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Getting settled at Linnaeus University

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Contents Swedish Migration Agency (Migrationsverket) 

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Staying in Sweden over a year 

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Swedish Tax Agency (Skatteverket)  Opening a Bank Account 

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Trade Union Membership 

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Pension in Sweden (Pensionsmyndigheten) 

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Learning Swedish 

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Relocation Lnu 

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Swedish Social Insurance Agency (FÜrsäkringskassan)  Unemployment insurance  Health Care in Sweden  Insurances 

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The Getting settled at Linnaeus University guide is a support to you as newly employed at Linnaeus University. This booklet gives you an overview of the Swedish system, important Governmental bodies and things that you need to know when you are new in Sweden. A digital version is available on Lnu.se

Swedish government bodies are internationally known for their efficiency. As long as you register with them and keep them promptly informed about changes in your situation, such as moving to a new address, the birth of a child and similar, everything should be fine. You will also find that these offices usually provide information in English as well as in other languages. Furthermore, it is important to keep in mind that Swedish offices do not necessarily communicate with each other. Also, remember that all family members need to register individually and sometimes, even in person.

Swedish Migration Agency (Migrationsverket)

If you are a citizen in a country outside of the European Union you will in most cases need a work permit before coming to Sweden. The Swedish Migration Agency handles issues regarding your stay in Sweden (either short term or if you want to become a Swedish citizen) for instance. We recommend you to navigate through the Swedish Migration Agency´s website: migrationsverket.se Helpful tips • Your working permit cannot last longer than the expiration date on your passport or the date on your employment contract • It is always better to apply online, as paper applications take longer time to process

• Make sure that all the documents in your application are in order. You may need certain documentation from Linnaeus University as well. Incomplete applications take more than twice the length to be processed. For example, the waiting period for a work permit extension can take up to 6-8 months (average figures in 2019)

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• Each member of your family will go through an individual application process

• While waiting for your extended or permanent residence permit, you are allowed to work but not to travel abroad, not even when it’s work-related, as you might not be allowed entrance into Sweden without a valid permit.

Swedish Tax Agency (Skatteverket)

In Sweden, income taxes are always submitted to the Swedish Tax Agency, as employers are obliged to deduct them from the salaries paid to their employees. There are some exceptions to the ordinary tax system, such as tax relief for foreign key personnel, a special income tax for non-residents (called SINK) and possibilities for tax deduction due to dual residency. If your stay in Sweden is less than 6 months, you shall apply for SINK tax in the form 4350: Skatteverket.se If your stay in Sweden is more than 6 months but less than a year, you shall apply for preliminary tax in the form 4402: Skatteverket.se If your stay exceeds one year, se paragraph below.

When you start working at Linnaeus University, you must send a tax registration certificate to the HR Department so that we can guarantee that the correct amount of taxes is deducted from your salary. You can order a tax registration certificate from the Swedish Tax Agency´s website (in Swedish). You are obliged to inform the Tax Office when you move to a new address or if you are leaving Sweden for a longer period of time. If you are relocating within Sweden, you need to inform the Swedish Tax Agency as well, they will forward your new address to other governmental bodies.

We recommend you to navigate through the Swedish Tax Agency´s website: Skatteverket.se

Staying in Sweden over a year

If your stay in Sweden is one year or more, you and your family members need to visit the Tax Office when you arrive. At this meeting, you are required to provide information about your home address in Sweden, your passport, residence permit and, if you are married, the marriage certificate.

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At the Tax Office you make a National Registration (folkbokföring) and an application for a personal identity number (personnummer). The personal identity number consists of 10 digits: your date of birth and four extra digits. It is important in Sweden and is used for all official transactions, such as opening a bank account or receiving health care.

If your stay is less than one year, you are not registered (folkbokförd) however you can apply for a Samordningsnummer at Skatteverket. When you receive your personal identity number, make sure to notify the HR Department.

Birth Certificate (Personbevis) While you are at the Tax Office, ask them to issue and send you a copy of your Personal Registration Certificate (Personbevis) as soon as your personal identity number and national registration certificate have been set up. If you have not received the certificate within a couple of weeks after your personal identity number has been issued, you might need to follow up with the Tax Office. ID card (ID Kort) Once you have received your personal identity number, you have the option of applying for a Swedish national ID card at the Swedish Tax Agency´s website. The ID card is helpful to have for your everyday transactions.

Opening a Bank Account

As a standard procedure, you need to notify the University where you want your salary to be paid. Send an e-mail with this information to kundin@lnu.se.

When you are at the bank, you must always be able to identify yourself. You can do so with a valid Swedish identification document, such as a passport, a national identity card or a BankID. You can also identify yourself with a Swedish driving license.

If you do not have any Swedish identification document at hand, you can identify yourself with a valid foreign passport or another official document that shows your citizenship and includes a recent picture of yourself. Note that the bank may request that you also present other documents, such as the employment contract or a Letter of invitation showing that you are currently

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working at Linnaeus University. You will need to explain why you need a bank account and how you are going to use the account.

In general, the ability to have access to a bank account covered by the State’s deposit guarantee scheme, and to basic payment services, is open to everyone. This applies regardless of your citizenship and whether or not you have a Swedish personal identity number. If the bank refuses to open a bank account for you, there is always the option of making an appeal. If this happens, ask the bank for an Appeal´s Reference (Besvärshänvisning). Bear in mind that: • You need to notify your bank if you change your home address or leave Sweden permanently (in order to close your bank account properly)

• You need to notify your bank as soon as possible once you have received your personal identity number from Skatteverket Your salary from Linnaeus University is paid the 25th of each month. If that day falls on a Saturday, the salary will be paid on the Friday before. If the 25th falls on a Sunday, the salary will be paid the following Monday. The banks’ opening hours are (generally): Monday–Friday 10:00–15:00, with longer hours on Thursdays. All banks are closed during weekends and over national holidays. Major credit cards are widely accepted by most shops and restaurants. You can withdraw cash with your Visa, MasterCard and Maestro card at any ATM.

The use of cheques is very limited in Sweden (and sometimes complicated). Most bills are paid either through plusgiro or bankgiro, in which case you will receive an inpayment form. Sometimes, there are charges associated with certain bank transactions, such as transfers between different banks, cashing cheques, bankgiro or plusgiro payments and postal orders. These charges vary between banks and over time. By using online banking services, you can both save time and avoid many of these service charges.

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Swedish Social Insurance Agency (Försäkringskassan) Social insurance is an important part of the social security system. Swedish social insurance covers most people who live or work in Sweden and it is managed by the Swedish Social Insurance Agency. When you have arrived in Sweden, fill in form “5456 Information when moving to or working in Sweden” and send it to Försäkringskassan to determine whether or not you are covered by Swedish social insurance: Forsakringskassan.se

You can also contact Försäkringskassan by calling them, 0771- 524 524 or visit their website: Forsakringskassan.se It is very important that you inform Försäkringskassan once you have decided to leave Sweden.

If your stay in Sweden exceeds 365 days, you are generally entitled to residence-based benefits. Examples of residence-based benefits are child, parental or housing allowance. You can find some basic information below: Child Allowance (Barnbidrag) Children who are residents in Sweden are entitled to child allowance. Parental Benefits (Föräldrapenning) When a child is born, the parents receive parental benefits up to 480 days. The days of parental allowance are equally divided between both of them. Study Allowance (Studiebidrag) Children over the age of 16 receive an extended child allowance, known as study allowance, which is paid every month until the student completes or discontinues with his or her schooling. If you are employed in Sweden, you are generally entitled to employmentbased benefits, which cover sickness and parental benefits.

Pregnancy Allowance (Graviditetspenning) Certain jobs can be difficult to perform during pregnancy. In such cases, your employer should assign you different tasks. If this is not possible, you may receive pregnancy benefits. Temporary Parental Allowance (VAB-Vård Av Barn) This allowance may be claimed by a parent in order to make up for loss of income, for instance, when staying home to take care of a sick child.

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Trade Union Membership

Being a member of a trade union is very common in Sweden and it is entirely voluntary. Union memberships will give you additional benefits in different areas (discounts on certain loan interest rates as well as home- and accident insurances). Membership fees have gone up over the last few years, so you might want to find out what benefits you can gain before becoming a member. As a governmental employer, Linnaeus University have agreements with the unions OFR, SEKO and SACO. A list of unions can be found here: Medarbetare.lnu.se

Unemployment insurance

If you are going to be working in Sweden for more than 365 days and consider a long stay in Sweden, we suggest that you register yourself for an unemployment insurance, (a-kassa) in case you become unemployed at some point. Contact your union about registering an unemployment insurance, each union handle their own unemployment insurance. If you become unemployed, it is important to register yourself with ArbetsfĂśrmedlingen (the Swedish Public Employment Service) on the very first day of unemployment. More information can be found at Arbetsformedlingen.se

Pension in Sweden (Pensionsmyndigheten)

As a government employee in Sweden, you will get a national retirement pension from several sources. You will receive a general pension from Pensionsmyndigheten. Each year they will send you information in an orange envelope.

You will also receive an occupational pension from the Swedish National Government Employees Pensions Board (SPV). Most people have also set up a private savings scheme with an insurance company or a bank. We recommend that you start by visiting:

Swedish Pensions Agency’s website: Pensionsmyndigheten.se

Swedish National Government Employees Pensions Board: Spv.se European site Findyourpension.eu 10


Please note: It is important that you inform the Swedish Pensions Agency in advance once you are planning to leave Sweden, otherwise they might not be able to transfer your Swedish pension when the time comes. You can find more information here: Skatteverket.se

Health Care in Sweden Healthcare Centers (Hälsocentral) You and your family should register at a local Healthcare Centre (Hälsocentral) as soon as possible after your arrival. There are a number of centers to choose from, but they are largely similar in terms of fees and booking procedures. If you move to a different address, you can remain with your local Healthcare Center or change to a more convenient one. When you need medical care, just call them to schedule an appointment. Bring your ID (Swedish ID card if you have one) and insurance documents/cards (if you have any). Find more information at: Regionkalmar.se for Kalmar or Regionkronoberg. se for Växjö If you do not speak Swedish, you should let them know about this when scheduling your appointment, especially if you need to have an interpreter present for languages other than English.

For All Emergencies, Dial 112 112 is the emergency telephone number for all Emergency Services (in case of a fire or in need of an ambulance or the Police). Medical Information The Swedish Medical information hotline (dial 1177) is available 24/7. Experienced medical staff will give you advice in English or in any other languages that you might need. You can find further information here: 1177.se The Swedish Dental Service (Folktandvården) Dental care is not part of the general Swedish Healthcare system. You will therefore need to register with a dentist. The Swedish Dental Service (Folktandvården) is one option. Please, find more information here: Folktandvarden.se/in-english/

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Even though dental care costs are partially subsidized by the Swedish government, for everyone with a Swedish personal identity number, the costs are still quite high (except for children, who are treated for free until the age of 23).

In case of a dental emergency after standard working hours, weekends or during national holidays, please call 1177 and ask for the dentist who is on call (Jourhavande tandläkare).

Learning Swedish

We strongly recommend that you learn some Swedish during your stay at Linnaeus University as it will very much help you to integrate, both in the workplace and within social groups outside work.

Linnaeus University offers Swedish courses for international staff. For more information visit: Medarbetare.lnu.se Another option is studying Swedish through Kunskapsnavet or Komvux (education for adults), as they also offer free courses. Ask for the office in Kalmar or Växjö. You can also find Swedish studies online on: Sweden.se

Insurances

There are several major insurance companies that can offer insurance services for you and your family, as well as for your personal belongings. All the insurances that you need can be acquired from the same company (which usually offers different packages). Unfortunately, the insurance companies’ websites are rarely in English, but they will accommodate to you if you either call them or go to their offices in person. We recommend you to contact a private company to get a personal insurance for you and your family, as well as for your apartment/house and also for your car, if you have one. The Social Insurance Agency (Försäkringskassan) does not deal with the actual insurances.

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Relocation Lnu

You are most welcome to join the Relocation Group on Medarbetare.lnu.se

The purpose of this group is primarily to offer a social arena for international employees at Linnaeus University. The group is open to all employees with an interest in meeting international staff and/or sharing their experiences about relocating to Kalmar or Växjö. You will find information about upcoming events, seminars and other networking activities, some of which are also open for spouses/partners. You can find information about relocating to Kalmar or Växjö at: Medarbetare.lnu.se

Please send us an email to relocation@lnu.se if you have any further questions. Contact information:

Helena Birath, HR Partner 0480-44 73 81 helena.birath@lnu.se

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Getting settled at Linnaeus University  

The Getting settled at Linnaeus University guide is a support to you as newly employed at Linnaeus University. This booklet gives you an ove...

Getting settled at Linnaeus University  

The Getting settled at Linnaeus University guide is a support to you as newly employed at Linnaeus University. This booklet gives you an ove...