ANNUAL REPORT
2 0 2 4
FROM YOUR PRESIDENT
B A R B A R A F E N T R E S S
Dear Fellow Members,
This booklet contains the annual reports from your 11 Standing Committees as well as the Audit Committee. Included within these reports is the body of work of numerous subcommittees and work groups, populated by fellow members who volunteer their time and experience to make our Club the best we can for all of our enjoyment. The Board thanks each and every member who volunteers in support of ICYCC as well as the Senior Staff that works hard for the Club
The work of the Board of Directors and the committees is guided by our Strategic Plan 2022-2027 which is based on the Club’s VISION to: Be the premier private club in the Northern Neck and Middle Peninsula, where lifelong friendships begin The four GOALS of the Strategic Plan are:
1) Increase Membership in ICYCC by attracting new members and improving retention of current members.
2) Ensure ICYCC has first class, exciting facilities and amenities that enhance the quality of member experience
3) Implement a fiscal Strategy and Capital Plan that support improvement and growth to ensure the long-term viability of the Club.
4) Consistently and efficiently produce the best quality member experience, in keeping with the annual financial plan
Goal 1 – The lack of houses for sale in the NNK real estate market continues to impact the growth of membership to the Club New membership programs including Creek Block Parties and New Member Prospect Parties have maintained contact with people on our pipeline list.
Goal 2 – The completion of the new Pavilion at the waterfront was welcomed by numerous groups that use this structure on a regular basis The new size, with its expansive deck, has afforded many a chance to truly enjoy the natural beauty of the Club’s setting on the water.
The Racquet Committee continues to explore a future option for additional courts. The Aquatic Center including Exercise space is completing the first phase of planning The Club is working hard to create a contiguous and harmonious look across the back of the Clubhouse while meeting the regulatory and economic constraints that a new facility would have. Committees continue to use the Capital Asset List for scheduling repair and replacement of current assets. Our thanks to the Planning Committee for the laborious work to get projects completed with a careful view of the use of capital funds. Expectations of new members around facility conditions are pressuring the need to pursue financial strategies for long term success.
Goal 3 – The Club’s financials continue to be strong as reflected in the included Financial Statements. There are considerable discussions around the best plan for funding future capital projects that include reducing Club debt and then a blended solution of cash and borrowing based on the investment climate at the time funds are needed. These decisions will be addressed with the membership as the needs arise A subcommittee of Finance and Planning created a model to put guidelines around debt levels and to ensure the future growth of capital funds for the long-term success of the Club This work assisted the Board’s discussion regarding options for strategic financing.
Goal 4 – The Board and the Finance Committee continue to monitor the operational finances of the Club. All members have access to the quarterly financials on the Club website. The impact of the deficit of new memberships on the Club’s financials has required adjustments throughout the year in operations The budgeted monthly dues are well short of expectations, as well as the negative impact of missed initiation fees on capital spending
The Board of Directors thanks you for your support over the past year as we work diligently to ensure you have the member experience you are looking for at ICYCC.
Barbara Fentress Club President
BOARD OF DIRECTORS
BARBARA FENTRESS,
PRESIDENT TRENT KERNS
AUDIT COMMITTEE
B I L L D O Y L E , C H A I R
The Audit Committee met on Monday, August 12, 2024, with representatives of Dehnert, Clarke and Company. The principal purpose of the meeting was to review with our Independent Accountants the recently completed annual review of the Club’s FY2024 Financial Statements
Dwight Clarke and Courtney Myers provided us with a copy of the Independent Accountant’s Review Report for the annual period ended March 31, 2024. The Accountants’ conclusion stated in the cover letter: “Based upon our reviews, we are not aware of any material modifications that should be made to the accompanying financial statements in order for them to be in accordance with accounting principles generally accepted in the United States of America”. In other words, Dehnert, Clarke and Company found ICYCC’s financial statements to be in order and did not identify any issues with the statements and underlying details about which we should be concerned
Dwight walked us through the reviewed financial statements and footnotes. While there was some discussion about a handful of items, all questions were sufficiently addressed and no concerns were identified. Dwight also provided us with a Five Year Comparative Income Statement and schedule of 2024 cash flows and debt service coverage. The latter schedule included the estimated impact of the increased interest expense due to repricing of three current loans outstanding This information may be helpful to the current discussions about capital financing of projects across the Club
On behalf of the Club, Ken Kopocis, Finance Committee Chair, executed prepared tax returns for submission by the August 15th filing due date.
The Audit Committee moved unanimously to accept the Report prepared by Dehnert, Clarke & Company
Prepared & Submitted by: Bill Doyle, Audit Committee Chair
BILL DOYLE, CHAIR
PETER CLAY
CHUCK MADDUX
LISA HUNT
INDEPENDENT ACCOUNTANTS:
DWIGHT CLARK
DEHNERT, CLARKE & COMPANY
COURTNEY MYERS, DEHNERT, CLARKE & COMPANY
EX-OFFICIO MEMBERS:
BRIAN DARLAK
BARBARA FENTRESS
FINANCE
K E N K O P
O
C I S , C H A I R
The Finance Committee advises the Board of Directors with respect to the financial affairs of the Club. It works with other committees to maintain a sound financial position and to enhance a positive Member experience through both the operating and capital budgets.
The Committee assists the Board in meeting Goal III of the Club’s Strategic Plan –“Implement a fiscal strategy and Capital Plan that support improvement and growth to ensure the long-term viability of the Club.” As part of the Committee’s responsibilities and to further the Strategic Plan, the Committee develops a recommended operating and capital budget for the Board. During that process, the Committee considers the amount of social, golf, and racquet dues necessary to provide a level of Member satisfaction consistent with the interests and expectations of the Members. The Committee recommends the level of capital dues necessary to support current capital investments and debt service from prior investments. The Club separates operating funds, which support current year activities, from capital funds and reserves, which support long-term plant, property, and equipment investments. This approach represents best practices for successful clubs. The Committee works with the Membership Committee regarding initiation fees and with the Planning Committee in capital planning.
The Finance Committee continues its focus on the capital and operating cash positions in support of the Strategic Plan goals for improvements around the campus and enhanced Member experience. The Club is using the results of the Capital Reserve Study conducted two years ago. That study reviewed all our physical assets and projected their replacement costs over 20 years. This study assists the Committee as it advises the Board on recommended near-term capital investments consistent with the needs and financial capabilities of the Club. This process allows staff to better plan their year-to-year budgets for equipment replacement, and permits the Board to focus on a long-range approach to address capital needs. Tying these current asset needs with the Facility Master Plan for growth guides the projected use of capital funds for the Club.
The Committee regularly monitors the financial performance of the Food & Beverage (F&B) and Golf programs. These programs are the most cited by Members as why they join the Club and are the most widely used.
F&B is a full club amenity available to all Members, and Club Benchmarking (a data analysis and advisory organization for clubs) reminds us that F&B is the core of the social health of our Club.
The Golf program is the second most widely used of the Club’s activities. Keeping Pro Shop operations and Green and Grounds expenses to budgeted levels allows the Club to achieve its overall financial results. The Committee balances Member desire for the finest golf experience with the reality of annual operating costs and the major capital costs involved with the golf program such as necessary
KEN KOPOCIS, CHAIR
EX-OFFICIO MEMBERS:
WALLY DAWSON
BILL DOYLE
LEN HOERNEMAN
CRAIG MENSE
MIKE PETTY
MARGIE RANKIN AL ROSS
JAY WALLIN
BRIAN DARLAK
BARBARA FENTRESS
LEY GAULDING
equipment and bunker and irrigation improvements. Since the Club assumed ownership of the Pro Shop, it has shown positive financial performance thanks to the support of our Members.
While the F&B, Golf, and Green and Grounds Committees work to enhance Member experience, the Finance Committee ensures that budgetary expectations are met.
The Club’s 2024 fiscal year covered the period from April 1, 2023, through March 31, 2024. When compared with prior years, the Committee is proud that the data indicate a healthy financial condition with positive trends to ensure the long-term viability of the Club. Net operating revenues from dues, dining, golf, racquet, and the marina were better than budgeted in FY2024. The higher costs for labor and goods continue to require careful management.Similar trends are continuing in the current fiscal year. The Club also substantially increased the return on its cash assets.
Capital funds are available from initiation fees, capital dues, gifts, asset sales, and other sources as designated. The Club added 11 new Members, and 6 reinstatements who contributed initiation fees of $144,950 in FY2024, which is $424,050 less than budget and $245,200 less than the prior year. The Club met its capital obligations for annual investment and debt service. But since capital from initiation fees generally supports new amenities, the under-budget performance in capital affects the ability to carry out new amenity investments. The Club saw an increase in capital dues to $388,117 associated with the growth in membership.These capital dues are consumed annually to fund debt service associated with previous capital investments – HVAC replacement, Willow Oaks Terrace, Marina expansion and improvements, and Dining Room renovations –and fund the current operating capital for maintenance and improvements to existing facilities.
For Fiscal Year 2024, the operating profit was -$127,510. However, the Club recognized $312,000 in depreciation as part of that figure and, after taking this non-cash expense into account, the net cash flow was $184,491.The Club finished the fiscal year with $932,860 in cash. Capital investments were $465,145 during the fiscal year. In addition to budgeted annual investments, capital investments included projects such as the new Pavillion, replacing the Pro Shop roof, refreshing the Racquet Center lobby, and addressing erosion at hole #1. ICYCC has current assets of $1,692,414, current liabilities of $885,857, long term debt of $1,923,272, total assets of $7,596,798 and total net assets of $4,774,169. This represents an increase in total net assets of $896,042 over the past five fiscal years as the Club continues to invest in itself.
A complete financial review compiled by our Accountants, Dehnert, Clarke & Co., P C , and other financial documents are available on the Club website The Committee and the Board encourage anyone interested in additional information to go to Financials on the Club website and examine the financial review and other documents
Member dues support every aspect of your Club experience The Club is financially successful because of the support of its Members Your continued membership and support keep the Club viable now and in the long term
FOOD & BEVERAGE
B O B W A Y L A N D , C H A I R
The Food and Beverage Committee advises Club Management on the one aspect of Indian Creek operations that every member and family member can enjoy, whether they play golf, racquet sports, enjoy boating, or play Bridge, Bunco or Mah Jongg We have responsibility for initiatives to realize Goal IV 2 of the Club’s Strategic Plan -Ensure membership satisfaction with Club operations and programs
The Committee meets monthly with Food and Beverage Director Sarah Sutton, the General Manager, and often the Head Chef. We are a sounding Board for new ideas the staff is interested in trying. Ideas like Twisted Tuesdays originated with our Committee Members. We also review and communicate with Members who submit comments on their experiences dining at the Club. The Wine Club Committee and the Entertainment Committee also operate under the umbrella of the Food and Beverage Committee. Please contact me if you would be interested in serving on one of these committees!
The quality of Food and Service is a very important matter. We want every patron to be delighted with the menus they see, the service they receive and the quality of the food, as well as the cocktails, wine, beer, or other beverages they are served. I know we don’t always meet these high expectations but we want to hear from members about what they have enjoyed and what needs to be improved We have experienced some ups and downs in the past year but with specific feedback Sarah and her team are able to make adjustments Overall, the comments and scores from members have been very good
On the following pages are the comment comparisons received between November 1, 2023 and June 30, 2024 compared to July 1, 2024 through November 1, 2024 You will notice that each rating area, from food and menu related standards to service are seeing improvement in the last quarter and we will continue to build on this momentum.
BOB WAYLAND, CHAIR
BONNIE DAWSON
BRENDA EGGLESTON
MERRILL GRASSO
CLIFF JOYNER
CRAIG KELLY, CHAIR OF WINE COMMITTEE
KATE KERNS
DARIA LOWE, CO-CHAIR OF ENTERTAINMENT
JACKIE PETTINELLI, CO-CHAIR OF ENTERTAINMENT
MARCY ROSS
LEEANN SCANLON EX OFFICIO MEMBERS: BRIAN DARLAK
BARBARA FENTRESS
SARAH SUTTON
There have recently been some changes in the lineup of kitchen personnel and we are looking forward to achieving higher levels of satisfaction in the future. Our kitchen is tasked with updating the menu quarterly, providing lunch and dinner specials weekly, handling large member events like the Commodores Ball, Member-Guest Banquet, numerous Member Birthday & Anniversary Parties. Indian Creek also participates in community events to raise our profile, like Taste by the Bay, the Preakness Party, at which we offer samples of what our kitchen is able to produce. We are experiencing high demand and relatively low supply of opportunities to eat in the Skipjack and excess supply of fine dining tables in the 1955 Management and the Board are considering operational changes and modifications to the allocation of space in the Clubhouse to try to redress this imbalance Suggestions from Member about this would be welcome
The Entertainment Committee, under the leadership of Daria Lowe and Jackie Pettinelli has brought us engaging events like Comedy Nights, Bow Making class, the Halloween Party, Trivia Nights, Featured Speakers, Musical presentations and New Year's Eve. We thank Members of the committeDianne Saunders, Paulette Smithgall, Molly Cash, Chris Kopocis, Denise Webster, Nina Thompson, and Alan Pitts. Alan will take the Chair after the first of the year. The Committee shares responsibility with the F&B Director for Initiative IV. 2.FB.e of the Strategic Plan, which is to identify and implement a variety of special events to increase member satisfaction with Indian Creek. We trust you have enjoyed themed events, holiday celebrations, festive decor and promotional evenings centered around major sporting events.
In May, Craig Kelly took leadership of the Wine Club Committee. The Wine Club Committee shares responsibility with the F&B Director for Initiative IV. 2.FB.d, which is to review and modify as necessary the nature and number of events highlighting wines, improving Members' knowledge about wines, and pairing of wines with food
The Committee is recommending upgrades and seasonal rotation of wines as well as a program of tastings, and gourmet dinners The Committee suggests themes for these events which are enjoyed by members of the Wine Club, and space permitting, non-wine club Committee members at a modest additional cost Other benefits of Wine Club Membership are discounted corkage fees and discounts on wines purchased from the Club for on- or off-premises consumption. Serving with Craig on the Wine Club Committee are Susan Robertson, Jo Wenzel, Bill Casey, Barry Smith, Barbara Maynard, Linda Fothe, Jim Warlick, and Maurcine Dalton.
Nov 23-June 24 (Period 1) Compared to July 24- Nov 24 (Period 2)
CELEBRATING ENTERTAINMENT COMMITTEE WORK!
DARIA LOWE, CO-CHAIR
JACKIE PETTINELLI, CO-CHAIR
MOLLY CASH
CHRIS KOPOCIS
ALAN PITTS
DIANNE SAUNDERS
PAULETTE SMITHGALL
NINA THOMPSON
BOB WAYLAND
DENISE WEBSTER
EX OFFICIO MEMBERS:
BRIAN DARLAK
BARBARA FENTRESS
ANGIE GEESEY
MEGAN STEPHENS
GOLF
The Golf Committee works in cooperation with our Head Golf Professional in developing opportunities to play for all levels of skill, increasing participation and improving our golfing members experience. We thank all of our committee volunteers and staff for their time and effort this year. It was a pleasure to work with our new Head Golf Professional, Andrew Geesey, who brought many ideas to the Committee in his commitment to enhancing our golf program.
We had an exciting season packed with various club and group golf events, most well attended despite the weather.
The Committee quickly got to work on numerous matters. We analyzed the yearend golf survey results which we used to tweak our 2024 program and we issued a survey executive summary to all golfing members. We created the 2024 golf calendar and the 2024 Golf Handbooks for Men, 9H & 18H WGA. We added a Ladies’ Club Championship tournament to the event schedule Both Club Championships proved to be very successful and well attended this year Congratulations to all our 2024 tournament, event and organized play winners, with a special round of applause to our Club Champions: Bob Gillispie and Kay Stout.
We drafted Event/Tournament Chair Guidelines to help in event coordination We established criteria to identify the qualifications for an ICYCC team to represent our club in outside golf events.
To improve pace of play, improve playability and provide equality for all players, drop areas on 15th and 18th holes and penalty areas around the course were examined. After careful consideration, it was decided to convert yellow penalty markers to red markers and to allow all golfers to utilize the drop areas on the 15th and 18th holes. This significant change in rules of play helped speed up pace of play and leveled the playing field for men and women. The Committee continually monitored event pace of play and options to improve it included reminders at the start of all play and ranger monitoring. Time per hole listings on scorecards were tested in a recent WGA scramble providing positive results and feedback and will be used in future events.
Over the winter, Andrew tested a new sign-up method, utilizing an upgraded version of Golf Genius, which was fully rolled out during our 2024 season This upgraded version allows players to view a catalogue of all events, past and future We encountered glitches in the interface between Club Essentials and Golf Genius and Andrew is working with the Club Essentials software technicians to address these issues
In January, we examined the existing initiatives as outlined in our Strategic Plan The initiatives were minimally modified for 2024 and reviewed throughout the year. Some highlights include:
IV.2.G.a.i Create a teaching program and promote instruction for all skill levels and areas of the game. Andrew developed clinics for beginner and experienced golfers which started in the winter and run year-round, indoors during the winter. These successful programs, some innovative and themed, will be analyzed annually to modify as needed.
BARBARA
MAYNARD , CHAIR
RICH BRAHAM
CHRIS KOPOCIS
KEN KOPOCIS
MARY JANE LUCAS
RICK SAUNDERS
BARBARA SHERUPSKI
KAY STOUT
JAMIE WEBB
EX OFFICIO MEMBERS:
BRIAN DARLAK
BARBARA FENTRESS
ANDREW GEESEY
PETER STEPHENS
IV.2.G.a.ii
Develop a golf participation growth strategy and action plan. The Committee developed the calendar of events and specific marketing strategies to increase participation and event awareness. Event participation and marketing needs/efforts were continually analyzed.
IV.2.G.a.iii
Develop and implement a communications strategy to keep golfers and club members informed on current and upcoming events and other information as needed In the first quarter of each year, the Committee issues a letter for our golfing members outlining the upcoming season, includes all options for group play, services available, Pace of Play Guidelines, Rules Reference Sheets, Quick Tips Sheets, and other pertinent information In the second quarter and ongoing, we created new event signage, monthly event schedule notifications, monthly event signage for the carts, TV scroll advertisements and targeted event communications to increase participation and event awareness Mid-season, we established a weekly “On The Fairway” email to highlight upcoming events and other important and beneficial information
In March, we hosted a very successful 2-day VSGA Junior Event in which two of our junior golfers participated.
The committee discussed organized play crossover issues and complaints about closures on the course during the week. We decided to reverse shotgun starts for organized group play every Tuesday and Wednesday for the season. This enabled the first tee on both days to open earlier for other golfers and minimized crossover glitches. During the winter, this practice will be reviewed.
With our golf cart lease ending in early 2025, demo carts from three manufacturers were brought in for golfing members and committee members to evaluate. Feedback was provided to our Head Pro. Management obtained quotes including a variety of optional features and will be signing a lease agreement in November. Andrew proposed a non-member and discounted member price on all new ICYCC logo apparel which was implemented in the spring and coincided with the Pro Shop refresh.
The Committee discussed ways to assist new golfers in learning golf etiquette, pace of play and best practices on the course We agreed to continue utilizing Just Fore Fun (a beginner golf program) as an educational opportunity Additionally, we will add a Tip of the Week in On The Fairway and articles in Smoke Signals The Committee is considering ways to help with divot and ball mark repair with “Adopt a Hole” opportunities and periodic group fairway repairs with a beverage and snack as a thanks
The Golf Committee teamed up with Racquet and Yacht again this year for the 2024 Crushing Cancer Weekend Fundraiser In its’ 20th year, this incredible event raised $57,000 for the RGH Cancer Center in Kilmarnock
The concern about non-golfer walkers on the course during play was discussed extensively. It was agreed that the first step is a modification to our existing signage before further steps are taken.
In August, Committee members accompanied the USGA in a full day assessment of our course for playability. Our Superintendent, Pete Stephens will address the recommended modifications. The USGA re-rated our course in September and will include a par 3 rating for the family tees. The committee agreed new ratings will roll out in 2025.
The Committee started discussing and working on several additional topics:
Fair play in daily events and tournaments
The new GHIN handicap auditing app and established a Handicap and Rules Sub-Committee to evaluate it for future use.
Concern over member disregard of Cart Path Only directives during daily and tournament play. It was agreed to do additional reminders during play, add signage and write ups in Smoke Signals.
Drafting the 2025 calendar Please look an exciting schedule of events and tournaments for next year
The Golf Committee will spend the winter focusing on improving our golf programs utilizing the survey feedback from the members Overall, our golf program did very well this year, we are hoping for a mild winter to allow golfers continue to enjoy the course
GOVERNANCE
R I C K S A U N D E R S , C H A I R COMMITTEE MEMBERS
RICK SAUNDERS, CHAIR
CAROLINE CICCONE
This year ’ s Governance Committee consisted of Rick Saunders, Chairman, Trent Kerns, Rhonda MacQueen, Bill Muse, Caroline Ciccone and Brian Clarke The primary duties of the Governance Committee are to “maintain currency of the Club’s Bylaws” and to identify, vet and nominate Stockholding Members to fill vacancies on the Club’s Board of Directors The Board of Directors consists of twelve members who serve staggered threeyear terms such that four Board members are elected each year at the annual Stockholders’ meeting in November.
Our Committee spent considerable time this year reviewing and editing the Club’s Bylaws and certain Club Rules and Policies. The proposed changes dealt with how the Club should deal with Member misconduct, Committee descriptions, required voting percentages and electronic proxies. After a number of redrafts, the revised documents were reviewed and approved by the Board. All of those changes are posted on the Club’s website.
The Governance Committee was later asked by the Board to make a recommendation to the Board on how the Club should address criminal conduct by existing Members and applicants for membership. After several meetings and a careful review of our existing governing documents, the Committee recommended no changes to those documents, but did recommend changes to the Club’s Application for Membership Those changes were approved by the Board and were implemented during the summer
Beginning in July, our Committee began the task of identifying candidates for the four open Board seats to be placed on the ballot for consideration at the Annual Stockholders’ Meeting in November 2024 Two of the four Directors whose terms are to expire, Martha Mattheisen and Bob Wayland, expressed an interest in serving a second three-year term and they were unanimously nominated by the Governance Committee. That left the Committee with the task of nominating two additional candidates to fill the seats being vacated by Barbara Fentress and Jim Purcell. After considering a number of potential candidates, with attention given to prior Committee service, the Governance Committee unanimously nominated Ty Brent and Steve Young. Those two candidates were announced to the Board in September and will appear on this year ’ s ballot with Martha and Bob. No other candidates were nominated by the membership.
Lastly, a subcommittee of the Governance Committee met pursuant to Article V of the Bylaws to agree upon a nominee for Club President for the upcoming fiscal year. At the October Board meeting, the Chairman of the Governance Committee announced the nomination of Ken Kopocis to serve as President of the Club effective immediately following the Shareholders’ meeting on November 19, 2024 No other nominations were made Ken agreed to accept the nomination and was thereafter unanimously elected by the Board to serve as President next year
BRIAN CLARKE
RHONDA MACQUEEN
BILL MUSE
EX OFFICIO MEMBERS:
BRIAN DARLAK
BARBARA FENTRESS
GREEN & GROUNDS
J I M P U R C E L L , C H A I R
The golf course performed well throughout this season, despite facing challenging weather patterns during the summer and recent months of extreme dryness.
In June, the Club hosted a visit from the USGA, and the agronomist was complimentary of our current maintenance practices. He provided valuable insights on bunker renovation techniques and offered recommendations for our irrigation system. A full report of his findings is now available on the Course Conditions page of our website.
This season also marked our first experience with the H2B international labor program, and we couldn’t be more pleased with the exceptional work ethic and character of our new team members These individuals contributed not only to the quality of course conditions but also enhanced our community with their integrity off the course We extend our thanks to the full-time crew for welcoming this change and for working together to elevate the playability and aesthetics of our course Each person on the crew plays a valuable role and we are grateful for their commitment to the Club
A key focus beyond routine maintenance this season was on improving our bunkers. The team installed three bunker systems, each using different materials to assess which performs best after heavy rainfall. We’re pleased to report that two of these systems have already weathered substantial rain and drained remarkably quickly. The third system, which is grass-lined, will be evaluated during the next major rain event.
As part of our capital improvements, ICYCC addressed water conservation and containment by installing the budgeted recycling unit at the golf maintenance center. This upgrade will save water, capture grass clippings, and prevent runoff into the Bay as equipment is cleaned daily.
This winter we will turn our attention to tree maintenance and weed control.
Thank you for not only playing, but also caring for the course by repairing your ball marks and filling divots
USGA VISIT
JIM PURCELL, CHAIR
MARY JANE LUCAS
RICK MANGUM
BARBARA MAYNARD
TOM OSGOOD
DIANNE SAUNDERS
PAULETTE SMITHGALL
KAREN ZIMMERMAN
EX-OFFICI0 MEMBERS:
BRIAN DARLAK
BARBARA FENTRESS
ANDREW GEESEY, PGA
PETE STEPHENS, CGCS
HOUSE
STEVE SMITHGALL, CHAIR
HOPPIE COCKRELL
The House Committee, completed 2 major projects this year First, after many months of design, budgeting and contractor input the new pavilion is a reality Numerous wedding parties, club wide groups and individual members have enjoyed the new space, deck and views If you haven’t taken the opportunity, get a carry out lunch from the Skipjack and enjoy our waterside facility Or better yet, book it for your own group event!
Next we worked with a racquet task team to complete a refresh of the racquet lobby, shop/office and locker/bath facilities In hindsight we should have before and after photos to show how much the space was improved by this refresh Not only does it look better, but the new LED lights will save on energy as well!
Continued maintenance of the club includes so many projects that members may not notice but are so necessary:
- replacement of rotted columns at the Pro-shop, ceiling repairs inside the shop from leaks,
- emergency replacement of the lobby AC unit at the tennis lobby (with a smaller, properly sized and more efficient unit),
- application of a coating on the roof of the clubhouse to extend the life of the roof and due to its high reflectivity index, reduce cooling costs,
- repairs and maintenance of numerous kitchen appliances
- repairs to the dock decking, pilings, and electrical systems
- new doors at the cart barn
- addition of a sea container to free up badly needed space inside the kitchen storage areas
- new stone floor at the entrance to the veranda at the teas/water station
- Band-Aids to numerous to mention to keep the pool operating
Many of our projects/repairs are the result of members speaking up and bringing needs to our attention and we hope that all members will continue to do that! Our next example of such a project will be the conversion of an existing bathroom to a family bathroom. This is the result of members who pointed out that they cannot bring members/friends/relatives to the club who need assistance in a bathroom and we didn’t even have a baby changing station. S
MIKE CROWTHER
MERRILL GRASSO
RAY MAYNARD
JOHN MULLENHOLZ
BLAIR NELSEN
MIKE PETTY
SCOTT ROBERTSON
KAY RUHF
SUSAN SAUNDERS
BARRY SMITH
BILL VOSE
EX OFFICIO MEMBERS:
BRIAN DARLAK
BARBARA FENTRESS
MEMBERSHIP
T R E N T K E R N S , C H A I R
The 2024 Membership Committee consisted of Trent Kerns, chairman, Dianne Saunders, Bob Wayland, Emily Hoar, Darcie Nelsen, Ken Brammer and Scott Sheehan. Brain Darlak and Megan Stephens along with Barbara Fentress also attended meetings. The focus of the committee included initiatives to attract new members, to ensure club satisfaction for the retention of current members and vetting and proposing new members to the Board. To this end, our committee focused on implementing new initiatives and ongoing initiatives.
New Initiatives:
• “Get out of the House” day pass cards
• $1000 referral club credit
• Introduction of block parties designed to foster member connections off campus as well as serve as an introduction of ICYCC to neighbors and friends in various locations to be continued in 2025
• First year participating in the Heathsville Farmer’s Market designed to be an awareness effort for perspective member in the area
• First year participating in the Richmond Boat Show
• First Young Professionals event held in February
• One year 50% initiation fee return if new member is not satisfied with the club (initiation must have been paid in full at time of joining)
Ongoing Initiatives:
• Two successful prospective member mixers
• July event held at the Pavilion
• October event held in the clubhouse which is generating much interest for potential new members
• Continuation of the ambassador program to engage new members
• Return of colored napkins to help as a means to discreetly recognize new members
Marketing Efforts
• Continued digital marketing efforts to include:
• Social media presence/campaign
• website automation
• information collection
• Continued introduction of ICYCC to families identified by real estate transactions
The Committee recognizes the importance of new members for several reasons, most importantly, for growth of the capital reserves Since April, there have been 19 new memberships, 10 less than budgeted There were 26 resignations, two less than budgeted
COMMITTEE MEMBERS
TRENT KERNS, CHAIR
KEN BRAMMER
EMILY HOAR
BARBARA MAIT
DARCIE NELSEN
DIANNE SAUNDERS
SCOTT SHAHEEN
BOB WAYLAND
EX-OFFICIO:
BRIAN DARLAK
BARBARA FENTRESS
MEGAN STEPHENS
COMMUNITY CONNECTIONS
The Club is proud to donate and support several community events and charities throughout the year. Support happens both on and off campus and we are proud to be a part of such a caring community
Many of the Ways We Give To Our Local Northern Neck Community:
Bon Secours Cancer research
Boys and Girls Club
Rappahannock Foundation for the Arts
YMCA Festival of Trees
Lancaster Players
Northern Neck Orchestra
Dreamfields Little League
Lancaster Athletic Golf Tournament
Lancaster Lions Club
White Stone Food Pantry
Rappahannock Community College Preakness Party
Chamber of Commerce Taste by the Bay Home Courts for Lancaster, Northumberland and Christ Church Tennis Teams
Kilmarnock Christmas Parade
Play Day in the Park - Healthy Living Event
Candyland - Town Trick or Treat Event
Johnson Loving Golf Scholarship
Lancaster and Northumberland School Career Days
PLANNING
T . M I C H A E L P E T T Y , C H A I R
“The Planning Committee establishes a formal strategic plan for the Club of at least five years duration, maintains its currency, and reviews proposed major expenditures for their consistency with the plan. In coordination and cooperation with the General Manager and other standing Committees, the Planning Committee administers the Club’s Capital Projects program consistent with Board Policy. The Committee prepares and presents to the Board such reports as the President, or the Board may request from time to time.”
Strategic Plan: In October 2021, the Board published the Club’s updated Strategic Plan for the five-year period 2022-2027. It included revisions to the Club’s Mission, Vision and Core Values. The Board met in January and April 2024 to review and update initiatives which support the Goals and Objective in the revised plan There were no revisions to the four Goals; however, a few of the objectives under these goals were revised A copy of the 2022-2027 Strategic Plan is posted on the members’ screen of the Club’s website In addition, the Executive summary and 2022-2027 Strategic Plan are available on the “From the Board Room” section of the Club’s website
The Planning Committee is responsible for administering Strategic Plan Goal II (Ensure ICYCC has first class, exciting facilities and amenities that enhance the quality member experience)
The following are the Strategic Plan initiatives accomplished by the Planning Committee since the last annual meeting:
o Conduct an annual review of the Strategic Plan with the BOD to determine if adjustments are needed for the upcoming 12 months Action completed –April 2024
o Assist the appropriate Standing Committees and Project Champions by providing guidance on preparing submissions to the Planning Committee for all new capital projects and purchases
·Pavilion Construction Completed – March 2024
·Board requested design for replacement of the pool and bathhouse initiated –November 2023
o Based on the 1st year ’ s utilization of the Capital Reserve List, update and refine the process to specify Committee and GM for incorporation of the Capital Asset List (CAL) in the budget process Action completed – April 2024
Under Strategic Plan GOAL II the Planning Committee is responsible for administering the Club’s Capital Projects program This program encompasses maintenance of our existing facilities as well as planning for new amenities Facilities and Grounds Maintenance: In 2022, the Board contracted a Capital Reserve Study to obtain a comprehensive list of the Club’s assets, each asset’s expected life and the estimated cost of replacement The goal of the study was to allow the Board and Club management to better plan for the financial needs of the Club The Planning Committee in concert with management
T. MICHAEL PETTY, CHAIR
CATHERINE BAKER
STACEY BRENT
LYNN HARGROVE
KEN KOPOCIS
KIM PATE
MICKI PUGH
MARGIE RANKIN
AL ROSS
STEVE SMITHGALL
SUSAN WAYLAND
KATHRYN WAINSCOTT
STEVE YOUNG
EX-OFFICIO:
BRIAN DARLAK
BARBARA FENTRESS
and the various Committees first validated this CAL and then set priorities for the next five years.This prioritized inventory is being used by Planning, Finance, the various Committees and Board setting the capital portion of the Club’s annual budget beginning with the FY 2025 Budget.Utilizing the CAL process eight projects/purchases totaling $179,500 were recommended and included in the FY 2025 Budget. These projects/purchases included:
·Constructions of an equipment wash rack (Green & Grounds)
·Replacement of the Pro Shop roof (Golf Operations)
·Refurbishment of the Racquet Center Lobby (Racquet)
·Purchase of a meat slicer (F&B Kitchen)
·Purchase of a large mixer (F&B Kitchen)
·Purchase of a sickle bar attachment (Green & Grounds)
·Purchase of a fan for #15 green (Green & Grounds)
·Purchase of a range picker cart (Golf Operations)
Amenity Development: Initially, amenity development included six projects; a major renovation of Clubhouse dining venues (completed in 2021), expanded golf facilities, a fitness Center, new outdoor racquet courts, replacement of the pool facilities and the Pavilion In mid-2022, the Board decided to take a strategic pause to evaluate the estimated costs of each amenity project and the likelihood these projects could be completed within the next five years Based on that evaluation, the Board decided to move forward with the design and construction of the Pavilion and Outdoor Racquet Courts The Board also decided to delay a decision on the development of a fitness facility for several years and actions to expand the golf facilities have been delayed
Pavilion: In December 2022, the Board approved the Pavilion design and issued a request for construction bids. The bids came back higher than anticipated. As a result, the Board requested the Planning Committee reduce the overall size of the project and move from an enclosed to a screened structure. New proposals, which were more in line with what the Club could afford, were solicited and received. In September 2023, the Board awarded a contract to Best Way Custom Homes to construct the new Pavilion. Northumberland Country approved the revised design and issued the necessary permits to start construction. Construction started in November 2023 and completed in March 2024. The grand opening for this new amenity was on April 27, 2024.
Outdoor Racquet Courts: These courts were to be built on land adjacent to the current racquet parking lot in accordance with the donor’s conditions While the Board took the actions necessary to fulfill the conditions, the donor failed to provide the Club with a clear title to the property Since a clear title to the property is necessary for the Club to invest Member funds, the Board could not move forward with the new Outdoor Racquet Courts as planned The Racquet Committee is currently developing recommendations on the way ahead for outdoor racquet courts
Aquatic/Exercise Complex: Following the decision not to move forward with the Outdoor Racquet Courts, the Board requested the Committee develop the preliminary design for the replacement of our current swimming pool and possibly including an exercise area as part of the bath house design. Our current pool came with the purchase of the Club’s property in 1955. Over the years the Club has made various upgrades; however, as a matter of perspective the useful life of an in-ground swimming pool is 20-30 years depending on maintenance and usage. Our pool facility is way beyond its useful lifespan. This past season we experienced breakdowns, resulting in unanticipated closings and discouraging member usage and increasing member complaints. In addition, there is a leak somewhere in the
RACQUET
M A R T H A M A T T H E I S E N , C H A I R
o Presented two proposals for building four new post tension/pro cushion outdoor tennis courts where clay courts are presently located as well as building the four new outdoor courts across the street
o Capital Asset List completed
o Risk Assessment completed
o Racquet Paddle Pal program continued for new members
o Participated in the Crushing Cancer Weekend with golf and yacht
Clinics:
o Weekly Drills and Drinks clinics followed by dinner at Skipjack
o Cardio tennis clinics three times a week
o Fitness and stretching classes
o Saturday youth clinics continue for ages 10 and under, middle and high school students
o Beginning Clinics for Pickleball and Spec Tennis starting in November.
o Coaches workshop for all 5 counties High & Middle schools and Boys and Girls Club.
Camps:
o Youth participated in the summer camps during the summer (All morning sessions were full, and 2 of the 3 sessions were full for Racquet)
o The fourth annual Tennis/Golf Adult Sports Camp in September
Open Play:
o Pickleball and Spec tennis open play three times a week
o Ladies Round Robin three times a week
o Men's 4.0 and up doubles on Saturdays
Training Equipment:
o New training equipment purchased Billy Jean King Eye Coaches
o Playmate Ball Machine called the Genie
o Bought new Lobster Pickleball Machine with Bob Dunston.
o Bought 2 new training paddles for Pickleball or Spec tennis
o Bought 2 new training racquet for tennis
o Fitness equipment (ladders, weighted balls, aerobic steps and 2 yoga mats) have been used for clinics and camps
Pro Shop:
o Technifibre Electric Stringing Machine calibrates itself for exact stringing
o Tennis:
Tennis Balls (Babalot, Wilson US Open, Penn Pro balls)
Tennis Racquets: (Babalot, Wilson, Head, Technifibre, Yonex, Prince, Volkl, Gamma, Genesis, Solinco)
MARTHA MATTHEISEN, CHAIR
MARK ALLEN
DOUG CASH
BOB DUNSTAN
LINDA FOTHE
MERRILL GRASSO
LYNN HARGROVE
SCOTT HEISHMAN
BETSY MADDUX
BARBARA MAYNARD
MICKI PUGH
CHARLIE RIDOUT
JILL SEARS
ALLEN WHITTAKER
LINDSAY WOZNIAK
EX-OFFICIO MEMBERS: GEORGE CHRISTOFORATOS
BRIAN DARLAK
BARBARA FENTRESS
Tennis Strings: (Babalot, Head, Wilson, Technifibre, Gamma, Prince, Genesis, Slonico, Yonex)
Tennis Dampners: (Head, Yonex, Wilson, Fun Dampners, ICYCC Dampners)
Tennis Grips and Overgrips: (Head, Yonex, Wilson, Genesis)
Tennis Bags: Head, Babalot, Yonex
o Pickleball:
Pickleball Paddles:(Head, Master Athletics, Engage, Babalot, Gamma)
Pickleball Balls: (Penn PB's, Onix PB's outdoor balls)
Pickleball Bags: (Master Athletics)
Pickleball Grips: (Master Athletics)
o Spec:
Spec Paddles: (Spec Paddles)
Spec Balls: Penn Orange Dot, Wilson Orange Dot
o Clothing and shoes:
Sofibella (Women’s and Men's Clothing)
Yonex (Clothing unisex and shoes unisex)
Nike & Adidas - Shoes
Refresh of the Racquet Center:
o New Hangers Slat Walls have opened up the seating area for all Clothing and gear are being hung up on the Slat Walls Much nicer look
o Window and Door Awnings replaced
o Waiting Area / Hallways / Bathrooms / Pro shop have all been renewed with Paint, Flooring, Ceiling Tiles and Lights
Indoor Facility:
o Power Washed the building
o Replaced AC and Heating
o Fixed a few AC and Heating units
o Replaced lights that have gone bad indoors (LED’s on tennis c
o Added Water fountain to lobby
o Replaced the toilets in the bathrooms
o Fixed Potholes in the parking lot
o Replaced plants and kept the outside plants and grass up to standard.
o Made sure the water run off away from the building - made sure the gutters were cleaned, and water was running away from the building
o Cleaned ball machines regularly
Outdoor Facility:
o Added 2 ton of clay as needed throughout the year and maintained the courts
o Fixed numerous water issues with outdoor courts
o Fixed the collapse fencing on outdoor courts
o Put new water fountain at Racquet Pavilion:
·First Aid and CPR:
o Maintain First Aid and CPR certification
o Check AED to make sure all batteries are charged and running okay
o Maintain First Aide kits, two indoor and one outdoor
Replenished items as used
RISK
S C O T T R O B E R T S O N , C H A I R
The committee continued the efforts of the previous committee under Martha Mattheisen related to a review and renewal of the club’s insurance policies, developing suggestions to implement improvements proposed by the club’s insurance agent, the Kilmarnock Fire Chief, and members.
Insurance
The club’s insurance renews June 1 each year. We continued the review, sought competitive information, and prepared to maintain our coverage with as little or no premium increase as possible. Unknown to us, or noted by our agent, the underwriter was reducing parts of our coverage and the upshot was a scramble by our agent to find coverage and bind it at their own expense for the period until June 2025 We are and will next year be working with the GM to determine our course for the next cycle
Contracts
The committee took language provided by Tripp Bugg and language from similar documents from other clubs to craft suggestions for staff to update our facilities use contracts, strengthening terminology protecting the club. Improvements The committee followed recommendations related to lighting, fire readiness in the buildings, fuel and chemical storage, contaminated water containment, the dry hydrant, and others. We reviewed the DR plan information developed by the past presidents and considered a process to formalize and update it periodically.
CAL
The committee assigned members to work with the operational committees of the club to reinforce the case to replace capital assets where failure represents a risk to life/health or the ongoing operations of the club. Report.Risk2024Annual.pages
EX-OFFICIO MEMBERS:
SCOTT ROBERTSON, CHAIR
TOM BOWMAN
KRISTIE DURYEA
STEWART HARGROVE
MARTHA MATTHEISEN
AL ROSS
MICHELE TORBERT
BRIAN DARLAK
BARBARA FENTRESS
YACHT CLUB
B Y K A T H R Y N W A I N S C O T T
Officers of the Yacht Club (YC) Bridge take on many responsibilities each year. The YC calendar begins on January 1 and ends on December 31. Officers develop a calendar of events toward the end of each year so programs can commence early in the calendar year
A series of well attended educational seminars was held during the winter months and included: “Understanding Marine DC Electrical Systems”, “When a Good Day on the Water Goes Bad”, “The Knots You Need to Know” and “Boating & Cruising Hacks” These seminars drew anywhere from 30 to 40 YC participants
The YC is responsible for arranging reciprocal agreements with sister yacht clubs each year and is also responsible for coordinating transient slip rates with IC’s GM. Rates and reciprocal clubs are published on the YC’s website. A number of YC activities bring in revenue to IC starting with Sock Burning with 96 attendees. Some 86 YC members joined in the annual Sock Burning celebration on March 22, at the new Pavilion. Most enjoyed a buffet in the Pavilion afterward. One of the most popular events is The Spring Fling, which had a theme of “Hello Sunshine”, with 80 YC members attending. The event included dinner and dancing.
The Shakedown Cruise with the theme “Pirates of Indian Creek” and Flag Raising were held in mid-May. The Flag Raising ceremony, held dockside weather permitting, is a festive way to start the boating season, and includes blessing of the fleet and raising of the burgee.
New in 2024 were The River Rat Cruises which were specially designed to encourage YC members to come by boat or land and enjoy a number of events which included a potluck at Yankee Point Marina and luncheons at Horn Harbor Restaurant and Merrior
The YC also organizes a number of cruises up and down the Chesapeake Bay throughout the summer months
Each year the Sailing Master works closely with IC management to organize and oversee the running of the Summer Sailing Camp There were 66 campers participating in the program in 2024 and netted $5,000 for IC
The Progressive Dinner is so popular with YC members and non-members that it is necessary to hold a lottery each year. This year ’ s Dinner could not be held at YC member’s homes due to inclement weather. It was decided to hold the Dinner at ICYCC instead and the Club provided outstanding service.
Another event that gains popularity each year is the summer Ice Cream Social which was hosted by Joy and Stu Kramer in August.
A number of YC members traveled to Charleston, SC, in October to take part in The Asphalt Cruise in this sought after destination.
The YC wraps up its business segment in October with an Annual Meeting. With a quorum established, minutes of last year ’ s meeting were approved, along with a budget and a slate of new officers. A motion was made by the Treasurer to raise the yearly dues from $40 to $50. The motion was approved. Current YC memberships is 261.
COMMODORE
RANDY GRAHAM
VICE COMMODORE
BOB YOUNG
REAR COMMODORE
LOU FRANK
FLEET CAPTAIN
STEVE YOUNG
PORT CAPTAIN
DAVID FORSYTH
SAILING MASTER
DEBBY HOYT
SECRETARY
KATHRYN WAINSCOTT
TREASURER
PAUL HARRIS
PAST COMMODORE
RANDY GRAHAM
EX-OFFICIO MEMBER:
BRIAN DARLAK
The Commodore’s Ball ends the social calendar each year A formal event with dinner and dancing also includes the Change of Watch that marks the transfer of authority and responsibility from the outgoing officers to the newly elected ones The ceremony also recognizes the accomplishments of the outgoing officers and introduces the new officers to YC members. This year 100 members participated.
In 2024, YC goals were set and executed by Bridge officers, the IC staff and the many volunteers who work tirelessly to promote and carry out the many planned activities The volunteers, and staff are critical to the success of the YC’s events and this year many members stepped up to play a role in assisting with various activities.
Each year the YC produces its own Annual Report which is available in the Front Office, as well as, the website.
Submitted by: Kathryn Wainscott Secretary of the IC Yacht Club a
Thankyoutoallofourinst
CAMP
Income
Skipjack Sports Camp
Willow Oaks Terrace
Yacht Club
Total Income
Cost of Goods
Dining Room/Kitchen
Pro Shop
Racquet
Skipjack
Total Cost of Goods
Gross Profit
Expense
Dining Room/Kitchen
General
Golf
Marina
Other
Pro
Racquet
Skipjack Sports
Club
Total Expense
Net Profit/Loss
Consolidated Income Statement October 2024 Budget Type: Default
27
50)
00 (36,009.00) (5,526 67) (3,803 38) 652 59 0.00 (8,677 46) (44,686 46) (11,474 75) (2,936 49) 7,882.55 326 03
00
32,957 48 2,999 00 (654 63) (10.00) 35,291 85 353,491 38 271,642 52 79,184 00 11,233 63 0.00 362,060 15 2,807,528 87 674,301 77 624,681 34 674,474.39 5,351 49 238,857.11 32,565 62 339,139.19 70,261 87 0.00 40,689 24 YTD 656,303 48 1,165,008.50 27,986 10 415,447.34 150 00 759,072.45 69,621 15 0.00 76,000 00 0.00 0 00 3,169,589.02
718,310 00 651,525 00 687,502.00 10,000 00 238,200.00 33,951 00 381,318.00 75,200 00 0.00 50,346 00 213,340 00 75,000 00 7,386 00 0.00 295,726 00 3,353,672 00 YTD Budget 820,875 00 1,213,898.00 38,910 00 617,344.00 0 00 811,928.00 80,343 00 0.00 66,100 00 0.00 0 00 3,649,398.00 44,008 23 26,843 66 13,027.61 4,648 51 (657.11) 1,385 38 42,178.81 4,938 13 0.00 9,656 76 Variance (164,571 52) (48,889.50) (10,923 90) (201,896.66) 150 00 (52,855.55) (10,721 85) 0.00 9,900 00 0.00 0 00 (479,808.98) (58,302 52) (4,184 00) (3,847 63) 0.00 (66,334 15) (546,143 13) 661,918 38 589,561 95 582,661.95 8,853 32 234,576.68 30,044 40 354,344.65 86,479 13 0.00 45,439 83 270,261 84 61,354 71 7,141 99 (10.00) 338,748 54 2,828,402 95 YTD Last Year 748,898 72 1,165,150 25 40,797 63 333,648 15 210 00 738,305 49 93,235.79 (13,720 54) 61,550.00 (924 00) 0.00 3,167,151 49
(400,113 15) 1,700 00 2,595,580.29 232,822 66
Yacht