2023 King's Residence Life Guide

Residence Life Guide

2023-2024

Our Mission

King’s is a public Catholic University College engaged in the open pursuit of truth, and the discovery and sharing of knowledge in service to humanity. By integrating academic programs rooted in the liberal arts with comprehensive student support, King’s creates an inclusive and empowering space for students by nourishing their capacity for critical thought, articulate expression, creativity, and ethical action.

About King's

Founded in 1954, King’s University College at Western University is a Catholic, liberal arts university college affiliated with a large, world-class university. King’s students enjoy “The Best of Both Worlds” – learning in small classes led by outstanding faculty on a small, beautiful campus while enjoying the experiences of being part of a comprehensive university. King’s students have complete access to all the facilities and services at Western University and graduate with a Western degree. As a Catholic university, King’s emphasizes the value of each individual and the importance of social justice. Students from all faiths and backgrounds are welcome. Respect for the human person is behind our commitment to diversity, accessibility, social justice and to building the common good. Being an inclusive, supportive community is one of King's greatest strengths.

Welcome to King's Residence!

We acknowledge that our campus at King's University College is situated on the traditional territories of the Anishinaabek, Haudenosaunee, Lūnaapéewak, and Chonnonton peoples, all of whom have longstanding relationships to the land of Southwestern Ontario and the City of London. The First Nations communities of our local area include Chippewas of the Thames First Nation, Oneida Nation of the Thames, and Munsee Delaware Nation. In our region, there are eleven First Nations communities, as well as a growing indigenous urban population. King's University College values the significant historical and contemporary contributions of local and regional First Nations, and all of the Original Peoples of Turtle Island (also known as North America).

Residence Community Agreements

In accepting your offer of residence, you have agreed to the conditions of the Residence Agreement, and have agreed to abide by all conditions of the Rules of Residence and applicable King’s policies.

All residents have the right to live in an environment of mutual respect, safety, and support, and all have a responsibility to create this environment.

Residence rules and policies may be amended during the course of any year. Amendments and additions will be in full force and effect following the notification of students in residence.

Welcome to King’s Residence

Residence life offers more than just a convenient place to live on campus — it provides a supportive environment to expand awareness and understanding of yourself and others. It is a great way to meet other students and to feel connected to your King’s university experience.

Each King’s resident has a responsibility to sustain the spirit of inclusion, mutual respect and cooperation necessary for successful community living.

The King’s community is very proud of the diversity of our members. We are a campus rooted in Catholic tradition, and we welcome students, staff and faculty from all life experiences. We believe our diversity enriches the opportunities for learning and personal growth at King’s.

King’s residents must:

• be considerate of the privacy and property of other students

• maintain an atmosphere that is conducive to academic success

• respect all residents and university staff

• respect and abide by policies governing student life on campus and the laws of London, Ontario, and Canada

Residence Life and You

• Recognize the impact you may have on other residents, and act respectfully

• Seek creative solutions and compromises

• Be a person of honesty and integrity. Take responsibility for your actions.

• Be open to considering new perspectives, ideas and opinions.

• Ask for help when you need it – the Residence Staff is here to help

Residence Supports and Services

King's Learning Hubkings.uwo.ca/learninghub

New Student Hub - see your Western OWL account

King's Website - kings.uwo.ca

King's University College Student Councilkucsc.ca

ITS Support - kings.uwo.ca/its/

King's - 519-433-3491

Western University - 519-661-2111

Western website – www.uwo.ca

King’s Security - 519-521-6215

Campus Special Constables Service519-661-3300

Foot Patrol (Safe Walk Program) - 519-661-3650

Foot Patrol

Residence Fees

Residence fees are payable according to the policies and guidelines established by the Student Financial Services Office. Refunds, if approved, are made on a 12% declining balance basis. That is, 12% of the balance is deducted each week.

Other Charges

Generally, you will be given two weeks to pay any charges assigned to you by the Residence Office (conduct sanctions, damage fees, replacement key fees, etc.). Fees can be paid online, or at Student Finance.

If you fail to make payment by the due date, your records will be sealed. If you record is sealed you may not register for courses or receive any information pertaining to your academic records such as transcripts or grade reports. A fee is required to unseal your records.

Release of Information

2023-24 Important Residence Dates

Move-in Day September 3

O-Week September 3-9

Holiday closure* December 22 - January 4

Residence closes May 1

*registered residents may stay in residence during this closure

See the Undergraduate Calendar for important academic dates.

King’s University College recognizes the importance of the privacy and confidentiality of your student record. The Residence and Campus Life Office will not release your information to anyone outside the College, except under compulsion of law, or in emergency situations. Conduct issues, fee information, or other residence concerns will not be discussed with outside parties, without Release of Information authorization from the resident.

The parents of students under 18 years of age have certain parental rights to information.

In serious situations, where the safety and wellbeing of a resident, or other residents is a concern, or if a resident is unable or unwilling to contact his/her emergency contact in an extreme situation, the Residence and Campus Life Office reserves the right to do so.

The Residence Manager may also contact the parents of residents under 18 years of age if a significant residence issue arises.

Residence and Campus Life Office (Alumni Court)

Office Hours: 9 a.m.–4:30 p.m. Monday–Friday 8 p.m.–3:30 a.m. Tuesday–Saturday residence@kings.uwo.ca

Residents are welcome to stop by the office for assistance. Communications from the office will be sent to your Western email accounts. Please check this email account regularly.

Residence Staff Team

Each residence area will have a live-in residence staff member, an RA (Residence Assistant) or Coordinator. The RAs and Coordinators are upper-year students who are there to help residents create a positive living environment. They are there to support you and connect you to the resources you may need. Our goal is to provide a fun and supportive residence atmosphere that is supportive of academic excellence.

Associate Dean of Students

Doreen Vautour

Doreen.Vautour@kings.uwo.ca

Residence ManagerStaffing, Conduct & Facilities Leroy Osbourne Leroy.Osbourne@kings.uwo.ca

Assistant Residence Manager

Sam McCullough

Sam.McCullough@kings.uwo.ca

Residence Manager, Residence Life Programming and Program Partnerships

Carrie Guthrie Carrie.Guthrie@kings.uwo.ca

Residence and Campus Life Office Secretary

Leasa Jane Dukeshire

LeasaJane.Dukeshire@kings.uwo.ca

The RID

The Residence Information Desk (RID) is located in the foyer of the Alumni Court residence. It is usually staffed between 2 p.m. and 6 a.m. daily by student staff and security guards. If you need an RA during those hours, go to Alumni Court, or call the RID at 519-433-3491 ext. 8600. The RAs can assist with room lock outs, noise problems, serious maintenance problems, and emergency situations.

The RID has the following items for residents to borrow free of charge:

• emergency key sets (for lock outs)

• sports equipment

• board games

• gaming consoles

• cleaning supplies

Note: All items must be returned within 72 hours.

Laundry

Washers and dryers are provided in each residence area, and operate using your student card. You will begin the year with $42 in laundry money pre-loaded on your student card. Additional funds can be added through the year at www.kings.uwo.ca/1card, or at Central Services.

Note: a balance of $0 means you have not used any money on your card for the laundry facilities. As the balance goes up, it means you have less money to use for laundry. Once the balance has reached $42, you have exceeded the limit on your card, and will need to add more funds to your 1Card.

Housekeeping and Maintenance

Housekeeping staff clean all the common areas in each residence unit on weekdays. A schedule for weekly room cleaning (vacuuming) is posted in your unit. You are expected to maintain satisfactory standards of cleanliness and order in residence rooms and common areas. Excessive housekeeping requirements will become the responsibility of unit residents.

King's has a maintenance and repair crew on site. If anything in your room, or in the common areas, needs repair or replacement, let your Residence Staff know. Or you may also submit a work request at Work Request.

Note: Cleaning, maintenance, and residence staff enter rooms on a regular basis to perform cleaning and maintenance tasks and to ensure that safety guidelines are being followed. Staff will knock on the door and identify themselves before entering a room. Residents will be given advance notice when possible.

RezNet & WIFI

Wifi is available in all residence areas, and in all campus buildings. All residence rooms are equipped with RezNet connections to the Internet. Ethernet cables are available from the Residence and Campus Life Office. You may also use the work stations available on campus in the student computer lab, located at the back of the Thames Market Dining Hall in Wemple. ITS Services for Students Residents are expected to abide by all Western and King’s computing and technology conditions of use.

Storage

A limited amount of storage space is available in each residence. Please use this storage area for bulky sports equipment, trunks, etc. The storage rooms are locked, and can be opened by an RA or housekeeper. Residents place items in storage at their own risk. The College does not accept responsibility for missing or damaged items. Summer storage is not available.

Bikes

Indoor bike storage is not available. Bike racks located near the entrances of residences for your convenience. Bikes needs to be locked properly to avoid theft.

• Use a quality u-shaped lock. Lock the frame and one wheel.

• Always lock your bike to a secure, fixed object.

Parking

If you wish to park your vehicle on campus, you must obtain a residence parking permit from Student Financial Services (approx. $800). Please visit the Parking Services web page for more information. Residence Parking is in the lot beside Townhouse 1.

A limited number of Temporary Parking Permits may be available for spaces in the payper-use lots at the following costs:

• $8.00 per entry to parking in lots P1, P2, and P3. $5.00 in lot P7/8.

• $10.00 per overnight stay (Sunday nightThursday night)

Work hours: please email Debbie.OBrien@kings.uwo.ca.

After hours: see security in the King Student Life Centre.

Transportation between Campuses - King’s Shuttle Bus

Students who do not require physically accessible transportation on campus should note that there is a shuttle bus that travels throughout the King’s, Western and Brescia campuses. The shuttle bus schedule can be found on the King’s website: kings.uwo.ca/bus-schedule.

Food Services

Aramark Campus Services is proud to operate the dining facilities at King’s University College.

The meal plans operate on a declining balance system (similar to a debit card), which allows you to monitor your account with each transaction. Your student card is your King’s meal card. Meal cards must be presented at each transaction.

Meal plans are non-transferable and may only be used by the assigned student. Please discuss any dietary issues you may have with the Director of Food Services prior to move in.

Your meal plan can be used at the Wemple and King Student Life Centre food service locations.

King’s meal plans cannot be used at Western.

Alumni Court, Wemple, Townhouses, and International House residents have a choice of 3 meal plans, each with off-campus partner dollars included ($300, $500, or $700). Epworth Place and King’s Commons residents may choose a residence meal plan, or an optional meal plan.

See King's Food Services and the Residence Guide for more information. Mail

You will receive your detailed mailing address with your room assignment information. Mail for residents in Alumni Court, Wemple, Townhouses, International House, and Epworth Place Houses will have a designated mailbox at Central Services (Wemple building). King’s Commons residents have mailboxes at the entrance of their building.

Your Residence Room, Arrival, and Departure

Move In

You will receive your building assignment and move in time several weeks prior to move in day. International students and varsity athletes who may require an earlier move in should contact residence@kings.uwo.ca.

Orientation leaders (Sophs) and Residence Staff will be on site to assist with move in.

Please see the Packing Checklist before move-in day.

Room Inventory

When you move in, you and your RA or Coordinator will complete a room inventory form. This form will document the condition of your room upon move-in. It is important that you complete the form accurately and thoroughly because the condition of your room when you move out will be compared with the original room inventory form and any changes in condition will be billed to you.

Assigned Residence Room

Residents are assigned to rooms by the Residence and Campus Life Office and residents may be re-assigned at any time. Residents who wish to be re-assigned must contact the Residence Office and receive authorization for a move prior to moving.

Room changes may be available if space and other variables allow. Generally, changes are not made in the first few weeks of class. These switches are at the discretion of the Residence Office and all room changes must be approved by the Residence and Campus Life Office in advance. We are committed to exploring all avenues to resolve issues or conflicts before considering a room and/or building change. If you are moved from a double room to a single room, you will be responsible for paying the additional single-room rate.

Prohibited Items

The following items are not permitted in residence. The Residence and Campus Life Office reserves the right to dispose of any prohibited items:

• Substances (including alcohol, cannabis and other drugs) during Orientation Week, regardless of your age

• Beer bottles

• Large-volume alcohol containers (kegs, mini-kegs, or liquor bottles greater than 40 fluid ounces, etc.)

• Funnels, beer-pong tables, and any other high-risk drinking paraphernalia

• Cannabis plants

• Candles, diffusers and incense

• Heaters and heat lamps *

• Pets (any type of animal, bird, or fish)

• Open element appliances and microwaves, freezers

• Furniture (including but not limited to desks, sofas, beds, tables, etc.) Desk chairs are permitted.

• Water coolers

• Halogen lamps

• Light strips

• Exercise machines (treadmills, stationary bikes, etc.)

• Drum sets and pianos

• Speaker systems

• Draperies

• Flammable liquids and gases

• Gas-powered equipment

• Barbeques

• Hover boards and other self-balancing scooters

• Weapons and imitation weapons (firearms, knives, pellet guns, paintball guns, firecrackers, cap guns, etc.)

*contact residence@kings.uwo.ca

Year End Move Out

At year end, or if you change rooms, follow these check-out procedures:

• Remove all personal belongings

• Leave the room in a clean condition

• Return all furniture to its original position

• Schedule a time with your RA/Coordinator to review the room inventory form

• Close and lock your window and door, and turn off the light

• Leave your keys with your RA/Coordinator or the Residence Office

Room check out and damage assessment is not complete until King’s staff have inspected your room.

Withdrawals

If you are thinking about leaving King’s, please meet with a Residence Manager. We may be able to help in making this decision and finding other good options.

To withdraw academically, you must complete the following:

• Withdraw from your courses through the Academic Dean;

• Withdraw from residence through the Residence Office;

• Contact Student Financial Services to make account arrangements.

You must be released from your Residence Agreement contract to be eligible for any refund of room and meal plan fees. Normally refunds for room and meal plan fees are made on a 12% declining balance weekly. This means that all fees are forfeit by mid-December.

Decorating Your Room

You may decorate the interior of your room to suit your personal taste, provided that decorations do not cause damage, or create health, fire or safety hazards. No objectionable or obscene material may be in view of others. Residents should talk to their RA or the Residence Office if they are concerned about any posted item in the residences.

The use of nails, screws, tacks, light strips, etc. is prohibited in residence because of the unavoidable damage to surface finishes. Poster putty, or removable hooks, are recommended in place of tape or tacks. Rooms may not be painted or wall papered.

Furnishing

Your room will be furnished with bed, desk, chair, closet or wardrobe, draperies, desk lamp, and waste and recycling bins. Furniture and accessories are not to be removed from the room in which they were originally located. Residence furniture is never to be taken outside.

Animals

Pets are not permitted in residence. If you have an unauthorized animal in residence, it is your responsibility to immediately find it a new home. Any negligence or misconduct towards animals may be considered animal cruelty and you may be subject to residence, Student Code, or criminal sanctions as a result.

Please advise the Residence and Campus Life Office by end of June if you plan to bring a service animal. Prior to move in, unit residents will be advised if a service animal or therapy animal will be present in their assigned area. Requests for therapy animals must be reviewed by the Residence and Campus Life Office. The permission of the Residence and Campus Life Office is required prior to the arrival of any therapy animal.

Respect for People and Community

Can I leave my things in my room during breaks and vacations?

You may leave your personal belongings and property in your room during statutory holidays, and fall/winter study breaks. It is best to take any valuable items with you King’s cannot guarantee the security of personal belongings in your room. It is your responsibility to ensure your doors and windows are locked when you are not in your room.

What if I am away from residence for a short while?

Please let your roommate, RA, or the Residence Office know if you are going to be away from residence.

Can I stay in residence after my final exam is over?

Students must vacate their rooms within 24 hours following the date of their final examination, at the end of each term. Residents requesting an exception to this standard must contact the Residence and Campus Life Office a minimum of 4 weeks in advance. Additional fees may apply.

Can I stay in residence on breaks and holiday closing?

Students may remain in residence during fall and February study breaks. Limited food service is during this time. Pre-registration is not required.

Residents may also remain in residence during the December-January holiday closure. Pre-registration is required by December 1. A fee of $30 per night is applied (to a maximum of $350).

Conduct Expectations

See Rules of Residence for more detailed information on conduct expectations, and procedures.

Respectful treatment of others is essential. This includes other residents, residence staff, King’s and food service employees. Dangerous, or disorderly behaviour, or acts of harassment that threaten the safety and wellbeing (physical or psychological) of any person, whether or not harm to persons or property results; and behaviour that results in damage to the property of King’s University College or any personal property are contrary to King’s residence community standards. We will not tolerate verbal, written, or online abuse, threats, intimidation, violence, or other forms of harassment against any member of our community for any reason including, but not limited to perceived status, culture, race, religion, gender identity, or sexual orientation. Incidents of harassment should be reported to the Residence and Campus Life Office.

You will be subject to disciplinary sanctions if you make sexist, racist, or homophobic comments or jokes. Ignorance, anger, alcohol, or substance abuse will not be accepted as an excuse, reason, or rationale for such behaviour.

Your Residence Contract may be terminated if you engage in harassment, threaten, or assault another resident.

Behaviour that creates a hostile work environment or that is disrespectful to Residence Life Student Leaders, including intimidation, threats, directed expletives, bullying, electronic surveillance, or other forms of harassment will not be tolerated and may result in the termination of your Residence Contract.

Complaints of harassment or discrimination on the prohibited grounds specified by the Ontario Human Rights Code (race, ancestry, place of origin, colour, ethnic origin [including language, dialect, or accent], citizenship, creed, sex, sexual orientation, age, marital status, family status, the receipt of public assistance, record of provincial offences or pardoned federal offences) will be dealt with according to applicable King’s University College policies on harassment and discrimination, in addition to Rules of Residence processes.

Dangerous or Illegal

Items are not permitted in residence. These may include, but are not limited to weapons (actual or replica), firearms, fireworks, explosives of any kind, chemical oils, propane, flammable/dangerous materials or any other, hazardous or illegal substances, or items or behaviour prohibited in the Rules of Residence. Residents are responsible for any criminal, or civil fines, or expenses that result from their use of these prohibited devices in residence resulting in alarms or damages.

Health Precautions

Public health concerns may require certain precautions, room reassignments, space usage restrictions, and additional requirements for occupancy to be applied in residence

The Residence and Campus Life Office reserves the right to relocate residents to another room or building within the residence system when we become aware that a resident has contracted a highly contagious communicable illness (for example, COVID-19, chicken pox, mononucleosis, norovirus, among others).

You are required to follow reasonable directions from the University related to health and safety. Such directions are for your safety and the safety of others and may include but are not limited to a direction to submit to testing, a direction to self-isolate should you become ill and/or a direction to maintain a safe physical distance from others.

Objectionable and Obscene Behaviour and Material

Objectionable and obscene material and/or behaviour is not permitted in residence. This includes racist, homophobic, or sexist jokes, hate literature, pornographic materials and any other

materials that may be offensive to others or negatively reflect upon the reputation of King’s. This includes verbal communication and posting or publishing of material, written or electronic, within residence, including in your room. No objectionable or obscene material may be in view of others. The file-sharing functions of your computer are considered to be in the public domain; therefore, you will not use your network connection in residence for file sharing of objectionable materials.

We investigate concerns that come to our attention and may review material contained in online spaces. You will be held responsible for any online posts, text, photographs, or videos, words, statements, or multi-media posted on an online forum that are hurtful, compromise the safety or integrity of the campus/residence community or one of its members, or negatively impact King’s reputation.

Community Shared Spaces

Common areas of residences (such as lounges, washrooms, kitchens, and study spaces) are intended for the use and enjoyment of all residents. Your use of common spaces must not interfere with others’ ability to use and access them. You may not sleep in lounges or otherwise claim common spaces as your own. We reserve the right to limit access to common spaces following damage or inappropriate use. Leave common spaces tidy and restored to previous set up after use. Personal items may not be left in these areas.

Lounge and study room furniture and accessories are not to be removed from the lounge areas.

Privacy and Personal Property

You must show respect for the privacy, property, and wellbeing of other residents and their right to quiet enjoyment of private and public spaces. Intrusive behaviour—failure to knock and wait for an invitation to enter, eavesdropping or surveillance, or uncomfortable encroachment on personal space— can have a troubling impact on an individual’s sense of security and daily comfort.

Recording individuals in any format without their knowledge, even within your private personal space, is unacceptable behaviour and disciplinary sanctions may follow. You may not make recordings of or conduct surveillance on residence employees without their permission.

You may not enter another student’s room or suite and/ or disturb another resident’s property without their permission. You must ask your roommate’s permission before using their belongings. Students must have written permission to enter another’s room when that resident is not present and may do so only with the consent of Residence Staff.

Pranks and Boisterous Behaviour and Commercial Ventures

Boisterous behaviour is unacceptable in residence. Participating in sports or games, including (but not limited to) frisbee or ball throwing, roller-blading, bicycling, and running are not permitted inside the residences. Designated outdoor recreation areas are available for such activities.

Initiating, encouraging, supporting, or participating in pranks is strictly prohibited.

You are not permitted to host or promote parties or commercial ventures in residences.

Commercial transactions or soliciting, including gambling, that are not authorized by the Residence and Campus Life Office, are not permitted in residence.

Gender Based and Sexual Violence

King’s Gender Based and Sexual Violence Policy and Procedures

King’s University College and King’s Residence is committed to providing and maintaining an environment in which Gender Based and Sexual Violence is not tolerated. It takes seriously its responsibility to address gender-based and sexual violence that is pervasive in society, through education, training, and response.

All residents are required to complete the assigned Gender Based and Sexual Violence education modules prior to move in.

The Gender Based and Sexual Violence policy apples to employees, emeriti, post-doctoral fellows/associates, students, visiting professors, visiting students, contractors and other affiliated persons.

King’s has procedures to respond to gender-based and sexual violence to support members of our campus community, regardless of where an incident of sexual violence has occurred.

Gender-based and sexual violence is any sexual act or act targeting a person’s sexuality, gender identity and gender expression, whether the act is physical or psychological in nature, that is committed, threatened or attempted against

a person without the person’s consent, and includes sexual assault, sexual harassment, stalking, indecent exposure, voyeurism, cyber harassment and sexual exploitation. Gender-based violence also includes domestic violence, physical abuse, emotional and psychological abuse, and financial abuse.

Sexual assault is any type of unwanted sexual act done by one person to another that violates the sexual integrity of the victim. Sexual assault is characterized by a broad range of behaviours that involve the use of force, threats, or control towards a person, which makes that person feel uncomfortable, distressed, frightened, threatened, carried out in circumstances in which the person has not freely agreed, consented to, or is incapable of consenting to. Sexual assault is a crime as defined by the Criminal Code of Canada.

Sexual harassment is a form of harassment on the basis of sex, gender identity, gender expression or sexual orientation that has the effect of creating a poisoned environment (demeaning, intimidating, hostile). Usually, present is a pattern of repeated behaviours such as offensive jokes, comments, display of inappropriate materials, or stereotyping. Sexual harassment may also have a quid pro quo element. Quid pro quo means “this for that” and thus, there may be promises of rewards for complying with sexual solicitations or implied threats or actual effects for not complying with sexual demands.

Intimate Relationships and Power Imbalances

Intimate relationships include, but are not limited to, dating relationships, short term sexual relationships, longer term sexual relationships or connections, sexual texting exchanges.

Intimate relationships between residents and Residence Staff members, Orientation Leaders (Sophs), and other senior student leaders are strongly discouraged because of the power imbalances involved. Residence Staff and other student leaders hold positions of power and privilege and are required to guard against any actual or perceived situations where that power may be misused (with intention or not). When intimate relationships occur in residence between individuals where power imbalances, and potential conflicts of interest exist, the individuals involved, the residence community and the leadership teams may be impacted in potentially problematic ways.

Should such a relationship between a student leader and a resident develop, the student leader is required to notify their manager of the development or potential development of such a relationship and disclose the name of the resident. Residents are not required to advise the Residence and Campus Life Office, but are encouraged to do so. Managers will then review the situation and implications with the staff member, advise the resident of power and privilege concerns and resources, and determine if any other action is required.

Consent

Consent to sexual activity is when people voluntarily agree to engage in a sexual activity. Consent cannot be assumed and must be given freely. Asking for consent and respecting the response you receive ensures everyone involved feels safe and wants to proceed. You must obtain consent before initiating and continuing with intimate and/or sexual activity.

Consent is not:

• Given by a third party

• Obtained through pressure, abuse of power, abuse of trust, or abuse of authority

• Obtained through coercion, force, or threat of force

• Obtained if the person is unconscious, sleeping, or under the influence of substance or medication that could impair their judgment

• Obtained if the person does not say yes, says no, or uses words or behaviour that imply no

• Obtained when the person changes their mind and chooses to no longer engage in the sexual activity; consent can be revoked at any time.

• Consenting to one kind or instance of sexual activity does not mean that you have consent for any other sexual activity or instance.

Mental Health and Wellness

We are committed to supporting and promoting the mental and physical health and wellness of our students and residence community, respecting and recognizing the needs of individual residents and the residence community. King’s offers a variety of services in support of student wellbeing and Residence works in close collaboration with these services to facilitate your healthy and successful residence experience.

Mental Health and Wellness Resources brings together all of King’s mental health resources in one location, and provides you and your family with links to our campus and London community resources.

You may be asked to join us in implementing a self-care and safety plan which outlines the supports and resources available including those available on a 24/7 basis. The intention of the Self Care and Safety Plan is to highlight a shared accountability in self-care and safety planning, available resources and the support available to access those resources. We may also reach out to involve parents, guardians or primary supports who can support you in your self-care and safety.

Should your behaviour and/or health issues cause us serious concern, we may reach out to your emergency contact to facilitate contact with you and/or to discuss whether we can safely and effectively continue to support you in residence.

Out of concern for your wellbeing and the wellbeing of other residents and staff, in situations where your behavioural and health issues jeopardize your wellbeing and/or the wellbeing and safety of others or otherwise exceed our capacity to support you, you may be required to take a leave from residence until your health is restored, or to find alternate accommodations off campus that better suit your needs.

Guests in Residence

Guests in a residence area have an impact on the community in that area. Residents must be aware of the impact of their guests and use discretion when inviting guests to residence. Each resident is responsible for ensuring their guests are aware of the community standards in residence. Guests are expected to maintain the same level of responsibility for upholding community standards as residents, however, residents will be responsible for the behaviour of their guests. The needs of residents outweigh those of guests. The Residence and Campus Life Office may modify guest privileges in residence at any time. Typically, the following guidelines apply to guests in residence:

• Residents must remain in the company of their guests and not leave them unattended in their room or shared spaces of the residence.

• Anyone who is not a resident at King’s is considered to be a guest.

• Residence students may not have more than two guests at any time.

• Guests are permitted in residence rooms with the agreement of roommates.

• The highest standard of consideration and cooperation is expected in order to maintain each resident’s right to study, rest and privacy.

• Guests are not permitted to have or use residence keys or access card.

Overnight Guests

You may have overnight guests if you notify residence@kings.uwo.ca. Your roommate must confirm their agreement. Overnight guests will not be permitted during Orientation Week, exam periods, Homecoming weekends, Halloween, St. Patrick’s Day, and Easter weekend. Guests are limited to no more than two consecutive nights, and no more than 10 overnight visits per year. Overnight Guest parking is available on Friday and Saturday nights only. Your guest must complete a Guest Parking Permit Form available from security to register his or her vehicle. Residents are responsible for their guests at all times.

A guest will be considered an overnight guest after midnight Sunday-Thursday, and after 2 am on Fridays and Saturday nights. King’s residents are considered overnight guests in units other than their own after these hours and roommate agreement is required for them to be in a room.

The Residence and Campus Life Office may modify overnight guest privileges in residence at any time. Typically, Parents/guardians are not permitted to stay overnight in residence out of consideration for other students in the residence community.

Residence Staff have the right to immediately remove a guest whose behaviour does not meet community standards.

Sleep and Study

Residence is designed to support students in their personal and academic growth, including providing an atmosphere that promotes wellness and inclusion. The ability to sleep and study at night without disruption is key to this support. It is the responsibility of each resident to ensure that an atmosphere conducive to study is maintained.

Quiet Hours are designated each day and defined as times during which noise should not be audible from one room to another; including residence rooms, study rooms, lounge areas, or other public areas of the residence (i.e. washrooms, kitchenettes, hallways and stairways) or from outside areas immediately adjacent to the residences.

Quiet Hours are observed according to the following schedule:

Sunday night to Friday morning 11p.m. - 9 a.m. Saturday and Sunday 1 a.m. - 9 a.m.

During the December Mid-term and April Final Examination periods, quiet hours are extended to a continuous twenty-two (22) hour basis; moderate quiet hours are observed daily from 4 p.m. - 6 p.m. As sleep is fundamental to wellness, and studying is fundamental to academic progress, respecting these fundamental rights of other students is essential for all residence community members to remain in good standing.

Moderate Quiet Hours

Sunday to Thursday 7 p.m. – 11 p.m. Noise should not carry farther than one or two rooms.

Alcohol and Substance Abuse

We encourage residents who choose to consume alcohol to do so safely and responsibly. King’s Residence s committed to a harm-reduction approach to alcohol and controlled substance use, within the applicable municipal, provincial and federal laws. Residents must be of legal age to possess and, or use alcohol and cannabis in residence. Residents of legal age may not provide alcohol or cannabis to underage residents.

Residents are expected to abide by the alcohol policies in the Rules of Residence and the Code of Student Conduct, as well as all provincial regulations.

The following are key aspects of the residence alcohol policy:

• 19 years of age and older is the legal drinking age in Ontario, and therefore on campus

• Open alcohol is not permitted in public areas (outdoors, hallways, washrooms)

• Beer may only be brought into residence in single-serving aluminum cans

• Alcohol can be consumed in residence rooms and in TV lounges

• Drinking games and equipment, oversize alcohol bottles, kegs are not permitted

• Residents may not provide, or purchase alcohol for underage residents

• At certain times alcohol may not be allowed in residence. During O-Week alcohol and cannabis are banned from residence.

In disciplinary matters, the excuse of being under the influence of alcohol or other substances is not an acceptable defence or an acceptable reason for appeal.

Responsible use of alcohol and cannabis is expected of all residents at all times. Being unable to care for your own safety or the safety of others due in whole or in part to the influence of alcohol and/or cannabis may result in sanctions.

Central Services will not accept mail or deliveries of alcohol or cannabis for residents, regardless of age.

Alcohol and/or cannabis containers or related items cannot be displayed in windows and doing so will result in disciplinary sanctions.

Cannabis

In accordance with Provincial and Federal legislation, as defined by Bill C-45, the SmokeFree Ontario Act, and the Occupational Health & Safety Act, residence students are expected to abide by the following expectations regarding cannabis:

• The possession of cannabis is permitted in residences subject to the requirements of the law.

• Currently, possession is limited to the equivalent of 30 grams of dried cannabis to those 19+ years of age.

• All cannabis in your possession must be stored in air-tight containers.

• The possession of cannabis paraphernalia, including hookahs, bongs, vaporizers, and grinders, is permitted in residence. All paraphernalia must be stored in airtight containers at all times.

• The consumption of cannabis via smoking or use of a vaporizer is prohibited on King’s property, including the residences, in accordance with the smoke-free campus policy. Cannabis consumption in non-smoking forms is permitted in private residence rooms for those 19+ years of age.

• Cannabis plants, and cannabis-related cooking/baking, is not permitted in residence

• The distribution of cannabis to underage students, and the sale of cannabis to others regardless of age, is not permitted

Any evidence of cannabis possession or use in residence outside of sanctioned policies, or evidence to suggest the distribution of cannabis to others, will result in disciplinary outcomes. The smell of cannabis in residence rooms or in common areas will be assumed to be conclusive of use and possession. Delayed response in opening your door and/or attempts to remove or mask the smell, or inhibit an investigation in other ways will raise further suspicion of involvement in cannabis use.

Illegal Drugs/Controlled Substances

• Illegal drugs, or prescription drugs not intended for the individual in possession of them, are strictly forbidden in residence.

• The violation of any policy while under the influence of a controlled substance is considered an additional violation.

• Campus Special Constable Service will be called when illegal drug use or possession is suspected.

• The Residence Office reserves the right to dispose of any prohibited items.

• Supplying drugs to anyone, regardless of whether they are your friends, is considered drug trafficking and will result in the termination of your Residence Contract.

Smoke-free Campus

King’s is a smoke-free campus. Smoking is prohibited in all King’s buildings and on King’s campus property. This includes vaping, smoking tobacco, smoking cannabis, shisha, Dokha.

Smoking is allowed on public outdoor properties only (sidewalks and public space beyond the campus perimeter).

Evidence of smoking in residence including but not limited to, ashes, smell of smoke, and/or cigarette butts will be considered a violation of the smoking policy. Disciplinary sanctions, and any necessary cleaning, restoration or replacement charges will apply.

Respect for Safety and Security

Residence safety and security is everyone's responsibility. You must follow these security guidelines:

• keep exterior doors closed

• discourage “tailgating” (letting others follow you in)

• lock the door to your room

• keep security restrictors on your windows

• keep your keys and access card in your possession - do not lend your keys or access card to anyone

• report any thefts, security problems, or potential problems immediately

• follow all fire safety protocols

• use the kitchens for cooking and be attentive to your cooking

Residence Staff will confiscate keys and student cards held by individuals to whom they do not belong.

Residence Key Policy

The keys and access card issued to you are for your use only and may not be duplicated or given to others. If you lose your keys, order a replacement set at Central Services. Replacement key fees:

• $20 per key

• $50 for a full set of keys

Keys must be paid for when the order is placed.

At the end of the year, any resident who submits unauthorized copies of keys (keys not made by King's personnel) will be billed $155 for room lock and key replacement.

Residents are not permitted to change, modify, or install locks or security devices without prior approval from the Residence Office.

Restricted Areas

Every residence has areas where access is restricted for your safety. Restricted areas include, but are not limited to, mechanical and electrical rooms, balconies, rooftops, staff-only areas, dining hall kitchens, and maintenance rooms. Accessing restricted areas is considered a serious violation of your residence contract.

Emergency Keys

A full set of emergency keys is available at the RID. If you lose your keys, or get locked out of your room, you may borrow a set of emergency keys for a 72-hour period. After one reminder, residents will be billed for key replacement, and, if appropriate, lock replacement.

Safe Passageways

For the safe and accessible movement of all, stairwells, hallways and passageways must remain unobstructed at all times. Bicycles, motorbikes, etc. may not be brought into residence passageways or rooms. Sports equipment may not be used or stored in hallways or stairwells

Campus Security

Security personnel at King’s primarily safeguard the campus environment as a whole, but they also assist students. Security can contact campus police and/or residence staff 24 hours per day, 7 days per week. Contact Campus security at 519-521-6215 or from security phones at the security parking booths on campus.

Cooking in Residence

Each residence area has a stove top, microwave, and refrigerator for student use. Some areas have stoves. Open element appliances and most other cooking devices may only be used in the kitchens. Cooking utensils are not provided. You are expected to keep the kitchen door closed and the exhaust fan turned on when cooking in residence. Failure to do so may result in a false fire alarm and associated sanctions and costs. Overloading power outlets is a violation of building safety codes and you may face disciplinary sanctions for doing so.

Appliances in Rooms

One “mini” sized refrigerator (maximum 4 cubic feet), owned or rented, is allowed in each room.

The use of open element appliances such as toasters, hot plates, and toaster ovens and microwaves are strictly prohibited in residence rooms.

Power Needs

High-wattage electrical equipment (such as computers and some musical instruments) may only be powered using a CSA-approved power bar and circuit breaker. All extension cords must be CSA approved. Use only CSA-approved power bars with surge protectors and built-in circuit breakers in residence. Do not use multiple outlet plugs or extension cords simultaneously. Check your electronics to ensure cords are not frayed or damaged.

Insurance – Liability and Personal Property

The College is not liable for theft, loss, or damage to students’ personal property on campus (in residence rooms, storage rooms, parking lots, etc.). Please check with your family’s home insurance provider to explore your insurance options.

Personal property insurance (tenant insurance) is strongly recommended. You will be held financially liable for damage to residence buildings or property that results from willful or negligent actions by either you or your guest(s), even though it may not be your intention to damage residence property.

Theft

Theft of residence or personal property will not be tolerated. This includes the fraudulent use of another student’s Western student card, theft from the dining hall, or theft of any personal belonging. Removing dishes, cutlery, and other property from food service locations constitutes theft.

Possession of stolen property is not permitted in residence.

Public and Exterior Spaces

Residents are not permitted to apply or affix anything to the exterior of the buildings, or to throw or let fall any object or matter from residence buildings.

Permission of the Residence and Campus Life Office is required for any postings or visual displays in any public areas including the lobby, lounges, study rooms, hallways, stairways, washrooms, the exterior of residents' room doors and windows. Residents will be required to remove posting or display deemed unacceptable by the Residence and Campus Life Office.

Emergency Procedures

If a safety emergency is suspected or occurring on campus, King's and Residence email, social media and website will be used to communicate instructions. Residence staff will advise students on what to do. The Western University Emergency Response Team may conduct tests of the communication system throughout the year.

First Aid

Each Residence Staff has a first aid kit and is trained in First Aid and CPR. Larger first aid kits are in place at the RID, the back entrance of Wemple, and the security office in the Student Life Centre

Note: Residence staff must be notified when EMS personnel are called.

Medical Needs

If you need to go to the hospital University Hospital on Western’s main campus is closest to King’s. Alternatively, St. Joseph’s Urgent Care Centre is on the corner of Richmond and Grosvenor. Current hours can be found at

Urgent Care Hours.

Student Health Services at Western is available by appointment for non-urgent matters.

King’s Right of Entry

Students residing in residence agree to the maintenance and support of a safe and healthy living environment. We reserve the right for authorized representatives of King’s Physical Plant, and Residence Staff to enter and inspect an accommodation at any time in the following cases:

• To plan or perform maintenance

• For regular maintenance inspections, and regular weekly housekeeping

• When there is probable cause to believe a violation of the Rules of Residence may have or is taking place in the room/house/ apartment

• When a clear and present danger or safety concern requires such entry

King’s reserves the right to enter rooms/apartments/houses to conduct monthly inspections and ensure appropriate safety and sanitary conditions are being maintained by the occupants. If evidence of a violation of the Rules of Residence is found while entering or inspecting a residence room or suite, disciplinary action may follow. The Residence and Campus Life Office may use evidence obtained during the entrance and/or inspection for residence during the disciplinary proceedings. Evidence obtained may also be used in criminal proceedings if permitted by law.

Fire Safety

Familiarize yourself with your residence area’s emergency exit locations, especially those closest to your room. Some exits remain locked until a fire alarm is activated, then those doors unlock and should be used to evacuate. Speak with Residence Staff and/or a Residence Manager if you have any questions about fire safety, or require assistance to evacuate.

Fire safety is a critical shared responsibility in residence. This includes not causing any false alarms in residence – intentionally or unintentionally, and tampering with any fire safety equipment. Fire alarms are disruptive and potentially dangerous to residents and responding Fire Department personnel. Causing a false fire alarm by any means is illegal and will result in sanctions from the Fire Department, in addition to sanctions under your residence contract. You will be held accountable if the behaviour of your guests results in fire safety related incidents.

Fire Alarm Evacuations

You must evacuate residence quickly and efficiently during drills and fire alarms. Students who fail to evacuate will face sanctions. If you will require assistance during a fire alarm evacuation, please notify the Residence Office. You are expected to follow the instructions of Fire Department members, and King’s Staff during fire alarms. Your RA/Coordinator will advise you of the outdoor gathering location for evacuations.

Smoke Detectors

All rooms have smoke detectors and some have heat detectors. Tampering with or misusing your smoke or heat detector will result in disciplinary sanctions. Do not cover, obstruct, or hang objects from your smoke detector. Immediately report any power outages or activations of heat or smoke detectors in your room or in common areas.

Candles and Incense

In keeping with fire safety practices, candles and incense are not permitted in residence. Students whose religious practices require the burning of any substance in residence can contact the Residence and Campus Life Office for an exemption.

Requests for Identification

Residents must identify themselves and show their identification when asked by an agent of the College (i.e., employees of the College including residence staff, and contract employees of the College, such as security personnel and food services staff).

Misuse of a student identification card/meal card is a conduct violation.

Respect for Property

Damage and Excessive Cleaning

You are expected to show individual and group concern for the residence and grounds. Responsibility and charges for loss, damage, or exceptional housekeeping requirements will be assessed as follows:

• The individual(s) responsible, when known, will assume full responsibility.

• Each resident is responsible for damage, loss, or excessive cleaning requirements in his/her own room.

• Each resident is responsible for any loss, damage, or exceptional cleaning requirements caused by his/her guest(s).

• When loss, damage, or exceptional housekeeping requirements occur in a residence unit and the person(s) responsible cannot be identified, the residents assigned to rooms in that unit, whether present or absent, will be billed collectively for replacement, repair or cleaning fees.

The minimum billing fee for unit damage is $20 per unit resident.

Willful damage will be treated as a residence conduct issue and may result in sanctions against the responsible parties.

You are financially responsible for any damage or loss to your room (whether willful or negligent), even if you are not present when the damage occurs. Keep your windows and door(s) locked at all times, and keep windows closed during inclement weather.

Conduct Violation Procedures

When the Residence and Campus Life Office receives an occurrence report outlining a breach of the Rules of Residence, the resident(s) allegedly responsible for the infraction will be notified that a report outlining an alleged offence against the Rules of Residence has been received.

Conduct reports and relevant additional information will be evaluated, and an outcome decision will be conveyed to you by email within a reasonable time. We review each case on an individual basis and take the severity of the incident and its impact on the residence community into consideration when determining the appropriate sanction(s). All efforts will be made to contact those involved. You are obligated to book, attend, and participate in meetings with Residence Managers should they request them for the purposes of information gathering or delivering outcomes. Failure to attend a meeting may result in sanctioning without input.

Our residence conduct management process:

• Educates students in regard to their actions and responsibilities

• Protects the residence community from conduct violations

• Maintains an environment that supports learning

• Repairs any harm that is done to the community

We actively foster the personal and social development of students who are held accountable for violations of the Residence Contract. The behavioural management system is designed to promote self-discipline and increase your capacity to respect the rights of others.

We investigate behaviour that is not consistent with the Rules of Residence. We may use many sources of information (e.g., meal plan or lock/

key logs, guest records, online forums, surveillance footage, etc.) if necessary to assist in an investigation. Outcomes are based on a balance of probabilities given the information with which we are provided.

Honesty and Integrity

An honest understanding of the facts and the surrounding circumstances is the best guarantee of a good outcome. Be upfront about what you know or what you have done. You are obligated to report violations of the Residence Contract and to cooperate with the investigation of incidents. Dishonesty, collusion, or deliberate attempts to cover up the facts may result in additional sanctions. When required or appropriate, we maintain the confidentiality of comments and observations provided to us during an investigation.

Sanctions

The Residence and Campus Life Office, through the Residence Managers, may impose one or more sanctions in response to a breach of the Rules of Residence. Sanctions imposed shall be proportional to the type and degree of misconduct. The most serious types of misconduct will merit the most serious sanctions. Within this context, the severity of the behaviour, its impact on others, behaviour that escalates or is repeated may result in more serious consequences. Serious behaviour that may warrant termination may result in a less serious sanction dependent upon your coming forward to take ownership of and responsibility for your actions, a cooperative manner during the incident follow-up and investigation, and truthfulness throughout the entire process.

Sanctions under the King’s University College Rules of Residence include:

• Documented verbal warnings

• Written warning or reprimand

• Education Sanctions

• Behaviour Bonds

• Fines

• Behaviour Contracts

• Community Restitution

• Restriction or denial of residence privileges and/or services

• No Contact Order

• Probationary warning,

• Suspension

• Termination of Contract and Notice of Trespass

The Residence and Campus Life Office reserves the right to terminate a residence contract for a single violation which represents a significant departure from the behaviour expected of residents or which endangers the safety or wellbeing

of the community (e.g., physical and/ or sexual aggression, display of a weapon, theft, misuse of fire-safety equipment, use/ possession/trafficking of illegal drugs, etc.). Contract termination may be automatically supplemented by a one-year Notice of Trespass, prohibiting access to all residences. Your parent/guardian/emergency contact will be notified of contract termination if you are under the age of 18.

Persistent disregard for the conduct expectations outlined in the Rules of Residence, a repetitive course of improper conduct, or failure to honour prior conditions may trigger progressive discipline, including termination of your Residence Contract.

An appeal process for sanctions is in place.

Other King’s Policies

We want all students to feel safe and comfortable on campus and these policies are in place to create a safe and welcoming community. Students may be subject to sanctioning under more than one policy, if a conduct issue is a violation of more than one policy.

Residence Agreement

Rules of Residence

Student Code of Conduct

Gender Based and Sexual Violence Policy

Accessibility at King’s

Getting Involved

Residence Programming

The opportunities for learning and community engagement in residence is a significant part of your first year university experience. Throughout the year, the King’s Residence and Campus Life Office organizes a wide range of events and information-sharing experiences designed to enhance your university experience.

We aim to cultivate an inclusive learning environment that supports students both socially and academically as they transition to campus. We create experiences based on a growth mindset where students can develop the skills and knowledge to establish a sense of belonging within King’s, London, and the global community.

KUCRC

King’s University College Residence Council serves as a link connecting the residence students, King’s University College Students' Council (KUCSC), and the Residence and Campus Life Office. The Council works to enhance residence life and to coordinate activities to benefit residence students.

In past years, the KUCSC has sponsored a variety of activities including the following:

• food trucks

• holiday candy and flower sales

• holiday dinners

• charity fundraisers

• movie nights

In September, each residence area elects a representative to sit on KUCRC.

Orientation Program

OWeek starts on move-in day and offers activities and events until the following Sunday. There is something for everyone – larger events at Western, academic events, social events in large and small settings, and lots of King’s traditions. The Orientation leaders, Sophs, are there to support you during OWeek, and are available for peer support through the year.

KAMP (King’s Academic Mentor Program)

All new students are assigned a KAMP mentor. Your KAMP mentor will help you navigate the transition to university learning and ensure you know about the resources that can assist you.

Self-Development: learn to effectively interact and collaborate with others by gaining a deeper understanding of yourself in areas like critical thinking, emotional intelligence, resilience, problem solving, leadership, time management, and self-advocacy.

Inclusion and Global Perspectives: cultivate your curiosity to understand marginalized communities and diverse lived experiences. Become global citizens through understanding different perspectives and learning intercultural competency.

Community Connections: develop a sense of belonging to the King’s community – a community that thrives on healthy interdependence and respect for one another.

Academic & Career Success: enhance your education at King’s by living in an environment that supports and fosters academic success and exploration of career opportunities, objectives, and goals.

Health and Wellness: culture of self-care and personal wellness that helps you identify and support your unique wellness needs.

Student Council – King’s and Western

King's University Students' Council offers many leadership opportunities and 20+ clubs, in addition to the many events and activities they sponsor each year.

King’s students are also part of the Western USC (University Students’ Council) and can join USC clubs and take part in USC activities.

International Peer Guide Program

King's International Peer Guide Program, offered by King’s International Office, matches new international students with returning King's students to help new international students adjust to university culture and Canadian life.

Residence Evening Programming

The Residence and Campus Life Office offers a wide variety of programs and events, based on the pillars of our residence curriculum. Evening programming offers two or more events per month for residents. Expect a variety of entertaining evening activities, including movie nights, holiday themed activities, craft nights, interactive games, video game competitions, contests, and free food events.

Pat O’Brien Memorial Award

An annual cash award presented at the King’s awards ceremony, The Pat O’Brien Memorial Award recognizes a resident who has actively contributed to the quality of residence life during their residence year. Nominations for the award are opened in second term. Any resident or residence staff member can submit nominations.