6 minute read
4.1 Project Correspondence, Minutes & Internal Memos
SESSION 1
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DISCUSSION : Briefing of designs and progress from each group. Providing site analysis and asking questions regarding to the drafted concept and design. (*with stakeholders) CONCLUSIONS : Get a concept from the overall stakeholder requirements and provide schematic plan layout. ACTIONS ITEMS : Kan Yean Lim 0336461 Jocelyn Jill Joseph 0332751 Izzatul Hannim 0336568 Nurshaza Nadhira Adila Shahriar 0337048 Winnie Tay Chyi Ying 0336223
✔ Proposal Raised 1. Go through the site context and analysis done 2. Propose the idea on Boutique Hotel through Precedent 3. Explain the roles and project requirement from our BAT team ✔ Questions asked 1. The sense of spatial experience should it be more home-stay or modernism 2. Number of rooms that we need for minimum (BIHM) 3. Steel Structure workability and cost consideration (BQS) 4. Programmes needed (BIA)
SESSION 2
DATE | TIME | LOCATION 16th April 2021 | 2:30 pm – 3:30 pm | Zoom Meeting MEETING CALLED BY KAN YEAN LIM (BAT ) TYPE OF MEETING Discussions & Progress inspection IN ATTENDANCE : Kan Yean Lim 0336461 Jocelyn Jill Joseph 0332751 Izzatul Hannim 0336568 Nurshaza Nadhira Adila Shahriar 0337048 Winnie Tay Chyi Ying 0336223 DISCUSSION : Reviewing of first draft of drawings and provide a visualization of the hotel design to all the stakeholders. (*with stakeholders) CONCLUSIONS : Draft out the ideas behind Malaysia Culture concept for better understanding and come out with the main hoten function or the hotel type. ACTIONS ITEMS :
✔ Proposal Raised 1. The schematic layout of the design 2. Material Suggestion and spatial layout ideas 3. Disagreement to the design suggestion by BQS 4. Removing the idea of swimming pool and gym program 5. Propose Malaysia Culture activities 6. Fixing the issue of BDCM survey form on the Biophilic as the main concept ✔ Questions asked 1. The sense of spatial experience should it be more home-stay or modernism 2. Number of rooms that we need for minimum (BIHM) 3. Steel Structure workability and cost consideration (BQS) 4. Programmes needed (BIA)
SESSION 3
DATE | TIME | LOCATION 17th April 2021 | 2:30 pm – 8:00 pm | Microsoft Teams MEETING CALLED BY KAN YEAN LIM (BAT ) TYPE OF MEETING Discussions & Progress inspection IN ATTENDANCE : Kan Yean Lim 0336461 Jocelyn Jill Joseph 0332751 Izzatul Hannim 0336568 Nurshaza Nadhira Adila Shahriar 0337048 Winnie Tay Chyi Ying 0336223 DISCUSSION : Sorting out the ideas and concept of Malaysia Culture (*with stakeholders) CONCLUSIONS : Meeting room and business area is the main attraction Making the proportion of space for meeting room the largest follow by an equal among of activities spaces and activities spaces ACTIONS ITEMS :
✔ Proposal Raised 1. The ways Malaysia culture in promoting wellness. 2. The ways Malaysia Culture helps in promoting business 3. The target users should be Business man 4. List of Cultural Activities 5. Concept Diagram 6. Impact towards workers. visitors, and users ✔ Questions asked 1. Does it helps to gain a better understanding or a clearer idea on the concept
SESSION 4
DATE | TIME | LOCATION 23th April 2021 | 2:30 pm – 3:30 pm | Microsoft Teams MEETING CALLED BY ALFRED TAN (BQS) TYPE OF MEETING Discussions & Progress inspection IN ATTENDANCE : Kan Yean Lim 0336461
DISCUSSION : Walkthrough journey on the spatial layout and the amend on spatial arrangement CONCLUSIONS : Reducing open spaces and walkway to increase building efficiency ACTIONS ITEMS :
✔ Action Raised 1. Discuss the purpose of the suggested layout by BQS 2. Maintain the courtyard location at the centre with reasons ✔ Questions asked 1. Ways to ensure efficiency 2. Targeted or minimum efficiency required for the building 3. Standard requirement of the services room
SESSION 5
DISCUSSION : Workability of structural part and efficiency. (*with stakeholders) CONCLUSIONS : Partial of the roof should be amend for water storage tank and steel pole for fabric roof supportment.
ACTIONS ITEMS :
✔ Proposal Raised 1. Fabric canopy for the design aesthetic purpose 2. Embedded pipe column for water recycle 3. Placement of water storage tank above ceiling 4. Steel roof design 5. Atrium with exposed truss ✔ Questions asked 1. Calculation on building efficiency 2. Workability of he fabric canopy 3. Better placement of the water storage tank
SESSION 6
DATE | TIME | LOCATION 25th April 2021 | 8:00 am – 8:30 am | Whatsapp Platform MEETING CALLED BY KAN YEAN LIM (BAT ) TYPE OF MEETING Discussions & Progress inspection IN ATTENDANCE : Kan Yean Lim 0336461
DISCUSSION : Courtyard Layout and the scale of the interior layout . (*with BIA ) CONCLUSIONS : Minor modification on courtyard for interior design purpose
ACTIONS ITEMS : ✔ Action Raised 1. DWG file and preliminary SKP file provided 2. Checking on the scale of the interior layout 3. Providing information on better understanding the courtyard spaces ✔ Questions asked 1. Type of cultural activities on courtyard 2. Interior finishes 3. Progress of other interior layout spaces 4. The expected amount of users within the courtyard spaces
SESSION 7
DISCUSSION : Walkthrough journey on the spatial layout and guidance on BIM 360 admin (*with stakeholders) CONCLUSIONS : Settings needed to be adjust according to roles and ensuring software is well install and able to access ACTIONS ITEMS :
✔ Action Raised 1. Briefing on BIM 360 admin 2. Explore the usage of BIM 360 ✔ Questions asked 1. Confusion on the settings 2. The meaning and item of take off 3. Confusion if is workable for everyone
SESSION 8
DATE | TIME | LOCATION 28th April 2021 | 4:00 pm – 6:00 pm | Zoom Meeting MEETING CALLED BY ALFRED TAN (BQS) TYPE OF MEETING Information On Approval IN ATTENDANCE : Kan Yean Lim 0336461
DISCUSSION : Information on Approval of the schedules. (*with stakeholders) CONCLUSIONS : Double check on dimensions of door and windows. Approved the material of finishes
ACTIONS ITEMS : ✔ Action Raised 1. Discuss on the door and window dimensions 2. Approve the material finishes ✔ Questions asked 1. The impact of modifying the dimensions 2. Due date on finalization 3. The purpose of signature
SESSION 9
DATE | TIME | LOCATION 30th April 2021 | 2.30pm – 5:30 am | NEXT GEN STUDIO MEETING CALLED BY KAN YEAN LIM (BAT ) TYPE OF MEETING Discussions & Progress inspection IN ATTENDANCE : Kan Yean Lim 0336461
DISCUSSION : Name , Logo and presentation flow for MLE presentation. (*with stakeholders) CONCLUSIONS : Brown tone template, Rafflesia as hotel name and Esquire as team name. Slides are to be completed within one week.
ACTIONS ITEMS : ✔ Action Raised 1. Exploded axonometric to show spaces of each floor 2. Walk through on floor plan ✔ Questions asked 1. Information that is presented for all stakeholders 2. Pre-rehearsals before presentation
SESSION 10
DISCUSSION : Slides coordination and making the slides more infographic , Logo new ideas from BDCM. (*with stakeholders) CONCLUSIONS : Time each of the presenter with 3 minutes of presenting , helping with BIHM and BDSM on slides preparation
ACTIONS ITEMS :
✔ Action Raised 1. Time the whole presentation 2. Re-adjust the slides 3. Ensuring the main ideas are presented 4. Ensuring all slides are nearly completed ✔ Questions asked 1. Floor plan used by BIA is not up to date 2. Ways to present efficiency (BQS) 3. The design ideas behind the logo (BDCM)
