Te Horowhenua Trust Annual Report 2014/2015 by Joann Ransom

Te Horowhenua Trust

ANNUAL REPORT

2014/2015

Contents Chairperson’s Report

CEO’s Report

Introduction

Lifelong Learning

Matariki

Te Takere Travel

Events

Quiz Night

Festivals and Celebrations

Library

Book Launches and Author Visits

Youth

BNZ Business Suite

Exhibitions

Poppy Wall

Children

Heritage

Customer Service

Volunteer Resource Centre

Financial Summary

Supporters

Fees and Charges

Membership

Personnel

Statement of Service Performance

Financial Statements

Auditor’s Report

Chairperson’s Report This report provides the opportunity to celebrate the achievements of Te Horowhenua Trust over the year 1 July 2014 to 30 June 2015. This year the Trust focussed on 3 main areas: • Consolidating our financial position • Developing partnerships • Reviewing our 3 year Strategic Plan The Finance Team kept a very close eye on trading and fundraising activities in order to stabilise our financial position after the challenges inherent in operating a new expanded community facility. We have tried to cap costs and grow our income in order to start FY2015/2016 in a strong position. During 2014/2015 we were delighted to attract $189k in sponsorships, grants and donations. We are delighted that Whispers Café, Plumbing Solutions and Paper Plus have all committed to a further 3 years of support, most recently sponsoring our vehicle which we use to provide services throughout the District. Our business activities are growing steadily and our BNZ Business Centre, international travel brokerage and AA service activity are all providing good returns which we reinvest in the community through a comprehensive programme of events and activities. The Horowhenua community is particularly good at working together for a common purpose. In 2009/2010 we delivered just 4 collaborative projects with community partners compared to 34 this year. We developed 18 new partnerships in 2014/2015. On the 29 September 2015 we will have been operating for 3 years so it was timely to review Te Takere’s

strategic direction now that the frantic opening phase has settled in to what could be called ‘business as usual’. Trustees worked through a comprehensive process to determine our strengths and weaknesses, compare ourselves to our peers, ascertain the challenges our community faces and how we can best contribute towards HDC’s Community Outcomes plan. Our values and objectives have been confirmed and a strategy developed to guide the preparation of annual business plans. We are entering a new phase of activity and look forward to rolling out our 3 year digital literacy programme and an extended programme of cultural events that will include live performances, community celebrations and art exhibitions and are looking forward to achieving an exciting new level of activity. This report enables me to publicly thank the many individuals who have been so generous in their support of Te Takere, with time and money. We could not survive without such generosity. We thank the Council, for supporting our work despite the many budget constraints they face. The Trust is indebted to Horowhenua District Council CEO, David Clapperton for guidance and advice. I also wish to wholeheartedly thank the dedicated staff who work hard, look cheerful and excel at delivering new activities. And special thanks to our CEO, for her inspired leadership. Finally, thanks to my fellow trustees for their wise counsel as we work to deliver a facility that is deservedly attracting attention far beyond the Horowhenua.

Sharon Crosbie, CNZM, OBE Chairperson

ANNUAL REPORT 2014/15

A sustainable future The Trust has worked very hard to develop a sustainable financial future through developing diverse income streams to supplement the annual library grant from HDC. These charts show how the grant has reduced from comprising 81% of Trust income in 2011/2012, before Te Takere opened, to 71% in 2014/2015.

CEO Report

2011 – 2012

Never doubt that a small group of thoughtful, committed citizens can change the world. Indeed, it is the only thing that ever has - Margaret Mead An anonymous local donor has donated nearly half a million dollars to Te Horowhenua Trust over the last decade. This person wants to effect positive social change within Horowhenua and donating annually to the Trust has been a way of doing that. There are a handful of local benefactors who quietly and anonymously support the Trust each year with regular donations. Significant donations are negotiated each year and are used for a specific purpose that the Trust deems important and that the donor wishes to support. Two themes have prevailed over the last decade: • the dignity of paid employment which changes lives at a personal level for individuals; and • investing in the professional development of staff who are then able to effect social change at a community level. Over the years, several individuals have been offered paid employment with the Trust and a new schoolleaver intern has been funded for 2015/2016. This one year paid position provides the young person with 12 months of work experience where they learn new skills including customer service and office administration. A previous intern went from being on the unemployment benefit to university where they gained a double degree including a Masters in Librarianship. Donations have enabled investment in the professional development of staff who have been able to undertake studies and attend conferences nationally and

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Council grant Contracts Operating income Sponsorship and donations

2012 – 2013

2014 – 2015

internationally. This means that we are at the forefront of new developments and new ideas which have resulted in Te Takere being an exemplar of the ‘new library as community hub model. Staff have developed the practical skills and knowledge to help our community to gain the skills required to participate fully in our increasingly digital world. The NZ Government is currently working towards a goal of 70% of transactions with government being completed online by 2017. Many of our residents, from teenagers to seniors, simply do not have the skills to use the new online systems but our staff are now well equipped to support them to meet this challenge. We are currently seeking funding to implement a 3 year digital literacy programme that will use a variety of approaches to help the community gain a range of digital literacy skills. A grant from Eastern and Central Community Trust and a partnership with the 20/20 Trust has kick-started the programme, enabling us to start running free Stepping-Up classes at Foxton and Shannon Libraries, and at Te Takere in Levin. A range of other initiatives are planned and will be rolled out over the next few years, subject to funding. Donations mean a great deal to the Trust. Some donors like retired business people and professionals, give thousands periodically, while others donate a small regular amount each month - the price of a cup of coffee a week. If you would like to help support the work we do and join the Coffee Club, as this group is known, and help us make a real difference in our community please contact me directly or ask at the service desk in Te Takere. So if you ever wondered how a little library in Levin came to be a leader in national and international field of librarianship, now you know!

Joann Ransom, BA, RLIANZA Chief Executive

ANNUAL REPORT 2014/15

Objectives Te Horowhenua Trust objectives are to achieve: Strategic and operational partnerships that enable The Trust to make a stronger contribution to the development of social capital in Horowhenua;

Introduction

Organisation Te Horowhenua Trust (the Trust) was incorporated pursuant to the Local Government Act 2002 on 3 December 1996 as Horowhenua Library Trust. It changed its name on 4 March 2011 to better reflect the new vision and role of the Trust in Te Takere, Horowhenua’s new culture and community centre which opened in September 2012. The Trust is a charitable trust incorporated in New Zealand under the Charitable Trusts Act 1957. The Trust is also a not-for-profit Council Controlled Organisation as defined under section 6 of the Local Government Act 2002, by virtue of the Council’s right to appoint the Board of Trustees.

Board of Trustees The Board of Trustees comprises up to 9 Trustees; there are currently 7. Potential trustees may be nominated by Council or the Trust Board and are appointed by Council after consultation with existing Trustees. The Board meets monthly throughout the year and agendas are publically available on the Trust website www.tetakere.org.nz

Accountability The Trust is required, pursuant to section 6 of the Local Government Act 2002 and Schedule 8 of the Act, to prepare and deliver to Horowhenua District Council (Council) a draft Statement of Intent (SOI) no later than 1 March in each year.

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Sustainable funding that provides facilities, technology, resources and services that deliver social, cultural and economic benefits to Horowhenua communities;

The SOI is a public expression, required by the Act, of the accountability relationship between the Trust and Council. It is the document against which the Trust reports to Council during the year and against which the Council and the Auditor General hold the Trust accountable for its performance. The SOI identifies the nature of the Trust’s business, issues of importance to the Trust and the nature and scope of activities to be undertaken. It sets the performance expectations agreed between the Trust and Council and records specific objectives and performance targets to be met during the relevant period. The Trust employs a Chief Executive to oversee operations and fulfill the Trust’s obligations under the Management Agreement which is negotiated biennially between the Trust and Council.

Reporting Each year the Management Team develops a Business Plan which sets out operational activity and performance targets for the incoming year. Financial and non-financial reporting is made monthly to the Trust Board. The Trust is required to provide quarterly reports to Council covering activities undertaken by the Trust, the Trust’s performance against agreed SOI performance measures and significant issues relating to the provision of services. The Trust Deed requires an Annual General Meeting to be held where the annual report and accounts (this document) is received. The AGM is usually held in early December each year.

Communities and individuals accessing information, ideas and works of the imagination that are important to all aspects of their lives;

Independent learners having educational and training opportunities that support their literacy, knowledge and skill development; Local communities and individuals having access to the digital world and are confident users of technology, able to participate effectively in the digital world, free from unnecessary restrictions or charges; Local communities and individuals being provided opportunities to participate in community life.

Mission: To be a catalyst for inspiring, delighting and developing the Horowhenua District. Values: Integrity, Lifelong Learning, Manaakitanga, Innovation, Customer Delight, Synergy and Neutrality.

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Lifelong learning is at the very core of all that we do Just as libraries are no longer the really quiet places of the past, education is no longer just for children or confined to a classroom.

Lifelong Learning

It has long been recognised that people keep on learning throughout their lives and in many different ways.

Te Takere is a learning environment with resources, facilities and programmes to support all sectors of the community to acquire leisure, work and academic skills. Lifelong learning has been the foundation of libraries since the Age of Enlightenment when they first challenged ‘authority’ and responded to the thirst for knowledge prompted by the industrial revolution.

reading room faltered. Instead the Weraroa group received annual donations to help keep it afloat.

Carnegie Library Mechanics Institutes Mechanics Institutes were really the first libraries in NZ, founded here in the 1840s as educational organisations for craftsmen and skilled workers. They featured libraries with fiction and non-fiction, a reading room for newspapers and magazines, and a venue for lectures, classes, book and play readings and light entertainment – not unlike public libraries today, and a lot like Te Takere! Mechanics Institutes were, however, limited to people who could afford the subscription. In 1869 the Public Library Act allowed councils to charge a small rate to support a public library on the condition that it was free, but for many years the capital cost of a building was a huge barrier.

In 1908, along came Andrew Carnegie, the Scottishborn American businessman and philanthropist with his offer to fund the building of a library on the conditions that the site was debt-free, an annual sum was committed to support it and the library was free. The Levin Borough Council took up the offer enthusiastically, but not before trying to wriggle out of the ‘free’ requirement and a debate between Weraroa and Levin about the best site for it. The building that resulted on the corner of Oxford and Bath Street in 1911 – which included offices, a ladies’ sitting room and a reading room – got the seal of approval from Carnegie who said he was certain it would prove “a spring from which only blessed waters will flow”.

“Some parts of our brain stay as malleable as a baby’s, so we can create neurons and learn new things throughout our entire lives.” from Brain Rules by John Medina Learning can be formal and informal, self-directed and structured. It is increasingly experiential and our role is to facilitate free learning, just as Andrew Carnegie funded free libraries for people all around the world more than 100 years ago. Studies have shown that early childhood is a critical first step in building the foundation for a child’s learning and development and children’s librarians have targeted programmes to positively engage and extend children.

Baby Time Rock and Rhyme Baby Time Rock and Rhyme was launched in March this year aimed at 0-3 year olds and numbers attending the weekly sessions are increasing. The focus is on music and finger play as well as basic stories and an iPad with story apps and songs is very popular.

The children are given a few minutes during each session to read or look at a ‘lift the flap’ book on their own or with their mothers. Funding from Rotary allowed the purchase of some musical instruments and some great board books.

Toddler Time Toddler Time sessions are also held in the branch libraries every week and children’s librarians offer an out-reach programme which involves visiting 26 early childhood centres throughout Horowhenua reaching more than 430 children a month.

Older Children For older children, regular class visits from schools are a wonderful way to encourage the love of reading. Casual visits to take out books, tours of the Te Takere to learn about what goes on and what they can take out and library skills lessons where they learn about how to use the library are the options offered.

Schools teach children how to read; Libraries help them to love reading. Youth Space Successful activities are held around physical fitness, music events and cooking classes in the Contact Youth Space, the after school Minecraft Club continues to be popular and school holiday programmes with a focus on technology - YouthTek and JuniorTek - have proved worthwhile.

Levin’s first library Levin’s first library was in two rooms of a store in Weraroa run by a group of the settlement’s residents with the help of small donations from the Horowhenua County Council. When the Levin Borough Council was formed in 1906, gas and water were more important priorities and their intention to establish a library and

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ANNUAL REPORT 2014/15

Independent learners have educational and training opportunities that support literacy, knowledge and skill development.

Community Wellbeing Youth Tek

Digital services lead Joanne Dillon took on this project with the aim of showing local youth that technology is a career option that offers a wide range of exciting opportunities in New Zealand and overseas. She decided to put together a fun and productive programme that gave students a taste of a real ‘geeky’ conference – keynote speakers, workshops and demonstrations, t-shirts and other swag, catered breaks and a road trip to celebrate success. She aimed high and found that organisations are not only willing to offer their time and knowledge but thrilled to be asked to participate.

Employment Readiness Employment Readiness has been offered on a weekly basis at Te Takere with between one and three participants most weeks. It is also offered at least once a month at Foxton and Shannon libraries. On more than two occasions participants have come back to let us know that after attending our Employment Readiness workshop they were successful applying for a position. A team of eight staff are now delivering the Stepping Up workshops in our three locations.

Stepping Up In partnership with the 2020 Communications Trust the Stepping Up programme was launched in March. In the last four months of 2014/2015 we offered 37 courses to a total of 96 attendees. Topics have ranged from computer basics and Facebook to digital design and Skype.

Community Learning Of our community learning programmes Tai Chi remains the most popular Chalkle class ever scheduled; the learner-friendly Te Reo classes had a solid base of about 25 regulars and SeniorNet (pictured left) continues to support the older generation in learning to use their digital devices. This course is now also offered weekly in Foxton. New this year is a social coffee and crochet group where willing crafters teach people to knit or crochet while enjoying a chat. This group was at the centre of the poppy project, creating hundreds of the red woollen flowers that were later sewn into the beautiful panel hung on the walls to mark the centenary of World War 1.

Creating experiences During a story time visit to Arohanui Kindergarten, children’s librarian Deborah Macdonald noticed a little girl sitting quietly and listening to the stories but not really participating along with the other children. After reading an animal sounds book, she let each child push some of the sound buttons. This little girl became suddenly animated when it was her turn. She quickly located the buttons and her whole face lit up. What Deborah hadn’t realised was that she was blind. “It was really lovely just to see the effect that this experience had on her.” At another centre, a little boy was sitting quietly, again not joining in. She started reading a Thomas the Tank Engine book with sounds. He suddenly jumped up and grabbed the book, calling out the names of all the characters. “The teacher in charge ran to call other teachers to come and listen. They were amazed as apparently this little boy just doesn’t talk. These experiences show just how worthwhile these visits are,” said Deborah.

Heritage The Heritage Community presented a ‘Mystery of History’ Research Weekend, expanded from the previous year to include local history as well as family history. Held in Family History Month a collaboration between the Horowhenua Family History Group, members of NZSG and the Horowhenua Historical Society, the weekend featured quality speakers and experts to help with family research. It was attended by 60 people over the two days and many ‘eureka’ moments were recorded. While it was targeted at people who were well into their family research, it attracted a number of beginners who joined the family history group and NZSG. Events and exhibitions held throughout the year add variety to the community learning experience and expose library users to new music and art styles and genres.

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YouthTek 2015 Twelve students participated in YouthTek in April 2015. As well as students from Horowhenua College, Waiopehu College and Manawatu College there was also one student who had left school at 15 to continue his education through the Correspondence School. He was initially anxious about attending YouthTek, having been out of school for so long, but he coped well in a classroom environment, soaked up all of the information he could and engaged well with the tutors. He and one of the Waiopehu students, had no transport so Te Takere staff drove them to and from Te Takere each day. The younger student had been banned from using school computer facilities after hacking into the administration system. He and his brother lived with their unemployed Dad and he had a number of computers but no internet access at home. “It was a privilege to get to know both of these young men and open their eyes to possible employment opportunities on our trip to Trade Me, Wellington Airport Fire Station and the Ministry of Education,” said organiser Joanne Dillon.

ANNUAL REPORT 2014/15

Matariki

Te Takere Travel

Te Ao Maori within Te Takere will reflect the rich and diverse Maori culture from throughout the region.

Te Takere will provide visitors, travellers and conference delegates with information and travel booking services and facilities.

Matariki begins to rise in the last few days of May and symbolises the coming of the Maori New Year. Matariki is the Maori name for a group of seven stars known as the Pleiades star cluster. Some people think of Matariki as a mother star with six daughters, and it is often referred to as the Seven Sisters. This year Te Takere collaborated with Grace Taniora, educator and Chairperson of Te Pataka Mauri Ora trust who deliver Te Reo Maori programmes and initiatives alongside Ma Te Reo and the Maori language commission. The week started with a Powhiri to welcome visitors to learn about Maori tikanga and the meaning behind Matariki. English Language students participated in

the Powhiri led by Muaupoko Kaumatua Te Hira Hill. A packed programme for the week included Te Reo classes which attracted 20 -30 people each session. Noho Tamariki sessions were run every Tuesday and Thursday and over 200 children and their families enjoyed Matariki to its fullest through culture, dance, music, crafts and Kai. Matariki festivities concluded with a Hangi tasting with over 80 hangi meals given away to the community. Matariki is seen as an important time to celebrate the earth, and show respect for the land on which we live. It is a good opportunity for Maori to share their stories and culture with the wider community.

Promoting Horowhenua

Fly Palmy

The Visitor Information Centre at Te Takere meets the needs of visitors to the region who want information on local attractions and accommodation but its biggest business activity is booking travel and accommodation for residents wanting to travel outside of the District.

A new partnership was developed with Palmerston North Airport and library members who booked their flights out of Palmerston North received heavily discounted parking for stays away longer than 3 days.

Domestic Travel We are one of the biggest sellers of Intercity bus tickets in NZ and book many rail, ferry and accommodation nights for residents who prefer to not book online or use credit cards.

International Travel

Excursions

Our experienced travel agent Colleen Tyree is an international travel broker. She has had a fabulous first year helping many residents plan their holidays and business trips. The Trust is proud to generate a greater share of its operating budget from sources other than rates and the more successful our commercial operations are the more profits we are able to reinvest back into services for Horowhenua residents.

A new initiative this year is escorted excursions and our first two, to World of Wearable Arts 2015 and the Edinburgh Tattoo both sold out smartly. We are investigating other excursions; a night at the Opera perhaps!

Merchandise A small but fabulous range of souvenirs and giftware is proving popular with visitors and locals alike. We regularly change the suppliers which keeps the selection fresh and appealing.

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Events The Horowhenua is a district rich in arts and culture that publicly celebrates its depth and diversity through a calendar of vibrant activity and events. Horowhenua aims to provide the best rural lifestyle in NZ and creating a lively and interesting community space that people want to spend time in is one of the ways that we do that. Throughout the year an ongoing calendar of events – 770 community events if you want to count them – were held including puppeteers, storytellers, orchid shows and book launches.

Te Takere Live The events team including resident musicians Ramon Oza and Nick van Dijk facilitate a year round programme of performances under the newly developed brand ‘Te Takere Live’.

We have also run a couple of ticketed events throughout the year including the Andrew London cabaret. This was a great night out at a very reasonable cost where Andrew and his talented side kicks entertained an appreciative crowd with great humour and good music. These ticketed shows provide a different experience for our residents but are important as fund raisers to cover the cost of the many free events we provide. The common principle across much that we do is: ‘ if you can afford to help us bring experiences like this to Levin we would love your support otherwise please enjoy it for free’.

Orchids The annual Levin Orchid Society show was held at Te Takere in September 2014 and the entire main space was full of glorious, exotic show-stopping blooms. Each morning, after having been locked up all night, the air was heavy with the sweetest scent - who knew orchids had perfume?!

Fashion Parade Every Friday lunchtime local musicians entertain the delighted Café crowd. The Day out in Town bus brings residents into Levin from Shannon, Foxton, Foxton Beach and Waitarere arriving at around 11.30am and departing for the return trip at 2pm which means there is plenty of time to enjoy the café and concert – which is free! Thanks to the generosity of Creative Communities, we have been able to provide a programme of concerts on the last Sunday of each month that feature professional artists from the lower North Island.

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Social history was celebrated at the Something Old, Something New, Something Borrowed, Something Blue fashion parade as part of Family History Month. It was conceived and largely organised by Horowhenua Family History Group life member Gloy Deadman. Her 34 models were staff and their associates, family, friends and acquaintances. Bridal gowns and bridesmaid and flower girls dresses from as far back as 1918 were the talking point of the parade which featured new season’s fashion from Ballentynes. This fantastic show was watched by 150 people and sold out in a week!

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Title here Quiz Night

Services, facilities, resources, social opportunities and programmes which support older community members to live a satisfying and healthy lifestyle. Quiz Night has become an entertaining social occasion for many of the regulars who line up each week ready for the latest challenging round of questions.

He spends a lot of time in Asia mentoring teachers and some of the schools he visits don’t have libraries. “It makes you realise what a wonderful asset Te Takere is.”

Amongst the combatants is Kapiti visitor David Simpson who joined in the fun from the first night while in town to spend time with his elderly mother.

David is competitive and likes to do well each week, but accepts that occasionally, depending on the topics, the team fails to fire. His interests are history, maths and music, but often the music questions, popular culture, TV and films are beyond his broad knowledge. The secret to a good a Quiz team, he said, is a range of ages and interests to cover all the possibilities in the numerous categories, something everyone who attends has discovered.

The retired teacher loved quiz night from the start. He joined ‘Our Team’, made up of two other ‘solo quizzers’ who walked in off the street, three other ‘irregulars’ and occasional quizzers who joined in for a week or two. Usually in the top three or four, ‘Our Team’ has come out on top twice, and was second in the first Twelve Week challenge. “I have thoroughly enjoyed it,” David said. “It gets me out of the house to meet more people while I am here with Mum.” David spent more time in Levin than at his Kapiti home while his mother was in the rest home. “I needed to get out and Te Takere helped me to do other things.” A keen reader, he also joined the library and loves Te Takere.

Quiz Night is all about providing a fun community event for people aged 18 to 80. It uses a longestablished and proven Pub Quiz model and is held every Wednesday from 7pm – 9pm. Families, friends and business teams all regularly compete and there is usually a table of ‘walk- ins’. Auckland-based company Believe It Or Not which is supplying the questions has successfully run quiz nights throughout New Zealand since 1998 and they now have around 250 venues taking part every week. Director Brendan Lochead said the quizzes are designed so that all generations can participate. “They are broad general knowledge, multi-media quizzes. There’ll be clips of an All Black scoring a try, a movie or TV theme, flags of the world or photos of famous people in disguise.” The company’s concept has been tried in a couple of Levin pubs but they never got off the ground. “I’ve been saying Levin is the largest urban centre without a quiz night – now I will have to find another one.”

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and swirling action which was much admired. The finale featured Bollywood entertainment and food provided by Rangoli and Taste of India that was enjoyed by 330 guests, topped off with a fantastic fireworks display.

Festivals and Celebrations

Christmas Market Samoan Language Week Part of celebrating Samoan Language Week was an event especially for pre-schoolers. All early childhood centres were invited and more than 100 attended.

A multi purpose heart and hub; a community centre in its fullest sense and an affordable family destination which reflects the richness and diversity of the community.. Te Takere is helping visitors experience other cultures without having to take a long plane flight.

culminating in a special evening with Bollywood entertainment and fireworks.

Cultural festivals like Matariki, the Samoan Language week and Diwali have become permanent fixtures on our events calendar.

Diwali is an ancient Hindu festival celebrated in India every year in autumn. Spiritually it signifies the victory of light over darkness, knowledge over ignorance, good over evil, and hope over despair.

Staff love helping celebrate these special events and welcome the opportunity to help showcase other cultural traditions.

Diwali

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The programme started with a welcome song in Samoan, which was led by the children from Fanau Pasifika, followed by an animated YouTube video shown on the big screen in the open meeting room promoting the use of Samoan Language. A highlight was a dual reading of the Hungry Caterpillar with Rasela from Fanau Pasifika reading in Samoan and children’s librarian Deborah Macdonald in English. Contact Youth Space worker Asaria Saili talked to the children about his special Samoan tattoo and everyone sang Savali Vali – a popular Samoan song – with the words shown on the big screen so all could join in.

In other celebrations Te Takere helped bring Christmas to town with a festive market held on the same day as the annual Christmas Parade. A great assortment of stalls were organised with something to please visitors of all ages. There was craft, food, bouncy castles, woodwork, ideas for Christmas gifts, the BNZ Santa’s Grotto, a children’s Christmas Show with Kayne from Kidszone. A lot of organisation and preparation had gone into the day which was unfortunately marred by heavy rain and strong winds which sent the market indoors before midday. Stallholders were accommodated wherever we could find space and the festivities continued. Even the Christmas parade went ahead in atrocious weather conditions.

Diwali at Te Takere allowed everyone to celebrate and experience Indian culture in its many and colourful forms and it was great to see the mingling of cultures, especially at the powhiri which started the festivities.

Levin’s Indian community gets right behind the “festival of lights” in Te Takere.

There was storytelling, chalk art and Bollywood dancing, but the most popular events were the cooking demonstrations and tastings, henna painting and the sale of Indian pre-loved Indian costumes and jewellery.

Along with two staff members they organised and sponsored six days of activities for all ages,

Horowhenua’s Indian community got together for a garba dance, a joyful style of dance full of sweeping

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Performances by Fanau Pasifika which included dance and song, and by St Joseph’s Samoan group attracted much interest and helped raise the profile of Samoan Language Week.

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Lending While visits to our sites has increased slightly over last year library loans have declined by 9%. DVDs are now a ‘sunset collection’ with loans falling rapidly due to increased access to online content. This has had an impact on non-fiction loans which are down 13% over last year and reflects how easy it is to find answers on the internet.

Library

Recreational reading increasingly forms the bulk of our library loans although biographies, travel and lifestyle titles still lend strongly.

E-books

The library engages, inspires and informs the Horowhenua community - providing free and ready access to information, ideas and works of the imagination. Friends of Horowhenua Libraries The Friends of Horowhenua Libraries have again been wonderful. They ran the books sales and the annual large print appeal – and donated $10,000 themselves! They also worked with the Menz Shed who built us some beautiful, easy to move, display stands for showcasing library books in Te Takere.

Volunteers A special class of Friends are our volunteers who week in and week out come to work and help us provide a library service to the district. Our volunteers manage the Homelink service which provides books to people who cannot get out and about, they manage the distribution of stock among the library branches, they process every book we buy and mend all the ones that need it and this past year shelved and tidied 346,000 books!

E-resources The Trust has invested in more digital resources that can be accessed from home using a library card. Ebook loans have increased; it is so easy to download a new title from your bed in the middle of the night or when away on holiday! New databases this year include: • Beamafilm - streamed indie films and documentaries; • MyHeritage - available from home unlike Ancestry. com which is only available at one of the libraries;

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• Newspapers - British newspapers stretching back to the 1600s and USA back to the 1800s (great for genealogists) supplement our full-text dailies from around the globe; • Zoo whizz - curriculum-linked ‘game’ that helps kids enhance their numeracy and literacy skills,

Four years ago when Borders went into bankruptcy the supremacy of digital over print seemed certain. Sales of ebooks had risen 1,260% from 2008-2010 and predictions were that by 2015 ebooks sales would outnumber print. Roll forward and the outlook is far different. According to the American Booksellers Association ebook sales have fallen by 10% in the last 5 months alone and print sales are up 10% with some retailers reporting their best annual performance ever. While ebooks are not a fad it is definitely a case of horses for courses!

Breakdown of loans

When Te Takere opened usage at the branches fell significantly and the hard decision was made to provide library staffing at Foxton in the afternoons only and to open Shannon library in the afternoons only. We are delighted that visits to both sites have increased in this past year: up 17% at Shannon and 51% at Foxton. Funding has been secured to staff both sites all day for 2015/2016.

New leads have been appointed for Shannon and Foxton libraries with responsibility for developing a more diverse range of services and activities in the local communities.

A wanted man - by Lee Child Bad luck and trouble - by Lee Child Never go back - by Lee Child Nothing to lose - by Lee Child Three letters - by Josephine Cox

Top 5 Largeprint 1. 2. 3. 4. 5.

The devil you know - by Josephine Cox Tomorrow the world - by Josephine Cox Persuader - by Lee Child Love child - by Irene Carr The woman who left - by Josephine Cox

Top 5 DVDs 1. 2. 3. 4. 5.

Stargate SG1 Diary of a wimpy kid Dances with Wolves Cars 2 Overlord

1. Spies and commissars: Russia and the West in the Russian Revolution - by Robert Service 2. Dirty Politics: how attack politics is poisoning New Zealand’s political environment - by Nicki Hager 3. A wife on Gorge river - by Catherine Stewart 4. Winston: the story of a political phenomenon - by Ian Wishart 5. The natural garden : landscape ideas for New Zealand gardens by Xanthe White

Branch Services

We are looking forward to the long overdue new library facility at Foxton.

1. 2. 3. 4. 5.

Top 5 Non-fiction

• Crystal Rain Forest - simple coding for kids.

The Tokomaru Community library has struggled in recent years with few volunteers and limited opening hours. We are delighted that 3 new locals have come forward as it is terrible when a library service closes.

Top 5 Fiction

Top 5 E-books Adult fiction Children and teen books Largeprint DVDs Adult non-fiction E-books

1. All I want for Christmas is a cowboy - by Jennifer Ryan 2. Night moves - by Nora Roberts 3. Pride & Pleasure - by Sylvia Day 4. Cross Country - by James Patterson 5. Somewhere in France: A Novel of the Great War - by Jennifer Robson

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Meet the Author Facilitate opportunities for the community to provide, participate and experience a wide variety of events and activities. Book promotions and launches are an integral part of the events calendar at Te Takere.

Grandpa’s Slippers We were proud to be a part of the re-launch of the hugely popular children’s book series, Grandpa’s Slippers, which was illustrated by Foxton artist Wendy Hodder. Twenty-five years after they were first published the classic stories were completely redesigned and refreshed to appeal to a new generation of New Zealand children. Wendy was on hand at the Christmas market with Grandpa to talk to children and sign books. Illustrating is only one aspect of this talented artist’s work. She is well-known in Horowhenua for her Foxton murals, Chorus box paintings as well as her art work at the Horowhenua District Council. Wendy also painted the landscape that embellishes Te Takere’s interior walls.

The Wonkey Donkey For the children we had a visit from ‘Wonkey Donkey’ author and songwriter Craig Smith promoting his new book ‘Square Eyes’. His audience packed out the Contact Youth Space and there was plenty of singing and dancing and lots of laughter. Craig was generous with his time, staying after the show to autograph books and chat with his young fans.

Other book launches included: Adopt an Anzac’s ‘Horowhenua and the Great War 1914-1918’; Otaki author Janet Slater Bottin’s ‘Moments for Which There are No Words’ an anthology for adult readers; and Dr Catherine Knight’s Ravaged Beauty telling the story of Manawatu from the time Polynesian people first settled on its coast through to today.

Master Chef 2014 We also had a special treat when winners of TV’s 2014 MasterChef Karena and Kasey Bird (pictured right) visited for a cooking demonstration as part of their national book promotion tour. The down-toearth sisters from Maektu in the Bay of Plenty wowed Masterchef judges and fans with their fabulous food and incredible poise under pressure and they were a big hit here too. With their new cookbook on the shelves they were on a tour of New Zealand and in association with Levin Paper Plus they included Te Takere in their itinerary. While chatting about themselves, their families and the Masterchef experience they whipped up a salmon and noodle salad which the audience was happy to taste.

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Youth

have the confidence they need to enter tertiary study, who have a sense of pride in their community and may return to their community to work or open businesses and set up a home with their own families.

It was very special at the opening to see proud parents taking photos of their children with their paintings, transformed into panels more than two metres high by the Old Foundry in Levin.

Youth Art Project

There were 51 submissions from 49 young Horowhenua people and choosing the 10 to go on the waka walls was not an easy job so it is good news that the funding has allowed 10 more to be digitised, with production and display scheduled for some time in the next 12 months.

The open space in front of Te Takere has been transformed into an outdoor gallery, the grey walls coming alive with the colour of 10 paintings by young Horowhenua people. They are amazing, absolutely brilliant,” was the comment from a library user when she saw them.

Te Takere provides youth in the Horowhenua with a range of experiences, services and resources, including a space for social and recreational activities, group and individual learning, and mentoring and support. Contact Youth Space

helps to overcome social isolation as well as encourage socialising.

Adolescence is a time of physical, emotional, social and educational growth - the transition from childhood to adulthood. Young people spend the bulk of their time being managed or influenced by adults with authority – at school and at home. While school is structured and controlled, the home environment can vary between relaxed and supportive to unpredictable and stressful.

The youth space provides a range of activities to participate in as well as spaces where they can just sit and reflect on their day, chat with friends or wait to be picked up by a parent at the end of the day. They can find a space to do their homework, learn skills, discuss a personal matter with one of the trusted youth workers or engage in a physical activity like table tennis.

Young people with access to a community youth space have an environment where they can be themselves, without the expectations of parents or teachers, the responsibility for younger family members or the risk of emotional or physical harm. A good youth space provides a safe and neutral homeaway-from-home where all young people can hang out with their peers. They may meet youth from different backgrounds who attend different schools, study at home or are no longer in the education system. This

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Another visitor who lives in Kapiti but works in Levin was equally impressed with the exhibition. “This is a beautiful building and these [art works]are really wonderful,” she said. Part of the vision when Te Takere was designed was to create an outdoor gallery on the waka walls and it has become a reality thanks to support from the Ministry of Youth Development’s youth development partnership fund. This was a partnership project where we worked with Youth Voice, the Levin Art Society, Manawatu, Horowhenua and Waiopehu College.

“It’s a great outcome because it means we can continue to celebrate the youth achievement for many more months, and it demonstrates how broad the talent is in Horowhenua,” said Horowhenua District Council community development advisor Garreth Stevens, who co-ordinated the project with our Youth Space team, local artists who lead workshops, the Horowhenua Art Society and local colleges. Jesse Smith, Hine TePeeti, Vada Bowling, Adam Groeneveld, Khai Reed, Laura Wedlock, Courtney Butcher, Zacharay Taylor, Rachel Sue and Paula Chambers, are the young artists whose work is on display surprising and delighting our visitors. As Horowhenua District Mayor Brendan Duffy said at the unveiling: “It doesn’t get any better than this.”

Young people generally take pride in their own space, value opportunities to take responsibility and have input into activities and plans. Some youth exhibit leadership skills through helping to run events, participating in adult activities such as youth council meetings and helping to support their peers. The financial cost of providing an accessible youth space can have long lasting financial and social benefits for a community - raising young adults who

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BNZ Business Suite

Exhibitions

Te Takere contributes to the economic and social prosperity of the community and is responsive to the needs of local businesses and organisations. The Bank of New Zealand is proud to partner with Te Horowhenua Trust in supporting the BNZ Business Centre at Te Takere. Horowhenua is a district on the move and the centrally located modern facilities and technology are available to support businesses to thrive and compete on a national and global stage. In addition to naming rights BNZ are able to gift free meeting room use to their corporate clients. This is terrific news for the Trust as the more local businesses that can take advantage of the facilities on offer the happier we are. The BNZ Business Centre is a key activity in generating income to supplement funding from rates. There is keen competition between businesses and community groups to book our meeting rooms with their state of the art technology.

Community Use

Te Takere hosts a range of local, regional and national exhibitions, events and performances which are of interest to all sectors of the community and visitors to the area.

BA5 Networking is an important part of being in business and Te Takere is at the heart of the process in Horowhenua. Organised by Horowhenua District Council, sponsored by Electra Trust, catered by Focal Point and hosted by Te Takere the Business After 5 get-togethers are a good example of working together to achieve a common goal.

The exhibition space at Te Takere hosts monthly exhibitions and artists are encouraged to spend some time onsite demonstrating their craft.

The catered functions, held once a month, start around 5.30pm with drinks and nibbles, followed by a speaker, often a managing director or CEO of a local company, and then there’s a chance for more mixing and mingling. The social time is the perfect opportunity to share ideas and discuss problems. Between 60 and 80 attend the monthly sessions, some coming from Kapiti and Palmerston North.

A special exhibition this year was by our youngest artist Anna Nikolajenko, a former Waiopehu College student, who presented bold and colourful paintings in her first ever exhibition.

One artist who took up the offer was Kerry Wales, who set up his easel for several hours a day and chatted to visitors about his work and the art classes he runs.

Anna held a function to launch her show which was well attended. Anna’s former art teacher, Edward Walton, was delighted to see the progress she had made and “tickled pink” to see an artist who painted and had not gone into designwork.

Other very successful exhibitions were organised by the Te Takere Heritage group including the ANZAC display of army and naval memorabilia, and the Family History month display in August, when display boxes were filled with lovingly curated heirlooms from local families. Demand is high for the exhibition space and it is booked six months in advance. An increasing number of art works are being sold supporting the local arts economy. Exhibitions are free but there is a 20% commission on all sales. An exciting extension of our exhibition space is the waka wall gallery which is currently featuring the Youth Art murals. The waka wall art exhibition will be changed 3 or 4 times a year.

There were 861 room bookings between January and June 2015. Of these 334 were community groups, 336 were commercial clients and 191 bookings were for inhouse programmes. 12,406 people attended meetings in the BNZ business suite during 2014/2015 compared to 5,860 in 2013/2014. We provided $22,000 of catering and received $40,000 in room rental income to supplement the BNZ sponsorship. We have been actively seeking to grow our client list and in the last year 109 different organisations regularly booked space at Te Takere compared to 72 the previous year.

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In Flanders fields the poppies blow An army of volunteers made poppies for a mass display in Te Takere during the World War I centenary celebrations. Inspired by projects in Australia, AA Services lead Linda Johnstone decided to create a wall of poppies to mark 100 years since the first Anzac Day in April. She started crocheting poppies to keep her hands busy when she gave up smoking, creating 86 of the symbolic ANZAC flowers in the first month. She was joined by colleagues and clients at Te Takere, and their family, friends and acquaintances also took up the challenge and the numbers started increasing. Linda recruited members of the social crochet group which meets once a week in Te Takere and they knitted and crocheted up a storm, with large bags containing hundreds of poppies delivered after the summer break. The group was started by Jenny Goyne essentially to help people learn to crochet, but anyone can take along their favourite handcraft and join in. Members of the group greatly enjoyed being a part of the poppy project.

Chris Wells learnt to crochet from Jenny but said the most important part for her was making the poppies. “I saw in the paper they were making poppies and I wanted to be involved in it,” she said. Sally McPhee is also learning to crochet and joined in after spotting the group when her grandson was attending Minecraft sessions at Te Takere. “It’s a lovely little social group,” she said. “My husband goes to the Menzshed and I’m going to the ‘ladies lounge’.” As a newcomer to Levin she said it was a great way to meet people. “And I have met some lovely people.” The poppy panel that resulted was a true community project. A few weeks before Anzac Day members of the Embroiderers Guild began the huge task of sewing the poppies together, their numbers boosted by members of the public who had seen the newspaper stories and wanted to be part of it, including 92-yearold Nola Fullerton. “It is such a wonderful project, I just wanted to do my bit,” she said. More than 1500 poppies make up the panel hanging in Te Takere, a tactile artwork which has been much admired and photographed.

The young performers showed amazing talent and it was a fabulous show, attracting an audience of over 100.

Junior Master Chef Te Takere’s children’s librarians cooked up a sweet treat for the intermediate age group’s finale of their summer reading programme.

Children

They staged a mini Masterchef competition complete with a mystery box which contained everything to make and decorate a gingerbread house.

Te Takere provides children and whanau with a range of resources, experiences and services including a children’s area for reading, choosing books, storytelling, playing and using computers, learning and socialising. Children’s services are delivered by two fulltime librarians: Deborah Macdonald and Colleen Hayes, who is also a trained primary school teacher. This is because we believe that literacy is the key to all other success in life.

This little girl became suddenly animated when it was her turn. She quickly located the buttons and her whole face lit up. What I hadn’t realised is that she is blind! It was a really lovely just to see the effect that this experience had on her,” said Deborah.

Together they have delivered a phenomenal outreach and engagement programme over the last year.

At another Centre, a little boy was sitting quietly, again not joining in,” she said.

Term times are packed with programmes supporting the development of early literacy and school holiday programmes are run at Shannon, Foxton and Levin.

“I started reading a ‘Thomas the Tank Engine’ book with sounds. He suddenly jumped up and grabbed the book, calling out the names of all the characters. The teacher in charge ran to call other teachers to come and listen. They were amazed as apparently this little boy just doesn’t talk.”

Visits to early childhood centres Deborah pays regular visits to most early childhood centres within Horowhenua and here she shares a couple of standout moments about the importance of storytimes: “I had been invited to lead story time at Arohanui Kindergarten, the teen parenting unit at Waiopehu College. During one session, I noticed a little girl sitting quietly and listening to the stories but not really participating along with the other children. After reading an animal sounds book, I let each child push some of the sound buttons.

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turned two of them into “Christchurch houses” when the icing failed to keep them together. The winners Tony Wilton from Shannon and Ethan Roentgen from Levin impressed the judges with their team work. The boys had never met before and tackled the construction task meticulously to build an impressive house, complete with overlapping roofing tiles made of chocolate buttons.

The annual programme to encourage children of all ages to continue reading through the summer holidays is sponsored by Eastern and Central Trust and run from libraries throughout the Eastern and Central Districts.

Five teams of two took part in the test, creating colourful houses in challenging conditions which

This year’s favourites Top Five Picture Books 1. Little Rex - by Ruth Symes 2. Primrose - by Alex Smith 3. Room on the broom - by Julia Donaldson 4. Miss Tutu’s star - by Leslea Newman 5. Where the wild things are - by Maurice Sendak

Top Five Fiction 1. Greg Heffley’s journal - Diary of a wimpy kid 2. The dragon prophecy - Geronimo Stilton 3. This Hotel Is Haunted - Geronimo Stilton 4. The last straw - Diary of a wimpy kid 5. Get into gear, Stilton - Geronimo Stilton

Entertainers This past year we have had some excellent children’s entertainers. In November, Craig Smith, author of the Wonky Donkey entertained an audience of over 200 children. We have also hosted puppeteers, magicians, storytellers and pirates. A highlight was a visit from the Tall Poppies Youth Theatre from Palmerston North who performed Goldisnowrellahood. This was a humorous rendition of Goldilocks who got side-tracked into other fairy tales, with everyone ending up totally confused.

Top Five Non-Fiction 1. Ripley’s believe it or not! 2. Jurassic dinosaurs 3. Minecraft combat handbook 4. Dogs on the job 5. The lego ideas book

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Customer Service

Heritage Local and family history resources are collected, conserved, digitised and made available for everyone to use. Scanner

Heritage Room Activities

Searching old editions of the Levin Chronicle is now easier with the purchase of a microfilm/fiche reader for the heritage room.

Community volunteers and members of the Horowhenua Family History Group and Horowhenua Historical Society ran a variety of events during the year to raise funds for resources and build interest in Horowhenua heritage.

Preserving our local heritage is an important part of Te Takere’s mission and now family historians and other researchers have the chance to look through newspapers from early last century. Stories from the Chronicle from 1910 to 1920 are easily accessible by computer through the National Library’s Papers Past website and bound copies of the paper from 1940 up to around five years ago are available in the Te Takere Heritage Room. The gap from 1921 to 1939 is now filled by microfilm and the Shannon News from 1921-1929 is also available. The scanner is the latest model and makes searching, clipping, cropping and saving easy. It also has cruise control and optical character recognition to convert the print into editable text. The thousands of microfiche available in the Heritage Room which include births, deaths, marriages, electoral rolls, cemetery records and records from England can also be read on the scanner. While it was a big learning curve for volunteers the scanner is now being well used and is a fantastic tool for researchers.

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Highlights included the Wedding Fashion parade, Mystery of History Research Weekend and Cemetery Walks.

Research Weekend Held during Family History Month, the Research Weekend brought quality speakers and experts to Levin to help with family research. It was attended by 60 people over the two days and many eureka moments were recorded.

Service excellence is a priority at Te Takere with all customers being impressed by the friendly, professional and timely service delivered by the Te Takere Team. With over 530,000 visits through our doors this year Trust staff have their work cut out for them providing an excellent service over 7 days and 3 sites. In addition to providing regular services like AA, Library and Visitor information staff also planned and delivered 109 different activities or programmes which they delivered 1,057 times. Of those, 770 are ‘community’ events and 275 are classified as ‘learning‘ events. For the six months Jan – June 2015 (when we starting counting separately) 51 programmes or events were delivered at Foxton and 44 in Shannon.

One Team All customer service staff are expected to be team multi trained and have expertise in at least 2 core service areas. This might be AA and Library, or Visitor Information and Digital literacy or any other combination.

Cemetery Walks

We also have staff working at more than one site to ensure that all sites can be operated well if branch staff take leave.

Three separate walking tours, each featuring different graves, have been arranged and alternate throughout the summer months. A Soldiers’ Cemetery Walk was also popular. Each tour averaged 12 participants.

The Customer Service team is led by Kiri Nga Rita who is a librarian with vast experience working at both Foxton and Shannon and working on special projects across the District. Colleen Tyree, a travel agent with many years of giving excellent service, leads the Visitor Information team.

Linda Johnstone leads the AA team which is probably the busiest service counter in the whole organisation. And, Brenda Lineham is the new BNZ Business Centre lead who coordinates all room bookings.

Stepping Up The Service staff have all had to ‘Step Up’ this year and undertake training in order to provide the Stepping Up Programme which we are delivering in partnership with the 20/20 Trust. This programme is about helping citizens learn everyday digital skills. Classes are run on a wide range of topics but we also provide 1:1 assistance as required.

“Barbara and I were most impressed by Te Takere and while our local library is a place we regularly visit, I suspect that if we lived in Levin, we would occupy ourselves in Te Takere from open to closing!” Quote from a customer

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Volunteer Resource Centre

Financial Summary

Te Takere supports and links local community groups and organisations, contributing to a positive and sustainable future for community services.

The Trust receives the bulk of its funding through a library grant from Horowhenua District Council, through community rates. In 2014/2015 we raised 29% of our operating income through other sources. Prior to Te Takere opening the Trust raised just 15%.

Te Takere is the new home of the Horowhenua Volunteer Resource Centre which benefits both volunteers and the organisations needing their help.

Mary-Jane has good community engagement experience and is easily able to easily talk to a wide range of people.

Volunteers play an important part in the community and Horowhenua is lucky to have many people already giving their time to the groups they are involved in.

The Volunteer Resource Centre ‘Pop Up Office’ is open for two hours daily Monday to Friday in Te Takere, staffed either by Mary-Jane or one of her volunteers.

For those new to town or newly retired, the resource centre helps by matching their skills to organisations that need volunteers.

The District Manager, Norelle Ward, is delighted with the progress being made in Horowhenua. “The high calibre of volunteers and the way we have been able to accommodate the service have all been a pleasant surprise”.

Heading up the resource centre is Te Takere customer service representative Mary-Jane Pritchard. As a Levin local most of her adult life, Mary-Jane was the ideal candidate for the new post of the development coordinator for the Horowhenua outreach service of the Volunteer Resource Centre Manawatu and Districts. She had been working in customer services at the library for more than year and was ready for a new challenge. Mary-Jane’s role involves building links with other volunteer organisations to establish their needs, promoting the volunteer centre’s services and growing volunteer membership. She realises that people can be reserved about volunteering due to time constraints and she will work hard on matching expectations with ability, for individuals and organisations alike. Volunteering isn’t new to Mary-Jane. She has been a volunteer herself with the Scouts, meals on wheels and a local school’s board of trustees. She also runs CV classes at Te Takere every week.

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58 volunteers have offered to help in a variety of ways and 22 organisations have registered with most having more than 1 volunteer position available.

The Trust recognises that user charges are a barrier to using Te Takere and the libraries at Shannon and Foxton and tries hard to keep these to a minimum.

In the past the Trust has preferred to focus its attention on seeking sponsorship, grants and donations, however generating income through a number of operating activities has been required in order to achieve the shift in dependency that Council requires.

Income Council grant Contracts Operating income Sponsorship and donations

Expenses Staff costs Resources and activities Administration Depreciation

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Supporters

Major Funder Horowhenua District Council

Corporate Sponsors Bank of New Zealand Colbert Cooper Accountants Contact New World Paper Plus Plumbing Solutions Whispers Cafe

2020 Communications Trust

Coffee Club / Donations

Jill & Barry Taylor

Eastern & Central Community Trust

A. McDonald

Judith Rothnie

Endeavour Community Trust

Agnes Beach

Judy Eagle

Alvine Marshall

Julie Stichbury

Helen Graham Charitable Trust

Anawera Trust

Kapiti Green

Ash Suri

Laurel Harding

Infinity Foundation

Avon Neale

Len Morrell

Lottery Grants Board

Barbara Rolls

Linda Fletcher

Ministry of Social Development

Berry Family Trust

Lions Club

C Smith

Lynne Laris

Ministry of Youth Development

Cath Bennett

M B Henry

Christine Gardner

M Clarke

Christine Greig

Maeline Wilson

Colin & Sue Brown Cushla McColl

Margaret & John Graumans

Daphne Barrett

Marjorie Law

Pub Charity

Partners

Southern Trust

Altrusa

Thomas Bevan Charitable Trust

Friends of Horowhenua Libraries Horowhenua Family History Group

Behind the Hedges

Dorothy Jones

Martin Howse

BS Young Ltd

Elaine Browning

Mary Hall

Horowhenua Greypower

Crowe Constructions and Associates

Ema Jacob

Mary Perry

Envy Hairdressing

Maureen Norfolk

David & Beverley Young

Errol MacDonald

Maureen Taylor

Koputaroa School

Davis Contracting

Ethel Mackie

Mclennan Family

Libretto Café

Garry & Pam Good

Michael Harding

Lions Club

Graham Carey& Marie Mead

GJ & Fereti Booth

Mrs Pescini

Muaupoko Tribal Authority

Malcolm Guy

Helen Blake

Neil Perfect

Levin Rotary Club

Pescini Brothers

Helen Chambers

Norma Stuart

Seniornet

Peter Young

Inez Disher

P & T Sheppard

Waiopehu Lioness Club

Woodhaven Gardens

Irene Good

Poonam Dang

Youth Voice

Wrightson Real Estate

Jagwati Patel

R Blake

Koputaroa School parents and families

Janet Lord

Raaj Rani

Jean Blizard

Richard Cradock

Horowhenua Historical Society

Grants Ara Taoihi

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Judith Holloway

TE HOROWHENUA TRUST

Horowhenua Growers

Rosalie Masson

Carole Smith

John Rose

Simon Burgess

Rose Cotter

Celtic Connection

Kiaora FM

Sing Out Community Choir

Shirley Mead

Colin Paki

Lasele Fuauli

Steve Poulton

Sui Kai Haslam

Daphne Linnel

Max Lyons

Stu Jepson

T Rahui

Dave & Rhonda Clark

Menz Shed

Summerset Choir

Teresa Mason

Dean Murray

Myrna Mitchell

Suzanne Dixon

Tina Patel

Double Blend

N.Z. Care concert

Syd Diamond

Trish Farger

Duo Onto Tomorrow

Te Huataki Bradley

Valerie Jackson

Fab Pickering

Norma Harper & Larry Cotter Palmerston North Astronomy Club

Te Pataka Mauriora Trust

Vanita Patel

Geoff & Teresa

Verna Mead

George Watson

WD & MD Law

Gill Allen – The Musketeers

Yvonne Pridmore

Gloy Deadman Hemi Paurini

Peter Nightingale Radha & Kevin Raukawa playgroup Rex Bowater

Programme and Event Support

Heritage Volunteers

Alan Smith

Janean Hathaway

Robz & Matai Be in the change tour

Anthony John Clark

Jeremy & Rona Cooper

Savage Club

Barry Kinchin & Friends

Jillian Harwood

Shannon Leef

Bob Wright

Joan Fraser

Silvawood- Jill & Collin

Levin Intermediate

Richard Dodunski

Te One Bradley Tom Hayes Tony Straw Ukulele Ladies Vaughn Nuku Vicki Makutu Wendy Hodder Youth Voice

Rita Ingle

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BNZ Business Suite Fee (per Day)

Fees & Charges Lending Charges New Fiction New DVDs New Audio Books

$2 for 2 weeks $2.50 for 1 week $3.00 for 3 weeks

New Magazines Drivers Licence Guides

$1 for 1 week $5.00 rental + $20.00 refundable deposit

Telescope $10.00 rental + $40.00 refundable deposit for non financial members of Horowhenua Astronomical Society.

Overdues 7 – 13 days overdue

14 – 20 days overdue

4 weeks overdue

Baycorp administration fee

$15.00

Reserves General reserves

Printing and copying A4 black and white

20c

A4 colour

A3 black and white

40c

A3 colour

Laminating (Levin only)

Large Meeting Room 1 (Rimu)

$200

Large Meeting Room 2 (Totara)

Fee (per Hour) Commercial $45

$30

$180

$35

$25

Large Meeting Rooms 1 & 2 combined

$275

$55

$40

Small Meeting Room 3 (Hebe)

$125

$25

$15

Small Meeting Room 4 (Kowhai)

$125

$25

$15

Meeting Rooms 1-4

$100

$80

All Meeting Rooms & East Lounge

$150

$110

Takere, after hours (plus Security)

$55

$40

$1,725 per 24 hours

$1,250 per 24 hours

Cost+ 5% by negotiation

(flat fee for larger bookings)

Additional Cleaning - per hour

$38

Afterhours Staff Charge - per hour

$45

Damage Repairs

Cost

All Meeting Rooms & Lounge for 24 hours Coffee/tea trolley service - per head (no biscuits) Catering

Fee (per Hour) Community

Security Call-out (e.g Alarm)

Security Guard - per Hour

$45

Opening/Unlocking Service

$45

Actual Fee plus 10%

Equipment & Furniture hired from external sources

Faxes Sending Receiving

$2 + 50c page $1 up to 5 pages

Services $1

Specialist assistance in Recording Studio 1 hour free then $45 per/h

Interlibrary loans $5 standard fee Additional charges may be passed on by supplying libraries subject to prior agreement and prepayment.

Sale of art works

20% commission

Items for children (aged up to 16 years)

Ticketing service

10% commission

Free

Book Covering

Depending on size / style $3 — $5

Internet Mac, PC, WiFi Free for Horowhenua Library cardholders, or $2 for two hours. WiFi is free and unlimited 24/7.

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Membership

Joining

Personnel

Conditions of use

• Membership is free for anyone who lives, or pays rates, in the Horowhenua, Kapiti or Manawatu Districts

In accepting and signing the new library card, agreement is given to:

• A person can join at Levin, Foxton or Shannon Library and may borrow and return items at any of these libraries

• Return all items borrowed by the date due

• Two forms of ID are required – one that has a current address printed on it, like a bank statement or letter, and the other with their signature or photograph • At the time of signing the new card we’ll ask for agreement to some conditions of use • The normal category of membership is adult • An adult member may join a child under the age of 16 years by acting as a guarantor • Children under 16 years of age without a guarantor may join as minor members. Minor members have limited borrowing privileges • People can join as “Internet Only” members which means they can use the public computers but cannot borrow books and other library items to take home

• Pay for overdue, damaged or lost items and any debt collection fees • Advise the library of any change of address • Acknowledge the same responsibility for any child they have registered

Trustees

Roshani Tate

Chair Sharon Crosbie (CNZM, OBE)

Library Kiri Nga Rita (NZLS Cert.), Catherine Murray, Corrine Smith, Jackie Tulitt, Mary-Jane Pritchard, Susan Hansard

Trustees Bernie Wanden (JP) Garry Good George Sue (QSM, JP) Graham Smellie John Olifent Tony Rush

Student Assistants Ina Kleinsman Hill, Ashlee Parker, Rhianna Morar, Caeyson Wanoa, Josh Anderson Casual staff Christine Gardner, Marie Reille

Management Team Borrowing • A current library card must be presented each time material is borrowed • The member is responsible for all items borrowed on his/her Library card • The member agrees to accept charges incurred from overdue, lost or damaged items, and item rental and reservation fees

Chief Executive Joann Ransom (BA, RLIANZA) Community Engagement Manager Ema Jacob (BA, RLIANZA, JP) Community Learning Manager Wendy Fraser (Dip. LIS)

Support Staff

Relevant Policies

Finance and Administration Celle Gore (BSc, MBA, RLIANZA), Sara Bryers, Toni Nepia

• Care of children

Branch Provisioning Johnny Pakau

• Customer Conduct • Debt Collection

Security Steve Matenga and other staff from Main Security

• Internet Use • Membership • Privacy

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Function Centre Brenda Lineham

Customer Experience Visitor Information Colleen Tyree, Aroha Allen, Grace Carkeek, Ellise Buckley, Michelle Mackie

Programme Development Youth Ramon Oza, Louise Makutu, Asaria Saili Events Kerry Fairless, Nick van Dijk Community Learning Joanne (JD) Dillon (B.Soc.Sc and RLIANZA) Volunteer Resource Centre Mary-Jane Pritchard

Library Services Collections Larissa Dixon (Dip. LIS), Sandra Hanson, Rosa Gray Children Colleen Hayes (NZLS Cert., Grad. Dip. Tch, M Ed. Psych., JP), Deborah Macdonald (Dip. LIS) Digital Ben Court Heritage Linda Fletcher (Dip. Journ), Pippa Coard (M Comp.)

AA Linda Johnstone, Beth Bolton (Dip. LIS), Sarah Clark, TE HOROWHENUA TRUST

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Statement of Service Performance Website Visitors MEASURE

Report on visitor counts

MEASURE

RESULT

Report on website usage

Library Catalogue The Library catalogue is comprised of www.kete.library.org.nz which serves as a content management system for the main website www.library.org.nz. There were 133,790 visits (2014: 132,577) and 5,051 unique visitors per month (2014: 4,656).

RESULT

Site

2014/2015 2013/2014

Levin

530,653

553,693

-4%

231,744

+ 129 %

Foxton

103,747

68,549

+ 51 %

55,076

+ 88 %

36,464

31,015

+ 17 %

47,673

- 23 %

670,864

653,257

+ 2.7 %

334,463

+ 100 %

Shannon Total

Kete Horowhenua There were 115,577 (2014: 245,545) visits from an average of 5,172 unique visitors per month (2014: 9,424). The software has been patched to correct a security flaw in the underlying architecture as an interim step to moving the content over to a nationwide repository which is being developed. The new version has resulted in a loss of functionality and usage has declined as visitors to the site struggle to adapt to the changes.

Variance 2011/2012 Variance f2014 v f2015 f2012 v f2015

Te Takere website There were 71,736 visits (2014: 100,593) from an average 5,172 unique visitors per month (2014: 6,323).

In the months following the opening of Te Takere in Levin on 29 September 2012 visitor counts to both Shannon and Foxton fell as residents visited the new facility. After the first full year of Te Takere (2014) operations visitors to Levin had risen 128% (2014 vs 2012) but fallen 23% at Shannon. Foxton visitors were tracking down but the relocation of the Council Service Centre to the Foxton Library during 2014 means that we cannot separately identify library foot traffic from Council. As is to be expected after a new community facility opens, visitor counts now seem to be settling with Shannon Visitor counts up 17% compared to 2014 and Levin down 4% with a 2.7% increase across the District as a whole although the 51% increase at Foxton reflects the first full year of Council activity in addition to library usage at the site. Visitor counts are determined by adding together all the entries and exits through all entrances at each site then dividing by 2.

Definitions A ‘unique visitor’ is an ip address and is counted only once during the month regardless of how many times they visited a site. A ‘visit’ is each time an ip address visits a site. ‘Engage’ means any click or story created while ’Reach’ is the number of people who have seen any content associated with our facebook page and can be equated with ‘unique users’.

A new performance monitoring framework was negotiated in November 2014 and reporting for the second half of 2015 used the new framework that will apply for 2016.

Statement of Service Performance for January - June 2015 OUTCOME

MEASURE

RESULT

Collaboration

1. Develop productive working relationships with 10 corporate or community partners.

Achieved

Library

2. New library materials are distributed to each site.

Achieved on target: Levin 75%, Foxton 15% and Shannon 10%

Programmes MEASURE

RESULT

Report on programmes delivered

109 different programmes or activities were run during the year over 1,057 sessions.

Community facilities MEASURE

RESULT

Report on booking counts for community facilities

541 meeting room bookings were made: 205 of these were community bookings, 145 were business and 191 were for activities delivered or facilitated by Te Horowhenua Trust.

Strategic Plan

.40

MEASURE

RESULT

Report on strategic business plan

A business plan was developed which contains objectives for each of the 14 areas contained in the Strategic Plan. Monthly reports to the Trustees reporting against activity are copied to Council. This Annual Report contains highlights from throughout the year for each of the 14 strategic areas of activity.

TE HOROWHENUA TRUST

ANNUAL REPORT 2014/15

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January - June 2015 cont. OUTCOME

MEASURE

RESULT

Library cont.

3. Foxton and Shannon library collections are refreshed from the District’s collection:

Achieved: see Library Exchanges Graph bottom left.

a. Foxton - 1,000 items per quarter b. Shannon - 700 items per quarter

Community

Lifelong Learning

Sustainability

4. Invest at least $5 per capita on new library items (capital and operating budgets)

Achieved: $7.35 over the full financial year.

5. An activity programme including at least 5 community events or activities per month is delivered

Achieved: 109 different programmes or activities delivered through 1,057 sessions. Of those: 770 were ‘community’ and 275 ‘learning’.

6. At least 1 activity, event or programme will be delivered at the Foxton and Shannon libraries per month

Achieved: Shannon: 44 sessions from Jan – June 2015 (lowest month: 1). Foxton: 51 sessions from Jan - June 2015 (lowest month: 2).

7. Visitor counts at Te Takere average 45,000 per month

Not Achieved: Monthly visitors average 44,221 (-1.7%). Although visitors to Te Takere are down 4% for the year, and thus we did not meet the target, visitors over the District are up 2.7%. As is to be expected after a new community facility opens visitor counts seem to be settling throughout the District with increased foot traffic counts at both Shannon and Foxton.

8. Deliver a programme of at least 5 different ‘learning’ activities each quarter, targeted at a variety of different age groups: preschool, primary children, youth, adults and seniors.

Achieved: 275

9. Generate at least 25% of income from sources other than the annual Council grant.

Achieved: 29.5%

10. Increase the number of different organisations that use the meeting spaces at Te Takere by 10% over 2013/14 (from Jan - June 2015) and then 10% again for 2015/16.

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TE HOROWHENUA TRUST

Te Horowhenua Trust Financial Statements FOR THE YEAR ENDED 30 JUNE 2015

Achieved: see graph bottom right.

ANNUAL REPORT 2014/15

.43

Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015

Contents of Financial Statements

.44

Directory

Nature of Business

Library, Cultural & Community Centre

Statement of Comprehensive Revenue and Expense

Address

Bath Street, Levin

Statement of Changes in Trust Equity

Trust Formation Date

1 January 1997

Statement of Financial Position

Settlor

Horowhenua District Council

Statement of Cash Flows

Notes to and forming part of the Financial Statements

Trustees

S Crosbie (Chairperson) G Good J Olifent T Rush G Smellie G Sue B Wanden

Charities Register Number

CC20328

Website

www.tetakere.org.nz

Accountants

Colbert Cooper Limited 275 Oxford Street Levin 5510

Auditor

Audit New Zealand, Wellington on behalf of the Auditor-General

Bankers

Westpac / BNZ

Solicitors

Simpson Grierson

IRD Number

67-459-482

TE HOROWHENUA TRUST

ANNUAL REPORT 2014/15

.45

Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015

Statement of Comprehensive Revenue and Expense

Statement of Changes in Trust Equity

Note

2015 Actual

2015 Budget *

2014

Contributed Capital

Retained Earnings

Total Equity

Balance as at 1 July 2013

782,803

313,141

1,095,944

REVENUE Council Grant

1,697,500

1,500,000

Total Comprehensive Revenue and Expense for the year

(67,142)

Contracts

136,251

165,000

246,577

Balance as at 30 June 2014

782,803

245,999

1,028,802

Activity Revenue

336,583

315,720

313,264

Sponsorship & Donations

189,381

158,000

170,427

Balance as at 1 July 2014

782,803

245,999

1,028,802

Interest Received

9,669

4,600

4,300

Total Comprehensive Revenue and Expense for the year

62,058

Balance as at 30 June 2015

782,803

308,057

1,090,859

Total Revenue

2,369,384

2,340,820

2,234,568 All of the balances disclosed above are attributable to the Trust

EXPENDITURE Staff Expenses

1,402,900

1,418,120

1,409,570

Operations

723,476

678,200

714,322

Depreciation & Amortisation

180,950

244,500

177,818

2,307,326

2,340,820

2,301,710

Operating Surplus (Deficit)

62,058

(67,142)

62,058

(67,142)

Total Expenditure

Total Comprehensive Revenue and Expenses Attributable to the Trust â&#x20AC;&#x192; * Variances against budget. The budgeted revenue and expenses were both reduced by $130,500 to reflect the commission portion only on the transactions with tourism operators rather than the full amount of money received and paid over. Revenue: Contracts revenue is balanced by increased grants revenue which proved to be more accessible. Activity revenue is above budget due to increased travel brokering commission revenue. Expenses: Includes $97,883 of old library stock which was replaced with new.

These financial statements are to be read in conjunction with the accompanying notes.

.46

TE HOROWHENUA TRUST

These financial statements are to be read in conjunction with the accompanying notes.

ANNUAL REPORT 2014/15

.47

Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015

Statement of Financial Position Note

2015 $

Statement of Cash Flows 2014 $

Note

Trust Capital

1,090,860

1,028,802

Total Trust Funds

1,090,860

1,028,802

Represented by:

Cash was provided from: Receipts from Customers and Grants

2,365,506

2,217,948

Interest Received

9,669

4,300

Net GST

4,005

2,375,175

2,226,253

Current Assets Cash and Cash Equivalents

71,684

38,515

Debtors and Other Receivables

60,018

26,697

Inventories

6,950

1,891

Total Current Assets

138,652

67,103

Non Current Assets Property, Plant and Equipment

1,254,854

1,239,194

Intangible Assets

12,654

21,089

Total Non Current Assets

1,267,508

1,260,283

Total Assets

1,406,160

1,327,386

Cash was disbursed to: Payments to Suppliers and Employees

2,040,410

2,088,188

Net GST

22,459

2,062,869

2,088,188

Net Cash Flows from Operating Activities

312,306

138,065

Cash Flows from Investing Activities Cash was provided from: Sale of Fixed Assets

8,696

Current Liabilities

Cash was disbursed to:

Creditors and Other Payables

134,634

163,808

Revenue in Advance

34,980

7,600

Employee Benefit Liabilities

82,271

64,675

Total Current Liabilities

251,885

236,083

Non Current Liabilities 11

63,415

62,500

Total Liabilities

315,300

298,583

Net Assets

1,090,860

TE HOROWHENUA TRUST

Purchase of Fixed Assets

279,140

165,056

279,140

165,056

Net Cash Flows from Investing Activities

(279,137)

(156,360)

Net Decrease in Cash Held

33,169

(18,295)

Cash at the Beginning of the Year

38,515

56,810

Cash and Cash Equivalent at the End of the Year

71,684

38,515

1,028,803â&#x20AC;&#x192;

These financial statements are to be read in conjunction with the accompanying notes.

.48

2014 $

Cash Flows from Operating Activities

Trust Funds

Employee Benefit Liabilities

2015 $

These financial statements are to be read in conjunction with the accompanying notes.

ANNUAL REPORT 2014/15

.49

Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015

Statement of Cash Flows (continued) Note

2015 $

2014 $

62,058

(67,142)

Reconciliation of Profit After Tax with Net Cashflow From Operations Profit/(Loss) After Tax

Add/(Less) Non-cash Items: 8,435

13,957

Depreciation

170,719

165,600

Books Written-off

95,688

79,335

Non-books Written-off

2,195

2,610

Donated Items

(6,923)

(7,638)

Loss (gain) on Disposal

(1,796)

(1,739)

271,910

252,125

Add/(Less) Movements in Working Capital Items: Decrease/(Increase) in Accounts Receivable

(38,379)

14,648

Decrease/(Increase) in Accounts Payable

(16,717)

(61,566)

(21,662)

(46,918)

Net Cash from Operating Activities

312,306

138,065

1. Statement of Accounting Policies Reporting Entity

Amortisation

Notes to and forming part of the Financial Statements

The GST (net) component of operating activities reflects the net GST paid and received with the Inland Revenue Departments. The GST (net) component has been presented on a net basis, as the gross amounts do not provide meaningful information of the financial statements purposes.

Te Horowhenua Trust (the Trust) is a charitable trust incorporated in New Zealand under the Charitable Trusts Act 1957 and is domiciled in New Zealand. The Trust is controlled by Horowhenua District Council and is a Council Controlled Organisation as defined under section 6 of the Local Government Act 2002, by virtue of the Councilâ&#x20AC;&#x2122;s right to appoint the Board of Trustees. The primary objective of the Trust is to promote, provide and maintain comprehensive library services within the District, rather than making a financial return. Accordingly, the Trust has designated itself as a public benefit entity (PBE) for financial reporting purposes. The financial statements of the Trust are for the year ended 30 June 2015. The financial statements were authorised for issue by the Board of Trustees on the 30 September 2015.

.50

TE HOROWHENUA TRUST

Statement of Compliance The financial statements of the Trust have been prepared in accordance with the requirements of the Local Government Act 2002, which includes the requirement to comply with New Zealand generally accepted accounting practice (NZ GAAP). The financial statements have been prepared in accordance with Tier 2 PBE accounting standards and applied disclosure concessions.

Basis of Preparation Going Concern The financial statements have been prepared on the going concern basis and the accounting policies have been applied consistently throughout the period. The Horowhenua District Council (the Council) is currently undergoing a Community Service review to consider the best way of delivering their services as required by the Local Government Act. This review includes the services currently provided by the Te Horowhenua Trust. The Trust is currently contracted to deliver services on behalf of Council until 30 June 2016. The Council is unable to confirm beyond this point whether the Trust will continue to be the vehicle used to deliver the current services until the outcome of the review is known later in the year.

These financial statements are to be read in conjunction with the accompanying notes.

Despite the uncertainty around who will deliver the services in the future it is expected that there will not be a substantive change to the services currently provided by the Trust as set out in Councilâ&#x20AC;&#x2122;s 2015-2025 Long Term Plan levels of service. Accordingly there is no change in the measurement or classification of the assets or liabilities within these financial statements and the Trust has continued to adopt the going concern assumption in the preparation of these financial statements.

The Trust is eligible to report in accordance with Tier 2 as expenses are between $2 million and $30 million, and the Trust is not publicly accountable. The financial statements comply with PBE standards. The financial statements are the first financial statements presented in accordance with the new PBE accounting standards. There were no material adjustments that arose on transition to the new PBE accounting standard. The financial statements are presented in New Zealand dollars and all values are rounded to the nearest dollar. The functional currency of the Trust is New Zealand dollars.

These financial statements are to be read in conjunction with the accompanying notes.

ANNUAL REPORT 2014/15

.51

Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015

Notes to and forming part of the Financial Statements (continued)

Standards issued and not yet effective and not early adopted

(f) Income Tax

In May 2013, the External Reporting Board issued a new suite of PBE accounting standards for application by public sector entities for reporting periods beginning on or after 1 July 2014. The Trust has applied these standards in preparing the 20 June 2015 financial statements. In October 2014, the PBE suite of accounting standards was updated to incorporate requirements and guidance for the not-for-profit sector. These updated standards apply to PBEs with reporting periods beginning on or after 1 April 2015. The Trust will apply these updated standards in preparing its 30 June 2016 financial statements. The Trust expects there will be minimal or no change in applying these standards..

Specific Accounting Policies The following specific accounting policies which materially affect the measurement of the Statement of Comprehensive Revenue and Statement of Financial Position have been applied:

(a) Revenue Recognition Revenue is measured at the fair value of consideration received. The specific accounting policies for significant revenue items are explained below. Grants Grants received from the Horowhenua District Council are the primary source of funding to the Trust and are restricted for the purposes of the Trust meeting its objectives as specified in the trust deed. The Trust also receives other government assistance for specific purposes, and these grants usually contain restrictions on their use. Council, government and non-government grants are recognised as revenue when they become receivable unless there is an obligation to return the funds if conditions of the grant are not met. If there is such an obligation the grants are initially recorded as grants received in advance, and recognised as revenue when conditions of the grant are satisfied. Sale of goods Revenue from the sale of goods is recognised when a product is sold to the customer.

Sale of service and contract revenue Revenue from the sale of services and contract revenue are recognised by reference to the stage of the services delivered at balance date as a percentage of the total services provided. Lease revenue Lease revenue from operating leases is recognised as revenue on a straight-line basis over the lease term, unless another systematic basis is more representative of the time pattern in which benefits derived from the leased asset is diminished. Commission revenue Commissions received or receivable that do not require the agent to render further service are recognised as revenue by the Trust at the point of sale. Other Revenue Where a physical asset is donated or vested in the Trust for nil or nominal consideration the fair value of the asset is recognised as revenue. Assets vested in the Trust are recognised as revenue when control over the asset is obtained. Interest revenue is recognised using the effective interest method. Volunteer services received are not recognised as revenue or expenditure as the Trust is unable to reliably measure fair value of the services received.

(b) Expenses Expenses have been classified based on their business function.

(c) Inventories Inventories held for use in the provision of goods and services on a commercial basis are valued at lower of cost and net realisable value, determined on a first-in first-out basis.

(d) Debtors and Other Receivables Trade and other receivables are recorded at their face value, less any provision for impairment.

(e) Operating Leases An operating lease is a lease that does not transfer substantially all the risks and rewards incidental to ownership of an asset. Lease payments under an operating lease are recognised as an expense on a straight-line basis over the lease term. Lease incentives are recognised in the Statement of Comprehensive Revenue and Expense over the lease term as an integral part of the total lease expense.

These financial statements are to be read in conjunction with the accompanying notes.

.52

Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015

TE HOROWHENUA TRUST

The Trust is exempt from income tax due to its charitable organisational status which was approved on 21 December 2007.

(g) Property, Plant and Equipment Property, plant and equipment are shown at cost, less accumulated depreciation and impairment losses. Additions The cost of an item of property, plant and equipment is recognised as an asset if, and only if, it is probable that future economic benefits or service potential associated with the item will flow to the Trust and the cost of the item can be measured reliably. In most instances, an item of property, plant and equipment is recognised at its cost. Where an asset is acquired at no cost, or for a nominal cost, it is recognised at fair value when control over the asset is obtained. Disposals Gains and losses on disposals are determined by comparing the proceeds with the carrying amount of the asset. Gains and losses on disposals are included in the Statement of Comprehensive Revenue and Expense. Subsequent costs Costs incurred subsequent to initial acquisition are capitalised only when it is probable that future economic benefits or service potential associated with the item will flow to the Trust and the cost of the item can be measured reliably. The costs of dayto-day servicing of property, plant and equipment are recognised in the Statement of Comprehensive Revenue and Expense.

(h) Intangible Assets Software acquisition Acquired computer software licences are capitalised on the basis of the costs incurred to acquire and bring to use the specific software. Costs associated with maintaining computer software are recognised as an expense when incurred. Costs associated with the development and maintenance of the Trust’s website are recognised as an expense when incurred. Amortisation Computer software licenses are amortised at 30% diminishing value including Koha Software. Kete Software is amortised at 60% diminishing value. Amortisation begins when the asset is available for use and ceases at the date that the asset is disposed of. The amortisation charge for each period is recognised in the Statement of Comprehensive Revenue and Expense. The useful lives and associated amortisation rates of major classes of intangibles have been estimated as follows: Kete Software – 4 years Koha Software – 8 years Other software - 60% diminishing value

(i) Borrowing Cost

Depreciation Depreciation is provided on a diminishing value basis on all property, plant and equipment at rates that will write off the cost of the assets to their estimated residual values over their useful lives. The useful lives and associated depreciation rates of major classes of assets have been estimated as follows: Furniture and Fittings - 8% to 60% diminishing value IT Equipment - 30% to 60% diminishing value Motor vehicles - 30% diminishing value Books - 10 years diminishing value Other Lending Stock - 10% to 63.54% diminishing value Kete Equipment - 60% diminishing value The residual value and useful life of an asset is

reviewed, and adjusted if applicable, at each financial year-end.

Borrowings are initially recognised at their fair value. After initial recognition, all borrowings are measured at amortised cost using the effective interest method. Borrowing costs are recognised as an expense in the period in which they are incurred.

(j) Goods and Services Taxation (GST) All items in the financial statements are stated exclusive of GST, except for receivables and payables, which are stated on a GST inclusive basis. Where GST is not recoverable as input tax then it is recognised as part of the related asset or expense. The net amount of GST recoverable from, or payable to, the Inland Revenue Department (IRD) is included as part of receivables or payables in the statement of financial position. The net GST paid to, or received from the IRD, including the GST relating to investing and financing activities, is classified as an operating cash

These financial statements are to be read in conjunction with the accompanying notes.

ANNUAL REPORT 2014/15

.53

Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015

Notes to and forming part of the Financial Statements (continued) flow in the statement of cash flows. Commitments and contingencies are disclosed exclusive of GST.

before returning to work. No unused sick leave is carried forward at balance date.

(k) Impairment of Non-Financial Assets

Long-term benefits There is an accrual amount due in retirement grant. This accrues at the rate of 1 week’s salary per year of employment to a maximum of 26 weeks for those employees that are entitled.

Assets with a finite useful life are reviewed for impairment whenever events or changes in circumstances indicate that the carrying amount may not be recoverable. An impairment loss is recognised for the amount by which the asset’s carrying amount exceeds its recoverable amount. The recoverable amount is the higher of an asset’s fair value less costs to sell and value in use. Value in use is depreciated replacement cost for an asset where the future economic benefits or service potential of the asset are not primarily dependent on the asset’s ability to generate net cash inflows and where the trust would, if deprived of the asset, replace its remaining future economic benefits or service potential. If an asset’s carrying amount exceeds its recoverable amount, the asset is impaired and the carrying amount is written down to the recoverable amount. The total impairment loss is recognised in the Statement of Comprehensive Revenue and Expense.

(l) Advertising Costs

(o) Provisions The Trust recognises a provision for future expenditure of uncertain amount or timing when there is a present obligation (either legal or constructive) as a result of a past event, it is probable that expenditures will be required to settle the obligation and a reliable estimate can be made of the amount of the obligation. Provisions are not recognised for future operating losses. Provisions are measured at the present value of the expenditures expected to be required to settle the obligation using a pre-tax discount rate that reflects current market assessments of the time value of money and the risks specific to the obligation. The increase in the provision due to the passage of time is recognised as a finance cost.

(p) Critical Accounting Estimates and Assumptions

Advertising costs are expensed when the related service has been rendered.

In preparing these financial statements the Trust has made estimates and assumptions concerning the future.

(m) Cash and Cash Equivalents Cash and cash equivalents include cash on hand, deposits held at call with banks, other short-term highly liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings as a current liability in the statement of financial position.

These estimates and assumptions may differ from the subsequent actual results. Estimates and assumptions are continually evaluated and are based on historical experience and other factors, including expectations or future events that are believed to be reasonable under the circumstances.

(n) Employee Entitlements Short-term benefits Employee benefits are measured at nominal values based on accrued entitlements at current rates of pay. These include salaries and wages accrued up to balance date, annual leave earned to, but not yet taken at balance date, retiring and long service leave entitlements. The Trust has a wellness leave policy which allows employees sufficient time to recover from sickness

The estimates and assumptions that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year are discussed below: Property, plant and equipment useful lives and residual values At each balance date the Trust reviews the useful lives and residual values of its property, plant and equipment.

TE HOROWHENUA TRUST

Notes to and forming part of the Financial Statements (continued) residual value estimates of property, plant and equipment requires the Trust to consider a number of factors such as the physical condition of the asset, expected period of use of the asset by the Trust, and expected disposal proceeds from the future sale of the asset. An incorrect estimate of the useful life or residual value will impact on the depreciable amount of an asset, therefore impacting on the depreciation expense recognised in the Statement of financial performance, and carrying amount of the asset in the Statement of Comprehensive Revenue and Expense. The Trust minimises the risk of this estimation uncertainty by: • physical inspection of assets; • asset replacement programs; • review of second hand market prices for similar assets; and

there is any objective evidence that an investment is impaired. Any impairment losses are recognised in the Statement of Comprehensive Revenue and Expense.

(s) Budget figures The budget figures are those approved by the Trust in the 2014/2015 Statement of Intent. The budget figures have been prepared in accordance with NZ GAAP, using accounting policies that are consistent with those adopted inpreparing the financial statements. There have been no changes in accounting policies or disclosures. All policies have been applied on a basis consistent with those from previous financial statements. Revenue and expenses have been reclassified this year to report in line with the Statement of Service Performance. This means that last years revenue and expenses have been reclassified to report meaningful comparatives.

(t) Changes in Accounting policies or disclosures

• analysis of prior asset sales. The Trust has not made significant changes to past assumptions concerning useful lives and residual values. The carrying amounts of property, plant and equipment are disclosed in note 7.

(q) Critical judgements in applying the Trust’s accounting policies

There have been no changes in accounting policies or disclosures. All policies have been applied on a basis consistent with those from previous financial statements. Revenue and expenses have been reclassified this year to report in line with the Statement of Service Performance. This means that last years revenue and expenses have been reclassified to report meaningful comparatives.

The Trustees must exercise their judgement when recognising grant revenue to determine if conditions of the grant contract have been satisfied. This judgement will be based on the facts and circumstances that are evident for each grant contract.

(r) Investments Investments in bank deposits are initially measured at fair value plus transaction costs. After initial recognition investments in bank deposits are measured at amortised cost using the effective interest method. Gains and losses when the asset is impaired or derecognised are recognised in the Statement of Comprehensive Revenue and Expense. At each balance date the Trust assesses whether

Assessing the appropriateness of useful life and These financial statements are to be read in conjunction with the accompanying notes.

.54

Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015

These financial statements are to be read in conjunction with the accompanying notes.

ANNUAL REPORT 2014/15

.55

Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015

Notes to and forming part of the Financial Statements (continued)

2014 $

(A)

94,983

98,897

Donations

69,606

70,411

Exchange Sponsorships

24,792

1,118

Total Sponsorships, Donations and Grants

189,381

170,426

Ara Taihoi

1,000

Central Hawkes Bay District Council

3.093

Eastern and Central Community Trust

7,429

Endeavour Trust

2,000

Helen Graham Charitable Trust

2,174

Horowhenua District Council

48,208

48,239

Infinity Foundation

3,654

LIANZ Ikaroa

400

Lottery Commission

2,354

Ministry of Education

5,750

Ministry of Social Development

9,343

23,208

National Library

20,000

Pub Charity

5,000

Southern Trust

9,808

Wairarapa REAP

920

700

Total

94,983

98,897

Non-Exchange Grants

2015 $

2014 $

Council Grant Council Grant (Non-Exchange)

1,697,500

1,500,000

Total Council Grant (Non-Exchange)

1,697,500

1,500,000

(A) Grants Were Received From the Following Agencies

Contracts (Exchange) Council Contract Revenue

65,000

123,750

Cafe Contract

21,251

20,827

Visitor Information

50,000

90,000

Sundry Contracts

12,000

136,251

246,577

Activity Revenue Non-Exchange Lending Charges

47,306

49,227

Exchange Recoveries

46,534

62,512

Internet revenue

3,831

3,045

Printing and photocopying

18,627

17,858

Sales

23,375

17,172

Entry Fees

31,436

11,758

Room Rentals

41,237

50,850

Commission

116,163

89,312

Donated Items

6,923

7,638

Miscellaneous

1,151

3,892

336,583

313,264

Total Activity Revenue

2015 $

Sponsorships, Donations and Grants

2. Schedule of Revenue

Total Contracts (Exchange)

Horowhenua Blue Light Inc

These Grants only include those applied to the Statement of Comprehensive Revenue and Expenses. Theremaining have been included as Revenue in Advance in the Statement of Financial Position.

Interest (Exchange) Interest Received

9,669

4,300

9,669

4,300

Total Income

2,369,384

2,234,567

These financial statements are to be read in conjunction with the accompanying notes.

.56

TE HOROWHENUA TRUST

These financial statements are to be read in conjunction with the accompanying notes.

ANNUAL REPORT 2014/15

.57

Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015

Notes to and forming part of the Financial Statements (continued)

3. Schedule of Expenses

2015 $

2014 $

2015 $

2014 $

Services purchased from Horowhenua District Council

78,750

Operations Collections Books Cancelled

95,688

79,335

Legal

500

Non Books Cancelled (Gained)

2,195

2,610

Total Finance & Legal

38,333

109,348

Interloans

134

339

Databases

9,998

10,551

Ebooks

4,434

4,205

Computer Support & Software

40,477

60,809

Periodicals

24,935

21,951

Equipment Hire

244

1,832

Digitisation

283

IT Hire of Equipment

90,000

60,809

Repairs - book, dvd & video mending

17,713

13,863

Lease - Photocopier

7,481

7,254

Total Collections

155,380

132,854

Minor Equipment

12,846

7,082

Total Equipment & IT

151,048

137,061

Equipment & IT

Activities 19,887

27,414

Contractors

20,474

8,096

Advertising & Marketing

29,972

8,478

Merchandise Purchase

14,593

8,845

Couriers & Freight

2,471

2,128

Events/Speakers

45,702

21,401

Photocopier

7,861

6,460

Hospitality/Catering in-house

664

5,068

Postage

5,905

5,190

Travel Commission

7,729

Telephone Mobile Phone

3,682

5,127

Total Activities

109,049

70,824

Telephone & Tolls

8,072

8,139

Travel & Vehicle Expense

9,082

5,519

Total Communications

67,045

41,041

Finance & Legal Accounting

10,320

2,140

Audit

16,531

16,400

Audit Disbursements

2,041

631

Administration

Bank Fees

178

423

General

260

572

Merchant Fees

3,978

3,554

Hospitality

2,101

1,190

Security Cash Handling

4,785

7,450

Insurance - Trustees

2,250

These financial statements are to be read in conjunction with the accompanying notes.

.58

Communications

Catering for Function Centre

TE HOROWHENUA TRUST

These financial statements are to be read in conjunction with the accompanying notes.

ANNUAL REPORT 2014/15

.59

Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015

Notes to and forming part of the Financial Statements (continued)

2015 $

2014 $

2015 $

2014 $

Depreciation & Amortisation Depreciation - Books

82,366

83,589

Stationery

8,712

7,091

Depreciation - Other Lending Stock

22,529

22,210

Printing

5,276

Depreciation - Furniture & Fittings

55,594

55,175

Professional Subscriptions

6,018

3,625

Depreciation - IT Equipment

5,753

4,583

Representation

194

Depreciation - Kete Equipment

Professional Development

19,660

19,474

Depreciation - Motor Vehicle

4,472

Trustee Fees

15,625

17,500

Depreciation - Recovered

(1,739)

Total Administration

59,912

51,896

Loss on Sale of Assets

1,796

Amortisation - Koha Software

4,220

6,027

Amortisation - Kete Software

250

626

Amortisation - Other Software

3,965

7,304

180,950

177,818

Premises

Cleaning and Rubbish

3,126

3,823

Insurance - Contents

16,676

16,996

Power

57,786

97,736

Gas

9,287

6,647

Accident Compensation

2,893

3,439

Rates

2,642

2,287

Allowances - Staff

1,920

Rent - Tokomaru

200

Personnel Costs

(B)

1,391,237

1,399,081

Property Expenses

3,282

989

Staff Expenses

6,850

5,130

Security Expenses

49,710

46,620

1,402,900

1,409,570

Total Premises

142,709

171,298 Total Expenses

2,307,326

2,301,710

Staff Expenses

Total Operations

723,476

714,322

These financial statements are to be read in conjunction with the accompanying notes.

.60

TE HOROWHENUA TRUST

These financial statements are to be read in conjunction with the accompanying notes.

ANNUAL REPORT 2014/15

.61

Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015

Notes to and forming part of the Financial Statements (continued)

Notes to and forming part of the Financial Statements (continued) 5. Debtors and Other Receivables

2015 $

2014 $

2015 $

2014 $

Debtors and Other Receivables (B) Personnel Costs

Exchange

Salaries and wages

1,348,959

1,427,534

Trade Debtors

6,726

12,448

Employer contributions to defined contribution plan

32,860

31,414

Debtor Accruals

10,210

5,492

Increase/(decrease) in employee benefit liabilities

9,418

(59,867)

Prepayments

26,625

8,275

GST Receivable

16,456

482

Total Debtors and Other Receivables

60,018

26,697

Schedule of Aged Debtors

2015 $

Current 1 - 30 Days

5,035

8,998

30 - 60 Days

414

2,509

60 - 90 Days

759

547

90+ Days

518

394

Total Debtors

6,726

12,448

Non Exchange Total Personnel Costs

1,391,237

1,399,081

4. Cash and Cash Equivalents

2015 $

2014 $

Cash at bank and on hand

71,684

38,515

Short-term deposits maturing three months or less from date of acquisition -

Total Cash and Cash Equivalents

71,684

38,515

2014 $

The credit quality of cash can be assessed by reference to Standard and Poorâ&#x20AC;&#x2122;s credit rating of AA- for Westpac. Cash and cash equivalents include short-term deposits total $Nil (2014: $Nil). The carrying value of receivables approximates their fair value. As at balance date any overdue receivables have been assessed for impairment. Impairment is $Nil (2014: $Nil). Related party receivables at balance date were $1,604 (2014: $906). See note 16. Debtors and other receivables mainly arise from the Trustâ&#x20AC;&#x2122;s statutory functions, therefore there are no procedures in place to monitor or report the credit quality of debtors and other receivables with reference to internal or external credit ratings.

6. Inventories

These financial statements are to be read in conjunction with the accompanying notes.

.62

TE HOROWHENUA TRUST

2015 $

2014 $

Stock On Hand

6,950

1,891

Total Inventories

6,950

1,891

These financial statements are to be read in conjunction with the accompanying notes.

ANNUAL REPORT 2014/15

.63

Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015

Notes to and forming part of the Financial Statements (continued) 7. Property, Plant and Equipment

No. Items

Opening Cost

Cost Additions

Cost Cancellations/ Disposals

Closing Cost

Opening Depreciation

Depreciation Cancellations/ Disposals

Depreciation This Year

Closing Depreciation

Closing BV

Kete Equipment

16,428

-10,670

5,758

16,398

-10,648

5,754

Furniture & Fittings

592,166

40,067

-5,740

626,493

123,767

-4,786

55,594

174,575

451,918

IT Equipment

63,729

11,630

-24,098

51,261

57,690

-23,277

5,752

40,165

11,096

Motor Vehicle

16,262

4,472

11,790

66,947

1,414,790

167,052

-179,954

1,401,888

662,491

-84,264

82,366

660,593

741,295

5,256

119,713

51,047

-20,224

150,536

107,284

-18,028

22,529

111,785

38,751

72,203

2,206,826

286,058

-240,686

2,252,198

967,630

-141,003

170,718

997,344

1,254,854

16,428

16,355

16,398

Furniture & Fittings - IT Equipment -

586,737

5,429

592,166

68,592

55,175

123,767

468,399

59,614

4,115

63,729

53,107

4,583

57,690

6,039

68,006

1,422,138

137,774

-145,122

1,414,790

644,690

-65,788

83,589

662,491

752,299

5,294

123,103

25,376

-28,766

119,713

111,231

-26,155

22,210

107,284

12,427

73,300

2,208,020

172,694

-173,888

2,206,826

893,975

-91,943

165,600

967,630

1,239,194

Opening Cost

Cost Additions

Cost Cancellations/ Disposals

Closing Cost

Opening Amortisation

Amortisation Cancellations/ Disposals

Amortisation This Year

Closing Amortisation

Closing BV

Other Software

17,391

10,783

3,965

14,748

2,643

ASSETS SCHEDULE FOR YEAR ENDED 30 JUNE 2015

Books Other Lending Stock Total

ASSETS SCHEDULE FOR YEAR ENDED 30 JUNE 2014 Kete Equipment

Books Other Lending Stock Total

8. Intangible Assets ASSETS SCHEDULE FOR YEAR ENDED 30 JUNE 2015 Koha Software

148,591

134,528

4,219

138,747

9,844

Kete Software

199,270

198,853

250

199,103

167

Total

365,252

344,164

8,434

352,598

12,654

ASSETS SCHEDULE FOR YEAR ENDED 30 JUNE 2014 Other Software

26,087

8,696

17,391

5,217

1,739

7,304

10,783

6,609

Koha Software

148,591

128,501

6,027

134,528

14,063

Kete Software

199,270

198,227

626

198,853

417

Total

373,948

8,696

365,252

331,945

1,739

13,957

344,164

21,089

These financial statements are to be read in conjunction with the accompanying notes.

.64

TE HOROWHENUA TRUST

ANNUAL REPORT 2014/15

.65

Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015

Notes to and forming part of the Financial Statements (continued)

9. Reconciliation of Equity

11. Employee Benefit Liabilities

2015 $

2014 $

Contributed capital

2015 $

2014 $

Accrued salaries and wages

13,841

4,749

Balance at 1 July

782,803

Annual leave

68,430

59,927

Balance at 30 June

782,803

Retirement gratuities

63,415

62,500

Total Employee Benefit Liabilities

145,686

127,176

Retained surpluses Balance at 1 July

245,999

313,141

Comprising:

Surplus (deficit) for the year

62,058

(67,142)

Current

82,271

64,676

Balance at 30 June

308,057

245,999

Non current

63,415

62,500

Total Employee Benefit Liabilities

145,686

127,176

2015 $

2014 $

Cash and cash equivalents (note 4)

71,684

38,515

Debtors and other receivables (note 5)

60,018

26,697

Total cash and receivables

131,702

65,212

Creditors and other payables (note 10)

134,634

163,808

Total financial liabilities measured at amortised cost

134,634

163,808

10. Creditors and Other Payables 2015 $

2014 $

134,634

163,808

(C)

34,980

7,600

Total Creditors and Other Payables

169,614

171,408

12. Categories of Financial Assets and Liabilities

Accounts Payable (Exchange) Creditors and other payables Income in Advance

Cash and receivables

Creditors and other payables are non-interest bearing and are normally settled on 30-day terms, therefore the carrying value of trade and other payables approximates their fair value. 2015 2014 $ $

Central Central Hawkes Bay District Council

430

Eastern and Central Community Trust

21,571

Horowhenua District Council

1,095

6,900

Infinity Foundation

2,758

Lottery Commission

7,646

Wairarapa REAP

1,480

700

Total Income in Advance

34,980

7,600

These financial statements are to be read in conjunction with the accompanying notes.

.66

TE HOROWHENUA TRUST

Financial liabilities measured at amortised cost

These financial statements are to be read in conjunction with the accompanying notes.

ANNUAL REPORT 2014/15

.67

Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015

Notes to and forming part of the Financial Statements (continued)

13. Financial Instruments

15. Related Party Information

(a) Credit Risk

2015 $

2014 $

Credit risk is the risk that a third party will default on its obligation to the Trust, causing the Trust to incur a loss.

Currency risk is the risk that the value of a financial instrument will fluctuate due to changes in foreign exchange rates. The Trust is not exposed to currency risk, as it does not enter into foreign currency transactions.

Annual Grant Received from Horowhenua District Council

1,697,500

1,500,000

Contract Revenue from Horowhenua District Council

115,000

213,750

Other Grants and Revenue Received by Te Horowhenua Trust from Horowhenua District Council

18,338

67,558

Services Reimbursed by Te Horowhenua Trust to Horowhenua District Council

123,477

77,080

Payment for services provided by Horowhenua District Council

78,750

Accounts receivable from Horowhenua District Council

1,604

906

Accounts payable to Horowhenua District Council

14,148

6,722

Due to the timing of its cash inflows and outflows, the Trust invests surplus cash with registered banks. The Trust’s Investment policy limits the amount of credit exposure to any one institution. The Trust has processes in place to review the credit quality of customers prior to the granting of credit. The Trust’s maximum credit exposure for each class of financial instrument is represented by the total carrying amount of cash equivalents (note 4), investments and trade receivables (note 5). There is no collateral held as security against these financial instruments, including those instruments that are overdue or impaired. The Trust has no significant concentrations of credit risk, as it has a large number of credit customers and only invests funds with registered banks with specified credit ratings.

(b) Liquidity Risk Liquidity risk is the risk that the Trust will encounter difficulty raising liquid funds to meet commitments as they fall due. Prudent liquidity risk management implies maintaining sufficient cash, the availability of funding through an adequate amount of committed credit facilities and the ability to close out market positions. The Trust aims to maintain flexibility in funding by keeping committed credit lines available. The Trust manages its borrowings in accordance with its Borrowing policy.

(d) Cash Flow Interest Rate Risk Cash flow interest rate risk is the risk that the cash flows from a financial instrument will fluctuate because of changes in market interest rates. Borrowings and investments issued at variable interest rates expose the Trust to cash flow interest rate risk. The Trust’s investment policy requires a spread of investment maturity dates to limit exposure to shortterm interest rate movements.

The Trust currently has no variable interest rate debt or investments.

The Trust makes no rental payment for the Council owned building it occupies.

(e) Fair Value Interest Rate Risk Fair value interest rate risk is the risk that the value of a financial instrument will fluctuate due to changes in market interest rates. The Trust’s exposure to fair value interest rate risk is limited to its borrowings and shortterm bank deposits.

(f) Credit Cards Facility

The Trust was settled by the Horowhenua District Council and receives a significant amount of operating grants from the Council to deliver its objectives as specified in the Trust deed. The Horowhenua District Council is the ultimate controlling party of the Trust. The above transactions were carried out with related parties during the year. The Trust makes purchases from the Levin Paper Plus which Bernie Wanden, a Trustee, is the owner. Purchases this year totalled $17,583 (2014: $11,668). Payable as at 30 June 2015: $Nil (2014: $Nil). No provision has been required, nor any expense recognised for impairment of receivables from related parties (2014: $Nil).

At the 30th June 2015 the Trust operated three credit cards with a combined facility of $45,000 (2014: $45,000). Contractural liability: The Trust repays the credit cards in full each month therefore there is no extended contractural liability.

There were no investments as at 30 June 2015 (2014: $Nil).

14. Events Occurring After Balance Date There were no significant events after balance date (2014: $Nil).

These financial statements are to be read in conjunction with the accompanying notes.

.68

TE HOROWHENUA TRUST

These financial statements are to be read in conjunction with the accompanying notes.

ANNUAL REPORT 2014/15

.69

Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015

Notes to and forming part of the Financial Statements (continued)

16. Key Management Personnel Compensation

18. Capital Management

2015 $

2014 $

Salaries and other short-term employee benefits Senior Management

284,680

302,739

Trustees

15,625

17,500

Total Salaries and other short-term employee benefits

300,305

320,239

The Trust’s equity comprises of Trust capital and retained surpluses. Equity is represented by net assets. The Trust deed requires the Board of Trustees to manage its revenues, expenses, assets, liabilities, investments, and general financial dealings prudently. The Trust’s equity is largely managed as a by-product of managing revenues, expenses, assets, liabilities, investments, and general financial dealings. The objective of managing the Trust’s equity is to ensure the Trust effectively achieves its objectives and purpose, whilst remaining a going concern.

19. Kete Development

Post employee benefits Senior Management

63,415

62,500

Total Post employee benefits

63,415

62,500

Key management personnel include the CEO, two Customer Experience Managers, and the Trustees. Total fulltime equivalent employees are 29.7 (2014: 30.4). Due to the difficulty in determining the full-time equivalent for Trustees, the full-time equivalent is taken as the number of Trustees, 6 (2014: 6).

Kete is a software programme designed to act as a do-it-yourself digital archive of arts, culture and heritage resources. It was developed because the Trust had conducted an Arts Culture and Heritage Audit for Horowhenua District Council which revealed the fragility of many of the district’s arts culture and heritage records. The Kete Horowhenua development fitted the objectives of the government’s National Digital Strategy and received a grant from the Community Partnership Fund to implement it.

20. Koha Software The Horowhenua Library Trust commissioned Katipo Communications Ltd in 1999 to write a library software program that would meet the needs of the Horowhenua Library system without requiring an initial or continuing heavy investment in new equipment, or expensive telecommunications links. The programme was written as Open Source software, under the GNU General Public Licence. As such, it is free to download and use by anyone. For this reason, the name “Koha” was selected for the programme. The Trust has registered KOHA as a trademark in New Zealand”.

17. Trustees Fees

2015 $

2014 $

S Crosbie

5,000

J Olifent

2,500

G Smellie

2,500

G Sue

2,500

B Tukapua

625

2500

B Wanden

2,500

Total Trustees Fees

15,625

17,500

G Good and T Rush do not receive Trustees Fees as they are Council Representatives.

21. Contingent Liabilities and Assets The Trust has no Contingent Assets as at 30 June 2015. (2014: $Nil). The Trust has no Contingent Liabilities as at 30 June 2015 (2014: $Nil).

22. Capital Commitments and Operating Leases The Trust has no capital expenditure commitments at balance date (2014: $Nil) The Trust has no lease commitments at balance date (2014: $7,254 Leasing Solutions Limited that expired on 30 June 2015).

These financial statements are to be read in conjunction with the accompanying notes.

.70

TE HOROWHENUA TRUST

These financial statements are to be read in conjunction with the accompanying notes.

ANNUAL REPORT 2014/15

.71

Te Horowhenua Trust Financial Statements for the Year Ended 30 June 2015

Notes to and forming part of the Financial Statements (continued) 23. Adjustment to Comparative Figures The Trust undertakes certain transactions on behalf of tourism operators. Previously the full amount of the money received and paid over to the tourism operators was recognised in the Trustâ&#x20AC;&#x2122;s accounts. The Trust now recognises only the commission portion of the transactions. As a result the 2014 figures have been updated as follows:

Statement of Comprehensive Revenue and Expenses 2014 Before Adjustment Adjustment $ $

2014 After Adjustment $

Activity Revenue

428,318

(115,054)

313,264

Operations

829,376

(115,054)

714,322

2014 Before Adjustment Adjustment $ $

2014 After Adjustment $

Statement of Cashflows

Receipts from Customers and grants

2,333,002

(115,054)

2,217,948

Trustees

2,203,242

(115,054)

2,088,188

These financial statements are to be read in conjunction with the accompanying notes.

.72

TE HOROWHENUA TRUST