Gloucestershire County Council

EFFICIENT EFFECTIVE NECESSARY COSTS

/W EE E

G

EXTENDED PRODUCER RESPONSIBILITY

ET

PRODUCER PAYS

C

TE XT IL ES

IN

useful and worthwhile experience that will help us work “ Very more effectively and efficiently. It will make it easier to do the NATURAL RESOURCES WALES

NET COST RECOVERY

SCHEME ADMINISTRATOR

right thing and harder to do the wrong thing. That is our goal!

PROCESSING MRF

LITTER

Patricia Flegg Procurement Officer One Programme

ENFORCEMENT

RAW MATERIALS

RECYCLABLE MATERIALS

DEPOSIT RETURN SCHEME

COLLECTION POINTS

”

NET ZERO BUSINESS PROCESS MAPPING FOR PROCUREMENT

AG CK PA

/

WALES POLICY DIAGRAM OVERVIEW Gloucestershire Council - Project Profile - BPM

LOCAL AUTHORITY

BLUE PRINT 1 BLUE PRINT 2 TEEP EPA (1990)

COUNTING CENTRES

SCHEME ADMINISTRATOR

MANUFACTURER / PRODUCER UK MARKET

BUSINESS SECTOR RECYCLING EMISSION TRADING SCHEME

RETAIL

ENERGY FROM WASTE

CARBON CAPTURE BUY PRODUCTS

BIODEGRADABLE LANDFILL BAN

CONSUMERS ALL IN CONTAINERS

RENEWABLES

PAY DEPOSIT

LANDFILL

METHANE CAPTURE

17/11/2 2–2

BUY

ANAEROBIC DIGESTION

NEXT

DRAF T

WHOLESALE

REDUCE TONNAGE & CALORIFIC VALUE BLACK BIN WASTE

/W EE E

NET ZERO BUSINESS PROCESS MAPPING FOR PROCUREMENT

AG CK PA

/

WALES POLICY DIAGRAM OVERVIEW Gloucestershire Council - Project Profile - BPM

G

C

ET

TE XT IL ES

IN

Gloucestershire County Council serves a EXTENDED population of 646,627 people, having county NATURAL LOCAL EFFICIENT RESOURCES AUTHORITY EFFECTIVE PRODUCER NET COST PRODUCER WALES responsibilities and works with the district authorities of Cheltenham,NECESSARY Cotswold, Forest of Dean, RECOVERY RESPONSIBILITY PAYS COSTS Tewkesbury, Stroud and Gloucester City Council.

SCHEME ADMINISTRATOR BLUE The council is introducing a new e-procurement system and Patricia Flegg, PROCESSING a procurement officer PRINT 1 LITTER MRF leading the transition to the new platform, said “This is going to change the way procurement isBLUE PRINT 2 undertaken from a technical point, as such there was a need to understand the processes and RAW ENFORCEMENT RECYCLABLE MATERIALS MATERIALS TEEP identify any differences in approach across the team.”

DEPOSIT RETURN SCHEME

COLLECTION POINTS

EPA (1990)

COUNTING CENTRES

In addition, the council was keen to use business process mapping to ensure the right controls were SCHEME ADMINISTRATOR in place at the right stages, including stripping out complexity where it wasn’t necessary.

MANUFACTURER / PRODUCER UK MARKET

BUSINESS SECTOR RECYCLING

Remove

WHOLESALE

com plexity.

RETAIL

REDUCE TONNAGE & CALORIFIC VALUE BLACK BIN WASTE

And move...

EMISSION TRADING SCHEME

ENERGY

to FROM theWASTE new digital...

platform.

CARBON CAPTURE BUY PRODUCTS

BIODEGRADABLE LANDFILL BAN

CONSUMERS

RENEWABLES

NEXT

LANDFILL

METHANE CAPTURE

17/11/2 2–2

PAY DEPOSIT

DRAF T

BUY

ALL IN CONTAINERS

ANAEROBIC DIGESTION

3

/W EE E TE XT IL ES

NET ZERO BUSINESS PROCESS MAPPING FOR PROCUREMENT

ENFORCEMENT

C

Produce the RACI of those involved in a procurement

EFFICIENT EFFECTIVE NECESSARY COSTS

ET

2

EXTENDED PRODUCER RESPONSIBILITY

PRODUCER PAYS

G

RESOURCES WALES procurement process

IN

1NATURAL Map the strategic

AG CK PA

/

WALES POLICY DIAGRAM OVERVIEW Gloucestershire Council - Project Profile - BPM

LOCAL AUTHORITY

NET COST RECOVERY

The activity involved two days of on-site workshops (spread over two SCHEME ADMINISTRATOR weeks) to map their strategic procurement process which has BLUE a threshold of over £213k (incl VAT) over complimented by PRINT 1 PROCESSING LITTER documenting a stakeholder matrix through a RACIMRFwhich stands forBLUE PRINT 2 ‘responsible, accountable, consulted and informed’.

RAW RECYCLABLE MATERIALS

Map the end-to-end procurement for a future waste project

MATERIALS

TEEP

COLLECTION

POINTS EPA COUNTING A workshop tookDEPOSIT place with representatives of the Waste Service (1990) RETURN CENTRES SCHEME to map a future procurement in order to gain insight into how the SCHEME ADMINISTRATOR could be refined from a collaborative perspective between MANUFACTURER / process PRODUCER UK MARKETservices and the procurement team. In addition, governance and BUSINESS SECTOR REDUCE finance colleagues gave their TONNAGE perspective on collectively optimising 4 ENERGY RECYCLING FROM WASTE & CALORIFIC Workshop with finance procurement routes.

EMISSION VALUE BLACK and governance on WHOLESALE RETAIL BIN WASTE

TRADING SCHEME

decision making in procurement

CARBON CAPTURE BUY PRODUCTS

BIODEGRADABLE LANDFILL BAN

CONSUMERS

RENEWABLES

NEXT

LANDFILL

METHANE CAPTURE

17/11/2 2–2

PAY DEPOSIT

DRAF T

BUY

ALL IN CONTAINERS

ANAEROBIC DIGESTION

/W EE E

G

C

ET

TE XT IL ES

IN

Dominique Gregory, Interim Head of Procurement said NATURAL LOCAL EFFICIENT EXTENDED RESOURCES AUTHORITY EFFECTIVE PRODUCER NET COST PRODUCER “This and engageRECOVERY in the process, WALES approach meant the team took the time they needed to focus NECESSARY RESPONSIBILITY PAYS COSTS giving them the opportunity to discuss and assess their business process as a team”.

SCHEME ADMINISTRATOR BLUE She added that “ {the procurement team} found it very beneficial to have Local Partnerships PRINT 1 PROCESSING LITTER support them to map their business process and challenge their thinking,MRFwhilst ensuring BLUE all PRINT 2 areas of the process were captured” RAW ENFORCEMENT RECYCLABLE MATERIALS

MATERIALS

TEEP

DEPOSIT POINTS As well as coming up with recommendations the steps in procurement linked to the(1990) EPA COUNTING RETURNto optimise CENTRES SCHEME new digital platform, it gave senior managers visibility of the length, breadth, and complexity of the SCHEME ADMINISTRATOR procurement process.

It also provided an insight into the value the procurement team often being MANUFACTURER / PRODUCER the link between services needs and the corporate requirements.

UK MARKET COLLECTION

BUSINESS SECTOR RECYCLING WHOLESALE

EMISSION TRADING SCHEME

RETAIL

REDUCE TONNAGE & CALORIFIC VALUE BLACK BIN WASTE

ENERGY FROM WASTE

CARBON CAPTURE BUY PRODUCTS

ALL IN CONTAINERS

PAY DEPOSIT

RENEWABLES

THE END! LANDFILL

METHANE CAPTURE

17/11/2 2–2

BUY

ANAEROBIC DIGESTION

DRAF T

BIODEGRADABLE LANDFILL BAN

CONSUMERS

NET ZERO BUSINESS PROCESS MAPPING FOR PROCUREMENT

AG CK PA

/

WALES POLICY DIAGRAM OVERVIEW Gloucestershire Council - Project Profile - BPM