DQ FILE FINDER
Of Road Test Pocket Card
Checklist For Qualification Of New Drivers
Driver Qualification And Identification Certificate Pocket Card
Driver Qualification File Contents Sheet
Driver’s Application For Employment
Driver’s Record Card
Driver’s Statement Of On-Duty Hours — New Hire
Employee Eligibility Verification (I-9)
Medical Examination Report
Medical Examiner’s Certificate
Medical Examiner’s National Registry Verification
Record Of Road Test
Request For Check Of Driving Record
Safety Performance History Records Request
DRUG & ALCOHOL FORMS
Documentation of Actual Knowledge of DOT Drug or Alcohol Violation
Documentation of Refusal to Test
Drug & Alcohol Clearinghouse Consent for Limited Quantities
Drug & Alcohol Employee’s Certified Receipt
Drug & Alcohol Records Request
Drug And/Or Alcohol Test Notification
Drug Test Results
Federal Drug Testing Custody And Control Form
Observed Behavior Reasonable Suspicion Record
Previous Employer Drug & Alcohol Test Information
Previous Pre-Employment Employee Drug & Alcohol Test Statement (includes
U.S. Department Of Transportation Alcohol Testing Form
1-FILE SYSTEM
2-FILE SYSTEM
If multiple staff members access driver data, this system allows you to separate files that require controlled access, including drug and alcohol as well as driver investigation history files so that only those with proper clearance can access confidential files. Also suitable for new drivers without a CDL.
FILE 1 CHOOSE A FORMAT
Driver Qualification File Packets
• Driver Qualification
• Driver Investigation History Form Just
REG ALERT
As of January 6, 2023, motor carriers must use the FMCSA’s Drug and Alcohol Clearinghouse to obtain information about a prospective CDL driver’s previous FMCSA-mandated drug or alcohol testing violations, in place of asking current/previous employers for that information. Employment verification and accident information must still be obtained, however, as well as information about any testing violations under other DOT modes besides FMCSA.
Driver Qualification File
Automate redundant recordkeeping. Visit JJKeller.com/TryEncompass to learn more.
FILE 2 Drug & Alcohol File Packet
• Stand-Alone Drug & Alcohol File
U.S. DOT Alcohol Testing Form
Use this form to help comply with revised alcohol and drug testing procedure requirements (49 CFR Part 40).
Non-DOT-Regulated Driver File Packet
Use this qualification packet to reduce the risk of negligent hiring claims and potential liability when employing non-regulated vehicle drivers. Folder is preprinted with file contents and instructions for each form. Packet includes the following forms:
• Annual Review of Driving Record
• Driver’s Certificate of Compliance
• Qualification Checklist for New Driver
• Driver Application for Employment
• Request for Check of Driving Record
• Employment Eligibility Verification (Form I-9)
• Road Test
• Safe Driver Certification
• Notification of Convictions and Suspensions
Keeps non-DOT regulated driver qualification files for each driver organized and secure.
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Alcohol Testing Form - Non-DOT Format
Use this form when testing employees not regulated by DOT; based on the form used for regulated employees.
Description
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Federal Drug Testing Custody And Control Form
Use this form to comply with 49 CFR §40.40 drug testing requirements.
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NEW Driver’s Electric Vehicle (E-Vehicle) Inspection Report
Detailed DVIRs includes a vehicle inspection checklist that lists specific tractor and trailer parts to help simplify inspection. Includes check boxes for pre-trip and posttrip inspections and repairs needed.
Drug & Alcohol Clearinghouse Consent Form For Limited Queries
Helps satisfy 49 CFR Section 382.701(b). Use drug & alcohol forms for driver’s authorization for motor carrier to request a limited Clearinghouse FMCSA report.
NEW Annual Vehicle Inspection Report For Non-DOT-Regulated Vehicles
Provides ample room for recording data and component conditions. Includes inspection areas for interior, exterior, wheels/brakes, routine maintenance, engine/drivetrain, underbody, and other.
