Slough Council BPM

EFFICIENT EFFECTIVE NECESSARY COSTS

/W EE E

G

EXTENDED PRODUCER RESPONSIBILITY

ET

PRODUCER PAYS

C

TE XT IL ES

IN

“ Having done this now, it will be a new chapter for

NATURAL RESOURCES WALES

NET COST RECOVERY

the service, it really feels like we are entering a new phase for the Commercial Services Team - a new stage of development which I am really looking forward to.

NET ZERO BUSINESS PROCESS MAPPING FOR PROCUREMENT

AG CK PA

/

WALES POLICY DIAGRAM OVERVIEW- Project Profile - BPM Slough Borough Council

LOCAL AUTHORITY

SCHEME ADMINISTRATOR

PROCESSING MRF

LITTER

”

ENFORCEMENT

RAW MATERIALS

RECYCLABLE MATERIALS

DEPOSIT RETURN SCHEME

Clare Priest Head of Commercial Services Slough Borough Council

COLLECTION POINTS

COUNTING CENTRES

BLUE PRINT 1 BLUE PRINT 2 TEEP EPA (1990)

SCHEME ADMINISTRATOR

MANUFACTURER / PRODUCER UK MARKET

BUSINESS SECTOR RECYCLING

WHOLESALE

EMISSION TRADING SCHEME

RETAIL

REDUCE TONNAGE & CALORIFIC VALUE BLACK BIN WASTE

ENERGY FROM WASTE

CARBON CAPTURE BUY PRODUCTS

BIODEGRADABLE LANDFILL BAN

CONSUMERS

PAY DEPOSIT

LANDFILL

METHANE CAPTURE

17/11/2 2–2

ALL IN CONTAINERS

RENEWABLES

DRAF T

BUY

ANAEROBIC DIGESTION

ET C

/W EE E TE XT IL ES

EFFICIENT EFFECTIVE NECESSARY COSTS

NET COST RECOVERY

Procurement Slough Borough Council is a unitary authority with a commercial services SCHEME ADMINISTRATOR process team providing procurement and contract management support across the organisation.

PROCESSING LITTER

MRF

The council was keen to review its procurement process and particularly its RECYCLABLE MATERIALS associated governance as part of the wider development plan for the council.

COLLECTION DEPOSIT POINTS Back in October 2021 the council was found to be failing in meeting its bestCOUNTING RETURN CENTRES SCHEME value duty, and since then the council has worked hard with commissioners SCHEME ADMINISTRATOR from DLUHC toMANUFACTURER make improvements. / PRODUCER

ENFORCEMENT

UK MARKET

BUSINESS As well as creating a whole view of the procurement process, the activity SECTOR REDUCE ENERGY RECYCLING TONNAGE FROM WASTE & CALORIFIC aimed to inform the contracts register and update the contract procedure EMISSION VALUE BLACK WHOLESALE RETAIL BIN WASTE TRADING rules. Furthermore, in autumn 2022, the council’s procurement team was SCHEME brought back in-house due to the limited value in the outsource arrangement.

NET ZERO BUSINESS PROCESS MAPPING FOR PROCUREMENT

EXTENDED PRODUCER RESPONSIBILITY

PRODUCER PAYS

G

RESOURCES WALES

IN

Procurement Process NATURAL

AG CK PA

/

WALES POLICY DIAGRAM OVERVIEW- Project Profile - BPM Slough Borough Council

LOCAL AUTHORITY

BLUE PRINT 1 BLUE PRINT 2

GovernanceTEEP

RAW MATERIALS

EPA (1990)

Improvement plan for the council

CARBON CAPTURE BUY PRODUCTS

BIODEGRADABLE LANDFILL BAN

CONSUMERS

PAY DEPOSIT

LANDFILL

METHANE CAPTURE

17/11/2 2–2

ALL IN CONTAINERS

RENEWABLES

DRAF T

BUY

ANAEROBIC DIGESTION

/W EE E TE XT IL ES

C

ET

Therefore, the business process mapping activity was SCHEME ADMINISTRATOR an ideal way of collectively working as a team to create solutions.

EFFICIENT EFFECTIVE NECESSARY COSTS

Over two days in February and March 2023, the Local Partnerships team supported the council to map its COLLECTION procurement processes - over and underDEPOSIT their £500k POINTS RETURN SCHEME threshold - linked to decision making, people involved and SCHEME ADMINISTRATOR the relevant documentation.

MANUFACTURER / PRODUCER

BLUE PRINT 2 RAW MATERIALS

RECYCLABLE MATERIALS

LOCAL AUTHORITY

BLUE PRINT 1

PROCESSING MRF

LITTER

ENFORCEMENT

NET COST RECOVERY

NET ZERO BUSINESS PROCESS MAPPING FOR PROCUREMENT

EXTENDED PRODUCER RESPONSIBILITY

PRODUCER PAYS

G

RESOURCES WALES

IN

Business Process Mapping NATURAL

AG CK PA

/

WALES POLICY DIAGRAM OVERVIEW- Project Profile - BPM Slough Borough Council

TEEP EPA (1990)

COUNTING CENTRES

UK MARKET

There were some challenges in aligning the different activities and areas of responsibility. This REDUCE ENERGY TONNAGE FROM & CALORIFIC was due to members within the team operating different practices, as a WASTE result of the team being EMISSION VALUE BLACK WHOLESALE RETAIL BIN WASTE TRADING previously outsourced, and therefore some these activities had to be refined as several iterations SCHEME outside of the two days on-site.

BUSINESS SECTOR RECYCLING

CARBON CAPTURE BUY PRODUCTS

BIODEGRADABLE LANDFILL BAN

CONSUMERS

PAY DEPOSIT

LANDFILL

METHANE CAPTURE

17/11/2 2–2

ALL IN CONTAINERS

RENEWABLES

DRAF T

BUY

ANAEROBIC DIGESTION

EFFICIENT EFFECTIVE NECESSARY COSTS

G

/W EE E

TE XT IL ES

IN

NATURAL Clare Priest, Head of Commercial Services, commented...

EXTENDED RESOURCES C

WALES

ET

really liked the approach to doing this bit of work. Firstly, doing the process “ Imapping and getting it out on paper, with extremely good work by the Local PRODUCER RESPONSIBILITY

PRODUCER PAYS

NET COST RECOVERY

LOCAL AUTHORITY

SCHEME ADMINISTRATOR

Partnership facilitators meant everyone was very well engaged in the process which MRF helped us very rapidly identify where we neededLITTER the changes… PROCESSING

ENFORCEMENT

RECYCLABLE

BLUE PRINT 2

RAW

MATERIALS We were able to take the team along the journey, and theMATERIALS key service stakeholders COLLECTION too, who have been instrumental DEPOSIT in the progress we have made today.

POINTS COUNTING RETURN CENTRES SCHEME It ensured buy-in.

”

BLUE PRINT 1

TEEP EPA (1990)

SCHEME ADMINISTRATOR

MANUFACTURER / PRODUCER UK MARKET

The work with Slough Borough Council also involved mapping out the responsible, accountable, REDUCE TONNAGE WASTE consulted and informed (RACI) matrix, which was also consideredFROM aENERGY valuable and good source of & CALORIFIC EMISSION VALUE BLACK WHOLESALE RETAIL BIN WASTE TRADING information and reference.

SCHEME

BUSINESS SECTOR RECYCLING

CARBON CAPTURE BUY PRODUCTS

BIODEGRADABLE LANDFILL BAN

CONSUMERS

PAY DEPOSIT

LANDFILL

METHANE CAPTURE

17/11/2 2–2

ALL IN CONTAINERS

RENEWABLES

DRAF T

BUY

ANAEROBIC DIGESTION

NET ZERO BUSINESS PROCESS MAPPING FOR PROCUREMENT

AG CK PA

/

WALES POLICY DIAGRAM OVERVIEW- Project Profile - BPM Slough Borough Council

/W EE E

ET C

TE XT IL ES

EFFICIENT EFFECTIVE NECESSARY COSTS

A key impact has been to create streamlined processes aligned to required SCHEME ADMINISTRATOR governance, one that has ironed out pinch points and frustrations and which will have a positive impact on the improvement activity linked to the Section PROCESSING LITTER MRF 114 Notice.

A potential cost benefit was identified by engaging stakeholders,MATERIALS like COLLECTION DEPOSIT contract managers and the Information Governance Board, POINTS earlier in the COUNTING RETURN CENTRES SCHEME process, which will contribute to value for money. Also identified as a key SCHEME ADMINISTRATOR benefit was the strengthening of risk assessments at the pre-procurement MANUFACTURER / PRODUCER stage. This has informed and strengthened controls that enable risk to be UK MARKET BUSINESS managed during procurements. better SECTOR

ENFORCEMENT

RECYCLABLE

RECYCLING

WHOLESALE

EMISSION TRADING SCHEME

RETAIL

REDUCE TONNAGE & CALORIFIC VALUE BLACK BIN WASTE

Impacts NET COST RECOVERY

NET ZERO BUSINESS PROCESS MAPPING FOR PROCUREMENT

EXTENDED PRODUCER RESPONSIBILITY

PRODUCER PAYS

G

RESOURCES WALES

IN

Impact NATURAL

AG CK PA

/

WALES POLICY DIAGRAM OVERVIEW- Project Profile - BPM Slough Borough Council

LOCAL AUTHORITY

Streamline the BLUE PRINT 1 procurement BLUE process PRINT 2 RAW MATERIALS

Align to governance

TEEP EPA (1990)

Engaging stakeholders

ENERGY FROM WASTE

Improve risk assessments CARBON CAPTURE

Strengthen RENEWABLES controls

BUY PRODUCTS

ALL IN CONTAINERS

PAY DEPOSIT

THE END! LANDFILL

METHANE CAPTURE

17/11/2 2–2

BUY

ANAEROBIC DIGESTION

DRAF T

BIODEGRADABLE LANDFILL BAN

CONSUMERS