Community Handbook 2019-2010 by Kimball Union Academy

Mission Statement Kimball Union Academy prepares students for the challenges of tomorrow’s world by inspiring academic mastery, creativity, responsibility, and leadership. Our core community values are: • Respect for self and others • Commitment to honesty and the highest ethical standards • Concern for the environment

Honor Code As members of a close and supportive community, the students, faculty, and staff of the Academy are guided by the principles of honesty, compassion, and mutual respect. Kimball Union’s Honor Code reflects these core values and serves the additional goal of promoting personal commitment in all aspects of the Academy’s life. The code states:

As a member of the Kimball Union community, I promise to uphold a code of honor, to expect and to encourage the same of others, and to do so in all situations and in all places. This code of honor includes being honest in all matters, behaving with integrity, and demonstrating respect for others and myself. Before matriculating each academic year, all students and their parents sign a statement verifying their acceptance of the Honor Code.

Statement of Inclusion Celebrating Individuality, Community, and Global Awareness Kimball Union Academy is dedicated to providing a welcoming and safe environment in which all community members value and respect each other’s unique qualities and contributions. We are committed to nurturing a learning environment where the principles of dignity, equity, and justice are an essential part of our culture and daily life. We encourage the exploration of independence and interdependence as we affirm our promise to honor individuality, celebrate our differences, and embrace our connections with each other and the global community.

Table of Contents Academic Life

3 - 16 3 3-5 5 5-8 8 - 10 12 - 16 14 - 15

Course Requirements and Credits Evaluation of Academic Performance Honor Roll and Academic Privileges Academic Support Systems Response to Academic Difficulty Other Academic Topics Academic Honesty Student Life

Student Leadership Student Organizations Compass Advisory Program

17 - 23 17 - 18 18 - 19 19 - 20

Extracurricular Life

21 - 23

Residential Life Appearance and Dress Off-Campus Procedures icies on Conduct and Behavior Policies Student Support

24 - 32 30 - 32 32 35 - 44 4 6 - 47

Facilities and Services

Doe Dining Commons Health Center The Schafer Family Library Business Office Laundry Computers AHERA Annual Asbestos Notification Contact Information

47 - 52 47 - 48 48 - 52 53 - 54 54 - 56 57 56 - 59 60 61

Additional Information International Students

62 - 65 66

Academic Life Kimball Union was founded in 1813 with the explicit purpose of preparing its students for life beyond the academic realm. While the historical and cultural contexts have changed dramatically over the past two centuries, the goal remains the same. Below is an overview of Kimball Union’s academic program, designed to create a learning experience that prepares graduates for college and life.

Course Requirements and Credits Course Requirements: Kimball Union requires each student to take five core courses per trimester. All students must take English as one of the five, and select the remaining four from history, language, mathematics, science, or certain designated art courses. Specific course requirements are listed below and make up 17 of the minimum credits needed for graduation. The remaining two credits must be earned in advanced-level courses in two departments. Graduation Requirements: In order to graduate, a student must accumulate a

minimum of 19 credits. In addition, seniors are required to earn a passing grade in each of their courses for both the year and the final trimester as well as complete all required work to qualify for graduation.  English: 4 credits (including one credit at each level grades 9 through 12)  Science: 3 credits from lab courses (one of which must be Biology)  Mathematics: 3 credits (at least through Algebra II and one year beyond Algebra II if possible)  World Languages: 3 levels in one language  History: 3 credits (one of which must be US History)  Art: 1 credit (must include one trimester of Dance/Theatre and one trimester of Visual/Music)

Evaluation of Academic Performance Grading System: A variety of assessment types are used including exams, tests,

and quizzes (oral or written), research projects, essays, labs, journals, homework submissions, class work, and oral participation. Because each course is unique, teachers outline how trimester grades will be calculated at the beginning of the course. Course grades are reported using a letter grade system. Each letter grade carries a grade-point equivalent according to the following table; the average of the gradepoint equivalents make up the grade point average (GPA).

Letter Grade-Point Grade Equivalent

Letter Grade

Grade-Point Equivalent

Letter Grade

Grade-Point Equivalent

A AB+ B

BC+ C C-

2.67 2.33 2.0 1.67

D+ D DF

1.33 1.0 0.67 0

4.0 3.67 3.33 3.0

Effort Grades: Kimball Union values effort in the academic realm equally with

grades; we honor both process and product. Effort grades help provide a more complete picture of students’ academic progress and accomplishments.

5 = Outstanding 4 = Strong 3 = Satisfactory 2 = Weak 1= Unacceptable

5 – Outstanding        

Performs above standard expectations Articulately leads in class discussions and is truly engaged Demonstrates clear signs of intellectual curiosity and passion for the material Thinks creatively and independently Works perceptively and thoroughly Serves as a catalyst to learning and as a role model Prepares for class without exception Seeks additional depth and knowledge outside of class

4 – Strong        

Completes virtually all assignments on time Responds alertly in all class activities Participates fully and volunteers opinions enthusiastically Demonstrates knowledge of assignments willingly Remains on task Contributes to positive classroom dynamics Pursues extra help when needed Works independently consistently

3 – Satisfactory       

Meets expectations for the class Completes almost all assignments on time Contributes when called upon, attentive in class Cooperates with class activities and remains focused Participates when called upon Accepts extra help when needed Prepares for class on almost all occasions Works well under supervision

2 – Weak        

Fails to turn in some assignments Completes assignments with little care or diligence Performs with lack of attention to specific requirements Exhibits a negative attitude or indifference Participates inconsistently with uneven results Distracts or disrupts other students or class process Needs frequent reminders to accomplish tasks Seeks help only when required

1 – Unacceptable        

Resists classroom expectations Neglects to turn in or complete many assignments Works in a rushed, irrelevant, or inappropriate way Prepares for class infrequently Requires constant supervision for effort and behavior Misses classes or appointments for extra help Disengages from teachers, students, and class material Impairs educational environment and hinders learning

Trimesters: The school year is divided into three trimesters. Class comments and current grades are published approximately two thirds of the way through a trimester. Term grades are released at the conclusion of each trimester. At the end of the first and third trimesters, there are exam or project periods. The results of these assessments are reflected in the grade earned for that trimester. Final grades in yearlong courses are based on the average of the three trimester grades. Interim Reports: Along with the trimester comments, interim reports are written for all students in the fall trimester and periodically throughout the year for students experiencing difficulty.

Honor Roll and Academic Privileges Honor Rolls are noted at the end of each trimester. They include students with

Honors (a GPA of 3.0 to 3.49 and no grade below a “B-”), High Honors (a GPA of 3.5 or above and no grade below “B”), and Effort Honors (an average effort grade of 4 or above and no grade below a “3”). Evening Study Hours: All students are expected to use the evening study period for

completing or reviewing schoolwork. Students with privileges may study in appropriate places such as designated classrooms, the Barrette Campus Center, the Schafer Family Library, or the Flickinger Arts Center.

Academic Support Systems Faculty Support Sessions: As noted in the Plan Book, teachers are available in their respective classrooms or offices for student support several times a week during Office Hours, and by appointment. In addition, teachers are generally available in the evening when on duty. The Advisor System: Advisors are responsible for providing students with academic

guidance and support. Honor Roll students with academic privileges should be aware that, at the discretion of the advisor or the Academic Dean, a student who demonstrates declining achievement or effort may be assigned to a structured daytime study hall regardless of academic status. (Please see The Compass Advisory program on page 19 for more information.)

Daytime Study Hall: An assignment to a daytime study hall during an unscheduled

class period is made to support academic preparation. At the end of the fall trimester, new sophomores in good academic standing and 9th-graders on the High Honor Roll are exempt from daily study hall. At the end of the winter trimester, 9th-graders on the High Honor, Honor, or Effort Honor Roll are exempt. On the recommendation of the Academic Dean, a studentâ&#x20AC;&#x2122;s advisor, or the request of parents, students may be assigned to a daytime study hall for one or more trimesters.

Supervised Evening Study Hall (SESH): 9th-graders and new 10th-grader boarding

students are assigned to SESH, a proctored study hall held every evening, Sunday through Friday. Center for the Advancement of Learning: The Learning Center offers a variety of academic support services. Some of these services are available on a drop-in basis, while others are offered for an additional fee and require advance registration. 9th Grade Choices (required for all 9th-graders): During the fall trimester, 9th grade

Choices and daytime study hall are combined to provide first-year students with integrated academic and social support as they begin their Kimball Union careers. Its objectives are to help students develop an understanding that learning is an active process, to better familiarize students with their own unique learning styles, and to identify and implement strategies that enhance their effectiveness as learners. Topics covered include: time/materials/space organization, learning styles, plagiarism/citation, note taking, active reading, active listening, writing, memory, and test preparation/taking, as well as a number of topics and workshops to assist in adopting a healthy social life. Sophomore Choices: (fall program required for new sophomores; winter program

required for all sophomores) The Sophomore Choices course is designed to support new sophomores in the academically and to build on the Freshman Choices programming to support all sophomores in the social realm. New sophomores will take part in three evening sessions during the fall trimester that are designed to help them be more active and effective learners. Topics covered include note taking, active reading and listening, the writing process, the effective use of technology, memory strategies, and test-taking skills. In addition, all sophomores will participate in three evening sessions during the winter trimester that focus on wellness and healthy relationships. Writing Center: (drop-in basis) In collaboration with the humanitiesâ&#x20AC;&#x2122; departments, The Learning Center hosts the Kimball Union Writing Center. Writing tutors, who are volunteers from the junior and senior honors and Advanced Placement English and history classes, staff the Writing Center. Students are welcome to visit the Writing Center for assistance with any aspect or phase of the writing process.

Peer Tutoring: (by arrangement)

Students who excel in a particular course or academic field volunteer to serve as peer tutors for others who want additional support in that. Peer tutors meet with their students weekly; additional time can be scheduled on an as-needed basis, depending on the availability of the tutor. The math department also operates a weekly Math Lab on Sunday afternoons from 4:00 to 5:30 p.m. and tutors are available during these times.

Academic Subject Tutorial: (by arrangement with the Director of Studies; additional fee required)

The Learning Center contracts with professional tutors who offer one-on-one assistance to students in specific academic subject areas. Scheduling can be tailored in terms of hours per week of service and length of contract. The student, the parents, and the advisor receive a report after each session.

Structured Study Tutorial: (by arrangement with the Director of Studies; additional fee required)

This tutorial provides individualized, small group (maximum of four students) support to students with a focus on improving study skills, organization, time management, general academic skills, and self-advocacy. The tutorial meets during a class period three to four times per week, depending on the schedule. Structured Study Tutorial is a year-long course built into a studentâ&#x20AC;&#x2122;s academic day, and students can re-enroll in the class in subsequent years. The student, parents, and advisor receive a weekly written progress report. Individualized Tutorial: (by arrangement with the Director of Studies; additional fee required)

This program provides intensive and individualized academic support for students whose learning profile requires the support of a learning specialist without the additional executive functioning support provided by a Structured Study Tutorial. The student meets with a learning specialist in a one-on-one setting for two class periods each week. Our learning specialists work with students and their families and teachers to identify and achieve specific academic goals through academic coaching, specific skills and content instruction, and regular communication with teachers and parents. Each studentâ&#x20AC;&#x2122;s work with a learning specialist is completely individualized and incorporates a wide variety of interventions, including study skills, metacognitive and self-advocacy coaching, reading comprehension support, and written expression instruction and scaffolding. Facilitation of access to assistive technology and classroombased accommodations are included in this service. The student, the parents, and the advisor all receive a progress report after each session.

Structured Study Tutorial + Individualized Learning Tutorial: (by arrangement with the Director of Studies; additional fee required)

Our most comprehensive support program is designed for students whose learning style requires the support of a learning specialist along with a regular structured study environment to promote healthy executive functioning and work completion. In addition to attending a Structured Study Tutorial, students meet with a credentialed learning specialist in a one-on-one setting for two classes each week (see above descriptions of Structured Study Tutorial and Individualized Learning Tutorial). Students in this program have the benefit of 5 – 6 touchpoints a week with Learning Center faculty. English Language Tutorial: (by arrangement with the Director of Studies; additional fee required)

This tutorial provides individualized English language support to international students at all levels of proficiency who wish to further strengthen their English language skills. The student will meet on an individual basis with the English Language Learning instructor for one class period per week. Assignment is for the academic year, and can be extended to subsequent years. SAT and ACT Preparation: (by arrangement; additional fee may be required) The

College Advising Office provides free access to SAT and ACT preparation through Method Test Prep. This online software is used by nearly 1,000 high schools and can increase SAT scores by 120 points and ACT scores by 3 points in just 15 minutes a day. Every student has access to this resource, both during the school year and over the summer. Students looking to receive individual test preparation should contact Upper Valley Tutoring, based in Hanover, NH. They offer a full range of test preparation and are very flexible with our students’ needs. In addition, a course will be offered year-round to focus solely on preparation for any round of SAT or ACT testing. Interested students should enroll during course registration. The Kimball Union School Plan Book: The Plan Book helps facilitate time

management and organizational skills. It contains the school’s daily schedule in a weekly format; daily use is recommended for all students. Students may purchase a Plan Book at the School Store. Those enrolled in SST and/or CT will be provided with a Plan Book.

Response to Academic Difficulty Assessment of Academic Standing: Because they have chosen an independent boarding school, we are confident that students will work to their ability; the academic program is designed to encourage them to do so. Naturally, there are times when adolescents make missteps or find material challenging leading to lower grade.

Measures Taken in Response to Academic Difficulty: The faculty meet regularly

and at the end of each trimester to discuss the academic progress of the student body. Recommendations for support measures are made for students who fail to meet minimum requirements, are unable to maintain a satisfactory effort average, or are identified as having academic difficulty. Listed below are types of support most frequently employed to help students get back on track. Faculty Support Sessions: Required office hours for courses causing difficulty. Study Hall: Assignment to a supervised daytime or evening study hall. Interim Reports: Provision of periodic interim reports. Academic Review: This first-level expression of concern indicates that a student’s academic performance is less than satisfactory. Academic Review can also be an interim stage for a student working his or her way off of Academic Sanction (see below). It is normally recommended when one or more of the following conditions exist:

   

General decline in academic performance Grades below C in multiple courses and/or a GPA that is at or below 2.2 Low effort grades or teacher concerns that a student is working below his or her potential Lack of engagement in the learning process

Academic Review remains in effect for a minimum of one trimester. At the end of the following trimester, the faculty discusses a student’s progress to determine if sufficient progress has been made to remove Review or, if conditions warrant, recommend continuation or a move to Academic Sanction. Academic Sanction: This formal level of concern serves as notification recommended

by the faculty that a student’s academic performance endangers continued enrollment. Normally, Sanction is recommended when one or more of the following conditions exist:    

A GPA at or below 2.0 Failing grades in one or more courses Multiple low effort grades and low course grades Lack of progress

Academic Sanction remains in effect for a minimum of one trimester. At the end of the following academic term, students can be removed from Academic Sanction if they demonstrate sufficient progress and are likely to remain in good standing. Students who remain on Sanction for several trimesters or who return to Sanction after removal risk dismissal.

Academic Absence Policy: The Academy values attendance as a key factor in the

growth and success of every student. Absences and tardiness compromise the educational experience of individual students and their peers. The Academy reserves the right to deny course credit if a studentâ&#x20AC;&#x2122;s total number of absences (excused or unexcused) total more than 15% (5) in a trimester course or 12% (11) in a full-year course. All commitments at Kimball Union are treated equally. Students are expected to attend all classes, tutorials, required office appointments, study halls, sports practices and competitions, activities, job meetings, assemblies and required meals, and must monitor their portals where absences are reported daily.

If an absence has been inappropriately recorded, students have 48 hours to clear it; thereafter, absences stand as submitted. In coordination with the faculty member in charge, the Student Life Office will determine if an absence is excused or unexcused. Student appeals to faculty members regarding missed commitments should be limited to possible errors (the student was actually in attendance) and not based on favors or special considerations. Special or unique circumstances should be brought to the attention of the Student Life Office. The school absence protocol is outlined below. Absences are cumulative for the year. Attendance violations (unexcused absences) are tabulated each week at noon on Thursdays.

Unexcused Absences Tardies: Three unexcused tardies equal one unexcused absence. Absences:

1st Absence: The student will attend a mandatory, monitored Saturday night study hall. 2ndAbsence: The student will meet with the Academic Dean. The student will attend Saturday night study hall and lose all weekend privileges (boarders will be restricted to campus and day students will be restricted from campus except to fulfill their study hall obligation.) 3rd Absence: The student will be placed on Attendance Warning. They will meet

with the Assistant Head and the Academic Dean. A letter will go home advising the parent of the sanction. The student will attend Saturday night study hall, lose all weekend privileges, and be restricted to their dorms except for meals. 4th Absence: The student will serve an in-school suspension. The student will attend academic obligations and otherwise be restricted to their room.

5th Absence: The student will serve an out-of-school suspension. 6th Absence: The student will be referred to Honor Board which will most likely recommend separation. Students should expect to make up missed work during an unexcused absence, but may only be awarded partial credit.

Excused Absences Absence Due to Health Matters: In order to seek a health-related excuse from any

school obligation, including academic, athletic, or extra-curricular, a boarding student who is ill must report to the Health Center. Without Health Center approval, any health-related absence will be considered unexcused. Parents of an ill day student must contact the Student Life Office before the student’s first obligation. When a student is missing from school for more than a few days due to health matters, the student’s advisor and teachers will do their utmost to provide the necessary support for the successful completion of all assignments. If circumstances allow, students should check the portal daily in order to keep abreast their current assignments, and should be in regular email contact with their teachers. Generally, a student will be allowed two days for each day absent to make up work that has come due. Absence Due to Parental Excuse: Sometimes special or unforeseen circumstances such as family obligations or vacations require parents to request their child be excused from school. Because nothing can substitute for the loss of class time, except for family emergencies and religious observances, these absences are discouraged. The student and family bear the responsibility for material missed due to these elective absences. In the vast majority of cases, students are expected to keep up with their work while away; no accommodation is made for additional time to make up the work. Further, families are advised to monitor their child’s attendance record to ensure that total absences, both excused and unexcused, do not exceed the limits for loss of academic credit. The Academic Dean reserves the right to deny a request when the student’s total number of absences in a class is approaching the limit. Leave for School Sponsored Activities: There are times when school programs

create conflicts with class attendance. Students are expected to make up class work without penalty. For such events that last three days or more, the Academy has developed absence procedures. Students should visit the Academic Office for further information. Note: Absences for School Sponsored Activities do not count toward a student’s total number of absences in each class.

Absence Due to Suspension (both off-campus and in-school): Disciplinary

infractions can result in suspension, either off-campus or in-school. If this occurs, it is the studentâ&#x20AC;&#x2122;s and their parentsâ&#x20AC;&#x2122; responsibility to keep up with assignments. The advisor will serve as a resource to facilitate communication. Course work should be done on an ongoing basis during suspension, whether at home or at school. The student and parents will be provided with guidance on managing tests and other assessments. A student will be given ample time upon returning to submit all missed work.

Academic Use of Technology Acceptable Use Policy: Kimball Union maintains an Acceptable Use Policy, which parents and students sign at the beginning of each year (Please see Acceptable Use Policy on page 58). Some important points as they relate to academics are: Cell Phones: Student cell phone use in class is at the discretion of the teacher and

restricted to relevant academic purposes. Phones are prohibited during school meetings, assemblies, seated dinners, and study halls. Dishonesty or Deceitful Behavior: Dishonesty or deceitful behavior is

unacceptable. Some examples are attempts to access, use, or harm accounts or data belonging to others, plagiarism, and disregard for copyright laws. Vandalism: Vandalism is unacceptable. Examples include attempts to harm or alter

the functioning of the KUA-Net, attempts to bypass restrictions, deliberate abuse, misuse, or destruction of computer equipment, destruction of data or misuse of KUA-Net resources, and failure to comply with rules or requests regarding the use of KUA-Net storage space or virus protection protocols. Because it interferes with the proper functioning of the network, use of an unauthorized wireless access point is considered a form of vandalism. Internet Policy: The Internet is a powerful tool for education and other functions.

Students sometime need help governing the amount of time spent online. Advisors work with students, their teachers, and other interested adults to individually craft appropriate use expectations. Students in academic difficulty can expect to have their access more closely governed.

Other Academic Topics Academic Tone on Campus: In order to maintain a purposeful academic tone on

campus, recreational activity during the class day should take place on Miller Field next to Chellis Hall or the fields at the bottom of the hill. Community members are expected to behave in a manner that supports learning by avoiding disruptive behavior during the academic day and evening study hours.

Exam Periods: At the end of the first and third trimester students sit for exams in

most of their classes. In order to maintain an academic atmosphere, quiet hours are in effect during exam periods, except when specifically designated by individual houses. Students must be in class dress when taking exams. Quiet hours are in effect campus-wide while during examinations. Students are expected to take exams at the scheduled time and should not approach teachers about alternate times. Any exceptions must be approved by the Academic Dean. Course Selections: In early spring, students and their advisors discuss course

selections for the following academic year. Students may also want to meet with one of the college advisors or the Academic Dean for additional advice. Course Changes: Students may add or change courses for one week after the start of

the year and drop a course up to two weeks after the year begins. Any dropped course after the two-week window will be recorded on the transcript as a withdrawal. The add/drop deadline for trimester-length courses in the winter and spring is typically 1½ weeks after the trimester begins. Students should consult with the Academic Dean or the Registrar, their advisor, and the two teachers involved (seniors must also check with their college advisors.) Absence of Teachers from Classes: Teachers will occasionally be detained by

unforeseen circumstances. If a teacher has not arrived 10 minutes after the start of class, one student should report to the Academic Office and then return to the class with instructions. Students should always wait for the teacher, unless directed otherwise by the Academic Office. Questions: This handbook can only hope to introduce students to the academic life of

the school. Students will naturally have questions as they confront different situations and should not hesitate to take those to a proctor, teacher, their advisor, the Director of Studies, or the Academic Dean. If a student encounters difficulty in a course, it is especially important to see the teacher as soon as possible. Early Departures/Late Returns: The annual calendar for the following school year

is posted each January. Students and their families should use it to make flight and travel arrangements well in advance to allow for appropriate departure and arrival times that do not interfere with the school schedule. Students should not ask to depart campus prior to meeting their last scheduled obligation before a break. Any work missed due to an unexcused absence will receive partial or no credit. K-Term: During the weeklong “K-Term,” students and faculty step out of the

classroom and collaborate in hands-on, experiential projects. Students must complete and receive credit for K-term projects equal in number to their years at the Academy. If a student fails a project, he or she will be required to make up the project before the beginning of the next academic year, working with the Director

of K-Term, the academic advisor, and a project mentor. K-Term evaluations are recorded on student transcripts. As a way to learn about our area, all 9th-graders participate in place-based projects in and around the Upper Valley. Sophomores travel to Washington, DC to study an aspect of the American experience in depth. Juniors and seniors choose from a variety of project offerings that take place either on or off campus. Trips away from campus may include destinations within the United States or abroad. There is no fee for 9th-graders. Sophomores are charged a standard fee to defray the costs of travel, accommodation, food, and activities in Washington, DC. With the exception of a small amount of ‘walking around’ money, Kimball Union pays the remainder of travel costs. Although most on-campus projects for juniors and seniors do not involve a fee, some may incur small charges for materials or outside vendors. All off-campus travel opportunities carry a fee for participation that is typically allinclusive. Although funds are limited, some financial aid may be available. Students must complete the entire week of K-Term - no early departures are permitted. In order to earn a passing K-term grade, students must attend the final Presentation Day. Students are not allowed to travel directly home from an offcampus K-Term and should plan their end-of-term departure from the Meriden campus. As determined by the nature of each trip, exceptions can be made for international travel. Families are encouraged to make end-of-term travel plans after K-Term placements are finalized.

Academic Honesty Honesty in all matters is one of Kimball Union’s highest values. As members of an academic community, we all share the responsibility to uphold the highest standards of academic integrity. In order to emphasize the Academy’s expectation of honesty, students write and sign the following pledge on all tests, papers, specified quizzes, or other significant assignments: “On my honor, I have neither given nor received unauthorized help on this work.” Procedure: When a teacher suspects a violation of the Academic Honesty policy, they will report and explain the circumstances to the department chair. Together, they will speak to the student about their suspicions and obtain further information from the student.

The teacher and the department chair will take a number of factors into consideration as they review the incident and determine the appropriate consequence(s).     

the scale of the assignment the scale of intent and level of planning the violation the act of facilitating others to violate the Honesty Policy the grade level of the student and their number of years at Kimball Union previous acts of academic dishonesty

The department chair and/or classroom teacher will email a report to the Academic Dean, the Registrar, and the Advisor. The Academic Dean will respond to the report. Possible responses: Depending on the severity, recidivism, and extent of the violation(s), the department chair, classroom teacher, or the Academic Dean may implement any of the following responses based on the facts of the case:      

a grade penalty on the assignment the requirement to complete the assignment again a meeting with the Academic Dean the requirement to write a short research composition on academic honesty or plagiarism the requirement to complete an academic honesty seminar referral to the Honor Board for adjudication. Among other consequences, the Honor Board may recommend failing for the trimester or dismissal

The Advisor and/or Academic Dean will pass on the information and resolution of the matter to the family by email, copying the Academic Dean and the department chair. If parents have questions, they should contact the department chai

Evening Study Hours Policy: As outlined below, Kimball Union’s Study Hours Policy operates under the principle that demonstrated academic responsibility earns additional academic freedom. The Evening Study Hours Policy also keeps gradeappropriate development in mind. Library Study Privilege allows a student to complete their work in the library after checking out from their dorm with the onduty faculty member. Campus Privilege allows students greater leeway. After checking out of the dorm, a student with Campus Privilege may be in the library, the Barrette Campus Center, or the Flickinger Arts Center. Regardless of location, students may not interfere with the studying of others. A student whose behavior crosses this line in the library will receive a Library Conduct Unit. A student who accrues three Library Conduct Units will lose evening access to the library for four academic weeks.

Evening Study Hours Grade

1st Trimester

2nd Trimester

3rd Trimester

9th

All: SESH

• High Honor and Effort Honor Roll: Library • All others: SESH

Same as 2nd trimester

• 10th • • 11th

• • 12th

High Honor or Effort Honor High Honor or Effort Roll: Dorm w/library privileges Honor Roll: Dorm All others: Dorm w/library privileges Same as 2nd trimester • Returning Students: Dorm • New Students: SESH High Honor or Effort Honor Roll: Campus privileges Honor Roll: Dorm w/Library Privileges • All others: Dorm High Honor or Effort Honor Roll: Campus • privileges • Good academic standing: Dorm w/ Library privileges • All others: Dorm • • All: Dorm

•

Same as 1st trimester

Any Honor Roll: Campus privileges • Good academic standing: Dorm w/Library privileges • All others: Dorm

Good academic standing: Campus privileges • All others: Dorm

Any Honor Roll: Campus privileges • Good academic standing: Dorm w/library privileges • All others: Dorm

Good academic standing: Campus privileges • All others: Dorm

Student Life Student Leadership Kimball Union takes pride in being a student-led school. Students enter Kimball Union with varying degrees of self-awareness and confidence to take care of others, two essential skills for effective leadership. The Student Life Program enables students to build, refine, and fulfill their roles as leaders. At Kimball Union they participate in workshops exploring wellness and leadership through our Compass Advisory program. Guided by the Essential Skills, Compass promotes self and community awareness, leadership, teaches life skills and inspires students them to find ways to contribute to their communities. All are inspired to live by the motto â&#x20AC;&#x153;Live by example, lead by example.â&#x20AC;? Below are some of the formal leadership positions on campus. Student Senate: Each year two all school presidents are elected by students and

faculty to oversee and represent the student body. Their primary responsibilities are to facilitate All School Meeting twice a week and chair the Student Senate, the administrative branch of student leadership which works to align school rules with the reality of life at Kimball Union. The Senate meets weekly to review proposals that, once passed, are submitted to the Dean of Students for presentation to the faculty and possible implementation. Proctors: There are three types of proctors within the Student Leadership Program: Day Proctors, Residential Proctors, and International Proctors. Their primary responsibility is to act as leaders and role models in the community and the residential program. Residential proctors have the additional responsibility of maintaining a safe and appropriate learning environment and building a positive culture in their house. Expectations for proctors include participation in, and support of school functions, respect for students and faculty, trustworthiness, and the ability to manage time. Proctors should be prepared to lead by both precept and example. Proctors apply, go through an interview process, and are selected for the position. Honor Board: The Honor Board includes two elected Honor Board Proctors and selected members from the senior class. It serves as the judicial branch of the student government, works to uphold the values of the school, and inspire community members to act as honorable students and citizens. The Honor Board may be called on to review violations of major school rules or series of minor infractions committed by students and makes recommendations to the Assistant Head of School or Head of School.

Campus Activity Board (CAB): CAB members are students of all grade levels who apply and are selected. It meets weekly with the Student Life Office to plan weekend activities, community service opportunities, Tower Cup competitions, athletic support, and generate school spirit. CAB members speak on behalf of their classes, but all students are encouraged to attend meetings, submit ideas, and lead events. Head Tour Guides serve as tour guides and ambassadors for Kimball Union on and

off campus; prospective studentsâ&#x20AC;&#x2122; first impressions of the school are often from their tour guides. Tour guides help with re-visit days, open houses, and other Admission events. The Admission Office selects tour guides through an application and interview process.

Peer Educators: Peer Educators promote the knowledge, mindset, and habits of a healthy life. In addition to being available as non-judgmental listeners to all members of the student body, Peer Eds work to promote the well-being of the community by developing programming (such as workshops, videos, and events) to support studentsâ&#x20AC;&#x2122; ability to make informed and healthy lifestyle choices. They learn about health and wellness topics and pass that information to the student body through informal conversations and more structured programming. Peer Eds are well versed in the resources available to students both on and off campus and serve as liaisons, connecting students with support when needed and act as role models for the student body.

Student Organizations A wide variety of student-led organizations and clubs have become an integral part of the campus experience. These provide opportunities to pursue interests and passions, and contribute to the Kimball Union community and beyond. Early in the year, the Club Fair gives the student body the opportunity to see and choose from the range of options. Club leaders hold regular meetings and plan and host activities that advance the mission of their group. Below are some of the student-led clubs activities at Kimball Union: The Concordia: Students work with the Yearbook Coordinator during the school

year to prepare the yearbook for publication in the spring.

The Kimball Union Fire Brigade: A group of selected student and faculty

volunteers who work with the Meriden Fire Department. The Brigade has biweekly meetings, participates in firefighting and emergency response training programs, and responds to fire calls with the Meriden volunteers. The Penny Fellowship: A community service group dedicated to improving the

quality of life of those less fortunate. Members become actively involved in humanitarian projects in local communities and beyond.

The Claw - Kimball Union Newspaper: Student leaders and participants work with

the faculty advisor to design, create, and publish multiple issues throughout the school year: https://kuaclaw.com. Others:

          

Photography Club RELAY Kimball Union’s diversity organization Gender and Sexuality Alliance (GSA) Peer Mentors SOAR Student Organization for Alumni Relations Math Team Economics Club STEM Farm Club KIVA Micro-lending Social Investing Club Dog Walking

Additional clubs form from year to year with varying levels of activity, are chartered through the Campus Activity Board (CAB), and require student and faculty leadership. Proposals by student sponsors of new clubs are entertained in CAB meetings. Religious Services: Students interested in attending religious services will find

faculty who are available to transport them or that arrangements can be made through the Weekend Team. The Student Life Office can also assist with arrangements. Every winter the school celebrates the holiday season with an interdenominational candle lighting service to which students’ families are invited. There are two churches in Meriden village, one on either end of campus, where students are welcome to attend services.

Compass Advisory Program The Compass Advisory Program is the core of the Kimball Union student experience. Students are assigned faculty advisors who oversee small groups. These meet formally each week, sitting together in All School Meeting twice, and once during the Compass schedule block. Advisors also meet with their students informally as needed. Compass serves as the means of delivery for the integrated advisory curriculum, which is informed by Kimball Union’s Essential Skills. The Academic, College Advising, and Student Life Offices integrate those skills to address greater themes across the curriculum. Advisors participate in training during faculty meetings on

specific topics they address with their advisory groups. Those topics include goal setting, self-care, suicide prevention, sexual assault prevention, acceptance & inclusivity, exam prep, motivation, digital citizenship, public speaking, and interview skills, among others. Grade-specific content in Compass courses are also part of the Advisory Program. 9th grade: 9th-graders participate in a trimester-long Choices course that focuses on

social and academic skills, and prepares them for their initial year and a successful career as a Kimball Union student. 10th grade: New sophomores participate in a series of three academic seminars

during the fall trimester that are designed to help them be more active and effective learners. In addition, all sophomores will participate in three evening sessions during the winter that focus on wellness and healthy relationships. Throughout the year they are asked to step beyond leading themselves and begin to reflect on ways to serve and lead others. One program trains sophomores in First Aid, CPR, and AED. This and others strive to connect students with themselves, their peers, the school, and the world beyond The Hilltop. 11th grade: The junior program focuses strongly on ownership, leadership, and the

college process. Juniors spend time with their academic and college advisors reflecting on their progress at Kimball Union and what their next steps might be. During the winter, they participate in the College Planning Weekend when their parents are invited to campus. Throughout the year, juniors are challenged to assume greater leadership roles on and off campus. 12th grade: The senior program focuses on leadership. During the winter, seniors

explore and debate ethical dilemmas from various career paths and fields of study. Programs include ethical decision-making, money management, personal safety, etc. In the spring, the focus becomes the transition process. Seniors reflect on the growth they have made as high school students, prepare their next steps, and commit to leaving a positive legacy at the school. During the year, the Compass Advisory Program adjusts and adapts to meet the needs of current students. It teaches social and emotional skills that are then tested and expanded in the classroom, on the fields, on stage, in the dorms, and other areas of life at Kimball Union.

Extracurricular Life Athletics and Activities Kimball Unionâ&#x20AC;&#x2122;s Athletic and Activity programs complement what students learn in the classroom and are essential to the life of the community. Students are encouraged to pursue both their passions and new experiences during the afternoon program period. The Athletic Department: The athletic offices and the equipment room are located in

the Whittemore Athletic Center.

General Protocol: Students are required to participate in an afternoon program

offering each season. Because the school seeks to balance student talent, interests, and exposure to various opportunities, students may not choose two seasons of the same offering in one year. Dance and theater are exceptions to this rule. Because team experiences in which students pursue a common goal are highly valued, 9th, 10th, and new 11th grade students are required to participate in a combination of two team-based sports or activities each year. Returning 11th and 12th grade students are required to participate in at least one team-based sport or activity each year. In addition, all newly enrolled students, with the exception of postgraduates, are required to participate in a team-based sport or activity during the fall season of their entering year. Students have one week from the beginning of a given season to request a change of sport or activity. This process requires a meeting with an administrator in the Athletics Department to confirm the change. Trainers: The school has two fulltime certified athletic trainers to support our

student athletes. In conjunction with our Health Center and adjunct care providers, they manage injuries and rehabilitation. Kimball Union also has a program for the management of concussions, including return-to-play protocols, which athletes are required to follow. A copy of the schoolâ&#x20AC;&#x2122;s concussion protocol is available in both the training room, the Health Center, and online at www.kua.org/athletics/sportsmedicine. Athletic and Activity Offerings: A complete list can be found on the school website.

Because some offerings have limited enrollment, students may be asked to make another choice. Likewise, some may not be offered if there is insufficient interest. There are additional fees for equestrian, golf, and the ski programs. Strength training is available only to 11th grade, 12th grade, and PG students.

Team-Based Offerings: Interscholastic FALL Cross-Country Running Field Hockey Mountain Biking Soccer

WINTER Alpine Skiing Basketball Ice Hockey Nordic Skiing Free skiing

SPRING Baseball Boys Rugby Golf Lacrosse Softball Tennis Track

WINTER Band (for winter musical) STEM Team Manager Theater Activity (Musical)

SPRING Dance Equestrian STEM Team Manager

Non-Interscholastic FALL Dance Equestrian Golf STEM Team Manager Tennis Theater Activity (Fall Play)

Non-Team-Based Offerings: FALL Art Activity Athletic Intern Journalism Strength Training

WINTER Art Activity Athletic Intern Journalism Pottery Activity Recreational Skiing Strength Training

SPRING Art Activity Athletic Intern Journalism Pottery Activity Strength Training

Exemptions: In order to participate in sports or activities not available on campus

such as crew, fencing, or martial arts, students may request an exemption from the normal protocol. Regardless of the details, an exemption may replace only a “nonteam-based” sport or activity. Therefore, any student who is exempt for one season will be required to participate fully in a “team-based” sport or activity during the other two seasons. The exemption protocol begins with a student submitting a letter of request to the Athletic Director. It must include goals, levels of achievement, former participation in the requested area, schedule of planned participation, and all other pertinent details such as mode of transportation to and from campus. The letter must also include the name and signature of the faculty supervisor who will oversee all

aspects of the activity and is responsible for ensuring the integrity of the proposed activity. The letter of application must include the signature of the student’s advisor indicating approval. Deadlines for submitting exemption requests are the third Monday in August for the fall season, the third Monday in October for the winter season, and the third Monday in February for the spring season. Requests are brought by the Athletic Director before the Athletic Advisory Committee for consideration. A final approval from the Assistant Head of School is also required. Juniors and seniors may simultaneously enroll in the strength-training program and an athletic opportunity not affiliated with Kimball Union. For example, a student may wish to participate in Upper Valley Lightning Soccer or AAU basketball in the off-season and combine it with Kimball Union’s strength training program. This is acceptable as long as a full commitment to the strength-training program is made. However, any modification of the normal routine of participation in the strength training program, in order to participate in a non–school option, will be treated as an exemption and will require that the student follow exemption protocol as outlined above. Note: this type of exemption is available only to juniors, seniors, and postgraduates.

Residential Life Governing Principles Respect: The way students treat one other and interact in the dorms are important

aspects of community living. Kimball Union values conduct that expresses responsibility and concern for others. Students are expected to respect the rights and property of others and the school. Boarding Life: Residential life distinguishes boarding school. It offers great

opportunity for forming lasting relationships, nurturing personal growth, and sharing the habits and pleasures of intellectual pursuits; it can also present temptations. To make residential life as safe and productive as possible, the school expects students to observe the following house rules.

Residential Living Boarding students have the right to an environment conducive to study, personal safety, and positive social growth. Proctors and house parents play an important part in providing this environment, but they cannot do it all. Each resident must take an active part in ensuring the smooth operation of the house. The essential condition for study is quiet. Although some students may be able to tolerate noise, roommates and neighbors may not. Study conditions are observed every evening except Saturday during evening study hours, and quiet hours continue through the conclusion of classes the next day or until 10:00 a.m. on Sunday. Quiet hours must be observed in a manner that allows all residents to study or sleep without interruption. All potentially disruptive activities should be avoided during quiet hours, including inappropriate use of stereos and musical instruments. Misuse of such equipment may lead to its confiscation. Evening Study Hours: Students must be in their rooms with doors ajar. A proctor or

house parent will check them in prior to the start of study hours, unless assigned to Supervised Evening Study Hall. Study with other students in the residence must be approved in advance by the faculty member on duty. To ensure productivity, evening access to the library for day and boarding students is closely monitored. Students without campus study or library privileges must receive written permission in advance from the teacher whose assigned work requires use of the library or has requested to meet with the student during study hours. Students with campus or library study privileges must check in with the house parent on duty prior to leaving the residence. Day students must depart campus by the beginning of study hours, unless they have Campus or Library Privilege, in which case they must depart by 10pm. Day Students with Library Privilege may only be in the library during study hours and must sign in with the faculty monitor.

Care of Rooms, Corridors, Common Rooms, and Bathrooms Inspections: Student rooms are inspected by the residential faculty, the Kimball

Union Facilities and Operations Department, and residents at the start of each school year. Each student should use the inspection to note the condition of their room. Any damage or losses to the room during the year will be the student’s responsibility. Some of the most common problems for which students are charged include: broken windows, decals on windows, tack holes in walls, paint chipped by use of scotch tape, broken door locks, missing or damaged furniture, and tape left on walls. Furniture removal must be approved by the Head of House; abandoned furniture left in halls may be charged to the student if it is damaged or missing. In addition, any unclaimed damages to the corridor or other common areas will be prorated among all the students in that living area. Inspections will be conducted periodically throughout the year to determine compliance with safety and health requirements. Prohibited items will be removed during these inspections and either disposed of or returned at the end of the year. Rooms will also be inspected periodically by our Fire Brigade for fire code and safety violations. Students will be asked to immediately adjust their rooms to meet standards and codes if violations are found. Room Condition: In a close-knit community, students must be conscious of how the

arrangement of their rooms affects other residents, including faculty. How a student decorates a room expresses their interests and personality. Rooms must be maintained in such a way that they present inviting, safe, and productive living arrangements. Posters and wall decorations that display offensive subjects or glorify drug or alcohol use are not permitted. Room furniture may not be arranged so that ingress and egress are in any way impeded. Each occupant of the room must also have a clearly defined study area, including a clear desk and appropriate chair. Cleanliness: For reasons of fire insurance and health standards, students are responsible for cleanliness and order in their own rooms. The standard for this is “neat and clean.” Wastebaskets must be emptied, laundry cared for, desks tidied, and floors vacuumed regularly. Formal all-school room inspections occur on Tuesday and Thursday nights at 7:30 p.m. Those who don’t maintain a clean room may be assigned an earlier check-in and lose evening study privileges. If the pattern continues, conduct reports and loss of privileges may occur. Any student who leaves their room in unsatisfactory condition at year’s end will be charged a $100 cleaning and maintenance fee in addition to any fees necessary for repairs or other required services. Community Jobs: Residents are responsible for maintaining a pleasant and

enjoyable living environment. To ensure the neatness and cleanliness of the common areas such as corridors, common rooms, bathrooms, and outside areas, students are assigned community jobs on a rotating basis. To promote sustainability and environmentally friendly habits, motion activated lighting and recycling bins

are available in all residences. Residents are asked to not leave personal belongings in common areas. To promote a positive community experience and healthy living, individual residences employ additional rules and offer a variety of leadership appointments.

Residential Regulations and Procedures Medication: Prescription medication use is regulated by the Health Center; students who take or possess prescription medication must report that fact to the Health Center. Health Center staff will make a note of prescription use in the student’s medical record and indicate which medications may be kept in the residence hall. Failure to report prescription drugs to the Health Center is grounds for disciplinary action. The inappropriate possession of nonprescription drugs of any kind is prohibited. Safety: Student safety is one of the Academy’s most important responsibilities.

With the advice of various experts from state government and insurance companies, the school has established the following rules to help make residential life safe. Failure to comply with school safety procedures will result in disciplinary action.  For fire safety, students may not be in rooms with the doors locked.  Fire extinguishers, hoses, fire escapes, and alarm systems are for use only in the event of fire. The lighting of any flame or burning of candles, incense, or other  combustibles in the residence is strictly forbidden and, in almost all cases, will result in immediate separation or expulsion. Smoking cigarettes is not allowed. Students will face disciplinary action  for this health and fire safety violation. (Please see the Substance Use Policy on page 39 for more information.) Homemade wiring hookups or electrical repairs, tampering with  electrical systems, and overloaded outlets are forbidden and will result in disciplinary action. Students are to use the multiple-outlet sets available for purchase at the Campus Center Store.  Monitors for watching movies are allowed in student rooms, but will be removed if they detract from a student’s ability to meet academic obligations. Monitors must be 32” or smaller.  Extension cords are not permitted under any circumstances.  The possession or use of electrical appliances that contain heating elements such as hot plates or pots, heating coils, popcorn poppers, toasters, toaster ovens, coffee makers, and irons is considered unsafe and is not allowed. Illegal appliances will be confiscated and not returned.

 Electric blankets and string lights are not allowed. Heating pads may be used only at the instruction of the Health Center and must not remain on when not in use.  Halogen bulb lamps of all types are prohibited and will be removed.  Hover boards and electric scooters are not permitted.  Tapestries may not be draped from the ceiling or across a corner and may not be draped in front of or behind doors; they must be displayed flat against a wall. No more than two tapestries are to be displayed in a room.  Furniture may not be arranged in any way that blocks swift exit from the room. Doorways must remain clear of obstruction. Pieces of furniture are not to be stacked one upon another and must rest solidly on the floor. Students must be in full view of a faculty member from the open door, including their sleeping quarters. Furniture is not to be removed from any room.  Refrigerators are located in residence common rooms and are not permitted in student rooms. Residential proctors are permitted to have refrigerators.  Students are not allowed on the roofs of school buildings.  Kimball Union prohibits playing sports, skateboarding, or roller blading in school buildings and residence halls and on public roads for the sake of safety. The Student Life Office can direct students to approved locations for such activities.  Existing overhead lights must not be tampered with in any way.  Smoke detectors may not be tampered with in any way. Fire Procedures: Fire escape procedures will be discussed at residence and school

meetings, and fire drills will be conducted throughout the school year. The alarm for a fire or fire drill is the continuous sounding of the corridor fire horns. Students should take the following actions upon hearing the alarm:  Turn on the lights. Awaken your roommate. Close the windows. If the door is not hot, leave the room and close the door. Do not lock the door.  Walk to the nearest exit. Stay quiet and calm. Wake other students if their doors are closed. Always keep in mind at least two different exits in case one is blocked by smoke or fire.  Upon leaving the residence, go to the meeting areas as designated by the Head of House. Attendance will be taken to ensure that everyone is present.  Fire Brigade or residential personnel may make routine inspections of rooms for compliance with safety regulations and procedures.  Fire drills will be conducted at the beginning of each school year and periodically per state law. Failure to evacuate a building during a fire alarm is considered a serious violation of school policy.

Miscellaneous Residential Procedures Guests on Campus: In general, Kimball Union welcomes visitors. Those who are

not members of the Kimball Union community are allowed on campus only with permission of the Student Life Office. Any student who wishes to host a daytime guest on campus for an extended period of time must request permission prior to the arrival of the guest. Guests must adhere to all school rules and regulations while on campus. Overnight Guests: In order to facilitate preparation for the next day’s classes,

hosting overnight guests is discouraged. Guest requests should be directed to the Student Life Office. Day students who find it necessary to stay overnight due to weather or program timing issues (such as returning late, rehearsals) must get permission from the Student Life Office or Administrator on Call and have their parents give consent by calling the Student Life Office. There is a $50 fee for a day student to spend the night. On-campus guests are the host’s responsibility and must conduct themselves entirely within the Academy’s code of conduct. Co-ed Visitation: The Academy recognizes that building healthy relationships

requires a certain amount of privacy and a place where students can feel at home. Limited co-ed visitation in residences between those who identify as male and female is allowed in order to encourage social mixing on campus, not to provide a place for intimate relationships. As a boarding school, we recognize the challenges presented by a range of student ages, differences in the sizes of our dorms, common room placements, varying schedules, and the number of house parents in each residence. The following rules govern co-ed visitation, violations of which are disciplinary matters. Co-ed visitation in residential common rooms is a privilege afforded to sophomores, juniors and seniors. The visitation policy is posted in the common room of every residence. Common room co-ed visitation hours are as follows (not permitted for 9th-graders):  Monday-Friday:  Saturday:  Sunday:

5:30 p.m. - 7:45 p.m. 5:30 p.m. - 10:30 p.m. 12:00 noon - 6:00 p.m.

It is the responsibility of the host to personally escort their guest to and from the common room using the closest available exterior door by most direct path, and to ensure that opposite-sex guests do not enter any area except for the common room. A guest may not travel hallways unescorted by their host. Because common rooms are common areas intended primarily for use by residents, lights are to be kept on and hosts are required to maintain decorum consistent with community spaces. 9thgraders may not host or be guests of co-ed visits; however, they may be present

in their own common rooms during co-ed visits hosted by a sophomore, junior or senior. Students are only eligible to host co-ed visits in their own dormitories. Co-ed visitation in rooms (juniors and seniors only): is a privilege offered at the convenience and discretion of the dorm parent on duty. Students wanting to host someone in their room must be granted permission by the dorm parent on duty. A minimum of three (3) students must be present in the room at all times during the co-ed visit, and a maximum of six (6) students. The door must remain open and the lights must stay on at all times. Rules regarding hosts escorting guests within the dorm apply. Freshmen and sophomores are not allowed in rooms where co-ed visits are taking place. In-room visits can only occur during the following hours and only as long as the dorm parent is in the building:  Saturday  Sunday

7:00 p.m. - 10:30 p.m. 3:00 p.m. - 6:00 p.m.

Room Searches: Administrators and House Heads can authorize the search of a student’s room when an incident, pattern of behavior, or other reasonable evidence suggests it is warranted. Room searches take place in the presence of one of the occupants with the option to have a student proctor present. Occupants are held responsible for the results of the search regardless of the reason for which the search was initiated. In the event of students sharing a room, the entire room may be searched. Evening Schedule: Students must be in their assigned study locations (dorm, library,

SESH), where a proctor and/or faculty member on duty will perform check-in prior to the start of study hours, Sunday-Friday. The evening check-in after study hours each weekday and the check-in each Saturday are conducted by the faculty member on duty. If a school event runs past these times, students are required to check in 15 minutes after the end of the event. Students who leave for the weekend must check in with the on-duty House Parent by 7:30 p.m. on Sunday. Unauthorized departure from the residence after check-in is forbidden. Times for check-in and lights out for each class: 8:00 p.m. – 9:30 p.m. – Study Hours 9:45 p.m. – Freshmen check-in 10:00 p.m. – Sophomore, Junior, Senior check-in 10:30 p.m. – Freshmen lights out 11:00 p.m. – Sophomore and Juniors lights out/Seniors in own rooms 11:30 p.m. – Seniors lights out  Quiet hours are in effect in dorms from 9:30 p.m. each night there is study hours until the end of the classes the following day  Dorm meetings are on Tuesday evenings at 9:45 p.m; lights out times remain the same  Campus Study & Library Privilege hours are from 8 p.m.-10 p.m.

Valuables: It is strongly recommended that students keep their rooms locked when they are out. Students should report broken locks to their Head of House immediately. The Academy cannot be responsible for stolen property. Pets: Pets of any kind, including fish, are not allowed. Electrical Appliances: Students may wish to provide their own electrical items such

as a desk lamp, clock, stereo, etc. Great care must be taken not to overload the circuits in the room. Room Changes: Room changes must be initiated through the Head of House but

may not proceed without approval from the Student Life Office. Unless there are special circumstances, there will be no room changes until after the first trimester. Keys: Replacement keys will be issued at a fee of $50.00 for the first replacement,

and $25.00 for any subsequent replacements.

Sustainability Best Practices: In addition to items identified as safety concerns,

students should consider how to create an environment that minimizes greenhouse gas emissions. Our best practices include: using surge protectors that can be shut off to minimize the unnecessary charging of computers and cell phones, LED or compact fluorescent bulbs, turning off room lights when not needed and encouraging peers to proactively minimize their energy consumption. Dormitory Fees: If a boarding student returns their room key ($50) and the room has

no serious damage ($50), a portion of the room deposit will be refunded at the end of the school year.

Appearance and Dress Our community believes that neatness of dress conveys an attitude of seriousness and respect. The dress code represents the importance we place on education, community, and self-expression. The following code establishes practical and fair guidelines for dress while recognizing the importance of individual choice. Clothing: Pants, shirts, skirts, sweaters, and quarter-zips are required to follow

common rules of professionalism. Clothing must be neat and clean with no frays, patches, rips or holes and meet Kimball Union specific expectations as detailed below. Trousers with belt loops should have a belt through the loops. Button down shirts, polos, or other collared shirts that are meant to be tucked in must be tucked in. All shorts, skirts, dresses, and tunics should come to fingertip length whether covering bare legs, tights, or leggings. T-shirts, sweatpants, sweatshirts, blue denim jeans or outerwear, and pajamas are not acceptable during the academic day, and community members should not wear clothing that does not cover midriffs and backs in keeping with accepted professional standards.

Points of Clarification       

Hats must be removed when entering all academic buildings and the Doe Dining Hall Shoes, boots, and sandals are required to be in good condition and clean Hair must be trimmed and clean, and facial hair must be clean-shaven at all times No t-shirts, no oversized logos Yoga pants or spandex are not permitted Non-athletic, solid black leggings may be worn with a dress code shirt, tunic, dress, or skirt, and all must reach fingertip length Sweatshirts of any kind are not permitted. (Exception: Kimball Union sweatshirts, hooded or crewnecks, in the winter trimester)

Dress code is enforced from the start of the first class period until the end of each academic class day. At all times, not just during the academic class day, clothing must be respectful and not promote concepts or substances that undermine the mission and core values of Kimball Union. Clothing must not reference drugs, alcohol, contain obscene language, display derogatory references to race, sex, ethnicity, or be perceived as offensive by any group of people. Formal Dress On special occasions, such as candlelight services, concerts, and formal dinners, the following clothing options are permitted: Option one: suit coat or blazer, with dress pants and a belt, a full button-down collared shirt with tie, socks and dress shoes. Option two: dress or skirt of appropriate length and full midriff and low-back

coverage. Option three: dress slacks with dress blouse, and dress shoes. Option four: formal attire representing a student’s international and/or cultural identity. Enforcement: Faculty members have the discretion to determine if a student is appropriately dressed for any occasion. It is the School’s expectation that dress code violations will result in a conversation with a faculty. If a pattern of infractions continues, faculty members are to submit conduct reports for that student. The Student Life Office will notify students and advisors of accumulated conduct reports and consequence.

Off-Campus Procedures The Kimball Union campus is bounded on the east by Route 120, on the west by Annie Duncan House, on the north by Bishop Cottage, and on the south by the Alumni Gymnasium and Carver Field. The Meriden Covered Bridge swimming hole is off limits. Travel of any sort beyond the campus, including hikes, bicycling, or other short trips, must always be approved by the Student Life Office. Students need to travel with at least one other student. These restrictions are designed for safety and everyone’s peace of mind. If we need to locate a student, the checkout procedures provide the needed information. This system depends upon trust. No travel may interfere with academic o r athletic obligations unless permission has been secured in advance from the Student Life Office, Director of Athletics, or Assistant Head of School. Leaving Campus: Other occasions for leaving campus are numerous and do not

need to be listed specifically. The general rules should be followed no matter what the occasion:

 All departures must be approved by the Student Life Office.  Students traveling in a vehicle not driven by their parents must ensure that permission for such travel is given by their parents to the Student Life Office.  Students visiting a family other than their own must have that invitation communicated to the Student Life Office.  Students must return to campus in time to meet their obligations at the Academy. The first obligation will normally be evening study hours.

Weekends Except for designated Campus Weekends, students may leave campus for the weekend if they are in good standing and have the proper permissions. Permissions: To obtain permission to leave campus for a weekend (even if it is to

go home), a student must fill out a weekend request form located on the online portal, including the destination address and phone number, the name of the person driving and departure and return times. The “Reach” online Weekend Request Forms must be submitted to the Student Life Office by 12:00 noon on Thursday before the weekend. Parents and hosts (if student is staying with another family) must call the school at 603-469-2000, or use the online form to approve weekend requests by 12:00 noon on Friday. International students may make arrangements with the Student Life Office regarding parent communications prior to the start of the school. Please note that weekends will be denied to those students whose permissions are not received on time. Students are not allowed to go to motels, hotels, “second homes,” or colleges unless accompanied by their parents or other responsible adults who are at least 25 years of age. Students may not return from a weekend before 8:00 a.m. on Sunday but must return to campus and check in with their residence by 7:30 p.m. Students returning after 7:30 p.m. may lose weekend privileges for future weekends. Departure: Provided all permissions have been received, students may leave

campus after their last Saturday commitment. Students are not permitted to depart for a weekend and return for an athletic contest or activity. All obligations must be fulfilled prior to departure. Emergencies: In the event of an emergency that makes return to school at the

prearranged time impossible, whether from a weekend or a vacation, the parent of the student must call the Administrator on Call by 6:00 p.m. The Administrator on Call can be reached by email at aoc@kua.org or by calling 603-398-2299.

Vacations Procedures: The procedures for planning vacation travel involve the same principles

as weekends. In order to facilitate vacation plans for boarding students, Kimball Union provides transportation on specified dates to Dartmouth Coach (Lebanon), Lebanon Airport, Vermont Transit (White River Junction, Vermont), and Amtrak (White River Junction, Vermont.) Students are charged a transportation fee for this service. Students should make arrangements with the Student Life Office a few days in advance so that transportation arrangements may be made with the Facilities and Operations Department. Planning early and communicating clearly with the Student Life Office will make travel plans easier and help to avoid conflicts.

Changes in Plans: In the event that a student’s vacation plans change while they are off campus, they must contact the Administrator on Call at aoc@kua.org or by calling 603-398-2299.

Car Privileges and Procedures Boarding Students: Use of cars (the driving of and riding in a personal student car)

by boarding students is a senior privilege. Motorcycles are not allowed. Cars may be brought to campus only by seniors holding valid drivers’ licenses and must be properly registered and insured. In addition, the following procedures must be adhered to:  Students may only drive their own cars  Cars can only be used for weekend or vacation travel away from campus, college visits, or Sunday sign-outs  Students may not use their vehicles to drive to away games or obligations prior to taking a weekend  Cars must be parked in the back lot behind the tennis courts  Seniors must give their keys to the Student Life Office (drop box located outside Student Life Office) or an administrator by 5:00 p.m. the day after returning to campus Failure to submit keys by that time will result in a loss of car privileges for the following weekend. Senior Sunday sign-outs: Using the regular weekend sign-out procedures,

seniors may submit an online request on the portal to use their car on Sundays from 12:00-5:00p.m. This request must be received by Thursday at noon. Seniors may use their cars only after a parent’s permission has been received by the Student Life Office on Friday by noon. Other senior students wishing to ride in the car must also have permission called in to the Student Life Office by Friday at noon. Each car sign-out will be limited to four senior students. Seniors on Warning: Seniors on Disciplinary or Attendance Warning lose their

driving privileges.

Misuse of Privilege: Improper driving or transporting of students may result in disciplinary action, including the complete loss of car privileges. Parking and Registration: Both boarders and day students must register their cars

with the Student Life Office and place the registration decal on their front windshield. Boarding students are required to park in the tennis court lot. Except for the temporary loading or unloading of the vehicle outside residences, vehicles

may not be brought to other area of campus; parking at other locations is prohibited. Parking at residences is strictly prohibited, and prolonged stops other than to load or unload is in violation of fire safety laws. Students who violate these rules are likely to lose driving and car privileges. Day students may only park in the Flickinger Arts Center lot across from the hockey rink (except for the first row closest to the Campus Center) and may not move their cars to any other part of the campus for the purpose of parking. The lots behind Miller, the Gymnasium, or other locations on campus are not approved for day student use. Day students may leave campus after their last commitments. Once they leave, they may not return until the following day. If a day student needs to leave campus in a student vehicle and return the same day, they need permission from the Student Life Office. Car Use Violations: While enough parking spots exist for the various groups on

campus, problems arise when members of one group take the spots of another. This is particularly true near Miller, where tight traffic patterns and limited parking can create difficult conditions for faculty, staff, and student drivers alike. Failure to park in the designated area or any other misuse of car privileges will result in the following consequences:  A first offense will receive a written warning  A second offense will result in a $25.00 fine (parking only) and loss of car privileges for one week  A third offense will result in towing the vehicle, revocation of campus parking privileges for the balance of the trimester, and a $50.00 fine (parking only) Students’ car use records do not automatically return to good standing at the start of a new trimester; violations remain in effect for the balance of the year. Note: Proceeds from fines collected are donated to the Penny Fellowship, Kimball

Union’s community service group.

Policies on Conduct and Behavior Governing Principles The Kimball Union community is governed by the school Honor Code and a set of rules we have collectively established. These rules allow individual liberty within the limits of protecting the rights of others. Because we are an academic community dedicated to learning, conduct policies have the additional goal of promoting learning. We take these goals - the protection of rights and promotion of learning - seriously. The school will not and cannot ignore behavior that jeopardizes them. Students must also take these goals seriously. The quality of an individual’s experience at the Academy is, in part, a reflection of their success in pursuing these goals.

Students who are not willing to live by school policies should not enroll. Once in attendance, the students are held responsible for any and all behavior that is contrary in fact or spirit to the standards of the community. The Academy reserves the right to dismiss any student whose presence is regarded as undesirable, whose influence is considered harmful, or whose actions are considered detrimental to the reputation or good name of the Academy. Students should also be aware that being present during the violation of a major school rule makes a student as liable for the consequences as the actual offender(s).

Fundamental Values and Major School Rules The Honor Code and major school rules reflect the guiding principles and core values of the Academy. We regard any action that manifests a disregard for the academic or personal rights or safety of other members of the community as particularly serious. Students should be aware that violations of major school rules or the Honor Code may mean dismissal on a first offense and almost certainly will result in dismissal on a second offense. The Honor Code:

As a member of the Kimball Union community, I promise to uphold a code of honor, to expect and to encourage the same of others, and to do so in all situations and in all places. This code of honor includes being honest in all matters, behaving with integrity, and demonstrating respect for others and myself. Honesty: Honesty is a guiding principle of the Academy. Students are expected to

be honest in all matters. A studentâ&#x20AC;&#x2122;s honesty will be considered in making disciplinary decisions. Students who have made mistakes are encouraged to admit them openly and to respond honorably. Those who fail to do so could face more significant consequences. (Please see Academic Honesty on page 36 for more information). Respect: As stated in the Honor Code, respect is an essential school value. Students

are expected to demonstrate respect for themselves, for others, and for the Academy, to treat all members of the community, whether students, faculty members, spouses, staff members, or any other employees of the Academy, with due respect, and relate to them honestly and without deception. Actions Detrimental to Learning: Actions that are detrimental to the maintenance of a productive learning environment will not be tolerated: repeated absences from required appointments, being under the influence, using, possessing or being in the presence of alcohol or any illegal substance or paraphernalia, including tobacco, inhalants, and other mood-altering substances. These actions demonstrate a lack of respect for the community and for the Academy as an institution of learning.

Violating Rights of Others: Actions that violate the rights of others or of the Academy or that adversely reflect upon its reputation will not be tolerated: cheating or plagiarism, the theft, vandalism, or destruction of personal property, possession or use of a master key or key to another’s room, unauthorized presence in another dormitory or Kimball Union building, gambling or fraudulent telephone calls or emails, unauthorized use of someone else’s phone, email, or credit/debit cards, tampering with or gaining unauthorized access to another’s computer programs, data files, or email account (Please see Acceptable Use Policy on page 58 for more information.) Hazing and Harassment: Hazing, bullying, or any other form of intimidation of

either emotional or physical nature will not be tolerated. Behavior that infringes on another’s rights, that victimizes an individual, or that compromises the integrity of the Academy is inappropriate and will be grounds for disciplinary action. By law, incidents of harassment will be reported to the authorities. Sexual Harassment and Molestation: Uninvited pressure for sexual activity,

unwanted physical contact, obscene or suggestive remarks or jokes, and displays of explicit, offensive, or demeaning material are examples of sexual harassment and grounds for disciplinary action. Such harassment extends to email, social media, and all other electronic communications. All sexual harassment should be reported in accordance with the Academy’s non-discrimination policy below. Possession and Tampering: Possession or use of firearms, paint ball or airsoft guns, knives, materials that result in burning, or other explosives or lethal articles is forbidden and may lead to expulsion. Tampering with fire extinguishers, fire alarms, or other devices intended for fire protection or any other action that endangers the safety of others will not be tolerated. Open Flame Policy: Among the many priorities for learning, the physical and

emotional safety and security of our students and faculty is our first and highest priority. As a result, any student who, without permission of a faculty member, kindles a flame in a school building is liable for expulsion. Kindling a flame includes, but is not limited to: the lighting of any flame or burning of a candle, incense, other combustibles, or any material that results in burning. Actions Detrimental to Supervisory Role of the Academy: Actions that undermine

the administrative and supervisory functions of the Academy will not be tolerated. Such actions include, but are not limited to absence from campus without permission, unauthorized absence from the residence after evening check-in or before 6:00 am, violation of the acceptable use policy, riding in vehicles not driven by parents or faculty members (unless specific permission has been granted), using a vehicle during the academic day without permission, hitchhiking, storing motor vehicles in nearby areas, and dishonesty or any failure to take responsibility for one’s actions.

Safe School Zone Law of New Hampshire: Kimball Union Academy is covered under a New Hampshire law known as the “Safe School Zone Law.” Under the law, the school may be required to immediately report to police when any school employee has witnessed or has information from a victim of any act of “theft, destruction or violence” at school or on property used for school purposes, including playgrounds and buses. The crimes, which must be reported, include assault, sexual assault, arson, burglary, robbery, theft, sale or possession of a controlled drug, criminal mischief, criminal threatening and homicide. Any student with any concern about inappropriate behavior including possible criminal activity covered by the Safe School Zone law should feel free to discuss it with the Assistant Head of School or their advisor.

Other School Rules Public Display of Affection: The public display of affection is in bad taste,

embarrassing, and disrespectful to students, faculty, and visitors to campus. Students will be held accountable for inappropriate public displays of affection. Sexual Intimacy: While we recognize that development of a sexual personality is part of the movement from childhood to adulthood, sexually intimate behavior is not appropriate for students at the Academy. The reasons for this injunction include the ages of students, the living arrangements, and the lack of privacy in a boarding school. The Academy retains the right to take disciplinary action if a student refuses to honor this policy on sexual intimacy.

Our counselor and nurses are available to discuss issues of sexuality. Related topics are also included in the Compass Advisory Program and in private conversations between teachers and students. We handle specific concerns and incidents through our health and counseling services in cooperation with school administrators. Locked Doors: Students are required to keep their rooms unlocked when they, or others, are in them. Any student found behind a locked door may face disciplinary consequences. Co-ed Visitation: Flagrant violations of the co-ed visitation rules may result in a

meeting with the Honor Board and possible warning, suspension or separation. (Please see page 28 for more information.)

Substance Use Policy: Kimball Union Academy recognizes that substance use is a

serious issue facing adolescents nationwide. As a community dedicated to learning and in keeping with our goals and values, Kimball Union is committed to having a substance-free environment for its students. Kimball Union works to provide a healthy and wholesome environment and to safeguard the physical and emotional well-being of our students in order to facilitate learning and personal growth. As a

result, students are expected to be drug and alcohol-free while they are enrolled. Possession, supply, consumption, or sale of alcohol or any illegal substance or paraphernalia, including tobacco products and nicotine replacement products, inhalants, any type of vaping mechanism, and other mood-altering substances is in violation of our school policies and values. The misuse of any prescription medications, use of medication not prescribed for the student, or use of nonprescription drugs for non-medical purposes will be considered a substance violation. The use of any ordinary substance for harmful or intoxicant purposes is considered a substance violation. Violation of the substance use policy may result in dismissal from the Academy and the reporting of the violation to local law enforcement agencies if appropriate. If a student is not dismissed for such a violation, he or she, at the recommendation of the Honor Board, will be required to comply with a series of consequences that includes substance use counseling and random substance testing conducted at the Health Center. All treatments and procedures will be at the family’s expense. Full disclosure of any treatments, including counseling, will be given to Kimball Union Academy. A second violation of the substance use policy usually results in a disciplinary action that includes dismissal. Substance Policy Violations: The Academy places high importance on our

responsibility to respond in a clear and consistent manner to any violation of our substance use policy. A student who is caught or suspected of violating the school’s substance use policy may expect the following immediate responses:  A room, locker, and car search (for those with a car on campus)  An escort to the Health Center for possible drug testing  Directions to call their parents Sanctuary: Sanctuary is a non-disciplinary approach to illicit substance use or

other harmful behavior when such use or behavior potentially presents an immediate or life threatening, acute or chronic situation. Sanctuary does not protect the student from disciplinary consequences if an investigation by a faculty member or administrator has already begun. A student claiming sanctuary should expect the following:  Any student who has an immediate concern regarding their own safety, or that of another student under the influence of drugs or alcohol, may request sanctuary from any faculty member or may go to the Health Center to request sanctuary.  The Academy’s first response will be with health and safety in mind. The concerned student who brings a fellow student to the Health Center will not be liable for dismissal, and their identity will remain confidential.

 Helping a fellow student whose health may be at risk due to drug or alcohol use can be a lifesaving measure. The student who is brought in will also be given sanctuary.  Any faculty member sought out for assistance will escort the student to the Health Center or call the nurse on duty. It is not the responsibility of the faculty member to assess safety risk.  Health Center staff will assess immediate health risk and determine whether the student should remain at the Health Center or be transported to Dartmouth-Hitchcock Medical Center for evaluation. Drug and alcohol testing is part of that health assessment and will not be used in a disciplinary context.  The Health Center staff will notify the Assistant Head of School, the student’s parents, and the advisor. Response to sanctuary includes: o The Student signing a behavioral contract agreeing to a “no use” random drug and alcohol testing at the parents’ expense, and a drug and alcohol evaluation by a substance abuse professional. It is the expectation that the recommendations of that counselor will be followed in order for the student to remain enrolled in the school. Testing positive for drugs or alcohol or any attempt to adulterate or mask the results of random testing will be viewed as a violation of the sanctuary agreement and will result in dismissal. o A second incident of substance use or request for sanctuary would indicate that the student requires more resources and support than Kimball Union is able to provide, and the student will be asked to withdraw from school. o Protection from dismissal will be granted only once during a student’s career at Kimball Union. Voluntary Contract: In order to address concerns about one’s own substance use, a

student or the Kimball Union administration may seek a voluntary behavioral agreement that will support efforts to be substance-free. The student may seek help from a trusted faculty member, the Student Life Office, or the Health Center staff. In this circumstance, the Assistant Head of School, the student’s parents, and the advisor will be notified. A voluntary behavioral agreement will be signed providing for promise of a substance-free lifestyle, random drug and alcohol testing, and an evaluation by a substance use professional for the purpose of providing education and support to the student. The expectations for student compliance would be the same. A student caught violating the school policy on substance use may not request a voluntary contract. Protection from disciplinary consequences will be granted only once during a student’s career at Kimball Union.

Conduct and Behavior Response Kimball Union Academy is committed to educating the whole child. The conduct system is not designed to penalize or address every minor infraction, but rather to be more responsive to the minor infractions that may accumulate over time, while also holding students more accountable to the expectations of a boarding community. Our students are expected to demonstrate a level of engagement that contributes to their success and that of the community. We ask our students to meet their obligations in a timely manner and to do so with respect. An accumulation of conduct reports is cause for concern. Conduct Reports can be issued by any member of the faculty for minor violations of school policy including but not limited to dress code, being out of room after lights out, absence from a Student Life program, unapproved late return from a weekend, inappropriate use of study hour time, poor cleanliness of room, or general unbecoming behavior. A student who is given a conduct report will receive notification through their Kimball Union portal with the details of the incident after a conversation with the reporting faculty member. Conduct Reports are cumulative for the year, and result in the following consequences: 5 Conduct Reports: The student will be required to complete 2 hours of work detail as assigned by the Student Life Office. 10 Conduct Reports: The student will be required to serve a Saturday night study hall, be restricted to campus for the weekend, and serve 4 hours of work detail assigned by the Student Life Office. 15 Conduct Reports: The student will be placed on Disciplinary Sanction. Any number of Conduct Reports beyond 15 will result in an Honor Board. Disciplinary Sanction: The first level of disciplinary response to an incident or

pattern of behavior that goes beyond the conduct Report system. The student should expect:

 Placement on Disciplinary Sanction for the duration of the current and the next academic trimester.  Campus Restriction for one week.  The loss of one weekend privilege.  Saturday night study hall.  6 hours of work detail.  A Disciplinary Sanction letter sent home and recorded in the student’s file.

A student on Disciplinary Sanction who repeats the same infraction will be referred to the Honor Board. Any other violation while on sanction will elevate the student’s status to Disciplinary Warning. Disciplinary Warning: The highest level response to major school rule violations

or repeated lower level infractions. A student placed on Disciplinary Warning should expect:

 Placement on Disciplinary Warning for the duration of the current and the next academic trimester.  Campus Restriction for two weeks.  Saturday night study hall.  The loss of one weekend privilege.  The loss of campus privileges (car, leadership, co-ed visitation, etc.)  The possibility of suspension (in-school or out-of-school)  Participation in drug or alcohol education and counseling, if substance-related.  A Disciplinary Warning letter sent home and recorded in the student’s file. A student on Disciplinary Warning violates any major school rule or series of lower level infractions will be referred directly to the Honor Board. Disciplinary Review and Response: The school responds to disciplinary problems

at its discretion in each case. In reaching decisions on appropriate responses to rule violations, it attempts to balance the needs of individuals with those of the school. Nonetheless, a violation of a rule represents an infringement, whether direct or indirect, on the rights of another or the needs of the community. Sanctions may vary according to the nature of the violation and other considerations. The Honor Board reviews violations of major school rules or a series of minor infractions unless the Head of School determines that their consideration would not be appropriate due to the particular facts and circumstances (such as complaints of illegal discrimination or sexual harassment) or constraints on students or faculty participation due to exams, vacation. The Honor Board is made up of selected faculty, administrators, and students. It meets in private with individual students and advisors. The Honor Board deliberates and makes recommendations to the Assistant Head of School or Head of School. In the event that the Head of School decides that the Honor Board will not consider a violation, he or she may solicit information from student proctors, faculty, and school administrators as part of the investigation and review process. Expulsion and Separation: Two forms of dismissal may result when a student’s

behavior has made continuing enrollment undesirable: expulsion and separation. A student who has been expelled cannot be readmitted in the future and is not

welcome on campus for one year after his or her class has graduated. A student who has been separated is not permitted to be involved in school activities or return to campus until after the school year has ended. Students who have been separated may reapply for admission depending on the time of year. Suspension: An off-campus or in-residence suspension may result when a student’s behavior has put his or her enrollment at the Academy in question. A student on suspension may not attend school events on or off campus. Suspensions may be served in school at the discretion of the Assistant Head of School or Head of School. Campus Restriction: Students who have accumulated conduct points that warrant

campus restriction forfeit their free time and campus privileges. Boarding students on Campus Restriction must be in their rooms by 6:30 p.m.; day students must leave campus by 6:00 p.m. Other Important Information: Any violation of a major school rule or

accumulation of minor school rules while on Disciplinary Warning will likely result in separation. In addition, any subsequent violation of a major school rule at any point in a student’s Kimball Union career following completion of a disciplinary status will usually result in separation.  

Repetition of the same violation may result in dismissal regardless of time between offenses. Seniors and postgraduates should be aware that any violation of a major rule during the weeks prior to graduation, even if it is a first offense, may result in suspension or separation.

Kimball Union follows a policy of nondisclosure regarding disciplinary matters that occur prior to the senior year. We are committed to discovering the most effective way to instill strong moral character, sound judgment, and individual integrity. Our system holds students accountable for their actions while allowing them to learn, develop, and grow. To this end, we believe that if a student is a welcome member of our community, they will be equally suited for any other institution. Rule violations that result in disciplinary sanction, expulsion, and separation that occur during the senior or post-graduate year will be reported to colleges and universities. Colleges will also be informed if a student experiences a “significant change in status” in the senior or post-graduate year between submission of recommendations and graduation. A “significant change in status” includes but is not limited to: a change in course selection, loss of leadership position, out of school suspension, separation, expulsion, and disciplinary infractions involving dishonesty or a threat to the health and/or welfare of the student or others. From the day that a disciplinary decision is made, students will be given two weeks to explain their circumstances to the colleges to which they have applied. At the

end of the two-week period, the Director of College Advising will notify the colleges by letter that the student’s status has changed. Only the most basic of pertinent information will be communicated; college admission personnel are requested to contact the student directly for additional information. This policy is in compliance with the National Association for College Admission Counseling’s Statement of Principles of Good Practice. Kimball Union Academy and its college advisors are NACAC members in good standing. School-Sponsored Trips: School rules apply to school-sponsored trips and/or programs that take students off campus, both while school is in session and during vacations. Students must understand that they represent Kimball Union and that their behavior reflects on the school. While they may encounter different cultural norms, school standards remain in effect. Students who violate school policy or rules may be asked to return to campus prior to the end of a trip at their own expense and will face a disciplinary action on returning to campus. Vacations: Students remain under the Academy’s jurisdiction until direct faculty or staff supervision ends. During vacations or weekends, parents or other entrusted adults are responsible for students until their return to the campus. Students may not return to school under the influence of illegal substances. Kimball Union’s good name rests on its students, and the school will react if student behavior on a weekend or during a vacation endangers its reputation.

Nondiscrimination Policy Kimball Union Academy does not discriminate on the basis of race, color, creed, religion, national origin, sex (including sexual harassment or sexual violence), sexual orientation, gender identity, gender expression, age, marital status, disability (including failure to provide reasonable accommodation), veteran status, or genetic information in employment or in its educational programs and activities. It is the Academy’s goal to maintain an environment that is free from all forms of illegal harassment and discrimination, including sexual harassment, sexual violence, sexual assault, sexual coercion, rape, bullying and hazing. All inquiries concerning the application of policies for the prevention of illegal discrimination may be referred to Kimball Union’s Director of Health Services: Melissa Underhill Director of Health Services Kimball Union Academy PO Box 188, Meriden, NH 03770 603-469-2055 The Director of Health Services provides advice and oversight on policies, preventative educational programs, resources and services. In addition, the Director of Health Services oversees all complaints of discrimination, as well as identifies and addresses any patterns or systematic problems that arise during the review of complaints. If you have experienced sexual harassment, sexual assault, sexual violence or other illegal discrimination, you have resources and reporting options. If an incident occurs to you or you know of an incident please immediately contact one of the following people:    

Plainfield Police Department, 911 Head of School: Tyler Lewis, 603-469-2113, tlewis@kua.org Director of Health Services: Melissa Underhill, 603-469-2055 meunderhill@kua.org Dean of Students: Eric Russman, 603-469-2117, erussman@kua.org

The Student Life Office and Health Center provide a safe space for students, faculty members and employees who desire information about and/or need help with issues involving sexual harassment, sexual violence, or other illegal discrimination. Kimball Union is concerned about the safety and well-being of all members of the campus community, and encourages anyone who experiences sexual harassment, violence, or other illegal discrimination in connection with any academic, educational, extracurricular, athletic, or other school program to report their incident, whether the program take place in a school facility or off campus. When safety is a concern, Kimball Union will take interim steps to protect the

complainant, including but not limited to immediate action to eliminate harassment and the potential for violence, prevent its recurrence, and address its effects. Kimball Union Academyâ&#x20AC;&#x2122;s Discrimination Complaint Procedure provides for prompt and equitable investigation of complaints alleging illegal discrimination of any kind. Retaliation against complainants is prohibited and will not be tolerated. Kimball Union is committed to resolving complaints with prompt, equitable, adequate, reliable and impartial investigations. Kimball Union Academy is committed to ensuring that all students feel safe and have the opportunity to benefit fully from education programs and activities. If you would like more information on the Discrimination Complaint Procedure, please contact the Dean of Students, or any member of the Student Life Office.

Student Support Boarding school life requires a number of adjustments. For most students, it represents the first step away from home. For many, it also brings the first sustained encounter with rigorous academic standards. For everyone, it necessitates many accommodations to the needs of a small, close community. Kimball Union has developed multiple layers of support to help students manage the many decisions they face. Advisors: Foremost in the system is the advisor. Students should feel free to make extensive use of their advisors, whether to discuss academic work or personal issues. Advisors meet with students formally during weekly meetings and informally as needed to review classroom performance and other topics. Students can also expect their advisors to meet with them frequently to discuss goals, behavior, and use of support systems. College Advisors: The school also has several individuals designated as college

advisors. Assignments to advisors for members of the junior class are made in the middle of the year, while assignments for new seniors are made during the summer. Meetings with college advisors cover the range of questions involved in college admissions, from the nature of student qualifications to criteria for the final college choice. The College Advising Office is in the College Advising Building, connected to the Meriden Post Office. An extensive, up-to-date reference library, print materials, and standardized testing information are available in the office, which also serves to host college admissions officers who come to the school in the fall to meet with students and advisors. The Director of College Advising has overall responsibility for the college advising procedures.

Health Staff and Counselors: Students may have health questions that they do not want to discuss with academic or administrative advisors. Members of the health staff are more than willing to talk with students in these situations.

Arrangements for professional counseling can also be made through Health Services or the Student Life Office. Independent professional counselors are on campus regularly. Students may access counseling services through the Student Life Office or Health Services. Counselors are members of the Health Team and work in close communication with the Student Life Office, faculty, parents, and staff in maintaining a healthy student body and community, while also contributing to the development of the Student Life program. Faculty Meetings: The faculty meets once a week to discuss school policies and

procedures. Advisors and teachers have the opportunity to meet in small groups for open discussion regarding students. Confidentiality: A student who wishes to speak to their advisor or another

faculty member confidentially should be aware that any discussion which reveals a life-threatening situation or indicates a real danger to their own or another student’s health must be reported. Sanctuary Policy and Voluntary Contracts: see page 39 for detailed policy description.

Facilities and Services Doe Dining Commons

The Doe Dining Commons is run as a cooperative venture. Staff and students work together to provide a pleasant environment in which the community can gather and eat. All students are expected to work a rotation in the dish room with their advisor during the year. Family-Style Dinners: The “family-style” dinner is a long-standing Kimball Union

tradition which occurs more or less monthly. Students are expected to be at their assigned table at 6:00 p.m. for the beginning of the blessing and to remain at the table throughout the meal. On occasion, these meals will be more “formal” and formal dress required.   

Students should remain standing until the blessing has been completed. Students should start eating only after the person in charge of the table has started. The dining room will be dismissed after the end-of-dinner announcements.

Occasionally there will be other family-style meals, including Community Lunches, outdoor barbeques, etc. All other meals are served cafeteria-style. Tables are not assigned and students may eat at any point during the mealtime. After the meal, each student is to return their dishes and utensils to the dish room. The last student to leave a table is responsible for cleaning the table. Attendance: Attendance is taken at all sit-down evening meals, Saturday dinner, and

Sunday brunch. When attendance is taken at cafeteria-style meals, it is the students’ responsibility to check in with the faculty member on duty.

Health Center Hours: Registered nurses and paramedics who provide care for students with injuries and illnesses staff The Tracy Health Center. While school is in session, the Health Center is open Monday through Saturday from 7:30 a.m. until 7:30 p.m. and Sunday 11 a.m. to12 p.m. and 5 p.m. to 6 p.m. Any changes to regular office hours will be communicated by email to faculty and students. A nurse or paramedic is oncall for after-hour emergencies. If a student becomes ill or injured when the Health Center is closed, the student should locate a faculty member regardless of the hour. The faculty member will then contact the on-call person for instructions. Medical Records: Parents are required to submit their child’s medical records

directly to Magnus Health, an electronic medical record system. It is preferred that no hard copies be sent to the Health Center. An annual physical examination by a provider is required. All students are required to have immunizations, which comply with the New Hampshire School Immunization Requirements. Please refer to www.kua.org/healthservices for additional information. Special Appointments: In the event of medical needs that require a doctor, dentist,

or other healthcare provider, students will be sent to Dartmouth-Hitchcock Medical Center or other community health offices. The Health Center staff will arrange for transportation to and from the appointment. If deemed necessary, a nurse or paramedic will accompany the student to the appointment. The student’s escrow account will be charged a $25.00 transportation fee for each appointment. Appointments will be made by the Health Center staff. Students will receive appointment reminders via email. It is the student’s responsibility to meet these appointments. If at any time a student finds it impossible to keep a scheduled appointment, it is their responsibility to give the Health Center 24 hours’ notice of the cancellation. If a student does not show for a scheduled appointment, their escrow account will charged $25.00. In addition, the provider may charge for the missed appointment.

Medical Excuses: Class and sports excuses from the Health Center are given for

medical reasons only. An excuse must be obtained prior to missing a commitment. Health Center Stays: Health Center stays are usually limited to emergencies. The

health care team will determine whether a student with an illness or injury can remain at school or if recovery at home is more appropriate.

Medication: The purpose of this policy is to provide for safe and effective use of

medications and the best possible physical and emotional health of our students.

All medication use is supervised by the Academy’s Health Center. Students taking or possessing any medications must report them to the Health Center staff. Health Center staff will make note of medication use in the student’s medical record and indicate how the medications are to be dispensed. It is a violation of the Academy’s substance policy to have prescription medication in dorm rooms. Academy Health Center staff will determine how medications are to be dispensed on an individual basis, based on the following broad categories: Medications which are never permitted to be in a student’s possession or selfadministered:

Attention Deficit Disorder medication (Ritalin, Concerta, Adderall, etc.) Narcotic pain medication (i.e. Percocet,Vicodin, Codeine) Antidepressants (i.e. Zoloft, Celexa, Prozac, Paxil,Wellbutrin) Sleep aids (i.e. Ambien, Lunesta) Anti-anxiety medication (i.e. Ativan, Xanax) Cold or cough medications containing alcohol or dextromethorphan (i.e. Nyquil, Dayquil, Robitussin)  Nicotine containing products (gum, patch)  Muscle building supplements containing Creatine  Any other psychoactive medication or controlled substances.

     

Other prescription medications may be permitted to be self-administered, and kept in personal storage in the dormitories if authorized in writing by a provider and approved by the health center staff. Examples of medications which fall into this category are asthma inhalers, acne creams, and epi-pens. Nonprescription/over-the-counter medications may be permitted to be selfadministered, and therefore kept in personal storage in the dormitories if they are in the original container with the manufacturer’s label. All medications, including Tylenol and Advil, must be approved by the health center to be in the dorm. Bring all bottles to the health center upon arrival to campus for approval. We strongly suggest that students consult with the staff in the health center prior to taking over-the-counter medications as all medications can have potential dangerous side effects.

For prescription medications, written prescriptions are to be submitted directly to the Health Center using the procedure described below. Procedure to submit a doctor’s written prescription:

 Written prescriptions can be mailed to the Health Center or may be brought to opening-of-school registration. Students should supply at least 1 week’s supply of medication; this allows time to get prescriptions filled.  The Health Center staff will work with the prescribing provider for necessary prescriptions throughout the year. We will contact parents only if necessary. PLEASE NOTE: In accordance with standard nursing practice and legal statute, Academy Health Center Staff may refuse to administer or allow to be administered any medication which, based on her/his individual assessment and professional judgment, has the potential to be harmful, dangerous or inappropriate. In these cases, the parent/guardian and licensed prescriber will be notified by the school nurse.

Parents are encouraged to monitor their child’s Magnus Health record and check on their child’s compliance with their medication plan. Though the Health Center Staff provides reminders initially, it is the responsibility of the student to receive their medication from the Health Center at the designated time. In the event of a field trip or off-campus event, including athletics and extended trips, the nurse may delegate prescription medication administration to another responsible adult. Medication not picked up by the end of the school year will be discarded. Providers’ Orders: It is school policy that medical providers’ orders are to be

carried out, as written or stated, at all times. Students may not attend classes or participate in any other activity against a provider’s order. If parents wish their child to be treated otherwise, they must consult directly with the provider. Concussion Protocol: The Health Center nurses work closely with school athletic

trainers and the Medical Director to care for students who are exhibiting concussive symptoms. The Health Center has clear protocols for return-to-learn after a student has sustained a head injury. Contact the Health Center at healthcenter@kua.org for further information. Suicide Ideation and Self-Harm Policy: The Academy cares deeply for the health

and wellness of our students and recognizes that there are times when students may struggle with their sense of belonging or purpose. Counseling services are available through the Health Center and a protocol exists for the management of self-harm issues that might be categorized as a suicide attempt or ideation. Please contact the Health Center for information on school policies.

Eating Disorder Policy: Students with identified eating disorders will be evaluated and treated according to the recommendations of a specialized healthcare team in consultation with parents.

Student Withdrawal and Leaves of Absence Withdrawal: In order to withdraw from Kimball Union Academy, a student’s

parents must inform the Academy in writing. The Business Office can then begin the withdrawal process. When a student either voluntarily or involuntarily leaves school, he or she may reapply for admission in the future. Students who withdraw or are dismissed will not automatically be re-enrolled. Leaves of Absence: During the course of the school year, a student may need to be

away from school temporarily for medical, psychological, or personal reasons. A leave for a maximum of two weeks may be granted. The Administrative Council may rarely approve leaves greater than two weeks. Families may submit documentation in support of their request for an extension. If an extended leave request is declined or a student is unable to safely return to school, the student will be asked to withdraw. Students are expected to make up work on a schedule determined on their return. The student will report to the Academic Office in the afternoons in lieu of their afternoon activity until the Academic Dean and Advisor can determine that the student is caught up in all classes. It is also important to note Kimball Union’s course credit policy. If a student misses more than five class meetings of a trimester course, or eleven class meetings in any full-year course, he or she may lose credit for the course. Class absences due to an approved leave of absence for up to two weeks are exempt from this policy. Beyond that, the Academic Office, in consultation with teachers and the Student Life Office, will determine the appropriate credit to be awarded should a student on approved leave accrue absences that exceed our stated limits. Medical Leave of Absence: The Medical Leave of Absence (MLOA) policy allows

students to officially retain their status as a student while taking the time they need to address important personal concerns away from the school and with their families. The school recognizes that issues can arise and that time away from campus may become important to the health and wellness of the individual student. The Internal Health Committee (IHC), comprised of the Dean of Students, Director of Health Services, Director or Studies and Academic Support, and the Director of Counseling Services, and the Academic Dean, in consultation with the School’s medical director, decides whether to grant a MLOA. Many considerations will be weighed, including the student’s clinical needs, safety, impact on the safety and well-being of the community, and the capacity to comply with the essential elements of student and academic life, as well as the community’s ability to provide appropriate care.

MLOAs are typically for two weeks, but may be extended with administrative approval. The school expects there will be regular communication with the student’s family and medical team during their time off campus and reserves the right to give the family advice regarding medical leave or withdrawal. Student return from MLOA: A student’s return after a leave of absence is not

automatic, but depends on the student meeting certain criteria specified by the school’s health team. Approval for a return from any leave is entirely within the discretion of the IHC and medical director. Any conditions or behavioral expectations placed on a student upon return from a leave must be fully met; this is for the health and safety of the student as well as the school community. If they are not met, the student will return to leave-of-absence status. A student’s ability to earn course credit and their expectations to make up work are outlined in the Leave of Absence policy. Personal Leave: This leave is extended to families in crises or in the event of an

emergency that necessitates a departure from school. Two weeks is the maximum time allowed; additional time requires administrative approval. A student’s ability to earn course credit and their expectations to make up work are outlined in the Leave of Absence policy. Administrative Leave: This leave is extended to students for whom it is not safe to

remain at the Academy, or when disciplinary infractions necessitate it. Two weeks is the maximum time allowed; additional time requires administrative approval. A student’s ability to earn course credit and their expectations to make up work are outlined in the Leave of Absence policy.

Questions regarding leaves of absence should be addressed to the Assistant Head of School. Confidentiality: Kimball Union Academy recognizes the sensitive and confidential nature of a health leave of absence. Kimball Union’s use and disclosure of information related to a student’s health leave of absence are guided by federal, state and local laws governing the privacy of student information and the limited exceptions for disclosure provided by law.

The Schafer Family Library The library serves the school community’s curricular, research, and recreational needs with a rich collection in a comfortable and welcoming space. Located in the center of Miller Bicentennial Hall, the facility accommodates up to 90 people with a variety of seating, including 25 armchairs and three study rooms. The collection covers all subjects in a mix of formats, including 13,000 books, e-books, and audiobooks; 1,000 films; 60 magazines; and a dozen research databases. Links to these resources can be found on the library’s webpage (www.kua.org/library). Computer workstations and a printer/photocopier are provided for student and faculty use. E-readers, mp3 players, and other audiovisual devices are also available to borrow, enhancing access to the library’s growing digital collections. Online resources are available 24 hours a day, year-round, to current students, faculty, and staff. The librarians can provide passwords for the subscription databases. The library is a place for study, quiet collaboration, and research. All library users are expected to maintain a quiet atmosphere conducive to academic work. Food is prohibited from the library, but beverages in covered containers are permitted in some areas at the discretion of the librarians. During the school year, the library is open most class days from 7:45 a.m. until the end of study hours, and on Sundays from 2:00 to 5:00 p.m. and 7:30 to 10:00 p.m. Student use of the library during evening study hours is restricted to those with campus or library privileges or a library pass. Students without library study privileges may receive a library pass from a current teacher for a specific purpose related to that class. An example would be working with materials that have been placed on reserve for an assignment. Passes are usually limited to one or two evenings per student and per assignment. Teachers grant a library pass by emailing the evening duty faculty before 5 p.m. To minimize disruptions during study hours, it is recommended that those without Campus Study Privilege remain in the library for the entirety of study hall. The library’s mission is to increase students’ facility with information in all formats and to foster their growth as lifelong learners. To this end, the librarians are available throughout the day and by appointment to assist classes and to help individual students with papers and projects. Questions about research or the library’s resources may be emailed anytime to librarian@kua.org. Throughout the year, the librarians collaborate with teachers on specific assignments and offer instruction in finding, using, and citing information at Kimball Union and beyond. Loan Periods: Students may borrow books for three weeks at a time, audiobooks

for two weeks, and DVDs overnight. A loan can be extended by arrangement with one of the librarians.

Reserves: Sometimes a group of students or an entire class will need access to the same materials. In these cases, the librarians will place materials on reserve at the Circulation Desk. The reserve loan period depends on a number of factors but is typically one to two hours, restricted to in-library use only. New Items: The list of recent acquisitions is continually updated on the library’s

web page. The librarians welcome suggestions and try to accommodate requests. Priority is given to subjects currently taught at Kimball Union as well as education and adolescent development. Inter–Library Loan: The Kimball Union Library is a member of New Hampshire’s

statewide Inter-Library Loan system and also maintains a separate Inter-Library Loan agreement with Dartmouth College. This makes it possible to borrow most books not held at Kimball Union from other libraries. Students, faculty, and staff may email librarian@kua.org to place a request.

Business Office Student Escrow Account: Required Funding: Escrow accounts are special-purpose debit accounts that are

pre-funded by parents. Parents/guardians may either wire or mail funds for this account to the Business Office, P.O. Box 188, Meriden NH 03770.Wire instructions may be obtained by calling the Business Office at 603-469-2160. Credit Cards are also accepted for payment, net of a servicing fee. Parents/guardians may also view and/or replenish the escrow funds online by visiting www.mykidsspending.com. The escrow account must be funded at a level of $300 by July 31. Parents will be sent a monthly statement showing all transactions posted to the account since the previous billing and the available balance. The statements provide the information necessary for parents to replenish their student’s escrow account. The school recommends that a $300 balance be maintained at all times; however, athletic programs and associated charges may make it necessary to pre-fund these services to a higher level than the $300 base escrow funding level. Purpose: The escrow account is used to fund the purchase of school supplies,

Academy memorabilia from the Campus Store, transportation fees, College Board and AP exam fees, college application fees, prom expenses, yearbook purchases, class field trips and other school-related purchases. Personal athletic equipment issued by the Athletic Department, such as socks and athletic supporters, will be charged to Student Escrow Accounts. Other personal athletic equipment bought by students must be funded by parents either through the Student Bank Account or personal means such as a checking account or charge card. Athletic uniforms are the property of the Athletic Department. Uniforms issued to athletes that are not returned at the end of the season will be charged to student escrow accounts. Given

that buying individual uniforms is more expensive than buying a complete set, a substantial restocking fee will be charged. This account is also used to fund academic support services and off-campus athletic programs. The escrow account may not be used for cash disbursements. Student Bank Account: Funding: Student bank accounts are debit accounts that parents may set up for their

student. Because alternative effective ways exist for parents to provide spending money, student bank accounts are optional. Parents may fund this account at a level satisfactory to meet the personal spending needs of the student. It may be funded by check, credit card (net of a servicing fee), or by visiting www.mykidsspending.com. Use of Bank Account: This is the only account that allows the student to access

cash; escrow accounts may not be used for cash disbursements for any reason. Students access the funds in their student bank account by charging directly to the account at the campus store, or they may make a cash withdrawal at the campus store up to $100 for spending money. If a student needs more than $100, they may withdraw up to $500 in a week at the Business Office, providing there are adequate funds in the account. Students arriving at school with cash should immediately deposit the money in their Student Bank Accounts. Leaving cash in dormitory rooms is not a good practice. Alternatives: There are numerous alternatives to ensure your student has adequate

spending and travel money. These options include maintaining a checking account with a local (Lebanon) or hometown bank that includes debit card access to cash through ATM machines. Funds may also be withdrawn from debit cards at the campus store. Student Telephone System: All residences have telephones available for student use.

Students are encouraged to purchase long-distance calling cards. These cards are sold in the school store and are not escrowable unless parental permission is given by contacting the school store at 603-469-2164. Kimball Union School Store: The school store is located in the Campus Center and

carries a variety of school supplies, memorabilia, and food. School-related purchases may be charged to the student escrow account. Other purchases may be charged to the student bank account. Charges may only be made against accounts with a positive cash balance. The store is open six days a week. Kimball Unionâ&#x20AC;&#x2122;s online school store can be accessed 24/7 at www.kua.org/schoolstore and features an extensive selection of clothing and Kimball Union memorabilia. Academic Fees: Kimball Union has included the cost of textbooks for five core

courses in the base tuition rates for all but a small number of students. The Academy will directly purchase textbooks for each student and has streamlined its

fee structure with the goal of simplifying its processes and improving the student experience. Separate fees for books will only be charged to students who are eligible for tuition remission or prior year entry set tuition rates.  

An additional fee of $150 will be charged for each class added after the add/drop period, regardless of total number of classes. An additional fee of $150 will be charged for each student adding a sixth course.

Laundry Smart card operated washers and dryers are available in or near most residences for those students who do their own laundry. Students will also have the option of purchasing a laundry service from a local vendor. This service can also include dry cleaning. Clothes are returned within four days, and the service includes a free valet service that will replace missing buttons and repair rips, torn seams, etc. Details are available at registration, through the Business Office, or at the E&R Cleaners website www.eandrcleaners.com.

Computers Kimball Union has made a commitment to the use of technology. We believe that students should leave the school with the computer skills necessary to continue their education. The school has instituted a BYOsD (bring your own specified device) computing program and maintains a computer lab located in Miller Bicentennial Hall and computers the Library. In addition, there is a MIDI lab in Flickinger Arts Center. The Kimball Union Acceptable Use Policy governs use of the public-access computers on campus and access to the network by personal computers. A signed copy of this document must be submitted before a student account will be activated. “Entertainment” programs on school computers are not allowed. Each student will receive an email account within the first few days of arrival. Residence halls are equipped with wireless access points for accessing the Kimball Union network and the Internet, and there are several public computer areas and class areas with computers. Students may bring personal desktop computers to school, with or without a wireless card. Students without wireless access on their desktop computers will not have network access from their residence. Students are given network and email accounts and cloud-based file storage space. New students can expect to receive their email accounts and instructions for access during new student registration at the opening of school. Returning students will continue to have access to email throughout the summer. Student file storage space and email boxes have regulated capacities.

Support for computer-related problems is available by emailing support@kua.org or stopping by one of the Technology offices in Miller, Maker Space, or Flickinger Arts Center. The Purpose of the Kimball Union Academy Computer Network and the services

it provides is to improve the school's ability to create and support teaching and learning opportunities and environments within the context of the school's mission. Use of school network resources and user accounts, whether accessed by an Academy-owned or personal computing device, is a privilege, not a right, and activities that may be acceptable on one’s own private network or personal account at home, may not be acceptable when using the Kimball Union network or your Kimball Union-issued user accounts. Purpose of the Acceptable Use Policy is to help clarify standards used to determine

whether an activity constitutes acceptable use of the Kimball Union Academy computer network. However, all the applicable standards necessary to determine acceptable use may not be presented here. Guidelines for Determining Acceptable Use: The same standards that govern

appropriate behavior in the Kimball Union community apply to the use of the data network whether the user is on a school or personal computer. Users are reminded that they represent the school community during their online activities just as they do in town, on the playing field, or in the classroom. Dishonesty or Deceitful Behavior is unacceptable. Some examples of include

attempts to access, use, or harm accounts or data belonging to others, misrepresenting an identity or creating “fake” accounts, use of online/digital resources for the purposes of cheating or plagiarism, and disregard for copyright laws. The creation of unauthorized websites or social media accounts representing Kimball Union Academy or any of its constituents is one example of dishonest behavior. Vandalism is unacceptable including: attempts to harm or alter the functioning of

the Kimball Union network or Kimball Union online accounts (hacking), attempts to bypass Kimball Union network restrictions (VPN), deliberate abuse, misuse, or destruction of computer equipment, destruction of data or misuse of Kimball Union network resources, failure to comply with rules or requests regarding the use of Kimball Union network storage space or virus protection protocols. The addition of unauthorized wireless access points or “hotspots” in a residence hall is an example of vandalism that alters the functioning of the network. Video and Audio Recording Consent: Making, broadcasting, or retransmitting a

photograph, video, or audio recording of any school activity including, but not limited to, class discussions without the explicit permission of the person being photographed or recorded is prohibited.

Harassment: Harassment of any kind is unacceptable. No messages with

derogatory or inflammatory remarks about an individual's or group's race, religion, national origin, physical attributes, gender, or sexual preference will be tolerated. Some examples of harassment are sending or forwarding harassing email messages or displaying pornographic images. It is every personâ&#x20AC;&#x2122;s responsibility to report such instances to the Student Life Office or to a trusted member of the faculty or staff.

Profanity and Pornography: No abusive, profane, or offensive language may be transmitted through the Kimball Union network. No pornographic materials may be transmitted through the Kimball Union network. Use of Time and Resources: Those whose pattern of use jeopardizes their academic

progress or limits their social opportunities or whose excessive use of network resources slows or impedes other uses may be subject to limitations on their network access. Condoning Other People's Unacceptable Activities: Assisting, condoning or

encouraging others in violating the rules regarding the use of the Kimball Union network is unacceptable. Fee Services: The use of the Kimball Union network to provide any database, service, storage, or software while charging a fee for such service or access without the written permission of a sponsoring teacher, school administrator, or the Director of Technology is unacceptable. Personal Information: Communicating another person's personal information, such

as name, address, phone number, credit card number, etc., is unacceptable.

Virus and Operating System Vulnerability Policy: Computer owners are expected

to maintain anti-virus software with current virus definition files on their computers at all times. The school licenses an enterprise edition of Malwarebytes Anti-malware for all users and reserves the option of denying network access to any computer that is not protected by this, or a similar program. The technology department reserves the option of denying network access to any computer determined to be at risk of infection or of infecting other computers on the network. Privacy and Limitations: To the extent possible, Kimball Union will respect the

privacy of all users of the Kimball Union network and user accounts; however, the school is responsible for investigating violations of and enforcing all school rules. Network administrators are responsible for the administration and maintenance of the Kimball Union network and accounts and reserve the right to monitor and access any information stored or transmitted on the network or affiliated accounts, including, but not limited to, network file storage, email messages and Internet traffic. Upon request, students may be required to disclose their Kimball Union user account password to school officials.

Users of the Kimball Union network must also remember that information posted on the Internet (including social networking sites like Facebook, Instagram and Twitter) may be available on the Internet long after the user has removed it from its original location. Limitation of Liability: While Kimball Union intends to provide network-related services to the best of its abilities, it cannot be held responsible for any loss of data or interruptions of service. In addition, Kimball Union is not responsible for the accuracy or quality of information obtained through or stored on the school's computer system. Each user is responsible for all materials directed to or from their accounts. Therefore, they must use passwords and may not allow others to use their accounts. Extreme care should be taken when sending personal information over the Internet. Kimball Union will not be responsible for financial obligations resulting from unauthorized use of the system. Consequences of Unacceptable Use of the Network: Consequences for violating the

Kimball Union Acceptable Use Policy may include, but are not limited to, any of the following: warnings, limitation or suspension of network privileges, school disciplinary action, suspension, or separation. If federal or state laws are broken, the Academy may notify the appropriate authorities.

Email: Faculty and staff members email addresses usually consist of the initial of their first name and their last name @kua.org. For example, John Doe would be jdoe@kua.org. Studentsâ&#x20AC;&#x2122; email addresses usually are their last name and first initial and last two digits of their graduation year @kua.org, e.g. Jane Doe, Class of 2017, would be doej17@kua.org. Mail and Fax Services: Boarding students are assigned individual mailboxes. In-

coming mail, notifications of packages, and miscellaneous school communications are placed there, so students should be sure to check their mailboxes at least once a day. Student addresses should read: Student Name P.O. Box 361 Kimball Union Academy Meriden, NH 03770. Packages for students should be mailed to 7 Campus Center Drive. Oversize packages should be addressed to 35 Main Street. Pickup or delivery will be arranged from there. Questions about the mail will be answered by the administrative assistant in the main office. The Meriden Post Office is located across the street from Miller.

AHERA Annual Asbestos Notification The United States Environmental Protection Agency (USEPA) requires that Kimball Union Academy workers and building occupants annually receive notification of asbestos removal or abatement activities, such as a response action or inspection (EPA 40 CFR ยง 763 Subpart E). The AHERA Notification herein serves to inform all parents, legal guardians, teachers, administrators and all other employees that the six-month periodic surveillance of asbestos at all buildings, as required by AHERA, is performed twice a year. The three-year re-inspection, also required by law, was last performed in December of 2017 by a fully accredited Asbestos Inspector from RPF Environmental. All asbestos-containing materials that remain are in good condition and are located in primarily inaccessible areas. The next three-year re-inspection is scheduled for December of 2020. Updated asbestos management plans for each school building are available for review in the Kimball Union Facilities and Operations Office located here on campus. School buildings will continue to have available a six-month periodic surveillance and a three-year re-inspection as required by AHERA. All abatement projects have been and will continue to be performed by EPA approved asbestos abatement contractors. Any questions regarding asbestos removal projects or any asbestosRelated issues should be addressed to Douglas Plummer, Director of Facilities and Operations, at 603-469-2152.

Administration Title

Name

Ext.

Head of School Assistant Head of School Academic Dean Dean of the Faculty Dean of Students Director of College Advising Director of Athletics Director of Health Services Director of Admission Chief Financial Officer Chief Operating Officer Director of Advancement Director of Technology Acting Director of Communications Director of Facilities & Operations

Tyler Lewis David Weidman Tom Kardel Julie Haskell Eric Russman Gunnar Olson Mike Doherty Melissa Underhill Lindsey Ratliff Robert Blake Hunter Ulf Polly Antol Jason Bourne Kit Creeger Doug Plummer

2115 2118 2321 2112 2117 2175 2142 2055 2103 2162 2158 2125 2340 2330 2152

Academy Telephones The main switchboard (603-469-2000) is open from 7:30 a.m. to 4:30 p.m. Monday through Friday, and from 8:00 a.m. to 12:00 noon on Saturday. Outside these hours, a recorded message allows access to individual voicemail or information on contacting the Administrator on Call. Personal calls can be placed and received at any of the publically accessible campus phones located in common spaces and residence halls throughout campus, with free local calling or with the use of calling cards for outbound toll calls. Any problems that arise with any of these phones should be reported to the Director of Technology via email at support@kua.org.

Emergency Numbers Police: 911 Fire: 911 Ambulance: 911 Health Center: 603-469-2055 Administrator on Call Cell: 603-398-2299 FAX: 603-469-2040 Email: kua@kua.org Website: www.kua.org All phone numbers are current at time of publication. A complete, updated list will be included in the School Directory, which will be posted on the Parent Portal

Additional Information Communications: Parents will receive general communications on Academy

activities at regular intervals throughout the year. In keeping with our commitment to environmental stewardship, we are relying increasingly on email and our website, www.kua.org, to communicate with you in an efficient and timely manner. In order to do so, it is essential that you provide us with your up-to-date email address and contact information. Please join the Kimball Union Online Community by logging on to www.kua.org and clicking on Kimball Union log-in on the upper right-hand corner of the home page. To login for the first time, use your first name and last name (no spaces, joesmith) as your login name and your five-digit zip code as your temporary password. International families will have 99999 as their temporary password. (You will be prompted to enter a permanent password after your first login.) Once you have logged in, please click on your name in the upper right corner of the screen, and then choose Profile to view and update your contact information. By accessing the password-protected or portal side of the site, you can experience all of the enhanced and personalized features our site has to offer. Complete details will be provided prior to the beginning of school. Look for information on how to access your studentsâ&#x20AC;&#x2122; grades and comments, advisory letters, and much more. We rely on the website portals to provide you with up-to-date information on school activities, and events are posted on a daily basis. Critical information that is of interest to the entire school community will be sent by bulk email and posted on the website. Should we need to advise you of any time-sensitive information, such as day student early release due to bad weather or an unforeseen schedule change, an email will be sent and advisory will be posted on the home page of the website and portal landing pages. Cancellation of classes or other school-wide time-sensitive or urgent news may also be communicated through bulk email â&#x20AC;&#x153;pushpagesâ&#x20AC;? and/or our automated voice messaging system. In addition to website alerts, information on athletic schedule changes and cancellations, as well as directions to opponent schools and scores and highlights, will be posted on the individual team pages in the Athletics section. Parents are automatically subscribed to The Daily Bulletin, which they will receive by email unless unsubscribed. It includes daily announcements, schedule changes, meeting notifications, school and athletic news, and more. Guest Accommodations: Kimball Union has a limited number of on-campus guest

rooms available at a special rate for parents to use if they wish to stay close to campus. There is a charge of $145.00 per room per night, and $5.00 extra for a cot. Reservations should be made by emailing pantol@kua.org. For area lodging, visit www.kua.org/lodging.

Media Policy: Parents and students should be aware of Kimball Union’s policy with regard to student participation in press interviews about the school or any of its students, faculty, or programs. Students are free to talk to the press about any issue affecting the school, but only with the written permission of a parent in each instance. Any parent who wishes to grant permission may do so by sending a note, email, fax, or U.S. mail to Kimball Union’s Acting Director of Marketing Communications, kcreeger@kua.org or 603-469-2300, indicating the name of the journalist seeking the interview, the publication for which they write, and the general subject matter expected to be discussed. This press policy exists for the protection of our students who may not fully understand the consequences of statements they make to the press. It is intended to encourage dialogue with parents and other adults who can provide perspective and advice. Kimball Union is not responsible for any statements made to the press, or any consequences arising from such statements. NH State Legislation on House Parties: Parents should be aware that the state of

New Hampshire recently passed legislation (RSA 644.18) establishing strict criminal penalties for facilitating a drug or underage alcohol party. The legal drinking age in New Hampshire is 21.

Family Weekend: Family Weekend is held once a year in the fall. Family Weekend

focuses on parent conferences with students’ advisors and visiting classes. Parents of seniors also have the opportunity to meet with their child’s college advisor. Parents are invited to visit classes and have advisor and college advisor meetings on Friday and Saturday. There are also class meetings for parents and a Parents’ Association meeting. During the weekend there is typically a full complement of athletic events. In February, there is a Parent College Planning Weekend for parents of juniors. In addition to the general parent programming, seminars related to the college search and financial planning are held on campus. School Directory: A School Directory with photographs of students, faculty, and

staff is posted on the Student and Parent Portals of the website early in the school year. Visits: Parents are welcome to visit at any time. Please contact the Student Life

Office for help arranging a class visit or to schedule taking your student out for lunch or dinner.

Who to Call: The primary contact in all matters relating to a student is the student’s

advisor. The advisor can provide parents with most information needed and will advise of other people to contact if necessary.

Graduation: Graduation is attended by the entire school. It is expected that all

seniors and postgraduates will attend the weekend ceremonies. Seniorsâ&#x20AC;&#x2122; parents and families are invited, and there is no limit on numbers at the graduation ceremony; the events on the preceding evening are for seniors and their immediate families only. Underclassmen take exams during the week following graduation before leaving for the summer vacation. Smoking: Kimball Union is a smoke-free and tobacco-free campus. Student IDs and Photos: Student photos are taken twice during the school year, including new student registration. All students must have Kimball Union photo ID cards, which are valid for 2 years. There is a $30 fee, which is charged to the Student Escrow Account. Replacement cards are available for an additional $30 fee. The photos are also used as portal profile images and for the School Directory that is published on the Parent Portal of the website at the start of school. Summer Storage: The Penny Fellowship organizes summer storage for anything a

student does not wish to take home. Students are responsible for ensuring that items are stored properly at the end of the spring trimester and picking them up in September. This is an informal arrangement, with no guarantees. A small fee is assessed with the proceeds donated to charities. Transportation: In an effort to facilitate vacation plans for boarding students,

Kimball Union provides transportation for a fee on specified dates to Dartmouth Coach (Lebanon), Lebanon Airport, Vermont Transit (White River Junction, Vermont), and Amtrak (White River Junction, Vermont). Please make arrangements with the Student Life Office at least one week in advance. Inclement Weather Policy: It is always the prerogative of parents and faculty

members to consider their safety before attempting to come to school in inclement weather. Weather conditions can vary greatly within the region, so please assess your local driving conditions. There may be times when weather conditions disrupt our regular schedule. Under these circumstances, there may be an adjustment to the daily schedule. In this case, Kimball Union will post weather-related delays or cancellations on our website portals, send email notification, and disseminate information through the local media, including schoolclosings.com, local radio stations, and/or via our automated voice messaging system. Sometimes severe weather conditions develop during the course of the day. As conditions dictate, Kimball Union will consider early dismissals and cancellation of classes, activities, and athletics as appropriate. A day student will not be allowed to leave campus during inclement weather without parental permission. Schedule Adjustments: In the event that classes are not held or begin late, a notification will be sent by email, through our emergency broadcast system, and will be posted on the school portals. We also post closing information on schoolclosings.com and with area TV and radio stations.

Carpooling: Day parent carpools are not organized by the school, but parents may use the Student Directory to find other students in their area. Day Students Hosting Boarders as Overnight Guests: Parents who invite overnight

boarding student guests are responsible for them while they are signed out from school. This implies full parental responsibility and the usual exercise of parental discretion on teenage issues such as driving and curfew.

Evenings: Day students often have reasons to stay on campus in the evenings. They

are welcome to join the boarding students for dinner, and are asked to observe the same quiet/study hours as boarders after 8:00 p.m. Day student parents should understand that adult supervision is limited to the residences and the library after 8:00 p.m. Except for legitimate commitments, day students without library privilege should leave campus by 7:30 p.m.

Lockers: Day students are assigned lockers in the Campus Center and are

responsible for their condition. For reasons of security and cleanliness, athletic equipment should not be stored in the Campus Center.

Messages: Messages can be delivered to students via the main switchboard at 603469-2000 between 7:30 a.m. and 4:30 p.m. Monday through Friday, or from 8:00 a.m. to noon on Saturday. Permissions and Excuses: Day students sometimes find it necessary to stay

overnight on campus. In such cases, they should first ask for permission from the Student Life Office. A day student who needs to sleep on campus but has no particular student with whom to stay should ask the Student Life Office for help finding an appropriate room. Parents must also give permission for the stay. Day student daytime medical excuses should be obtained using the same procedure as for boarders by visiting the Health Center. If a student is unable to attend school in the morning, the parents should call the main switchboard at 603-469-2000 by 10:00 a.m. to ensure that their child is properly excused from classes. Day students may use the same means as boarders to attend medical appointments; parents should consult the school nurses for planning help Religious Holidays: While not celebrated officially on campus, religious holidays

are respected at Kimball Union. Students wishing to make special provisions for their religious holidays should talk with the Academic Dean to organize permissions.

Lost-And-Found: A â&#x20AC;&#x153;lost-and-foundâ&#x20AC;? bin is maintained in the main office area of

the Barrette Campus Center. If you find any lost items, or are missing something, please check with the receptionist. There is also a lost-and-found in the Athletic Center.

International Students International Philosophy: Kimball Union Academy’s philosophy on international

students focuses on the acclimation and integration of our international students into the campus community. The International Student Coordinator works with the International Student Proctors, advisors, and the Student Life Office to provide assistance with academic, social, and emotional issues. More specifically, the International Student Coordinator helps solidify travel plans during extended breaks, facilitates meetings, and organizes cultural activities. Communication with Parents: Kimball Union Academy is committed to keeping

all parents informed of their student’s progress over the course of their stay at the school. Keeping in mind that it is sometimes difficult to contact families who live overseas, Kimball Union utilizes tools such as Global Priority Mail, the Kimball Union portals, and email to insure that our international families receive information in a timely manner. To help facilitate communication, the school also urges these families to keep in contact with their student’s advisor during the school year and to supply the school with up-to-date email addresses. TOEFL Testing: The Academy organizes testing for all international students as

required for college applications.

Transportation to and from airports: The procedures for planning vacation travel

involve the same principles as weekends. In an effort to facilitate vacation plans for our boarding students, Kimball Union provides transportation for a fee on specified dates to Dartmouth Coach (Lebanon), Lebanon Airport, Vermont Transit (White River Junction, Vermont), and Amtrak (White River Junction, Vermont). Please make arrangements with the Student Life Office well in advance so that transportation arrangements may be made with the school’s Facilities and Operations Department. Planning early and involving the school as early as possible will make travel plans easier and help to avoid conflicts in scheduling. New international students will be met at Boston’s Logan Airport for orientation and should plan to arrive as directed in summer communications. Weekends: Procedures for international students to go on weekends are the same as

for other students. Parents overseas should be aware that their children need to make arrangements with hosts for long weekends and all vacations.