Annual Report 1011-2012 by Joann Ransom

Annual Report

2011/2012 Te Horowhenua Trust

I donâ&#x20AC;&#x2122;t like Green Eggs and Ham...

Contents

Chairmanâ&#x20AC;&#x2122;s Report

Head of Libraries Report

Introduction

Objectives

Partnerships

Funding

Library

Education

Technology

Community

Welcome to Te Takere

Supporters

Financial Summary

Fees & Charges

Membership

Statement of Service Performance

Personal

Te Horowhenua Trust Financial Statements

Chairman’s Report

This is the last time the Trust reports on just the provision of library services in the purest sense. Te Takere, our new library, culture and community centre, is to open in September and represents a significant change in direction for the Trust.

his report provides the opportunity to celebrate the significant role that the Library has played in Horowhenua over the past year. We are especially proud of our contribution to the Youth Trials project funded by central government which involved working closely with many community partners to develop initiatives that will have a significant and positive impact on the lives of young people in Horowhenua. Partnerships are a strong theme running throughout this report and you will also notice a definite trend away from a book-focused service. This change, from quiet storehouses of knowledge to busy community hubs, reflects the changing role of public libraries; this is an unstoppable national and international trend. Te Takere is a reflection of this trend and marks a significant ‘reimagining’ of how Councils facilitate community and economic development through public libraries.

The Trust as a governance model has not only been confirmed but strengthened with a far wider role to play in our community. We will be delivering a far broader range of services than in the past, captured in a Strategic Plan with activity in 14 areas – only one of which is library in its traditional sense. To support this vastly increased scope of work the Trust has been extended with the appointment of four new Trustees: Graham Smellie, John Olifent, Cr Garry Good and Cr Tony Rush who join Heather Birrell, George Sue, Bernie Wanden and myself. I want to thank the volunteers and Friends of the Libraries who work so tirelessly alongside our staff to deliver services, and must acknowledge David Clapperton from the Council's Executive Team whose strategic vision and drive for excellence has made an enormous contribution to our successful year. I also wish to acknowledge the dedication and hard work of the staff, who have maintained their usual high standard of excellent service while preparing for the enormous logistical and service challenges Te Takere brings. It also gives me much pleasure to publicly congratulate Joann Ransom on her appointment as CEO of Te Takere and wish her and the staff the very best for the exciting years ahead. Finally my thanks to my fellow Trustees for their wise counsel and for their support and confidence as we usher in this new era.

Sharon Crosbie CNZM OBE Chair

annual report 2011/12

Head of Libraries Report

This will be my last report as Head of Libraries and I couldn’t be more excited as it marks the beginning of a new era in libraries, as we know them.

hile there has been an element of ‘business as usual’ during 2011/2012, we’ve spent the year reinventing ourselves, ready to deliver a broader range of services in our new multi-purpose library, culture and community centre, Te Takere, opening in September.

Te Takere is a ‘game changer’ and we have spent time really looking at what we do, what are we here for, what is the value we add, how the environment around us is changing and what we need to do to adapt. It has meant re-engineering the way we work through developing a new model of operations, restructuring the organisation, building new and strengthening existing partnerships to share services. Our relationship with Horowhenua District Council has been one of those partnerships that have gone from strength to strength over the year. Council not only confirmed Te Horowhenua Trust as a governance model, agreeing the scope of work to be undertaken by the Trust, it is also supplying the IT and administrative support to allow the Trust to get on and run Te Takere, and do what we do best.

Te Horowhenua Trust

The library staff have been hungry for this change, responding enthusiastically to the challenge, and they have my heartfelt thanks for all of their hard work. They share the vision and it’s been so exciting to see that enthusiasm and energy unleashed during the year as we trialled a number of activities and events to see what might be possible. A wide range of activities and programmes have been delivered throughout the year such as the hugely popular and successful homework clubs, joint events with the Astronomical Society, Horowhenua Kai Kai programme , a Pasifika Festival, and a new ebook consortia with Tararua and Wairoa libraries to create a shared collection of free ebooks to download from the library website. The Trust and library staff has also been heavily involved with fundraising events for Te Takere and I want to acknowledge the many volunteers whose help was absolutely crucial to making each and every one a huge success. We like leading from the front and Te Takere is at the leading edge of development. We believe Horowhenua is accomplishing something amazing and unique, and we’re absolutely ready for it. It gives me great pleasure to present this Annual Report and share just some of the highlights and fantastic work we have been doing during 2011-2012.

Joann Ransom, BA, NZLS Cert., RLIANZA Head of Libraries

417,583

Books and other Introduction

library items were borrowed.

fact:

Introduction

Organisation

orowhenua Library Trust (The Trust) was incorporated under the Local Government Act 2002 on 3 December 1996 and changed its name to Te Horowhenua Trust on 4 March 2011 to better reflect the new vision and role of The Trust in Te Takere, Horowhenua’s new culture and community centre. The Trust still uses Horowhenua Library Trust as a trading name. The Trust is a charitable trust incorporated in New Zealand under the Charitable Trusts Act 1957. The Trust is also a not-for-profit Council Controlled Organisation as defined under section 6 of the Local Government Act 2002, by virtue of the Council’s right to appoint the Board of Trustees.

The SOI identifies the nature of The Trust’s business, issues of importance to The Trust and the nature and scope of activities to be undertaken. It sets the performance expectations agreed between The Trust and Council and records specific objectives and performance targets to be met during the relevant period. The Trust employs the Head of Libraries, to oversee operations and fulfil The Trust’s obligations under the Management Agreement which is negotiated biennially between the Trust and Council.

Reporting

Accountability

he Trust is required to provide quarterly reports to Council covering activities undertaken by The Trust, The Trust’s performance against agreed SOI performance measures and significant issues relating to library services.

The Trust Deed requires an Annual General Meeting to be held where the annual report and accounts (this document) is received.

he Trust is required, pursuant to section 6 of the Local Government Act 2002 and Schedule 8 of the Act, to prepare and deliver to Horowhenua District Council (Council) a draft Statement of Intent (SOI) no later than 1 March each year. The SOI is a public expression, required by the Act, of the accountability relationship between The Trust and Council. It is the document against which The Trust reports to Council during the year and against which Council and the Auditor General hold the Trust accountable for its performance.

$8,750 worth of books, DVDS and jigsaws were donated to the library this year

Te Horowhenua Trust

Objectives

Te Horowhenua Trust objectives are: •

Independent learners have educational and training opportunities that support their literacy, knowledge and skill development,

•

Strategic and operational partnerships that enable The Trust to make a stronger contribution to the development of social capital in Horowhenua,

•

Sustainable funding that provides facilities, technology, resources and services that deliver social, cultural and economic benefits to Horowhenua communities,

• Local communities and individuals have access to the digital world and are confident users of technology and able to participate effectively in the digital world, free from unnecessary restrictions or charges,

•

Communities and individuals have free and ready access to information, ideas and works of the imagination important to all aspects of their lives,

• Local communities are strengthened and individuals have opportunities to participate in community life and decision making.

334,463

visitors to the library

annual report 2011/12

Partnerships Strategic and operational partnerships that enable The Trust to make a stronger contribution to the social and educational capital in Horowhenua.

o one cares more about Horowhenua than the people of Horowhenua, and this year has seen a number of successful partnership projects involving local community members, community groups, local businesses, delivering some ‘big dividends’. Our library is a fantastic platform to facilitate and enable these projects and we have been privileged to be part of Trialling New Approaches to Social Sector Change, aiming to increase the number of young people in education, training or employment.

Homework Club Homework has never been so much fun for Taitoko School students who regularly attend the Homework Club three afternoons a week. Run by library staff the clubs could not work without the dedicated volunteers from Altrusa who read with the children. Like us, the Altrusa ladies believe literacy is the key to everything – if you can read everything else is easy! Taitoko School

Te Horowhenua Trust

Principal Rachel King says the children are getting real “mileage” with reading and, equally important, social and co-operative skills working together in a fun, learning environment.

Study Nights Wednesday’s NCEA study nights at Levin library have been extremely popular from day one when they launched in mid 2011. Free WiFi provided by inspire. net in Palmerston North allows the students to use their own laptops or access the internet on the library computers, while local teachers volunteer their time to help tutor the students in the run up to exam time. Horowhenua College teacher Kerry Pile says the NCEA study nights were a great way to catch up with students needing extra support. “It’s a relaxed environment and there is more time to explore issues to a greater depth for students new to a subject or aiming to achieve scholarship in that subject.”

Attendees at the 2011 Koha Conference in Mumbai.

Ebook Consortia

Horowhenua Chronicle

Developing an ebook consortia with Tararua and Waiaroa libraries, has enabled all three of us to build a much bigger shared collection of free ebooks to download than any one of us could do alone. About 900 titles are available for free download by library members; mostly fiction, young adult and biographies but more are being added all the time.

A section of early Horowhenua Chronicle newspapers dating from 1910 – 1920 have been digitised this year and are now available to view online through Papers Past. This was a partnership project between Te Horowhenua Trust, NZ National Library and Friends of Horowhenua Libraries who co-funded the project. We have applied to extend the range a further twenty years during 2012/2013.

Te Takere – culture and community centre Te Takere, Horowhenua’s new culture and community centre, will house a number of community facilities including our new library. It’s been a labour of love with The Trust working in close partnership with Horowhenua District Council and Muaupoko Tribal Authority. However it could not have been achieved without the continuing support of the wider community organising major fundraising events. The Friends of Horowhenua Libraries have been critical partners in our fundraising activities running many events throughout the year including the Liar’s Night Out – a variation to the hugely popular Quiz Nights. They have raised a staggering $50,000.

Koha The Koha library management system developed by Levin Library staff in 2000 is now a worldwide success and has spawned a global community of developers, users and vendors working together to continually update the system. The result is a world class library management system widely used by academic and public libraries in the USA, Asia, Africa and South America, which everyone is free to use, contribute to and benefit from. The Koha community of libraries, developers and vendors gather annually to discuss development for the year ahead and strengthen relationships. In 2011 the conference was in Mumbai, India, and the Head of Libraries was the Keynote Speaker. The 3 day conference was followed by a 3 day workshop where Masters students from the Library and IT schools were taught how to use Koha. The benefit of this global partnership is that we, and every other Koha library, benefit from the development dollars invested in the project by libraries around the world.

“Nau te rou rou, naku te rou rou- ka ora ai te iwi” With your food basket and with my food basket, the people will be fed.

annual report 2011/12

Funding Sustainable funding that provides facilities, technology, resources and services that deliver social, cultural and economic benefits to Horowhenua communities.

he library has to raise 15% of its operating income every year, one of the highest targets in the country. Our philosophy has always been to minimise the burden on the ratepayer and make every cent count. It’s important that we look at all types of funding opportunities so that financial constraints do not impede our desire to continually improve and expand on our services to the community. Our libraries are about so much more than just books. We continue to host a variety of social and cultural events to support the local arts community.

Te Takere Fundraising The focus this year has been on fundraising for Te Takere. We know the more we can fundraise, the less we need to borrow as a community – every little bit helps! The Behind the Hedges fundraiser showcased eight of the District’s “hidden” properties. The event was a huge fundraising success raising over $15,000 for Te Takere. With almost half of all ticket sales from outside the area, there was also an economic spin off for the District, and the event proved so popular that it will be held again next year. The Coffee Club was set up as an easy way for individuals to regularly donate small amounts – the price of a cup of coffee – by direct debit to the Te Takere fund.

A Country Lifestyle Trail

Sunday, 11 March 2012, 10am – 4pm

Explore 8 interesting properties in the Horowhenua. Highlights hidden behind the hedges include a truffle grove, a hazelnut and walnut orchard, a permaculture garden, a nikau grove and a restored historic garden, home and woolshed. Stalls will be dotted along the Trail.

Te Horowhenua Trust

Tickets $20, available at Levin Library or online at

Sponsorship Many businesses support the library service through sponsoring items including magazine subscriptions and library cards. The large print annual promotion allows us to buy more large print books that we could normally afford, and is a popular way for individuals to give something back to a much-needed resource. The amount sponsored by an individual is matched by The Friends of Horowhenua Library, and the difference paid by the library. This year, thanks to everyone’s generous donations, we were able to buy 761 new books for the library.

Arts and Culture Levin Library was thrilled to promote the Pasifika culture in Horowhenua during the week long Pasifika Festival in September. Mabel Tasker ran a programme of activities including jewellery making using shells and flowers, tivaivai patchwork, block printing onto fabric, and Samoan and Tongan dance and song. The library was also the perfect stage for ‘guerilla concerts’ during New Zealand Music week. Local performers set up unadvertised and unannounced, and simply performed for an hour. Audiences enjoyed performances of country, folk and classical music from a barbershop quartet, a guitarist, a flautist and a combined colleges kapahaka group.

Mabel Tasker (left) with volunteers ran a week long music and craft programme during Pasifika week.

Local violinist Stasys Kulvis performs at Levin Library during New Zealand Music week.

Libraries make perfect venues for exhibitions, and Shannon Library has been hosting art exhibitions by local artists every three months, including Wallace Trickett’s paintings of transport, a ‘celebration of nature’ in acrylics and coloured pencils by Gill Knox, and the Horowhenua Camera Club’s “Through the Lens” photographs of local scenes and people. Artists have an opportunity to sell their paintings at these exhibitions, which helps contribute to a thriving creative economy. The Artist in Residence programme has been hugely popular, and people just love watching our local artists at work. Wendy Hodder carving Oamaru stone had local children enthralled, and the Te Kokiri weavers drew an admiring crowd to watch their flax weaving demonstration.

Enthralled children watch sculptor Wendy Hodder at work.

annual report 2011/12

Library Communities and individuals have free and ready access to information, ideas and works of the imagination important to all aspects of their lives.

s more and more information becomes digitised, the internet becomes the first port of call for many people and libraries must evolve to meet this growing demand for instant, accessible information. No longer just a repository of books, our library has had to reimagine itself. Our library usage is constantly reviewed and we’ve seen that despite growing numbers of visitors, people are borrowing less books as computer usage goes up and ebooks pick up in popularity.

What We’re Reading Recreational reading is still holding its own but through our analysis of borrowing patterns, we know the books flying off our shelves are biographies, cooking gardening, woodworking and travel. We consciously keep ahead of reading trends to promote and display books that will ‘seduce’ our readers and keep them coming back for more. Regular library member Julia Kuttner, has her own blog online where she regularly reviews the books she picks up from the library. With a wonderful eye for a good read, Julia’s blog is gaining a steady following, both here and internationally, fuelling interest in other keen readers. Julia’s blog can be found online at http://kuttnerschoice.blogspot.co.nz Magazines are increasingly popular and the range has substantially increased this year to keep up with demand with 35 new titles added this year alone. We’ve polled our members and they are more than happy to pay a small borrowing fee if it means we can afford more titles. To support the increasing number of retirees in the area, 20% of the library collection is geared to developing collections to support older members, through large print, DVDs, audio books, ebooks, newspapers and periodicals.

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Te Horowhenua Trust

Using the Library Remotely With increasingly busy working lives, we recognise not everyone can physically get to the library which is why our library website is constantly evolving and updating, providing virtual access to ebooks, national and international newspapers and periodicals. Our digital database, Kete Horowhenua, is a treasure trove of local history where anything, from old photos to church and school leaflets which would never normally be seen, are digitised and preserved for all to enjoy by library staff.

Books are no more threatened by Kindle than stairs by elevators. Stephen Fry

Most Borrowed Library Items The 5 most borrowed novels this year were all suspense fiction: • Lee Child • Wilbur Smith • James Patterson • Michael Connelly Large print was a mixture, with: • 1 western • 2 romance • 2 suspense 4 of the top 5 DVDs were: • Stargate SG-1 (TV series) Most popular non fiction: • What was I thinking (Paul Henry) • Trains on the trunk • The railways of New Zealand • Enjoy (Sophie Gray) • Windows 7 for seniors in easy steps Magazines (in order of popularity): • Home Beautiful • NZ Memories • New Scientist • Homes & Antiques • NZ House and Garden

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Education Independent learners have educational and training opportunities that support their literacy, knowledge and skill development.

ibraries are about life long learning from the cradle to the grave, and we are constantly looking at different ways to access free information and make it fun, inspiring and relevant.

Astronomy Our eyes went skyward this year as the library hosted several astronomical events viewed through traditional telescopes and, slightly less traditional, webcasts. A telescope viewing of Saturn Watch in April this year was a breathtaking experience, presented by Frank Andrews during Global Astronomy Month. A live webcast of the Transit of Venus run by the Levin Astronomical Society in June this year allowed many people to view an event that won’t happen for another 105 years. The Society also brought their large telescopes down to the library for Moon Watch and subsequently donated a telescope to the library for people to borrow.

Ema Jacob receives the new telescope from Mike White.

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Te Horowhenua Trust

Library Services and Classes Weekly Adult Literacy classes, run at Foxton and Shannon Libraries, provided one-on-one tuition, on a range of skills from reading, writing and maths to public speaking, IT and help preparing for a learner’s drivers licence. Adult Literacy tutor Jenette Smith said the transformation in people was one of the real positives.

“When they first arrive with heads down, not wanting to look you in the eye, and occasionally in tears, to see them realise they’re not dumb and they can do this, it’s almost emotional and I get such a kick out of seeing that happen.” ‘Book a Librarian’ was described by a reviewer for the Gates Foundation as a“ simple but innovative service”. An hour of undivided attention from a librarian is just what many people need to gain practical help and understanding with anything from how to use Kete, set up an email account, use an ereader or other IT software, or even help with filling in forms or writing a CV. Michael Parry, science fiction author, launched his ebook at the library but also lectured on how to become a self-published author when traditional publishers are not interested. Michael has now secured a publishing deal following global reviews.

There are many little ways to enlarge [a] child's world. Love of books is the best of all. Jacqueline Kennedy

Technology Local communities and individuals have access to the digital world and are confident users of technology and able to participate effectively in the digital world, free from unnecessary restrictions or charges.

ibraries have already embraced the digital world and librarians are trusted when it comes to helping people understand technology and what’s out there.

Keeping up with Technology Technology and information doesn’t always have to reside in the library. We took the show on the road and set up a stand at the annual AP&I Show last year, displaying a range of different e-readers. It was a

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Te Horowhenua Trust

fantastic opportunity to reach a wide audience and let people have a play and compare the different models and brands with no sales pitch! The highlight of the day was a man in his 80s, blind in one eye and ‘challenged’ in the other , who re-discovered the joy of reading again using an e-reader to magnify the text to the size he could read clearly. The road show concept proved so successful that we have repeated it in all the libraries throughout the year. We’re always on hand for anyone needing help using the library computers and databases and a constant

stream of people wanting help with ereaders. It’s great to see people become confident users of technology. A workshop was run in mid 2011 for college students and their parents to help them find online tertiary education funding. This was really useful and really useful in helping our students apply for scholarships and grants to help them on to tertiary training.

Online Kete Horowhenua is a fantastic resource with over 20,000 digital photographs, audio files, documents and other digital files. It is also developing an online community around the content as people discuss the photographs and family linkages. One memorable event this year was when a descendant of the Retter/ Proctor clan who visited from the States – and then months later posted a ‘missing portion’ of the diary kept by Martha Proctor back in 1886. Martha lived on the western side of Lake Horowhenua in the late 1800s and her descendants still farm the land today. Free WiFi was made available when Central Free WiFi was set up in Levin enabling individuals a monthly data quota. It is more than enough to check emails, download a few ebooks or check Facebook.

Te Takere The jewel in our crown will be Te Takere when it opens this September. We have been developing our new library, culture and community centre to be a multi-purpose facility to provide for lifelong learning, and the future economic and social prosperity of our whole community. With free 24/7 WiFi throughout the building, more than 40 public computers including Apple Macs, video conferencing facilities, audio and video software and access to numerous databases, it’s no wonder we believe it is destined to become the iconic “heart and hub” of the community.

9,802

different library cards have been used to borrow books this year that’s around 30% of the community – and remember many families all use one card.

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Community Local communities are strengthened and individuals have opportunities to participate in community life and decision-making.

orowhenua is a region with a high number of people who live on their own and the library provides a warm and safe environment for people to come and just ‘be’ or to join in the many social events held there. It is an easy way for people to participate in community life and meet like-minded people.

Volunteers We are incredibly lucky to have so many wonderful volunteers at our libraries. Yes, it helps us keep costs down but the dignity of work is often key to a long, happy and sustainable life.

Volunteers make a huge impact on the daily running of the library – book processing, book mending, tiding shelving, keeping the library tidy, and doing book reviews. Just because people retire doesn’t mean they are not fit and able to contribute, participate and add value! Young people also have the opportunity to realise their potential and learn transferable skills - and some like it so much, they end up getting a job with us! It is pure delight to see young people blossom during their time with us and one example is Rosa Gray, who was unemployed, and came to us on a job scheme, and is now studying at the University of Otago. Eighteenyear-old Grace Carkeek, also on a job scheme, now has a full time job with us and everyone just loves Catherine Murray who breezes through the place with a smile for everyone. Catherine has volunteered one day a week with us for years and it was with real pleasure that we were able to offer her a placement for the next two years in Te Takere.

Workshops

Te Takere staff members Grace Carkeek and Catherine Murray.

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Te Horowhenua Trust

Horowhenua Kai Kai was part of a nationwide initiative to get people growing their own food. More than 100 people signed up for the workshops hosted by Foxton Library, which covered different aspects of gardening, a pickling and preserving workshop, composting and recycling, pruning and worm farms.

Welcome to Te Takere

Our new library, culture and community centre – Te Takeretanga o Kura-hau-pō opens on 29 September, and Horowhenua will have more than just a library.

e Takere is a multi-purpose, modern and wellresourced facility that will provide for lifelong learning, and the future economic and social prosperity of the whole community.

• Showcase and preserve some of the rich history and culture of our region • Be a safe and inviting place for people to gather, study, read and get information • Help to improve literacy and numeracy skills • Improve access to telecommunications such as computers and the internet • Enable us to expand our current library collection and make sure its accessible to people of all ages and abilities • Enable us to have different areas for different groups such as children, youth and seniors

Our District needs a community hub – a safe and inviting place for people to gather and a focal point for the community – and, quite simply, we’ve outgrown our current library, which is now more than 40 years old.

• Provide well resourced meeting facilities for a large number of community groups

Designed with all ages, community groups, businesses and visitors in mind, Te Takere supports the strategic goals identified in Horowhenua District Council’s Long Term Plan, Muaupoko 2020 Strategy, Council strategies on positive ageing, youth, education, arts, heritage and culture, disability and development, and the Horowhenua Library Trust guiding and planning documents.

The Levin Library and the empty ex-Countdown building next door have been converted into the 4,000m2 new facility, and it has been hugely exciting watching and capturing the transformation on our blog, since construction began in December 2011.

Having a new facility like Te Takere in the Horowhenua will: • Provide a publicly accessible space for cultural exhibitions and activities

• Bring business and life into the Levin town centre

Construction has been undertaken in two stages with the main building housing the library and main collections completed in September for the grand opening, and Stage Two, the Youth Space, Educational Space and Chinese Garden, completed by the end of the year.

Te Takere is a reflection of how libraries have changed forever around the world

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The face of libraries really has changed forever and Te Takere is leading the way. It will still be a place to borrow a book, read a magazine or relax, but there will be so much more on offer.

Te Takere will see the introduction of a self issue book system, which frees up staff who will be taking on vastly different roles and providing a greater range of services, including IT help, booking meeting rooms, managing the information centre and AA services, and the Council help desk later next year.

Staff will be encouraging everyone to take advantage of the fantastic IT services on offer, digital databases (which include access to newspapers from around the world), and to download from our free ebook collection.

Perfectly placed to help promote the District and drive economic and tourism growth, Te Takere is the ideal venue for Horowhenua businesses and community

Heritage

Library

Meetings

Education

Youth Centre

Cafe

Service Exhibitions Visitor Information

Public Gathering Space

Te Ao Maori

Public Gathering Space

Library materials and resources

Quiet Areas

• Open public area for events, displays and exhibitions

• Digital databases: full text daily newspapers from around the world, business magazines, information databases, genealogy resources, Kete Horowhenua

• A number of small areas and lounges throughout the facility with comfortable seating for reading, relaxing and socializing (lift and stair access to mezzanine floor)

• Public digital notice board & TV display screen showing ‘what’s on’ in Te Takere • Free 24/7 WiFi throughout Meeting rooms • One large room accommodating up to 45 people, which can be divided into 2 smaller rooms accommodating up to 20 people per room • Two small rooms for up to 6 people • Four channel video conferencing unit in large meeting room & mobile video conferencing call facilities for other rooms Te Ao Maori space • Te Ao Maori library collection • Local taonga on display

• 45 public computers including 9 Apple Macs

• Combined resources from the Horowhenua Historical Society, Horowhenua Family History Group and the Library

• Four self-issue stations

• Staff and volunteers on duty

• Four library catalogue terminals

• Free databases including Ancestry.com

Youth Space • 13 computers including 6 Apple Macs • Content creation suite with audio and video software (mixing desk and amplifiers) • TV, interactive touch screen with Sky TV & games consoles • Two digital classrooms

Te Horowhenua Trust

Heritage and Genealogy area

• Fiction, non-fiction and large print books, magazines, DVDs to loan, selection of regional newspapers in print, jigsaw puzzles

Education Space

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Childrens Library

Café • Coffee, light meals and onsite catering Information Centre • Visitor information centre • AA Services • Interactive touch screen for visitor information

groups to showcase their capabilities. Its a technology driven environment, including conference call facilities, audio/visual equipment and large screens for presentations, will enable businesses to present themselves more professionally, to reach new markets and help revitalise and invigorate local initiatives.

Function Centre Perfect for hosting exhibitions, expos, markets, product promotions and business breakfasts, Te Takere has already been booked up with a calendar of events to the end of the year. The IT partnership between Horowhenua District Council and Te Takere will deliver the ongoing technical, financial and administration processes needed to support the new community centre, leveraging off existing Council IT servers, storage and backup systems to keep costs to a minimum. Our new website will complement the new Culture and Community "walk-in" experience, providing access to a wide range of digital resources and information about what's on and what's available in Horowhenua. Designed to be clearly read from computers and phones, the website will also manage all online bookings, including events, programmes and computers, and provide up to date information about what's happening at Te Takere, Foxton and Shannon Libraries.

Our â&#x20AC;&#x153;heart and hubâ&#x20AC;? of the community

e want everyone to make Te Takere their own place, and a part of everyday life. Horowhenua District Council and Te Horowhenua Trust have worked closely together, in consultation with Muaupoko Tribal Authority, on Te Takere, but it is very much a community project. Without the widespread and ongoing support from many different organisations, individuals and groups, many of whom who have donated their time and effort in a variety of successful fundraising efforts, we could not have achieved so much in such a short time. Te Takere is a place where people can connect and enhance their sense of identity and pride in the Horowhenua community. We believe we have accomplished something amazing and unique which will stand us all in good stead, not only now but also into the future.

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Supporters

Major funder Horowhenua District Council Grants Stephen Hillas Memorial Trust Eastern & Central community Rotary Club of Levin Lottery Grants Board Benefactors Collis Blake Cecilia Stewart Christine Gardner Paul & Alison Holst Businesses Colbert Cooper Chartered Accountants Cherry Pie Bernina Cullinane Steele Envy Hair Salon Horowhenua Motors Co. InspireNet Trellis Centre Webdezine Canvasland Holdings CBS Ingo-Schleuss Comfort Socks NZ ltd. Fourwins Trading Ltd. Arlan Engingeering Levin Container Rubbish Levin Mini Bins O’malleys super liquor Papaitonga Trust Rees Showcase Shiel Builders Limited Terry Taylor & Associates Plumbing Solutions McLennan Family Trust

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Summerset Village Kingston & Kemp Ltd. Graphic Press & Packaging Limited Levin Supermarkets HK Distributors Tenua Engineers Ltd. R. Hemmingson T/A Foxton hotel Horowhenua Panelbeaters Colourplus Levin Coloursmart Decorators B.M. Scott Painters N & J Hesp Ltd. Timms Flooring Horowhenua Learning Centre Clubs and organisations Age Concern Horowhenua Altrusa Friends of Horowhenua Libraries Horowhenua Family History Group Horowhenua Grey Power Horowhenua Kapiti Rugby Union Levin Performing Arts Society Pounamu Folk Club Shannon’s Womens institute 60’s up club Sunshine Senior Citizens of Foxton Levin Waiopehu Lionesses Club Spinners and Weavers Club Individual supporters Sue & Colin Brown GM & NB Pokington RB & PV Denton

Te Horowhenua Trust

CJ & RL Hagan Heather Birrell Victoria Kaye Ian Wilson Ingo Schleuss Victoria Kaye Garry & Pam Good Maree Lawry WA & EJ Mcmullan HG & AM Macdonald Sue & Stewart Thompson Ross Campbell HM & AM Russell Mr. & Mrs. King Trevor Jeffries Rita King Larissa Dixon Bev Edlin Leith Trask John & Wendy Fraser Janice Scott CN & AP Gore Tom Hayes George Sue John Davey Ross McCormack Helen Hewittson Margaret Clarke John Shiel Sharon Jamieson Diane Edyvane Alan & Heather Birrell Lorraine Mcarthur Malcolm & Betty Guy Felicity Norris I. D. Deadman Debra Brown Catherine Campbell PJ & D Comber Margaret Franks Jane Richards Alan & Edwina Dixon Walter Hanson Sarah Martin

Anawera Trust Brendan & Sheryl Duffy GJ & Fereti Boot WD & MD Law Jean Blizard Rose Cotter Helen Chambers Enid Joan Smith Annette Haley Larraine Barton Elizabeth Bolton I. Peni & S. Moerkerk Judith Forman Graeme & Kay Gore Mr. White Anita HodgsonWindsor Mary Ann Perry N. Collier John Christiansen Naomi Dement Flea Willing Margaret Stantiall S & V Prisk Rosalie Blake Rita Ingle Caroline Martin Alan Smith Valerie Jackson Dilys Jones Barbara Price Mrs. J. Cooper Mrs. J. Croft Christine Gardener Trish Fargher Frances Stewart Max Smeed Judy Curtis Norma Harper Stirrat Alvine Marshall Valerie Jackson Sheila Porter Lyn Laris Margot Jacob Gae Stewart

W. Davenport M & J Graumans Agnes beach J. Forman Shirley Trembath Avis Sinclair Colin Turner Helen Macalister Ron Procter Junette Haronga Lorraine Wright Linda Fletcher Gary O’Brien Gerry Bohan Greg Canty Peter Murphy Glen Hacche Rose Boyle Rose Boyle Linda Cooper Diane Denton Rachel Johnson Ainslie McDonald Gill Olifent Adrienne Scanlan Garry Good Cory Kennett Bernie Wanden Stewart Thompson Nathan Murray Victoria Kaye Simmons Tom Hayes Ross Crowe

Financial Summary

Spinning Gold from Straw The Trust receives the bulk of its funding through a grant from Horowhenua District Council, essentially rates. We aim to raise about 15% of our operating income through other sources.

The Trust recognizes that user charges are a barrier to using the library and try hard to keep these to a minimum preferring instead to focus our attention on seeking sponsorship, grants and donations.

Income Council grants Lending charges Other operating income Sponsorship and donations Other income

Expenditure Staff Resources Operations Communications Equipment Premises

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Fees & Charges

Lending Charges New Fiction New DVDs New Magazines

Printing and copying $2 for 2 weeks $2.50 for 1 week $1 for 1 week

A4 black and white

20c

A4 colour

A3 black and white

40c

A3 colour

Refundable deposits Drivers Licence Guides

$25

Overdues 7 – 13 days overdue

14 – 20 days overdue

4 weeks overdue

Baycorp administration fee

Laminating (Levin only) A4

Book covering Depending on size / style

$3 — $5

$10

Faxes Reserves Generally

Sending $1

Internet 30 minutes standard

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Te Horowhenua Trust

free

Receiving

$2 + 50c page $1 up to 5 pages

Membership

Joining

Conditions of use

• Membership is free for anyone who lives, or pays rates, in the Horowhenua, Kapiti or Manawatu Districts,

In accepting and signing the new library card, agreement is given to:

• A person can join at Levin, Foxton or Shannon Library and may borrow and return items at any of these libraries, • Two forms of ID are required – one that has a current address printed on it, like a bank statement or letter, and the other with their signature or photograph,

• Return all items borrowed by the date due • Pay for overdue, damaged or lost item/s and any debt collection fees • Advise the library of any change of address • Acknowledge the same responsibility for any child they have registered.

• At the time of signing the new card we'll ask for agreement to some conditions, • The normal category of membership is adult, • An adult member may join a child under the age of 16 years by acting as a guarantor, • Children under 16 years of age without a guarantor may join as minor members. Minor members have limited borrowing privileges, • Members whose mobility, sight or hearing are impaired may be entitled to a Privileged Membership which may include such privileges as the Trust determines from time to time.

Borrowing • A current library card must be presented each time material is issued. • The member is responsible for all items borrowed on his/her Library card. • The member agrees to accept charges incurred from overdue, lost or damaged items, and item rental and reservation fees.

Relevant Policies • Membership • Privacy • Computer Use • Unaccompanied Children • Standards for Customer Conduct

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Statement of Service Performance Positive Aging Activity

Measure

Performance

A range of collections and services crafted specifically with Seniors in mind is available from Trust libraries.

Six activities or programmes will be delivered promoting the library as being about more than just books.

Achieved

16 different activities have been delivered — most many times during the year. These include workshops and classes, art exhibitions and ‘in residence’ events, joint events with the Astronomical Society & Horowhenua Kai Kai programme and a Pasifika Festival.

20% of the collections budget is spent developing Large Print and audio book collections to support an increasingly aging community.

Achieved

$37,500 spent on Largeprint and Audio Book purchases. This equals 14.5% of our collections budget. If we add in a conservative 30% of our DVD and Periodicals budget, collections heavily used by Seniors, the we can confidently claim that 22% of our budget was spent on collections to support an increasingly aging community.

Activity

Measure

Performance

Communities and individuals have free and ready access to information, ideas and works of the imagination important to all aspects of their lives.

$7.50 per capita invested in new resources for Horowhenua residents.

Achieved

We spent $226,457 on new books, periodicals, databases and other resources for Horowhenua residents to borrow and use.

Independent learners have educational and training opportunities that support their literacy, knowledge and skill development.

Four programmes or activities supporting literacy and learning are delivered throughout Horowhenua.

Achieved

12 different programmes have been run throughout the year— most weekly. Activities include Books for Baies, Toddler Time, Preschool and primary class visits, NCEA Study Night, Taitoko School Homework Club, Homework and Art classes at Shannon, Arohanui Literacy events and holiday programmes like ‘Maths is Fun’ and Summer Reading programme.

Education

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Te Horowhenua Trust

Economic Development Activity

Measure

Performance

Local communities and individuals have access to the digital world and are confident users of technology, able to participate effectively in the digital world, free from unnecessary restrictions or charges.

A range of digital resources, including subscription content will be made available to virtual users of Trust collections.

Achieved

Activity

Measure

Performance

Young people in Horowhenua are given opportunities in which their achievements and success can be celebrated.

Three activities or events will be held or used to celebrate our youth, including digital resources on Kete Horowhenua, static displays and live performances.

Achieved

Four events were held during the year celebrating the talents of our youth. These include performances of local Siva dancers during the Pasifika festival and guitarists and other musicians during NZ music month.

Actively participate in Education Horowhenua Forum.

Active, ongoing, participation

Achieved

The Programmes and Services Manager attended all Education Forums.

Activity

Measure

Performance

Work with Horowhenua District Council to bring Te Takere, Horowhenua’s culture and community centre, to fruition.

Actively participate in the Te Takere Steering Group.

The CEO and Chair participated in Steering Group meetings until the role of this group ended. The CEO attends monthly Project Control Group meetings and weekly Project Team meetings in addition to as required meetings with the architect and various contractors.

Report on Library visitor numbers

Levin 231,744 (up 6%), Foxton 55,046 (-1%) & Shannon 47,673 (-8%). District total up 2.87%

Report on online resource usage.

Visits to the Library website: 92,568 (up 16%) and Kete Horowhenua: 153,234 (up 24%)

Title here

NZ Ebook consortia developed with Wairoa and Tararua Libraries making over 900 ebooks available for free to library patrons.

A partnership project where National Library and the Friends of Horowhenua Libraries helped us fund the digitisation of the Chroncles from 1910-1920. These are now available online through the Papers Past website.

Youth

LTCCP

Consider relocation of Foxton Library to temporary premises until Te AwahouNiewe Stroom is operational.

Horowhenua District Council is working with the Te Awahou Trustees to develop a way forward.

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Personnel

Trustees

Seniors Jenny Forman JP

Chair Sharon Crosbie CNZM OBE

Interloans Beth Bolton Dip. LIS.

Deputy Chair George Sue JP

Weekend Supervisor Heather McGregor NZLS Cert.

Trustees Heather Birrell BBS CA Bernie Wanden JP John Olifent Graham Smellie Garry Good Tony Rush

Library Assistants Aroha Allen, Grace Carkeek, Sandra Hanson, Danny Hodgson, Dorothy Kauri, Linda Lake, Trish Overend, Corinne Smith, and Douglas Tristram BA, Dip. Tch.

Management Team Head of Libraries Joann Ransom BA, NZLS Cert., RLIANZA Customer Services Manager Ema Jacob BA, Dip. LIS., RLIANZA Programmes and Service Manager Barbara Lucas BA, Dip. Lib.

Support Staff Finance and Administration Celle Gore BSc, MBA, Dip. LIS, RLIANZA Kete Horowhenua Pippa Coard M. Comp. Branch Provisioning Johnny Pakau

Librarians Circulation Deborah Macdonald Dip. LIS Collections Larissa Dixon Dip. LIS

Levin Sol Jones, Monique Rakena, Emma Wilson, Ben Court, Isaiah Magill and Hannah Huria-Perry

Childrenâ&#x20AC;&#x2122;s and Teens Wendy Fraser Dip. LIS

Foxton Kayla Astwood and Broddy Stammers

Shannon & Foxton libraries Kiri Nga Rita NZLS Cert.

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Student Assistants

Te Horowhenua Trust

60,349

30 minute internet sessions used through the three libraries plus all the free internet using Central Free WiFi

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Te Horowhenua Trust Financial Statements for the Year Ended 30 June, 2012

Te Horowhenua Trust Financial Statements FOR THE YEAR ENDED 30 JUNE, 2012

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Te Horowhenua Trust Financial Statements for the Year Ended 30 June, 2012

Contents of Financial Statements

.30

Directory

Statement of Comprehensive Income

Statement of Changes in Trust Equity

Statement of Financial Position

Statement of Cash Flows

Notes to and forming part of the Financial Statements

Te Horowhenua Trust

Te Horowhenua Trust Financial Statements for the Year Ended 30 June, 2012

Directory Nature of Business Library, Cultural & Community Operation Address

Bath Street, Levin

Trust Formation Date 1 January 1997 The name of the Trust changed from The Horowhenua Library Trust to Te Horowhenua Trust on 4 March 2011 Settlor

Horowhenua District Council

Trustees S Crosbie (Chairperson) P H Birrell G Good J Olifent T Rush G Smellie G Sue B Wanden Charities Register Number

CC20328

Website

www.library.org.nz

Accountants

Colbert Cooper Limited Chartered Accountants 275 Oxford Street. Levin 5510

Auditor Audit New Zealand, Wellington on behalf of the Auditor-General Bankers

Westpac

Solicitors

Simpson Grierson

IRD Number

67-459-482

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Te Horowhenua Trust Financial Statements for the Year Ended 30 June, 2012

Statement of Comprehensive Income Note

2012

2011

Council Grants & Contracts

1,141,500

1,073,000

Lending Charges

49,146

54,453

Other Operating Income

35,203

39,907

Sponsorship & Donations

92,880

54,453

Interest Received

21,884

8,027

Other Income

25,575

17,930

1,366,188

1,247,770

Staff Expenses

805,543

751,491

Resources

175,073

66,167

Depreciation & Amortisation

149,210

181,434

Operations

154,006

111,837

Communications

27,217

22,489

Equipment

13,939

13,327

Premises

64,138

58,147

1,389,126

1,204,892

Net Surplus (Deficit) Attributable to the Trust

(22,938)

42,878

Other Comprehensive Income

Total Comprehensive Income Attributable to the Trust

(22,938)

42,878

Income

Gross Surplus

Less Expenses

Total Expenses

Other Comprehensive Income

These financial statements are to be read in conjunction with the accompanying notes.

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Te Horowhenua Trust

Te Horowhenua Trust Financial Statements for the Year Ended 30 June, 2012

Statement of Changes in Trust Equity Note

Contributed Capital

Retained Earnings

Total Equity

Balance as at 1 July 2010

782,803

99,623

882,426

Total Comprehensive Income for the year

42,878

Balance as at 30 June 2011

782,803

142,501

925,304

Balance as at 1 July 2011

782,803

142,501

925,304

Total Comprehensive Income for the year

(22,938)

782,803

119,563

902,366

Balance as at 30 June 2012

All of the balances disclosed above are attributable to the Trust

These financial statements are to be read in conjunction with the accompanying notes.

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Te Horowhenua Trust Financial Statements for the Year Ended 30 June, 2012

Statement of Financial Position Note

2012

2011

Trust Capital

902,366

925,304

Total Trust Funds

902,366

925,304

Trust Funds

Represented by:

Current Assets Cash and Cash Equivalents

438,194

104,655

Debtors and Other Receivables

29,786

19,595

Current Investments

211,573

205,307

Total Current Assets

679,553

329,557

Non Current Assets Property, Plant and Equipment

854,033

869,271

Intangible Assets

31,306

47,513

Total Non Current Assets

885,339

916,784

Total Assets

1,564,892

1,246,341

Current Liabilities Creditors and Other Payables

66,035

71,983

Income in Advance

12,341

Social Club

1,431

1,189

Employee Benefit Liabilities

75,122

59,316

Community Centre Fund

470,986

164,051

Total Current Liabilities

625,915

296,539

36,611

24,498

Total Liabilities

662,526

321,037

Net Assets

902,366

925,304

Non Current Liabilities Employee Benefit Liabilities

These financial statements are to be read in conjunction with the accompanying notes.

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Te Horowhenua Trust

Te Horowhenua Trust Financial Statements for the Year Ended 30 June, 2012

Statement of Cash Flows Note

2012 $

2011 $

Cash Flows from Operating Activities Cash was provided from: Receipts from customers and grants

1,352,786

1,229,172

Interest Received

18,500

8,077

Net GST

13,853

1,371,286

1,251,102

Payments to suppliers and employees

1,093,696

1,007,911

Net GST

6,683

1,100,379

1,007,911

Net Cash Flows from Operating Activities

270,907

243,191

Movement from Short-term to Long-term deposits with maturities of 4-

205,307

79,069

Movement in Community Centre Fund

306,935

65,681

512,242

144,750

Purchase of investments

211,573

205,258

Purchase of intangibles

7,388

Purchase of fixed assets

238,037

188,637

449,610

401,283

Net Cash Flows from Investing Activities

62,632

(256,533)

Net Increase in cash and cash equivalent held

333,539

(13,342)

Cash and cash equivalent at the Beginning of the Year

104,655

117,997

Cash and cash equivalent at the End of the Year

438,194

104,655

Cash was disbursed to:

Cash Flows from Investing Activities Cash was provided from:

Cash was disbursed to:

These financial statements are to be read in conjunction with the accompanying notes.

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Te Horowhenua Trust Financial Statements for the Year Ended 30 June, 2012

Statement of Cash Flows (continued) Note

2012

2011

(22,938)

42,878

Amortisation

16,207

27,338

Depreciation

133,003

154,096

Books written off

113,456

26,094

Non books written off

750

(3,105)

Donated items

(9,671)

(5,907)

Loss on Disposal

8,206

261,951

198,516

Decrease/(Increase) in accounts receivable

(3,544)

(1,154)

(Decrease)/Increase in accounts payable

43,213

(11,185)

Decrease/(Increase) in GST

(7,775)

14,136

31,894

1,797

Net Cash from Operating Activities

270,907

243,191

Reconciliation of Profit after Tax with Net Cashflow from Operations Profit (loss) after tax Add (less) non cash items:

Add (less) movements in working capital items:

The GST (net) component of operating activities reflects the net GST paid and received with the Inland Revenue Departments. The GST (net) component has been presented on a net basis, as the gross amounts do not provide meaningful information of the financial statements purposes.

These financial statements are to be read in conjunction with the accompanying notes.

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Te Horowhenua Trust

Te Horowhenua Trust Financial Statements for the Year Ended 30 June, 2012

Notes to and forming part of the Financial Statements 1 Statement of Accounting Policies Reporting Entity Te Horowhenua Trust (the Trust) is a charitable trust incorporated in New Zealand under the Charitable Trusts Act 1957 and is domiciled in New Zealand. The Trust is controlled by Horowhenua District Council and is a Council Controlled Organisation as defined under section 6 of the Local Government Act 2002, by virtue of the Councilâ&#x20AC;&#x2122;s right to appoint the Board of Trustees. The primary objective of the Trust is to promote, provide and maintain comprehensive library services within the District, rather than making a financial return. Accordingly, the Trust has designated itself as a public benefit entity for the purpose of New Zealand Equivalents to International Financial Reporting Standards (NZ IFRS). The financial statements of the Trust are for the year ended 30 June 2012. The financial statements were authorised for issue by the Board of Trustees on the 27 September 2012.

Statement of Compliance and Basis of Preparation The financial statements of the Trust have been prepared in accordance with the requirements of the Local Government Act 2002, which includes the requirement to comply with New Zealand generally accepted accounting practice (NZ GAAP). They comply with NZ IFRS, and other applicable Financial Reporting Standards, as appropriate for public benefit entities. The financial statements have been prepared on a historical cost basis. The financial statements are presented in New Zealand dollars and all values are rounded to the nearest dollar. The functional currency of the Trust is New Zealand dollars. The Trust has adopted the following revisions to accounting standards, during the financial year, which have had only a presentational or disclosure effect:

Amendments to NZ IAS 1 Presentation of Financial Statements. The amendments introduce a requirement to present, either in the statement of changes in equity or the notes, for each component of equity, an analysis of other comprehensive income by item. The Trust has decided to present this analysis in note 11. FRS-44 New Zealand Additional Disclosures and Amendments to NZ IFRS to harmonise with IFRS and Australian Accounting Standards (Harmonisation Amendments) - The purpose of the new standard and amendments is to harmonise Australian and New Zealand accounting standards with source IFRS and to eliminate many of the differences between the accounting standards in each jurisdiction. Standards and interpretations issued but not yet effective. Standards, amendments, and interpretations issued but not yet effective that have not been early adopted, and which are relevant to the Trust are: NZ IFRS 9 Financial Instruments will eventually replace NZ IAS 39 Financial Instruments: Recognition and Measurement. NZ IAS 39 is being replaced through the following 3 main phases: Phase 1 Classification and Measurement, Phase 2 Impairment Methodology, and Phase 3 Hedge Accounting. Phase 1 on the classification and measurement of financial assets has been completed and has been published in the new financial instrument standard NZ IFRS 9. NZ IFRS 9 uses a single approach to determine whether a financial asset is measured at amortised cost or fair value, replacing the many different rules in NZ IAS 39. The approach in NZ IFRS 9 is based on how any entity manages its financial instruments (its business model) and the contractual cash flow characteristics of the financial assets. The financial liability requirements are the same as those of NZ IAS 39, except for when an entity elects to designate a financial liability at fair value through the surplus/deficit. The new standard is required to be adopted for the new year ended 30 June 2016. However, as a new Accounting Standards Framework will apply before this date, there is no certainty when an equivalent standard to NZ IFRS 9 will be applied by public benefit entities.

These financial statements are to be read in conjunction with the accompanying notes.

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Te Horowhenua Trust Financial Statements for the Year Ended 30 June, 2012

Notes to and forming part of the Financial Statements (continued) The Minister of Commerce has approved a new Accounting Standards Framework (incorporating a Tier Strategy) developed by the External Reporting Board (XRB). Under this Accounting Standards Framework, the Trust is classified as a Tier 1 reporting entity and it will be required to apply full Public Benefit Entity Accounting Standards (PAS). These standards are being developed by the XRB based on current International Public Sector Accounting Standards. The effective date for the new standards for public sector entities is expected to be for reporting periods beginning on or after 1 July 2014. This means the Trust expects to transition to the new standards in preparing its 30 June 2015 financial statements. As the PAS are still under development, the Trust is unable to assess the implications of the new Accounting Standards Framework at this time. Due to the change in the Accounting Standards Framework for public benefit entities, it is expected that all new NZ IFRS and amendments to existing NZ IFRS will not be applicable to public benefit entities. Therefore, the XRB has effectively frozen the financial reporting requirements for public benefit entities up until the new Accounting Standard Framework is effective. Accordingly, no disclosure has been made about new or amended NZ IFRS that exclude public benefit entities from their scope.

Specific Accounting Policies The following specific accounting policies which materially affect the measurement of the Statement of Comprehensive Income and Statement of Financial Position have been applied:

Council, government and non-government grants are recognised as revenue when they become receivable unless there is an obligation to return the funds if conditions of the grant are not met. If there is such an obligation the grants are initially recorded as grants received in advance, and recognised as revenue when conditions of the grant are satisfied. Other Revenue Where a physical asset is donated or vested in the Trust for nil or nominal consideration the fair value of the asset is recognised as revenue. Assets vested in the Trust are recognised as revenue when control over the asset is obtained. Interest income is recognised using the effective interest method. Volunteer services received are not recognised as revenue or expenditure as the Trust is unable to reliably measure fair value of the services received.

(b) Expenses Expenses have been classified on their business function.

(c) Operating Leases An operating lease is a lease that does not transfer substantially all the risks and rewards incidental to ownership of an asset. Lease payments under an operating lease are recognised as an expense on a straight-line basis over the lease term. Lease incentives are recognised in the Statement of Comprehensive Income over the lease term as an integral part of the total lease expense.

(d) Income Tax

(a) Revenue

The Trust is exempt from income tax.

Revenue is measured at the fair value of consideration received.

(e) Property, Plant and Equipment

Grants Grants received from the Horowhenua District Council are the primary source of funding to the Trust and are restricted for the purposes of the Trust meeting its objectives as specified in the trust deed. The Trust also receives other government assistance for specific purposes, and these grants usually contain restrictions on their use.

Property, plant and equipment are shown at cost with the exception to Library books, less accumulated depreciation and impairment losses. Additions The cost of an item of property, plant and equipment is recognised as an asset if, and only if, it is probable that future economic benefits or service potential associated with the item will flow to the Trust and the cost of the item can be measured reliably. In most

These financial statements are to be read in conjunction with the accompanying notes.

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Te Horowhenua Trust

Te Horowhenua Trust Financial Statements for the Year Ended 30 June, 2012

Notes to and forming part of the Financial Statements (continued) instances, an item of property, plant and equipment is recognised at its cost. Where an asset is acquired at no cost, or for a nominal cost, it is recognised at fair value when control over the asset is obtained. Disposals Gains and losses on disposals are determined by comparing the proceeds with the carrying amount of the asset. Gains and losses on disposals are included in the Statement of Comprehensive Income. Subsequent costs Costs incurred subsequent to initial acquisition are capitalised only when it is probable that future economic benefits or service potential associated with the item will flow to the Trust and the cost of the item can be measured reliably. Depreciation Depreciation is provided on a diminishing value basis on all property, plant and equipment at rates that will write off the cost of the assets to their estimated residual values over their useful lives. The useful lives and associated depreciation rates of major classes of assets have been estimated as follows: Furniture and Fittings – 8% to 60% diminishing value IT Equipment – 30% to 60% diminishing value Books – 10 years diminishing value Other Lending Stock – 10% to 63.54% diminishing value Kete Equipment – 60% diminishing value The residual value and useful life of an asset is reviewed, and adjusted if applicable, at each financial year-end. Library Books At depreciated replacement cost in accordance with the guidelines released by the New Zealand Library Association and the National Library of NZ in May 2002. Library impairment assessments are performed by the Head Librarian and are not subject to an independent review because there are no readily available market prices to determine fair value. The last impairment assessment was performed in June 2012. The last valuation was in June 2010.

Costs associated with maintaining computer software are recognised as an expense when incurred. Costs associated with the development and maintenance of the Trust’s website are recognised as an expense when incurred. Amortisation Computer software licenses are amortised at 30% diminishing value including Koha Software. Kete Software is amortised at 60% diminishing value as set by Inland Revenue Department. Amortisation begins when the asset is available for use and ceases at the date that the asset is disposed of. The amortisation charge for each period is recognised in the Statement of Comprehensive Income. The useful lives and associated depreciation rates of major classes of intangibles have been estimated as follows: Kete Software – 4 years Koha Software – 8 years

(g) Borrowing Borrowings are initially recognised at their fair value. After initial recognition, all borrowings are measured at amortised cost using the effective interest method.

(h) Goods and Services Taxation (GST) All items in the financial statements are stated exclusive of GST, except for receivables and payables, which are stated on a GST inclusive basis. Where GST is not recoverable as input tax then it is recognised as part of the related asset or expense. The net amount of GST recoverable from, or payable to, the Inland Revenue Department (IRD) is included as part of receivables or payables in the statement of financial position. The net GST paid to, or received from the IRD, including the GST relating to investing and financing activities, is classified as an operating cash flow in the statement of cash flows. Commitments and contingencies are disclosed exclusive of GST.

(f) Intangible Assets

(i) Impairment of Non-Financial Assets

Software acquisition Acquired computer software licences are capitalised on the basis of the costs incurred to acquire and bring to use the specific software.

Assets with a finite useful life are reviewed for impairment whenever events or changes in circumstances indicate that the carrying amount may not be recoverable. An impairment loss is recognised

These financial statements are to be read in conjunction with the accompanying notes.

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Te Horowhenua Trust Financial Statements for the Year Ended 30 June, 2012

Notes to and forming part of the Financial Statements (continued) for the amount by which the asset’s carrying amount exceeds its recoverable amount. The recoverable amount is the higher of an asset’s fair value less costs to sell and value in use. Value in use is depreciated replacement cost for an asset where the future economic benefits or service potential of the asset are not primarily dependent on the asset’s ability to generate net cash inflows and where the trust would, if deprived of the asset, replace its remaining future economic benefits or service potential. If an asset’s carrying amount exceeds its recoverable amount, the asset is impaired and the carrying amount is written down to the recoverable amount. The total impairment loss is recognised in the Statement of Comprehensive Income.

(j) Advertising Costs Advertising costs are expensed when the related service has been rendered.

(k) Borrowing Costs Borrowing costs are recognised as an expense in the period in which they are incurred.

(l) Cash and Cash Equivalents Cash and cash equivalents include cash on hand, deposits held at call with banks, other short-term highly liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings as a current liability in the statement of financial position.

(m) Employee Entitlements Short-term benefits Employee benefits that the Trust expects to be settled within 12 months of balance date are measured at nominal values based on accrued entitlements at current rates of pay. These include salaries and wages accrued up to balance date, annual leave earned to, but not yet taken at balance date, retiring and long service leave entitlements expected to be settled within 12 months. The Trust has a wellness leave policy. No unused sick leave is carried forward at balance date.

Long-term benefits There is an accrual for amount due in retirement grant. This accrues at the rate of 1 weeks salary per year of employment to a maximum of 26 weeks.

(n) Provisions The Trust recognises a provision for future expenditure of uncertain amount or timing when there is a present obligation (either legal or constructive) as a result of a past event, it is probable that expenditures will be required to settle the obligation and a reliable estimate can be made of the amount of the obligation. Provisions are not recognised for future operating losses. Provisions are measured at the present value of the expenditures expected to be required to settle the obligation using a pre-tax discount rate that reflects current market assessments of the time value of money and the risks specific to the obligation. The increase in the provision due to the passage of time is recognised as a finance cost.

(o) Critical Accounting Estimates and Assumptions In preparing these financial statements the Trust has made estimates and assumptions concerning the future. These estimates and assumptions may differ from the subsequent actual results. Estimates and assumptions are continually evaluated and are based on historical experience and other factors, including expectations or future events that are believed to be reasonable under the circumstances. The estimates and assumptions that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year are discussed below: Property, plant and equipment useful lives and residual values At each balance date the Trust reviews the useful lives and residual values of its property, plant and equipment. Assessing the appropriateness of useful life and residual value estimates of property, plant and equipment requires the Trust to consider a number of factors such as the physical condition of the asset, expected period of use of the asset by the Trust, and expected disposal proceeds from the future sale of the asset.

These financial statements are to be read in conjunction with the accompanying notes.

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Te Horowhenua Trust

Te Horowhenua Trust Financial Statements for the Year Ended 30 June, 2012

Notes to and forming part of the Financial Statements (continued) An incorrect estimate of the useful life or residual value will impact on the depreciable amount of an asset, therefore impacting on the depreciation expense recognised in the statement of financial performance, and carrying amount of the asset in the statement of financial position. The Trust minimises the risk of this estimation uncertainty by:

(q) Debtors and Other Receivables Trade and other receivables are initially measured at fair value and subsequently measured at amortised cost using the effective interest method, less any provision for impairment.

(r) Investments Investments in bank deposits are initially measured at fair value plus transaction costs.

• physical inspection of assets; • asset replacement programs;

After initial recognition investments in bank deposits are measured at amortised cost using the effective interest method. Gains and losses when the asset is impaired or derecognised are recognised in the Statement of Comprehensive Income.

• review of second hand market prices for similar assets; and • analysis of prior asset sales. The Trust has not made significant changes to past assumptions concerning useful lives and residual values. The carrying amounts of property, plant and equipment are disclosed in note 8.

(p) Critical judgements in applying the Trust’s accounting policies The Trustees must exercise their judgement when recognising grant income to determine if conditions of the grant contract have been satisfied. This judgement will be based on the facts and circumstances that are evident for each grant contract.

At each balance date the Trust assesses whether there is any objective evidence that an investment is impaired. Any impairment losses are recognised in the Statement of Comprehensive Income.

(s) Changes in Accounting Policies There have been no changes in accounting policies. All policies have been applied on a basis consistent with those from previous financial statements.

These financial statements are to be read in conjunction with the accompanying notes.

annual report 2011/12

.41

Te Horowhenua Trust Financial Statements for the Year Ended 30 June, 2012

Notes to and forming part of the Financial Statements (continued) 2 Schedule of Income

2012

2011

District Council Annual Grant

1,106,500

1,038,000

Contract Income

35,000

1,141,500

1,073,000

Fines

15,824

16,828

Issues

33,322

37,625

49,146

54,453

Book Recoveries

1,644

1,971

Government Contracts

2,609

5,459

Internet

10,106

9,313

Photocopying

10,575

9,140

Sundry Income

10,269

14,024

35,203

39,907

Council Grants and Contracts

Lending Charges

Other Operating Income

These financial statements are to be read in conjunction with the accompanying notes.

.42

Te Horowhenua Trust

Te Horowhenua Trust Financial Statements for the Year Ended 30 June, 2012

Notes to and forming part of the Financial Statements (continued)

2012

2011

Donations & Sponsorship

92,880

54,454

92,880

54,454

Interest Received

21,884

8,027

21,884

8,027

Donated Items

9,671

5,907

Holiday Programme

3,904

6,344

Insurance Claim

5,678

Researcher

12,000

25,575

17,929

Total Income

1,366,188

1,247,770

Sponsorship & Donations

Interest

Other Income

These financial statements are to be read in conjunction with the accompanying notes.

annual report 2011/12

.43

Te Horowhenua Trust Financial Statements for the Year Ended 30 June, 2012

Notes to and forming part of the Financial Statements (continued) 3 Schedule of Expenses

2012

2011

Accident Compensation

3,753

3,456

Allowances - Staff

2,865

Employee Benefit Costs - Salaries

793,862

740,777

Staff Expenses

5,063

4,393

805,543

751,491

Books Cancelled

113,456

26,094

Non Books Cancelled (Gained)

750

(3,105)

Loss On Disposal

8,206

Periodical & Database Subscriptions

52,661

43,178

175,073

66,167

Depreciation - Books

84,158

86,805

Depreciation - Other Lending Stock

21,084

25,896

Depreciation - Furniture & Fittings

6,587

4,035

Depreciation - IT Equipment

20,920

36,736

Depreciation - Kete Equipment

254

624

Amortisation - Koha Software

12,301

17,573

Amortisation - Kete Software

3,906

9,765

149,210

181,434

Staff Expenses

Resources

Depreciation & Amortisation

These financial statements are to be read in conjunction with the accompanying notes.

.44

Te Horowhenua Trust

Te Horowhenua Trust Financial Statements for the Year Ended 30 June, 2012

Notes to and forming part of the Financial Statements (continued)

2012

2011

Accounting

9,134

9,833

Audit

12,009

11,329

Bank Fees

169

244

Computer Support and Software

28,817

16,611

General

945

311

Homework Club

758

Holiday Programme

5,221

4,885

Hospitality

1,774

949

Insurance - Trustees

1,500

Insurance - Statutory Liability

6,460

5,609

Legal

3,321

Marketing Expenses

698

611

New Book Launch

881

Photocopier

4,273

5,076

Printing & Stationery

6,052

7,725

Professional Subscriptions

2,893

7,561

Repairs - book, dvd & video mending

22,382

12,535

Researcher Fees

12,000

Training

21,803

12,058

Trustee Fees

12,916

15,000

154,006

111,837

Operations

These financial statements are to be read in conjunction with the accompanying notes.

annual report 2011/12

.45

Te Horowhenua Trust Financial Statements for the Year Ended 30 June, 2012

Notes to and forming part of the Financial Statements (continued)

2012

2011

Freight

1,213

1,218

Internet

8,485

7,861

Kete Web Hosting

3,060

3,000

Postage

4,184

1,963

Telephone

4,985

2,845

Travel & Vehicle Expense

5,290

5,602

27,217

22,489

Hire of Equipment

996

1,079

Lease - Photocopier

7,206

6,694

Repairs & Maintenance

3,230

3,056

Telephone - Hire System

2,507

2,498

13,939

13,327

Communications

Equipment

These financial statements are to be read in conjunction with the accompanying notes.

.46

Te Horowhenua Trust

Te Horowhenua Trust Financial Statements for the Year Ended 30 June, 2012

Notes to and forming part of the Financial Statements (continued)

2012

2011

Cleaning & Rubbish

25,262

24,482

Insurance

11,306

5,223

Power - Foxton

2,789

2,235

Gas & Power - Levin

18,652

16,493

Power - Shannon

4,036

3,832

Rates - Foxton

547

529

Rates - Levin

799

771

Rates - Shannon

547

529

Rent - Tokomaru

200

Repairs & Maintenance - Levin

343

Security Expenses

3,510

64,138

58,147

Total Expenses

1,375,626

1,204,892

Salaries and wages

767,099

735,883

Employer contributions to defined contribution plan

10,807

9,856

Increase/(decrease) in employee benefit liabilities

15,956

(4,962)

Total Personnel Costs

793,862

740,777

Premises

Personnel Costs

These financial statements are to be read in conjunction with the accompanying notes.

annual report 2011/12

.47

Te Horowhenua Trust Financial Statements for the Year Ended 30 June, 2012

Notes to and forming part of the Financial Statements (continued) 4 Cash and Cash Equivalents

2012

2011

Cash at bank an on hand

64,464

82,655

Short-term deposits maturing three months or less from date of acquisition

373,730

22,000

Total Cash and Cash Equivalents

438,194

104,655

The carrying value of short-term deposits with maturity dates of three months or less approximate their fair value. The credit quality of cash can be assessed by reference to Standard and Poorâ&#x20AC;&#x2122;s credit rating of AA for Westpac. Cash and cash equivalents include short-term deposits totals $373,730 (2011: $22,000). A movement in interest rates of plus or minus 0.5% has an effect on interest income of $244 (2011: $110).

5 Debtors and Other Receivables

2012

2011

Debtors

6,780

Interest Receivable

3,767

383

Prepayments

9,341

2,497

GST Receivable

16,582

9,935

Total Debtors and Other Receivables

29,786

19,595

Current 1 - 30 days

6,780

30 - 60 days

90+ days

Total Debtors and Other Receivables

6,780

Debtors and Other Receivables

Schedule of Aged Debtors

The carrying value of receivables approximates their fair value. As at balance date any overdue receivables have been assessed for impairment. Impairment is $Nil (2011: $Nil). Debtors and other receivables mainly arise from the Trustâ&#x20AC;&#x2122;s statutory functions, therefore there are no procedures in place to monitor or report the credit quality of debtors and other receivables with reference to internal or external credit ratings. These financial statements are to be read in conjunction with the accompanying notes.

.48

Te Horowhenua Trust

Te Horowhenua Trust Financial Statements for the Year Ended 30 June, 2012

Notes to and forming part of the Financial Statements (continued) 6 Current Investments Investments are represented by short-term deposits which have maturities greater than three months from the date of acquisition. Maturity analysis and effective interest rates of investments The maturity dates and weighted average effective interest rates for short-term deposits are as follows:

2012

2011

Short-term deposits with maturities of 4-6 months

211,573

205,307

Weighted average effective interest rate

3.46%

3.57%

The carrying amounts of investments approximate their fair value. The weighted average interest rate on investments as 30 June 2012 is 3.46% (2011: 3.57%). If interest rates had fluctuated by plus or minus 0.5%, the effect would have been to decrease/increase the surplus/deficit by $582 (2011: $623). The credit quality of term deposits can be assessed by reference to Standard and Poorâ&#x20AC;&#x2122;s credit ratings of AA for Westpac.

These financial statements are to be read in conjunction with the accompanying notes.

annual report 2011/12

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Te Horowhenua Trust Financial Statements for the Year Ended 30 June, 2012

Notes to and forming part of the Financial Statements (continued) 7 Intangible Assets

2012

2011

Balance at beginning of year

148,591

Additions

Disposals

Balance at year end

148,591

Balance at beginning of year

107,589

90,016

Amortisation expense

12,301

17,573

Impairment Losses

Disposals

Balance at year end

119,890

107,589

Balance at beginning of year

199,270

Additions

Disposals

Balance at year end

199,270

Balance at beginning of year

192,759

182,994

Amortisation expense

3,906

9,765

Impairment Losses

Disposals

Balance at year end

196,665

192,759

As at beginning of year

47,513

74,851

As at year end

31,306

47,513

Koha Software Cost

Accumulated amortisation and impairment losses

Kete Software Cost

Accumulated amortisation and impairment losses

Carrying amount

These financial statements are to be read in conjunction with the accompanying notes.

.50

Te Horowhenua Trust

Te Horowhenua Trust Financial Statements for the Year Ended 30 June, 2012

Notes to and forming part of the Financial Statements (continued) (8) Property, Plant and Equipment Books

Other Lending Stock

Total

148,053 30,549 0

1,295,878 150,193 (45,445)

127,137 18,313 (14,954)

1,707,834 202,578 (60,399)

123,861

178,602

1,400,626

130,496

1,850,013

16,428 -

123,861 42,482 (15,114)

178,602 2,893 (20,145)

1,400,626 173,796 (203,439)

130,496 21,006 (21,193)

1,850,013 240,177 (259,891)

16,428

151,229

161,350

1,370,983

130,309

1,830,299

Kete Equipment

Furniture & Fittings

IT Equipment

Balance at 1 July 2010 Additions Disposals

16,428 -

120,338 3,523 -

Balance at 30 June 2011

16,428

Balance at 1 July 2011 Additions Disposals Balance at 30 June 2012

Cost

Accumulated depreciation and impairment losses Balance at 1 July 2010 Depreciation expense Impairment losses Disposals

15,373 624 -

85,460 4,035 -

100,579 36,736 -

551,936 86,805 (19,351)

110,708 25,896 (18,059)

864,056 154,096 0 (37,410)

Balance at 30 June 2011

15,997

89,495

137,315

619,390

118,545

980,742

Balance at 1 July 2011 Depreciation expense Impairment losses Disposals

15,997 254 -

89,495 6,587 (10,438)

137,315 20,920 (16,614)

619,390 84,158 (89,984)

118,545 21,084 (20,443)

980,742 133,003 0 (137,479)

Balance at 30 June 2012

16,251

85,644

141,621

613,564

119,186

976,266

Accumulated depreciation and impairment losses At 1 July 2010

1,055

34,878

47,474

743,942

16,429

843,778

At 30 June and 1 July 2011

431

34,366

41,287

781,236

11,951

869,271

At 30 June 2012

177

65,585

19,729

757,419

11,123

854,033

These financial statements are to be read in conjunction with the accompanying notes.

annual report 2011/12

.51

Te Horowhenua Trust Financial Statements for the Year Ended 30 June, 2012

Notes to and forming part of the Financial Statements (continued) 9 Creditors and Other Payables

2012

2011

Creditors

66,035

71,983

Income in Advance

12,341

Total Creditors and Other Payables

78,376

71,983

Accounts Payable

Creditors and other payables are non-interest bearing and are normally settled on 30-day terms, therefore the carrying value of trade and other payables approximates their fair value.

10 Community Centre Fund

2012

2011

Opening Balance

164,051

98,007

Grants

260,630

40,000

Other Income

107,694

26,246

Expenses

(61,389)

(202)

Closing Balance

470,986

164,051

Community Centre Fund

The Community Centre Fund is money received from fundraising, donations and grants. The money is held in a separate account to be used for the development of the new library and the Community Centre.

Grants were received from the following agencies Eastern and Central Community Trust

$200,000

Ministry of Social Development

$ 20,000

$ 3,630

$ 25,000

Horowhenua District Council (Researcher)

$ 12,000

Total

$260,630

Stephen Hillas Trust Levin Rotary Club

These financial statements are to be read in conjunction with the accompanying notes.

.52

Te Horowhenua Trust

Te Horowhenua Trust Financial Statements for the Year Ended 30 June, 2012

Notes to and forming part of the Financial Statements (continued) 11 Reconciliation of Equity

2012

2011

Balance at 1 July

782,803

Balance at 30 June

782,803

Balance at 1 July

142,501

99,623

Surplus (deficit) for the year

(22,938)

42,878

Balance at 30 June

119,563

142,501

2012

2011

Accrued salaries and wages

36,367

24,404

Annual leave

38,755

34,912

Retirement gratuities

36,611

24,498

Total employee benefit liabilities

111,733

83,814

Current

75,122

59,319

Non current

36,611

24,498

Total employee benefit liabilities

111,733

83,817

Contributed capital

Retained surpluses

12 Employee Benefit Liabilities

Comprising:

These financial statements are to be read in conjunction with the accompanying notes.

annual report 2011/12

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Te Horowhenua Trust Financial Statements for the Year Ended 30 June, 2012

Notes to and forming part of the Financial Statements (continued) 13 Categories of Financial Assets and Liabilities

2012

2011

Cash and cash equivalents (note 4)

438,194

104,655

Debtors and other receivables (note 5)

20,445

19,595

Investments (note 6)

211,573

205,307

Total loan and receivables

670,212

329,557

Creditors and other payables

66,035

71,983

Total financial liabilities measured at amortised cost

66,035

71,983

Loans and receivables

Financial liabilities measured at amortised cost

These financial statements are to be read in conjunction with the accompanying notes.

.54

Te Horowhenua Trust

Te Horowhenua Trust Financial Statements for the Year Ended 30 June, 2012

Notes to and forming part of the Financial Statements (continued) 14 Financial Instruments (a) Credit Risk Credit risk is the risk that a third party will default on its obligation to the Trust, causing the Trust to incur a loss. Due to the timing of its cash inflows and outflows, the Trust invests surplus cash with registered banks. The Trust’s Investment policy limits the amount of credit exposure to any one institution. The Trust has processes in place to review the credit quality of customers prior to the granting of credit.

In meeting its liquidity requirements, the Trust maintains a target level of investments that must mature within specified timeframes. The Trust manages its borrowings in accordance with its Borrowing policy. The maturity profiles of the Trust’s interest bearing investments are disclosed in note 6.

The Trust’s maximum credit exposure for each class of financial instrument is represented by the total carrying amount of cash equivalents (note 4), investments (note 6) and trade receivables (note 5). There is no collateral held as security against these financial instruments, including those instruments that are overdue or impaired. The Trust has no significant concentrations of credit risk, as it has a large number of credit customers and only invests funds with registered banks with specified credit ratings.

(b) Liquidity Risk Liquidity risk is the risk that the Trust will encounter difficulty raising liquid funds to meet commitments as they fall due. Prudent liquidity risk management implies maintaining sufficient cash, the availability of funding through an adequate amount of committed credit facilities and the ability to close out market positions. The Trust aims to maintain flexibility in funding by keeping committed credit lines available.

Currency risk is the risk that the value of a financial instrument will fluctuate due to changes in foreign exchange rates. The Trust is not exposed to currency risk, as it does not enter into foreign currency transactions.

(d) Cash Flow Interest Rate Risk Cash flow interest rate risk is the risk that the cash flows from a financial instrument will fluctuate because of changes in market interest rates. Borrowings and investments issued at variable interest rates expose the Trust to cash flow interest rate risk. The Trust’s investment policy requires a spread of investment maturity dates to limit exposure to shortterm interest rate movements. The Trust currently has no variable interest rate debt or investments.

(e) Fair Value Interest Rate Risk Fair value interest rate risk is the risk that the value of a financial instrument will fluctuate due to changes in market interest rates. The Trust’s exposure to fair value interest rate risk is limited to its borrowings and shortterm bank deposits.

15 Events Occurring After Balance Date There were no significant events after balance sheet date (2011: Nil).

These financial statements are to be read in conjunction with the accompanying notes.

annual report 2011/12

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Te Horowhenua Trust Financial Statements for the Year Ended 30 June, 2012

Notes to and forming part of the Financial Statements (continued) 16 Related Party Information

2012

2011

Annual Grant Received from Council

1,106,500

1,038,000

Contract Income from Council

35,000

Other services from Council

21,446

Services reimbursed by Te Horowhenua Trust to Horowhenua District Council

19,876

12,774

Accounts Receivable from Horowhenua District Council

6,530

The Trust was settled by the Horowhenua District Council and receives a significant amount of operating grants from the Council to deliver its objectives as specified in the Trust deed. The Horowhenua District Council is the ultimate controlling party of the Trust. The above transactions were carried out with related parties during the year. The 2011 figures have been amended to show the Contract Income from Council separately and the Services Reimbursed to exclude GST. Accountancy fees of $9,134 for the period were paid to Colbert Cooper Limited (2011: $9,833) of whom one of the trustees, P H Birrell was a consultant until December 2011. The Trust makes purchases from the Levin Paper Plus which Bernie Wanden, a Trustee, is the owner, purchases this year totalled $14,372 (2011: $9,898), payable as at 30 June 2012 $976 (2011: $886). No provision has been required, nor any expense recognised for impairment of receivables from related parties (2011: Nil).

These financial statements are to be read in conjunction with the accompanying notes.

.56

Te Horowhenua Trust

Te Horowhenua Trust Financial Statements for the Year Ended 30 June, 2012

Notes to and forming part of the Financial Statements (continued) 17 Key Management Personnel Compensation

2012

2011

Salaries and other short-term employee benefits

208,105

204,885

Post employee benefits

36,612

24,498

Total Key Management Personnel Compensation

244,717

229,383

Key management personnel include the head librarian, the operations manager, the programmes and services manager and the trustees.

18 Trustees Fees

2012

2011

P Birrell

2,500

S Crosbie

5,000

J Olifent

208

G Smellie

208

A Smith

2,500

G Sue

2,500

B Wanden

2,500

Total Trustees Fees

12,916

15,000

G Good and T Rush do not receive Trustees Fees as they are Council Representatives.

These financial statements are to be read in conjunction with the accompanying notes.

annual report 2011/12

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Te Horowhenua Trust Financial Statements for the Year Ended 30 June, 2012

Notes to and forming part of the Financial Statements (continued) 19 Capital Management The Trust’s equity comprises of Trust capital and retained surpluses. Equity is represented by net assets.

of managing revenues, expenses, assets, liabilities, investments, and general financial dealings.

The Trust deed requires the Board of Trustees to manage its revenues, expenses, assets, liabilities, investments, and general financial dealings prudently. The Trust’s equity is largely managed as a by-product

The objective of managing the Trust’s equity is to ensure the Trust effectively achieves its objectives and purpose, whilst remaining a going concern.

20 Kete Development Kete is a software programme designed to act as a do-it-yourself digital archive of arts, culture and heritage resources. It was developed because the Trust had conducted an Arts Culture and Heritage Audit for Horowhenua District Council which revealed

the fragility of many of the district’s arts culture and heritage records. The Kete Horowhenua development fitted the objectives of the government’s National Digital Strategy and received a grant from the Community Partnership Fund to implement it.

21 Koha Software The Horowhenua Library Trust commissioned Katipo Communications Ltd in 1999 to write a library software program that would meet the needs of the Horowhenua Library system without requiring an initial or continuing heavy investment in new equipment, or expensive telecommunications links. The programme

was written as Open Source software, under the GNU General Public Licence. As such, it is free to download and use by anyone. For this reason, the name “Koha” was selected for the programme. The Trust has registered KOHA as a trademark in New Zealand”.

22 Statutory Deadline Section 67 of the Local Government Act 2002 requires delivery to the shareholders and available to the public within 3 months of the end of the financial year, a

report on the organisations operations during that year. The Trust has complied with this requirement.

23 Statement of Intent Schedule 8 Part 3(b) require that a Statement of Intent be delivered to it’s shareholders by 30 June each year for the following year. The Statement of Intent for the year

ended 30 June 2012 was delivered to the Council on 27 January 2012. It was accepted by Council on 6 April 2012 and was adopted by the Council 27 June 2012.

These financial statements are to be read in conjunction with the accompanying notes.

.58

Te Horowhenua Trust

Te Horowhenua Trust Financial Statements for the Year Ended 30 June, 2012

Notes to and forming part of the Financial Statements (continued) 24 Contingent Liabilities and Assets The Trust has no Contingent Assets as at 30 June 2012. (2011: $1,610,000 being various pledges of funding which were contingent on the Te Takare building going ahead). The Trust as at 30 June 2012 is in dispute with Liblime over the Koha trademark. If the Trustâ&#x20AC;&#x2122;s opposition is

unsuccessful then the Trust could be ordered to pay costs between $3,000 to $4,000. (2011: $130,000 from various Trusts which would have needed to be repaid if the Te Takere building did not go ahead).

25 Capital Commitments and Operating Leases The Trust has no capital expenditure commitments at balance date (2011: $Nil).

Less than 1 Year

2 to 5 years

Later than 5 years

Leasing Solutions Limited expires 30 June 2015

7,254

14,508

7,254

14,508

Leasing Solutions Limited expires 30 June 2015

7,254

21,762

7,254

21,762

Lease Commitments 2012

Lease Commitments 2011

These financial statements are to be read in conjunction with the accompanying notes.

annual report 2011/12

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annual report 2011/12

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8586 Dry Crust Communications