IFMSA August Meeting 2018 | Invitation Package

IFMSA August meeting 2018 Invitation package Inspired by your potential, powered by IFMSA-QuĂŠbec

International Federation of medical students’ Associations General Assembly August 2nd - 8th, 2018 Montréal, Québec Pre-General Assembly July 29th - August 2nd, 2018 Québec City, Québec

www.am2018montreal.com

table of contents 4.

Bonjour-Hi

22.

A pre-GA in Québec city

8.

Organizing Committee

26.

A CFMS Post-GA

10.

About montréal Meeting Logistics

28.

Finances and our partners

16.

Theme Event social accountability

32.

Registration dates & fees

18.

Our green commitment an eco-responsible event

34.

Getting to #yul All about visas

Health symposium a meeting for alumni

40.

some more info about québec

20.

bonjour-hi !

Dear Delegates,

It is our pleasure to officially invite you to the 67th IFMSA General Assembly August Meeting 2018.

In the works for the past two years, our team, composed of our NMO’s most motivated members, has been tirelessly planning what we hope to be the most inspiring and incredible IFMSA General Assembly yet. Be it your first, your last, or one of the many IFMSA international events you will attend, we know how excited you are to meet new and old friends, to discuss those global health issues that are so dear to your heart, to take those decisions for the advancement of our Federation at its highest decisional body and to discover a new part of the world.

Everything has been thought of: an eco-sustainable GA - a first of its kind, a theme event relevant across borders in this day and age, a side event at the height of our Alumni, a geographical location that will make you enjoy the best that Quebec has to offer, and carefully planned post-GA in collaboration with our sister organisation CFMS. All of this, hosted in the most vibrant, multicultural, open-minded and innovative city in Canada, in the heart of our summer, a season you won’t want to miss.

We know way too well how busy these seven days will be. This is why we have taken great care to plan everything so your stay in our beautiful province goes as smoothly as possible, from the moment you set foot out of the plane to the time you return home with all your memories, ready to make a change locally and globally. Of vital importance, we have set up a whole team and contacted the appropriate agencies here in Canada to facilitate the visa procedures, to ensure truly a global representation of all IFMSA national member organisations.

This event wouldn’t be possible without the help, financial and symbolic assistance of our sponsors and partners. Quebec Medical Association is the proud title sponsor of this event and we thank them for their contribution to this event. We are also proud to be able to count on the support of our head of states and ministries of education and health Justin Trudeau, Philippe Couillard, Gaétan Barrette, Hélène David, to name a few.

Pack your most chic attire, your running shoes, your sunscreen and your global health advocacy love, because we are taking you beyond the hospital for a field trip you will never forget. My team and I are waiting for you at #YUL with a warm ‘’Bienvenue!’’ and full of what Montreal has best to offer: innovation, warmth and love.

IFMSA - for everything that you have given us, this is our way to say thank you.

With love,

Claudel P-Desrosiers Chair of the AM2018 Organizing Committee

On behalf of the Organizing Committee of the August Meeting 2018 & IFMSA-Québec’s Team

A word from IFMSA Dear IFMSA,

We are extremely excited to see you in August in Montreal! We are so glad to have been working in the past few months with the incredible Organizing Committee of the August Meeting OC to prepare an experience full of surprises and to create amazing moments in the best IFMSA style, only like we can do it. I would like to give you a welcome as well to the beautiful region of the Americas.

This general assembly does not only represent a summer escape, but in the IFMSA it has become a very important meeting due to the historical moments we are going through. Québec has received IFMSA before with arms wide open and is doing so again!

This time, we look forward to a meeting committed to change IFMSA culture by providing spaces to take care of the environment, to promote social involvement and to learn from each other as medical students to improve our future.

Changing our federation isn’t easy. We generally focus on our external efforts and changing others.

An internal change requires innovation, lots of debate and a space like this one. All of this to make ourselves better, for us to grow and reach more people in the world.

We hope that this August Meeting will provide the perfect ingredients to promote this internal reform, to enhance better participation and inclusion in the Federation, but also to keep on developing this unique platform to share ideas and local activities.

I hope that your travels and preparations for this meeting are fruitful and well underway , and we really can’t wait to see you in Montreal!

We look forward to continue building IFMSA with you.

With kindest regards,

Carlos Acosta IFMSA President

On behalf of the IFMSA Team of Officials 2017-2018

the organizing committee

Claudel P-Desrosiers Chair am2018.chair@ifmsa.qc.ca

Michelle Houde Logistics Director am2018.logistics@ifmsa.qc.ca

David Alexandre Galiano Vice-Chair am2018.vicechair@ifmsa.qc.ca

Xiaoya Gao Logistics Team

am2018.xiaoya@ifmsa.qc.ca

Aline D. Khatchikian Secretary am2018.secretary@ifmsa.qc.ca

Camille Pelletier Vernooy Treasurer am2018.treasurer@ifmsa.qc.ca

Daphnée Valiquette Logistics Team

am2018.daphnee@ifmsa.qc.ca

Tara D’Ignazio Visa Coordinator am2018.visa@ifmsa.qc.ca

Kaylee Novack Logistics Team

am2018.kaylee@ifmsa.qc.ca

Antoine Van Duong Logistics Team

am2018.antoine@ifmsa.qc.ca

Nicolas Siron Logistics Team

am2018.nicolas@ifmsa.qc.ca

Alexa Eberle Visa Team

am2018.alexa@ifmsa.qc.ca

William Enlow Pre-GA Director am2018.prega@ifmsa.qc.ca

Lori Desroches Pre-GA Team

am2018.lori@ifmsa.qc.ca

Émilie Jolicoeur Pre-GA Team

am2018.emilie@ifmsa.qc.ca

Hanene Mankour Pre-GA Team

am2018.hanene@ifmsa.qc.ca

We have assembled a passionate and experienced team to lead the organization of the event. All together, we have attended over 60+ IFMSA international meetings, including more than 40 IFMSA general assemblies. From Quebec’s 2010 GA to the March Meeting 2018 in sunny Egypt, we can tell incredible tales from India, share the warmth of Tunisia, and show you the historic beauty of Malta.

Alexandra Chicoine Fundraising Director am2018.hr@ifmsa.qc.ca

Anne-Lou McNeil-Gauthier Fundraising Team

am2018.annelou@ifmsa.qc.ca

Gabriel Lavoie Fundraising Team

am2018.gabriel@ifmsa.qc.ca

Lena Zotova Green Coordinator am2018.green@ifmsa.qc.ca

Gaël N-Chetaille Fundraising Team

am2018.gael@ifmsa.qc.ca

Ghassen Soufi Fundraising Team

am2018.ghassen@ifmsa.qc.ca

Raphaëlle Lalonde-Fortin Fundraising Team

am2018.raphaelle@ifmsa.qc.ca

Lucy Luo Post-GA Coordinator am2018.postga@ifmsa.qc.ca

Yassen Tcholakov Health Symposium Director am2018.alumni@ifmsa.qc.ca

Chérine Zaim Health Symposium Team am2018.cherine@ifmsa.qc.ca

Karma Abukasm Volunteers Coordinator am2018.karma@ifmsa.qc.ca

Rosa Lakabi Volunteers Coordinator am2018.rosa@ifmsa.qc.ca

Maxime Leroux-Lapierre Health Symposium Team am2018.maxime@ifmsa.qc.ca

Camille Marcoux Health Symposium Team am2018.camille@ifmsa.qc.ca

Dat Ngyuen-Dinh Health Symposium Team am2018.dat@ifmsa.qc.ca

Sara Medina Kasasni Marketing Director am2018.marketing@ifmsa.qc.ca

MontrĂŠal A city easy to love

where diversity meets sustainability Montréal is a breathtaking combination of European charm and North American energy nestled in the majestic St. Lawrence River.

Founded in 1642, it is the business centre of Québec and, taking its metropolitan area into account, is Canada’s second largest city, with more than 3 million people.

The city’s various neighbourhoods reflect its ethnic diversity.

Among Montréal’s features are its Downtown, Chinatown, Old Port, Little Italy, LGBT-friendly Village, Art’s Quarter and various other neighbourhoods, some of which were adopted by immigrants as their own.

Old in soul, but young at heart, Montréal has a storied past that includes a First Nations settlement, a French colony and a British stronghold.

Montréal lives in both French and English, but its multicultural population is really what shapes the cuisine, culture and conversation here.

Creative, cosmopolitan and cutting-edge,

Montréal is captivating. Few can resist the charm of this smart and spirited city, whose flair for cultivating one of the coolest lifestyles on the planet plays out daily.

Concordia University A General assembly in the heart of the city The General Assembly will take place at Concordia University, one of Canada’s most innovative and diverse universities. It is located at the heart of the city:

● 2 steps from the metro station, connecting you with the rest of the city

● 300 meters from the accommodation center

● 100 meters away from the busiest commercial street of Concordia

● Dozens of coffee shops and an impressive choice of international cuisines on the corner

● 10-minute walk from the Montreal General Hospital, the founding facility of the first medical faculty of Canada (where Sir William Osler introduced bedside teaching!)

The University offers plenty of cozy and modern conference rooms, amphitheatres and classrooms. All are equipped with projectors, computers, black and/or white boards, sound system, tables, chairs and individualized electric sockets. Wifi will be easily available for all participants through a unique conference code, eduroam and the city public wifi.

Sessions will be held in different classrooms of Concordia’s John Molson School of Business Building, with capacity varying from 30 up to 400 seats. Additional rooms will be offered for parallel and side sessions, depending on IFMSA Officials’ needs. The John Molson building (MB) is the dynamic green centre of Concordia University. It was awarded LEED Silver level certification by the Canada Green Building Council.

Plenary sessions will take place in an amphitheater, with 800 people capacity, divided in two sections - making it easier for everyone to discuss and vote on important issues. We also have the possibility to add a livestream service if need be.

Food Each meal will be served at the Grey Nuns’ Residence cafeteria. Local products will be favoured, minimizing our ecological footprint. Vegetarian options will be available at each meal. Plenty of nearby restaurants (sushis, souvlaki, dumplings, pizza, tacos) and coffee shops (Tim Hortons, Starbucks, Second Cup, Java U, etc) will give participants numerous additional options for group eating.

ACcomodation Grey Nuns residence & Nouvel Hotel Participants will be hosted in near-by residences and hotels, all less than 10 minutes walking from the main venue.

Grey Nuns Residence There are a variety of private rooms available from single to quadruple occupancy with shared and private washrooms. Games rooms, study lounges and event rooms are also available.

Although centrally located Grey Nuns has a beautiful garden oering a calm oasis for eating, exercise or just hanging out. The Grey Nuns Residence will be the home of 600 delegates.

Amenities

The Nouvel Hotel The Nouvel Hotel is located in front of the Grey Nuns Residence, less than five minutes away from the venue. Rooms will be from double to quadruple occupancy. It oers non-smoking guest rooms, an on-site restaurant, a gym open 24 hours a day, and an outdoor pool. It will be the home for 330+ delegates.

Delegates will get the option to select their preferences when completing their registration at the IFMSA August Meeting 2018. The Organizing Committee will do its utter best to respect those.

Getting Around SUBWAY STATION

PLENARY HALL

AIRPORT BUS

NOUVEL HOTEL

On August 2nd, we will supply a ticket for the local bus service, the 747, which will bring you right in front of the Grey Nuns Residence in less 30 minutes from the airport #YUL. Our welcome committee at the airport will make sure you have your free ticket and that you get out at the right stop. The same ticket will be used during the evening to get to the opening ceremony by our underground transit system, the metro (green line). The rest of the sessions will be at facilities less than 5 minutes walk from accommodation.

Social program Work hard, play harder. After plenary, it’s time to unwind and enjoy what Montréal has to offer best. We are an internationally-recognized hotbed of innovation and originality, home to a long list of leading artists in a variety of disciplines. Cultural and social events promoting the city of Montréal and highlighting the culture of Québec will be organized for the participants. Experiencing Montréal by night is when you’ll really get to see what the city is all about – contagious and inclusive joie-de-vivre.

Tentative Schedule August 2nd Opening Ceremony

-

Dance Floor & DJ at the Olympia

August 3rd

August 4th

August 5th

August 6th

August 7th

National Food & Drink Party

Global Health Movie Night at Grey Nuns’

-

Evening at nearby bars

Night Walk or City Tour by Bikes in Downtown Montreal

Cultural Show at the Sir Winston Churchill Pub

Closing Ceremony

-

Location to be determined

Theme event - Social accountability,

« health beyond the hospital » To truly make a difference for health, future doctors should be prepared to become leaders and collaborators beyond the healthcare framework, using inter-professionalism as a powerful tool for impact. How can we provide our patients with high quality care that goes beyond the medical center? With this in mind, “Social Accountability: Health Beyond the Hospital” is the chosen theme of the IFMSA August Meeting 2018.

Social accountability has been defined by the World Health Organization as “the obligation of medical schools to direct their education, research and service activities towards addressing the priority health concerns of the community, region, and/or nation they have a mandate to serve”. Based on equity and quality, social accountability allows us to direct our questions and decisions toward the ones with the greatest impact on health, using available and community resources, while working with all relevant stakeholders.

Participants at the IFMSA August Meeting will be asked to think, debate, reflect and discuss about what health and healthcare means for them – outside of the hospital. We are therefore opening the discussion on health to policy-makers and environmentalists, economics and lawyers, teachers and patients, academics and lobbyists, political advisors and technology experts, as well as to change makers with a valuable perspective on health to share. We have selected four subtopics to further explore:

• • • •

Health x Environment health x politics health x media health x innovation

Our innovative approach to including this theme in the agenda will, by its structure and content, engage future healthcare professionals to think outside the box. Innovative theme event sessions are designed to take place during the AM2018:

I.

An IFMSAx event where experts and medical students will come together to tell short and powerful pre-selected stories about social accountability in health. Speakers will each share a 10 to 20 minutes personal story or anecdote during the session.

II.

Multiple parallel streams of 60 to 120 minutes each will be held at least twice during the conference. These sessions are built to meet the interests of a diverse participant pool, and will focus on one of the four priority sub-topics.

III. A global health networking event, an hour-long meet-and-greet, will allow participants to get to know speakers and other local organizations in order to exchange ideas.

IV. The Pre General Assembly, in Quebec City, will have a 3-day workshop dedicated to social accountability. Sessions will be tailored to a smaller group of participants and will be very dynamic.

V.

Standing Committee sessions regarding medical education, public health, sexual and reproductive health, human rights and peace as well as medical exchanges, will also engage participants regarding the theme event.

VI. The Health Symposium, designed specifically for alumni, will include key sessions on social accountability and effective leadership in healthcare.

OUR Green Commitment for An eco-responsible event As a team of youth leaders in global health, we strive to ensure a sustainable meeting with a minimal ecological footprint. In fact, we commit to host the first eco-responsible and carbonneutral IFMSA meeting, and are already taking action to make it possible:

✓ We have included a budget item to buy carbon offsets for the compensation of CO2 emissions associated with accomodation, waste production, energy use, catering, materials and transportation at the event.

✓ In preparation for the meeting, delegates will receive a green survival kit, with tips to act in an environmentally respectful way throughout the event.

✓ We will encourage local food and drinks producers when choosing food caterers and menus.

✓ We will minimize food waste by donating potential surplus to local food redistribution organizations.

✓ We will encourage use of public transportation such as subways and buses.

✓ Composting and recycling will be available on site and explained to participants.

✓ We will minimize materials distributed to delegates and used for workshops.

✓ Our event will be hosted on a Fair Trade Campus, granted by the Association québécoise du commerce équitable, Fairtrade Canada and the Canadian Fair Trade Network (CFTN).

✓ The John Molson School of Business building, our venue, is the dynamic green centre of Concordia University. The building is a laureate of the Leadership in Energy and Environmental Design (LEED) Silver level certification of the Canada Green Building Council.

Many more environmentally responsible measures will be adopted in the following months, under the direction of our Green Coordinator.

FLIGHT OFFSET : WHAT DOES IT MEAN ?

A carbon offset is when a reduction in emissions of carbon dioxide (CO2) or greenhouse gases is done in order to compensate for an emission made elsewhere.

Did you know that planes are among the leading causes of CO2 emissions worldwide? Your travel to Canada in order to attend the General Assembly will be done by air, which will release from 1 to 5 tons of gases contributing to pollution and climate change. A roundtrip flight from Europe to Canada releases as much CO2 as using a car during a full year!

To reduce your personal environmental impact, you can contribute to sustainable development projects elsewhere in the world, which reduce CO2 emissions and eliminate the impact of your own emissions.

The Organizing Committee of the August Meeting will allow delegations to easily offset the environmental footprint of their travels to Canada, by paying a small fee directly on the registration system.

Get informed, get involved!

Climate change is considered the greatest global health opportunity of the 21st century.

Visit Beyond a Green GA on our website to learn more, and start making a difference!

Health symposium a special event for Junior doctors & IFMSA ALUMNI Registration fees (3-day event) With accomodation: 300€ Without accomodation: 125€

Dates: August 2nd - August 5th, 2018 Location: Montreal Venue: Concordia University Innovative and creative, the First Health Symposium for junior doctors and IFMSA alumni will offer high quality trainings on professionalism and social accountability, as well serve as a networking opportunity to over 200 young doctors. Participants will be able to present their work and research.

Partners

The Health Symposium will take place at Concordia University, on the 9th floor of the John Molson School of Business, a brand new conference center, a multi-functional, state-of-theart facility. It offers fantastic views on the city.

Registration Fees & Key Dates Registration will open in March and will last until June 15th 2018. Fees cover the sessions, meals and access to social events. Participants will have to pay for their own travel expenses. Participants may choose to cover for their own accomodation (AirBnB, friends, etc); otherwise will stay at Le Nouvel Hotel, located five minutes away from the venue.

Participants are also invited to attend the rest of AM2018 activities, including the Opening Ceremony and the traditional National Food and Drink Party.

IFMSA Alumni

The Health Symposium will be a health innovation hub. Montréal, and its continuous strive for better medical technologies, is the perfect location for this event. The incoming generation of physicians will be able to connect with the recently-established ones.

August 2nd

If an IFMSA Alumni wants to join for the whole duration of the General Assembly (August 2nd to August 8th 2018), he/she will have to pay the late registration fees of his/her respective national member organisation and proceed to register on the AM2018 main platform.

August 4th

August 3rd Stream A

The Symposium is organized in collaboration with the Fédération des médecins résidents du Québec (FMRQ), the Resident Doctors of Canada (RDoCs) and the World Medical Association (WMA) Junior Doctors Network (JDN).

Stream B

Stream A

Stream B

August 5th Stream A

Stream B

9:00-10:30

Opioid Crisis

Assisted Dying

Junior Doctors Wellbeing

11:00-12:30

Global Surgery

Cannabis

Social Media and Medicine

Climate Change

Antimicrobial Resistance

Medical Education Workshop

Indigenous Health

AM2018 Theme Event:

Environment x Innovation

Artifical Intelligence and Healthcare

Alumni Social Event

AM2018 Theme Event:

Politics x Media

13:30-15:00 15:00-17:00

Arrival Day, Registration & Check-in

17:00-19:00 Social Activities

IFMSA Alumni Sessions

AM2018 Theme Event: IFMSAx Opening Ceremony

Throughout the event

AM2018 National Food & Drink Party

Closing Ceremony & Networking

Poster exhibitions, Networking Opportunities

Quebec city the perfect location for the pre-general assembly

The city of Québec, founded in 1608, is located less than three hours away from Montréal.

Québec City is like a stroll through history.

As the cradle of French civilization in North America, it’s a living history lesson with a remarkable blend of architecture, heritage, art, and culture. It is the only fortified city of the sub-continent.

The city has captured the soul of the province over the centuries and holds a fierce grip on the French Canadian identity. According to the Lonely Planet, it also happens to be one of North America’s oldest and most magnificent settlements. Its picturesque Old Town, the only walled city north of Mexico, is an Unesco World Heritage site.

There’s more than a glimmer of Old Europe in its classic bistros, sidewalk cafes and manicured squares. It is a living museum of narrow cobblestone streets, 17th- and 18th-century houses and soaring church spires. It also has the splendid Château Frontenac towering above it all.

About the pre-General assembly Dates: July 29th - August 2nd, 2018 Location: Québec CITY

Registration fees: 265€ Deadline: by the end of may 2018

Preceding the General Assembly, a preconference will be organized for about 300 medical students.

More than 12 different workshops will run in parallel, during 3 full working days. The focus will be on capacity building of health learners.

Day-long trainings on advocacy, leadership and communication will be organized in partnership with the IFMSA International Teams, in addition to team building activities and personalized learning sessions.

A special workshop will be organized regarding the theme event of the AM2018, « Social Accountability: Health Beyond the Hospital », as a strategic priority of the Federation. This peer-topeer capacity building event will focus on the necessary skills for becoming a physician of the 21st century.

The complete list of workshops will be available on our website by mid-May 2018.

Venue Trainings will be held at the École nationale d’administration publique (ENAP), located only 15 minutes away from the accommodation by foot.

Every room is equipped with projector, whiteboard, flip charts and modifiable seating. Wi-Fi is provided.

Accomodation All participants will be lodged at the Québec City International Hostel, located in the heart of the old city. The hostel has a courtyard, meeting rooms and even its own bistro! The entire hostel will be booked for this event. Wi-Fi is provided.

Amenities

Transportation Transport to the Pre-GA will be provided from Québec City Jean-Lesage International Airport #YQB and from Quebec City train station and bus terminal (Gare du Palais) on the arrival day, July 29th 2018.

We will not offer transportation on July 29th from any other city. If you fly in to Montréal, we suggest you to look for different options, such as ViaRail (train) or Orléans Express (bus), both of which offers frequent and low-cost routes from Montréal to Québec city. You can also look at carpooling, on the AmigoExpress website. The road should take you less than three hours.

A transfer will be provided to the General Assembly in Montreal on August 2nd for all participants.

Social Program Different activities will be proposed to participants during the night time.

On the arrival day, we will offer a meet-and-greet directly at the hostel, with beers, pool and babyfoot tables for you to enjoy.

On the other days, we will invite you to discover Québec city and its charming districts, including through a « Ghost Tour » at night, showcasing you our unique history.

There are plenty of bars and clubs in the surrounding : we will make sure to take you to the best of them !

The cfms Post-GA Trips The Canadian Federation of Medical Students (CFMS), a full member within IFMSA and a great partner of IFMSAQuébec, will be organizing the Post-GA. May it be in the heart of the city or in the spectacular landscapes of its outskirts, our team wants to make sure you get an Canadian authentic experience. The post-GA packages is offered in collaboration with local partners, in order to discover and explore the hidden secrets and natural beauty of Québec and Ontario. The prices include full boarding (accomodation, 3 meals per day, transport). Additional activities would be at participants cost. Here’s a look at what you can expect! More details will be available on the registration platform.

Option A Québec City & TadoussaC

• You’ve missed the pre-GA?

It’s ok, we got the trip you need to see Québec city and its near-by attractions!

• You will get to visit Québec and its historic district, including the beautiful Chateau Frontenac.

• Whales watching trip on the St-Lawrence River in Tadoussac

• Visit of l’Ile D’Orléans

August 8th -10th Price: ≈300€

Option B An outdoors experience

• A journey in the national park • • • • • • •

of Mont Tremblant

Guided canoe trip on the Devil’s River

Hike on Mount Black Cow

Outdoors swimming

Mount Kaaikop with an unique panorama (3 hours hike)

Beach volleyball, canoe, campfire and much more!

Three certified guides

Bedding kits offered

August 8th -10th Price: ≈300€

Option C TO-Niagara falls-ottawa

• The perfect tour of Ontario, • • • • •

which includes Toronto, Niagara Falls and Ottawa, our capital!

Visit Toronto: city center, the Ripley’s Aquarium, the Stanley Cup Hall of Fame, CN Tower

Cruise to see the Niagara Falls and visit of Clifton Hill

Ottawa and the By Market

Canadian Museum of History

Guided visit of the Parliament

August 8th -10th Price: ≈300€

want to see more of montréal?

Montréal in the summer is something to experience.

With temperatures average around 26ºC, it’s Montréal festival season per excellence. Circus arts, music, fashion and design, theatre, games and fireworks are some of the hot happenings that burst onto the scene, and make the city and our hearts bright. Ignite your summer in the city that has the most festival days in the world!

It has one of the world’s best nightlife. It moves, it dances, it laughs, it flirts, and it constantly surprises. No other city in North America boasts a nightlife as diverse, dynamic and entertaining as Montréal. From cool jazz lounges to crowded dance clubs, and from cozy microbreweries to packed performance houses, plus an

exhilarating line-up of festivals year-long, this city proves that it’s the life of the party. Last call is at 3 a.m., but fun is passionately pursued in the city’s popular after-hour venues.

With close to 6,000 restaurants, bistros and cafés, Montréal has the most restaurants per capita in North America.

What are our local recommendations?

For music festivals > Piknic Electronic (every Sunday), Osheaga Music & Arts Festival.

For cultural festivals > Lotto-Québec Fireworks (July), LGBTQ+ Pride Week (August), World Film Festival (August).

For music shows > Metropolis, Bell Center, Club Soda, Diva Orange, Virgin Mobile Corona Theatre.

For theater shows > Gesu Theatre, Théâtre du Nouveau Monde, Place des Arts, Saint-Denis Theatre.

For pubcrawls > Crescent Street, around BerriUQAM.

For art museums > Contemporary Art Museum of Montréal, Montréal Museum of Fine Arts, McCord Museum, PHI Museum.

For shopping malls > Eaton Center, shops on SteCatherine street and on St-Laurent street.

For hipster neighbourhoods > Le Mile-End, Plateau Mont-Royal, Marché Jean-Talon.

To eat poutine (a must !!) > La Banquise, Dirty Dogs, Chez Claudette.

To the famous Bagel Shops > Fairmount Bagel or St-Viateur Bagel.

For a bit of science & history > Montréal Science Center, Botanical Gardens, the Biodome, Olympic Stadium (our logo!).

For a bit of fresh air > a walk on the Mont-Royal (with tams-tams every Sunday!).

A bit outside the city > Ile Sainte-Hélène, with La Ronde (Attraction park), Montréal’s casino and the vestiges from Expo67.

Registration Fees

Early

Late

A&B

125€

250€

C&D

225€

435€

E&F

290€

550€

Alumni *

125€

300€

Pre-GA

265€

-

Finances

* The price in the table for alumni are for registration to the Health Symposium (3-day event). If an Alumnus wants to stay for the duration of the entire general assembly, he/she shall pay the late registration of his/her respective country.

SUMMARY Income

505.000€

Expenses

508.000€

Unexpected (3%)

15.000€

To fundraise *

17.000€

* We are confident we will be able to fundraise this amount by August.

TOTAL INCOME: Pre-GA (290 participants)

76.850€

General Assembly (880 participants)

258.850€

Health Symposium (175 participants)

26.750€

Tax Return

55.370€

Sponsorships

87.400€

TOTAL Expenses (Pre-GA + GA):

All figures are based on 1,00€ = 1,45$ CAD

505.000€

508.000€

Accommodation

260.000€

Food

145.000€

Venue (incl. Opening and Equipment)

64.300€

Administration (incl. Accountant)

11.100€

Transportation

12.600€

Social Program

11.000€

Marketing

2.000€

Carbon Offset

2.000€

Organizing an IFMSA General Assembly in a high-cost country wouldn’t be possible without the efforts of our incredible fundraising team and of course, the

generous contributions of our sponsors.

title sponsors

gold sponsors

bronze sponsors

Supporters

Silver

our partners

Registration key points, dates &Fees

www.am2018montreal.com

The registration will be done using the same platform as the IFMSA March Meeting 2018 - Egypt. Personal invitation letters will be available on the website upon completing registration process and being approved

by IFMSA and by your head of delegation.

Each national member organization (NMO) is guaranteed a quota of up to 16 delegates, 8 eligible for early fees and and 8 eligible for late fees. Please note that if a delegate registered after the early fee deadline, he/she shall pay late fees.

Additionally, the Organizing Committee guarantees early registration fees for:

a) A minimum of 8 delegates for every NMO.

b) all IFMSA Officials (TO), including the EB-elect.

c) all IFMSA staff members.

d) 1 representative from each IFMSA Program.

e) 2 members from the MM2019 OC.

f) 1 coordinator from each IFMSA Task Force.

g) 10 support persons appointed by the EB.

h) 6 support persons appointed by the Standing Committee Directors.

i) 2 plenary team members.

The Organizing Committee guarantees late registration fees for:

a) Up to 8 delegates for every NMO.

b) 6 support persons appointed by the Standing Committee Directors.

c) 5 support persons appointed by the Regional Directors.

Registration Fees

Early

Late

Countries from categories A & B

125€

250€

Countries from categories C & D

225€

435€

Countries from categories E & F

290€

550€

Health Symposium (with accomodation)

300,00€

-

Health Symposium (without accomodation)

125,00€

-

Additional information Delegates from C&D and E&F must respectively pay 10€ et 25€ for the Travel Assistance Fund. Delegates beyond the NMO Early Quota (8) must pay an additional tax of 25€ for the IFMSA central budget.

NMOs with debts toward previous OCs will not be invited to the AM18, as per the bylaws.

Finally, all delegations will be able to contribute to our green commitment by offsetting their flights to the event. The amount will be added on the invoice.

important

Registration will open by March 25th, 2018 for both early and late registration.

Registration deadlines Early registration : May 15th, 2018

Late registration: June 15th, 2018

Paiement deadlines For early registration & IFMSA TO: May 30th, 2018

For late registration: June 25th, 2018

An additional fee of 10% of the total invoice will be added to the late paiements. If the paiements are not received by July 1st, registration will be cancelled. If your debt to the OC is more than 50€ after your transfer, another invoice will be issued, and the 10% penalty will be added if the difference is received after the deadline.

Paiement details Please note payments will have to be made by bank transfers. A minimum administration fee of 10-15€ needs to be covered by all NMOs to cover for the administration fees.

Should your NMO not be able to do bank transfers, please contact us by March 27th, 2018 at am2018montreal@ifmsa.org. We will work on a solution together to facilitate the process.

Bank Details Account: 03 558 24

Bank: Banque Nationale

Beneficiary: Rencontre d’août 2018 de l’IFMSA

Beneficiary Address: 630 rue Sherbrooke O., bureau 510 Montréal, Québec, H3A 1E4 , Canada

Bank Address: 3785 Rue Ontario E, Montréal, Québec, H1W 1S3, Canada

SWIFT: BNDCCAMMINT

IBAN: 010210060355824

Transit: 01021

Institution Number: 006

Substitutions Acceptable until July 1st, 2018.

Cancellations & Refunds After July 1st, 2018: 50% refund

After July 25th, 2018: no refund

Getting to YUL Visa & airport information

About the airport Montréal airport, called the Pierre-Elliott-Trudeau Airport - code YUL, is one of the easiest airports to reach in North America. Unlike most airports, YUL is already on the Island of Montréal and 25 minutes from the downtown area. In 2017, it is estimated that 18,2 million passengers passed through MontréalTrudeau Airport.

If you are flying for the Pre-General Assembly in Québec city, you can look for flights that land at Québec airport, the Jean-Lesage International Airport (code YQB).

Specific Restrictions Please read alcohol and cigarettes restrictions carefully: http://www.cbsa-asfc.gc.ca/travel-voyage/ atl-lat-eng.html. In short, each person coming to Canada cannot import more than 1.5 L of wine OR 1.14 L of liquor OR 8.5 L of beer.

If you are coming with more than $10 000 CAD cash with you, you need to specify it in your declaration.

More information on restrictions of goods and tips on entering Canada can be accessed here: http:// www.cbsa-asfc.gc.ca/travel-voyage/ivc-rnc-eng.html

Transportation on Arrival Day On August 2nd, we will supply a ticket for the local bus service, the 747, which will bring you right in front of the venue in 25 minutes. Our welcome committee at the airport will make sure you have your free ticket and that you get out at the right stop. The same ticket will be used during the evening

to get to the opening ceremony.

If you arrive a bit before the General Assembly, please note that the 747 runs 24 hours a day, 7 days a week. It is the best and cheapest way to get to downtown Montréal. Otherwise, a taxi would be around $40,00 CAD (fixed fare).

Airline rebate We have pleased to say that we have secured a 10% rebate for flights booked with Air Canada, the event official airline transporter.

CODE: Y9B2P4R1 To use it, you need to book flights directly on aircanada.com.

International flights Algeria

Algiers

ALG

# Weekly Flights 4

Bahamas

San Salvador

ZSA

1

Air Canada

Belgium

Brussels

BRU

6

Canada

Calgary, AB

YYC

27

Canada

Edmonton, AB

YEG

13

Canada

Halifax, NS

YHZ

71

Canada

Ottawa, ON

YOW

61

Air Canada, Air Transat Air Canada, WestJet Airlines Ltd. Air Canada Air Canada, Porter Airlines, WestJet Airlines Ltd. Air Canada Air Canada, Air Inuit, Air Transat, Provincial Airlines, Sunwing Airlines, WestJet Airlines Ltd. Air Canada, Porter Airlines Air Canada, Air Transat, WestJet Airlines Ltd. Air Canada, Air Transat, WestJet Airlines Ltd. Air Canada, WestJet Airlines Ltd. Air China

Country

City

Code

Canada

Québec, QC

YQB

131

Canada

Toronto Island, ON

YTZ

179

Canada

Toronto, ON

YYZ

227

Canada

Vancouver, BC

YVR

40

Canada

Winnipeg, MB

YWG

19

China

Beijing

PEK

5

China

Shanghai

PVG

7

Cuba

Cayo Coco

CCC

16

Carriers

Czech Republic Dominican Republic Dominican Republic England

Punta Cana

PUJ

26

London (Gatwick)

LGW

3

England

London (Heathrow)

LHR

14

France

Bordeaux

BOD

2

Cuba Cuba

Havana Holguin

HAV HOG

3 12

Varadero

VRA

26

Prague

PRG

2

Puerto Plata

POP

12

France

Lyon

LYS

4

Air Canada, Air Transat

France

Marseille

MRS

8

Air Canada, Air Transat

France

Nantes

NTE

2

Air Transat

France

NCE

6

CDG

25

France

Nice Paris (Charles-deGaulle) Paris (Orly)

ORY

7

Air Canada, Air Transat Air Canada, Air France, Air Transat Corsair

France

Toulouse

TLS

3

Air Transat

Germany

Frankfurt

FRA

7

Air Canada, Lufthansa

Germany

Munich

MUC

5

Lufthansa

Greece

Athens

ATH

9

Air Canada, Air Transat

Haïti

Port-au-Prince

PAP

3

Honduras

Roatan

RTB

2

Iceland

Reykjavik

KEF

7

Air Canada, Air Transat Air Transat, Sunwing Airlines Air Canada, WOW Air

Ireland

Dublin

DUB

1

Air Transat

Israel

Tel Aviv

TLV

4

Air Canada, Air Transat

Italy

Rome

FCO

12

Air Canada, Air Transat

Italy

Venise

VCE

6

Jamaica

Montego Bay

MBJ

7

Jordan

Amman

AMM

Martinique

Fort-de-France

FDF

France

City

Code

# Weekly Flights

Air Algérie, Air Canada

Air Canada Air Canada, Air Transat, Cubana, Sunwing Airlines Air China, Air Transat Air Canada, Air Transat, Cubana, Sunwing Airlines Air Canada, Air Transat, Cubana, Sunwing Airlines Air Transat Air Canada, Air Transat, Sunwing Airlines Air Canada, Air Transat, Sunwing Airlines Air Transat Air Canada, British Airways Air Transat

Cuba

Country Mexico

Cancun

CUN

30

Mexico

Cozumel

CZM

3

Mexico

Mexico

MEX

19

Mexico

Puerto Vallarta

PVR

7

Morroco

Casablanca

CMN

10

Netherlands

Amsterdam

AMS

4

St-Maarten

SXM

3

Panama City

PTY

4

Lima

LIM

2

Netherlands Antilles Panama Peru

Carriers Air Canada, Air Transat, Interjet, Sunwing Airlines, WestJet Airlines Ltd. Air Canada, Air Transat, Sunwing Airlines Aeromexico, Air Canada, Interjet Air Canada, Air Transat, Sunwing Airlines Air Canada, Royal Air Maroc KLM Royal Dutch Airlines Air Transat, Sunwing Airlines Copa Airlines Air Canada

Portugal

Lisbon

LIS

1

Portugal

Ponta Delgada

PDL

2

Portugal

Porto

OPO

2

Air Transat

Qatar

Doha

DOH

3

Spain

Barcelona

BCN

12

Qatar Air Canada, Air Transat

Spain

Madrid

MAD

2

Air Transat

Spain

Malaga

AGP

2

Air Transat

Air Transat Sata Internacionale Airlines

St-Pierre-etMiquelon Switzerland

St-Pierre

FSP

1

Basel-Mulhouse

BSL

1

Switzerland

Geneva

GVA

5

Air Transat Air Canada

Switzerland

Zurich

ZRH

5

Swiss

Tunisia

Tunis

TUN

1

Tunisair

Turkey

Istanbul

IST

3

Turkish Airlines

United States

Atlanta, GA

ATL

28

United States

Boston, MA

BOS

48

Delta Air Canada, WestJet Airlines Ltd.

United States

Charlotte, NC

CLT

7

United States

Chicago, IL

ORD

69

United States

Dallas / Ft. Worth, TX

DFW

19

United States

Denver

DEN

7

United States

Detroit, MI

DTW

30

United States

Fort Lauderdale, FL

FLL

36

United States

Hartford, CT

BDL

20

Air Canada

United States

Houston, TX

IAH

14

Air Canada

United States

Las Vegas, NV

LAS

14

Air Canada

United States

Los Angeles, CA

LAX

14

Air Canada

United States

Miami, FL

MIA

18

Air Canada, American Airlines

United States

Minneapolis,/ St-Paul, MN New York (JFK), NY

United States

2

Air Canada, Air Transat Air Canada, Air Transat, Sunwing Airlines Royal Jordanian

3

Air Canada, Air Transat

United States

Air Saint-Pierre

American Airlines Air Canada, American Airlines, United Airlines Air Canada, American Airlines Air Canada Delta Air Canada, Air Transat, Sunwing Airlines, WestJet Airlines Ltd.

MSP

7

JFK

35

New York (LGA), NY

LGA

117

United States

New York (Newark), NY

EWR

48

United States

Orlando (INT), FL

MCO

16

United States

Philadelphia, PA

PHL

49

United States

Phoenix, AZ

PHX

3

Air Canada, American Airlines, Delta Air Canada, United Airlines Air Canada, Air Transat, WestJet Airlines Ltd. Air Canada, American Airlines Air Canada

United States

San Francisco, CA

SFO

11

Air Canada

United States

Washington (Dulles), DC

IAD

28

Air Canada, United Airlines

Delta American Airlines, Delta

Visa requirements The Organizing Committee understands the struggle that many nationals will live during their path towards the obtention of a Canadian visa. We are aware that this process is not easy and that we are committed to break as many barriers as humanly possible for the delegates. However participants must be equally committed to comply with early deadlines and monetary expenses that might be needed in order to obtain said visa.

Please be aware that information presented hereafter are for general information only and do not at any time replace the information available on Immigration and Citizenship Canada website or any of the information provided by an officer of a visa office.

While the OC will do everything in its power to provide timely information and to facilitate processes for international delegates, it is important to understand that the due process of visa applications will need to be respected and that we are not able to guarantee that all participants will be awarded visas as this is contingent on international diplomatic relations.

An official invitation letter will be available for all delegates once they are registered and approved.

About the eTA If your country does not require a visa, you will probably still require an eTA (electronic Travel Authorization). All delegates who are not Canadian or US citizens will require an eTA. It costs $7,00 CAD and can be applied for entirely online. No invitation letter is required for an eTA and they are often granted within minutes of application, though they can take up to several days if extra documents are required. We recommend that delegates apply for an eTA before booking their flights.

Do you need a visa?

NO, but requires an eTA

YES Algeria

Honduras

Panama

Australia

Canada

Argentina

India

Paraguay

Austria

United States

Armenia

Indonesia

Peru

Belgium

Azerbaijan

Iran

Philippines

Bulgaria

Bangladesh

Iraq

Qatar

Spain

Bolivia

Israel

Russia

Chile

BosniaHerzegovina

Jamaica

Rwanda

Hong Kong

Brazil

Jordan

Senegal

Croatia

Burkina Faso

Kazakhstan

Serbia

Cyprus

Burundi

Kenya

Sierra Leone

Czech Republic

Republic of Cameroon

Serbia

South Africa

Denmark

China

Kuwait

Sudan

Estonia

Colombia

Lebanon

Syria

Finland

Costa Rica

Lesotho

Taiwan

France

Democratic Republic of Congo

Libya

Thailand

Germany

Dominican Republic

Macedonia

Togo

Greece

Ecuador

Malawi

Trinidad and Tobago

Hungary

Egypt

Mali

Tunisia

Iceland

El Salvador

Moldova

Turkey

Ireland

Ethiopia

Mongolia

Uganda

Italy

Fiji

Montenegro

Ukraine

Japan

Gambia

Morocco

United Arab Emirates

South Korea

Georgia

Namibia

Tanzania

Latvia

Ghana

Nepal

Uruguay

Lithuania Luxembourg

Grenada

Nicaragua

Uzbekistan

Guatemala

Nigeria

Venezuela

Malta

Guinea

Oman

Yemen

Mexico

Guyana

Pakistan

Zambia

The Netherlands

Haiti

Palestinian Authority

Zimbabwe

Norway

Malaysia

Tajikistan

Poland Portugal Romania Singapore Slovakia Slovenia Spain Sweden

Find out more about the eTA here

NO

Switzerland United Kingdom

Do’s and Dont’s

Suggested timeline

• Do start as early as possible! We understand

March 2018 • Consult the following link to confirm whether

that national guidelines for registration vary from NMOs to NMOs and that participation to a GA can be last minute, but if you require a visa you absolutely need to start the process as soon as you possibly can;

• Do not hesitate to contact us at am2018.visa@ifmsa.qc.ca as soon as you identify a problem where we can help (such as providing supporting documents, invitation letters, justification letters, etc.). We are committed to answer your request as quickly as possible.

• Do not wait to the last minute to contact us.

As yourself, we are medical students that might be in the OR for a x4 CABG of 6 hours or doing a 2-hour long psychiatric evaluation and might not be able to answer your request within the minute.

• Before contacting us for a question specific to your situation, do contact your national authorities and the nearest Canadian Visa Application Center that, as an adult, independent and smart medical student, you have already searched on the website. If the situation is too specific, we will have anyway to redirect you to this office.

your country requires a visa.

• Begin by contacting your embassy to inquire

on the documents required for a VISA.

Click here: Embassy list

• If delegates require a VISA, open the

application for delegates right after the March Meeting 2018 and select your delegates 4 months prior to the AM.

• Registration will open by March 25th, 2018, so

you can quickly start approving your delegates (early and late).

• If your delegation requires a visa, send your

finalized list of registered delegates minimum 4 months prior to the August Meeting (deadline: April 1st, 2018).

April 2018 • The AM2018 team will send you official

invitation letters at this point and your delegates should apply for Visitor visas.

• Invitation letters will be available once the Things To Do Before Buying Plane Tickets 1) Register on the online platform and be approved by your NMO and the OC.

2) Apply for a visa with your invitation letter of apply for an eTA (no letter required).

3) Wait for confirmation that your registration has been paid for by your NMO.

4) Once your spot is paid and you have your visa or eTA, book round trip tickets.

5) Pack everything you need, including a rain coat or an umbrella.

6) Do not miss your plane.

Welcome to Montreal!

delegate is registered on the platform, and is approved by their NMO and the OC.

May 2018 • May 15th is the deadline to register for the

early fees (up to 8 spots per NMO).

• Make sure you pay by May 30th to complete your registration.

Please note that invoices will be sent to NMOs as soon as the registration is completed. If all delegates are registered by early April, you will receive your invoice in April and you will be encouraged to pay at that time.

Some more infos about Montréal, Québec, Canada and our language 1

In Montréal, no building can be taller than the cross of the Mount-Royal.

2

Give peace a chance, by John Lennon was written in Montréal.

Quebec is where 77% of all the world’s maple syrup is made.

3

Pincher Creek, Alberta experienced a temperature change in 1962 from -19 to +22 ºC in one hour.

4

Saint-Louis-Du-Ha!-Ha!, Quebec is the only town in the world to have not only one, but two exclamation marks in its name in the world.

5

Although Canada is the second largest country in the world, it’s only home to 0.5% of the global population with 36 million people.

6

The CIA conducted mind-control experiments at the Allan Memorial Institute, a psychiatric hospital, just beside McGill University.

7

Ile-Sainte-Hélène is mostly made out of soil extracted from when the metro was built in 1966.

8 9

The Mount-Royal Park was designed by the same designer as Central Park in NYC.

10 11

Try to say this with a Canadian accent: I’m sorry and I apologize, the goose’s about to let the moose loose in the house, eh?

You can’t smoke inside any buildings, restaurants nor bars, or within a distance of 9m. And you can’t drink alcohol in public areas.

Important In Canada, there is an additional 15% tax to all products you buy, and this includes food and drinks in restaurant and bars, and general products such as clothes and souvenirs.

Additionally, if you go to a restaurant (and you sit at a table!) or if you buy a drink at the bar, you must tip the waiter an additional 15% - otherwise, he or she might scream back at you.

French survival guide to ease your stay in Montreal Hi

Bonjour (Bon-shworr)

How are you?

Comment ça va? (ko-men ssah vah)

Where is …

Où est… (Who hey…)

What time is it?

Quelle heure est-il (Kel ehr ey-t-ill)

Can you repeat

Pouvez-vous répéter (Pouh-vey v-who ray-pay-tay)

Slowly

Lentement (Des-pa-ci-to)

Please

S’il-vous-plait (Zil-v-who-play)

Thank you

Merci (Merh-zi)

You're welcome

De rien (Deh ri-hen)

I apologize *

Je suis désolé (Jay zou-ih day-zoh-lay)

* Whatever happens, just apologize, even if it’s not your fault…

Dont’s Even if it is tempting, do not say:

• Omelette du fromage: unless you are in a restaurant, otherwise you just look like an idiot.

• Voulez-vous coucher avec moi, ce soir: unless...

We would like to thank the international community for your support in the organizing of the IFMSA August Meeting 2018.

We truly hope it surpasses expectations and allows delegates to live a once in a lifetime experience.

All pictures of MontrĂŠal are a courtesy of Tourisme MontrĂŠal.

À bientôt !

Contact General am2018@ifmsa.qc.ca

Visas am2018.visa@ifmsa.qc.ca

INSPIRED BY YOUR POTENTIAL, POWERED BY IFMSA-QUÉBEC www.facebook.com/am2018montreal

Finances am2018.treasurer@ifmsa.qc.ca

@am2018montreal