Induction - Support Staff

Induction Education Support Staff 2023

New Staff Onboarding & Induction Checklist

Use this checklist upon your Induction for a smooth transition into Mazenod College. If you have any questions, please check-in with your immediate supervisor, your mentor, or the Dean of Staff.

Onboarding - Human Resources & Policy Manager

Upon acceptance of your position at the college, please complete the following:

The Business Centre

Submit the following items to the Human Resources Manager before commencement.

• Signed Employment Contract

• Signed Safeguarding Code of Conduct

• Completed Employee Personnel form

• Completed TFN Declaration

• Completed Superannuation Nomination Form

• Completed ‘New Staff Member Profile’. A digital copy should also be emailed to the Dean of Staff: jnoone@mazenod.vic.edu.au

• Child Safety Induction & Training (including Mandated Reporting Obligations)

• De Mazenod family on-line induction course

Visit the Business Manager for the following items:

• Your Mazenod College Staff ID card (swipe access card for building access).

• Your C-Number & Password (For access to the Catholic Education Victoria Network (CEVN))

Visit the IT Helpdesk (Founders Complex, ICT Wing) for the following items:

• Your Mazenod College Laptop (if applicable)

• Your Mazenod College Username and Password support@mazenod.vic.edu.au

Visit the Assistant to the Principal for the following items:

• Your Mazenod College Staff Name Tag. Staff are encouraged to wear this name tag at all times while on campus.

Induction - Dean of Staff

In order to get to know the College, please complete the following as part of your induction program

Getting to know the College

Undertake a College tour with the Dean of Staff and/or Deputy Principal Operations

• Complete College Tour (including College facilities and OH&S requirements)

• Sign OH&S Induction Checklist

• Emergency Evacuation Plan

Meet the Administration Team

Visit the Administration Team Leaderr:

• Stationery, email signatures, parking allocation

• Meet the print room manager for your printing requirements

AdministrationTeamLeader: lhawksworth@mazenod.vic.edu.au

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Community Development

Visit the Development Manager:

• Organise your staff uniform

• Mazenod College polo top

Reporting your Absence

• Please email the Daily Organiser at cwindley@mazenod.vic.edu.au or call 0433 412 199 to advise your absence ASAP.

• Known absences are required to be entered into EMS 360.

• In addition, contact your Line Manager as required.

The Health Centre

Complete the following with our registered nurses:

• Identify students with Health issues.

• Locate Action Plans for asthma and analphylaxis.

• Identify the location of the College defibrillators.

• Discuss any relevant First Aid training requirements nurses@mazenod.vic.edu.au

OH&S

Meet the OH&S Representative

• Identify appropriate resources on MazCom.

• Emergency Evacuation Plan

OH&S Officer: mmartin@mazenod.vic.edu.au

Oblate Induction Session

Getting to know your de Mazenod Family. Our College Rector will introduce you to the charism of the Oblates during a workshop focused on the history and spirituality of the founder St Eugene de Mazenod.

• Complete the on-line course and workshop. You will achieve 5 hours of accreditation towards teaching in a Catholic School.

• Share a meal with your colleagues following the workshop. The Principal, Rector, fellow Oblates, Members of the Leadership team and your mentor will be invited to join you for dinner.

Rector: hdyer@mazenod.vic.edu.au

Getting ready for your first week

Complete the following to be ready for your first week at Mazenod College:

• Note your office location and your working area (as well as classroom spaces)

• Set up your office telephone and voice message (Refer to MazCom for telephone instructions. The AV Technician can assist you or see page 35 of the Handbook)

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College Map

New Staff Essential Information

Bell Schedule 2023

Tuesday to Thursday

Friday Homeroom and

Friday College Assembly

Classroom & Facility Codes

Classrooms

If any classrooms on timetables appear in the following format: 7R

Year 7 = Year 7 Area

Year 8 = Main Building: Level 1 (Front Reception End)

Year 9 = Main Building: Ground Level (Johnson Oval End)

Year 10 = Main Building: Level 2 & Top Floor

Year 11 = O’Rourke Complex Top Level

Year 12 = O’Rourke Complex Top & Bottom Level (C-J: Top Floor, L-S: Bottom Floor)

C = Coghlan

Y = Cagney

F = Foynes

G = Gavin

J = James

L = Lombard

M = Mannix

R = Ryan

S = Simonds

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New Staff Essential Information

Classroom & Facility Codes (cont.)

Science Labratories

If any classrooms on timetables appear in the following format: BIO / GS

BIO = Biology Lab, Main Building Top Floor

CHL = Chemistry Lab, Main Building Top Floor

PHL = Physics Lab, Main Building Top Floor

GS1, GS2, GS3 = General Science, Year 10 Corridor Level 2

Computer Labs

If any classrooms on timetables appear in the following format: CR1

CR = Computer Room, Founders Complex (ICT Wing)

STEM = Robotics Room, Heritage Corridor

Visual Arts

If any classrooms on timetables appear in the following format: ART1

VCD = Visual Communication & Design, Year 7 Area (Provence Centre End)

ART = Visual Art, Year 7 Area (Provence Centre End)

Design and Technologies & Food Technology

If any classrooms on timetables appear in the following format: MW1 / FOOD

MW = Metalwork, Year 7 Area (access below Visual Arts Classrooms)

WW = Woodwork, Year 7 Area (access is below Visual Arts Classrooms)

TECH = Materials Workshop, Year 7 Area (access is below Visual Arts Classrooms)

FOOD = Food Technology, Year 7 Area (Founders Complex End)

Physical Education & LOTE

If any classrooms on timetables appear in the following format: PE1 / LOT

PE = Physical Education Rooms, Oblate Hall Top Floor

LOT = LOTE Room, Oblate Hall Top Floor

Learning Diversity, Gifted & Enhancement

If any classrooms on timetables appear in the following format: LC / ENH

LC = Learning Centre, Main Building

ENH = Enhancement Room, Main Building

Library

If any classrooms on timetables appear in the following format: LIB / FLEXI / READ / SEM / STUDY

LIB = Library, O’Rourke Complex Ground Floor

FLEXI = Library Flexi Room

READ = Library Reading Area

SEM = Seminar Room, Library

STUDY = Study Hall, Library

Other General Purpose Spaces

CHAP = College Chapel

Heritage Corridor Meeting Room = Main Building Heritage Corridor (in between Staff Offices)

INT1 & INT 2 = Interview Room, Main Building Reception

INT3 = Interview Room 3, Main Building Heritage Corridor, Office of Deputy Principals

Lecture Theatre = O’Rourke Complex Ground Floor

REC = Office of Faith & Oblate Charism, Heritage Corridor

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New Staff Essential Information

Dress Standards (p. 33 of Handbook)

The College requires staff to dress professionally as outlined below.

Normal Working Days

Staff are expected to wear neat, professional and appropriate clothing for the duties they will be performing. In general, all male staff are expected to wear a collared shirt and tie, with female staff required to dress in an equivalent standard of attire. Staff are reminded that thongs, sleeveless tops, hoodies, beanies and revealing items are not appropriate. The Principal reserves the right to have the final say on what is appropriate regarding attire, hair colour, tattoos and piercings etc.

Staff Uniforms

Where uniforms are supplied staff are expected to adhere to dress codes accordingly. Exceptions may need to be considered based on specific duties or particular tasks. Directions / Requests are the responsibility of the relevant line manager and the approver is the Dean of Staff.

Student Free Days

Staff dress requirements are clean, tidy and neat casual, keeping in mind that professional standards need to be maintained. As a guide: no thongs, no singlets and collared shirts are preferred.

Health & Physical Education Staff

The College prescribed uniform should be worn. There would be exceptions during excessively hot days but pants or track pants should be worn in classrooms.

Sports Staff

Staff are required to change for Sport Afternoon into a tracksuit, college polo top or appropriate attire based on the activity they are supervising. ACC coaches who teach periods 3 and 4 on the particular Sports Day may be considered an exception to this requirement if it is not practical to change before departure to “away” venue. All staff will be provided with a College Staff polo shirt and are encouraged to purchase approved College Staff attire.

Functions

On formal occasions such as Speech Night or Inaugural Mass, staff are required to dress appropriately. This includes a jacket and tie for men and the equivalent standard for women.

Parking (p. 30 of Handbook)

Parking spots are all allocated by a nominated staff member at the beginning of the year. Please ensure that you park in your assigned space and not in another person’s space.

Staff who are not allocated a carpark are advised to use parking spots available next to the Tennis Courts on Kernot Avenue.

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Staff Positions and Key Contacts

The following staff members all currently hold positions at Mazenod College that may be of assistance to you in your role as a staff member. Don't hesitate to contact them and introduce yourself, or check-in with them or ask them questions. You can find their office location, email address, or telephone extension on MazCom under ‘Staff Services’, or search for them using the MazCom search function.

Oblate Community

College Leadership

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Dr Paul Shannon Principal

Tim Ford Deputy Principal (Students)

Noel Jenkinson Deputy Principal (Curriculum & Staffing)

Matthew Fyfield Deputy Principal (Learning & Teaching)

Pier Bourne Dean of Senior School

Joanne Noone Dean of Staff

Kyle Hoad Dean of Data, Systems & Analysis

Tony Rolfe Deputy Principal (Operations & Compliance)

John Tighe Dean of Faith & Charism

Anne Johnson Director of Learning Diversity Coordinator

Jamie Davin Dean of Junior School

Fr Harry Dyer OMI Rector

Fr Kevin Davine OMI

Fr Harry Dyer OMI Rector

Greg Pargeter Human Resources and Policy Manager

Ashley Voigt ICT Manager

Staff Positions and Key Contacts

Junior School

Senior School

Administration

Cherrin Morrissey Year 7 Coordinator

Chris Lee Year 8 Coordinator

Ayesha Comerford Assistant Year 8 Coordinator

David May Year 9 Coordinator

Lydia St Ange Assistant Year 9 Coordinator

Michael Miller Assistant Year 10 Coordinator

Dayna Hale Year 10 Coordinator

Anastasia Skourides Year 11 Coordinator

Joanne Caird Assistant Year 11 Coordinator

Nick Redfern Year 12 Coordinator

Jacinta Girolami Assistant Year 12 Coordinator

Claire Russo Assistant Year 7 Coordinator

Pier Bourne Dean of Senior School

Jamie Davin Dean of Junior School

Kate Oberg Executive Assistant to the Principal

Sue Matthews Business Manager

Lynne Hawksworth Administration Team Leader

Mazenod College

New Staff Occupational Health & Safety Induction Checklist

School: Mazenod College

Staff Member:

Job Title:

Date:

The purpose of this checklist is to facilitate the new staff OHS induction requirements of our school. If hazards have been identified, ensure appropriate control measures are implemented.

Question Yes No

Has the new staff member been provided with access to the OHS safety policies and procedures? (Working alone, appropriate footwear, manual handling chemical management, housekeeping).

Has the new staff member been provided with a site tour of the school?

Has the new staff member been provided with the location of amenities? (Toilets and staff room).

Has the new staff member been advised of emergency/evacuation procedures, including emergency exits, assembly points and who to contact?

Has the new staff member been shown the first aid facilities?

Has the new staff member been provided with the information on hazard, incident and near miss reporting requirements?

Has the new staff member been informed of security procedures?

Has the new staff member been shown the injury reporting procedures, including the location of the injury register?

Has the staff member been shown the traffic management /car parking procedures (if applicable)?

Has the new staff member been shown the location of Safety Data Sheets (SDS) for hazardous substances stored on site?

Has the staff member been provided with Personal Protective Equipment (hearing protection, gloves, and glasses (if applicable)?

Staff member signature:

Principal name and signature (if applicable):

Version 3.1

Last Updated: March 2023

Document Owner: Dean of Staff

Reviewer: Dean of Staff

This is a controlled document. Hardcopies of this document are considered uncontrolled. Please refer to MazCom for the latest version.