monthly for collectability

Objective: Outcome: Goals:

FY 2013 Actual

Goal

Projected

Goal

12%

11%

12%

Available funds are invested in accordance with the City's Investment Policy City funds are invested to ensure safety, liquidity and yield 1, 2, 3

Percentage of idle funds invested Percentage of time portfolio met/exceeded benchmark Update accounting and investment policies and procedures

FY 2013 Actual

Goal

Projected

Goal

96%

97%

90%

94%

95%

Ensure all City capital assets are accounted for and safeguarded City capital assets are safeguarded and recorded in compliance with current accounting standards 1, 4, 6, 7

Departments trained on following capital asset policy for acquisitions, transfers and disposals Number of Capital Assets Physical Inventories performed.

Goals:

FY 2013

FY 2014

Goal 100%

Projected 100%

Goal 100%

Projected 100%

Goal 100%

Ensure grants awards are accounted for accurately and in compliance Grantor requirements. Grant documents are reviewed and all required accounting and reporting are in compliance with Grantor and/or State and Federal mandates. 1, 4, 9 FY 2012

New Grant awards are reviewed and appropriate accounts and projects established. Number of grants management workshops provided. Objective: Outcome: Goals:

FY 2014

Goal

FY 2012

Objective: Outcome:

FY 2014

Goal

FY 2012

Objective: Outcome: Goals:

FY 2014

Actual

Perform process review of accounting functions Perform process review on billing functions

Objective: Outcome:

FY 2013

Goal

Actual

Goal

FY 2013 Projected

100%

FY 2014 Goal 100%

Identify grant opportunities for revenue enhancement Grant opportunities are reviewed and referred to departments for consideration. 1, 4, 9 FY 2012 Goal

Actual

Goal

500 3

Number of grant opportunities identified and referred Number proposals prepared with participation from the Office of Grants Management

City of Miramar

123

FY 2013 Projected 500 3

FY 2014 Goal 550 5

Financial Services

FY 2014 Budget

Accounting and Revenue Enhancement Program Dedicated Revenues Local Business Tax Commercial Sanitation Lien Searches Total

Account # 316000 341302 349000

FY 2011 Actual 1,399,952 140,783 178,315 $ 1,719,050

FY 2012 Actual 1,423,707 223,586 185,790 $ 1,833,083

FY 2013 Budgeted 1,450,000 250,000 176,500 $ 1,876,500

FY 2013 Amended 1,400,000 2,000 176,500 $ 1,578,500

FY 2014 Budget 1,495,000 2,000 176,500 $ 1,673,500

2,693,125 262,377 $ 2,955,502

2,143,401 371,598 2,015 $ 2,517,013

2,454,500 411,100 $ 2,865,600

2,454,500 405,850 3,100 $ 2,863,450

2,524,500 488,400 $ 3,012,900

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

Percent of Time by Position Account Clerk I (4 FT, 2 Part-Time) Account Clerk II Account Clerk III Accountant I Accountant II Accounting Manager Accounting Records Clerk* (1 FT, 2 Part Time) Accounts Payable Supervisor Assistant City Manager-Chief Financial Officer Assistant Financial Services Director Assistant Treasurer Business Tax Specialist Chief Accountant Director of Financial Services Executive Assistant Financial Analyst Grants Administrator Grants Analyst - Part-time Grants Assistant - Part-Time Grants Manager Head Cashier Senior Accountant Senior Payroll Specialist

5.0 2.0 5.0 2.0 1.0 2.0 2.0 1.0 0.1 0.5 1.0 2.0 1.0 0.3 0.2 2.0 1.0 1.0 1.0 1.0 1.0 32.1

Treasurer/Retirement & Financial Planning Resource Manager

Total

City of Miramar

124

5.0 2.0 5.0 2.0 1.0 2.0 2.0 1.0 0.1 0.5 1.0 2.0 1.0 0.3 0.2 0.5 1.0 1.0 1.0 1.0 1.0 30.6

5.0 2.0 5.0 2.0 1.0 2.0 2.0 1.0 1.0 2.0 1.0 1.0 0.5 0.5 1.0 1.0 1.0 1.0 1.0 31.0

Financial Services

FY 2014 Budget

Administration 001-10-100-513 Account #

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$691,800 $500 $43,500 $74,200 $7,100 $55,400 $6,300 $3,300 $39,800 $200 $1,400 $3,600 $1,900 $929,000

$691,800 $500 $43,500 $74,200 $7,100 $55,400 $6,300 $19,200 $56,300 ($32,400) $200 $1,400 $3,600 $1,900 $929,000

$577,200 $39,400 $17,400 $300 $39,800 $14,600 $86,200 $7,100 $41,200 $12,500 $3,300 $23,600 $200 $1,200 $2,800 $7,100 $873,900

$31,800 $900 $1,600 $14,000 $8,600 $17,000 $2,500 $500 $1,000 $300 $1,300 $30,700 $900 $2,900 $1,600 $1,200 $3,900 $500 $121,200

$31,800 $1,650 $1,600 $14,000 $750 $8,600 $17,000 $2,500 $500 $500 $300 $1,300 $30,700 $900 $2,700 $1,600 $2,550 $3,900 $500 $123,350

$20,000 $8,200 $1,800 $500 $15,300 $4,500 $8,600 $29,900 $300 $300 $600 $300 $1,000 $43,800 $1,300 $1,200 $2,000 $1,600 $3,000 $1,500 $145,700

$1,050,200

$1,052,350

$1,019,600

125

Financial Services

FY 2014 Budget

Accounting & Revenue Enhancemn 001-10-101-513 Account #

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$1,664,900 $58,200 $2,700 $131,500 $224,000 $97,900 $20,100 $19,300 $12,500 $19,200 $11,800 $174,500 $2,100 $3,400 $7,900 $4,500 $2,454,500

$1,664,900 $58,200 $2,700 $131,500 $224,000 $97,900 $20,100 $19,300 $12,500 $24,200 $332,100 ($150,800) $2,100 $3,400 $7,900 $4,500 $2,454,500

$1,673,600 $48,900 $44,100 $3,000 $131,300 $249,400 $73,400 $29,500 $18,700 $12,500 $19,500 $11,800 $160,000 $1,800 $3,200 $7,400 $36,400 $2,524,500

$75,700 $81,000 $4,000 $600 $500 $82,500 $4,000 $6,000 $148,300 $5,000 $800 $800 $1,400 $500 $411,100

$74,700 $77,900 $600 $500 $82,500 $4,000 $1,500 $148,300 $5,000 $1,000 $6,150 $1,800 $1,400 $500 $405,850

$56,700 $81,000 $3,000 $5,100 $500 $300 $128,100 $4,000 $4,000 $194,100 $4,500 $800 $1,600 $700 $1,500 $2,500 $488,400

$3,100 $3,100

$2,865,600

$2,863,450

$3,012,900

126

Financial Services

FY 2014 Budget

In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

Division Expenditure Summary Summary by Division Administration Accounting Budget Total

Division # 100 120 150

FY 2011 Actual 1,266,868 2,384,736 418,413 4,070,017

FY 2012 Actual 1,157,376 2,517,013 3,674,390

FY 2011 Actual

FY 2012 Actual

Administration Expenditure Detail Budget 001-10-100-513 Account #

Account Title

1200 1560 2100 2240 2280 2300 2304 2305 2306 2400

Personnel Services Regular Salaries Holiday Pay FICA Pension-ICMA Pension-Sr. Management Payment in Lieu of Insurance Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total

3190 4001 4040 4100 4200 4355 4404 4440 4500 4605 4610 4700 5100 5120 5250 5290 5291 5410 5450 5900

Operating Expense Prof. Services-Other Travel & Training Administrative Expense Communication Services Postage Electric Svc Leased Computers Leased Copier Property & Liability Ins MIS Services R&M Vehicles Printing & Binding Office Supplies Computer Operating Supplies Furn & Equip Operating Supplies Employee Awards Subscriptions and Memberships Training General Contingency Sub-Total Total

City of Miramar

717,433 46,916 60,243 163,668 9,131 6,652 29,759 1,935 2,600 1,038,338

711,558 1,927 48,007 60,323 112,777 7,049 3,957 37,098 2,708 1,400 986,805

156,394 26 72 2,055 1,345 15,377 7,326 3,189 33,500 412 934 1,168 588 13 1,684 3,218 858 372 228,530

64,778 584 588 39 15,162 5,372 2,351 31,625 31,400 3,528 719 925 2,436 7,060 526 3,267 210 170,572

1,266,868

1,157,376

127

Financial Services

FY 2014 Budget

Accounting Expenditure Budget 001-10-120-513 Account # 1200 1210 1400 1560 2100 2210 2240 2280 2300 2304 2305 2306 2400

3140 3190 3200 3999 4100 4200 4404 4440 4500 4605 4610 4650 4700 5100 5120 5220 5290 5410 5450 5900 6204

Account Title Personnel Services Regular Salaries Non-Pensionable Earnings Overtime Holiday Pay FICA Pension-general Pension-ICMA Pens-Sr Mgmt. Health-Cafeteria Plan Wellness Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Background New Employee Prof. Services-Other Prof. Services-Auditors Temporary Help Communication Services Postage Leased Computers Leased Copier Property & Liability Ins MIS Services R&M Vehicles R&M Equipment Printing & Binding Office Supplies Computer Operating Supplies Gas, Oil & Lube Operating Supplies Subscriptions and Memberships Training General Contingency Sub-Total Equipment Total

FY 2011 Actual

FY 2012 Actual

1,403,377 25,750 3,503 107,802 266,514 32,610 73,186 4,565 30,258 146,169 3,724 4,900 2,102,359

1,452,028 21,727 154 116,401 253,265 32,929 77,834 5,983 19,350 155,219 5,911 2,600 2,143,401

142,017 63,423 580 457 7,096 48,600 1,030 1,198 5,792 4,995 800 595 1,355 435 1,197 2,807 282,377 2,384,736

216 94,876 59,160 22,940 524 88 6,178 9,786 45,925 117,800 3,902 3,998 3,930 830 151 364 870 60 371,598 2,015 2,517,013

Budget Expenditure Detail Budget 001-10-150-513 Account # 1200 2100 2240 2280 2304 2306 2400

3190 4001 4100 4200 4404 4440 4500 4700 5100 5120 5410 5450

Account Title Personnel Services Regular Salaries FICA Pension-ICMA Pension-Management Health Insurance - PPO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Prof. Services-Other Travel & Training Communication Services Postage Leased Computers Leased Copier Property & Liability Ins Printing & Binding Office Supplies Computer Operating Supplies Subscriptions and Memberships Training-General Sub-Total Total

City of Miramar

FY 2011 Actual

128

FY 2012 Actual

266,669 16,271 30,217 35,493 33,250 694 900 383,495

45 147 1,813 193 2,054 3,708 22,000 2,113 248 63 2,376 158 34,918 418,413

Financial Services

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

316000

Local Business Tax

329103

Bus Tax Background Chks

This background check is for business that desires to operate in the City.

341302

Admin Fee-Sanitation Roll Off These are fees charged per the solid waste agreement with the City's franchised waste hauler.

349000

Lien Research

This revenue is charged by the Financial Services Department to help cover the costs of lien research. This work is customarily done when property changes ownership.

601400

Overtime-General

Overtime is necessary to meet commitments and scheduled deadlines such as, software conversion, annual audit, billing, issuance of checks and licenses, etc.

603190

Prof Svc-Other

For various professional services including actuarial, arbitrage and other required services to comply with Accounting and Financial Standards

603200

Audit Fees

The anticipated cost for contractual agreement between the City of Miramar and outside auditors for the annual financial audit

603470

Temporary Help

To provide additional professional staff for special projects and clerical help to maintain work flow during extended employee absences, such as vacations, illnesses, etc., estimated at $15 per hour

604001

Travel & Training

This represents costs associated with travel and accommodations associated with specialized training and certification courses or conferences

604100

Communication Services

Represents charges for cell phones assigned to employees.

604200

Postage

Represents allocated costs for mail, as well as, delivery services for U.P.S. and Federal Express.

604301

Electricity Svc

This account represents allocated costs for electricity usage.

604402

Leased Vehicles

This account represents the cost of city leased vehicles

604440

Leased Copiers

This account represents costs associated with copy machines, releated supplies and service contracts. (Toner is only purchased if department exceeds the allotted meter amount)

604500

Property & Liability Ins

This account represents allocated property and liability insurance premiums

604610

R&M Vehicles

This account represents costs associated with repair and maintenance of city vehicles

604650

R&M Office Equip

Represents costs associated with repair and maintenance of imaging system.

604700

Printing & Binding Svc

Represents the costs of the Comprehensive Annual Financial Report (CAFR), payroll documents, occupational licenses, cash receipts and accounts payable.

604916

Administrative Expense

To provide for various administrative expenses incurred

604950

Employee Awards

To promote employee morale and team building for the Finance, Budget and Procurement departments' staff

604989

MIS Internal Svc Chgs

This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs

Revenue

Expense

City of Miramar

129

Financial Services

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

605100

Office Supplies

Costs pertaining to the purchase of basic and other miscellaneous small desk supplies

605120

Computer Operating Supplies Costs for Print Management Service Agreement and department's computer related items.

605220

Vehicle Fuel-On-Site

This account covers the cost of gas and oil used for city vehicles

605250

Noncapital Furniture

Costs associated with furniture and equipment that cost less than $1,000 per unit

605290

Other Operating Supplies

For costs not specified in other line items

605410

Subscriptions & Memberships To fund memberships and subscriptions with various organizations which include: Government Finance Officers Assoc. (Local, State, National) AICPA, FICPA, plus renewal of CPA and CGFO licenses Association of Financial Professionals (AFP) GASB Pronouncements Grant Management Occupational License Assoc. APA & Others

605500

Training-General

City of Miramar

Represents ongoing staff development for all employees. Employees with specialized training requirements and continued professional education (CPA, Pension and Management training)

130

Procurement

Procurement Department

Assistant City Manager Administrative Services

Director of Procurement

Procurement Analyst I/II*

Procurement Analyst I/II* (2)

Senior Procurement Analyst (P/T)

Procurement Coordinator Procurement Specialist I/II*

Procurement Specialist III Procurement Specialist I/II* (2)

* Block budgeted positions

Procurement

FY 2014 Budget

Mission To acquire commodities, services and construction effectively and to optimize the resources of the City for maximum savings and best value to the Citizens of Miramar.

Department Overview The Procurement Department is responsible for managing the purchasing activities of the organization. This includes the acquisition of goods, services and construction in accordance with the City's Code, Broward County Code, Florida State Statutes and Federal Law. This department is dedicated to open competition, transparency and fairness in all procurements. The department is also responsible for disposing of the City's surplus property through auctions. Through the implementation of the new Enterprise Resource Planning (ERP) system procurement operations has migrated to a paperless business model.

The Procurement Department is comprised of 9.5 budgeted positions, 9 full-time and 1 part-time employees. The two (2) major programs are: 1. 2.

Procurement Operations Mailroom Operations

Objectives ■ ■ ■ ■ ■ ■ ■

Perform expenditure analysis for all applicable purchases Encourage local and disadvantaged supplier participation Continue city-wide cost savings initiatives Maintain the purchasing card program (P-card) and expand to include qualifying accounts payables Enhance the ability and effectiveness of staff to perform their jobs through training and certification Maintain contract management system Manage mail room operations safely and efficiently

Key Intended Outcomes of Investment ■ ■ ■

Obtain the best value on the city's purchases Implement outreach programs to vendors Inspect and distribute all incoming mail and pick up outgoing mail on a daily basis

Accomplishments FY 2013 ■ ■ ■ ■ ■

Hosted a successful Reverse Trade Show and subsequent training opportunities for vendors Established an electronic contract management system Expanded P-Card program city-wide and reduced small dollar purchase orders by 25%. In FY 2012, 75% of the purchase orders issued were under $1000; in FY 2013 only 50% of purchase orders met the same criteria. Established procurement policies and procedures that accompanied the new procurement code Implemented a city-wide e-procurement system

City of Miramar

131

Procurement

FY 2014 Budget

Program Revenues, Expenditures & Position Summary FY 2011 Actual

Dedicated Revenues Procurement Operations

Expenditures by Program Procurement Operations Mailroom Operations Total

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

145,000

336,580 154,435

605,965 151,492

718,100 160,600

716,550 162,150

829,100 193,600

878,700

$ 1,022,700

491,015

757,457

878,700

414,494

683,408

751,200

838,800

63,521 13,000

74,049 -

127,500 -

183,900 -

878,700

$ 1,022,700

491,015

Positions by Program Procurement Operations Mailroom Operations Total

Position Detail Director of Procurement Distribution Center Coordinator Procurement Analyst I Procurement Coordinator Procurement Coordinator - Temp Part-time Procurement Specialist I/II/III Senior Procurement Analyst - Part-time Total FTE's

City of Miramar

FY 2012 Actual

132

757,457

878,700

5.9

7.3

7.5

2.6

1.7

2.0

8.5

9.0

9.5

0.5

8.5

9.0

9.5

Procurement

FY 2014 Budget

Procurement Operations Program Description The Procurement Operations Program provides cost savings initiatives through the purchase of goods, services and construction at the best value to support City operations.

Objectives ■ ■ ■ ■ ■

Continue staff development, provide excellent customer service, and provide training for user departments Continue the expansion of the P-Card system Encourage local and disadvantaged supplier participation Effectively manage the solicitation of all procurement processes Improve contract management system via vendor self service (VSS)

Key Intended Outcomes of Investment ■ ■ ■ ■ ■ ■

Ensure purchases and other payments are made in compliance with all applicable laws and regulations Further reduction small dollar purchase orders Increased participation in the city contracting process by small and minority businesses Cost savings through modern procurement practices and effective negotiation techniques of Procurement Transparency in the procurement process Utilization of Cooperative Procurement Programs

Goals for FY 14 1. 2. 3. 4. 5. 6.

Promote Citywide training including Procurement Ethics, Best Values Practices, and Contract Management Expand the city-wide use of the P-Card program Implement the vendor self-service module through Munis Ensure contract validity, compliance with terms and conditions, and benchmark current market value Streamline purchases and the approval process through additional Munis training for user departments Hold weekly staff meetings to share information and to build communication through staff participation

Performance Measures Output Number of purchase orders issued

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

7,985

8,000

6,184

6,000

Number of IFB/RFP/RFQ/RLOI* prepared

Number of contracts reviewed

130

150

180

120

Efficiency/Effectiveness Objective: Continual staff development and to provide excellent customer service Outcome: Ensure purchases and other payments are made in compliance with all applicable laws and regulations Goals: 1 FY 2012

FY 2014

Actual

Goal

Projected

Goal

Actual

Goal

Projected

Goal

50%

60%

# of trainings department staff attended

Objective: Outcome: Goals:

FY 2013

Goal

Continue Implementation of P-card system Eliminate many small dollar purchase orders 2 FY 2012

Reduce number of requisitions by 50%

City of Miramar

133

FY 2013

FY 2014

Procurement

FY 2014 Budget

Procurement Operations Program Objective: Outcome: Goals:

Encourage local and disadvantaged supplier participation Increase in supplier participation will result with more business operation with local suppliers 3, 4 FY 2012

FY 2013

FY 2014

Goal

Actual

Goal

Projected

Goal

Local vendors trained to quote on demand star

100%

98%

100%

% of employees trained in public purchasing procedures

100%

98%

100%

Objective: Outcome:

Effectively manage the solicitation of all Procurement processes Cost savings through modern procurement practices and effective negotiation techniques of Procurement personnel

Goals:

1, 2, 3, 4, 5, 6 FY 2012

Number of contracts to be reviewed

FY 2013

FY 2014

Goal

Actual

Goal

Projected

Goal

150

187

220

187

220

* IFB-Invitation for bids; RFP-Request for Proposal; RFQ-Request for Qualification; RLOI-Request for letters of Interest

Dedicated Revenues Franchise Fee-Towing Services Vending Services Disposal of Fixed Assets-Governmental P-Card Rebates Total

FY 2011 Actual

323900

FY 2013 Budgeted 75,000

349010

63,700

20,000

364100

60,000 25,000

30,000 20,000

Account #

369915

FY 2012 Actual

148,700

FY 2013 Amended 75,000

FY 2014 Budget 75,000

148,700

145,000

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

280,581

546,726

618,200

697,000

42,999 13,000

59,239 -

99,900

98,350

132,100

336,580

605,965

718,100

716,550

829,100

Percent of Time by Position Contract Administrator Director of Procurement Distribution Center Coordinator Executive Assistant to the Director Procurement Analyst I/II Procurement Coordinator Procurement Coordinator-Part Time Procurement Specialist I/II/III Senior Procurement Analyst - Part-time Total

City of Miramar

1.00

0.80

0.75

0.50

3.00

0.75

0.50

2.00

2.50

0.80

0.50

5.90

7.30

7.50

0.80 -

134

Procurement

FY 2014 Budget

Mailroom Operations Program Description This program provides a vital service to city departments and to the citizens of Miramar. It ensures that all mail is sent out, received and distributed in a timely and safe manner. Mailroom Operations further ensures the safety of Miramar employees from threats and contamination received through the mail.

Objectives ■ ■ ■

Inspect all incoming mail for safety Open, sort and distribute mail in a timely manner Provide courier related services to off-site locations

Key Intended Outcomes of Investment ■ ■

Sort, distribute and pick up mail in a timely manner Contribute to the safety of all City's employees by preventing possible threats and contaminated mail from entering city facilities

Goals for FY 14 1. 2. 3.

Carefully inspect all incoming mail for threats and contaminates Promptly distribute all incoming mail, payments, and correspondence to the correct parties Retrieve all outgoing correspondence

Performance Measures Output Amount of mail processed daily

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

5,150

5,500

2,500

Efficiency/Effectiveness Objective: Inspect all incoming mail for safety Outcome: Contribute to the safety of all City of Miramar employees by preventing possible threats and contaminated mail to enter our facilities Goals: 1 FY 2012

% of mail checked for hazards

Objective: Outcome: Goals:

FY 2013 Projected

FY 2014 Goal

Goal

Actual

Goal

100%

Goal

Actual

Goal

99% 100%

100% 100%

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

100%

Open, sort and distribute mail in a timely manner Sort, distribute and pick up mail in a timely manner 2, 3 FY 2012

% of mail distributed on the same day as received Assure mail is delivered to correct address

Dedicated Revenues None

FY 2013 Projected

FY 2014 Goal

133,913 20,522 154,435

136,682 14,810 151,492

133,000 27,600 160,600

133,000 29,150 162,150

141,800 51,800 193,600

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

Percent of Time by Position Director of Procurement Distribution Center Coordinator Distribution Center Coordinator - Part-Time Executive Assistant to the Director Procurement Specialist I/II/III Procurement Coordinator Senior Procurement Analyst Total

City of Miramar

0.20 1.50 0.50 0.20 0.20 2.60

135

0.20 1.50 1.70

0.25 1.50 0.25 2.00

Procurement

FY 2014 Budget

Procurement Operations 001-11-120-513 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 602100 FICA & MICA 602210 Pension-General 602235 Pension-Senior Mgmt 602260 Pension-401 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603400 Contract Svc-Other 604100 Communication Services 604200 Postage 604301 Electricity Svc 604400 Leased Equipment 604403 Leased Building 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604700 Printing & Binding Svc 604910 Advertising Costs 604989 MIS Internal Svc Chgs 604997 Other Operating Expenses 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605290 Other Operating Supplies 605410 Subscriptions & Memberships 605500 Training-General 605510 Tuition Reimbursement Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$444,000 $8,500 $34,500 $41,000 $19,900 $16,500 $6,700 $41,000 $1,100 $900 $900 $2,000 $1,200 $618,200

$464,900 $15,700 $14,000 $36,300 $60,400 $19,200 $6,600 $13,100 $6,300 $41,500 $2,800 $900 $1,900 $13,400 $697,000

$5,100 $2,900 $2,100 $8,400 $3,000 $2,700 $24,900 $2,300 $500 $14,000 $26,200 $1,800 $500 $3,500 $400 $800 $800 $99,900

$300 $9,100 $2,000 $2,100 $8,400 $3,000 $2,700 $24,900 $2,300 $500 $7,650 $26,200 $1,400 $1,800 $500 $3,500 $400 $800 $800 $98,350

$200 $5,200 $500 $2,300 $8,400 $3,000 $2,700 $33,200 $8,400 $500 $14,000 $30,900 $1,000 $1,800 $500 $2,300 $400 $800 $5,000 $11,000 $132,100

$718,100

$716,550

$829,100

136

Procurement

FY 2014 Budget

Mailroom Operations 001-11-121-513 Account #

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$82,600 $3,400 $6,600 $13,300 $6,700 $900 $17,300 $1,000 $200 $200 $500 $300 $133,000

$85,000 $2,000 $2,600 $6,600 $13,400 $6,400 $2,500 $17,800 $1,300 $200 $400 $3,600 $141,800

$900 $8,000 $6,600 $1,100 $7,400 $100 $3,500 $27,600

$900 $8,000 $6,600 $1,100 $950 $7,400 $300 $400 $3,500 $29,150

$900 $20,000 $8,000 $8,400 $4,200 $900 $8,200 $300 $100 $800 $51,800

$160,600

$162,150

$193,600

137

Procurement

FY 2014 Budget

In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

Division Expenditure Summary Summary by Division Procurement

Division #

FY 2011 Actual 491,015

110

FY 2012 Actual 757,457

Expenditure Detail Budget 001-11-110-513 Account #

Account Title

FY 2011 Actual

FY 2012 Actual

1200 1210 1400 2100 2210 2240 2280 2300 2304 2305 2306 2400

Personnel Services Regular Salaries Non-Pensionable Earnings Overtime FICA Pension-General Pension-ICMA Pension-Sr. Management Health-Cafeteria Plan Wellness Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total

292,008 3,750 589 22,801 34,196 2,279 31,253 901 974 23,668 876 1,200 414,494

3140 3165 4100 4200 4355 4400 4403 4404 4440 4500 4605 4610 4612 4700 4910 4990 5100 5120 5220 5240 5250 5290 5410 5450 5900

Operating Expense Background New Employ P Card Fees Communication Services Postage Electric Svc Lease-Equipment Lease-Building Leased Computers Leased Copier Property & Liability Ins MIS Services R&M Vehicles Vehicle Ancillary Printing & Binding Advertising Other Expense Office Supplies Computer Operating Supplies Gas, Oil & Lube Uniforms Furniture & Equipment Operating Supplies Subscriptions and Memberships Training General Contingency Sub-Total

4,585 2,776 1,901 9,252 1,266 2,310 3,900 441 210 230 24,151 1,935 311 3,553 573 775 605 2,027 1,728 990 63,521

6250

Dept. Capital Outlay Vehicle Replacement Sub-Total

13,000 13,000

491,015

757,457

Total

City of Miramar

138

489,509 1,285 39,292 61,363 16,073 32,846 3,524 2,252 34,608 1,788 867 683,408 287 1,000 9,433 102 2,258 5,930 2,996 3,194 2,163 3,575 25,000 (619) 504 9,855 340 1,195 508 2,151 626 386 3,163 74,049

Procurement

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

323900

Fran Fee-Towing

Revenues generated for towing within the city limits.

349010

Vending Services

These represent fees generated from the City's contracts with various food and drink service vendors.

369915

P-Card Rebates

These are revenues generated from rebates from purchases made by the City's Purchase Card program.

601400

Overtime-General

This is necessary to meet commitements and scheduled deadlines that cannot be otherwise normally meant including but not limited to the Munis month-end process, Munis help desk, and emergency purchase oder processing.

603400

Contract Svc-Other

Payment to paper shredding vendor for monthly document disposal.

604100

Communication Services

This represents charges for cell phones and air cards assigned to Procurement Department employees and spare hardware for city wide use.

604200

Postage

Procurement Operations. This represents costs for special mailings, bulk mailings, certified mailing, UPS. and FedEx. Mailroom Operations. This represents city wide costs for general mail and the city's 3 post office boxes.

604301

Electricity Svc

This account represents allocated costs for electricity usage.

604400

Leased Equipment

This represents allocated costs for the leasing of mailing machines.

604403

Leased Building

Rented warehouse space to temporarily store surplus assets awaiting sale. Expense is funded from the Surplus Property Revenue Account # 364100.

604440

Leased Copiers

This account represents costs associated with copy machines, releated supplies and service contracts. (Toner is only purchased if department exceeds the allotted meter amount)

604500

Property & Liability Ins

This account represents allocated property and liability insurance premiums

604610

R&M Vehicles

This account represents costs associated with repair and maintenance of city vehicles

604625

R&M Equipment

This line item represents the maintenance and repair of the department's mail opener.

604700

Printing & Binding Svc

This line item represents the costs of printing brochures, business cards, pamphlets, handouts, training material for Procurement led training, and other Procurement events.

604910

Advertising Costs

Costs that are associated with advertising to satisfy the legal requirements of state statutes and City Code for Invitations for Bids (IFB's), Request for Qualifications (RFQ's) and Request for Proposals (RFP's).

604989

MIS Internal Svc Chgs

This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs

604997

Other Operating Expenses

Covers the cost of hosting NIGP meetings and various procurement related events.

605100

Office Supplies

Costs for this line item include essential office supplies, miscellaneous small desk supplies, and paper.

605120

Computer Operating Supplies This line item is for the Print Management Service Agreement and computer related items.

605220

Vehicle Fuel-On-Site

This account covers the cost of gas and oil used for city vehicles

605290

Other Operating Supplies

Costs associated with this line item are for furniture, equipment, and emergency preparedness supplies.

605410

Subscriptions & Memberships This line item is used to fund membership and subscription to the National Institute of Government Purchasing (NIGP).

605500

Training-General

This represents ongoing staff development for all employees. Employees with specialized training requirement and continued professional education. Certifications must be kept current; that is done through ongoing trainings. Figure was calculated by 10 trainings at $500 per class.

605510

Tuition Reimbursement

The undergraduate tuition reimbursement figure was calculated at $2,500 x 3 employees = $7,500 The graduate tuition reimbursement figure was calculated at $3,500 x 1 employee = $3,500

Revenue

Expense

City of Miramar

139

Budget

Budget Department

Assistant City Manager/ Administrative Services

Director of Budget

Budget Manager

Senior Budget Analyst

Budget Analyst II

Strategic Development Manager

Budget

FY 2014 Budget

Mission To provide budgetary analysis to stakeholders in order to maintain financial stability.

Department Overview The Budget Department works closely with all City operating departments to prepare the City's Annual Operating and Capital Improvement Program Budgets. With the transition toward a program/performance based budget (Outcome-focused Budget) it is envisioned that the Budget will become a more management focused tool to monitor and enhance City services. To support this overall goal, the Department conducts financial forecasting and research, develops various policies and procedures, manages the City's position control, performs financial management of capital improvement projects and all capital projects, and works with all City operating departments with developing useful benchmarks and performance metrics.

This department is comprised of five (5) full-time budgeted positions. The three (3) programs provided are: Budget Preparation and Management 1. Position Control Review 2. Capital Improvement Management 3.

Objectives ■ ■ ■ ■ ■ ■ ■ ■ ■

Perform financial forecasting Conduct budgetary monitoring Research financial trends and analysis Monitor legislative changes at all levels Develop budget policies Manage position control Manage Capital Improvement Program Ensure financial stability of the city through a balanced budget and cost reductions Provide performance management and measurement support to all departments

Key Intended Outcomes of Investment ■ ■ ■ ■ ■ ■ ■ ■

A City that meets its financial and budgetary goals A balanced budget that is maintained Accurate position control Accurate forecasts Accurate and comprehensive capital improvement management Useful policies that improve and streamline processes All Department missions to be aligned with the overall City mission, vision, and strategic objectives Develop performance measures to provide management with useful information so that they can better allocate limited resources

Accomplishments FY 2013 ■ ■

Received the Distinguished Budget Presentation Award from GFOA Continued to transition toward a program/performance (outcome-focused) budget

City of Miramar

140

Budget

FY 2014 Budget

Program Revenues, Expenditures & Position Summary FY 2011 Actual

Dedicated Revenues None

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

Expenditures by Program Budget Preparation and Management Position Control Management Capital Improvement Management Total

FY 2012 Actual

FY 2014 Budget

515,527

624,500

704,800

50,612 -

64,600 -

77,900 -

566,139

689,100

782,700

410,453

527,900

594,400

70,766 84,920

90,800 70,400

104,800 83,500

Positions by Program Budget Preparation and Management Position Control Management Capital Improvement Management Total

FY 2013 Amended

FY 2013 Budgeted

566,139

689,100

782,700

3.80

0.50

0.70

5.00

5.0

Position Detail Budget Analyst II* Budget Manager Capital Budget & Position Control Manager Director of Budget Senior Budget Analyst* Strategic Development Manager Total FTE's *Block budgeted positions

City of Miramar

141

Budget

FY 2014 Budget

Budget Preparation and Management Program Description This program compiles and prepares the city’s annual operating and capital improvement program (CIP) budgets, and conducts financial forecasting and trend analysis. It also conducts strategic planning with the city’s departments in order to gauge their operations on an ongoing effort to move towards a program and performance budget.

Objectives ■ ■ ■ ■ ■ ■ ■ ■

Collaborate with all City Departments on budget related activities Perform financial forecasting Conduct budgetary monitoring Research financial trends and analysis Monitor legislative changes at all levels Develop departmental budgeting policies Ensure financial stability of the city through a balanced budget and cost reductions Provide performance management and measurement support to all departments

Key Intended Outcomes of Investment ■ ■ ■ ■ ■ ■

A City that meets its financial and budgetary goals A balanced budget that is maintained Accurate forecasts Useful policies that improve and streamline processes All Department missions to be aligned with the overall City mission, vision, and strategic objectives Develop performance measures to provide management with useful information so that they can better allocate limited resources

Goals for FY 14 1. 2. 3. 4.

95% accuracy in forecasting General Fund Revenue 70% internal customer satisfaction Coordinate, compile and prepare the City's Annual Operating and Capital Improvement Program Budgets Obtain the Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award

Performance Measures FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Number of budget transfers processed

250

350

Number of budget amendment requests

Number of budget amendment hearings

Goal

Actual

Goal

Projected

Goal

95%

96%

97%

Output

Efficiency/Effectiveness Objective: Perform financial forecasting Outcome: Accurate forecasts Goals: 1 FY 2012

% of accuracy in forecasting general fund revenue

City of Miramar

142

FY 2013

FY 2014

Budget

FY 2014 Budget

Budget Preparation and Management Program FY 2011 Actual

Dedicated Revenues None

FY 2012 Actual

FY 2013 Amended

FY 2013 Budgeted

FY 2014 Budget

373,757

464,100

517,300

36,696 -

63,800 -

77,100 -

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

410,453

527,900

594,400

Percent of Time by Position Budget Analyst II Budget Manager Capital Budget & Position Control Manager Director of Budget Senior Budget Analyst Strategic Development Manager Total

City of Miramar

143

0.90

0.30

0.30 -

0.70

0.90

1.00

3.80

Budget

FY 2014 Budget

Position Control Review Program Description In partnership with the Human Resources Department, this program is responsible for the maintenance of a sound and effective position management program throughout the City. Its primary function is to collect and maintain a complete inventory of all City authorized positions and associated costs. This includes the review, tracking and monitoring of all current and newly established positions for record control and reporting purposes. This program also provides essential position management data to assist with budgetary planning, salary and benefit forecasting and projections in order to analyze the fiscal impact.

Objectives ■ ■ ■ ■

Manage City's position control function Develop departmental policies Ensure financial stability of the city through cost reductions Perform financial forecasting as it pertains to position costs

Key Intended Outcomes of Investment ■ ■ ■

Accurate position control Accurate forecasts Useful policies that improve and streamline processes

Goals for FY 14 1. 2. 3.

95% accuracy in position budgeting 90% accuracy in forecasting position costs 70% internal customer satisfaction

Performance Measures FY 2010 Actual -

Output Number of personnel actions reviewed Number of positions budgeted vs. actual

FY 2011 Actual 232 932 vs. 943

FY 2012 Actual 200 941 vs. 941

FY 2013 Projected 250 950.5 vs. 975.5

Efficiency/Effectiveness Manage City's position control function Objective: Accurate position control Outcome: 1,2,3 Goals: FY 2012

% accuracy in position budgeting

Objective: Outcome: Goals:

FY 2013 Projected

FY 2014 Goal

Goal

Actual

Goal

95%

98%

99%

Goal

Actual

Goal

90%

98%

99%

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

99.5%

Perform financial forecasting as it pertains to position costs Accurate forecasts 2,3 FY 2012

% accuracy in forecasting position costs

Dedicated Revenues None

FY 2014 Goal

FY 2013 Projected

64,441 6,325 70,766

90,300 500 90,800

104,300 500 104,800

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

Percent of Time by Position Budget Manager Capital Budget & Position Control Manager Director of Budget Total

City of Miramar

144

0.35 0.15 0.50

Budget

FY 2014 Budget

Capital Improvement Management Program Description This program works in collaboration with City departments on capital projects which adds to the long-term value of the community. It provides assistance with capital budget processes, status update reporting and financial monitoring. Conducts reviews and system approval of all capital budgetary expenditure and revenue activities; assist with identifying potential financial problems; provides recommended budget modifications to assure the continuation of the projects without exceeding the annually approved pool of dollars; and conducts year-end project account audits for accurate reporting and verification of available funds for carry forward to the next fiscal year.

Objectives ■ ■ ■ ■

Manage Capital Improvement Program Conduct budgetary monitoring Perform financial forecasting Develop budget policies

Key Intended Outcomes of Investment ■ ■ ■ ■

Accurate and comprehensive capital improvement management A balanced capital improvement program is maintained Accurate forecasts Useful policies that improve and streamline processes

Goals for FY 14 1. 2. 3.

Ensure that 100% of Capital Improvement Projects are within budget Year-end reporting is 100% accurate in order to ensure carry forward funds are feasible 70% internal customer satisfaction

Performance Measures FY 2010 Actual -

Output Number of CIP budget amendment requests Number of CIP accounts audited (year-end)

FY 2012 Actual 10 120

FY 2011 Actual -

FY 2013 Projected 12 130

Efficiency/Effectiveness Objective: Manage Capital Improvement Program Outcome: Accurate and comprehensive capital improvement management Goals: 1,3 FY 2012

% of CIP requests responded to within 48 hours

Objective: Outcome: Goals:

Actual 100%

Goal 100%

FY 2013 Projected 100%

FY 2014 Goal 100%

Goal 100%

Actual 100%

Goal 100%

FY 2013 Projected 100%

FY 2014 Goal 100%

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

Goal 100%

Conduct budgetary monitoring A balanced capital improvement program is maintained 1,2 FY 2012

% of capital improvement projects within budget

Dedicated Revenues None

FY 2013 Amended

FY 2014 Budget

77,329 7,591 84,920

70,100 300 70,400

83,200 300 83,500

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

Percent of Time by Position Budget Analyst II Budget Manager Capital Budget & Position Control Manager Director of Budget Senior Budget Analyst Total

City of Miramar

145

0.10 0.35 0.15 0.10 0.70

Budget

FY 2014 Budget

Budget Preparation & Mgmt 001-15-150-513 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 602100 FICA & MICA 602235 Pension-Senior Mgmt 602265 Pension-457 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 604100 Communication Services 604200 Postage 604301 Electricity Svc 604440 Leased Copiers 604500 Property & Liability Ins 604700 Printing & Binding Svc 604910 Advertising Costs 604989 MIS Internal Svc Chgs 604997 Other Operating Expenses 605100 Office Supplies 605120 Computer Operating Supplies 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$308,000 $22,700 $74,000 $14,600 $27,500 $12,200 $1,700 $200 $700 $1,600 $900 $464,100

$312,500 $29,400 $9,400 $23,500 $71,800 $14,800 $15,900 $26,600 $1,700 $200 $700 $1,500 $9,300 $517,300

$100 $200 $2,900 $2,900 $16,800 $3,000 $2,200 $31,100 $200 $200 $200 $3,200 $800 $63,800

$300 $200 $2,900 $2,900 $16,800 $2,800 $2,200 $31,100 $200 $200 $200 $3,200 $800 $63,800

$800 $100 $3,200 $2,900 $20,500 $3,000 $3,500 $37,100 $300 $200 $300 $4,400 $800 $77,100

$527,900

$594,400

146

Budget

FY 2014 Budget

Position Control Review 001-15-151-513 Account #

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$60,200 $4,500 $14,500 $3,000 $4,700 $2,200 $300 $100 $200 $400 $200 $90,300

$61,600 $8,900 $1,900 $4,700 $14,200 $3,100 $3,400 $3,800 $300 $100 $200 $300 $1,800 $104,300

$100 $100 $300 $500

$90,800

$104,800

147

Budget

FY 2014 Budget

Capital Improvement Management 001-15-152-513 Account #

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$46,900 $3,400 $11,300 $2,600 $3,400 $1,600 $300 $100 $300 $200 $70,100

$48,200 $9,200 $1,500 $3,600 $11,100 $2,600 $3,400 $1,600 $300 $100 $300 $1,300 $83,200

$100 $100 $100 $300

$70,400

$83,500

148

Budget

FY 2014 Budget

In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

Division Expenditure Summary Summary by Division Budget

Division #

FY 2011

FY 2012 Actual

Actual -

150

566,139

Expenditure Detail Budget 001-15-150-513 Account #

Account Description

FY 2011

FY 2012 Actual

Actual

1200 2100 2240 2280 2304 2305 2306 2400

Personnel Services Regular Salaries FICA Pension-ICMA Pension-Management Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total

4100 4200 4355 4404 4440 4500 4605 4700 4910 5100 5120 5410 5450

Operating Expense Communication Services Postage Electric Svc Leased Computers Leased Copier Property & Liability Ins MIS Services Printing & Binding Advertising Office Supplies Computer Operating Supplies Subscriptions and Memberships Training-General Sub-Total

Total

City of Miramar

149

357,692 23,054 35,197 51,874 31,631 14,039 1,373 667 515,527

(70) 23 3,100 3,236 3,140 20,808 11,800 2,363 3,216 459 202 1,790 544 50,613

566,139

Budget

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

604100

Communication Services

This represents charges for cell phones assigned to employees.

604200

Postage

This represents allocated costs for mail, as well as, delivery services for U.P.S. and Federal Express.

604301

Electricity Svc

This account represents allocated costs for electricity usage.

604440

Leased Copiers

This account represents costs associated with copy machines, releated supplies and service contracts. (Toner is only purchased if department exceeds the allotted meter amount)

604500

Property & Liability Ins

This account represents allocated property and liability insurance premiums

604700

Printing & Binding Svc

This represents the cost for printing budget documents including the annual budget books.

604910

Advertising Costs

This is for required budget related advertisements in the local newspaper.

604989

MIS Internal Svc Chgs

This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs

604997

Other Operating Expenses

This is for general unanticipated operating expenses not budgeted in another line item.

605100

Office Supplies

Costs for this line item is for basic and other miscellaneous small desk supplies.

605120

Computer Operating Supplies The costs for this line item is for Print Management Service Agreement and computer related items.

605410

Subscriptions & Memberships This line item is used to fund professional memberships and subscriptions with various organizations including: Government Finance Officers Association = $735 American Planning Association = $450 American Institute for Certified Planners = $155 Realtor Dues & MLS Access = $715 American Society for Public Administration = $400 Florida Benchmarking Consortium, City of Miramar membership = $2000 Allotment for potential cost increases = $200 Total = $4,655

605500

Training-General

Expense

City of Miramar

This is for local specialized training requirements for certification maintenance.

150

Police

Police Department Chief of Police (1) Exec Asst to Chief (1) Assistant Chief of Police (1) Exec Asst to the Police Dept (1)

Internal Investigations Sergeant (2)

Public Information PIO (1)

Executive Officer Captain (1)

Personnel Officer (1) CSA (1) Police Department Coordinator(1)

Homeland Security Officer (1)

Public Affairs Specialist (1) Citizens on Patrol Honor Guard Police Chaplains Volunteers in Policing

Support Services Bureau Commander (1) Admin Coordinator (1)

Administrative Services Division Manager (1) Crime Analysis Police Planner (1) Crime Analyst (1)

Communications Supervisor (1) Comm. Officer (7) PAT (1)

Grants & Accreditation Grants/Accreditation Manager (1)

Fiscal Property Supervisor (1) Clerk (3)

Logistics Logistics Coordinator (1)

Records Supervisor (1) PAT (4)

Community Policing Bureau Major (1) Admin Coordinator (1)

District I Division Captain (2)

District II Division Captain (2)

Special Operations Bureau Major (1) Admin Coordinator (1)

Code Compliance Division Manager (1)

Community Resource Unit Sergeant (1) Officer (8)

Patrol Sergeant (5) Officer (42) CSA (4)

Patrol Sergeant (5) Officer (43) CSA (3)

Town Center Security Officer (.5)

K-9 Officers (6)

Field Force Reserve Officer Program Field Training Program

Technical Services System Analyst (2)

Criminal Investigations Division Captain (1)

Specialized Support Division Captain (1)

Strategic Investigations Division Captain (1)

Supervisor (1) Code Officer (10)

Persons Crimes Sergeant (1) Officer (10)

Traffic Sergeant (1) Officer (10)

PRIME Sergeant (2) Officer (9) PRIME Analyst (1)**

Admin Coordinator (2) Admin Secretary (1)

Property Crimes Sergeant (1) Officer (11) PAT (1)

Training Unit Sergeant (1) Officer (1) Specialist (1)

Special Investigations Sergeant (1) Officer (5)

Crime Scene Supervisor (1) ID Technician (4)

Youth Services Sergeant (2) Officers (19) PAL Officer (1)

SWAT Hostage Negotiations

Property/Evidence Supervisor (1) Custodian (2)

Dive Team Emergency Management Special Events

* (1) Grant Funded Victim Advocate ** (1) PRIME Analyst LETF Funded Victim Services Victim Advocate (2)* PAT (1)

Police

FY 2014 Budget

Mission "Serving our Community" We will work as a unified organization through partnerships to provide an improved quality of life within a safe and secure community.

Department Overview The Miramar Police Department is a multi-accredited law enforcement agency dedicated to providing professional police services to our community by impartially enforcing the law, preserving the peace, and protecting the rights of our citizens. This department has 270.5 budgeted positions of which 270 are full-time and 1 part-time employees. The eight major programs provided are: 1. 2. 3 4. 5. 6. 7. 8.

Office of the Chief Community Oriented Policing Specialized Support Code Compliance Criminal Investigations Property and Evidence Strategic Investigations Police Support Services

Objectives ■ ■ ■ ■ ■

Enhance public perception and the agency's image Improve internal and external communication Reinforce the philosophy and delivery of community policing Development of employees and a career-path model Develop strategies for proactive property crimes reduction

Key Intended Outcomes of Investment ■ ■ ■ ■ ■ ■

Enhance ties with the community Maximize the effectiveness of department operations Maintain high standards for quality-of-life Overall reduction of crime Save lives Protect property

Accomplishments FY 2013 ■ ■

Completed a gun buy-back event which removed 86 firearms off the streets of Miramar. Created and implemented the Preventing Repeat Incarcerations through Monitoring and Enforcement (P.R.I.M.E. Unit) in the Strategic Investigations program to address repeat offender, violent crime, and gang issues.

■

Reduced the City of Miramar's crime index by 5.4%.

City of Miramar

151

Police

FY 2014 Budget

Program Revenues, Expenditures & Position Summary

Dedicated Revenues Community Oriented Policing Specialized Support Road Patrol Youth Services Total

Expenditures by Program Office of the Chief Community Oriented Policing Specialized Support Code Compliance Criminal Investigations / Special Operations Property/Evidence Strategic Investigations Safe Streets Police Support Services Administrative Services COPS ARRA Grant Road Patrol Training Youth Services UASIMA Grant Total

Expenditures by Category Personnel Services Operating Expense Departmental Capital Outlay Total

FY 2011 Actual 391,731 495,142 391,731 628,700 $ 1,907,304

FY 2012 Actual 370,041 678,402 $ 1,048,443

FY 2013 Budgeted 390,000 832,500 $ 1,222,500

FY 2013 Amended 390,000 832,500 $ 1,222,500

FY 2014 Budget 390,000 878,700 $ 1,268,700

2,479,608 1,211,677 5,396,312 539,631 1,510,967 3,434,499 18,973,682 323,779 3,021,935 -

2,384,103 1,135,602 5,701,501 570,150 1,596,420 3,106,164 19,999,330 342,090 3,192,841 -

2,183,700 16,117,800 5,575,200 1,395,400 4,815,200 555,900 2,755,300 3,117,300 261,500 -

2,255,887 16,097,072 5,574,700 1,402,000 4,844,700 558,350 2,749,800 3,102,200 252,800 -

2,318,400 18,964,400 5,223,400 1,467,200 5,090,000 613,400 3,090,900 3,159,300 -

$ 36,892,090

$ 38,028,201

$ 36,777,300

$ 36,837,508

$ 39,927,000

31,670,139 5,016,996 204,955

31,811,773 5,264,541 951,888

31,126,700 5,650,600 -

31,026,700 5,758,600 52,208

33,950,700 5,976,300 -

$ 36,892,090

$ 38,028,201

$ 36,777,300

$ 36,837,508

$ 39,927,000

10.0 13.0 38.0 6.0 10.0 30.0 127.5 3.0 21.0 258.5

13.0 15.0 36.0 7.0 10.0 28.0 126.5 3.0 21.0 259.5

13.5 110.5 36.0 15.0 32.0 7.0 17.0 27.0 258.0

13.0 123.5 37.0 15.0 30.0 7.0 18.0 27.0 270.5

Positions by Program Office of the Chief Community Oriented Policing Specialized Support Code Compliance Criminal Investigations Property/Evidence Strategic Investigations Police Support Services Road Patrol Training Youth Services Total

City of Miramar

152

Police Position Detail Administrative Coordinator Administrative Secretary I Assistant Chief of Police Budget/Fiscal Property Supervisor Bureau Administrator Code Compliance Manager Code Compliance Officer Code Compliance Supervisor Communications Officer Communications Supervisor Community Service Aide Crime Analyst Crime Scene Technician Director of Public Safety Executive Assist. to the Chief of Police Executive Assist. to Department Evidence/Property Custodian Evidence/Property Supervisor Fiscal/Property Management Clerk Grant/Accreditation Manager HR Analyst II HR Coordinator Logistics Coordinator MIS Analyst I Police Administrative Tech Police Administrator Police Captain Police Chief Police Division Manager Police Major Police Officer Police Officer - Part-time Police Planner Police Officer (School Resource Officer) Police Sergeant Public Affairs Specialist Public Information Officer Records Supervisor Systems Analyst I Training Specialist Victim Advocate Total FTE's

FY 2014 Budget FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

1 1 1 1 1 8 1 7 1 7 1 3 1 1 1 2 1 3 1 1 1 8 -

1 1 1 1 1 10 1 7 1 7 1 4 1 1 1 2 1 3 1 1 1 2 8 -

1 1 1 1 1 10 1 7 1 7 1 4 1 1 1 2 1 3 1 1 2 8 1

1 1 1 1 1 10 1 7 1 8 1 4 1 1 1 2 1 3 1 1 2 7 1

1 1 1 1 1 10 1 7 1 8 1 4 1 1 2 1 3 1 1 2 7 1

9 1 1 3 135 0.5 1 19 22 1 1 1 2 1 2 258.5

9 1 1 2 135 0.5 1 19 22 1 1 1 1 2 259.5

8 1 1 2 135 0.5 1 19 22 1 1 1 1 2 258.5

8 1 1 2 147 0.5 1 20 22 1 1 1 1 2 270.5

191.5 13.0 52.0

199.5 15.0 53.0

198.5 15.0 54.0

201.5 15.0 54.0

2.0 258.5

1.0 268.5

267.5

270.5

* Director of Public Safety .50 Police & .50 Fire-Rescue.

Positions by Classification Sworn Officers Code Compliance Clerk/Tech Positions Grant Positions Total NB: FY12 and FY13 includes 9 positions in Fund 165-ARRA Grant.

City of Miramar

153

Police

FY 2014 Budget

Office of the Chief Program Description The Office of the Chief provides leadership for the agency and is responsible for the management functions of controlling, planning, organizing, supervising, staffing, human resources management, and background investigations.

Objectives ■

Provide budget oversight Educate residents about police operations and crime prevention techniques, and foster partnerships between the police department and the community

■

Key Intended Outcomes of Investment ■

Ensure compliance with the department's strategic goals and objectives Ensure budget expenditures do not exceed annual appropriation amounts Reduce citizen crime victimization, encourage volunteerism, and create effective partnerships between the department and community

■ ■

Goals for FY 14 1. 2. 3.

Maximize technology as a force multiplier Meet goals established in the department's strategic plan Conduct community outreach operations in support of creating partnerships with residents

Performance Measures FY 2010 Actual

Output

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Number of internal investigations conducted

Number of internal investigations statements taken

145

102

100

Number of press releases distributed

Efficiency/Effectiveness Objective: Provide oversight and leadership for the department Outcome: Ensure compliance with the department's strategic goals and objectives Goals: 1, 2, FY 2012 Goal

Actual

Goal

FY 2013 Projected

FY 2014 Goal

Quarterly strategic planning meeting held

Weekly updates on strategic plan projects

Objective: Outcome: Goals:

Provide budget oversight Ensure budget expenditures do not exceed annual appropriation amounts 1, 2, 3, FY 2012

FY 2013 Projected

FY 2014 Goal

Goal

Actual

Goal

Weekly review of budget expenses

Monthly meetings to discuss cost control and cost savings

Objective:

Educate residents about police operations and crime prevention techniques, and foster partnerships between the police department and the community

Outcome:

Reduce citizen crime victimization, encourage volunteerism, and create effective partnerships between the department and community.

Goals:

City of Miramar

154

Police

FY 2014 Budget

Office of the Chief Program FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

Work with the other volunteer program coordinators in the city to promote programs

100%

Recruit volunteers from the Citizens Police Academy

100%

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Hold Citizens Police Academy sessions to educate citizens about the Miramar Police Department and general police work to create community partnerships

Dedicated Revenues None

2,301,386

2,200,667

1,862,100

1,959,600

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

178,222 183,436 321,600 393,787 358,800 $ 2,479,608 $ 2,384,103 $ 2,183,700 $ 2,255,887 $ 2,318,400

Percent of Time by Position Assistant Chief of Police Community Service Aide Director of Public Safety Employee Benefits Administrator Executive Assistant to the Chief Executive Assistant to the Department Police Captain Police Chief Police Officer Police Sergeant Public Information Officer Public Affairs Specialist Total

City of Miramar

155

1.0

0.5

1.0

1.0 1.0

1.0

2.0

1.0

10.0

13.0

1.0 13.5

1.0 13.0

Police

FY 2014 Budget

Community Oriented Policing Program Description This program provides the primary 911 emergency and non-emergency law enforcement response capabilities for the City of Miramar. The program takes a community-oriented approach by tasking officers to utilize non-committed time to address quality-oflife issues and crime trends within their assigned patrol zones. Contact is also maintained, on a regular basis, with residents and business owners through the Community Resource Unit function. Information generated through field contacts, crime analysis, and monthly Information-Based Policing meetings is utilized to direct organized and proactive responses to crime issues and crime-prevention initiatives. This program is a core function of the police department. In FY 2013, this program has been renamed from the former Road Patrol Program.

Objectives ■ ■ ■

Provide 24/7 response to emergency and non-emergency calls for service and conduct proactive patrol Serve as the direct conduit of community policing philosophy to all segments of the city Detection, apprehension and aide in the prosecution of those who commit crimes within the City of Miramar

Key Intended Outcomes of Investment ■ ■ ■

Enhance the partnership between the police department and the community we serve Delivery of community policing philosophy to business owners and residents Enhance the probability of a successful apprehension due to improved response to calls of in-progress crimes

Goals for FY 14 1. 2. 3.

Maintain timely responses to community concerns. Reduce the number of speeding violations in the city. Conduct roll call training to enhance the responding officers ability to investigate felony cases and preparation for prosecution.

Performance Measures FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Number of calls for service

75,893

75,997

74,876

78,438

Number of arrests

1,759

2,594

2,907

2,614

Number of citation issued

23,256

22,341

18,291

16,124

Number of traffic warnings issued

2,672

3,122

3,335

3,162

Output

Efficiency/Effectiveness Objective: Provide 24/7 response to emergency and non-emergency calls for service and conduct proactive patrol Outcome: Delivery of community policing philosophy to business owners and residents Goals: 1, 2 FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Average emergency response time

Goal

5.00 mins.

3.50 mins.

Average non-emergency response time

15.00 mins.

13.25 mins.

Objective: Outcome:

Serve as the direct conduit of community policing philosophy to all segments of the city 1) Enhance the partnership between the police department and the community we serve 2) Delivery of community policing philosophy to business owners and residents

Goals:

1 FY 2012

FY 2014

Actual

Goal

Projected

Goal

210

300

250

Number of HOA meetings attended

City of Miramar

FY 2013

Goal

156

Police

FY 2014 Budget

Community Oriented Policing Program Objective: Outcome: Goals:

Detection, apprehension and aide in the prosecution of offenders Enhanced the probability of successful apprehension due to improved response to calls of in-progress crimes 1, 3 FY 2012

FY 2013

FY 2014

Goal

Actual

Goal

Projected

Goal

Offender arrests made

2500

2614

2600

Bi-annual roll call trainings conducted

FY 2011 Actual

FY 2012 Actual

Dedicated Revenues Court Fines

Account # 351500

FY 2013 Budgeted 390,000

FY 2013 Amended 390,000

FY 2014 Budget 390,000

13,870,600

13,770,600

16,406,900

2,247,200 -

2,274,264 52,208

2,557,500 -

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

- $ 16,117,800 $ 16,097,072 $ 18,964,400

Percent of Time by Position Administrative Coordinator Community Service Aide Police Captain Police Major Police Officer - CRO Police Officer - K-9 Police Officer - Patrol Police Sergeant - CRO Police Sergeant - Patrol Total

City of Miramar

157

1.0

6.0

7.0

4.0

1.0

8.0

6.0

73.5

85.5

1.0

10.0 110.5

10.0 123.5

Police

FY 2014 Budget

Specialized Support Program Description This program coordinates and schedules all training for department employees. It also develops, administers and conducts the inhouse training curriculum for all police officers to maintain their required state certification. This program encompasses selective traffic enforcement, traffic safety education, and traffic crash, hit and run crash, and traffic homicide investigations. This program also provides support and mentorship to the youth of the community, liaisons with public schools to further the mission of the department, and provides security through a presence at all public schools within the community. This is a new program in FY 2013 consisting of the former Training and Youth Services Programs and the Traffic Unit from the former Road Patrol Program.

Objectives ■ ■ ■ ■ ■ ■ ■

Maintain an annual calendar of training courses for department employees Stay abreast of current developments in law enforcement that require modifications and additions to the training curriculum Maintain a high degree of traffic safety for all motorist and pedestrians within the city Maintain a relationship with students throughout their educational career by moving them through a progressive series of programs Provide a safe learning environment for students Improve understanding between School Board faculty and Youth Services' role in the schools Provide a positive law enforcement image in the public schools within the City of Miramar

Key Intended Outcomes of Investment ■ ■ ■ ■ ■

Maintain a well-trained professional police force Maintain compliance with established statutory, Florida Criminal Justice Standards and Training Commission, and accreditation requirements Reduce civil liability through proper training of police personnel Have a School Resource Officer assigned to each school Foster a pleasant and mutually-beneficial relationship with the student and faculty communities

Goals for FY 2013 1. 2. 3. 4. 5. 6. 7. 8.

Develop 40-hour training program Review lesson plans to ensure training requirements are met Conduct training on officer/citizen contacts beyond the 40-hour in-service requirements Add community policing philosophy component to 40-hour in-service program Cross train SROs to teach all Youth Services Division programs and classes Attend faculty/staff meetings in each school on a quarterly basis Train staff and faculty on security issues Teach Students Obtaining Achievement & Responsibility (SOAR)

Performance Measures Output

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Number of 40-hour training sessions conducted Number of new-hires trained Number of range sessions conducted Number of lesson plans created/reviewed

Efficiency/Effectiveness Objective: Maintain an annual calendar of training courses for department employees Outcome: (1) Maintain a well-trained professional police force (2) Maintain compliance with established statutory, Florida Criminal Justice Standards and Training Commission, and accreditation requirements (3) Reduction of civil liability through proper training of police personnel Goals:

1, 2

City of Miramar

158

Police

FY 2014 Budget

Specialized Support Program FY 2012 Goal

Actual

Goal

100%

Percentage of officers attending 40-hour training

Objective: Outcome: Goals:

Goal

Actual

Goal

Lesson plans created/revised

Outcome: Goals:

FY 2013 Projected 10

FY 2014 Goal 13

FY 2012 Projected

FY 2013 Goal

Goal

Actual

Goal

2,000

2500

1,000

1000

1500

100%

100

Student Counseling Parent Conferences Per cent of Fifth Graders receiving SOAR instruction

Provide a safe learning environment for students Have an School Resource Officer assigned to each public school in the City of Miramar 6, 7, 8 FY 2011 Goal

Actual

Goal

100%

Assigned SROs to Broward County Public schools within the City of Miramar.

Objective: Outcome: Goals:

100%

Maintain a relationship with students throughout their educational career by moving them through a progressive series of programs (1) Have an School Resource Officer assigned to each public school in the City of Miramar (2) Foster a pleasant and mutually-beneficial relationship with the student and faculty communities 5, 8 FY 2011

Objective: Outcome: Goals:

98%

FY 2014 Goal

Stay abreast of current developments in law enforcement that require modifications and additions to the training curriculum (1) Maintain a well-trained professional police force (2) Maintain compliance with established statutory, Florida Criminal Justice Standards and Training Commission, and accreditation requirements 2, 3, 4 FY 2012

Objective:

FY 2013 Projected

FY 2012 Projected 100%

FY 2013 Goal 100%

Improve understanding between School Board faculty and Youth Services' role in the schools Foster a pleasant and mutually-beneficial relationship with the student and faculty communities 6, 7 FY 2011

School Resource Officer

Account #

FY 2013

Actual

Goal

Projected

Goal

FY 2011 Actual

FY 2012 Actual

FY 2013 Amended 832,500

FY 2014 Budget 878,700

Quarterly attendance at Faculty/Staff meetings.

Dedicated Revenues

FY 2012

Goal

338350

FY 2013 Budgeted 832,500

4,797,400

4,322,400

777,800 -

777,300 -

901,000 -

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

$ 5,575,200 $ 5,574,700 $ 5,223,400

Percent of Time by Position -

Police Captain Police Officer Police Sergeant Training Specialist Total

City of Miramar

159

1.0 30.0 4.0 1.0 36.0

1.0 31.0 4.0 1.0 37.0

Police

FY 2014 Budget

Code Compliance Program Description This program provides oversight to many of the city's quality-of-life standards. Code Compliance is responsible for the enforcement of municipal codes, zoning, occupational licenses, building and associated ordinances, regulations, citations, and court presentations, and submitting cases to the Special Master. It is the primary enforcement arm of the city's code.

Objectives ■

Enhance the appearance of residential and commercial areas of Miramar by gaining voluntary compliance or by enforcement of the city code

■

Work closely with other city departments and outside agencies to provide a high level of coordinated service

Key Intended Outcomes of Investment ■ ■ ■

Maintain property values by preventing or reversing neighborhood decline Create and maintain an environment within the city so visitors and residents alike will wish to live and or conduct business in Miramar Educate the citizens and business owners of the city regarding city codes which contribute to the beautification of the city and reduce blighting factors

Goals for FY 14 1. 2.

Reduce quality-of-life code violations in the city which lead to blighting conditions Reduce graffiti in the city by notifying property owners of the city requirement to remove it promptly and also reporting it to the appropriate police investigators with attached photographs

3. 4.

Increase coordination with community police officers so that both the city code and criminal laws are enforced simultaneously improve quality-of-life issues for neighboring Institute a CodetoRanger program to involve volunteer citizens inresidents the code compliance process.

Performance Measures Output Notices of violation issued

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

2,054

1,776

2,444

2,600

Efficiency/Effectiveness Objective: Enhance the appearance of residential and commercial areas of Miramar by gaining voluntary compliance or by enforcement of the city code Outcome:

Maintain property values by preventing or reversing neighborhood decline 2) Create and maintain an environment within the city so visitors and residents alike will wish to live and or conduct business in Miramar

Goals:

1, 2, 3 FY 2012

Code violations handled

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

20,000

21000

23,000

24,000

26,000

Objective: Work closely Outcome:

Work closely with other city departments and outside agencies to provide a high level of coordinated service 1) Create and maintain an environment within the city so visitors and residents alike will wish to live and or conduct business in Miramar 2) Educate the citizens and business owners of the city regarding city codes which contribute to the beautification of the city and reduce blighting factors

Goals:

1, 2, 3 FY 2012 Actual

Goal

Projected

FY 2014 Goal

Collaboration meetings attended

City of Miramar

FY 2013

Goal

160

Police

FY 2014 Budget

Code Compliance Program Dedicated Revenues

FY 2011 Actual

FY 2012 Actual

None

FY 2013 Budgeted -

FY 2013 Amended -

FY 2014 Budget -

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

1,071,193

982,462

1,158,000

1,224,400

140,484

132,790

237,400

244,000 -

242,800 -

$ 1,211,677

$ 1,115,253

$ 1,395,400

$ 1,402,000

$ 1,467,200

2.0

1.0

8.0

10.0 15.0

Percent of Time by Position Administrative Coordinator Administrative Secretary Code Compliance Manager Code Compliance Supervisor Code Compliance Officer Total

City of Miramar

13.0

161

Police

FY 2014 Budget

Criminal Investigations Program / Special Operations Description This program provides investigative follow-up to service calls that are initially handled by road patrol. The program is designed to provide the citizens of Miramar with the highest level of investigative services for all index crimes. The investigative services include crimes against persons, crimes against juveniles, domestic violence, property crimes, and economic crimes.

Objectives ■ ■ ■

Investigate and solve property and persons related crimes in the City of Miramar Provide victim assistance Reduce the likelihood of crime victimization through citizen education efforts

Key Intended Outcomes of Investment ■ ■ ■

Investigate and solve crimes and maintain current clearance rate Prevent crime through successful prosecution of offenders and citizen education efforts Utilize victim advocate to assist crime victims and solicit their cooperation in offender prosecutions

Goals for FY 14 1. 2. 3. 4. 5. 6. 7.

Increase case clearance rate. Have detectives attend regional intelligence briefings hosted by partner agencies. Improve investigative skills in technology-related crimes through continuing education and training. Attend Road Patrol roll calls to facilitate information sharing. Have Detectives attend Homeowner's Association meetings. Educate citizens about criminal investigations, prosecutions, crime prevention techniques, and victim assistance. Offer victim assistance services to all victims of crime.

Performance Measures FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Number of cases assigned

6,656

6,530

5,580

6,000

Number of assigned cases cleared

2,380

2,092

2,045

2,200

Number of arrests made

389

360

348

380

Number of felony case presentations

371

380

429

450

Number of Victim Advocate contacts

1,785

1,812

1,792

1,750

Output

Efficiency/Effectiveness Objective: Investigate and solve property and persons related crimes in the City of Miramar Outcome: Investigate and solve crimes and maintain current clearance rate Goals: 1, 2, 3, 4, 5, 6, 7 FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

CID supervisors will thoroughly review, categorize and assign cases to detectives for investigation.

100%

Property/Evidence Unit personnel will properly identify, collect, process and store evidence from crime scenes.

100%

Case clearance rate attained.

23%

23.9%

23%

Regional intelligence briefings attended.

11.0

Detectives who will receive technology crimes investigations training.

6.0

Road Patrol roll calls attended.

21.0

City of Miramar

162

Police

FY 2014 Budget

Criminal Investigations Program / Special Operations Objective: Outcome: Goals:

Reduce the likelihood of crime victimization through citizen education efforts Prevent crime through successful prosecution of offenders and citizen education efforts 5, 6 FY 2012

FY 2013

FY 2014

Goal

Actual

Goal

Actual

Goal

Attendance at Homeowner's Association Meetings.

Presentations made at Citizen's Police Academy classes.

Objective: Outcome: Goals:

Reduce the likelihood of crime victimization through citizen education efforts Utilize victim advocates to assist crime victims and solicit their cooperation in offender prosecutions 6, 7 FY 2011

FY 2012

FY 2013

Goal

Actual

Goal

Projected

Goal

Attendance at Homeowner's Association Meetings

Presentations made at Citizen's Police Academy classes

People who will receive victim assistance services

700

826

800

FY 2011 Actual *

FY 2012 Actual *

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Dedicated Revenues

9,962,915

10,540,114

4,481,100

4,644,300

831,100 -

186,964 -

334,100 -

363,600 -

445,700 -

$ 10,794,015

$ 10,727,077

$ 4,815,200

$ 4,844,700

$ 5,090,000

None

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

* In 2011 and 2012 Criminal Investigations was part of the Special Operations Bureau Cost Center.

Percent of Time by Position Administrative Coordinator Police Administrative Tech Police Captain Police Major Police Officer - Detective Police Sergeant Victim Advocate Total

City of Miramar

163

1.0

3.0

2.0

1.0

26.0

25.0

22.0

21.0

3.0

2.0

38.0

36.0

32.0

30.0

Police

FY 2014 Budget

Property and Evidence Program Description The program provides professional crime scene and evidence processing services to the department. It also provides safe, secure, and accurate storage of all property and evidence collected by the department personnel.

Objectives ■ ■

Collect, process, and preserve evidence of crimes in the City of Miramar Properly catalog and store property and evidence

Key Intended Outcomes of Investment ■ ■

Ensure successful collection, preservation, and analysis of criminal evidence to identify and prosecute offenders Maintain compliance with state, county, and accreditation regulations and standards

Goals for FY 14 1. 2. 3. 4. 5.

Respond to all requests for crime scene processing related to crimes committed in the City of Miramar Increase the number of AFIS and CODIS Hits identifying perpetrators Obtain advanced forensic training for crime scene technicians Increase the amount of purged property/evidence to reduce the inventory Conduct inspections and audits in a timely manner

Performance Measures Output

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

656

736

685

750

Crime scenes processed

Efficiency/Effectiveness Objective: Collect, process, and preserve evidence of crimes in the City of Miramar Outcome: Ensure successful collection, preservation, and analysis of criminal evidence to identify and prosecute offenders. Goals: 1, 2, 3 FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

100%

Crime Scene Technicians trained in advance crime scene techniques

DNA-related evidence submissions

Respond to requests for crime scene processing

Objective: Outcome: Goals:

Goal

Properly preserve, catalog, and store all property and evidence Maintain compliance with state, county, and accreditation regulations and standards 4, 5 FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Property and evidence audits conducted

Conduct property and evidence unannounced inspection

Conduct property and evidence announced inspections

Property and evidence purges

Maximum error rate determined during the annual audit

City of Miramar

164

Goal

Police

FY 2014 Budget

Property and Evidence Program FY 2011 Actual *

Dedicated Revenues

FY 2012 Actual *

None

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

483,700

536,700

72,200 -

74,650 -

76,700 -

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

555,900

558,350

613,400

Percent of Time by Position Crime Scene Technician Evidence/Property Custodian Evidence/Property Supervisor Total

City of Miramar

165

4.0

2.0

1.0

7.0

Police

FY 2014 Budget

Strategic Investigations Program Description The program is responsible for the prevention and reduction of violent crime and the apprehension of violent offenders though proactive means. It also serves as a compliment to other divisions when necessary to saturate problem areas and effectively combat specific crime trends. It provides strategic investigations targeting short and long-range crimes, including gang organizations, domestic security, drug-related crimes, and career/repeat offenders. In FY 2013, this program was renamed from the former Safe Streets Program.

Objectives ■ ■ ■

Prevent and reduce crime through high-visibility targeted patrol Identify and document gang members and their activity Develop and conduct targeted crime suppression operations

Key Intended Outcomes of Investment ■ ■

Improve citizen quality of life by preventing and reducing crime through planned and targeted operations Address gang activity within the City of Miramar

Goals for FY 14 1. 2. 3.

Decrease violent crimes through saturated patrols in high-incident locations. Reduce gang violence and activity through the frequent contact and monitoring of identified gang members. Address high-property crime areas through the use of surveillance and unmarked patrols.

Performance Measures FY 2010 Actual

FY 2011 Actual

Number of crime suppression operations

Number of "Sting" operations

Output

FY 2012 Actual

FY 2013 Projected

Efficiency/Effectiveness Prevent and reduce crime through high-visibility targeted patrol Objective: (1) Improve citizen quality of life by preventing and reducing crime through planned and targeted operations (2) Outcome: address gang activity within the City of Miramar Goals:

1, 2, 3 FY 2012

FY 2014

FY 2013

Goal

Actual

Increase in citizen contacts

Number of citizen contacts

440

475

500

10%

12%

Reduce robbery rate

Goal

Projected

Goal

Objective: Outcome:

Identify and document gang members and their activity (1) Improve citizen quality of life by preventing and reducing crime through planned and targeted operations (2) Address gang activity within the City of Miramar

Goals:

1, 2, 3 Goal

Actual

Goal

Projected

FY FY2014 11 Goal

FY 2012

Conduct gang identification and suppression operations

City of Miramar

166

FY 2013

Police

FY 2014 Budget

Strategic Investigations Program Objective: Outcome:

Develop and conduct targeted crime suppression operations. (1) Improve citizen quality of life by preventing and reducing crime through planned and targeted operations. (2) Address gang activity within the City of Miramar.

Goals:

1, 2, 3 Goal

Actual

Goal

Projected

FY FY2014 11 Goal

FY 2011 Actual *

FY 2012 Actual *

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

FY 2013

FY 2012

Conduct targeted crime suppression operations

Dedicated Revenues None

2,343,800

2,717,400

411,500

406,000 -

373,500 -

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

$ 2,755,300

$ 2,749,800

$ 3,090,900

Percent of Time by Position Police Captain Police Officer Police Sergeant Total

City of Miramar

167

1.0

13.0

14.0

3.0 17.0

3.0 18.0

Police

FY 2014 Budget

Police Support Services Program Description This program provides the primary administrative and logistical support for the department's operations, which focuses on records maintenance, communications, information technology and analysis, payroll and accounts payable, fleet and facility maintenance, accreditation, and logistics. In FY 2013, this program was renamed from the former Administrative Services Program.

Objectives ■

Review and process police reports, respond to citizen requests police report copies, accept and process subpoenas, and transcribe victim and witness statements

■

Handle emergency and non-emergency radio and telephone traffic, and all walk-in requests for police service and assistance, and provide NCIC/FCIC support to all areas of the department

■

Maintain information technology-related hardware and software systems Provide department members and citizens with accurate and timely crime analysis data Provide requested off-duty police detail services to residents, homeowner's associations, and businesses Procure, distribute, and pay for all necessary commodities to support department operations, and ensure the proper and timely processing of employee payroll

■ ■ ■ ■

Maintain the department's accredited status with both the Commission on Accreditation for Law Enforcement Agencies (CALEA) and Commission for Florida Law Enforcement Accreditation (CFA)

■

Complete and submit applications for grant funding, and submit all required grant reports

Key Intended Outcomes of Investment ■

Maintain all police-related records in compliance with all applicable laws and regulations, and to provide copies of those records to the public upon request in an efficient, convenient, and timely manner

■

Provide immediate and uninterrupted response to emergency and non-emergency requests for police assistance and NCIC/FCIC services

■

Ensure continuity of police operations and services through the maintenance and administration of department systems

■

Support crime reduction efforts by providing accurate, valuable, and timely crime analysis data The timely contracting, billing, and collection of extra-duty details The accurate and timely processing of accounts payable and receivable, and employee payroll Ensure the provision of professional and best practice law enforcement services, and the maximum amount of federal, state, and local grant funding is received

■ ■ ■

Goals for FY 14 1. 2. 3. 4. 5. 6. 7. 8. 9.

Maintain all police-related records in compliance with all applicable laws and regulations. Provide copies of public record police reports to members of the public upon request. Provide immediate response to all telephonic and walk-in requests for police assistance. Maintain, upgrade, repair, and administer the department's information technology-related systems. Provide department members with analytical data, such as crime hot spot maps, informational flyers, crime statistics, and known/repeat offenders via bulletins and information-based policing presentations. Complete all contracting, billing, and collection of extra-duty details. Complete the processing of accounts payable and receivable, and employee payroll. Maintain satisfactory compliance with international and state law enforcement accreditation standards. Conduct community outreach operations in support of creating partnerships with residents.

Performance Measures Output UCR reportable incidents entered in RMS Number of crime analysis bulletins Number of information-based policing (IBP) presentations

City of Miramar

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

4,191

3,722

3,284

3,328

120

168

Police

FY 2014 Budget

Police Support Services Program Efficiency/Effectiveness Review and process police reports, respond to citizen requests police report copies, accept and process Objective: subpoenas, and transcribe victim and witness statements Maintain all police-related records in compliance with all applicable laws and regulations, and to provide copies of Outcome: those records to the public upon request in an efficient, convenient, and timely manner Goals: 1, 2 FY 2012

Respond to public record requests Statements Transcribed

Objective: Outcome: Goals:

FY 2013

Goal

Actual

Goal

Projected

FY 2014 Goal

100%

31,000

11,372

12,000

700

744

Handle emergency and non-emergency radio and telephone traffic, and all walk-in requests for police service and assistance, and provide NCIC/FCIC support to all areas of the department Provide immediate and uninterrupted response to emergency and non-emergency requests for police assistance and NCIC/FCIC services 3 FY 2013

FY 2012

Provide teletype records validation without error Number of phone calls request for assistance Teletype entries and cancellations

Objective: Outcome: Goals:

Goal

Actual

100%

95,000

93,568

94,000

2,100

2,178

2,200

Maintain information technology-related hardware and software systems Ensure continuity of police operations and services through the maintenance and administration of department systems 4 FY 2012

Meetings to discuss IT issues/project implementation % of inventory database completed Entry of department equipment into inventory database

Objective: Outcome: Goals:

FY 2013

Goal

Actual

Goal

Projected

FY 2014 Goal

100%

75%

Provide department members and citizens with accurate and timely crime analysis data Support crime reduction efforts by providing accurate, valuable, and timely crime analysis data 5 FY 2012

Crime analysis bulletins Information-Based Policing presentations completed

Outcome: Goals:

FY 2013 Actual

Goal

Projected

FY 2014 Goal

100

120

Goal

Objective:

Projected

FY 2014 Goal

Goal

1) Provide requested off-duty police detail services to residents, homeowner's associations, and businesses 2) Procure, distribute, and pay for all necessary commodities to support department operations, and ensure the proper and timely processing of employee payroll 1) The timely contracting, billing, and collection of extra-duty details 2) The accurate and timely processing of accounts payable and receivable, and employee payroll 6, 7 FY 2013

FY 2012 Goal

Complete extra-duty detail contracting and billings Process Payroll periods utilizing Kronos Timekeeper system Requisition/check requests processed

City of Miramar

Actual

Goal

Projected

FY 2014 Goal 500

400

506

100%

500

628

630

169

Police

FY 2014 Budget

Police Support Services Program Objective:

Outcome: Goals:

1) Maintain the department's accredited status with both the Commission on Accreditation for Law Enforcement Agencies (CALEA) and Commission for Florida Law Enforcement Accreditation (CFA) 2) Complete and submit applications for grant funding, and submit all required grant reports Ensure the provision of professional and best practice law enforcement services, and the maximum amount of federal, state, and local grant funding is received 8 FY 2012

FY 2013

Goal

Actual

Goal

Projected

FY 2014 Goal

Implement an electronic filing system for accreditation proofs maintenance

100%

Required grant reports submitted

New

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Dedicated Revenues None

2,060,300

2,139,000

1,057,000 -

1,041,900 -

1,020,300 -

$ 3,117,300

$ 3,102,200

$ 3,159,300

1.0

7.0

1.0

3.0

1.0

5.0

1.0

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

Percent of Time by Position Administrative Coordinator Budget/Fiscal Property Supervisor Bureau Administrator Communications Officer Communications Supervisor Community Service Aide-Personnel Crime Analyst Division Manager Fiscal/Property Management Clerk Grant/Accreditation Manager Logistics Coordinator Police Administrative Tech Police Officer-Personnel Police Planner Public Affairs Specialist Records Supervisor MIS Analyst I Total

City of Miramar

170

2.0

27.0

Police

FY 2014 Budget

COPS ARRA Grant Program Description The Grant Funded Officers Program exists to track all budgeted expenses, not covered by the grant, but are related to the grant funded police officer positions. For FY 2013, the grant tracked in this program is the ARRA (American Reinvestment and Recovery Act) Fund 164.

Dedicated Revenues

FY 2011 Actual

FY 2012 Actual

None

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

69,700

191,800

183,100 -

261,500

252,800

Percent of Time by Position Police Officer Total

City of Miramar

171

9.0 9.0

0.0 0.0

Police

FY 2014 Budget

Office of the Chief 001-20-200-521 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601215 Communication Stipend 601390 Court Time Pay 601400 Overtime-General 601410 Overtime-Holiday 602100 FICA & MICA 602210 Pension-General 602220 Pension-Police 602235 Pension-Senior Mgmt 602260 Pension-401 602265 Pension-457 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603140 New Hire Screening 603184 Employee Assistance Prog 603185 Counseling Services 603190 Prof Svc-Other 603301 Court Appear & Trans Fee 604001 Travel & Training 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604700 Printing & Binding Svc 604825 Crime Prevention 604916 Administrative Expense 604989 MIS Internal Svc Chgs 604998 Contingency 605220 Vehicle Fuel-On-Site 605240 Uniforms Cost 605251 Noncapital Equipment 605266 Photography 605270 Ammunition 605410 Subscriptions & Memberships 605500 Training-General 605510 Tuition Reimbursement Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$1,241,900 $5,400 $4,200 $500 $18,000 $3,000 $87,100 $48,300 $200,800 $16,300 $6,900 $37,300 $73,900 $63,800 $8,200 $2,600 $6,400 $37,500 $1,862,100

$1,145,100 $34,800 $49,400 $4,200 $500 $12,900 $20,100 $82,800 $36,100 $294,300 $17,900 $30,600 $37,100 $78,600 $68,800 $8,500 $2,200 $5,500 $30,200 $1,959,600

$10,000 $1,000 $10,000 $30,000 $3,500 $2,400 $47,100 $30,200 $2,500 $9,000 $4,500 $52,700 $6,500 $12,400 $4,000 $2,000 $300 $90,000 $1,000 $2,500 $321,600

$7,000 $1,000 $4,000 $31,674 $3,500 $2,400 $47,100 $30,200 $3,000 $7,000 $5,000 $52,700 $10,500 $12,400 $5,500 $15,938 $300 $90,000 $1,750 $2,500 $60,325 $393,787

$4,900 $1,000 $4,900 $14,600 $2,900 $22,300 $2,400 $55,200 $7,200 $2,400 $4,900 $9,700 $52,800 $6,300 $28,000 $3,900 $2,200 $81,300 $1,000 $2,400 $48,500 $358,800

$2,183,700

$2,255,887

$2,318,400

172

Police

FY 2014 Budget

Community Oriented Policing 001-20-201-521 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601215 Communication Stipend 601390 Court Time Pay 601400 Overtime-General 601402 Overtime-Special Events 601405 Overtime-SWAT 601410 Overtime-Holiday 602100 FICA & MICA 602210 Pension-General 602220 Pension-Police 602260 Pension-401 602265 Pension-457 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603407 Board up Services 603425 Software License & Maint 604001 Travel & Training 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604700 Printing & Binding Svc 604890 Special Events-Other 604920 Licenses & Permit Fees 604989 MIS Internal Svc Chgs 605220 Vehicle Fuel-On-Site 605221 Vehicle Fuel-Off-Site 605240 Uniforms Cost 605251 Noncapital Equipment 605261 Canine Supplies 605270 Ammunition 605290 Other Operating Supplies 605500 Training-General Operating Expense Total Dept Capital Outlay 606400 Machinery & Equipment 606440 Vehicles Purchase Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$7,769,300 $15,600 $12,800 $110,400 $381,800 $4,600 $3,000 $247,500 $590,900 $62,100 $3,308,100 $4,600 $219,800 $718,000 $53,200 $5,200 $16,000 $39,600 $308,100 $13,870,600

$7,669,300 $15,600 $12,800 $110,400 $381,800 $4,600 $3,000 $247,500 $590,900 $62,100 $3,308,100 $4,600 $219,800 $718,000 $53,200 $5,200 $16,000 $39,600 $308,100 $13,770,600

$8,572,500 $103,700 $576,900 $12,800 $134,000 $397,100 $6,600 $11,700 $375,200 $691,600 $49,600 $3,978,500 $17,100 $24,200 $241,000 $792,200 $57,400 $5,700 $18,200 $40,900 $300,000 $16,406,900

$7,000 $18,100 $354,300 $295,800 $4,600 $900 $202,400 $392,100 $805,900 $59,800 $41,400 $17,500 $18,400 $1,400 $27,600 $2,247,200

$7,000 $14,414 $18,100 $354,300 $295,800 $7,600 $900 $202,400 $392,100 $805,900 $82,900 $39,400 $18,500 $16,400 $950 $17,600 $2,274,264

$4,900 $1,500 $4,900 $18,100 $506,700 $369,000 $4,800 $1,000 $217,400 $490,300 $700,200 $49,800 $69,900 $40,600 $18,400 $23,900 $1,500 $34,600 $2,557,500

$16,824 $35,384 $52,208

$16,117,800

$16,097,072

$18,964,400

173

Police

FY 2014 Budget

Specialized Support 001-20-202-521 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601215 Communication Stipend 601390 Court Time Pay 601400 Overtime-General 601402 Overtime-Special Events 601405 Overtime-SWAT 601410 Overtime-Holiday 602100 FICA & MICA 602220 Pension-Police 602260 Pension-401 602265 Pension-457 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603459 Crossing Guards 604001 Travel & Training 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604614 R&M Motorcycle 604700 Printing & Binding Svc 604989 MIS Internal Svc Chgs 605220 Vehicle Fuel-On-Site 605230 Program Supplies 605240 Uniforms Cost 605251 Noncapital Equipment 605290 Other Operating Supplies 605500 Training-General Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$2,751,100 $7,100 $28,000 $187,300 $700 $700 $40,200 $209,800 $1,072,700 $5,700 $1,600 $120,500 $220,200 $20,200 $1,300 $5,700 $14,200 $110,400 $4,797,400

$2,317,300 $41,800 $155,400 $7,100 $28,000 $134,100 $1,300 $1,500 $67,000 $187,600 $957,700 $18,800 $12,300 $62,600 $226,900 $16,100 $1,700 $4,500 $11,200 $69,500 $4,322,400

$400,000 $6,400 $125,600 $44,300 $3,000 $400 $140,500 $30,600 $15,000 $2,800 $3,500 $400 $5,300 $777,800

$400,000 $6,400 $125,600 $44,300 $3,000 $400 $140,500 $30,600 $11,000 $6,800 $2,500 $400 $5,800 $777,300

$400,000 $1,900 $6,400 $152,700 $79,400 $2,900 $400 $146,400 $84,000 $14,600 $3,400 $3,400 $400 $5,100 $901,000

$5,575,200

$5,574,700

$5,223,400

174

Police

FY 2014 Budget

Code Compliance 001-20-203-524 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601215 Communication Stipend 601400 Overtime-General 602100 FICA & MICA 602210 Pension-General 602260 Pension-401 602265 Pension-457 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603460 Landscape Services 604301 Electricity Svc 604402 Leased Vehicles 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604700 Printing & Binding Svc 604931 Recording Fees 604965 Special Magistrate 604989 MIS Internal Svc Chgs 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605240 Uniforms Cost 605251 Noncapital Equipment 605266 Photography 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$718,800 $38,000 $8,100 $3,000 $57,900 $151,700 $9,600 $2,700 $28,800 $111,500 $6,700 $1,500 $1,500 $3,700 $14,500 $1,158,000

$764,400 $6,100 $23,000 $8,100 $2,100 $60,300 $157,600 $9,700 $2,700 $29,800 $112,400 $6,700 $1,500 $1,500 $3,700 $34,800 $1,224,400

$2,000 $3,400 $2,700 $52,400 $39,600 $3,000 $4,500 $13,800 $58,500 $3,000 $3,000 $37,000 $3,000 $2,000 $1,000 $2,500 $6,000 $237,400

$5,000 $3,400 $3,600 $2,700 $52,400 $39,600 $3,000 $4,500 $13,800 $58,500 $3,000 $3,000 $37,000 $3,000 $2,000 $1,000 $2,500 $6,000 $244,000

$3,900 $22,000 $2,700 $64,100 $18,000 $2,900 $4,500 $13,800 $61,000 $2,900 $2,900 $32,000 $2,900 $1,900 $1,500 $5,800 $242,800

$1,395,400

$1,402,000

$1,467,200

175

Police

FY 2014 Budget

Criminal Investigations 001-20-204-521 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601215 Communication Stipend 601390 Court Time Pay 601400 Overtime-General 601402 Overtime-Special Events 601405 Overtime-SWAT 601410 Overtime-Holiday 602100 FICA & MICA 602210 Pension-General 602220 Pension-Police 602260 Pension-401 602265 Pension-457 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603301 Court Appear & Trans Fee 603501 Travel-Investigations 604001 Travel & Training 604402 Leased Vehicles 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604700 Printing & Binding Svc 604989 MIS Internal Svc Chgs 605220 Vehicle Fuel-On-Site 605221 Vehicle Fuel-Off-Site 605240 Uniforms Cost 605251 Noncapital Equipment 605290 Other Operating Supplies 605500 Training-General Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$2,548,100 $10,200 $16,800 $25,600 $171,200 $800 $800 $36,800 $191,400 $40,600 $1,013,200 $10,200 $2,800 $70,500 $211,900 $18,000 $1,300 $5,300 $13,100 $92,500 $4,481,100

$2,553,800 $73,700 $156,200 $16,800 $25,600 $122,500 $1,000 $800 $93,800 $201,000 $27,500 $918,100 $42,100 $28,900 $60,200 $213,900 $18,200 $1,000 $5,000 $12,300 $71,900 $4,644,300

$10,000 $2,000 $5,700 $111,700 $40,500 $300 $124,900 $28,000 $2,600 $3,200 $400 $4,800 $334,100

$37,000 $2,500 $1,400 $5,700 $111,700 $40,500 $300 $124,900 $28,000 $4,100 $2,200 $500 $4,800 $363,600

$49,500 $1,900 $1,900 $8,500 $5,700 $127,400 $43,200 $300 $122,100 $70,900 $2,100 $4,000 $3,100 $400 $4,700 $445,700

$4,815,200

$4,844,700

$5,090,000

176

Police

FY 2014 Budget

Property and Evidence 001-20-205-521 Account #

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$262,100 $15,800 $1,700 $5,600 $37,400 $8,100 $21,300 $63,000 $22,600 $34,300 $3,100 $300 $600 $1,400 $6,400 $483,700

$300,200 $16,600 $9,100 $1,700 $5,600 $26,800 $6,700 $23,700 $69,900 $13,500 $41,200 $2,700 $600 $600 $1,500 $16,300 $536,700

$1,300 $24,400 $8,900 $100 $27,300 $6,100 $600 $700 $1,200 $500 $1,100 $72,200

$1,300 $24,400 $8,900 $100 $27,300 $6,100 $2,600 $900 $1,450 $500 $1,100 $74,650

$1,300 $29,700 $5,300 $100 $28,500 $5,500 $2,900 $1,800 $500 $1,100 $76,700

$555,900

$558,350

$613,400

177

Police

FY 2014 Budget

Strategic Investigations 001-20-206-521 Account #

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$1,273,500 $4,100 $20,800 $139,100 $500 $500 $29,900 $97,200 $544,800 $8,000 $60,500 $95,300 $8,700 $500 $2,700 $6,600 $51,100 $2,343,800

$1,358,400 $8,000 $90,600 $4,100 $20,800 $99,600 $800 $3,000 $80,400 $109,000 $674,800 $11,500 $68,800 $126,500 $9,600 $500 $2,700 $6,600 $41,700 $2,717,400

$150,000 $4,600 $90,700 $32,900 $300 $101,400 $22,700 $2,100 $2,600 $300 $3,900 $411,500

$145,500 $4,600 $90,700 $32,900 $300 $101,400 $22,700 $2,100 $1,600 $300 $3,900 $406,000

$1,900 $145,500 $4,600 $76,800 $20,600 $300 $73,200 $42,000 $2,000 $2,500 $300 $3,800 $373,500

$2,755,300

$2,749,800

$3,090,900

178

Police

FY 2014 Budget

Police Support Services 001-20-208-529 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601215 Communication Stipend 601390 Court Time Pay 601400 Overtime-General 601410 Overtime-Holiday 602100 FICA & MICA 602210 Pension-General 602235 Pension-Senior Mgmt 602260 Pension-401 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603150 Information Technology Svc 603183 Accreditation Fees 604001 Travel & Training 604100 Communication Services 604200 Postage 604300 Water/Wastewater Svc 604301 Electricity Svc 604400 Leased Equipment 604403 Leased Building 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604611 Vehicle Rehab & Enhance 604612 Vehicle Ancillary 604613 Vehicle Detail 604620 R&M Buildings 604645 R&M Radios 604650 R&M Office Equip 604700 Printing & Binding Svc 604970 Prisoner Care 604989 MIS Internal Svc Chgs 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605225 Equip Gas Oil & Lube 605240 Uniforms Cost 605244 Personal Prop Reimburse 605251 Noncapital Equipment 605290 Other Operating Supplies 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$1,299,300 $54,900 $2,500 $500 $60,000 $19,000 $103,600 $236,700 $34,900 $11,300 $9,300 $6,300 $64,300 $131,800 $9,600 $1,900 $2,700 $6,700 $5,000 $2,060,300

$1,311,600 $25,900 $39,400 $2,500 $500 $42,900 $26,800 $103,400 $247,900 $33,100 $11,400 $9,300 $12,500 $53,100 $135,700 $9,600 $1,900 $2,600 $6,300 $62,600 $2,139,000

$16,000 $10,000 $184,000 $4,000 $6,000 $50,600 $1,000 $250,000 $4,800 $94,200 $43,400 $65,000 $20,000 $1,500 $10,000 $21,500 $1,000 $4,000 $100 $105,300 $15,000 $22,000 $69,300 $1,500 $10,000 $500 $35,000 $2,300 $2,000 $7,000 $1,057,000

$11,000 $10,650 $184,000 $4,000 $6,000 $50,600 $1,000 $250,000 $4,800 $94,200 $43,400 $69,000 $18,000 $3,500 $8,500 $21,500 $2,000 $5,500 $100 $105,300 $15,000 $17,000 $69,300 $500 $11,500 $500 $23,500 $2,550 $2,000 $7,000 $1,041,900

$15,500 $17,500 $2,900 $215,000 $2,900 $6,000 $53,000 $1,000 $255,000 $4,800 $114,800 $10,200 $63,100 $19,400 $11,600 $4,900 $22,100 $1,900 $3,900 $100 $109,500 $14,600 $14,600 $8,400 $1,200 $9,700 $500 $28,200 $2,200 $1,900 $3,900 $1,020,300

$3,117,300

$3,102,200

$3,159,300

179

Police

FY 2014 Budget

COPS ARRA Grant 001-20-209-521 Account #

Account Title Personnel Services 601390 Court Time Pay 601400 Overtime-General 601402 Overtime-Special Events 601410 Overtime-Holiday 602100 FICA & MICA Personnel Services Total Operating Expense 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604700 Printing & Binding Svc 604890 Special Events-Other 604920 Licenses & Permit Fees 604989 MIS Internal Svc Chgs 605220 Vehicle Fuel-On-Site 605240 Uniforms Cost 605251 Noncapital Equipment 605261 Canine Supplies 605270 Ammunition 605290 Other Operating Supplies 605500 Training-General Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$9,600 $33,200 $400 $21,500 $5,000 $69,700

$1,600 $31,400 $25,700 $300 $100 $15,000 $35,100 $70,100 $4,400 $3,100 $1,500 $1,400 $100 $2,000 $191,800

$1,600 $31,400 $25,700 $300 $100 $15,000 $35,100 $70,100 $300 $1,400 $100 $2,000 $183,100

$261,500

$252,800

180

Police

FY 2014 Budget

In FY 2013, the City transitioned from a division budget to a program based budget. This is the division budget section.

Division Expenditure Summary Expenditures by Division Office of the Chief Support Services Bureau Community Oriented Policing Bureau Special Operations Bureau Code Compliance Total

Division # 200 210 220 230 240

FY 2011 Actual 2,479,608 3,434,499 18,973,682 10,794,016 1,211,677 36,893,482

FY 2012 Actual 2,384,103 3,106,164 19,999,330 11,403,002 1,135,602 38,028,201

FY 2011 Actual

FY 2012 Actual

Office of the Chief Expenditure Budget 001-20-200-521-000 Account # 1200 1210 1390 1400 1402 1510 1560 2100 2210 2220 2240 2280 2300 2304 2305 2306 2400

3150 3180 3183 3185 3191 3195 4001 4020 4040 4100 4404 4440 4500 4610 4700 4960 5220 5240 5245 5251 5410 5450 5900

Account Title Personnel Services Regular Salaries Non-Pensionable Earnings Salaries-Court Time Overtime Overtime-Special Events Police Incentive Pay Holiday Pay FICA Pension-General Pension-Police Pension-ICMA Pension-Sr. Management Health-Cafeteria Plan Wellness Health Insurance-PPO Health Insurance-HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Information Systems Medical Exams Prof Svcs-Assessment Center Counseling Services Prof Svcs-Admin Transcription Services Travel & Training Travel Investigations Administrative Expense Communication Services Leased Computers Leased Copier Property & Liability Ins R&M Vehicles Printing & Binding Crime Prevention Gas, Oil & Lube Uniforms Clothing Allowance Small Tools & Equipment Subscriptions and Memberships Training General Contingency Sub-Total Total

City of Miramar

1,543,613 12,500 1,313 49,650 160 14,460 15,615 103,722 90,514 183,754 61,356 62,597 3,845 53,131 73,627 2,629 28,900 2,301,387

1,489,812 10,500 219 18,659 365 11,540 10,977 105,310 85,996 188,784 72,098 33,018 1,833 62,470 80,149 4,405 24,533 2,200,667

2,105 13,312 36,085 875 2,486 114 302 5,688 3,935 11,800 60,700 5,240 2,210 7,113 5,961 5,849 3,150 1,639 2,350 3,189 4,119 178,222

9,799 10,295 42,546 1,125 1,713 3,024 2,890 5,341 6,743 55,641 9,814 1,908 7,165 5,077 3,364 3,600 1,076 2,618 2,835 6,861 183,436

2,479,608

2,384,103

181

Police

FY 2014 Budget

Support Services Bureau Expenditure Budget 001-20-210-521-000 Account # 1200 1210 1400 1402 1510 1560 2100 2210 2220 2240 2280 2300 2304 2305 2306 2400

3150 4100 4200 4300 4355 4400 4403 4404 4440 4500 4610 4611 4612 4613 4620 4625 4645 4650 4660 4700 4822 4990 5100 5120 5220 5240 5244 5245 5250 5251 5263 5266 5270 5290 5410 5450

6205

Account Title Personnel Services Regular Salaries Non-Pensionable Earnings Overtime Overtime-Special Events Police Incentive Pay Holiday Pay FICA Pension-General Pension-Police Pension-ICMA Pension-Sr. Management Payment in Lieu of Insurance Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Information Systems Communication Services Postage Utilities Electric Svc Leased-Equipment Leased-Buildings Leased Computers Leased Copier Property & Liability Ins R&M Vehicles Vehicle Rehab & Enhance Vehicle Ancillary R&M Motorcycle R&M Building R&M Equipment R&M Radios R&M Office Equipment R&M Computers Printing & Binding School Programs Other Expense Office Supplies Computer Operating Supplies Gas, Oil & Lube Uniforms Personal Property Reimbursement Clothing Allowance Furniture & Equipment Small Tools & Equipment Automotive Supplies Photography Ammunition Operating Supplies Subscriptions and Memberships Training General Sub-Total Dept. Capital Outlay FF-FEMA Grant Sub-Total Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

1,282,837 32,500 64,277 1,980 27,964 104,886 233,213 74,613 33,366 4,762 721 85,863 100,504 4,126 8,900 2,060,511

1,382,230 7,000 66,298 365 800 32,186 111,129 246,908 24,488 29,297 30,538 4,135 73,387 112,936 6,229 5,733 2,133,657

841 339,147 10,689 6,165 66,541 314 337,845 93,898 10,265 204,400 16,832 40,108 18,700 8,612 15,807 990 18,774 2,808 4,196 3,105 15,054 10,724 38,230 17,267 355 600 2,585 29,268 1,149 50,862 1,242 1,325 3,900 1,372,597

1,450 121,338 3,614 4,106 65,319 550 259,967 37,312 11,579 192,958 22,657 48,967 14,426 1,385 4,899 1,474 10,496 5,510 1,721 12,930 21,747 8,227 11,119 157 450 26,434 500 129 61,072 1,021 2,500 16,493 972,507

1,390 1,390

3,434,499

3,106,164

182

Police

FY 2014 Budget

Community Oriented Policing Bureau Expenditure Budget 001-20-220-521-000 Account Title

FY 2011 Actual

FY 2012 Actual

1200 1210 1390 1400 1402 1404 1405 1510 1560 2100 2210 2220 2240 2300 2304 2305 2306 2400

Personnel Services Regular Salaries Non-Pensionable Earnings Salaries-Court Time Overtime Overtime-Special Events Overtime-Town Center Overtime-SWAT Police Incentive Holiday Pay FICA Pension-General Pension-Police Pension-ICMA Health-Cafeteria Plan Wellness Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total

8,810,153 312,150 149,937 647,458 3,605 456 110,070 402,458 741,135 98,414 3,582,521 48,849 828 340,081 708,498 22,821 294,700 16,274,134

8,321,159 385,000 145,017 696,401 1,651 3,184 93,300 560,279 750,974 35,021 3,551,242 38,645 273,062 759,000 29,226 241,400 15,884,562

4100 4400 4404 4440 4500 4605 4610 4700 4850 4920 5120 5220 5240 5245 5251 5261 5266 5270 5290 5410 5450

Operating Expense Communication Services Lease-Equipment Leased Computers Leased Copier Property & Liability Ins MIS Internal Svc Charge R&M Vehicles Printing & Binding Special Events Licenses & Permits Computer Operating Supplies Gas, Oil & Lube Uniforms Clothing Allowance Small Tools & Equipment Canine Supplies Photography Ammunition Operating Supplies Subscriptions and Memberships Training General Sub-Total

18,963 772 19,220 831,600 488,846 10,840 1,500 169,023 720 648,693 72,882 41,700 117,292 11,950 18,217 1,998 1,255 39,123 2,494,593

15,965 86,617 13,963 785,217 661,200 446,969 6,279 96 193,973 1,967 733,842 73,069 38,350 37,439 19,914 200 11,597 1,570 1,500 33,155 3,162,881

6204 6250 6251 6450

Dept. Capital Outlay Equipment Vehicle Replacement City Properties Radio Equipment Sub-Total

5,835 81,120 8,000 110,000 204,955

43,852 598,990 309,045 951,888

18,973,682

19,999,330

Account #

Total

City of Miramar

183

Police

FY 2014 Budget

Special Operations Bureau Expenditure Budget 001-20-230-521-000 Account #

Account Title

1200 1210 1390 1400 1402 1405 1510 1560 2100 2210 2220 2240 2280 2304 2305 2306 2400

Personnel Services Regular Salaries Non-Pensionable Earnings Salaries-Court Time Overtime Overtime-Special Events Overtime-SWAT Police Incentive Pay Holiday Pay FICA Pension-General Pension-Police Pension-ICMA Pension-Sr Mgmt. Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total

3150 3195 3997 4020 4100 4400 4404 4440 4500 4610 4700 4822 5220 5240 5245 5251 5266 5290 5410 5450

Operating Expense Information Systems Transcription Services Contract Svc-Crossing Guard Travel-Investigations Communication Services Lease-Equipment Leased Computers Leased Copier Property & Liability Ins R&M Vehicles Printing & Binding School Programs Gas, Oil & Lube Uniforms Clothing Allowance Small Tools & Equipment Photography Operating Supplies Subscriptions and Memberships Training General Sub-Total Total

City of Miramar

FY 2011 Actual

5,415,559 156,091 62,279 608,102 846 326 81,320 201,994 462,317 81,888 2,018,681 46,806 222,083 425,268 13,656 165,700 9,962,915

FY 2012 Actual

5,582,295 224,000 57,136 694,367 1,104 63,320 280,792 486,751 72,578 2,228,524 63,201 (1,209) 227,477 466,059 17,364 138,467 10,602,224

2,125 2,482 468,464 1,327 25,568 99,100 18,643 31,100 62,905 2,669 66,839 11,255 26,250 4,961 2,721 992 495 3,205 831,100

750 12,016 390,918 3,518 18,275 132,717 32,801 20,234 29,333 54,025 1,268 8,906 50,223 10,034 28,200 2,795 763 804 485 2,715 800,778

10,794,016

11,403,002

184

Police

FY 2014 Budget

Code Compliance Expenditure Budget 001-20-240-524-000 Account # 1200 1210 1400 2100 2210 2240 2300 2304 2305 2306 2400

3150 3160 4100 4355 4404 4440 4500 4610 4700 4850 4931 4965 5100 5120 5220 5240 5245 5251 5266 5410 5450

Account Title Personnel Services Regular Salaries Non-Pensionable Earnings Overtime FICA Pension-General Pension-ICMA Health-Cafeteria Plan/Wellness Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Information Systems Landscape Services Communication Services Electric Svc Leased Computers Leased Copier Property & Liability Ins R&M Vehicles Printing & Binding Special Events Recording Fees Special Magistrate Office Supplies Computer Operating Supplies Gas, Oil & Lube Uniforms Clothing Allowance Small Tools & Equipment Photography Subscriptions and Memberships Training General Sub-Total Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

685,459 15,000 5,964 52,033 147,075 12,046 1,638 59,891 72,861 1,826 17,400 1,071,193

648,483 6,016 47,948 135,738 12,263 33,813 95,459 2,744 8,200 990,662

640 2,390 5,350 3,093 5,656 63,100 19,647 4,730 1,968 3,151 229 20,104 3,257 600 590 463 974 4,542 140,484

650 3,337 4,600 3,674 6,499 4,512 59,583 13,745 3,744 401 4,500 13,800 2,758 361 12,812 2,864 1,492 383 1,353 3,873 144,940

1,211,677

1,135,602

185

Police

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

342130

Alarm Registration Fees

This represents fees that the City charges to residential and commercial establishments that have burglar alarms within the City Limits.

351500

Traffic Court Fines-General

This relates to revenues collected as a portion of fines received from the Broward County Courts.

354100

Local Ordinance Violations

Revenues in this category are generated when a property owner or vehicle owner violates a City code.

354101

Broward County Parking Fines This represents the City's portion of collected parking fines.

354102

City Code Violations

This represents assessments of City Code violations.

601390

Court Time Pay

This line item is used to fund contractually driven overtime for court appearances while off-duty.

601400

Overtime-General

This line reflects anticipated overtime expenditures based on increased activity, minimum staffing requirements, contractual agreements, investigators called out to major crimes, for crime scene processing, presentations at Homeowner's Association Meetings, and other emergency situations after regular business hours.

601402

Overtime-Special Events

This request will fund police services to city events such as Concerts in the Park, Miramar Days Parade, 5K-10K Run and other events scheduled by any city departments.

601405

Overtime-SWAT

This line item accounts for police SWAT and Hostage Negotiations overtime.

601410

Overtime-Holiday

This expenditure is for regular and overtime hours worked on contractual holidays, to include days worked and not worked per the individual collective bargaining agreements.

601510

Incentive Pay

This is mandated by the State of Florida and included in contractual agreements. Projected personnel increases are included in total figures. Personnel additions, eligibility and assignments are reflected. Officers are encouraged to obtain college degrees for Field Operations officers.

603140

New Hire Screening

This line item is used to fund the costs associated with conducting background checks for potential new hire police employees.

603150

Information Technology Svc

This line item provides funding for online computerized information services.

603183

Accreditation Fees

This account is for national CALEA and State CFA accreditation fees and include membership and on-site inspection costs.

603184

Employee Assistance Prog

his is for Employee Assistance Program to provide psychological counseling for depression, conflict resolution, burn out prevention, alcohol dependency, domestic problems, financial related stress, etc., and allows employees to voluntarily seek help in a confidential setting which may prevent and reduce liability for the City. Funding is also critical to provide counseling following traumatic incidents such as a shooting, major traffic accidents, officer death on duty, disasters, gruesome crime scenes, etc.

603185

Counseling Services

This line covers psychological testing services for new hire and existing police department employees.

603190

Prof Svc-Other

This line item is used to fund outside professional services, such as professional trainers and DNA testing.

603301

Court Appear & Trans Fee

This line item is for transcribed statements taken during criminal and internal affairs investigations. Using a transcription service eliminates paying overtime to type statements during peak times, and will supplement existing resources during time sensitive requirements for statements or to maintain the workflow when employees' are out without using overtime funds.

603407

Board up Services

Expenses relating to vendor board up services to secure homes that have been burglarized, left unsecure, and where the owner could not be contacted to secure the residence before the departure of police personnel.

603425

Software License & Maint

This line covers the police department's portion of the costs associated with the annual maintenance of the computer aided dispatch system.

603459

Crossing Guards

This line item is used to fund crossing guards contractual services for all school zones within Miramar.

603460

Landscape Services

This cost is to maintain vacant properties for lawn mowing, pool maintenance, and trash removal that violate city code.

603501

Travel-Investigations

Travel funds for out of the area or out of state investigators to complete criminal investigations, and also for when internal affairs investigator or the background investigator need to or are required to leave the area.

Revenue

Expense

City of Miramar

186

Police

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

604001

Travel & Training

This represents costs associated with travel and accommodations associated with specialized training and certification courses or conferences, such as international Association of Chiefs of Police and FBI conferences, and the costs for the members of the mayor's Youth Advisory Council to attend their annual training conference.

604100

Communication Services

This expenditure is for computer contract services for the mobile data communication system. The support costs include airtime and cellular service fees, software client license fees and modem expenses for the mobile data terminals. All operating personnel utilize these services to connect to the vehicle locator system, process police reports and access the department's records management system, run DL and criminal checks, etc.

604200

Postage

This is for allocated costs for department mailings and delivery services such as U.P.S. and Federal Express.

604300

Water/Wastewater Svc

Costs associated with water and wastewater services for police department buildings.

604301

Electricity Svc

This account represents allocated costs for electricity usage.

604400

Leased Equipment

This line pays for long-term leased vehicles.

604402

Leased Vehicles

This account represents the cost of city leased vehicles

604403

Leased Building

This account is for rental of space at the Miramar Park of Commerce for CID and RediPlexes located at the Public Safety Building.

604440

Leased Copiers

This account represents costs associated with copy machines, releated supplies and service contracts. (Toner is only purchased if department exceeds the allotted meter amount)

604500

Property & Liability Ins

This account represents allocated property and liability insurance premiums

604610

R&M Vehicles

This account represents costs associated with repair and maintenance of city vehicles

604611

Vehicle Rehab & Enhance

This line is for repair and maintenance work on department vehicles which is considered to be outside the normal scope of repair and maintenance, and which is considered to be an enhancement to the existing vehicle. An example of this would be the replacement of a broken vehicle emergency light bar with a new one when the existing light bar cannot be repaired.

604612

Vehicle Ancillary

This line is for ancillary cost related to department owned vehicle, such as vehicle cleaning, biohazard cleaning services, window tinting services, etc. This also covers the cost of equipment needed to properly outfit each vehicle, such as fire extinguishers, water rescue rope, first aid kits, flares, personal biohazard/personal protective equipment.

604613

Vehicle Detail

This line is for costs associated with vehicle cleanliness and general upkeep.

604614

R&M Motorcycle

This line is for costs associated with motorcycle repair costs not covered under the mototrcycle vendor lease aggreement.

604620

R&M Buildings

This line item is for general repairs and maintenance for public safety buildings. Funds are used to pay repair and maintenance costs not covered by the city's Building Maintenance function.

604645

R&M Radios

Funds allocated to this account will be used for repair and maintenance of Department's radio equipment. Warranty for radios expire and maintenance contract will require additional funds.

604650

R&M Office Equip

Repair of office equipment and service contracts such as radar unit, the FBI's National Criminal Information Center (NCIC) access, and other related cost for equipment repair, maintenance, and service contracts.

604700

Printing & Binding Svc

Major expenses from this account will be the printing and binding of police reports, case cards, business cards, forms and stationery, training handouts, arrest cards, pamphlets to educate residents about code compliance issues and flyers for special events.

604825

Crime Prevention

All Community Oriented Police officers act as a liaison with the citizens of Miramar in solving community problems. Educational efforts via lectures, visual aids, and hand-out materials are offered to homeowners' associations, civic groups, churches, businesses and the public-spirited schools. Expenses for the civilian police academy citizen volunteer program and citizen Crime Watch.

604890

Special Events-Other

Events and programs to provide community-wide activities, temporary traffic control devices and other related equipment expenses.

604916

Administrative Expense

This expenditure is associated with ceremonies, community events, staff meetings, personnel remembrances, awards and presentations.

604920

Licenses & Permit Fees

This line item is used for new licenses and various renewals, such as the department's electronic records management system and other associated software programs.

City of Miramar

187

Police

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

604931

Recording Fees

This line item is for costs associated with recording special magistrate hearings in all applicable mediums.

604965

Special Magistrate

This line item is for fees paid to contract attorneys who provide special magistrate services to the city.

604970

Prisoner Care

This is for contractual agreement with Broward County Jail which will be used for medical treatment for persons arrested by the Miramar Police while in custody.

604989

MIS Internal Svc Chgs

This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs

604998

Contingency

This is required for unexpected costs, occurrences and emergencies which have not been budgeted for additional supplies and equipment needed during such occurrences.

605100

Office Supplies

Projected cost was based on half year expenditure and anticipated increase.

605120

Computer Operating Supplies This cost is for Print Management Contract and computer related supplies such as paper, ribbons, tapes, laser toner drum, diskettes, etc. In-car printers and printer related supplies.

605220

Vehicle Fuel-On-Site

This account covers the cost of gas and oil used for city vehicles

605221

Vehicle Fuel-Off-Site

605225

Equip Gas Oil & Lube

This account is used to provide gas and oil used for equipment. Budgeted amount provided by Public Works

605230

Program Supplies

Cost associated with school programs such as equipment, supplies, and expenses related to the School Resource Officer and Explorer programs.

605240

Uniforms Cost

This account is used for the replacement and initial issuance of all uniforms and accessories worn by both police and civilian personnel of the department.

605244

Personal Prop Reimburse

This expenditure is a stipulated contractual agreement in the current PBA agreement. Members are reimbursed for personal property damaged in the line of duty.

605251

Noncapital Equipment

This account is for equipment items costing under $1,000 each. Examples include batteries, flares, photography supplies, tools for sign and graffiti removal, first aid supplies, crime scene tape, items used for surveillance, and crime scene processing supplies.

605261

Canine Supplies

Funds are used to purchase equipment, veterinary care, food, and grooming.

605266

Photography

This cost is for photo related supplies used to photograph suspects, gang members, graffiti, crime scenes, city events, and printing of photographs for court presentation.

605270

Ammunition

Costs for this account are used to purchase weapon, munitions, simunitions and longbarrel weapons. Semi-annual qualification and regular practice in firearms training is performed in order to maintain a level of proficiency as mandated by state standards. Replaced ammunition is used for practice to lower expenses. In addition to rounds expended during practice and qualification, fresh factory ammunition is issued to all officers yearly. Increase in this line item is for issue of weapons to new hires, formation of a special weapons and tactics team, and to provide less-than-lethal weapons for issue to officers.

605290

Other Operating Supplies

This line item funds commodities and services not otherwise covered in the operating budget.

605410

Subscriptions & Memberships

Costs associated with this line item are subscriptions to local newspapers (e.g. Miami Herald and Sun-Sentinel), professional journals (e.g. Police Chief's Magazine), online subscriptions (e.g. Lexis Nexis), training materials to update employees on changing laws and procedures within their activity, and membership in professional and regional law enforcement organizations (e.g. International Chiefs of Police, American Association of Code Enforcement, Florida Notary Public, Society for Human Resource Management, etc.).

605500

Training-General

This line covers costs associated with training such as the utilization of outside vendor trainers and subject matter experts, outside training course registration fees, and educational conference registration fees. It also covers expenses related to the purchase of materials and services needed to support training activities, such as range materials, training suits and floor mats, etc.

605510

Tuition Reimbursement

This line is to cover the costs of contractual university-level tuition reimbursement for employees.

606400

Machinery & Equipment

Expenses related to the purchase of machinery and equipment considered to be capital assets.

City of Miramar

188

Police

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

606440

Vehicles Purchase

Expenses related to the purchase of vehicles and their related equipment, which are considered to be capital assets.

City of Miramar

189

Fire‐Rescue

Fire-Rescue Department City Manager

Fire-Rescue Chief

Executive Assistant to the Fire Chief

Administrative Manager

Administrative Coordinator

Budget Coordinator

Fire Administrative Tech

Emergency Services Deputy Chief

Safety and Support Services Deputy Chief Executive Assistant to the Fire Department

Administrative Coordinator

Division Chief of Logistics

Administrative Clerk II

Communications Technician

Fire Life/Safety Fire Marshal

Division Chief of EMS

FLS Inspector 4

Captain (EMS)

Captain (Logistics)

Division Chief of Emergency Management

PT Clerk I

Emergency Services Battalion Chief 6

Captain (Station) 21 Emergency Management Coordinator

Division Chief of Training

Rescue Lieutenant 18

Training Captain 2

Driver Engineer 21 Firefighter/Paramedic 54* Firefighter/EMT 1

Logistics Tech I

Logistics Tech Part-time

Logistics Firefighter/Paramedic 1

*Includes 12 Grant FF Positions

Fire-Rescue

FY 2014 Budget

Mission To protect, serve and educate our community with pride and professionalism.

Department Overview The Fire-Rescue Department provides services to the City's residents from four (4) City-owned stations. responsible for and has the ultimate authority in every aspect of the fire service.

The Fire Chief is

The department has 140 budgeted positions, 139 full-time and 2 part-time employees. The eight (8) programs provided are: 1. Administration 2. Logistics 3. Life Safety 4. Fire Protection 5. Fire-Rescue Training 6. Emergency Management 7. Emergency Medical Services 8. Safer Grant Firefighters Program

Objective ■

To protect, serve and educate our community with the goal of saving lives and property

Key Intended Outcomes of Investment ■ ■ ■ ■ ■

Implement best practices and national standards to improve response times to emergency incidents Improve the safety of our employees and our community Improve public safety through emergency incident planning and community risk assessment Reduction of fire incidents and fire code violations through inspections and public education Provide employees with up to date training and state of the art equipment necessary to improve our service delivery

Accomplishments FY 2013 ■ ■ ■ ■ ■ ■ ■ ■

Improved ISO public protection rating from 5/9 to 3/9 Quint in service 24/7 Improved response times through District 107 Program Improved dispatch service efficiency through transferring to BSO Awarded Lifepak grant Awarded SAFER grant Awarded AFG for rescue vehicles Completed 2,500 pre-fire plans

City of Miramar

190

Fire-Rescue

FY 2014 Budget

Program Revenues, Expenditures & Position Summary

Dedicated Revenues Emergency Communications Life Safety Fire Protection Emergency Medical Services Total

Expenditures by Program Administration Emergency Communications Logistics Life Safety Fire Protection Fire-Rescue Training Emergency Management Emergency Medical Services District 107 Response Time Improvement SAFER Grant Firefighters Program Total

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

FY 2011 Actual 45,646

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

284,259

319,272

387,000

10,403,503

10,518,362

10,783,300

10,778,650

11,130,900

968,121

1,058,863

922,100

1,065,000

$ 11,701,529

$ 11,896,497

$ 12,092,400

$ 12,087,750

$ 12,582,900

2,198,287

2,078,954

1,358,600

1,374,000

1,210,800

866,300

1,642,993

965,980

951,700

949,700

936,500

919,800

960,952

981,600

979,000

993,900

18,172,468

9,470,270

10,783,300

10,778,650

11,130,900

740,000

584,768

812,500

819,150

907,700

500,400

458,599

415,400

518,100

469,945

8,494,828

8,737,200

8,726,977

8,782,800

448,089 -

503,500 -

83,500

$ 23,867,200

$ 25,105,433

$ 24,543,800

$ 24,546,377

$ 24,564,200

20,939,265

21,956,298

21,384,700

21,406,400

2,777,200 150,735

2,915,063 234,072

3,159,100 -

3,141,775 19,902

3,123,000 34,800

$ 23,867,200

$ 25,105,433

$ 24,543,800

$ 24,546,377

$ 24,564,200

7.25

Positions by Program Administration Emergency Communications Logistics Life Safety Fire Protection Fire-Rescue Training Emergency Management Emergency Medical Services District 107 Response Time Improvement Total

City of Miramar

FY 2012 Actual

191

14.68

7.00

8.00

11.66

10.50

6.00

5.75

5.66

5.50

5.75

59.18

53.18

57.68

59.34

3.66

3.83

4.00

3.00

56.16

55.16

53.66

55.08

3.00

155.0

147.0

137.5

140.0

Fireâ&#x20AC;?Rescue Position Detail Account Clerk I - Part-time Administrative Clerk II Administrative Coordinator Administrative Manager Battalion Chief Budget Coordinator Captain Communications Technologist Deputy Fire Chief Director of Emergency Management Dispatch/ROMS Supervisor Division Chief Driver/Engineer Emergency Mgmt. Manager Emergency Mgmt. Planner Executive Asst. to the Fire Chief Executive Asst. to the Fire Dept. Fire Administrative Tech I Fire Chief Fire Communications Officer Fire Communications Officer II Fire Marshall Firefighter EMT Firefighter Paramedic Firefighter Paramedic in Training P/T (10) Inspector Lieutenant ISO Certification Aide Temp Part-time (2) Logistics Technician Logistics Technician - Part-time Rescue Lieutenant Training Captain Total FTE's

FY 2014 Budget FY 2011 Actual

Positions by Classification Certified Firefighters Communications Clerk/Tech/Firefighter Paramedic Trainee Total

City of Miramar

192

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

0.5

155.0

147.0

137.0

138.0

140.0

126.0

125.0

128.00

13.0

12.0

1.0

16.0 155.0

10.0 147.0

11.0 137.0

12.0 138.0

11.0 140.0

Fire-Rescue

FY 2014 Budget

Administration Program Description The Administration Program provides for overall direction, leadership and support of the Miramar Fire Rescue Department through efficient and effective management of all department programs and related activities. These activities include; the planning, directing, supervising, and staffing for the department. This program is responsible to ensure that the Department consistently meets and exceeds the goals of the City along with applicable standards or regulations which will result in the delivery of responsive, effective, and efficient fire department services. Components of the Administration Program include policy development, personnel administration, planning, research and development, financial management, union contract negotiations, labor relations, records management, communications, information technology, payroll and accounts payable.

Objectives ■ ■

Monitor the Fire Department's financial condition through budget oversight Provide the department with strategic oversight and leadership for future needs, demands and organizational capabilities.

■

Serve as the department's records custodian by preserving the integrity of the department's records, including all contracts, patient records, fire records, employee records and other business transactions of the fire department.

■

Educate residents about fire-rescue operations, fire prevention techniques and foster partnerships between the fire department and the community.

■

Improve emergency radio communication interoperability between emergencies and manmade or natural disasters.

■

Provide and support access to general purpose software tools, mission critical applications, and data across multiple computing platforms and external services, data or applications.

other

agencies

during

Key Intended Outcomes of Investment ■ ■ ■ ■

Ensure budget expenditures do not exceed annual appropriation amounts. Ensure compliance with the department's strategic goals and objectives Ensure that all record requests are processed in a timely manner as defined by Florida Department of State. Ensure that all permanent records are legally safeguarded and maintained and those records requiring disposal are done so to the fullest extent permissible by Florida Law.

■

Reduce citizen fire loss, encourage volunteerism, and create effective partnerships between the department and community.

■

Ensure a safe means of communications between firefighters, police officers and other government agencies before, during and after an emergency incidents.

■

Ensure proper maintenance, administration, upgrades and information relative to the department's mission critical emergency response software applications.

Goals for FY 14 1. 2. 3. 4. 5. 6.

Maintain fiscal responsibility through proper appropriations of funds to meet the department's overall mission Meet and maintain goals and objectives established in the department's strategic plan Maintain the ISO Public Protection Classification of a Class 3/9 and progress towards improving the classification. Maintain a robust records custodial program that’s efficient and effective in processing records requests. Establish community outreach operations in support of creating partnerships with residents Maximize our communications and technology platforms to ensure safe, efficient and effective emergency operations.

City of Miramar

193

Fire-Rescue

FY 2014 Budget

Administration Program Performance Measures Output

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

# of fire and ems record requests processed

356

405

375

# of software application upgrades installed

# of software applications implemented

# of Radios sent out for repair

Efficiency/Effectiveness Objective: Monitor the Fire Department's financial condition through budget oversight Outcome: Ensure budget expenditures do not exceed annual appropriation amounts. Goals: 1 FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

Monthly review of budget expenses

Quarterly meetings to discuss cost control and cost savings

Objective:

Provide the department with strategic oversight and leadership for future needs, demands and organizational capabilities.

Outcome: Goals:

Ensure compliance with the department's strategic goals and objectives 1, 2, 3 FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

Quarterly Strategic Planning Meetings held

Objective:

Outcome:

Ensure that all record requests are processed in a timely manner as defined by Florida Department of State. Ensure that all permanent records are legally safeguarded and maintained and those records requiring disposal are done so to the fullest extent permissible by Florida Law.

Goals:

2, 4 FY 2012 Actual

Goal

Projected

200

405

400

375

300

3,000

3,900

4,000

Number of record requests processed Number of records destroyed in accordance with State Law and Policy.

FY 2014

FY 2013

Goal

Objective:

Educate residents about fire-rescue operations, fire prevention techniques and foster partnerships between the fire department and the community.

Outcome:

Reduce citizen fire loss, encourage volunteerism, and create effective partnerships between the department and community.

Goals:

2, 3, 5 FY 2012

FY 2013

FY 2014

Goal

Actual

Goal

Projected

Goal

Work with the other volunteer program coordinators in the city to promote programs

New

100%

Recruit volunteers from the general public Hold Citizen Emergency Response Team (CERT) training sessions to educate citizens about fire rescue emergency response and create community partnerships.

New

100%

New

City of Miramar

194

Fire-Rescue

FY 2014 Budget

Administration Program Objective:

Improve emergency radio communication interoperability between other agencies during emergencies and manmade or natural disasters.

Outcome:

Ensure a safe means of communications between firefighters, police officers and other government agencies before, during and after an emergency incidents.

Goals:

2, 3, 6 FY 2012

Portable and mobile radios serviced for interoperability and disaster recovery prevention within 2 hrs. of notice

FY 2013

FY 2014

Goal

Actual

Goal

Projected

Goal

100%

95%

100%

97%

100%

Objective:

Provide and support access to general purpose software tools, mission critical applications, and data across multiple computing platforms and external services, data or applications.

Outcome:

Ensure proper maintenance, administration, upgrades and information relative to the department's mission critical emergency response software applications.

Goals:

2, 3, 6 FY 2012

Meet service level agreements regarding ePCR availability

FY 2013

FY 2014

Goal

Actual

Goal

Projected

Goal

100%

65%

100%

60%

100%

Meet service level agreements regarding Fire RMS availability

100%

90%

100%

95%

100%

Meet service level agreements regarding Zoll Occupancy availability

100%

70%

100%

60%

100%

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Number of Technology projects implemented

Dedicated Revenues Other Charges & Svcs (Record requests)

Account # 349003

200

1,498,008

1,045,537

932,100

817,500

697,395 2,884

940,032 93,385

426,500 -

441,900 -

393,300 -

$ 2,198,287

$ 2,078,954

$ 1,358,600

$ 1,374,000

$ 1,210,800

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

Percent of Time by Position Account Clerk I Administrative Coordinator Administrative Manager Budget Coordinator Captain Communications Technologist Deputy Chief Director of Public Safety Division Chief Executive Assistant to the Fire Chief Fire Administrative Tech I Fire Chief Firefighter/paramedic Logistics Technician Logistics Technician (PT) Total

City of Miramar

0.50

1.34

1.25

1.50

1.00

1.00 1.00

1.00

0.34

0.25

0.50

0.25

0.50

0.00

3.00

1.00

1.00 1.00 1.00 1.00

1.00

0.50

7.00

8.00

7.25

14.68

195

Fire-Rescue

FY 2014 Budget

Logistics Program Description The Logistics program is a responsive program that supports emergency field operations and ensures maintenance of safety standards in all aspects as well as all other Fire-Rescue programs. It is tasked with ensuring that emergency operations are prepared to be in a constant state of readiness by coordinating fleet, facility, and equipment repairs. This program is also responsible for maintaining and delivering emergency medical supplies, station supplies, and fire suppression supplies, including uniforms, bunker gear and safety equipment. The Logistics program is the receiving and distribution center for inventory of the FireRescue Department and oversees all large scale projects by providing project management for assigned Fire Department projects. The Logistics program ensures all equipment and vehicles are inspected and tested annually to meet OSHA and NFPA standards.

Objectives ■

Ensure that medical supplies, station supplies and fire equipment are ordered, stocked, and delivered to support emergency operations for the department.

■

Ensure the fleet of vehicles is in a constant state of readiness at all times Ensure that all fire facilities meet state and local fire codes and NFPA standards Procure, maintain and distribute uniform, bunker gear and safety equipment. Ensure that all fire and EMS equipment complies with NFPA or industry standards

■ ■ ■

Key Intended Outcomes of Investment ■ ■ ■ ■ ■

Having adequate supplies, tools and equipment is required to provide the highest level of service Fleet readiness will provide the highest level of service available for our citizens Ensuring fire department facilities are safe and usable for employees and the public Uniform and turnout gear will ensure that emergency personnel maintain professionalism and required safety to provide emergency services Complying with standards will ensure safe equipment for employees and conform to industry best practices

Goals for FY 14 1. 2. 3. 4. 5. 6. 7. 8.

Implementation of asset and inventory tracking system. Reconfigure Logistic facilities for best practices Provide Cache system at stations to provide 24/7 equipment replacement access. Follow current approved vehicle replacement program to replace aging Rescue fleet Revise apparatus Inventory system for front line vehicles. Implement policy and procedures for asset and inventory tracking system Implement in-house annual fire nozzle inspections Ensure engineering and design plans are completed for station 84 renovations in FY15

Performance Measures Output

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

270

289

200

172

163

150

800

761

500

990

1,181

1,500

# of Apparatus work orders processed-NFPA accordance # of Facility work orders processed # of EMS deliveries completed # of Station supplies deliveries completed # of Uniform requests processed and deployed # of Purchase requisitions processed

Efficiency/Effectiveness Objective: Ensure that medical supplies, station supplies and fire equipment are ordered, stocked, and delivered to support emergency operations Outcome: Having adequate supplies, tools and equipment is required to provide the highest level of service Goals: 1, 2, 3, 6, 7

City of Miramar

196

Fire-Rescue

FY 2014 Budget

Logistics Program FY 2012

% of supply orders processed/delivered

Objective: Outcome: Goals:

Actual

Goal

Projected

Goal

100%

Ensure the fleet is in a constant state of readiness at all times Fleet readiness will provide the highest level of service available for our citizens 1, 2, 5, 7, 8 FY 2012 Goal 100% 100%

% of fleet work orders processed/followed up and completed % of preventative maintenance scheduled and completed

Objective: Outcome: Goals:

Goal 100% 100%

Goal 100%

Goal 100% 100%

FY 2013 Actual 100%

Goal 100%

FY 2014

Projected 100%

Goal 100%

Procure, maintain and distribute uniform, bunker gear and safety equipment. Uniform and turnout gear will ensure that emergency personnel maintain professionalism and required safety to provide emergency services 1,2,7 FY 2012 Goal 100%

% of Procurement, maintenance and distribution of personal protection equipment and safety attire

Objective: Outcome: Goals:

Projected 100% 100%

Ensure that all fire facilities meet state and local fire codes and NFPA standards Ensuring fire department facilities are safe and usable for employees and the public 8

% of facility work orders processed, follow up and completed

Goals:

FY 2014

FY 2013 Actual 100% 100%

FY 2012

Objective: Outcome:

FY 2014

FY 2013

Goal

FY 2013 Actual 100%

Goal 100%

FY 2014

Projected 100%

Goal 100%

Ensure that all fire and EMS equipment complies with NFPA or industry standards Complying with standards will ensure safe equipment for employees and conform to industry best practices 4, 5, 6 FY 2012

% of equipment maintained and tested

Dedicated Revenues

Account #

FY 2013 Projected

FY 2014 Goal

Goal

Actual

Goal

100%

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

None

821,100 130,600 951,700

821,100 128,600 949,700

769,300 167,200 936,500

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

896,178 69,802 965,980 $

Percent of Time by Position -

Administrative Coordinator Captain Deputy Chief Division Chief Fire Administrative Technician Logistics Firefighter Logistics Technician Logistics Technician P/T Total

City of Miramar

197

0.25 1.00 0.25 1.00 1.00 1.00 1.00 0.50 6.00

1.00 0.25 1.00 1.00 1.00 1.00 0.50 5.75

Fire-Rescue

FY 2014 Budget

Life Safety Program Description The Life Safety Program is responsible for the key elements of a comprehensive fire prevention program: fire safety education, fire investigations, enforcement of all state county and local codes and ordinances, pre-construction plan review and permit approval, property inspection, evaluate built-in fire protection systems, training of inspectors, and conduct regular analysis to monitor progress.

Objectives ■ ■ ■ ■ ■ ■ ■ ■ ■ ■

Ensure that plan review services for new construction projects are completed within 30 days or less Ensure commercial fire safety through new construction inspections Improve fire life safety through the annual fire inspection process Improve fire life safety through the prompt and thorough reinspection process Partner with the State Fire Marshal to provide an Arson Investigation Team for investigating suspicious fires Ensure that all fire sprinkler systems in the city are tested twice a year as per city code Ensure that all fire detection systems in the city are tested twice a year as per city code Ensure that all fire suppression systems in the city are inspected twice a year as per city code Ensure that all smoke evacuation systems in the city are tested twice a year as per city code Ensure that all other fire detection/suppression systems in the city are tested twice a year as per city code

Key Intended Outcomes of Investment ■ ■ ■ ■ ■ ■

Increase the number of city businesses who fulfill code requirements for the fire safety of employers, employees and the public Increase the number of city businesses that meet or exceed safety standards for employers, employees and the public Reduce the number of fire incidence within our city Reduce the number of fire code violations in all of our businesses Improve fire knowledge to better understand the cause and origin in order to reduce these fires in the future Reduce the number of fire related deaths and injuries

Goals for FY 14 1. 2. 3. 4. 5. 6. 7. 8.

Develop Public Safety Education awareness programs for school, residence, businesses, and city employees Create a Fire Drill program to be offered to the public, businesses, and seniors Develop and revise City of Miramar Fire Prevention Code Enforcement Ordinances Develop a step by step process for plan review Provide continuing education for fire inspectors Reduce the number of failed inspections through education of businesses. Reduce the number of accidental fires Have zero fire related deaths in our city

Performance Measures Output # Fire safety inspections # Fire safety reinspections # Fire Plans Review # New Construction inspections # Hydrant flow test # Fire Investigations # Sprinkler System Tested # Fire Detection System Tested # Fire Suppression Systems Inspected # Smoke Evacuation Systems Tested # Other Fire Suppression/Support Systems Inspected

City of Miramar

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

2,208

2,799

2,474

2,800

719

491

166

450

981

1,090

1,038

1,750

552

697

1,285

1,300

413

672 758 242 6 120

198

Fire-Rescue

FY 2014 Budget

Life Safety Program Efficiency/Effectiveness Ensure that plan review services for new construction projects are completed within 30 days or less Objective: Increase the number of city businesses who fulfill code requirements for the fire safety of employers, employees Outcome: and the public Goals: 3, 4, 5 FY 2012

% of fire plans review completed within 30 days

Objective: Outcome: Goals:

Actual

Goal

Projected

Goal

100%

85%

100%

75%

100%

Ensure commercial fire safety through new construction inspections Increase the number of city businesses that meet or exceed safety standards for employers, employees and the public 1, 3, 5, 6 FY 2012

% of new construction inspections completed

Objective: Outcome: Goals:

Actual

Goal

Projected

Goal

100%

Improve fire life safety through the annual fire inspection process Reduce the number of fire incidence within our city 1, 6, 8

% of Annual Fire Inspections completed on existing buildings

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

100%

96%

85%

100%

Improve fire life safety through the prompt and thorough reinspection process Reduce the number of fire code violations in all of our businesses 1, 6, 8 FY 2012

% of Re-Inspections on existing buildings completed

Objective: Outcome: Goals:

FY 2014

FY 2013

Goal

FY 2012

Objective: Outcome: Goals:

FY 2014

FY 2013

Goal

FY 2013

Goal

Actual

Goal

Projected

FY 2014 Goal

100%

50%

100%

75%

100%

Partner with the State Fire Marshal to provide an Arson Investigation Team for investigating suspicious fires Improve fire knowledge to better understand the cause and origin in order to reduce these fires in the future 2, 7 FY 2012

% of Fires investigated compared to total number of fires

FY 2013

Goal

Actual

Goal

Projected

FY 2014 Goal

45%

25%

30%

40%

Objective: Outcome:

Ensure that all fire sprinkler systems in the city are tested twice a year as per city code Increase the number of city businesses who fulfill code requirements for the fire safety of employers, employees and the public and reduce the number for Fire Incidents within our city

Goals:

3, 7, 8 FY 2012

% of fire sprinkler systems tested Objective: Outcome: Goals:

FY 2013

Goal

Actual

Goal

Projected

100%

61%

100%

70%

FY 2014 Goal

100

Ensure that all fire detection systems in the city are tested twice a year as per city code Increase the number of city businesses who fulfill code requirements for the fire safety of employers, employees and the public and Reduce the number of Fire Incidents within our city. 3, 7, 8 FY 2012

% of fire detection systems tested

City of Miramar

FY 2013

Goal

Actual

Goal

Projected

100%

54%

100%

60%

199

FY 2014 Goal

100

Fire-Rescue

FY 2014 Budget

Life Safety Program Objective: Outcome: Goals:

Ensure that all fire suppression systems in the city are inspected twice a year as per city code Increase the number of city businesses who fulfill code requirements for the fire safety of employers, employees and the public, Reduce the number of fire incidence within our city 3, 7, 8 FY 2012

% of fire suppression systems inspected Objective: Outcome: Goals:

FY 2013

Goal

Actual

Goal

Projected

100%

20%

% of smoke evacuation systems tested

Goals:

100

Ensure that all smoke evacuation systems in the city are tested twice as per city code Increase the number of city businesses who fulfill code requirements for the fire safety of employers, employees 1, 2, 3, 7, 8 FY 2012

Objective: Outcome:

FY 2014 Goal

FY 2013

Goal

Actual

Goal

Projected

100%

FY 2014 Goal

100

Ensure that all other fire detection/suppression systems in the city are tested twice a year as per city code Increase the number of city businesses who fulfill code requirements for the fire safety of employers, employees and the public and Reduce the number of fire incidence within our city 3, 7, 8 FY 2012

% other fire suppression/support systems inspected

Dedicated Revenues Fire Permit Fees Inspection Fees Total

FY 2013

Goal

Actual

Goal

Projected

FY 2014 Goal

100%

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

329104

FY 2011 Actual 22,083

FY 2012 Actual 22,048

32,000

342510

262,176

297,225

355,000

319,272

387,000

764,213

821,496

834,100

859,400

116,343

107,106

39,244

32,350

147,500 -

144,900 -

134,500 -

Account #

284,259

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

919,800

960,952

981,600

979,000

993,900

Percent of Time by Position Administrative Coordinator Deputy Fire Chief Field Inspector Lieutenant Fire Marshal Total

City of Miramar

200

0.33

0.25

0.50

0.33

0.25

4.0

1.0

5.66

5.50

5.75

Fire-Rescue

FY 2014 Budget

Fire Protection Program Description The Miramar Fire Protection program oversees fire suppression for the five (5) Fire Stations in Miramar. Three (3) of these stations operate as engine and rescue companies, one operates as a quint and rescue company and one operates as an engine company. The stations may also function in dual roles such as hazardous materials or technical rescue and surface water rescue operations. The program also coordinates and provides community CPR and first aid classes as well as ambulance coverage for the area high school football games.

Objectives ■

Rapidly respond to fire calls and mitigate emergencies to improve public safety Reduce property loss caused by fire Provide Community Education programs to assist in reduction of fires and on current health issues

■ ■

Key Intended Outcomes of Investment ■ ■ ■ ■

Improve public safety Reduce Property Loss Increased knowledge in areas of public safety to lay persons, which reduces fires and improves patient outcomes by teaching early access to 911 system Reduce the number of civilian injuries and death from fire incidents

Goals for FY 14 1. 2. 3. 4. 5. 6. 7.

To perform pre-incident reviews of all business occupancies within the City of Miramar Ensure the safety and well being of the community and the protection of property by responding to all emergency incidents within six minutes of less To provide adequate staffing on emergency scenes in accordance with NFPA 1710 Continue to take the necessary actions to improve the departments ISO rating To review and revise all departmental emergency operating guidelines for emergency responses Ensure apparatus and equipment are strategically deployed according to the response needs of the city Continue to provide community safety education training to the community.

Performance Measures Output Number of emergency incidents handled Number of unit responses Number of Fire Incidents Number of EMS Incidents Number of Service Calls

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

10,543

10,454

10,465

10,650

17,632

15,971

15,823

17,650

1,803

1,769

1,809

2,100

8,760

8,680

8,653

8,800

258

299

325

352

Efficiency/Effectiveness Objective: To rapidly respond to fire calls and mitigate emergencies to improve public safety (1) Improve public safety (2) Reduce property loss. (3) Reduce the number of civilian injuries and death from fire Outcome: incidents Goals: 1, 2, 3, 4 FY 2012

% of responses to Fire and Hazardous scenes within 6 minutes 90% of the time

City of Miramar

FY 2013

Goal

Actual

Goal

Projected

FY 2014 Goal

100%

55%

100%

60%

100%

201

Fire-Rescue

FY 2014 Budget

Fire Protection Program Objective: Outcome: Goals:

Reduce property loss caused by fire Reduce property loss 1, 2, 3, 4, 5 FY 2012

% of dollar loss compared to value of property for fire incidents

Objective: Outcome:

Goals:

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

25%

15%

10%

Provide Community Education programs to assist in reduction of fires and on current health issues (1) Increased knowledge in areas of public safety to lay persons, which reduces fires and improves patient outcomes by teaching early access to 911 system. (2) Reduce the number of civilian injuries and death from fire incidents. 2, 6, 7 FY 2012

# of citizens trained in Fire Safety

Dedicated Revenues Firefighter's Supplement Special Assess-Fire Protection Special Assess-Fire Protect Delinquent Total

Account # 335210 325200 325201

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

1,000

2,400

1,500

2,400

FY 2011 Actual 58,800 10,344,703 $ 10,403,503

FY 2012 Actual 61,112 10,457,250 7,306 $ 10,518,362

FY 2013 Budgeted 60,000 10,783,300 25,000 10,868,300

FY 2013 Amended 60,000 10,783,300 25,000 10,868,300

FY 2014 Budget 60,600 11,045,300 25,000 11,130,900

16,511,802 1,573,503

8,017,777 1,436,419

87,163 $ 18,172,468

16,074 $ 9,470,270

9,385,300 1,398,000 $ 10,783,300

9,385,300 1,378,062 15,288

9,717,500 1,378,600 34,800

$ 10,778,650

$ 11,130,900

Expenditures by Category Personnel Services Contractual Services Capital Outlay Total

Percent of Time by Position Administrative Clerk II Apprentices P/T (10) Battalion Chief Captain Deputy Chief Fire Driver Engineer Firefighter EMT Firefighter PM Lieutenant-Rescue Total

City of Miramar

202

0.34

5.00 3.00 9.00 0.34 10.50 1.00 21.00 9.00 59.18

3.00 9.00 0.34 10.50 1.00 20.50 8.50 53.18

6.00 9.00 0.34 10.50 1.00 21.50 9.00 57.68

6.00 10.50 0.50 10.50 0.50 22.00 9.00 59.34

Fire-Rescue

FY 2014 Budget

Fire-Rescue Training Program Description The Fire-Rescue Training program's mission is to provide the highest quality training experience to our Firefighters and Paramedics. This goal is accomplished through the provisions of classroom education and practical experience opportunities both in house and at various training facilities. As a result, all personnel will have the knowledge, skills and abilities to safely manage and mitigate fire/medical/hazardous emergency incidents while minimizing the risks to themselves, civilians and the environment. This highly specialized training is administered to all levels in the Fire Department from the newly hired firefighter to the Fire Chief. Firefighter training consists of six core areas of specialization: Firefighting, Firefighter Orientation, Emergency Medical Services, Professional Development, Occupational Safety & Health (OSHA) and the National Incident Management System (NIMS). Through these core training areas, the Training program is able to meet (and exceed most of) the professional training requirements set forth by the following regulatory and professional standards organizations: National Fire Protection Agency, State of Florida Bureau of Fire Standards & Training, State of Florida Department of Health Division of Medical Quality Assurance, OSHA and NIMS.

Objectives ■

Meet or exceed State and Federal Standards for firefighting and emergency medical services qualification and training

■ ■

Improve employee safety and effectiveness through realistic, rigorous and measurable training programs Improve public safety by ensuring fire department members are properly certified to industry standards for fire, EMS, and hazardous materials

■

Maintain/improve ISO Public Protection Classification for required training

Key Intended Outcomes of Investment ■ ■ ■ ■

Increase public safety Increase employee safety Reduce property loss Comply with Federal and State Law

Goals for FY 14 1.

Ensure 100% of the department's Paramedics and EMT's have met with the required continuing education requirements

2. 3. 4. 5. 6. 7. 8.

Provide training in Basic Life Support to all department members Conduct eight half day fire suppression training drills Conduct four half day multi company fire suppression training drills Conduct two night time fire suppression training drills Provide 20 hours of company level training per department member per month Conduct four three hour Driver Operator training classes Provide three hours of Radiological and Hazardous Material training to each department member

Performance Measures FY 2010 Actual

Output Number of training and classes Training hours completed Number of citizens trained in CPR

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

119

32,250

12,138

41,710

47,375

458

307

525

696

Efficiency/Effectiveness Objective: Meet or exceed State and Federal Standards for firefighting and emergency medical services qualification and training. Outcome:

1) Increase public safety 2) Increase employee safety 3) Reduce Property Loss 4) comply with Federal and State Law

Goals:

1, 2, 6, 7, 8

City of Miramar

203

Fire-Rescue

FY 2014 Budget

Fire-Rescue Training Program FY 2012

% of responders with completed, up to date training

Objective: Outcome: Goals:

Goal

Actual

Goal

100%

Provide 150 hours of training per employee

Outcome: Goals:

FY 2014 Goal

100%

Improve employee safety and effectiveness through realistic, rigorous and measurable training programs. (1) Increase employee safety. (2) Comply with Federal and State Law 3, 4, 5, 6 FY 2012

Objective:

FY 2013 Projected

Goal

Actual

Goal

150

FY 2014

FY 2013 Projected

Goal

150

Improve public safety by ensuring FD members are properly certified to industry standards for fire, EMS, and Hazardous Materials (1) Increase public safety (2) Increase employee safety. (3) Reduce Property Loss (4) comply with Federal and State Law 1, 2, 6,7,8 FY 2012 Actual

Goal

100%

FY 2011 Actual $ 6,312

FY 2012 Actual $ 9,586

FY 2013 Budgeted $ 7,700

FY 2013 Amended $ 7,700

FY 2014 Budget $ 7,700

686,200 53,800

546,668 38,100

744,200 68,300

744,200 74,950 -

823,700 84,000 -

% of responders fully certified

Dedicated Revenues Reimbursable Expenses Fire

Account # 369911

FY 2014

FY 2013 Projected

Goal

Expenditures by Category Personnel Services Operating Expense Departmental Capital Outlay Total

740,000

584,768

812,500

819,150

907,700

Percent of Time by Position Administrative Clerk II Captain Deputy Chief Division Chief Training Captains Total

City of Miramar

204

0.33

1.0 0.33

1.0 0.50

1.0 1.0 3.66

1.0 1.0 3.83

Fire-Rescue

FY 2014 Budget

Emergency Management Program Description Emergency Management protects communities by coordinating and integrating all activities necessary to build, sustain, and improve the capability to mitigate against, prepare for, respond to, and recover from threatened or actual natural disasters, acts of terrorism, or other man-made disasters.

Objectives ■

Maintain a comprehensive City Office of Emergency Management to guide city-wide emergency planning and coordination

■

Maintain the City Continuity of Operations Plan Prepare the City to effectively respond to all disasters and man-made hazards within the community Achieve Best Practices in delivering Emergency Management Services to the community Provide a common computer operating software platform to coordinate and manage the available resources in an efficient and safe manner

■ ■ ■ ■

Provide a communication platform to facilitate information during a disaster.

Key Intended Outcomes of Investment ■

Establish the Miramar Emergency Operations Plan to set the structure and responsibilities of all city department entities.

■

Establish the COOP as guiding city-wide document for all city departments. Deliver concepts of operations that support a coordinated response to all hazard events within the community

■ ■ ■ ■

Design a Best Practice model in Emergency Management practices Provide a computer based software solution to coordinate the city's ERT in an all hazards' event Maintain a communication platform to facilitate information during a disaster.

Goals for FY 14 1. 2.

Improve the level of coordination between and among the city's emergency management team Continue to educate and train all city employees in the tenets of the National Incident Management System as well as state and local emergency management policies and procedures.

3. 4. 5.

Ensure the City Emergency Management Program is in compliance with applicable state and national standards Develop towards NFPA 1600 Emergency Program Management Standards Certification Have all Emergency Management Program employees in compliance with National Incident Management System requirements

Implement the Collabria System among City departments

Performance Measures Output

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

1 7

3 7

2 3

2 10

# of training and WEBEOC exercises conducted # of Emergency Management Projects grant funded

Efficiency/Effectiveness Maintain a comprehensive City Office of Emergency Management to guide city-wide emergency planning and Objective: coordination Establish the Miramar Emergency Operations Plan to set the structure and responsibilities of all city department Outcome: entities. 1, 3, 4, 5 Goals: FY 2012

Percent of COOP completion Percent of MEOP completion

City of Miramar

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

100%

95%

100%

205

Fire-Rescue

FY 2014 Budget

Emergency Management Program Objective: Outcome: Goals:

Maintain the City Continuity of Operations Plan Establish the COOP as guiding city-wide document for all city departments. 1, 2, 3, 4, 5 FY 2012 Goal 100%

Updated City Emergency Operations Plan

FY 2014

FY 2013 Actual 100%

Goal 100%

Projected 100%

Goal 100%

Objective: Outcome: Goals:

Prepare the City to effectively respond to all disasters and man-made hazards within the community. Deliver concepts of operations that support a coordinated response to all hazard events within the community. 1, 4, 5

Objective: Outcome: Goals:

Achieve best practices in delivering Emergency Management Services to the community. Design a Best Practice model in Emergency Management practices. 1, 2, 3, 4, 5 FY 2012

Percent of WebEOC software city-wide implementation

Objective: Outcome: Goals:

Actual

Goal

Projected

Goal

100%

Provide a common computer operating software platform to coordinate and manage the available resources in an efficient and safe manner. Provide a computer based software solution to coordinate the city's ERT in an all hazards' event. 1, 2 FY 2012

Amount of Federal Emergency Mgmt. Grant Funding received

Objective: Outcome: Goals:

FY 2014

FY 2013

Goal

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

120,000

390,370

220,000

120,000

Provide a communication platform to facilitate information during a disaster. Maintain a communication platform to facilitate information during a disaster. 6 Actual

Goal

Projected

Goal

100%

75%

100%

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Implementation of service to City Department's

Dedicated Revenues

FY 2014

FY 2013

FY 2012 Goal

488,900 11,500

448,099 10,500

368,300 47,100 415,400

368,300 47,100 -

415,100 103,000 -

None

Expenditures by Category Personnel Services Contractual Services Capital Outlay Total

500,400

458,599

415,400

518,100

Percent of Time by Position Director of Emergency Management Division Chief Executive Assistant to the Fire Department Emergency Management Manager Emergency Management Planner Total

City of Miramar

1 1 1 1 4

206

1 1 1 3

Fire-Rescue

FY 2014 Budget

Emergency Medical Services Program Description The Emergency Medical Services program provides assistance and emergency medical care to victims of sudden illness or injury within the community. Responsibilities include ensuring that the department has the EMS operating supplies available to perform its duties as well as ensuring that the department is in compliance with all local, state and federal regulations concerning EMS operations, including but not limited to equipment certifications, training, SWAT Medic program, infection control, quality assurance, emergency response vehicles and coordinates the City's community AED program.

Objectives ■

Ensure Emergency Medical Services through nine full time Advanced Life Support (ALS) units 24 hours a day every day of the year

■

Ensure an average response time of all ALS units of six minutes or less for 90% of all EMS calls Ensure that a number of customer complaints, public safety service complaints, and medical complaints filed by the medical director and/or medical personnel at hospitals are no more than one percent of total call volume.

■

Ensure that all ALS patient care reports are reviewed for quality assurance

Key Intended Outcomes of Investment ■ ■ ■ ■

Increase public health through rapid response and transportation Improve quality of life (patient outcomes) for persons requiring rescue Improve the public's trust in EMS through constant professionalism, respect, and compassion Improve Paramedic's decision making process to quickly identify the appropriate care, treatment and hospital selection for the patient's best chance of survival

Goals for FY 14 1. 2. 3. 4. 5.

Provide professional EMS Care within the standards set by State Law Develop a comprehensive Quality Assurance (QA) program Provide a timely and appropriate response to EMS requests within the City of Miramar Reduce the number of medical complaints from residents and/or patients Reduce the number of medical complaints from hospital personnel

Performance Measures FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Number of EMS responses

7,301

8,680

8,653

9,000

Number of EMS transports

3,762

3,839

4,204

4,700

Output

Efficiency/Effectiveness Objective: Ensure Emergency Medical Services through nine full time Advanced Life Support (ALS) units 24 hours a day every day of thepublic year health through rapid response and transportation Outcome: Increase Goals: 1, 3 FY 2012

FY 2013

FY 2014

Goal

Actual

Goal

Projected

Goal

Patients requiring BLS

1,800

2,064

2,000

2,150

2,200

Patients requiring ALS

4,000

4,628

4,700

4,600

4,800

City of Miramar

207

Fire-Rescue

FY 2014 Budget

Emergency Medical Services Program Objective: Outcome:

Ensure an average response time of all ALS units of six minutes or less for 90% of all EMS calls Increase public health through rapid response and transportation; Improve quality of life (patient outcomes) for persons requiring rescue

Goals:

1, 3, 4 FY 2012

% of EMS responses under 6 minutes 90% of the time

Objective: Outcome: Goals:

Actual

Goal

Projected

Goal

90%

49%

90%

60%

100%

Ensure that a number of customer complaints, public safety service complaints, and medical complaints filed by the Improve the public's trust in EMS through constant professionalism, respect, and compassion 2, 4, 5 FY 2012

% of complaints to total EMS call volume Objective: Outcome: Goals:

FY 2014

FY 2013

Goal

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

<1%

0.05%

<1%

0.01%

<1%

Ensure that all ALS patient care reports are reviewed for quality assurance Improve Paramedic's decision making process to quickly identify the appropriate care hospital for the patient's best 2,4,5 FY 2012

% of ALS patient care reports through the QA process

Dedicated Revenues EMS Transport Fees Collected Reimbursable Fire Expense Total

Account # 342600

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

50%

10%

50%

15%

100%

FY 2011 Actual 968,121 $ 968,121

FY 2012 Actual 1,058,863 $ 1,058,863

FY 2013 Budgeted 915,000 7,100 $ 922,100

FY 2013 Amended 915,000 7,100 $ 922,100

FY 2014 Budget 1,065,000 $ 1,065,000

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

132,442 316,059 21,444

8,089,471 313,124 92,233

7,799,600 937,600 -

7,799,600 922,763 4,614

7,994,900 787,900 -

469,945

$ 8,494,828

$ 8,737,200

$ 8,726,977

$ 8,782,800

Percent of Time by Position Administrative Clerk II Battalion Chief Captain Deputy Chief Division Chief Driver Engineer Firefighter/EMT Firefighter/Paramedic Rescue Lieutenant Total

City of Miramar

208

0.33

3.0 10.0 0.33 1.0 10.5 1.0 21.0 9.0 56.16

3.0 10.0 0.33 1.0 10.5 1.0 20.5 8.5 55.16

10.0 0.33 1.0 10.5 1.0 21.5 9.0 53.66

11.5 0.25 1.0 10.5 0.5 22.0 9.0 55.08

Fire-Rescue

FY 2014 Budget

District 107 Response Time Improvement Program Description This will not be a program in FY14.

Dedicated Revenues Ambulance Fees

FY 2011 Actual

Account #

FY 2012 Actual

R342600

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

150,000

448,089

500,000 3,500 -

500,000

3,500 -

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

448,089

503,500

Percent of Time by Position Firefighter/Paramedic Rescue Lieutenant Total

2.0

1.0

3.0

Safer Grant Program Description The Staffing for Adequate Fire and Emergency Response (SAFER) Grant Program exists to track all budgeted expenses, not covered by the grant, but are related to the 12 firefighter paramedic positions. Grant information is in the Special Revenue section, Federal Grant Fund 162.

FY 2011 Actual

Dedicated Revenues None

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

City of Miramar

209

Fire-Rescue

FY 2014 Budget

Administration 001-30-100-522 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601510 Incentive Pay 602100 FICA & MICA 602210 Pension-General 602230 Pension-Fire 602260 Pension-401 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603141 Existing Employee Screening 603425 Software License & Maint 604001 Travel & Training 604100 Communication Services 604200 Postage 604300 Water/Wastewater Svc 604301 Electricity Svc 604400 Leased Equipment 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604611 Vehicle Rehab & Enhance 604612 Vehicle Ancillary 604620 R&M Buildings 604640 R&M Machinery 604645 R&M Radios 604660 R&M Computers 604700 Printing & Binding Svc 604820 Safety Education 604850 Explorer & Recruitment 604916 Administrative Expense 604920 Licenses & Permit Fees 604950 Employee Awards 604989 MIS Internal Svc Chgs 604997 Other Operating Expenses 604998 Contingency 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605221 Vehicle Fuel-Off-Site 605240 Uniforms Cost 605241 Clothing Allowance 605251 Noncapital Equipment 605252 Small Tools 605290 Other Operating Supplies 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$686,000 $3,800 $4,400 $48,000 $47,200 $29,300 $16,200 $27,500 $46,200 $3,000 $300 $1,500 $3,000 $15,700 $932,100

$571,600 $18,600 $16,700 $4,400 $40,000 $46,800 $14,600 $16,400 $27,200 $1,600 $43,300 $2,100 $600 $1,100 $2,700 $9,800 $817,500

$4,000 $50,000 $1,600 $3,800 $9,200 $6,100 $63,300 $97,300 $100 $100 $2,500 $4,000 $13,000 $9,900 $500 $1,500 $5,400 $500 $29,000 $1,000 $66,000 $3,000 $2,500 $2,000 $34,700 $1,000 $800 $7,000 $3,000 $2,800 $900 $426,500

$9,000 $80,800 $1,600 $3,800 $9,200 $135 $6,100 $63,300 $97,300 $100 $100 $2,500 $4,000 $13,000 $900 $500 $1,500 $500 $23,000 $1,000 $66,000 $3,000 $2,500 $2,000 $34,700 $1,000 $800 $7,000 $3,000 $2,800 $765 $441,900

$4,000 $45,000 $4,000 $60,400 $1,000 $23,000 $6,100 $72,600 $22,100 $100 $100 $2,500 $4,000 $13,000 $9,900 $500 $1,500 $6,000 $500 $3,500 $1,000 $65,500 $3,000 $15,000 $2,500 $2,000 $7,100 $400 $2,000 $800 $2,500 $5,000 $3,000 $2,800 $900 $393,300

$1,358,600

$1,374,000

$1,210,800

210

Fire-Rescue

FY 2014 Budget

Logistics 001-30-302-529 Account #

Account Title Personnel Services 601200 Employee Salaries 601210 Non-Pensionable Earnings 601215 Communication Stipend 601400 Overtime-General 601510 Incentive Pay 602100 FICA & MICA 602210 Pension-General 602230 Pension-Fire 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603141 Existing Employee Screening 603400 Contract Svc-Other 603401 Janitorial Services 603404 Air Condition Services 604100 Communication Services 604200 Postage 604300 Water/Wastewater Svc 604301 Electricity Svc 604400 Leased Equipment 604403 Leased Building 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604611 Vehicle Rehab & Enhance 604612 Vehicle Ancillary 604620 R&M Buildings 604621 Painting 604630 R&M Electric 604665 R&M Air Conditioning 604920 Licenses & Permit Fees 604989 MIS Internal Svc Chgs 605100 Office Supplies 605220 Vehicle Fuel-On-Site 605240 Uniforms Cost 605241 Clothing Allowance 605242 Protective Clothing 605246 Safety Equipment Supplies 605247 Janitorial Supplies 605251 Noncapital Equipment 605252 Small Tools 605290 Other Operating Supplies 605500 Training-General 605510 Tuition Reimbursement Operating Expense Total Dept Capital Outlay 606211 Minor Building Repairs Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$510,000 $12,300 $2,000 $1,000 $5,500 $36,100 $23,400 $155,800 $7,400 $9,600 $33,100 $2,600 $300 $1,100 $2,500 $18,400 $821,100

$525,200 $21,500 $2,000 $1,000 $5,500 $36,700 $21,300 $99,300 $7,800 $7,800 $26,700 $3,000 $300 $1,000 $2,400 $7,800 $769,300

$2,000 $2,000 $1,800 $3,200 $67,200 $3,000 $21,100 $100 $2,400 $22,000 $300 $1,000 $1,700 $500 $2,000 $300 $130,600

$2,000 $1,800 $3,200 $67,200 $3,000 $21,100 $100 $2,400 $22,000 $300 $1,000 $1,700 $500 $2,000 $300 $128,600

$1,000 $3,900 $73,200 $3,000 $25,100 $22,100 $100 $2,400 $23,800 $300 $3,300 $2,000 $1,700 $2,500 $1,500 $300 $1,000 $167,200

$951,700

$949,700

$936,500

211

Fire-Rescue

FY 2014 Budget

Life Safety 001-30-303-522 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601215 Communication Stipend 601400 Overtime-General 601410 Overtime-Holiday 601510 Incentive Pay 602100 FICA & MICA 602210 Pension-General 602230 Pension-Fire 602260 Pension-401 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603425 Software License & Maint 603503 Arson Investigation 604100 Communication Services 604200 Postage 604300 Water/Wastewater Svc 604301 Electricity Svc 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604611 Vehicle Rehab & Enhance 604612 Vehicle Ancillary 604660 R&M Computers 604700 Printing & Binding Svc 604920 Licenses & Permit Fees 604989 MIS Internal Svc Chgs 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605221 Vehicle Fuel-Off-Site 605240 Uniforms Cost 605241 Clothing Allowance 605251 Noncapital Equipment 605252 Small Tools 605290 Other Operating Supplies 605410 Subscriptions & Memberships 605500 Training-General 605510 Tuition Reimbursement Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$477,100 $8,400 $2,600 $10,000 $36,400 $4,900 $35,900 $5,000 $157,400 $7,300 $5,300 $26,000 $31,800 $3,900 $100 $1,000 $2,500 $18,500 $834,100

$503,000 $8,000 $22,800 $2,600 $10,000 $36,400 $4,900 $38,200 $5,000 $150,200 $3,500 $1,600 $35,600 $22,600 $3,600 $100 $1,000 $2,500 $7,800 $859,400

$500 $2,600 $2,200 $1,600 $4,400 $3,000 $21,100 $59,900 $100 $100 $100 $500 $100 $22,000 $500 $3,000 $17,800 $1,500 $2,500 $500 $700 $1,800 $1,000 $147,500

$500 $2,200 $1,600 $4,400 $3,000 $21,100 $59,900 $100 $100 $100 $500 $100 $22,000 $500 $3,000 $17,800 $1,500 $2,500 $500 $700 $1,800 $1,000 $144,900

$12,000 $500 $500 $3,000 $25,100 $22,100 $100 $100 $100 $500 $100 $23,800 $500 $3,000 $18,300 $13,700 $2,000 $2,500 $1,000 $500 $700 $1,800 $1,000 $1,600 $134,500

$981,600

$979,000

$993,900

212

Fire-Rescue

FY 2014 Budget

Fire Protection 001-30-304-522 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601215 Communication Stipend 601400 Overtime-General 601410 Overtime-Holiday 601510 Incentive Pay 602100 FICA & MICA 602210 Pension-General 602230 Pension-Fire 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603190 Prof Svc-Other 603400 Contract Svc-Other 603407 Board up Services 603419 Dispatch Services 604100 Communication Services 604200 Postage 604300 Water/Wastewater Svc 604301 Electricity Svc 604302 Gas-Propane 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604611 Vehicle Rehab & Enhance 604612 Vehicle Ancillary 604620 R&M Buildings 604640 R&M Machinery 604645 R&M Radios 604650 R&M Office Equip 604660 R&M Computers 604700 Printing & Binding Svc 604920 Licenses & Permit Fees 604989 MIS Internal Svc Chgs 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605221 Vehicle Fuel-Off-Site 605225 Equip Gas Oil & Lube 605240 Uniforms Cost 605241 Clothing Allowance 605243 Bunker Gear 605244 Personal Prop Reimburse 605246 Safety Equipment Supplies 605247 Janitorial Supplies 605250 Noncapital Furniture 605251 Noncapital Equipment 605252 Small Tools 605263 Automotive Supplies 605290 Other Operating Supplies 605510 Tuition Reimbursement Operating Expense Total City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$5,149,300 $148,300 $3,900 $424,000 $350,000 $129,000 $390,200 $9,800 $1,922,600 $4,400 $185,000 $360,800 $30,400 $2,200 $10,400 $26,500 $238,500 $9,385,300

$5,387,000 $23,000 $312,500 $3,900 $424,000 $350,000 $129,000 $410,500 $3,300 $1,978,800 $6,800 $34,300 $142,100 $361,400 $32,700 $1,900 $10,200 $25,900 $80,200 $9,717,500

$5,000 $11,000 $7,500 $199,400 $3,900 $2,500 $33,000 $88,000 $3,000 $205,500 $188,200 $5,400 $100 $12,500 $16,900 $12,000 $500 $100 $300 $100 $205,000 $2,000 $2,000 $162,500 $4,500 $34,000 $51,300 $55,000 $300 $3,000 $17,500 $3,000 $56,500 $4,000 $2,500 $1,398,000

$5,000 $11,000 $500 $199,400 $2,500 $33,000 $88,000 $3,000 $205,500 $188,200 $100 $6,000 $16,900 $12,000 $500 $100 $300 $100 $205,000 $2,000 $2,000 $162,500 $4,500 $51,300 $51,300 $44,850 $300 $3,000 $19,000 $3,000 $54,212 $500 $2,500 $1,378,062

$39,000 $11,000 $7,500 $1,500 $29,000 $88,000 $16,000 $3,000 $227,500 $292,000 $5,400 $100 $12,500 $22,900 $12,000 $500 $100 $300 $100 $245,200 $2,000 $2,000 $68,600 $29,700 $1,700 $34,000 $51,300 $55,000 $300 $3,000 $25,000 $9,000 $21,000 $30,000 $4,000 $2,500 $25,900 $1,378,600

213

Fire-Rescue

FY 2014 Budget

Dept Capital Outlay 606400 Machinery & Equipment 606470 Computer Equipment Dept Capital Outlay Total

$5,858 $9,430 $15,288

$34,800 $34,800

Program Total

$10,783,300

$10,778,650

$11,130,900

City of Miramar

214

Fire-Rescue

FY 2014 Budget

Fire-Rescue Training 001-30-305-529 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601215 Communication Stipend 601510 Incentive Pay 602100 FICA & MICA 602210 Pension-General 602230 Pension-Fire 602265 Pension-457 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603425 Software License & Maint 604100 Communication Services 604300 Water/Wastewater Svc 604301 Electricity Svc 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604611 Vehicle Rehab & Enhance 604612 Vehicle Ancillary 604640 R&M Machinery 604920 Licenses & Permit Fees 604989 MIS Internal Svc Chgs 605100 Office Supplies 605220 Vehicle Fuel-On-Site 605240 Uniforms Cost 605241 Clothing Allowance 605500 Training-General 605510 Tuition Reimbursement Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$453,200 $8,400 $600 $5,200 $29,400 $3,200 $177,500 $4,300 $9,600 $26,500 $2,300 $1,000 $2,400 $20,600 $744,200

$491,700 $25,200 $22,500 $600 $5,200 $31,300 $3,200 $183,500 $11,200 $9,600 $28,400 $2,700 $1,000 $2,400 $5,200 $823,700

$600 $1,600 $4,400 $3,000 $10,500 $100 $100 $100 $11,400 $500 $2,000 $1,700 $32,300 $68,300

$1,600 $4,400 $3,000 $10,500 $100 $100 $100 $9,825 $11,400 $500 $2,000 $1,700 $29,725 $74,950

$11,000 $3,000 $13,300 $11,600 $100 $100 $100 $11,800 $500 $3,600 $2,000 $1,700 $24,200 $1,000 $84,000

$812,500

$819,150

$907,700

215

Fire-Rescue

FY 2014 Budget

Emergency Management 001-30-306-525 Account #

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$256,800 $3,300 $16,700 $12,200 $22,700 $20,100 $9,600 $15,900 $1,300 $200 $600 $1,400 $7,500 $368,300

$209,500 $62,700 $6,300 $16,600 $12,900 $38,800 $17,000 $15,600 $10,000 $18,500 $1,300 $200 $500 $1,100 $4,100 $415,100

$200 $1,600 $4,400 $3,000 $10,500 $100 $100 $10,000 $2,800 $500 $2,100 $11,400 $400 $47,100

$200 $34,000 $3,000 $13,300 $11,600 $100 $100 $10,000 $2,800 $500 $11,800 $400 $12,300 $2,900 $103,000

$415,400

$518,100

216

Fire-Rescue

FY 2014 Budget

Emergency Medical Services 001-30-307-526 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601215 Communication Stipend 601400 Overtime-General 601510 Incentive Pay 602100 FICA & MICA 602210 Pension-General 602230 Pension-Fire 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603133 Medical Director Fees 603419 Dispatch Services 603420 EMS Billings & Collections 603425 Software License & Maint 604100 Communication Services 604200 Postage 604300 Water/Wastewater Svc 604301 Electricity Svc 604440 Leased Copiers 604500 Property & Liability Ins 604501 Surety Bonds 604610 R&M Vehicles 604611 Vehicle Rehab & Enhance 604612 Vehicle Ancillary 604640 R&M Machinery 604660 R&M Computers 604700 Printing & Binding Svc 604920 Licenses & Permit Fees 604989 MIS Internal Svc Chgs 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605240 Uniforms Cost 605241 Clothing Allowance 605251 Noncapital Equipment 605252 Small Tools 605265 Medical Supplies 605267 Oxygen 605268 Pharmaceuticals 605290 Other Operating Supplies 605500 Training-General 605510 Tuition Reimbursement Operating Expense Total Dept Capital Outlay 606400 Machinery & Equipment Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$4,670,600 $137,600 $1,300 $600 $3,000 $356,800 $9,700 $1,828,500 $4,300 $6,300 $185,000 $315,600 $29,100 $1,600 $9,400 $24,000 $216,200 $7,799,600

$4,844,900 $24,500 $285,000 $1,300 $600 $3,000 $374,400 $3,200 $1,819,400 $7,800 $42,100 $142,100 $308,500 $29,300 $2,000 $9,100 $23,300 $74,400 $7,994,900

$34,000 $117,100 $65,000 $1,300 $1,500 $1,600 $4,400 $3,000 $195,000 $40,000 $52,400 $100 $100 $29,900 $6,500 $1,000 $16,200 $209,300 $1,000 $3,000 $17,800 $1,500 $1,000 $13,000 $108,000 $5,000 $6,000 $600 $2,300 $937,600

$34,000 $117,100 $60,000 $10,089 $1,500 $1,600 $4,400 $3,000 $195,000 $40,000 $52,400 $100 $100 $26,900 $1,000 $11,579 $209,300 $1,000 $3,000 $17,800 $1,500 $1,000 $7,163 $105,532 $5,000 $9,800 $600 $2,300 $922,763

$34,000 $65,000 $2,700 $1,000 $3,000 $214,300 $40,000 $8,400 $100 $100 $29,900 $6,500 $1,000 $10,900 $220,100 $1,000 $3,000 $6,500 $2,000 $1,000 $8,000 $7,000 $108,000 $5,000 $6,000 $600 $2,300 $500 $787,900

$4,614 $4,614

$8,737,200

$8,726,977

$8,782,800

217

Fire-Rescue

FY 2014 Budget

District 107 Response Time Imp 001-30-308-522 Account #

Account Title Personnel Services 601400 Overtime-General 602100 FICA & MICA Personnel Services Total Operating Expense 604610 R&M Vehicles 605220 Vehicle Fuel-On-Site Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$470,000 $30,000 $500,000

$2,000 $1,500 $3,500

$503,500

218

Fire-Rescue

FY 2014 Budget

SAFER Grant Firefighter 001-30-309-522 Account #

Account Title Personnel Services 601510 Incentive Pay Personnel Services Total Operating Expense 604100 Communication Services 604300 Water/Wastewater Svc 604301 Electricity Svc 604302 Gas-Propane 604403 Leased Building 604640 R&M Machinery 605100 Office Supplies 605120 Computer Operating Supplies 605225 Equip Gas Oil & Lube 605240 Uniforms Cost 605243 Bunker Gear 605247 Janitorial Supplies 605263 Automotive Supplies 605500 Training-General Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$9,000 $9,000

$15,000 $6,100 $10,000 $1,500 $20,000 $3,500 $500 $500 $4,000 $3,500 $3,000 $500 $6,400 $74,500

$83,500

219

Fire-Rescue

FY 2014 Budget

In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

Division Expenditure Summary Expenditures by Division Administrative Services Fire Life Safety Operations Training EMS/Emergency Management Total

Administrative Services Expenditure Budget 001-30-300-522 Account # 1200 1210 1400 1530 1560 2100 2210 2230 2240 2300 2304 2305 2306 2400

3180 3192 3996 4040 4100 4200 4300 4355 4403 4404 4440 4500 4605 4610 4612 4620 4640 4645 4660 4700 4820 4920 4990 4993 5100 5120 5220 5240 5245 5247 5251 5290 5291 5410 5450 5900

6204 6470

Account Title Personnel Services Regular Salaries Non-Pensionable Earnings Overtime Firefighter's Incentive Pay Holiday Pay FICA Pension-General Pension-Fire Pension-ICMA Health-Cafeteria Plan Wellness Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Medical Exams Consulting Services EMS Billing/Collections Administrative Expenses Communication Services Postage Utilities Electric Svc Lease-Buildings Leased Computers Leased Copier Property & Liability Ins MIS Services R&M Vehicles Vehicle Ancillary R&M Buildings R&M Machinery R&M Radios R&M Computers Printing & Binding Safety Education License/Permit Fees Other Expenses Explorer & Recruitment Office Supplies Computer Operating Supplies Gas, Oil & Lube Uniforms Clothing Allowance Janitorial Supplies Small Tools & Equipment Operating Supplies Employee Awards Subscriptions and Memberships Training General Contingency Sub-Total Dept. Capital Outlay Equipment Computer Equipment Total

City of Miramar

Division # 300 310 320 330

FY 2011 Actual 3,061,693 919,800 18,912,468 973,240 23,867,200

FY 2012 Actual 3,411,692 919,965 19,764,621 1,009,155 25,105,433

FY 2011 Actual

FY 2012 Actual

1,582,744 19,250 51,774 12,972 23,011 116,087 191,163 109,544 50,642 5,205 39,925 113,118 4,272 36,000 2,355,708

1,588,817 95,203 9,729 31,944 118,858 155,007 93,833 43,218 8,696 23,253 108,388 5,763 24,667 2,307,375

3,818 86,030 438 153,472 4,035 9,299 29,740 56,698 36,556 6,775 80,400 27,391 5,699 8,599 3,940 22,588 41,202 313 2,995 15,950 6,851 7,940 4,200 3,480 23,198 6,938 2,500 20,921 18,838 4,386 3,235 2,413 2,264 703,101

6,900 46,914 62,520 696 69,637 275 11,774 30,407 61,890 32,506 10,480 75,900 432,000 23,413 2,430 14,556 4,956 25,580 7,329 419 25,606 1,544 73 2,818 2,061 21,445 2,693 2,500 21,396 2,330 3,293 845 3,447 300 1,010,932

2,884 2,884 3,061,693

6,794 86,591 3,411,692

220

Fire-Rescue

FY 2014 Budget

Life Safety Expenditure Budget 001-30-310-522 Account # 1200 1400 1530 1560 2100 2210 2230 2304 2305 2306 2400

4100 4200 4404 4440 4500 4610 4700 4850 4980 5100 5120 5220 5240 5245 5251 5290 5410 5450

6250

Account Title Personnel Services Regular Salaries Overtime Firefighter's Incentive Pay Holiday Pay FICA Pension-General Pension-Fire Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Communication Services Postage Leased Computers Leased Copier Property & Liability Ins R&M Vehicles Printing & Binding Special Events Arson Investigation Office Supplies Computer Operating Supplies Gas, Oil & Lube Uniforms Clothing Allowance Small Tools & Equipment Operating Supplies Subscriptions/Memberships Training General Sub-Total Dept. Capital Outlay Vehicle Replacement Sub-Total Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

477,086 15,446 6,977 2,889 36,785 9,922 132,474 28,237 33,219 1,278 19,900 764,214

491,494 31,916 5,479 7,882 38,890 8,225 118,149 36,710 26,033 1,732 14,000 780,509

3,847 1,844 5,039 50,300 26,396 629 200 853 1,149 2,637 14,755 2,049 2,500 1,438 1,000 1,308 399 116,342

1,583 44 7,450 2,795 47,483 21,428 403 230 1,551 15,709 1,735 2,250 451 3,383 609 107,106

39,244 39,244

32,350 32,350

919,800

919,965

221

Fire-Rescue

FY 2014 Budget

Operations Training Expenditure Budget 001-30-320-522 Account # 1200 1400 1405 1530 1550 1560 2100 2210 2230 2240 2300 2304 2305 2306 2400

3190 3400 3419 4100 4200 4300 4355 4400 4404 4440 4500 4610 4611 4620 4640 4650 4700 4920 5100 5120 5220 5240 5243 5244 5245 5246 5250 5251 5263 5290 5450

6204 6205 6470

Account Title Personnel Services Regular Salaries Overtime Overtime-Swat Firefighter's Incentive Pay Accrued Time Payout Holiday Pay FICA Pension-General Pension-Fire Pension-ICMA Health-Cafeteria Plan/Wellness Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Prof. Svcs.. Other Contractual Services-Equip Testing Dispatch Service Communication Services Postage Utilities Electric Svc Leased Equipment Leased Computers Leased Copier Property & Liability Ins R&M Vehicles Vehicle Rehab & Enhancement R&M Building R&M Machinery R&M Office Equipment Printing & Binding License Permit Fees Office Supplies Computer Operating Supplies Gas, Oil & Lube Uniforms Bunker Gear Personal Property Reimbursement Clothing Allowance Safety Supplies Equip Furniture & Equipment Small Tools & Equipment Automotive Supplies Operating Supplies Training General Sub-Total Dept. Capital Outlay Equipment Furniture & Fixtures Computer Equipment Sub-Total Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

9,842,155 507,185 12,497 141,059 717,541 651,639 773,545 2,232 3,021,403 12,840 3,603 422,008 629,793 24,902 435,600 17,198,002

10,305,704 1,014,233 4,739 104,845 189,746 779,116 833,915 2,518 3,521,232 18,482 30,027 416,704 700,141 35,133 311,733 18,268,268

4,791 9,212 2,304 32,728 88,987 5,043 683,000 394,144 5,886 2,526 20,464 420 906 50 3,067 941 101,219 50,609 57,558 215 53,000 4,182 3,316 63,889 3,994 3,979 30,876 1,627,303

9,700 2,226 12,172 5,211 326 33,619 92,833 1,118 8,949 2,795 644,875 321,129 3,904 822 19,735 980 287 2,146 2,249 94,833 38,299 40,956 109 53,250 2,064 9,795 41,200 3,998 2,701 27,966 1,480,248

49,378 2,052 35,734 87,163

16,104 16,104

18,912,468

19,764,621

222

Fire-Rescue

FY 2014 Budget

EMS/Emergency Management Expenditure Budget 001-30-330-522 Account # 1200 1400 1530 2100 2210 2230 2240 2300 2304 2305 2306 2400

3140 3210 3400 4100 4200 4404 4440 4500 4501 4610 4640 4650 4660 4700 4920 5100 5120 5220 5240 5245 5246 5251 5265 5267 5268 5290 5450

6204 6470

Account Title Personnel Services Regular Salaries Overtime Firefighter's Incentive Pay FICA Pension-General Pension-Fire Pension-ICMA Health-Cafeteria Plan/Wellness Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Background Checks Prof. Svcs.. Medical Director Contractual Services-Equip Testing Communication Services Postage Leased Computers Leased Copier

FY 2011 Actual

FY 2012 Actual

411,114 2,331 6,076 28,498 24,657 60,784 22,706 21,253 23,143 1,680 19,100 621,342

430,484 1,485 5,522 32,382 19,195 30,709 23,510 1,692 11,466 29,091 1,611 13,000 600,147

34,000 4,199 1,376 1,387 5,039

90 34,000 4,390 455 93 3,113 2,795

Property & Liability Ins Premiums-Ins. Surety R&M Vehicles R&M Machinery R&M Office Equipment R&M Computers Printing & Binding License Permit Fees Office Supplies Computer Operating Supplies Gas, Oil & Lube Uniforms Clothing Allowance Supplies-Safety Equipment Small Tools & Equipment Medical Supplies Oxygen Pharmaceuticals Operating Supplies Training General Sub-Total Dept. Capital Outlay Equipment Computer Equipment Sub-Total

63,600 17,518 10,262 16,179 9,073 924 10,685 1,976 1,754 10,724 1,944 1,000 1,417 15,619 108,599 4,944 6,261 662 1,312 330,454

60,042 35,245 12,985 17,722 351 2,897 1,895 9,378 564 1,551 14,358 1,113 1,250 4,588 99,083 2,345 3,967 580 1,925 316,777

21,444 21,444

65,298 26,935 92,232

Total

973,240

1,009,155

City of Miramar

223

Fire-Rescue

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

325200

Fire Protection-Current

325201

Fire Protection-Delinquent

329104

Haz Mat Fire Permit

335210

Firefighter Supplemental Comp

335220

Enhanced 911 Fee

342510

Fire Inspection Fees

This revenue source is to cover the costs for fire inspections at residential and commercial establishments within the corporate limits of the City.

342600

Ambulance Fees

These fees are charged for Fire-Rescue's EMS to transport patients to the hospital.

349003

Other Charges and Svcs

These are for revenues related to miscellaneous charges for services that have not been categorized elsewhere.

369911

Reimbursed Expenses-Fire

Revenues are derived from police and fire outside services.

601400

Overtime-General

Allocated for overtime costs

601405

Overtime-SWAT

Allocated for SWAT overtime

601410

Overtime-Holiday

Allocated for I.A.F.F. and G.A.M.E. contractual obligations for Holiday pay. This is based on total pay out on all holidays.

601510

Incentive Pay

This account provides contractual educational incentive and state educational incentives to employees.

603133

Medical Director Fees

The State of Florida requires all rescue systems to provide a medical director. The funding for this year is ear marked for the Medical Director Services contract.

603140

New Hire Screening

Cost is for providing a thorough background check on all new employees prior to employment. CERT Program - 20 x 10

603141

Existing Employee Screening

This line item is for medical evaluations for existing employees.

603190

Prof Svc-Other

The cost associated with providing professional services to assist in Promotional Assessment Center Testing. Battalion Chief and Lieutenant consulting services would be beneficial to the Fire-Rescue Department. The Fire Protection Assessment study will be updated with these funds as well.

603400

Contract Svc-Other

This line item provides funding for contractual services necessary for the department.

603401

Janitorial Services

Contracted outside janitorial services.

603404

Air Condition Services

Cost for AC maintenance and air duct cleaning, belts, coil cleaning filters and mechanical repairs.

603407

Board up Services

Contracted board up services to secure houses and businesses from fires.

603419

Dispatch Services

Contractual Services for dispatch service for the Fire Department.

603420

EMS Billings & Collections

Contracted emergency medical services for billings and collections.

603425

Software License & Maint

This line item is for contracted software license and maintenance.

603503

Arson Investigation

This line item represents fire investigation costs associated with cause and origination for all fires.

Revenue

Expense

City of Miramar

224

Fire-Rescue

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

604001

Travel & Training

This account is for out of county/state travel for conference/seminar, registration, airline, hotel, meals, etc.

604100

Communication Services

Costs associated with medical telecommunications, CAD pagers, cellular phones, radios, phone lines, fire station alerting system, and communication ties for fire stations to the network server.

604200

Postage

Federal Express and UPS freight charges

604300

Water/Wastewater Svc

Costs associated with water and wastewater services for fire department buildings.

604301

Electricity Svc

This account represents allocated costs for electricity usage.

604302

Gas-Propane

This account is for propane gas service for the fire stations.

604400

Leased Equipment

Allocated costs for leased equipment.

604403

Leased Building

This account is for leased office and storage space at 11908 Miramar Parkway.

604440

Leased Copiers

This account represents costs associated with copy machines, releated supplies and service contracts. (Toner is only purchased if department exceeds the allotted meter amount)

604500

Property & Liability Ins

This account represents allocated property and liability insurance premiums

604501

Surety Bonds

This is the cost for Professional Liability insurance paid to Arthur J Gallagher Risk Management Services for Lloyd's of London coverage.

604610

R&M Vehicles

This account represents costs associated with repair and maintenance of city vehicles

604611

Vehicle Rehab & Enhance

Costs for repair and maintenance on department vehicles which is considered to be outside the normal scope of repair and maintenance, and which is considered to be an enhancement to the existing vehicle.

604612

Vehicle Ancillary This is for ancillary cost related to department vehicles, such as cleaning, biohazard cleaning, window tinting, etc.

604620

R&M Buildings

Cost associated with repairs and maintenance of Fire Stations and Administrative Building not funded by Public Works such as carpet cleaning, painting projects and general repairs.

604621

Painting

This represents funding for painting of municipal buildings

604630

R&M Electric

This line item represents the costs for maintaining electrical systems for Fire department buildings and facilities and irrigation systems.

604640

R&M Machinery

This account provides for repair of the following types of equipment and service contracts. Additional funding is needed based upon an increase of personnel, front line apparatus and Station 100.

604645

R&M Radios

Funds allocated to this account will be used for repair and maintenance of Fire-Rescue Department radio equipment.

604650

R&M Office Equip

Costs for non-computer items such as typewriters, binding machines, LCD projectors, audiovisual and electronic equipment.

604660

R&M Computers

This line item is for repair and maintenance of monitors, disk drives keyboards and other computer components.

604665

R&M Air Conditioning

This line item represents cost for repair and maintenance of air conditioning systems in City buildings.

604700

Printing & Binding Svc

Printing and binding of Standard Operating Procedures and Administrative Policies and Procedure Manuals, other manuals and material and public handouts.

604820

Safety Education

This account provides for the following safety educational events throughout the City, Including CPR and First Aide courses for City employees:

604850

Explorer & Recruitment

This program is to recruit future firefighters.

604916

Administrative Expense

This account will cover costs associated with the miscellaneous expenses for ceremonies, awards and events such as: Promotional - 250; Chief's Association Meetings - 250; BCMA Meetings - 200.

604920

Licenses & Permit Fees

New/renewal licenses of vehicles and various state renewals.

604950

Employee Awards

This account allows a supervisor to compensate an employee for an excellent job.

604989

MIS Internal Svc Chgs

This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs

City of Miramar

225

Fire-Rescue

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

604997

Other Operating Expenses

Unanticipated one time expense that cannot be charged to in other budgeted line item.

604998

Contingency

This account is for unanticipated costs and emergencies.

605100

Office Supplies

Necessary desktop supplies for use in all operations.

605120

Computer Operating Supplies This cost is for Print Management Service Agreement and for computer related items.

605220

Vehicle Fuel-On-Site

This account covers the cost of gas and oil used for city vehicles

605221

Vehicle Fuel-Off-Site

605225

Equip Gas Oil & Lube

This account is used to provide gas and oil used for equipment. Budgeted amount provided by Public Works

605240

Uniforms Cost

Replace and maintain current uniform requirements.

605241

Clothing Allowance

This line item is utilized to fund the contractual obligations of fire collective bargaining agreements for clothing allowances.

605242

Protective Clothing

This line item provides for protective items such as gloves, safety goggles, full body suits, rubber boots

605243

Bunker Gear

The department needs to maintain a reserve inventory for replacement of the following gear utilized in hazardous and biological environments that becomes contaminated or unusable annually.

605244

Personal Prop Reimburse

In accordance with the Collective Bargaining Agreement between the City and The Professional Firefighters of Miramar, this line item will be used to reimburse personal property damaged or lost in the line of duty.

605246

Safety Equipment Supplies

Expenditures from this account are used to purchase necessary equipment to maintain safety standards for employees. Items include safety vests, gloves, goggles, respirators, and protective clothing.

605247

Janitorial Supplies

605250

Noncapital Furniture

This cost is for furniture costing less than $1,000.

605251

Noncapital Equipment

This account is used for equipment costs under $1,000.

605252

Small Tools

This account is for each item costing under 1,000 The tools are needed to meet medical and fire suppression requirements as well as consumable supplies:

605263

Automotive Supplies

This account is used to purchase non-mechanical supplies needed for general up keep (wax, cleaners, brushes, buckets, etc.) and for washing and cleaning interior by line and staff personnel and a daily basis.

605265

Medical Supplies

The following medical supplies are utilized on rescue vehicles and engine companies for the treatment and/or management of patients and disaster victims within the City of Miramar.

605267

Oxygen

This is used on the majority of medical calls and for rehabilitation of firefighters and civilians at emergency scenes. Higher usage is due to increase in call projections and additional new apparatus and stations.

605268

Pharmaceuticals

There are two types of emergency pharmaceutical boxes carried on Fire-Rescue units to treat a medical emergency. The department also maintains a proactive approach to new pharmacological agents.

605290

Other Operating Supplies

This account is for purchases of safety supplies and apparatus for all stations.

605410

Subscriptions & Memberships Subscription to various journals, training programs and local and state organizations.

605500

Training-General

The Fire Department is working towards IAFC/ICMA accreditation and must maintain high training standards for medical personnel.

605510

Tuition Reimbursement

This line item is for tuition reimbursement per bargaining unit

606211

Minor Building Repairs

This expenditure represents funds for Building Renovations to include remodeling of office spaces requested by department. Projects include: ceiling tile replacement; installation of bathroom doors and security gates

City of Miramar

Janitorial supplies used for the fire stations and apparatus.

226

Fire-Rescue

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

606400

Machinery & Equipment

This line item is for machinery and equipment costing over $1,000 and less than $100,000. The following items were requested: 1. SCBA Fit Testing Machine ($15,000): Current machine is over 7 years old and the device and parts for it are no longer in production. 2. Chain saw (1,300): Vital extrication/rescue equipment required by NFPA and ISO for Engine 107. 3. Rescue saw (1,500): Vital extrication/rescue equipment required by NFPA and ISO for Engine 107. 4. Mini rescue cutters (2,000): Vital extrication/rescue equipment required by NFPA and ISO for Engine 107. 5. Hose nozzles (15 for a total of $15,000): Improvements in technology have made our current nozzles outdated and obsolete. New nozzles will improve safety and standardize al of our nozzles.

606440

Vehicles Purchase

This line item is for vehicles costing over $1,000 and less than $100,000.

City of Miramar

227

CommunityÂ Development

Community Development Department Assistant City Manager Administrative Services Director of Community Development

Development Services Administration *

Development & Capital Management Coordinator

Planning

GIS

Building Inspections Building Official

Admin Manager

Senior Planner/Principal Planner** (2)

Admin Supervisor Admin Specialist Admin Secretary I

GIS Systems Analyst I

Structural Inspector/ Plans Examiner (4)

Assistant Planner/Planner I/II** (2)

Structural Inspector (2)

Senior Zoning Specialist

Permit Plans Coordinator

Plans Agenda Coordinator

* This program provides administrative support to both Community Development and Economic Development & Revitalization Departments. ** These represent Block Budgeted positions

Chief Electrical Inspector Electrical Plans Examiner/Inspector Electrical Inspector (P/T â&#x20AC;&#x201C; Temporary)

Chief Mechanical Inspector/ABO Mechanical Inspector

Structural Plans Examiner (2)

Chief Plumbing Inspector/ABO

Permit Clerks I/II/III** (3)

Plumbing Inspector/Plans Examiner-Temp PT

Permit Clerks I (2 temp)

Chief Code Compliance Officer

Community Development

FY 2014 Budget

Mission To create a livable community that enhances quality of life by promoting sustainability through Smart Growth, mixed use redevelopment and energy efficiency.

Department Overview This department provides customer service to the City's residents, businesses, and development community as well as offering various services and programs with regard to land development, building regulations and neighborhood revitalization. It is comprised of 35 budgeted positions, 32 full-time, 2 temporary full-time, and 2 temporary part-time employees who work diligently to ensure that the department's goals are met. The five (5) major programs provided are: 1. 2. 3. 4. 5.

Administration Planning Environmental Planning Geographic Information Systems (GIS) Building Permits and Inspections

Objectives ■

Provide customers with an accurate, efficient, and professional review process for permits and development applications that upholds high-quality design and development

■

Develop and adopt a SmartCode to promote energy efficient development and redevelopment in support of multi-modal transportation options, consistent with the Land Development Code and the Comprehensive Plan

■

Monitor and maintain our State Certification Program by processing statutory Comprehensive Plan amendments and reporting requirements

■

Provide consolidated educational awareness to residents, Home Owners Associations, businesses and City staff on the benefits of Environmental Sustainability

■

Promote, attract and highlight clean tech industries, green jobs and environmental stewardship Provide expedited permitting Ensure all plans and construction complies with the pertinent ordinances and the Florida Building Code

■ ■

Key Intended Outcomes of Investment ■

Continued high level of customer and resident satisfaction in the development review process An ongoing city-wide SmartCode that encourages energy efficient development using compact urban design principles; implementing first, the Transit Oriented Corridor/SR 7 Corridor

■ ■

Maintain State Certification of the Comprehensive Plan that directs the future development of the City in an energy efficient manner in support of multi-modal transportation options

■

Ensure the City's fair share of resources including transportation/transit, school facilities/programs and water resources

■

Develop programs for residents and businesses to engage and learn about environmental stewardship Convenient and timely management of permit and inspection process

■

Accomplishments FY 2013 ■ ■ ■ ■ ■ ■

Prepared Annual Monitoring Report for our State Certification Program Agreement Adopted updated Capital Improvement Plan Element of Comprehensive Plan per Department of Economic Opportunity (DEO) Developed Zoning requirements for Transit-Oriented Corridor (TOC) Land Use Designation Completed responses to State of Florida Department of Economic Opportunity's Evaluation and Appraisal Report (EAR) Based Amendments Encouraged Green initiatives in both existing developed areas and future development Concentrated effort to secure grant funding for programming and development community initiatives.

City of Miramar

228

Community Development

FY 2014 Budget

Program Revenues, Expenditures & Position Summary

Dedicated Revenues Planning Building Permits and Inspections Total

Expenditures by Program Administration Planning Environmental Planning Geographic Information Systems (GIS) Building Permits and Inspections Current Planning Comprehensive Planning Grants Total

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

FY 2011 Actual -

FY 2013 Budgeted 211,600

FY 2013 Amended 211,600

FY 2014 Budget 175,000

2,303,746

2,246,402

2,236,900

2,236,500

2,320,100

$ 2,303,746

$ 2,603,654

$ 2,448,500

$ 2,448,100

$ 2,495,100

1,019,100

1,383,101

905,800

439,900

476,700

517,000

219,083

167,173

74,100

47,800

208,484

122,701

96,000

96,400

97,800

2,303,746

2,448,172

2,236,900

2,236,500

2,320,100

461,349

613,503

291,877 286,491

292,144 -

$ 3,771,030

$ 3,643,693

$ 3,866,000

$ 4,266,801

$ 3,888,500

3,381,175

3,107,879

3,298,200

3,341,800

371,534 18,321

514,714 21,099

567,800 -

512,800 455,801

546,700 -

$ 3,771,030

$ 3,643,693

$ 3,866,000

$ 4,266,801

$ 3,888,500

7.80

6.00

2.10

2.15

3.15 0.60

3.95 0.50

Positions by Program Administration Planning Environmental Planning Geographic Information Systems (GIS) Building Permits and Inspections Current Planning Comprehensive Planning Grants Total

City of Miramar

FY 2012 Actual 357,252

229

2.00

1.05

0.75

0.80

22.10

21.45

20.20

22.65

23.75

4.25

5.25

2.80

2.60

2.75

36.0

32.5

35.0

Community Development Position Detail Administrative Manager Administrative Secretary I Administrative Specialist Administrative Supervisor Building Official Chief Code Compliance Officer Chief Electrical Inspector Chief Mechanical Inspector/Assistant Building Official Chief Plumbing Inspector/Assistant Building Official Deputy City Manager Development & Capital Mgmt. Coordinator Director of Community Development Electrical Inspector - Temp Part-time Electrical Plans Examiner/Inspector Geographic Info System Analyst I Geographic Info System Database Administrator Mechanical Inspector Permit Clerk I/II/III * Permit Clerk I-Temp FT Permit Plans Coordinator Planning Information Technology Manager Planning Tech/Asst. Planner/Planner I/II* Plans Agenda Coordinator Plumbing Inspector Plumbing Inspector/Plans Examiner-Temp PT Senior Planner/Principal Planner * Senior Zoning Specialist Structural Inspector Structural Inspector/Structural Plans Examiner Structural Plans Examiner Total FTE's

FY 2014 Budget FY 2011 Actual

230

FY 2013 Amended

FY 2013 Budgeted

FY 2014 Budget

0.5

36.0

* Block Budgeted Positions

City of Miramar

FY 2012 Actual

32.5

35.0

Community Development

FY 2014 Budget

Administration Program Description This program provides for overall direction and leadership of the Development Services/Community Development Department through efficient and effective management of all department programs and related activities. Components of the Administrative Program include policy development, personnel administration, budgeting, records management, payroll and accounts payable. The Administration Program additionally provides support to all City departments and City Manager.

Objectives ■ ■ ■

Establish operational and strategic department goals and objectives Promote orderly and well-managed growth and development to support the City's vision Provide effectiveness in annual budget preparation, expenditure review and approval, and personnel administration

Key Intended Outcomes of Investment ■ ■ ■

Develop a strategic plan that will enable the department to achieve its goals and objectives Promote and encourage sustainable initiatives in Miramar Attract clean tech industries and green jobs to Miramar

Goals for FY 14 1. 2. 3 4 5

Effectively manage the City's resources through strategic planning and resources Promote Miramar Community Garden and other sustainable initiatives in Miramar Promote and market the TOC district to the development community Implement ERP modules in Community Development Department Establish and promote community education programs in zoning, building/permitting, landscaping tree maintenance, etc.

Performance Measures FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

# of customers served at counter

3,034

9129

10,000

Development Review Applications

306

539

600

Output

Efficiency/Effectiveness Objective: Establish operational and strategic department goals and objectives Outcome: Develop a strategic plan that will enable the department to achieve its goals and objectives Goals: 1, 4, 5 FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Actual

Goal

Number of strategic plan goals and objectives updated

Prepare/update department strategic plan

Objective: Outcome:

Promote orderly and well-managed growth and development of the City of Miramar Promote and encourage sustainable initiatives in Miramar attract clean tech industries and green jobs to Miramar

Goals:

2, 3

FY 2012 Actual

Goal

Actual

Goal

Conduct meetings and informational sessions with development community and business owners to promote City's goals

City of Miramar

FY 2014

FY 2013

Goal

231

Community Development

FY 2014 Budget

Administration Program Objective: Outcome: Goals:

Provide effectiveness in annual budget preparation, expenditure review and approval, and personnel administration Develop a strategic plan that will enable the department to achieve its goals and objectives 4 Goal

Actual

Goal

Actual

FY 2014 Goal

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

FY 2012

Implement full ERP for Community Development by May 1, 2013

Dedicated Revenues None

FY 2013

938,300 80,800

$ 1,019,100

938,300 80,800 364,001

598,400 307,400 -

$ 1,383,101

1.00 1.00 1.00 0.80 1.00 1.00 1.00 1.00 7.80

Expenditures Personnel Services Operating Expense Departmental Capital Outlay Total

905,800

Percent of Time by Position Admin Secretary I Administrative Specialist Admin Supervisor Development & Capital Mgmt. Coordinator Development Services Admin Manager Deputy City Manager Director of Community Development Plans Agenda Coordinator Total

City of Miramar

232

1.00 1.00 1.00 1.00 1.00 1.00 6.00

Community Development

FY 2014 Budget

Planning Program Description The Planning Program has the responsibility to uphold the vision of beauty and progress; maintain a long-range future land use pattern which promotes the orderly and well-managed growth and development of the community, high-quality design and development standards, and the preservation of neighborhoods, while conserving the natural environment and open spaces. Providing an efficient development review process; establishing high-quality public educational programs; and developing alternative solutions while adapting the Land Development Code to promote Smart Growth principles, and improving the quality of life to enhance the City's long term viability and sustainability.

Objectives ■

Continue to update the Land Development Code that accentuates Smart Code principles to promote energy efficient development and redevelopment in support of multi-modal transportation options to be consistent with the needs of the community, including citizen participation while promoting smarter growth patterns and conservation of natural resources

■

Provide customers with an accurate, efficient and professional review process for permits and development applications that upholds high quality design for development and redevelopment

■

Monitor and maintain our State Certification Program for the Comprehensive Plan Monitor all mandated intergovernmental requirements including Broward County School Board Interlocal Agreement, the MPO's Long Range Transportation Plan, the Broward County Land Use Plan, the State Road 7 Collaborative and the South Florida Lower East Coast Water Supply Plan

■

■ ■ ■

Monitor all development proposals within Development of Regional Impact Integrating development review, monitoring and records management within the Enterprise Resource Planning System

■

Seek grant opportunities to support Community Development programs or initiatives Optimize the Zoning Certificate of Use Process to enhance efficiency and ultimately the customer experience

■

Review all Business Tax Receipts and Home Occupational Licenses for Zoning approval

Key Intended Outcomes of Investment ■ ■

An ongoing Land Development Code which accentuates Smart Code principles that encourages energy efficient development and redevelopment using compact urban design principles, alternative housing options and promoting Complete withinsatisfaction the city in the development review process Continued high level Streets of customer

■

Maintain State Certification of the Comprehensive Plan and compliance with the Chapter 163, FS that directs the future development of the City in an energy efficient manner in support of multi-modal transportation options

■

Ensure the City's fair share of resources including transportation/transit, school facilities/programs and water resources

■

Maintain compliance with Chapter 380, FS for all Developments of Regional Impact Sustainable initiatives, policies and design based on Smart Growth principles leading to greater energy efficiency and reduction of waste, and public educational programs to hasten the pace of community revitalization

■

Goals for FY 14 1.

Continue to update the Land Development Code which accentuates Smart Code principles ensuring consistency with an updated Code of Ordinances and the Comprehensive Plan, as well as updated city Policies and Procedures

2. 3. 4. 5.

Annually update the Comprehensive Plan to maintain compliance with the State's Growth Management Act Actively apply for grants to promote redevelopment of Historic Miramar Annually monitor all intergovernmental requirements Encourage and promote environmentally-sustainable initiatives, including compact building and mixed-use design, multi-modal transportation options, and preservation of open space and public space(s) for redevelopment and infill development within existing developed areas and future vacant parcels

City of Miramar

233

Community Development

FY 2014 Budget

Planning Program 6.

Establish and promote Community Educational programs for zoning and land use, planning, building/permitting, adaptive reuse and renovation of buildings, energy efficiency, recycling of materials, landscaping/tree maintenance, Best Practices and Smart Growth

Provide environmental expertise including Leadership in Energy and Environmental Design (LEED) and Florida Green Building Coalition (FGBC) criteria

Transform the DRC plan review process and archived planning files from a paper-based system to a digital computerbased system, resulting in paper reduction and a significant time and cost savings to all stakeholders

9. 10.

Develop and promote incentives for the TOC to attract the redevelopment of the corridor Continue to provide customers with an accurate, efficient and professional review process for permits and development applications that upholds high quality design and development

Performance Measures FY 2010 Actual

Output Zoning counter inquiries Building and Landscaping permits Development Review Applications City Commission & Planning & Zoning Board Agenda Items Zoning and Landscaping Inspections Comprehensive Planning Certification Annual Report Comprehensive Plan Amendments

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

3,034

3,271

3,300

1,626

1,627

1,700

306

539

600

389

620

750

Efficiency/Effectiveness Continue to update the Land Development Code to the Smart Code to promote energy efficient development and Objective: redevelopment that supports multi-modal transportation options to be consistent with the needs of the community, including citizen participation while promoting smarter growth patterns, the conservation of natural resources Outcome:

An ongoing city-wide Smart Code that encourages energy efficient development and redevelopment using compact urban design principles, alternative housing options and promoting Complete Streets within the city

Goals:

1, 9 FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Code Amendments to SmartCode

Goal 3

% of code amendments processed

100%

Objective:

Provide customers with an accurate, efficient, and professional review process for permits and development applications that upholds high-quality design and development

Outcome: Goals:

Continued high level of customer satisfaction in the development review process 10 Goal

Actual

Goal

Projected

FY FY2014 11 Goal

98%

100%

FY 2012

% of customers assisted at the front counter within 30-45 mins

FY 2013

Objective: Outcome:

Monitor and maintain our State Certification Program Maintain State Certification of the Comprehensive Plan and compliance with the Chapter 163, F.S that directs the future development of the City in an energy efficient manner in support of multi-modal transportation options.

Goals:

2 FY 2012

FY 2013 Actual

Processed Amendments to Comprehensive Plan

% of amendments processed

100%

City of Miramar

234

Goal

Projected

FY FY2014 11 Goal

Goal

Community Development

FY 2014 Budget

Planning Program Objective:

Monitor all mandated intergovernmental requirements including Broward County Interlocal Agreement, the MPO's Long Range Transportation Plan, the Broward County Land Use Plan, the State Road 7 Collaborative and the South Florida Lower East Coast Water Supply Plan

Outcome:

Ensure the City's fair share of resources including transportation/transit, school facilities/programs and water resources

Goals:

4 FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Actual

Attend all required meetings

% of meetings attended

100%

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Dedicated Revenues 7% Admin Fees Development Review Fees Tree Permits Total

Account #

Goal

322110

166,600

5,600

341200

190,652

80,000

175,000

L204000

357,252

126,000 211,600

175,000

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

324,600

478,300

115,300

60,300 91,800

38,700 -

439,900

476,700

517,000

Percent of Time by Position Assistant Planner/Planner I/Planner II Development & Capital Mgmt. Coordinator GIS Systems Analyst I Senior Planner/Principal Planner Senior Zoning Specialist Total

City of Miramar

235

1.30

0.80

0.10

1.55

0.20 3.15

0.20 3.95

Community Development

FY 2014 Budget

Environmental Planning Program Description The Environmental Planning Program provides information and technical assistance to the public, City staff, and elected officials; maintains staff accreditations; provides guidance on sustainable development for conservation of energy, water, materials and natural resources; establishes educational programs; provides intergovernmental and intradepartmental coordination and benchmarking for City’s sustainable initiatives.

Objectives ■

Provide technical expertise to City Commission, City Administration, and City Staff on the subject of Sustainability

■

Provide consolidated educational awareness to residents, Home Owners Associations, businesses and City staff on the benefits of Environmental Sustainability

■

Promote, attract and highlight clean tech industries, green jobs and environmental stewardship in Miramar

Key Intended Outcomes of Investment ■ ■ ■ ■ ■ ■

Provide intergovernmental coordination and communication on Miramar's green accomplishments Coordinate efforts for Miramar employees to implement green initiatives within the City's working environment Develop programs for residents and businesses to engage and learn about environmental stewardship Promote a welcoming environment for industries with a sustainable corporate mission Encourage sustainable initiatives during DRC, CAB, and permit review processes Collaborate regionally to develop County-wide standardized expedited permitting for alternative energy such as photovoltaic arrays

Goals for FY 14 1.

Develop, in conjunction with ED&R, marketing tools to highlight sustainable achievements in Miramar such as a website, videos and electronic marketing.

2. 3. 4.

Continued coordination of the Miramar Community Garden as a demonstration program for urban farming. Encourage and support farmer’s markets in Miramar as a resource for local nutritious food. Promote Cottage Food Operations as a Home Business opportunity for residents. Offer classes to encourage best practices and promote retail at farmer's markets. Participate in the Sun Shot Solar Rooftop Challenge.

Performance Measures FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Number of requests for information

238

178

211

200

Green initiative related projects/Educational sessions

Output

Efficiency/Effectiveness Provide technical expertise to City Commission, City Administration, and City Staff on the subject of Sustainability Objective: Outcome:

Maintaining knowledge on green best practices from research organizations such as DOE, EPA, Energy Star, USGBC

Goals:

1 FY 2012 Goal

Actual

Goal

Actual

Goal

Maintain City staff with LEED professional accreditation status and stay current on professional knowledge

City of Miramar

FY 2014

FY 2013

236

Community Development

FY 2014 Budget

Environmental Planning Program Objective:

Provide consolidated educational awareness to residents, Home Owners Associations, businesses and City staff on the benefits of Environmental Sustainability

Outcome:

Coordinate efforts for Miramar employees to implement green initiatives within the working environment of the City

Goals:

2, 4 FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

Develop marketing tools to highlight sustainable achievements in Miramar

Objective: Outcome:

Promote, attract and highlight clean tech industries, green jobs and environmental stewardship in Miramar Promote a welcoming environment for industries with a sustainable corporate mission

Goals:

1, 2 Goal

Actual

Goal

Projected

FY FY2014 11 Goal

Complete two governmental agency surveys on the status of Miramar's sustainable achievements

FY 2012

FY 2013

Prepare a City-wide Green Initiatives Report

Coordinate the Miramar Community Garden as a pilot program for urban farming

Coordinate a Farmerâ&#x20AC;&#x2122;s Market as a resource for local nutritious food

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Dedicated Revenues None

197,410

125,318

66,000

46,000

21,673

20,756

219,083

21,099

8,100 74,100

8,100 -

1,800 -

Expenditures Personnel Services Operating Expense Capital Outlay Total

167,173

74,100

47,800

Percent of Time by Position Admin Secretary I Admin Supervisor Assistant City Manager Assistant Planner/Planner I/Planner II Development & Capital Management Coord. Development Services Admin Manager GIS Systems Analyst I Plans Agenda Coordinator Senior Planners (2) Total

City of Miramar

237

0.10

0.20

0.10

0.90

0.20

0.10

0.20

0.10

0.05 0.25

0.25

0.20

2.10

2.15

0.60

0.50

Community Development

FY 2014 Budget

Geographic Information Systems Program Description The GIS program provides services to all departments by spatially enabling geographic information, providing permitting/inspection systems, graphics and website development. The GIS group maintains 90+ data layers in it's spatial data repository, develops and maintains the Permitting/Inspection database and allied technologies such as web applications, IVR (integrated voice response system for telephone scheduling) and field automation systems. The group also provides website development services, website maintenance and manages digital conversion of all Building Division documents, with over 1 million documents being converted and entered into a database.

Objectives ■ ■ ■ ■ ■

Provide accurate data layers, analysis and map products to GIS users Provide application support and directions to Planning and Building Divisions, Police and Fire Departments Provide records management system support to Community Development Department Provide desktop and Internet application support and development to Development Services Department (UCC) Launch Munis/Tyler System on October 1, 2013

Key Intended Outcomes of Investment ■ ■ ■ ■

Accurate GIS data maintenance to facilitate fact based decision making GIS application access and support for the City website and Public Safety Departments Implementation and maintenance of Enterprise Resources Planning System Make on line access user friendly to do business with the city

Goals for FY 14 1. 2.

Maintain the program's 90+ data layers with easy access to end users Support Permit/Inspection and Planning database by continuing application development, database maintenance and end-user training

3. 4

Provide continued intelligence support for all City departments, including the Emergency Operations Center Further develop and improve the master address system and street network

Performance Measures Output

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Number of analysis requests

Number of map production

Number of agenda maps

Number of Assisted Living Facility (ALF) inquiries

Efficiency/Effectiveness Objective: Provide accurate data layers to GIS users Outcome: Accurate GIS data maintenance to facilitate fact based decision making 1 Goals: FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Number of weeks to produce request

Number of days to produce rework at customer request

1.5

% of data layer work requests responded to within 3 business days

97%

98%

97%

98%

% accuracy of master address table

98%

99%

98%

99%

City of Miramar

238

Goal

Community Development

FY 2014 Budget

Geographic Information Systems Program Objective: Outcome: Goals:

Provide application support and development to Planning, Building, Police and Fire Departments GIS application data access and support 1, 3, 4 FY 2012

% of system support requests responded to within 3 business days

Objective: Outcome: Goals:

Actual

Goal

Projected

98%

Goal 98%

Provide records management system support to the Building Division Digitized documents to allow multiple users and faster retrieval 2 FY 2012

% of up time for Munis Database

Objective: Outcome: Goals:

FY 2014

FY 2013

Goal

FY 2014

FY 2013

Goal

Actual

Goal

Projected

99.5%

Goal 99.5%

Provide desktop and internet application support and development to Development Services Make on line access user friendly to do business with the city 2, 3 FY 2012

% of up time for desktop and internet application

Dedicated Revenues

FY 2014

FY 2013

Goal

Actual

Goal

Projected

99.5%

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

None

Goal

187,843

105,267 17,434

68,200 27,800

68,200 28,200

74,400

20,641 -

Expenditures Personnel Services Operating Expense Capital Outlay Total

208,484

122,701

96,000

96,400

23,400 $

97,800

Percent of Time by Position Administrative Secretary I Administrative Supervisor Assistant City Manager Assistant Planner/Planner I/Planner II Development Services Manager Director of Community Development GIS Database Administrator GIS Systems Analyst I Planning IT Manager Total

City of Miramar

239

0.10

0.05 0.10

0.05 -

0.10 -

0.10 0.25

0.10 -

0.50 0.75

0.50 -

0.70 -

2.00

1.05

0.75

0.80

Community Development

FY 2014 Budget

Building Permits & Inspections Program Description This program is responsible for protecting the public safety, health and welfare by ensuring that all construction projects conform to all applicable ordinances, state statutes and the Florida Building Code. This is accomplished by issuing permits and by conducting inspections to ensure compliance.

Objectives   

Provide effective customer service to all stakeholders Provide quick service one-step permitting Provide effective plan review and permitting process to all stakeholders while transitioning from paper to computer interface

 

Provide online and phone inspection schedule and status Prepare code cases for monthly Special Magistrate hearings and for the Unsafe Structure Board

Key Intended Outcomes of Investment ■ ■

Stakeholders will have a more cost effective experience Reduction in stakeholder trips to the City Hall and easy customer access to a complete digital database.

Goals for FY 14 1. 2.

Full implementation of the Tyler computer system which will tie all city departments together on each property. Have design professionals provide a digital copy of the building plans at the time of permit issuance. This will allow plan reviewers to review the digital copy on their monitors as opposed to paper.

Complete transition from paper to digital view.

Performance Measures Output Number of permits issued and plans review performed

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

5,580

5,997

5,924

5,800

Number of Business Tax Receipts processed

287

293

157

160

Number of certificates of occupancy (CO) issued

255

228

162

175

Number of inspections performed

19,825

17,915

19,474

19,000

Number of customers assisted at the counter

10,818

12,038

9,129

10,000

650

794

919

1,000

2,008

2,953

3,000

Number of code cases Number of lien searches performed

Efficiency/Effectiveness Objective: Provide effective customer service to all our customers. Outcome: Stakeholders will have a more cost effective experience with this program. 1, 2 Goals: FY 2012 Goal

% of expedited permits processed within one hour % of permits processed within one business day

FY 2013 Actual

Goal

Projected

FY FY2014 11 Goal

98%

98.5%

Objective:

Provide effective plan review and permitting process to all stakeholders while transitioning from paper to computer interface.

Outcome: Goals:

Reduction in stakeholder trips to the City Hall and easy customer access to a complete digital database. 3, 4

City of Miramar

240

Community Development

FY 2014 Budget

Building Permits & Inspections Program FY 2012

% of customers assisted at the front counter within 30-45 mins % residential permits process within 10 business days % commercial permits process within 14 business days

Dedicated Revenues Building Permit Open Permit Search 7% Surcharge 10% Admin Fee Garage Sales Total

Account #

FY 2014

FY 2013

Goal

Actual

Goal

Projected

97%

98%

Goal 98%

100%

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

322100

2,000,727

1,832,480

1,951,600

322101

192,060

239,195

126,300

215,000

322110

190,040

166,600

150,000

221,000

322111

20,831

4,077

5,000

64,000

329101

3,360

4,050

4,000

$ 2,407,018

$ 2,246,402

$ 2,236,900

2,320,100

2,075,666

2,100,325

1,901,100

2,144,700

228,080 $ 2,303,746

347,847 $ 2,448,172

335,800 $ 2,236,900

335,400 $ 2,236,500

175,400 -

1,816,100

Expenditures Personnel Services Operating Expense Capital Outlay Total

$ 2,320,100

Percent of Time by Position Administrative Secretary I Administrative Specialist Administrative Supervisor Assistant City Manager Building Official Chief Code Compliance Officer Chief Electrical Plans Examiner Chief Mechanical Plans Examiner Chief Plumbing Inspector Development & Capital Management Coordinator Development Services Admin Manager Director of Community Development Electrical Plans Examiner Electrical Plans Inspector PT GIS Database Admin GIS Systems Analyst Mechanical Inspector Permit Clerks Permit Clerk Temps Permit Plans Coordinator Planner I Planning IT Manager Plumbing Inspector Plumbing Inspector/Plans Examiner-P/T Temp. Senior Planner Senior Zoning Specialist Structural Inspector Structural Inspector/Plans Examiner Structural Plans Examiner Total

City of Miramar

241

0.15

0.10

0.90 0.10 0.10 0.80 0.90 0.90 0.90 0.90 0.10 0.10 0.30 0.90 0.75 0.25 0.90 3.45 0.90 0.35 0.25 0.90 0.15 0.75 0.90 5.50 22.10

1.00 0.35 0.30 1.00 1.00 0.00 1.00 1.00 0.10 0.40 0.20 1.00 0.00 0.20 1.00 3.00 1.00 0.30 0.50 0.20 0.80 1.00 4.00 2.00 21.45

1.00 1.00 1.00 1.00 1.00 1.00 0.10 1.00 3.00 1.00 0.55 0.50 0.25 0.80 1.00 4.00 2.00 20.20

1.00 1.00 1.00 1.00 1.00 1.00 0.50 0.10 1.00 3.00 2.00 1.00 0.50 0.50 0.25 0.80 1.00 4.00 2.00 22.65

1.00 1.00 1.00 1.00 1.00 0.10 1.00 0.50 0.10 1.00 3.00 2.00 1.00 0.50 0.50 0.25 0.80 2.00 4.00 2.00 23.75

Community Development

FY 2014 Budget

Administration 001-40-100-515 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 602100 FICA & MICA 602210 Pension-General 602235 Pension-Senior Mgmt 602260 Pension-401 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 604001 Travel & Training 604301 Electricity Svc 604402 Leased Vehicles 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604650 R&M Office Equip 604700 Printing & Binding Svc 604989 MIS Internal Svc Chgs 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605221 Vehicle Fuel-Off-Site 605410 Subscriptions & Memberships Operating Expense Total Dept Capital Outlay 606470 Computer Equipment Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$640,200 $7,400 $42,200 $20,100 $111,000 $6,200 $39,200 $6,300 $9,600 $45,600 $4,000 $1,400 $3,300 $1,800 $938,300

$389,500 $21,100 $11,700 $28,600 $20,400 $47,300 $6,300 $16,100 $6,300 $10,000 $26,700 $2,800 $800 $1,900 $8,900 $598,400

$200 $6,800 $1,500 $1,500 $26,800 $2,300 $100 $200 $36,500 $400 $300 $1,200 $3,000 $80,800

$6,300 $3,600 $132,200 $400 $100 $200 $155,400 $400 $300 $2,600 $1,400 $4,500 $307,400

$364,001 $364,001

$1,019,100

$1,383,101

$905,800

242

Community Development

FY 2014 Budget

Planning 001-40-401-515 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 602100 FICA & MICA 602210 Pension-General 602235 Pension-Senior Mgmt 602260 Pension-401 602265 Pension-457 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 604001 Travel & Training 604200 Postage 604301 Electricity Svc 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604650 R&M Office Equip 604700 Printing & Binding Svc 604910 Advertising Costs 604916 Administrative Expense 604920 Licenses & Permit Fees 604989 MIS Internal Svc Chgs 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total Dept Capital Outlay 606470 Computer Equipment Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$228,800 $1,100 $17,600 $4,200 $19,800 $14,200 $6,400 $11,100 $17,600 $1,600 $500 $1,100 $600 $324,600

$312,800 $5,300 $9,400 $24,700 $4,300 $49,600 $8,700 $13,600 $11,000 $28,100 $2,500 $600 $1,500 $6,200 $478,300

$2,800 $1,500 $11,200 $1,900 $300 $1,100 $5,000 $500 $70,000 $15,000 $2,100 $200 $900 $2,800 $115,300

$2,800 $1,500 $11,200 $1,900 $300 $1,100 $3,611 $1,889 $15,000 $15,000 $2,100 $200 $900 $2,800 $60,300

$5,000 $400 $7,700 $1,500 $2,800 $300 $1,100 $5,000 $500 $3,000 $1,000 $1,200 $8,200 $1,000 $38,700

$91,800 $91,800

$439,900

$476,700

$517,000

243

Community Development

FY 2014 Budget

Environmental Planning 001-40-402-515 Account #

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$44,200 $400 $3,500 $1,500 $6,000 $1,500 $2,100 $1,000 $4,800 $400 $100 $300 $200 $66,000

$29,400 $1,400 $900 $2,400 $1,500 $4,100 $700 $700 $1,000 $2,700 $300 $100 $200 $600 $46,000

$600 $2,300 $500 $300 $3,100 $500 $100 $200 $500 $8,100

$300 $500 $500 $500 $1,800

$74,100

$47,800

244

Community Development

FY 2014 Budget

Geographic Information Systems 001-40-403-516 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 602100 FICA & MICA 602210 Pension-General 602260 Pension-401 602265 Pension-457 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602309 Basic Life Insurance 602310 Accidental Death & Dis 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 604001 Travel & Training 604301 Electricity Svc 604500 Property & Liability Ins 604610 R&M Vehicles 604700 Printing & Binding Svc 604920 Licenses & Permit Fees 604989 MIS Internal Svc Chgs 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605410 Subscriptions & Memberships Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$44,200 $2,600 $3,600 $10,100 $300 $100 $500 $6,200 $100 $300 $200 $68,200

$48,700 $200 $1,500 $3,900 $10,300 $600 $200 $6,900 $500 $100 $300 $1,200 $74,400

$600 $2,300 $500 $300 $19,500 $3,100 $500 $100 $200 $700 $27,800

$980 $600 $2,300 $500 $300 $19,500 $3,100 $500 $100 $200 $120 $28,200

$300 $22,000 $500 $100 $500 $23,400

$96,000

$96,400

$97,800

245

Community Development

FY 2014 Budget

Building Permits & Inspections 001-40-404-524 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 602100 FICA & MICA 602210 Pension-General 602235 Pension-Senior Mgmt 602260 Pension-401 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603190 Prof Svc-Other 604100 Communication Services 604200 Postage 604301 Electricity Svc 604402 Leased Vehicles 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604650 R&M Office Equip 604700 Printing & Binding Svc 604920 Licenses & Permit Fees 604989 MIS Internal Svc Chgs 604997 Other Operating Expenses 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605240 Uniforms Cost 605246 Safety Equipment Supplies 605410 Subscriptions & Memberships Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$1,248,800 $56,700 $99,900 $244,100 $23,600 $8,600 $6,300 $71,100 $95,600 $9,400 $300 $2,600 $6,300 $27,800 $1,901,100

$1,433,100 $30,500 $39,500 $112,700 $256,000 $23,600 $12,300 $8,700 $6,300 $56,100 $111,900 $9,700 $600 $2,500 $6,300 $34,900 $2,144,700

$80,000 $200 $800 $17,600 $3,000 $69,300 $33,200 $1,100 $1,500 $200 $94,500 $200 $3,000 $700 $25,500 $1,000 $4,000 $335,800

$78,200 $200 $800 $17,600 $8,100 $3,000 $69,300 $25,100 $1,700 $1,500 $200 $94,500 $200 $3,000 $100 $25,500 $1,800 $1,000 $3,600 $335,400

$73,000 $200 $400 $7,700 $52,300 $3,000 $2,500 $1,100 $1,700 $200 $4,000 $1,000 $18,000 $2,000 $1,000 $7,300 $175,400

$2,236,900

$2,236,500

$2,320,100

246

Community Development

FY 2014 Budget

In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

Division Expenditure Summary Expenditures by Division Development Services Administration Planning Building Inspection Total

Division # 400 410 420

FY 2011 Actual 784,286 1,074,468 1,912,276 3,771,030

FY 2012 Actual 1,043,705 780,770 1,819,217 3,643,693

FY 2011 Actual

FY 2012 Actual

Administration Expenditure Budget 001-40-400-524 Account # 1200 1210 2100 2210 2240 2280 2300 2304 2305 2306 2400

4040 4100 4200 4355 4040 4402 4404 4440 4500 4605 4610 4700 5100 5120 5220 5250 5410 5450

6470

Account Title Personnel Services Regular Salaries Non-Pensionable Earnings FICA Pension-General Pension-ICMA Pension- Management Health-Cafeteria Plan Wellness Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Administrative Expense Communication Services Postage Electric Svc Administrative Expense Lease-Vehicle Leased Computers Leased Copier Property & Liability Ins MIS Charge R&M Vehicles Printing & Binding Office Supplies Computer Operating Supplies Gas, Oil & Lube Furniture & Equipment Subscriptions and Memberships Training-General Sub-Total Dept. Capital Outlay Computer Equipment Sub-Total

Total

City of Miramar

463,741 2,500 32,695 20,235 49,081 53,291 4,565 11,009 27,055 1,351 1,700 667,223

555,887 42,105 15,041 44,913 85,968 3,524 8,476 39,614 2,371 933 798,832

128 508 627 25,724 5,043 12,552 1,800 41,300 1,672 133 450 439 2,063 443 5,189 673 98,741

255 14 30,556 144 1,262 4,021 1,561 38,958 137,977 465 139 289 195 3,127 4,810 223,774

18,321 18,321

21,099 21,099

784,286

1,043,705

247

Community Development

FY 2014 Budget

Planning Expenditure Budget 001-40-410-524 Account # 1200 1400 2100 2210 2240 2280 2304 2305 2306 2400

3190 4100 4200 4404 4440 4500 4610 4650 4700 4910 4920 4930 5100 5120 5220 5410

Account Title Personnel Services Regular Salaries Overtime FICA Pension-General Pension-ICMA Pension- Management Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Prof. Services-Other Communication Services Postage Leased Computers Leased Copier Property & Liability Ins R&M Vehicles R&M Office Equipment Printing & Binding Advertising Licenses & Permits Expense Board Members Office Supplies Computer Operating Supplies Gas, Oil & Lube Subscription/Membership Sub-Total

Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

666,411 2,500 48,583 31,870 76,924 24,857 47,687 33,948 1,826 2,300 936,905

455,947 33,402 23,352 51,828 27,013 20,160 35,929 1,667 1,000 650,299

2,558 4,616 418 531 5,371 50,400 1,771 125 1,745 3,568 58,705 60 5,084 1,517 364 731 137,563

1,330 19 4,237 4,838 47,575 1,053 797 2,592 63,291 330 2,619 483 7 1,301 130,472

1,074,468

780,770

248

Community Development

FY 2014 Budget

Building Inspection Expenditure Budget 001-40-420-524 Account #

1200 1210 1400 2100 2210 2240 2300 2304 2305 2306 2400

3190 4100 4200 4404 4440 4500 4610 4650 4660 4700 4920 4931 5100 5120 5220 5240 5246 5410

Account Title Personnel Services Regular Salaries Non-Pensionable Earnings Overtime FICA Pension-General Pension-ICMA Health-Cafeteria Plan/Wellness Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Prof. Services-Other Communication Services Postage Leased Computers Leased Copier Property & Liability Ins R&M Vehicles R&M Office Equipment R&M Computers Printing & Binding Licenses/Permits Recording Fees Office Supplies Computer Operating Supplies Gas, Oil & Lube Uniforms Supplies-Safety Equipment Subscription/Memberships Sub-Total

Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

1,147,822 18,750 11,937 91,731 265,974 21,752 4,955 97,791 77,132 3,104 36,100 1,777,047

1,113,174 20,680 88,253 236,601 24,314 3,809 64,284 85,767 4,667 17,200 1,658,749

21,175 12,142 749 617 7,728 41,200 18,984 1,037 318 360 5,159 983 17,168 1,343 1,133 5,134 135,229

64,543 3,089 16 8,840 6,847 38,867 12,602 1,047 304 120 915 2,626 471 17,466 520 2,197 160,468

1,912,276

1,819,217

249

Community Development

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

322100

Building Permits

322101

Open Permit Search

322110

Building 7% Surcharge

This is a surcharge amounting to 7% of building permits to fund needed technology upgrades that will enhance building development related customer service.

322111

Building 10% Admin Fee

This is a 10% surcharge for building permits to reimburse the cost of administrative activities related to Development & Zoning Permits.

329101

Garage Sale Permits

This revenue is generated from permit required in order to have a garage sale within the City.

343900

Development Review Fees

These are fees charged to the developers for costs associated with the interdepartmental review of new development proposals such as site plans and plats.

603190

Prof Svc-Other

This cost is for Broward Country Inspectors who provide building services to the City, and a contract landscape inspector for landscape inspections. A 3% fee increase from Broward County will be effective for next fiscal year.

604001

Travel & Training

This cost is for travel and training including registration to national and local APA Conferences in order to maintain AICP certifications for 2 staff members.

604100

Communication Services

This cost is associated with cellular phones, as well as hand-held transmission units for building inspectors.

604200

Postage

This covers the cost of Federal Express and UPS charges.

604301

Electricity Svc

This account represents allocated costs for electricity usage.

604402

Leased Vehicles

This expenditure is for the Deputy City Manager leased vehicle and the enterprise vehicle lease program for Building Inspectors.

604440

Leased Copiers

This account represents costs associated with copy machines, releated supplies and service contracts. (Toner is only purchased if department exceeds the allotted meter amount)

604500

Property & Liability Ins

This account represents allocated property and liability insurance premiums

604610

R&M Vehicles

This account represents costs associated with repair and maintenance of city vehicles.

604650

R&M Office Equip

This cost is associated with the repair and maintenance for the department's office equipment.

604700

Printing & Binding Svc

This cost includes the cost of printing development orders, comprehensive and permit applications and associated forms, red tags, and miscellaneous notices and stickers.

604910

Advertising Costs

This line item represents allocated funds for advertising of statutorily required public notices.

604916

Administrative Expense

This cost is for various administrative expenses that are not budgeted in another line item.

604920

Licenses & Permit Fees

Work licenses for building official, inspectors, planners, and zoning inspectors and also for software licenses for the Planning, Building and GIS divisions, including annual software maintenance for AutoCAD, ESRI, FARES Data, BCPA, Accella/Tidemark and Mobile Highway.

604989

MIS Internal Svc Chgs

This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs.

604997

Other Operating Expenses

This cost is for expenses that are not budgeted in another line item.

605100

Office Supplies

Included herein are ordinary stationery supplies, business cards and graphic materials.

605120

Computer Operating Supplies The costs for this line item is for Print Management Service Agreement and computer related items.

605220

Vehicle Fuel-On-Site

Revenue

Expense

City of Miramar

This account covers the cost of gas and oil used for city vehicles.

250

Community Development

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

605221

Vehicle Fuel-Off-Site

605240

Uniforms Cost

This cost is for uniforms for specific employees of the Building Division as per GAME contract.

605246

Safety Equipment Supplies

This includes first aid kits, safety shoes and gear, fire extinguishers in the vehicles, and rain coats for field workers.

605410

Subscriptions & Memberships This includes county and state licenses for Building Officials and Inspectors, as well as, the purchase of various books and materials relating to building, planning, economic development, community revitalization, fiscal impact analysis, professional subscriptions and dues for required certification of employees and membership in professional organizations.

605500

Training-General

City of Miramar

Local training and educational costs for conferences and meetings for maintenance of professional certifications.

251

EconomicÂ Development

Economic Development & Revitalization Department

Assistant City Manager

Office of Marketing & Communications Director of ED&R Development Services Administration* Business Development & Marketing Officer

Public Information Officer

Senior Planner Marketing & Communications Coordinator

Redevelopment

Housing

Business Development Media Coordinator

Planner II

Client Services Coordinator III

Planning Technician Graphics Technician Assistant (Temp. P/T )

Client Services Coordinator (P/T)

* This program provides administrative support to both Community Development and Economic Development & Revitalization Departments.

Client Services Assistant

Graphics Technician I

Economic Development & Revitalization

FY 2014 Budget

Mission To balance Miramar's Economic position as a premier business location with the enhancement of the physical, social and economic environment of its neighborhoods.

Department Overview The City of Miramar has experienced tremendous economic and community growth and development over the past several years. The City has become a premier location for Fortune 500 Companies in recent years. The City's historic areas are also experiencing a renaissance and results of reinvestment by the public and private sector are evident. Through partnerships with Broward County, the State of Florida, the Federal Government, Miramar/Pembroke Pines Chamber of Commerce, and private sector partners, an array of resources that promote business opportunity and enhance neighborhoods are available.

The Economic Development and Revitalization Department is comprised of twelve (12) budgeted positions, 11 full-time, 1 part-time and 1 temporary part-time employees. The three (3) programs provided are: 1. 2. 3.

Office of Marketing Communication Redevelopment & Housing Business Development

Objectives ■ ■ ■ ■ ■ ■ ■ ■

Create and distribute City publications for City departments Create and implement City Commission/City Manager Office special events and requests Appropriately distribute federal and state grants to various projects Prepare and submit the Annual CDBG Action Plan to comply with federal requirements Implement the Local Housing Assistance Plan (LHAP) Provide a range of assistance and services to the business community Provide timely responses to business assistance needs Pursue accreditation by the International Economic Development Council (IEDC)

Key Intended Outcomes of Investment ■ ■ ■ ■ ■

Increase use of website analytics Increased customer satisfaction Quality housing stock that preserves the health safety and welfare of residents Businesses become more viable through counseling that assist with business plans, marketing, grants and loans Businesses receive funding to create jobs through the business incentive grants

Accomplishments FY 2013 ■ ■ ■ ■ ■ ■ ■ ■ ■

Completed the Economic Development Strategic Plan (EDSP) Completed the new 3 year Local Housing Assistance Plan (LHAP) for SHIP funding Allocated and administered CDBG funds Assisted 20 applicants with purchase assistance and rehabilitation of foreclosed homes under the NSP program Revised the Micro Enterprise Business Assistance program to expand eligible uses of funds Completed a Guide to Doing Business in Miramar booklet to assist companies with various city processes Attracted 4 new corporations to the city with incentives and/or expedited permitting services Completed 2 commercial rehabilitation projects Produced several video productions of city events

City of Miramar

252

Economic Development & Revitalization

FY 2014 Budget

Program Revenues, Expenditures & Position Summary

Dedicated Revenues None

Expenditures by Program Office of Marketing Communication Redevelopment & Housing Business Development Total

Expenditures by Category Personnel Services Operating Expense Departmental Capital Outlay Grants & Aids Total

FY 2011 Actual -

FY 2013 Budgeted -

FY 2013 Amended -

FY 2014 Budget -

661,213

698,713

581,200

656,900

876,000

190,829 158,197

111,677 503,669

253,700 592,100

253,700 593,400

255,700 516,700

$ 1,010,239

$ 1,314,059

$ 1,427,000

$ 1,504,000

$ 1,648,400

913,626

866,090

917,900

1,160,800

64,028

214,575

241,600

250,600

386,900

32,585 -

233,393

267,500

68,000 267,500

100,700

$ 1,010,239

$ 1,314,059

$ 1,427,000

$ 1,504,000

$ 1,648,400

4.65

6.50

5.75

6.75

2.65

2.25

3.00

2.50

2.00

2.25

2.75

9.3

11.0

12.0

0.5

Positions by Program Office of Marketing Communication Redevelopment & Housing Business Development Total

Position Detail Administrative Assistant - Temp Part-time Business Development & Marketing Officer Client Services Assistant Client Services Coordinator I/II/III * Client Services Coordinator - Part-time Director of ED&R Grants Coordinator Graphics Technician Assistant - Temp Part-time Graphics Technician I Marketing Communications Coordinator Media Coordinator Planning Tech/Assistant Planner/Planner I/II * Public Information Officer Senior Planner/Principal Planner * Total FTE's * Block Budgeted Positions

City of Miramar

FY 2012 Actual

253

10.0

11.0

12.0

Economic Development & Revitalization

FY 2014 Budget

Office of Marketing Communication Program Description The Office of Marketing Communication program participates in the coordination of marketing, public relations and media needs for the City including recommended use of a consistent graphic image, standardization of advertising materials, increased media opportunities and exposure, and expansion of public relation efforts. This program also covers the provision of efficient communication, administration, and management of department activities that include redevelopment, housing, business development (attraction & retention), media, special projects and events and partnership affiliations (e.g., Broward Alliance; Chamber of Commerce).

Objectives ■ ■ ■ ■ ■ ■ ■

Create, print, and distribute City publications for all City departments including the summer and fall guide Create and implement City Commission/City Manager Office special events and requests Provide public relations information/press releases/letters/speeches to media Create, layout and design, copyrighting of advertising materials for local, regional, and national media publications Research and media recommendations for business to business and trade publications Implement surveys to gauge effectiveness of communication efforts Create videos for special events and requests from departments

Key Intended Outcomes of Investment ■ ■ ■

Increase resident awareness of City activities and events Increase visits to City website by redesigning website to be more user friendly Increase employee awareness of City events/program by providing this information to all employees on a timely basis

Goals for FY 14 1. 2. 3. 4.

Implement community wide survey to find best way(s) to communicate with residents. Implement redesign of City website to be more user friendly Dismantle City radio station Streamline all PR/Marketing via menu of services and marketing impact of each (Portfolio)

Performance Measures Output

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Marketing materials developed (Newsletter, ads, guides)

Press Releases

175

209

156

200

Magazine Articles

Visits to City Website

322,149

441,657

560,016

600000

Internal Video productions

Number of followers on social media

235

547

832

900

TVEyes-Average Local Viewers

6,639,054

4,083,693

7,000,000

TVEyes-Local Publicity Value

$549,429

$415,573

$600,000

Efficiency/Effectiveness Create, print, and distribute City publications for all City departments including the summer and fall guide Objective: Outcome: Increase resident awareness of City activities and events Goals: 1, 3, 4,

City of Miramar

254

Economic Development & Revitalization

FY 2014 Budget

Office of Marketing Communication Program FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

% print requests processed within 2 business days

100%

% film permits issued within 2 business days

100%

% increase in website visits

100%

Objective: Outcome: Goals:

Provide public relations information/press releases/letters/speeches to media Increase resident awareness of City activities and events 4, 5 FY 2012

% City Commission/City Manager letters completed within 2 business days

FY 2014

Actual

Goal

Projected

Goal

100%

Turnaround time for press releases to the media in days

10%

15%

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

% increase in employee interest in City programs and events

Dedicated Revenues

FY 2013

Goal

None

592,308

615,474

460,400

640,600

36,320 32,585

83,239 -

120,800 -

128,500 68,000

235,400 -

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

661,213

698,713

581,200

656,900

876,000

Percent of Time by Position Business Development & Marketing Officer Business Development Specialist Client Services Coordinator I Client Services Coordinator I-PT Client Services Coordinator III Director of ED & R Graphics Technician I Graphics Technician I Assistant-PT Temp Grants Coordinator Marketing Communications Coordinator Media Coordinator Planner II Planning Technician Public Information Officer Sr Planner-Bus. Dev. Coordinator Total

City of Miramar

255

0.20

0.50

0.20

0.20 -

0.40 -

0.50

0.90

0.45

0.25

0.45 -

0.80

0.50

1.00 -

1.00

1.00 -

0.05 -

0.05 1.00

1.00

0.85

0.80

0.75

0.10

0.80

0.75

0.10 4.65

0.10 6.50

5.75

6.75

0.50

Economic Development & Revitalization

FY 2014 Budget

Redevelopment and Housing Program Description The Redevelopment and Housing program includes providing information and assistance to the general public; coordinating and implementing neighborhood development, redevelopment, and revitalization initiatives; coordinating with homeowners associations; administering the Community Development Block Grant (CDBG) & HOME Programs and the State Housing Initiative Partnership (SHIP) program; grant writing and grant program management, and special projects and events.

Objectives ■ ■ ■ ■ ■ ■ ■

Appropriately distribute federal and state grants to various projects Prepare and submit the program year 2013 Action Plan to comply with federal requirements Implement the new 3 year Local Housing Assistance Plan (LHAP) for SHIP funding Screen applicants for eligibility for minor home repair funding Process applicants for assistance through the NSP Participate in the planning and strategic development activities with Broward County to administer the HOME grant Participate in the development of a Post Disaster Housing Plan with Broward County

Key Intended Outcomes of Investment ■ ■ ■ ■

Expend CDBG, SHIP, HOME and NSP grant funding in a timely manner Compliance with State and Federal program guidelines Area-wide improvements in low to moderate income areas through the use of CDBG funds Funding to benefit to low-moderate income residents with minor home repair

Goals for FY 14 1. 2.

Prepare annual Action Plan for expenditure of CDBG funds Allocate and administer CDBG, HOME, SHIP and NSP funding to city projects serving the low and moderate income residents of the city

3. 4. 5. 6.

Continue to participate in SR 7/US 441 Collaborative and HOME Consortium Continue to coordinate with agencies on the State Road 7 widening project Revise subordination requirements to accommodate federal mortgage modification programs Expend 100% of NSP3 funding by program deadline

Performance Measures FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Number of foreclosed homes purchased through NSP

Number of FHOP applications processed

Number of residents assisted with HOME funds

Number of families assisted with minor home repair through CDBGR, HOME, SHIP, DRI and CDBG

Output

Number of workshops held to assist residents with foreclosure

City of Miramar

256

Economic Development & Revitalization

FY 2014 Budget

Redevelopment and Housing Program Efficiency/Effectiveness Objective: Appropriately distribute federal and state grants to various projects Outcome: Area-wide improvements in low to moderate income areas through the use of CDBG funds Goals: 1, 4, 5 FY 2012 Goal

FY 2014

FY 2013 Actual

Goal

Projected

Goal

# of weeks to process housing rehabilitation application

% of resident inquiries processed within 2 business days

95%

100%

Objective: Outcome: Goals:

Prepare and implement the Local Housing Assistance Plan (LHAP) Compliance with State and Federal program guidelines 2, 3 FY 2012

FY 2014

FY 2013

Goal

Actual

Annual CDBG Action Plan prepared

yes

Local Housing Assistance Plan (LHAP) prepared

yes

Objective: Outcome: Goals:

Goal

Projected

Goal

Process applicants for assistance through the NSP Continued administration of NSP funds through acquisition and rehab or homeownership assistance 4 FY 2012

Number of NSP documents processed for payment within 2 days of receipt.

Dedicated Revenues

FY 2013

FY 2014

Goal

Actual

Goal

Actual

100%

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

None

Goal

174,131

76,675

229,300

226,300

16,698

35,002

24,400

190,829

111,677

253,700

29,400 -

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

255,700

Percent of Time by Position Client Services Coordinator I Client Services Coordinator III Director of ED & R Client Services Assistant ED&R Administrative Assistant-PT Temp Grants Coordinator Planner II Planning Technician Public Information Officer Sr Planner-Bus. Dev. Coordinator Total

City of Miramar

257

0.60

0.40

0.05

0.35

0.50

0.35

0.10

0.25

1.00

0.50

0.75

1.00

0.05 0.45

0.05 0.20

0.25

0.10

0.30 2.65

0.30 2.25

0.50 3.00

0.50 2.50

Economic Development & Revitalization

FY 2014 Budget

Business Development Program Description The Business Development program includes the provision of information and assistance to the business community; staffing and coordinating the work of the Economic Development Advisory Board (EDAB); coordinating with local business groups, the Chamber of Commerce, civic associations, and economic development counterparts at the Broward Alliance and Broward County, and continue the small business job creation efforts.

Objectives ■ ■ ■ ■ ■ ■

Provide a range of assistance and services to the business community Provide timely responses to business assistance needs Offer Chamber of Commerce membership incentive Seek grants and other sources of funding that provide funds for business incentives Continue to liaison with business through meetings and advertisements to communicate the availability of business resources Monitor the availability of state and federal grants that coincide with department objectives

Key Intended Outcomes of Investment ■

Businesses become more viable through counseling that assist with business plans, marketing, and loans

■

Small businesses create jobs and/or increase productivity with working capital using grant funds New businesses provide local jobs which result in the growth of the corporate community Secure grants and loans for Economic Development and redevelopment activities

■ ■

Goals for FY 14 1. 2. 3. 4. 5. 6.

Assist 5 businesses through the Micro Enterprise program Assist at least 1 applicant through the Commercial Rehabilitation program Secure a dedicated small business counseling consultant Maintain the corporate incentive program Implement recommended actions in the Economic Development Strategic Plan Provide Chamber of Commerce membership incentives to 20 companies

Performance Measures FY 2010 Actual

Output Commercial rehabilitation applications

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Number of small businesses assisted through the business counseling program

123

Number of Chamber memberships

Number of applications for Micro Enterprise job creation assistance

Number of business oriented events

Efficiency/Effectiveness Objective: Provide a range of assistance and services to the business community Outcome: Businesses become more viable through counseling that assist with business plans, marketing, and loans and job creation Goals:

3, 4, 5, 6

City of Miramar

258

Economic Development & Revitalization

FY 2014 Budget

Business Development Program FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

10 wks.

12 wks.

10 wks.

% of Commercial Rehab funds expended

100%

86%

78%

60%

70%

% of Micro Enterprise funds expended

90%

50%

90%

50%

75%

# of weeks to process Micro enterprise job creation application

Objective: Outcome: Goals:

Seek grants and other sources of funding that provide funds for business incentives New businesses provide local jobs which result in the growth of the corporate community 1, 2 FY 2012

FY 2014

Actual

Goal

Projected

Goal

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Number of county, state and federal loan and grant programs received to implement City economic development and redevelopment initiatives.

Dedicated Revenues

FY 2013

Goal

None

147,187

173,941

228,200

293,900

11,010

96,335

96,400

97,700

122,100

158,197

233,393

267,500

100,700

Expenditures by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total

503,669

592,100

593,400

516,700

Percent of Time by Position Business Development & Marketing Officer Business Development Specialist Client Services Coordinator III Director of ED & R Planner II Planning Technician Public Information Officer Sr Planner-Bus. Dev. Coordinator Total

City of Miramar

1.00

0.25

0.25 0.75

0.25

1.00

0.50 2.25

0.50 2.75

2.00

259

0.50

Economic Dev & Revitalization

FY 2014 Budget

Office of Marketing Communications 001‐43‐430‐559 Account #

Account Title Personnel Services

601200 601205 601210 602100 602210 602235 602260 602265 602304 602305 602306 602309 602311 602400

Employee Salaries Lump Sum Payout - Accrued Time Non-Pensionable Earnings FICA & MICA Pension-General Pension-Senior Mgmt Pension-401 Pension-457 Health Insurance-PPO Health Insurance-HMO Dental Insurance-PPO Basic Life Insurance Long-Term Disability Ins Workers' Compensation

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$325,600 $800 $24,100 $12,500 $48,600 $4,900 $9,800 $7,200 $21,700 $2,000 $700 $1,600 $900

$435,800 $8,400 $11,600 $33,200 $12,300 $54,300 $10,500 $12,400 $14,300 $33,000 $2,600 $800 $1,900 $9,500

Personnel Services Total Operating Expense

$460,400

$640,600

603190 604001 604100 604200 604301 604402 604440 604500 604610 604650 604700 604910 604920 604989 604997 605100 605120 605220 605410 605500

$1,800 $300 $6,600 $4,400 $38,400 $5,600 $200 $10,000 $10,000 $6,900 $31,100 $600 $1,000 $300 $1,200 $2,400 -

$1,800 $2,800 $6,600 $4,400 $38,400 $5,600 $200 $17,000 $11,200 $1,900 $31,100 $2,600 $1,000 $300 $1,200 $2,400 -

$22,900 $2,000 $1,800 $12,800 $7,200 $4,100 $5,400 $33,200 $5,800 $200 $22,800 $40,000 $15,500 $43,800 $1,000 $5,000 $300 $1,300 $4,300 $6,000

Operating Expense Total Dept Capital Outlay

$120,800

$128,500

$235,400

606400

Prof Svc-Other Travel & Training Communication Services Postage Electricity Svc Leased Vehicles Leased Copiers Property & Liability Ins R&M Vehicles R&M Office Equip Printing & Binding Svc Advertising Costs Licenses & Permit Fees MIS Internal Svc Chgs Other Operating Expenses Office Supplies Computer Operating Supplies Vehicle Fuel-On-Site Subscriptions & Memberships Training-General

$68,000

Dept Capital Outlay Total

Machinery & Equipment

$68,000

Program Total

$581,200

$656,900

$876,000

City of Miramar

260

Economic Dev & Revitalization

FY 2014 Budget

Redevelopment & Housing 001‐43‐431‐554 Account #

Account Title Personnel Services

601200 601205 601210 602100 602210 602235 602260 602265 602305 602306 602307 602309 602311 602400

Employee Salaries Lump Sum Payout - Accrued Time Non-Pensionable Earnings FICA & MICA Pension-General Pension-Senior Mgmt Pension-401 Pension-457 Health Insurance-HMO Dental Insurance-PPO Dental Insurance-HMO Basic Life Insurance Long-Term Disability Ins Workers' Compensation

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$166,100 $2,100 $12,500 $8,400 $8,100 $8,400 $2,300 $18,600 $900 $300 $300 $800 $500

$147,200 $2,600 $4,500 $11,100 $15,900 $16,900 $600 $1,400 $20,200 $900 $400 $300 $700 $3,600

Personnel Services Total Operating Expense

$229,300

$226,300

604500 604920 604989 604997 605100 605120 605410

$12,200 $500 $10,400 $400 $500 $200 $200

$10,100 $500 $14,600 $500 $1,000 $500 $2,200

Property & Liability Ins Licenses & Permit Fees MIS Internal Svc Chgs Other Operating Expenses Office Supplies Computer Operating Supplies Subscriptions & Memberships

Operating Expense Total

$24,400

$29,400

Program Total

$253,700

$255,700

City of Miramar

261

Economic Dev & Revitalization

FY 2014 Budget

Business Development 001‐43‐432‐552 Account #

Account Title Personnel Services

601200 601205 601210 602100 602210 602235 602260 602265 602304 602305 602306 602307 602309 602311 602400

Employee Salaries Lump Sum Payout - Accrued Time Non-Pensionable Earnings FICA & MICA Pension-General Pension-Senior Mgmt Pension-401 Pension-457 Health Insurance-PPO Health Insurance-HMO Dental Insurance-PPO Dental Insurance-HMO Basic Life Insurance Long-Term Disability Ins Workers' Compensation

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$156,400 $2,600 $11,800 $10,100 $14,000 $6,300 $3,900 $2,400 $18,000 $600 $400 $400 $800 $500

$190,800 $3,400 $5,800 $14,500 $9,800 $29,900 $2,000 $4,900 $4,800 $21,400 $1,100 $300 $400 $900 $3,900

Personnel Services Total Operating Expense

$228,200

$293,900

603190 604100 604860 604880 604920 604989 605100 605120 605410 605500

$200 $5,000 $55,000 $100 $10,400 $500 $300 $24,900 -

$200 $11,300 $55,000 $100 $10,400 $500 $300 $19,900 -

$2,700 $200 $14,000 $55,000 $100 $14,600 $1,000 $300 $32,200 $2,000

Operating Expense Total Grants & Aides

$96,400

$97,700

$122,100

608250 608251

$17,500 $250,000

$100,700 -

Prof Svc-Other Communication Services Economic Developmnt Activities Chamber of Commerce Events Licenses & Permit Fees MIS Internal Svc Chgs Office Supplies Computer Operating Supplies Subscriptions & Memberships Training-General

Economic Incentive Incent Attract/Retention

Grants & Aides Total

$267,500

$100,700

Program Total

$592,100

$593,400

$516,700

City of Miramar

262

Economic Development & Revitalization

FY 2014 Budget

In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

Division Expenditure Summary Expenditures by Division Office of Marketing Communication Redevelopment & Housing Business Development Total

Division #

FY 2011 Actual

FY 2012 Actual

430

661,213

698,713

431

190,829

111,677

158,197

503,669

1,010,240

1,314,059

432

Office of Marketing Communication Expenditure Budget 001-43-430-559 Account #

Account Description

1200 1210 2100 2210 2240 2280 2304 2305 2306 2400

Personnel Services Regular Salaries Non-Pensionable Earnings FICA Pension-General Pension-ICMA Pension-Sr. Mgmt. Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total

3400 4100 4200 4355 4404 4440 4500 4605 4610 4700 4910 4920 4990 5100 5120 5220 5250 5410

6204

FY 2011 Actual

FY 2012 Actual

412,297 1,250 29,711 12,288 27,774 67,725 12,756 25,466 1,241 1,800 592,308

425,401 32,420 19,895 28,313 65,779 17,205 23,810 1,652 1,000 615,474

Operating Expense Contractual Services Communication Services Postage Electric Svc Leased Computers Leased Copier Property & Liability Ins MIS Services R&M Vehicles Printing & Binding Advertising Licenses & Permits Other Expense Office Supplies Computer Operating Supplies Gas, Oil & Lube Furniture & Equipment Subscriptions and Memberships Sub-Total

36 1,577 275 5,991 3,686 5,498 11,800 2,139 572 500 494 712 260 1,112 667 1,000 36,320

28 63 7,115 4,195 4,838 11,183 31,363 1,886 11,391 3,346 2,493 1,390 970 218 120 2,640 83,238

Dept. Capital Outlay Equipment Sub-Total

32,586 32,586

661,213

698,713

Total

City of Miramar

263

Economic Development & Revitalization

FY 2014 Budget

Redevelopment & Housing Expenditure Budget 001-43-431-554 Account # 1200 1210 2100 2210 2240 2280 2300 2304 2305 2306 2400

3192 4100 4404 4500 4605 4920 4990 5100 5120 5410

Account Title

FY 2011 Actual

Personnel Services Regular Salaries Non-Pensionable Earnings FICA Pension-General Pension-ICMA

FY 2012 Actual

130,823 1,250 10,066 9,986 6,618

Payment in Lieu of Insurance Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Other Operating Expense Communication Services Leased Computers Property & Liability Ins MIS Services Licenses & Permits Other Expense Office Supplies Computer Operating Supplies Subscription/Membership Sub-Total Total

4,565 10,267 256 300 174,131

57,541 4,379 2,311 4,005 2,154 1,645 228 3,936 342 133 76,675

1,268 11,800 575 385 998 182 1,491 16,698

8,887 442 435 11,183 10,400 1,629 423 144 1,460 35,002

190,829

111,677

Business Development Expenditure Budget 001-43-432-552 Account # 1200 1210 2100 2210 2240 2280 2304 2305 2306 2400

4100 4404 4500 4605 4911 4920 5100 5120 5410 5915

8251

Account Title

FY 2011 Actual

Personnel Services Regular Salaries Non-Pensionable Earnings FICA Pension-General Pension-ICMA Pension-SICMA Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Communication Services Leased Computers Property & Liability Ins MIS Services Eco Dev. Activities Licenses/Permits Office Supplies Computer Operating Supplies Subscription/Memberships Miramar/PP Chamber of Commerce Sub-Total Aids to Private Organizations Business Incentive-Attraction/Retention Sub-Total

111,370 1,250 8,481 7,771 10,151 7,299 365 500 147,187 145 7,900 300 799 260 1,606 11,010

Total

City of Miramar

FY 2012 Actual

264

122,187 8,329 8,900 9,905 3,604 1,615 18,599 536 267 173,941 (6) 192 7,425 10,400 7,720 394 213 25,484 44,514 96,335

233,393 233,393

158,197

503,669

Economic Dev & Revitalization

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

603190

Prof Svc-Other

Cost to procure qualified consultant to conduct a community survey and to transcribe advisory board meeting minutes.

604001

Travel & Training

Includes miscellaneous travel expenses such as lodging, transportation, meal allowance, mileage, etc.

604100

Communication Services

Costs associated with cellular phones, radios and hand held units service.

604200

Postage

USPS, Federal Express and UPS charges including cost to mail quarterly community newletters to apartments (non water bill).

604301

Electricity Svc

This account represents allocated costs for electricity usage.

604402

Leased Vehicles

This account represents the cost of city leased vehicles

604440

Leased Copiers

This account represents costs associated with copy machines, releated supplies and service contracts. (Toner is only purchased if department exceeds the allotted meter amount)

604500

Property & Liability Ins

This account represents allocated property and liability insurance premiums

604610

R&M Vehicles

This account represents costs associated with repair and maintenance of city vehicles

604650

R&M Office Equip

Maintenance cost for office equipment.

604700

Printing & Binding Svc

Cost of printing flyers, posters, placards for buses and miscellaneous notices and stickers. Also includes cost to print the quarterly community newsletters which are sent in the water bills and those that are mailed to residents who do not receive a water bill from the City.

604860

Economic Developmnt Activities

Includes activities pertaining to economic development such as business expos and forums and accreditation by the International Economic Development Council.

604880

Chamber of Commerce Events

Costs associated with special events, sponsorships and membership incentives as per partnership agreement with the Miramar Pembroke Pines Regional Chamber of Commerce.

604910

Advertising Costs

Allocated funds for advertising of statutorily required public notices, radio ads and ads in national and international publications for business attraction.

604920

Licenses & Permit Fees

Work related licenses and software licenses including: (2) CS7 Master Suite for MAC, CS7 Design/Web Premium for PC, Apple Motion 5 (2) CS7 Design/Web Premium for PC Projector

604989

MIS Internal Svc Chgs

This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs

604997

Other Operating Expenses

Unanticipated one- time expense that cannot be charged to in other budgeted line item. This includes funds for the purchase of giveaways to be used at various City events.

605100

Office Supplies

Includes desktop supplies, graphic materials, DVDs, CDs, CD covers and labels, foam boards, etc as well as supplies needed for media room.

605120

Computer Operating Supplies Print Management Service Agreement for computer related items

605220

Vehicle Fuel-On-Site

605410

Subscriptions & Memberships American Planning Association, (3) $1,719; Co-Star $8,700 ; Florida Economic Dev Council $600 ; Nat'l Community Dev Assoc $940; Florida Redevelopment Assoc $695; IEDC $475; Lynda.com $250;Urban Land Institute $156;Business Retention & Expansion Int $100 ;Int'l Council of Shopping Centers $100;Neighborhood USA $100 ;Florida Emergency Preparedness Assn $75 ;Constant Contact $1,020;Florida Govt Communicators Assoc $60 ;Florida Broward Affordable Housing$50 ;Florida Chapter of Nat'l Telecom Officers $50 ;Broward Section APA $24 ;MPPRC Annual Trustee $8,000 ;Broward Alliance $7,500 ;ZOHO Creator $165 ;Sun Sentinel Digital $120 ;Miami Herald Press + $140 ;CrashPlan $60 ;iStock Pictures $1,000 ;HOW $20 ;Computer Arts $65 ;Before & After $36 ;Sister Cities $900 ;Florida Community Development Assoc $275 ;South Florida Regional Planning Council (SR7) $5,000

605500

Training-General

Cost to include seminars, conference registration fees and job related professional development classes.

605510

Tuition Reimbursement

Anticipated cost for employees to continue their education related to the department.

606400

Machinery & Equipment

Miscellaneous equipment for radio, TV and audio visual studio and (2) VMS boards.

608250

Economic Incentive

Payments to companies moving into Miramar.

608251

Incent Attract/Retention

PID Fire protection assessment rebates.

Expense

City of Miramar

This account covers the cost of gas and oil used for city vehicles

265

PublicÂ Works

Public Works Department Assistant City Manager of Operational Services

Public Works Director Executive Asst. to Director PW Outreach Administrator Administration Services Coordinator Administrative Coordinator Office Administrator Admin. Secretary II

General Services Manager

Streets & Drainage Engineer

Assistant PW Director

Transportation Administrative Superintendent

Solid Waste Manager

Administration Superintendent Asst. Facilities Manager

Asst. Facilities Superintendent

Facilities Planner

Electrician I (2)

Transportation Supervisor

AC Technician

Transportation Technician

Bus Operator II P/T (9)

Fleet Supervisor

Field Service Manager PW Field Svcs Superintendent

Recycling Coordinator

Asst. Field Ops Superintendent Streets

Asst. Field Ops Superintendent Stormwater

Asst. Field Ops Superintendent Field Operations

Solid Waste Technician

Lead Maintenance (2)

Maintenance Supervisor (2)

Equipment Operator II

Heavy Equipment Operator I (2)

Lead Maintenance (3)

Lead Mechanic

Service Writer Administrator Maintenance II

Building Maintenance Supervisor

Bus Operator I P/T (2)

Auto Mechanic II (2)

Landscape Inspector Maintenance I

Building Tradesperson

Auto Mechanic I (2)

Streets Maint II (2) Street Maint I (2)

Building Maint. II (3) Building Maint. I (4) Custodian P/T

Fleet Procurement Specialist

Maintenance II Maintenance I (4) Maintenance Wkr P/T (6)

Stormwater Operator II

Equipment Operator II Irrigation Maintenance

Stormwater Operator I (3)

Maintenance II (3) Maintenance I (2)

Maintenance II

Field Serivce Worker (P/T) ()

Public Works

FY 2014 Budget

Mission To improve the quality of life for City residents and staff through responsive, efficient, and effective delivery of services, and to promote public health, personal safety, transportation, economic growth and civic vitality.

Department Overview The Public Works Department provides a variety of services directed toward the repair and maintenance of municipal equipment, properties, and infrastructure. The repair and maintenance functions includes street maintenance, street lighting, building maintenance services, vehicle and equipment maintenance, park maintenance, landscaping services and transit operations. In addition, the department is responsible for related activities such as solid waste collection and disposal services, electrical services, and stormwater management. The goal of Public Works is to provide top quality, professional, effective and timely delivery of services to residents, businesses and City departments to assure utmost customer satisfaction.

The department is comprised of 70 budgeted positions, 58 full-time, 14 part-time and 10 temporary part-time employees. The six (6) programs provided are: 1. 2. 3. 4. 5. 6.

Administration Building Maintenance Field Operations Streets Maintenance Transit Operations Solid Waste Management

Objectives ■ ■ ■ ■ ■ ■

Ensure all facilities adhere to fire and life safety standards Monitor and control facility energy management systems Maintain the beautification of City facilities, parks and right-of-ways Maintain park fields and facilities for community usage Provide community bus services to all residents and visitors Provide efficient sanitation services to all residential, multi-family, and commercial properties

Key Intended Outcomes of Investment ■ ■ ■ ■ ■

Increase energy efficiency while reducing operating cost Provide clean, healthy, safe and secure facilities Increase customer satisfaction Improve and maintain network of City roadways Provide reliable and on-time Community Bus Service to commuters

Accomplishments FY 2013 ■

Implemented a departmental Employee of the Month Recognition Program in accordance with the department's strategic plan

■

Successfully completed seven projects under the Department of Energy, Energy Efficiency and Conservation Block Grant (EECBG) Program

■

Completed in-house painting of eight park facilities by in-house Facility Maintenance staff

City of Miramar

266

Public Works

FY 2014 Budget

Program Revenues, Expenditures & Position Summary

Dedicated Revenues Transit Operations Solid Waste Total

Expenditures by Program Administration Building Maintenance Field Operations Streets Repair & Maintenance Transit Operations Solid Waste Management Building Support Services Building Modification, Repair & Renovations HVAC Repair & Maintenance Park Operations & Maintenance Total

Expenditures by Category Personnel Services Operating Expense Capital Outlay Debt Service Total

FY 2011 Actual

FY 2012 Actual

FY 2013 Amended

FY 2014 Budget

182,498

179,805

182,600

188,000

120,000

180,000

182,498

179,805

182,600

302,600

368,000

600,700

689,200

665,988

2,348,810

2,511,700

2,810,869

2,856,900

2,457,158

1,353,675

2,805,000

2,891,274

3,031,500

1,624,486

880,217

2,402,500

2,419,575

2,771,100

1,036,139

895,707

802,400

728,000

16,183

121,063

206,800

686,200

535,050

452,399

383,456

397,654

317,988 654,352

237,197 1,558,523

$ 7,690,800

$ 8,245,246

$ 9,329,100

$ 9,731,618

$ 10,762,900

3,162,679

3,393,635

3,668,000

4,716,300

4,490,214

4,489,671

5,661,100

5,731,500

5,592,300

28,621 9,286

355,735 6,205

332,118 -

454,300 -

$ 7,690,800

$ 8,245,246

$ 9,329,100

$ 9,731,618

$ 10,762,900

Positions by Program Administration Building Maintenance Field Operations* Streets Repair and Maintenance Transit Operations Solid Waste Management Building Support Services Building Modification, Repairs & Renovations HVAC Repair & Maintenance Park Operations & Maintenance Total

5.0

6.0

5.0

8.44

8.95

15.50

15.0

5.77

3.97

10.5

11.0

16.5

6.88

11.69

15.5

18.5

11.39

11.21

7.5

8.0

1.40

2.0

6.0

3.06

2.28

2.85

1.72

1.70

10.46

11.17

50.0

56.0

* 2 Positions split with Stormwater Program Note: Total difference from position detail due to position split which only reflects in the program

City of Miramar

FY 2013 Budgeted

267

56.0

57.5

69.0

Public Works Position Detail Administration Services Coordinator Administration Superintendent Administrative Coordinator Air Conditioning Technician Assistant Director of Public Works Assistant Facilities Manager Assistant Facility Services Superintendent Assistant Field Operations Superintendent Building Maintenance I Building Maintenance II Building Maintenance Supervisor Building Tradesperson Bus Operator I/II - Part-time (11) Custodian - Part-time Director of Public Works Electrician I Equipment Operator II Executive Assistant to the Director Facilities Design & Operations Manager Facilities Planner Field Service Worker - Temp Part-time (3) Field Services Manager General Services Manager Heavy Equipment Operator I Irrigation Maintenance Landscape Inspector Lead Maintenance Maintenance I Maintenance I - Part-time Maintenance I - Temp Part-time Maintenance II Maintenance Supervisor Maintenance Trainee - Part-time (2) Maintenance Worker - Temp Part-time (6) Project Administrator Public Works Field Service Superintendent* Public Works Operations Manager * Public Works Operations Superintendent Public Works Outreach Administrator Recycling Coordinator Solid Waste Technician Solid Waste Manager Streets Maintenance I Streets Maintenance II Transportation Manager ** Transportation Supervisor Transportation Technician Total FTE's

FY 2014 Budget FY 2011 Actual

* Positions split with Stormwater Program (1) ** Position split with Fleet Maint Program (.5)

City of Miramar

268

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

5.5

0.5

1.5

7 -

0.5

2.5

50.0

56.5

57.5

60.0

70.0

Public Works

FY 2014 Budget

Administration Program Description The Administration Program provides for overall direction, support and leadership of the Public Works Department through efficient and effective management of all departmental programs. These programs include the management of contractual agreements, building maintenance, street maintenance, field operations, park operations, transit operations, fleet maintenance, solid waste management, and stormwater maintenance functions. Program personnel are also responsible for ensuring that the goals and objectives of the programs are effectively and efficiently managed while providing exemplary service to external and departmental users. Components of the Administration program include policy development, personnel administration, annual budget preparation, financial management, procurement, asset management, records management, payroll, and accounts payable. Staff is also responsible for administering any county, state, and federal grants. Program personnel acts as the liaison to other departments and external stakeholders.

Objectives ■ ■

Provide efficient oversight of staff to ensure operational strategic goals and objectives are met Provide efficiency in annual budget preparation, expenditure review and approval, and control cost overruns during fiscal operations

■

Implement departmental goals and objectives to achieve efficient service

Key Intended Outcomes of Investment ■

Adhere to departmental goals and objectives as outlined in the Strategic Plan

Goals for FY 14 1. 2. 3.

Continue to enhance the employee recognition program Provides guidance and support to all programs Continue to provide professional, effective and timely delivery of services to residents, businesses and City departments

Performance Measures Output

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Number of requests for financial expenditure reports Number of external reports prepared Number of grants managed Number of departmental policies and procedures implemented Number of requests for public records Number of agenda items seeking City Commission approval

Efficiency/Effectiveness Objective: Establish departmental processes, goals and objectives Outcome: Developing processes and procedures will achieve best in class service Goals: 1, 2, 4 FY 2012 Goal

Actual

Goal

Number of departmental strategic plans implemented

City of Miramar

269

FY 2013 Projected 2

FY 2014 Goal 3

Public Works

FY 2014 Budget

Administration Program Dedicated Revenues

FY 2011 Actual

None

FY 2012 Actual

FY 2013 Budgeted

FY 2014 Budget

FY 2013 Amended

502,100

578,000

98,600

98,600 -

111,200 -

600,700

$689,200

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

600,700

Percent of Time by Position Administrative Coordinator Administration Services Coordinator Assistant Director of Public Works Director of Public Works Executive Assistant to the Director Public Works Outreach Administrator Total

City of Miramar

270

1.00

6.00

5.00

Public Works

FY 2014 Budget

Building Maintenance Program Description The Building Maintenance program is responsible for providing scheduled preventative maintenance such as cleaning HVAC vents, light fixtures, roof gutters and drains and down spouts to maintain the structural integrity of the roof; light bulbs replacement; pressure clean walkways, etc. In addition to these services, staff performs building modification, renovations and repairs including but not limited to drywall installation and repair, carpet and floor tile replacement, plumbing repairs, interior and exterior painting, and facility upgrades to comply with ADA compliance. These functions protect the health, safety and well-being of City employees, residents and guests who occupy our facilities. Each function is performed by in-house Building Maintenance staff. This program also encompasses staff to oversee and monitor contractors to ensure compliance with City contracts. Services under this component includes Backflow and Sprinkler System Inspection; Fire and Burglar Alarm Systems Monitoring and Repair, Janitorial Service, Insect and Rodent Pest Control Services, Elevator Inspection and Maintenance, Facility Inspection, and Locksmith Services. Completion of base line of the inventory of building components and their conditions to allow management to better identify maintenance needs, determine their costs, and set priorities.

Objectives ■ ■ ■ ■ ■

Maintain an effective preventative maintenance program Continue to improve service response time Ensure all facilities comply to life safety standards Modify facilities to accommodate improvement projects Establish priorities for improvement projects

Key Intended Outcomes of Investment ■ ■ ■ ■ ■

Reduce major repair costs by performing preventative maintenance Increase energy efficiency while reducing operating costs of the facilities and prolong building life expectancy Ensure City facilities comply with the American with Disabilities Act (ADA) regulatory requirements Improve work order and time management to increase productivity Increase customer satisfaction

Goals for FY 14 1.

Implement joint city facility preventive maintenance inspection program that will require annual/capital funding. Meet with one client each month. Perform active facility inspections, develop work orders and complete corrective actions generated from the inspections.

2. 3.

Ensure a 90% satisfaction rate with implemented service agreement. Install three additional major asset/energy consumer onto the City growing standardized Building Management System (BMS). Ensure each staff member has been fully re-trained in Hansen work order post work documentation techniques. Ensure equipment down time is reduced by a minimum of 3% through the implementation of an enhanced equipment preventative maintenance program. Improve employee on-the-job training programs through online courses, remote training courses, and close supervision.

4. 5. 6.

Performance Measures Output Number of maintenance work orders Number of preventative work orders Number of emergency work orders Number of man-hours spent on maintenance work orders Total number of facilities maintained Total square footage for facilities maintained Number of completed requests for project services Approximate number of HVAC units maintained Approximate number of Roof Top Exhaust Fan Units maintained

City of Miramar

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

2,400 1,900 350 12,400 55

2,660 1,500 298 11,025 55

3,461 1,144

6,700 1,800

554 12,016 59

503 12,200 59

508,535 12 204 100

508,535 6 204 100

474,330 8 193 159

474,330 7 193 159

271

Public Works

FY 2014 Budget

Building Maintenance Program Efficiency/Effectiveness Objective: Maintain an effective preventative maintenance program Outcome: Reduce major repair costs by performing preventative maintenance Goals: 1, 2 FY 2012

% of maintenance work orders completed % of scheduled maintenance work orders completed % of preventative maintenance (PM) work orders completed Time frame to remove graffiti from City facilities Backlog

Objective: Outcome: Goals:

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

90%

84%

90%

84%

92%

90%

119%

90%

74%

60%

90%

82%

90%

75%

50%

2 days

95%

2 days

90%

2 days

2 weeks

Goal

Actual

Goal

Projected

Goal

95%

90%

95%

91%

96%

85%

75%

85%

78%

90%

100%

85%

100%

90%

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Continue to improve service response time Increase customer satisfaction 2, 4 FY 2012

% of emergency work orders responded to within 24 hours % of routine work orders complete within one week % of critical work orders responded to within 8 hours % of schedule effectiveness and compliance

Dedicated Revenues

None

FY 2014

FY 2013

1,125,500 1,386,200 -

1,125,500 1,482,100 203,269

1,165,000 1,530,200 161,700

$ 2,511,700

$ 2,810,869

$ 2,856,900

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

336,423 325,708 3,857 $

665,988

537,576 1,736,360 74,875 $ 2,348,810

Percent of Time by Position Administration Services Coordinator Administrative Coordinator Air Conditioning Technician Assistant Director of Public Works Assist. Facilities Manager Assist. Facility Services Superintendent Building Maintenance I Building Maintenance II Building Maintenance Scheduler Building Maintenance Supervisor Building Maintenance I-Part-time Building Tradesperson II Custodian P/T Director of Public Works Electrician I Executive Asst. to the PW Director Facilities Design & Oper. Mgr. Facility Planner Facilities Supervisor General Services Manager Lead Maintenance Janitor/Custodian-Part-time Maintenance I - Part-time Maintenance Trainee - Part-time Total City of Miramar

0.06 0.40 0.06 0.50 1.50 2.00 0.80 0.60 0.85 0.12 0.15 0.50 0.40 0.50 8.44

272

0.06 0.35 0.06 0.50 1.50 2.00 0.80 0.60 0.85 0.10 0.15 0.50 0.33 0.40 0.25 0.50 8.95

1.00 1.00 1.00 2.00 3.00 1.00 1.00 0.5 1.00 1.00 1.00 1.0 1.0 15.50

1.00 1.00 1.00 3.00 3.00 1.00 1.00 1.00 0.5 1.00 0.50 1.00 15.00

Public Works

FY 2014 Budget

Field Operations Program Description The Field Operations Program encompasses Landscape/Irrigation Repair and Maintenance, and Park Operations of city park properties, including Irrigation Repair and Maintenance, and Field Turf Maintenance mowing services performed by City contractors. Landscaping is a standard feature for City facilities and parks, and is maintained for aesthetic and recreational use including sports. This program also includes staff to manage and inspect the lawn maintenance services performed by contractors and in-house crews to ensure their compliance with City contracts and standards. Landscaping is a vital service to the City residents since it enhances their communities and make it a more appealing place to live. Irrigation systems are an integral component of all the landscaped areas. City's irrigation systems are controlled automatically, while regularly scheduled maintenance is performed by City staff which is important to the survivability and flourishment of all plant species. This program also incorporates the periodic inspection of all irrigation systems to ensure compliance with Broward County NatureScape Irrigation service. This program helps the City to maintain the highest efficiency water conservation system. This program is inclusive of the application of chemicals to the City's irrigation pumping systems to aid in the prevention of rust build-up. Park operations primary responsibilities is to ensure the safety and accessibility of all City park facilities. This program provides maintenance to over 36 City parks and centers to ensure a clean, safe and well maintained environment for our residents. Staff who supports this service are responsible for ensuring all intramural sporting activities at the City parks are operated within a safe environment.

Objectives ■ ■ ■

Collect litter and empty refuse containers on a regular basis Trim, mow and control weeds in landscaping Inspect park amenities for safety

Key Intended Outcomes of Investment ■ ■

Protection of City's investment in landscape enhancements Maintain a green, aesthetically pleasing environment

Goals for FY 14 1. 2. 3.

Limit

litter and debris throughout the City parks and facilities Assure aesthetically pleasing landscaping at City parks and facilities Provide safe park amenities for residents

Performance Measures Output Contract turf maintenance cost per sq. ft. (2,147,508/49.3 acres)

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

$2,827

$2,828

$1,466

1,404

156

# of irrigation checks completed after landscape maintenance # of irrigation checks completed after fertilizing # of playgrounds inspected

6,592

Gallons of litter collected and refuse disposed of per year

60,000

# of park inspections conducted per year

# of City property landscape maintenance services per yr.

2,280

Park Operations costs per square foot (2,147,508 / 49.3 acres)

Efficiency/Effectiveness Objective: Collect litter and empty refuse containers on a regular basis Outcome: Assure the proper appearance and sanitation for the City parks and facilities Goals: 1

City of Miramar

273

Public Works

FY 2014 Budget

Field Operations Program FY 2012

% of cuts completed and properties fertilized % of safety issues corrected % of all maintenance contracts adhered % of residents satisfaction with park facilities Gallons of litter collected and refuse disposed of per year

Objective: Outcome: Goals:

FY 2014 Goal

Actual

Goal

100% 100% 100% 90% -

100% 100% 100% 100% -

100% 100% 100% 98% -

Goal

Actual

Goal

95% 95% 90% 80% -

100% 100% 20% 100% -

100% 100% 12% 100% -

100% 70% 80%

80%

Goal

Actual

Goal

90% 100% -

50% 0% -

100% 100% -

70% 100% -

70% 100% 100%

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

100% 100% 100% 98% -

100% 100% 100% 90% 16,000 gals

Trim, mow and control weeds in landscaping Increased quality of City appearance 2 FY 2012

% of athletic leagues satisfaction with facilities % of yearly cuts completed % of wet checks completed annually per property % of irrigation repairs completed % of landscape services performed 36 times a year on irrigated park and facility properties % of landscape services performed 12 times a year on nonirrigated park and facility properties

Objective: Outcome: Goals:

FY 2013 Projected

Goal

FY 2014 Goal

FY 2013 Projected

Provide safe park amenities for residents Limit accidents and injuries to park users 3 FY 2012

% of irrigation checks completed % of irrigation checks completed on properties fertilized % of monthly safety inspections completed for all parks

Dedicated Revenues

FY 2014 Goal

FY 2013 Projected

505,624 1,924,051 18,197 9,286 $ 2,457,158

676,658 437,661 239,356 $ 1,353,675

702,500 2,102,500 $ 2,805,000

702,500 2,102,900 85,874 $ 2,891,274

1,066,500 1,751,900 213,100 $ 3,031,500

0.10 0.10 0.01 0.50 0.13 0.14 0.34 0.20 0.30 0.60 1.20 0.15 0.40 1.00 0.60 5.77

0.10 0.10 0.01 0.12 0.14 0.50 0.50 0.50 0.50 1.00 0.50 3.97

0.50 1.00 1.00 3.00 2.00 2.50 0.50 10.50

0.50 1.00 1.00 3.00 2.00 3.00 0.50 11.00

1.00 0.50 0.50 0.50 3.00 1.00 1.00 3.00 2.00 2.00 2.00 16.50

None

Expenditures by Category Personnel Services Operating Expense Capital Outlay Debt Service Total

Percent of Time by Position Administrative Coordinator Administration Services Coordinator Asst. Director of Public Works Asst. Field Operations Superintendent Director of Public Works Electrician I Executive Asst. to the PW Director Field Operations Manager Field Services Manager* (Split with Stormwater) Field Service Superintendent* (Split with Stormwater) Field Service Worker P/T (6) Heavy Equipment Operator I Irrigation Maintenance Irrigation Technician Lead Maintenance Maintenance I Maintenance II (2) Maintenance Supervisor Maintenance Worker PT (6) Public Works Operations Superintendent Street Maintenance I Street Maintenance II Total

City of Miramar

274

Public Works

FY 2014 Budget

Streets Maintenance Program Description The Streets Maintenance Program encompasses Street Sweeping, Street Light Maintenance, Pavement Maintenance, Sidewalk, Curb and Gutter Maintenance, In-house Landscape Maintenance, and Sign Maintenance. Street Sweeping service ensures clean roadways and keeping roadway debris from blocking storm drains. This service also conforms to best management practices as part of the City's NPDES permit requirements. Street Light Maintenance ensures the safe illumination of City roadways through a street light inspection and maintenance program. This service is performed by in-house staff through inspection of lighting and subsequent repairs accomplished through utilization of the Civicall residential complaint system. The Pavement Maintenance activity includes pothole repairs which is a disruption in the roadway surface, preparation of site for repairs due to utility underground repairs, and repair of all asphalt surfaces throughout the City. This work is accomplished through utilization of the Civicall residential complaint system and is a vital service to the citizens of Miramar. Sidewalk, Curb and Gutter Maintenance service provides a separate, all-weather, hard surface walkway along streets for pedestrian use and contribute to their safety by separating pedestrians from vehicular traffic. The repair and replacement of sidewalks become a necessity due to intruding underground roots, ground settlement, and aging sidewalks creating trip hazards and other unsafe conditions. Landscaping Maintenance activity is a standard feature within City rights-of-way, medians, and swales and act as a buffer separating pedestrians from vehicular traffic. An in-house landscape maintenance crew was established in prior fiscal years and is responsible for cutting certain areas. Sign Maintenance activity provides directional information traffic and roadway signs to make it easier for residents and visitors to navigate City roadways safely.

Objectives ■ ■ ■ ■

Repair cracked and lifted sidewalks Repair potholes within roads Trim, mow and control weeds in landscaping Ensure city streets are properly illuminated

Key Intended Outcomes of Investment ■ ■ ■

Maintain and have quality and safe roadways and sidewalks Ensure protection of City's investment in streets, sidewalks, and lighting Make it easier for residents and visitors to navigate around the City roadways

Goals for FY 13 1. 2. 3.

Provide residents with safe pathways for pedestrian travel Maintain functional roadways Assure aesthetically pleasing landscaping along the Right-of-Way

Performance Measures Output # of potholes repaired per year # of street lights repaired within 5-7 business days Linear miles of roadway swept on a monthly basis # of square feet cut in-house Contracted right-of-way landscape maintenance cost per sq. ft. (4,855,198 / 111.45 acres) # of concrete sidewalks repaired per year # of ROW landscaping maintenance services per yr.

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

150

212

200

300

14,882,970

5,357,880

7,205,260

$7,120

$3,948

120

1,680

Efficiency/Effectiveness Repair cracked and lifted sidewalks Objective: Reduction in the amount of pedestrian tripping accidents Outcome: Goals: 1

City of Miramar

275

Public Works

FY 2014 Budget

Streets Maintenance Program FY 2012 Goal 85%

% of total number of reported sidewalk safety hazards responded to within 48 hours

Objective: Outcome: Goals:

Actual 70%

Goal 85%

FY 2013 Projected 98%

FY 2014 Goal 95%

Actual 80%

Goal 98%

FY 2013 Projected 98%

FY 2014 Goal -

Repair potholes within roads Improve the driving surface for vehicular traffic 2 FY 2012

% of sidewalk work orders completed monthly % of total number of reported asphalt potholes repaired within 5 days

Objective: Outcome: Goals:

Goal 98%

80%

Trim, mow and control weeds in landscaping Increased quality of City appearance 3 FY 2012

% of sign related complaints forwarded to Broward Cty mthly % of landscape services performed 36 times a year on irrigated Right-of-Way properties % of landscape services performed 12 times a year on nonirrigated Right-of Way properties

Objective: Outcome: Goals:

FY 2013 Projected 100%

FY 2014 Goal 100%

Goal 95%

Actual 100%

Goal 100%

80%

Ensure city streets are properly illuminated Ensure protection of City's investment in streets, sidewalks, and lighting 2, 3 FY 2012

% of street light repairs completed within 5-7 business days

Dedicated Revenues

FY 2013 Projected 98%

Goal 98%

Actual 98%

Goal 98%

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2014 Goal 99%

FY 2013 Amended

FY 2014 Budget

662,763 961,723 $ 1,624,486

702,152 168,065 10,000 880,217

797,500 1,605,000 $ 2,402,500

797,500 1,579,100 42,975 $ 2,419,575

992,100 1,715,500 63,500 $ 2,771,100

0.12 0.01 1.00 0.12 0.14 0.30 2.00 1.50 1.50 2.00 0.50 1.50 1.00 11.69

1.00 1.00 1.00 2.00 4.00 2.00 0.50 2.00 2.00 15.50

1.00 1.00 0.50 1.00 1.00 2.00 4.00 1.00 3.00 2.00 2.00 18.50

None

Expenditures by Category Personnel Services Operating Expense Capital Outlay Debt Service Total

Percent of Time by Position Administration Coordinator Administration Services Coordinator Asst. Director of Public Works Asst. Field Operations Superintendent Director of Public Works Electrician I Equipment Operator II Executive Assistant to the Director Field Operations Manager Heavy Equipment Operator I Irrigation Maintenance Landscape Inspector Lead Maintenance Maintenance I Maintenance II Maintenance Supervisor Maintenance Worker-P/T (Temp) Public Works Operations Superintendent Street Maintenance II Street Maintenance I Total

City of Miramar

0.12 0.01 0.30 0.13 0.14 0.33 1.10 0.35 0.80 1.70 0.75 0.35 0.80 6.88

276

Public Works

FY 2014 Budget

Transit Operations Program Description This program provides community shuttle bus service and operates in conjunction with Broward County Transit. Transportation services is also provided for the City's seniors and supportive transportation is provided for some of the City's special events activities. Transit Operations operates in compliance with all regulatory and contractual obligations related to transportation.

Objectives ■ ■

Provide community bus services to all residents and visitors Provide bus services to citywide communities

Key Intended Outcomes of Investment ■ ■

Provide on-time service to riders who utilize Community Bus Service Reliable bus service to the residents

Goals for FY 14 1.

Operate a demand response transportation program for seniors to travel to the centers, planned trips, activities and medical appointments

2. 3.

Provide fixed route Community Bus service to the community Provide quality, professional transportation services to all residents

Performance Measures FY 2010 Actual

Output

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

# of one-way trips provided for seniors

48,200

44,180

54,014

# of community bus passengers

196,000

219,065

197,932

180,000

Transportation services provided to Miramar residents

Revenue mile per hour

$86

$15

# of seniors utilizing transportation service

695

2,096

6,859

Efficiency/Effectiveness Objective: Provide community bus service to all residents and visitors Outcome: Provide on-time performance to riders who utilize Community Bus Service 1, 3 Goals: FY 2014

FY 2013

FY 2012 Goal

Actual

Goal

Projected

Goal

Cost per passenger per community bus service

$3.80

$2.87

$3.80

$2.40

$2.50

Average percentage of on-time transit vehicles available as a percentage of potentially available hours

99%

98%

99%

98%

99%

Objective: Outcome: Goals:

Provide bus services to citywide communities Reliable bus service to the residents 2 FY 2012

% of commuters satisfied with shuttle bus service

City of Miramar

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

99%

277

Public Works

FY 2014 Budget

Transit Operations Program Dedicated Revenues Loc Grant-Brow Cty Shuttle Bus

Account #

FY 2011 Actual

337400

FY 2012 Actual

182,498

FY 2013 Budgeted

179,805

FY 2013 Amended

182,600

FY 2014 Budget

182,600

188,000

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

633,187

551,129

391,600

491,400

402,952 -

344,578 -

410,800 -

236,600 -

$ 1,036,139

895,707

802,400

728,000

Percent of Time by Position Administrative Coordinator Administration Services Coordinator Assistant Director of Public Works Bus Operator II (P/T 11) Director of Public Works Executive Assistant to the Director General Services Manager Transportation Manager Transportation Supervisor Transportation Technician Total

City of Miramar

0.10

0.24

0.06

0.79

8.00

6.00

5.50

0.12

0.14

278

0.50

1.00

0.50

1.00

11.39

11.21

7.50

8.00

Public Works

FY 2014 Budget

Solid Waste Management Program Description This program provides solid waste services to all residents and commercial properties within the City of Miramar utilizing semiautomated service. This service is accomplished using new 96-gallon roll-carts. The Solid Waste program is responsible for planning, organizing and directing the activities of the solid waste, source reduction, recycling and education programs and shall have a high degree of contact with federal, state and county agencies, vendors, consultants, engineering firms, and private individuals or interest groups.

Objectives ■ ■

Provide efficient sanitation services to all residential, multi-family, and commercial properties Ensure compliance with all Local, State, and Federal regulations

Key Intended Outcomes of Investment ■

Provide enhanced recycling program

Goals for FY 14 1. 2. 3.

Implement enhanced recycling program for residential curbside customers, realize 50% collection increase Create Solid Waste Ordinance for Multi-Family and Commercial Recycling Find a solid continuous revenue stream for the Recycling Materials collected from City residents, Multifamily and Commercial locations serviced by our contracted hauler

Performance Measures Output

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

30,861 720 55 $3.0M

31,359 735 57 3.35M

31,359 750 60 3.48M

# of residential sanitation accounts # of commercial sanitation accounts # of multi-family sanitation accounts Annual revenue

Efficiency/Effectiveness Objective: Provide efficient sanitation services to all residential, multi-family, and commercial properties Outcome: Ensure compliance with all Local, State, and Federal regulations 1, 2 Goals: FY 2012

Tons of recyclable materials processed Annual revenue enhancement

Dedicated Revenues Admin Fee-Sanitation Solid Wast Contract Mgmt Contrib. Total

Account #

Actual 3,129 -

Goal 4,500 10%

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

341302 366431

FY 2014 Goal 6,000 30%

FY 2013 Projected 4,000 10%

Goal 3,000 -

FY 2013 Amended

148,800 58,000 206,800

120,000 120,000

148,800 58,000 206,800

FY 2014 Budget 60,000 120,000 $ 180,000

Expenditures Personnel Services Operating Expense Capital Outlay Total

15,561 622 $

16,183

90,963 14,040 16,060 $

121,063

423,300 246,900 16,000 $

686,200

Percent of Time by Position Administrative Coordinator Administration Services Coordinator Administration Superintendent Director of Public Works Maintenance I Maintenance II Recycling Coordinator Solid Waste Manager Solid Waste Technician Total City of Miramar

279

0.10 0.18 0.12 1.00 1.40

1.00 1.00 2.00

1.00 1.00 1.00 1.00 1.00 1.00 6.00

Public Works

FY 2014 Budget

Administration 001-50-100-539 Account #

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$341,300 $5,400 $3,000 $25,200 $21,300 $18,200 $19,500 $19,800 $9,600 $31,800 $2,800 $200 $700 $1,800 $1,500 $502,100

$383,700 $10,400 $11,600 $3,000 $28,700 $11,700 $17,600 $28,300 $22,300 $36,500 $1,700 $400 $800 $1,900 $19,400 $578,000

$7,500 $6,300 $2,200 $1,500 $2,500 $10,300 $16,900 $5,500 $900 $500 $33,400 $800 $500 $2,500 $2,000 $4,300 $600 $400 $98,600

$7,500 $6,300 $2,200 $300 $2,500 $10,300 $16,900 $5,500 $500 $500 $33,400 $800 $500 $2,500 $3,600 $4,300 $600 $400 $98,600

$7,500 $6,300 $3,800 $3,000 $1,500 $2,500 $10,300 $19,800 $8,400 $900 $500 $32,900 $800 $500 $3,100 $2,400 $3,600 $600 $2,800 $111,200

$600,700

$689,200

280

Public Works

FY 2014 Budget

Building Maintenance 001-50-501-519 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 602100 FICA & MICA 602210 Pension-General 602235 Pension-Senior Mgmt 602260 Pension-401 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603132 Grant Writing Services 603141 Existing Employee Screening 603400 Contract Svc-Other 603401 Janitorial Services 603404 Air Condition Services 603460 Landscape Services 604100 Communication Services 604300 Water/Wastewater Svc 604301 Electricity Svc 604400 Leased Equipment 604500 Property & Liability Ins 604610 R&M Vehicles 604620 R&M Buildings 604621 Painting 604630 R&M Electric 604640 R&M Machinery 604663 R&M Stormwater 604665 R&M Air Conditioning 604669 Landscape & Irrigation 604920 Licenses & Permit Fees 604925 Parking Garage Condo Fees 604989 MIS Internal Svc Chgs 604997 Other Operating Expenses 605220 Vehicle Fuel-On-Site 605225 Equip Gas Oil & Lube 605240 Uniforms Cost 605242 Protective Clothing 605246 Safety Equipment Supplies 605247 Janitorial Supplies 605252 Small Tools 605290 Other Operating Supplies 605500 Training-General Operating Expense Total Dept Capital Outlay 606211 Minor Building Repairs 606400 Machinery & Equipment 606405 Furniture & Fixtures 606440 Vehicles Purchase Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$714,100 $19,300 $23,000 $55,600 $94,100 $48,300 $4,900 $7,400 $6,300 $64,300 $50,400 $4,500 $1,200 $1,400 $3,300 $27,400 $1,125,500

$695,600 $10,400 $18,800 $23,000 $54,200 $121,100 $13,600 $4,900 $3,100 $29,800 $111,700 $5,400 $1,500 $1,300 $3,000 $67,600 $1,165,000

$36,000 $200 $426,200 $215,600 $99,100 $60,000 $4,700 $20,400 $40,000 $3,000 $52,200 $21,900 $44,500 $12,400 $1,200 $1,000 $16,000 $10,200 $180,000 $44,500 $1,000 $18,900 $2,500 $7,900 $600 $500 $63,700 $800 $1,200 $1,386,200

$36,000 $700 $396,200 $215,600 $99,100 $60,000 $4,700 $20,400 $40,000 $3,000 $52,200 $21,900 $44,500 $130,300 $1,200 $1,000 $18,500 $10,200 $180,000 $44,500 $1,000 $18,900 $2,500 $7,900 $600 $500 $67,200 $2,300 $1,200 $1,482,100

$29,000 $1,000 $416,800 $263,500 $132,000 $56,500 $6,000 $4,800 $40,000 $3,000 $64,300 $50,000 $44,600 $14,800 $43,200 $1,200 $18,200 $2,700 $11,300 $180,000 $32,900 $1,000 $19,600 $6,400 $6,900 $900 $700 $70,700 $2,200 $1,100 $4,900 $1,530,200

$176,200 $4,169 $22,900 $203,269

$111,700 $50,000 $161,700

$2,511,700

$2,810,869

$2,856,900

281

Public Works

FY 2014 Budget

Field Operations 001-50-502-519 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 602100 FICA & MICA 602210 Pension-General 602235 Pension-Senior Mgmt 602260 Pension-401 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603141 Existing Employee Screening 603400 Contract Svc-Other 603460 Landscape Services 604100 Communication Services 604300 Water/Wastewater Svc 604301 Electricity Svc 604400 Leased Equipment 604500 Property & Liability Ins 604610 R&M Vehicles 604630 R&M Electric 604640 R&M Machinery 604669 Landscape & Irrigation 604670 Tree Maintenance 604671 Park Maintenance 604989 MIS Internal Svc Chgs 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605240 Uniforms Cost 605242 Protective Clothing 605246 Safety Equipment Supplies 605250 Noncapital Furniture 605251 Noncapital Equipment 605280 Chemicals 605500 Training-General Operating Expense Total Dept Capital Outlay 606319 Park Improvement 606320 Median Improvements 606400 Machinery & Equipment 606405 Furniture & Fixtures 606440 Vehicles Purchase Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$443,200 $15,900 $20,000 $35,200 $63,600 $7,500 $2,500 $700 $6,300 $38,700 $29,200 $2,100 $700 $800 $1,700 $34,400 $702,500

$639,500 $4,300 $18,100 $20,000 $50,300 $124,900 $7,300 $3,700 $1,000 $6,300 $33,300 $85,900 $5,100 $900 $1,200 $2,900 $61,800 $1,066,500

$300 $155,000 $817,000 $5,000 $83,000 $255,800 $13,800 $261,400 $122,500 $7,500 $10,600 $35,100 $15,000 $127,900 $26,700 $600 $400 $85,100 $7,200 $900 $2,300 $1,500 $3,000 $64,200 $700 $2,102,500

$300 $138,848 $817,000 $5,000 $83,000 $255,800 $13,800 $261,400 $122,500 $7,500 $10,600 $61,100 $15,000 $129,252 $26,700 $600 $400 $85,100 $7,200 $900 $2,300 $2,700 $55,200 $700 $2,102,900

$600 $179,200 $619,100 $7,000 $83,000 $255,800 $13,800 $68,900 $164,700 $7,500 $15,000 $32,800 $128,700 $26,300 $83,800 $7,000 $900 $2,300 $1,100 $1,500 $52,200 $700 $1,751,900

$45,166 $28,460 $1,800 $10,447 $85,874

$72,100 $78,000 $63,000 $213,100

$2,805,000

$2,891,274

$3,031,500

282

Public Works

FY 2014 Budget

Streets Maintenance 001-50-505-541 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 602100 FICA & MICA 602210 Pension-General 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603141 Existing Employee Screening 603400 Contract Svc-Other 603460 Landscape Services 604100 Communication Services 604311 Street Lights 604400 Leased Equipment 604500 Property & Liability Ins 604610 R&M Vehicles 604630 R&M Electric 604640 R&M Machinery 604666 R&M Street Lights 604667 R&M Streets 604669 Landscape & Irrigation 604672 Street Row & Median Maint 604673 Landfill & Trash 604920 Licenses & Permit Fees 604989 MIS Internal Svc Chgs 605220 Vehicle Fuel-On-Site 605240 Uniforms Cost 605242 Protective Clothing 605246 Safety Equipment Supplies 605251 Noncapital Equipment 605290 Other Operating Supplies Operating Expense Total Dept Capital Outlay 606303 Traffic Calming 606317 Street Lights And Conduits 606320 Median Improvements 606400 Machinery & Equipment 606440 Vehicles Purchase Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$458,500 $26,100 $20,000 $37,100 $104,100 $22,600 $79,300 $5,200 $900 $1,000 $2,300 $40,400 $797,500

$613,300 $1,000 $14,600 $20,000 $48,100 $112,900 $100,300 $6,100 $900 $1,000 $2,400 $71,500 $992,100

$300 $95,000 $453,600 $2,600 $672,000 $9,200 $50,500 $111,000 $10,000 $15,600 $20,000 $48,000 $22,400 $32,700 $3,000 $200 $7,800 $28,200 $7,400 $700 $6,900 $6,500 $1,400 $1,605,000

$300 $88,100 $453,600 $2,600 $672,000 $9,200 $50,500 $107,000 $10,000 $15,600 $20,000 $48,000 $22,400 $17,700 $3,000 $200 $7,800 $28,200 $7,400 $700 $6,900 $6,500 $1,400 $1,579,100

$300 $85,500 $462,000 $3,400 $672,000 $7,000 $74,000 $133,000 $12,600 $20,000 $42,200 $23,700 $77,900 $3,000 $200 $19,800 $58,000 $7,300 $700 $5,700 $6,000 $1,200 $1,715,500

$7,075 $31,900 $4,000 $42,975

$28,500 $35,000 $63,500

$2,402,500

$2,419,575

$2,771,100

283

Public Works

FY 2014 Budget

Transit Operations 001-50-507-544 Account #

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$306,300 $3,000 $12,000 $23,700 $12,000 $7,000 $900 $7,900 $800 $300 $500 $17,200 $391,600

$359,300 $600 $12,000 $27,400 $21,100 $13,600 $1,800 $21,800 $1,700 $400 $800 $30,900 $491,400

$1,600 $500 $1,500 $500 $25,300 $172,000 $700 $500 $13,400 $500 $187,000 $6,200 $900 $200 $410,800

$1,600 $500 $2,600 $500 $25,300 $170,900 $200 $500 $13,400 $500 $187,000 $6,200 $900 $200 $500 $410,800

$1,400 $500 $2,800 $500 $36,600 $73,800 $400 $500 $19,800 $500 $95,000 $2,700 $1,400 $200 $500 $236,600

$802,400

$728,000

284

Public Works

FY 2014 Budget

Solid Waste Management 001-50-508-534 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 602100 FICA & MICA 602210 Pension-General 602260 Pension-401 602265 Pension-457 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603192 Consulting Services 603400 Contract Svc-Other 604001 Travel & Training 604100 Communication Services 604200 Postage 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604624 R&M Recycle Carts 604700 Printing & Binding Svc 604916 Administrative Expense 604989 MIS Internal Svc Chgs 604997 Other Operating Expenses 604998 Contingency 605100 Office Supplies 605220 Vehicle Fuel-On-Site 605240 Uniforms Cost 605249 Replace Recycle Carts 605250 Noncapital Furniture 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total Dept Capital Outlay 606440 Vehicles Purchase Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$112,100 $8,600 $12,400 $3,400 $10,500 $400 $200 $300 $600 $300 $148,800

$251,600 $1,300 $7,600 $2,200 $19,900 $43,600 $7,100 $6,800 $19,900 $35,300 $2,800 $200 $500 $1,300 $23,200 $423,300

$900 $200 $1,200 $1,800 $1,100 $12,500 $300 $200 $13,400 $300 $300 $300 $3,100 $200 $20,500 $1,000 $200 $500 $58,000

$12,300 $900 $200 $1,200 $1,800 $1,100 $200 $300 $200 $13,400 $300 $300 $300 $3,100 $200 $20,500 $1,000 $200 $500 $58,000

$80,000 $1,000 $2,300 $200 $400 $23,500 $5,600 $25,000 $5,300 $200 $19,800 $2,800 $300 $600 $3,900 $300 $73,500 $1,000 $200 $1,000 $246,900

$16,000 $16,000

$206,800

$686,200

285

Public Works

FY 2014 Budget

In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

Division Expenditure Summary Summary by Division Administration Building Maintenance City Hall Streets Maintenance Field Operations Transit Operations Solid Waste Management Total

Division #

FY 2011 Actual

FY 2012 Actual

500

603,984

656,828

520

1,275,842

1,682,307 476,230

525

360,889

526

873,159

530

4,542,719

3,672,672

531

891,183

766,707

532

16,183

117,344

7,690,800

8,245,246

Administration Expenditure Detail Budget 001-50-500-539 Account #

1200 1210 1400 2100 2210 2240 2280 2300 2304 2305 2306 2400

3110 3400 4040 4100 4200 4404 4440 4500 4605 4610 4700 4990 5100 5120 5220 5240 5410 5900

6204

Account Title

FY 2011 Actual

Personnel Services Regular Salaries Non-Pensionable Earnings Overtime FICA Pension-General Pension-ICMA Pension-Sr Mgmt. Health-Cafeteria Plan Wellness Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Prof. Services - Engineering Contractual Services Administrative Expense Communication Services Postage Leased Computers Leased Copier Property & Liability Ins MIS Services R&M Vehicles Printing & Binding Other Expense Office Supplies Computer Operating Supplies Gas, Oil & Lube Uniforms Subscriptions and Memberships Contingency Sub-Total Dept. Capital Outlay Equipment Purchase/Replacement Sub-Total

Total

City of Miramar

286

FY 2012 Actual

387,090 2,500 4,458 28,488 24,038 55,082 13,851 23,734 1,241 2,600 543,081

367,445 6,090 28,364 21,982 34,544 28,226 3,164 11,295 19,811 1,601 1,200 523,723

7,500 8,176 265 8,565 1,900 1,314 6,748 13,000 3,083 801 762 2,472 1,627 2,650 410 430 59,703

176 340 1,412 89 2,586 6,359 12,283 90,002 6,604 951 651 2,469 5,744 2,845 155 438 133,105

1,200 1,200

603,984

656,828

Public Works

FY 2014 Budget

Building Maintenance Expenditure Budget 001-50-520-539 Account # 1200 1210 1400 1402 1560 2100 2210 2240 2280 2304 2305 2306 2400

3400 3401 3404 4100 4400 4404 4500 4605 4610 4620 4621 4630 4640 4665 4920 4990 5220 5240 5246 5247 5248 5250 5251 5290

6204 6205 6250 6703

Account Title

FY 2011 Actual

Personnel Services Regular Salaries Non-Pensionable Earnings Overtime O/T Special Events Holiday Pay FICA Pension-General Pension-ICMA Pension-Sr Management Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Contractual Services-Various Janitorial Services A/C Maintenance Services Communication Services Lease-Equipment Leased Computers Property & Liability Ins MIS Services R&M Vehicles R&M Buildings R&M Painting R&M Electric R&M Machinery R&M Air Conditioning Licenses/Permits Fees Other Expenses Gas, Oil & Lube Uniforms Supplies-Safety Equipment Janitorial Supplies Protective Clothing Furn & Equipment Small Tools & Equipment Operating Supplies Sub-Total Dept. Capital Outlay Equipment Furniture & Fixtures Vehicle Rep Renovations Sub-Total Total

City of Miramar

FY 2012 Actual

455,319 10,000 17,820 1,976 257 36,500 101,353 6,176 53,805 35,104 1,205 26,500 746,016

616,024 49,627 1,650 47,313 96,167 20,449 12,239 54,099 57,726 2,507 17,267 975,068

88,777 188,587 14,590 4,746 456 1,210 43,400 14,836 45,877 16,831 14,680 635 21,115 496 12,317 5,959 80 42,080 530 1,171 1,032 519,403

152,669 196,478 25,764 3,859 988 1,725 39,783 23,400 22,837 68,739 6,415 14,129 1,028 26,274 2,511 243 12,905 4,783 504 42,190 562 1,456 983 576 650,800

2,085 8,339 10,423

24,031 16,175 16,233 56,439

1,275,842

1,682,307

287

Public Works

FY 2014 Budget

City Hall Expenditure Budget 001-50-525-590 Account # 3131 3160 3400 3401 3404 4300 4355 4620 4630 4690 4920 5225 5247 5280 5610

6204 6353

Account Title

FY 2011 Actual

Operating Expense Contractual Services-Grant Writer Landscape Services Contractual Services Janitorial Services Air Conditioning Services Utilities Electric Svc R & M Buildings R & M Electric Parking Garage Condo Fees Licenses & Permits Equipment Fuel Janitorial Supplies Chemicals Irrigation & Landscape Sub-Total Dept. Capital Outlay Equipment Minor Bldg. Repairs Sub-Total Total

FY 2012 Actual

33,000 41,832 35,000 21,320 19,124 36,367 15,452 1,859 136,026 15,610 445 4,855 360,889

39,000 2,270 79,972 35,052 27,042 21,601 43,191 10,531 5,064 146,854 180 15 20,897 680 432,349

360,889

4,931 38,950 43,881 476,230

Streets Maintenance Expenditure Budget 001-50-526-541 Account # 1200 1400 1560 2100 2210 2280 2304 2305 2306 2400

3400 4100 4400 4404 4500 4610 4630 4640 4666 4691 5240 5248 5251

7180 7280

Account Title

FY 2011 Actual

Personnel Services Employee Salaries Overtime Holiday Pay FICA Pension-General Pension-Sr Mgmt. Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Contractual Services-Various Communication Service Lease-Equipment Leased Computers Insurance R&M Vehicles R&M Electric R&M Machinery R&M Street Lights R&M Streets Uniforms Protective Clothing Small Tools & Equipment Sub-Total Debt Svc Principal-SunTrust Lease Purchase 09 Interest-SunTrust Lease Purchase 09 Sub-Total

Total

City of Miramar

288

FY 2012 Actual -

397,844 32,191 6,400 32,482 96,548 14,113 34,413 53,154 4,883 33,067 705,094

260 1,101 1,500 1,296 50,417 1,901 5,598 10,763 38,381 41,822 2,385 615 5,821 161,860

5,844 361 6,205

873,159

Public Works

FY 2014 Budget

Field Operations Expenditure Budget 001-50-530-541 Account # 1200 1210 1400 1402 1560 2100 2210 2240 2280 2300 2304 2305 2306 2400

3160 3400 4100 4200 4300 4311 4355 4400 4404 4500 4605 4610 4630 4640 4666 4670 4671 4672 4691 5100 5120 5220 5240 5246 5248 5250 5251 5280 5450 5610

6204 6223 6250 6503 6560

7180 7280

Account Title Personnel Services Regular Salaries Non-Pensionable Earnings Overtime Overtime-Special Events Holiday Pay FICA Pension-General Pension-ICMA Pension-Sr Mgmt. Payment in Lieu of Insurance Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Landscape Services Contractual Services Communication Service Postage Utilities Utilities-Street Lights Electric Svc Leased-Equipment Leased Computers Property & Liability Ins MIS Services R&M Vehicles R&M Electric R&M Machinery R&M Street Lights Tree Maintenance Park Maintenance ROW & Median Maintenance R&M Streets Office Supplies Computer Operating Supplies Gas, Oil & Lube Uniforms Supplies-Safety Equipment Protective Clothing Furniture & Equipment Small Tools & Equipment Chemicals Training General Irrigation & Landscaping Sub-Total Dept. Capital Outlay Equipment Field Op-Land Improve. Vehicle Replace Traffic Calming Median Improvements Sub-Total Debt Svc Principal-SunTrust Lease Purchase 09 Interest-SunTrust Lease Purchase 09 Sub-Total Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

791,983 20,000 38,187 819 490 62,917 162,025 8,671 18,262 59,292 85,454 1,789 59,600 1,309,489

457,222 17,374 2,112 37,289 79,794 2,873 781 19,709 37,209 1,230 21,067 676,658

1,334,974 10,446 7,857 457 83,236 652,860 189,469 9,222 768 253,700 142,398 32,689 18,473 40,000 5,860 172,576 25,154 27,471 582 129 122,427 8,895 3,153 5,366 6,180 2,198 49,205 3,205,746

949,147 14,681 1,124 10 85,726 686,818 220,471 4,059 300 189,108 7,800 159,753 21,899 15,000 3,078 168,987 8,448 508 293 142,812 9,444 270 615 880 3,386 29,346 196 32,497 2,756,658

8,134 8,750 178 1,136 18,197

149,546 75,535 2,925 11,350 239,356

8,394 893 9,286

4,542,719

3,672,672

289

Public Works

FY 2014 Budget

Transit Operations Expenditure Budget 001-50-531-544 Account # 1200 1210 1400 2100 2210 2240 2280 2300 2304 2305 2306 2400

3140 4100 4200 4404 4500 4605 4610 4700 5100 5220 5240

Account Title Personnel Services Regular Salaries Non-Pensionable Earnings Overtime FICA Pension-General Pension-ICMA Pension-Sr Management Health-Cafeteria Plan Wellness Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Background Checks Communication Services Postage Leased Computers Property & Liability Ins MIS Services R&M Vehicles Printing & Binding Office Supplies Gas, Oil & Lube Uniforms Sub-Total

FY 2011 Actual

Total

FY 2012 Actual

377,565 7,750 3,729 29,449 28,359 1,620 3,665 902 11,527 365 23,300 488,231

348,727 4,474 26,554 12,383 4,357 743 9,504 520 14,867 422,129

1,088 1,517 457 1,000 12,900 223,441 155,073 7,475 402,952

1,913 416 10 892 12,192 15,700 185,795 150 144 120,571 6,795 344,578

891,183

766,707

Solid Waste Management Expenditure Budget

001-50-532-534 Account # 1200 2100 2240 2304 2305 2306 2400

4100 4200 4404 4500 4605 4610 5100 5220 5250

6250

Account Title Personnel Services Regular Salaries FICA Pension-ICMA Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Communications Services Postage Leased Computers Property & Liability Ins MIS Services R&M Vehicles Office Supplies Gas, Oil & Lube Furniture & Equipment Sub-Total Dept. Capt. Outlay Vehicle Replace Sub-Total Total

City of Miramar

FY 2011 Actual

290

FY 2012 Actual

13,660 1,007 73 820 15,561

63,777 4,774 10,442 879 10,723 236 133 90,963

198 121 40 263 622

1,001 4 334 1,650 3,900 193 245 1,766 1,227 10,320

16,183

16,060 16,060 117,344

Public Works

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

337400

Loc Grant-Brow Cty Shuttle Bus

The City has an existing Interlocal Agreement with Broward County Transportation Services (Community Bus Service) and receives a total of $182,600 in annual revenue. The bus service has a total of three (3) routes which operates five days per week, 12 hours per day and connects with the Broward County Mass Transit System.

341302

Admin Fee-Sanitation Roll Off These are fees charged per the solid waste agreement with the City's franchised waste hauler.

366431

Solid Waste Contract Mgmt Cont

Per the franchise agreement with Wastepro, this represents funds from Wastepro to fund the City's Solid Waste Program in the Public Works Department.

601400

Overtime-General

This line item reprsents the costs for overtime required for the following issues (1) repair to City facilities; (2) Hurricane Storm Event required FOC and UCC staffing; (3) unforseen emergencies which may require staffs' assistance.

601410

Overtime-Holiday

This line item represents the cost for overtime required on holidays.

602308

Long-Term Care Insurance

Cost associated with Long Term Care

603110

Engineering Services

This line item provides funding for outside professional engineering services for surveys, studies, street lights photometric plan layouts and support required for unforseen conditions.

603132

Grant Writing Services

This line item provides funding for outside contractual services for seeking and writing grants on the City's behalf.

603140

New Hire Screening

This amount is for outside service to comply with new requirements to conduct Level 2 (national) background checks on all new and existing employees.

603141

Existing Employee Screening

This amount is for random drug testing of all existing and new employees in accordance with the City's Risk Management policies.

603190

Prof Svc-Other

This line item provides funding for outside professional services to address health, wellness and excercise programs.

603400

Contract Svc-Other

This line item provides funding for contractual services related to security systems maintenance, audio/video technical repairs and operations for studio in chambers, electrical services, street light rehabilitation, burgular/fire alarm monitoring, pest control services, Island Park maintenance services, and solid waste studies and program functions.

603401

Janitorial Services

This line item provides funding related to janitorial services.

603404

Air Condition Services

This represents costs associated with maintenance of energy management systems located at four (4) facilities, air conditioning maintenance services and required parts purchases at all City facilities.

603460

Landscape Services

This represents the cost for contracting lawn mowing, hedge trimming, bi-monthly irrigation system inspections and cleaning right-of-way areas that cannot be accomplished efficiently and timely with the City's existing rights-of-way and medians.

604001

Travel & Training

This line item represents costs for Public Works staff to attend various conferences including the National and State APWA Conference and skills development seminars.

604100

Communication Services

This line item represents the cost for cell phones, and radios.

604200

Postage

Anticipated cost for regular and bulk postage, express mail and delivery

604300

Water/Wastewater Svc

This line item represents the anticipated cost for water and sewer service to Public Works facilities.

604301

Electricity Svc

This account represents allocated costs for electricity usage.

604311

Street Lights

This line item is for anticipated cost for FP& L street light power consumption and maintenance of street lights.

604400

Leased Equipment

This line item is for rental of specialized equipment, not owned by the City, to perform various maintenance services.

604440

Leased Copiers

This account represents costs associated with copy machines, releated supplies and service contracts. (Toner is only purchased if department exceeds the allotted meter amount)

Revenue

Expense

City of Miramar

291

Public Works

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

604500

Property & Liability Ins

This account represents allocated property and liability insurance premiums

604610

R&M Vehicles

This account represents costs associated with repair and maintenance of city vehicles

604620

R&M Buildings

This represents funding for general repair and maintenance for all municipal buildings and recreational facilities.

604621

Painting

This represents funding for painting of municipal buildings and recreational facilities.

604624

R&M Recycle Carts

This line item represents the cost to repair and maintain residential recycling carts as part of the Solid Waste Management program.

604630

R&M Electric

This line item represents the costs for maintaining electrical systems for all City buildings and facilities and irrigation systems.

604640

R&M Machinery

This line item is for cost to repair and maintain all large and small power equipment utilized in operations such as: carpentry power tools, pressure cleaning equipment, etc.

604645

R&M Radios

This represents the cost of repairs and maintenance to portable and mobile radios.

604663

R&M Stormwater

This line item represents anticipated cost associated with the fountain, drainage and canal maintenance.

604665

R&M Air Conditioning

This line item represents cost for repair and maintenance of air conditioning systems in City buildings.

604666

R&M Street Lights

This line item represents cost for repair and maintenane of City owned street lighting.

604667

R&M Streets

This line item represents cost for service used in the maintenance of streets and sidewalks.

604669

Landscape & Irrigation

This represents the cost to maintain irrigation systems and provide landscaping and beautification Citywide in all parks and right-of-ways. Materials include sprinkler heads, timers, PVC pipe, pump repairs, PVC glue, irrigation clocks, etc.

604670

Tree Maintenance

This represents the cost of maintaining the trees installed throughout the parks, medians and right-of-ways.

604671

Park Maintenance

This represents the cost to maintain over 209 facilities and City owned parks. It includes costs related to the maintenance at the following facilities: 32 Tennis courts; 15 Basketball courts 16 Paddleball/racquetball courts 50,300 11 Volleyball courts 16 Football/Soccer/Baseball fields Total Field Operations 543 per acre)

10,500

16 Paddleball/racquetball courts 18 Pavilions/Playgrounds

67,900 $128,700 - (This equates to approximately

604672

Street Row & Median Maint

This line item represents the cost for repair, maintenance, and cleaning of all the City's rights-of-way and medians.

604673

Landfill & Trash

This line item represents fees associated with transporting debris to Broward County dump sites.

604700

Printing & Binding Svc

This represents the cost for printing letterheads, envelopes, business cards, brochures, flyers and booklets.

604916

Administrative Expense

This line item provides funding for reimbursable expenses such as reprographic work etc.

604920

Licenses & Permit Fees

This cost is associated with obtaining and renewing of generator, elevator, fuel storage tanks user permits to meet regulatory requirements for all City buildings.

604925

Parking Garage Condo Fees

This line item represents the fees associated with the maintenance of the City's Parking Garage at the Town Center Complex.

604989

MIS Internal Svc Chgs

This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs

604997

Other Operating Expenses

Unanticipated one time expense that cannot be charged in other budgeted line item.

604998

Contingency

Provided to pay for cost of unexpected occurences and emergency situations

605100

Office Supplies

This line item is for the costs of office supplies utilized by administrative, secretarial, and supervisory personnel.

605120

Computer Operating Supplies The costs for this line item is for Print Management Service Agreement for computer related items.

605220

Vehicle Fuel-On-Site City of Miramar

This account covers the cost of gas and oil used for city vehicles 292

Public Works

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

605225

Equip Gas Oil & Lube

This represents the cost for gas and diesel fuel, oil and lubricants for Public Works equipment.

605240

Uniforms Cost

This line item represents the cost of uniforms, shirts, safety shoes, jackets and caps for employees.

605242

Protective Clothing

This represents the cost for safety clothing such as safety goggles, gloves, hard hats, vests, etc.

605246

Safety Equipment Supplies

This expenditure is for safety equipment including traffic cones, barricades, caution tapes, first aid kits and flash lights.

605247

Janitorial Supplies

This represents funding for janitorial supplies for all City buildings which is not included in the contract.

605249

Replace Recycle Carts

This line represents the cost of replacement recycling carts as part of the City's enchanced recyling cart program.

605250

Noncapital Furniture

This amount is to purchase new and replacement indoor and outdoor furniture and fixture at the parks and centers.

605251

Noncapital Equipment

This amount is to purchase new and replacement small equipment.

605252

Small Tools

This represents the cost for items such as rakes, shovels, saw blades, hand tools, etc.

605280

Chemicals

This line item represents the cost for fertilizers, pesticides, herbicides, drying agents, dyes, defamers, cleaners and sanitary agents needed to maintain 44 acres of open space, medians and right-of-ways at the Town Center and City facillities.

605290

Other Operating Supplies

The line item represents the cost associated with other miscellaneous expenditures such as paint brushes, rags, air filters, root barriers, etc, on an as-needed basis.

605410

Subscriptions & Memberships This line item is for the cost to maintain membership in professional associations, American Public Works Association and subscriptions to Public Works related magazines.

605500

Training-General

This represents the cost associated with training for the Department's continuing efforts to train and retain the highest qualified professional and technical personnel as stated in the Department's goals and objectives.

606210

Building Renovation

This line item represent the cost for renovations to Fire Station 84 office building

606211

Minor Building Repairs

This expenditure represents funds for Building Renovations to include remodeling of office spaces requested by using departments. Projects include: ceiling tile replacement; installation of bathroom doors and security gates at various park facilities; etc.

606317

Street Lights And Conduits

This line item represents costs to replace street light poles damaged due to vehicular accidents. Funding is allocated for replacement of damaged street light poles on Miramar Pkwy between Flamingo Rd and 145th, and Red Road.

606319

Park Improvement

Lights need to be added to Hunington Park basketball courts to provide for security for existing use. Replacement of damaged light fixtures at Fairway Park to provide for security and ensure proper illumination. Replacement of damaged light fixtures at MAP parking lot to provide for security and ensure proper illumination. Replacement of five (5) damaged light poles in Linear Park to provide for security and ensure proper illumination. Replacement of damaged light fixtures at the Lake Shore Park racquetball couts to provide for security and ensure proper illumination. 10 x 16 Enclosed Aluminum shed at MAP to securely store equipment and supplies. The picnic shelter at Bernard Park had to be removed due to the rotting of the structure and needs to be replaced.

606400

Machinery & Equipment

This expenditure is to purchase and replace machinery and equipment that has become inefficient, defective or unusable.

606405

Furniture & Fixtures

This expenditure is the cost to replace inefficient or damaged light fixtures with high energy efficient light fixtures as part of Public Works energy conservation program to reduce the City's electrical bills.

606440

Vehicles Purchase

This line item represents the cost to replace vehicles due to age, mileage, condition of vehicle and high maintenance cost. To replace 2 Building Maintenance vehicles. The four vehicles to be replaced are between 15 and 19 years; mileage exceeds 100,000 and is too costly to repair.

606810

CIP Software Application

This line item represents the cost to update the City's existing Geographic Information Systems (GIS) atlas mapping to ensure data points and information is accurately reflected.

City of Miramar

293

Facilities & Property Management

Facilities and Property Management Department

Assistant City Manager Operational Services

Assistant Director of Facilities & Property Management

Facilities Manager

Operations & Logistics Manager

Facilities Manager

Facilities & Property Management

FY 2014 Budget

Mission We are committed to provide an effective and efficient plan for the continuous upkeep of the City's facilities assets, as well as establishing a strategy for the establishment of a proactive and preventive program to ensure a pleasant and a safe environment for City employees and residents.

Department Overview The Facilities and Property Management Department is established to provide a variety of professional services that are essential for the upkeep of the City’s real assets. The major functions for this department will be Planning and Scheduling, Construction Administration, Warranty Management and Risk Mitigation Management. This department is responsible for the development of appropriate strategies for the repair and renovation of all City’s buildings and facilities, including the management of related construction and improvement projects, to ensure that those facilities remain structurally sound.

This department will be comprised of four (4) full time budgeted positions. The major program provided is Facilities and Property Management.

Objectives ■

Identify, prioritize and establish a master list of projects to be constructed; develop the related scope of work; as well as developing a plan and a schedule to complete the required improvements.

■

Hire qualified consultants and/or contractors to work on City projects through the City procurement process. ;monitor the work of consultants and contractors working on related projects; and provide construction management services.

■

Obtain appraisals of all City facilities to determine the current replacement value of each structure; as well as performing a comprehensive survey of each facility to determine the current condition and useful life cycle of each major component.

■

Monitor all newly constructed facilities warranty to ensure that works covered under warranty are performed accordingly.

Key Intended Outcomes of Investment ■ ■ ■ ■

Ensure a clean and pleasant environment for City employees and residents to conduct business. Develop a proactive and preventive program having for goal to prolong the useful life cycle of each facility asset. Determine the current replacement value of each structure. Ensure a pleasant and safe environment for City employees and residents to conduct business.

Goals for FY 14 Establish a Projects Master List as well as prioritizing the projects to be completed. Obtain appraised value of City facilities and completely appraise a minimum of 25% of City facilities. Conduct comprehensive survey of City facilities. Perform efficient construction management services. Develop accurate scope of work to minimize change orders. Ensure that projects are completed within timeline schedules and budget allocated.

1. 2. 3. 4 5. 6.

Accomplishments FY 2013 ■

None - since this will be a new department in FY 2014

City of Miramar

294

Facilities & Property Management

FY 2014 Budget

Program Revenues, Expenditures & Position Summary FY 2011 Actual

Dedicated Revenues None Expenditures by Program Facilities and Property Management Total Expenditures by Category Personnel Services Operating Expenses Capital Outlay Total

FY 2012 Actual

FY 2013 Budgeted

Positions by Program Facilities and Property Management Total

FY 2013 Amended -

FY 2014 Budget -

684,800 $

684,800

488,200 136,600 60,000 684,800

4 4

Position Detail Assistant Director of Facilities & Property Management

Facilities Manager Operations & Logistics Manager Total FTE's

1.0 2.0 1.0 4.0

Performance Measures Output

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Number of projects completed Number of scope of work developed

Efficiency/Effectiveness Objective: Identify, prioritize and establish a master list of projects to be constructed; develop the related scope of work; as well as developing a plan and a schedule to complete the required improvements. Outcome: Ensure a clean and pleasant environment for City employees and residents to conduct business. Goals: 1 FY 2012

FY 2013 Projected

Actual

Goal

25%

25% 5

Survey of Existing Conditions Life cycle analysis of major components of all city facilities Plan to initiate the renovation of 5 facilities

Objective:

Outcome: Goals:

Actual

Goal

Number of appraisals to perform

Objective: Outcome: Goals:

FY 2014 Goal

Goal

FY 2013 Projected

FY 2014 Goal 10

Monitor all warranty of newly constructed facilities, and ensure that works covered under warranty are performed accordingly. Ensure a pleasant and safe environment for City employees and residents to conduct business 4 FY 2012 Goal

Actual

Goal

Review Warranty Coverage

City of Miramar

295

FY 2013 Projected

FY 2014 Goal 100%

Facilities & Property Mgmt

FY 2014 Budget

Facilities & Property Mgmt 001-54-540-519 Account #

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$317,100 $10,000 $9,300 $1,000 $23,400 $47,000 $11,400 $16,300 $6,300 $18,000 $21,300 $2,700 $600 $3,800 $488,200

$60,000 $2,700 $4,000 $1,500 $6,100 $17,100 $2,400 $2,000 $500 $27,300 $800 $1,200 $2,500 $3,900 $600 $500 $1,000 $2,500 $136,600

$60,000 $60,000

$684,800

296

Facilities & Property Management

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

601400

Overtime-General

Necessary to cover after hour work by Executive Assistant

603110

Engineering Services

This line item provides funding for outside professional engineering services for survey, studies (i.e. environmental studies), and support required for unforeseen conditions.

604001

Travel & Training

This line item represents the cost for staff to travel to conferences, seminars, etc.

604100

Communication Services

This line item represents the cost for phone and fax lines, cell phones, and radios.

604200

Postage

Anticipated costs for regular and bulk postage, express mail and delivery.

604440

Leased Copiers

This account represents costs associated with copy machines, related supplies and service contracts. (Toner is only purchased if department exceeds the allotted meter amount)

604500

Property & Liability Ins

This account represents allocated property and liability insurance premiums

604610

R&M Vehicles

This account represents costs associated with repair and maintenance of city vehicles

604700

Printing & Binding Svc

This represents the cost for printing letterheads, envelopes, business cards, brochures, flyers and booklets.

604916

Administrative Expense

This line item provides funding for reimbursable expenses such as reprographic work etc.

604989

MIS Internal Svc Chgs

This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs

604997

Other Operating Expenses

Unanticipated one time expense that cannot be charged to other budgeted line item.

604998

Contingency

Contingency is provided to pay for costs of unexpected occurrences and energency situations.

605100

Office Supplies

This line item is for the costs of office supplies utiliezed by administrative, secretarial, and supervisory personnel.

605220

Vehicle Fuel-On-Site

This account covers the cost of gas and oil used for city vehicles

605240

Uniforms Cost

To cover the cost of hard hats and safety shoes and related items

605250

Noncapital Furniture

Furniture cost under $1000 for each item

605410

Subscriptions & Memberships This line item is for the cost to maintain membership in professional associations, American Institute of Architects, Facility Management and related publications

605500

Training-General

606440

Vehicles Purchase

3 Department staff will be required to monitor the work of contractors working on City facilites, and conduct damage assessment after natural disasters such as hurricanes for City owned facilities. The 3 vehicles are essential for transportation from project to project and for staff to conduct assessment of the facilities

Expense

City of Miramar

297

Parks & Recreation

Parks and Recreation Department ASSISTANT CITY MANAGER OPERATIONAL SERVICES EXECUTIVE ASST. TO THE DIRECTOR

DIRECTOR OF PARKS & RECREATION

Administrative Secretary II

ASSISTANT DIRECTOR

ASSISTANT DIRECTOR CHIEF OPERATIONS OFFICER

EXECUTIVE ASST. TO THE DEPT.

OPERATIONS MANAGER

REGIONAL PARK MANAGER ANSIN PARK Rec. Site Supervisor Recreation Leader III Recreation Leader II Recreation Leader I (4) Rec. Aide III P/T (2) Rec. Aide III P/T Seasonal (2)

SPORTS DEVELOPMENT SUPERINTENDENT

ATHLETIC COORDINATOR Rec. Aide I P/T Rec. Aide III P/T Events Aide P/T (12)

YOUTH ENRICHMENT PARK MAINTENANCE Maintenance Supv. Lead Maintenance Grounds Technician Irrigation Specialist

VIZCAYA PARK Rec. Site Supervisor Recreation Leader I (3) Rec. Aide III P/T (2) Rec. Aide I P/T (2)

Rec. Site Supervisor Recreation Leader II (2) Recreation Leader I (2) Recreation Aide III P/T (3) Recreation Aide I P/T (2) Rec. Aide III P/T Seasonal (2) Rec. Aide I P/T Seasonal (4) Educ. Instructor P/T Seasonal

SUNSET LAKES Rec. Site Supervisor Administrative Secretary I Recreation Leader I (2) Maintenance I Rec. Aide III P/T (4) Rec. Aide I P/T (2) Rec. Aide III Seasonal (3) Rec. Aide I Seasonal (6)

EVENTS SERVICE MANAGER

PARKS & REC ADMINISTRATOR SPECIAL EVENTS Special Events Coord. Graphics Technician II Recreation Aide III P/T

AQUATICS

REGIONAL PARK

Aquatic Coordinator Aquatic Site Supervisors (2) Head Lifeguard (3) Water Safety Inst. P/T (21) Lifeguards P/T (7) Aquatic Attendant (5) Lifeguards P/T Seasonal (3)

Reg. Park Site Supervisor Administrative Clerk II Recreation Leader I Recreation Leader II P/T Recreation Aide II P/T Recreation Aide III P/T Lead Maintenance Park Ranger P/T (2) Maintenance I (2) Equipment Operator II Park Aide III P/T (2) Park Aide II P/T Maint. Workers P/T (4)

Parks & Recreation

FY 2014 Budget

Mission To provide a wide variety of services, recreational activities and special events for youths, adults and senior residents to enhance the quality of life for Miramar residents

Department Overview The Parks and Recreation Department provides recreational activities, special events and a wide variety of services for residents. This department is comprised of 104.5 budgeted positions, 55 full-time, 61 part-time, 20 seasonal part-time, 16 temporary part-time and 2 temporary seasonal part-time employees. The ten (10) programs provided are: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10.

Administration Miramar Youth Enrichment Center Athletics Sunset Lakes Miramar Regional Park Special Events Aquatics* Ansin Sports Complex Park Maintenance Vizcaya Park

* Program with location codes

Objectives ■ ■

Promote the City as a destination for sports and entertainment Meet and maintain the City's recreational level of service standards

Key Intended Outcomes of Investment ■

Promoting the City as a destination for sports and entertainment will increase revenue enhancement opportunities to the local economy and maximizes the use of City facilities and amenities

■

Maintaining the City's recreational level of service is required to be in compliance with the City's Comprehensive Plan and Master Park Plan

Accomplishments FY 2013 ■ ■ ■ ■ ■ ■

Vizcaya Park received Gold level LEED certification. Vizcaya Park hosted the national LEGO event for local elementary school children to design and build what Miramar will look like in 2040. Hosted South Florida Dolphin's semi-pro football games. Hosted Ture Blue Soccer Weekend, an expansion of the Ziadie Cup international soccer competition. Expanded the soccer fields at Regional Park by constructing two new official size fields. Expanded the Winter Wonderland Festival this year by adding a 3 day festival with carnival rides that generated revenue for the City without increasing the expenses.

■

Hosted regional, national and international athletic events to include Zo's Summer Groove, Nike 7 on 7 Football Tournament, NFL Combine Training and the 2nd annual Multi-Culture Games.

■

Continuing to teach over 25,000 people to swim through the Red Cross Learn To Swim program and being one of the leading City's in Broward and Dade County.

City of Miramar

298

Parks & Recreation

FY 2014 Budget

Program Revenues, Expenditures & Position Summary Dedicated Revenues Miramar Youth Enrichment Center Fairway Park Athletics Sunset Lakes Regional Park Special Events Aquatics* Ansin Sports Complex Vizcaya Park Recreation Summer Camps After School Rental Facilities Total

FY 2011 Actual

FY 2012 Actual

1,548 94,899 68,624 280,628 107,493 175,245 57,684 403,015 $ 1,189,136

Expenditures by Program Administration Miramar Youth Enrichment Center Fairway Park Athletics Sunset Lakes Miramar Regional Park Special Events Aquatics* Ansin Sports Complex Park Maintenance Vizcaya Park Recreation Summer Camps After School Rental Facilities Facilities Preservation Total Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

1,483 116,561 1,105 310,446 374,367 101,855 171,929 56,235 655,247 $ 1,789,228

FY 2013 Budgeted 38,400 100,900 103,500 171,000 157,500 240,000 338,500 131,100 79,200 $ 1,360,100

FY 2013 Amended 38,400 100,900 103,500 171,000 157,500 240,000 338,500 131,100 79,200 $ 1,360,100

FY 2014 Budget 58,000 105,900 171,000 160,400 35,800 338,500 135,400 41,800 $ 1,046,800

1,615,537 835,472 333,429 1,191,969 668,189 433,193 315,923 403,015 432,665 $ 6,229,392

1,590,292 272,259 729,669 1,250,392 1,025,569 559,309 539,117 655,247 734,897 $ 7,356,751

1,800,600 712,600 497,200 109,300 591,000 1,489,600 673,500 1,339,200 623,500 349,700 458,800 $ 8,645,000

1,800,600 724,495 497,200 106,405 591,000 1,504,600 673,500 1,339,200 628,735 340,700 458,800 $ 8,665,235

1,813,400 797,500 191,600 624,900 1,609,100 896,400 1,535,400 712,900 372,300 520,200 $ 9,073,700

4,417,150 1,719,737 92,505

4,672,052 2,359,892 324,807

5,604,700 3,040,300 -

5,604,700 2,961,716 98,819

5,408,400 3,459,800 205,500

$ 6,229,392

$ 7,356,751

$ 8,645,000

$ 8,665,235

$ 9,073,700

5.05 7.65 2.85 24.70 9.85 19.00 5.10 6.00 14.30 94.5

14.10 8.95 2.45 24.70 11.85 19.60 5.50 6.55 14.30 108.00

19.00 10.50 11.00 13.00 14.00 2.50 24.00 7.00 4.00 6.00 111.00

19.00 11.50 11.00 13.00 14.00 2.50 24.00 7.00 4.00 6.00 112.00

19.00 11.50 2.00 12.50 14.00 2.50 24.00 9.00 4.00 6.00 104.50

Positions by Program Administration Miramar Youth Enrichment Center Fairway Park Athletics Sunset Lakes Miramar Regional Park Special Events Aquatics* Ansin Sports Complex Park Maintenance Vizcaya Park Recreation Summer Camps After School Rental Facilities Facilities Preservation Total * Program with location codes

City of Miramar

299

Parks & Recreation Position Detail Administrative Clerk II Administrative Coordinator Administrative Secretary I Administrative Secretary II Aquatic Attendant - Part-time (5) Aquatic Coordinator Aquatic Site Supervisor Assistant Director of Operations Assistant Director of Parks and Recreation Athletic Program Coordinator Chief Operation Officer Community Services Administration Officer Customer Service Specialist I Director of Community Services Educational Instructor - Part-time (After School) Educational Instructor - Part-time (Seasonal) Equipment Operator II Event Aide - Temp Part-time (12) Event Services Manager Executive Assistant to the Department Executive Assistant to the Director Graphics Technician II Grounds Technician Head Lifeguard Irrigation Specialist Irrigation Technician Lead Maintenance Lifeguard - Part-time (7) Lifeguard - Part-time (Seasonal) (3) Maintenance I Maintenance I - Part-time Maintenance Supervisor I Maintenance Worker - Temp Part-time (4) Operations Manager Park Aide II - Part-time Park Aide III - Part-time (2) Park Ranger - Part-time (2) Parks and Recreation Administrator Recreation Aide I - Part-time (7) Recreation Aide I - Part-time (Seasonal) (10) Recreation Aide II - Part-time Recreation Aide III - Part-time (14) Recreation Aide III - Part-time (Seasonal) (6) Recreation Aide III - Temp Part-time (Seasonal) (2) Recreation Coordinator Recreation Leader Recreation Leader II Recreation Leader II - Part-time Recreation Leader III Recreation Site Supervisor Regional Park Manager Regional Park Site Supervisor Special Events Aide - Part-time Special Events Coordinator Sports Development Superintendent Strategic Planning Manager Water Safety Instructor - Part-time (21) Total FTE's

City of Miramar

FY 2014 Budget FY 2011 Actual

FY 2012 Actual

FY 2013 Amended

FY 2014 Budget

2.5

1.5

1 -

0.5

3.5

1.5

0.5

300

FY 2013 Budgeted

3 -

1.5

0.5

3.5

0.5

5.5

9.5

0.5

1 1

0.5

10.5

94.5

108.0

111.0

112.0

104.5

Parks & Recreation

FY 2014 Budget

Administration Program Description This program is required for the department to oversee all programs such as athletics, recreation, aquatics and special events. It is responsible to obtain and administer grants, attract sports and entertainment to City facilities and to develop relationships with local, state, national and international organizations

Objectives ■

Professionally promote the City facilities and amenities to attract local, national and international events

■

Maintain the City's level of service standards Increase the Department's revenue by increasing programs, services and events utilizing the City's assets

■

Key Intended Outcomes of Investment ■

Promoting City facilities and amenities locally, regionally, nationally and internationally will assist in creating the City as a destination for sports and entertainment

■

Maintaining the level of service standards is required to be in compliance with the City's Comprehensive Plan and the Master Park Plan

■

As the City continues to grow, an increase in revenue will allow for the additional programs and services needed to meet the community needs

Goals for FY 14 1. 2.

Host 15 local, national and international events Maintain 100% compliance of the City's Comprehensive Plan

Performance Measures Output

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Amount of grant money received

$482,634

$137,568

$131,256

$130,000

278

578

112,223

122,985

123,478

Total park acreage # of residents in the City

Efficiency/Effectiveness Objective: Professionally promote City facilities and amenities to attract local, national and international events Outcome: Maintaining the level of service standards is required to be in compliance with the City's Comprehensive Plan and the Master Park Plan Goals:

1 Goal

Actual

Goal

Projected

FY FY2014 11 Goal

# of local events

# of national events

# of international events

FY 2012

FY 2013

Objective: Outcome:

Maintain the City's level of service standards Maintain the level of service standards is required to be in compliance with the City's Comprehensive Plan and the Master Park Plan

Goals:

2 Goal

Actual

Goal

Projected

FY FY2014 11 Goal

47.00

48.00

FY 2012

# of park acres per 1,000 residents

City of Miramar

301

FY 2013

Parks & Recreation

FY 2014 Budget

Administration Program Dedicated Revenues

FY 2011 Actual

FY 2013 Budgeted

FY 2012 Actual

FY 2013 Amended

FY 2014 Budget

1,098,952

1,250,474

1,393,100

1,273,000

499,883 16,702

339,818 -

407,500 -

540,400 -

$ 1,615,537

$ 1,590,292

$ 1,800,600

$ 1,813,400

0.50

0.80

0.70

1.00

0.15

0.30

0.15

0.30

1.00

0.20

0.70

1.00

None

Expenditures Personnel Services Operating Expense Capital Outlay Total

Percent of Time by Position Administrative Clerk II Administrative Coordinator Administrative Secretary Administrative Secretary II Assistant Director of Operations Assistant Director of Parks & Recreation Athletic Program Coordinator Chief Operation Officer Director of Parks & Recreation Event Aide P/T (12) Events Services Manager Executive Assistant to the Dept. Executive Assistant to Director Graphics Technician Operations Manager Parks & Recreation Administrator Rec Aide I P/T Rec Aide III P/T Recreation Coordinator Regional Park Site Supervisor Regional Park Manager Sports Development Superintendent Strategic Planning Manager Total

City of Miramar

302

6.00

0.60

1.00

0.40

0.60

0.15

0.20

1.00

0.50

0.10

0.20

1.00

0.20 0.30

0.10

0.30 0.20

1.00 1.00

5.05

14.10

19.00

Parks & Recreation

FY 2014 Budget

Miramar Youth Enrichment Center Program Description This program provides recreation activities and classes to residents of all ages It consists of the Jason Taylor Reading Room, Dream Big Mentoring Group for Young Men and Women, before school care, spring sports camp, summer sports camp, and winter sports camp activities as well as a variety of classes such as Superstars dance and baton, Karate-Do, and much more This program also provides various athletic programs including Double Dutch, Start Smart, and Pee Wee Basketball

Objectives ■ ■ ■

Provide a variety of recreational programs and classes Provide educational programs and classes Establish partnerships with community groups

Key Intended Outcomes of Investment ■ ■ ■

Enhance residents quality of life Enhance residents academic and learning experiences thereby increasing grades and test scores Ensure the City meets the recreational needs of the community

Goals for FY 14 1. 2. 3.

Provide at least 4 new recreational programs and classes (including new boxing program). Provide at least 3 different types of educational programs. Partner with at least 6 community groups.

Performance Measures FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

% of customers satisfied with programs

85%

87%

Number of Rec Pass Memberships

400

420

Number of Weight Room Memberships

225

250

Number of recreational & educational participants (city/contracted)

435

440

Revenue collected from recreational activities

$9,500

$9,800

Goal

Actual

Goal

Actual

Goal

Output

Efficiency/Effectiveness Objective: Provide a variety of recreational programs and classes Outcome: Enhance residents quality of life Goals: 1 FY 2012

Number of recreational programs/classes

Objective: Outcome: Goals:

Provide educational programs and classes Enhance residents academic and learning experiences thereby increasing grades and test scores 2 FY 2012

FY 2013

FY 2014

Goal

Actual

Goal

Actual

Goal

Actual

Goal

Actual

Goal

Number of educational programs/classes

Objective: Outcome: Goals:

FY 2014

FY 2013

Establish partnerships with community groups Ensure the City meets the recreational needs of the community 3 FY 2012

Number of community partnerships

City of Miramar

303

FY 2014

FY 2013

Parks & Recreation

FY 2014 Budget

Miramar Youth Enrichment Center Program Dedicated Revenues Recreation Activities-YEC Summer - YEC Holiday Camp Contractual Services Rentals - YEC Total

FY 2011 Actual

Account # 347210

347299

347260

362100

3,190

347280

13,121 20,856

FY 2013 Amended

FY 2013 Budgeted

FY 2012 Actual

FY 2014 Budget

7,600 20,700

17,400 32,100

2,600

3,912

3,900

3,000

3,600

2,900

37,889

38,400

58,000

Expenditures Personnel Services Operating Expense Capital Outlay Total

397,300

440,500

315,300 -

311,755 15,440

302,000 55,000

712,600

724,495

797,500

Percent of Time by Position Educational Instructor (Grt) Recreation Aide I P/T Recreation Aide I P/T (4-Seasonal) Recreation Aide III P/T (3) Recreation Aide III P/T (Seasonal) Recreation Aide III - Temp Part-time (Seasonal) (2) Recreation Leader Recreation Leader II Recreation Site Supervisor Total

City of Miramar

304

0.50

1.00

2.00

1.50

0.50 -

0.50 1.00

2.00

1.00

10.50

11.50

Parks & Recreation

FY 2014 Budget

Fairway Park Program Description In FY 2014, this program was moved to Social Services department.

Performance Measures Efficiency/Effectiveness Objective: Create programs to meet the needs and interests of our residents Outcome: Enrich the lives of our residents Goals: 1 FY 2012 Actual

Goal

120

Number of programs and classes Number of participants served

Objective: Outcome: Goals:

Provide a safe, positive environment for children that enhances academic achievement, encourages social interactions and meets their nutritional needs Children will improve their academic skills, improve their social skills and interactions with their peers and adults, and improve their ability to make healthy nutrition choices 2 FY 2012

FY 2014 Goal

FY 2013 Projected

Goal

Actual

Goal

100%

75%

70%

75%

120

% of children that remain safe % of children that improve their reading skills % of children that improve their social skills % of children that improve their homework skills Number of children served through the Child Food Program

Objective: Outcome: Goals:

FY 2014 Goal

FY 2013 Projected

Goal

Organize and sponsor community events for education, socializing and celebration Satisfy the need for community among neighborhood residents 3 FY 2012 Goal

Actual

FY 2011 Actual

FY 2012 Actual

Number of community partnerships Number of facility rentals Number of community activities

Dedicated Revenues Rec Activities - Fairway Summer - Fairway Rentals - Fairway Grant - Children Services Council Total

Account #

347281 347212 362105 334805

Goal 3 2 3

FY 2014 Goal

FY 2013 Projected 3 3 3

FY 2013 Budgeted 12,000 2,000 800 86,100 $ 100,900

FY 2013 Amended 12,000 2,000 800 86,100 $ 100,900

365,200 132,000

FY 2014 Budget -

Expenditures Personnel Services Operating Expense Capital Outlay Total

497,200

Percent of Time by Position Educational Instructor P/T(After School) Educational Instructor P/T(Seasonal) Recreation Aide I P/T (Seasonal) Recreation Aide III P/T Recreation Leader Recreation Site Supervisor Total

City of Miramar

305

1.50 0.50 3.00 2.00 3.00 1.00 11.00

Parks & Recreation

FY 2014 Budget

Athletics Program Description This program provides athletic activities with educational components to residents of all ages It assists the City's sponsored athletic clubs, as well as, outside athletic groups to promote health and wellness In addition, this program offers athletic leagues, tournaments and events to participants of all ages such as adult softball, adult volleyball, cricket, basketball, Zo's Summer Groove and the Miami Heat's Shoot for the Stars These programs are offered City-wide at the Ansin Sports Complex, Regional Park, Silver Lakes Park, Silver Shores Park, Forzano Park and more.

Objectives ■ ■ ■

Provide a variety of athletic programs and classes Provide educational programs and classes through athletics Establish partnerships with athletic groups and organizations

Key Intended Outcomes of Investment ■ ■ ■

Enhance residents quality of life Enhance residents academic and learning experiences thereby increasing grades and test scores Ensure the City meets the athletic needs of the community

Goals for FY 14 1. 2. 3.

Provide at least 40 different types of athletic programs and classes Provide at least 2 educational programs and classes through athletics Partner with at least 15 athletic groups or organizations

Performance Measures FY 2010 Actual

Output % of customers satisfied with programs

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

95%

Number of youth participants

11,158

11,963

12,158

12,970

Number of adult participants

1,087

1,284

1,487

1,690

Goal

Actual

Goal

Actual

FY FY2014 11 Goal

Efficiency/Effectiveness Objective: Provide a variety of athletic programs and classes Outcome: Enhance residents quality of life Goals: 1 FY 2012

Number of athletic programs/classes

Objective: Outcome: Goals:

FY 2013

Provide educational programs and classes Enhance residents academic and learning experiences thereby increasing grades and test scores 2 Goal

Actual

Goal

Actual

FY FY2014 11 Goal

FY 2013

FY 2012

Number of educational programs/classes

City of Miramar

306

Parks & Recreation

FY 2014 Budget

Athletics Program Objective: Outcome: Goals:

Establish partnerships with community groups Ensure the City meets the athletic needs of the community 3 Goal

Actual

Goal

Actual

FY FY2014 11 Goal

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

FY 2012

Number of community partnerships

Dedicated Revenues Contracted Programs Athletic Programs Total

Account #

FY 2013

347260

16,918

35,964

38,500

347296

77,981

80,597

65,000

94,899

116,561

103,500

40,900 65,000 $

105,900

Expenditures by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total

501,746

205,031

16,700

126,600

299,854 33,872

67,228 -

92,600 -

89,705 -

65,000 -

835,472

272,259

109,300

106,405

191,600

Percent of Time by Position Administrative Secretary II Athletic Field Supervisor Athletic Program Coordinator Director of Community Services Operations Manager Park Aide II P/T Park Aide III P/T (1.0) Park Ranger P/T (1.0) Recreation Aide I P/T Recreation Aide III P/T Recreation Leader (12.0) Recreation Leader II (2.0) Recreation Leader II P/T (0.5) Recreation Leader III Recreation Site Supervisor Regional Park Site Supervisor Regional Park Manager Regional Park Superintendent Sports Development Superintendent Strategic Planning Manager Total

City of Miramar

307

0.30

0.50

0.60

1.00

0.10

0.20

0.40

0.90

0.50

0.80

0.90

0.50

1.80

2.30

0.60

0.05

0.30

1.00

0.10

0.20

0.10

0.40

0.30 7.65

0.30 8.95

2.00

Parks & Recreation

FY 2014 Budget

Sunset Lakes Program Description This program facilitates community atmosphere; identifies and responds to community needs; collaborates with individuals and other agencies to provide help; promotes recreational and cultural events; and creates and coordinates meeting space, programs, information and services that reflect the community's ethic and economic diversity.

Objectives ■ ■ ■ ■

Provide a variety of recreational programs and classes Coordinate community events that provide outreach services and resources Establish partnerships with community groups Provide quality rental facilities to residents and organizations

Key Intended Outcomes of Investment ■ ■ ■ ■

Enhance residents quality of life for residents Offer facilities and amenities for use by the community Facilitate programs and events that unite the community Ensure the City meets the recreational needs of the community

Goals for FY 14 1. 2. 3. 4.

Provide at least 2 community events Offer rental facility and amenities Partner with at least 2 community groups to provide an event that unites the community Provide at least 8 recreational programs and classes that enhance the well-being of the community

Performance Measures FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

% of customers satisfied with programs

96%

98%

Number of recreation pass memberships

121

130

Number of weight room memberships

252

260

Number of recreational and educational participants (city/contracted)

Output

Efficiency/Effectiveness Objective: Provide a variety of recreational programs and classes. Outcome: Facilitate recreational events and programs that enhance the well-being of the community. Goals: 1 FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

# of persons utilizing the gymnasium weekly

360

375

Goal

260

# of persons utilizing the weight room weekly

260

245

# of schools offering after school in facility

# of tournaments held annually

Objective: Outcome: Goals:

Coordinate community events that provide outreach services and resources. Enhance the quality of life for residents FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

Number of outreach presentations

Number of workshops

City of Miramar

308

Parks & Recreation

FY 2014 Budget

Sunset Lakes Program Objective: Outcome: Goals:

Establish partnerships with community groups Facilitate programs and events that unite the community 3 FY 2012

FY 2013

FY 2014

Goal

Actual

Goal

Projected

Goal

# of CPR classes offered

# of groups that hold community meetings

Goal

Actual

Goal

Projected

Goal

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Objective: Outcome: Goals:

Provide quality rental facilities to residents and organizations Offer facilities and amenities for use by the community 4 FY 2012

Number of rental events annually

Dedicated Revenues Recreation Activities-Sunset Lakes Summer Program-Sunset Lakes Contracted Programs Rentals-Sunset Lakes Total

Account #

FY 2013

FY 2014

347280-070

34,396

33,000

347210-070

49,615

48,000

347260-070

28,338

20,000

362100-070

68,996

70,000

181,345

171,000

70,000 $

171,000

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

421,700

408,500

169,300 -

175,400 41,000

591,000

624,900

Percent of Time by Position Administrative Secretary I Maintenance I Recreation Aide I P/T Recreation Aide I P/T (Seasonal) Recreation Aide III P/T Recreation Aide III P/T (Seasonal) Recreation Leader Recreation Site Supervisor Total

City of Miramar

309

1.00

1.00 1.00

1.50

1.00

3.00

2.00

1.50

1.50 2.00

2.00

1.00

13.00

12.50

Parks & Recreation

FY 2014 Budget

Miramar Regional Park Program Description This program provides a location for participants of all ages, abilities and levels of health and wellness to participate in various forms of recreation. Activities may include, but are not limited to, organized youth and adult sports leagues and instructional classes, active and passive recreational pursuits, and planning and facilitating gatherings for families, friends or business associates. The park location also can be used to host larger scale events that are open to the general public, such as holiday themed special events, music related festivals and shows and sports related tournaments.

Objectives ■

Maintain the park premises in a manner to allow use by various populations of park patrons with minimum safety risks

■

Promote the park as a favorable location for pavilion and facility rentals and large scale special events

■

Provide a variety of programs, classes and events that allow for maximum participation

Key Intended Outcomes of Investment ■ ■ ■

Increased visitation to the park leads to an enhanced quality of life for residents Generates revenue and increases visitation to the park location Ensure the City meets the recreation needs of the community

Goals for FY 14 1. 2 3

Provide at least 3 recreational programs to the residents Provide at least 2 athletic programs/leagues Increase park visitation by at least 5%

Performance Measures FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Revenue collected - park entry

$65,583

$73,500

Revenue collected - facility rentals

$80,810

$71,500

Number of program participants

1,936

2,000

Output

Efficiency/Effectiveness Objective: Maintain the park premises in a manner to allow use by various populations of park patrons. Increased visitation to the park leads to an enhanced quality of life for residents. Outcome: Goals: 1

Amount of park entry revenue

Objective: Outcome: Goals:

FY 2014

FY 2013

FY 2012 Goal

Actual

Goal

Projected

Goal

$65,000

$65,583

$73,500

$74,000

Promote the park as a favorable location for pavilion and facility rentals and large scale special events. Generates revenue and increases visitation to the park location. 2 FY 2012

Amount of pavilion and facility revenue

City of Miramar

FY 2013

FY 2014

Goal

Actual

Goal

Projected

Goal

$73,000

$80,810

$73,000

$71,500

310

Parks & Recreation

FY 2014 Budget

Miramar Regional Park Program Objective: Outcome: Goals:

Provide a variety of programs and classes that allow for maximum participation. Ensure the City meets the recreation needs of the community. 3 FY 2012

Number of program participation

Dedicated Revenues Regional Park-Admissions Rentals-Regional Park Contracted Programs Concessions-Regional Park Total

Account #

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

1,800

1,936

2,000

2,100

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

347270-080

69,600

73,500

362100-080

71,500

71,500 15,400

347260-080

15,400

347601-080

1,000

157,500

160,400

Expenditures by Category Personnel Services Operating Expenses Capital Outlay Total

755,100

794,500

734,500 -

706,539 42,961

779,600 35,000

$ 1,489,600

$ 1,504,600

$ 1,609,100

1.00

2.00

0.50

1.00

0.50

2.00

0.50

1.00

14.00

Percent of Time by Position Administrative Clerk II Equipment Operator II Lead Maintenance Maintenance I Maintenance Worker P/T Park Aide II P/T Park Aide III P/T Park Ranger P/T Recreation Aide II P/T Recreation Aide III P/T Recreation Leader Recreation Leader II P/T Regional Park Site Supervisor Regional Park Manager Total

City of Miramar

311

Parks & Recreation

FY 2014 Budget

Special Events Program Description This program provides a variety of family entertainment and activities for the residents of Miramar and is responsible for working with outside promoters and organizations that are interested in utilizing City facilities for events.

Objectives ■ ■

Provide family entertainment for the residents within the allocated budget Develop and maintain partnerships with event promoters

Key Intended Outcomes of Investment ■

Family entertainment for residents enhances the quality of life and encourages future homeowners and renters that Miramar is a great place to live, work and play!

■

Developing and maintaining partnerships with event promoters will allow events to take place for residents at no cost to the City

Goals for FY 14 1. 2.

100% of City events are within the allocated budget Host 12 events at City facilities

Performance Measures FY 2010 Actual

Output Number of City events % of residents satisfied with events

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

95%

Efficiency/Effectiveness Objective: Provide family entertainment for the residents within the allocated budget Family entertainment for residents enhances the quality of life and encourages future homeowners and renters that Outcome: Miramar is a great place to live, work and play Goals:

% of City events within the allocated budget

FY 2014

FY 2013

FY 2012 Goal

Actual

Goal

Projected

Goal

100%

Objective: Outcome:

Develop and maintain partnerships with event promoters Developing and maintaining partnerships with event promoters will allow events to take place for residents at no cost to the City

Goals:

2 FY 2012 Actual

Goal

Projected

Goal

Number of events hosted by Promoters

City of Miramar

FY 2014

FY 2013

Goal

312

Parks & Recreation

FY 2014 Budget

Special Events Program Dedicated Revenues Special Events Vendor Registration and Sponsors Donation (Sanitation Service) Total

FY 2011 Actual

Account #

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

347405-000

68,624

67,918

40,000

8,600

347410-000

27,200

L202430

68,624

242,528 $

310,446

200,000 $

240,000

200,000 $

240,000

35,800

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

222,892

261,349

266,000

252,800

110,537 -

358,332 109,988

407,500 -

643,600 -

333,429

729,669

673,500

896,400

Percent of Time by Position Director of Community Services Graphics Technician II Operations Manager Park Aide II P/T Park Aide III P/T Park Ranger P/T Recreation Aide III -P/T Recreation Leader (12.0) Regional Park Site Supervisor Special Events Aide P/T Special Events Coordinator Total

City of Miramar

313

0.10

0.40

1.00

0.10

0.05

0.10

0.20

0.50

0.30

0.10

0.50

0.10

1.00 2.85

1.00 2.45

1.00 2.50

Parks & Recreation

FY 2014 Budget

Aquatics Program Description This program provides a service to the citizens of Miramar that helps their health and safety. It provides swimming classes for all ages from beginners to experts and also offers water aerobics and various water sports. Emphasis is placed on teaching children and adults how to swim and be safe in and around water. This East Aquatic center is located adjacent to the former Civic Center while the West Aquatic center is at Miramar Regional Park.

Objectives ■ ■

Provide swimming lessons to children, adults, and seniors Provide safe and secure aquatic complex for all patrons

Key Intended Outcomes of Investment ■ ■

Increase physical fitness and safety for anyone around water Increase facility attendance and reduce liability

Goals for FY 14 1. 2.

Conduct classes through Learn to Swim and Swim Central programs for over 30,000 individuals 100% of patrons will remain safe while visiting the City's aquatic complexes

Performance Measures Output # of swim classes offered

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected 1,267

1,267

# of umbrella rentals

159

278

265

% of customers satisfied with programs

95%

97%

98%

99%

Efficiency/Effectiveness Objective: Provide swimming lessons to children, adults, and seniors Outcome: Increase physical fitness and safety for anyone around water Goals: 1 FY 2012 Goal

Number of people taught to swim

Objective: Outcome: Goals:

Actual

30,000

FY 2014

FY 2013

35,864

Goal

Projected

30,000

Goal 30,000

Provide safe and secure aquatic complex for all patrons Increase facility attendance and reduce liability 2 FY 2012

% of people remain safe at facilities

City of Miramar

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

100%

314

Parks & Recreation

FY 2014 Budget

Aquatics Program Dedicated Revenues Aquatic Fees - Aquatic Center Aquatic Fees - Regional Park Total

FY 2011 Actual

347271-060

35,133

FY 2012 Actual 46,032

347271-061

245,495

328,335

Account #

280,628

374,367

FY 2013 Amended

FY 2013 Budgeted

FY 2014 Budget

38,500

300,000

338,500

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

982,505

966,228 213,204 70,960

1,111,200 228,000 -

1,143,600

209,464 $ 1,191,969

$ 1,250,392

$ 1,339,200

$ 1,535,400

2.50

1.00

2.00

0.10

3.00

3.50

1.50

0.10

11.00

10.50

24.70

24.00

317,300 74,500

Percent of Time by Position Aquatic Attendant P/T (2.5) Aquatic Coordinator Aquatic Site Supervisor (2.0) Director of Community Services Head Lifeguard (3.0) Lifeguard P/T (3.5) Lifeguard P/T (Seasonal) (1.5) Operations Manager Water Safety Instructor P/T (11.0) Total

City of Miramar

315

Parks & Recreation

FY 2014 Budget

Ansin Sports Complex Program Description This program provides recreation activities and classes to residents of all ages, specifically catering to the youth. It consists of after school, winter, spring and summer camp activities as well as a variety of classes such as dance and baton twirling, martial arts, and athletic education. Ansin Sports Complex provides a state of the art track for local, national and international events as well as other youth and elite athletic camps, clinics and programs.

Objectives ■ ■ ■

Provide a variety of recreational and athletic programs and classes for all ages Provide educational programs and events for all ages Establish partnerships with community groups and pertinent foundations for support and enhancement

Key Intended Outcomes of Investment ■ ■ ■ ■

Enhance the residents quality of life Enhance the residents academic and learning experiences whereby increasing grades and test scores Ensure the City meets the recreational needs of the community by providing these activities and services Ensure the residents achieve the knowledge and obtain the ability to reach fitness and athletic personal goals through tests and camps and clinics

Goals for FY 14 1. 2. 3.

Provide at least 2 aerobic recreational programs for the youth Provide at least 1 parent and child recreational class for stay at home parents Partner with at least 2 community groups for educational programs and classes

Performance Measures FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

% of customers satisfied with programs

95%

98%

Number of youth participants

784

800

Number of adult participants

268

300

Goal

Actual

Goal

Projected

Goal

Output

Efficiency/Effectiveness Objective: Provide educational programs and events for all ages Enhance the residents quality of life Outcome: Goals: 1 FY 2012

Number of recreational programs/classes

Objective: Outcome: Goals:

FY 2014

FY 2013

Provide educational programs and classes Enhance the residents academic and learning experiences whereby increasing grades and test scores. 2 FY 2012 Actual

Goal

Projected

FY FY2014 11 Goal

Number of educational programs/classes

City of Miramar

FY 2013

Goal

316

Parks & Recreation

FY 2014 Budget

Ansin Sports Complex Program Objective: Outcome: Goals:

Establish partnerships with community groups and pertinent foundations for support and enhancement Ensure the City meets the recreational needs of the community by providing these activities and services 3 Actual

Goal

Projected

Goal

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Number of community partnerships

Dedicated Revenues Summer Camp - Ansin Contracted Programs Admission Fees Recreation Activities-Ansin Holiday Camp Track Meet Parking Fees - Ansin Concession - Ansin Rentals - Ansin Bldg. Rentals - Ansin Stadium Rentals - Ansin Training Facility Total

Account #

FY 2014

FY 2013

FY 2012 Goal

347210-090

38,000

347260-090

3,200

4,100

347270-090

10,100

347280-090

15,700

15,800

347299-090

3,000

347284-090

20,500

6,200

347285-090

3,400

4,400

347309-090

10,500

13,000

362100-090

4,400

362100-091

24,400

362100-092

8,000 $

131,100

42,000

8,000 $

131,100

8,000 $

135,400

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

311,400

375,300

312,100 -

284,100 33,235

337,600 -

623,500

628,735

712,900

Percent of Time by Position Customer Services Specialist Recreation Aide III P/T Recreation Aide III P/T (2-Seasonal) Recreation Leader Recreation Leader II Recreation Leader III Recreation Site Supervisor Total

City of Miramar

317

1.00

2.00

4.00

1.00

7.00

9.00

Parks & Recreation

FY 2014 Budget

Park Maintenance Program Description This program provides for the necessary maintenance and repairs needed for the Community Centers. Maintenance and repairs are done by the Parks and Recreation Department personnel and include but not limited to, such work as painting of facilities, repairing to walls, painting fields, chalking, etc.

Objectives ■ ■

Provide quality and clean facilities for residents Provide safe facilities and parks for residents

Key Intended Outcomes of Investment ■ ■

Residents will make use of the facilities and parks if they find them safe and meet the needs of the community Residents will be able to enjoy the parks and have a safe and positive experience

Goals for FY 14 1. 2.

Enhance and improve Parks and Recreation facilities through intensification and maintenance Develop partnerships to achieve greater efficiencies in maintenance of facilities to minimize injury/incidents

Performance Measures Output

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Number of Community Services facilities

Efficiency/Effectiveness Objective: Provide quality and safe facilities and parks for residents Outcome: Provide quality and safe facilities and parks for residents to meet the needs of the community Goals: 1 FY 2012 Actual

Goal

100%

100% of customers are satisfied with facilities/amenities

Objective: Outcome: Goals:

FY 2014 Goal

FY 2013 Projected

Goal

95%

100%

Provide safe facilities and parks for residents Residents will be able to enjoy the parks and have a safe and positive experience 2 FY 2012 Actual

Goal

10%

FY 2010 Actual

FY 2011 Actual

FY 2012 Budgeted

FY 2012 Amended

FY 2014 Budget

% of incidents due to field conditions/faulty equipment.

Dedicated Revenues

FY 2014 Goal

FY 2013 Projected

Goal

None

285,700 64,000 -

285,700 51,700 3,300

299,800 72,500 -

Expenditures Personnel Services Operational Expenses Capital Outlay Total

349,700

340,700

372,300

Percent of Time by Position Irrigation Specialist Irrigation Technician Lead Maintenance Maintenance Supervisor I Total

City of Miramar

318

1.00 1.00 1.00 1.00 4.00

Parks & Recreation

FY 2014 Budget

Vizcaya Park Program Description This park's facility and exterior grounds are LEED certified, and energy efficient. The amenities are computer lab, game room, recreation room, two pavilions with bar-b-queue grills, regulation size soccer/football field with two scoreboards, playground, bike racks, walking path with benches/recycle garbage cans, outside bathroom, structured turf grass play area/play or practice field, basketball court and patio area with picnic benches. We will be offering recreation activities and classes for residents of all ages. It consists of after school program, spring/summer camp, and winter camp. The park will also provide contractual classes such as chess, drama, and karate class. The athletic program includes soccer, flag football, basketball, start smart and double dutch.

Objectives ■ ■ ■

Provide a variety of recreational programs and classes Provide educational programs and classes Establish partnerships with community groups

Key Intended Outcomes of Investment ■ ■ ■

Enhance residents quality of life Enhance residents academic and learning experiences thereby increasing grades and test scores Ensure the City meets the recreational needs of the community

Goals for FY 14 1. 2. 3.

Provide at least 6 different types of recreational programs and classes Provide at least 2 educational programs and classes Partner with at least 2 community groups

Performance Measures Output

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

% of customers satisfied with programs

80%

Number of youth participants

152

Number of adult participants

Goal

Actual

Goal

Actual

Goal

Efficiency/Effectiveness Objective: Provide a variety of recreational programs and classes Outcome: Enhance residents quality of life Goals: 1 FY 2012

Number of recreational programs/classes

Objective: Outcome: Goals:

FY 2014

FY 2013

Provide educational programs and classes Enhance residents academic and learning experiences thereby increasing grades and test scores 2 FY 2012

FY 2014

Actual

Goal

Actual

Goal

Number of educational programs/classes

City of Miramar

FY 2013

Goal

319

Parks & Recreation

FY 2014 Budget

Vizcaya Park Program Objective: Outcome: Goals:

Establish partnerships with community groups Ensure the City meets the recreational needs of the community 3 FY 2012 Actual

Goal

Actual

Goal

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Number of community partnerships

Dedicated Revenues Summer - Vizcaya Contracted Programs Recreation Activities-Vizcaya Holiday Camp Athletics Rentals - Vizcaya Total

Account #

FY 2014

FY 2013

Goal

533

42,500 5,800

21,300 2,400

347299-100

834 -

4,400 3,000

1,000 2,000

347296-100

8,100

4,500

362100-100

8,674

15,400

10,600

347210-100 347260-100 347280-100

10,041

79,200

41,800

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

129,559

281,300

293,800

47,993 3,612

177,500 -

173,617 3,884

226,400 -

181,164

458,800

520,200

Percent of Time by Position Park Aide III P/T Recreation Aide I P/T Recreation Leader Recreation Site Supervisor Total

City of Miramar

320

1.00

3.00

1.00

6.00

Parks and Recreation

FY 2014 Budget

Administration 001-60-100-572 Account #

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$995,200 $5,100 $6,600 $72,800 $48,100 $93,100 $4,600 $35,000 $6,300 $60,500 $45,000 $5,400 $500 $1,800 $4,500 $8,600 $1,393,100

$821,700 $48,200 $24,700 $6,600 $63,400 $57,200 $97,400 $4,800 $26,600 $6,300 $22,600 $54,500 $4,100 $300 $1,500 $3,600 $29,500 $1,273,000

$6,000 $6,500 $1,200 $4,700 $10,000 $4,300 $5,100 $6,200 $7,000 $11,100 $2,000 $200 $327,000 $400 $2,300 $200 $6,200 $6,000 $1,100 $407,500

$6,000 $9,400 $4,700 $10,000 $4,300 $5,100 $6,200 $7,000 $11,100 $2,000 $200 $327,000 $400 $2,300 $200 $6,200 $4,300 $1,100 $407,500

$5,000 $2,500 $41,500 $3,900 $3,000 $5,100 $6,200 $100,000 $4,200 $2,000 $200 $350,100 $400 $1,300 $200 $7,000 $6,000 $1,800 $540,400

$1,800,600

$1,813,400

321

Parks and Recreation

FY 2014 Budget

Miramar Youth Enrichment 001-60-600-572 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 602100 FICA & MICA 602210 Pension-General 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603400 Contract Svc-Other 603401 Janitorial Services 603460 Landscape Services 604100 Communication Services 604200 Postage 604300 Water/Wastewater Svc 604301 Electricity Svc 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604625 R&M Equipment 604991 Summer Programs 604992 Recreation Activities 604993 Field Trips 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605225 Equip Gas Oil & Lube 605230 Program Supplies 605247 Janitorial Supplies 605250 Noncapital Furniture 605290 Other Operating Supplies 605500 Training-General Operating Expense Total Dept Capital Outlay 606400 Machinery & Equipment 606405 Furniture & Fixtures Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$280,000 $10,500 $3,000 $22,300 $41,900 $26,200 $1,200 $400 $500 $900 $10,400 $397,300

$303,400 $3,900 $5,500 $3,000 $23,700 $42,300 $35,700 $1,200 $500 $400 $900 $20,000 $440,500

$30,500 $15,600 $18,300 $1,400 $300 $16,700 $94,000 $15,000 $62,900 $3,000 $500 $36,000 $5,000 $3,300 $2,500 $200 $1,600 $8,000 $500 $315,300

$23,766 $16,800 $17,750 $1,400 $300 $16,700 $86,000 $23,000 $62,900 $3,000 $436 $34,289 $5,000 $3,300 $2,500 $200 $1,600 $6,332 $2,000 $3,918 $564 $311,755

$28,000 $15,600 $18,300 $1,400 $16,700 $61,000 $15,000 $55,400 $16,700 $300 $42,000 $5,000 $3,300 $2,500 $2,900 $1,200 $10,000 $1,200 $1,800 $200 $3,500 $302,000

$15,440 $15,440

$10,000 $45,000 $55,000

$712,600

$724,495

$797,500

322

Parks and Recreation

FY 2014 Budget

Fairway Park 001-60-601-572 Account #

Account Title Personnel Services 601200 Employee Salaries 601210 Non-Pensionable Earnings 601400 Overtime-General 602100 FICA & MICA 602210 Pension-General 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603134 Prof Svc-Marketing 603140 New Hire Screening 603141 Existing Employee Screening 603400 Contract Svc-Other 604100 Communication Services 604105 Internet-Computer Lab 604200 Postage 604300 Water/Wastewater Svc 604301 Electricity Svc 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604625 R&M Equipment 604660 R&M Computers 604700 Printing & Binding Svc 604916 Administrative Expense 604950 Employee Awards 604990 Pre-School Activities 604991 Summer Programs 604992 Recreation Activities 604993 Field Trips 604998 Contingency 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605230 Program Supplies 605240 Uniforms Cost 605250 Noncapital Furniture 605251 Noncapital Equipment 605290 Other Operating Supplies 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$262,000 $8,200 $1,500 $20,700 $32,700 $26,400 $2,200 $600 $400 $700 $9,800 $365,200

$600 $700 $700 $2,500 $700 $7,200 $200 $3,900 $8,200 $4,000 $47,200 $2,700 $500 $500 $500 $400 $200 $7,400 $17,600 $11,900 $2,400 $500 $800 $100 $2,400 $2,700 $1,000 $1,500 $1,500 $1,100 $200 $200 $132,000

$600 $700 $700 $2,500 $700 $7,200 $200 $3,900 $8,200 $4,000 $47,200 $2,700 $500 $500 $500 $400 $200 $7,400 $17,600 $6,900 $2,400 $500 $800 $100 $2,400 $2,394 $1,000 $6,500 $1,500 $1,100 $506 $200 $132,000

$497,200

323

Parks and Recreation

FY 2014 Budget

Athletics 001-60-602-572 Account #

Account Title Personnel Services 601200 Employee Salaries 601210 Non-Pensionable Earnings 601400 Overtime-General 601410 Overtime-Holiday 602100 FICA & MICA 602260 Pension-401 602265 Pension-457 602305 Health Insurance-HMO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603140 New Hire Screening 604100 Communication Services 604200 Postage 604500 Property & Liability Ins 604610 R&M Vehicles 604700 Printing & Binding Svc 604994 Athletic Supplies 605100 Office Supplies 605220 Vehicle Fuel-On-Site 605230 Program Supplies 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$15,000 $500 $1,200 $16,700

$86,000 $1,600 $15,000 $500 $6,700 $5,900 $1,600 $5,100 $200 $200 $300 $3,500 $126,600

$2,400 $1,600 $500 $21,200 $6,100 $600 $50,000 $600 $7,000 $500 $400 $1,700 $92,600

$1,600 $500 $21,200 $6,100 $600 $49,505 $600 $7,000 $500 $400 $1,700 $89,705

$2,400 $1,600 $4,200 $600 $48,000 $600 $2,300 $500 $400 $4,400 $65,000

$109,300

$106,405

$191,600

324

Parks and Recreation

FY 2014 Budget

Sunset Lakes 001-60-603-572 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 601410 Overtime-Holiday 602100 FICA & MICA 602210 Pension-General 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603140 New Hire Screening 603141 Existing Employee Screening 603400 Contract Svc-Other 604100 Communication Services 604200 Postage 604300 Water/Wastewater Svc 604301 Electricity Svc 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604625 R&M Equipment 604700 Printing & Binding Svc 604991 Summer Programs 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605225 Equip Gas Oil & Lube 605230 Program Supplies 605240 Uniforms Cost 605250 Noncapital Furniture 605251 Noncapital Equipment 605500 Training-General Operating Expense Total Dept Capital Outlay 606400 Machinery & Equipment 606405 Furniture & Fixtures Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$296,800 $9,500 $3,200 $23,500 $37,900 $19,200 $18,600 $1,200 $600 $400 $900 $9,900 $421,700

$274,200 $1,400 $4,900 $3,200 $1,600 $21,400 $37,900 $19,900 $19,300 $1,200 $600 $400 $800 $21,700 $408,500

$400 $800 $7,500 $800 $100 $10,000 $39,600 $13,000 $62,900 $3,400 $500 $1,000 $16,200 $1,000 $200 $3,500 $5,400 $1,500 $1,500 $169,300

$400 $800 $9,650 $800 $100 $10,000 $39,600 $13,000 $62,900 $3,400 $500 $1,000 $16,200 $1,000 $200 $3,500 $3,400 $1,350 $1,500 $169,300

$400 $14,300 $800 $10,000 $40,700 $13,000 $71,400 $2,400 $500 $13,300 $1,000 $1,300 $1,200 $3,000 $300 $800 $500 $500 $175,400

$20,000 $21,000 $41,000

$591,000

$624,900

325

Parks and Recreation

FY 2014 Budget

Miramar Regional Park 001-60-604-572 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 601410 Overtime-Holiday 602100 FICA & MICA 602210 Pension-General 602235 Pension-Senior Mgmt 602260 Pension-401 602265 Pension-457 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603400 Contract Svc-Other 603460 Landscape Services 604100 Communication Services 604200 Postage 604300 Water/Wastewater Svc 604301 Electricity Svc 604400 Leased Equipment 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604625 R&M Equipment 604668 R&M Aquatics 604669 Landscape & Irrigation 604671 Park Maintenance 604700 Printing & Binding Svc 604994 Athletic Supplies 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605230 Program Supplies 605240 Uniforms Cost 605242 Protective Clothing 605246 Safety Equipment Supplies 605250 Noncapital Furniture 605252 Small Tools 605280 Chemicals 605290 Other Operating Supplies 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total Dept Capital Outlay 606400 Machinery & Equipment 606440 Vehicles Purchase Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$532,500 $11,900 $9,500 $1,500 $41,700 $47,500 $13,900 $1,800 $19,200 $50,900 $2,200 $1,200 $800 $1,600 $18,900 $755,100

$554,900 $1,900 $8,000 $9,900 $1,500 $43,100 $54,400 $13,800 $1,800 $73,800 $2,700 $1,100 $800 $1,600 $25,200 $794,500

$51,600 $172,000 $8,000 $400 $57,600 $190,400 $4,700 $5,500 $39,600 $6,400 $4,700 $5,000 $42,300 $65,000 $1,500 $15,000 $1,200 $200 $5,100 $4,300 $3,500 $1,000 $1,500 $1,500 $9,500 $34,000 $2,500 $500 $734,500

$45,500 $172,000 $8,000 $400 $57,600 $190,400 $9,300 $5,500 $39,600 $6,400 $10,200 $28,500 $20,339 $47,000 $1,500 $12,000 $1,200 $200 $5,100 $4,300 $3,500 $1,250 $1,250 $1,500 $7,000 $24,000 $2,500 $500 $706,539

$47,000 $166,500 $4,300 $57,600 $216,000 $4,700 $5,500 $76,500 $12,500 $4,700 $5,000 $38,000 $58,500 $800 $15,000 $1,200 $200 $8,700 $4,000 $3,400 $3,100 $900 $1,500 $7,500 $32,000 $2,500 $500 $1,500 $779,600

$27,000 $15,961 $42,961

$35,000 $35,000

$1,489,600

$1,504,600

$1,609,100

326

Parks and Recreation

FY 2014 Budget

Special Events 001-60-605-574 Account #

Account Title Personnel Services 601200 Employee Salaries 601210 Non-Pensionable Earnings 601400 Overtime-General 601402 Overtime-Special Events 601410 Overtime-Holiday 602100 FICA & MICA 602210 Pension-General 602305 Health Insurance-HMO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 604100 Communication Services 604200 Postage 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604700 Printing & Binding Svc 604851 Tree Lighting Event 604852 Miramar Days Event 604853 July 4th Event 604855 Spec Events-Caribbean American 604856 Spec Events-Latin Heritage Cel 604858 Spec Events-Black History Cele 604859 Spec Events-End of Summer 604883 Spec Events-Veteranâ&#x20AC;&#x2122;s Day 604884 Spec Events-Halloween 604888 Spec Events-Transportation 604889 Spec Events-Marketing/Promos 604890 Special Events-Other 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605290 Other Operating Supplies 605500 Training-General Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$119,600 $6,200 $1,500 $75,000 $5,500 $9,700 $24,700 $21,300 $700 $300 $600 $900 $266,000

$121,800 $3,300 $1,500 $60,700 $5,500 $9,600 $25,100 $19,300 $700 $300 $600 $4,400 $252,800

$700 $1,400 $1,000 $4,500 $2,400 $900 $115,000 $115,000 $58,000 $105,000 $800 $200 $1,600 $1,000 $407,500

$700 $1,400 $1,000 $4,500 $2,400 $723 $119,731 $34,720 $58,000 $180,549 $977 $200 $1,600 $1,000 $407,500

$700 $1,000 $13,100 $4,200 $900 $133,000 $50,000 $40,000 $40,000 $40,000 $37,000 $1,300 $28,000 $40,000 $180,000 $30,000 $800 $200 $1,400 $1,000 $1,000 $643,600

$673,500

$896,400

327

Parks and Recreation

FY 2014 Budget

Aquatics 001-60-606-572 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 601410 Overtime-Holiday 602100 FICA & MICA 602210 Pension-General 602235 Pension-Senior Mgmt 602260 Pension-401 602265 Pension-457 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603400 Contract Svc-Other 604100 Communication Services 604200 Postage 604300 Water/Wastewater Svc 604301 Electricity Svc 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604621 Painting 604630 R&M Electric 604640 R&M Machinery 604669 Landscape & Irrigation 604700 Printing & Binding Svc 604920 Licenses & Permit Fees 604991 Summer Programs 604997 Other Operating Expenses 604998 Contingency 605100 Office Supplies 605220 Vehicle Fuel-On-Site 605230 Program Supplies 605242 Protective Clothing 605246 Safety Equipment Supplies 605250 Noncapital Furniture 605280 Chemicals 605285 Lab Supplies 605290 Other Operating Supplies 605292 Aquatic Supplies 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total Dept Capital Outlay 606400 Machinery & Equipment 606405 Furniture & Fixtures Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$874,400 $9,800 $14,100 $15,000 $67,700 $39,100 $12,800 $1,600 $39,800 $1,600 $800 $800 $1,200 $32,500 $1,111,200

$884,400 $11,600 $6,800 $14,100 $15,000 $68,300 $39,500 $12,400 $1,800 $43,200 $2,000 $800 $800 $1,200 $41,700 $1,143,600

$1,400 $2,200 $300 $13,500 $35,600 $9,500 $55,100 $2,000 $600 $1,400 $10,000 $500 $300 $1,800 $5,000 $300 $500 $2,000 $1,600 $6,000 $400 $1,000 $1,000 $69,500 $500 $2,000 $2,200 $300 $1,500 $228,000

$1,400 $2,200 $300 $13,500 $35,600 $9,500 $55,100 $2,000 $600 $1,400 $12,155 $500 $300 $1,800 $5,000 $300 $500 $2,000 $1,600 $2,105 $400 $1,000 $1,000 $71,240 $500 $2,000 $2,200 $300 $1,500 $228,000

$1,400 $2,200 $13,500 $36,400 $9,500 $136,600 $8,400 $600 $1,400 $9,500 $500 $300 $1,500 $5,000 $300 $500 $2,000 $4,000 $4,000 $400 $1,000 $1,000 $69,000 $400 $2,000 $1,500 $4,400 $317,300

$22,000 $52,500 $74,500

$1,339,200

$1,535,400

328

Parks and Recreation

FY 2014 Budget

Ansin Sports Complex 001-60-607-572 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 602100 FICA & MICA 602210 Pension-General 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603400 Contract Svc-Other 603401 Janitorial Services 603460 Landscape Services 603470 Temporary Help 604100 Communication Services 604200 Postage 604300 Water/Wastewater Svc 604301 Electricity Svc 604400 Leased Equipment 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604620 R&M Buildings 604700 Printing & Binding Svc 604857 Ansin Sporting Events 604991 Summer Programs 604992 Recreation Activities 604993 Field Trips 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605230 Program Supplies 605240 Uniforms Cost 605250 Noncapital Furniture 605251 Noncapital Equipment 605290 Other Operating Supplies 605500 Training-General Operating Expense Total Dept Capital Outlay 606319 Park Improvement 606400 Machinery & Equipment Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$199,800 $8,100 $9,000 $15,900 $38,400 $28,900 $2,500 $400 $900 $7,500 $311,400

$219,800 $3,000 $4,800 $12,600 $17,200 $50,000 $46,700 $3,200 $400 $1,100 $16,500 $375,300

$32,600 $15,600 $28,800 $1,200 $1,600 $300 $2,200 $40,000 $21,000 $8,100 $14,400 $2,000 $1,500 $1,600 $82,800 $16,800 $5,000 $4,000 $1,700 $200 $1,600 $14,400 $2,800 $1,200 $500 $10,200 $312,100

$27,400 $22,100 $28,800 $1,200 $1,600 $300 $2,200 $40,000 $14,000 $8,100 $14,400 $2,000 $1,500 $1,600 $54,800 $16,800 $5,000 $4,000 $1,700 $200 $1,600 $13,100 $2,800 $7,000 $1,200 $500 $10,200 $284,100

$33,600 $15,600 $28,800 $1,200 $1,600 $2,200 $40,000 $22,000 $8,100 $36,800 $4,200 $1,800 $82,800 $16,800 $5,000 $4,000 $2,200 $300 $1,900 $14,000 $2,800 $1,200 $500 $10,200 $337,600

$28,000 $5,235 $33,235

$623,500

$628,735

$712,900

329

Parks and Recreation

FY 2014 Budget

Park Maintenance 001-60-608-572 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 602100 FICA & MICA 602210 Pension-General 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 604100 Communication Services 604610 R&M Vehicles 604669 Landscape & Irrigation 604671 Park Maintenance 605220 Vehicle Fuel-On-Site 605240 Uniforms Cost 605242 Protective Clothing 605250 Noncapital Furniture 605290 Other Operating Supplies Operating Expense Total Dept Capital Outlay 606405 Furniture & Fixtures Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$174,700 $10,500 $3,000 $14,200 $42,000 $13,000 $18,500 $2,000 $400 $900 $6,500 $285,700

$182,300 $9,000 $5,500 $3,000 $14,400 $42,500 $13,500 $19,300 $2,000 $400 $900 $7,000 $299,800

$900 $39,500 $15,700 $1,800 $2,000 $600 $2,000 $1,500 $64,000

$900 $30,500 $12,400 $1,800 $2,000 $600 $2,000 $1,500 $51,700

$900 $13,900 $32,700 $14,400 $5,800 $2,700 $600 $1,000 $500 $72,500

$3,300 $3,300

$349,700

$340,700

$372,300

330

Parks and Recreation

FY 2014 Budget

Vizcaya Park 001-60-609-572 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 602100 FICA & MICA 602210 Pension-General 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603400 Contract Svc-Other 603401 Janitorial Services 603460 Landscape Services 604100 Communication Services 604200 Postage 604300 Water/Wastewater Svc 604301 Electricity Svc 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604991 Summer Programs 604992 Recreation Activities 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605230 Program Supplies 605500 Training-General Operating Expense Total Dept Capital Outlay 606400 Machinery & Equipment Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$190,100 $7,700 $2,500 $15,200 $30,800 $9,600 $15,700 $1,600 $300 $700 $7,100 $281,300

$190,500 $1,000 $4,100 $2,500 $14,900 $31,100 $19,900 $16,500 $1,600 $200 $300 $700 $10,500 $293,800

$36,500 $10,800 $25,000 $900 $300 $8,000 $50,000 $3,600 $4,400 $1,300 $17,400 $5,000 $2,400 $200 $1,200 $10,500 $177,500

$36,500 $10,800 $25,000 $900 $300 $8,000 $50,000 $3,600 $4,400 $1,300 $17,400 $5,000 $2,400 $200 $1,200 $6,617 $173,617

$10,600 $10,800 $75,200 $900 $8,000 $50,000 $3,600 $31,500 $4,200 $14,000 $5,000 $2,400 $200 $1,000 $8,500 $500 $226,400

$3,884 $3,884

$458,800

$520,200

331

Parks & Recreation

FY 2014 Budget

In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

Division Expenditure Summary Summary by Category Personnel Services Operating Expense Capital Outlay Total Summary by Division Administration Athletics Miramar Youth Enrichment Center Civic Center Fairway Park Sunset Lakes Aquatic Center Special Events Regional Park Ansin Park Vizcaya Park Total

FY 2011 Actual 4,417,150 1,719,737 92,505 6,229,393

FY 2012 Actual 4,672,052 2,359,892 324,807 7,356,751

1,192,877 384,152 489,302 73,061 317,411 618,339 1,191,970 333,429 1,096,873 531,981 6,229,393

1,590,292 272,259 675,346 71,194 337,293 548,658 1,250,392 729,669 1,231,783 468,701 181,163 7,356,751

Division # 600 618 619 627 628 629 660 665 670 675 676

Administration Expenditure Detail Budget 001-60-600-572 FY 2011 Account # 1200 1210 1400 1560 2100 2210 2240 2280 2300 2304 2305 2306 2400

3140 3190 3400 4100 4200 4355 4402 4404 4440 4500 4605 4610 4700 4990 5100 5120 5220 5240 5250 5410

6250

Account Title Personnel Services Regular Salaries Non-Pensionable Earnings Overtime Holiday Pay FICA Pension-General Pension-ICMA Pension-Management Health Insurance/Cafeteria Plan Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Background Screening Prof. Services-Other Contractual Services Communication Services Postage Electric Svc Lease Vehicles Leased Computers Leased Copier Property & Liability Ins MIS Services R&M Vehicles Printing & Binding Other Expense Office Supplies Computer Operating Supplies Gas, Oil & Lube Uniforms Furniture & Equipment Subscriptions and Memberships Sub-Total Dept. Capital Outlay Equipment Purchase/Replacement Sub-Total Total

City of Miramar

FY 2012

739,864 2,500 3,186 54,062 78,640 31,443 98,983 4,565 57,113 22,124 1,972 4,500 1,098,952

10,729 9,255 65,998 71,634 33,994 103,649 3,524 47,707 48,856 3,530 3,600 1,250,474

950 1,860 10,304 9,533 4,225 4,955 2,126 5,149 6,800 7,117 1,980 64 1,818 500 12,514 4,328 2,368 632 77,223

6,532 252 2,495 213 5,018 1,240 3,935 3,862 6,417 288,800 4,724 1,704 253 818 345 5,796 5,402 401 1,610 339,818

16,702 16,702

1,192,877

1,590,292

332

847,998

Parks & Recreation

FY 2014 Budget

Athletics Expenditure Budget 001-60-618-572 Account # 1200 1210 1400 2100 2210 2240 2280 2304 2305 2306 2400

3140 4100 4200 4404 4500 4610 4995 5100 5120 5220 5230 5410 5450

Account Title Personnel Services Regular Salaries Non-Pensionable Earnings Overtime FICA Pension-General Pension-ICMA Pension-Sr. Management Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Background Screening Communication Services Postage Leased Computers Property & Liability Ins R&M Vehicles Athletics Program & Supplies Office Supplies Computer Operating Supplies Gas, Oil & Lube Program Supplies Subscription/Memberships Training Sub-Total

FY 2011 Actual

Total

City of Miramar

333

FY 2012 Actual

199,276 5,000 17,192 17,470 43,602 1,656 8,383 435 10,913 584 6,600 311,112

138,303 2,517 13,659 18,074 5,307 11,247 11,183 408 4,333 205,031

7,281 418 487 20,600 5,227 33,507 147 4,847 25 500 73,040

305 487 10 1,127 19,433 1,803 39,133 15 56 4,023 258 400 177 67,228

384,152

272,259

Parks & Recreation

FY 2014 Budget

Miramar Youth Enrichment Center Expenditure Budget 001-60-619-572 Account # 1200 1210 1400 1560 2100 2210 2304 2305 2306 2400

3400 4100 4200 4300 4355 4404 4440 4500 4610 4660 4961 4989 4995 5100 5120 5220 5230 5250 5410 6204 6500

Account Title Personnel Services Regular Salaries Non-Pensionable Earnings Overtime Holiday Pay FICA Pension-General Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Contractual Services Communication Services Postage Utilities Electric Svc Leased Computers Leased Copier Property & Liability Ins R&M Vehicles R&M Computers Recreation Activities Summer Programs Athletics Office Supplies Computer Operating Supplies Gas, Oil & Lube Program Supplies Furniture & Equipment Subscription/Membership Sub-Total Dept. Capital Outlay Equipment Park Imp Sub-Total

FY 2011 Actual

Total

FY 2012 Actual

188,877 5,500 5,963 83 15,382 33,993 746 9,924 438 12,100 273,007

264,541 23,410 1,486 23,892 48,518 1,250 15,119 7,727 8,133 394,077

8,255 2,421 316 13,277 57,467 507 9,800 61,100 5,802 1,300 3,226 29,053 2,232 79 853 3,896 294 200 200,079

17,114 597 6 11,663 64,379 1,498 10,130 57,658 2,602 5,539 42,790 3,151 1,470 56 1,274 7,842 11,206 238,974

16,216 16,216

8,315 33,980 42,295

489,302

675,346

Civic Center (Managed by Social Services) Expenditure Budget 001-60-627-572 Account # 4300 4355 4500

Account Title

FY 2011 Actual

FY 2012 Actual

Operating Expense Utilities Electric Svc Insurance

11,961 61,100

13,536 57,658

Total

73,061

71,194

City of Miramar

334

Parks & Recreation

FY 2014 Budget

Fairway Park (Managed by Social Services) Expenditure Budget 001-60-628-572 Account # 1200 1210 1400 1560 2100 2210 2304 2305 2306 2400

3140 3180 4100 4300 4355 4404 4440 4500 4610 4700 4961 4989 4991 4994 5100 5120 5220 5230 5250 5290 5410 5450

Account Title

FY 2011 Actual

Personnel Services Regular Salaries Non-Pensionable Earnings Overtime Holiday Pay FICA Pension-General Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Background Screening Medical Exam Communication Services Utilities Electric Svc Leased Computers Leased Copier Property & Liability Ins R&M Vehicles Printing & Binding Recreation Activities Summer Programs Preschool/Aftercare Field Trips Office Supplies Computer Operating Supplies Gas, Oil & Lube Program Supplies Furniture & Equipment Operating Supplies Subscription/Memberships Training General Sub-Total Total

City of Miramar

335

FY 2012 Actual

142,442 2,500 2,337 11,587 21,683 10,254 135 329 10,100 201,367

167,639 2,884 842 13,983 24,970 5,583 10,246 520 5,333 232,000

3,792 13,193 472 4,401 45,800 2,378 12,001 21,492 7,162 1,458 147 1,030 2,070 348 299 116,044

200 200 376 2,852 13,332 499 3,502 43,267 1,018 400 15,761 17,945 744 1,957 340 56 1,449 390 458 348 200 105,294

317,411

337,293

Parks & Recreation

FY 2014 Budget

Sunset Lakes (Managed by Social Services) Expenditure Budget 001-60-629-572 Account # 1200 1210 1400 1560 2100 2210 2304 2305 2306 2400

3140 3180 3400 4100 4200 4300 4355 4404 4440 4500 4610 4620 4625 4961 4989 4994 5100 5120 5220 5230 5250

6204

Account Title Personnel Services Regular Salaries Non-Pensionable Earnings Overtime Holiday Pay FICA Pension-General Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Background Screening Medical Exam Contractual Services Communication Services Postage Utilities Electric Svc Leased Computers Leased Copier Property & Liability Ins R&M Vehicles R&M Buildings R&M Equipment Recreation Activities Summer Programs Field Trips Office Supplies Computer Operating Supplies Gas, Oil & Lube Program Supplies Furniture & Equipment Sub-Total Dept. Capital Outlay Equipment Sub-Total

FY 2011 Actual

Total

FY 2012 Actual

278,287 7,500 725 21,474 52,629 37,030 18,981 438 11,200 428,264

249,243 1,519 270 18,925 43,688 19,352 18,164 706 7,400 359,267

5,493 7,435 84 3,469 47,944 1,343 9,399 61,100 2,457 275 614 926 13,855 50 1,668 295 2,188 3,782 1,985 164,360

400 723 6,644 56 2 9,642 60,665 1,204 8,281 57,658 4,044 13,661 635 80 720 2,348 1,467 168,230

25,715 25,715

21,162 21,162

618,339

548,658

Aquatics Expenditure Budget 001-60-660-572 Account # 1200 1210 1400 1560 2100 2210 2240 2280 2300 2304 2305 2306 2400

City of Miramar

FY 2011 Actual 749,350 6,250 19,597 1,667 58,528 54,912 5,833 4,175 1,191 40,200 803 40,000 982,505

336

FY 2012 Actual 759,052 30,028 1,392 61,072 37,696 6,332 6,207 1,081 39,875 1,227 22,267 966,228

Parks & Recreation 3400 4100 4200 4300 4355 4404 4440 4500 4610 4630 4640 4920 4989 5100 5120 5220 5230 5246 5250 5280 5285 5290 5292 5410 5900

6204 6205 6500

FY 2014 Budget

Operating Expense Contractual Services Communications Services Postage Utilities Electric Svc Leased Computers Leased Copier Property & Liability Ins R&M Vehicles R&M Electric R&M Machinery Licenses/Permit Fees

10,169 251 13,737 22,992 622 8,881 53,500 1,403 1,361 8,442 992 1,627 63 871 6,143 6,148 877 68,891 664 540 212 300 779 209,465

600 1,728 6 15,779 25,081 1,256 7,506 50,508 392 1,286 8,509 1,092 6,572 1,919 24 2,153 8,324 2,794 2,165 69,306 381 4,075 900 300 546 213,204

29,385 20,000 21,575 70,960

1,191,970

1,250,392

Office Supplies Computer Operating Supplies Gas, Oil & Lube Program Supplies Supplies-Safety Equipment Furniture & Equipment Chemicals Laboratory Supplies Operating Supplies Aquatic Supplies Subscription/Memberships Contingency Sub-Total Dept. Capital Outlay Equipment Equipment Park Improvement Sub-Total Total

Special Events Expenditure Budget 001-60-665-574 Account # 1200 1210 1400 1402 1560 2100 2210 2305 2306 2400

4100 4200 4404 4500 4610 4700 4850 4851 4852 4853 4990 5100 5120 5220 5290 5410

6204

Account Title Personnel Services Regular Salaries Non-Pensionable Earnings Overtime Overtime-Special Events Holiday Pay FICA Pension-General Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Communications Services Postage Leased Computers Property & Liability Ins R&M Vehicles Printing & Binding Special Events Tree Lighting Miramar Day July 4th Other Expense Office Supplies Computer Operating Supplies Gas, Oil & Lube Operating Supplies Subscription/Memberships Sub-Total Dept. Capital Outlay Equipment Sub-Total

FY 2011 Actual

Total

City of Miramar

337

FY 2012 Actual

102,701 2,500 6,515 58,638 294 8,250 27,783 15,420 292 500 222,892

103,149 6,297 95,648 1,480 8,256 25,514 20,350 456 200 261,349

3,287 1,170 763 4,400 485 53,142 43,780 1,591 500 771 649 110,537

563 45 614 4,125 3,704 40 95,241 112,436 89,643 48,688 476 802 337 882 356 379 358,332

109,988 109,988

333,429

729,669

Parks & Recreation

FY 2014 Budget

Miramar Regional Park Expenditure Budget 001-60-670-572 Account # 1200 1210 1400 1560 2100 2210 2280 2304 2305 2306 2400

3160 3400 4100 4200 4300 4355 4400 4404 4440 4500 4610 4625 4671 4678 4700 4995 5100 5120 5220 5230 5240 5246 5248 5250 5260 5280 5290 5410 5610

6204 6250

Account Title

FY 2011 Actual

Personnel Services Regular Salaries Non-Pensionable Earnings Overtime Holiday Pay FICA Pension-General Pension-Sr Mgmt. Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Landscaping Services Contractual Services Communications Services Postage Utilities Electric Svc Lease-Equipment Leased Computers Leased Copier Property & Liability Ins R&M Vehicles R&M Equipment Park Maintenance R & M Aquatics Printing & Binding Athletics Office Supplies Computer Operating Supplies Gas, Oil & Lube Program Supplies Uniforms Supplies-Safety Equipment Protective Clothing Furniture & Equipment Consumable Equipment Chemicals Operating Supplies Subscription/Memberships Irrigation & Landscaping Sub-Total Dept. Capital Outlay Equipment Vehicle Replace Sub-Total Total

City of Miramar

FY 2012 Actual

371,197 5,500 10,854 122 29,094 60,175 9,012 10,690 31,159 767 16,100 544,670

448,282 6,730 746 34,292 43,082 7,283 8,353 33,743 1,310 12,800 596,621

115,259 506 15,598 418 46,644 172,537 3,949 586 4,843 38,400 3,249 4,892 52,463 5,129 8,646 1,622 274 2,197 3,390 1,827 217 10,138 1,548 400 23,598 518,330

156,661 21,103 2,355 10 48,033 192,816 4,041 1,479 4,377 36,300 805 4,169 34,267 5,724 79 9,281 398 80 7,509 3,444 3,044 253 1,351 245 5,547 1,483 300 16,418 561,572

17,525 16,347 33,872

73,591 73,591

1,096,873

1,231,783

338

Parks & Recreation

FY 2014 Budget

Ansin Sports Complex Expenditure Budget 001-60-675-572 Account # 1200 1210 1400 1560 2100 2210 2304 2305 2306 2400

3400 4100 4200 4300 4355 4400 4404 4440 4500 4620 4700 4857 4961 4989 4994 4995 5100 5120 5220 5230 5250 5290

6204

Account Title

FY 2011 Actual

Personnel Services Regular Salaries Non-Pensionable Earnings Overtime Holiday Pay FICA Pension-General Health Insurance-PPO Health Insurance-HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Contractual Services Communication Services Postage Utilities Electric Svc Lease-Equipment Leased Computers Leased Copier Property & Liability Ins R&M Buildings Printing & Binding Ansin Sporting Events Recreation Activities Summer Programs Field Trips Athletics Office Supplies Computer Operating Supplies Gas, Oil & Lube Program Supplies Furniture & Equipment Operating Supplies Sub-Total Dept. Capital Outlay Equipment Sub-Total Total

City of Miramar

339

FY 2012 Actual

207,683 6,250 23,891 19,773 52,187 14,563 20,088 548 9,400 354,382

172,899 23,429 6,764 17,532 33,352 1,340 16,987 677 4,467 277,447

56,927 5,495 251 4,795 43,443 8,075 7,340 14,000 640 11,261 4,732 1,998 100 17,238 845 458 177,598

12,960 1,360 241 7,732 48,495 4,030 242 6,333 13,200 617 242 48,368 2,389 15,024 582 6,249 1,886 113 52 15,533 2,001 405 188,053

3,200 3,200

531,981

468,701

Parks & Recreation

FY 2014 Budget

Vizcaya Park Expenditure Budget 001-60-676-572 Account # 1200 1400 2100 2210 2304 2305 2306 2400

3400 4100 4200 4300 4440 4500 4961 4989 4995 5100 5120 5230 5250 6204

Account Title

FY 2011 Actual

Personnel Services Regular Salaries Overtime FICA Pension-General Health Insurance-PPO Health Insurance-HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Contractual Services Communication Services Postage Utilities Leased Copier Property & Liability Ins Recreation Activities Summer Programs Athletics Office Supplies Computer Operating Supplies Program Supplies Furniture & Equipment Sub-Total

FY 2012 Actual -

79,157 14,370 7,027 17,761 4,934 3,822 420 2,067 129,559

195 170 6 6,510 2,252 4,033 1,179 3,199 1,105 2,745 56 6,203 20,339 47,993

Equipment

3,612

Total

City of Miramar

340

181,163

Parks and Recreation

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

347210

Summer Program

Summer-camp registration fees collected at Miramar Youth Enrichment Center.

347260

Contracted Programs

City's revenue collected from contractual classes and programs at Miramar Youth Enrichment Center.

347270

Admission Fees

Regional Park admission fees for weekends and holidays.

347271

Aquatic Fees

Fees for swimming-class registrations and pool admissions as well as Funbrella rentals at Miramar Aquatic Center.

347280

Recreation Activities

Yearly membership fees to utilize facility amentities such as gameroom, weight room and computer labs at the Miramar Youth Enrichment Center.

347284

Rec Activities-Track Meet

Athlete registrations for track meets at Ansin Sports Complex.

347285

Rec Activities-Parking Fees

Parking fees collected for events at Ansin Sports Complex.

347296

Athletic Programs

Registration fees for athletic programs run by the City at various facilities.

347299

Holiday Camps

Winter and Spring Camp registration fees at the Miramar Youth Enrichment Center.

347309

General Concessions

Concession vendor registration fees collected for events at Ansin Sports Complex.

347405

Special Events Fees

Vendor registration and application fees for private-promoter events.

347410

Vendor Registration & Sponsors

Vendor registration fees and sponsorships for City special events.

362100

Rental Revenue

Rental revenue received from private rentals at the Miramar Youth Enrichment Center.

601400

Overtime-General

The cost for coverage for emergencies and unanticipated personnel shortages.

601402

Overtime-Special Events

This represents the cost of preparation and coverage at City sponsored special events such as: Tree Lighting ceremony, July 4th celebration, etc.

601410

Overtime-Holiday

This represents the cost of holiday pay when employees work on a City observed holiday either due to an event or park/facility being opened, mostly during the summer months when usuage is in high demand (Labor Day, July 4th and Memorial Day).

602308

Long-Term Care Insurance

Amount associated with insurance for long-term care.

603140

New Hire Screening

This cost is associated with new employee and volunteer background screenings. It is now required by Florida statue to have a background screening on any volunteer working with or around children.

603190

Prof Svc-Other

This costs is associated with professional consulting services needed for the Department (for example, the Master Park Plan, Property Appraisals, etc).

603400

Contract Svc-Other

This cost is associated with services procured by contract such as: annual revarnishing of basketball gym, dance room and wooden floors; weight room equipment servicing and maitenance; annual buffing and deep cleaning of facility floors; Thor Guard maintenance (lightening detection system); annual pond re-stocking at Miramar Regional Park; and pest control.

603401

Janitorial Services

Contracted outside janitorial services.

603460

Landscape Services

This represents the cost for contract mowing, trimming, irrigation services, and cleaning right-of-way areas that cannot be accomplished by the City.

603470

Temporary Help

Temporary Interns for sports medicine/sports management during track season at Ansin.

604100

Communication Services

Cost for 20 cellular phones: Assigned to Department Coordinators, Recreation and Maitenance Supervisors, and Lead Maintenance personnel. In addition, there are 6 unassigned to be used during summer camp program for when groups go on field trips and off site.

604200

Postage

This represents costs for the Department's special mailings, bulk mailings, certified mail, UPS and FedEx.

604300

Water/Wastewater Svc

This represents the cost of water and wastewater usage for the following facilities.

Revenue

Expense

City of Miramar

341

Parks and Recreation

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

604301

Electricity Svc

This account represents allocated costs for electricity usage.

604400

Leased Equipment

This represents the costs for leasing necessary equipment that the city does not have and would seldom use to complete maintenace tasks. Leasing equipment saves capital dollars since the City will only pay for the time equipment will be used. The leased equipment will be bucket trucks, loaders and other necessary equipment for Miramar Regional Park. In addition, Ansin Sports Complex will lease a track scrubber as well as additional bleachers as needed for events with an increased spectator expectation.

604402

Leased Vehicles

This account represents the cost of city leased vehicles

604440

Leased Copiers

This account represents costs associated with copy machines, releated supplies and service contracts. (Toner is only purchased if department exceeds the allotted meter amount)

604500

Property & Liability Ins

This account represents allocated property and liability insurance premiums

604610

R&M Vehicles

This account represents costs associated with repair and maintenance of city vehicles

604621

Painting

Painting of the Miramar Regional Aquatic Complex and Miramar Aquatic Center.

604625

R&M Equipment

This cost represents repair and maintenance to the department's equipment such as utility carts, pressure washers, mowers, and spray machines.

604630

R&M Electric

This represents the cost of repair and maintenance of all electric associated equipment such as cellenoics and probes at the aquatic facilities.

604640

R&M Machinery

This represents the costs associated for various equipment associated with the aquatic facilities such as heaters, pumps, vacuum and chlorinator repairs.

604660

R&M Computers

The cost associated with repair and maintenance of computers in the computer lab.

604668

R&M Aquatics

Repair and maintenance needs for the Regional Aquatic Center and Miramar Aquatic Complex.

604669

Landscape & Irrigation

Supplies needed to do irrigation repair and maintenance by in house staff.

604671

Park Maintenance

This represents the cost to maintain facilities by in house staff.

604700

Printing & Binding Svc

This cost is for printing and binding brochures, calendars, flyers, permits, manuals, registration forms and parent handbooks.

604851

Tree Lighting Event

This represents the cost of the City's annual Holiday Illuminations special event.

604852

Miramar Days Event

This cost is for the celebration of Miramar's Signature special event.

604853

July 4th Event

This costs is for the City's Annual July 4th Celebration.

604855

SpecEvents- Caribbean American

Entertainment, equipment and supplies needed for the Caribbean American Heritage Celebration special event.

604856

SpecEvents- Latin Heritage Cel

Entertainment, equipment and supplies needed for the Latin Heritage Celebration special event.

604857

Ansin Sporting Events

This costs is necessary for a variety of sporting events at Ansin Sports Complex to include track, soccer or football.

604858

SpecEvents- Black History Cele

Entertainment, equipment and supplies needed for the Black History Celebration special event.

604859

SpecEvents- End of Summer

Entertainment, equipment and supplies needed for the End of Summer Block Party special event.

604883

SepcEvents- Veteranâ&#x20AC;&#x2122;s Day

Entertainment, equipment and supplies needed for the Veteran's Day Ceremony special event.

604884

SpecEvents- Halloween

Entertainment, equipment and supplies needed for the Halloween special event.

604888

SpecEvents- Transportation

Transportation costs associated with providing public transportation for Miramar residents to special events.

604889

SpecEventsMarketing/Promotio

Costs associated with marketing, promoting and securing entertainment during the current fiscal year for future special events.

604890

Special Events-Other

This represents the cost necessary for various co-sponsor events that are intended as community wide activities.

604910

Advertising Costs

This cost is associated with advertising of Department's Ordinances as required through the City Clerk's office.

City of Miramar

342

Parks and Recreation

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

604920

Licenses & Permit Fees

This line item represents funding for annual license/permit fees associated with meeting regulatory requirements for the City's aquatic facilities.

604989

MIS Internal Svc Chgs

This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs

604991

Summer Programs

This includes costs related to the summer camp programs and include equipment, supplies, special guests, field trips and transportation.

604992

Recreation Activities

This includes costs related to contractual classes, teacher planning days, holiday camp, family programming, field trips and special events.

604993

Field Trips

This line item represents funding associated with field trips scheduled throughout the fiscal year to attend outside activities such as movies, bowling etc.

604994

Athletic Supplies

This line item provides supplies, uniforms, officials and equipment for the following programs: Adult Softball, Youth Basketball, Flag Football, Adult Soccer and Tennis programs ran by the City.

604997

Other Operating Expenses

This line item represents unanticipated, one time expenditures that are not reflected and/or identified in other portions of the approved budget.

604998

Contingency

Unanticipated costs needed for emergency use at the Aquatic Centers.

605100

Office Supplies

This represents the costs for general office supplies for the following programs.

605120

Computer Operating Supplies This represents the cost for Print Management Service Agreement for computer-related items as well as departmental computer-operating supplies for computer labs.

605220

Vehicle Fuel-On-Site

This account covers the cost of gas and oil used for city vehicles

605225

Equip Gas Oil & Lube

This account is used to provide gas and oil used for equipment. Budgeted amount provided by Public Works

605230

Program Supplies

This represents the cost of general supplies needed for a variety of programs and meetings to include games, replacement parts for gamerooms, educational supplies, paper goods, etc.

605240

Uniforms Cost

This represents the cost of providing uniforms for all full time staff members. The collectie bargaining agreements provided for employees to receive uniforms and safety/special shoes.

605242

Protective Clothing

This cost is for clothing and/or items provided for protective purposes such as rubber apron, work gloves, eye protection, masks etc.

605246

Safety Equipment Supplies

This cost is necessary to maintain safety standards for employees which includes safety vests, rescue tubes, first aide supplies, etc.

605247

Janitorial Supplies

Janitorial supplies used to sanitze weight room equipment and cleaning supplies not covered by the janitorial contract.

605250

Noncapital Furniture

This amount is to purchase new and replacement furniture costing under $1,000 per item at variouis facilities to include replacement tables, chairs, bulletin board, and lawn chairs for aquatic center.

605251

Noncapital Equipment

This cost is for equipment cost under $1,000 for each item.

605252

Small Tools

Costs associated with miscellaneous small tools such as screw drivers, wrenches, and trimmers.

605280

Chemicals

The cost is for fertilizers, pesticides, herbicides, drying agents, dyes, defamers, cleaners and sanitary agents needed to maintain Miramar Regional Park, as well as chemicals necessary for the aquatic facilities.

605285

Lab Supplies

This amount is for the cost of laboratory supplies to test water quality at the aquatic facilities necessary to maintain water safety standards.

605290

Other Operating Supplies

This costs is for all supplies that need to be replaced or single use items such as: brooms, mops, trash can liners, miscellaneous pool supplies, nails, wood, etc.

605292

Aquatic Supplies

This amount is for cost of all aquatic supplies needed such as life savers, pool poles, hardware for picnic tables and lifeguard chairs, etc.

605410

Subscriptions & Memberships This cost is to maintain memberships in professional associations, subscriptions and for purchasing books, manuals and publications necessary for staff to retain professional and technical certifications. Some memberships include FRPA, AAU and other sanctioning authorities.

605500

Training-General

City of Miramar

This represents cost to keep required certifications to train athletic, after school and aquatic personnel.

343

Parks and Recreation

FY 2014 Budget

Budget Justification Account #

Account Description

605510

Tuition Reimbursement

Justification This cost is for Education Assistance to assist permanent employees to participate in training or educational program designed to strengthen their job related abilities.

606210

Building Renovation

Office buildings, parks and recreational buildings renovations.

606400

Machinery & Equipment

For new or replacement weight room equipment.

606405

Furniture & Fixtures

Heavy/office equipment, office furniture.

606440

Vehicles Purchase

Transprotation, other machinery and equipment.

606450

Radio Equipment

Heavy/office equipment, office furniture, transportation, other machinery and equipment.

City of Miramar

344

SocialÂ Services

Social Services Department

Social Services

FY 2014 Budget

Mission To improve and enhance the quality of life for individuals of all ages in the City of Miramar by providing comprehensive social service programs and services.

Department Overview The Social Services Department provides various senior programs and transportation services, operates a youth and family outreach center, and an after school program for the community. This department has 38 budgeted positions, 24 full-time, 21 part-time and 7 seasonal part-time employees. It is also responsible for the Community Development Block Grant (CDBG) Outreach Program in Special Revenue Fund 167 which has 2 full-time employees and the Early Childcare Program in Enterprise Fund 435 which has 35 budgeted positions, 15 full-time and 40 part-time employees. The four (4) programs provided in the General Fund are: 1. 2. 3. 4.

Administration Senior Transportation Services Senior Services Fairway

Objectives ■ ■ ■ ■

Meet all aspects of social services needs Provide programs and resources Maintain our standards and level of programming so that our elders can age in place Cultivate and sustain a growing sense of the community

Key Intended Outcomes of Investment ■ ■ ■ ■

Meet the social needs of senior residents to improve quality their of life Develop programs and provide resources to assist senior residents in maintaining self-sufficiency Promote services to allow elders to age in place with dignity and security Promote and provide activities that enhance a community's way of life

Accomplishments FY 2013 ■

Operated a demand response transportation program for seniors to travel to the centers, planned trips, medical appointments, and other activities.

■

Met the Aging & Disability Resource Center of Broward County, Inc. (ADRC) contractual services requirements in transportation. Maintained 100% compliance with Aging & Disability Resource Center monitoring. Maintained an average daily attendance of 120 seniors.

■ ■

City of Miramar

345

Social Services

FY 2014 Budget

Program Revenues, Expenditures & Position Summary Dedicated Revenues Administration Senior Transportation Senior Services Fairway Total Expenditures by Program Administration Senior Transportation Services Senior Services Fairway Total Expenditures by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total

FY 2011 Actual

FY 2012 Actual -

FY 2013 Budgeted 32,000

33,698

30,210

178,500

152,200

256,988

290,514

141,200

208,200

218,200

290,686

320,724

351,700

FY 2013 Amended 30,000

416,700

FY 2014 Budget -

1,300 $

370,400

316,112

399,082

405,100

438,300

394,810

452,916

677,000

816,700

810,895 -

905,063 -

1,080,600 -

1,081,430 -

1,244,500 482,900

$ 1,521,816

$ 1,757,061

$ 2,162,700

$ 2,163,530

$ 2,982,400

1,194,646

1,281,215

1,509,200

2,108,200

284,321

431,365

607,400

826,300

2,377 40,471

270 44,210

46,100

830 46,100

47,900

$ 1,521,816

$ 1,757,061

$ 2,162,700

$ 2,163,530

$ 2,982,400

Positions by Program Administration* Senior Transportation Services Senior Services Fairway Total

2.25

2.30

8.50

8.00

11.50

11.00

12.35

14.80

10.00

19.5

22.6

38.6

1 3 2 1 1 1 1 1 2 1 1 1.5 1 1 1 19.5

1 3 4 1 1 1 1 0.5 1 2 1 1 1.5 1 1 1 22.0

1 3 4 1

1 3 3 4.5 1 1.5 0.5 1 1 1 0.5 3 2 2 1 2 2 1 1 0.5 1.5 1 1 1 1 38.0

* Position split with Early Childhood Fund (60% /40%)-only reflects in program

Position Detail Administrative Secretary I Bus Operator III Bus Operator II Bus/Van Driver P/T /Bus Operator I, II * (9) Director of Social Services Educational Instructor P/T (After School) (3) Educational Instructor P/T (Seasonal) Executive Assistant to the Director Fiscal Grant Management Clerk I Fiscal Grant Management Clerk II Office Aide III - Part-time Recreation Aide I P/T (Seasonal) (6) Recreation Aide III P/T (4) Recreation Leader Recreation Site Supervisor Senior Center Aide II Senior Services Specialist I Senior Services Superintendent Senior Wellness Coordinator Social Services Aide I P/T Social Services Aide II P/T (3) Social Services Program Coordinator Social Services Program Manager Social Worker/Counselor Social Worker I Transportation Clerk Total FTE's City of Miramar

346

1 1 1 0.5 1 2 1 1 1.5 1 1 1 22.0

Social Services

FY 2014 Budget

Administration Program Description This program is necessary for the department as it oversees all programs (Administration; Senior Transportation Services; Senior Services; the CDBG Outreach program in Special Revenue Fund 167; and the Child Care program in Enterprise fund 435). It maintains current and future established guidelines and regulations for operations and facilitates the department's goal setting agendas and achievements.

Objectives â&#x2013;

Maintain effective social services programs for all age groups.

Key Intended Outcomes of Investment â&#x2013;

Maintaining effective social services programming for all age groups will ensure that: the mission, vision, and goals of the department are upheld; the partnerships fostered with outside agencies are realized; and the department is working within the mandates for the funding it receives

Goals for FY 14 1.

Maintain service standards required by the City's Comprehensive plan and the Department's Strategic Business Plan

Meet the Aging & Disability Resource Center of Broward County, Inc. (ADRC) requirements for fiscal reporting and management of programs.

Performance Measures Output

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

4,445

Average number of clients served by the department Number of operational contracts/agreements/MOUs

Efficiency/Effectiveness Objective: Maintain effective social services programs for all age groups. Outcome: The mission, vision, and goals of the department will be upheld; the partnerships fostered with outside agencies will be realized; and the department will function within the mandates for the funding it receives. Goals:

1, 2 FY 2012 Actual

Goal

Projected

Goal

100%

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

% of grant regulatory compliance mandates met

Dedicated Revenues Contracted Programs Rental-Civic Center Rental-Multi Svc Center Total

Account #

FY 2014

FY 2013

Goal

347260-180 362100-030 362100-180

2,000 30,000 65,000 $

32,000

271,931 91,886 35,265 399,082 $

277,400 90,600 37,100 405,100

30,000 $

30,000

277,400 90,600 37,100 405,100

299,100 100,300 38,900 438,300

Expenditures Personnel Services Operating Expense Capital Outlay Grants & Aids Total

Percent of Time by Position Director of Social Services Executive Assist. to the Director Social Services Operations Manager Total City of Miramar

347

1.0 1.0 0.25 2.25

1.0 1.0 0.30 2.30

Social Services

FY 2014 Budget

Senior Transportation Services Program Description This program is responsible for senior transportation services which includes a reservation base service for roundtrip pick up and drop off to the senior centers. Compliance with all regulatory and contractual obligations related to senior transportation are included in this program.

Objectives â&#x2013;

Increase opportunities for seniors to remain active

Key Intended Outcomes of Investment â&#x2013;

Providing transportation service to seniors will prevent isolation and promote self-sufficiency

Goals for FY 14 1. 2. 3.

Operate a demand response transportation program for seniors to travel to the centers, planned trips, medical appointments, and other activities. Meet the Aging & Disability Resource Center of Broward County, Inc. (ADRC) contractual services requirements in transportation. Expand senior transportation services by including doctor appointment trips afforded to the seniors.

Performance Measures Output Number of one way trips provided for seniors Seniors utilizing transportation program

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

44,371

39,000

54,434

53,000

518

525

549

560

Efficiency/Effectiveness Objective: Increase opportunities for seniors to remain active Providing transportation service to seniors will prevent isolation and promote self-sufficiency Outcome: Goals: 1, 2, 3 FY 2012

Cost per passenger per one way senior trip Seniors satisfied with transportation service

Dedicated Revenues Fed Grt-Area Agency on Aging Contracted Prog-Sr Para transit (TOPS) Reimbursed Special Events Shuttle Total

Account #

Actual

Goal

$9.90 99%

$10.25 99%

$10.15 100%

$10.25 100%

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

33,698 33,698

295,999 98,811 394,810

381162 347260-631 369912

30,210 30,210

327,086 125,830 452,916

FY 2014 Goal

FY 2013 Projected

Goal

117,500 61,000 178,500

404,700 272,300 677,000

117,500 61,000 178,500

404,700 272,300 677,000

$10.25 100% FY 2014 Budget 117,500 25,000 9,700 $

152,200

466,300 350,400 816,700

Expenditures Personnel Services Operating Expense Capital Outlay Total

Percent of Time by Position Administrative Secretary I Bus Operator III Bus Operator II F/T Bus Operator, I and II P/T (9 Director of Social Services Executive Assist. to the Director Fiscal Grant Management Clerk I Fiscal Grant Management Clerk II Transportation Clerk Total

City of Miramar

0.5 3.0 2.0 0.5 0.5 0.5 0.5 1.0 8.5

348

0.5 3.0 2.0 0.5 0.5 0.5 0.5 1.0 8.5

3.0 4.0 1.0 8.0

3.0 3.0 4.5 1.0 11.5

Social Services

FY 2014 Budget

Senior Services Program Description This program provides a vital service to the seniors in the community including recreation, counseling services, referral, health and wellness and other information. It also administers various benefit programs for low income seniors.

Objectives ■ ■

Provide programs, services, and support resources for seniors to maintain independence and dignity Prevent Isolation and improve self-sufficiency

Key Intended Outcomes of Investment ■

Continuation of key programs and services will prevent isolation, promote self-sufficiency and meet the Aging & Disability Resource Center of Broward County, Inc., (ADRC) requirements

■

Interaction will help to aid the stimulation of cognitive brain and memory functions

Goals for FY 14 1.

Meet the Aging & Disability Resource Center of Broward County, Inc. (ADRC) contractual senior services requirements in recreation, counseling, information and referral.

2. 3. 4.

Maintain 100% compliance with ADRC monitoring. Increase average daily attendance of Seniors to 300. Enhance Senior Services programming to accommodate increase in senior memberships.

Performance Measures FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Senior referrals to outside agencies

253

329

325

Hours of counseling services provided

286

281

429

Number of support groups facilitated

208

231

294

Number of senior health and wellness programs provided

480

349

Output

Efficiency/Effectiveness Objective: Provide programs, services, and support resources for seniors to maintain independence and dignity Outcome: Interaction will help to aid the stimulation of cognitive brain and memory functions Goals: 1, 2, 3, 4 FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

120

125

Hours of recreation provided to seniors

3,900

6,812

3,905

4,521

5,500

% of compliance with external agency

100%

Average seniors attendance per day

Objective: Outcome: Goals:

Goal

Prevent Isolation and improve self-sufficiency Interaction will help to aid the stimulation of cognitive brain and memory functions 1 Goal

Actual

Goal

Projected

FY FY2014 11 Goal

100%

680

710

715

720

FY 2012

% of seniors satisfied with services and programs # of seniors enrolled in participating programs

City of Miramar

349

FY 2013

Social Services

FY 2014 Budget

Senior Services Program Dedicated Revenues Fed Grt-Area Agency on Aging (Fund 162) Contracted Programs Rental-Multi Svc Center Total

FY 2011 Actual

Account # 381162 347260-180 362100-180 $

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

256,988

290,514

141,200

2,000 65,000

2,000 75,000

256,988

290,514

141,200

208,200

218,200

Expenditures Personnel Services Operating Expense Capital Outlay Grants & Aids Total

659,178

682,199

827,100

1,027,300

140,353 2,377

213,649 270

244,500 -

244,500

208,200

8,986

8,945

9,000

830 9,000

9,000

905,063

$ 1,080,600

$ 1,081,430

$ 1,244,500

0.5

1.00

0.5

1.00

0.5

1.00

2.0

2.00

1.0

1.00

2.00

810,895

Percent of Time by Position Administrative Secretary Director of Social Services Executive Assist. to the Director Fiscal Grant Management Clerk I Fiscal Management Clerk II Senior Center Specialist I Senior Center Aide II Social Services Aide I -PT Social Services Aide II -PT (3) Social Services Office Aide III - PT Social Services Operations Manager Social Services Program Manager Social Services Program Coordinator Senior Services Superintendent Social Worker/Counselor Social Worker I Wellness Coordinator Total

City of Miramar

1.5

0.50

1.50

0.50

0.35

0.30

1.00

1.0

1.00

1.0

1.00

350

1.00

1.0

1.00

11.0

12.35

14.80

Social Services

FY 2014 Budget

Fairway Program Description This program provides a neighborhood facility that allows the community to come together under one roof. It provides out of school time programming for elementary school aged children that enhances academic achievement, supports social and physical development and strengthens youth relationships with adults and peer within the context of their families, schools and communities; thereby strengthening youth protective factors and reducing risk factors.

Objectives ■ ■

Provide after school programming for elementary school aged children in a safe and positive environment. Provide summer programming for elementary school aged children that supports and strengthens social, physical and educational development.

■

Build and sustain community relationships.

Key Intended Outcomes of Investment ■ ■ ■

Reinforce learning experiences that the children receive at school. Maintain and improve academic levels while the children are in recess from school. Establish a sense of community among neighborhood residents.

Goals for FY 14 1. 2. 3.

Provide services for the maximum number of children (as allowed by the grant). Show increases in math and reading scores between pre and post assessments. Re-introduce the community to the availability of Fairway for community use.

Performance Measures Output

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Number of after school participants

Number of summer participants

Number of community events

Efficiency/Effectiveness Objective: Provide a safe and positive academic environment that is conducive for learning, encourages social interactions and meets their nutritional needs. Outcome: Goals:

Children will improve academic and peer interaction skills 1 FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

% of children that improve reading scores

Goal 75%

% of children that remain safe

100%

% of children that participate in food program

100%

Objective:

Provide summer programming that supports and strengthens social, physical and educational development while school is in recess.

Outcome:

Children will improve their academic skills, improve their social skills and interactions with their peers and adults, and improve their ability to make healthy nutrition choices.

Goals:

City of Miramar

351

Social Services

FY 2014 Budget

Fairway Program FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

% of children that remain safe

100%

% of children that improve their reading skills

75%

% of children that improve their math skills

75%

% of children that participate in food program

100%

Goal

Actual

Goal

Projected

Goal

Number of community partnerships

Number of facility rentals

Number of community activities

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

Objective: Outcome: Goals:

Build and sustain community relationships. Satisfy the need for community among neighborhood residents 3 FY 2012

Dedicated Revenues Rec Activities - Fairway Rentals - Fairway Total

Account #

040-347280 040-362100

FY 2014

FY 2013

FY 2014 Budgeted 500 800

1,300

Expenditures Personnel Services Operating Expense Capital Outlay Total

315,500

167,400 -

482,900

City of Miramar

352

1.50

0.50

3.00

2.00

1.00

10.00

Social Services

FY 2014 Budget

Administration 001-63-100-569 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 602100 FICA & MICA 602210 Pension-General 602235 Pension-Senior Mgmt 602260 Pension-401 602265 Pension-457 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603134 Prof Svc-Marketing 603141 Existing Employee Screening 603455 Security Services 604100 Communication Services 604200 Postage 604300 Water/Wastewater Svc 604301 Electricity Svc 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604660 R&M Computers 604916 Administrative Expense 604920 Licenses & Permit Fees 604989 MIS Internal Svc Chgs 604998 Contingency 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total Grants & Aides 608210 Area Agency on Aging Grants & Aides Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$188,000 $13,500 $10,700 $29,000 $1,400 $10,900 $9,600 $10,700 $1,800 $400 $900 $500 $277,400

$194,800 $5,800 $5,900 $14,200 $10,500 $28,100 $1,400 $11,900 $13,100 $7,700 $1,800 $400 $800 $2,700 $299,100

$3,000 $100 $35,800 $1,600 $800 $7,500 $4,300 $4,700 $6,600 $6,000 $200 $500 $200 $13,000 $1,100 $600 $200 $3,100 $500 $800 $90,600

$1,500 $100 $35,800 $2,100 $300 $6,000 $4,600 $6,000 $15,300 $4,200 $200 $500 $200 $17,400 $1,100 $600 $200 $2,800 $600 $800 $100,300

$37,100 $37,100

$38,900 $38,900

$405,100

$438,300

353

Social Services

FY 2014 Budget

Senior Transportation Services 001-63-631-544 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 601402 Overtime-Special Events 601410 Overtime-Holiday 602100 FICA & MICA 602210 Pension-General 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603140 New Hire Screening 603141 Existing Employee Screening 603190 Prof Svc-Other 604300 Water/Wastewater Svc 604301 Electricity Svc 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604645 R&M Radios 604660 R&M Computers 604920 Licenses & Permit Fees 604989 MIS Internal Svc Chgs 604993 Field Trips 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605240 Uniforms Cost 605500 Training-General Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$273,500 $7,100 $5,300 $21,500 $28,400 $9,600 $41,000 $1,400 $700 $400 $700 $15,100 $404,700

$319,500 $1,700 $4,400 $3,100 $6,000 $1,700 $24,800 $40,800 $10,000 $37,400 $1,400 $700 $400 $900 $13,500 $466,300

$2,300 $3,000 $6,600 $4,300 $1,200 $24,200 $147,400 $1,400 $200 $200 $47,800 $400 $500 $200 $28,200 $4,400 $272,300

$400 $2,300 $3,000 $6,600 $4,600 $1,500 $46,100 $158,900 $1,400 $200 $200 $52,000 $400 $500 $68,000 $3,500 $800 $350,400

$677,000

$816,700

354

Social Services

FY 2014 Budget

Senior Services 001-63-632-569 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 602100 FICA & MICA 602210 Pension-General 602260 Pension-401 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603140 New Hire Screening 603141 Existing Employee Screening 603183 Accreditation Fees 603190 Prof Svc-Other 603400 Contract Svc-Other 604100 Communication Services 604105 Internet-Computer Lab 604200 Postage 604300 Water/Wastewater Svc 604301 Electricity Svc 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604625 R&M Equipment 604650 R&M Office Equip 604660 R&M Computers 604700 Printing & Binding Svc 604890 Special Events-Other 604920 Licenses & Permit Fees 604989 MIS Internal Svc Chgs 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605225 Equip Gas Oil & Lube 605230 Program Supplies 605240 Uniforms Cost 605250 Noncapital Furniture 605251 Noncapital Equipment 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total Dept Capital Outlay 606400 Machinery & Equipment Dept Capital Outlay Total Grants & Aides 608301 MASH Grt Energy Assistance Grants & Aides Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$488,700 $17,900 $1,000 $38,800 $81,900 $3,100 $12,800 $6,300 $38,400 $101,900 $5,900 $1,500 $1,700 $3,800 $23,400 $827,100

$583,000 $12,700 $16,000 $1,000 $45,900 $98,300 $3,100 $14,700 $6,300 $52,900 $129,700 $8,800 $2,700 $2,100 $4,700 $45,400 $1,027,300

$600 $1,100 $500 $17,100 $300 $4,800 $1,000 $2,000 $8,600 $34,300 $3,800 $42,500 $2,300 $500 $300 $400 $6,000 $15,400 $400 $84,000 $1,000 $700 $1,600 $6,000 $2,500 $5,500 $1,300 $244,500

$600 $1,100 $500 $17,100 $727 $4,800 $1,000 $2,000 $8,600 $34,300 $5,000 $42,500 $2,300 $500 $300 $400 $6,000 $7,965 $400 $84,000 $1,000 $700 $1,600 $6,000 $5,096 $8,500 $1,300 $212 $244,500

$500 $1,100 $500 $20,400 $300 $4,800 $1,000 $400 $8,600 $36,600 $4,900 $46,100 $2,800 $500 $300 $400 $5,900 $9,100 $400 $52,100 $1,300 $100 $2,200 $1,200 $4,000 $100 $1,400 $1,200 $208,200

$830 $830

$9,000 $9,000

$1,080,600

$1,081,430

$1,244,500

355

Social Services

FY 2014 Budget

Fairway Program 001-63-633-569 Account #

Account Title Personnel Services 601200 Employee Salaries 601210 Non-Pensionable Earnings 601400 Overtime-General 602100 FICA & MICA 602210 Pension-General 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603134 Prof Svc-Marketing 603140 New Hire Screening 603141 Existing Employee Screening 603400 Contract Svc-Other 604100 Communication Services 604300 Water/Wastewater Svc 604301 Electricity Svc 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604660 R&M Computers 604700 Printing & Binding Svc 604916 Administrative Expense 604989 MIS Internal Svc Chgs 604991 Summer Programs 604992 Recreation Activities 604997 Other Operating Expenses 604998 Contingency 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605230 Program Supplies 605240 Uniforms Cost 605250 Noncapital Furniture 605251 Noncapital Equipment 605290 Other Operating Supplies 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

$229,100 $3,400 $1,500 $17,800 $26,300 $22,000 $1,700 $1,000 $300 $600 $11,800 $315,500

$1,400 $500 $700 $700 $700 $3,800 $6,800 $2,100 $46,100 $4,200 $500 $300 $400 $52,100 $16,700 $12,100 $5,300 $2,000 $400 $100 $2,100 $1,500 $800 $2,500 $900 $1,700 $600 $400 $167,400

$482,900

356

Social Services

FY 2014 Budget

In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

Division Expenditure Summary Summary by Division Administration Senior Transportation Programs & Services Total

Division #

FY 2011 Actual

FY 2012 Actual

630

316,112

399,082

632

394,810

452,916

636

810,895

905,063

1,521,816

1,757,061

Administration Expenditure Detail Budget 001-63-630-569 Account #

Account Title

FY 2011 Actual

FY 2012 Actual

1200 2100 2210 2240 2280 2300 2304 2305 2306 2400

Personnel Services Regular Salaries FICA Pension-General Pension-ICMA Pension-Sr Mgmt. Health-Cafeteria Plan Wellness Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total

169,947 12,068 10,988 25,515 10,347 9,566 438 600 239,469

187,038 13,733 11,001 23,413 10,471 1,316 12,662 11,237 728 333 271,931

3140 3995 3998 4040 4100 4200 4300 4355 4404 4440 4500 4605 4610 5100 5120 5220 5410 5450 5900

Operating Expense Background Checks Security Services Contractual Services-Interns Administrative Expense Communication Services Postage Utilities Electric Svc Leased Computers Leased Copier Property & Liability Ins MIS Services R&M Vehicles Office Supplies Computer Operating Supplies Gas, Oil, Lube Subscriptions and Memberships Training General Contingency Sub-Total

3,226 35 700 2,126 675 9,385 4,761 723 7,015 4,300 4,284 134 197 2,996 2,890 1,710 45,157

47 35,087 3,532 1,300 64 4,811 4,997 1,617 5,965 4,033 11,000 11,173 451 193 2,127 661 4,244 583 91,886

8210

Grants & Aids Area Agency On Aging Sub-Total

31,485 31,485

35,265 35,265

316,112

399,082

Total

City of Miramar

357

Social Services

FY 2014 Budget

Senior Transportation Expenditure Budget 001-63-632-544 Account #

1200 1210 1400 1560 2100 2210 2304 2305 2306 2400

3140 3187 4100 4355 4404 4440 4500 4605 4610 4994 5100 5120 5121 5220 5240

Account Title Personnel Services Regular Salaries Non-Pensionable Earnings Overtime Holiday Pay FICA Pension-General Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Background Checks Prof. Services - MIS Communication Services Electric Svc Leased Computers Leased Copier Property & Liability Ins MIS Services R&M Vehicles Field Trips Office Supplies Computer Operating Supplies R&M-Computer-Grant Gas, Oil & Lube Uniforms Sub-Total

Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

198,675 7,000 4,838 28 15,495 30,725 388 27,821 329 10,700 295,999

232,398 4,566 17,276 29,377 2,867 33,227 641 6,733 327,086

335 1,041 1,731 4,761 730 1,644 7,700 47,315 499 56 1,133 29,874 1,991 98,811

505 2,197 800 4,997 1,175 1,355 7,242 11,000 52,555 25 499 193 40,488 2,800 125,830

394,810

452,916

358

Social Services

FY 2014 Budget

Programs and Services Expenditure Budget 001-63-636-569 Account #

1200 1210 1400 1560 2100 2210 2240 2280 2300 2304 2305 2306 2400

3140 3187 3190 3400 4100 4105 4200 4300 4355 4404 4440 4500 4605 4610 4620 4700 4850 4920 5100 5120 5121 5220 5230 5250 5290

6204

8280

Account Title Personnel Services Regular Salaries Non-Pensionable Earnings Overtime Holiday Pay FICA Pension-General Pension-ICMA Pension-Sr Mgmt. Health-Cafeteria Plan Wellness Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Background Checks Prof. Services - MIS Prof. Services - Other Contractual Services Communication Services Communication Services-Internet Postage Utilities Electric Svc Leased Computers Leased Copier Property & Liability Ins MIS Services R&M Vehicles R&M Buildings Printing & Binding Special Events Licenses & Permits Office Supplies Computer Operating Supplies R&M-Computer-Grant Gas, Oil & Lube Program Supplies Furniture & Equipment Operating Supplies Sub-Total Dept. Capital Outlay Equipment Purchase/Replacement Sub-Total Grants & Aids Grants-MASH Sub-Total Total

City of Miramar

FY 2011 Actual

435,782 8,750 486

FY 2012 Actual

33,759 101,254 2,032 6,192 11,095 50,742 986 8,100 659,178

463,354 1,476 409 35,798 92,497 4,653 14,305 564 15,268 47,457 1,819 4,600 682,199

423 1,041 12,555 276 8,885 879 2,095 3,426 38,076 4,421 5,153 19,000 1,676 975 5,197 19,948 1,999 35 1,133 697 4,514 4,142 3,808 140,353

526 2,151 14,130 3,688 858 52 1,533 40,213 4,969 4,090 17,967 88,000 1,036 5,964 15,434 981 699 735 6,922 1,106 2,598 213,649

2,377 2,377

270 270

8,986 8,986

8,945 8,945

810,895

905,063

359

Social Services

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

347260

Contracted Programs

Funds received from Broward County for the provision of senior transportation to seniors who are physically unable to access normal modes of public transportation to a nutritional site.

347280

Recreation Activities

Fees collected from recreation activities.

362100

Rental Revenue

Fees collected from facility usage for various events.

369912

Reimbursed Special Events Shut

Reimbursements from the provision of shuttle trips for special events.

601400

Overtime-General

Represents the cost for coverage on weekends, special events, emergencies and unanticipated personnel shortages.

601410

Overtime-Holiday

Cost related to employees working on assigned holidays.

602308

Long-Term Care Insurance

Amount associated with insurance for long-term care.

603134

Prof Svc-Marketing

This line represents the cost for public relations, advertising, production and media.

603140

New Hire Screening

This amount is for outside service to comply with new requirement to conduct Level 2 (national) background checks and all other job related screenings on all new employees.

603141

Existing Employee Screening

This amount is for outside service to comply with new requirement to conduct Level 2 (national) background checks and all other job related screenings on all existing employees.

603183

Accreditation Fees

Cost associated with fees and dues for Senior Centers.

603190

Prof Svc-Other

This line item provides funding for outside professional services to address exercise, health, wellness, and other program related initiatives.

603400

Contract Svc-Other

This amount is for outside contractural services for cleaning carpets, floors, tiles and grout, & servicing the credit card machine.

603455

Security Services

Cost for security services at the Mulit-Service Complex (MMSC).

604001

Travel & Training

Represents the cost for out of county/state travel for conference/seminar, registration, airline, hotel, meals, transportation, etc.

604100

Communication Services

The cost for cell phones and/or hand held devices & monthly service fees. It also includes replacement costs as necessary.

604105

Internet-Computer Lab

This line item is for payment to GM Consulting Group, Inc/Net Bee Wireless for internet security on computers at the Sunset Lakes computer lab.

604200

Postage

This is allocated costs for department mailings as well delivery services such as U.P.S and Federal Express.

604300

Water/Wastewater Svc

This represents the cost allocation for water, wastewater, and/or gas at facilities.

604301

Electricity Svc

This account represents allocated costs for electricity usage.

604440

Leased Copiers

This account represents costs associated with copy machines, releated supplies and service contracts. (Toner is only purchased if department exceeds the allotted meter amount)

604500

Property & Liability Ins

This account represents allocated property and liability insurance premiums

604610

R&M Vehicles

This account represents costs associated with repair and maintenance of city vehicles

604625

R&M Equipment

Represents the cost for repair and maintenance throughout the year for various equipment.

604645

R&M Radios

This represents the cost of repairs and maintenance to portable and mobile radios.

604650

R&M Office Equip

This cost is for the repair of miscellaneous office related equipment.

604660

R&M Computers

This represents the cost associated with repairs and maintenance of computer equipment.

604700

Printing & Binding Svc

This represents the cost of printing and binding of brochures, calendars, flyers, permits, handbooks/manuals, registration forms and booklets relative to programming.

Revenue

Expense

City of Miramar

360

Social Services

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

604890

Special Events-Other

This represents the cost necessary for the events and programs that are intended for community wide senior activities which includes: Thanksgiving Dinner - $3,500; Fall Harvest Party - $800; Volunteer Support Brunch $1,500; Hispanic Day Celebration - $800; Sweetheart Dance - $1,000; Holiday Party $800; Tropical Nights Dance - $1,000; Mother's Day Celebration - $800; Family Social Event - $1,000; Seniors Celebrate America - $800; Antique & Craft Sale - $800; Spring Picnic - $800; Father's Day Celebration - $800; Health & Wellness Expo - $500; Education Fair - $500; Total Senior Services= 15,400

604916

Administrative Expense

This figure represents the cost for expenses associated with ceremonies, events, awards, etc.

604920

Licenses & Permit Fees

This represents the cost associated with software purchases not covered by the City's Microsoft Enterprise agreement.

604989

MIS Internal Svc Chgs

This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs

604991

Summer Programs

The cost associated with implementing the MOST Maximizing Out-of-School Time grant during the summer. This line item represents expenses associated with elementary age grades K-5th summer camp program.

604992

Recreation Activities

The cost associated with implementing the MOST Maximizing Out-of-School Time grant during the school year. This line item represents expenses associated with elementary age grades K-5th afterschool program.

604993

Field Trips

Cost associated with outside activities and events.

604997

Other Operating Expenses

The cost for unanticipated one-time costs relating to the renovations at Fairway.

604998

Contingency

The cost for unanticipated expenses and emergencies.

605100

Office Supplies

This represents the costs associated with maintaining all program offices with supplies for operation.

605120

Computer Operating Supplies Costs associated with the City's Print Management Service Agreement and for computer related items.

605220

Vehicle Fuel-On-Site

This account covers the cost of gas and oil used for city vehicles

605225

Equip Gas Oil & Lube

This account is used to provide gas and oil used for equipment. Budgeted amount provided by Public Works

605230

Program Supplies

This represents the cost of general operating and program supplies for year round programs.

605240

Uniforms Cost

This represents the costs for uniforms for employees which are required for the program.

605250

Noncapital Furniture

This represents the cost for purchasing or replacing furniture that cost less than $1,000 per item.

605251

Noncapital Equipment

This represents the cost for purchasing or replacing equipment that cost less than $1,000 per item.

605290

Other Operating Supplies

This cost is for community and outreach programming.

605410

Subscriptions & Memberships This figure represents the costs associated with food permit renewal, program license renewal and professional memberships required to maintain all programming standards.

605500

Training-General

This represents the cost associated with the Department's continuing efforts to train and retain the highest qualified professional and technical personnel as stated in the Department's goals and objectives.

605510

Tuition Reimbursement

Education assistance for permanent employees that is associated with a certificate or degree program at a community college or state college/university. Education has to be related to an employee's present position; or, have the ability to assist in a promotional opportunity. This cost also covers books and lab fees associated with course work.

608210

Area Agency on Aging

This represents the City's fair share amount to the Area Agency on Aging for the mandated local match for funds received from the Federal government.

City of Miramar

361

Social Services

FY 2014 Budget

Budget Justification Account #

Account Description

608301

MASH Grt Energy Assistance This expenditure is for the Miramar Assisting Seniors in their Homes (MASH) program wihich allows the City to help senior citizens to stay in their homes by providing emergency assistance for the payment of their rent, utilities, groceries, and other necessities.

City of Miramar

Justification

362

Nonâ&#x20AC;?Departmental

General Fund Non-Departmental

FY 2014 Budget

Description The Non-Departmental section is used for expenditures that are not directly related to a specific operating department service activities or that are separate from departmental operations for control purposes. As such, goals, objectives, performance measures and accomplishments do not apply to this budget.

All General Fund departments benefit from this budget. Although no positions are assigned to this budget, personnel services are for retired employees pension, health and dental insurance, the city's portion of long term care insurance and medical insurance stipend. Operating expenses include debt service for short term debt payment and transfers out from the General Fund to other funds including the Cultural Affairs, Debt Service and Capital Projects Funds.

Expenditure Detail Summary Summary by Category Personnel Services Operating Expense Capital Outlay Debt Service Transfers Other Uses Total

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

1,860,051

2,568,521

831,300

1,116,300

654,900

2,450,239

2,026,640

912,600

574,700

562,400

111,901

277,858

100,700

725,938

397,880

417,900

351,100

13,992,487 -

21,197,200 12,500

10,463,900 -

11,333,200 -

9,703,800 -

$ 19,140,615

$ 26,480,599

$ 12,625,700

$ 13,542,800

$ 11,272,200

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Expenditure Detail Budget 001-70-000/505-517-000 | 001-90-000-519/581-000 Account #

Account Title

001-70-Various 607100 607180 607181 607200 607280 607281 607290

607180 607280

Debt Service-001-70-000-517-000 Principal-Dell Lease 09 Principal-SunTrust Lease Purchase-09 Principal-BB&T Fire Truck Lease/Purchase Interest-Dell Lease 09 Interest-SunTrust Lease Purchase-09 Interest-BB&T Fire Truck Lease/Purchase Interest-Customer Deposits Sub-Total PW-St Maintenance: 001-70-505-517-000 Principal-SunTrust Lease Purchase-09 Interest-SunTrust Lease Purchase-09 Sub-Total Total Debt Svc

City of Miramar

363

5,200 230,000 154,700 200 9,900 11,300 300 411,600

177,200 157,200 2,800 8,800 300 346,300

6,000 300 6,300

4,700 100 4,800

417,900

351,100

General Fund Non-Departmental

FY 2014 Budget

Expenditure Detail Budget 001-90-000-519/581-000 Account #

601200 602100 602245 602301 602308 602315 602318 602320 602321 602322

603190 603192 603610 603615 603620 604001 604402 604700 604865 604890 604901 604905 604916 604920 604926 604930 604995 604998 604999 605295 605500

606212 606400

691165 691167 691425 691201 691203 691395

Account Title

FY 2011 Actual

Personnel Services Employee Salaries FICA/MICA Pension-Retiree Retiree Health/Dental Ins. Long-term Care Insurance GAME Retiree Health/Dental Ins. Non-Rep Retiree Health/Dental Ins. PBA Medical Ins. Stipend GAME Medical Ins. Stipend Non-Rep Medical Ins Stipend Sub-Total Operating Expense Prof Svcs-Other Consulting Services GAME Medical Ins. Stipend (602321) PD Medical Ins. Stipend (602320) Senior Mgmt. Medical Ins Stipend (602322) Travel & Training Leased Vehicles Printing & Binding Svc Community Garden Special Events-Other Credit Card Service Fees Bank Service Charge Administrative Expense License & Permit Fees Gated Access System Records Storage Charges Special Assessment Expense Contingency Operational Enhancement Hurricane Supplies Training-General Sub-Total Dept. Capital Outlay Fire Station 84 Mold Remediation Machinery & Equipment Sub-Total Transfers (581) Trfr to ARRA Fund Trfr to CDBG Fund Trfr to Cultural Affairs Fund Trfr to Debt Service Fund Trfr to Cap Imp Rev Bond Fund Trfr to Capital Projects Fund Sub Total Total

City of Miramar

364

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

511,000 39,100 120,000 151,200 10,000 831,300

511,000 39,100 120,000 10,000 53,900 184,050 169,400 18,350 10,500 1,116,300

132,000 10,100 63,700 208,100 206,200 22,400 12,400 654,900

100,000 100,000 62,000 109,600 113,400 3,000 100 5,000 47,000 16,000 12,500 34,000 32,000 33,000 10,000 200,000 25,000 10,000 912,600

100,000 110,000 25,000 1,100 3,000 100 5,000 47,000 16,000 5,000 20,500 34,000 32,000 33,000 8,900 99,100 25,000 10,000 574,700

150,000 50,000 48,400 16,500 5,000 33,000 34,000 200,000 25,500 562,400

56,700 44,000 100,700

27,300 3,629,000 1,509,100 4,527,000 771,500 10,463,900

300 27,300 3,813,000 1,509,100 4,527,000 1,456,500 11,333,200

20,800 4,442,100 451,100 4,679,800 110,000 9,703,800

12,625,700

13,542,800

11,272,200

General Fund Non-Departmental

FY 2014 Budget

Expenditure Detail Budget 001-90-900-590 Account # 1400 1550 2301 2303 2307 2310 2320 2321

3111 3190 3192 3211 3350 3407 4001 4003 4005 4040 4646 4660 4730 4865 4920 4926 4997 5410 5450 5900 5904 5907 5996

6205 6250 6627 6660 6776 6777

7100 7180 7181 7198 7199 7200 7261 7278 7279 7280 7281

9109 9140 9201 9203 9390 9395

9980

Account Title Personnel Services Overtime Vacation & Sick Leave Payout Retired Employee-Health Ins. Retiree Pension Retired Sr. Mgmt. Health Ins. Long-term Care Ins.-City Contribution Retired Police-Health Ins. Stipend Retired Game-Health Ins. Stipend Sub-Total Operating Expense Prof Services-Revenue Enhance Prof Services-Other Consulting Services Fixed Asset Integrity Activity Police Pension Board Up Travel & Training Credit Card Service Fees Bank Service Charge Admin Cost R&M Telecom Equipment R&M Computers Records Retention Community Garden Licenses & Permits Gated Access System Fire Fee Expense Subscription/Membership Training-General Contingency Hurricane Costs-Supplies Community Activities Fixed Asset Integrity Activity Sub-Total Dept. Capital Outlay Furniture & Fixtures Vehicle Replacement Building Demolition Vehicle Lease/Purchase Fixed Asset Integrity Activity Capital Replacement Equipment Allocation Sub-Total Debt Service-001-70-000-517 Principal-Dell Lease 09 Principal-SunTrust Lease Purchase-09 Principal-BB&T Fire Truck Principal-SunTrust Lease Purchase-06 Principal-SunTrust Lease Purchase-07 Interest-Dell Lease 09 Interest-Customer Deposits Interest-SunTrust Lease Purchase-06 Interest-SunTrust Lease Purchase-07 Interest-SunTrust Lease Purchase-09 Interest-BB&T Fire Truck Sub-Total Transfers Trfr to Fund 150-Economic Dev. Trfr to Fund 425-Cultural Arts Trfr to Fund 201-Debt Service Fund Trfr to Fund 203-Cap. Imp. Rev. Bond Trfr to Fund 390-Construction Rev Bond Trfr to Fund 395-Capital Projects Fund Sub Total Other Uses Emergency Preparedness Sub-Total Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

214 1,331,493 77,321 153,742 122,353 9,478 109,000 56,450 1,860,051

1,997,953 85,633 168,674 132,026 7,166 137,900 39,170 2,568,521

19,800 85,855 131,516 61 1,704,861 81,396 46,409 1,836 5,988 249,909 31,570 12,500 32,166 650 8,342 9,945 13,110 2,285 12,039 2,450,239

75,685 114,953 1,712,531 1,226 56,122 49,746 6,195 5,824 24,614 2,106 6,922 34,000 32,212 1,930 10,093 (144,656) 18,111 5,085 13,939 2,026,640

3,055 3,175 16,009 74,297 15,365 111,901

10,527 216,202 48,687 2,442 277,858

9,292 227,124 65,795 382,362 1,307 217 2,215 12,870 24,755 725,938

223,053 38,271 16,842 97,877 325 160 932 17,219 3,202 397,880

591,500 2,201,600 1,516,700 5,351,000 1,231,687 3,100,000 13,992,487

3,542,900 1,504,600 4,952,900 11,196,800 21,197,200

12,500 12,500

19,140,615

26,480,599

365

General Fund Non-Departmental

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

601200

Employee Salaries

This account is for the projected costs of retired or terminated employees vacation and sick leave accrued time payout. The amount budgeted in non-departmental has been removed as funds have been budgeted directly in the various Departments.

602100

FICA & MICA

This account is for the projected costs of retired or terminated employees FICA/MICA on accrued time payout of vacation and sick leave

602245

Pension-Retiree

This account includes the annual pension amount due and payable to one former Mayor and one former City Manager. Payment of one pension is mandated by a case decision of the Supreme Court of the State

602301

Retiree Health/Dental Ins

This account includes costs associated with retired employee health insurance benefits provided by Collective Bargaining Agreements. (For FY2014 this account is being split up into 4 separate accounts for each bargaining unit and non-represented employees. The new accounts are 602315, 602316, 602317, and 602318)

602308

Long-Term Care Insurance

This is the City's portion for long term care insurance.

602315

GAME Retiree Health & Dental

This account includes costs associated with retired employee health insurance benefits provided by Collective Bargaining Agreements.

602316

PBA Retiree Health & Dental

This account includes costs associated with retired employee health insurance benefits provided by Collective Bargaining Agreements.

602317

IAFF Retiree Health & Dental

This account includes costs associated with retired employee health insurance benefits provided by Collective Bargaining Agreements.

602318

NonRep Retiree Health & Dental

This account includes costs associated with retired employee health insurance benefits for non-represented employees.

602319

IAFF Retiree Stipend

This account includes costs associated with retired employee stipend payments provided by Collective Bargaining Agreements.

602320

PBA Retiree Stipend

This account includes costs associated with retired employee stipend payments provided by Collective Bargaining Agreements.This account replaces 603615.

602321

GAME Retiree Stipend

This account includes costs associated with retired employee stipend payments provided by Collective Bargaining Agreements. This account replaces 603610.

602322

Non-Rep Retiree Stipend

This account includes costs associated with retired employee stipend payments provided to non-represented employees. This account replaces 603620.

603190

Prof Svc-Other

This includes various special projects and professional services.

603192

Consulting Services

This includes various consulting services.

603610

GAME Medical Ins Stipend

This account will no longer be active in FY2014 (It has been moved to 602321). This account included costs associated with retired employee stipend payments provided by Collective Bargaining Agreements.

603615

PD Medical Ins Stipend

This account will no longer be active in FY2014 (It has been moved to 602320). This account included costs associated with retired employee stipend payments provided by Collective Bargaining Agreements.

603620

Sr Mgmt Medical Ins Stipend

This account will no longer be active in FY2014 (It has been moved to 602322). This account included costs associated with retired employee stipend payments provided to non-represented employees.

604001

Travel & Training

This represents costs associated with travel and accommodations associated with specialized training and certification courses or congerences

604440

Leased Copiers

This account represents costs associated with copy machines, releated supplies and service contracts. (Toner is only purchased if department exceeds the allotted meter amount)

604620

R&M Buildings

This represents funding for general repair and maintenance for municipal buildings and recreational facilities

604700

Printing & Binding Svc

Anticipated cost for various publications and mailings

604890

Special Events-Other

This represents unanticipated cost for community activities not budgeted in the departmental budgets

604901

Credit Card Svc Fees

Bank charges for handling credit card payments

604905

Bank Svc Charges

Bank services charges for handling of accounts.

604916

Administrative Expense

This account provides for miscellaneous expenses for ceremonies, events and awards not budgeted in the departmental budgets

604920

Licenses & Permit Fees

Costs related to computer software licenses for computer equipment not assigned to a specific department

604926

Gated Access

This line is to assist various homeowner associations upgrade their entrance systems to accommodate new emergency access

604930

Record Storage Charges

Anticipated cost for preparation of records for microfilming/optical disc scanning; offsite records storage and retrieval, equipment lease and supplies and on-going records management for the City

Expense

City of Miramar

366

General Fund Non-Departmental

FY 2014 Budget

Budget Justification

604995

Special Assessment Expense These are expenses related to the annual implementation of the Fire Service Assessment

604998

Contingency

This is for one time expenditures that is not budgeted in another line item

604999

Operational Enhancement

This includes funds for consulting services relating to the on-going internal service improvements and asset maintenance

605295

Hurricane Supplies

This represents possible antipcated hurricane supplies cost for all situations not budgeted in the departmental budgets

605500

Training-General

This includes funds for various training activities

606212

Mold Remediation

This account is for mold remediation costs not budgeted in the departmental budgets

606400

Machinery & Equipment

Expenses related to the purchase of machinery and equipment not budgeted in the departmental budgets

606405

Furniture & Fixtures

Heavy/office equipment, office furniture, transportation, other machinery and equipment.

691167

Trfr to CDBG Fund

This is to difference to offset salary and benefits for Outreach employees partially funded by CDBG grant.

691201

Trfr To Debt Service

This is for principal and interest payment on Public Service Tax Revenue Refunding Bond 2003.

691203

Trfr To Cip Rev Bond

These funds will be used for debt service payment on capital improvement revenue bond series 2005

691395

Trfr To Capital Projects

These funds are used to fund various capital improvements.

691425

Trfr To Cult Affairs

These funds will be used to support the Miramar Cultural Arts Center during the first few years of operation. It is anticipated that the Miramar Cultural Arts Center will be selfsupporting within the first 10 years of operation

City of Miramar

367

Capital Improvement

General Fund Capital Improvement

FY 2014 Budget

Description This section is for General Fund Capital Improvement Program (CIP) projects that costs over $100,000. The funding source for these projects will be General Fund.

Expenditure Line Item Summary FY 2011 Actual

Summary by Category Capital Outlay Total

Summary by Department Fire-Rescue Engineering Public Works Total

FY 2012 Actual

344,533 344,533

FY 2013 Budgeted

27,024 27,024

FY 2013 Amended -

FY 2014 Budget

281,776 281,776

100,000 100,000

Dept # 30

334,253

10,280

27,024

243,260 38,516

100,000

344,533

27,024

281,776

100,000

Expenditure Budget 606502 606510

606510 606502

Engineering - 800 Monument Sign Replacement Plan Design Eng Road Resurfacing Prog CIP-Construction Sub Total

52009

159,360

52006

83,900 243,260

53002

3,516

53004

35,000

Sub Total

38,516

100,000

Total

281,776

100,000

Public Works - 800/ 801 Building Maintenance CIP Construction Fleet Maint. Fac. Renov. Plan Design Eng

100,000 -

Expenditure Budget 001‐80‐800‐Various Account #

6217

6635 6661

Account Title Fire - 522 ALS Fire Engine (Bumper) Sub-Total Public Works - 539/ 541*/572** Monument Sign Replace Prog Building Maintenance Sub-Total Total

FY 2011 Actual

FY 2012 Actual

334,253 334,253

10,280 10,280

8,640 18,384 27,024

344,533

27,024

* Streets related projects ** Parks related projects

Budget Justification Account # 606510

Title and Description The Building Maintenance Program is responsible for the maintenance, repair, replacement and upgrade of 474,330 SF of facilities. This cost will addresses general government facility construction and renovations. The Capital Budget Classification is as follows: Building Envelope/Structure, Mechanical Electrical Plumbing (MEP)/Utilities, Interiors, Specialty Spaces, and Exterior.

City of Miramar

368