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Student Organization Conduct Policy
○ LIU Promise will no longer reimburse students their spending. ○ All purchase request forms will be reviewed weekly Fridays from 3:00pm-5:00pm ○ Events funded by SGA allocations must be open to all students. Student organizations may not fund a departmental or University event (i.e. a student organization budgets may not fund a departmental banquet). ● A Purchase Verification Form must be submitted within a 3 weeks of purchase. Failure to do so will result in a 25% additional charge to the organization's budget (based off of item). Purchase verfication form is indended to ensure purchase happened and any necessary receipts were uploaded.
Best Practices for Event Planning
● Meet with the organization Advisor to discuss your event idea ● Choose a date and an alternate date ● Request and confirm a location and alternate locations (consider size of group, purpose of event, etc.) ○ Determine adequate setup/breakdown times (at least 30 minutes prior to start time and post event end time are recommended, some events may be require more) ○ Consider space layouts and unique facility requests ○ Consider Audio Visual/IT Requests (what do you have and what might you need to request/rent/purchase) ○ Consider Approval Workflow ■ I.e. Events requested within some academic buildings may require approval first by LIU Promise, then by the respective academic department ○ Establish a realistic budget ■ Plan to purchase all necessary supplies in accordance with campus policies ● Delegate roles to members and/or cosponsoring members ● Create a marketing plan to publicize the event. All events must be submitted to the campus calendar once approved. ● After the event, evaluate it from the planning process to execution to learn from the experience and to improve upon future events. Submit a Program Evaluation Form for all events.
Best Practices for Co-Sponsoring Events
● Involve all sponsoring organizations in event planning process ● List of what each organization is doing (for the event evaluation form later). ● Exchange contact information ● Budget breakdown (indicate who is paying for what on your program request form)
