Third party complaints
Procedure for third parties
1 Introduction
1.1 This document sets out the procedure which Mills & Reeve LLP (“the firm”) will follow in response to complaints raised by third parties (i.e. individuals/entities who are not our client on the matter which has given rise to the complaint). For complaints by clients, please refer to our separate client complaint procedure: “Raising concerns and making complaints.”
1.2 We are willing to consider complaints from all sources and take any complaints about the firm’s conduct seriously. However, our response to third party complaints may be limited on account of the professional obligations we owe our clients. Amongst other obligations, we owe our clients duties of confidentiality and to act in their best interests.
2 What to do if you have a complaint about Mills & Reeve
2.1 In the first instance, please raise any concerns with the team dealing with the matter in question (for example, the individual with day-to-day conduct or their supervising partner) The team will acknowledge your concerns promptly and may be able to resolve them quickly and informally.
2.2 If your concerns are not resolved to your satisfaction (or for any reason you feel it is appropriate to raise your concerns outside of the team dealing with the matter straight away), you may refer them directly to one of the firm’s complaints managers, to be reviewed as a formal complaint. You will need to set out details of your complaint in writing and we ask that you specify:
2.2.1 Your full name and contact information;
2.2.2 Details of the matter which has caused your complaint (ideally, with our file reference number if you have it);
2.2.3 Details of what you are hoping to achieve as a result of your complaint; and
2.2.4 Whether you are legally represented. Please note that, if you are legally represented, we may be unable to correspond with you directly on account of our professional obligations.
2.3 Please also specify any reasonable adjustments which you would like us to make when responding to your complaint, on account of any disability, health or mental health condition. We will consider any such requests on a case-by-case basis.
2.4 The firm’s complaints managers are:
2.4.1 Angus Turner (Partner): angus.turner@mills-reeve.com
2.4.2 Chris Belcher (Partner): chris.belcher@mills-reeve.com
2.4.3 Richard Dawson-Gerrard (Partner): richard.dawson-gerrard@mills-reeve.com
2.5 The relevant complaints manager will send an acknowledgement to your complaint within three working days of receipt and will let you know how we intend to address it
2.6 If we consider it appropriate to send a full written response to your complaint, we will let you know our intended timescale, which will usually be within 28 days of our acknowledgement. If, for any reason, it does not prove possible to provide a written response within the timescale initially anticipated, we will keep you updated on our progress.
2.7 You will not be charged for the handling of your complaint.
3 Referring a complaint to approved regulators
3.1 Nothing in this document prevents you from making a disclosure to a regulator regarding any alleged misconduct, wrongdoing or serious breach of regulatory requirements, or making a disclosure to any law enforcement agency regarding an alleged criminal offence or co-operating with any law enforcement agency regarding a criminal investigation or prosecution.
3.2 If, at any point, you wish to report concerns of professional misconduct by this firm, the appropriate regulator depends on whose misconduct you wish to report
3.3 If your concerns relate to the misconduct of an individual solicitor at the firm, or the firm as a whole, you can also report these concerns to the Solicitors Regulation Authority (“SRA”) Details of how to do this can be found at: www.sra.org.uk/consumers/problems The SRA can be contacted via their website: https://www.sra.org.uk/home/contact-us/ or by the following means:
3.3.1 Tel: 0370 606 2555 / +44 (0)121 820 2250
3.3.2 Post: Solicitors Regulation Authority, The Cube, 199 Wharfside Street, Birmingham, B1 1RN.
3.4 In addition to solicitors, the firm employs other staff (barristers and CILEX individuals), whose conduct is regulated by other approved regulators:
3.4.1 If your concerns relate to the misconduct of a barrister, you can also report those concerns to the Bar Standards Board. (Note that if the barrister is not employed by the firm but is a self-employed barrister, typically working from a barristers’ chambers, whom the firm has retained to act on the matter, a complaint about poor service by the barrister should be made in accordance with the complaints’ procedure of those chambers). The Bar Standards Board can be contacted via their website: https://www.barstandardsboard.org.uk/ask-us-a-question-or-report-a-concernlanding.html or by the following means:
(i) Tel: 020 7611 1444 or
(ii) Email: contactus@barstandardsboard.org.uk
3.4.2 If your concerns relate to the misconduct of an individual who is regulated by CILEX, you can also report those concerns to CILEX, which can be contacted via their website: https://cilexregulation.org.uk/report-to-us/ or by the following means:
(i) Tel: 01234 845770 or
(ii) Web contact: Contact Us - CILEx Regulation
Mills & Reeve LLP is a limited liability partnership authorised and regulated by the Solicitors Regulation Authority and registered in England and Wales with registered number OC326165. Its registered office is at 7th & 8th floors, 24 King William Street, London, EC4R 9AT, which is the London office of Mills & Reeve LLP. A list of members may be inspected at any of the LLP's offices. The term "partner" is used to refer to a member of Mills & Reeve LLP. The contents of this document are copyright © Mills & Reeve LLP. All rights reserved. This document contains general advice and comments only and therefore specific legal advice should be taken before reliance is placed upon it in any particular circumstances. Where hyperlinks are provided to third party websites, Mills & Reeve LLP is not responsible for the content of such sites.
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