Round 9 - National Positions IFMSA-Quebec

National Positions d’IFMSA-Quebec Call for Applications 2021-2022 ROUND 9

Updated by

Emily Oulousian Vice-President of Activites 2020-2021 vpa@ifmsa.qc.ca Prepared by : Catherine Ji Vice-President of Internal Affairs 2012/13

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TABLE OF CONTENTS

Join the team and be part of the family!

IFMSA-Québec – Tout droit réservé

How To Apply?

Joining the Executive Board, the Board of Directors, the National team or the Supporting team is a golden opportunity for you to get more involved with IFMSA-Québec and be part of a team that is motivated, energetic and proactive!

The application period for all positions during the NINTH ROUND will be open for 9 DAYS, from August 10th until August 18th 2021 at 11:59 p.m. Please note that there are three new positions: Assistant VPE, Teddy bear hospital Coordo (Sherbrooke campus) and Coordo for InfoAid. In line with section A.7 of IFMSA-Québec’s bylaws, a candidature is considered valid once all the following documents have been sent to elections@ifmsa.qc.ca, in French and/or English: ● ● ● ●

Curriculum Vitae (maximum of 2 pages) Motivation letter (maximum of 1 page) Plan of action (maximum of 1 page under bullet points) Declaration of conflicts of interest

Moreover, the candidates applying for an elected position must submit a 2-minutes candidature video to introduce themselves to the IFMSA-Québec members. This video will act as the candidate’s speech, and will be shared online in a folder to allow the members to watch the videos.

The candidates for nominated positions (support team and projects team) DO NOT have to submit a candidature video.

Listed below are the conditions for the video: ● ● ● ● ● ●

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The video must be filmed in a landscape format The video must not last more than 2:00 minutes The video must be in a MOV or MP4 file The video can be in English, French or both The file of the video must bear the following name: CAND ["position"] ["name of the candidate"] The video must be sent along with the candidature documents by email at elections@ifmsa.qc.ca with the following subject: CAND ["position"] ["name of the candidate"]

Because the General Assembly has already taken place, the candidates for elected positions will be evaluated by the CE. The nominated candidates will continued to be evaluated by the nomination committees.

The complete list of positions along with their descriptions is available online in the IFMSA-Québec bylaws: https://ifmsa.qc.ca/ressources/.

The mandates for all positions run from September 1st, 2021, until August 31st, 2022. All officers must also be available for the handover period that will take place during summer 2021.

It is important to know that by committing to be part of the national team, you will be required to attend the mandatory Congress and training days (start of the year, mid-term, etc.)

New this year: members holding elected positions this year have prepared descriptive videos. Here is the link to the videos: https://drive.google.com/drive/u/3/folders/12pZNgOIBn1ymtGlkJIs_dhJ4aLrnOm77 For more information on a specific position, don’t hesitate to contact the current officer (see email addresses below). For all questions regarding the electoral process, feel free to contact the Elections committee: elections@ifmsa.qc.ca.

The Elections committee for the 2020-2021 team is composed of Maria Alexandra Rosca (President) and Emily Oulousian (Vice-President of Activities).

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MEMBER STATUS AND VOTING RIGHTS Current members The current members of IFMSA-Québec are the individual members of the Fédération médicale étudiante du Québec (FMEQ). This includes all medical students registered in Medicine (M.D. or M.D., C.M.) in a medical faculty of Québec. All students registered in the medicine preparatory year in a Quebec university are also members of IFMSA-Québec. The current members of IFMSA-Québec hold individual voting rights during the annual General Assemblies in Autumn and Spring, and can run for all the local and national positions in IFMSA-Québec.

Alumni

A member of the Alumni Division is any individual who has received a medical doctorate (M.D. or M.D., C.M.) in a Quebec university. This status allows the individual to participate in IFMSA-Québec activities and act as a valued counsellor to the Executive board and Board of Directors. The Alumni members do not hold voting rights and cannot run for IFMSA-Québec’s national or local teams.

Externals Any external individual can bring his or her expertise to IFMSA-Québec’s team. IFMSA-Québec’s externals must show interest in the values of IFMSA-Québec and provide the organization with an opportunity to reach the public.

POSITION DESCRIPTIONS Executive board (EB) IFMSA-Québec’s governance is ensured by an Executive board whose officers are elected by the members for a one-year mandate during the National Spring Congress.

Vice-President of Activities The Vice-Presidency of Activities tasks’ pertain to the institutional memory of the Executive Board and of IFMSA-Québec, which includes but is not limited to the update of all official documentation, the drafting meeting agenda and minutes, the launch the electoral period. Furthermore, the vice-presidency is responsible for the application of the IFMSA-Québec Constitution, and its update, whenever pertinent, and also oversees the application of the IFMSA-Quebec General Regulations and is responsible for monitoring and executing the Strategic Plan adopted every 3 years. The vice-presidency must ensure the impact assessment of the organization through activities, projects and discussions and facilitate the exposure of IFMSA-Quebec members to national and international activities vpa@ifmsa.qc.ca

Board of Directors IFMSA-Québec is, since March 16 2014, a Non-Profit Organization, administratively independent from the Fédération Médicale Étudiante du Québec (FMEQ). IFMSA-Québec thus needs its own Board of Directors which is legally responsible of the organization per Quebec laws. The Administrative board is responsible of overseeing the work of all officers, ensuring the financial stability of the organization and making sure the organization is growing according to its members’ needs.

The Board is composed of IFMSA-Québec’s President and VP Finances, as well as current members, alumni members and externals. The Board holds 4 meetings per year, one per trimester. Please refer to Section A.5. of IFMSA-Québec’s bylaws for a complete description of the position. For any questions, contact elections@ifmsa.qc.ca Three positions on the BoD are currently open pour 2020-2021, including one for a two-year mandate (please specify in your application if you would like the two-year term). The outgoing president automatically enters the board without application. Members of the Board of Directors are elected at the Spring Congress and have to submit the same documents as the rest of the national team, and specify if they are applying for a one year or two year mandate. For more information on the BoD, contact ca@ifmsa.qc.ca.

National team Each of the seven committees of IFMSA-Québec is directed by a national coordinator who has the role of ensuring the management of their committee at a national level, of supporting the local chapters and organizing national activities to involve students from all universities. National officers are elected at the Spring National Congress.

National Public Health Officer The public health committee aims at promoting and preserving health of our populations by acting upstream on the social determinants of health, such as life habits, access to proper healthcare, education and environment. Specifically, the committee organizes educational activities for the university community, offering an exchange platform for discussions on public health matters. npo@ifmsa.qc.ca

National Officer for Immersions The committee aims to give the opportunity to medical students across the globe to participate into an exchange program. The committee also strives to offer an educative cultural experience that goes beyond the traditional medical school curriculum, allowing medical students to know the different ways

noi@ifmsa.qc.ca

National Team Support Positions Program coordinator for FMSS/SCOI The FMSS/SCOI program coordinator is responsible for the dealings implicating the Faculté de Médecine et des Sciences de la Santé de l’Université Sherbrooke as they relate to pre-departure trainings for UdeS students. He/she is tasked with coordinating the training team as well as planning the pre-departure trainings. fmss.scoi@ifmsa.qc.ca Project Director The Project Director is responsible for overseeing the IFMSA-Québec peer education projects across all Faculties of Medicine of Quebec, in collaboration with the coordinators of each project. ensures that each coordinator has all the tools necessary for the adequate operation of the project. The Projects Direction works closely with the national committees and the Vice-Presidency for Internal Affairs. projets@ifmsa.qc.ca

SCORA National assistant The SCORA national assistant supports the SCORA national assistant in the SCORA X-Change organisation, which implies the production of the proposition papers of the exchange, to recruit an organising committee and to report to the NORA. The collaboration between the NORA and the National assistant is expected for the creation of committee sessions and local trainings. nascora@ifmsa.qc.ca Project Director

Campus coordination (all campuses) For each of the six medical campuses in Quebec, IFMSA-Quebec recruits one campus coordinator who coordinates and assists local officers in their activities, works on national campaigns and ensures the promotion of IFMSA-Québec activities on the ground. The coordinator represents IFMSA-Québec amongst the medical students association.

Please note that the positions of campus coordinators are elected by the student body of each medical students’ association, during their respective annual elections. ulaval@ifmsa.qc.ca umontreal@ifmsa.qc.ca mauricie@ifmsa.qc.ca mcgill@ifmsa.qc.ca usherbrooke@ifmsa.qc.ca saguenay@ifmsa.qc.ca

New: VPE Assistant The Assistant to VPE has the role to assist the Vice-Presidency for External Affairs and the Presidency in coordinating the External Affairs Division; to undertake initiatives for the outreach of IFMSA-qc's positions externally, in particular by drafting press releases; overseeing adherence to guidelines, official format and official layout of position papers by the advocacy team; participate in the development of a media presence strategy in collaboration with the vice-presidency for external affairs and the presidency; to ensure the performance of all other tasks entrusted by the Vice-Presidency for External Affairs.

For all questions please write to vpe@ifmsa.qc.ca

Nominated positions Supporting Team and Projects Team Members of the Supporting team assist the Executive Board and the national team in their activities, or are responsible of initiatives in IFMSA-Québec that are not directly related to any of the Standing Committees.

The Project Coordinators are responsible of directing on-campus trainings for medical students participating in the peer-education projects, of managing promotional and educational material for their project and of seeking external funding if necessary. The members of the Projects Team work with the Projects Direction.

Members of the Supporting team and of the Projects Team will be nominated by the 2018-2019 Executive Board, upon recommendation from the current officers. The nominations will be revealed and adopted at the Spring National Assembly.

Coordinator of the Global Health Colloquium Organized yearly by IFMSA-Québec, the Global Health Colloquium (GHC) brings together experts, students and members of the public for a series of presentations and workshops focusing on global health. Furthermore, participants are encouraged to think and debate about these issues. The GHC will be held in Spring 2019 and the coordinator of the event must be ready to work for its preparations during the 2019-2020 year. As for the other positions on the GHC’s team, the call for applicants will start soon after the selections of the GHC coordinator. csm@ifmsa.qc.ca Sexperts Coordinator 2 positions for the Montreal region 1 position for the Trois-Rivières region 2 positions for the Quebec region The peer education project Sexperts aims to increase sexual health awareness amongst high school students. This project’s main goals are to enable youth to take responsibility for their own sexual health, to stimulate their curiosity, to promote respect of themselves and of others, to debunk some myths around sexuality and to provide tools and simple resources for taking informed and responsible decisions about their sexual activities. sexperts@ifmsa.qc.ca sexperts.mauricie@ifmsa.qc.ca

Healthy and Proud Coordinator 2 positions for the Montreal region 2 positions for the Trois-Rivières region 2 positions for the Quebec region

Healthy and Proud (Fiers et en Forme) aims to tackle the subject of body image through interactive workshops for adolescents in high school (Secondary 1 to 5). The workshop is divided into three sections.

The first defines the concepts of body image and self-esteem and explores the effects from family, social and cultural influences. The second workshop teaches the young adults about normal development in puberty, and factors that influence size and weight. It also deals with sensitive issues such as acne. The third section assists young people in their aim to accept their body by giving them advice regarding diet and physical activity and demystifying the yo-yo diets and dietary supplements. fiersetenforme@ifmsa.qc.ca fiersetenforme.mauricie@ifmsa.qc.ca Curious Eaters Coordinator 1 position for the Montreal region 1 position for the Trois-Rivières region 2 positions for the Quebec region The Curious Eaters project is a fun and interactive workshop for children in kindergarten, first and second grade. Two main themes are addressed: the discovery of fruits and vegetables as well as the various ways fun to be active. nutrition@ifmsa.qc.ca nutrition.mauricie@ifmsa.qc.ca SPOT It! Coordinator 1 position for the Montreal region 2 positions for the Quebec region 2 positions for the Dermatology clinic, ULaval The SPOT It! project is a peer education project dedicated to teaching high school students about the negative health impacts associated with exposure to UV radiation, as well as skin cancer and available options to prevent harmful exposure. tache@ifmsa.qc.ca

Teddy Bear Hospital Coordinator 1 position for the Sherbrooke region The Teddy Beary Hospital Québec is an interdisciplinary student project aimed at reducing the fear of the white coat in children. Bringing together health science students from the four faculties of medicine in the Quebec City region, it targets children between the ages of 4 and 6 and takes the form of a day of fun activities. The child walks with his patient teddy bear through several medical stations, thus recreating the different stages of treatment by the health system. The child witnesses the care given to his plush, thus relocating the fear generated by the procedures and promoting greater ease in the participating child. hopitalnounours.sherb.ifmsa.qc@gmail.com New : InfoAid Committee 1 position The InfoAid/InfoAide committee falls under the support division reporting to the Vice President of External Affairs. The InfoAid/InfoAide committee is responsible for producing and disseminating infographics presenting important public health issues to the local and international population. The objective of the infographic posters is to educate, inform and mobilize the target audience to be aware of their health management. The committee supports IFMSA-Quebec's outreach by contributing to health promotion and prevention among the general population in Quebec, and internationally. infoaid.ifmsaqc@gmail.com

For any questions, contact the elections committee: elections@ifmsa.qc.ca.

Your Executive Council 2020-2021, Raphaëlla Rosebush-Mercier, Vice-President of Exchanges Julie Abou-Samra, Vice-President of Capacity Building George Gerardis, Vice-President of Communications Maxence Brouillette, Vice-President of Finances Nissrine Ammari, Vice-President of External Affairs François-Pierre Marcoux, Vice-President of Internal Affairs Emily Oulousian, Vice-President of Activities Maria Alexandra Rosca, President