Torbay Council

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NET ZERO BUSINESS PROCESS MAPPING FOR PROCUREMENT

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WALES POLICY DIAGRAM OVERVIEW Torbay Council - Project Profile - BPM

EFFICIENT EFFECTIVE NECESSARY COSTS

ET

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EXTENDED PRODUCER RESPONSIBILITY

PRODUCER PAYS

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NATURAL RESOURCES WALES

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Dean Meredith is Senior Project Manager at the council and was keen to be one of the pilot councils testing the business process mapping toolkit created

by DLUHC and Local Partnerships.

NET COST RECOVERY

LOCAL AUTHORITY

SCHEME ADMINISTRATOR

“

BLUE PRINT 1

PROCESSING MRF

LITTER

He saw this as... perfect for us. We had already recognised the need for change and had initiated an internal transformation project...we also had some initial high-level process mapping done within the organisation, when we got wind of the BPM offer this seemed to be a natural focused progression of that work

ENFORCEMENT

RAW MATERIALS

RECYCLABLE MATERIALS

DEPOSIT RETURN SCHEME

COLLECTION POINTS

BLUE PRINT 2 TEEP

EPA (1990)

COUNTING CENTRES

SCHEME ADMINISTRATOR

WHOLESALE

”

EMISSION TRADING SCHEME

RETAIL

REDUCE TONNAGE & CALORIFIC VALUE BLACK BIN WASTE

ENERGY FROM WASTE

CARBON CAPTURE BUY PRODUCTS

BIODEGRADABLE LANDFILL BAN

CONSUMERS

BUY

ALL IN CONTAINERS

ANAEROBIC DIGESTION

NEXT RENEWABLES

PAY DEPOSIT

LANDFILL

METHANE CAPTURE

17/11/2 2–2

UK MARKET

BUSINESS SECTOR RECYCLING

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MANUFACTURER / PRODUCER

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WALES POLICY DIAGRAM OVERVIEW Torbay Council - Project Profile - BPM

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Torbay Council is a unitary authority spanning the three South Devon NATURAL EFFICIENT towns of Torquay, LOCAL EXTENDED RESOURCES AUTHORITY EFFECTIVE PRODUCER WALES NECESSARY Paignton and Brixham with a collective population of 139,300 and like many other coastal RESPONSIBILITY COSTS towns is reliant on the seasonal tourism industry.

SCHEME ADMINISTRATOR The council was already on a journey of improving itsLITTER procurement process and Dean is PROCESSING MRF embedded in the team to transform the service. The key focus for the council was to...

ENFORCEMENT

1 2

BUSINESS SECTOR RECYCLING

3

RECYCLABLE MATERIALS

RAW MATERIALS

BLUE PRINT 1 BLUE PRINT 2 TEEP

COLLECTION Build into their process the right DEPOSIT stages at which procurement neededCOUNTING to be involved in order POINTS EPA RETURN (1990) CENTRES SCHEME to plan better and achieve the right outcomes SCHEME ADMINISTRATOR MANUFACTURER / PRODUCER

Drive efficiency UK MARKET by looking at how their governance decisions and procurement processes could be better aligned WHOLESALE

EMISSION TRADING SCHEME

RETAIL

REDUCE TONNAGE & CALORIFIC VALUE BLACK BIN WASTE

ENERGY FROM WASTE

Improve proportionality of risk allocation in our procurement processes CARBON CAPTURE BUY PRODUCTS

BIODEGRADABLE LANDFILL BAN

CONSUMERS

RENEWABLES

NEXT

LANDFILL

METHANE CAPTURE

17/11/2 2–2

PAY DEPOSIT

DRAF T

BUY

ALL IN CONTAINERS

ANAEROBIC DIGESTION

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NET ZERO BUSINESS PROCESS MAPPING FOR PROCUREMENT

EXTENDED PRODUCER RESPONSIBILITY

PRODUCER PAYS

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RESOURCES WALES

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The key activity NATURAL

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WALES POLICY DIAGRAM OVERVIEW Torbay Council - Project Profile - BPM

LOCAL AUTHORITY

NET COST RECOVERY

The key activity took place over two consecutive days, on site, in March 2023. The activity involved SCHEME ADMINISTRATOR working with the whole procurement team to map the corporate procurement process, which BLUE included documenting the interdependencies across the council. This was linked to producingPRINT a 1 PROCESSING LITTER MRF RACI of the roles and accountabilities which went beyond the procurement team.

BLUE PRINT 2

The council were also keen to review their waiver process and the governance decisions inDEPOSIT relation RETURN SCHEME to procurement. The days on site included sessions SCHEME ADMINISTRATOR with service and governance colleagues to explain MANUFACTURER / PRODUCER why certain approaches were needed and reflect on UK MARKET BUSINESS streamlining could take place. where SECTOR

ENFORCEMENT

RECYCLING

WHOLESALE

EMISSION TRADING SCHEME

RETAIL

RAW MATERIALS

RECYCLABLE MATERIALS COLLECTION POINTS

REDUCE TONNAGE & CALORIFIC VALUE BLACK BIN WASTE

TEEP EPA (1990)

COUNTING CENTRES

ENERGY FROM WASTE

CARBON CAPTURE BUY PRODUCTS

BIODEGRADABLE LANDFILL BAN

CONSUMERS

RENEWABLES

NEXT

LANDFILL

METHANE CAPTURE

17/11/2 2–2

PAY DEPOSIT

DRAF T

BUY

ALL IN CONTAINERS

ANAEROBIC DIGESTION

= Buy In

= Change

ENFORCEMENT

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Solution

ET

Team

EFFICIENT EFFECTIVE NECESSARY COSTS

NET COST RECOVERY

LOCAL AUTHORITY

SCHEME ADMINISTRATOR The team were able to collectively find solutions to rationalizing steps in the process as well as agreeing where major change was BLUE PRINT 1 PROCESSING needed – so some quickLITTER wins along with longer term ambitions.

MRF BLUE 2 This was supported by the team including two contract officers,PRINT RAW and by being involved were ableRECYCLABLE to bring insight to MATERIALS ensure contract MATERIALS TEEP COLLECTION requirements early in the procurement process.

DEPOSIT are considered POINTS

RETURN SCHEME

EPA (1990)

COUNTING CENTRES

SCHEME ADMINISTRATOR

Tracey Field, Head of Procurement, Contract Management & Commissioning at the council summed UK MARKET up that “the mapping was fantastic and identified several parts of our processes to refine and BUSINESS SECTOR REDUCE ENERGY RECYCLING improve on. However, the biggest value-add came from about risk and in TONNAGEthinking differently FROM WASTE & CALORIFIC EMISSION VALUE BLACK how Local Partnerships facilitated and TRADING drove those bigger conversations about governance”.

WHOLESALE RETAIL BIN WASTE MANUFACTURER / PRODUCER

SCHEME

CARBON CAPTURE BUY PRODUCTS

ALL IN CONTAINERS

PAY DEPOSIT

RENEWABLES

THE END! LANDFILL

METHANE CAPTURE

17/11/2 2–2

BUY

ANAEROBIC DIGESTION

DRAF T

BIODEGRADABLE LANDFILL BAN

CONSUMERS

NET ZERO BUSINESS PROCESS MAPPING FOR PROCUREMENT

EXTENDED PRODUCER RESPONSIBILITY

PRODUCER PAYS

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RESOURCES WALES

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Collectively find solutions NATURAL

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WALES POLICY DIAGRAM OVERVIEW Torbay Council - Project Profile - BPM