Secret Sounds

YOU ARE CORDIALLY INVITED TO

SECRET SOUNDS AN EXCLUSIVE AND SURPRISE ALBUM RELEASE PARTY

WEEK 2 Send the invites Book photographer, videographer, and DJ Create agenda Reserve any rented equipment (stage, speakers, lights)

WEEK 4 Speak to venue about parking and wait staff Follow up with non-responders Make sure all equipment rental is secured

WEEK 1

WEEK 3

WEEK 5

Finalize date/time Set up budget Finalize entertainment and special guests Book venue Create guest list Create evites

Confirm catering (food + drinks) Hire security + DJ Book Photo Booth Order decorations Organize gift bags for guests

Send reminder to guests Confirm all equipment and staff Set up at venue Confirm guest list Finalize gift bags

DAY OF Ensure all catering, gifts, equipment are in place Make sure staff and security are on track

POST EVENT Gather all receipts, data and documents to update budget Share pictures on social media and with guests Send thank you emails

EVENT SCHEDULE 11 AM

Arrive at Venue

11:15 AM

Start Decorating and setting up

2:30 PM

Break for lunch

3:30 PM

Set up stage and do sound-check

5:00 PM

Catering team and wait staff arrive

6:00 PM

Photobooth and gift bags arrive

7:15 PM

Security, photographer, DJ, videographer arrive

8:30 PM

Guests start to arrive, drinks are flowing and DJ plays

9:00 PM

Appetizers circle around

9: 30 PM

Champagne circles around

9:45 PM

Opening remarks/ announcement of artist performing

10: 00 PM

Artist performs w/ special acts

10: 45 PM

DJ continues, dancing + drinks

2:00 AM

Party Ends + people leave with gift bags