Te Horowhenua Trust Annual Report 2013/2014 by Joann Ransom

Annual Report

2013/2014

Te Horowhenua Trust

Contents Chairperson’s Report

CEO’s Report

Introduction

ANZAC Day

Community Wellbeing

Te Ao Maori

Te Takere Travel

Function Centre

Older Adults

Community Learning

Library

YouthTek14

Youth

Events

Exhibitions

Community Support

Children

Heritage

Customer Service

Business Support

Supporters

Financial Summary

Fees and Charges

Membership

Personnel

Statement of Service Performance

Financial Statements

Auditor’s Report

Chairperson’s Report This report provides the opportunity to celebrate the achievements of Te Horowhenua Trust over the year 01/07/2013 – 30/06/2014. It has been a satisfying year as we learnt what people most appreciate about Te Takere, Horowhenua’s library, culture and community centre. I welcome this opportunity to reflect on the achievements of this second full year of operation at Te Takere. We now know how the community are using and reacting to the variety of experiences available to them at Horowhenua’s library, culture and community centre. Te Takere represents a new way of doing things. It represents the cutting edge of 21st century library and community practice and is a first for this country. Staff have been focussing on what works and what doesn’t. On balance the community has wholeheartedly got behind the project, feedback is encouraged and seems to be mostly positive. Because we are a ‘new model’ we’ve had a steady stream of visitors from all around New Zealand and we were delighted to welcome the South Island library managers who chose to hold their annual conference in Te Takere to see what all the buzz was about! Mayor Duffy often reminds us that Horowhenua should be proud of punching above its weight and we are pleased to make our contribution to that.

But it takes careful resourcing to run Te Takere and that has been our biggest challenge. In 2012-2013 we faced increased demand that far exceeded even the most optimistic expectations. In 2013-2014 we have made progress on developing income streams and managing costs. The Trust’s Finance and Audit sub-committee: John Olifent (Chair), Bernie Wanden and ex officio, former trustee Heather Birrell, have worked with the CEO to redesign the financial and reporting systems. This has given us a clearer picture of the financial performance of the organisation, to better enable the management team to plan activities, given that we have quite complex expectations from community and council. This report enables me to publicly thank the many individuals who have been so generous in their support of Te Takere, with time and money. We could not survive without such generosity. We thank the council, for supporting our work despite the many budget constraints they face. The Trust is indebted to Horowhenua District Council CEO, David Clapperton for guidance and advice. Another precious group are our private financial donors. Rates funding ensures we stay open every day but this financial support provides so many extras and activities. I also wish to wholeheartedly thank the dedicated staff who work hard, look cheerful and excel at delivering new activities. And special thanks to our CEO, for her inspired leadership. Finally, thanks to my fellow trustees for their wise counsel as we work to deliver a facility that is deservedly attracting attention far beyond the Horowhenua.

Sharon Crosbie, CNZM, OBE Chairperson

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A sustainable future

Council grant Contracts

The Trust has worked hard to develop a sustainable financial future with a reduced dependency on the Library grant as the biggest component of our annual income. These charts show how the grant has reduced from 81% in 2011/2012 to 64% in 2013/2014.

Operating income Sponsorship and donations

CEO Report 2011/2012 2011 – 2012

The purpose of life is a life of purpose - Robert Bryne Te Horowhenua Trust is an organisation with a purpose: “To be a catalyst for inspiring, delighting and developing the Horowhenua District”. Te Takere was built for a specific purpose: “A multipurpose heart and hub; a community centre in its fullest sense and an affordable family destination which reflects the richness and diversity of the community”. Every week day I look forward to coming to work to fulfil my purpose which is to ensure that the Trust and Te Takere fulfil theirs. It has not been an easy task establishing and operating this new model of community facility. We have been far busier than we dreamed and that success brought its own stresses. During 2013/2014 the Trust and staff did some hard and serious work getting our finances onto a secure footing so that we could look forward to the future with a budget that matched our vision. We took three approaches this year in order to do this: reduced expenditure, increased income and worked in partnership with others. The largest cost reductions were achieved through reducing staff from 37 full time positions to 29, reducing opening hours at the branch libraries and reducing spending on library collections by $80,000. None of these were easy decisions to make. We also turned our attention towards increasing income and established a Business Focus Group comprising three business mentors drawn from the community who worked with staff to prepare business plans for key areas of activity which we thought had potential for generating income.

Te Horowhenua Trust

2012/2013 2012 – 2013

2013 – 2014

The third approach was to work with others in the community to achieve common goals. The management team have been actively involved with various Council community forums and of course the Social Sector Youth Trials. We have relied heavily on our friends again this year. Council CEO David Clapperton has been thanked elsewhere but I wish to acknowledge Council officers who have gone beyond and above the call of duties many times in the last year to support the Trust and Te Takere activities: Monique Davidson, Nicki Brady, Meredith Blackler, Gina Scandrett, Garreth Stevens, Janet Greig, Doug Tate and Ann Clark have all had our backs. I also wish to acknowledge Te Hiira Hill and the Muaupoko Tribal Authority who stand beside us and help us host so many of the community events. Special thanks to our volunteers and Friends of the Library who work tirelessly to deliver services, plan fundraising events, select books for our housebound clients, care for our library collection and assist with many other tasks and duties; we simply could not do without your support. During 2013/2014 volunteers donated over 8,000 hours to support the work we do – that’s over four fulltime staff! The Te Awahou community facility at Foxton is starting to come together with community consultation completed and concept plans released. This means that we are at last able to start planning the new library service that Foxton residents so desperately need and have waited so patiently for. I am very much looking forward to extending partnerships and relationships even more widely across the District during 2014/2015 as we work together with purpose to make Horowhenua an even better place to live, work and play.

Joann Ransom, BA, RLIANZA Chief Executive

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Objectives Te Horowhenua Trust objectives are to achieve: Strategic and operational partnerships that enable The Trust to make a stronger contribution to the development of social capital in Horowhenua;

Introduction

Organisation Te Horowhenua Trust (The Trust) was incorporated pursuant to the Local Government Act 2002 on 3 December 1996 as Horowhenua Library Trust. It changed its name on 4 March 2011 to better reflect the new vision and role of The Trust in Te Takere, Horowhenua’s new culture and community centre which opened in September 2012. The Trust is a charitable trust incorporated in New Zealand under the Charitable Trusts Act 1957. The Trust is also a not-for-profit Council Controlled Organisation as defined under section 6 of the Local Government Act 2002, by virtue of the Council’s right to appoint the Board of Trustees.

Board of Trustees The Board of Trustees comprises of up to 9 Trustees, currently 7. Potential trustees may be nominated by Council or the Trust Board and are appointed by Council after consultation with existing Trustees. The Board meets monthly throughout the year and agendas are publically available on The Trust website www.tetakere.org.nz

Accountability The Trust is required, pursuant to section 6 of the Local Government Act 2002 and Schedule 8 of the Act, to prepare and deliver to Horowhenua District Council (Council) a draft Statement of Intent (SOI) no later than 1 March in each year.

Te Horowhenua Trust

Sustainable funding that provides facilities, technology, resources and services that deliver social, cultural and economic benefits to Horowhenua communities;

The SOI is a public expression, required by the Act, of the accountability relationship between The Trust and Council. It is the document against which The Trust reports to Council during the year and against which the Council and the Auditor General hold The Trust accountable for its performance. The SOI identifies the nature of The Trust’s business, issues of importance to The Trust and the nature and scope of activities to be undertaken. It sets the performance expectations agreed between The Trust and Council and records specific objectives and performance targets to be met during the relevant period. The Trust employs a Chief Executive to oversee operations and fulfill The Trust’s obligations under the Management Agreement which is negotiated biennially between The Trust and Council.

Reporting Each year the Management Team develops a Business Plan which sets out operational activity and performance targets for the incoming year. Financial and non-financial reporting is made monthly to the Trust Board. The Trust is required to provide quarterly reports to Council covering activities undertaken by The Trust, The Trust’s performance against agreed SOI performance measures and significant issues relating to the provision of services. The Trust Deed requires an Annual General Meeting to be held where the annual report and accounts (this document) is received. The AGM is usually held in early December each year.

Communities and individuals that have free and ready access to information, ideas and works of the imagination important to all aspects of their lives;

Independent learners that have educational and training opportunities that support their literacy, knowledge and skill development; Local communities and individuals that have access to the digital world and are confident users of technology and able to participate effectively in the digital world, free from unnecessary restrictions or charges; Local communities that are strengthened and individuals have opportunities to participate in community life and decision making.

Mission: To be a catalyst for inspiring, delighting and developing the Horowhenua District. Values: Integrity, Lifelong Learning, Manaakitanga, Innovation, Customer Delight, Synergy and Neutrality.

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Anzac Day A multi purpose heart and hub; a community centre in its fullest sense and an affordable family destination which reflects the richness and diversity of the community. When the sky opened and dropped heavy rain on Levin on ANZAC Day Te Takere did the Horowhenua district proud as an alternative venue for the civic service.

were opened and a stage created using the Weraroa Peace Gate and some of the ANZAC week photographic memorabilia as the perfect backdrop.

A week before, when the men from 2 Engineer Regiment at Linton Army Camp were in town for the annual Poppy Day appeal and with bad weather forecast in the days ahead, the building was scoped out as a possible venue.

The usual large contingent of soldiers from Linton watched the ceremony from the mezzanine floor and with RSA members – who had comfortable seating – the band, the choir and members of the public, the building was filled to capacity with around 500 people in attendance.

It passed with flying colours and on ANZAC morning Horowhenua District Council’s Monique Davidson and her team, assisted by Te Takere staff, transformed the main Takere space and the café into a setting appropriate for the service. It was fitting that the Weraroa Peace Gate – which had been on display in Te Takere – was used as the names of the men it was originally in memory of were read during the service by head students from Horowhenua, Waiopehu and Manawatu Colleges. The front doors

Te Horowhenua Trust

We will remember them

This use of Te Takere, designed to be Horowhenua’s community heart and hub, demonstrates the versatility of the facility. Throughout the year Te Takere has been a place for celebration and fun, commemoration and reflection. Along with being an ideal venue for finely tuned civil services Te Takere is often used as a location for a variety of informal get togethers. If variety is the spice of life then Te Takere is a smorgasbord of events and opportunities for all tastes and requirements.

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Boot Camp It’s 6.30 in the morning and the temperature is in single figures but it doesn’t take the people at Boot Camp long to warm up.

Community Wellbeing

Boot Campers meet outside Te Takere and are taken through a series of exercises intended to boost their fitness by father and son fitness enthusiasts Michael and Mikaere Paki. Both are keen sportsmen and know the value of being fit. Designed for Levin’s young people, Boot Camp has attracted a number of older people too, including staff from Te Takere. And Michael is quite okay with that.

Horowhenua is NZ’s leading district caring for the wellbeing of our people; a proud, connected, safe and healthy community where everyone can access the facilities, services and activities they need to experience positive wellbeing. Tai Chi Every Monday morning tranquil music drifts through Te Takere as tai chi exponents go through their graceful movements. Numbers have steadily grown since the first class and now more than 20 people attend the gentle exercise sessions to enjoy the health benefits tai chi provides. Ian and Veronica Perkins, who run the beginners’ class at Te Takere, appreciate the benefits of setting up in the main Takere space each week. “Tai chi is always done in public places and the openness of Te Takere means passers-by can see what it is all about”. Ian said tai chi makes you think about what you are doing every day and how you are doing it.

“It’s open to anyone, from all walks of life, who want to increase their fitness, not just the young ones ,” he said. Michael knows what it is like to be a beginner. He lost 30kg through exercise and strength work at the gym and now enjoys passing on what he has learned.

Michael and Mikaere can see the improvement in them even if they don’t realise it. “We started doing threes and fives (repeats of exercises) but now we are doing 10s and 12s,” Mikaere said. Cold winter mornings have seen numbers at Boot Camp drop off. There has been as many as 25 at their three times a week sessions, but they average around eight, especially when the weather is uninviting. After Boot Camp everyone has breakfast, sponsored by Levin New World, in the Contact Youth Space and a chance to talk and discuss their progress.

It is characterised by soft, slow, flowing movements that emphasise force, flow and direction, rather than brute strength. “It enables you to turn your body efficiently and to be centred which helps your balance. You learn never to move out of your safe zone.” One of the regulars at the beginners’ classes was using a walker before she started tai chi. She wasn’t able to walk upstairs, and had to ask her children to do the housework on her second floor. Now she doesn’t use the walker and can get upstairs to do her own housework. Others report similar improvements in their health.

Dieticians Service

The purpose of the service is firstly to consult with patients of the PHO Dietician’s Service, providing ongoing support and self-monitoring of long term conditions, like heart disease, chronic obstructive pulmonary disease and diabetes, cancer or overweight conditions. Secondly, staff engage with members of the public who want brief dietary advice on their long term

Te Horowhenua Trust

While Mikaere leads the way with the fitter participants, Michael follows on with the newer ones. “It’s good motivation to have someone next to you.”

He encourages beginners to take it slowly, running with them in support on the around the block course

The health of the community is the focus of Central PHO dieticians when they visit Te Takere on the last Thursday of each month.

which is part of the morning regime or doing the basic exercises beside them.

conditions. A table is set up in the foyer with brochures on healthy eating and a food-related visual display to encourage conversation. For example, the food pyramid with food models, the sugar content of drinks or the fat content of takeaways. While the dietician’s public profile is convenient for casual visitors, weight management and health issues are discussed in the privacy of one of Te Takere’s smaller meeting rooms. When the dieticians have a student nurse with them they also offer free blood pressure and glucose checks for members of the public, a service which is well used and much appreciated.

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Te Ao Maori

Travel

Te Ao Maori within Te Takere will reflect the rich and diverse Maori culture from throughout the region.

Te Takere will provide visitors, travellers and conference delegates with information and travel booking services and facilities.

One of Te Takere’s most long-running community learning events is the Te Reo class led by freelance tutor Tahi Grotty. Tahi has been teaching Te Reo for 11 years, working with corporate clients and community and marae groups. “The tutor in Levin before me was the tutor who taught me. I am giving back to the community because this where I learnt Te Reo,” he said. Tahi uses the Te Ataarangi method using the coloured Cuisenaire rods once used to teach maths.

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People from all walks of life are drawn towards the learner-friendly method of learning Te Reo. Te Ataarangi is an effective language-learning technique which has supported more than 50,000 people to speak Maori in homes and communities since its inception in 1979. As many as 42 have attended Tahi’s weekly classes in Te Takere with a solid base of 18 regulars from two local iwi gathering for the sessions. Classes are open to anyone who wants to learn Te Reo.

The Visitor Information Centre, which specialises in local information for tourists and also takes bookings for buses, trains, planes, ferries, accommodation and activities, is also a base for international travel sales through NZ Travel Broker Colleen Tyree.

Te Takere was established with the clear expectation that it would generate a greater share of its operating budget from sources other than rates. The more successful our commercial activities are the more we can provide for free to our community.

Colleen leads a team who have made Te Takere a one-stop-spot for all travel needs. They take the stress out of planning a holiday, especially for older people. Whether within NZ or anywhere else in the world, they can handle all aspects from air tickets to car rentals, coach and train reservations, accommodation and activities. They even sell travel insurance.

Merchandise A small but fabulous range of souvenirs and giftware is proving popular with visitors and locals alike featuring pounamu, Jill Main jewellery, local bone carvings and hostess gifts from the Hawkes Bay. The range turns over quickly and new suppliers are constantly being introduced to keep the selection fresh and appealing.

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“If I have a client who is wavering about moving to Horowhenua I often bring them into Te Takere for a cup of coffee. Just experiencing how the community interacts within this facility can be enough to do the trick.”

Function Centre Individuals, groups, organisations, businesses and institutions consider that Te Takere is a great place to meet with others.

Denyse Howell-Styles, AREINZ Senior Sales and Marketing Consultant, DoubleWinkel Real Estate Ltd.

The Horowhenua Principals’ Association is for both primary and secondary school heads. “Having both sectors within our association strengthens the network and collaboration of education within the Horowhenua,” secretary and vice president of the association, Koputaroa School principal Regan Orr said. They talk about learning and teaching, effective pedagogy, government initiatives and policies, agencies who can support education, collaborative practice and the general direction of education in the Horowhenua. Once a term, a facilitator leads a professional learning session where the technology available is the ideal medium for her talk. The Principals Association meets twice a term and enjoys using the facility. A breakfast of eggs benedict, followed by blueberry muffins set them up for the day.

Principals Association

BNZ Sponsorship

The Trust has two hire rates: commercial and community.

Busy Horowhenua principals hold breakfast meetings at Te Takere to discuss issues that affect them all.

Trustees are delighted to announce a sponsorship agreement with the Bank of New Zealand. This has resulted in the renaming of the meeting rooms to the BNZ Business Suite at Te Takere.

Bookings were split 80% business and 20% community which is significantly different to the 50/50 split in 2012/2013. 5,860 people attended meetings in the business suite through 388 bookings.

Meeting before school starts is the perfect time of day for them, and they can use the digital services in the Rimu and Totara rooms for their presentations.

In addition to naming rights BNZ will be able to gift a set number of hours of free meeting room use to their corporate clients.

Bookings have been strong over the last year with room rental income almost reaching $40,000 plus an additional $15,000 from the Education Suite.

This is terrific news for Te Horowhenua Trust as the more local businesses that can take advantage of the facilities the happier we are.

Clients have included businesses and organisations from within the District - but from out of town as well.

“We have a very good relationship with Focal Point. We eat at 7.30 ahead of our 8am start and the food is always there on time,” Mr Orr said. The meetings last until around 9.30am, when the principals return to their respective schools to start the day.

One highlight was the 100 person conference for a Wellington based early childhood business which generated room nights for local hoteliers and restaurant meals. Businesses have realised that the BNZ Business Suite at Te Takere is a good and affordable option that helps them do their business better.

BNZ Business Suite The BNZ Business Suite at Te Takere consists of 4 wellappointed meeting rooms. This is one area where we actively try to generate income to supplement our rates funding. The tension between commercial and community is never more keenly felt than here where business bookings vie with community groups who all want to use the state of the art technology.

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Te Horowhenua Trust

A number of companies, small businesses and self employed professionals now regularly hold team, board and sales meetings offsite at Te Takere. We have a real estate company who hold their property auctions in the open meeting room on the TV wall. Also, the Public Trust now operate 2 two days a week out of Te Takere, finding that a per day rental in a central community facility suits their clientele and business model very well.

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Title here Older Adults

Services, facilities, resources, social opportunities and programmes which support older community members to live a satisfying and healthy lifestyle. Housebound

SeniorNet

Bob Wright is enjoying his new role as a volunteer courier with Te Takere’s Homelink service.

SeniorNet Horowhenua gains new members every week during its mobile technology clinics in Te Takere.

“I’m their latest bag boy,” he joked as he picked up a bag of books to deliver to a housebound library user.

Older people are often given IPads, smart phones and e-readers, as a gift or a hand-me-down, by wellmeaning family members who give them a quick lesson and leave them to it. “Someone will set the device up for them and then they don’t know how to use it,” SeniorNet president Neil Perfect said. “That’s where we come in. “ The tutors are able to help them with all the technical stuff that keeps them in touch and engaged. “We can help them with internet banking, Facebook and email on their devices.”

“If you’ve got the time and you can help someone, it’s not hard to do. They’re lovely people; I always stop for a bit of a chat. It’s no trouble.” Homelink is one of Horowhenua libraries’ oldest services. Couriers deliver books to people who are unable to leave their homes to visit the library. Housebound readers give the library an indication of what they like and, just as importantly, what they dislike, their favourite authors and whether they prefer large print or talking books, or enjoy watching DVDs. Staff member Aroha Allen and a willing crew of avid readers select books for each housebound client and ensure there are always freshly filled book bags ready for collection by Friends of the Library volunteers, rest home staff or family members. Some of the volunteers have been Homelink couriers for many years and, like Bob, they enjoy the interaction with the people they visit. Homelink services – which extend to Waitarere, Foxton and Shannon – are free thanks to Friends of the Library and the other couriers.

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Te Horowhenua Trust

Te Takere’s public wi-fi is a great advantage for the clinics, with both tutors and pupils able to be on-line on their separate devices at the same time. They use a hands-on approach, with the teachers insisting the ‘students’ do it themselves. The clinics are held in full public view in Te Takere. “It is so effective. There’s so many coming through,” said Neil. “It’s a way of keeping older members of the community engaged with society.” SeniorNet classes held in their rooms at the Levin Uniting Parish Church hall are government funded. “When funding stopped for evening classes at the colleges, SeniorNet funding was the only one retained,” Neil said. The free technology clinic at Te Takere was the only one in the country when it started, and other groups have been in touch asking how it is done.

TECTRA Tectra and WINZ chose Te Takere to deliver the classroom component of their National Certificate in Agriculture course.

Community Learning

The eight week programme is an NZQA course with the goal of finding a farming job for each of the participants. Each course has eight trainees, meaning plenty of one-to-one time and all get a good amount of time on farm equipment.

Te Takere is a learning environment, with resources, facilities and programmes to support all sectors of the community to acquire leisure, work and academic skills. Minecraft

Chalkle

It is probably the noisiest classroom in Horowhenua but there is a lot of learning going on in Te Takere’s education suite on Monday afternoons.

Chalke is a community learning programme that matches people who want to learn with people who want to teach. The most popular classes are Spanish, French and sign language while the Tai Chi class attracts 20 attendees.

The Minecraft Club started by customer service representative Millie Dewar expanded from one to three separate sessions after more than 50 applications were received from children aged 8 - 16. “I was stoked with the response,” she said, “and terrified, but the kids were great and they loved what they were doing”.

Two courses are based in Levin. The three-week classroom component is held at Te Takere, with the other five weeks spent on a farm gaining valuable practical experience. “It’s a great opportunity for the students to have a look at dairying and see what it is all about,” Levin tutor David Marsh said.

From this experience the trainees get a reference from the dairy farm which is valuable for obtaining work. Basic tuition in the classroom involves a lot of E-learning, with some of the modules completed on computers as well as written assignments. David helps the trainees put a CV together and also helps to place them into dairy employment, hopefully within their own region. “There is a call for the course in Horowhenua. The response from farmers has been very positive,” he said. They are also mentored by their tutor after the academic programme has finished. “We are not hoping to just give our trainees an education, but to help them to sustainably take up a dairy career,” Paul said.

A highlight for the year was the free 5 week “Planning Your Retirement” series hosted by Alan Birrell from Age Concern. Over 24 people attended and speakers included Bernard Long on financial planning and Carl Houston from Mid Central Health.

Millie didn’t know much about the game before she started the Club, but is now a fan. “I had to play it for a week straight before the first club night, but some of the kids still know more than me,” she said. “Minecraft is a great teaching tool. It can teach kids creative thinking, geometry and even a bit of geology, without them realising they are learning,” she said. Research shows they can also learn experimentation, teamwork and problem solving skills. The main tasks in the game are to explore, mine, craft, build, farm and survive. Players are dropped into a randomly generated world and can make tools and buildings out of raw materials. While most games force players into a set path or set behaviours, Minecraft gives them an unprecedented level of creative freedom.

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Membership Registered library members can access many things with a library card and password including free computers at all 3 sites, free ebook downloads, read one of hundreds of full text daily newspapers from around the world and borrow books, magazines, DVDs and jigsaws – all for free!

Library

Membership is free for residents of Horowhenua, Kapiti and Manawatu District Councils. We have 11,646 active library members – up 15% from last year and 32% from before Te Takere opened in September 2012. Without a library card visitors can still use the free 24/7 WiFi, read magazines, books and newspapers onsite and enjoy any of the free programmes and events.

The library engages, inspires and informs the Horowhenua community - providing free and ready access to information, ideas and works of the imagination; supporting the development of literacy and digital skills, and enabling access to the digital world.

Library members borrowed 381,814 items this year, a 4% drop from last year. While ebook downloads are up 55% numbers are still very low as a % of total loans. There is a significant shift towards leisure resources in the lending patterns this year: • 102,692 loans of adult books; a rise to 26% of total loans compared to 23% last year, • 73,454 largeprint loans; a rise to 18% of total loans compared to 16% last year, • 52,286 loans of DVDs means they now comprise 17% of our total loans compared to only 11% last year.

Loans Top 5 Non-fiction 1. What was I thinking – by Paul Henry 2. A Wife on Gorge River - by Catherine Stewart 3. The Natural Garden - by Xanthe White 4. Bad Things in the Night - by Beth Ellis 5. Barefoot Contessa family style - by Ina Garten

Top 5 Fiction 1. Worth dying for - by Lee Child 2. The Affair - by Lee Child 3. A Wanted Man - by Lee Child 4. Bad Luck and Trouble - by Lee Child 5. Calculated in Death - by J.D. Robb

Large Print Sponsorship The Trust’s hardest working collection is their large print books which are enjoyed by many for their ease of reading due to larger typeface. There are books in the large print collection which have been out more than 200 times and they are read quickly – if they go out on a Monday they are often back on Thursday. Books certainly earn their way in this collection, but unfortunately, they are also some of the most expensive to purchase as they are not printed in large runs like ordinary titles.

Top 5 Largeprint 1. Just Over the Mountain - by Robyn Carr 2. The return of Lord Conistone By Lucy Ashford 3. The Quarryman’s Bride - by Tracie Peterson 4. Second Chance - by Claire Lorrimer 5. Night Shift - by Nora Roberts

Librarians always endeavour to create collections where there is something for everyone in the community, buying what their customers want to read - and the large print collection is no exception. During the appeal there is a display of books that can be sponsored in the library with volunteers from Friends of the Library on hand to help with enquiries. This year’s appeal raised nearly $10,000, helped along with a donation of $6,000 from Friends of the Library.

Top 5 DVDs 1. Stargate - Season 4 2. Stargate - Season 2 3. Stargate - Season 3 4. Stagate - Season 5 5. Big Miracle

To ensure the wide variety of genres and topics in this collection is maintained the Friends of the Library help run an annual sponsorship appeal. People can sponsor a book for either $15 for a softcover or $25 for a hardback. The donation can be acknowledged on a personalised name plate and the donor gets to read it first after it has been processed. Local businesses take part in our annual appeal along with many Te Takere customers who appreciate the opportunity to help support such a much loved collection.

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Breakdown of loans Adult fiction

DVDs

Children and teen books

Adult non-fiction

Largeprint

Magazines

Top 5 Magazines 1. Homes & Antiques 2. NZ House & Garden 3. Country Living 4. Amateur Photographer 5. New Scientist

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YouthTek Digital services lead Joanne Dillon (JD) was overwhelmed by the response for YouthTek, the school holiday programme organised for secondary school aged students with an interest in a career in IT. Tutors came from Auckland, Wellington and Levin to teach 14 local youth HTML, CSS and GitHub (web development languages and tools) and Gimp (graphic design). When asked to participate Github, the world’s largest open source community, wrote: “YouthTek sounds like such a valuable initiative and we’d love to help support you!” and JD had equally exciting reactions from nearer to home, including the number of students who wanted to be a part of it. The finale to a busy week behind the computers was a visit to Weta Digital, where they were generously hosted by Gino Acevedo and taken on tours of Park Road Post Production (including Sir Michael and Fran Jackson’s own high-tech movie theatre) and Weta Workshop seeing things that members of the public generally don’t see. Gino showed them some of the techniques used to create movie scenes like King Kong up on top of the

Empire State Building. They were also given free passes to Wellington Zoo where Gino and his team had spent time observing the chimpanzees to learn how they move and interact with each other for the apes created by computer-generated imagery for The Rise of the Planet of the Apes. YouthTek was delivered free to the young students after a successful application for funding from the Horowhenua Social Sector Trials and support from organisations and individuals in New Zealand and overseas. JD was impressed by the way the students mixed with their counterparts from schools other than the one they attend, particularly the younger ones. “YouthTek14 was an outstanding success. No students dropped out part way through. They all arrived early or on time each day and participated fully in the programme,” JD said. All of the students said they would recommend YouthTek15 to fellow students and most of them wanted to be involved in planning it or attending as a mentor next time.

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Youth Happenings Fusion FM The Ministry of Social Development provided funding to establish a youth radio station operating out of the recording studio.

Youth

Young people were involved in all aspects of the radio station including project leadership, technical, show content, programming, performance, interviewing and research.

Te Takere provides youth in the Horowhenua with a range of experiences, services and resources, including a space for social and recreational activities, group and individual learning, and mentoring and support.

Associated events and programmes included the Fusion FM launch party featuring hip hop band Smash Proof, Youth Week music video, and radio workshops.

Be Safe - Have just one Be The Change The theme for this year’s Youth Week was ‘Be the Change’. A series of workshops were held teaching various aspects of film making: make-up, sound engineering, lighting and effects to the 100 young people who participated. The song, choreography and video scenes were all written, designed and performed by youth.

Contact Youth Space We were delighted this year to celebrate the sponsorship of the youth space by electricity retailer Contact. The newly named Contact Youth Space at Te Takere benefits young people in terms of the quality of peer relationships they can foster. It provides the opportunity for informal, respectful relationships with adults and the chance for participation and association.

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The space provides a warm, safe, friendly space for young people. It is a place where youth develop new skills, try out new things, where they are seen and judged differently from the school or at home, where their talents and idiosyncrasies are appreciated and where they can have fun. The Contact Youth Space is led by Louise Makutu, Asaria Sali and Ramon Oza who work with the young adults to deliver activities which often have an audio visual aspect: song, dance, film and performance. Council’s Youth Voice committee work with the team to co-host special projects and events as well.

Youth space practice has shifted in recent years from being driven by curriculum, outcomes, managerialism and projects to focusing more on meeting the needs of young people as members of a community.

The launch of the Contact Youth Space was celebrated with a lamington afternoon tea and performances by local musical trio The Cargill Boys.

The Contact Youth Space at Te Takere has a unique role and one that the Trust values and supports as making a positive difference in the lives of our young people and ultimately our community.

Hip hop star Scribe paid a visit to Te Takere during Youth Week. Other high profile performing artists who visited Youth Space during the year included Whenua Patauwai and Smashproof.

Te Horowhenua Trust

The official music video and behind the scenes footage had over 3,000 views within 2 hours of being shared on facebook.

The aim of this video project was to promote the safe consumption of alcohol by young people. A documentary-style video was produced which included a ‘confessions booth’. The campaign ran throughout the school ball season and involved 60 youth in all areas including developing the concept, directing, producing, acting, research, and promotions. 21 year old Uta Matua, a regular at the youth space, had recently enrolled into Horowhenua College after finding it a struggle to locate work to support his son. Drama was a subject that Uta enjoyed and, with a push from the youth team, he agreed to present the alcohol reduction campaign video. His commitment to learning his lines and developing new skills was impressive.

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Events

Exhibitions

Horowhenua is a district rich in arts and culture that publicly celebrates its depth and diversity through a calendar of vibrant activity and events.

Te Takere hosts a range of local, regional and national exhibitions, events and performances which are of interest to all sectors of the community and visitors to the area.

Performances Horowhenua aims to provide the best rural lifestyle in New Zealand and creating a lively and interesting community space that people want to spend time in is one of the ways that we do that. Resident musician Ramon Oza facilitates a year round programme of live performances. Every Friday lunchtime local musicians entertain the delighted CafĂŠ crowd. One thing staff particularly enjoy and encourage is residents making the space their own. We have no trouble attracting volunteer musicians for Friday concerts as entertainers get as much pleasure from performing as the crowd do watching. For the Chinese New Year one of our friends brought in a splendid Chinese dragon and taught the youth how to do a dragon dance.

Grant funding was secured to run special concerts on the last Sunday of each month throughout autumn and winter. The Trust encourages financial support from everyone who can happily afford to support us - and many people do. This means that we can provide free events and activities for everyone to enjoy for free. Some special events are ticketed and a highlight this year was the Kapiti Coast District Orchestra. A dress rehearsal the Saturday before provided an unexpected treat for Te Takere visitors who were drawn to the Takere space as the 80 piece ensemble filled the space with beautiful orchestral music. Haggis Sandwich, featuring the imitable talent of Andrew London, drew a great crowd to a cabaret style event and were so good we had to bring them back for a second concert.

The exhibition space at Te Takere can be booked by individuals or groups and we have display cases for 3D works in addition to hanging space for paintings, drawings, photographs etc. Exhibitions are in place for a month at a time and we encourage artists to spend some time onsite demonstrating their craft.

We are selling an increasing number of artworks and supporting artists to generate an income from their craft is a positive spin-off for the local arts economy.

Highlights during 2013/2014 were the Above as Below exhibition by Rhys Dwyer, needlework by the Horowhenua Embroiderers Guild, contemporary weaving by Toi Whakarakai, pottery by the Levin Pottery Club, dioramas by Horowhenua College students and several exhibitions of paintings including a fundraiser for cancer research by Rod Ashcroft, Kay Kidd and guest artist Erin Corkill. Not all exhibitions are art and some of our most successful ones are organised by the Te Takere Heritage group including the ANZAC display of army and naval memorabilia, the Peter Graham watercolours and the Family History month display in August where display boxes were filled with lovingly curated heirlooms from local families. Anyone wishing to exhibit needs to submit a completed expression of interest form, complete with samples of their work. This is available from the tetakere.org.nz website. Demand is high and the space is booked six months in advance. Exhibitions are free but the trust takes 20% commission on any pieces sold.

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Community Support Te Takere supports and links local community groups and organisations, contributing to a positive and sustainable future for community services. One of the goals in developing Te Takere was to provide community spaces that groups operating within Horowhenua can use. We often talk about developing social infrastructure which other organisations can leverage off to create real gains in our community. These range from private full-service business meeting rooms with the latest technology to informal corners with comfy chairs, free WiFi, round tables and whiteboards. English Language Partners tutor Diane Denton loves the new meeting place for her class of students. The group’s office is above the Post Office but they hold their weekly classes at Te Takere which has proved the perfect location for the English as a second language students who attend. Diane said the move to Te Takere was the right one, as it is central and a friendly and inviting environment to work in. She likes the fact that her students become familiar with their surroundings and comfortable enough to return. “They need to be part of the community and happy to come back by themselves,” she said. Many of the students have very basic English but until they start learning they miss out on the subtleties of the language.

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Te Horowhenua Trust

Diane introduces ideas at their weekly sessions – like politics, or what New Zealanders like to do in their holidays. “They’ll notice them during the week and I ask them questions the following week to reinforce what I have taught them.” A typical English as a second language student is working, has a family and can cope in life, but misses out on a lot. They tend to stay in their own community. Diane says attending classes helps students improve their language and conversational skills and gives them the tools, knowledge and confidence to mix and interact with other people. Importantly, it allows them to communicate with their own families, as their children aren’t always bilingual. “One of our students is now able to email her daughter – she couldn’t do that before she came to our classes.”

“Students come here to be part of a community and in doing that it helps them be part of the wider community.” Diane Denton, tutor, English Language Partners

One of the challenges and the beauties of living abroad is embracing the peculiarities of the host country; this means learning to speak not only the Zita MF language but also the culture.

Together they have delivered a phenomenal outreach and engagement programme over the last year: 215 preschool visits, 181 class visits, 71 toddler times and holiday programmes every term break.

Early Literacy Deborah pays monthly visits to each early childhood provider within Horowhenua, leading a rhyme, song and storytime. Reciprocal visits by the early childhood centres to Te Takere and other libraries are encouraged. This programme supports the development of early literacy skills and fits within the Te Whariki early childhood curriculum.

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Te Horowhenua Trust

Who is Geronimo Stilton?

Geronimo Stilton addresses worldly concerns in Little Book of Peace which was published after the September 11 attacks on the United States. The book helps teachers and students in conflict resolution and discusses the richness of diversity around the world.

Stilton is a mouse who works both as a journalist and amateur sleuth in Topazia, on the Isola dei Topi (the Island of Mice). He is the pseudonymous character of Italian Elisabetta Dami and this popular series is billed as the ‘new’ Harry Potter.

Te Takere provides children and whanau with a range of resources, experiences and services including a children’s area for reading, choosing books, storytelling, playing and using computers, learning and socialising.

Deborah Macdonald and Colleen Hayes are a formidable team with complimentary skills. Deborah has a particular focus on early literacy while Colleen, with her teaching and educational psychology degrees, focuses more on primary aged children.

and a diligent journalist whose only sidekick is an unpredictable secretary who loves the Internet and the latest technological gadgets.

Last year’s top 5 kids books were all by Geronimo Stilton – and 4 of this years are as well so who is this hugely popular children’s author?

Children

Children’s services are delivered by two fulltime librarians. This is because, as a community, we believe that literacy is the key to all other success in life and if we are going to change the future of our young people then it starts early.

their work has involved looking at real issues and using methods including online research, public surveys, observation and mounting public displays.

Holiday Programmes Winter Warmers is a seven week programme that supports reading for pleasure. It is run at Foxton, Shannon and Levin and involved 150 school children who completed an average of 7 report-ins each — that’s 1,050 conversations that Deborah and Colleen had with kids about books – all while continuing to provide regular children’s library services, school and preschool programmes.

Library as Place We have created a welcoming and spacious children’s area in Te Takere, complete with an outdoor play area which is lovely in the warmer Summer months. This includes lots of seating for snuggling up together, chatting with other adults or using the computers while children – and dads - play happily with the oversized building blocks.

Town Classroom Koputaroa School have been using Te Takere as a town classroom for their inquiry based curriculum. The purpose of this is to make education more community based and realistic, but also to expand their horizons. After an initial full week onsite the class now spends 1 day a week at Te Takere and

Thanks to Stilton’s subtle satirical commentary on Italian society the mouse appeals to adults as well. Parents seem to approve of the character because of his fastidious habits: he’s a single non-smoker

Kids aged 7-12 love this fast paced series. As you might expect from a series starring a mouse, these books are full of the cheesiest puns ever! To add to the fun, each book is fully illustrated with funny drawings, colorfully expressive fonts, maps, character lists and pictures. The Library has 102 different titles - and multiple copies of many - so you can just about always find one on the shelves.

This year’s favourites Top Five Picture Books • Silverlicious – by Victoria Kann • Pigs In Pajamas - by Maggie Smith • Primrose - by Alex T Smith • I Got A Crocodile - by Nicola Killen • Where Is Binky Boo? - by Chloe Inkpen Top Five Fiction • The Dragon Prophecy – by Geronimo Stilton • This Hotel is Haunted – by Geronimo Stilton • Diary of a Wimpy Kidd - by Jeff Kinney • Following the Trail of Marco Polo – by Geronimo Stilton • The Enormouse Pearl Heist – by Geronimo Stilton Top Five Non Fiction • Ripley’s Believe It Or Not! • Just joking • Christianity • The Facts About Christianity • Who Has What?

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Customer Service

Heritage Local and family history resources are collected, conserved, digitised and made available for everyone to use. The Te Takere Heritage group is an informal coalition of heritage and genealogy buffs led by Coordinator, Linda Fletcher. The group organises exhibitions, events and activities with the dual goal of raising funds to invest in resources and to encourage an active heritage community in Horowhenua. Activities this year have included assisting Te Papa in the transcription of Leslie Adkin’s diaries and continuing to digitise local history content for Kete Horowhenua. The extensive photo collection of the Historical Society can be accessed online by anyone from anywhere on the website www.horowhenua.kete. net.nz but but the originals are stored safely away for future generations. An exhibition of paintings of historical buildings revived memories of early Levin for visitors. Many of the buildings beautifully depicted in watercolours by the late Peter Graham are no longer standing and the

exhibition space was alive with older Levin residents asking each other “do you remember?” Early visitors after the Art from the Past exhibition opened were three women who knew the artist and spent a happy hour studying the paintings and sharing their memories of some of the buildings. For Joyce Lock, Nola Lincoln and Margaret Judd the painting of Te Kowhai, the reception venue in Queen Street West pulled down by developers, prompted many wonderful memories of weddings and other special occasions. The paintings are also attracting young people who are fascinated to see what Levin looked like 100 years ago. Most of them had no memory of the beautiful villas and public buildings which have disappeared from the townscape over the years.

Service excellence is a priority at Te Takere with all customers being impressed by the friendly, professional and timely service delivered by the Te Takere Team. With over 553,000 visits to Te Takere this year – plus another 100,000 at Shannon and Foxton Libraries, staff have their work cut out for them providing an excellent service over 7 days and 3 sites.

“We are actually creating a person’s master identity – a driver’s licence is the main form of identification used by New Zealanders –so it is a big responsibility to make sure everything is absolutely right,” said Linda.

In addition to providing regular services like AA, Library and Visitor information staff also planned 107 different activities or programmes which they delivered 1,419 times – and 5,860 people attended meetings in one of the Business Suite rooms.

Theory testing is done in a private booth and a booking made for the practical with the testing officers.

AA Services Being at the bottom of the list is good news for the staff at the AA Services desk in Te Takere; it means they haven’t made many mistakes and that’s a big coup for the small team who are kept busy with more than 1,000 transactions a month. As well as always being at the bottom of the error list, the team is also consistently in the top five of turnover of small agencies. The AA desk is open 10am – 5pm weekdays with AA Service Lead Linda Johnson working fulltime and supported by four other staff who work part time on the AA desk and part time in other service areas within Te Takere. Staff undertake a rigourous three-month training programme before they can be rostered on the desk. There’s a lot to learn, especially on the driver licencing side of the business.

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Te Horowhenua Trust

When Linda started at the AA there was one permanent testing day and now there are two. Extra days can be added if they are busy and now there are quite often three or four a week. The AA counter is one of Te Takere busiest and it is important the staff keep their concentration. As well as driver’s licences the AA desk at Te Takere does car owner, motor registration, road user charge and new number plate transactions, and member services. Linda absolutely loves her job. “I have a logical brain – that why it appeals. Everything fits and there is always an answer.” She also enjoys the interaction with her customers and being in Te Takere. “It’s a bright, cheerful place to work. There’s always movement, we can see outside to see what the weather is like and there’s always people around… and happy people who can lift your mood.” All Customer service staff are dual-trained and able to work in the AA, Visitor Information, Library or Youth areas. They are supported by many volunteers who help care for the library collection or help people with the self-issue stations.”

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Business Support

Supporters

Te Takere contributes to the economic and social prosperity of the community and is responsive to the needs of local businesses and organisations. Programmes Two Chalke community learning workshops had particular resonance for the business community this year. Twenty-two local businessmen attended the importing and exporting session led by Ivan McNicol, the regional manager for Export NZ and 12 attended the 2nd session which was Karen Blair from Vision Manawatu.

Resources The BNZ Business Suite at Te Takere was designed to provide professional, high tech facilities for local businesses to use: board meetings, interviews, professional development and training, product launches, video conferencing and offsite meetings.” Print resources are also purchased specifically to support the business sector; books on writing business and marketing plans, creating ‘Lean’ canvases, using Twitter, Facebook and Linked In for maximum marketing impact, and seeking inspiration from creative and innovative leaders are all available for free in the business collection on the mezzanine. There is a large range of magazines including The Economist, National Business Review and Time Magazine plus free offsite online access to hundreds of full text daily newspapers from the globe.

BA5 Networking is an important part of being in business and Te Takere is at the heart of the process in Horowhenua.

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Te Horowhenua Trust

Organised by Horowhenua District Council, sponsored by Electra Trust, catered for by Libretto and hosted by Te Takere the Business After 5 get-togethers are a good example of working together to achieve a common goal. The catered functions, held once a month, start around 5.30pm with drinks and nibbles, followed by a speaker, often a managing director or CEO of a local company, and then a chance for more mixing and mingling. The social time is the perfect opportunity to share ideas and discuss problems. Between 60 and 80 people attend the monthly sessions, from businesses and companies throughout Horowhenua, as well as Kapiti and Palmerston North.

Major Funder Horowhenua District Council

Corporate Sponsors Contact Energy New World Whispers Cafe Paper Plus ETL Transport Repco Ian Ransom - Plumbing Solutions Garden of York

Partners Muaupoko Tribal Authority Libretto Cafe Horowhenua Historical Society Horowhenua Family History Group Friends of Horowhenua Libraries Altrusa

Grants Github Horowhenua Blue Light Inc. LIANZA Ikaroa Region Life to the Max Ministry of Social Development Wairarapa REAP

Coffee Club / Donations Anawera Trust Berry Family Trust Brendan Duffy Celia Stewart Christine Gardner Colbert Cooper employees

Enid Joan Smith Garry & Pam Good GJ and Fereti Booth Helen Chambers Jean Blizard Marjorie Law McLennan Family Trust Rose Cotter SG & CN Brown Taitoko Dance Trust Walter Hanson WD & MD Law

Large Print Sponsors A Smith Agnes Beach Aloine Marshall Arthritis New Zealand Avon Nearle Barbara Rolls C Martin Cath Bennet Christine Gardner D Blake David Walker Elaine Cradock Ema Jacob Friends of the Horowhenua Libraries Gae Stewart Grey Power Horowhenua Helen Louise Blake Horowhenua Breathe Easy Support Group Inez Disher Jan Fryer Janet Lord Julie Stichbury Levin & Horowhenua Vet Centre

Linda Fletcher Margaret and John Graumans Margaret Stantiall Marjorie Henry Marlene Wallace Mary Perry Maureen Comber Maureen Norfolk Maureen Ross N Dement P Sheppard Pam Doig Phil Comber Rita Ingle Simon Smith Siu Kai Haslam Suzanne Dixon T Sheppard Ted Ayson Terry Grant Tony Rush Trish Fargher Valerie Jackson Verna Mead

Programme and Event Support Adele Mcartney Adrian Kirik Allan Dingley Asaria Saili Becky Skye Black Eyed Susie Chris Lloyd and Barbara Lucas Colin Paki Colin Taylor Connor Dewar Danny Healy Dave and Ronda Clard

Dean Ward Dillon Lamb Double Blend Frederic Spycher George Watson Hakopa Bradley Ivan Johnson John Dix John Fraser John Rose Julia Burgess Levin Brass Band Levin North School Levin School Levin School Kapahaka Group Mary Kippenberger Ngaire Rasmussen Paul Atapu Rangi Ankins Rex Bowater Richard Dodunski Robbie Webster Roger Gates Savage Club Seniornet Silvawood (Duo) Simon Burgess Smoking Cessation Group Steve Matenga Steve Poulton Susan Dixon Taitoko School Kapahaka Group Tama Kerehoma Te Huataki Bradley Te One Bradley The Mandarins from Levin Intermediate Tony Burgess Val Franklin

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Financial Summary

The Trust receives the bulk of its funding through a library grant from Horowhenua District Council, essentially rates. In 2013/2014 we raised 36% of our operating income through other sources. Prior to Te Takere opening the Trust was expected to raise 15%. The Trust recognises that user charges are a barrier to using Te Takere and the libraries at Shannon and Foxton and tries hard to keep these to a minimum.

In the past the Trust has preferred to focus its attention on seeking sponsorship, grants and donations, however generating income through a number of operating activities has been required in order to achieve the shift in dependency that Council requires.

Income Council grant Contracts Operating income Sponsorship and donations

Expenses Staff costs Resources and activities Administration Depreciation

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Te Horowhenua Trust

BNZ Business Suite Fee (per Day)

Fees & Charges Lending Charges New Fiction New DVDs New Audio Books

$2 for 2 weeks $2.50 for 1 week $3.00 for 3 weeks

New Magazines Drivers Licence Guides

$1 for 1 week $5.00 rental + $20.00 refundable deposit

Telescope $10.00 rental + $40.00 refundable deposit for non financial members of Horowhenua Astronomical Society.

Overdues 7 – 13 days overdue

14 – 20 days overdue

4 weeks overdue

Baycorp administration fee

$15.00

Reserves General reserves

Printing and copying A4 black and white

20c

A4 colour

A3 black and white

40c

A3 colour

Laminating (Levin only)

Large Meeting Room 1 (Rimu)

$200

Large Meeting Room 2 (Totara)

Fee (per Hour) Commercial $45

$30

$180

$35

$25

Large Meeting Rooms 1 & 2 combined

$275

$55

$40

Small Meeting Room 3 (Hebe)

$125

$25

$15

Small Meeting Room 4 (Kowhai)

$125

$25

$15

Meeting Rooms 1-4

$100

$80

All Meeting Rooms & East Lounge

$150

$110

Takere, after hours (plus Security)

$55

$40

$1,725 per 24 hours

$1,250 per 24 hours

Cost+ 5% by negotiation

(flat fee for larger bookings)

Additional Cleaning - per hour

$38

Afterhours Staff Charge - per hour

$45

Damage Repairs

Cost

All Meeting Rooms & Lounge for 24 hours Coffee/tea trolley service - per head (no biscuits) Catering

Fee (per Hour) Community

Security Call-out (e.g Alarm)

Security Guard - per Hour

$45

Opening/Unlocking Service

$45

Actual Fee plus 10%

Equipment & Furniture hired from external sources

Faxes Sending Receiving

$2 + 50c page $1 up to 5 pages

Services $1

Specialist assistance in Recording Studio 1 hour free then $45 per/h

Interlibrary loans $5 standard fee Additional charges may be passed on by supplying libraries subject to prior agreement and prepayment.

Sale of art works

20% commission

Items for children (aged up to 16 years)

Ticketing service

10% commission

Free

Book Covering

Depending on size / style $3 — $5

Internet Mac, PC, WiFi Free for Horowhenua Library cardholders, or $2 for two hours. WiFi is free and unlimited 24/7.

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Membership

Personnel

Joining

Conditions of use

• Membership is free for anyone who lives, or pays rates, in the Horowhenua, Kapiti or Manawatu Districts

In accepting and signing the new library card, agreement is given to:

• A person can join at Levin, Foxton or Shannon Library and may borrow and return items at any of these libraries

• Return all items borrowed by the date due

• Two forms of ID are required – one that has a current address printed on it, like a bank statement or letter, and the other with their signature or photograph • At the time of signing the new card we’ll ask for agreement to some conditions of use • The normal category of membership is adult • An adult member may join a child under the age of 16 years by acting as a guarantor • Children under 16 years of age without a guarantor may join as minor members. Minor members have limited borrowing privileges • People can join as “Internet Only” members which means they can use the public computers but cannot borrow books and other library items to take home

• Pay for overdue, damaged or lost items and any debt collection fees • Advise the library of any change of address • Acknowledge the same responsibility for any child they have registered

Borrowing • A current library card must be presented each time material is borrowed • The member is responsible for all items borrowed on his/her Library card

Trustees

AA Linda Johnstone, Beth Bolton (Dip. LIS), Sarah Clark

Chair Sharon Crosbie (CNZM, OBE)

Library Kiri Nga Rita (NZLS Cert.), Catherine Murray, Corrine Smith, Jackie Tulitt, Linda Lake, Mary-Jane Pritchard

Trustees Bernie Wanden (JP) Brenton Tukapua Garry Good George Sue (QSM, JP) Graham Smellie John Olifent Tony Rush

Management Team Chief Executive Joann Ransom (BA, RLIANZA) Customer Experience Managers Ema Jacob (BA, RLIANZA, JP) Wendy Fraser (Dip. LIS)

Support Staff

Relevant Policies

Finance and Administration Celle Gore (BSc, MBA, RLIANZA) Roshani Tate Branch Provisioning Johnny Pakau

• Customer Conduct • Debt Collection • Internet Use • Membership • Privacy

Casual staff Christine Gardner, Toni Nepia

Programme Development Youth Ramon Oza, Louise Makutu, Asaria Saili Events and Community Learning Kerry Fairless

Library Services

• The member agrees to accept charges incurred from overdue, lost or damaged items, and item rental and reservation fees

• Care of children

Student Assistants Ben Court, Ina Kleinsman Hill, Isaiah Magill, Maria Tiumalu-Faleseuga, Paula McGhie, Ashleigh Parker

Customer Experience Visitor Information Colleen Tyree, Aroha Allen, Grace Carkeek, Millie Dewar

Collections Larissa Dixon (Dip. LIS), Sandra Hanson Children Colleen Hayes (NZLS Cert., Grad. Dip. Tch, M Ed. Psych., JP), Deborah Macdonald (Dip. LIS) Digital Joanne Dillon (B.Soc.Sc and RLIANZA) Heritage Linda Fletcher (Dip. Journ), Pippa Coard (M Comp.)

Function Centre Maire Bain

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Statement of Service Performance

Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2014

Usage Measure Report on visitor counts

REPORT Site

2013/2014

2012/2013

Variance

Levin

553,693

464,799

+ 19%

Foxton

68,549

53,767

+ 27%

Shannon

31,015

38,197

- 19%

653,257

556,763

+ 17%

Total

The Levin increase is due to 12 months of Te Takere being opened compared to 9 months in 2012/13. The Foxton increase is due to the relocation of the Council Service Centre to Foxton Library. Total visits to Shannon Library are small and a 19% drop, while appearing large, is about 20 entries through the door a day. This could be the effect of just a few families preferring to visit Te Takere instead. Visitor counts are determined by adding together all the entries and exits through all entrances at each site then dividing by 2. There were periods when both the Foxton and Levin counters failed. The missing data was recreated by averaging actual counts around the period. Programmes delivered

107 different programmes or events were run during the year over 1,419 sessions.

Report on booking counts for community facilities

388 meeting room bookings were made: 76 of these were community bookings and 312 were business.

Report on website usage

Library catalogue - This comprised of www.kete.library.org.nz which serves a content management system for the main website www.library.org.nz site. There were 132,577 visits (2013: 104,202) and 4,656 unique visitors per month (2013: 3,683). Kete Horowhenua - There were 245,545 (2013: 217,992) visits from an average of 9,424 unique visitors per month (2013: 9,180). Te Takere website - There were 100,593 visits (2013: 89,712) from an average 6,323 unique visitors per month (2013: 9,968). Facebook - Social media is increasingly supplementing the trust websites as an engagement tool. The number of Facebook ‘likes’ was 677 in 2014 (2013: 408). On average 428 users ‘engage’ with our page content every 28 days (2013: 155). Definitions - A ‘unique visitor’ is an ip address and is counted only once during the month regardless of how many times they visited a site. A ‘visit’ is each time an ip address visits a site. ‘Engage’ means any click or story created while ’Reach’ is the number of people who have seen any content associated with our Facebook page and can be equated with ‘unique users’.

Te Horowhenua Trust Financial Statements FOR THE YEAR ENDED 30 JUNE 2014

Awareness Measure

REPORT

Achieve 70% in a survey testing awareness levels of Te Takere and its functions

Horowhenua District Council carried out a survey of Horowhenua residents between April – June 2014. Preliminary results show that 71% of those surveyed were satisfied or very satisfied with libraries (including Te Takere).

Strategic Plan

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Measure

REPORT

Report progress on the actions identified in the Strategic Plan

A business plan was developed which contained objectives for each of the 14 areas contained in the Strategic Plan. Progress was monitored monthly by the CEO and monthly reports to the Trustees are copied to Council. This Annual Report contains highlights from throughout the year for each of the 14 strategic areas of activity.

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Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2014

Contents of Financial Statements

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Directory

Nature of Business

Library, Cultural & Community Operation

Statement of Comprehensive Income

Address

Bath Street, Levin

Statement of Changes in Trust Equity

Trust Formation Date

1 January 1997

Statement of Financial Position

Settlor

Horowhenua District Council

Statement of Cash Flows

Notes to and forming part of the Financial Statements

Trustees

S Crosbie (Chairperson) G Good J Olifent T Rush G Smellie G Sue B Tukapua B Wanden

Charities Register Number

CC20328

Website

www.tetakere.org.nz

Accountants

Colbert Cooper Limited 275 Oxford Street Levin 5510

Auditor

Audit New Zealand, Wellington on behalf of the Auditor-General

Bankers

Westpac / BNZ

Solicitors

Simpson Grierson

IRD Number

67-459-482

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Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2014

Statement of Comprehensive Income

Statement of Changes in Trust Equity

Note

2014 Actual

2014 Budget *

2013

INCOME Council Grant

1,500,000

1,350,000

Contracts

311,399

292,500

161,417

Operating Income

416,295

656,600

329,551

Sponsorship & Donations

102,908

210,000

89,945

Interest Received

4,300

2,500

12,238

Other Income

11,530

5,923

2,346,432

2,661,600

1,949,074

TOTAL INCOME

Staff Expenses

1,409,570

1,468,745

1,444,369

Resources

314,840

593,800

315,090

Depreciation & Amortisation

177,818

174,166

170,268

Administration

358,116

245,141

183,319

Premises

153,230

179,748

119,220

2,413,574

2,661,600

2,232,266

OPERATING SURPLUS/(DEFICIT)

(67,142)

(283,192)

476,770

Other Comprehensive Income

TOTAL COMPREHENSIVE INCOME ATTRIBUTABLE TO THE TRUST (67,142)

Non-operating Revenue

- 193,578

These financial statements are to be read in conjunction with the accompanying notes.

Te Horowhenua Trust

Retained Earnings

Total Equity

Balance as at 1 July 2012

782,803

119,563

902,366

193,578

Balance as at 30 June 2013

782,803

313,141

1,095,944

Balance as at 1 July 2013

782,803

313,141

1,095,944

(67,142)

782,803

245,999

1,028,802

Total Comprehensive Income for the year

Total Comprehensive Income for the year Balance as at 30 June 2014

* Variances against budget In 2012/2013 Te Horowhenua Trust commenced operating Te Takere, Horowhenua’s new library, culture and community centre. Te Takere was far busier than expected and The Trust struggled to match demand for services against a relatively modest increase in funding from 2011/2012. The Trust essentially used all its operating capital during 2012/2013. The budget for 2013/2014 was developed very early in 2013, after only 4 months of Te Takere operations, and was essentially a well-informed best guess using the information on hand at the time. A number of unbudgeted items were also identified eg accounting fees and photocopier hire. There were previously paid by HDC. Very early in 20132014 The Trust recognised that it would have significant trouble getting through the year unless drastic action was taken to reduce expenditure and / or increase income. The overall approach taken was that any savings that could be found would offset actual expenditure – which was minimised wherever possible. The result of managing the ‘bottom line’ rather than individual budget lines is the significant variations against budget. An example of the flow on effect from making a change in one area was the reduction of staffing FTES from 37 on 1/07/13 to 29 on 30/06/2014 which reduced budgeted Staff Expenses. This reduced our capacity to develop and deliver programmes as we needed to focus our resources on servicing current business rather than developing new. This reduced budgeted Operating, Sponsorship and Donations income as we had no case for seeking grants or sponsorship. It also reduced budgeted Resource expenditure as programmes not delivered did not incur cost. Our goal to develop significant income streams from operator licensing training, meeting room rental and travel sales have been slow to achieve although progress is being made.

.44

Contributed Capital

All of the balances disclosed above are attributable to the Trust

EXPENDITURE

TOTAL EXPENDITURE

Note

These financial statements are to be read in conjunction with the accompanying notes.

annual report 2013/14

.45

Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2014

Statement of Financial Position Note

2014 $

Statement of Cash Flows 2013 $

Trust Capital

1,028,802

1,095,944

Total Trust Funds

1,028,802

1,095,944

Represented by:

Cash and Cash Equivalents

38,515

56,810

Debtors and Other Receivables

26,697

43,236

Inventories

1,891

Total Current Assets

67,103

100,046

Non Current Assets Property, Plant and Equipment

1,239,194

1,314,045

Intangible Assets

21,089

42,003

Total Non Current Assets

1,260,283

1,356,048

Total Assets

1,327,386

1,456,094

Current Liabilities

Receipts from Customers and Grants

2,333,002

1,931,427

Interest Received

4,300

16,005

Net GST

4,005

8,659

2,341,307

1,956,091

Creditors and Other Payables

163,808

149,634

Income in Advance

7,600

23,474

64,676

124,062

Total Current Liabilities

236,084

297,170

Cash was disbursed to: Payments to Suppliers and Employees

2,203,242

1,820,448

Net GST

2,203,242

1,820,448

Net Cash Flows from Operating Activities

138,065

135,643

Cash Flows from Investing Activities Cash was provided from: Sale of Fixed Assets

8,696

10,195

Movement in Community Centre Fund Received for Horowhenua District Council

713,400

Maturity of Investments

211,573

8,696

935,168

Cash was disbursed to: Purchase of Fixed Assets

165,056

738,795

713,400

165,056

1,452,195

Net Cash Flows from Investing Activities

(156,360)

(517,027)

Net Decrease in Cash Held

(18,295)

(381,384)

Cash at the Beginning of the Year

56,810

438,194

Cash and Cash Equivalent at the End of the Year

38,515

56,810

Movement in Community Centre Fund Transferred to Horowhenua District Council

Non Current Liabilities 12

62,500

62,980

Total Liabilities

298,584

360,150

Net Assets

1,028,802

1,095,944â&#x20AC;&#x192;

These financial statements are to be read in conjunction with the accompanying notes.

.46

Te Horowhenua Trust

2013 $

Cash was provided from:

Current Assets

Employee Benefit Liabilities

2014 $

Cash Flows from Operating Activities

Trust Funds

Employee Benefit Liabilities

Note

These financial statements are to be read in conjunction with the accompanying notes.

annual report 2013/14

.47

Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2014

Statement of Cash Flows (continued) Note

2014 $

2013 $

(67,142)

193,578

Reconciliation of Profit After Tax with Net Cashflow From Operations Profit/(Loss) After Tax

Add/(Less) Non-cash Items: 13,957

15,390

Depreciation

165,600

154,878

Books Written-off

79,335

68,394

Non-books Written-off

2,610

2,882

Donated Items

(7,638)

(5,923)

Loss (gain) on Disposal

(1,739)

22,270

252,125

257,891

Add/(Less) Movements in Working Capital Items: Decrease/(Increase) in Accounts Receivable

14,648

(13,450)

Decrease/(Increase) in Accounts Payable

(61,566)

(302,376)

(46,918)

(315,826)

Net Cash from Operating Activities

138,065

135,643

1 Statement of Accounting Policies Reporting Entity

Amortisation

Notes to and forming part of the Financial Statements

The GST (net) component of operating activities reflects the net GST paid and received with the Inland Revenue Departments. The GST (net) component has been presented on a net basis, as the gross amounts do not provide meaningful information of the financial statements purposes.

Te Horowhenua Trust (the Trust) is a charitable trust incorporated in New Zealand under the Charitable Trusts Act 1957 and is domiciled in New Zealand. The Trust is controlled by Horowhenua District Council and is a Council Controlled Organisation as defined under section 6 of the Local Government Act 2002, by virtue of the Councilâ&#x20AC;&#x2122;s right to appoint the Board of Trustees. The primary objective of the Trust is to promote, provide and maintain comprehensive library services within the District, rather than making a financial return. Accordingly, the Trust has designated itself as a public benefit entity for the purpose of New Zealand Equivalents to International Financial Reporting Standards (NZ IFRS). The financial statements of the Trust are for the year ended 30 June 2014. The financial statements were authorised for issue by the Board of Trustees on the 25 September 2014.

Statement of Compliance and Basis of Preparation The financial statements of the Trust have been prepared in accordance with the requirements of the Local Government Act 2002, which includes the requirement to comply with New Zealand generally accepted accounting practice (NZ GAAP).

The financial statements have been prepared on a historical cost basis. The financial statements are presented in New Zealand dollars and all values are rounded to the nearest dollar. The functional currency of the Trust is New Zealand dollars.

.48

Te Horowhenua Trust

NZ IFRS 9 Financial Instruments will eventually replace NZ IAS 39 Financial Instruments: Recognition and Measurement. NZ IAS 39 is being replaced through the following 3 main phases: Phase 1 Classification and Measurement, Phase 2 Impairment Methodology, and Phase 3 Hedge Accounting. Phase 1 on the classification and measurement of financial assets has been completed and has been published in the new financial instrument standard NZ IFRS 9. NZ IFRS 9 uses a single approach to determine whether a financial asset is measured at amortised cost or fair value, replacing the many different rules in NZ IAS 39. The approach in NZ IFRS 9 is based on how any entity manages its financial instruments (its business model) and the contractual cash flow characteristics of the financial assets. The financial liability requirements are the same as those of NZ IAS 39, except for when an entity elects to designate a financial liability at fair value through the surplus/deficit. The new standard is required to be adopted for the new year ended 30 June 2016. However, as a new Accounting Standards Framework will apply before this date, there is no certainty when an equivalent standard to NZ IFRS 9 will be applied by public benefit entities. In November 2013 the XRB Board issued XRBA 1: Accounting Standards Framework (Not for profit entites Update). The Standard establishes the accounting standards framework for those entities that have a statutory obligation to prepare general purpose financial reports.

They comply with NZ IFRS, and other applicable Financial Reporting Standards, as appropriate for public benefit entities.

These financial statements are to be read in conjunction with the accompanying notes.

Standards, amendments, and interpretations issued but not yet effective that have not been early adopted, and which are relevant to the Trust are:

The new Accounting Standards Framework involves a multi-sector, multi-teired approach. The Trust falls into the Not-For-Profit Public Benefit Entitesâ&#x20AC;&#x2122;, Tier 2 category which will enable it to apply PBE International Public Sector Accounting Standards, Reduced Disclsoure Reporting. This means the Trust expects to transition

These financial statements are to be read in conjunction with the accompanying notes.

annual report 2013/14

.49

Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2014

Notes to and forming part of the Financial Statements (continued) (d) Debtors and Other Receivables

to the new standards in preparing its 30 June 2015 financial statements. The Trust is unable to assess the implications of the new Accounting Standards Framework at this time.

Debtors and Other Receivables. Trade and other receivables are initially measured at fair value and subsequently measured at amortised cost using the effective interest method, less any provision for impairment.

Specific Accounting Policies The following specific accounting policies which materially affect the measurement of the Statement of Comprehensive Income and Statement of Financial Position have been applied:

(a) Revenue Revenue is measured at the fair value of consideration received. Grants Grants received from the Horowhenua District Council are the primary source of funding to the Trust and are restricted for the purposes of the Trust meeting its objectives as specified in the trust deed. The Trust also receives other government assistance for specific purposes, and these grants usually contain restrictions on their use. Council, government and non-government grants are recognised as revenue when they become receivable unless there is an obligation to return the funds if conditions of the grant are not met. If there is such an obligation the grants are initially recorded as grants received in advance, and recognised as revenue when conditions of the grant are satisfied. Other Revenue Where a physical asset is donated or vested in the Trust for nil or nominal consideration the fair value of the asset is recognised as revenue. Assets vested in the Trust are recognised as revenue when control over the asset is obtained. Interest income is recognised using the effective interest method. Volunteer services received are not recognised as revenue or expenditure as the Trust is unable to reliably measure fair value of the services received.

(b) Expenses Expenses have been classified based on their business function.

(c) Inventories Inventories are recognised at lower of cost and net realisable value, determined on a first-in first-out basis.

(e) Operating Leases An operating lease is a lease that does not transfer substantially all the risks and rewards incidental to ownership of an asset. Lease payments under an operating lease are recognised as an expense on a straight-line basis over the lease term. Lease incentives are recognised in the Statement of Comprehensive Income over the lease term as an integral part of the total lease expense.

(f) Income Tax The Trust is exempt from income tax due to its charitable organisational status which was approved on 21 December 2007.

(g) Property, Plant and Equipment Property, plant and equipment are shown at cost, less accumulated depreciation and impairment losses.

Additions The cost of an item of property, plant and equipment is recognised as an asset if, and only if, it is probable that future economic benefits or service potential associated with the item will flow to the Trust and the cost of the item can be measured reliably. In most instances, an item of property, plant and equipment is recognised at its cost. Where an asset is acquired at no cost, or for a nominal cost, it is recognised at fair value when control over the asset is obtained. Disposals Gains and losses on disposals are determined by comparing the proceeds with the carrying amount of the asset. Gains and losses on disposals are included in the Statement of Comprehensive Income. Subsequent costs Costs incurred subsequent to initial acquisition are capitalised only when it is probable that future economic benefits or service potential associated with the item will flow to the Trust and the cost of the item can be measured reliably.

These financial statements are to be read in conjunction with the accompanying notes.

.50

Te Horowhenua Trust

Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2014

Notes to and forming part of the Financial Statements (continued) Depreciation Depreciation is provided on a diminishing value basis on all property, plant and equipment at rates that will write off the cost of the assets to their estimated residual values over their useful lives. The useful lives and associated depreciation rates of major classes of assets have been estimated as follows: Furniture and Fittings – 8% to 60% diminishing value IT Equipment – 30% to 60% diminishing value Books – 10 years diminishing value Other Lending Stock – 10% to 63.54% diminishing value Kete Equipment – 60% diminishing value The residual value and useful life of an asset is reviewed, and adjusted if applicable, at each financial year-end.

(h) Intangible Assets Software acquisition Acquired computer software licences are capitalised on the basis of the costs incurred to acquire and bring to use the specific software. Costs associated with maintaining computer software are recognised as an expense when incurred. Costs associated with the development and maintenance of the Trust’s website are recognised as an expense when incurred. Amortisation Computer software licenses are amortised at 30% diminishing value including Koha Software. Kete Software is amortised at 60% diminishing value. Amortisation begins when the asset is available for use and ceases at the date that the asset is disposed of. The amortisation charge for each period is recognised in the Statement of Comprehensive Income. The useful lives and associated amortisation rates of major classes of intangibles have been estimated as follows:

(j) Goods and Services Taxation (GST) All items in the financial statements are stated exclusive of GST, except for receivables and payables, which are stated on a GST inclusive basis. Where GST is not recoverable as input tax then it is recognised as part of the related asset or expense. The net amount of GST recoverable from, or payable to, the Inland Revenue Department (IRD) is included as part of receivables or payables in the statement of financial position. The net GST paid to, or received from the IRD, including the GST relating to investing and financing activities, is classified as an operating cash flow in the statement of cash flows. Commitments and contingencies are disclosed exclusive of GST.

(k) Impairment of Non-Financial Assets Assets with a finite useful life are reviewed for impairment whenever events or changes in circumstances indicate that the carrying amount may not be recoverable. An impairment loss is recognised for the amount by which the asset’s carrying amount exceeds its recoverable amount. The recoverable amount is the higher of an asset’s fair value less costs to sell and value in use. Value in use is depreciated replacement cost for an asset where the future economic benefits or service potential of the asset are not primarily dependent on the asset’s ability to generate net cash inflows and where the trust would, if deprived of the asset, replace its remaining future economic benefits or service potential. If an asset’s carrying amount exceeds its recoverable amount, the asset is impaired and the carrying amount is written down to the recoverable amount. The total impairment loss is recognised in the Statement of Comprehensive Income.

(l) Advertising Costs Advertising costs are expensed when the related service has been rendered.

Kete Software – 4 years Koha Software – 8 years Other software - 60% diminishing value

(m) Cash and Cash Equivalents

(i) Borrowing Cost Borrowings are initially recognised at their fair value. After initial recognition, all borrowings are measured at amortised cost using the effective interest method. Borrowing costs are recognised as an expense in the period in which they are incurred.

Cash and cash equivalents include cash on hand, deposits held at call with banks, other short-term highly liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings as a current liability in the statement of financial position.

These financial statements are to be read in conjunction with the accompanying notes.

annual report 2013/14

.51

Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2014

Notes to and forming part of the Financial Statements (continued)

(n) Employee Entitlements

(r) Investments

Short-term benefits Employee benefits are measured at nominal values based on accrued entitlements at current rates of pay. These include salaries and wages accrued up to balance date, annual leave earned to, but not yet taken at balance date, retiring and long service leave entitlements expected to be settled within 12 months. The Trust has a wellness leave policy which allows employees sufficient time to recover from sickness before returning to work. No unused sick leave is carried forward at balance date. Long-term benefits There is an accrual amount due in retirement grant. This accrues at the rate of 1 week’s salary per year of employment to a maximum of 26 weeks for those employees that are entitled.

(o) Provisions The Trust recognises a provision for future expenditure of uncertain amount or timing when there is a present obligation (either legal or constructive) as a result of a past event, it is probable that expenditures will be required to settle the obligation and a reliable estimate can be made of the amount of the obligation. Provisions are not recognised for future operating losses. Provisions are measured at the present value of the expenditures expected to be required to settle the obligation using a pre-tax discount rate that reflects current market assessments of the time value of money and the risks specific to the obligation. The increase in the provision due to the passage of time is recognised as a finance cost.

(p) Critical Accounting Estimates and Assumptions In preparing these financial statements the Trust has made estimates and assumptions concerning the future. These estimates and assumptions may differ from the subsequent actual results. Estimates and assumptions are continually evaluated and are based on historical experience and other factors, including expectations or future events that are believed to be reasonable under the circumstances.

The estimates and assumptions that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year are discussed below: Property, plant and equipment useful lives and residual values At each balance date the Trust reviews the useful lives and residual values of its property, plant and equipment. Assessing the appropriateness of useful life and residual value estimates of property, plant and equipment requires the Trust to consider a number of factors such as the physical condition of the asset, expected period of use of the asset by the Trust, and expected disposal proceeds from the future sale of the asset. An incorrect estimate of the useful life or residual value will impact on the depreciable amount of an asset, therefore impacting on the depreciation expense recognised in the statement of financial performance, and carrying amount of the asset in the statement of financial position. The Trust minimises the risk of this estimation uncertainty by:

Te Horowhenua Trust

Investments in bank deposits are initially measured at fair value plus transaction costs. After initial recognition investments in bank deposits are measured at amortised cost using the effective interest method. Gains and losses when the asset is impaired or derecognised are recognised in the Statement of Comprehensive Income. At each balance date the Trust assesses whether there is any objective evidence that an investment is impaired. Any impairment losses are recognised in the Statement of Comprehensive Income.

(s) Changes in Accounting Policies There have been no changes in accounting policies or disclosures. All policies have been applied on a basis consistent with those from previous financial statements.

• physical inspection of assets; • asset replacement programs; • review of second hand market prices for similar assets; and • analysis of prior asset sales. The Trust has not made significant changes to past assumptions concerning useful lives and residual values. The carrying amounts of property, plant and equipment are disclosed in note 8.

(q) Critical judgements in applying the Trust’s accounting policies The Trustees must exercise their judgement when recognising grant income to determine if conditions of the grant contract have been satisfied. This judgement will be based on the facts and circumstances that are evident for each grant contract.

These financial statements are to be read in conjunction with the accompanying notes.

.52

Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2014

These financial statements are to be read in conjunction with the accompanying notes.

annual report 2013/14

.53

Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2014

Notes to and forming part of the Financial Statements (continued) 2 Schedule of Income

2014 $

2013 $

2014 $

2013 $

(A) Grants Were Received From the Following Agencies

Council Grant District Council Annual Grant

1,500,000

1,350,000

Eastern and Central Community Trust

20,000

1,500,000

1,350,000

Health Pomotion Agency

10,000

Horowhenua Blue Light Incorporated

600

Horowhenua District Council

48,239

9,915

Contracts Council Contract Income

123,750

45,000

LIANZA Ikaroa

400

Cafe Contract

20,827

13,125

Ministry of Education

5,750

Visitor Information

90,000

45,000

Ministry of Social Development

23,208

15,500

AA Contract

64,822

58,292

National Libray of New Zealand

20,000

Sundry Contracts

12,000

Wairarapa REAP

700

311,399

161,417

98,897

55,415

Sponsorship & Donations

Operating Income Lending Charges

49,537

47,494

Donations and Sponsorship

71,529

72,011

Recoveries

1,221

3,459

Wage Subsidies

31,379

17,935

Internet

3,045

2,141

102,908

89,946

Photocopying

17,858

13,182

Activity Income

245,737

201,793

(A)

98,897

55,415

Interest Received

4,300

12,238

Government Contracts

1,917

4,300

12,238

Holiday Programme

4,150

416,295

329,551

Donated Items

7,638

5,923

Miscellaneous Income

3,893

11,530

5,923

Total Income

2,346,432

1,949,075

Grants

These financial statements are to be read in conjunction with the accompanying notes.

.54

Te Horowhenua Trust

Interest

Other Income

These financial statements are to be read in conjunction with the accompanying notes.

annual report 2013/14

.55

Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2014

Notes to and forming part of the Financial Statements (continued)

3 Schedule of Expenses 2014 $

2013 $

Accident Compensation

3,439

8,572

Allowances - Staff

1,920

1,756

(B)

1,399,081

Staff Expenses

2014 $

2013 $

Accounting

2,140

10,497

1,425,486

Audit

16,400

12,360

5,130

8,555

Audit Disbursements

631

1,409,570

1,444,369

Bank Fees

3,977

3,101

Cash Handling

7,450

4,830

Computer Support and Software

60,809

4,781

Staff Expenses

Personnel Costs

Resources

Administration

Books Cancelled

79,335

68,394

Contractors

8,343

Non Books Cancelled (Gained)

2,610

2,882

Couriers/Freight

2,128

2,440

Loss on Disposal

22,270

Entertainment

1,190

1,910

Periodical & Database Subscriptions & Ebooks

36,707

43,529

General

572

2,243

Activity Expenditure

196,188

178,015

Hire of Equipment

60,084

314,840

315,090

Insurance - Trustees

2,250

Insurance - Statutory Liability

6,188

Insurance - Contents

16,996

13,878

Depreciation & Amortisation Depreciation - Books

83,589

86,530

Interloans

339

645

Depreciation - Other Lending Stock

22,210

21,182

Internet

2,829

Depreciation - Furniture & Fittings

55,175

40,330

Kete Web Hosting

2,280

Depreciation - IT Equipment

4,583

6,732

Lease - Photocopier

7,254

Depreciation - Kete Equipment

104

Legal

1,843

Amortisation - Koha Software

6,027

8,611

Minor Equipment

7,083

12,910

Amortisation - Kete Software

626

1,562

Photocopier

6,460

906

Amortisation - Other Software

7,304

5,217

Depreciation Recovered

(1,739)

177,818

170,268

These financial statements are to be read in conjunction with the accompanying notes.

.56

Te Horowhenua Trust

These financial statements are to be read in conjunction with the accompanying notes.

annual report 2013/14

.57

Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2014

Notes to and forming part of the Financial Statements (continued)

2014 $

Notes to and forming part of the Financial Statements (continued)

2013 $

2014 $

2013 $

Premises

Administration (continued) Postage

5,190

4,219

Cleaning & Rubbish

3,823

15,072

Printing & Stationery

6,318

22,073

Minor Equipment

1,741

Professional Subscriptions

3,625

5,661

Power & Gas

100,382

100,103

Repairs - Books, Magazines, DVDs & Video Mending

13,863

10,906

Rates

2,288

1,994

Representation

194

838

Rent - Tokomaru

200

Services Purchased from Horowhenua District Council

78,750

Repairs & Maintenance

988

110

Telephone

11,920

652

Security Expenses

45,549

Telephone - Hire System

2,474

153,230

119,220

Training

19,474

14,673

Travel & Vehicle Expense

5,519

4,085

Total Expenses

2,413,574

2,232,266

Trustee Fees

17,500

16,250

358,116

183,319

Salaries and wages

1,427,534

1,367,891

Employer contributions to defined contribution plan

31,414

24,670

Increase/(decrease) in employee benefit liabilities

(59,867)

59,774

Less Contribution to Employee Benefit Liability Received from Horowhenua District Council

(26,849)

Total Personnel Costs

1,399,081

1,425,486

These financial statements are to be read in conjunction with the accompanying notes.

.58

Te Horowhenua Trust

(B) Personnel Costs

These financial statements are to be read in conjunction with the accompanying notes.

annual report 2013/14

.59

Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2014

Notes to and forming part of the Financial Statements (continued)

4 Cash and Cash Equivalents

2014 $

2013 $

Cash at bank and on hand

38,515

56,810

Short-term deposits maturing three months or less from date of acquisition -

Total Cash and Cash Equivalents

38,515

56,810

The credit quality of cash can be assessed by reference to Standard and Poorâ&#x20AC;&#x2122;s credit rating of AA for Westpac. Cash and cash equivalents include short-term deposits total $Nil (2013: $Nil). A movement in interest rates of plus or minus 0.5% has a minimal effect on interest income for 2014 and 2013.

Schedule of Aged Debtors

2014 $

Current 1 - 30 Days

8,998

14,714

30 - 60 Days

2,509

2,043

60 - 90 Days

547

630

90+ Days

394

137

Total Debtors And Other Receivables

12,448

17,574

2013 $

The carrying value of receivables approximates their fair value. As at balance date any overdue receivables have been assessed for impairment. Impairment is $Nil (2013: $Nil). Related party receivables at balance date were $906 (2013: $318). See note 16. Debtors and other receivables mainly arise from the Trustâ&#x20AC;&#x2122;s statutory functions, therefore there are no procedures in place to monitor or report the credit quality of debtors and other receivables with reference to internal or external credit ratings.

5 Debtors and Other Receivables

2014 $

2013 $

Debtors and Other Receivables Trade Debtors

12,448

17,574

Debtor Accruals

5,492

10,025

Interest Receivable

Prepayments

8,275

6,031

GST Receivable

482

9,606

Total Debtors and Other Receivables

26,697

43,236

These financial statements are to be read in conjunction with the accompanying notes.

.60

Te Horowhenua Trust

6 Inventories

2014 $

2013 $

Stock On Hand

1,891

These financial statements are to be read in conjunction with the accompanying notes.

annual report 2013/14

.61

Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2014

Notes to and forming part of the Financial Statements (continued) 7 Intangible Assets

Opening Cost

Cost Additions

Cost Cancellations/ Disposals

Closing Cost

Opening Amortisation

Amortisation Cancellations/ Disposals

Amortisation This Year

Closing Amortisation

Closing BV

Other Software

26,087

-8,696

17,391

5,217

-1,739

7,304

10,782

6,609

ASSETS SCHEDULE FOR YEAR ENDED 30 JUNE 2014 Koha Software

148,591

128,501

6,027

134,528

14,063

Kete Software

199,270

198,227

626

198,853

417

Total

373,948

-8,696

365,252

331,945

-1,739

13,957

344,163

21,089

ASSETS SCHEDULE FOR YEAR ENDED 30 JUNE 2013 Other Software

26,087

5,217

20,870

Koha Software

148,591

119,890

8,611

128,501

20,090

Kete Software

199,270

196,665

1,562

198,227

1,043

Total

347,861

26,087

373,948

316,555

15,390

331,945

42,003

No. Items

Opening Cost

Cost Additions

Cost Cancellations/ Disposals

Closing Cost

Opening Depreciation

Depreciation Cancellations/ Disposals

Depreciation This Year

Closing Depreciation

Closing BV

Kete Equipment

16,428

16,355

16,398

Furniture & Fittings

586,737

5,429

592,166

68,592

55,175

123,767

468,399

IT Equipment

59,614

4,115

63,729

53,107

4,583

57,690

6,039

68,006

1,422,138

137,774

-145,122

1,414,790

644,690

-65,788

83,589

662,491

752,299

5,294

123,103

25,376

-28,766

119,713

111,231

-26,155

22,210

107,286

12,427

73,300

2,208,020

172,694

-173,888

2,206,826

893,975

-91,943

165,600

967,632

1,239,194

Kete Equipment

16,428

16,251

104

16,355

Furniture & Fittings

151,229

518,865

-83,357

586,737

85,644

-57,382

40,330

68,592

518,145

IT Equipment

161,348

-101,734

59,614

141,619

-95,244

6,732

53,107

6,507

68,303

1,370,983

174,952

-123,797

1,422,138

613,564

-55,404

86,530

644,690

777,448

6,840

130,309

24,814

-32,020

123,103

119,186

-29,137

21,182

111,231

11,872

75,143

1,830,297

718,631

-340,908

2,208,020

976,264

-237,167

154,878

893,975

1,314,045

8 Property, Plant and Equipment

ASSETS SCHEDULE FOR YEAR ENDED 30 JUNE 2014

Books Other Lending Stock Total

ASSETS SCHEDULE FOR YEAR ENDED 30 JUNE 2013

Books Other Lending Stock Total

These financial statements are to be read in conjunction with the accompanying notes.

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Te Horowhenua Trust

These financial statements are to be read in conjunction with the accompanying notes.

annual report 2013/14

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Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2014

Notes to and forming part of the Financial Statements (continued)

9 Creditors and Other Payables

2014 $

2013 $

Accounts Payable

2014 $

2013 $

Grants were received from the following agencies

Creditors

163,808

149,634

NZ Lotteries Commission

$466,400

Income in Advance

7,600

23,474

Pelorus Trust

$63,000

Total Creditors and Other Payables

171,408

173,108

Levin Charitable Trust

$30,000

Infinity Foundation

$10,000

Total

569,400

2014 $

2013 $

Balance at 1 July

782,803

Balance at 30 June

782,803

Balance at 1 July

313,141

119,563

Surplus (deficit) for the year

(67,142)

193,578

Balance at 30 June

245,999

313,141

Creditors and other payables are non-interest bearing and are normally settled on 30-day terms, therefore the carrying value of trade and other payables approximates their fair value.

10 Community Centre Fund 2014 $

2013 $

Opening Balance

470,986

Grants

569,400

11 Reconciliation of Equity

Other Income

157,052

Expenses

Transferred to Horowhenua District Council

(713,400)

Released to Interest Received

(7,268)

Released to Non Operating Income

(476,770)

Closing Balance

Community Centre Fund

Contributed capital

Retained surpluses The Community Centre Fund is money received from fundraising, donations and grants. The money was held in a separate account to be used for the development of the new library and the Community Centre. The entire value of this fund has been expended in the current financial year. The balance of the fund at the 30th June 2013 was transferred to non operating income.

These financial statements are to be read in conjunction with the accompanying notes.

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These financial statements are to be read in conjunction with the accompanying notes.

annual report 2013/14

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Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2014

Notes to and forming part of the Financial Statements (continued)

12 Employee Benefit Liabilities

14 Financial Instruments

2014 $

2012 $

Accrued salaries and wages

4,749

51,902

Annual leave

59,927

72,160

Retirement gratuities

62,500

62,980

Total employee benefit liabilities

127,176

187,042

(a) Credit Risk

Credit risk is the risk that a third party will default on its obligation to the Trust, causing the Trust to incur a loss.

Currency risk is the risk that the value of a financial instrument will fluctuate due to changes in foreign exchange rates. The Trust is not exposed to currency risk, as it does not enter into foreign currency transactions.

Due to the timing of its cash inflows and outflows, the Trust invests surplus cash with registered banks. The Trust’s Investment policy limits the amount of credit exposure to any one institution. The Trust has processes in place to review the credit quality of customers prior to the granting of credit.

Comprising: Current

64,676

124,062

Non current

62,500

62,980

Total employee benefit liabilities

127,176

187,042

13 Categories of Financial Assets and Liabilities 2014 $

2013 $

Cash and cash equivalents (note 4)

38,515

56,810

Debtors and other receivables (note 5)

26,697

43,236

Total cash and receivables

65,212

100,046

Cash and receivables

Financial liabilities measured at amortised cost Creditors and other payables (note 10)

163,808

149,634

Total financial liabilities measured at amortised cost

163,808

149,634

The Trust’s maximum credit exposure for each class of financial instrument is represented by the total carrying amount of cash equivalents (note 4), investments and trade receivables (note 5). There is no collateral held as security against these financial instruments, including those instruments that are overdue or impaired. The Trust has no significant concentrations of credit risk, as it has a large number of credit customers and only invests funds with registered banks with specified credit ratings.

(b) Liquidity Risk Liquidity risk is the risk that the Trust will encounter difficulty raising liquid funds to meet commitments as they fall due. Prudent liquidity risk management implies maintaining sufficient cash, the availability of funding through an adequate amount of committed credit facilities and the ability to close out market positions. The Trust aims to maintain flexibility in funding by keeping committed credit lines available. The Trust manages its borrowings in accordance with its Borrowing policy.

(d) Cash Flow Interest Rate Risk Cash flow interest rate risk is the risk that the cash flows from a financial instrument will fluctuate because of changes in market interest rates. Borrowings and investments issued at variable interest rates expose the Trust to cash flow interest rate risk. The Trust’s investment policy requires a spread of investment maturity dates to limit exposure to shortterm interest rate movements. The Trust currently has no variable interest rate debt or investments.

(e) Fair Value Interest Rate Risk Fair value interest rate risk is the risk that the value of a financial instrument will fluctuate due to changes in market interest rates. The Trust’s exposure to fair value interest rate risk is limited to its borrowings and shortterm bank deposits.

(f) Credit Cards Facility At the 30th June 2014 the Trust operated three credit cards with a combined facility of $45,000 (2013: $25,000). Contractural liability: The Trust repays the credit cards in full each month therefore there is no extended contractural liability.

There were no investments as at 30 June 2014 (2013: $Nil).

15 Events Occurring After Balance Date There were no significant events after balance date (2013: Nil).

These financial statements are to be read in conjunction with the accompanying notes.

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Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2014

Notes to and forming part of the Financial Statements (continued)

16 Related Party Information

17 Key Management Personnel Compensation

2014 $

2013 $

2014 $

2013 $

Annual Grant Received from Horowhenua District Council

1,500,000

1,350,000

Salaries and other short-term employee benefits

320,239

324,286

Contract Income from Horowhenua District Council

213,750

90,000

Post employee benefits

62,500

62,980

Other Grants and Income Received by Te Horowhenua Trust from Horowhenua District Council

Total Key Management Personnel Compensation

382,739

387,266

67,558

31,512

Services Reimbursed by Te Horowhenua Trust to Horowhenua District Council

77,080

25,845

Accounts Receivable from Horowhenua District Council

906

318

Accounts Payable to Horowhenua District Council

6,722

Payment for Services provided by Horowhenua District Council

78,750

Key management personnel include the CEO, two Customer Experience Managers, and the Trustees.

18 Trustees Fees

2014 $

2013 $

P Birrell (resigned November 2012)

1,1250

S Crosbie

5,000

The Trust makes no rental payment for the Council owned building it occupies.

J Olifent

2,500

The Council subsidises some of the operating costs of the Trust, including IT services, audio visual costs and cleaning.

G Smellie

2,500

The Trust was settled by the Horowhenua District Council and receives a significant amount of operating grants from the Council to deliver its objectives as specified in the Trust deed. The Horowhenua District Council is the ultimate controlling party of the Trust. The above transactions were carried out with related parties during the year.

G Sue

2,500

B Tukapua

2,500

The Trust makes purchases from the Levin Paper Plus which Bernie Wanden, a Trustee, is the owner. Purchases this year totalled $11,668 (2013: $13,074). Payable as at 30 June 2014: $Nil (2013: $755).

B Wanden

2,500

Total Trustees Fees

17,500

16,250

During the 2013 year funding totalling $713,400 was received as part of the fundraising towards the building and transferred to Horowhenua District Council.

No provision has been required, nor any expense recognised for impairment of receivables from related parties (2013: Nil). G Good and T Rush do not receive Trustees Fees as they are Council Representatives. â&#x20AC;&#x192;

These financial statements are to be read in conjunction with the accompanying notes.

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These financial statements are to be read in conjunction with the accompanying notes.

annual report 2013/14

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Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2014

Notes to and forming part of the Financial Statements (continued)

19 Capital Management

23 Capital Commitments and Operating Leases

The Trust’s equity comprises of Trust capital and retained surpluses. Equity is represented by net assets. The Trust deed requires the Board of Trustees to manage its revenues, expenses, assets, liabilities, investments, and general financial dealings prudently. The Trust’s equity is largely managed as a by-product of managing revenues, expenses, assets, liabilities, investments, and general financial dealings. The objective of managing the Trust’s equity is to ensure the Trust effectively achieves its objectives and purpose, whilst remaining a going concern.

20 Kete Development

Less than 1 Year $

2 to 5 years $

Later than 5 years $

Leasing Solutions Limited expires 30 June 2015

7,254

Leasing Solutions Limited expires 30 June 2015

7,254

Lease Commitments 2014

Lease Commitments 2013

Kete is a software programme designed to act as a do-it-yourself digital archive of arts, culture and heritage resources. It was developed because the Trust had conducted an Arts Culture and Heritage Audit for Horowhenua District Council which revealed the fragility of many of the district’s arts culture and heritage records. The Kete Horowhenua development fitted the objectives of the government’s National Digital Strategy and received a grant from the Community Partnership Fund to implement it.

21 Koha Software The Horowhenua Library Trust commissioned Katipo Communications Ltd in 1999 to write a library software program that would meet the needs of the Horowhenua Library system without requiring an initial or continuing heavy investment in new equipment, or expensive telecommunications links. The programme was written as Open Source software, under the GNU General Public Licence. As such, it is free to download and use by anyone. For this reason, the name “Koha” was selected for the programme. The Trust has registered KOHA as a trademark in New Zealand”.

22 Contingent Liabilities and Assets The Trust has no Contingent Assets as at 30 June 2014. (2013: $0). The Trust has no Contingent Liabilities as at 30 June 2014 (2013: $3,000-$4,000).

These financial statements are to be read in conjunction with the accompanying notes.

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Te Horowhenua Trust

These financial statements are to be read in conjunction with the accompanying notes.

annual report 2013/14

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Te Horowhenua Trust

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Te Horowhenua Trust

annual report 2013/14

.75