MOVE CONGRESS 2025 ENVIRONMENTAL SUSTIANABILITY ACTION PLAN

MOVE CONGRESS 2025 ENVIRONMENTAL SUSTAINABILITY ACTION PLAN Part A – Pre-MOVE Congress 2025 Actions With the actions listed below, our aim before the MOVE Congress 2025 is to both highlight the Congress’s commitment to environmental sustainability and prepare the approximately 800 participants to make the event greener, while also enabling them to discover Copenhagen’s sustainable aspects such as transportation, architecture, sports and tourism.

1. Awareness & Communication (campaigns, participant instructions, youth involvement, videos)  MOVE Congress green activities co-created with the GenGreen Project Youth The GenGreen Project is an ISCA-led project, which aims to empower local associations to adapt and implement educational activities to tackle climate change and carry out youth-led initiatives in their local settings.

Before the Congress, we brought together a youth team from our Gen Green Project — 13 participants each from Denmark, Hungary, Greece, and Austria — to co-lead a communication campaign with ISCA and serve as our Green Ambassadors. Their mission is to spark conversations about environmental sustainability and gamify green actions throughout the venue.

You’ll recognise the Green Ambassadors by their green shirts as they engage participants, share ideas, and encourage eco-friendly behaviour in fun and interactive ways.

Meanwhile, another youth group has taken on key roles as session facilitators in the Climate track, helping to guide discussions and inspire action. Our approach has been to let youth take the lead while providing mentorship and support to ensure high-quality outcomes.

Throughout the event, you’ll see our youth representatives in action — conducting interviews, capturing moments, and creating social media reels to inspire everyone to join the green movement.

Here are the key actions we prepared and have been putting into practice ahead of the Congress. a) Instruct participants before the event: We will encourage participants to help make the Congress greener through simple actions.

Bring your own water bottle—Copenhagen’s tap water is clean, safe, and delicious."

- Use public transport or cycle etc.

- Calculate your carbon emissions. This exercise aims to raise awareness, particularly among those who have never considered or calculated their emissions before. Participants can use this tool: myclimate CO₂ Calculator. b) How to Get to the MOVE Congress Venue – Video Created by Youth: We coproduced a video with young people to showcase sustainable ways to reach the Congress venue (Tivoli Congress Center). It encourages participants to use public transport and introduces them to Copenhagen’s vibrant cycling culture. c) Highlighting initiatives and green offers for the Congress participants, such as COPENPAY and other sustainability-focused projects in Copenhagen.

- COPENPAY: A programme by Wonderful Copenhagen that rewards visitors for making sustainable choices—such as using public transport, cycling, or joining clean-up activities—by offering free museum tickets, cultural experiences, and bike rentals.

- Konditaget Lüders as a fun and free physical activity spot in Nordhavn.

Located on the rooftop of a multi-storey car park, this urban sports terrace offers fitness equipment, a running track, trampolines, and panoramic harbour views. It promotes active living in the city, is easily accessible by bike or metro, and showcases how urban spaces can be creatively transformed into healthpromoting, green environments.

- COPENHILL: A Futuristic, unparalleled ski slope and recreational hill on top of a new resource handling centre.

2. Venue & Supplier Engagement 

Strengthening Green Practices at the Congress Venue and Hotels: ISCA has been in ongoing communication with the MOVE Congress official event organiser, Eventually, regarding environmental sustainability measures at the Congress venue

(Tivoli Congress Center) and the pre-booked hotels. ISCA proposed and followed up on the actions below to further enhance the event’s green profile. a)

b)

c)

d)

e)

f)

Food & Catering - Discussion with the venue caterer to donate or redistribute leftover food to local charities or food banks.

- Plant-based and locally sourced menu options.

- Using reusable or compostable cups, plates, and cutlery.

- Displaying clear “Choose the Green Option” signs at food points to guide participants toward sustainable choices.

Waste Management - Providing clearly labelled recycling stations for paper, plastics, organics, and residual waste in high-traffic areas (entrance, dining area).

- Working with the venue to measure and report waste diversion rates after the event.

Energy & Lighting - Switching off lights and equipment in unused spaces between sessions.

- Requesting information on whether renewable energy sources power the venue and communicate this to participants.

Water - Promoting Copenhagen’s drinkable tap water with refill stations throughout the venue.

- Placing “Refill Here” and “Bring Your Own Bottle” signage at key points.

Venue Dressing and Communication - Using reusable banners and signage.

- Placing sustainability facts or challenges on signs, encouraging participants to act (e.g., “Did you bring your water bottle today?”).

Green Activity Zones: We are activating the lobby with different fun and green activities.

3. ISCA & Volunteer Preparation 

MOVE Congress Sustainability Policy & ISCA Team Preparation: We have developed our MOVE Congress Sustainability Policy together with our Sustainability Officer. Based on this policy and the corresponding Action Plan, we have been implementing the following steps: a) Internal Communication & Engagement o Share the MOVE Congress Sustainability Policy document with the ISCA team.

o

Organise an online team meeting to present the policy, discuss its objectives, gather feedback, and ensure all staff are fully on board.

b) Action Plan Alignment o Communicate the Action Plan internally, inviting suggestions and ideas from the team. o Conduct a short, practical training session so that every ISCA staff member becomes a Green Ambassador ready to guide and instruct participants and volunteers before, during, and after the Congress. c) Volunteer Onboarding and Green Ambassadors o ISCA Sustainability Officer and Congress team held online meetings to onboard the Green Ambassadors and align them with the Green Action Plan.

Part B – During Congress Actions (29-30-31 October 2025) 1. Onsite Campaigns (youth-led campaign, gamification challenges, green activity zone) 

MOVE Congress Communication Campaign co-created with GenGreen Youth (Ongoing during the Congress): The youth will spotlight the Congress’s 6Rs— Refuse, Reduce, Reuse, Replace, Recycle, and Remind during the Congress. The campaign details will be co-designed with them. Planned activities include social media posts, Instagram reels, and interviews with participants and speakers, all aimed at inspiring action and amplifying the Congress’s green message.



Gamifying the Environmental Sustainability during the event: We will gamify green actions during the Congress and reward participants through our event app (Cvent). We believe this approach will boost engagement, encourage active participation, and turn attendees into real contributors to our sustainability goals—all while having fun.

- Photo Challenge: We will encourage participants to share photos of their green actions with the event hashtag (e.g., #GreenMOVECongress). Categories: “Best Bike to Congress Photo,” “Most Creative Reuse,” - What have you learned from the Green Ambassadors: Participants will share in the app something they learned from the Green Ambassadors - Visit the link to read ISCA’s environmental sustainability approach: Participants are encouraged to read the Green Action Plan and the MOVE Congress 2025 Environmental Sustainability Policy available on the Congress website.

2. Programme Content (environmental sustainability sessions, speaker highlights) 



MOVE Congress dedicated sessions to the Environmental Sustainability on 30 October 2025 between 11:15- 13:00 AND 14:15- 16:00. In both sessions, the GenGreen Project youth and their mentors (a total of 60 participants) will play an active and visible role.

- Session 1: This is Not the Usual Climate Talk 1: “Who Speaks for the Future?”

- Session 2: This is Not the Usual Climate Talk 2: From Words to Action Sustainability Treasure Hunt: Complete Challenges and Earn Rewards: Participants will be encouraged to join the Sustainability Treasure Hunt session on 31 October 2025 and turn green action into a game! Throughout the session, teams of 3–5 participants will explore themed stations around the Congress venue, taking on fun sustainability challenges that test creativity, teamwork, and speed. Each completed challenge earns points — and bonus rewards await the most inventive teams.

3. Operational Sustainability Measures (waste sorting, refill stations, energy saving, catering practices) 

Sustainability Actions Monitoring: We will supervise, monitor, and ensure that all actions under Venue & Supplier Engagement—such as food & catering, waste management, energy, water, and green activity zones—are implemented in line with the Action Plan. Support and guide volunteers in their roles, and ensure ISCA staff lead by example throughout the event.

PART C- Post-Congress Actions (1 November- December 2025) 1. Communication & Storytelling 

MOVE Congress Communication Campaign co-created with GenGreen Youth (post-Congress): As part of this campaign, we will share the green highlights and success stories of the event, showcasing youth leadership in sustainable actions, the Congress venue and content, participants’ active contributions to making it greener, and the sustainable city of Copenhagen."

- Example 1: Youth-Led Storytelling Series A post #GreenMOVECongress and #GreenCopenhagen video by youth: Led by our youth team, this post-Congress video will capture their reflections as

-

they leave Copenhagen inspired by new green ideas and practices. It will highlight key moments, showcase their favourite sustainable initiatives, and end with a call to action: ‘Bring these ideas to your own events!

We plan to publish short videos/reels where the GenGreen Youth share their favourite green moments from the Congress.

2. Impact Measurement 

Impact Measurement: We will track and share these results in post-event communication co-created with GenGreen Youth: - % of attendees arriving by sustainable transport - Litres of water saved by bottle refills - Amount of waste recycled - Km cycled by participants

3. Evaluation & Feedback 

ISCA team Internal Evaluation and Feedback: We will organise an online team meeting after the Congress to review the Sustainability Policy in action—discussing the measures implemented, assessing their impact, identifying areas for improvement, and gathering feedback from the team to inform future green events and Congress.



MOVE Congress Participants and Volunteers´ Feedback: We will include questions on environmental sustainability actions in the post-event survey for participants, and conduct a similar survey with volunteers to capture their perspectives and experiences.