Minnetrista 2023 Wedding Guide

wedding guide minnetrista

weddings at minnetrista

welcome to minnetrista museum & gardens

our

mission

Our mission is to create shared experiences that connect people.

Conveniently located in the heart of Muncie, our forty-acre campus features beautiful garden venues, historic homes, and a modern museum facility.

Our friendly and knowledgeable staff will help guide you through the wedding planning process and make sure your special day runs smoothly.

Amenities •

Fully customizable packages

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Free parking & guest WiFi

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Wedding planning assistance

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Setup & breakdown

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One-year Explorer Membership

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Indoor restrooms

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Exceptional catering & service

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Event security

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Stunning photo opportunities

ceremony package

Host your ceremony in one of four unique garden venues or in Hackley Gallery overlooking Catalyst and the historic Ball family homes along the Minnetrista Boulevard.

Venues Rose Garden 150 guests Wishing Well Garden

300 guests

Cabin Lawn 150 guests Oakhurst Patio 200 guests Hackley Gallery* 90 guests *Hackley Gallery is only available after museum hours.

What’s Included • One hundred fifty white garden chairs • Two cocktail tables with linens • Two ceremony planning meetings • Complimentary ceremony rehearsal • Venue coordinator on-site during your event

Pricing Monday through Friday

$500*

Saturday or Sunday

$1,000*

Holiday or Holiday Weekend

$1,450*

*Price listed does not include applicable taxes or fees.

elopement

package

An elopement is a smaller and more intimate wedding ceremony, without all the planning and stress of a traditional wedding, and with fewer guests.

Elopements can include just you and your officiant, but we believe they can also include a handful of your closest family and friends.

Venues

Rose Garden or Oakhurst Patio What’s Included • Up to 20 white garden chairs included with setup and teardown by Minnetrista • One planning meeting with a coordinator to talk through the details

Pricing Elopement Package Pricing $200* *Price listed does not include 7% Indiana sales tax. Elopement packages are booked up to six weeks in advance and must take place during museum hours. Up to 25 guests may attend, including the couple and their officiant.

cantina

reception package

The Cantina is located on the main floor of our Center Building and features near floor-to-ceiling windows for exquisite outdoor views.

Dimmable lighting creates the perfect ambiance for small, casual receptions. Guests must arrive after museum closes to the public.

What’s Included • One hundred beige banquet chairs • Guest tables with classic linens and napkins • Clothed tables for guestbook, gifts, cake, etc.

• Two built-in speakers with microphones • Three reception planning meetings • Venue coordinator on-site during your event

Pricing Monday through Friday

$1,450*

Saturday or Sunday

$2,150*

Holiday or Holiday Weekend

$2,900*

*Price listed does not include applicable taxes or fees.

formal garden

reception package

The Formal Garden is a spacious lawn set in the middle of Oakhurst’s wooded gardens. This venue is bordered by a lighted wooden arbor, brick pathways, wildflower beds, hidden alcoves, and forest oaks. It is perfect for intimate garden receptions with less than 200 guests.

What’s Included • White pole tent with lights and dance floor • One hundred fifty white garden chairs • Guest tables with classic linens and cloth napkins • Clothed tables for guestbook, gifts, cake, etc.

• Three reception planning meetings • Venue coordinator on-site during your event

Pricing Monday through Friday

$4,350*

Saturday or Sunday

$5,300*

Holiday or Holiday Weekend

$6,250*

*Price listed does not include applicable taxes or fees.

greensward

reception package

With Minnetrista’s historic homes and the White River as a picturesque backdrop, this expansive lawn venue is located just steps from the museum and parking. This venue is large enough for tented weddings with up to 300 guests, and still has plenty of room left for yard games or children’s activities.

What’s Included • White pole tent with lights and dance floor • Two hundred white garden chairs • Guest tables with classic linens and napkins • Clothed tables for guestbook, gifts, cake, etc.

• Three reception planning meetings • Venue coordinator on-site for the duration of your event

Pricing Monday through Friday

$5,750*

Saturday or Sunday

$7,000*

Holiday or Holiday Weekend

$8,150*

*Price listed does not include applicable taxes or fees.

Add-Ons & Upgrades Dressing Rooms

Minnetrista offers two dressing rooms, which are equipped with plenty of power outlets and large, shuttered windows to let in lots of natural light, perfect for getting ready before your wedding.

These rooms are located across the hall from the restrooms and are available all day for your convenience.

Small Conference Room

$125 per day*

Large Conference Room

$300 per day*

*Prices listed above do not include applicable taxes or fees. Due to high demand, dressing rooms are available on a first-come-first-served basis. Dressing rooms require a separate contract addendum.

General Upgrades Upgrade to Premiere Membership

$50

Extended venue access

$50 per half-hour*

Ceremony Package Upgrades Additional white garden chair

$5 each

Additional table $15 each Additional tablecloth

$25 each

White wooden ceremony arbor

$100

Ceremony sound system

$250

Reception Package Upgrades Additional white garden chair

$5 each

Additional banquet chair

$6 each

Premium linens $5 per guest Tent walls $25 to $30 per section Tent fans $60 to $125 each This is a list of our most common packages and upgrades. We can customize your event to perfectly match your vision. Please contact us or call 765.287.3506 for more information.

Upgrades and other changes must be requested at least 15 days in advance to ensure availability of equipment and staff. Guests must depart no later than 11 p.m. and venue access may not extend beyond 11:59 p.m. on the day of the wedding. Prices listed do not include applicable taxes or fees.

catering

minnetrista

Delicious food, exceptional service.

Our Executive Chef prepares each menu item from scratch using fresh, local ingredients whenever possible, right here in our onsite kitchen. Professional catering staff will take care of everything from setting tables to washing dishes.

You just choose your menu and we’ll handle the rest!

To schedule a consultation, contact us or call 765.287.3506.

bar services

A $300 set-up fee is required for all bars, which covers our permit cost and includes premium plastic drinkware, cocktail napkins, bartender labor, and bar set-up.

Glassware is available for an additional $5 per person.

We accept all major credit cards!

Is there a coordinator on site during my wedding?

Yes, all of our wedding packages include a venue coordinator! Your venue coordinator will meet with you two to three times before your wedding to help you pick out your linens, create floorplans and maps of your spaces, assist with creating a timeline, talk you through the details, and give you general wedding planning advice. Your venue coordinator will also be the one on site during your wedding to keep you on schedule, manage the venue, and oversee catering and bar service. We do still recommend hiring a month-of wedding coordinator or wedding planner to manage your other vendors and ensure your entire day runs smoothly.

Can we bring our own food and drinks?

All food and beverages must be provided by Minnetrista Catering or one of our approved outside caterers to ensure the best service and experience for you and your guests. Wedding cakes and refreshments for the wedding suite are the only exceptions.

Do you allow alcohol?

Yes, but all alcohol must be provided and served by Minnetrista Catering or one of our approved outside caterers that is licensed to do so. Alcoholic beverages may only be consumed in your reception venue. Please contact us for more information.

Can we hire outside vendors?

With the exception of catering and bar service, you are free to hire the vendors of your choice. We would be happy to refer you to professional vendors and accommodations in the area.

What happens if it rains?

There are plenty of options available to you in case of rain. If you are having your reception at Minnetrista, you can use your reception space as a back-up plan at no extra cost. If you are just having your ceremony at Minnetrista, you can rent a separate space to use in case of inclement weather. We’ll help you create a weather contingency plan that’s perfect for you.

Can I bring my own decorations? Are there any restrictions?

You are welcome to bring your own decorations, but there are some restrictions in order to protect the history and natural beauty of our museum and gardens. Unlike many venues, we do allow real candles as long as they are fully enclosed. Please contact us for more information.

still have questions? contact us

dream wedding? ready to book your

1200 North Minnetrista Parkway | Muncie, IN 47303 765.287.3506 | minnetrista.net

rental locations

7

6

5

3

The Museum 1. Hackley 1. Cantina 1. Large Conference Room 1. Small Conference Room

ADDITIONAL PARKING AT DELAWARE COUNT Y FAIRGROUNDS

Thank you again for choosing to share your special occasion with us!

minnetrista.net

1200 n. minnetrista pkwy. muncie, in 47303

4 1

2

The Gardens 2. Rose Garden 3. Greensward 4. Wishing Well Garden 5. Formal Garden 6. Oakhurst Patio 7. Cabin Lawn