About Just Fest ival 2016 Programme (in Fest ival Fringe)
Venue Information Just Festival and Fringe Fees
Appl icat ion Process and Key Dat es Publ icit y, Licensing and Risk Assessment Managing Your
EDINBURGH 5 - 28 AUGUST 2016
JUST FESTIVAL AT ST JOHN'S PARTICIPANT PACK
Event
Just Fest ival St John's Church, Princes Street Edinburgh EH2 4BJ www.just-festival.org info@just-festival.org +44(0)7427679580
Just Fest ival About Just Fest ival
Just Fest ival Mission
Just Festival events aim to chal l enge percept ions,cel ebrat e dif f erences and promot e respect f ul dial ogue. The conversations, talks, exhibitions and performances which constitute Just?s annual programme are designed to engage with topical local, national and international questions of social justice, equality and identity, including prejudice against race, ethnicity, class and economic status. Just explores these issues by creating safe spaces for dialogue and exchange between affected groups and individuals, invited experts, practitioners, community based organisations, socially conscious performing arts groups and the general public. This multi-dimensional, multi-stakeholder approach encourages creative engagement with important societal questions from a variety of angles and perspectives with the aim of reducing religious, political and social intolerance.
The Just Festival creates a space for dialogue and platforms for engagement in local, national and international questions of social justice, equality and identity, both from the religious and non-religious perspectives. In line with the Universal Declaration of Human Rights, it celebrates humanity in all its differences, promoting the exploration of new perspectives with the aim of reducing religious, political and social intolerance. Just Fest ival Val ues We believe that through respect for each other's faith and belief, culture, philosophy and ideas, as well as each individual's right to self-expression and freedom, we can be part of the wider movement to establish a more united world.With these values in mind, we strive to promote a safe, inclusive and creative environment for everyone who is willing to engage with us to work together to foster understanding and respect.
The Spirit of Pal est ine Exhibit ion Curated by The Network of Photography for Palestine
2016 Programme (in Fest ival Fringe) Programming We programme events slots of 60 minutes starting at set times: 6pm, 7:45pm, and 9.30 pm (see VENUE INFORMATION for more details). We can offer slots at St John's Church (350 capacity) between 5th and 28th August 2016, 30 minutes set up and take down are included in the venue hire fee, as are standard staging, sound and lighting equipment as well as technical staff support. Just Fest ival and Edinburgh Fest ival There is no one Edinburgh Festival; it is a collective name for a number of individual festivals going on throughout August in Edinburgh. By taking place at the same time they draw huge numbers of people into Edinburgh, all going to a variety of shows in different festivals. Just Festival promotes its performing arts events in the Edinburgh Festival Fringe. Edinburgh International Festival and The Book Festival take place in August alongside the Festival Fringe. Regist ering wit h t he Fringe Societ y Many of our performers choose to register with the Fringe Society; Just Festival at St John?s is a registered Fringe venue. The Fringe is a non-curated
festival programme. Any show can register with Fringe in order to have an entry into their online and printed programme. The Fringe also has a box office with ticket counters on the Royal Mile and Princes Street. Many potential audience members use the Fringe as a search engine to get easy access to the multitude of performances happening around Edinburgh in August. The fees for registering shows online and in the Fringe App for 201 are: £295.20 (incl VAT) - Ful l run - 6 or more performances, discount rat e £393.60 (incl VAT) - Ful l run - 6 or more performances, full rate £204.00 (incl VAT) - Limit ed run - 3 to 5 performances £96.00 (incl VAT) - Limit ed run - 1 or 2 performances The discount rat e applies to full run registrations made before the discount deadline (17:00 GMT on 14 March 2016) or after the printed programme deadline. Just Festival will register the event on your behalf. Please note: the Fringe fees are paid on t op of Just Festival programme entry and hire entry fees. We will require you to transfer the entry fee
to Just Festival before we submit the application on your behalf. Your registration fee gives you access to all of the services offered by the Fringe Society, which include: - Access to facilities and professional development events at Fringe Central, the Fringe participant centre, in August. - Bespoke advice about how to manage your media and marketing campaign from the Fringe Media Office. - Individual advice from the Fringe participant development service to identify what you hope to get out of the Fringe and help you make the right contacts, whether you are interested in touring your show or more personal career development. - Year round support on all aspects of your Fringe visit including choosing your venue, legal and licensing issues and information for international companies. - Your show listing and image online at www.edfringe.com and in the Fringe app for iPhone and Android. More inf o at : https:/ / www.edfringe.com/ participants
Just Fest ival Venue Inf ormat ion
£350/ SLOT negotiable conditions with long runs
CAPACITY: 350 (FIXED SEATING) DIMENSIONS: 18,5Mx15,5M STAGE AREA: 6Mx4M EVENT TYPES: MUSIC, DANCE/ MUSICAL, TALK/ PRESENTATION, CHARITY EVENT TECH SPEC: SOUND DESK, 6 x SPEAKERS, 2 x MONITORS, 2 x GOOSE-NECK MICS, 3 x SM58 VOCAL MICS, 2 x SM57 INSTRUMENT MICS, LIGHTING DESK, 2 STANDARD SETS OF STANDING STAGE LIGHTS (THREE LED LIGHTS ON EACH SIDE) SLOTS AVAILABLE: 18:00 - 19:00; 19:45 - 20:45; 21:30 - 22:30 [EXCL. MONDAYS, THURSDAYS and SUNDAYS]
click on the image to enlarge
Fees Just Fest ival Programme Ent ry Fees - £50 admin fee per production/ event but not per number of shows (whether you apply for a run of 3 or 20 shows, the programme entry fee remains £50) - £350 venue hire fee per slot at St John's Church (350 capacity) - £150 advertising fee per programme entry only event Commission We provide and manage ticketing for all events: free and paid. Audiences can buy or reserve tickets online, by phone, or in person, all year round. During August we have our own computerized on-site Box Offices with dedicated Box Office and Front of House staff for audience members to buy tickets on the door. We pay out 80% of t icket sal es after charges t o t he part icipant and deduct 20% of t icket sal es to cover our Box Office costs. Just Festival uses various facilities to market events, sell tickets and provide free event booking tools. We sell tickets via:
- Just Festival Box Offices - in person only during August - Ticketsource - advance online sales www.ticketsource.co.uk - The Fringe - online, by phone and in person (if you register) www.edfringe.com You will be provided with updates on ticket sales on request. Ticket ing f ees - 0% on Just Festival in-house Box Office - 0% on Ticketsource online sales. The buyer covers the costs of purchasing tickets by credit card, debit card or PayPal - 4.8% (incl VAT) on Fringe ticket sales Charit y Donat ion Just Festival is a social enterprise dedicated to supporting local and international charities. Each year we raise money and awareness for two selected organisations through a 50p ticket charge deducted from each ticket sold to Just Festival events.
Af t er Freedom by M. Njobo & L. Masiza Supported by The SA Seasons in the UK Programme
Appl icat ion Process and Key Dat es Appl icat ion Process and Key Dat es
tickets available online
Please fill in the application form at ht t p:/ / bit .l y/ 1oE3kSp. We will send email confirmation that we have received your application. All applicants will be informed if they have been successful by 30th March 2016 at the latest. We will process shows planning to register with the Fringe Society first in order to meet the Fringe deadlines. We may phone or ask to meet you to learn more about your performance.
1st Jul y 2016 ? music/ theatre/ fashion show events only ? deadline for submitting PRS forms (if applicable), risk assessment forms and insurance documents
Key dat es
28t h August 2016 ? Just Festival closing event and reception
20t h March 2016 ? deadline for applications 30t h March 2016 ? successful applicants informed about the programme slots 10t h April 2016 ? contracts signed, Just Festival programme entry fees due + Fringe registration fee due if applicable, deadline for printed programme text and art work 30t h April 2016 ? 50% hire fee due/ 100% advertising fee due 15t h May 2016 ? deadline for poster and flyer designs (incl. Just Festival branding) 30t h May 2016 ? remaining 50% of hire fee due 10t h June 2016 ? all Just Festival events
5t h August 2016 ? first day of Just Festival as well as of the Edinburgh Fringe Festival 7t h August 2016 ? Just Festival opening event and reception
15t h Oct ober 2016 ? final ticket sales statements sent Ticket Sal es St at ement We coordinate ticket sales income from Just Festival box office, Ticketsource online sales and the Fringe online and box office, if you choose to register with them. We then deduct the appropriate service fees, charity donation, PRS, as well as Fringe Box Office commission from overall ticket sales and provide you with a final sales statement.
Richard III by Brit e Theat er 2015 Winner of The Broadway Baby Bobby Award
Publ icit y, Licensing and Risk Assessment Publ icit y and Market ing Just Festival has a dedicated member of staff working to promote the festival to the Press and potential audience members. Just Festival Programme Entry entitles each performance to: - entry in our printed programme (distributed in circa 10,000 copies), - programme entry on www.just-festival.org, - social media posts, - promotion to our mailing lists and in our newsletters, - entries with web sales links to your event on popular listing websites, - promotional opportunities ? such as street performance, - dedicated Festival PR manager coordinating reviewers and press releases, - opportunity to take part in Just Festival launch, opening and closing events. We will also issue guidelines for performance publicity material, such as posters and fliers, that will ensure all the booking information is correct and easy to follow. You will need to send your drafts for final approval. Please note that we aim at promoting
events and performances of all acts participating in Just Festival. For this reason, various marketing materials such as fliers and brochures will be displayed during events and performances. Perf ormance l icenses and copyright s If you are performing any material not written by your company you are required to ensure they obtain performing rights licenses and permissions from copyright holders. These include grand right works, PRS for music, PPL. We will send detailed information relevant to your show when you have registered with Just Festival. Insurance and risk assessment Performers are responsible for ensuring they have the right level of insurance ? public liability, employer?s liability, and damage and loss insurance. You will be responsible for your own insurance and we may insist on seeing proof of adequate cover before they allow you to perform in our and partner venues to the public. A risk assessment is simply a careful examination of what, in your event/ production, could cause harm to people, so that you can weigh up whether you have taken enough precautions to
prevent harm.
Scarf ed f or Lif e by Mart in Travers Funded by The Scottish Government Community Safety Unit
Managing Your Event Managing Your Event Budget ing Budgeting for your show is essential; there are many factors to take into account. When budgeting for you show here are a few things to bear in mind: - venue hire - Box Office commission ? Just Festival and, if you register with them, Fringe - marketing ? Fringe programme entry, fliers, posters etc. - staffing ? performer fees, press officer - equipment ? set, props, extra sound and lighting equipment etc. - public liability insurance - licensing cost ? PRS, PPL etc. - travel and transport ? travel to and from Edinburgh and to the venue when you are in Edinburgh - accommodation ? start looking for accommodation in Edinburgh as soon as possible, if you need it.
entry into the UK as smooth as possible, we advise that you travel with an official letter from our venue manager that confirms you are performing at Just Festival during the Edinburgh Festival Fringe 2016. Foreign Entertainer?s Tax is also something to bear in mind. If the participant makes a total profit of ÂŁ1,000 or more, then Foreign Entertainers Tax will apply. The contributor must complete and return a Form FEU 8 for the Inland Revenue. Forms are obtainable from the Festival Fringe Society office. Please find more information on requirements and regulations surrounding obtaining the UK Business Creative visa here. Overseas contributors have always been a valued part of Just Festival and we will work with you to make your trip as enjoyable and smooth as possible.
Overseas Perf ormers
Quest ions?
If you are coming from overseas it is vital to bear in mind visas and work permits. If you register with the Fringe their office applies for Permit Free Status, which means that overseas performers are permitted to work during the festival without a work permit. To make your
Do not hesitate to contact us at info@just-festival.org with further questions relating to your show or participation in Just Festival.
Kat ie O'Kel l y's Count er Cul t ure Supported by Mandate Trade Union