IFMSA August meeting 2018 Invitation package Inspired by your potential, powered by IFMSA-QuĂŠbec
International Federation of medical students’ Associations General Assembly August 2nd - 8th, 2018 Montréal, Québec Pre-General Assembly July 29th - August 2nd, 2018 Québec City, Québec
table of contents 4.
A pre-GA in Québec city
A CFMS Post-GA
About montréal Meeting Logistics
Finances and our partners
Theme Event social accountability
Registration dates & fees
Our green commitment an eco-responsible event
Getting to #yul All about visas
Health symposium a meeting for alumni
some more info about québec
bonjour-hi ! Dear Delegates,
It is our pleasure to oﬃcially invite you to the 67th IFMSA General Assembly August Meeting 2018.
In the works for the past two years, our team, composed of our NMO’s most motivated members, has been tirelessly planning what we hope to be the most inspiring and incredible IFMSA General Assembly yet. Be it your first, your last, or one of the many IFMSA international events you will attend, we know how excited you are to meet new and old friends, to discuss those global health issues that are so dear to your heart, to take those decisions for the advancement of our Federation at its highest decisional body and to discover a new part of the world.
Everything has been thought of: an eco-sustainable GA - a first of its kind, a theme event relevant across borders in this day and age, a side event at the height of our Alumni, a geographical location that will make you enjoy the best that Quebec has to oﬀer, and carefully planned post-GA in collaboration with our sister organisation CFMS. All of this, hosted in the most vibrant, multicultural, open-minded and innovative city in Canada, in the heart of our summer, a season you won’t want to miss.
We know way too well how busy these seven days will be. This is why we have taken great care to plan everything so your stay in our beautiful province goes as smoothly as possible, from the moment you set foot out of the plane to the time you return home with all your memories, ready to make a change locally and globally. Of vital importance, we have set up a whole team and contacted the appropriate agencies here in Canada to facilitate the visa procedures, to ensure truly a global representation of all IFMSA national member organisations. This event wouldn’t be possible without the help, financial and symbolic assistance of our sponsors and partners. Quebec Medical Association is the proud title sponsor of this event and we thank them for their contribution to this event. We are also proud to be able to count on the support of our head of states and ministries of education and health Justin Trudeau, Philippe Couillard, Gaétan Barrette, Hélène David, to name a few. Pack your most chic attire, your running shoes, your sunscreen and your global health advocacy love, because we are taking you beyond the hospital for a field trip you will never forget. My team and I are waiting for you at #YUL with a warm ‘’Bienvenue!’’ and full of what Montreal has best to oﬀer: innovation, warmth and love.
IFMSA - for everything that you have given us, this is our way to say thank you.
Claudel P-Desrosiers Chair of the AM2018 Organizing Committee
On behalf of the Organizing Committee of the August Meeting 2018 & IFMSA-Québec’s Team
A word from IFMSA Dear IFMSA,
We are extremely excited to see you in August in Montreal! We are so glad to have been working in the past few months with the incredible Organizing Committee of the August Meeting OC to prepare an experience full of surprises and to create amazing moments in the best IFMSA style, only like we can do it. I would like to give you a welcome as well to the beautiful region of the Americas.
This general assembly does not only represent a summer escape, but in the IFMSA it has become a very important meeting due to the historical moments we are going through. Québec has received IFMSA before with arms wide open and is doing so again!
This time, we look forward to a meeting committed to change IFMSA culture by providing spaces to take care of the environment, to promote social involvement and to learn from each other as medical students to improve our future.
Changing our federation isn’t easy. We generally focus on our external eﬀorts and changing others. An internal change requires innovation, lots of debate and a space like this one. All of this to make ourselves better, for us to grow and reach more people in the world.
We hope that this August Meeting will provide the perfect ingredients to promote this internal reform, to enhance better participation and inclusion in the Federation, but also to keep on developing this unique platform to share ideas and local activities.
I hope that your travels and preparations for this meeting are fruitful and well underway , and we really can’t wait to see you in Montreal!
We look forward to continue building IFMSA with you.
With kindest regards,
Carlos Acosta IFMSA President
On behalf of the IFMSA Team of Oﬃcials 2017-2018
the organizing committee
Claudel P-Desrosiers Chair email@example.com
Michelle Houde Logistics Director firstname.lastname@example.org
David Alexandre Galiano Vice-Chair email@example.com
Xiaoya Gao Logistics Team
Aline D. Khatchikian Secretary firstname.lastname@example.org
Camille Pelletier Vernooy Treasurer email@example.com
Daphnée Valiquette Logistics Team
Tara D’Ignazio Visa Coordinator firstname.lastname@example.org
Kaylee Novack Logistics Team
Antoine Van Duong Logistics Team
Nicolas Siron Logistics Team
Alexa Eberle Visa Team
William Enlow Pre-GA Director email@example.com
Lori Desroches Pre-GA Team
Émilie Jolicoeur Pre-GA Team
Hanene Mankour Pre-GA Team
We have assembled a passionate and experienced team to lead the organization of the event. All together, we have attended over 60+ IFMSA international meetings, including more than 40 IFMSA general assemblies. From Quebec’s 2010 GA to the March Meeting 2018 in sunny Egypt, we can tell incredible tales from India, share the warmth of Tunisia, and show you the historic beauty of Malta.
Alexandra Chicoine Fundraising Director firstname.lastname@example.org
Anne-Lou McNeil-Gauthier Fundraising Team
Gabriel Lavoie Fundraising Team
Lena Zotova Green Coordinator email@example.com
Gaël N-Chetaille Fundraising Team
Ghassen Soufi Fundraising Team
Raphaëlle Lalonde-Fortin Fundraising Team
Lucy Luo Post-GA Coordinator firstname.lastname@example.org
Yassen Tcholakov Health Symposium Director email@example.com
Chérine Zaim Health Symposium Team firstname.lastname@example.org
Karma Abukasm Volunteers Coordinator email@example.com
Rosa Lakabi Volunteers Coordinator firstname.lastname@example.org
Maxime Leroux-Lapierre Health Symposium Team email@example.com
Camille Marcoux Health Symposium Team firstname.lastname@example.org
Dat Ngyuen-Dinh Health Symposium Team email@example.com
Sara Medina Kasasni Marketing Director firstname.lastname@example.org
MontrĂŠal A city easy to love
where diversity meets sustainability Montréal is a breathtaking combination of European charm and North American energy nestled in the majestic St. Lawrence River. Founded in 1642, it is the business centre of Québec and, taking its metropolitan area into account, is Canada’s second largest city, with more than 3 million people.
The city’s various neighbourhoods reflect its ethnic diversity. Among Montréal’s features are its Downtown, Chinatown, Old Port, Little Italy, LGBT-friendly Village, Art’s Quarter and various other neighbourhoods, some of which were adopted by immigrants as their own.
Old in soul, but young at heart, Montréal has a storied past that includes a First Nations settlement, a French colony and a British stronghold. Montréal lives in both French and English, but its multicultural population is really what shapes the cuisine, culture and conversation here.
Creative, cosmopolitan and cutting-edge,
Montréal is captivating. Few can resist the charm of this smart and spirited city, whose flair for cultivating one of the coolest lifestyles on the planet plays out daily.
Concordia University A General assembly in the heart of the city The General Assembly will take place at Concordia University, one of Canada’s most innovative and diverse universities. It is located at the heart of the city:
● 2 steps from the metro station, connecting you with the rest of the city
● 300 meters from the accommodation center
● 100 meters away from the busiest commercial street of Concordia
● Dozens of coﬀee shops and an impressive choice of international cuisines on the corner
● 10-minute walk from the Montreal General Hospital, the founding facility of the first medical faculty of Canada (where Sir William Osler introduced bedside teaching!)
The University oﬀers plenty of cozy and modern conference rooms, amphitheatres and classrooms. All are equipped with projectors, computers, black and/or white boards, sound system, tables, chairs and individualized electric sockets. Wifi will be easily available for all participants through a unique conference code, eduroam and the city public wifi.
Sessions will be held in diﬀerent classrooms of Concordia’s John Molson School of Business Building, with capacity varying from 30 up to 400 seats. Additional rooms will be oﬀered for parallel and side sessions, depending on IFMSA Oﬃcials’ needs. The John Molson building (MB) is the dynamic green centre of Concordia University. It was awarded LEED Silver level certification by the Canada Green Building Council.
Plenary sessions will take place in an amphitheater, with 800 people capacity, divided in two sections - making it easier for everyone to discuss and vote on important issues. We also have the possibility to add a livestream service if need be.
Food Each meal will be served at the Grey Nuns’ Residence cafeteria. Local products will be favoured, minimizing our ecological footprint. Vegetarian options will be available at each meal. Plenty of nearby restaurants (sushis, souvlaki, dumplings, pizza, tacos) and coﬀee shops (Tim Hortons, Starbucks, Second Cup, Java U, etc) will give participants numerous additional options for group eating.
ACcomodation Grey Nuns residence & Nouvel Hotel Participants will be hosted in near-by residences and hotels, all less than 10 minutes walking from the main venue.
Grey Nuns Residence There are a variety of private rooms available from single to quadruple occupancy with shared and private washrooms. Games rooms, study lounges and event rooms are also available. Although centrally located Grey Nuns has a beautiful garden oďŹ€ering a calm oasis for eating, exercise or just hanging out. The Grey Nuns Residence will be the home of 600 delegates.
The Nouvel Hotel The Nouvel Hotel is located in front of the Grey Nuns Residence, less than five minutes away from the venue. Rooms will be from double to quadruple occupancy. It oďŹ€ers non-smoking guest rooms, an on-site restaurant, a gym open 24 hours a day, and an outdoor pool. It will be the home for 330+ delegates.
Delegates will get the option to select their preferences when completing their registration at the IFMSA August Meeting 2018. The Organizing Committee will do its utter best to respect those.
Getting Around SUBWAY STATION
On August 2nd, we will supply a ticket for the local bus service, the 747, which will bring you right in front of the Grey Nuns Residence in less 30 minutes from the airport #YUL. Our welcome committee at the airport will make sure you have your free ticket and that you get out at the right stop. The same ticket will be used during the evening to get to the opening ceremony by our underground transit system, the metro (green line). The rest of the sessions will be at facilities less than 5 minutes walk from accommodation.
Social program Work hard, play harder. After plenary, it’s time to unwind and enjoy what Montréal has to oﬀer best. We are an internationally-recognized hotbed of innovation and originality, home to a long list of leading artists in a variety of disciplines. Cultural and social events promoting the city of Montréal and highlighting the culture of Québec will be organized for the participants. Experiencing Montréal by night is when you’ll really get to see what the city is all about – contagious and inclusive joie-de-vivre.
Tentative Schedule August 2nd Opening Ceremony
Dance Floor & DJ at the Olympia
National Food & Drink Party
Global Health Movie Night at Grey Nuns’
Evening at nearby bars
Night Walk or City Tour by Bikes in Downtown Montreal
Cultural Show at the Sir Winston Churchill Pub
Location to be determined
Theme event - Social accountability,
« health beyond the hospital » To truly make a diﬀerence for health, future doctors should be prepared to become leaders and collaborators beyond the healthcare framework, using inter-professionalism as a powerful tool for impact. How can we provide our patients with high quality care that goes beyond the medical center? With this in mind, “Social Accountability: Health Beyond the Hospital” is the chosen theme of the IFMSA August Meeting 2018.
Social accountability has been defined by the World Health Organization as “the obligation of medical schools to direct their education, research and service activities towards addressing the priority health concerns of the community, region, and/or nation they have a mandate to serve”. Based on equity and quality, social accountability allows us to direct our questions and decisions toward the ones with the greatest impact on health, using available and community resources, while working with all relevant stakeholders.
Participants at the IFMSA August Meeting will be asked to think, debate, reflect and discuss about what health and healthcare means for them – outside of the hospital. We are therefore opening the discussion on health to policy-makers and environmentalists, economics and lawyers, teachers and patients, academics and lobbyists, political advisors and technology experts, as well as to change makers with a valuable perspective on health to share. We have selected four subtopics to further explore:
• • • •
Health x Environment health x politics health x media health x innovation
Our innovative approach to including this theme in the agenda will, by its structure and content, engage future healthcare professionals to think outside the box. Innovative theme event sessions are designed to take place during the AM2018:
An IFMSAx event where experts and medical students will come together to tell short and powerful pre-selected stories about social accountability in health. Speakers will each share a 10 to 20 minutes personal story or anecdote during the session.
Multiple parallel streams of 60 to 120 minutes each will be held at least twice during the conference. These sessions are built to meet the interests of a diverse participant pool, and will focus on one of the four priority sub-topics.
III. A global health networking event, an hour-long meet-and-greet, will allow participants to get to know speakers and other local organizations in order to exchange ideas.
IV. The Pre General Assembly, in Quebec City, will have a 3-day workshop dedicated to social accountability. Sessions will be tailored to a smaller group of participants and will be very dynamic.
Standing Committee sessions regarding medical education, public health, sexual and reproductive health, human rights and peace as well as medical exchanges, will also engage participants regarding the theme event.
VI. The Health Symposium, designed specifically for alumni, will include key sessions on social accountability and eﬀective leadership in healthcare.
OUR Green Commitment for An eco-responsible event As a team of youth leaders in global health, we strive to ensure a sustainable meeting with a minimal ecological footprint. In fact, we commit to host the first eco-responsible and carbonneutral IFMSA meeting, and are already taking action to make it possible:
✓ We have included a budget item to buy carbon oﬀsets for the compensation of CO2 emissions associated with accomodation, waste production, energy use, catering, materials and transportation at the event.
✓ In preparation for the meeting, delegates will receive a green survival kit, with tips to act in an environmentally respectful way throughout the event.
✓ We will encourage local food and drinks producers when choosing food caterers and menus.
✓ We will minimize food waste by donating potential surplus to local food redistribution organizations.
✓ We will encourage use of public transportation such as subways and buses.
✓ Composting and recycling will be available on site and explained to participants.
✓ We will minimize materials distributed to delegates and used for workshops.
✓ Our event will be hosted on a Fair Trade Campus, granted by the Association québécoise du commerce équitable, Fairtrade Canada and the Canadian Fair Trade Network (CFTN).
✓ The John Molson School of Business building, our venue, is the dynamic green centre of Concordia University. The building is a laureate of the Leadership in Energy and Environmental Design (LEED) Silver level certification of the Canada Green Building Council.
Many more environmentally responsible measures will be adopted in the following months, under the direction of our Green Coordinator.
FLIGHT OFFSET : WHAT DOES IT MEAN ? A carbon oﬀset is when a reduction in emissions of carbon dioxide (CO2) or greenhouse gases is done in order to compensate for an emission made elsewhere.
Did you know that planes are among the leading causes of CO2 emissions worldwide? Your travel to Canada in order to attend the General Assembly will be done by air, which will release from 1 to 5 tons of gases contributing to pollution and climate change. A roundtrip flight from Europe to Canada releases as much CO2 as using a car during a full year!
To reduce your personal environmental impact, you can contribute to sustainable development projects elsewhere in the world, which reduce CO2 emissions and eliminate the impact of your own emissions.
The Organizing Committee of the August Meeting will allow delegations to easily oﬀset the environmental footprint of their travels to Canada, by paying a small fee directly on the registration system.
Get informed, get involved! Climate change is considered the greatest global health opportunity of the 21st century. Visit Beyond a Green GA on our website to learn more, and start making a diﬀerence!
Health symposium a special event for Junior doctors & IFMSA ALUMNI Registration fees (3-day event) With accomodation: 300€ Without accomodation: 125€
Dates: August 2nd - August 5th, 2018 Location: Montreal Venue: Concordia University Innovative and creative, the First Health Symposium for junior doctors and IFMSA alumni will oﬀer high quality trainings on professionalism and social accountability, as well serve as a networking opportunity to over 200 young doctors. Participants will be able to present their work and research.
The Health Symposium will take place at Concordia University, on the 9th floor of the John Molson School of Business, a brand new conference center, a multi-functional, state-of-theart facility. It oﬀers fantastic views on the city.
Registration Fees & Key Dates Registration will open in March and will last until June 15th 2018. Fees cover the sessions, meals and access to social events. Participants will have to pay for their own travel expenses. Participants may choose to cover for their own accomodation (AirBnB, friends, etc); otherwise will stay at Le Nouvel Hotel, located five minutes away from the venue.
Participants are also invited to attend the rest of AM2018 activities, including the Opening Ceremony and the traditional National Food and Drink Party.
The Health Symposium will be a health innovation hub. Montréal, and its continuous strive for better medical technologies, is the perfect location for this event. The incoming generation of physicians will be able to connect with the recently-established ones.
If an IFMSA Alumni wants to join for the whole duration of the General Assembly (August 2nd to August 8th 2018), he/she will have to pay the late registration fees of his/her respective national member organisation and proceed to register on the AM2018 main platform.
August 3rd Stream A
The Symposium is organized in collaboration with the Fédération des médecins résidents du Québec (FMRQ), the Resident Doctors of Canada (RDoCs) and the World Medical Association (WMA) Junior Doctors Network (JDN).
August 5th Stream A
Junior Doctors Wellbeing
Social Media and Medicine
Medical Education Workshop
AM2018 Theme Event:
Environment x Innovation
Artifical Intelligence and Healthcare
Alumni Social Event
AM2018 Theme Event:
Politics x Media
Arrival Day, Registration & Check-in
17:00-19:00 Social Activities
IFMSA Alumni Sessions
AM2018 Theme Event: IFMSAx Opening Ceremony
Throughout the event
AM2018 National Food & Drink Party
Closing Ceremony & Networking
Poster exhibitions, Networking Opportunities
Quebec city the perfect location for the pre-general assembly
The city of Québec, founded in 1608, is located less than three hours away from Montréal.
Québec City is like a stroll through history. As the cradle of French civilization in North America, it’s a living history lesson with a remarkable blend of architecture, heritage, art, and culture. It is the only fortified city of the sub-continent.
The city has captured the soul of the province over the centuries and holds a fierce grip on the French Canadian identity. According to the Lonely Planet, it also happens to be one of North America’s oldest and most magnificent settlements. Its picturesque Old Town, the only walled city north of Mexico, is an Unesco World Heritage site.
There’s more than a glimmer of Old Europe in its classic bistros, sidewalk cafes and manicured squares. It is a living museum of narrow cobblestone streets, 17th- and 18th-century houses and soaring church spires. It also has the splendid Château Frontenac towering above it all.
About the pre-General assembly Dates: July 29th - August 2nd, 2018 Location: Québec CITY
Registration fees: 265€ Deadline: by the end of may 2018
Preceding the General Assembly, a preconference will be organized for about 300 medical students.
More than 12 diﬀerent workshops will run in parallel, during 3 full working days. The focus will be on capacity building of health learners.
Day-long trainings on advocacy, leadership and communication will be organized in partnership with the IFMSA International Teams, in addition to team building activities and personalized learning sessions.
A special workshop will be organized regarding the theme event of the AM2018, « Social Accountability: Health Beyond the Hospital », as a strategic priority of the Federation. This peer-topeer capacity building event will focus on the necessary skills for becoming a physician of the 21st century.
The complete list of workshops will be available on our website by mid-May 2018.
Venue Trainings will be held at the École nationale d’administration publique (ENAP), located only 15 minutes away from the accommodation by foot. Every room is equipped with projector, whiteboard, flip charts and modifiable seating. Wi-Fi is provided.
Accomodation All participants will be lodged at the Québec City International Hostel, located in the heart of the old city. The hostel has a courtyard, meeting rooms and even its own bistro! The entire hostel will be booked for this event. Wi-Fi is provided.
Transportation Transport to the Pre-GA will be provided from Québec City Jean-Lesage International Airport #YQB and from Quebec City train station and bus terminal (Gare du Palais) on the arrival day, July 29th 2018.
We will not oﬀer transportation on July 29th from any other city. If you fly in to Montréal, we suggest you to look for diﬀerent options, such as ViaRail (train) or Orléans Express (bus), both of which oﬀers frequent and low-cost routes from Montréal to Québec city. You can also look at carpooling, on the AmigoExpress website. The road should take you less than three hours.
A transfer will be provided to the General Assembly in Montreal on August 2nd for all participants.
Social Program Diﬀerent activities will be proposed to participants during the night time.
On the arrival day, we will oﬀer a meet-and-greet directly at the hostel, with beers, pool and babyfoot tables for you to enjoy.
On the other days, we will invite you to discover Québec city and its charming districts, including through a « Ghost Tour » at night, showcasing you our unique history.
There are plenty of bars and clubs in the surrounding : we will make sure to take you to the best of them !
The cfms Post-GA Trips The Canadian Federation of Medical Students (CFMS), a full member within IFMSA and a great partner of IFMSAQuébec, will be organizing the Post-GA. May it be in the heart of the city or in the spectacular landscapes of its outskirts, our team wants to make sure you get an Canadian authentic experience. The post-GA packages is offered in collaboration with local partners, in order to discover and explore the hidden secrets and natural beauty of Québec and Ontario. The prices include full boarding (accomodation, 3 meals per day, transport). Additional activities would be at participants cost. Here’s a look at what you can expect! More details will be available on the registration platform.
Option A Québec City & TadoussaC
• You’ve missed the pre-GA?
It’s ok, we got the trip you need to see Québec city and its near-by attractions!
• You will get to visit Québec and its historic district, including the beautiful Chateau Frontenac.
• Whales watching trip on the St-Lawrence River in Tadoussac
• Visit of l’Ile D’Orléans
August 8th -10th Price: ≈300€
Option B An outdoors experience
• A journey in the national park • • • • • • •
of Mont Tremblant
Guided canoe trip on the Devil’s River
Hike on Mount Black Cow
Mount Kaaikop with an unique panorama (3 hours hike)
Beach volleyball, canoe, campfire and much more!
Three certified guides
Bedding kits oﬀered
August 8th -10th Price: ≈300€
Option C TO-Niagara falls-ottawa
• The perfect tour of Ontario, • • • • •
which includes Toronto, Niagara Falls and Ottawa, our capital!
Visit Toronto: city center, the Ripley’s Aquarium, the Stanley Cup Hall of Fame, CN Tower
Cruise to see the Niagara Falls and visit of Clifton Hill
Ottawa and the By Market
Canadian Museum of History
Guided visit of the Parliament
August 8th -10th Price: ≈300€
want to see more of montréal? Montréal in the summer is something to experience. With temperatures average around 26ºC, it’s Montréal festival season per excellence. Circus arts, music, fashion and design, theatre, games and fireworks are some of the hot happenings that burst onto the scene, and make the city and our hearts bright. Ignite your summer in the city that has the most festival days in the world!
It has one of the world’s best nightlife. It moves, it dances, it laughs, it flirts, and it constantly surprises. No other city in North America boasts a nightlife as diverse, dynamic and entertaining as Montréal. From cool jazz lounges to crowded dance clubs, and from cozy microbreweries to packed performance houses, plus an
exhilarating line-up of festivals year-long, this city proves that it’s the life of the party. Last call is at 3 a.m., but fun is passionately pursued in the city’s popular after-hour venues.
With close to 6,000 restaurants, bistros and cafés, Montréal has the most restaurants per capita in North America.
What are our local recommendations? For music festivals > Piknic Electronic (every Sunday), Osheaga Music & Arts Festival.
For cultural festivals > Lotto-Québec Fireworks (July), LGBTQ+ Pride Week (August), World Film Festival (August).
For music shows > Metropolis, Bell Center, Club Soda, Diva Orange, Virgin Mobile Corona Theatre.
For theater shows > Gesu Theatre, Théâtre du Nouveau Monde, Place des Arts, Saint-Denis Theatre.
For pubcrawls > Crescent Street, around BerriUQAM.
For art museums > Contemporary Art Museum of Montréal, Montréal Museum of Fine Arts, McCord Museum, PHI Museum.
For shopping malls > Eaton Center, shops on SteCatherine street and on St-Laurent street.
For hipster neighbourhoods > Le Mile-End, Plateau Mont-Royal, Marché Jean-Talon.
To eat poutine (a must !!) > La Banquise, Dirty Dogs, Chez Claudette.
To the famous Bagel Shops > Fairmount Bagel or St-Viateur Bagel.
For a bit of science & history > Montréal Science Center, Botanical Gardens, the Biodome, Olympic Stadium (our logo!).
For a bit of fresh air > a walk on the Mont-Royal (with tams-tams every Sunday!).
A bit outside the city > Ile Sainte-Hélène, with La Ronde (Attraction park), Montréal’s casino and the vestiges from Expo67.
* The price in the table for alumni are for registration to the Health Symposium (3-day event). If an Alumnus wants to stay for the duration of the entire general assembly, he/she shall pay the late registration of his/her respective country.
To fundraise *
* We are confident we will be able to fundraise this amount by August.
TOTAL INCOME: Pre-GA (290 participants)
General Assembly (880 participants)
Health Symposium (175 participants)
TOTAL Expenses (Pre-GA + GA):
All figures are based on 1,00€ = 1,45$ CAD
Venue (incl. Opening and Equipment)
Administration (incl. Accountant)
Organizing an IFMSA General Assembly in a high-cost country wouldn’t be possible without the eﬀorts of our incredible fundraising team and of course, the generous contributions of our sponsors.
Registration key points, dates &Fees
The registration will be done using the same platform as the IFMSA March Meeting 2018 - Egypt. Personal invitation letters will be available on the website upon completing registration process and being approved by IFMSA and by your head of delegation.
Each national member organization (NMO) is guaranteed a quota of up to 16 delegates, 8 eligible for early fees and and 8 eligible for late fees. Please note that if a delegate registered after the early fee deadline, he/she shall pay late fees.
Additionally, the Organizing Committee guarantees early registration fees for:
a) A minimum of 8 delegates for every NMO.
b) all IFMSA Oﬃcials (TO), including the EB-elect.
c) all IFMSA staﬀ members.
d) 1 representative from each IFMSA Program.
e) 2 members from the MM2019 OC.
f) 1 coordinator from each IFMSA Task Force.
g) 10 support persons appointed by the EB.
h) 6 support persons appointed by the Standing Committee Directors.
i) 2 plenary team members.
The Organizing Committee guarantees late registration fees for:
a) Up to 8 delegates for every NMO.
b) 6 support persons appointed by the Standing Committee Directors.
c) 5 support persons appointed by the Regional Directors. Registration Fees
Countries from categories A & B
Countries from categories C & D
Countries from categories E & F
Health Symposium (with accomodation)
Health Symposium (without accomodation)
Additional information Delegates from C&D and E&F must respectively pay 10€ et 25€ for the Travel Assistance Fund. Delegates beyond the NMO Early Quota (8) must pay an additional tax of 25€ for the IFMSA central budget.
NMOs with debts toward previous OCs will not be invited to the AM18, as per the bylaws.
Finally, all delegations will be able to contribute to our green commitment by oﬀsetting their flights to the event. The amount will be added on the invoice.
Registration will open by March 25th, 2018 for both early and late registration.
Registration deadlines Early registration : May 15th, 2018
Late registration: June 15th, 2018
Paiement deadlines For early registration & IFMSA TO: May 30th, 2018
For late registration: June 25th, 2018
An additional fee of 10% of the total invoice will be added to the late paiements. If the paiements are not received by July 1st, registration will be cancelled. If your debt to the OC is more than 50€ after your transfer, another invoice will be issued, and the 10% penalty will be added if the diﬀerence is received after the deadline.
Paiement details Please note payments will have to be made by bank transfers. A minimum administration fee of 10-15€ needs to be covered by all NMOs to cover for the administration fees.
Should your NMO not be able to do bank transfers, please contact us by March 27th, 2018 at email@example.com. We will work on a solution together to facilitate the process.
Bank Details Account: 03 558 24
Bank: Banque Nationale
Beneficiary: Rencontre d’août 2018 de l’IFMSA
Beneficiary Address: 630 rue Sherbrooke O., bureau 510 Montréal, Québec, H3A 1E4 , Canada
Bank Address: 3785 Rue Ontario E, Montréal, Québec, H1W 1S3, Canada
Institution Number: 006
Substitutions Acceptable until July 1st, 2018.
Cancellations & Refunds After July 1st, 2018: 50% refund
After July 25th, 2018: no refund
Getting to YUL Visa & airport information
About the airport Montréal airport, called the Pierre-Elliott-Trudeau Airport - code YUL, is one of the easiest airports to reach in North America. Unlike most airports, YUL is already on the Island of Montréal and 25 minutes from the downtown area. In 2017, it is estimated that 18,2 million passengers passed through MontréalTrudeau Airport.
If you are flying for the Pre-General Assembly in Québec city, you can look for flights that land at Québec airport, the Jean-Lesage International Airport (code YQB).
Specific Restrictions Please read alcohol and cigarettes restrictions carefully: http://www.cbsa-asfc.gc.ca/travel-voyage/ atl-lat-eng.html. In short, each person coming to Canada cannot import more than 1.5 L of wine OR 1.14 L of liquor OR 8.5 L of beer. If you are coming with more than $10 000 CAD cash with you, you need to specify it in your declaration.
More information on restrictions of goods and tips on entering Canada can be accessed here: http:// www.cbsa-asfc.gc.ca/travel-voyage/ivc-rnc-eng.html
Transportation on Arrival Day On August 2nd, we will supply a ticket for the local bus service, the 747, which will bring you right in front of the venue in 25 minutes. Our welcome committee at the airport will make sure you have your free ticket and that you get out at the right stop. The same ticket will be used during the evening
to get to the opening ceremony.
If you arrive a bit before the General Assembly, please note that the 747 runs 24 hours a day, 7 days a week. It is the best and cheapest way to get to downtown Montréal. Otherwise, a taxi would be around $40,00 CAD (fixed fare).
Airline rebate We have pleased to say that we have secured a 10% rebate for flights booked with Air Canada, the event oﬃcial airline transporter.
CODE: Y9B2P4R1 To use it, you need to book flights directly on aircanada.com.
International flights Algeria
# Weekly Flights 4
Air Canada, Air Transat Air Canada, WestJet Airlines Ltd. Air Canada Air Canada, Porter Airlines, WestJet Airlines Ltd. Air Canada Air Canada, Air Inuit, Air Transat, Provincial Airlines, Sunwing Airlines, WestJet Airlines Ltd. Air Canada, Porter Airlines Air Canada, Air Transat, WestJet Airlines Ltd. Air Canada, Air Transat, WestJet Airlines Ltd. Air Canada, WestJet Airlines Ltd. Air China
Toronto Island, ON
Czech Republic Dominican Republic Dominican Republic England
Air Canada, Air Transat
Air Canada, Air Transat
Nice Paris (Charles-deGaulle) Paris (Orly)
Air Canada, Air Transat Air Canada, Air France, Air Transat Corsair
Air Canada, Lufthansa
Air Canada, Air Transat
Air Canada, Air Transat Air Transat, Sunwing Airlines Air Canada, WOW Air
Air Canada, Air Transat
Air Canada, Air Transat
# Weekly Flights
Air Algérie, Air Canada
Air Canada Air Canada, Air Transat, Cubana, Sunwing Airlines Air China, Air Transat Air Canada, Air Transat, Cubana, Sunwing Airlines Air Canada, Air Transat, Cubana, Sunwing Airlines Air Transat Air Canada, Air Transat, Sunwing Airlines Air Canada, Air Transat, Sunwing Airlines Air Transat Air Canada, British Airways Air Transat
Netherlands Antilles Panama Peru
Carriers Air Canada, Air Transat, Interjet, Sunwing Airlines, WestJet Airlines Ltd. Air Canada, Air Transat, Sunwing Airlines Aeromexico, Air Canada, Interjet Air Canada, Air Transat, Sunwing Airlines Air Canada, Royal Air Maroc KLM Royal Dutch Airlines Air Transat, Sunwing Airlines Copa Airlines Air Canada
Qatar Air Canada, Air Transat
Air Transat Sata Internacionale Airlines
Air Transat Air Canada
Delta Air Canada, WestJet Airlines Ltd.
Dallas / Ft. Worth, TX
Fort Lauderdale, FL
Las Vegas, NV
Los Angeles, CA
Air Canada, American Airlines
Minneapolis,/ St-Paul, MN New York (JFK), NY
Air Canada, Air Transat Air Canada, Air Transat, Sunwing Airlines Royal Jordanian
Air Canada, Air Transat
American Airlines Air Canada, American Airlines, United Airlines Air Canada, American Airlines Air Canada Delta Air Canada, Air Transat, Sunwing Airlines, WestJet Airlines Ltd.
New York (LGA), NY
New York (Newark), NY
Orlando (INT), FL
Air Canada, American Airlines, Delta Air Canada, United Airlines Air Canada, Air Transat, WestJet Airlines Ltd. Air Canada, American Airlines Air Canada
San Francisco, CA
Washington (Dulles), DC
Air Canada, United Airlines
Delta American Airlines, Delta
Visa requirements The Organizing Committee understands the struggle that many nationals will live during their path towards the obtention of a Canadian visa. We are aware that this process is not easy and that we are committed to break as many barriers as humanly possible for the delegates. However participants must be equally committed to comply with early deadlines and monetary expenses that might be needed in order to obtain said visa.
Please be aware that information presented hereafter are for general information only and do not at any time replace the information available on Immigration and Citizenship Canada website or any of the information provided by an oﬃcer of a visa oﬃce.
While the OC will do everything in its power to provide timely information and to facilitate processes for international delegates, it is important to understand that the due process of visa applications will need to be respected and that we are not able to guarantee that all participants will be awarded visas as this is contingent on international diplomatic relations.
An oﬃcial invitation letter will be available for all delegates once they are registered and approved.
About the eTA If your country does not require a visa, you will probably still require an eTA (electronic Travel Authorization). All delegates who are not Canadian or US citizens will require an eTA. It costs $7,00 CAD and can be applied for entirely online. No invitation letter is required for an eTA and they are often granted within minutes of application, though they can take up to several days if extra documents are required. We recommend that delegates apply for an eTA before booking their flights.
Do you need a visa? NO, but requires an eTA
Republic of Cameroon
Democratic Republic of Congo
Trinidad and Tobago
United Arab Emirates
Poland Portugal Romania Singapore Slovakia Slovenia Spain Sweden
Find out more about the eTA here
Switzerland United Kingdom
Do’s and Dont’s
• Do start as early as possible! We understand
March 2018 • Consult the following link to confirm whether
that national guidelines for registration vary from NMOs to NMOs and that participation to a GA can be last minute, but if you require a visa you absolutely need to start the process as soon as you possibly can;
• Do not hesitate to contact us at firstname.lastname@example.org as soon as you identify a problem where we can help (such as providing supporting documents, invitation letters, justification letters, etc.). We are committed to answer your request as quickly as possible.
• Do not wait to the last minute to contact us. As yourself, we are medical students that might be in the OR for a x4 CABG of 6 hours or doing a 2-hour long psychiatric evaluation and might not be able to answer your request within the minute.
• Before contacting us for a question specific to your situation, do contact your national authorities and the nearest Canadian Visa Application Center that, as an adult, independent and smart medical student, you have already searched on the website. If the situation is too specific, we will have anyway to redirect you to this oﬃce.
your country requires a visa.
• Begin by contacting your embassy to inquire
on the documents required for a VISA.
Click here: Embassy list
• If delegates require a VISA, open the
application for delegates right after the March Meeting 2018 and select your delegates 4 months prior to the AM.
• Registration will open by March 25th, 2018, so
you can quickly start approving your delegates (early and late).
• If your delegation requires a visa, send your
finalized list of registered delegates minimum 4 months prior to the August Meeting (deadline: April 1st, 2018).
April 2018 • The AM2018 team will send you oﬃcial
invitation letters at this point and your delegates should apply for Visitor visas.
• Invitation letters will be available once the Things To Do Before Buying Plane Tickets 1) Register on the online platform and be approved by your NMO and the OC.
2) Apply for a visa with your invitation letter of apply for an eTA (no letter required).
3) Wait for confirmation that your registration has been paid for by your NMO.
4) Once your spot is paid and you have your visa or eTA, book round trip tickets.
5) Pack everything you need, including a rain coat or an umbrella.
6) Do not miss your plane.
Welcome to Montreal!
delegate is registered on the platform, and is approved by their NMO and the OC.
May 2018 • May 15th is the deadline to register for the
early fees (up to 8 spots per NMO).
• Make sure you pay by May 30th to complete your registration.
Please note that invoices will be sent to NMOs as soon as the registration is completed. If all delegates are registered by early April, you will receive your invoice in April and you will be encouraged to pay at that time.
Some more infos about Montréal, Québec, Canada and our language 1
In Montréal, no building can be taller than the cross of the Mount-Royal.
Give peace a chance, by John Lennon was written in Montréal. Quebec is where 77% of all the world’s maple syrup is made.
Pincher Creek, Alberta experienced a temperature change in 1962 from -19 to +22 ºC in one hour.
Saint-Louis-Du-Ha!-Ha!, Quebec is the only town in the world to have not only one, but two exclamation marks in its name in the world.
Although Canada is the second largest country in the world, it’s only home to 0.5% of the global population with 36 million people.
The CIA conducted mind-control experiments at the Allan Memorial Institute, a psychiatric hospital, just beside McGill University.
Ile-Sainte-Hélène is mostly made out of soil extracted from when the metro was built in 1966.
The Mount-Royal Park was designed by the same designer as Central Park in NYC.
Try to say this with a Canadian accent: I’m sorry and I apologize, the goose’s about to let the moose loose in the house, eh?
You can’t smoke inside any buildings, restaurants nor bars, or within a distance of 9m. And you can’t drink alcohol in public areas.
Important In Canada, there is an additional 15% tax to all products you buy, and this includes food and drinks in restaurant and bars, and general products such as clothes and souvenirs.
Additionally, if you go to a restaurant (and you sit at a table!) or if you buy a drink at the bar, you must tip the waiter an additional 15% - otherwise, he or she might scream back at you.
French survival guide to ease your stay in Montreal Hi
How are you?
Comment ça va? (ko-men ssah vah)
Where is …
Où est… (Who hey…)
What time is it?
Quelle heure est-il (Kel ehr ey-t-ill)
Can you repeat
Pouvez-vous répéter (Pouh-vey v-who ray-pay-tay)
De rien (Deh ri-hen)
I apologize *
Je suis désolé (Jay zou-ih day-zoh-lay)
* Whatever happens, just apologize, even if it’s not your fault…
Dont’s Even if it is tempting, do not say:
• Omelette du fromage: unless you are in a restaurant, otherwise you just look like an idiot.
• Voulez-vous coucher avec moi, ce soir: unless...
We would like to thank the international community for your support in the organizing of the IFMSA August Meeting 2018. We truly hope it surpasses expectations and allows delegates to live a once in a lifetime experience.
All pictures of MontrĂŠal are a courtesy of Tourisme MontrĂŠal.
À bientôt !
Contact General email@example.com
INSPIRED BY YOUR POTENTIAL, POWERED BY IFMSA-QUÉBEC www.facebook.com/am2018montreal
This is the official invitation package to the 67th IFMSA General Assembly August Meeting 2018 - Montréal, powered by IFMSA-Québec. For any...
Published on Mar 19, 2018
This is the official invitation package to the 67th IFMSA General Assembly August Meeting 2018 - Montréal, powered by IFMSA-Québec. For any...