Issuu on Google+

                                                                General Fund

General Fund                                                                


General Fund

FY 2014 Budget

Revenues & Expenditures Summary FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

Beginning Fund Balance

$ 50,955,369

$ 42,927,984

$ 26,951,855

$ 26,951,855

$

Revenues: Current Revenues Transfer In Approp. of Fund Balance/Carryover

$ 100,980,529 2,380,945 -

$ 98,781,645 6,679,213 -

$ 106,584,800 2,289,300 -

$ 106,584,800 2,588,437 1,931,908

$ 110,833,200 2,374,700 3,151,200

4.0% 3.7% -

$ 103,361,474

$ 105,460,858

$ 108,874,100

$ 111,105,145

$ 116,359,100

6.9%

$

$

$

$

$

Total Revenues

FY 2014 Budget 25,019,947

% Change from 2013 -

Expenditures: Departmental

City Commission Office of the City Manager Executive Administration Human Resources Legal Office of the City Clerk Financial Services Procurement MIS Budget Police Fire-Rescue Community Development Economic Development & Revitalization Facilities and Property Management Public Works (Debt Svc not included) Parks & Recreation (Community Svcs)

Social Services Sub-Total Non-Departmental Non-Departmental Debt Service (includes Public Works) Transfer Out Sub-Total Capital Improvement Departmental Sub-Total Total Expenditures Excess/Deficiency

Ending Fund Balance Fund Balance Components Non Spendable Committed Assigned Unassigned Ending Fund Balance

456,148 454,559 424,547 1,533,328 1,394,479 650,057 4,070,017 491,015 1,446,994 36,892,090 23,867,200 3,771,030 1,010,240 7,681,514 6,229,393 1,521,816 91,894,425

467,911 476,816 433,803 1,324,712 1,594,139 485,459 3,674,390 757,457 566,139 38,028,201 25,105,433 3,643,693 1,314,059 8,239,041 7,356,751 1,757,061 95,225,064

574,400 450,800 445,600 1,080,300 889,000 641,800 3,915,800 878,700 689,100 36,837,508 24,546,377 4,266,801 1,504,000 9,731,618 8,665,235 2,163,530 97,280,569

760,200 1,804,700 1,320,300 1,202,200 529,700 4,032,500 1,022,700 782,700 39,927,000 24,564,200 3,888,500 1,648,400 684,800 10,762,900 9,073,700 2,982,400 104,986,900

50.1% 300.3% 22.2% 35.2% -17.5% 3.0% 16.4% 13.6% 8.6% 0.1% 0.6% 15.5% 15.4% 5.0% 37.9% 9.1%

4,422,191 735,224 13,992,487 19,149,901

4,885,519 404,085 21,197,200 26,486,804

1,743,900 417,900 10,463,900 12,625,700

1,791,700 417,900 11,333,200 13,542,800

1,217,300 351,100 9,703,800 11,272,200

-30.2% -16.0% -7.3% -10.7%

344,533 344,533

27,024 27,024

-

281,776 281,776

100,000 100,000

-

$ 111,388,859

$ 121,738,893

$ 108,874,100

$ 111,105,145

$ 116,359,100

6.9%

(8,027,385)

(16,278,035)

-

(1,931,908)

$ 42,927,984

$ 26,649,949

$ 26,951,855

$ 25,019,947

1,149,014 34,688,775 7,090,195

969,863 20,044,561 5,937,431

969,863 20,044,561 5,937,431

969,863 20,044,561 4,005,523

$ 42,927,984

$ 26,951,855

$ 26,951,855

$ 25,019,947

Note: FY 11 & 12 actuals difference in the Cafr due to Fund 150

City of Miramar

506,400 450,800 445,600 1,080,300 889,000 641,800 3,915,800 878,700 689,100 36,777,300 24,543,800 3,866,000 1,427,000 9,329,100 8,645,000 2,162,700 96,248,400

59

(3,151,200) $

21,868,747

969,863 20,044,561 854,323 $

21,868,747

-18.9%


General Fund

FY 2014 Budget

Revenues Summary by Category General Taxes Permits, Fees, Special Assessment Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfers In Appropriation of Fund Balance Total

FY 2011 Actual $ 56,346,318 21,578,762 11,440,202 7,797,274 554,246 3,263,727 2,380,945 -

FY 2012 Actual $ 55,541,344 20,762,063 10,148,775 8,181,491 621,344 3,526,627 6,679,213 -

FY 2013 Budgeted $ 55,928,100 28,303,900 10,276,500 9,145,900 624,000 2,306,400 2,289,300 -

FY 2013 Amended $ 55,928,100 28,303,900 10,276,500 9,145,900 624,000 2,306,400 3,625,282 895,063

$ 103,361,474

$ 105,460,858

$ 108,874,100

$ 111,105,145

$

FY 2014 % Change Budget from 2013 58,181,100 4.0% 28,607,900 1.1% 10,961,000 6.7% 9,617,100 5.2% 635,900 1.9% 2,830,200 22.7% 2,374,700 3.7% 3,151,200 -97.1%

$ 116,359,100

This chart is a summary of FY 2014 General Fund Revenue by source.

FY 14 General Fund Revenue Source Charges for Services, $9,617,100, 8%

Fines & Forfeitures, $635,900, 1%

Misc. Revenues, $2,830,200, 2%

Transfers, $2,374,700, 2%

Approp of Fund Balance, $3,151,200, 3%

Intergov't Revenues, $10,961,000, 9%

General Taxes, $58,181,100, 50%

Permits, Fees, Spec Assess, $28,607,900, 25%

General Fund Revenue Source Comparison by Year $60.0

$40.0

$20.0

$0.0 General Taxes

Permits, Fees & Spec Assess

FY 2011 Actual

City of Miramar

FY 2012 Actual

60

Intergovt Revenues

FY 2013 Budget

Charges for Services

FY 2014 Budget

6.9%


General Fund

FY 2014 Budget

Expenditures Summary by Category Personnel Services Operating Expense Capital Outlay Grants & Aids Total Operating Expenditures Capital Improvement Program Debt Service Transfer Other Uses Total

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

$ 75,505,606 20,375,089 685,048 40,471 96,606,214 344,533 735,224 13,992,487 -

$ 76,517,059 21,135,676 2,167,744 277,604 100,098,083 27,024 404,085 21,197,200 12,500

$ 75,451,400 22,227,300 313,600 97,992,300 417,900 10,463,900 -

$ 75,704,400 21,922,791 1,131,478 313,600 99,072,269 281,776 417,900 11,333,200 -

$

$ 111,678,458

$ 121,738,892

$ 108,874,100

$ 111,105,145

$ 116,359,100

FY 2014 Budget 81,708,100 23,592,900 754,600 148,600 106,204,200 100,000 351,100 9,703,800 -

% Change from 2013 8.3% 6.1% 100.0% -52.6% 8.4% 100.0% -16.0% -7.3%

The following chart is a summary of FY 2014 General Fund expenditures by category Personnel Services accounts for 70% of General fund expenditures

FY 14 General Fund Expenditures by Category CIP, $100,000, 0%

Debt Service, $351,100, 0%

Transfer, $9,703,800, 9%

Grants & Aids, $148,600, 0% Capital Outlay, $754,600, 1% Operating Expense, $23,592,900, 20%

Personal Svcs, $81,708,100, 70%

The following chart shows the comparison of General Fund Expenditures for FY 11 to FY 14 by Category

General Fund Budgeted Expenditure Comparison by Year $100

Million

$80 $60 $40 $20 $0

Personnel Svcs

FY 11 Actual

City of Miramar

Operating Expense

FY 12 Actual

FY 13 Budget

61

Transfer

FY 14 Budget

6.9%


General Fund

FY 2014 Budget

Total Positions FTE'S (Full-time equivalents) FY 2011 Actual

Department

City Commission Office of the City Manager Executive Administration Human Resources Office of the City Clerk Financial Services Procurement MIS Budget Police Fire-Rescue Community Development Economic Development & Revitalization Public Works Facilities & Property Management Parks & Recreation (Community Svcs) Social Services Total Full & Part-time positions

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

# FTE Change

6.0 2.0 2.0 12.5 5.0 41.0 8.5 13.0 258.5 155.0 36.0 10.0 50.0 94.5 19.5

6.0 2.0 2.0 13.5 4.0 35.5 9.0 5.0 259.5 147.0 32.5 11.0 56.5 108.0 19.5

6.0 2.0 2.0 10.0 4.0 37.0 9.5 5.0 258.5 137.0 32.5 11.0 57.5 111.0 22.0

7.5 1.0 2.0 12.0 4.0 38.0 9.5 5.0 258.5 138.0 35.0 11.0 60.0 112.0 22.0

7.5 8.0 13.0 4.0 37.0 9.5 5.0 270.5 140.0 35.0 12.0 70.0 4.0 104.5 38.0

1.5 6.0 (2.0) 3.0 12.0 3.0 2.5 1.0 12.5 4.0 (6.5) 16.0

713.5

711.0

705.0

715.5

758.0

53.0

FY 2014 Total Positions by Department 0

25

City Commission

7.5

Office of the City Manager

8.0

Human Resources Office of the City Clerk

Department

Budget

75

100

125

150

175

200

225

37.0 9.5 5.0 270.5

Fire-Rescue

140.0

Community Development

35.0 12.0

Public Works

Facilities & Prop Mgmt.

70.0 4.0

Parks & Recreation

104.5

Social Services

38.0

FTE (Full-time Equivalent)

Number of Employees

Number of Positions by Year 800

758.0

745.0 717.0

704.0

713.5

713.5

711.0

705.0

700

600

FY 2007 FY 2008 Actual Actual

FY 2009 Actual

FY 2010 FY 2011 FY 2012 Actual Actual Actual Fiscal Year

City of Miramar

275

13.0

Police

Eco Dev & Revitalization

250

4.0

Financial Services Procurement

50

62

FY 2013 FY 2014 Budget Budget

300


General Fund 

FY 2014 Budget

Revenue Projections  Account/Dept # Account Title

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

311100 311101 314100 314300 314400 315100 316000

General Taxes Ad Valorem Taxes-Current Ad Valorem Taxes-Delinquent Utility Tax-Electric Utility Tax-Water Utility Tax-Gas Communications Service Tax Local Business Tax Sub-Total

41,293,039 473,622 6,470,570 1,106,910 190,292 5,411,932 1,399,952 56,346,318

40,775,422 34,733 6,688,747 1,181,725 213,259 5,223,752 1,423,707 55,541,344

41,342,100 75,000 6,450,000 1,200,000 210,000 5,251,000 1,400,000 55,928,100

41,342,100 75,000 6,450,000 1,200,000 210,000 5,251,000 1,400,000 55,928,100

43,167,000 75,000 6,795,000 1,212,000 212,100 5,225,000 1,495,000 58,181,100

322100 322101 322110 322111 322112 323100 323400 323700 323701 323702 323703 323900 325200 325201 329100 329101 329103 329104

Permits, Fees, Special Assessment Building Permits Open Permit Search Building 7% Surcharge Building 10% Admin Fee OT Inspection Fee Fran Fee-Electricity Fran Fee-Gas Fran Fee-Solid Waste Res. Fran Fee-Solid Waste Comm. Fran Fee-Solid Waste Roll Off Fran Fee-Solid Waste Res. Dmst. Fran Fee-Towing Fire Protection-Current Fire Protection-Delinquent Engineering Permits Garage Sale Permits Bus Tax Background Chk Haz Mat Fire Permit Sub-Total

2,000,728 192,060 190,040 20,831 6,094,669 83,480 1,195,531 779,985 289,911 75,000 10,344,703 100,941 183,682 3,360 1,758 22,083 21,578,762

1,832,480 239,195 166,600 4,077 27,510 5,886,026 76,323 556,961 1,000,060 274,907 56,250 10,457,250 7,306 150,852 4,050 170 22,048 20,762,063

2,942,900 200,000 200,000 55,000 40,000 6,100,000 90,000 741,100 1,020,500 205,000 113,400 75,000 16,295,000 25,000 165,000 3,500 500 32,000 28,303,900

2,942,900 200,000 200,000 55,000 40,000 6,100,000 90,000 741,100 1,020,500 205,000 113,400 75,000 16,295,000 25,000 165,000 3,500 500 32,000 28,303,900

3,200,000 215,000 221,000 64,000 20,000 6,100,000 80,000 748,700 625,000 205,000 105,600 75,000 16,637,100 25,000 250,000 4,000 500 32,000 28,607,900

331490 331491 331492 331512 335120 335140 335150 335180 335210 335220 335492 337400 338200 338350

Intergovernmental Revenues Fed Grant-Town CT Transit Hub Fed Grant-Town Ctr Streetscape Fed Grant-Mir Multi Svc Ctr Fed Grant-Hurricane Wilma State Revenue Sharing-Proceeds Mobile License Tax Alcohol Beverage License Tax Local Gov't Half-Cent Sales Tax Firefighters Supplemental Comp Enhanced 911 Fees Fuel Tax Refund Loc Grant-Brow. Cty Shuttle Bus County Occupational Licenses School Resource Officers Sub-Total

1,000 2,791,935 1,444,650 17,278 16,459 6,065,532 58,800 45,647 66,555 182,498 71,447 678,402 11,440,202

4,052 500,000 1,633,184 16,582 20,467 6,740,028 59,435 34,134 42,071 179,805 86,482 832,536 10,148,775

1,966,400 12,000 16,000 7,058,600 60,000 23,400 60,000 182,600 65,000 832,500 10,276,500

1,966,400 12,000 16,000 7,058,600 60,000 23,400 60,000 182,600 65,000 832,500 10,276,500

2,229,700 12,100 16,000 7,449,700 60,600 60,600 188,000 65,600 878,700 10,961,000

Charges for Services Pmt in Lieu of Taxes-Util Fund Pmt in Lieu of Taxes-CAC Pmt in Lieu of Taxes-Stormwater Reimbursed Retiree Expenses Admin Fee -Sanitation Admin Fee - Solid Waste Com. Admin Chg. to Utility Fund Admin Chg. to Early Childhood Admin Chg. to Cultural Affairs Admin Fee - SW Res Curb Admin Fee - SW Res. Dmst. Admin Chg. to Stormwater Fund Election Qualifying Fees

800,000 147,300 140,783 3,122,400 50,000 50,000 2,106

921,000 223,586 3,265,534 39,167 39,167 -

728,000 121,000 72,000 150,000 2,000 51,800 3,481,600 50,000 50,000 74,500 5,800 290,900 1,500

728,000 121,000 72,000 150,000 2,000 51,800 3,481,600 50,000 50,000 74,500 5,800 290,900 1,500

780,800 121,000 72,000 7,800 62,000 48,000 3,978,400 50,000 50,000 75,300 7,200 290,900 -

341297 341298 341299 341301 341302 341303 341304 341305 341306 341307 341308 341309 341900

City of Miramar

63


General Fund 

FY 2014 Budget

Revenue Projections  Account/Dept # Account Title

342120 342130 342510 342600 343410 343411 343412 343413 343414 343900 347210-010 347210-040 347210-070 347210-090 347210-100 347260-000 347260-010 347260-070 347260-080 347260-090 347260-100 347260-180 347260-602 347260-631 347261 347270-080 347270-090 347271-060 347271-061 347280-010 347280-040 347280-070 347280-090 347280-100 347284 347285 347286 347291 347296-000 347296-100 347299-000 347299-010 347299-090 347299-100 347308 347309-080 347309-090 347405 347410 347605 349000 349001 349003 349004 349010 362100-000 362100-010 362100-030 362100-040 362100-070 362100-080 362100-090 362100-091 362100-092 362100-100 362100-150 362100-180 362100-190

City of Miramar

Charges for Services Police Admin Fees Alarm Registration Fees Fire Inspection Fees Ambulance Fees Solid Waste Disp-Res (Rev Shar) Solid Waste Disp-Res Dmpstr Solid Waste Disp-Comm (Rev Shar) Bulk Solid Waste-Res (Rev Shar) C&D Disp-Industrial (Rev Shar) Development Review Fees Summer Prog-MYEC Summer Prog-Fairway Park Summer Prog-Sunset Lakes Summer Prog-Ansin Park Summer Prog-Vizcaya Park Contracted Programs Contracted Programs-MYEC Contracted Programs-Sunset Lakes Contracted Programs-Reg Park Contracted Programs-Ansin Contracted Programs-Vizcaya Contracted Programs-Social Svcs Contracted Programs-Athletics Contracted Programs-Sr Para-Transit Contracted Svcs-Public Works Admissions-Miramar Regional Park Admissions-Ansin Aquatic Fees-East Aquatic Fees-West Rec Activities-MYEC Rec Activities-Fairway Rec Activities-Sunset Lakes Rec Activities-Ansin Sports Complex Rec Activities-Vizcaya Rec Activities-Track Meet Rec Activities-Parking Fees Rec Activities-Paralympics Recreation Activities Athletic Programs Athletic Programs-Vizcaya Holiday Camp Holiday Camp-MYEC Holiday Camp-Ansin Holiday Camp-Vizcaya SS Fundraising/Donations Concession-Regional Park Concession-Ansin Special Events Fees Vendor Registration & Sponsors Ansin Ticket Sales Lien Research Passport Services Other Charges and Services Garage Condo Fees Vending Services Rentals-Public Property Rental-MYEC Rental-Civic Center Rental-Fairway Park Rental-Sunset Lakes Rental-Miramar Reg. Park Rental-Ansin Sports Complex Rental-Ansin Stadium Rental-Ansin Training Center Rental-Vizcaya Rental-City Hall Rental-Multi Svc Ctr Rental-Police Range Master

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

32,522 90,350 262,176 968,121

28,102 74,864 297,225 1,058,863

25,000 85,000 315,000 1,065,000

48,922 27,116 2,284 51,630 41,087 69,184 2,017 33,698 56,764 35,133 245,496 7,981 13,454 23,853 6,222 5,384 4,399 40 8,421 77,981 3,717 18,831 6,657 6,714 178,315 35,285 53,171 67,981 2,078 6,468 21,840 898 82,552 87,782 7,638 40,531 949 72,948 2,330

190,652 20,856 1,504 49,615 46,244 86,546 426 1,779 30,210 65,583 38,824 292,711 13,121 8,204 22,377 6,664 834 5,523 5,252 -

225,000 20,700 2,000 48,000 38,000 42,500 3,900 20,000 15,400 3,200 5,800 2,000 38,500 50,000 1,200 69,600 15,000 38,500 300,000 7,600 12,000 33,000 15,700 4,400 20,500 3,400 65,000 8,100 2,600 3,000 3,000 1,000 10,500 40,000 176,500 37,500 50,000 56,000 63,700 3,600 30,000 800 70,000 71,500 4,400 24,400 8,000 15,400 1,500 65,000 1,500

64

80,598 11,737 6,100 9,224 4,312 185,790 51,536 15,832 37,857 1,770 3,190 27,812 73,402 80,810 5,309 49,662 8,674 91,109 2,348

FY 2013 Amended

25,000 85,000 315,000 1,065,000 225,000 20,700 2,000 48,000 38,000 42,500 88,500 3,900 20,000 15,400 3,200 5,800 2,000 1,200 69,600 15,000 38,500 300,000 7,600 12,000 33,000 15,700 4,400 20,500 3,400 65,000 8,100 2,600 3,000 3,000 1,000 10,500 40,000 176,500 37,500 50,000 56,000 63,700 3,600 30,000 800 70,000 71,500 4,400 24,400 8,000 15,400 1,500 65,000 1,500

FY 2014 Budget

25,300 85,000 355,000 1,065,000 90,000 3,500 25,300 5,200 2,500 175,000 32,100 48,000 42,000 21,300 65,900 3,000 20,000 15,400 4,100 2,400 2,000 73,500 10,100 38,500 300,000 17,400 1,000 33,000 15,800 1,000 6,200 4,400 65,000 4,500 2,600 3,000 2,000 13,000 8,600 27,200 176,500 40,000 50,200 56,000 20,000 2,900 1,600 70,000 71,500 4,400 24,400 8,000 10,600 150,000 1,500


General Fund 

FY 2014 Budget

Revenue Projections  Account/Dept # Account Title

FY 2011 Actual

FY 2012 Actual

362200 362300 362301 362302 362400

Charges for Services Rental-Park Rental-Early Childhood Rental-General Rental-NSU Rental-Telecom Tower Sub-Total

351500 354100 354101 354102

Fines and Forfeitures Traffic Court Fines-General Local Ordinance Violations Brow County Parking Fines City Code Violations Sub-Total

361100 361109 361300 364100 366201 366430 366431 366432 366433 366434 366435 366900 369900 369903 369904 369905 369906 369910 369911 369912 369915 369920 369921 369923 369924 369925 369940 369941

Miscellaneous Revenues Interest Earnings Interest Other Net Inc/Decx in FMV of Invest Disp of Fixed Assets-Gov't Contributions/Donations Waste Reduction Ed Contribution Solid Waste Contract Mgmt. Contrib Waste Reduction - Comm. Waste Reduction - Res. Curb Waste Reduction - Res. Dmst. Solid Waste-Cost Recovery Miscellaneous Donations Miscellaneous Revenues Misc. Cost Recovery Police Pension-Behalf Payment Comm Sanitation Late Fees Roll Off Accts Late Fees Reimbursed Expense-General Reimbursable Expenses-Fire Reimburse Special Events Shuttle P-Card Rebates Disposal Rate Reduction Cost Avoidance Collection-Res Interim Disposal Reduct-Comm. Interim Disposal Reduct-Res. Curb Interim Disposal Reduct-Res. Dmst. Recycle-Broward County (Indirect) Recycle-City of Miramar (Direct) Sub-Total

20,366 241,722 91,077 1,704,861 48,256 21,036 13,419 6,312 3,263,727

67,376 124,835 1,712,531 89,925 9,586 816,032 3,526,627

381152 381161 381162 381163 381164 381165 381385 381410 381502 381690 399900 399999

Other Sources Trfr in fr Econ Dev Fund Trfr in fr UASI Fund Trfr in fr Federal Grant Fund Trfr in fr State & Cty Grant Fund Trfr in fr NSP Fund Trfr in fr ARRA Grant Fund Trfr in fr Street Construct Fund Trfr in fr Utility Fund Trfr in fr Risk Fund Trfr in fr Insurance Fund Carry Over Appropriation of Fund Balance Sub-Total

9,974 315,729 231,070 58,120 38,909 1,727,143 2,380,945 $ 103,361,474

Total

City of Miramar

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

25,863 140,800 13,100 112,390 381,619 7,797,274

32,923 10,833 112,390 443,837 8,181,491

28,500 150,000 12,000 112,400 425,000 9,145,900

28,500 150,000 12,000 112,400 425,000 9,145,900

28,000 93,900 12,000 112,400 425,000 9,617,100

391,731 101,308 59,780 1,427 554,246

370,041 196,545 53,308 1,450 621,344

380,000 180,000 61,000 3,000 624,000

380,000 180,000 61,000 3,000 624,000

390,000 181,800 61,000 3,100 635,900

911,336 6,318 (109,252) 48,640 68,624 141,011 50,000 -

454,872 6,106 (206,684) 28,336 67,918 235,143 120,650 -

639,700 3,000 60,000 5,000 120,000 105,000 100,800 11,700 250,000 50,000 7,700 25,000 135,300 285,800 376,900 31,800 98,700 2,306,400

639,700 3,000 60,000 5,000 120,000 105,000 100,800 11,700 250,000 50,000 7,700 25,000 135,300 285,800 376,900 31,800 98,700 2,306,400

472,000 10,000 30,000 19,200 120,000 98,000 105,400 16,800 30,700 252,500 50,500 7,700 9,700 20,000 60,000 395,000 1,000,000 65,200 67,500 2,830,200

188,281 345,430 272,342 35,081 1,831,180 6,900 4,000,000 6,679,213

240,000 106,700 1,942,600 2,289,300

338,714 170,500 68,623 1,942,600 68,000 1,036,845 895,063 4,520,345

258,700 106,700 2,009,300 3,151,200 5,525,900

$ 105,460,858

$ 108,874,100

$ 111,105,145

$ 116,359,100

65


General Fund

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

311100

Ad Valorem Taxes-Current

The major components that determine the amount of revenue projected in this category are: 1) the taxable value of new construction appearing on the tax rolls for the first time and 2) the proposed taxable values (net of exemptions) of current real and personal property within the city. The amount as projected for FY2014 is based on the gross taxable value of $6.954 Billion (4.4% increase from prior year).

311101

Ad Valorem Taxes-Delinquent This revenue source is derived by those taxpayers who do not pay their taxes by March 31, of any given year. Total revenue received in this category is minimal when compared to the total ad valorem taxes collected.

314100

Utility Tax-Electricity

This revenue line item is derived from a 10% tax levied on each customer's electric bill within the corporate limits of the City and is pledged against the 2003 Refunding Utility Tax Revenue bonds. A modest increase has been budgeted for FY 2014

314300

Utility Tax-Water

This revenue line item is derived from a 10% tax levied on each customer's water bill that receives service within the corporate limits of the City.

314400

Utility Tax-Gas

This revenue line item is derived from a 10% tax levied on each customer's gas bill that receives service within the corporate limits of the city.

315100

Communication Service Taxes This is the combined revenues of what was formerly the Franchise Fees Telephone, Franchise Fee Cable, and Utility Tax Telecommunications. The taxes are now collected by the State of Florida and remitted to the City on a monthly basis. The State of Florida releases projections for this revenue account late June/ early July of each year.

316000

Local Business Tax

As per State Law, this tax replaced Occupational License. This revenue source is derived from all businesses that operate within the City. The fees for the various types of businesses are set by ordinance. Based on past experience, the amount budgeted has increased.

322100

Building Permits

Permits must be issued to any individual or business that does construction work within the corporate limits of the City. These permits are issued for construction, such as electrical, plumbing, structural,mechanical, etc.

322101

Open Permit Search

This fee was implemented to help cover the costs of research and analysis into whether open permits exist for a house undergoing a transfer of ownership. This $75 fee per address is usually paid by the title company involved in the transfer.

322110

Building 7% Surcharge

This is a surcharge amounting to 7% of building permits to fund needed technology upgrades that will enhance building development related customer service.

322111

Building 10% Admin Fee

This is a 10% surcharge for building permits to reimburse the cost of administrative activities related to Development & Zoning Permits.

322112

OT Inspection Fee

This is paid by developers who requests inspections after the City's work hour.

323100

Fran Fee-Electricity

This revenue line item is derived from a 6% charge on each customer's electric bill within the corporate limits of the City and is pledged toward the 2003 Franchise Fee Refunding Revenue Bonds.

323400

Fran Fee-Gas

This revenue line item is derived from a 6% charge on each customer's gas bill within the corporate limits of the City.

323700

Fran Fee-Solid Waste Res

These revenues are derived from a charge on each customer's garbage bill. In FY 2011 rates were renegotiated with the vendor in order to reduce the burden on Miramar residents and business which resulted in reduced Franchise Fee collections in all categories.

323701

Fran Fee-Solid Waste Comm

These revenues are derived from a charge on each customer's garbage bill. In FY 2011 rates were renegotiated with the vendor in order to reduce the burden on Miramar residents and business which resulted in reduced Franchise Fee collections in all categories.

323702

Fran Fee-Solid Waste Roll Off These revenues are derived from a charge on each customer's garbage bill. In FY 2011 rates were renegotiated with the vendor in order to reduce the burden on Miramar residents and business which resulted in reduced Franchise Fee collections in all categories.

323703

Fran Fee-Solid Waste Res Dmst

These revenues are derived from a charge on each customer's garbage bill. In FY 2011 rates were renegotiated with the vendor in order to reduce the burden on Miramar residents and business which resulted in reduced Franchise Fee collections in all categories.

323900

Fran Fee-Towing

Revenues generated for towing within the city limits.

Revenue

City of Miramar

66


General Fund

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

325200

Fire Protection-Current

This revenue source was implemented for FY 05. The latest rate study was completed in March 2012. Based on the results of the study, rates were set at the full cost for the provision of fire protection service. Rates are set to remain unchanged for this fiscal year. The annual amount is derived from property owners by the following categories: Residential-single and multi-family $304.90 per household, Mobile Homes $224.76 per unit, Commercial $0.5896 per sq. ft., Industrial/Warehouse $0.1075 per sq. ft. and Institutional $1.0077 per sq. ft., capped at 100,000 sq. ft. The amount budgeted is based on data provided by the Broward County Property Appraiser's Office.

325201

Fire Protection-Delinquent

This revenue source is derived by those taxpayers who do not pay their taxes by March 31, of any given year. Total revenue received in this category is minimal when compared to the total Fire Protection Assessment collected.

329100

Engineering Permits

This fee is associated with the installation of water, sewer, paving and drainage in order to recoup the cost of required regulatory review, comment and other services of the Community Development and Public Works and Utilities departments. These fees are set by ordinance. Budgeted amount is based on current year projections, with half the revenues being recognized in the Utility Fund.

329101

Garage Sale Permits

This revenue is generated from permit required in order to have a garage sale within the City.

329103

Bus Tax Background Chks

This background check is for business that desires to operate in the City.

329104

Haz Mat Fire Permit

This revenue is derived from issuing permits (based on review and authorization of the fire department) to businesses within the corporate City limits who are allowed to have hazardous material. The fees for permits are set by City Ordinance based on the type of material. These fees are projected based on past collections.

335120

State Revenue SharingProceeds

State of Florida distributes revenues collected to local governments per the 1972 Florida Revenue Sharing Act. 74.23% of the revenues received are from sales and use tax collections and are included in the General Fund and 25.77% are from the fuel tax on motor fuel and are included in the Street Maintenance Fund. More information about this revenue source can be found in the Local Government Information Handbook published by the Florida Office of Economic & Demographic Research. The State of Florida release projections for this revenue account late June/ early July of each year.

335140

Mobile License Tax

This revenue source is derived from the annual license tax that is levied on park trailers and mobile homes. This tax ranges from $25 to $80 each which the county remits to the state and then remitted back to the local government based on a predetermined formula.

335150

Alcohol Beverage License Tax This tax is levied on the sale of various alcoholic beverages in the City which is remitted to the State and refunded to the City based on a predetermined formula.

335180

Local Gov't Half-Cent Sales Tx

Authorized in 1982, this program generates the largest amount of revenue for local governments amount state-shared revenue sources. This revenue source is represented by one half of the revenue generated by the additional 1% sales tax which is distributed to counties and cities based on a population formula. More information about this revenue source can be found in the Local Government Information Handbook published by the Florida Office of Economic & Demographic Research. The State of Florida release projections for this revenue account late June/ early July of each year.

335210

Firefighter Supplemental Comp

Authorized in 1982, this program generates the largest amount of revenue for local governments amount state-shared revenue sources. This revenue source is represented by one half of the revenue generated by the additional 1% sales tax which is distributed to counties and cities based on a population formula. Per State guidance, the amount budgeted has been decreased slightly.

335220

Enhanced 911 Fee

The City receives State funds annually in order to defray cost associated with the emergency dispatch for police. These funds may be used to offset cost such as salaries and benefits related to emergency 911 calls.

335492

Fuel Tax Refund

The city is required to pay state taxes on its original fuel purchases. The City then submits for reimbursement on a monthly basis since it is a tax exempt organization.

337400

Loc Grant-Brow Cty Shuttle Bus

The City has an existing Interlocal Agreement with Broward County Transportation Services (Community Bus Service) that helps fund the City's local routes. The bus service has a total of three (3) routes which operates five days per week, 12 hours per day and connects with the Broward County Mass Transit System.

338200

County Business Tax Receipts

All businesses in the City of Miramar must also pay the County Business Tax in order to operate a business witin Broward County.

City of Miramar

67


General Fund

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

338350

School Resource Officers

This revenue is derived from services of police officers assigned to a specific school. Per our interlocal agreement, the Broward County School Board currently reimburses 50% funding per School Resource Officer. In addition, the City plans to expand this program to include 1 School Resource Officer to serve the City's charter schools. It is anticpated that the charter schools will provide the same 50% match as the School Board. The School Resources Officers program is proposed to increase from the19 officers assigned in FY 2013 to 20 officers in FY 2014.

341297

Pmt in Lieu of Taxes-Util Fund This item represents a portion of the approximate equivalent in property taxes generated from this fund's property assets.

341298

Pmt in Lieu of Taxes-CAC

341299

Pmt in Lieu of Taxes-Stormwtr This item represents a portion of the approximate equivalent in property taxes generated from this fund's property assets.

341301

Reimbursed Retiree Expenses This is for post employment related to other funds to cover anticipated costs that will be made for retirees from the General Fund.

341302

Admin Fee-Sanitation Roll Off These are fees charged per the solid waste agreement with the City's franchised waste hauler.

341303

Admin Fee-Solid Waste Com

These are fees charged per the solid waste agreement with the City's franchised waste hauler.

341304

Admin Chg to Utility Fund

These are fees charged to the Enterprise Funds to reimburse the costs for services provided by General Fund activities.

341305

Admin Chg to Early Childhood These are fees charged to the Enterprise Funds to reimburse the costs for services provided by General Fund activities.

341306

Admin Chg to Cultural Affairs

These are fees charged to the Enterprise Funds to reimburse the costs for services provided by General Fund activities.

341307

Admin Fee-SW Res Curb

These are fees charged per the solid waste agreement with the City's franchised waste hauler.

341308

Admin Fee-SW Res Dmst

These are fees charged per the solid waste agreement with the City's franchised waste hauler.

341309

Admin Chg to Stormwater

These are fees charged to the Enterprise Fund to reimburse the costs of services provided by General Fund activities

341900

Election Qualifying Fees

These are filing and other fees charged in connection with the upcoming election.

342120

Police Admin Fees

This represents fees that the City charges for the reproduction of police reports and other like items. Revenue is forecast based on prior year's and anticipated actual amounts.

342130

Alarm Registration Fees

This represents fees that the City charges to residential and commercial establishments that have burglar alarms within the City Limits.

342510

Fire Inspection Fees

This revenue source is to cover the costs for fire inspections at residential and commercial establishments within the corporate limits of the City.

342600

Ambulance Fees

These fees are charged for Fire-Rescue's EMS to transport patients to the hospital.

343410

Solid Waste Disp-Res (Rev Sh)

Revenue share based on tonnage of Residential curbside waste delivered to Solid Waste Disposal Facility

343411

Solid Waste Disp-Res Dmpstr Revenue share based on tonnage of solid waste from residential customers that utilize container services (dumpster or industrial type) delivered to Solid Waste Disposal Facility

343412

Solid Waste Disp-Comm (Rev Revenue shared based on tonnage of commercial solid waste delivered to Solid Waste Sh) Disposal Facility

343413

Bulk Solid Waste-Res (Rev Sh)

Revenue share based on tonnage of bulk waste delivered to Solid Waste Disposal Facility from residential curbside collection services

343414

C&D Disp-Industrial (Rev Shar)

Revenue share based on cubic yardage of Construction and Demolition (C& D) material delivered to Solid Waste Disposal Facility

343900

Development Review Fees

These are fees charged to the developers for costs associated with the interdepartmental review of new development proposals such as site plans and plats.

347210

Summer Program

Summer-camp registration fees collected at Sunset Lakes.

347260

Contracted Programs

City revenue collected from contractual classes and programs at Miramar Youth Enrichment Center.

347270

Admission Fees

Regional Park admission fees for weekends and holidays.

347271

Aquatic Fees

Fees for swimming-class registrations and pool admissions as well as Funbrella rentals at Miramar Aquatic Center.

347280

Recreation Activities

Yearly membership fees to utilize facility amenities such as game room, weight room and computer lab at Miramar Youth Enrichment Center.

City of Miramar

This item represents a portion of the approximate equivalent in property taxes generated from this fund's property assets.

68


General Fund

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

347284

Rec Activities-Track Meet

Athlete registrations for track meets at Ansin Sports Complex.

347285

Rec Activities-Parking Fees

Parking fees collected for events at Ansin Sports Complex.

347296

Athletic Programs

Registration fees for athletic programs run by the City at various facilities.

347299

Holiday Camps

Winter and Spring Camp registration fees at the Miramar Youth Enrichment Center.

347309

General Concessions

Concession vendor registration fees collected for events at Ansin Sports Complex.

347405

Special Events Fees

Vendor registration and application fees for private-promoter events.

347410

Vendor Registration & Sponsors

Vendor registration fees and sponsorships for City special events.

349000

Lien Research

This revenue is charged by the Financial Services Department to help cover the costs of lien research. This work is customarily done when property changes ownership.

349001

Passport Services

Fees collected for the processing of passport applications.

349003

Other Charges and Svcs

These are for revenues related to miscellaneous charges for services that have not been categorized elsewhere.

349004

Garage Condo Fees

These are fees related to the parking garage located at the Miramar Town Center.

349010

Vending Services

These represent fees generated from the City's contracts with various food and drink service vendors.

351500

Traffic Court Fines-General

This relates to revenues collected as a portion of fines received from the Broward County Courts.

354100

Local Ordinance Violations

Revenues in this category are generated when a property owner or vehicle owner violates a City code.

354101

Broward County Parking Fines This represents the City's portion of collected parking fines.

354102

City Code Violations

This represents assessments of City Code violations.

361100

Interest Earnings

Investment are maintained to allow 100% of available funds to be invested at all times. The factors that determine forecasting revenue for this line item are the anticipated interest rate and pooled dollars available for investment.

361109

Interest-Other

Investment are maintained to allow 100% of available funds to be invested at all times. The factors that determine forecasting revenue for this line item are the anticipated interest rate and pooled dollars available for investment.

362100

Rental Revenue

Revenues received for renting space at the fairway facility.

362200

Rental-Park Fields

This includes rental fees for non-facility items in City parks.

362300

Bldg Rental-Early Childhood

This item represents the equivalent rental cost to the Early Childhood Enterprise for renting City facilities.

362301

Bldg Rental-General

These are revenues related to the leasing out of City facilities that have not been categorized elsewhere.

362302

Bldg Rental-NSU

This is for the City's rental agreement with Nova Southeastern University (NSU) for using the Town Center main parking garage.

362400

Telecom Tower Rentals

This represents revenue received from telecommunications companies for the rental of space on City communications equipment or the rental of land for their own telecommunications equipment.

364100

Disp of Fixed Assets-Gov't

This relates to the sale of City assets, mainly personnel computers and accessories that have been replaced. Aniticipated revenue has been adjusted based on FY13 actuals.

366430

Waste Reduct Ed Contr-Roll Off

This represents donations to fund waste reduction education from the City's franchised waste hauler.

366431

Solid Waste Contract Mgmt Cont

Per the franchise agreement with Wastepro, this represents funds from Wastepro to fund the City's Solid Waste Program in the Public Works Department.

366432

Waste Reduction-Comm

This represents revenues to fund education on waste reduction and enhance recycling.

366433

Waste Reduction-Res Curb

This represents revenues to fund education on waste reduction and enhance recycling.

366434

Waste Reduction-Res Dmst

This represents revenues to fund education on waste reduction and enhance recycling.

366435

Solid Waste-Cost Recovery

Revenue based on other municipalities utilizing the city’s Solid Waste Disposal contract (piggybacking).

City of Miramar

69


General Fund

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

369900

Miscellaneous Revenue

Revenues in this category are generally derived from revenues that cannot be classified in another revenue line item.

369910

Reimbursed ExpensesGeneral

Revenues are derived from police and fire outside services.

369911

Reimbursed Expenses-Fire

Revenues are derived from police and fire outside services.

369912

Reimbursed Special Events Shut

Reimbursements from the provision of shuttle trips for special events.

369915

P-Card Rebates

These are revenues generated from rebates from purchases made by the City's Purchase Card program.

369921

Cost Avoidance CollectionRes

Refunds related to reductions in the volume of disposal.

369923

Int Disp Reduct-Comm

Refunds related to reductions in disposal costs.

369924

Int Disp Reduct-Res Curb

Refunds related to reductions in disposal costs.

369925

Int Disp Reduct-Res Dmst

Refunds related to reductions in disposal costs.

381162

Trfr Fr Fed Grant Fund

This transfer relates to the funds designated by the Agency on Area Aging for senior services.

381163

Trfr Fr State Grant Fund

This transfer relates to funds designated by the Child Services Council and Water Safety.

381385

Trfr Fr Street Fund

These are restricted revenues collected in the Street Construction and Maintenance Fund under the provisions of State statute. Transfer to the General Fund is done on a quarterly basis based on the actual costs to offset the cost of street related operations, capital purchases and projects.

City of Miramar

70


City Commission


City Commission

City of Miramar Residents

City Commission

City Manager

Mayor Seat #5

Vice Mayor Seat #1

Commissioner Seat #2

Executive Secretary to the Mayor

Legislative Secretary (P/T)

Legislative Secretary (P/T)

City Attorney

Commissioner Seat #3

Commissioner Seat #4

Legislative Secretary (P/T)


City Commission

FY 2014 Budget

Mission  To value the dignity and worth of our citizens and to this end we pledge to continuously improve the quality of life and economic prosperity of our residents by assuring all of our citizens a clean, safe, economically viable and progressive city that is responsive to changing needs.

Department Overview The City Commission is responsible for adopting the City's policies, ordinances, resolutions and the annual operating and capital improvement budgets. The City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the commission on policy issues.

The City Commission consists of five (5) elected officials, one of whom will be the mayor and four commissioners duly elected by the qualified voters of the city as provided by the charter. The commissioners are designated seats 1, 2, 3 and 4. All elected persons serve for a four-year term. Election is held on the first Tuesday of March every two (2) years. Once a year, one of the commissioner is chosen to be a vice-mayor.

Commission meetings are held on the first and third Wednesdays of the month, and workshop meetings are schedule when deemed necessary. The public can address general concerns on the second meeting of the month. However, any member of the public can address specific agenda items that are in the public hearing section of the agenda. This department is comprised of 7.5 budgeted positions, 6 full time and 3 part time employees.

Objectives ■ ■

Provide direction for the City's operation. Promote public participation through regular and special City Commission meetings, public hearings and workshops

Key Intended Outcomes of Investment ■

Meet the needs of the residents, businesses and customers through effective policy decisions

Accomplishments FY 2013 ■

Adopted a fiscally sound budget while enduring continued fiscal challenges

Note: There are no Performance Measures for this department

City of Miramar

71


City Commission

FY 2014 Budget

Program Revenues, Expenditures & Position Summary 

Dedicated Revenues None

FY 2011 Actual

Expenditures by Program City Commission Total

Expenditures by Category Personnel Services Operating Expenditures Capital Outlay Grants & Aids Total Position Detail Mayor Vice Mayor Commissioner Executive Assistant to the Mayor Legislative Secretary - Part-time (3) Total FTE's

City of Miramar

72

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

-

-

-

-

-

456,148 456,148

467,911 467,911

506,400 506,400

574,400 574,400

760,200 760,200

337,862

323,242

357,900

425,900

527,800

118,285 -

144,669 -

148,500 -

148,500 -

232,400 -

-

-

-

-

-

456,148

467,911

506,400

574,400

760,200

1

1

1

1

1

1

1

1

1

1

3

3

3

3

3

-

-

-

1

1

1

1

1

1.5

1.5

6.0

6.0

6.0

7.5

7.5


City Commission

FY 2014 Budget

City Commission 001‐01‐010‐511 Account #

Account Title Personnel Services 601100 Elected Officials Salaries 601200 Employee Salaries 601410 Overtime-Holiday 602100 FICA & MICA 602240 Pension-FRS 602260 Pension-401 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 604001 Travel & Training 604100 Communication Services 604200 Postage 604301 Electricity Svc 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604908 Legislative Expense 604916 Administrative Expense 604918 Commission Initiatives 604989 MIS Internal Svc Chgs 605100 Office Supplies 605220 Vehicle Fuel-On-Site 605221 Vehicle Fuel-Off-Site 605250 Noncapital Furniture 605290 Other Operating Supplies 605410 Subscriptions & Memberships Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$191,000 $35,300 $17,400 $21,300 $3,900 $18,300 $6,300 $28,400 $29,300 $200 $4,100 $500 $1,200 $700 $357,900

$191,000 $98,200 $22,300 $21,300 $3,900 $18,300 $6,300 $28,400 $29,300 $200 $4,100 $500 $1,200 $900 $425,900

$191,000 $145,600 $5,000 $25,800 $51,000 $4,700 $18,500 $6,300 $31,100 $29,100 $200 $4,100 $500 $1,700 $13,200 $527,800

-

-

$20,000 $8,500 $1,100 $9,700 $4,600 $21,000 $2,000 $7,000 $28,000 $2,000 $200 $1,500 $42,900 $148,500

$20,000 $8,500 $3,100 $9,700 $4,600 $21,000 $2,000 $5,000 $28,000 $2,000 $200 $1,500 $42,900 $148,500

$40,000 $11,900 $2,600 $10,500 $4,600 $25,300 $800 $2,000 $7,000 $30,000 $35,200 $4,000 $1,300 $3,800 $6,000 $2,500 $44,900 $232,400

-

-

$506,400

$574,400

$760,200

73


City Commission

FY 2014 Budget

In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

Division Expenditure Summary Summary by Division City Commission

Division # 010

FY 2011 Actual 456,148

FY 2012 Actual 467,911

FY 2011 Actual

FY 2012 Actual

Expenditure Detail Budget 001‐01‐010‐511 Account #

1100 1200 2100 2240 2255 2300 2304 2305 2306 2400

Description Personnel Services Elected Officials Salaries Regular Salaries FICA Pension-ICMA Pension-FRS Health-Cafeteria Plan Wellne Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total

170,526 49,793 18,104 16,978 30,121 3,603 18,954 28,362 621 800 337,862

194,503 26,220 17,176 8,849 20,165 3,524 12,715 39,040 649 400 323,242

Travel & Training Legislative Related Expense Administrative Expense Communication Services Postage Electric Svc Leased Computers Leased Copier Property & Liability Ins MIS Services Office Supplies Computer Oper Supplies Furniture & Equipment Operating Supplies Subscriptions and Membersh Sub-Total

9,339 2,136 18,334 957 8,798 920 6,351 25,000 1,882 1,049 1,540 41,981 118,285

23,732 1,166 2,999 6,579 582 10,448 3,074 5,438 23,650 23,000 1,968 164 1,842 40,026 144,669

Total

456,148

467,911

Operating Expense

4001 4030 4040 4100 4200 4355 4404 4440 4500 4605 5100 5120 5250 5290 5410

City of Miramar

74


City Commission

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

601410

Overtime-Holiday

This represents allocated costs for hours worked in excess of budgeted amount.

604001

Travel & Training

This account provides funding for travel expenses such as:

Expense

Florida League of Cities Board meetings Broward, Florida & National League of Cities National Forum for Black Public Administrators Sister Cities Trade Mission Broward Days in Tallahassee Florida League of Cities Southern Municipal Conference US Conference of Mayors 604100

Communication Services

This account represents charges for cell phones and related communication services.

604200

Postage

This account represents allocated costs for mailings and delivery services for U.P.S. and Federal Express.

604301

Electricity Svc

This account represents allocated costs for electricity usage.

604440

Leased Copiers

This account represents costs associated with copy machines, releated supplies and service contracts. (Toner is only purchased if department exceeds the allotted meter amount)

604500

Property & Liability Ins

This account represents allocated property and liability insurance premiums

604610

R&M Vehicles

This account represents costs associated with repair and maintenance of city vehicles.

604908

Legislative Expense

This account provides funding for governmental consulting services.

604916

Administrative Expense

This account provides for miscellaneous expenses for ceremonies, events and awards and Commission events.

604918

Commission Initiatives

These are costs associated with City Commission initiatives that foster and/or support community based programming and services

604989

MIS Internal Svc Chgs

This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs

605100

Office Supplies

This account is an estimated amount required for office supplies.

605220

Vehicle Fuel-On-Site

This account covers the cost of gas and oil used for city vehicles

605221

Vehicle Fuel-Off-Site

This account covers costs associated with city vehicles fueled outside of city limits. (This account is often used when city vehicles are used to transport employees to off site trainings, meetings or other city releated events)

605250

Noncapital Furniture

This cost is for furniture costing less than $1,000.

605290

Other Operating Supplies

This account provides funding for awards and miscellaneous supplies required for special events and meetings.

605410

Subscriptions & Memberships The following memberships are included for funding: National League of Cities Broward League of Cities Florida League of Cities NBCLEO Florida League of Mayors United States Conference of Mayors National Forum for Black Public Administrators Broward Black Elected Officials

City of Miramar

75


Executive Administration


Executive Administration

FY 2014 Budget

Department Overview This department was eliminated in FY 2014. The two (2) positions were transferred to Office of the City Manager.

Program Revenues, Expenditures & Position Summary  FY 2011 Actual

Dedicated Revenues None Expenditures by Program Strategic Operations Total

$

FY 2012 Actual

FY 2013 Amended

FY 2014 Budget

-

-

-

-

-

424,547

433,803

445,600

445,600

-

424,547

Expenditures by Category Personnel Services Operating Expenditures Capital Outlay Total

FY 2013 Budgeted

$

433,803

$

445,600

$

445,600

$

-

391,981

390,799

382,000

382,000

-

32,566

43,005

63,600

63,600

-

-

-

-

-

-

424,547

433,803

445,600

445,600

-

1

1

1

1

-

1

1

1

1

-

2.0

2.0

2.0

2.0

-

Position Detail Strategic Administration Officer Strategic Development Officer Total FTE's

Strategic Operations Program Description This program was integrated with the Office of the City Manager.

Performance Measures FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Meetings regarding administrative & development issues

50

75

65

-

Meetings to review and update management issues and strategies.

43

45

58

-

Output

Efficiency/Effectiveness Provide effective communication between the City Commission, employees, residents, customers and the general Objective: public through the implementation of best practices in government. Outcome: Goals:

Enhance the quality of life for residents, businesses, customers and visitors. 1, 2, 3 FY 2012

Response to requests for information, analyses and reports completed within established standards

City of Miramar

FY 2014

Actual

Goal

Projected

Goal

100%

100%

100%

200%

-

Completion of community satisfaction surveys Review, evaluate and revise the City policies and procedures

FY 2013

Goal

1

1

1

1

-

100%

100%

100%

100%

-

76


Executive Administration

FY 2014 Budget

Strategic Operations 001-04-040-512 Account #

Account Title Personnel Services 601200 Employee Salaries 602100 FICA & MICA 602235 Pension-Senior Mgmt 602260 Pension-401 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603190 Prof Svc-Other 604100 Communication Services 604200 Postage 604301 Electricity Svc 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604700 Printing & Binding Svc 604916 Administrative Expense 604989 MIS Internal Svc Chgs 604997 Other Operating Expenses 604998 Contingency 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605290 Other Operating Supplies 605410 Subscriptions & Memberships Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$278,900 $17,200 $33,000 $25,100 $13,000 $10,700 $1,200 $600 $1,500 $800 $382,000

$278,900 $17,200 $33,000 $25,100 $13,000 $10,700 $1,200 $600 $1,500 $800 $382,000

-

-

-

$10,000 $1,500 $200 $6,300 $4,000 $7,000 $10,000 $200 $400 $14,400 $1,000 $500 $500 $300 $6,200 $400 $700 $63,600

$10,000 $1,500 $200 $6,300 $4,000 $7,000 $10,000 $200 $400 $14,400 $1,000 $500 $500 $300 $6,200 $400 $700 $63,600

-

-

-

$445,600

$445,600

-

77


Executive Administration

FY 2014 Budget

In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

Division Expenditure Summary Summary by Division Administration

Division #

FY 2011 Actual

040

424,547

FY 2012 Actual 433,803

Expenditure Detail Budget 001-04-040-512 Account #

Account Title

1200 2100 2240 2280 2304 2305 2306 2400

Personnel Services Regular Salaries FICA Pension-ICMA Pension-Sr. Management Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total

3200 3400 4040 4100 4200 4355 4404 4440 4500 4605 4610 4700 4990 5100 5120 5220 5410

Operating Expense Prof. Services-Auditor Contractual Svcs Admin. Expense Communication Services Postage Electric Svc Leased Computers Leased Copier Property & Liability Ins MIS Services R&M Vehicles Printing & Binding Other Expense Office Supplies Computer Operating Supplies Gas, Oil & Lube Subscriptions and Memberships Sub-Total

FY 2011 Actual

Total

City of Miramar

78

FY 2012 Actual

295,286 18,206 12,370 43,114 12,981 8,431 694 900 391,981

288,532 18,654 16,036 41,037 14,222 10,723 1,062 533 390,799

1,781 194 5,674 1,230 1,753 10,700 7,036 93 362 234 2,960 549 32,566

1,400 1,374 44 1,237 4 6,739 1,321 1,475 10,083 14,800 1,600 195 271 230 1,683 549 43,005

424,547

433,803


Office of the City Manager


Office of the City Manager

City Commission

City Manager

Strategic Development Officer

Executive Assistant to the City Manager

Strategic Administration Officer

Deputy City Manager

Assistant City Manager Administrative Services

Executive Assistant to the Assistant City Manager

Assistant City Manager Operational Services


Office of the City Manager

FY 2014 Budget

Mission  Dedicated to promote the most effective professional management and operation of the City through the implementation of best practices, in order to provide the highest level of service to the City Commission, residents, businesses and visitors in the City.

Department Overview The Office of the City Manager is responsible for the effective and efficient delivery of services including recommending and carrying out the policies and ordinances of the City Commission. It is the responsibility of this office to advise the Commission on the City's financial status and to also submit the annual operating and capital improvement program budgets to them. This office provides effective communication between the City Commission, employees, residents and the general public and oversees the management of all City departments. The department is committed to the ongoing implementation of best practices in all city operations.

This department is comprised of eight (8) full-time budgeted positions of which seven (7) are existing and one (1) is new positions. Six (6) positions are being transferred from other departments to consolidate the functions of the Office of the City Manager to provide for more effective and efficient management of City operations. The major program provided is City Management.

Objectives ■ ■ ■

Complete strategic activities for the City Commission Provide overall management of the City through fiscally sound procedures and best practices in government Provide effective communication between the City Commission, employees, residents, customers and the general public

Key Intended Outcomes of Investment ■ ■

Effective and efficient management of City operations Enhance the quality of life for residents, businesses, customers and visitors

Accomplishments FY 2013 ■

Approval of the Miramar Town Center Development Agreement & Associated Declaration Amendments for the Mill Creek Residential Trust, LLC land purchase from Rock-Kim Miramar, LLC. Mill Creek Residential Trust, LLC, a national leader in the residential multi-family industry, is building 487 residential units for the property as rental apartments and townhomes and approximately 14,000 sq. ft. of retail. Once completed, four of the five vacant blocks at Town Center will achieve build-out.

Approval of the Sale & Purchase Agreement between the City and Rock-Kim Miramar, LLC for the acquisition of a 1.04 acre site within Block 3 of the Miramar Town Center for the placement of the Miramar Police Headquarters.

Implemented a fiscally sound budget in difficult economic times without reduction of services to the community. Continued strategies to facilitate commercial and residential development to increase tax base and encourage job creation.

■ ■

Provided leadership, direction and support to the City Commission, City departments, residents, businesses and visitors in the city.

Continual evaluation and reevaluation of City organization and operations to increase efficiency and effectiveness through the implementation of best practices.

City of Miramar

79


Office of the City Manager

FY 2014 Budget

Program Revenues, Expenditures & Position Summary  FY 2011 Actual

Dedicated Revenues None

Expenditures by Program City Management Total

Expenditures by Category Personnel Services Operating Expenses Capital Outlay Total

-

-

454,559 $

454,559

$

80

476,816

-

450,800 $

450,800

FY 2014 Budget

$

-

450,800

1,804,700

450,800

$ 1,804,700

415,437

413,500

413,500

1,635,300

40,335

61,379

37,300

37,300

-

-

-

-

169,400 -

450,800

$ 1,804,700

454,559

Position Detail Assistant City Manager Assistant City Manager/Chief Financial Officer City Manager Deputy City Manager Executive Assistant to the Assistant City Manager Executive Assistant to the City Manager Strategic Administration Officer Strategic Development Officer Total FTE's

-

476,816 $

FY 2013 Amended

414,225

Positions by Program City Management Total

City of Miramar

FY 2013 Budgeted

FY 2012 Actual

$

476,816

$

450,800

$

2

2

2

1

8

2

2

2

1

8

-

-

-

-

1.0 1.0

1.0 -

1.0 -

1.0 -

1.0 -

1.0 1.0

-

-

-

-

1.0

1.0

1.0

1.0

-

1.0

-

-

-

-

1.0

2.0

2.0

2.0

1.0

1.0 8.0


Office of the City Manager

FY 2014 Budget

City Management Program Description This program is designed to recommend and carry out the policies and ordinances of the City Commission. Additionally, the City Manager advises the Commission on the City's financial status and is responsible for submitting the annual and capital improvement program budgets to the City Commission and to oversee the day-to-day operations of the City.

Objectives ■ ■

Complete strategic activities for the City Commission Manage the City through fiscally sound procedures and best practices in government

Key Intended Outcomes of Investment ■ ■

Effective and efficient management of City operations. Enhance the quality of life for residents, businesses, customers and visitors through the implementation of best practices in government.

Goals for FY 14 1.

Maintain an efficient, high quality city government that provides community leadership and fosters strong community relationships.

2.

Provide City Commission with reports and recommendations on a timely basis which enable the City Commission to make policy decisions.

3.

Provide direction and leadership to City staff on administrative policies, budget and financial matters, procedures and other administrative issues.

Performance Measures FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Annual Operating and Capital Budgets presented to the City's Commission and the public

2

2

2

2

Small Business Expansion & Retention Assistance

74

95

74

74

Output

Efficiency/Effectiveness Complete strategic activities for the City Commission and provide effective management of the City through Objective: fiscally sound procedures and best practices in government. Outcome:

Enhance the quality of life for residents, businesses, customers and visitors through the implementation of best practices in government.

Goals:

1, 2, 3 FY 2012

FY 2013

FY 2014

Goal

Actual

Goal

Projected

Goal

Complete strategic planning process

100%

100%

100%

100%

100%

Respond to Commission requests within 48 hours

100%

100%

100%

100%

100%

City of Miramar

81


Office of the City Manager

FY 2014 Budget

City Management 001-05-050-512 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 602100 FICA & MICA 602235 Pension-Senior Mgmt 602250 Pension-Other 602260 Pension-401 602265 Pension-457 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603190 Prof Svc-Other 604001 Travel & Training 604100 Communication Services 604200 Postage 604301 Electricity Svc 604402 Leased Vehicles 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604700 Printing & Binding Svc 604916 Administrative Expense 604920 Licenses & Permit Fees 604989 MIS Internal Svc Chgs 604997 Other Operating Expenses 604998 Contingency 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605221 Vehicle Fuel-Off-Site 605290 Other Operating Supplies 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$282,300 $15,200 $41,800 $31,100 $2,300 $28,100 $8,000 $1,800 $600 $1,500 $800 $413,500

$282,300 $15,200 $41,800 $31,100 $2,300 $28,100 $8,000 $1,800 $600 $1,500 $800 $413,500

$1,172,900 $17,900 $29,300 $62,300 $165,400 $22,800 $53,500 $13,100 $65,900 $5,400 $2,400 $5,700 $18,700 $1,635,300

-

-

$1,000 $400 $6,300 $4,000 $7,000 $300 $1,000 $500 $11,000 $800 $2,500 $1,200 $500 $600 $200 $37,300

$1,000 $400 $6,300 $4,000 $7,000 $300 $1,000 $500 $11,000 $800 $2,500 $1,200 $500 $600 $200 $37,300

$10,000 $5,000 $6,300 $1,000 $13,500 $2,400 $18,400 $17,200 $17,000 $1,200 $1,500 $500 $31,100 $2,000 $3,000 $3,000 $2,500 $4,700 $6,300 $2,000 $15,800 $5,000 $169,400

-

-

$450,800

$450,800

$1,804,700

82


Office of the City Manager

FY 2014 Budget

In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

Division Expenditure Summary Summary by Division City Manager's Office

Division #

FY 2011 Actual 454,559

050

FY 2012 Actual 476,816

Expenditure Detail Budget 001-05-050-512 Account #

1200 2100 2240 2250 2300 2304 2305 2306 2400

4040 4100 4200 4355 4404 4440 4500 4605 4700 4920 4990 5100 5120 5410

Account Title

FY 2011 Actual

FY 2012 Actual

Personnel Services Regular Salaries

305,466

FICA Pension-ICMA Pension-Other Health-Cafeteria Plan Wellness Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total

16,188 10,174 49,652 29,868 1,110 767 1,000 414,225

Operating Expense Admin. Expense Communication Services Postage Electric Svc Leased Computers Leased Copier Property & Liability Ins MIS Services Printing & Binding Licenses & Permits Other Expense Office Supplies Computer Operating Supplies Subscriptions and Memberships Sub-Total

179 1,100 334 5,674 472 1,847 28,800 93 468 609 573 185 40,335

1,053 19 6,739 395 1,475 27,225 22,700 593 914 115 150 61,379

454,559

476,816

Total

City of Miramar

83

294,959 62 16,134 31,119 37,406 26,563 7,902 758 533 415,437


Office of the City Manager

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

603190

Prof Svc-Other

This amount is for outside professional consultant services as needed.

604001

Travel & Training

This represents costs associated with travel and accommodations associated with specialized training and certification courses or conferences

604100

Communication Services

This account represents charges for cell phones and related communication services.

604200

Postage

This account represents allocated costs for mailings and delivery services for U.P.S. and Federal Express.

604301

Electricity Svc

This account represents allocated costs for electricity usage - 3.76% based on 3,014 sq. ft. of space at City Hall. This expense was charged to Public Works in prior years.

604402

Leased Vehicles

This account represents the cost of vehicle(s) leased from the Public Works Department.

604440

Leased Copiers

This account represents the costs for copy machines and related supplies and service contracts. Toner is only purchased if department exceeds the allotted meter amount.

604500

Property & Liability Ins

This account represents allocated property and liability insurance premiums

604610

R&M Vehicles

This account represents costs associated with repair and maintenance of city vehicles

604700

Printing & Binding Svc

Represents the cost of printing various documents and reports to communicate and provide a professional finished product to the City Commission and residents.

604916

Administrative Expense

This account provides funding to provide for various administrative expenses incurred.

604920

Licenses & Permit Fees

This account represents fees for software licenses with MIS approval.

604989

MIS Internal Svc Chgs

This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs

604997

Other Operating Expenses

Unanticipated one time expense that cannot be charged to any other budgeted line item.

604998

Contingency

This account represents contingency funds for unexpected occurences.

605100

Office Supplies

This is an estimated amount required for office supplies.

605120

Computer Operating Supplies This account represents costs for the Print Management Service Agreement and department computer related items.

605220

Vehicle Fuel-On-Site

This account covers the cost of gas and oil used for city vehicles

605221

Vehicle Fuel-Off-Site

This account covers costs associated with city vehicles fueled outside of city limits. (This account is often used when city vehicles are used to transport employees to off site trainings, meetings or other city releated events)

605290

Other Operating Supplies

This account represents costs not specified in other line items.

605410

Subscriptions & Memberships This account is used to fund subscriptions and memberships.

605500

Training-General

Expense

City of Miramar

This expenditure represents funds needed to attend various seminars and trainings.

84


Human Resources


Human Resources Department

City Manager Director of Human Resources Assistant Director of Human Resources *

Administrative Supervisor

Office Assistant F/T (3)

Human Resources Manager

Human Resources Officer

Human Resources Analyst II

Executive Assistant to the Director Human Resources Coordinator

Assistant Risk Manager* Risk Management Claims Analyst*

Human Resources Assistants (2)

* These positions are  funded by the Risk Management Internal Services fund. 

Process Improvement Analyst


Human Resources

FY 2014 Budget

Mission  To serve a dynamic City by practicing 21st century Human Resources Management consistent with a strong commitment to our core values and fiscal realities facing the City.

Department Overview The Human Resources Department is a strategic partner for the City of Miramar on all workforce development issues. It identifies the tools to enable staff to get the best from the most important resource, its people. This department is comprised of thirteen (13) full-time budgeted positions. It is also supported by three (3) full-time employees who are budgeted in the Risk Management, Internal Service Fund 502. The three (3) major programs provided are: 1. 2. 3.

Administration Human Resources Operations Retirement Administration

Objectives ■

Provide strategic leadership, direction and expertise in complex labor and employment-related matters

Maintain a relationship with staff members, interact with union representatives and investigate all employee complaints in a timely manner

Enhance HR Customer Service Support Identify areas and implement HR process performance improvement techniques. Provide pension resources to assist employee with making important retirement decisions

■ ■

Key Intended Outcomes of Investment ■ ■ ■ ■

Foster positive relationships through open communication between unions and management Provide administrative support services, policy direction, and leadership to achieve department objectives Strengthen the integrity of civil service examinations to ensure fairness Foster positive relationships through open communication between employees and key pension representatives

Accomplishments FY 2013 ■

Completed "Go Live" for Payroll/HR Module for the Tyler Munis System. Processed implementation of all personnel records and salary information into the City's Enterprise Resource Planning System.

Secured signed Collective Bargaining Agreements (CBA's) with the International Association of Fire Fighters and Police Benevolent Association.

Developed and implemented an Employee Administrative Review process which provides department directors with step-by-step procedures and formatted templates and ensures "due process" for employees who may be subject to discipline.

Coordinated the re-write and publishing of all department director's City's Administrative Policies, Directives and Procedures (APDP) and uploaded these new APDP's to the City's Intranet Site. City-wide, APDP's are 80% complete

City of Miramar

85


Human Resources

FY 2014 Budget

Program Revenues, Expenditures & Position Summary  Dedicated Revenues None

Expenditures by Program Administration HR Operations Retirement Administration Benefits Administration Civil Service Administration Risk Management Labor Relations and Training Total

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

-

-

-

-

-

380,266

423,908

496,400

496,800

672,900

-

-

490,000

489,600

537,600

-

-

93,900

93,900

109,800

325,065

207,538

-

-

-

275,999

198,707

-

-

-

275,999 275,999

278,189 216,370

-

-

-

$ 1,533,328

$ 1,324,712

$ 1,080,300

$ 1,080,300

$ 1,320,300

1,226,110

1,035,279

812,300

812,300

965,500

307,218 -

289,433 -

268,000 -

268,000 -

354,800 -

$ 1,533,328

$ 1,324,712

$ 1,080,300

$ 1,080,300

$ 1,320,300

5.40

4.80

4.50

7.50

6.20

-

-

4.50

3.50

5.80

-

-

1.00

1.00

1.00

2.25

2.35

-

-

-

2.45

2.25

-

-

-

2.45

3.15

-

-

-

2.45

2.45

-

-

-

15.00

15.00

10.00

12.00

13.00

1

Positions by Program Administration HR Operations Retirement Administration Benefits and Retirement Administration Civil Service Administration Risk Management Labor Relations and Training Total

Note:  FY 11 & FY 12 Internal Service Fund‐Risk Mgmt positions were included in programs

Position Detail Administrative Supervisor Assistant Director of Human Resources Director of Human Resources Executive Assistant to Director Human Resources Analyst II Human Resources Assistant Human Resources Coordinator I Human Resources Manager Human Resources Officer Office Aide II - Part-time (2) Office Aide III - Part-time (2) Office Aide III - Temp Part-time (2) Office Assistant Operations Manager Process Improvement Analyst Senior HR Analyst Total FTE's

City of Miramar

86

-

-

1

1

1

1

-

-

-

1

1

1

1

1

1

1

1

1

1

5

3

1

1

1

-

-

-

2

2

0.5

1.5

1

1

1

1

1

-

-

1

-

-

3

2

1

1

-

-

-

-

-

2

1

1

-

-

-

-

1

3

-

-

-

-

-

1

1

1

-

-

-

-

-

1

2

2

-

-

-

12.5

13.5

10.0

12.0

13.0


Human Resources

FY 2014 Budget

Administration Program Description The Human Resources Administration program provides for the equitable administration of the human resources system of the City of Miramar to be consistent with principles of equal employment opportunity, non-discrimination, merit, efficiency and accountability. Under Florida Law, Collective Bargaining responsibilities are delegated to this program which consists of three Unions representing about 84% of the workforce. Not only does work associated with the Unions manifest during formal Collective Bargaining, but also unexpectedly during the management of day to day operations. Such issues require quick, effective, and legal resolution to ensure an atmosphere of equity and an “affirmative defense” on behalf of the City.

Objectives ■ ■

Provide strategic leadership, direction and expertise in complex labor and employment-related matters Respond promptly and thoroughly to all employee labor management issues and investigate all employee complaints in a timely manner

Maintain a relationship with staff members, interact with union representatives and management

Key Intended Outcomes of Investment ■ ■ ■

Foster positive relationships through open communication between unions and management Provide administrative support services, policy direction, and leadership to achieve department objectives Reduce the number of grievances filed

Goals for FY 14 1. 2. 3.

Develop competencies that enhance individual and organizational performance. Successfully negotiate expiring Collective Bargaining agreements to conclusion without impasse being declared. Effective management, in concert as necessary with other Directors, the City Attorney, and other agencies in the early identification and mitigation of possible liabilities.

4. 5. 6.

Effectively represent the interests of the City in all bargaining matters. Establish and promote collaborative and effective labor-management relationships in the City. Administer procedure for presentation, review and adjustment of employee grievances, including appeals stemming from disciplinary action when appropriate.

7.

Assure fair treatment of applicants and employees in all aspects of Human Resources administration without regard to race, religion, color, age, gender, national origin, disability, political affiliation or sexual orientation with proper regard for their rights and privacy.

Performance Measures Output

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

800

166

474

2,503

36

25

34

40

Number of personnel action request (PAF) processed Number of disciplinary actions addressed

Efficiency/Effectiveness Objective: Provide Strategic leadership, direction and expertise in complex labor and employment-related matters Outcome: Foster positive relationships through open communication between unions and management Goals: 2, 3, 4, 5 FY 2012 Goal

% of unlawful employment practice claims filed upheld Negotiate expiring collective bargaining agreements.

Objective: Outcome: Goals:

FY 2013 Actual

87

Projected

Goal

-

-

0%

0%

0%

-

-

3

3

3

Respond promptly and thoroughly to all employee labor management issues Reduction of number of grievances filed 6, 7

City of Miramar

FY 2014

Goal


Human Resources

FY 2014 Budget

Administration Program FY 2012 Goal

Number of grievances filed Number of hours provided to investigation support

Objective: Outcome: Goals:

FY 2013 Actual

Goal

FY 2014

Projected

Goal

-

-

2

4

2

-

-

40 hrs.

490 hrs.

600 hrs.

Maintain a relationship with staff members, interact with union representatives and management Foster positive relationships through open communication between unions and management 1,5,7 FY 2012 Goal

FY 2013 Actual

Number of hours to train supervisors/managers on effective use of labor management tools and labor issues

-

-

FY 2011 Actual

Dedicated Revenues None

FY 2012 Actual

FY 2014

Goal

Projected

Goal

80 hrs.

16 hrs.

16 hrs.

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

-

-

-

-

-

304,075

331,289

372,800

372,800

471,000

76,191 -

92,618 -

123,600 -

124,000 -

201,900 -

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

$

380,266

$

423,908

$

496,400

$

496,800

$

672,900

Percent of Time by Position Assistant Director of Human Resources Assistant Risk Manager Director of Human Resources Executive Assistant to the Director Human Resources Analyst I Human Resources Analyst II (4) Human Resources Coordinator Human Resources Coordinator-Part Time (2)* Human Resources Assistant (2) Human Resources Manager Human Resources Officer Office Aide II PT (4) Office Aide III PT (2) Office Aide III-Temp PT (2) Office Assistant Operations Manager Process Improvement Analyst Senior HR Analyst (3)* Total

City of Miramar

88

0.20 0.20

0.20 0.10

-

-

-

0.20

0.20

1.00

1.00

1.00

0.20 0.20

0.20 -

1.00 -

1.00 -

1.00 -

0.80

0.80

-

-

-

-

-

1.00

1.00

1.00

0.75

0.45

-

-

-

-

0.25

0.25

-

2.00 -

-

-

0.30

0.30

-

1.00

1.00

-

-

-

1.00

1.00

1.00

1.00

-

-

-

-

1.00

-

-

-

-

-

3.00

-

-

0.20

0.20

-

-

-

-

-

0.20

0.60 5.40

0.60 4.80

4.50

7.50

6.20


Human Resources

FY 2014 Budget

Human Resources Operations Program Description The Human Resources Operations program develops and manages employment/recruitment programs aimed at attracting the most qualified candidates to serve the citizens and visitors of the City of Miramar from applicant pools which are representative of relevant job markets. This also encompasses the timely processing of personnel action requests (PAF), background screening, employee relations, disciplinary actions, and ID and access control levels.

Objectives ■

Ensure the integrity of the civil service process and compliance with existing employment laws through the continued oversight of the recruitment process of positions included in the collective bargaining agreements

Increase internal customer service satisfaction through close scrutiny of the department's case management system (HR4U)

Develop and revise Human Resource policies relating to the recruitment and daily management of the City's workforce that is compliant with civil service rules, collective bargaining agreements and employment laws.

Key Intended Outcomes of Investment ■ ■ ■

Fair, competitive and equal opportunities for applicants seeking employment or promotion for City positions 100% Compliance with employment laws and regulations Provide administrative support services, policy direction, and leadership to achieve department objectives

Goals for FY 14 1. 2. 3.

Recruit and select new employees and advance the careers of current employees on the basis of their knowledge, skills and abilities, behavior and accountability Improve overall job satisfaction of the city's employees by timely addressing their submitted HR needs and Provide sound guidance to the city's workforce in compliance with federal employment laws and Human Resource administrative directives

Performance Measures Output

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

-

-

-

55

-

-

-

5,065

-

-

-

67

-

-

-

43

Number of recruitments Number of applications received Number of new hires (FT, PT, Seasonal) Number of personnel action request (PAF) processed

FY 2013 Projected

Efficiency/Effectiveness Objective: Ensure the integrity of the civil service process and compliance with existing employment laws through the continued oversight of the recruitment process for positions included in collective bargaining agreements Outcome: Fair, competitive and equal opportunities for applicants seeking employment or promotion for City positions Goals: 1 FY 2012 Goal

Actual

Goal

FY 2013 Projected

FY 2014 Goal

% of external candidates who were notified of their status within 3 weeks of application submittal

-

-

100%

85%

90%

% of jobs/promotions which were filled with internal candidates.

-

-

35%

56%

35%

City of Miramar

89


Human Resources

FY 2014 Budget

Human Resources Operations Program Objective: Outcome: Goals:

Increase internal customer service satisfaction through close scrutiny of the department's case management system (HR4U) Improve overall job satisfaction of the city's employees by timely addressing their submitted HR needs and requests 2 FY 2012 Goal

Respond to customer requests within two (2) business days % of employees who feel HR provided them with Satisfactory or Above Satisfactory service

FY 2013 Actual

FY 2014

Goal

Projected

Goal

-

-

90%

85%

90%

-

-

90%

85%

90%

Objective:

Develop and revise Human Resource policies relating to the recruitment and daily management of the City's workforce to ensure compliance with civil service rules, collective bargaining agreements and employment laws

Outcome:

Provide sound guidance to the city's workforce in compliance with federal employment laws and Human Resource administrative directives 3

Goals:

FY 2012 Goal

Percent of existing HR policies that have been revised Number of new HR policies created

None

FY 2014

Goal

Projected

Goal

-

-

50%

74%

26%

-

-

5

4

4

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

FY 2012 Actual

FY 2011 Actual

Dedicated Revenues

FY 2013 Actual

-

-

-

-

-

-

-

364,900

364,900

411,500

-

-

125,100 -

124,700 -

126,100 -

Expenditures Personnel Services Operating Expense Capital Outlay Total

$

-

$

-

$

490,000

$

489,600

$

537,600

Percent of Time by Position Human Resource Analyst II Human Resource Officer Human Resource Manager Human Resources Assistant Operations Manager Process Improvement Analyst Total

City of Miramar

90

-

-

1.00

1.00

1.00

-

-

2.70

1.70

1.00

-

-

-

-

1.00

-

-

-

-

2.00

-

-

0.80

0.80

-

-

-

4.50

3.50

0.80 5.80


Human Resources

FY 2014 Budget

Retirement Administration Program Description Creation and implementation of the City's Retirement Center will include innovative retirement educational programs and creative ways to disseminate important retirement planning information to each City employee and their dependents. The goal of supplying each employee with tools for proactively planning for their retirement is the objective of the Retirement Administration.

Objectives ■

Meet with each retiring employee and provide them with timely, relevant, and accurate information, prior to their separation from employment.

Ensure retirees are kept up-to-date with pertinent information by publishing a retiree newsletter that will be sent directly to the retiree.

Develop vacancy projection reports to anticipate future recruitment needs.

Key Intended Outcomes of Investment ■ ■

Provide a caring and educating retiree experience for employees transitioning from employment to retirement. Maintain a continued and informative relationship with retired employees who have dedicated a significant portion of their life to the City's success.

Reduce the amount of time a position remains vacant before being filled with a new employee.

1. 2.

Instill a sense of continued caring to a valued member of the City's Workforce. Maintain a full staff of employees who can fulfill the City's mission.

Goals

Performance Measures FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Normal Retirements processed

-

-

-

19

Retirement educational trainings conducted

-

-

-

6

Employee DROPs processed

-

-

-

27

Output

Efficiency/Effectiveness Objective: Meet with each retiring employee and provide them with timely, relevant, and accurate information, prior to their Outcome:

separation from employment Provide a caring and educating departing experience for employees transitioning from employment to retirement

Goals:

1 FY 2012 Goal

# of retirees counseled # of drop employees request processed

Objective: Outcome: Goals:

FY 2014

FY 2013 Actual

Goal

Projected

Goal

-

-

10

200

100

-

-

10

27

20

Develop vacancy projection reports to anticipate future recruitment needs Reduce the amount of time a position remains vacant before being filled with a new employee 2 FY 2012

FY 2014

Actual

Goal

Projected

Goal

-

-

12

12

12

Develop a vacancy projection report to be circulated to HR Operations monthly

City of Miramar

FY 2013

Goal

91


Human Resources

FY 2014 Budget

Retirement Administration Program FY 2011 Actual

Dedicated Revenues None

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

-

-

-

-

-

-

-

74,600

74,600

83,000

-

-

19,300 -

19,300 -

26,800 -

Expenditures Personnel Services Operating Expense Capital Outlay Total

$

-

$

-

$

93,900

$

93,900

$

109,800

Percent of Time by Position Administrative Supervisor Total

City of Miramar

92

-

-

1.00

1.00

1.00

-

-

1.00

1.00

1.00


Human Resources

FY 2014 Budget

Human Resource Operations 001-06-060-513 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 602100 FICA & MICA 602210 Pension-General 602260 Pension-401 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603140 New Hire Screening 604200 Postage 604301 Electricity Svc 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604700 Printing & Binding Svc 604890 Special Events-Other 604910 Advertising Costs 604920 Licenses & Permit Fees 604950 Employee Awards 604989 MIS Internal Svc Chgs 604998 Contingency 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605221 Vehicle Fuel-Off-Site 605250 Noncapital Furniture 605266 Photography 605290 Other Operating Supplies 605500 Training-General Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$280,900 $21,500 $13,900 $17,500 $6,600 $6,300 $14,200 $1,100 $400 $500 $1,200 $800 $364,900

$280,900 $21,500 $13,900 $17,500 $6,600 $6,300 $14,200 $1,100 $400 $500 $1,200 $800 $364,900

$291,400 $7,000 $7,200 $22,900 $13,700 $18,600 $6,900 $6,300 $23,100 $2,700 $500 $1,100 $10,100 $411,500

-

-

$4,100 $900 $4,500 $3,700 $18,200 $5,800 $200 $3,000 $500 $1,600 $25,700 $200 $2,600 $1,600 $5,800 $300 $200 $3,800 $42,400 $125,100

$4,100 $900 $4,500 $3,700 $18,200 $5,800 $200 $5,000 $2,000 $1,200 $25,700 $200 $2,600 $1,600 $3,800 $2,000 $300 $200 $2,300 $40,400 $124,700

$14,000 $800 $4,200 $6,400 $26,200 $5,200 $3,000 $3,600 $3,600 $34,200 $2,600 $700 $7,600 $2,700 $3,800 $7,500 $126,100

-

-

$490,000

$489,600

$537,600

93


Human Resources

FY 2014 Budget

Retirement Administration 001-06-063-513 Account #

Account Title Personnel Services 601200 Employee Salaries 602100 FICA & MICA 602210 Pension-General 602265 Pension-457 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 604200 Postage 604301 Electricity Svc 604440 Leased Copiers 604500 Property & Liability Ins 604700 Printing & Binding Svc 604950 Employee Awards 604989 MIS Internal Svc Chgs 605100 Office Supplies 605120 Computer Operating Supplies 605290 Other Operating Supplies 605410 Subscriptions & Memberships Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$47,300 $3,700 $11,400 $10,700 $900 $100 $300 $200 $74,600

$47,300 $3,700 $11,400 $10,700 $900 $100 $300 $200 $74,600

$51,600 $4,000 $12,000 $1,600 $10,700 $900 $100 $300 $1,800 $83,000

-

-

$200 $1,200 $900 $4,500 $100 $400 $10,300 $600 $200 $400 $500 $19,300

$200 $1,200 $900 $4,500 $100 $400 $10,300 $600 $200 $400 $500 $19,300

$200 $1,100 $3,900 $6,500 $13,800 $600 $200 $400 $100 $26,800

-

-

$93,900

$93,900

$109,800

94


Human Resources

FY 2014 Budget

Administration 001-06-100-513 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 602100 FICA & MICA 602210 Pension-General 602235 Pension-Senior Mgmt 602260 Pension-401 602265 Pension-457 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603190 Prof Svc-Other 603470 Temporary Help 604100 Communication Services 604105 Internet-Computer Lab 604200 Postage 604301 Electricity Svc 604402 Leased Vehicles 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604700 Printing & Binding Svc 604950 Employee Awards 604989 MIS Internal Svc Chgs 604998 Contingency 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605221 Vehicle Fuel-Off-Site 605250 Noncapital Furniture 605290 Other Operating Supplies 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$267,500 $19,300 $30,200 $11,300 $14,400 $25,400 $2,000 $200 $500 $1,200 $800 $372,800

$267,500 $19,300 $30,200 $11,300 $14,400 $25,400 $2,000 $200 $500 $1,200 $800 $372,800

$299,800 $19,800 $6,400 $21,800 $29,500 $17,200 $16,200 $44,300 $3,100 $200 $500 $1,400 $10,800 $471,000

-

-

$31,800 $3,000 $3,000 $200 $1,100 $4,500 $3,700 $22,700 $200 $2,000 $41,100 $300 $3,200 $1,000 $300 $2,200 $3,300 $123,600

$31,800 $3,000 $3,000 $200 $1,100 $4,500 $3,700 $22,700 $200 $2,400 $41,100 $300 $3,200 $1,000 $300 $2,200 $3,300 $124,000

$50,000 $3,000 $2,900 $800 $4,200 $4,100 $1,900 $32,600 $300 $200 $5,000 $54,700 $300 $2,900 $900 $700 $3,400 $1,300 $2,200 $8,000 $22,500 $201,900

-

-

$496,400

$496,800

$672,900

95


Human Resources

FY 2014 Budget

In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

Division Expenditure Summary Summary by Division Human Resources Risk Management Total

Division # 060 061

FY 2011 Actual 1,359,347 173,981 1,533,328

FY 2012 Actual 1,221,174 103,538 1,324,712

FY 2011 Actual

FY 2012 Actual

Expenditure Detail Budget 001-06-060-513 Account #

Account Title

1200 1400 2100 2210 2240 2280 2300 2304 2305 2306 2400 2500

Personnel Services Regular Salaries Overtime FICA Pension-General Pension-ICMA Pension-Sr. Management Health-Cafeteria Plan Wellness Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Unemployment Compensation Sub-Total

3140 3190 3400 4100 4200 4355 4404 4440 4500 4605 4610 4700 4850 4920 5100 5120 5140 5220 5250 5290 5291 5410 5450 5454 5900

Operating Expense Background-New Employee Professional Services-Other Contractual Services-Consultants Communication Services Postage Electric Svc Leased Computers Leased Copier Property & Liability Ins MIS Services R&M Vehicles Printing & Binding Special Events License/Permit Fees Office Supplies Computer Operating Supplies Testing Supplies Gas, Oil & Lube Furniture & Equipment Operating Supplies Employee Awards Subscriptions and Memberships Training General Training Initiatives Contingency Sub-Total Total

City of Miramar

735,654 239 58,455 12,828 71,151 62,999 8,169 26,656 47,080 1,716 2,400 67,762 1,095,109

691,764 3,432 55,955 23,352 53,378 65,897 3,885 20,362 48,335 2,345 1,200 969,905

6,398 99,442 45,950 2,944 2,379 10,216 3,440 18,876 22,900 6,586 438 2,580 7,491 4,307 468 237 3,968 705 3,156 4,082 4,585 1,691 11,399 264,238

2,023 73,142 810 1,423 693 12,133 7,584 17,578 21,633 75,131 4,360 328 108 5,691 804 1,549 4,264 4,504 2,882 2,188 5,122 7,203 115 251,268

1,359,347

1,221,174

96


Human Resources

FY 2014 Budget

Risk Management Expenditure Budget 001-06-061-513 Account #

Account Title

FY 2011 Actual

FY 2012 Actual

1200 2100 2240 2280 2300 2304 2305 2306 2400

Personnel Services Regular Salaries FICA Pension-ICMA Pension-Sr. Management Health-Cafeteria Plan Wellness Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total

54,067 15,154 11,480 33,200 2,473 12,515 1,420 292 400 131,001

16,885 10,879 27,214 9,749 117 262 267 65,374

3180 3207 4100 4200 4404 4440 4500 4700 4850 5100 5120 5290 5410 5451

Operating Expense Medical Exams-New Employees Professional Svcs-EAP Communication Services Postage Leased Computers Leased Copier Insurance Printing & Binding Special Events Office Supplies Computer Operating Supplies Operating Supplies Subscriptions and Memberships Training-Risk Sub-Total

7,416 9,840 580 430 960 21,200 168 1,333 47 980 25 42,980

15,096 (22) 10 1,016 753 19,983 35 378 190 725 38,164

Total

City of Miramar

173,981

97

103,538


Human Resources

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

603140

New Hire Screening

Costs associated with hiring requirements in this category include to include; criminal, workers' comp, social security and driver's license check background checks, educational verifications & Drug screening for new hires and existing employees.

603190

Prof Svc-Other

Fees to be paid to outside professionals or specialists who assist with extraordinary situations. These situations require specialized skills or credentials. On site EAP services for catastrophic events for an individual or group. Situations may involve employees who require an evaluation by a medical or psychiatric doctor. External consultants may be required when issues are outside the scope of normal operations and day to day activities.

603470

Temporary Help

Data conversion from FORTIS into Tyler Content Management (TCM) require additional coding and data entry than budgeted staff can absorb requiring additional personnel services from Temp Service Agencies.

604100

Communication Services

This cost is for 1 cellular phone/ 1 ipad for HR Director @ $250 per month.

604105

Internet-Computer Lab

Costs to connect to internet service access to various professional organizations to aid in career development.

604200

Postage

This is allocated costs for department mailings as well as delivery services such as U.P.S. and Federal Express.

604301

Electricity Svc

This account represents allocated costs for electricity usage.

604402

Leased Vehicles

City Policy prevents employees form using personal vehicles to conduct City business. Daily operations of department requires personnel to travel to various City Departments to interview, train, plan and meet with other Department administrative staff. The current allottment of one (1) vehicle does not fulfill the HR Department's need so the Department must increase the number of pool vehicles available to two (2). The amount in this category reflects this cost increase in order to lease a new vehicle for the Director and cycle the Director's older vehicle into the HR department's pool of vehicles.

604440

Leased Copiers

This account represents costs associated with copy machines, releated supplies and service contracts. Last year's budgeted allotment was under-estimated. (Toner is only purchased if department exceeds the allotted meter amount).

604500

Property & Liability Ins

This account represents allocated property and liability insurance premiums

604610

R&M Vehicles

City Policy prevents employees form using personal vehicles to conduct City business. Daily operations of department requires personnel to travel to various City Departments to interview, train, plan and meet with other Department administrative staff. The current allottment of one (1) vehicle does not fulfill the HR Department's need so the Department must increase the number of pool vehicles available to two (2). The amount in this category reflects this cost increase.

604700

Printing & Binding Svc

Printing new union contracts, training materials, Civil Service Rules and Regulations, Supervisory Academy material, ABC's booklets, and other communication information for employees.

604890

Special Events-Other

Continued funding for various HR events during the fiscal year to include; the Career Fair, Kaboom, and other HR related events.

604910

Advertising Costs

Recruitment of quality employers and "Job Seekers" for those employers for the City's yearly Career Fair Event requires several advertisment campaigns in the newspaper and across various media outlets. Sun-Sentionel costs for the event alone cost $2,000 and other media outlets such as radio costs $75-100 per 15-30 second announcement during even off-peak hours.

604920

Licenses & Permit Fees

New/renewal licenses of vehicles and various other renewals.

604950

Employee Awards

Supplies and Awards for employee recognition program.

604989

MIS Internal Svc Chgs

This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs

604998

Contingency

Funds for unexpected occurrences and costs not funded elsewhere.

Expense

City of Miramar

98


Human Resources

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

605100

Office Supplies

Costs for office supplies and supplies for HR projects such as Supervisory Academy and other HR training for employees and residents.

605120

Computer Operating Supplies Costs associated with purchase of computer related hardware (scanners, display screens, keyboards, etc) to support the necessary functions of the department.

605220

Vehicle Fuel-On-Site

City Policy prevents employees form using personal vehicles to conduct City business. daily operations of department requires personnel to travel to various City Departments to interview, train, plan and meet with other Department administrative staff. The current allottment of one (1) vehicle does not fultill the HR Department's need so the Department must increase the number of pool vehicles available to two (2). The amount in this category reflects this cost increase.

605221

Vehicle Fuel-Off-Site

This account covers costs associated with city vehicles fueled outside of city limits. (This account is often used when city vehicles are used to transport employees to off site trainings, meetings or other city releated events)

605250

Noncapital Furniture

Costs associated with furniture and equipment to perform normal business operations. HR needs to purchase 12 scanners @ $350 each for HR personnel to add desk-top scanners which are compliant with TCM.

605266

Photography

Costs associated with the purchase of two (2) digital cameras for the use at HR special events and for documentation purposes.

605290

Other Operating Supplies

This line item is for various office supplies not supported by general office supplies which are less than $200 per unit and are directed towards unexpected expenditures (such as supplies for events) to support the daily operations of the Department. In FY2013, these line items was underfunded.

605410

Subscriptions & Memberships Costs associated for staff to maintain memberships and receive subscriptions with their profesional organizations for various related memberships/manuals and journals and including: IPMA, FPHRA, SHRM, HRABC, NFBPA, FPELRA, Notary Public, ASTD, PRIMA, PRIMA local, RIMS, IPMA, EMT, AHCA, WCCP, FMASH, BCHCM, BCHSM, Safety Council, IASP/NASP, Licensed Health care Risk Manager, FPPA, Worker's Compensation Claims Professional (WCCP), Board of Certified Hazard Control Management (International Board for Certification of Safety Managers), NASP (National Association of Safety Professional), Certified Environmental Health and Safety, Specialist (EHS)-National Assocation of Safety Professionals, Ergonomics Specialist, Certified Fire Protection/Exits Specialist and maintaining re-certifications.

605500

Training-General

City of Miramar

Funding will be used to fund external Subject Matter Experts (SME's) to provide CityWide supervisory and executive level training in such topics as; FMLA, Workplace Violence, Harassment, Counseling and Discipline, Equal Employment Opportunity (EEO) compliance and discrimination, Performance Appraisals, Line Supervision, Executive Management Training and to pay for city employees to attend external training classes. Account was moved to Administration from Operations.

99


Legal


Legal

FY 2014 Budget

Mission  To provide high quality, efficient, cost effective and timely legal services for the City.

Department Overview This department provides legal support and advice to the City Commission, City Manager, Department Directors and various advisory boards on all legal issues affecting or involving the City. The City obtains City Attorney services as well as other legal services on a contractual basis. There are no personnel in this department. The current city attorney is Weiss, Serota, Helfman, Pastoriza, Cole & Boniske, P.L.

Objectives ■

Provide legal support and advice to the City Commission, City Manager, Department Directors and various advisory boards on all legal issues affecting or involving the City

Ensure that various rules, procedures, laws and requirements of state, local and federal government are understood and followed by the city

Review and prepare contracts, ordinances and resolutions Represent the City at its public hearings, meetings and board meetings Represent the City in governmental litigation involving development, comprehensive planning and zoning, legality of City ordinances, resolutions, contracts or other acts

■ ■ ■ ■

Work in conjunction with insurance carrier and City staff to resolve liability issues Represent the City, as Counsel in labor grievances, arbitration, and collective bargaining as necessary

Revise City Codes as requested and deemed necessary

Key Intended Outcomes of Investment ■ ■ ■ ■ ■ ■

The City will have positive compliance with rules and regulations The City will be appropriately represented in all matters requiring representation by counsel Legal issues are concluded to the satisfaction of City Management Contracts, ordinances, resolutions and other agreements or documents are reviewed and approved for legal compliance and are to the satisfaction of City management All documents are prepared within timeframes established by City Management Provide effective, efficient and timely legal representation and advice to the City's Administration and the City Commission

Accomplishments FY 2013 ■ ■ ■ ■ ■ ■ ■ ■

Represented the City at all City Commission meetings, workshops and other required meetings Completed Code revisions Successfully defended the City in key litigation matters, including Wheelabrator and the Caravella suit Successfully represented the City in labor grievances and arbitration Worked closely with the City’s insurance carrier and staff to resolved insurance liability matters Completed review and necessary revisions to all contracts within the shortest timeframe possible Worked with and assisted all City departments with miscellaneous items as requested on a case-by-case basis Successfully completed all Objectives outlined above

City of Miramar

100


Legal

FY 2014 Budget

Goals for FY 14 1.

Ensure that the City understands and follows the various rules, procedures, laws and requirements of the state, local and federal government

2.

Review and prepare contracts, ordinances and resolutions Represent the City at its public hearings, meetings, and board meetings Represent the City, as Counsel, in labor grievances, arbitration, and collective bargaining as requested Represent the City in governmental-type litigation involving development, comprehensive planning and zoning, legality of City ordinances, resolutions, contracts, or other acts

3. 4. 5. 6.

Prepare and/or review all contracts within the shortest timeframe to ensure compliance without vendor inconvenience

7.

Work in conjunction with the insurance carrier and City staff to resolve insurance liability issues

Performance Measures Output Attendance at Commission meetings and required Agenda preparatory meetings.

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

New

100%

100%

100%

Efficiency/Effectiveness Objective: Provides legal support and advice to the City Commission, City Manager, Department Directors and various advisory boards on all legal issues affecting or involving the City Outcome:

Provide effective, efficient and timely legal representation and advice to the City's Administration and the City Commission

Goals:

1-7 FY 2013

FY 2012

FY 2014

Goal

Actual

Goal

Projected

Goal

Positive compliance with all rules and regulations

100%

100%

100%

100%

100%

City is appropriately represented at City Commission and Board Meetings

100%

100%

100%

100%

100%

Labor issues are concluded to the satisfaction of the City Management

100%

100%

100%

100%

100%

Litigation is concluded to the City's satisfaction and any uncertainties are resolved

100%

100%

100%

100%

100%

City of Miramar

101


Legal

FY 2014 Budget

Program Revenues, Expenditures & Position Summary  Dedicated Revenues None

Expenditures by Program Legal

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

Program #

070

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

-

-

$ 1,394,479

$ 1,594,139

1,394,479

1,594,139

FY 2013 Amended -

$

889,000

FY 2014 Budget -

$

889,000

889,000

-

$

889,000

1,202,200

-

-

$ 1,394,479

$ 1,594,139

Position Detail None

-

-

-

-

-

Positions by Program None

-

-

-

-

-

City of Miramar

102

-

1,202,200

$

889,000

$

889,000

$

1,202,200


Legal

FY 2014 Budget

Legal 001-07-070-514 Account #

Account Title Operating Expense 603101 Legal Svc-City Commission 603102 Legal Svc-Offc of the City Mgr 603103 Legal Svc-Procurement 603104 Legal Svc-Comm Dev 603105 Legal Svc-Parks & Recreation 603106 Legal Svc-Public Works 603107 Legal Svc-Police 603121 City Attorney Services 603122 Legal Svc-Cable 603127 Legal Svc-Litigation 603128 Legal Svc-Labor Related 603129 Legal Svc-Pension Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$875,000 $12,000 $2,000 $889,000

$872,000 $12,000 $3,000 $2,000 $889,000

$76,400 $184,200 $112,800 $69,800 $76,000 $94,100 $153,600 $237,800 $197,500 $1,202,200

-

-

$889,000

$889,000

$1,202,200

103


Legal

FY 2014 Budget

In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

Division Expenditure Detail Summary Summary by Division Legal

Division # 070

FY 2011 Actual 1,394,479

FY 2012 Actual 1,594,139

Expenditure Detail Budget 001-07-070-514 Account #

3121 3122 3190

Account Title Contractual Services Prof. Services-City Attorney Prof. Services-Legal/Cable/Telecom. Prof. Services-Legal Other Total

City of Miramar

FY 2011 Actual

1,390,914 414 3,151 1,394,479

104

FY 2012 Actual

1,594,139 1,594,139


Legal

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

603101

Legal Svc-City Commission

This account relates to items related to the City Commission.

603102

Legal Svc-Offc of the City Mgr This account relates to items related to the City Manager.

603103

Legal Svc-Procurement

This account relates to items related to Procurement.

603104

Legal Svc-Comm Dev

This account relates to items related to Community Development.

603105

Legal Svc-Parks & Recreation This account relates to items related to Parks & Recreation.

603106

Legal Svc-Public Works

This account relates to items related to Public Works.

603107

Legal Svc-Police

This account relates to items related to Police.

603121

City Attorney Services

This inclues costs for general matters, labor related matters, and miscellaneous items.

603122

Legal Svc-Cable

It is not anticipated that this account will be needed in FY 2014.

603127

Legal Svc-Litigation

This is for costs related to litigation related matters.

603128

Legal Svc-Labor Related

This account relates to items related to Labor.

603129

Legal Svc-Pension

It is not anticipated that this account will be needed in FY 2014.

Expense

City of Miramar

105


Office of the City Clerk


Office of the City Clerk

Assistant City Manager Administrative Services City Clerk

Deputy City Clerk

Records Coordinator

Agenda Coordinator


Office of the City Clerk

FY 2014 Budget

Mission  Pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all.

Department Overview This department preserves the integrity of and is the central repository of all official records of the City of Miramar. It serves as the administrative support for the Mayor and City Commission. This office responds to public information requests and is a "hub" for the dissemination of information to the public, city officials, department directors, other governments and public agencies. The office is responsible for the disposal of records and the permanent records for all city departments according to Florida Law, and oversees the City Commission agenda process. This department also handles passport processing, and administers and monitors elections. There are four (4) full-time budgeted positions in this department. The three (3) major programs provided are: Administration 1. Passport Services 2. 3. Municipal Election

Objectives ■ ■

Provide quality customer service Continue to be ecofriendly

Key Intended Outcomes of Investment ■ ■

Quality customer service ensures satisfied residents Preserving the environment via ecofriendly practices

Accomplishments FY 2013 ■ ■

Maintained complete compliance with the Florida Statutes as it relates to the Election Maintained complete compliance with the Florida Statutes as it relates to Public Records

City of Miramar

106


Office of the City Clerk

FY 2014 Budget

Program Revenues, Expenditures & Position Summary 

Dedicated Revenues Passport Services

Expenditures by Program Administration Passport Services Municipal Election Records and Archives Management Agenda Processing Total

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

FY 2011 Actual $

$

$

35,285

$

FY 2013 Amended

FY 2013 Budgeted

51,536

$

37,500

$

FY 2014 Budget

37,500

$

40,000

-

-

287,200

287,200

300,100

182,340 41,659

191,757 -

142,000 212,600

142,000 212,600

164,000 65,600

283,448

161,414

-

-

-

142,610

132,288

-

-

650,057

$

485,459

$

641,800

$

641,800

$

529,700

416,593

365,698

385,800

385,800

401,800

228,563 4,900

119,761 -

256,000 -

256,000 -

127,900 -

650,057

Positions by Program Administration Passport Services Municipal Election Records and Archives Management Agenda Processing Total

Position Detail Administrative Clerk II Agenda Coordinator City Clerk Deputy City Clerk Records Coordinator Total FTE's

City of Miramar

FY 2012 Actual

107

$

485,459

$

641,800

$

641,800

$

529,700

-

-

2.23

2.23

2.23

1.73

1.58

1.37

1.37

1.37

0.50

-

0.40

0.40

0.40

1.55

1.33

-

-

-

1.22

1.09

-

-

-

5.00

4.00

4.00

4.00

4.00

1

-

-

-

-

1

1

1

1

1

1

1

1

1

1

1

1

1

1

1

1 5.0

1 4.0

1 4.0

1 4.0

1 4.0


Office of the City Clerk

FY 2014 Budget

Administration Program Description This program provides administrative duties for the department and includes records management and agenda processing. Records management organizes and catalogues active, inactive and archival City administrative records. Citywide coordination of retention schedules and disposition requests. Creates citywide records management policy and procedures. Provides efficient and effective transfer of records, and access and reproduction of public records. The agenda process includes preparation of the City Commission agendas and workshops and the transcription of Commission/Advisory Boards meeting minutes. All duties are performed in accordance and in compliance with the Sunshine Laws and Florida State Statutes.

Objectives ■ ■

Maintain complete compliance with the Florida Statutes Conduct city-wide agenda and records management training

Key Intended Outcomes of Investment ■ ■

Ensure city-wide compliance with the Florida Statutes Ensure integrity of program

Goals for FY 14 1. 2. 3. 4. 5. 6. 7.

Maintain compliance with the Florida Statutes as it relates to public records Provide citywide records scheduling and disposition program as required by State law Maintain citywide documents tracking and filing system Provide quality preservation, conservation, acquisitions and citywide training services Provide quality customer service to employees and citizens who access city records Provide citywide training on the new paperless agenda product Provide advertising of Commission meetings and City Boards as needed to comply with public hearing requirements in accordance with City Code and Florida Statutes

8.

Continuously fine tune the agenda process in order to allow adequate time to meet deadlines for submission of agenda items

9.

Coordinate with department liaisons of Advisory Boards to process candidate's applications for appointment to boards and committees

Performance Measures Output Resolutions/Ordinances recorded Contracts recorded Documents recorded Number of agendas processed Number of customer inquiries

FY 2010 Actual -

FY 2011 Actual -

FY 2012 Actual -

FY 2013 Projected 206 241 101 32 620

Efficiency/Effectiveness Objective: Maintain complete compliance with the Florida Statutes Outcome: Ensure city-wide compliance with the Florida Statutes Goals: 1-9 FY 2012

FY 2014 Goal

Actual

Goal

-

-

$1,200

$1,200

-

-

$15

$15

$15

-

-

25%

25%

25%

Average cost per agenda Average cost per record retrieved % of staff hours per agenda City Commission satisfaction with quality of agendas Records requests completed with customers satisfaction Records requests retrieved and delivered within 24 hrs.

City of Miramar

FY 2013 Projected

Goal

108

$1,200

-

-

99%

99%

99%

-

-

99%

99%

99%

-

-

99%

99%

99%


Office of the City Clerk

FY 2014 Budget

Administration Program FY 2012 Actual

FY 2011 Actual

Dedicated Revenues None

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

-

-

-

-

-

-

-

206,300

206,300

215,000

-

-

80,900 -

80,900 -

85,100 -

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

$

-

$

-

$

287,200

$

287,200

$

300,100

Percent of Time by Position Agenda Coordinator City Clerk Deputy City Clerk Records Coordinator Total

City of Miramar

109

-

-

0.75

0.75

0.75

-

-

0.48

0.48

0.48

-

-

0.50

0.50

0.50

-

-

0.50

0.50

0.50

-

-

2.23

2.23

2.23


Office of the City Clerk

FY 2014 Budget

Passport Services Program Description This program involves processing of United States Passports as mandated by Federal and State Laws. The City provides passport processing as a service to the community.

Objectives ■

Process application accurately and as mandated by Federal and State laws

Key Intended Outcomes of Investment ■

Continue to be in compliance with Federal and State regulations

Goals for FY 14 1. 2. 3. 4.

Maintain complete compliance with Federal and State Law as it relates to passports Attend annual training provided by the Passport Agency Process applications with a 90% accuracy rate Remain current on all updates and revisions to the processing policy

Performance Measures Output Number of passports processed # of passport inquires

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

1,507

1,571

1,885

2,008

-

-

2,890

2,680

Efficiency/Effectiveness Objective: Process application accurately and as mandated by Federal and State laws Outcome: Continue to be in compliance with Federal and State regulations Goals: 1-4 FY 2012 Goal

32 minutes

30minutes

30 minutes

20 minutes

20 minutes

99.5%

99.5%

99.6%

99.6%

99.6%

FY 2011 Actual $ 35,285

FY 2012 Actual $ 51,536

FY 2013 Budgeted $ 37,500

FY 2013 Amended $ 37,500

FY 2014 Budget $ 40,000

141,141 41,199 -

144,451 47,306 -

116,300

116,300 25,700 -

121,200 42,800 -

Passports process completed with customers satisfaction

Account #

Passport Services

349001

FY 2014 Goal

Actual

Average time to process passport application

Dedicated Revenues

FY 2013 Projected

Goal

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

$

182,340

$

191,757

25,700 $

142,000

$

142,000

$

164,000

Percent of Time by Position Administrative Clerk II Agenda Coordinator City Clerk Deputy City Clerk Records Coordinator Total

City of Miramar

0.40 0.25 0.08 0.50 0.50 1.73

110

0.25 0.33 0.50 0.50 1.58

0.25 0.12 0.50 0.50 1.37

0.25 0.12 0.50 0.50 1.37

0.25 0.12 0.50 0.50 1.37


Office of the City Clerk

FY 2014 Budget

Municipal Election Program Description This program involves the administering and monitoring of all City elections for elected officials and referendum questions. No elections were done in FY 2010 and FY 2012.

Objectives ■ ■

Oversee the City's election process Prepare election packages, qualify candidates, train staff as election workers, coordinate precincts and work directly with the Supervisor of Elections

Key Intended Outcomes of Investment ■

Complete a successful election process

Goals for FY 14 1. 2. 3. 4.

Maintain complete compliance with the Florida Statutes as it relates to municipal elections Provide advertising for elections as needed to comply with City Code and State Statutes Qualify candidates as mandated by City Code and Florida Statutes Open and close precincts on time

Performance Measures Output

FY 2010 Actual

FY 2011 Actual

Number of employees trained for election Number of candidates processed for election Number of election packages prepared

FY 2012 Actual

FY 2013 Projected

-

44

-

-

13

6

-

5

20

20

-

20

Goal

Actual

Goal

Projected

FY 2014 Goal

-

-

$120,000

$120,000

-

-

-

90%

90%

-

-

-

99%

99%

-

-

-

99%

100%

-

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Efficiency/Effectiveness Objective: Oversee the City's election process Outcome: Complete a successful election process Goals: 1-4 FY 2012

Average cost per election % of staff hours per election (no election in FY 10 & 12) City Commission satisfaction with the election process % of Precincts opened/closed on scheduled time

Dedicated Revenues None

FY 2013

-

-

-

-

-

41,659 -

-

63,200 149,400 -

63,200 149,400 -

65,600 -

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

$

41,659

$

-

$

212,600

$

212,600

$

65,600

Percent of Time by Position City Clerk

City of Miramar

0.5

111

-

0.4

0.4

0.4


Office of the City Clerk

FY 2014 Budget

Passport Services 001-08-082-512 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 602100 FICA & MICA 602210 Pension-General 602260 Pension-401 602265 Pension-457 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603190 Prof Svc-Other 604200 Postage 604301 Electricity Svc 604440 Leased Copiers 604500 Property & Liability Ins 604625 R&M Equipment 604916 Administrative Expense 604989 MIS Internal Svc Chgs 605100 Office Supplies 605120 Computer Operating Supplies Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$75,700 $2,800 $5,900 $14,800 $1,300 $900 $1,200 $12,000 $600 $200 $200 $400 $300 $116,300

$75,700 $2,800 $5,900 $14,800 $1,300 $900 $1,200 $12,000 $600 $200 $200 $400 $300 $116,300

$77,400 $2,500 $2,400 $6,000 $14,700 $2,200 $1,200 $9,500 $600 $200 $200 $400 $3,900 $121,200

-

-

$5,000 $600 $500 $1,000 $5,000 $1,000 $200 $11,300 $600 $500 $25,700

$5,000 $600 $500 $1,000 $5,000 $1,000 $200 $11,300 $600 $500 $25,700

$5,000 $900 $2,600 $2,500 $12,100 $1,000 $300 $16,700 $1,100 $600 $42,800

-

-

$142,000

$142,000

$164,000

112


Office of the City Clerk

FY 2014 Budget

Municipal Election 001-08-083-512 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 602100 FICA & MICA 602260 Pension-401 602265 Pension-457 602304 Health Insurance-PPO 602306 Dental Insurance-PPO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603190 Prof Svc-Other 604200 Postage 604301 Electricity Svc 604440 Leased Copiers 604500 Property & Liability Ins 604625 R&M Equipment 604909 Election Costs 604916 Administrative Expense 604989 MIS Internal Svc Chgs 605100 Office Supplies 605120 Computer Operating Supplies Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$47,800 $2,900 $3,400 $4,400 $3,900 $200 $100 $300 $200 $63,200

$47,800 $2,900 $3,400 $4,400 $3,900 $200 $100 $300 $200 $63,200

$48,300 $2,300 $1,500 $3,400 $4,400 $3,900 $200 $100 $300 $1,200 $65,600

-

-

$5,000 $300 $500 $1,500 $4,000 $1,000 $120,000 $100 $15,000 $1,500 $500 $149,400

$5,000 $300 $500 $1,500 $4,000 $1,000 $120,000 $100 $15,000 $1,500 $500 $149,400

-

-

-

$212,600

$212,600

$65,600

113


Office of the City Clerk

FY 2014 Budget

Administration 001-08-100-512 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 602100 FICA & MICA 602210 Pension-General 602260 Pension-401 602265 Pension-457 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603190 Prof Svc-Other 604200 Postage 604301 Electricity Svc 604440 Leased Copiers 604500 Property & Liability Ins 604625 R&M Equipment 604740 Ordinance Codification 604910 Advertising Costs 604916 Administrative Expense 604931 Recording Fees 604989 MIS Internal Svc Chgs 605100 Office Supplies 605120 Computer Operating Supplies 605290 Other Operating Supplies 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$139,300 $6,600 $2,000 $10,600 $19,700 $5,200 $900 $4,700 $14,600 $1,000 $200 $300 $800 $400 $206,300

$139,300 $6,600 $2,000 $10,600 $19,700 $5,200 $900 $4,700 $14,600 $1,000 $200 $300 $800 $400 $206,300

$142,200 $4,600 $4,300 $2,000 $10,700 $19,700 $6,200 $4,600 $12,200 $1,000 $200 $300 $700 $6,300 $215,000

-

-

$5,000 $2,000 $5,300 $5,000 $5,000 $3,200 $16,000 $10,000 $700 $1,000 $20,000 $4,900 $1,000 $600 $700 $500 $80,900

$5,000 $2,000 $5,300 $5,000 $5,000 $3,200 $16,000 $10,000 $700 $1,000 $20,000 $4,900 $1,000 $600 $700 $500 $80,900

$10,000 $2,000 $2,600 $5,000 $5,000 $4,200 $16,000 $10,000 $700 $1,000 $19,300 $5,000 $1,000 $600 $700 $2,000 $85,100

-

-

$287,200

$287,200

$300,100

114


Office of the City Clerk

FY 2014 Budget

In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

Division Expenditure Summary Summary by Division Office of the City Clerk

Division # 80

FY 2011 Actual 650,057

FY 2012 Actual 485,459

FY 2011 Actual

FY 2012 Actual

Expenditure Detail Budget 001-08-080-519 Account #

Account Title

1200 1210 1400 2100 2210 2240 2280 2304 2305 2306 2400

Personnel Services Regular Salaries Non-Pensionable Earnings Overtime FICA Pension-General Pension-ICMA Pension-Sr. Management Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total

261,492 2,500 245 19,288 62,867 11,690 26,861 9,864 20,193 694 900 416,593

261,411 1,353 19,288 34,864 12,609 11,275 23,355 1,076 467 365,698

3190 4040 4100 4200 4355 4404 4440 4500 4605 4650 4740 4910 4915 4931 5100 5120 5290 5410 5450

Operating Expense Prof. Services-Other Administrative Expense Communication Services Postage Electric Svc Leased Computers Leased Copier Property & Liability Ins MIS Services R&M Equipment Ordinance Codification Advertising Election Expense Recording Fees Office Supplies Computer Operating Supplies Operating Supplies Subscriptions & Memberships Training General Sub-Total

14,364 3,250 3,191 2,430 4,829 948 8,034 45,800 5,587 7,830 13,787 109,491 6,289 779 783 603 569 228,563

13,293 (123) 58 5,735 2,514 7,800 41,983 21,300 2,690 14,565 586 831 6,466 1,091 135 434 403 119,761

6204

Dept. Capital Outlay Equipment Sub-Total Total

City of Miramar

115

4,900 4,900

-

650,057

485,459


Office of the City Clerk

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

341900

Election Qualifying Fees

These are filing and other fees charged in connection with the upcoming election.

349001

Passport Services

Fees collected for the processing of passport applications.

601400

Overtime-General

This line item covers extra hours worked for the agenda process, covering P & Z meetings and various Home Owners Associations meetings.

603190

Prof Svc-Other

Costs associated with this line item are for the City Commission and various City boards transcribing services.

604200

Postage

This represents allocated costs for department mailings as well as delivery services such as U.P.S. and Federal Express. Also includes mailing of notices and legislation to the public and other public entities, master files for ordinances, resolutions, deeds and other vital records.

604301

Electricity Svc

This account represents allocated costs for electricity usage.

604440

Leased Copiers

This account represents costs associated with copy machines, releated supplies and service contracts. (Toner is only purchased if department exceeds the allotted meter amount)

604500

Property & Liability Ins

This account represents allocated property and liability insurance premiums

604625

R&M Equipment

Costs associated with the maintenance and repair for the following equipment: R & S-Easy Agenda 2,995 Copy Corp-Scanner 525 BIS-Recording System in Chambers 959 Automated Business System- Date Stamp Clock 110 YouSendIt-Software to send large documents 460

604740

Ordinance Codification

Anticipated costs associated with this line item represent costs for supplements to the City Code, printing of additional City Code Books; purchase and printing of binders for Land Development Code, and purchase copy of electronic code.

604909

Election Costs

This costs is for election related expenses.

604910

Advertising Costs

These costs are associated with advertising to satisfy legal requirements of state statutes, city code, and public hearing notices for departments within the City.

604916

Administrative Expense

Costs for miscellaneous expenses incurred by the department.

604931

Recording Fees

Cost for recording Interlocal Agreements and certain ordinances and resolutions with Broward County.

604989

MIS Internal Svc Chgs

This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs

605100

Office Supplies

This line item represent supplies to conduct the business. Also included are items related to certificates, proclamations and other recognition relating to presentations and standard operating supplies to support the office function.

605120

Computer Operating Supplies The costs for this line item is for Print Management Service Agreement and computer related items.

605290

Other Operating Supplies

605410

Subscriptions & Memberships This line item is to fund memberships and subscriptions in the following organizations: Florida Association of City Clerks (FACC) $130 Miramar Rotary Club $100 International Institute of Municipal Clerks (IIMC) $195 American Society of Notaries $95 Brow County Municipal Clerks Assoc. (BCMCA) $25 KIWANIS $35 FL Records Management Assoc. (FRMA) $30 Sam's Club $40 Brow County City Managers Assoc. (BCCMA) $50

605500

Training-General

Revenue

Expense

City of Miramar

Costs not specified in other line items.

This line item is for employee training to keep employees current with imaging systems technology, records management and the ever changing electronic world.

116


Financial Services


Financial Services Department Assistant City Manager Executive Assistant to the Director

Internal Auditor

Director of Financial Services Reporting & Training Officer Assistant Director of Financial Services

Accounting System Analyst

Treasurer

Assistant Treasurer Grants Manager Chief Accountant Asst. Grants Manager Grants Assistant P/T Grants Analyst P/T

Accounting Manager, Revenue

Accounting Manager, Payroll

Utility Billing Manager

Head Cashier

Assistant Payroll Manager

Utility Billing Supervisor

Account Clerk III

Utility Billing Specialist II (3)

Senior Accountant

Accounts Payable Supervisor

Accountant I (2)

Account Clerk II (2)

Account Clerk III (3)

Fixed Asset Accountant II

Account Clerk I

Account Clerk I (3)

Utility Billing Specialist I (2)

Account Clerk III

Accounting Records Clerk

Account Clerk I PT (2)

Account Clerk III

Accounting Records Clerk PT (2)

Business Tax Specialist (2)

Utility Billing Specialist I - PT

Utility Fiscal Operations Manager


Financial Services

FY 2014 Budget

Mission  To provide comprehensive financial services to the City and its stakeholders; including accurate and timely financial reporting, safeguarding of financial and physical assets and providing outstanding customer service in a clean and enriched work environment.

Department Overview The Financial Services Department provides vital support services to both the City's internal and external customers. It is responsible for the coordination of all financial activities of the City by acting as liaison to the public, and to the Administrative and Department Officials. This department also oversees the Utility Billing program which is funded by the Utility Enterprise Fund. The Financial Services Department is comprised of 37 budgeted positions, 34 full-time, 5 part-time and 1 temporary part-time employees. The two (2) major General Fund programs provided are: 1. 2.

Administration Accounting and Revenue Enhancement

Objectives ■ ■ ■ ■

Review current and past financial transactions for reporting accuracy Review account balances for collectability Continue cash/payment process review to reduce duplication and increase efficiency Enhance current collection process to include increased in-house collection efforts and then remittance to the outside collection agency

Continue to facilitate the implementation of the City-wide ERP software, including conversion of data, workflow analysis and training

Continue to provide assistance to City departments with grant applications, monitoring, reporting and compliance

Key Intended Outcomes of Investment ■

Promote the Finance Department as a strategic partner through meetings with and education of City department personnel

Financial transactions are reported accurately and in compliance with current accounting standards The payment/cash receipt process ensures all City funds are received, recorded and deposited quickly and accurately

■ ■ ■

Increase collections on all funds owed to the City by those benefiting from the service provided Implement the Tyler ERP software to enhance efficient data entry, accurate and streamlined financial processing and accessible financial reporting

Enhance City revenues through grant awards, monitoring and compliance

Accomplishments FY 2013 ■

Received the Certificate of Achievement for Excellence in Financial Reporting from The Government Finance Officer's Association (GFOA)

Trained and Implemented new Tyler ERP Payroll and Financial software modules Expanded Finance Department's role in the EMS billing/collection process in order to increase efficiency and maximize collections

■ ■ ■

Implemented e-payment process for accounts payable vendors Initiated preparation and distribution of quarterly financial statements to enhance decision-making

City of Miramar

117


Financial Services

FY 2014 Budget

Program Revenues, Expenditures & Position Summary 

Dedicated Revenues Accounting & Revenue Enhancement

Expenditures by Program Administration Accounting & Revenue Enhancement Budget Total

Expenditures by Category Personnel Services Operating Expenses Capital Outlay Total

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

$ 1,719,050

$ 1,833,083

$ 1,876,500

$ 1,578,500

$ 1,673,500

1,266,868

1,157,376

1,050,200

1,052,350

1,019,600

2,384,736 418,413

2,517,013 -

2,865,600 -

2,863,450 -

3,012,900 -

$ 4,070,017

$ 3,674,390

$ 3,915,800

$ 3,915,800

$ 4,032,500

3,524,192

3,130,205

3,383,500

3,383,500

3,398,400

545,825 -

542,170 2,015

532,300 -

529,200 3,100

634,100 -

$ 4,070,017

$ 3,674,390

$ 3,915,800

$ 3,915,800

$ 4,032,500

Positions by Program Administration Accounting & Revenue Enhancement Budget Total

City of Miramar

118

5.2

4.9

6.0

7.0

6.0

32.1

30.6

31.0

31.0

31.0

3.7

-

-

-

-

41.0

35.5

37.0

38.0

37.0


Financial Services Position Detail Account Clerk I Account Clerk I - Part-time (2) Account Clerk II Account Clerk III Accountant I Accountant II Accounting Manager Accounting Records Clerk* Accounting Records Clerk* - Part-time (2) Accounting System Analyst Accounts Payable Supervisor Assistant City Manager/Chief Financial Officer Assistant Financial Services Director Assistant Grants Manager Assistant Payroll Manager Assistant Treasurer Business Tax Specialist Capital Budget & Position Control Manager Chief Accountant Director of Budget Director of Financial Services Executive Assistant to the Director Financial Analyst Grants Administrator Grants Analyst - Part-time Grants Assistant - Temp Part-time Grants Manager Head Cashier Human Resources Analyst II Internal Auditor IT/Finance Coordinator Process/Compliance Manager Reporting & Training Officer Senior Accountant Senior Budget Analyst Senior Payroll Specialist

FY 2014 Budget FY 2011 Actual

Treasurer/Retirement & Financial Planning Resource Manager Total FTE's * Block Budgeting position

City of Miramar

119

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

4

4

4

4

4

1

1

1

1

1

2

2

2

2

2

5

5

5

5

5

2

2

2

2

2

1

1

1

1

1

2

2

2

2

2

1

1

1

1

1

1

1

1

1

1

-

1

1

1

1

1

1

1

1

1

1

1

1

1

-

1

1

1

1

1

-

-

-

1

1

-

-

1

1

1

1

1

1

1

1

2

2

2

2

2

1 1

1

1

1

1

1

-

-

-

-

1

1

1

1

1

1

1

1

1

1

2

-

-

-

-

-

-

1

-

-

-

-

0.5

0.5

0.5

-

0.5

0.5

0.5

0.5

1

1

1

1

1

1

1

1

1

1

-

-

-

-

-

1

1

1

1

1

1

-

-

-

-

1

-

-

-

-

-

-

-

1

1

1

1

1

1

1

1

-

-

-

-

1

1

-

-

-

1

1

1

1

1

41.0

35.5

37.0

38.0

37.0


Financial Services

FY 2014 Budget

Administration Program Description Administration provides the overall direction of the department and ensures that the City's financial resources are being managed in the most cost effective and efficient manner. It is the liaison to other departments, City officials and external stakeholders.

Objectives ■ ■ ■ ■ ■ ■

Develop a Strategic Plan to establish departmental goals and objectives Promote the Financial Services Department as a strategic partner through meetings with and education of City department personnel Review financial transactions and associated processes for improved accuracy and efficiency Obtain the GFOA Certificate for Excellence in Financial Reporting Ensure all fees related to charges for services are reviewed to cover the cost for services provided Timely, accurate and useful financial information provided to all internal and external stakeholders

Key Intended Outcomes of Investment ■ ■ ■ ■

Developing a Strategic Plan will enable the department to achieve its goals and objectives Expanded the role of the department by providing financial guidance and information to other departments which will assist them in achieving their goals Accurate and timely information facilitates better decision making and reporting to stakeholders Obtaining the GFOA Certificate for Excellence in Financial Reporting demonstrates Department's commitment to accuracy and excellence

Prepare and update the Fee Booklet for Commission approval during the budget process to match revenues with expenditures

Implement new Tyler Munis ERP software

Goals for FY 14 1.

Effectively manage the City's resources through strategic planning, while providing accurate financial analysis and information in a timely manner

2. 3. 4.

Continue Implementation of the Tyler Munis ERP system Prepare the Comprehensive Annual Financial Report (CAFR) Obtain government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting

5. 6.

Develop and annually update a departmental strategic plan and City's fee booklet Assist the Budget Department with the implementation and use of a City-wide cost allocation plan

Performance Measures Output

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Comprehensive Annual Financial Report compiled

1

1

1

1

Number of external reports prepared

16

15

15

15

6

Number of Internal Reports Distributed

Efficiency/Effectiveness Objective: Develop a Strategic Plan to establish departmental goals and objectives Outcome: Developing a Strategic Plan will enable the department to achieve its goals and objectives Goals: 1, 4 FY 2012

FY 2013

FY 2014

Goal

Actual

Goal

Projected

Goal

Number of Strategic Plan goals and objective updated

2

2

3

1

3

Prepare/update department Strategic Plan

1

1

1

1

1

City of Miramar

120


Financial Services

FY 2014 Budget

Administration Program Objective: Outcome:

Obtain the GFOA Certificate for Excellence in Financial Reporting Obtaining the GFOA Certificate for Excellence in Financial Reporting demonstrates Department's commitment to accuracy and excellence

Goals:

2, 3 FY 2012

Received the Excellence in Financial Reporting Award from GFOA

Objective: Outcome: Goals:

FY 2013

FY 2014

Goal

Actual

Goal

Projected

Goal

Yes

Yes

Yes

Yes

Yes

Ensure all fees related to charges for services are reviewed to cover the cost for services provided Prepare and update the Fee Booklet for Commission approval 1, 4 FY 2012

FY 2014

Actual

Goal

Projected

Goal

1

0

1

1

1

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Update and Adopt Miramar Fee Booklet

Dedicated Revenues

FY 2013

Goal

-

None

-

-

-

-

Expenditures Personnel Services Operating Expense Capital Outlay Total

1,038,338

986,805

929,000

929,000

873,900

228,530 -

170,572 -

121,200 -

123,350 -

145,700 -

$ 1,266,868

$ 1,157,376

$ 1,050,200

$ 1,052,350

$ 1,019,600

Percent of Time by Position Assistant City Manager-Chief Financial Officer Assistant Financial Services Director Director of Financial Services Executive Assistant to the Director Internal Auditor Accounting System Analyst Process Compliance Manager Reporting & Training Officer Total

City of Miramar

0.5

0.9

1.0

1.0

-

0.5

0.5

1.0

1.0

1.0

0.4

0.7

1.0

1.0

1.0

0.8

0.8

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

-

-

-

-

-

4.9

6.0

1.0 7.0

1.0 6.0

5.2

121


Financial Services

FY 2014 Budget

Accounting and Revenue Enhancement Program Description The Accounting and Revenue Enhancement Program provides accurate, complete and timely recording of financial data. This program ensures that the City's resources are collected, invested and then distributed as required for payroll, debt management, accounts payable and other obligations. It acts as the central collection point for cash receipts for all revenues of the City and collects and processes cash received directly from customers and other City locations. Credit, debit and lockbox payments are also processed. Business tax, lien searches and filing of liens, commercial sanitation billing and collections, false alarms and other miscellaneous billings are managed within this program. The Accounting and Revenue Enhancement Program operates at both the Multi-Purpose Center in East Miramar and at Town Center.

Objectives ■ ■ ■ ■ ■ ■

Record all financial transactions accurately and on a timely basis. All payments due to the City are processed and collected. Available funds are invested in accordance with the City's Investment Policy. Ensure all City capital assets are accounted for and safeguarded. Ensure grants awards are accounted for accurately and in compliance with Grantor requirements. Identify grant opportunities for revenue enhancement.

Key Intended Outcomes of Investment ■ ■ ■ ■ ■ ■

Financial transactions are reported accurately and in compliance with current accounting standards. The payment/cash receipt process ensures all City funds are received, recorded and deposited as soon as possible and accurately. City funds are invested to ensure safety, liquidity and yield. City capital assets are safe-guarded and recorded in compliance with current accounting standards. Grant documents are reviewed and all required accounting and reporting are in compliance with Grantor and/or State and Federal mandates. Grant opportunities are reviewed and referred to Departments for consideration.

Goals for FY 14 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11.

Reinforce and enhance cash collection internal controls Upgrade cash collections technology at all City locations with ERP implementation Review and enhance collection efforts for past due accounts Ensure all balance sheet accounts are reconciled, collectible and properly supported Review payroll process to improve efficiency, reduce errors and enhance customer satisfaction Improve compliance and training on the City-wide capital asset program Continue, on a rotating basis, a capital asset physical inventory Perform Audits of Purchasing Card transactions and compliance Continue the City-wide grant coordination and training programs, including locating grant opportunities Improve vendor invoice processing through e-payment process. Integrate the enhanced Cultural Arts Operational activities and programs with Finance Operations.

Performance Measures Output Number of grants utilizing project accounting Percentage of CIP projects utilizing project accounting Number of accounts reconciled Maintain percentage of returned checks collected at 90%

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

38

52

60

53

80% 906

95% 446

100% 450

100% 425

87%

90%

90%

90%

Effectiveness/Efficiency Objective: Record all financial transactions accurately and on a timely basis. Outcome: Financial transactions are reported accurately and in compliance with current accounting standards. Goals: 1, 2, 3, 4, 8

City of Miramar

122


Financial Services

FY 2014 Budget

Accounting and Revenue Enhancement Program FY 2012

Process ACH, online payments and lockbox by next business day after receipt

Goals:

Goal

Projected

Goal

97%

97%

98%

98%

98%

4

3

3

3

3

3

2

3

3

3

All payments due to the City are processed and collected The payment/cash receipt process ensures all City funds are received, recorded and deposited as soon as possible and accurately. 1, 2, 3, 4 FY 2012

Percentage of past due collections recovered Review accounts receivable monthly for collectability

Objective: Outcome: Goals:

FY 2013 Actual

Goal

Projected

Goal

12%

12%

12%

11%

12%

12

12

12

12

12

Available funds are invested in accordance with the City's Investment Policy City funds are invested to ensure safety, liquidity and yield 1, 2, 3

Percentage of idle funds invested Percentage of time portfolio met/exceeded benchmark Update accounting and investment policies and procedures

FY 2013 Actual

Goal

Projected

Goal

96%

96%

97%

97%

97%

90%

94%

95%

95%

95%

5

3

5

5

5

Ensure all City capital assets are accounted for and safeguarded City capital assets are safeguarded and recorded in compliance with current accounting standards 1, 4, 6, 7

Departments trained on following capital asset policy for acquisitions, transfers and disposals Number of Capital Assets Physical Inventories performed.

Goals:

FY 2013

FY 2014

Goal 100%

Projected 100%

Goal 100%

Projected 100%

Goal 100%

2

2

2

2

2

Ensure grants awards are accounted for accurately and in compliance Grantor requirements. Grant documents are reviewed and all required accounting and reporting are in compliance with Grantor and/or State and Federal mandates. 1, 4, 9 FY 2012

New Grant awards are reviewed and appropriate accounts and projects established. Number of grants management workshops provided. Objective: Outcome: Goals:

FY 2014

Goal

FY 2012

Objective: Outcome:

FY 2014

Goal

FY 2012

Objective: Outcome: Goals:

FY 2014

Actual

Perform process review of accounting functions Perform process review on billing functions

Objective: Outcome:

FY 2013

Goal

Goal

Actual

Goal

FY 2013 Projected

100%

100%

100%

100%

FY 2014 Goal 100%

-

-

6

6

8

Identify grant opportunities for revenue enhancement Grant opportunities are reviewed and referred to departments for consideration. 1, 4, 9 FY 2012 Goal

Actual

Goal

3

3

500 3

Number of grant opportunities identified and referred Number proposals prepared with participation from the Office of Grants Management

City of Miramar

123

FY 2013 Projected 500 3

FY 2014 Goal 550 5


Financial Services

FY 2014 Budget

Accounting and Revenue Enhancement Program Dedicated Revenues Local Business Tax Commercial Sanitation Lien Searches Total

Account # 316000 341302 349000

FY 2011 Actual 1,399,952 140,783 178,315 $ 1,719,050

FY 2012 Actual 1,423,707 223,586 185,790 $ 1,833,083

FY 2013 Budgeted 1,450,000 250,000 176,500 $ 1,876,500

FY 2013 Amended 1,400,000 2,000 176,500 $ 1,578,500

FY 2014 Budget 1,495,000 2,000 176,500 $ 1,673,500

2,693,125 262,377 $ 2,955,502

2,143,401 371,598 2,015 $ 2,517,013

2,454,500 411,100 $ 2,865,600

2,454,500 405,850 3,100 $ 2,863,450

2,524,500 488,400 $ 3,012,900

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

Percent of Time by Position Account Clerk I (4 FT, 2 Part-Time) Account Clerk II Account Clerk III Accountant I Accountant II Accounting Manager Accounting Records Clerk* (1 FT, 2 Part Time) Accounts Payable Supervisor Assistant City Manager-Chief Financial Officer Assistant Financial Services Director Assistant Treasurer Business Tax Specialist Chief Accountant Director of Financial Services Executive Assistant Financial Analyst Grants Administrator Grants Analyst - Part-time Grants Assistant - Part-Time Grants Manager Head Cashier Senior Accountant Senior Payroll Specialist

5.0 2.0 5.0 2.0 1.0 2.0 2.0 1.0 0.1 0.5 1.0 2.0 1.0 0.3 0.2 2.0 1.0 1.0 1.0 1.0 1.0 32.1

Treasurer/Retirement & Financial Planning Resource Manager

Total

City of Miramar

124

5.0 2.0 5.0 2.0 1.0 2.0 2.0 1.0 0.1 0.5 1.0 2.0 1.0 0.3 0.2 0.5 1.0 1.0 1.0 1.0 1.0 30.6

5.0 2.0 5.0 2.0 1.0 2.0 2.0 1.0 1.0 2.0 1.0 1.0 0.5 0.5 1.0 1.0 1.0 1.0 1.0 31.0

5.0 2.0 5.0 2.0 1.0 2.0 2.0 1.0 1.0 2.0 1.0 1.0 0.5 0.5 1.0 1.0 1.0 1.0 1.0 31.0

5.0 2.0 5.0 2.0 1.0 2.0 2.0 1.0 1.0 2.0 1.0 1.0 0.5 0.5 1.0 1.0 1.0 1.0 1.0 31.0


Financial Services

FY 2014 Budget

Administration 001-10-100-513 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 602100 FICA & MICA 602210 Pension-General 602235 Pension-Senior Mgmt 602260 Pension-401 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602310 Accidental Death & Dis 602400 Workers' Compensation Personnel Services Total Operating Expense 603190 Prof Svc-Other 604001 Travel & Training 604100 Communication Services 604200 Postage 604301 Electricity Svc 604402 Leased Vehicles 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604650 R&M Office Equip 604700 Printing & Binding Svc 604916 Administrative Expense 604950 Employee Awards 604989 MIS Internal Svc Chgs 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605250 Noncapital Furniture 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$691,800 $500 $43,500 $74,200 $7,100 $55,400 $6,300 $3,300 $39,800 $200 $1,400 $3,600 $1,900 $929,000

$691,800 $500 $43,500 $74,200 $7,100 $55,400 $6,300 $19,200 $56,300 ($32,400) $200 $1,400 $3,600 $1,900 $929,000

$577,200 $39,400 $17,400 $300 $39,800 $14,600 $86,200 $7,100 $41,200 $12,500 $3,300 $23,600 $200 $1,200 $2,800 $7,100 $873,900

-

-

$31,800 $900 $1,600 $14,000 $8,600 $17,000 $2,500 $500 $1,000 $300 $1,300 $30,700 $900 $2,900 $1,600 $1,200 $3,900 $500 $121,200

$31,800 $1,650 $1,600 $14,000 $750 $8,600 $17,000 $2,500 $500 $500 $300 $1,300 $30,700 $900 $2,700 $1,600 $2,550 $3,900 $500 $123,350

$20,000 $8,200 $1,800 $500 $15,300 $4,500 $8,600 $29,900 $300 $300 $600 $300 $1,000 $43,800 $1,300 $1,200 $2,000 $1,600 $3,000 $1,500 $145,700

-

-

$1,050,200

$1,052,350

$1,019,600

125


Financial Services

FY 2014 Budget

Accounting & Revenue Enhancemn 001-10-101-513 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601400 Overtime-General 602100 FICA & MICA 602210 Pension-General 602235 Pension-Senior Mgmt 602260 Pension-401 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602310 Accidental Death & Dis 602400 Workers' Compensation Personnel Services Total Operating Expense 603190 Prof Svc-Other 603200 Audit Fees 603470 Temporary Help 604001 Travel & Training 604100 Communication Services 604200 Postage 604500 Property & Liability Ins 604650 R&M Office Equip 604700 Printing & Binding Svc 604989 MIS Internal Svc Chgs 605100 Office Supplies 605120 Computer Operating Supplies 605250 Noncapital Furniture 605290 Other Operating Supplies 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total Dept Capital Outlay 606400 Machinery & Equipment Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$1,664,900 $58,200 $2,700 $131,500 $224,000 $97,900 $20,100 $19,300 $12,500 $19,200 $11,800 $174,500 $2,100 $3,400 $7,900 $4,500 $2,454,500

$1,664,900 $58,200 $2,700 $131,500 $224,000 $97,900 $20,100 $19,300 $12,500 $24,200 $332,100 ($150,800) $2,100 $3,400 $7,900 $4,500 $2,454,500

$1,673,600 $48,900 $44,100 $3,000 $131,300 $249,400 $73,400 $29,500 $18,700 $12,500 $19,500 $11,800 $160,000 $1,800 $3,200 $7,400 $36,400 $2,524,500

-

-

$75,700 $81,000 $4,000 $600 $500 $82,500 $4,000 $6,000 $148,300 $5,000 $800 $800 $1,400 $500 $411,100

$74,700 $77,900 $600 $500 $82,500 $4,000 $1,500 $148,300 $5,000 $1,000 $6,150 $1,800 $1,400 $500 $405,850

$56,700 $81,000 $3,000 $5,100 $500 $300 $128,100 $4,000 $4,000 $194,100 $4,500 $800 $1,600 $700 $1,500 $2,500 $488,400

-

-

-

$3,100 $3,100

-

-

-

$2,865,600

$2,863,450

$3,012,900

126


Financial Services

FY 2014 Budget

In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

Division Expenditure Summary Summary by Division Administration Accounting Budget Total

Division # 100 120 150

FY 2011 Actual 1,266,868 2,384,736 418,413 4,070,017

FY 2012 Actual 1,157,376 2,517,013 3,674,390

FY 2011 Actual

FY 2012 Actual

Administration Expenditure Detail Budget 001-10-100-513 Account #

Account Title

1200 1560 2100 2240 2280 2300 2304 2305 2306 2400

Personnel Services Regular Salaries Holiday Pay FICA Pension-ICMA Pension-Sr. Management Payment in Lieu of Insurance Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total

3190 4001 4040 4100 4200 4355 4404 4440 4500 4605 4610 4700 5100 5120 5250 5290 5291 5410 5450 5900

Operating Expense Prof. Services-Other Travel & Training Administrative Expense Communication Services Postage Electric Svc Leased Computers Leased Copier Property & Liability Ins MIS Services R&M Vehicles Printing & Binding Office Supplies Computer Operating Supplies Furn & Equip Operating Supplies Employee Awards Subscriptions and Memberships Training General Contingency Sub-Total Total

City of Miramar

717,433 46,916 60,243 163,668 9,131 6,652 29,759 1,935 2,600 1,038,338

711,558 1,927 48,007 60,323 112,777 7,049 3,957 37,098 2,708 1,400 986,805

156,394 26 72 2,055 1,345 15,377 7,326 3,189 33,500 412 934 1,168 588 13 1,684 3,218 858 372 228,530

64,778 584 588 39 15,162 5,372 2,351 31,625 31,400 3,528 719 925 2,436 7,060 526 3,267 210 170,572

1,266,868

1,157,376

127


Financial Services

FY 2014 Budget

Accounting Expenditure Budget 001-10-120-513 Account # 1200 1210 1400 1560 2100 2210 2240 2280 2300 2304 2305 2306 2400

3140 3190 3200 3999 4100 4200 4404 4440 4500 4605 4610 4650 4700 5100 5120 5220 5290 5410 5450 5900 6204

Account Title Personnel Services Regular Salaries Non-Pensionable Earnings Overtime Holiday Pay FICA Pension-general Pension-ICMA Pens-Sr Mgmt. Health-Cafeteria Plan Wellness Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Background New Employee Prof. Services-Other Prof. Services-Auditors Temporary Help Communication Services Postage Leased Computers Leased Copier Property & Liability Ins MIS Services R&M Vehicles R&M Equipment Printing & Binding Office Supplies Computer Operating Supplies Gas, Oil & Lube Operating Supplies Subscriptions and Memberships Training General Contingency Sub-Total Equipment Total

FY 2011 Actual

FY 2012 Actual

1,403,377 25,750 3,503 107,802 266,514 32,610 73,186 4,565 30,258 146,169 3,724 4,900 2,102,359

1,452,028 21,727 154 116,401 253,265 32,929 77,834 5,983 19,350 155,219 5,911 2,600 2,143,401

142,017 63,423 580 457 7,096 48,600 1,030 1,198 5,792 4,995 800 595 1,355 435 1,197 2,807 282,377 2,384,736

216 94,876 59,160 22,940 524 88 6,178 9,786 45,925 117,800 3,902 3,998 3,930 830 151 364 870 60 371,598 2,015 2,517,013

Budget Expenditure Detail Budget 001-10-150-513 Account # 1200 2100 2240 2280 2304 2306 2400

3190 4001 4100 4200 4404 4440 4500 4700 5100 5120 5410 5450

Account Title Personnel Services Regular Salaries FICA Pension-ICMA Pension-Management Health Insurance - PPO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Prof. Services-Other Travel & Training Communication Services Postage Leased Computers Leased Copier Property & Liability Ins Printing & Binding Office Supplies Computer Operating Supplies Subscriptions and Memberships Training-General Sub-Total Total

City of Miramar

FY 2011 Actual

128

FY 2012 Actual

266,669 16,271 30,217 35,493 33,250 694 900 383,495

-

45 147 1,813 193 2,054 3,708 22,000 2,113 248 63 2,376 158 34,918 418,413

-


Financial Services

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

316000

Local Business Tax

As per State Law, this tax replaced Occupational License. This revenue source is derived from all businesses that operate within the City. The fees for the various types of businesses are set by ordinance. Based on past experience, the amount budgeted has increased.

329103

Bus Tax Background Chks

This background check is for business that desires to operate in the City.

341302

Admin Fee-Sanitation Roll Off These are fees charged per the solid waste agreement with the City's franchised waste hauler.

349000

Lien Research

This revenue is charged by the Financial Services Department to help cover the costs of lien research. This work is customarily done when property changes ownership.

601400

Overtime-General

Overtime is necessary to meet commitments and scheduled deadlines such as, software conversion, annual audit, billing, issuance of checks and licenses, etc.

603190

Prof Svc-Other

For various professional services including actuarial, arbitrage and other required services to comply with Accounting and Financial Standards

603200

Audit Fees

The anticipated cost for contractual agreement between the City of Miramar and outside auditors for the annual financial audit

603470

Temporary Help

To provide additional professional staff for special projects and clerical help to maintain work flow during extended employee absences, such as vacations, illnesses, etc., estimated at $15 per hour

604001

Travel & Training

This represents costs associated with travel and accommodations associated with specialized training and certification courses or conferences

604100

Communication Services

Represents charges for cell phones assigned to employees.

604200

Postage

Represents allocated costs for mail, as well as, delivery services for U.P.S. and Federal Express.

604301

Electricity Svc

This account represents allocated costs for electricity usage.

604402

Leased Vehicles

This account represents the cost of city leased vehicles

604440

Leased Copiers

This account represents costs associated with copy machines, releated supplies and service contracts. (Toner is only purchased if department exceeds the allotted meter amount)

604500

Property & Liability Ins

This account represents allocated property and liability insurance premiums

604610

R&M Vehicles

This account represents costs associated with repair and maintenance of city vehicles

604650

R&M Office Equip

Represents costs associated with repair and maintenance of imaging system.

604700

Printing & Binding Svc

Represents the costs of the Comprehensive Annual Financial Report (CAFR), payroll documents, occupational licenses, cash receipts and accounts payable.

604916

Administrative Expense

To provide for various administrative expenses incurred

604950

Employee Awards

To promote employee morale and team building for the Finance, Budget and Procurement departments' staff

604989

MIS Internal Svc Chgs

This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs

Revenue

Expense

City of Miramar

129


Financial Services

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

605100

Office Supplies

Costs pertaining to the purchase of basic and other miscellaneous small desk supplies

605120

Computer Operating Supplies Costs for Print Management Service Agreement and department's computer related items.

605220

Vehicle Fuel-On-Site

This account covers the cost of gas and oil used for city vehicles

605250

Noncapital Furniture

Costs associated with furniture and equipment that cost less than $1,000 per unit

605290

Other Operating Supplies

For costs not specified in other line items

605410

Subscriptions & Memberships To fund memberships and subscriptions with various organizations which include: Government Finance Officers Assoc. (Local, State, National) AICPA, FICPA, plus renewal of CPA and CGFO licenses Association of Financial Professionals (AFP) GASB Pronouncements Grant Management Occupational License Assoc. APA & Others

605500

Training-General

City of Miramar

Represents ongoing staff development for all employees. Employees with specialized training requirements and continued professional education (CPA, Pension and Management training)

130


Procurement


Procurement Department

Assistant City Manager Administrative Services

Director of Procurement

Procurement Analyst I/II*

Procurement Analyst I/II* (2)

Senior Procurement Analyst (P/T)

Procurement Coordinator Procurement Specialist I/II*

Procurement Specialist III Procurement Specialist I/II* (2)

* Block budgeted positions


Procurement

FY 2014 Budget

Mission  To acquire commodities, services and construction effectively and to optimize the resources of the City for maximum savings and best value to the Citizens of Miramar.

Department Overview The Procurement Department is responsible for managing the purchasing activities of the organization. This includes the acquisition of goods, services and construction in accordance with the City's Code, Broward County Code, Florida State Statutes and Federal Law. This department is dedicated to open competition, transparency and fairness in all procurements. The department is also responsible for disposing of the City's surplus property through auctions. Through the implementation of the new Enterprise Resource Planning (ERP) system procurement operations has migrated to a paperless business model.

The Procurement Department is comprised of 9.5 budgeted positions, 9 full-time and 1 part-time employees. The two (2) major programs are: 1. 2.

Procurement Operations Mailroom Operations

Objectives ■ ■ ■ ■ ■ ■ ■

Perform expenditure analysis for all applicable purchases Encourage local and disadvantaged supplier participation Continue city-wide cost savings initiatives Maintain the purchasing card program (P-card) and expand to include qualifying accounts payables Enhance the ability and effectiveness of staff to perform their jobs through training and certification Maintain contract management system Manage mail room operations safely and efficiently

Key Intended Outcomes of Investment ■ ■ ■

Obtain the best value on the city's purchases Implement outreach programs to vendors Inspect and distribute all incoming mail and pick up outgoing mail on a daily basis

Accomplishments FY 2013 ■ ■ ■ ■ ■

Hosted a successful Reverse Trade Show and subsequent training opportunities for vendors Established an electronic contract management system Expanded P-Card program city-wide and reduced small dollar purchase orders by 25%. In FY 2012, 75% of the purchase orders issued were under $1000; in FY 2013 only 50% of purchase orders met the same criteria. Established procurement policies and procedures that accompanied the new procurement code Implemented a city-wide e-procurement system

City of Miramar

131


Procurement

FY 2014 Budget

Program Revenues, Expenditures & Position Summary  FY 2011 Actual

Dedicated Revenues Procurement Operations

Expenditures by Program Procurement Operations Mailroom Operations Total

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

$

$

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

-

-

-

-

145,000

336,580 154,435

605,965 151,492

718,100 160,600

716,550 162,150

829,100 193,600

878,700

$ 1,022,700

491,015

$

757,457

$

878,700

$

414,494

683,408

751,200

751,200

838,800

63,521 13,000

74,049 -

127,500 -

127,500 -

183,900 -

878,700

$ 1,022,700

491,015

Positions by Program Procurement Operations Mailroom Operations Total

Position Detail Director of Procurement Distribution Center Coordinator Procurement Analyst I Procurement Coordinator Procurement Coordinator - Temp Part-time Procurement Specialist I/II/III Senior Procurement Analyst - Part-time Total FTE's

City of Miramar

FY 2012 Actual

132

$

757,457

$

878,700

$

5.9

7.3

7.5

7.5

7.5

2.6

1.7

2.0

2.0

2.0

8.5

9.0

9.5

9.5

9.5

1

1

1

1

1

2

2

-

-

-

3

3

3

3

3

-

-

1

1

1

-

0.5

-

-

-

2

2

4

4

4

0.5

0.5

0.5

0.5

0.5

8.5

9.0

9.5

9.5

9.5


Procurement

FY 2014 Budget

Procurement Operations Program Description The Procurement Operations Program provides cost savings initiatives through the purchase of goods, services and construction at the best value to support City operations.

Objectives ■ ■ ■ ■ ■

Continue staff development, provide excellent customer service, and provide training for user departments Continue the expansion of the P-Card system Encourage local and disadvantaged supplier participation Effectively manage the solicitation of all procurement processes Improve contract management system via vendor self service (VSS)

Key Intended Outcomes of Investment ■ ■ ■ ■ ■ ■

Ensure purchases and other payments are made in compliance with all applicable laws and regulations Further reduction small dollar purchase orders Increased participation in the city contracting process by small and minority businesses Cost savings through modern procurement practices and effective negotiation techniques of Procurement Transparency in the procurement process Utilization of Cooperative Procurement Programs

Goals for FY 14 1. 2. 3. 4. 5. 6.

Promote Citywide training including Procurement Ethics, Best Values Practices, and Contract Management Expand the city-wide use of the P-Card program Implement the vendor self-service module through Munis Ensure contract validity, compliance with terms and conditions, and benchmark current market value Streamline purchases and the approval process through additional Munis training for user departments Hold weekly staff meetings to share information and to build communication through staff participation

Performance Measures Output Number of purchase orders issued

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

7,985

8,000

6,184

6,000

Number of IFB/RFP/RFQ/RLOI* prepared

65

70

46

60

Number of contracts reviewed

130

150

180

120

Efficiency/Effectiveness Objective: Continual staff development and to provide excellent customer service Outcome: Ensure purchases and other payments are made in compliance with all applicable laws and regulations Goals: 1 FY 2012

FY 2014

Actual

Goal

Projected

Goal

18

18

20

20

20

Goal

Actual

Goal

Projected

Goal

50%

50%

60%

60%

60%

# of trainings department staff attended

Objective: Outcome: Goals:

FY 2013

Goal

Continue Implementation of P-card system Eliminate many small dollar purchase orders 2 FY 2012

Reduce number of requisitions by 50%

City of Miramar

133

FY 2013

FY 2014


Procurement

FY 2014 Budget

Procurement Operations Program Objective: Outcome: Goals:

Encourage local and disadvantaged supplier participation Increase in supplier participation will result with more business operation with local suppliers 3, 4 FY 2012

FY 2013

FY 2014

Goal

Actual

Goal

Projected

Goal

Local vendors trained to quote on demand star

100%

98%

100%

100%

100%

% of employees trained in public purchasing procedures

100%

98%

100%

100%

100%

Objective: Outcome:

Effectively manage the solicitation of all Procurement processes Cost savings through modern procurement practices and effective negotiation techniques of Procurement personnel

Goals:

1, 2, 3, 4, 5, 6 FY 2012

Number of contracts to be reviewed

FY 2013

FY 2014

Goal

Actual

Goal

Projected

Goal

150

187

220

187

220

* IFB-Invitation for bids; RFP-Request for Proposal; RFQ-Request for Qualification; RLOI-Request for letters of Interest

Dedicated Revenues Franchise Fee-Towing Services Vending Services Disposal of Fixed Assets-Governmental P-Card Rebates Total

FY 2011 Actual

323900

-

-

FY 2013 Budgeted 75,000

349010

-

-

63,700

63,700

20,000

364100

-

-

60,000 25,000

60,000 25,000

30,000 20,000

Account #

369915

$

FY 2012 Actual

-

$

-

$

148,700

$

FY 2013 Amended 75,000

FY 2014 Budget 75,000

148,700

$

145,000

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

$

280,581

546,726

618,200

618,200

697,000

42,999 13,000

59,239 -

99,900

98,350

132,100

-

-

336,580

$

605,965

$

718,100

$

716,550

$

829,100

Percent of Time by Position Contract Administrator Director of Procurement Distribution Center Coordinator Executive Assistant to the Director Procurement Analyst I/II Procurement Coordinator Procurement Coordinator-Part Time Procurement Specialist I/II/III Senior Procurement Analyst - Part-time Total

City of Miramar

1.00

-

-

-

0.80

0.80

0.75

0.75

0.75

0.50

0.50

-

-

-

-

-

-

3.00

3.00

3.00

3.00

-

-

0.75

0.75

0.75

-

0.50

-

-

-

2.00

2.00

2.50

2.50

2.50

0.80

0.50

0.50

0.50

0.50

5.90

7.30

7.50

7.50

7.50

0.80 -

134

-

-


Procurement

FY 2014 Budget

Mailroom Operations Program Description This program provides a vital service to city departments and to the citizens of Miramar. It ensures that all mail is sent out, received and distributed in a timely and safe manner. Mailroom Operations further ensures the safety of Miramar employees from threats and contamination received through the mail.

Objectives ■ ■ ■

Inspect all incoming mail for safety Open, sort and distribute mail in a timely manner Provide courier related services to off-site locations

Key Intended Outcomes of Investment ■ ■

Sort, distribute and pick up mail in a timely manner Contribute to the safety of all City's employees by preventing possible threats and contaminated mail from entering city facilities

Goals for FY 14 1. 2. 3.

Carefully inspect all incoming mail for threats and contaminates Promptly distribute all incoming mail, payments, and correspondence to the correct parties Retrieve all outgoing correspondence

Performance Measures Output Amount of mail processed daily

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

5,150

5,500

2,500

2,500

Efficiency/Effectiveness Objective: Inspect all incoming mail for safety Outcome: Contribute to the safety of all City of Miramar employees by preventing possible threats and contaminated mail to enter our facilities Goals: 1 FY 2012

% of mail checked for hazards

Objective: Outcome: Goals:

FY 2013 Projected

FY 2014 Goal

Goal

Actual

Goal

100%

100%

100%

Goal

Actual

Goal

99% 100%

99% 100%

100% 100%

100% 100%

100% 100%

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

100%

100%

Open, sort and distribute mail in a timely manner Sort, distribute and pick up mail in a timely manner 2, 3 FY 2012

% of mail distributed on the same day as received Assure mail is delivered to correct address

Dedicated Revenues None

FY 2013 Projected

FY 2014 Goal

-

-

-

-

-

133,913 20,522 154,435

136,682 14,810 151,492

133,000 27,600 160,600

133,000 29,150 162,150

141,800 51,800 193,600

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

$

$

$

$

$

Percent of Time by Position Director of Procurement Distribution Center Coordinator Distribution Center Coordinator - Part-Time Executive Assistant to the Director Procurement Specialist I/II/III Procurement Coordinator Senior Procurement Analyst Total

City of Miramar

0.20 1.50 0.50 0.20 0.20 2.60

135

0.20 1.50 1.70

0.25 1.50 0.25 2.00

0.25 1.50 0.25 2.00

0.25 1.50 0.25 2.00


Procurement

FY 2014 Budget

Procurement Operations 001-11-120-513 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 602100 FICA & MICA 602210 Pension-General 602235 Pension-Senior Mgmt 602260 Pension-401 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603400 Contract Svc-Other 604100 Communication Services 604200 Postage 604301 Electricity Svc 604400 Leased Equipment 604403 Leased Building 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604700 Printing & Binding Svc 604910 Advertising Costs 604989 MIS Internal Svc Chgs 604997 Other Operating Expenses 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605290 Other Operating Supplies 605410 Subscriptions & Memberships 605500 Training-General 605510 Tuition Reimbursement Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$444,000 $8,500 $34,500 $41,000 $19,900 $16,500 $6,700 $41,000 $1,100 $900 $900 $2,000 $1,200 $618,200

$444,000 $8,500 $34,500 $41,000 $19,900 $16,500 $6,700 $41,000 $1,100 $900 $900 $2,000 $1,200 $618,200

$464,900 $15,700 $14,000 $36,300 $60,400 $19,200 $6,600 $13,100 $6,300 $41,500 $2,800 $900 $1,900 $13,400 $697,000

-

-

$5,100 $2,900 $2,100 $8,400 $3,000 $2,700 $24,900 $2,300 $500 $14,000 $26,200 $1,800 $500 $3,500 $400 $800 $800 $99,900

$300 $9,100 $2,000 $2,100 $8,400 $3,000 $2,700 $24,900 $2,300 $500 $7,650 $26,200 $1,400 $1,800 $500 $3,500 $400 $800 $800 $98,350

$200 $5,200 $500 $2,300 $8,400 $3,000 $2,700 $33,200 $8,400 $500 $14,000 $30,900 $1,000 $1,800 $500 $2,300 $400 $800 $5,000 $11,000 $132,100

-

-

$718,100

$716,550

$829,100

136


Procurement

FY 2014 Budget

Mailroom Operations 001-11-121-513 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 602100 FICA & MICA 602210 Pension-General 602235 Pension-Senior Mgmt 602260 Pension-401 602265 Pension-457 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 604100 Communication Services 604200 Postage 604400 Leased Equipment 604500 Property & Liability Ins 604610 R&M Vehicles 604625 R&M Equipment 604989 MIS Internal Svc Chgs 604997 Other Operating Expenses 605100 Office Supplies 605220 Vehicle Fuel-On-Site Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$82,600 $3,400 $6,600 $13,300 $6,700 $900 $17,300 $1,000 $200 $200 $500 $300 $133,000

$82,600 $3,400 $6,600 $13,300 $6,700 $900 $17,300 $1,000 $200 $200 $500 $300 $133,000

$85,000 $2,000 $2,600 $6,600 $13,400 $6,400 $2,500 $17,800 $1,300 $200 $400 $3,600 $141,800

-

-

$900 $8,000 $6,600 $1,100 $7,400 $100 $3,500 $27,600

$900 $8,000 $6,600 $1,100 $950 $7,400 $300 $400 $3,500 $29,150

$900 $20,000 $8,000 $8,400 $4,200 $900 $8,200 $300 $100 $800 $51,800

-

-

$160,600

$162,150

$193,600

137


Procurement

FY 2014 Budget

In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

Division Expenditure Summary Summary by Division Procurement

Division #

FY 2011 Actual 491,015

110

FY 2012 Actual 757,457

Expenditure Detail Budget 001-11-110-513 Account #

Account Title

FY 2011 Actual

FY 2012 Actual

1200 1210 1400 2100 2210 2240 2280 2300 2304 2305 2306 2400

Personnel Services Regular Salaries Non-Pensionable Earnings Overtime FICA Pension-General Pension-ICMA Pension-Sr. Management Health-Cafeteria Plan Wellness Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total

292,008 3,750 589 22,801 34,196 2,279 31,253 901 974 23,668 876 1,200 414,494

3140 3165 4100 4200 4355 4400 4403 4404 4440 4500 4605 4610 4612 4700 4910 4990 5100 5120 5220 5240 5250 5290 5410 5450 5900

Operating Expense Background New Employ P Card Fees Communication Services Postage Electric Svc Lease-Equipment Lease-Building Leased Computers Leased Copier Property & Liability Ins MIS Services R&M Vehicles Vehicle Ancillary Printing & Binding Advertising Other Expense Office Supplies Computer Operating Supplies Gas, Oil & Lube Uniforms Furniture & Equipment Operating Supplies Subscriptions and Memberships Training General Contingency Sub-Total

4,585 2,776 1,901 9,252 1,266 2,310 3,900 441 210 230 24,151 1,935 311 3,553 573 775 605 2,027 1,728 990 63,521

6250

Dept. Capital Outlay Vehicle Replacement Sub-Total

13,000 13,000

-

491,015

757,457

Total

City of Miramar

138

489,509 1,285 39,292 61,363 16,073 32,846 3,524 2,252 34,608 1,788 867 683,408 287 1,000 9,433 102 2,258 5,930 2,996 3,194 2,163 3,575 25,000 (619) 504 9,855 340 1,195 508 2,151 626 386 3,163 74,049


Procurement

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

323900

Fran Fee-Towing

Revenues generated for towing within the city limits.

349010

Vending Services

These represent fees generated from the City's contracts with various food and drink service vendors.

369915

P-Card Rebates

These are revenues generated from rebates from purchases made by the City's Purchase Card program.

601400

Overtime-General

This is necessary to meet commitements and scheduled deadlines that cannot be otherwise normally meant including but not limited to the Munis month-end process, Munis help desk, and emergency purchase oder processing.

603400

Contract Svc-Other

Payment to paper shredding vendor for monthly document disposal.

604100

Communication Services

This represents charges for cell phones and air cards assigned to Procurement Department employees and spare hardware for city wide use.

604200

Postage

Procurement Operations. This represents costs for special mailings, bulk mailings, certified mailing, UPS. and FedEx. Mailroom Operations. This represents city wide costs for general mail and the city's 3 post office boxes.

604301

Electricity Svc

This account represents allocated costs for electricity usage.

604400

Leased Equipment

This represents allocated costs for the leasing of mailing machines.

604403

Leased Building

Rented warehouse space to temporarily store surplus assets awaiting sale. Expense is funded from the Surplus Property Revenue Account # 364100.

604440

Leased Copiers

This account represents costs associated with copy machines, releated supplies and service contracts. (Toner is only purchased if department exceeds the allotted meter amount)

604500

Property & Liability Ins

This account represents allocated property and liability insurance premiums

604610

R&M Vehicles

This account represents costs associated with repair and maintenance of city vehicles

604625

R&M Equipment

This line item represents the maintenance and repair of the department's mail opener.

604700

Printing & Binding Svc

This line item represents the costs of printing brochures, business cards, pamphlets, handouts, training material for Procurement led training, and other Procurement events.

604910

Advertising Costs

Costs that are associated with advertising to satisfy the legal requirements of state statutes and City Code for Invitations for Bids (IFB's), Request for Qualifications (RFQ's) and Request for Proposals (RFP's).

604989

MIS Internal Svc Chgs

This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs

604997

Other Operating Expenses

Covers the cost of hosting NIGP meetings and various procurement related events.

605100

Office Supplies

Costs for this line item include essential office supplies, miscellaneous small desk supplies, and paper.

605120

Computer Operating Supplies This line item is for the Print Management Service Agreement and computer related items.

605220

Vehicle Fuel-On-Site

This account covers the cost of gas and oil used for city vehicles

605290

Other Operating Supplies

Costs associated with this line item are for furniture, equipment, and emergency preparedness supplies.

605410

Subscriptions & Memberships This line item is used to fund membership and subscription to the National Institute of Government Purchasing (NIGP).

605500

Training-General

This represents ongoing staff development for all employees. Employees with specialized training requirement and continued professional education. Certifications must be kept current; that is done through ongoing trainings. Figure was calculated by 10 trainings at $500 per class.

605510

Tuition Reimbursement

The undergraduate tuition reimbursement figure was calculated at $2,500 x 3 employees = $7,500 The graduate tuition reimbursement figure was calculated at $3,500 x 1 employee = $3,500

Revenue

Expense

City of Miramar

139


Budget


Budget Department

Assistant City Manager/ Administrative Services

Director of Budget

Budget Manager

Senior Budget Analyst

Budget Analyst II

Strategic Development Manager


Budget 

FY 2014 Budget

Mission  To provide budgetary analysis to stakeholders in order to maintain financial stability.

Department Overview The Budget Department works closely with all City operating departments to prepare the City's Annual Operating and Capital Improvement Program Budgets. With the transition toward a program/performance based budget (Outcome-focused Budget) it is envisioned that the Budget will become a more management focused tool to monitor and enhance City services. To support this overall goal, the Department conducts financial forecasting and research, develops various policies and procedures, manages the City's position control, performs financial management of capital improvement projects and all capital projects, and works with all City operating departments with developing useful benchmarks and performance metrics.

This department is comprised of five (5) full-time budgeted positions. The three (3) programs provided are: Budget Preparation and Management 1. Position Control Review 2. Capital Improvement Management 3.

Objectives ■ ■ ■ ■ ■ ■ ■ ■ ■

Perform financial forecasting Conduct budgetary monitoring Research financial trends and analysis Monitor legislative changes at all levels Develop budget policies Manage position control Manage Capital Improvement Program Ensure financial stability of the city through a balanced budget and cost reductions Provide performance management and measurement support to all departments

Key Intended Outcomes of Investment ■ ■ ■ ■ ■ ■ ■ ■

A City that meets its financial and budgetary goals A balanced budget that is maintained Accurate position control Accurate forecasts Accurate and comprehensive capital improvement management Useful policies that improve and streamline processes All Department missions to be aligned with the overall City mission, vision, and strategic objectives Develop performance measures to provide management with useful information so that they can better allocate limited resources

Accomplishments FY 2013 ■ ■

Received the Distinguished Budget Presentation Award from GFOA Continued to transition toward a program/performance (outcome-focused) budget

City of Miramar

140


Budget 

FY 2014 Budget

Program Revenues, Expenditures & Position Summary  FY 2011 Actual

Dedicated Revenues None

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

Expenditures by Program Budget Preparation and Management Position Control Management Capital Improvement Management Total

$

FY 2012 Actual

FY 2014 Budget

-

-

-

-

-

515,527

624,500

624,500

704,800

-

50,612 -

64,600 -

64,600 -

77,900 -

$

566,139

$

689,100

$

689,100

$

782,700

-

410,453

527,900

527,900

594,400

-

70,766 84,920

90,800 70,400

90,800 70,400

104,800 83,500

-

Positions by Program Budget Preparation and Management Position Control Management Capital Improvement Management Total

FY 2013 Amended

-

-

$

FY 2013 Budgeted

$

566,139

$

689,100

$

689,100

$

782,700

-

3.80

3.80

3.80

3.80

-

0.50

0.50

0.50

0.50

-

0.70

0.70

0.70

0.70

-

5.00

5.00

5.00

5.00

-

1

1

1

1

-

-

1

1

1

-

1

-

-

-

-

1

1

1

1

-

1

1

1

1

-

1

1

1

1

-

5.0

5.0

5.0

5.0

Position Detail Budget Analyst II* Budget Manager Capital Budget & Position Control Manager Director of Budget Senior Budget Analyst* Strategic Development Manager Total FTE's *Block budgeted positions

City of Miramar

141


Budget 

FY 2014 Budget

Budget Preparation and Management Program Description This program compiles and prepares the city’s annual operating and capital improvement program (CIP) budgets, and conducts financial forecasting and trend analysis. It also conducts strategic planning with the city’s departments in order to gauge their operations on an ongoing effort to move towards a program and performance budget.

Objectives ■ ■ ■ ■ ■ ■ ■ ■

Collaborate with all City Departments on budget related activities Perform financial forecasting Conduct budgetary monitoring Research financial trends and analysis Monitor legislative changes at all levels Develop departmental budgeting policies Ensure financial stability of the city through a balanced budget and cost reductions Provide performance management and measurement support to all departments

Key Intended Outcomes of Investment ■ ■ ■ ■ ■ ■

A City that meets its financial and budgetary goals A balanced budget that is maintained Accurate forecasts Useful policies that improve and streamline processes All Department missions to be aligned with the overall City mission, vision, and strategic objectives Develop performance measures to provide management with useful information so that they can better allocate limited resources

Goals for FY 14 1. 2. 3. 4.

95% accuracy in forecasting General Fund Revenue 70% internal customer satisfaction Coordinate, compile and prepare the City's Annual Operating and Capital Improvement Program Budgets Obtain the Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award

Performance Measures FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Number of budget transfers processed

-

-

250

350

Number of budget amendment requests

-

-

50

55

Number of budget amendment hearings

-

-

2

2

Goal

Actual

Goal

Projected

Goal

95%

96%

97%

97%

97%

Output

Efficiency/Effectiveness Objective: Perform financial forecasting Outcome: Accurate forecasts Goals: 1 FY 2012

% of accuracy in forecasting general fund revenue

City of Miramar

142

FY 2013

FY 2014


Budget 

FY 2014 Budget

Budget Preparation and Management Program FY 2011 Actual

Dedicated Revenues None

FY 2012 Actual

FY 2013 Amended

FY 2013 Budgeted

FY 2014 Budget

-

-

-

-

-

-

373,757

464,100

464,100

517,300

-

36,696 -

63,800 -

63,800 -

77,100 -

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

$

-

$

410,453

$

527,900

$

527,900

$

594,400

Percent of Time by Position Budget Analyst II Budget Manager Capital Budget & Position Control Manager Director of Budget Senior Budget Analyst Strategic Development Manager Total

City of Miramar

-

143

-

0.90

0.90

0.90

0.90

-

0.30

0.30 -

0.30 -

0.30 -

-

0.70

0.70

0.70

0.70

-

0.90

0.90

0.90

0.90

-

1.00

1.00

1.00

1.00

3.80

3.80

3.80

3.80


Budget 

FY 2014 Budget

Position Control Review Program Description In partnership with the Human Resources Department, this program is responsible for the maintenance of a sound and effective position management program throughout the City. Its primary function is to collect and maintain a complete inventory of all City authorized positions and associated costs. This includes the review, tracking and monitoring of all current and newly established positions for record control and reporting purposes. This program also provides essential position management data to assist with budgetary planning, salary and benefit forecasting and projections in order to analyze the fiscal impact.

Objectives ■ ■ ■ ■

Manage City's position control function Develop departmental policies Ensure financial stability of the city through cost reductions Perform financial forecasting as it pertains to position costs

Key Intended Outcomes of Investment ■ ■ ■

Accurate position control Accurate forecasts Useful policies that improve and streamline processes

Goals for FY 14 1. 2. 3.

95% accuracy in position budgeting 90% accuracy in forecasting position costs 70% internal customer satisfaction

Performance Measures FY 2010 Actual -

Output Number of personnel actions reviewed Number of positions budgeted vs. actual

FY 2011 Actual 232 932 vs. 943

FY 2012 Actual 200 941 vs. 941

FY 2013 Projected 250 950.5 vs. 975.5

Efficiency/Effectiveness Manage City's position control function Objective: Accurate position control Outcome: 1,2,3 Goals: FY 2012

% accuracy in position budgeting

Objective: Outcome: Goals:

FY 2013 Projected

FY 2014 Goal

Goal

Actual

Goal

95%

98%

99%

Goal

Actual

Goal

90%

98%

99%

99%

99%

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

99.5%

99.5%

Perform financial forecasting as it pertains to position costs Accurate forecasts 2,3 FY 2012

% accuracy in forecasting position costs

Dedicated Revenues None

FY 2014 Goal

FY 2013 Projected

-

-

-

-

-

-

64,441 6,325 70,766

90,300 500 90,800

90,300 500 90,800

104,300 500 104,800

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

$

$

$

$

$

Percent of Time by Position Budget Manager Capital Budget & Position Control Manager Director of Budget Total

City of Miramar

-

144

0.35 0.15 0.50

0.35 0.15 0.50

0.35 0.15 0.50

0.35 0.15 0.50


Budget 

FY 2014 Budget

Capital Improvement Management Program Description This program works in collaboration with City departments on capital projects which adds to the long-term value of the community. It provides assistance with capital budget processes, status update reporting and financial monitoring. Conducts reviews and system approval of all capital budgetary expenditure and revenue activities; assist with identifying potential financial problems; provides recommended budget modifications to assure the continuation of the projects without exceeding the annually approved pool of dollars; and conducts year-end project account audits for accurate reporting and verification of available funds for carry forward to the next fiscal year.

Objectives ■ ■ ■ ■

Manage Capital Improvement Program Conduct budgetary monitoring Perform financial forecasting Develop budget policies

Key Intended Outcomes of Investment ■ ■ ■ ■

Accurate and comprehensive capital improvement management A balanced capital improvement program is maintained Accurate forecasts Useful policies that improve and streamline processes

Goals for FY 14 1. 2. 3.

Ensure that 100% of Capital Improvement Projects are within budget Year-end reporting is 100% accurate in order to ensure carry forward funds are feasible 70% internal customer satisfaction

Performance Measures FY 2010 Actual -

Output Number of CIP budget amendment requests Number of CIP accounts audited (year-end)

FY 2012 Actual 10 120

FY 2011 Actual -

FY 2013 Projected 12 130

Efficiency/Effectiveness Objective: Manage Capital Improvement Program Outcome: Accurate and comprehensive capital improvement management Goals: 1,3 FY 2012

% of CIP requests responded to within 48 hours

Objective: Outcome: Goals:

Actual 100%

Goal 100%

FY 2013 Projected 100%

FY 2014 Goal 100%

Goal 100%

Actual 100%

Goal 100%

FY 2013 Projected 100%

FY 2014 Goal 100%

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

Goal 100%

Conduct budgetary monitoring A balanced capital improvement program is maintained 1,2 FY 2012

% of capital improvement projects within budget

Dedicated Revenues None

FY 2013 Amended

FY 2014 Budget

-

-

-

-

-

-

77,329 7,591 84,920

70,100 300 70,400

70,100 300 70,400

83,200 300 83,500

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

$

$

$

$

$

Percent of Time by Position Budget Analyst II Budget Manager Capital Budget & Position Control Manager Director of Budget Senior Budget Analyst Total

City of Miramar

-

145

0.10 0.35 0.15 0.10 0.70

0.10 0.35 0.15 0.10 0.70

0.10 0.35 0.15 0.10 0.70

0.10 0.35 0.15 0.10 0.70


Budget

FY 2014 Budget

Budget Preparation & Mgmt 001-15-150-513 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 602100 FICA & MICA 602235 Pension-Senior Mgmt 602265 Pension-457 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 604100 Communication Services 604200 Postage 604301 Electricity Svc 604440 Leased Copiers 604500 Property & Liability Ins 604700 Printing & Binding Svc 604910 Advertising Costs 604989 MIS Internal Svc Chgs 604997 Other Operating Expenses 605100 Office Supplies 605120 Computer Operating Supplies 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$308,000 $22,700 $74,000 $14,600 $27,500 $12,200 $1,700 $200 $700 $1,600 $900 $464,100

$308,000 $22,700 $74,000 $14,600 $27,500 $12,200 $1,700 $200 $700 $1,600 $900 $464,100

$312,500 $29,400 $9,400 $23,500 $71,800 $14,800 $15,900 $26,600 $1,700 $200 $700 $1,500 $9,300 $517,300

-

-

$100 $200 $2,900 $2,900 $16,800 $3,000 $2,200 $31,100 $200 $200 $200 $3,200 $800 $63,800

$300 $200 $2,900 $2,900 $16,800 $2,800 $2,200 $31,100 $200 $200 $200 $3,200 $800 $63,800

$800 $100 $3,200 $2,900 $20,500 $3,000 $3,500 $37,100 $300 $200 $300 $4,400 $800 $77,100

-

-

$527,900

$527,900

$594,400

146


Budget

FY 2014 Budget

Position Control Review 001-15-151-513 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 602100 FICA & MICA 602235 Pension-Senior Mgmt 602265 Pension-457 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 605100 Office Supplies 605120 Computer Operating Supplies 605410 Subscriptions & Memberships Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$60,200 $4,500 $14,500 $3,000 $4,700 $2,200 $300 $100 $200 $400 $200 $90,300

$60,200 $4,500 $14,500 $3,000 $4,700 $2,200 $300 $100 $200 $400 $200 $90,300

$61,600 $8,900 $1,900 $4,700 $14,200 $3,100 $3,400 $3,800 $300 $100 $200 $300 $1,800 $104,300

-

-

$100 $100 $300 $500

$100 $100 $300 $500

$100 $100 $300 $500

-

-

$90,800

$90,800

$104,800

147


Budget

FY 2014 Budget

Capital Improvement Management 001-15-152-513 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 602100 FICA & MICA 602235 Pension-Senior Mgmt 602265 Pension-457 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 604700 Printing & Binding Svc 605100 Office Supplies 605120 Computer Operating Supplies Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$46,900 $3,400 $11,300 $2,600 $3,400 $1,600 $300 $100 $300 $200 $70,100

$46,900 $3,400 $11,300 $2,600 $3,400 $1,600 $300 $100 $300 $200 $70,100

$48,200 $9,200 $1,500 $3,600 $11,100 $2,600 $3,400 $1,600 $300 $100 $300 $1,300 $83,200

-

-

$100 $100 $100 $300

$100 $100 $100 $300

$100 $100 $100 $300

-

-

$70,400

$70,400

$83,500

148


Budget

FY 2014 Budget

In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

Division Expenditure Summary Summary by Division Budget

Division #

FY 2011

FY 2012 Actual

Actual -

150

566,139

Expenditure Detail Budget 001-15-150-513 Account #

Account Description

FY 2011

FY 2012 Actual

Actual

1200 2100 2240 2280 2304 2305 2306 2400

Personnel Services Regular Salaries FICA Pension-ICMA Pension-Management Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total

-

4100 4200 4355 4404 4440 4500 4605 4700 4910 5100 5120 5410 5450

Operating Expense Communication Services Postage Electric Svc Leased Computers Leased Copier Property & Liability Ins MIS Services Printing & Binding Advertising Office Supplies Computer Operating Supplies Subscriptions and Memberships Training-General Sub-Total

-

Total

-

City of Miramar

149

357,692 23,054 35,197 51,874 31,631 14,039 1,373 667 515,527

(70) 23 3,100 3,236 3,140 20,808 11,800 2,363 3,216 459 202 1,790 544 50,613

566,139


Budget

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

604100

Communication Services

This represents charges for cell phones assigned to employees.

604200

Postage

This represents allocated costs for mail, as well as, delivery services for U.P.S. and Federal Express.

604301

Electricity Svc

This account represents allocated costs for electricity usage.

604440

Leased Copiers

This account represents costs associated with copy machines, releated supplies and service contracts. (Toner is only purchased if department exceeds the allotted meter amount)

604500

Property & Liability Ins

This account represents allocated property and liability insurance premiums

604700

Printing & Binding Svc

This represents the cost for printing budget documents including the annual budget books.

604910

Advertising Costs

This is for required budget related advertisements in the local newspaper.

604989

MIS Internal Svc Chgs

This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs

604997

Other Operating Expenses

This is for general unanticipated operating expenses not budgeted in another line item.

605100

Office Supplies

Costs for this line item is for basic and other miscellaneous small desk supplies.

605120

Computer Operating Supplies The costs for this line item is for Print Management Service Agreement and computer related items.

605410

Subscriptions & Memberships This line item is used to fund professional memberships and subscriptions with various organizations including: Government Finance Officers Association = $735 American Planning Association = $450 American Institute for Certified Planners = $155 Realtor Dues & MLS Access = $715 American Society for Public Administration = $400 Florida Benchmarking Consortium, City of Miramar membership = $2000 Allotment for potential cost increases = $200 Total = $4,655

605500

Training-General

Expense

City of Miramar

This is for local specialized training requirements for certification maintenance.

150


Police


Police Department Chief of Police (1) Exec Asst to Chief (1) Assistant Chief of Police (1) Exec Asst to the Police Dept (1)

Internal Investigations Sergeant (2)

Public Information PIO (1)

Executive Officer Captain (1)

Personnel Officer (1) CSA (1) Police Department Coordinator(1)

Homeland Security Officer (1)

Public Affairs Specialist (1) Citizens on Patrol Honor Guard Police Chaplains Volunteers in Policing

Support Services Bureau Commander (1) Admin Coordinator (1)

Administrative Services Division Manager (1) Crime Analysis Police Planner (1) Crime Analyst (1)

Communications Supervisor (1) Comm. Officer (7) PAT (1)

Grants & Accreditation Grants/Accreditation Manager (1)

Fiscal Property Supervisor (1) Clerk (3)

Logistics Logistics Coordinator (1)

Records Supervisor (1) PAT (4)

Community Policing Bureau Major (1) Admin Coordinator (1)

District I Division Captain (2)

District II Division Captain (2)

Special Operations Bureau Major (1) Admin Coordinator (1)

Code Compliance Division Manager (1)

Community Resource Unit Sergeant (1) Officer (8)

Patrol Sergeant (5) Officer (42) CSA (4)

Patrol Sergeant (5) Officer (43) CSA (3)

Town Center Security Officer (.5)

K-9 Officers (6)

Field Force Reserve Officer Program Field Training Program

Technical Services System Analyst (2)

Criminal Investigations Division Captain (1)

Specialized Support Division Captain (1)

Strategic Investigations Division Captain (1)

Supervisor (1) Code Officer (10)

Persons Crimes Sergeant (1) Officer (10)

Traffic Sergeant (1) Officer (10)

PRIME Sergeant (2) Officer (9) PRIME Analyst (1)**

Admin Coordinator (2) Admin Secretary (1)

Property Crimes Sergeant (1) Officer (11) PAT (1)

Training Unit Sergeant (1) Officer (1) Specialist (1)

Special Investigations Sergeant (1) Officer (5)

Crime Scene Supervisor (1) ID Technician (4)

Youth Services Sergeant (2) Officers (19) PAL Officer (1)

SWAT Hostage Negotiations

Property/Evidence Supervisor (1) Custodian (2)

Dive Team Emergency Management Special Events

* (1) Grant Funded Victim Advocate ** (1) PRIME Analyst LETF Funded Victim Services Victim Advocate (2)* PAT (1)


Police

FY 2014 Budget

Mission "Serving our Community" We will work as a unified organization through partnerships to provide an improved quality of life within a safe and secure community.

Department Overview The Miramar Police Department is a multi-accredited law enforcement agency dedicated to providing professional police services to our community by impartially enforcing the law, preserving the peace, and protecting the rights of our citizens. This department has 270.5 budgeted positions of which 270 are full-time and 1 part-time employees. The eight major programs provided are: 1. 2. 3 4. 5. 6. 7. 8.

Office of the Chief Community Oriented Policing Specialized Support Code Compliance Criminal Investigations Property and Evidence Strategic Investigations Police Support Services

Objectives ■ ■ ■ ■ ■

Enhance public perception and the agency's image Improve internal and external communication Reinforce the philosophy and delivery of community policing Development of employees and a career-path model Develop strategies for proactive property crimes reduction

Key Intended Outcomes of Investment ■ ■ ■ ■ ■ ■

Enhance ties with the community Maximize the effectiveness of department operations Maintain high standards for quality-of-life Overall reduction of crime Save lives Protect property

Accomplishments FY 2013 ■ ■

Completed a gun buy-back event which removed 86 firearms off the streets of Miramar. Created and implemented the Preventing Repeat Incarcerations through Monitoring and Enforcement (P.R.I.M.E. Unit) in the Strategic Investigations program to address repeat offender, violent crime, and gang issues.

Reduced the City of Miramar's crime index by 5.4%.

City of Miramar

151


Police

FY 2014 Budget

Program Revenues, Expenditures & Position Summary 

Dedicated Revenues Community Oriented Policing Specialized Support Road Patrol Youth Services Total

Expenditures by Program Office of the Chief Community Oriented Policing Specialized Support Code Compliance Criminal Investigations / Special Operations Property/Evidence Strategic Investigations Safe Streets Police Support Services Administrative Services COPS ARRA Grant Road Patrol Training Youth Services UASIMA Grant Total

Expenditures by Category Personnel Services Operating Expense Departmental Capital Outlay Total

FY 2011 Actual 391,731 495,142 391,731 628,700 $ 1,907,304

FY 2012 Actual 370,041 678,402 $ 1,048,443

FY 2013 Budgeted 390,000 832,500 $ 1,222,500

FY 2013 Amended 390,000 832,500 $ 1,222,500

FY 2014 Budget 390,000 878,700 $ 1,268,700

2,479,608 1,211,677 5,396,312 539,631 1,510,967 3,434,499 18,973,682 323,779 3,021,935 -

2,384,103 1,135,602 5,701,501 570,150 1,596,420 3,106,164 19,999,330 342,090 3,192,841 -

2,183,700 16,117,800 5,575,200 1,395,400 4,815,200 555,900 2,755,300 3,117,300 261,500 -

2,255,887 16,097,072 5,574,700 1,402,000 4,844,700 558,350 2,749,800 3,102,200 252,800 -

2,318,400 18,964,400 5,223,400 1,467,200 5,090,000 613,400 3,090,900 3,159,300 -

$ 36,892,090

$ 38,028,201

$ 36,777,300

$ 36,837,508

$ 39,927,000

31,670,139 5,016,996 204,955

31,811,773 5,264,541 951,888

31,126,700 5,650,600 -

31,026,700 5,758,600 52,208

33,950,700 5,976,300 -

$ 36,892,090

$ 38,028,201

$ 36,777,300

$ 36,837,508

$ 39,927,000

10.0 13.0 38.0 6.0 10.0 30.0 127.5 3.0 21.0 258.5

13.0 15.0 36.0 7.0 10.0 28.0 126.5 3.0 21.0 259.5

13.5 110.5 36.0 15.0 32.0 7.0 17.0 27.0 258.0

13.5 110.5 36.0 15.0 32.0 7.0 17.0 27.0 258.0

13.0 123.5 37.0 15.0 30.0 7.0 18.0 27.0 270.5

Positions by Program Office of the Chief Community Oriented Policing Specialized Support Code Compliance Criminal Investigations Property/Evidence Strategic Investigations Police Support Services Road Patrol Training Youth Services Total

City of Miramar

152


Police Position Detail Administrative Coordinator Administrative Secretary I Assistant Chief of Police Budget/Fiscal Property Supervisor Bureau Administrator Code Compliance Manager Code Compliance Officer Code Compliance Supervisor Communications Officer Communications Supervisor Community Service Aide Crime Analyst Crime Scene Technician Director of Public Safety Executive Assist. to the Chief of Police Executive Assist. to Department Evidence/Property Custodian Evidence/Property Supervisor Fiscal/Property Management Clerk Grant/Accreditation Manager HR Analyst II HR Coordinator Logistics Coordinator MIS Analyst I Police Administrative Tech Police Administrator Police Captain Police Chief Police Division Manager Police Major Police Officer Police Officer - Part-time Police Planner Police Officer (School Resource Officer) Police Sergeant Public Affairs Specialist Public Information Officer Records Supervisor Systems Analyst I Training Specialist Victim Advocate Total FTE's

FY 2014 Budget FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

6

5

5

5

5

1 1 1 1 1 8 1 7 1 7 1 3 1 1 1 2 1 3 1 1 1 8 -

1 1 1 1 1 10 1 7 1 7 1 4 1 1 1 2 1 3 1 1 1 2 8 -

1 1 1 1 1 10 1 7 1 7 1 4 1 1 1 2 1 3 1 1 2 8 1

1 1 1 1 1 10 1 7 1 8 1 4 1 1 1 2 1 3 1 1 2 7 1

1 1 1 1 1 10 1 7 1 8 1 4 1 1 2 1 3 1 1 2 7 1

9 1 1 3 135 0.5 1 19 22 1 1 1 2 1 2 258.5

9 1 1 2 135 0.5 1 19 22 1 1 1 1 2 259.5

8 1 1 2 135 0.5 1 19 22 1 1 1 1 2 258.5

8 1 1 2 135 0.5 1 19 22 1 1 1 1 2 258.5

8 1 1 2 147 0.5 1 20 22 1 1 1 1 2 270.5

191.5 13.0 52.0

199.5 15.0 53.0

198.5 15.0 54.0

198.5 15.0 54.0

201.5 15.0 54.0

2.0 258.5

1.0 268.5

267.5

267.5

270.5

* Director of Public Safety .50 Police & .50 Fire-Rescue.

Positions by Classification Sworn Officers Code Compliance Clerk/Tech Positions Grant Positions Total NB: FY12 and FY13 includes 9 positions in Fund 165-ARRA Grant.

City of Miramar

153


Police

FY 2014 Budget

Office of the Chief Program Description The Office of the Chief provides leadership for the agency and is responsible for the management functions of controlling, planning, organizing, supervising, staffing, human resources management, and background investigations.

Objectives ■

Provide budget oversight Educate residents about police operations and crime prevention techniques, and foster partnerships between the police department and the community

Key Intended Outcomes of Investment ■

Ensure compliance with the department's strategic goals and objectives Ensure budget expenditures do not exceed annual appropriation amounts Reduce citizen crime victimization, encourage volunteerism, and create effective partnerships between the department and community

■ ■

Goals for FY 14 1. 2. 3.

Maximize technology as a force multiplier Meet goals established in the department's strategic plan Conduct community outreach operations in support of creating partnerships with residents

Performance Measures FY 2010 Actual

Output

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Number of internal investigations conducted

20

19

18

16

Number of internal investigations statements taken

145

102

100

60

Number of press releases distributed

56

68

70

50

Efficiency/Effectiveness Objective: Provide oversight and leadership for the department Outcome: Ensure compliance with the department's strategic goals and objectives Goals: 1, 2, FY 2012 Goal

Actual

Goal

FY 2013 Projected

FY 2014 Goal

Quarterly strategic planning meeting held

4

4

4

4

4

Weekly updates on strategic plan projects

52

52

52

52

52

Objective: Outcome: Goals:

Provide budget oversight Ensure budget expenditures do not exceed annual appropriation amounts 1, 2, 3, FY 2012

FY 2013 Projected

FY 2014 Goal

Goal

Actual

Goal

Weekly review of budget expenses

52

52

52

52

52

Monthly meetings to discuss cost control and cost savings

12

12

12

12

12

Objective:

Educate residents about police operations and crime prevention techniques, and foster partnerships between the police department and the community

Outcome:

Reduce citizen crime victimization, encourage volunteerism, and create effective partnerships between the department and community.

Goals:

3

City of Miramar

154


Police

FY 2014 Budget

Office of the Chief Program FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

Work with the other volunteer program coordinators in the city to promote programs

100%

100%

-

-

-

Recruit volunteers from the Citizens Police Academy

100%

100%

-

-

-

2

2

2

2

2

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Hold Citizens Police Academy sessions to educate citizens about the Miramar Police Department and general police work to create community partnerships

Dedicated Revenues None

-

-

-

-

-

2,301,386

2,200,667

1,862,100

1,862,100

1,959,600

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

178,222 183,436 321,600 393,787 358,800 $ 2,479,608 $ 2,384,103 $ 2,183,700 $ 2,255,887 $ 2,318,400

Percent of Time by Position Assistant Chief of Police Community Service Aide Director of Public Safety Employee Benefits Administrator Executive Assistant to the Chief Executive Assistant to the Department Police Captain Police Chief Police Officer Police Sergeant Public Information Officer Public Affairs Specialist Total

City of Miramar

155

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

0.5

0.5

-

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0 1.0

1.0 1.0

1.0 1.0

1.0 1.0

1.0 1.0

1.0

2.0

2.0

2.0

2.0

2.0

2.0

2.0

2.0

2.0

1.0

1.0

1.0

1.0

1.0

10.0

13.0

1.0 13.5

1.0 13.5

1.0 13.0


Police

FY 2014 Budget

Community Oriented Policing Program Description This program provides the primary 911 emergency and non-emergency law enforcement response capabilities for the City of Miramar. The program takes a community-oriented approach by tasking officers to utilize non-committed time to address quality-oflife issues and crime trends within their assigned patrol zones. Contact is also maintained, on a regular basis, with residents and business owners through the Community Resource Unit function. Information generated through field contacts, crime analysis, and monthly Information-Based Policing meetings is utilized to direct organized and proactive responses to crime issues and crime-prevention initiatives. This program is a core function of the police department. In FY 2013, this program has been renamed from the former Road Patrol Program.

Objectives ■ ■ ■

Provide 24/7 response to emergency and non-emergency calls for service and conduct proactive patrol Serve as the direct conduit of community policing philosophy to all segments of the city Detection, apprehension and aide in the prosecution of those who commit crimes within the City of Miramar

Key Intended Outcomes of Investment ■ ■ ■

Enhance the partnership between the police department and the community we serve Delivery of community policing philosophy to business owners and residents Enhance the probability of a successful apprehension due to improved response to calls of in-progress crimes

Goals for FY 14 1. 2. 3.

Maintain timely responses to community concerns. Reduce the number of speeding violations in the city. Conduct roll call training to enhance the responding officers ability to investigate felony cases and preparation for prosecution.

Performance Measures FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Number of calls for service

75,893

75,997

74,876

78,438

Number of arrests

1,759

2,594

2,907

2,614

Number of citation issued

23,256

22,341

18,291

16,124

Number of traffic warnings issued

2,672

3,122

3,335

3,162

Output

Efficiency/Effectiveness Objective: Provide 24/7 response to emergency and non-emergency calls for service and conduct proactive patrol Outcome: Delivery of community policing philosophy to business owners and residents Goals: 1, 2 FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Average emergency response time

Goal

-

-

5.00 mins.

3.50 mins.

3.50 mins.

Average non-emergency response time

-

-

15.00 mins.

13.25 mins.

13.25 mins.

Objective: Outcome:

Serve as the direct conduit of community policing philosophy to all segments of the city 1) Enhance the partnership between the police department and the community we serve 2) Delivery of community policing philosophy to business owners and residents

Goals:

1 FY 2012

FY 2014

Actual

Goal

Projected

Goal

-

-

210

300

250

Number of HOA meetings attended

City of Miramar

FY 2013

Goal

156


Police

FY 2014 Budget

Community Oriented Policing Program Objective: Outcome: Goals:

Detection, apprehension and aide in the prosecution of offenders Enhanced the probability of successful apprehension due to improved response to calls of in-progress crimes 1, 3 FY 2012

FY 2013

FY 2014

Goal

Actual

Goal

Projected

Goal

Offender arrests made

-

-

2500

2614

2600

Bi-annual roll call trainings conducted

-

-

8

8

10

FY 2011 Actual

FY 2012 Actual

Dedicated Revenues Court Fines

Account # 351500

-

-

FY 2013 Budgeted 390,000

FY 2013 Amended 390,000

FY 2014 Budget 390,000

-

-

13,870,600

13,770,600

16,406,900

-

-

2,247,200 -

2,274,264 52,208

2,557,500 -

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

$

-

$

- $ 16,117,800 $ 16,097,072 $ 18,964,400

Percent of Time by Position Administrative Coordinator Community Service Aide Police Captain Police Major Police Officer - CRO Police Officer - K-9 Police Officer - Patrol Police Sergeant - CRO Police Sergeant - Patrol Total

City of Miramar

157

-

-

1.0

1.0

1.0

-

-

6.0

6.0

7.0

-

-

4.0

4.0

4.0

-

-

1.0

1.0

1.0

-

-

8.0

8.0

8.0

-

-

6.0

6.0

6.0

-

-

73.5

73.5

85.5

-

-

1.0

1.0

1.0

-

-

-

-

10.0 110.5

10.0 110.5

10.0 123.5


Police

FY 2014 Budget

Specialized Support Program Description This program coordinates and schedules all training for department employees. It also develops, administers and conducts the inhouse training curriculum for all police officers to maintain their required state certification. This program encompasses selective traffic enforcement, traffic safety education, and traffic crash, hit and run crash, and traffic homicide investigations. This program also provides support and mentorship to the youth of the community, liaisons with public schools to further the mission of the department, and provides security through a presence at all public schools within the community. This is a new program in FY 2013 consisting of the former Training and Youth Services Programs and the Traffic Unit from the former Road Patrol Program.

Objectives ■ ■ ■ ■ ■ ■ ■

Maintain an annual calendar of training courses for department employees Stay abreast of current developments in law enforcement that require modifications and additions to the training curriculum Maintain a high degree of traffic safety for all motorist and pedestrians within the city Maintain a relationship with students throughout their educational career by moving them through a progressive series of programs Provide a safe learning environment for students Improve understanding between School Board faculty and Youth Services' role in the schools Provide a positive law enforcement image in the public schools within the City of Miramar

Key Intended Outcomes of Investment ■ ■ ■ ■ ■

Maintain a well-trained professional police force Maintain compliance with established statutory, Florida Criminal Justice Standards and Training Commission, and accreditation requirements Reduce civil liability through proper training of police personnel Have a School Resource Officer assigned to each school Foster a pleasant and mutually-beneficial relationship with the student and faculty communities

Goals for FY 2013 1. 2. 3. 4. 5. 6. 7. 8.

Develop 40-hour training program Review lesson plans to ensure training requirements are met Conduct training on officer/citizen contacts beyond the 40-hour in-service requirements Add community policing philosophy component to 40-hour in-service program Cross train SROs to teach all Youth Services Division programs and classes Attend faculty/staff meetings in each school on a quarterly basis Train staff and faculty on security issues Teach Students Obtaining Achievement & Responsibility (SOAR)

Performance Measures Output

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

-

-

13

13

-

-

12

10

-

-

22

24

-

-

16

18

Number of 40-hour training sessions conducted Number of new-hires trained Number of range sessions conducted Number of lesson plans created/reviewed

Efficiency/Effectiveness Objective: Maintain an annual calendar of training courses for department employees Outcome: (1) Maintain a well-trained professional police force (2) Maintain compliance with established statutory, Florida Criminal Justice Standards and Training Commission, and accreditation requirements (3) Reduction of civil liability through proper training of police personnel Goals:

1, 2

City of Miramar

158


Police

FY 2014 Budget

Specialized Support Program FY 2012 Goal

Actual

Goal

-

-

100%

Percentage of officers attending 40-hour training

Objective: Outcome: Goals:

Goal

Actual

Goal

-

-

12

Lesson plans created/revised

Outcome: Goals:

FY 2013 Projected 10

FY 2014 Goal 13

FY 2012 Projected

FY 2013 Goal

Goal

Actual

Goal

-

-

2,000

2,000

2500

-

-

1,000

1000

1500

-

-

100%

100%

100

Student Counseling Parent Conferences Per cent of Fifth Graders receiving SOAR instruction

Provide a safe learning environment for students Have an School Resource Officer assigned to each public school in the City of Miramar 6, 7, 8 FY 2011 Goal

Actual

Goal

-

-

100%

Assigned SROs to Broward County Public schools within the City of Miramar.

Objective: Outcome: Goals:

100%

Maintain a relationship with students throughout their educational career by moving them through a progressive series of programs (1) Have an School Resource Officer assigned to each public school in the City of Miramar (2) Foster a pleasant and mutually-beneficial relationship with the student and faculty communities 5, 8 FY 2011

Objective: Outcome: Goals:

98%

FY 2014 Goal

Stay abreast of current developments in law enforcement that require modifications and additions to the training curriculum (1) Maintain a well-trained professional police force (2) Maintain compliance with established statutory, Florida Criminal Justice Standards and Training Commission, and accreditation requirements 2, 3, 4 FY 2012

Objective:

FY 2013 Projected

FY 2012 Projected 100%

FY 2013 Goal 100%

Improve understanding between School Board faculty and Youth Services' role in the schools Foster a pleasant and mutually-beneficial relationship with the student and faculty communities 6, 7 FY 2011

School Resource Officer

Account #

FY 2013

Actual

Goal

Projected

Goal

-

-

4

4

4

FY 2011 Actual

FY 2012 Actual

FY 2013 Amended 832,500

FY 2014 Budget 878,700

Quarterly attendance at Faculty/Staff meetings.

Dedicated Revenues

FY 2012

Goal

338350

-

-

FY 2013 Budgeted 832,500

-

-

4,797,400

4,797,400

4,322,400

-

-

777,800 -

777,300 -

901,000 -

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

$

-

$

-

$ 5,575,200 $ 5,574,700 $ 5,223,400

Percent of Time by Position -

Police Captain Police Officer Police Sergeant Training Specialist Total

City of Miramar

159

-

1.0 30.0 4.0 1.0 36.0

1.0 30.0 4.0 1.0 36.0

1.0 31.0 4.0 1.0 37.0


Police

FY 2014 Budget

Code Compliance Program Description This program provides oversight to many of the city's quality-of-life standards. Code Compliance is responsible for the enforcement of municipal codes, zoning, occupational licenses, building and associated ordinances, regulations, citations, and court presentations, and submitting cases to the Special Master. It is the primary enforcement arm of the city's code.

Objectives ■

Enhance the appearance of residential and commercial areas of Miramar by gaining voluntary compliance or by enforcement of the city code

Work closely with other city departments and outside agencies to provide a high level of coordinated service

Key Intended Outcomes of Investment ■ ■ ■

Maintain property values by preventing or reversing neighborhood decline Create and maintain an environment within the city so visitors and residents alike will wish to live and or conduct business in Miramar Educate the citizens and business owners of the city regarding city codes which contribute to the beautification of the city and reduce blighting factors

Goals for FY 14 1. 2.

Reduce quality-of-life code violations in the city which lead to blighting conditions Reduce graffiti in the city by notifying property owners of the city requirement to remove it promptly and also reporting it to the appropriate police investigators with attached photographs

3. 4.

Increase coordination with community police officers so that both the city code and criminal laws are enforced simultaneously improve quality-of-life issues for neighboring Institute a CodetoRanger program to involve volunteer citizens inresidents the code compliance process.

Performance Measures Output Notices of violation issued

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

2,054

1,776

2,444

2,600

Efficiency/Effectiveness Objective: Enhance the appearance of residential and commercial areas of Miramar by gaining voluntary compliance or by enforcement of the city code Outcome:

Maintain property values by preventing or reversing neighborhood decline 2) Create and maintain an environment within the city so visitors and residents alike will wish to live and or conduct business in Miramar

Goals:

1, 2, 3 FY 2012

Code violations handled

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

20,000

21000

23,000

24,000

26,000

Objective: Work closely Outcome:

Work closely with other city departments and outside agencies to provide a high level of coordinated service 1) Create and maintain an environment within the city so visitors and residents alike will wish to live and or conduct business in Miramar 2) Educate the citizens and business owners of the city regarding city codes which contribute to the beautification of the city and reduce blighting factors

Goals:

1, 2, 3 FY 2012 Actual

Goal

Projected

FY 2014 Goal

15

15

15

18

22

Collaboration meetings attended

City of Miramar

FY 2013

Goal

160


Police

FY 2014 Budget

Code Compliance Program Dedicated Revenues

FY 2011 Actual

FY 2012 Actual

None

-

FY 2013 Budgeted -

FY 2013 Amended -

FY 2014 Budget -

-

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

1,071,193

982,462

1,158,000

1,158,000

1,224,400

140,484

132,790

237,400

244,000 -

242,800 -

-

-

-

$ 1,211,677

$ 1,115,253

$ 1,395,400

$ 1,402,000

$ 1,467,200

2.0

2.0

2.0

2.0

2.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

8.0

10.0 15.0

10.0 15.0

10.0 15.0

10.0 15.0

Percent of Time by Position Administrative Coordinator Administrative Secretary Code Compliance Manager Code Compliance Supervisor Code Compliance Officer Total

City of Miramar

13.0

161


Police

FY 2014 Budget

Criminal Investigations Program / Special Operations Description This program provides investigative follow-up to service calls that are initially handled by road patrol. The program is designed to provide the citizens of Miramar with the highest level of investigative services for all index crimes. The investigative services include crimes against persons, crimes against juveniles, domestic violence, property crimes, and economic crimes.

Objectives ■ ■ ■

Investigate and solve property and persons related crimes in the City of Miramar Provide victim assistance Reduce the likelihood of crime victimization through citizen education efforts

Key Intended Outcomes of Investment ■ ■ ■

Investigate and solve crimes and maintain current clearance rate Prevent crime through successful prosecution of offenders and citizen education efforts Utilize victim advocate to assist crime victims and solicit their cooperation in offender prosecutions

Goals for FY 14 1. 2. 3. 4. 5. 6. 7.

Increase case clearance rate. Have detectives attend regional intelligence briefings hosted by partner agencies. Improve investigative skills in technology-related crimes through continuing education and training. Attend Road Patrol roll calls to facilitate information sharing. Have Detectives attend Homeowner's Association meetings. Educate citizens about criminal investigations, prosecutions, crime prevention techniques, and victim assistance. Offer victim assistance services to all victims of crime.

Performance Measures FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Number of cases assigned

6,656

6,530

5,580

6,000

Number of assigned cases cleared

2,380

2,092

2,045

2,200

Number of arrests made

389

360

348

380

Number of felony case presentations

371

380

429

450

Number of Victim Advocate contacts

1,785

1,812

1,792

1,750

Output

Efficiency/Effectiveness Objective: Investigate and solve property and persons related crimes in the City of Miramar Outcome: Investigate and solve crimes and maintain current clearance rate Goals: 1, 2, 3, 4, 5, 6, 7 FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

CID supervisors will thoroughly review, categorize and assign cases to detectives for investigation.

100%

100%

-

-

-

Property/Evidence Unit personnel will properly identify, collect, process and store evidence from crime scenes.

100%

100%

-

-

-

Case clearance rate attained.

-

-

23%

23.9%

23%

Regional intelligence briefings attended.

-

-

10

11.0

12

Detectives who will receive technology crimes investigations training.

-

-

5

6.0

7

Road Patrol roll calls attended.

-

-

20

21.0

22

City of Miramar

162


Police

FY 2014 Budget

Criminal Investigations Program / Special Operations Objective: Outcome: Goals:

Reduce the likelihood of crime victimization through citizen education efforts Prevent crime through successful prosecution of offenders and citizen education efforts 5, 6 FY 2012

FY 2013

FY 2014

Goal

Actual

Goal

Actual

Goal

Attendance at Homeowner's Association Meetings.

10

10

10

9

10

Presentations made at Citizen's Police Academy classes.

2

2

2

2

2

Objective: Outcome: Goals:

Reduce the likelihood of crime victimization through citizen education efforts Utilize victim advocates to assist crime victims and solicit their cooperation in offender prosecutions 6, 7 FY 2011

FY 2012

FY 2013

Goal

Actual

Goal

Projected

Goal

Attendance at Homeowner's Association Meetings

10

10

-

10

11

Presentations made at Citizen's Police Academy classes

2

2

2

2

2

People who will receive victim assistance services

-

-

700

826

800

FY 2011 Actual *

FY 2012 Actual *

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Dedicated Revenues

-

-

-

-

-

9,962,915

10,540,114

4,481,100

4,481,100

4,644,300

831,100 -

186,964 -

334,100 -

363,600 -

445,700 -

$ 10,794,015

$ 10,727,077

$ 4,815,200

$ 4,844,700

$ 5,090,000

None

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

* In 2011 and 2012 Criminal Investigations was part of the Special Operations Bureau Cost Center.

Percent of Time by Position Administrative Coordinator Police Administrative Tech Police Captain Police Major Police Officer - Detective Police Sergeant Victim Advocate Total

City of Miramar

163

1.0

1.0

1.0

1.0

1.0

3.0

3.0

3.0

3.0

2.0

2.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

1.0

26.0

25.0

22.0

22.0

21.0

3.0

3.0

2.0

2.0

2.0

2.0

2.0

2.0

2.0

2.0

38.0

36.0

32.0

32.0

30.0


Police

FY 2014 Budget

Property and Evidence Program Description The program provides professional crime scene and evidence processing services to the department. It also provides safe, secure, and accurate storage of all property and evidence collected by the department personnel.

Objectives ■ ■

Collect, process, and preserve evidence of crimes in the City of Miramar Properly catalog and store property and evidence

Key Intended Outcomes of Investment ■ ■

Ensure successful collection, preservation, and analysis of criminal evidence to identify and prosecute offenders Maintain compliance with state, county, and accreditation regulations and standards

Goals for FY 14 1. 2. 3. 4. 5.

Respond to all requests for crime scene processing related to crimes committed in the City of Miramar Increase the number of AFIS and CODIS Hits identifying perpetrators Obtain advanced forensic training for crime scene technicians Increase the amount of purged property/evidence to reduce the inventory Conduct inspections and audits in a timely manner

Performance Measures Output

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

656

736

685

750

Crime scenes processed

Efficiency/Effectiveness Objective: Collect, process, and preserve evidence of crimes in the City of Miramar Outcome: Ensure successful collection, preservation, and analysis of criminal evidence to identify and prosecute offenders. Goals: 1, 2, 3 FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

100%

100%

100%

100%

100%

Crime Scene Technicians trained in advance crime scene techniques

-

-

4

4

5

DNA-related evidence submissions

-

-

30

20

25

Respond to requests for crime scene processing

Objective: Outcome: Goals:

Goal

Properly preserve, catalog, and store all property and evidence Maintain compliance with state, county, and accreditation regulations and standards 4, 5 FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Property and evidence audits conducted

1

1

-

-

-

Conduct property and evidence unannounced inspection

1

1

-

-

-

Conduct property and evidence announced inspections

2

2

-

-

-

Property and evidence purges

4

4

4

6

8

Maximum error rate determined during the annual audit

-

-

5%

3%

0%

City of Miramar

164

Goal


Police

FY 2014 Budget

Property and Evidence Program FY 2011 Actual *

Dedicated Revenues

FY 2012 Actual *

-

None

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

-

-

-

-

-

-

483,700

483,700

536,700

-

-

72,200 -

74,650 -

76,700 -

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

$

$

$

555,900

$

558,350

$

613,400

Percent of Time by Position Crime Scene Technician Evidence/Property Custodian Evidence/Property Supervisor Total

City of Miramar

165

-

-

4.0

4.0

4.0

-

-

2.0

2.0

2.0

1.0

1.0

1.0

-

-

7.0

7.0

7.0


Police

FY 2014 Budget

Strategic Investigations Program Description The program is responsible for the prevention and reduction of violent crime and the apprehension of violent offenders though proactive means. It also serves as a compliment to other divisions when necessary to saturate problem areas and effectively combat specific crime trends. It provides strategic investigations targeting short and long-range crimes, including gang organizations, domestic security, drug-related crimes, and career/repeat offenders. In FY 2013, this program was renamed from the former Safe Streets Program.

Objectives ■ ■ ■

Prevent and reduce crime through high-visibility targeted patrol Identify and document gang members and their activity Develop and conduct targeted crime suppression operations

Key Intended Outcomes of Investment ■ ■

Improve citizen quality of life by preventing and reducing crime through planned and targeted operations Address gang activity within the City of Miramar

Goals for FY 14 1. 2. 3.

Decrease violent crimes through saturated patrols in high-incident locations. Reduce gang violence and activity through the frequent contact and monitoring of identified gang members. Address high-property crime areas through the use of surveillance and unmarked patrols.

Performance Measures FY 2010 Actual

FY 2011 Actual

Number of crime suppression operations

6

7

4

8

Number of "Sting" operations

5

5

14

20

Output

FY 2012 Actual

FY 2013 Projected

Efficiency/Effectiveness Prevent and reduce crime through high-visibility targeted patrol Objective: (1) Improve citizen quality of life by preventing and reducing crime through planned and targeted operations (2) Outcome: address gang activity within the City of Miramar Goals:

1, 2, 3 FY 2012

FY 2014

FY 2013

Goal

Actual

Increase in citizen contacts

5%

0

6%

7%

8%

Number of citizen contacts

-

-

440

475

500

3%

0

5%

10%

12%

Reduce robbery rate

Goal

Projected

Goal

Objective: Outcome:

Identify and document gang members and their activity (1) Improve citizen quality of life by preventing and reducing crime through planned and targeted operations (2) Address gang activity within the City of Miramar

Goals:

1, 2, 3 Goal

Actual

Goal

Projected

FY FY2014 11 Goal

4

8

8

10

12

FY 2012

Conduct gang identification and suppression operations

City of Miramar

166

FY 2013


Police

FY 2014 Budget

Strategic Investigations Program Objective: Outcome:

Develop and conduct targeted crime suppression operations. (1) Improve citizen quality of life by preventing and reducing crime through planned and targeted operations. (2) Address gang activity within the City of Miramar.

Goals:

1, 2, 3 Goal

Actual

Goal

Projected

FY FY2014 11 Goal

4

10

10

12

14

FY 2011 Actual *

FY 2012 Actual *

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

FY 2013

FY 2012

Conduct targeted crime suppression operations

Dedicated Revenues None

-

-

-

-

-

-

-

2,343,800

2,343,800

2,717,400

-

-

411,500

406,000 -

373,500 -

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

$

-

$

-

-

-

$ 2,755,300

$ 2,749,800

$ 3,090,900

Percent of Time by Position Police Captain Police Officer Police Sergeant Total

City of Miramar

167

-

-

1.0

1.0

1.0

-

-

13.0

13.0

14.0

-

-

-

-

3.0 17.0

3.0 17.0

3.0 18.0


Police

FY 2014 Budget

Police Support Services Program Description This program provides the primary administrative and logistical support for the department's operations, which focuses on records maintenance, communications, information technology and analysis, payroll and accounts payable, fleet and facility maintenance, accreditation, and logistics. In FY 2013, this program was renamed from the former Administrative Services Program.

Objectives ■

Review and process police reports, respond to citizen requests police report copies, accept and process subpoenas, and transcribe victim and witness statements

Handle emergency and non-emergency radio and telephone traffic, and all walk-in requests for police service and assistance, and provide NCIC/FCIC support to all areas of the department

Maintain information technology-related hardware and software systems Provide department members and citizens with accurate and timely crime analysis data Provide requested off-duty police detail services to residents, homeowner's associations, and businesses Procure, distribute, and pay for all necessary commodities to support department operations, and ensure the proper and timely processing of employee payroll

■ ■ ■ ■

Maintain the department's accredited status with both the Commission on Accreditation for Law Enforcement Agencies (CALEA) and Commission for Florida Law Enforcement Accreditation (CFA)

Complete and submit applications for grant funding, and submit all required grant reports

Key Intended Outcomes of Investment ■

Maintain all police-related records in compliance with all applicable laws and regulations, and to provide copies of those records to the public upon request in an efficient, convenient, and timely manner

Provide immediate and uninterrupted response to emergency and non-emergency requests for police assistance and NCIC/FCIC services

Ensure continuity of police operations and services through the maintenance and administration of department systems

Support crime reduction efforts by providing accurate, valuable, and timely crime analysis data The timely contracting, billing, and collection of extra-duty details The accurate and timely processing of accounts payable and receivable, and employee payroll Ensure the provision of professional and best practice law enforcement services, and the maximum amount of federal, state, and local grant funding is received

■ ■ ■

Goals for FY 14 1. 2. 3. 4. 5. 6. 7. 8. 9.

Maintain all police-related records in compliance with all applicable laws and regulations. Provide copies of public record police reports to members of the public upon request. Provide immediate response to all telephonic and walk-in requests for police assistance. Maintain, upgrade, repair, and administer the department's information technology-related systems. Provide department members with analytical data, such as crime hot spot maps, informational flyers, crime statistics, and known/repeat offenders via bulletins and information-based policing presentations. Complete all contracting, billing, and collection of extra-duty details. Complete the processing of accounts payable and receivable, and employee payroll. Maintain satisfactory compliance with international and state law enforcement accreditation standards. Conduct community outreach operations in support of creating partnerships with residents.

Performance Measures Output UCR reportable incidents entered in RMS Number of crime analysis bulletins Number of information-based policing (IBP) presentations

City of Miramar

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

4,191

3,722

3,284

3,328

66

76

120

120

12

12

12

12

168


Police

FY 2014 Budget

Police Support Services Program Efficiency/Effectiveness Review and process police reports, respond to citizen requests police report copies, accept and process Objective: subpoenas, and transcribe victim and witness statements Maintain all police-related records in compliance with all applicable laws and regulations, and to provide copies of Outcome: those records to the public upon request in an efficient, convenient, and timely manner Goals: 1, 2 FY 2012

Respond to public record requests Statements Transcribed

Objective: Outcome: Goals:

FY 2013

Goal

Actual

Goal

Projected

FY 2014 Goal

100%

1

31,000

11,372

12,000

-

-

700

744

-

Handle emergency and non-emergency radio and telephone traffic, and all walk-in requests for police service and assistance, and provide NCIC/FCIC support to all areas of the department Provide immediate and uninterrupted response to emergency and non-emergency requests for police assistance and NCIC/FCIC services 3 FY 2013

FY 2012

Provide teletype records validation without error Number of phone calls request for assistance Teletype entries and cancellations

Objective: Outcome: Goals:

Goal

Actual

100%

1

-

-

-

-

-

95,000

93,568

94,000

-

-

2,100

2,178

2,200

Maintain information technology-related hardware and software systems Ensure continuity of police operations and services through the maintenance and administration of department systems 4 FY 2012

Meetings to discuss IT issues/project implementation % of inventory database completed Entry of department equipment into inventory database

Objective: Outcome: Goals:

FY 2013

Goal

Actual

Goal

Projected

FY 2014 Goal

52

52

48

48

48

100%

1

-

-

-

75%

1

-

-

-

Provide department members and citizens with accurate and timely crime analysis data Support crime reduction efforts by providing accurate, valuable, and timely crime analysis data 5 FY 2012

Crime analysis bulletins Information-Based Policing presentations completed

Outcome: Goals:

FY 2013 Actual

Goal

Projected

FY 2014 Goal

-

-

100

120

120

12

12

12

12

12

Goal

Objective:

Projected

FY 2014 Goal

Goal

1) Provide requested off-duty police detail services to residents, homeowner's associations, and businesses 2) Procure, distribute, and pay for all necessary commodities to support department operations, and ensure the proper and timely processing of employee payroll 1) The timely contracting, billing, and collection of extra-duty details 2) The accurate and timely processing of accounts payable and receivable, and employee payroll 6, 7 FY 2013

FY 2012 Goal

Complete extra-duty detail contracting and billings Process Payroll periods utilizing Kronos Timekeeper system Requisition/check requests processed

City of Miramar

Actual

Goal

Projected

FY 2014 Goal 500

-

-

400

506

100%

1

26

26

26

-

-

500

628

630

169


Police

FY 2014 Budget

Police Support Services Program Objective:

Outcome: Goals:

1) Maintain the department's accredited status with both the Commission on Accreditation for Law Enforcement Agencies (CALEA) and Commission for Florida Law Enforcement Accreditation (CFA) 2) Complete and submit applications for grant funding, and submit all required grant reports Ensure the provision of professional and best practice law enforcement services, and the maximum amount of federal, state, and local grant funding is received 8 FY 2012

FY 2013

Goal

Actual

Goal

Projected

FY 2014 Goal

Implement an electronic filing system for accreditation proofs maintenance

100%

1

-

-

-

Required grant reports submitted

New

-

12

12

12

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Dedicated Revenues None

-

-

-

-

-

-

-

2,060,300

2,060,300

2,139,000

-

-

1,057,000 -

1,041,900 -

1,020,300 -

-

$ 3,117,300

$ 3,102,200

$ 3,159,300

-

-

1.0

1.0

1.0

-

-

1.0

1.0

1.0

-

-

1.0

1.0

1.0

-

-

7.0

7.0

7.0

-

-

1.0

1.0

1.0

-

-

-

-

-

-

-

1.0

1.0

1.0

-

-

1.0

1.0

1.0

-

-

3.0

3.0

3.0

-

-

1.0

1.0

1.0

-

-

1.0

1.0

1.0

-

-

5.0

5.0

5.0

-

-

-

-

-

-

-

1.0

1.0

1.0

-

-

-

-

-

-

-

1.0

1.0

1.0

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

$

-

$

Percent of Time by Position Administrative Coordinator Budget/Fiscal Property Supervisor Bureau Administrator Communications Officer Communications Supervisor Community Service Aide-Personnel Crime Analyst Division Manager Fiscal/Property Management Clerk Grant/Accreditation Manager Logistics Coordinator Police Administrative Tech Police Officer-Personnel Police Planner Public Affairs Specialist Records Supervisor MIS Analyst I Total

City of Miramar

-

170

-

2.0

2.0

2.0

27.0

27.0

27.0


Police

FY 2014 Budget

COPS ARRA Grant Program Description The Grant Funded Officers Program exists to track all budgeted expenses, not covered by the grant, but are related to the grant funded police officer positions. For FY 2013, the grant tracked in this program is the ARRA (American Reinvestment and Recovery Act) Fund 164.

Dedicated Revenues

FY 2011 Actual

FY 2012 Actual

-

None

FY 2013 Budgeted

-

FY 2013 Amended

-

FY 2014 Budget

-

-

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

$

-

-

69,700

69,700

-

-

-

191,800

-

-

-

183,100 -

-

-

$

-

$

261,500

$

252,800

$

-

Percent of Time by Position Police Officer Total

City of Miramar

171

-

-

-

-

9.0 9.0

9.0 9.0

0.0 0.0


Police

FY 2014 Budget

Office of the Chief 001-20-200-521 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601215 Communication Stipend 601390 Court Time Pay 601400 Overtime-General 601410 Overtime-Holiday 602100 FICA & MICA 602210 Pension-General 602220 Pension-Police 602235 Pension-Senior Mgmt 602260 Pension-401 602265 Pension-457 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603140 New Hire Screening 603184 Employee Assistance Prog 603185 Counseling Services 603190 Prof Svc-Other 603301 Court Appear & Trans Fee 604001 Travel & Training 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604700 Printing & Binding Svc 604825 Crime Prevention 604916 Administrative Expense 604989 MIS Internal Svc Chgs 604998 Contingency 605220 Vehicle Fuel-On-Site 605240 Uniforms Cost 605251 Noncapital Equipment 605266 Photography 605270 Ammunition 605410 Subscriptions & Memberships 605500 Training-General 605510 Tuition Reimbursement Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$1,241,900 $5,400 $4,200 $500 $18,000 $3,000 $87,100 $48,300 $200,800 $16,300 $6,900 $37,300 $73,900 $63,800 $8,200 $2,600 $6,400 $37,500 $1,862,100

$1,241,900 $5,400 $4,200 $500 $18,000 $3,000 $87,100 $48,300 $200,800 $16,300 $6,900 $37,300 $73,900 $63,800 $8,200 $2,600 $6,400 $37,500 $1,862,100

$1,145,100 $34,800 $49,400 $4,200 $500 $12,900 $20,100 $82,800 $36,100 $294,300 $17,900 $30,600 $37,100 $78,600 $68,800 $8,500 $2,200 $5,500 $30,200 $1,959,600

-

-

$10,000 $1,000 $10,000 $30,000 $3,500 $2,400 $47,100 $30,200 $2,500 $9,000 $4,500 $52,700 $6,500 $12,400 $4,000 $2,000 $300 $90,000 $1,000 $2,500 $321,600

$7,000 $1,000 $4,000 $31,674 $3,500 $2,400 $47,100 $30,200 $3,000 $7,000 $5,000 $52,700 $10,500 $12,400 $5,500 $15,938 $300 $90,000 $1,750 $2,500 $60,325 $393,787

$4,900 $1,000 $4,900 $14,600 $2,900 $22,300 $2,400 $55,200 $7,200 $2,400 $4,900 $9,700 $52,800 $6,300 $28,000 $3,900 $2,200 $81,300 $1,000 $2,400 $48,500 $358,800

-

-

$2,183,700

$2,255,887

$2,318,400

172


Police

FY 2014 Budget

Community Oriented Policing 001-20-201-521 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601215 Communication Stipend 601390 Court Time Pay 601400 Overtime-General 601402 Overtime-Special Events 601405 Overtime-SWAT 601410 Overtime-Holiday 602100 FICA & MICA 602210 Pension-General 602220 Pension-Police 602260 Pension-401 602265 Pension-457 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603407 Board up Services 603425 Software License & Maint 604001 Travel & Training 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604700 Printing & Binding Svc 604890 Special Events-Other 604920 Licenses & Permit Fees 604989 MIS Internal Svc Chgs 605220 Vehicle Fuel-On-Site 605221 Vehicle Fuel-Off-Site 605240 Uniforms Cost 605251 Noncapital Equipment 605261 Canine Supplies 605270 Ammunition 605290 Other Operating Supplies 605500 Training-General Operating Expense Total Dept Capital Outlay 606400 Machinery & Equipment 606440 Vehicles Purchase Dept Capital Outlay Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$7,769,300 $15,600 $12,800 $110,400 $381,800 $4,600 $3,000 $247,500 $590,900 $62,100 $3,308,100 $4,600 $219,800 $718,000 $53,200 $5,200 $16,000 $39,600 $308,100 $13,870,600

$7,669,300 $15,600 $12,800 $110,400 $381,800 $4,600 $3,000 $247,500 $590,900 $62,100 $3,308,100 $4,600 $219,800 $718,000 $53,200 $5,200 $16,000 $39,600 $308,100 $13,770,600

$8,572,500 $103,700 $576,900 $12,800 $134,000 $397,100 $6,600 $11,700 $375,200 $691,600 $49,600 $3,978,500 $17,100 $24,200 $241,000 $792,200 $57,400 $5,700 $18,200 $40,900 $300,000 $16,406,900

-

-

$7,000 $18,100 $354,300 $295,800 $4,600 $900 $202,400 $392,100 $805,900 $59,800 $41,400 $17,500 $18,400 $1,400 $27,600 $2,247,200

$7,000 $14,414 $18,100 $354,300 $295,800 $7,600 $900 $202,400 $392,100 $805,900 $82,900 $39,400 $18,500 $16,400 $950 $17,600 $2,274,264

$4,900 $1,500 $4,900 $18,100 $506,700 $369,000 $4,800 $1,000 $217,400 $490,300 $700,200 $49,800 $69,900 $40,600 $18,400 $23,900 $1,500 $34,600 $2,557,500

-

-

-

$16,824 $35,384 $52,208

-

-

-

$16,117,800

$16,097,072

$18,964,400

173


Police

FY 2014 Budget

Specialized Support 001-20-202-521 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601215 Communication Stipend 601390 Court Time Pay 601400 Overtime-General 601402 Overtime-Special Events 601405 Overtime-SWAT 601410 Overtime-Holiday 602100 FICA & MICA 602220 Pension-Police 602260 Pension-401 602265 Pension-457 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603459 Crossing Guards 604001 Travel & Training 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604614 R&M Motorcycle 604700 Printing & Binding Svc 604989 MIS Internal Svc Chgs 605220 Vehicle Fuel-On-Site 605230 Program Supplies 605240 Uniforms Cost 605251 Noncapital Equipment 605290 Other Operating Supplies 605500 Training-General Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$2,751,100 $7,100 $28,000 $187,300 $700 $700 $40,200 $209,800 $1,072,700 $5,700 $1,600 $120,500 $220,200 $20,200 $1,300 $5,700 $14,200 $110,400 $4,797,400

$2,751,100 $7,100 $28,000 $187,300 $700 $700 $40,200 $209,800 $1,072,700 $5,700 $1,600 $120,500 $220,200 $20,200 $1,300 $5,700 $14,200 $110,400 $4,797,400

$2,317,300 $41,800 $155,400 $7,100 $28,000 $134,100 $1,300 $1,500 $67,000 $187,600 $957,700 $18,800 $12,300 $62,600 $226,900 $16,100 $1,700 $4,500 $11,200 $69,500 $4,322,400

-

-

$400,000 $6,400 $125,600 $44,300 $3,000 $400 $140,500 $30,600 $15,000 $2,800 $3,500 $400 $5,300 $777,800

$400,000 $6,400 $125,600 $44,300 $3,000 $400 $140,500 $30,600 $11,000 $6,800 $2,500 $400 $5,800 $777,300

$400,000 $1,900 $6,400 $152,700 $79,400 $2,900 $400 $146,400 $84,000 $14,600 $3,400 $3,400 $400 $5,100 $901,000

-

-

$5,575,200

$5,574,700

$5,223,400

174


Police

FY 2014 Budget

Code Compliance 001-20-203-524 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601215 Communication Stipend 601400 Overtime-General 602100 FICA & MICA 602210 Pension-General 602260 Pension-401 602265 Pension-457 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603460 Landscape Services 604301 Electricity Svc 604402 Leased Vehicles 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604700 Printing & Binding Svc 604931 Recording Fees 604965 Special Magistrate 604989 MIS Internal Svc Chgs 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605240 Uniforms Cost 605251 Noncapital Equipment 605266 Photography 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$718,800 $38,000 $8,100 $3,000 $57,900 $151,700 $9,600 $2,700 $28,800 $111,500 $6,700 $1,500 $1,500 $3,700 $14,500 $1,158,000

$718,800 $38,000 $8,100 $3,000 $57,900 $151,700 $9,600 $2,700 $28,800 $111,500 $6,700 $1,500 $1,500 $3,700 $14,500 $1,158,000

$764,400 $6,100 $23,000 $8,100 $2,100 $60,300 $157,600 $9,700 $2,700 $29,800 $112,400 $6,700 $1,500 $1,500 $3,700 $34,800 $1,224,400

-

-

$2,000 $3,400 $2,700 $52,400 $39,600 $3,000 $4,500 $13,800 $58,500 $3,000 $3,000 $37,000 $3,000 $2,000 $1,000 $2,500 $6,000 $237,400

$5,000 $3,400 $3,600 $2,700 $52,400 $39,600 $3,000 $4,500 $13,800 $58,500 $3,000 $3,000 $37,000 $3,000 $2,000 $1,000 $2,500 $6,000 $244,000

$3,900 $22,000 $2,700 $64,100 $18,000 $2,900 $4,500 $13,800 $61,000 $2,900 $2,900 $32,000 $2,900 $1,900 $1,500 $5,800 $242,800

-

-

$1,395,400

$1,402,000

$1,467,200

175


Police

FY 2014 Budget

Criminal Investigations 001-20-204-521 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601215 Communication Stipend 601390 Court Time Pay 601400 Overtime-General 601402 Overtime-Special Events 601405 Overtime-SWAT 601410 Overtime-Holiday 602100 FICA & MICA 602210 Pension-General 602220 Pension-Police 602260 Pension-401 602265 Pension-457 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603301 Court Appear & Trans Fee 603501 Travel-Investigations 604001 Travel & Training 604402 Leased Vehicles 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604700 Printing & Binding Svc 604989 MIS Internal Svc Chgs 605220 Vehicle Fuel-On-Site 605221 Vehicle Fuel-Off-Site 605240 Uniforms Cost 605251 Noncapital Equipment 605290 Other Operating Supplies 605500 Training-General Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$2,548,100 $10,200 $16,800 $25,600 $171,200 $800 $800 $36,800 $191,400 $40,600 $1,013,200 $10,200 $2,800 $70,500 $211,900 $18,000 $1,300 $5,300 $13,100 $92,500 $4,481,100

$2,548,100 $10,200 $16,800 $25,600 $171,200 $800 $800 $36,800 $191,400 $40,600 $1,013,200 $10,200 $2,800 $70,500 $211,900 $18,000 $1,300 $5,300 $13,100 $92,500 $4,481,100

$2,553,800 $73,700 $156,200 $16,800 $25,600 $122,500 $1,000 $800 $93,800 $201,000 $27,500 $918,100 $42,100 $28,900 $60,200 $213,900 $18,200 $1,000 $5,000 $12,300 $71,900 $4,644,300

-

-

$10,000 $2,000 $5,700 $111,700 $40,500 $300 $124,900 $28,000 $2,600 $3,200 $400 $4,800 $334,100

$37,000 $2,500 $1,400 $5,700 $111,700 $40,500 $300 $124,900 $28,000 $4,100 $2,200 $500 $4,800 $363,600

$49,500 $1,900 $1,900 $8,500 $5,700 $127,400 $43,200 $300 $122,100 $70,900 $2,100 $4,000 $3,100 $400 $4,700 $445,700

-

-

$4,815,200

$4,844,700

$5,090,000

176


Police

FY 2014 Budget

Property and Evidence 001-20-205-521 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601215 Communication Stipend 601390 Court Time Pay 601400 Overtime-General 601410 Overtime-Holiday 602100 FICA & MICA 602210 Pension-General 602265 Pension-457 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604700 Printing & Binding Svc 604989 MIS Internal Svc Chgs 605220 Vehicle Fuel-On-Site 605240 Uniforms Cost 605251 Noncapital Equipment 605266 Photography 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$262,100 $15,800 $1,700 $5,600 $37,400 $8,100 $21,300 $63,000 $22,600 $34,300 $3,100 $300 $600 $1,400 $6,400 $483,700

$262,100 $15,800 $1,700 $5,600 $37,400 $8,100 $21,300 $63,000 $22,600 $34,300 $3,100 $300 $600 $1,400 $6,400 $483,700

$300,200 $16,600 $9,100 $1,700 $5,600 $26,800 $6,700 $23,700 $69,900 $13,500 $41,200 $2,700 $600 $600 $1,500 $16,300 $536,700

-

-

$1,300 $24,400 $8,900 $100 $27,300 $6,100 $600 $700 $1,200 $500 $1,100 $72,200

$1,300 $24,400 $8,900 $100 $27,300 $6,100 $2,600 $900 $1,450 $500 $1,100 $74,650

$1,300 $29,700 $5,300 $100 $28,500 $5,500 $2,900 $1,800 $500 $1,100 $76,700

-

-

$555,900

$558,350

$613,400

177


Police

FY 2014 Budget

Strategic Investigations 001-20-206-521 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601215 Communication Stipend 601390 Court Time Pay 601400 Overtime-General 601402 Overtime-Special Events 601405 Overtime-SWAT 601410 Overtime-Holiday 602100 FICA & MICA 602220 Pension-Police 602265 Pension-457 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 604001 Travel & Training 604400 Leased Equipment 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604700 Printing & Binding Svc 604989 MIS Internal Svc Chgs 605220 Vehicle Fuel-On-Site 605240 Uniforms Cost 605251 Noncapital Equipment 605290 Other Operating Supplies 605500 Training-General Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$1,273,500 $4,100 $20,800 $139,100 $500 $500 $29,900 $97,200 $544,800 $8,000 $60,500 $95,300 $8,700 $500 $2,700 $6,600 $51,100 $2,343,800

$1,273,500 $4,100 $20,800 $139,100 $500 $500 $29,900 $97,200 $544,800 $8,000 $60,500 $95,300 $8,700 $500 $2,700 $6,600 $51,100 $2,343,800

$1,358,400 $8,000 $90,600 $4,100 $20,800 $99,600 $800 $3,000 $80,400 $109,000 $674,800 $11,500 $68,800 $126,500 $9,600 $500 $2,700 $6,600 $41,700 $2,717,400

-

-

$150,000 $4,600 $90,700 $32,900 $300 $101,400 $22,700 $2,100 $2,600 $300 $3,900 $411,500

$145,500 $4,600 $90,700 $32,900 $300 $101,400 $22,700 $2,100 $1,600 $300 $3,900 $406,000

$1,900 $145,500 $4,600 $76,800 $20,600 $300 $73,200 $42,000 $2,000 $2,500 $300 $3,800 $373,500

-

-

$2,755,300

$2,749,800

$3,090,900

178


Police

FY 2014 Budget

Police Support Services 001-20-208-529 Account #

Account Title Personnel Services 601200 Employee Salaries 601205 Lump Sum Payout - Accrued Time 601210 Non-Pensionable Earnings 601215 Communication Stipend 601390 Court Time Pay 601400 Overtime-General 601410 Overtime-Holiday 602100 FICA & MICA 602210 Pension-General 602235 Pension-Senior Mgmt 602260 Pension-401 602265 Pension-457 602300 Pmt In Lieu Of Insurance 602304 Health Insurance-PPO 602305 Health Insurance-HMO 602306 Dental Insurance-PPO 602307 Dental Insurance-HMO 602309 Basic Life Insurance 602311 Long-Term Disability Ins 602400 Workers' Compensation Personnel Services Total Operating Expense 603150 Information Technology Svc 603183 Accreditation Fees 604001 Travel & Training 604100 Communication Services 604200 Postage 604300 Water/Wastewater Svc 604301 Electricity Svc 604400 Leased Equipment 604403 Leased Building 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604611 Vehicle Rehab & Enhance 604612 Vehicle Ancillary 604613 Vehicle Detail 604620 R&M Buildings 604645 R&M Radios 604650 R&M Office Equip 604700 Printing & Binding Svc 604970 Prisoner Care 604989 MIS Internal Svc Chgs 605100 Office Supplies 605120 Computer Operating Supplies 605220 Vehicle Fuel-On-Site 605225 Equip Gas Oil & Lube 605240 Uniforms Cost 605244 Personal Prop Reimburse 605251 Noncapital Equipment 605290 Other Operating Supplies 605410 Subscriptions & Memberships 605500 Training-General Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$1,299,300 $54,900 $2,500 $500 $60,000 $19,000 $103,600 $236,700 $34,900 $11,300 $9,300 $6,300 $64,300 $131,800 $9,600 $1,900 $2,700 $6,700 $5,000 $2,060,300

$1,299,300 $54,900 $2,500 $500 $60,000 $19,000 $103,600 $236,700 $34,900 $11,300 $9,300 $6,300 $64,300 $131,800 $9,600 $1,900 $2,700 $6,700 $5,000 $2,060,300

$1,311,600 $25,900 $39,400 $2,500 $500 $42,900 $26,800 $103,400 $247,900 $33,100 $11,400 $9,300 $12,500 $53,100 $135,700 $9,600 $1,900 $2,600 $6,300 $62,600 $2,139,000

-

-

$16,000 $10,000 $184,000 $4,000 $6,000 $50,600 $1,000 $250,000 $4,800 $94,200 $43,400 $65,000 $20,000 $1,500 $10,000 $21,500 $1,000 $4,000 $100 $105,300 $15,000 $22,000 $69,300 $1,500 $10,000 $500 $35,000 $2,300 $2,000 $7,000 $1,057,000

$11,000 $10,650 $184,000 $4,000 $6,000 $50,600 $1,000 $250,000 $4,800 $94,200 $43,400 $69,000 $18,000 $3,500 $8,500 $21,500 $2,000 $5,500 $100 $105,300 $15,000 $17,000 $69,300 $500 $11,500 $500 $23,500 $2,550 $2,000 $7,000 $1,041,900

$15,500 $17,500 $2,900 $215,000 $2,900 $6,000 $53,000 $1,000 $255,000 $4,800 $114,800 $10,200 $63,100 $19,400 $11,600 $4,900 $22,100 $1,900 $3,900 $100 $109,500 $14,600 $14,600 $8,400 $1,200 $9,700 $500 $28,200 $2,200 $1,900 $3,900 $1,020,300

-

-

$3,117,300

$3,102,200

$3,159,300

179


Police

FY 2014 Budget

COPS ARRA Grant 001-20-209-521 Account #

Account Title Personnel Services 601390 Court Time Pay 601400 Overtime-General 601402 Overtime-Special Events 601410 Overtime-Holiday 602100 FICA & MICA Personnel Services Total Operating Expense 604440 Leased Copiers 604500 Property & Liability Ins 604610 R&M Vehicles 604700 Printing & Binding Svc 604890 Special Events-Other 604920 Licenses & Permit Fees 604989 MIS Internal Svc Chgs 605220 Vehicle Fuel-On-Site 605240 Uniforms Cost 605251 Noncapital Equipment 605261 Canine Supplies 605270 Ammunition 605290 Other Operating Supplies 605500 Training-General Operating Expense Total

Program Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

-

-

$9,600 $33,200 $400 $21,500 $5,000 $69,700

$9,600 $33,200 $400 $21,500 $5,000 $69,700

-

-

-

$1,600 $31,400 $25,700 $300 $100 $15,000 $35,100 $70,100 $4,400 $3,100 $1,500 $1,400 $100 $2,000 $191,800

$1,600 $31,400 $25,700 $300 $100 $15,000 $35,100 $70,100 $300 $1,400 $100 $2,000 $183,100

-

-

-

$261,500

$252,800

-

180


Police

FY 2014 Budget

In FY 2013, the City transitioned from a division budget to a program based budget. This is the division budget section.

Division Expenditure Summary Expenditures by Division Office of the Chief Support Services Bureau Community Oriented Policing Bureau Special Operations Bureau Code Compliance Total

Division # 200 210 220 230 240

FY 2011 Actual 2,479,608 3,434,499 18,973,682 10,794,016 1,211,677 36,893,482

FY 2012 Actual 2,384,103 3,106,164 19,999,330 11,403,002 1,135,602 38,028,201

FY 2011 Actual

FY 2012 Actual

Office of the Chief Expenditure Budget 001-20-200-521-000 Account # 1200 1210 1390 1400 1402 1510 1560 2100 2210 2220 2240 2280 2300 2304 2305 2306 2400

3150 3180 3183 3185 3191 3195 4001 4020 4040 4100 4404 4440 4500 4610 4700 4960 5220 5240 5245 5251 5410 5450 5900

Account Title Personnel Services Regular Salaries Non-Pensionable Earnings Salaries-Court Time Overtime Overtime-Special Events Police Incentive Pay Holiday Pay FICA Pension-General Pension-Police Pension-ICMA Pension-Sr. Management Health-Cafeteria Plan Wellness Health Insurance-PPO Health Insurance-HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Information Systems Medical Exams Prof Svcs-Assessment Center Counseling Services Prof Svcs-Admin Transcription Services Travel & Training Travel Investigations Administrative Expense Communication Services Leased Computers Leased Copier Property & Liability Ins R&M Vehicles Printing & Binding Crime Prevention Gas, Oil & Lube Uniforms Clothing Allowance Small Tools & Equipment Subscriptions and Memberships Training General Contingency Sub-Total Total

City of Miramar

1,543,613 12,500 1,313 49,650 160 14,460 15,615 103,722 90,514 183,754 61,356 62,597 3,845 53,131 73,627 2,629 28,900 2,301,387

1,489,812 10,500 219 18,659 365 11,540 10,977 105,310 85,996 188,784 72,098 33,018 1,833 62,470 80,149 4,405 24,533 2,200,667

2,105 13,312 36,085 875 2,486 114 302 5,688 3,935 11,800 60,700 5,240 2,210 7,113 5,961 5,849 3,150 1,639 2,350 3,189 4,119 178,222

9,799 10,295 42,546 1,125 1,713 3,024 2,890 5,341 6,743 55,641 9,814 1,908 7,165 5,077 3,364 3,600 1,076 2,618 2,835 6,861 183,436

2,479,608

2,384,103

181


Police

FY 2014 Budget

Support Services Bureau Expenditure Budget 001-20-210-521-000 Account # 1200 1210 1400 1402 1510 1560 2100 2210 2220 2240 2280 2300 2304 2305 2306 2400

3150 4100 4200 4300 4355 4400 4403 4404 4440 4500 4610 4611 4612 4613 4620 4625 4645 4650 4660 4700 4822 4990 5100 5120 5220 5240 5244 5245 5250 5251 5263 5266 5270 5290 5410 5450

6205

Account Title Personnel Services Regular Salaries Non-Pensionable Earnings Overtime Overtime-Special Events Police Incentive Pay Holiday Pay FICA Pension-General Pension-Police Pension-ICMA Pension-Sr. Management Payment in Lieu of Insurance Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Information Systems Communication Services Postage Utilities Electric Svc Leased-Equipment Leased-Buildings Leased Computers Leased Copier Property & Liability Ins R&M Vehicles Vehicle Rehab & Enhance Vehicle Ancillary R&M Motorcycle R&M Building R&M Equipment R&M Radios R&M Office Equipment R&M Computers Printing & Binding School Programs Other Expense Office Supplies Computer Operating Supplies Gas, Oil & Lube Uniforms Personal Property Reimbursement Clothing Allowance Furniture & Equipment Small Tools & Equipment Automotive Supplies Photography Ammunition Operating Supplies Subscriptions and Memberships Training General Sub-Total Dept. Capital Outlay FF-FEMA Grant Sub-Total Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

1,282,837 32,500 64,277 1,980 27,964 104,886 233,213 74,613 33,366 4,762 721 85,863 100,504 4,126 8,900 2,060,511

1,382,230 7,000 66,298 365 800 32,186 111,129 246,908 24,488 29,297 30,538 4,135 73,387 112,936 6,229 5,733 2,133,657

841 339,147 10,689 6,165 66,541 314 337,845 93,898 10,265 204,400 16,832 40,108 18,700 8,612 15,807 990 18,774 2,808 4,196 3,105 15,054 10,724 38,230 17,267 355 600 2,585 29,268 1,149 50,862 1,242 1,325 3,900 1,372,597

1,450 121,338 3,614 4,106 65,319 550 259,967 37,312 11,579 192,958 22,657 48,967 14,426 1,385 4,899 1,474 10,496 5,510 1,721 12,930 21,747 8,227 11,119 157 450 26,434 500 129 61,072 1,021 2,500 16,493 972,507

1,390 1,390

-

3,434,499

3,106,164

182


Police

FY 2014 Budget

Community Oriented Policing Bureau Expenditure Budget 001-20-220-521-000 Account Title

FY 2011 Actual

FY 2012 Actual

1200 1210 1390 1400 1402 1404 1405 1510 1560 2100 2210 2220 2240 2300 2304 2305 2306 2400

Personnel Services Regular Salaries Non-Pensionable Earnings Salaries-Court Time Overtime Overtime-Special Events Overtime-Town Center Overtime-SWAT Police Incentive Holiday Pay FICA Pension-General Pension-Police Pension-ICMA Health-Cafeteria Plan Wellness Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total

8,810,153 312,150 149,937 647,458 3,605 456 110,070 402,458 741,135 98,414 3,582,521 48,849 828 340,081 708,498 22,821 294,700 16,274,134

8,321,159 385,000 145,017 696,401 1,651 3,184 93,300 560,279 750,974 35,021 3,551,242 38,645 273,062 759,000 29,226 241,400 15,884,562

4100 4400 4404 4440 4500 4605 4610 4700 4850 4920 5120 5220 5240 5245 5251 5261 5266 5270 5290 5410 5450

Operating Expense Communication Services Lease-Equipment Leased Computers Leased Copier Property & Liability Ins MIS Internal Svc Charge R&M Vehicles Printing & Binding Special Events Licenses & Permits Computer Operating Supplies Gas, Oil & Lube Uniforms Clothing Allowance Small Tools & Equipment Canine Supplies Photography Ammunition Operating Supplies Subscriptions and Memberships Training General Sub-Total

18,963 772 19,220 831,600 488,846 10,840 1,500 169,023 720 648,693 72,882 41,700 117,292 11,950 18,217 1,998 1,255 39,123 2,494,593

15,965 86,617 13,963 785,217 661,200 446,969 6,279 96 193,973 1,967 733,842 73,069 38,350 37,439 19,914 200 11,597 1,570 1,500 33,155 3,162,881

6204 6250 6251 6450

Dept. Capital Outlay Equipment Vehicle Replacement City Properties Radio Equipment Sub-Total

5,835 81,120 8,000 110,000 204,955

43,852 598,990 309,045 951,888

18,973,682

19,999,330

Account #

Total

City of Miramar

183


Police

FY 2014 Budget

Special Operations Bureau Expenditure Budget 001-20-230-521-000 Account #

Account Title

1200 1210 1390 1400 1402 1405 1510 1560 2100 2210 2220 2240 2280 2304 2305 2306 2400

Personnel Services Regular Salaries Non-Pensionable Earnings Salaries-Court Time Overtime Overtime-Special Events Overtime-SWAT Police Incentive Pay Holiday Pay FICA Pension-General Pension-Police Pension-ICMA Pension-Sr Mgmt. Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total

3150 3195 3997 4020 4100 4400 4404 4440 4500 4610 4700 4822 5220 5240 5245 5251 5266 5290 5410 5450

Operating Expense Information Systems Transcription Services Contract Svc-Crossing Guard Travel-Investigations Communication Services Lease-Equipment Leased Computers Leased Copier Property & Liability Ins R&M Vehicles Printing & Binding School Programs Gas, Oil & Lube Uniforms Clothing Allowance Small Tools & Equipment Photography Operating Supplies Subscriptions and Memberships Training General Sub-Total Total

City of Miramar

FY 2011 Actual

5,415,559 156,091 62,279 608,102 846 326 81,320 201,994 462,317 81,888 2,018,681 46,806 222,083 425,268 13,656 165,700 9,962,915

FY 2012 Actual

5,582,295 224,000 57,136 694,367 1,104 63,320 280,792 486,751 72,578 2,228,524 63,201 (1,209) 227,477 466,059 17,364 138,467 10,602,224

2,125 2,482 468,464 1,327 25,568 99,100 18,643 31,100 62,905 2,669 66,839 11,255 26,250 4,961 2,721 992 495 3,205 831,100

750 12,016 390,918 3,518 18,275 132,717 32,801 20,234 29,333 54,025 1,268 8,906 50,223 10,034 28,200 2,795 763 804 485 2,715 800,778

10,794,016

11,403,002

184


Police

FY 2014 Budget

Code Compliance Expenditure Budget 001-20-240-524-000 Account # 1200 1210 1400 2100 2210 2240 2300 2304 2305 2306 2400

3150 3160 4100 4355 4404 4440 4500 4610 4700 4850 4931 4965 5100 5120 5220 5240 5245 5251 5266 5410 5450

Account Title Personnel Services Regular Salaries Non-Pensionable Earnings Overtime FICA Pension-General Pension-ICMA Health-Cafeteria Plan/Wellness Health Insurance - PPO Health Insurance - HMO Life & Disability Insurance Worker's Comp Sub-Total Operating Expense Information Systems Landscape Services Communication Services Electric Svc Leased Computers Leased Copier Property & Liability Ins R&M Vehicles Printing & Binding Special Events Recording Fees Special Magistrate Office Supplies Computer Operating Supplies Gas, Oil & Lube Uniforms Clothing Allowance Small Tools & Equipment Photography Subscriptions and Memberships Training General Sub-Total Total

City of Miramar

FY 2011 Actual

FY 2012 Actual

685,459 15,000 5,964 52,033 147,075 12,046 1,638 59,891 72,861 1,826 17,400 1,071,193

648,483 6,016 47,948 135,738 12,263 33,813 95,459 2,744 8,200 990,662

640 2,390 5,350 3,093 5,656 63,100 19,647 4,730 1,968 3,151 229 20,104 3,257 600 590 463 974 4,542 140,484

650 3,337 4,600 3,674 6,499 4,512 59,583 13,745 3,744 401 4,500 13,800 2,758 361 12,812 2,864 1,492 383 1,353 3,873 144,940

1,211,677

1,135,602

185


Police

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

342130

Alarm Registration Fees

This represents fees that the City charges to residential and commercial establishments that have burglar alarms within the City Limits.

351500

Traffic Court Fines-General

This relates to revenues collected as a portion of fines received from the Broward County Courts.

354100

Local Ordinance Violations

Revenues in this category are generated when a property owner or vehicle owner violates a City code.

354101

Broward County Parking Fines This represents the City's portion of collected parking fines.

354102

City Code Violations

This represents assessments of City Code violations.

601390

Court Time Pay

This line item is used to fund contractually driven overtime for court appearances while off-duty.

601400

Overtime-General

This line reflects anticipated overtime expenditures based on increased activity, minimum staffing requirements, contractual agreements, investigators called out to major crimes, for crime scene processing, presentations at Homeowner's Association Meetings, and other emergency situations after regular business hours.

601402

Overtime-Special Events

This request will fund police services to city events such as Concerts in the Park, Miramar Days Parade, 5K-10K Run and other events scheduled by any city departments.

601405

Overtime-SWAT

This line item accounts for police SWAT and Hostage Negotiations overtime.

601410

Overtime-Holiday

This expenditure is for regular and overtime hours worked on contractual holidays, to include days worked and not worked per the individual collective bargaining agreements.

601510

Incentive Pay

This is mandated by the State of Florida and included in contractual agreements. Projected personnel increases are included in total figures. Personnel additions, eligibility and assignments are reflected. Officers are encouraged to obtain college degrees for Field Operations officers.

603140

New Hire Screening

This line item is used to fund the costs associated with conducting background checks for potential new hire police employees.

603150

Information Technology Svc

This line item provides funding for online computerized information services.

603183

Accreditation Fees

This account is for national CALEA and State CFA accreditation fees and include membership and on-site inspection costs.

603184

Employee Assistance Prog

his is for Employee Assistance Program to provide psychological counseling for depression, conflict resolution, burn out prevention, alcohol dependency, domestic problems, financial related stress, etc., and allows employees to voluntarily seek help in a confidential setting which may prevent and reduce liability for the City. Funding is also critical to provide counseling following traumatic incidents such as a shooting, major traffic accidents, officer death on duty, disasters, gruesome crime scenes, etc.

603185

Counseling Services

This line covers psychological testing services for new hire and existing police department employees.

603190

Prof Svc-Other

This line item is used to fund outside professional services, such as professional trainers and DNA testing.

603301

Court Appear & Trans Fee

This line item is for transcribed statements taken during criminal and internal affairs investigations. Using a transcription service eliminates paying overtime to type statements during peak times, and will supplement existing resources during time sensitive requirements for statements or to maintain the workflow when employees' are out without using overtime funds.

603407

Board up Services

Expenses relating to vendor board up services to secure homes that have been burglarized, left unsecure, and where the owner could not be contacted to secure the residence before the departure of police personnel.

603425

Software License & Maint

This line covers the police department's portion of the costs associated with the annual maintenance of the computer aided dispatch system.

603459

Crossing Guards

This line item is used to fund crossing guards contractual services for all school zones within Miramar.

603460

Landscape Services

This cost is to maintain vacant properties for lawn mowing, pool maintenance, and trash removal that violate city code.

603501

Travel-Investigations

Travel funds for out of the area or out of state investigators to complete criminal investigations, and also for when internal affairs investigator or the background investigator need to or are required to leave the area.

Revenue

Expense

City of Miramar

186


Police

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

604001

Travel & Training

This represents costs associated with travel and accommodations associated with specialized training and certification courses or conferences, such as international Association of Chiefs of Police and FBI conferences, and the costs for the members of the mayor's Youth Advisory Council to attend their annual training conference.

604100

Communication Services

This expenditure is for computer contract services for the mobile data communication system. The support costs include airtime and cellular service fees, software client license fees and modem expenses for the mobile data terminals. All operating personnel utilize these services to connect to the vehicle locator system, process police reports and access the department's records management system, run DL and criminal checks, etc.

604200

Postage

This is for allocated costs for department mailings and delivery services such as U.P.S. and Federal Express.

604300

Water/Wastewater Svc

Costs associated with water and wastewater services for police department buildings.

604301

Electricity Svc

This account represents allocated costs for electricity usage.

604400

Leased Equipment

This line pays for long-term leased vehicles.

604402

Leased Vehicles

This account represents the cost of city leased vehicles

604403

Leased Building

This account is for rental of space at the Miramar Park of Commerce for CID and RediPlexes located at the Public Safety Building.

604440

Leased Copiers

This account represents costs associated with copy machines, releated supplies and service contracts. (Toner is only purchased if department exceeds the allotted meter amount)

604500

Property & Liability Ins

This account represents allocated property and liability insurance premiums

604610

R&M Vehicles

This account represents costs associated with repair and maintenance of city vehicles

604611

Vehicle Rehab & Enhance

This line is for repair and maintenance work on department vehicles which is considered to be outside the normal scope of repair and maintenance, and which is considered to be an enhancement to the existing vehicle. An example of this would be the replacement of a broken vehicle emergency light bar with a new one when the existing light bar cannot be repaired.

604612

Vehicle Ancillary

This line is for ancillary cost related to department owned vehicle, such as vehicle cleaning, biohazard cleaning services, window tinting services, etc. This also covers the cost of equipment needed to properly outfit each vehicle, such as fire extinguishers, water rescue rope, first aid kits, flares, personal biohazard/personal protective equipment.

604613

Vehicle Detail

This line is for costs associated with vehicle cleanliness and general upkeep.

604614

R&M Motorcycle

This line is for costs associated with motorcycle repair costs not covered under the mototrcycle vendor lease aggreement.

604620

R&M Buildings

This line item is for general repairs and maintenance for public safety buildings. Funds are used to pay repair and maintenance costs not covered by the city's Building Maintenance function.

604645

R&M Radios

Funds allocated to this account will be used for repair and maintenance of Department's radio equipment. Warranty for radios expire and maintenance contract will require additional funds.

604650

R&M Office Equip

Repair of office equipment and service contracts such as radar unit, the FBI's National Criminal Information Center (NCIC) access, and other related cost for equipment repair, maintenance, and service contracts.

604700

Printing & Binding Svc

Major expenses from this account will be the printing and binding of police reports, case cards, business cards, forms and stationery, training handouts, arrest cards, pamphlets to educate residents about code compliance issues and flyers for special events.

604825

Crime Prevention

All Community Oriented Police officers act as a liaison with the citizens of Miramar in solving community problems. Educational efforts via lectures, visual aids, and hand-out materials are offered to homeowners' associations, civic groups, churches, businesses and the public-spirited schools. Expenses for the civilian police academy citizen volunteer program and citizen Crime Watch.

604890

Special Events-Other

Events and programs to provide community-wide activities, temporary traffic control devices and other related equipment expenses.

604916

Administrative Expense

This expenditure is associated with ceremonies, community events, staff meetings, personnel remembrances, awards and presentations.

604920

Licenses & Permit Fees

This line item is used for new licenses and various renewals, such as the department's electronic records management system and other associated software programs.

City of Miramar

187


Police

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

604931

Recording Fees

This line item is for costs associated with recording special magistrate hearings in all applicable mediums.

604965

Special Magistrate

This line item is for fees paid to contract attorneys who provide special magistrate services to the city.

604970

Prisoner Care

This is for contractual agreement with Broward County Jail which will be used for medical treatment for persons arrested by the Miramar Police while in custody.

604989

MIS Internal Svc Chgs

This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs

604998

Contingency

This is required for unexpected costs, occurrences and emergencies which have not been budgeted for additional supplies and equipment needed during such occurrences.

605100

Office Supplies

Projected cost was based on half year expenditure and anticipated increase.

605120

Computer Operating Supplies This cost is for Print Management Contract and computer related supplies such as paper, ribbons, tapes, laser toner drum, diskettes, etc. In-car printers and printer related supplies.

605220

Vehicle Fuel-On-Site

This account covers the cost of gas and oil used for city vehicles

605221

Vehicle Fuel-Off-Site

This account covers costs associated with city vehicles fueled outside of city limits. (This account is often used when city vehicles are used to transport employees to off site trainings, meetings or other city releated events)

605225

Equip Gas Oil & Lube

This account is used to provide gas and oil used for equipment. Budgeted amount provided by Public Works

605230

Program Supplies

Cost associated with school programs such as equipment, supplies, and expenses related to the School Resource Officer and Explorer programs.

605240

Uniforms Cost

This account is used for the replacement and initial issuance of all uniforms and accessories worn by both police and civilian personnel of the department.

605244

Personal Prop Reimburse

This expenditure is a stipulated contractual agreement in the current PBA agreement. Members are reimbursed for personal property damaged in the line of duty.

605251

Noncapital Equipment

This account is for equipment items costing under $1,000 each. Examples include batteries, flares, photography supplies, tools for sign and graffiti removal, first aid supplies, crime scene tape, items used for surveillance, and crime scene processing supplies.

605261

Canine Supplies

Funds are used to purchase equipment, veterinary care, food, and grooming.

605266

Photography

This cost is for photo related supplies used to photograph suspects, gang members, graffiti, crime scenes, city events, and printing of photographs for court presentation.

605270

Ammunition

Costs for this account are used to purchase weapon, munitions, simunitions and longbarrel weapons. Semi-annual qualification and regular practice in firearms training is performed in order to maintain a level of proficiency as mandated by state standards. Replaced ammunition is used for practice to lower expenses. In addition to rounds expended during practice and qualification, fresh factory ammunition is issued to all officers yearly. Increase in this line item is for issue of weapons to new hires, formation of a special weapons and tactics team, and to provide less-than-lethal weapons for issue to officers.

605290

Other Operating Supplies

This line item funds commodities and services not otherwise covered in the operating budget.

605410

Subscriptions & Memberships

Costs associated with this line item are subscriptions to local newspapers (e.g. Miami Herald and Sun-Sentinel), professional journals (e.g. Police Chief's Magazine), online subscriptions (e.g. Lexis Nexis), training materials to update employees on changing laws and procedures within their activity, and membership in professional and regional law enforcement organizations (e.g. International Chiefs of Police, American Association of Code Enforcement, Florida Notary Public, Society for Human Resource Management, etc.).

605500

Training-General

This line covers costs associated with training such as the utilization of outside vendor trainers and subject matter experts, outside training course registration fees, and educational conference registration fees. It also covers expenses related to the purchase of materials and services needed to support training activities, such as range materials, training suits and floor mats, etc.

605510

Tuition Reimbursement

This line is to cover the costs of contractual university-level tuition reimbursement for employees.

606400

Machinery & Equipment

Expenses related to the purchase of machinery and equipment considered to be capital assets.

City of Miramar

188


Police

FY 2014 Budget

Budget Justification Account #

Account Description

Justification

606440

Vehicles Purchase

Expenses related to the purchase of vehicles and their related equipment, which are considered to be capital assets.

City of Miramar

189


Fire‐Rescue


Fire-Rescue Department City Manager

Fire-Rescue Chief

Executive Assistant to the Fire Chief

Administrative Manager

Administrative Coordinator

Budget Coordinator

Fire Administrative Tech

Emergency Services Deputy Chief

Safety and Support Services Deputy Chief Executive Assistant to the Fire Department

Administrative Coordinator

Division Chief of Logistics

Administrative Clerk II

Communications Technician

Fire Life/Safety Fire Marshal

Division Chief of EMS

FLS Inspector 4

Captain (EMS)

Captain (Logistics)

Division Chief of Emergency Management

PT Clerk I

Emergency Services Battalion Chief 6

Captain (Station) 21 Emergency Management Coordinator

Division Chief of Training

Rescue Lieutenant 18

Training Captain 2

Driver Engineer 21 Firefighter/Paramedic 54* Firefighter/EMT 1

Logistics Tech I

Logistics Tech Part-time

Logistics Firefighter/Paramedic 1

*Includes 12 Grant FF Positions


Fire-Rescue

FY 2014 Budget

Mission To protect, serve and educate our community with pride and professionalism.

Department Overview The Fire-Rescue Department provides services to the City's residents from four (4) City-owned stations. responsible for and has the ultimate authority in every aspect of the fire service.

The Fire Chief is

The department has 140 budgeted positions, 139 full-time and 2 part-time employees. The eight (8) programs provided are: 1. Administration 2. Logistics 3. Life Safety 4. Fire Protection 5. Fire-Rescue Training 6. Emergency Management 7. Emergency Medical Services 8. Safer Grant Firefighters Program

Objective ■

To protect, serve and educate our community with the goal of saving lives and property

Key Intended Outcomes of Investment ■ ■ ■ ■ ■

Implement best practices and national standards to improve response times to emergency incidents Improve the safety of our employees and our community Improve public safety through emergency incident planning and community risk assessment Reduction of fire incidents and fire code violations through inspections and public education Provide employees with up to date training and state of the art equipment necessary to improve our service delivery

Accomplishments FY 2013 ■ ■ ■ ■ ■ ■ ■ ■

Improved ISO public protection rating from 5/9 to 3/9 Quint in service 24/7 Improved response times through District 107 Program Improved dispatch service efficiency through transferring to BSO Awarded Lifepak grant Awarded SAFER grant Awarded AFG for rescue vehicles Completed 2,500 pre-fire plans

City of Miramar

190


Fire-Rescue

FY 2014 Budget

Program Revenues, Expenditures & Position Summary

Dedicated Revenues Emergency Communications Life Safety Fire Protection Emergency Medical Services Total

Expenditures by Program Administration Emergency Communications Logistics Life Safety Fire Protection Fire-Rescue Training Emergency Management Emergency Medical Services District 107 Response Time Improvement SAFER Grant Firefighters Program Total

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

FY 2011 Actual 45,646

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

-

-

-

-

284,259

319,272

387,000

387,000

387,000

10,403,503

10,518,362

10,783,300

10,778,650

11,130,900

968,121

1,058,863

922,100

922,100

1,065,000

$ 11,701,529

$ 11,896,497

$ 12,092,400

$ 12,087,750

$ 12,582,900

2,198,287

2,078,954

1,358,600

1,374,000

1,210,800

866,300

1,642,993

-

-

-

-

965,980

951,700

949,700

936,500

919,800

960,952

981,600

979,000

993,900

18,172,468

9,470,270

10,783,300

10,778,650

11,130,900

740,000

584,768

812,500

819,150

907,700

500,400

458,599

415,400

415,400

518,100

469,945

8,494,828

8,737,200

8,726,977

8,782,800

-

448,089 -

503,500 -

503,500 -

83,500

$ 23,867,200

$ 25,105,433

$ 24,543,800

$ 24,546,377

$ 24,564,200

20,939,265

21,956,298

21,384,700

21,384,700

21,406,400

2,777,200 150,735

2,915,063 234,072

3,159,100 -

3,141,775 19,902

3,123,000 34,800

$ 23,867,200

$ 25,105,433

$ 24,543,800

$ 24,546,377

$ 24,564,200

7.25

Positions by Program Administration Emergency Communications Logistics Life Safety Fire Protection Fire-Rescue Training Emergency Management Emergency Medical Services District 107 Response Time Improvement Total

City of Miramar

FY 2012 Actual

191

14.68

7.00

8.00

8.00

11.66

10.50

-

-

-

-

6.00

5.75

5.75

5.75

5.66

5.50

5.75

5.75

5.75

59.18

53.18

57.68

57.68

59.34

3.66

3.66

3.66

3.66

3.83

4.00

3.00

3.00

3.00

3.00

56.16

55.16

53.66

53.66

55.08

-

3.00

-

-

-

155.0

147.0

137.5

137.5

140.0


Fire�Rescue Position Detail Account Clerk I - Part-time Administrative Clerk II Administrative Coordinator Administrative Manager Battalion Chief Budget Coordinator Captain Communications Technologist Deputy Fire Chief Director of Emergency Management Dispatch/ROMS Supervisor Division Chief Driver/Engineer Emergency Mgmt. Manager Emergency Mgmt. Planner Executive Asst. to the Fire Chief Executive Asst. to the Fire Dept. Fire Administrative Tech I Fire Chief Fire Communications Officer Fire Communications Officer II Fire Marshall Firefighter EMT Firefighter Paramedic Firefighter Paramedic in Training P/T (10) Inspector Lieutenant ISO Certification Aide Temp Part-time (2) Logistics Technician Logistics Technician - Part-time Rescue Lieutenant Training Captain Total FTE's

FY 2014 Budget FY 2011 Actual

Positions by Classification Certified Firefighters Communications Clerk/Tech/Firefighter Paramedic Trainee Total

City of Miramar

192

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

0.5

0.5

0.5

0.5

0.5

1

1

1

1

1

2

2

2

2

2

1

1

1

1

1

6

6

6

6

6

1

1

1

1

1

21

21

21

21

24

1

1

1

1

1

2

2

2

2

2

1

1

1

-

-

1

1

-

-

-

5

3

3

4

4

21

21

21

21

21

1

-

-

-

-

1

1

1

1

1

1

1

1

1

1

1

1

1

1

1

1

1

1

1

1

1

1

1

1

1

8

7

-

-

-

2

2

-

-

-

1

1

1

1

1

2

2

2

1

1

43

44

44

45

45

5

-

-

-

-

4

4

4

4

4

-

-

-

1

1

1

1

1

1

0.5

0.5

0.5

0.5

0.5

18

18

18

18

18

1

1

1

1

1

155.0

147.0

137.0

138.0

140.0

126.0

125.0

125.0

125.0

128.00

13.0

12.0

1.0

1.0

1.0

16.0 155.0

10.0 147.0

11.0 137.0

12.0 138.0

11.0 140.0


Fire-Rescue

FY 2014 Budget

Administration Program Description The Administration Program provides for overall direction, leadership and support of the Miramar Fire Rescue Department through efficient and effective management of all department programs and related activities. These activities include; the planning, directing, supervising, and staffing for the department. This program is responsible to ensure that the Department consistently meets and exceeds the goals of the City along with applicable standards or regulations which will result in the delivery of responsive, effective, and efficient fire department services. Components of the Administration Program include policy development, personnel administration, planning, research and development, financial management, union contract negotiations, labor relations, records management, communications, information technology, payroll and accounts payable.

Objectives ■ ■

Monitor the Fire Department's financial condition through budget oversight Provide the department with strategic oversight and leadership for future needs, demands and organizational capabilities.

Serve as the department's records custodian by preserving the integrity of the department's records, including all contracts, patient records, fire records, employee records and other business transactions of the fire department.

Educate residents about fire-rescue operations, fire prevention techniques and foster partnerships between the fire department and the community.

Improve emergency radio communication interoperability between emergencies and manmade or natural disasters.

Provide and support access to general purpose software tools, mission critical applications, and data across multiple computing platforms and external services, data or applications.

other

agencies

during

Key Intended Outcomes of Investment ■ ■ ■ ■

Ensure budget expenditures do not exceed annual appropriation amounts. Ensure compliance with the department's strategic goals and objectives Ensure that all record requests are processed in a timely manner as defined by Florida Department of State. Ensure that all permanent records are legally safeguarded and maintained and those records requiring disposal are done so to the fullest extent permissible by Florida Law.

Reduce citizen fire loss, encourage volunteerism, and create effective partnerships between the department and community.

Ensure a safe means of communications between firefighters, police officers and other government agencies before, during and after an emergency incidents.

Ensure proper maintenance, administration, upgrades and information relative to the department's mission critical emergency response software applications.

Goals for FY 14 1. 2. 3. 4. 5. 6.

Maintain fiscal responsibility through proper appropriations of funds to meet the department's overall mission Meet and maintain goals and objectives established in the department's strategic plan Maintain the ISO Public Protection Classification of a Class 3/9 and progress towards improving the classification. Maintain a robust records custodial program that’s efficient and effective in processing records requests. Establish community outreach operations in support of creating partnerships with residents Maximize our communications and technology platforms to ensure safe, efficient and effective emergency operations.

City of Miramar

193


Fire-Rescue

FY 2014 Budget

Administration Program Performance Measures Output

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

# of fire and ems record requests processed

-

356

405

375

23

39

45

50

# of software application upgrades installed

-

-

4

6

# of software applications implemented

-

-

2

4

# of Radios sent out for repair

Efficiency/Effectiveness Objective: Monitor the Fire Department's financial condition through budget oversight Outcome: Ensure budget expenditures do not exceed annual appropriation amounts. Goals: 1 FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

Monthly review of budget expenses

12

12

12

12

12

Quarterly meetings to discuss cost control and cost savings

4

4

4

4

4

Objective:

Provide the department with strategic oversight and leadership for future needs, demands and organizational capabilities.

Outcome: Goals:

Ensure compliance with the department's strategic goals and objectives 1, 2, 3 FY 2012

FY 2014

FY 2013

Goal

Actual

Goal

Projected

Goal

4

4

4

4

4

Quarterly Strategic Planning Meetings held

Objective:

Serve as the department's records custodian by preserving the integrity of the department's records, including all contracts, patient records, fire records, employee records and other business transactions of the fire department.

Outcome:

Ensure that all record requests are processed in a timely manner as defined by Florida Department of State. Ensure that all permanent records are legally safeguarded and maintained and those records requiring disposal are done so to the fullest extent permissible by Florida Law.

Goals:

2, 4 FY 2012 Actual

Goal

Projected

200

405

400

375

300

3,000

3,900

4,000

-

4,000

Number of record requests processed Number of records destroyed in accordance with State Law and Policy.

FY 2014

FY 2013

Goal

Goal

Objective:

Educate residents about fire-rescue operations, fire prevention techniques and foster partnerships between the fire department and the community.

Outcome:

Reduce citizen fire loss, encourage volunteerism, and create effective partnerships between the department and community.

Goals:

2, 3, 5 FY 2012

FY 2013

FY 2014

Goal

Actual

Goal

Projected

Goal

Work with the other volunteer program coordinators in the city to promote programs

New

New

100%

100%

100%

Recruit volunteers from the general public Hold Citizen Emergency Response Team (CERT) training sessions to educate citizens about fire rescue emergency response and create community partnerships.

New

New

100%

100%

100%

New

New

2

2

2

City of Miramar

194


Fire-Rescue

FY 2014 Budget

Administration Program Objective:

Improve emergency radio communication interoperability between other agencies during emergencies and manmade or natural disasters.

Outcome:

Ensure a safe means of communications between firefighters, police officers and other government agencies before, during and after an emergency incidents.

Goals:

2, 3, 6 FY 2012

Portable and mobile radios serviced for interoperability and disaster recovery prevention within 2 hrs. of notice

FY 2013

FY 2014

Goal

Actual

Goal

Projected

Goal

100%

95%

100%

97%

100%

Objective:

Provide and support access to general purpose software tools, mission critical applications, and data across multiple computing platforms and external services, data or applications.

Outcome:

Ensure proper maintenance, administration, upgrades and information relative to the department's mission critical emergency response software applications.

Goals:

2, 3, 6 FY 2012

Meet service level agreements regarding ePCR availability

FY 2013

FY 2014

Goal

Actual

Goal

Projected

Goal

100%

65%

100%

60%

100%

Meet service level agreements regarding Fire RMS availability

100%

90%

100%

95%

100%

Meet service level agreements regarding Zoll Occupancy availability

100%

70%

100%

60%

100%

2

2

1

1

2

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Number of Technology projects implemented

Dedicated Revenues Other Charges & Svcs (Record requests)

Account # 349003

-

-

-

-

200

1,498,008

1,045,537

932,100

932,100

817,500

697,395 2,884

940,032 93,385

426,500 -

441,900 -

393,300 -

$ 2,198,287

$ 2,078,954

$ 1,358,600

$ 1,374,000

$ 1,210,800

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

Percent of Time by Position Account Clerk I Administrative Coordinator Administrative Manager Budget Coordinator Captain Communications Technologist Deputy Chief Director of Public Safety Division Chief Executive Assistant to the Fire Chief Fire Administrative Tech I Fire Chief Firefighter/paramedic Logistics Technician Logistics Technician (PT) Total

City of Miramar

0.50

0.50

0.50

0.50

0.50

1.34

1.25

1.50

1.50

1.50

1.00

1.00

1.00

1.00

1.00

1.00

1.00

1.00

1.00

1.00

1.00 1.00

1.00

1.00

1.00

1.00

0.34

0.25

0.50

0.50

0.25

-

-

0.50

0.50

0.00

3.00

1.00

1.00

1.00

1.00

1.00

1.00

1.00

1.00

1.00 1.00 1.00 1.00

-

-

-

-

1.00

-

-

-

-

0.50

-

-

-

-

7.00

8.00

8.00

7.25

14.68

195


Fire-Rescue

FY 2014 Budget

Logistics Program Description The Logistics program is a responsive program that supports emergency field operations and ensures maintenance of safety standards in all aspects as well as all other Fire-Rescue programs. It is tasked with ensuring that emergency operations are prepared to be in a constant state of readiness by coordinating fleet, facility, and equipment repairs. This program is also responsible for maintaining and delivering emergency medical supplies, station supplies, and fire suppression supplies, including uniforms, bunker gear and safety equipment. The Logistics program is the receiving and distribution center for inventory of the FireRescue Department and oversees all large scale projects by providing project management for assigned Fire Department projects. The Logistics program ensures all equipment and vehicles are inspected and tested annually to meet OSHA and NFPA standards.

Objectives ■

Ensure that medical supplies, station supplies and fire equipment are ordered, stocked, and delivered to support emergency operations for the department.

Ensure the fleet of vehicles is in a constant state of readiness at all times Ensure that all fire facilities meet state and local fire codes and NFPA standards Procure, maintain and distribute uniform, bunker gear and safety equipment. Ensure that all fire and EMS equipment complies with NFPA or industry standards

■ ■ ■

Key Intended Outcomes of Investment ■ ■ ■ ■ ■

Having adequate supplies, tools and equipment is required to provide the highest level of service Fleet readiness will provide the highest level of service available for our citizens Ensuring fire department facilities are safe and usable for employees and the public Uniform and turnout gear will ensure that emergency personnel maintain professionalism and required safety to provide emergency services Complying with standards will ensure safe equipment for employees and conform to industry best practices

Goals for FY 14 1. 2. 3. 4. 5. 6. 7. 8.

Implementation of asset and inventory tracking system. Reconfigure Logistic facilities for best practices Provide Cache system at stations to provide 24/7 equipment replacement access. Follow current approved vehicle replacement program to replace aging Rescue fleet Revise apparatus Inventory system for front line vehicles. Implement policy and procedures for asset and inventory tracking system Implement in-house annual fire nozzle inspections Ensure engineering and design plans are completed for station 84 renovations in FY15

Performance Measures Output

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

-

270

289

200

-

172

163

150

-

64

72

30

-

60

72

30

-

800

761

500

-

990

1,181

1,500

# of Apparatus work orders processed-NFPA accordance # of Facility work orders processed # of EMS deliveries completed # of Station supplies deliveries completed # of Uniform requests processed and deployed # of Purchase requisitions processed

Efficiency/Effectiveness Objective: Ensure that medical supplies, station supplies and fire equipment are ordered, stocked, and delivered to support emergency operations Outcome: Having adequate supplies, tools and equipment is required to provide the highest level of service Goals: 1, 2, 3, 6, 7

City of Miramar

196


Fire-Rescue

FY 2014 Budget

Logistics Program FY 2012

% of supply orders processed/delivered

Objective: Outcome: Goals:

Actual

Goal

Projected

Goal

100%

100%

100%

100%

100%

Ensure the fleet is in a constant state of readiness at all times Fleet readiness will provide the highest level of service available for our citizens 1, 2, 5, 7, 8 FY 2012 Goal 100% 100%

% of fleet work orders processed/followed up and completed % of preventative maintenance scheduled and completed

Objective: Outcome: Goals:

Goal 100% 100%

Goal 100%

Goal 100% 100%

FY 2013 Actual 100%

Goal 100%

FY 2014

Projected 100%

Goal 100%

Procure, maintain and distribute uniform, bunker gear and safety equipment. Uniform and turnout gear will ensure that emergency personnel maintain professionalism and required safety to provide emergency services 1,2,7 FY 2012 Goal 100%

% of Procurement, maintenance and distribution of personal protection equipment and safety attire

Objective: Outcome: Goals:

Projected 100% 100%

Ensure that all fire facilities meet state and local fire codes and NFPA standards Ensuring fire department facilities are safe and usable for employees and the public 8

% of facility work orders processed, follow up and completed

Goals:

FY 2014

FY 2013 Actual 100% 100%

FY 2012

Objective: Outcome:

FY 2014

FY 2013

Goal

FY 2013 Actual 100%

Goal 100%

FY 2014

Projected 100%

Goal 100%

Ensure that all fire and EMS equipment complies with NFPA or industry standards Complying with standards will ensure safe equipment for employees and conform to industry best practices 4, 5, 6 FY 2012

% of equipment maintained and tested

Dedicated Revenues

Account #

FY 2013 Projected

FY 2014 Goal

Goal

Actual

Goal

100%

100%

100%

100%

100%

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

-

None

-

-

-

-

821,100 130,600 951,700

821,100 128,600 949,700

769,300 167,200 936,500

Expenditures by Category Personnel Services Operating Expense Capital Outlay Total

-

$

$

896,178 69,802 965,980 $

$

$

Percent of Time by Position -

Administrative Coordinator Captain Deputy Chief Division Chief Fire Administrative Technician Logistics Firefighter Logistics Technician Logistics Technician P/T Total

City of Miramar

197

0.25 1.00 0.25 1.00 1.00 1.00 1.00 0.50 6.00

1.00 0.25 1.00 1.00 1.00 1.00 0.50 5.75

1.00 0.25 1.00 1.00 1.00 1.00 0.50 5.75

1.00 0.25 1.00 1.00 1.00 1.00 0.50 5.75


Fire-Rescue

FY 2014 Budget

Life Safety Program Description The Life Safety Program is responsible for the key elements of a comprehensive fire prevention program: fire safety education, fire investigations, enforcement of all state county and local codes and ordinances, pre-construction plan review and permit approval, property inspection, evaluate built-in fire protection systems, training of inspectors, and conduct regular analysis to monitor progress.

Objectives ■ ■ ■ ■ ■ ■ ■ ��� ■ ■

Ensure that plan review services for new construction projects are completed within 30 days or less Ensure commercial fire safety through new construction inspections Improve fire life safety through the annual fire inspection process Improve fire life safety through the prompt and thorough reinspection process Partner with the State Fire Marshal to provide an Arson Investigation Team for investigating suspicious fires Ensure that all fire sprinkler systems in the city are tested twice a year as per city code Ensure that all fire detection systems in the city are tested twice a year as per city code Ensure that all fire suppression systems in the city are inspected twice a year as per city code Ensure that all smoke evacuation systems in the city are tested twice a year as per city code Ensure that all other fire detection/suppression systems in the city are tested twice a year as per city code

Key Intended Outcomes of Investment ■ ■ ■ ■ ■ ■

Increase the number of city businesses who fulfill code requirements for the fire safety of employers, employees and the public Increase the number of city businesses that meet or exceed safety standards for employers, employees and the public Reduce the number of fire incidence within our city Reduce the number of fire code violations in all of our businesses Improve fire knowledge to better understand the cause and origin in order to reduce these fires in the future Reduce the number of fire related deaths and injuries

Goals for FY 14 1. 2. 3. 4. 5. 6. 7. 8.

Develop Public Safety Education awareness programs for school, residence, businesses, and city employees Create a Fire Drill program to be offered to the public, businesses, and seniors Develop and revise City of Miramar Fire Prevention Code Enforcement Ordinances Develop a step by step process for plan review Provide continuing education for fire inspectors Reduce the number of failed inspections through education of businesses. Reduce the number of accidental fires Have zero fire related deaths in our city

Performance Measures Output # Fire safety inspections # Fire safety reinspections # Fire Plans Review # New Construction inspections # Hydrant flow test # Fire Investigations # Sprinkler System Tested # Fire Detection System Tested # Fire Suppression Systems Inspected # Smoke Evacuation Systems Tested # Other Fire Suppression/Support Systems Inspected

City of Miramar

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

2,208

2,799

2,474

2,800

719

491

166

450

981

1,090

1,038

1,750

552

697

1,285

1,300

45

33

28

50

75

36

52

50

-

-

413

-

-

413

-

-

11

-

-

-

-

-

-

672 758 242 6 120

198


Fire-Rescue

FY 2014 Budget

Life Safety Program Efficiency/Effectiveness Ensure that plan review services for new construction projects are completed within 30 days or less Objective: Increase the number of city businesses who fulfill code requirements for the fire safety of employers, employees Outcome: and the public Goals: 3, 4, 5 FY 2012

% of fire plans review completed within 30 days

Objective: Outcome: Goals:

Actual

Goal

Projected

Goal

100%

85%

100%

75%

100%

Ensure commercial fire safety through new construction inspections Increase the number of city businesses that meet or exceed safety standards for employers, employees and the public 1, 3, 5, 6 FY 2012

% of new construction inspections completed

Objective: Outcome: Goals:

Actual

Goal

Projected

Goal