JIPE Submissions Handbook

Page 1

Submission Handbook

We request prospect ive author s and research er s to review this handbook in its entiret y before uploa ding their submission on JIPE .ca.

humber.ca/research

humberpress.com

Revised: January 2024


Table of Contents Editor’s Note

4

Masthead

6

Editorial Board. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6 Editorial Team. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Chapter 1. About JIPE

8

About The Journal of Innovation in Polytechnic Education . . . . . . . .8 Who We Are . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9 JIPE Subject Areas. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10 Expectations for Submissions. . . . . . . . . . . . . . . . . . . . . . . . . . .10 For SoTL Researchers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11 For Research Assistants and Students . . . . . . . . . . . . . . . . . . . .12 Why should you publish? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13 Note for Contributors. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Chapter 2. Creative Approach

14

Chapter 3. Types of Submissions

15

Peer-Reviewed Articles. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15 Non-Peer-Reviewed Articles.. . . . . . . . . . . . . . . . . . . . . . . . . . . .16


Chapter 4. Rolling Submissions

17

Benefits of Rolling Submissions . . . . . . . . . . . . . . . . . . . . . . . . . 17 What happens after submission? . . . . . . . . . . . . . . . . . . . . . . . .18 JIPE Submission Workflow . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20

Chapter 5. JIPE Publication Process

22

General Yearly Issue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22 Special Issue. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Chapter 6. Submission Requirements

23

Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23 File Anonymization. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25 File Name Structure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26 Title Page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Manuscript Heading Structure. . . . . . . . . . . . . . . . . . . . . . . . . . .28 Manuscript Template. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29 Contributor Agreement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30 Submissions Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

Chapter 7. Peer-Review Process

33

Peer-Review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33 Guideline for Reviewers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34 Reviewer Request Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

Chapter 8. Resources and Quick Guides

36

Registering with JIPE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Uploading Your Submission Files. . . . . . . . . . . . . . . . . . . . . . . . .39 Accepting Your Role as Reviewer on JIPE. . . . . . . . . . . . . . . . . . .40 Exporting high resolution graph from Excel or Google Sheets. . . . .41

References

42

Questions? Suggestions?

43


Contents

Editor’s Note Dear authors, The Journal of Innovation in Polytechnic Education (JIPE) welcomes you. Have you participated in or conducted a research/innovation study? Do you have research you want to share? Every research project, study or initiative is a journey. Researchers and innovators embark on this journey and their work advances essential knowledge and changes the way we understand the world. Your research story must have led you to a point of discovery and impact, or the study could have resulted in a quest for further investigation. The Journal of Innovation in Polytechnic Education (JIPE) encourages you to share your knowledge and discoveries by publishing your work and adding to a growing body of knowledge. Your work builds on the research conducted by passionate researchers before you. We invite you to share your research story and add to the deep wealth of knowledge. Does your work focus on the scholarship of teaching & learning? Did you work closely with an industry or community partner? Was it applied research? Was it a social innovation research project? Did you conduct experiments at centres of innovation and/or research labs? Whatever it may be, JIPE wants to hear about it.


At JIPE, we eagerly invite submissions and manuscripts from a diverse range of contributors—whether you’re an experienced researcher, an emerging scholar, an everyday innovator, a dedicated staff member from any field at a polytechnic institution or university, or even a student, including research assistants. Your unique perspectives and insights enrich the tapestry of knowledge and innovation we aim to cultivate. Join us in the collaborative journey of sharing valuable stories and advancing research and innovation at Humber and beyond. You may make submissions to JIPE at any time (see Chapter 4 on Rolling Submissions). Please read JIPE’s About Page to learn more about JIPE’s mandate.

We highly recommend downloading the following templates/ documents before you begin

TEMPLATES/DOCUMENTS Title Page (jipe.ca/index.php/jipe/libraryFiles/downloadPublic/17) Manuscript Template (jipe.ca/index.php/jipe/libraryFiles/ downloadPublic/16) Download Checklist (issuu.com/humber_research/docs/jipe_checklist) Review the JIPE Contributor Agreement (for your reference) (jipe.ca/index.php/jipe/libraryFiles/downloadPublic/3)


Contents

Editorial Board Dr. Ann Marie Vaughan President & CEO, Humber College

Dr. Melanie Spence-Ariemma Vice-Provost and Chief Academic Officer of Guelph-Humber

Dr. Ginger Grant Dean, Office of Research & Innovation

Dr. Emma Smith Associate Dean, Research and Development, Office of Research & Innovation

Dr. Sharon M. McIntyre President, New Cottage Industries & Co.

Sarah Watts-Rynard Chief Executive Officer, Polytechnics Canada

Dr. Thomas Iskov VIA University College

Richard Emes Pro Vice-Chancellor Research and Innovation, Nottingham Trent University

Mbasa Mwawembe Principal, Managochi Community Technical College


Editorial Team Managing Editor Anju Kakkar Humber Press, Research & Innovation

Assistant Editors Saran Davaajargal Humber Press, Research & Innovation

Muge Abac, PhD Humber Press, Research & Innovation

Graphic Technologist Andrea Chan Humber Press, Research & Innovation

Editorial Office Humber Press Office of Research & Innovation, D224 205 Humber College Blvd. Toronto, Ontario Canada M9W 5L7 humberpress.com jipe.ca humber.ca/research ISSN 2561-5904 Key title: Journal of Innovation in Polytechnic Education Variant title: JIPE Alternate format available upon request. You can reach us at humberpress@humber.ca

This journal is published under a Creative Commons Attribution-Non Commercial-No Derivatives 4.0 International License (CC BY-NC-ND 4.0)


CHAPTER 1

Contents

Chapter 1. About JIPE About The Journal of Innovation in Polytechnic Education The Journal of Innovation in Polytechnic Education (JIPE) is an online, openaccess journal for peer-reviewed papers that mobilize knowledge and insights generated by the global polytechnic community. JIPE is electronically published by Humber Press at Humber College’s Office of Research & Innovation. JIPE publishes original research papers, review articles, brief reports, book reviews and our “micro-dissemination” options: innovation spotlights and essays. JIPE welcomes submissions from all researchers and innovators, including but not limited to experienced researchers, emerging scholars, everyday innovators, staff members, research assistants and students. There is no fee for submission or publication.

8

JIPE SUBMISSIONS HANDBOOK

humberpress.com • humberpress@humber.ca


CHAPTER 1

Who We Are JIPE is published by Humber Press, Office of Research & Innovation (ORI), Humber College Institute of Technology & Advanced Learning. Humber College ITAL is a leader among Canadian polytechnics in applied research. ORI helps faculty and student research teams engage in phenomenondriven research with industry and community partners, solving specific, real-world problems. The Humber Press team is dedicated to sharing stories of every step of the researcher’s journey—from the time when an idea is just a spark of curiosity to the formation of a research question to the exploration of new areas of knowledge to the dissemination of the final research results.

humberpress.com • humberpress@humber.ca

JIPE SUBMISSIONS HANDBOOK 9


CHAPTER 1

Contents

JIPE Subject Areas JIPE publishes articles that explore the integration of theory and practice as well as educational practices that foster innovation and entrepreneurship characteristic of the polytechnic model of education. JIPE especially encourages contributions exploring the value of polytechnics; examples include but are not limited to innovative teaching and learning practices, interdisciplinary approaches, engagement of students with industry, action learning, applied learning, industry partnerships, skills development, impact measurements, research outcomes, demystifying innovation, and hypothesis-driven experimental research. Submissions can cover areas of the scholarship of teaching & learning, life sciences, social innovation, health, psychology, Indigenous education & research, and STEAMS. Relevant engineering and mathematics articles are also accepted as long as there is a clear question and hypothesis being tested. While building your manuscripts, we recommend authors reflect on the following: 1. 2. 3.

10

Did your research findings advance understanding in a specific field? Are your conclusions justified by your results? What is the impact/intended impact of your work?

JIPE SUBMISSIONS HANDBOOK

humberpress.com • humberpress@humber.ca


CHAPTER 1

Expectations for Submissions For all types of research papers, the expectation is that the research has been systematically conducted with scientific and academic rigour. As such, regardless of the research methodology, all manuscripts submitted as original research papers, review articles, brief reports or innovation spotlights must include sections that describe the empirical approach and summarize the findings and these manuscripts will be peer-reviewed. Articles should include a brief review of the most relevant literature to situate the approach, a brief method section, a results section and a discussion/ conclusion section. JIPE especially encourages submissions that include multiple forms of evidence (e.g., collected at multiple points in time, using multiple data collection instruments, and/or from multiple sources.) It is the author’s key responsibility to avoid manipulation of existing research data. Authors must report only real, unfabricated data, avoid plagiarism and declare any conflicts of interest. Failing to comply can result in retraction of paper and public announcement of said retraction.

SoTL Journals

For SoTL Researchers

Check out these journals on SoTL:

Please note that for topics related to teaching and learning, personal classroom experiences, anecdotes, and/or reflections, student evaluations, and student grades are not normally sufficient forms of evidence; they may be included, but further evidence is also required. Take your classroom experiences and innovative teaching practices into the field of research by exploring the impact of the work–collect data, conduct systematic inquiry and analysis and share your findings, conclusions and recommendations with the world. Disseminating your research and knowledge builds on the “S” of the “Scholarship of Teaching & Learning (SoTL)” and we encourage you to do so

The Canadian Journal for the Scholarship of Teaching and Learning (CJSoTL) (ojs.lib.uwo.ca/index.php/ cjsotl_rcacea/) University of Saskatchewan— The Scholarship of Teaching and Learning: SoTL Journals (libguides.usask.ca/c. php?g=267530&p=1785194)

by submitting your manuscript on JIPE.ca

humberpress.com • humberpress@humber.ca

JIPE SUBMISSIONS HANDBOOK 11


CHAPTER 1

Contents

For Research Assistants and Students Did you know that the Journal of Innovation in Professional Education (JIPE) welcomes submissions from research assistants (RAs) and other students?

For Research Assistants If you have authored a research paper as part of your work on a research project, we invite you to submit your work to JIPE. It is essential that the submitted paper be overseen by a supervising researcher (Principal Investigator of the research project). Please note: The supervising researcher may or may not be a co-author on the paper.

For Other Students Check out our Social Media platforms: https://lnk.bio/ HumberResearch

Students who investigated a topic of interest without affiliation to an existing research project can independently send in their submission to JIPE. Please note: Review the different categories that JIPE offers. You may find that categories like Book Review, Brief Report and Essays are styles that suit the dissemination of your insights and knowledge. Interested in reading a paper written by research assistants? Read: Demystifying Organizational Health: What Is It And Why Does It Matter? Note: RAs and students are requested to please review the Handbook in detail to learn about the submission process and other requirements.

12

JIPE SUBMISSIONS HANDBOOK

humberpress.com • humberpress@humber.ca


CHAPTER 1

Why should you publish? Embarking on the journey of becoming a published author offers numerous advantages, including: y y y

Contributing to the scholarly discourse within your field Sharing your knowledge with the broader academic community Earning recognition for your valuable contributions

Additionally, we at Humber Press actively disseminate published papers through various online platforms. Further advantages of being a published author with JIPE include: y y y

The opportunity to link the published article on your resume The ability to share your work on LinkedIn and other online platforms Enhanced competitiveness in job opportunities due to your published contributions to academic journals

We believe that these additional benefits provide a unique edge to RAs and students in their academic and professional pursuits.

Note for Contributors JIPE is an open-access journal that uses the Creative Commons license. The journal provides immediate open access to its content on the principle that making research freely available to the public supports a greater global exchange of knowledge. The names and email addresses entered in the journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party. The articles published in this open journal are published under the terms of the Creative Commons Attribution-Non Commercial-No Derivatives 4.0 International (CC BY-NC-ND 4.0).

humberpress.com • humberpress@humber.ca

JIPE SUBMISSIONS HANDBOOK 13


CHAPTER 2

Contents

Chapter 2. Creative Approach The Importance of Visual Storytelling Learn about the importance of visual storytelling Visual Storytelling: What Is It? Why Is It Important? (https://www. wearecognitive.com/blog/whyis-visual-storytelling-important)

“One picture is worth a thousand words.” –Albert Einstein As JIPE is a knowledge dissemination platform that reaches a global audience, we encourage authors to incorporate creative elements in their submissions to facilitate effective communications. We welcome submissions that include images and visual data storytelling approaches. Such elements enhance the reader’s engagement with and understanding of the material. Examples of additional components include but are not limited to pictures, field

Need help visualizing your data?

notes, figures, tables, graphs and illustrations.

Statistics Canada provides a helpful tool on how to best display your data

one minute)—JIPE is an electronic publication and including streamlined video

Data Visualization: Best Practices (https://www150. statcan.gc.ca/n1/pub/89-260005/892600052022001eng.htm) Make your data accessible: Data Visualizations, Charts, and Graphs (https://accessibility.huit. harvard.edu/data-viz-chartsgraphs)

We also welcome submissions of no more than two videos (each no longer than content can shed further light on some research studies. Think of: y y y

Graphical abstracts Data visualization (e.g., Tableau) 3D models

Data info

Data info Data info

14

JIPE SUBMISSIONS HANDBOOK

humberpress.com • humberpress@humber.ca


CHAPTER 3

Chapter 3. Types of Submissions For authors’ convenience, please download the Title Page and Manuscript Template created by JIPE. Please take note of the category your submission falls under. This will be required when you upload your submission on JIPE.ca. The following is the list of submission categories accepted for JIPE, the submission types are grouped into two main sbumission types: peer-reviewed and non-peer-reviewed articles. Please note: the word count does not include author metadata (names, affiliations, addresses, etc.), figures, multimedia appendices, tables or references.

JIPE Submission

Please refer to the complete checklist for manuscript requirements (page 25).

Articles:

Peer-Reviewed Articles

Original Research Paper Review Articles Innovation Spotlights Brief Reports

Categories Overview Peer-Reviewed

A) Original research papers: 3500–5000 words Original research papers report on original empirical research, i.e., primary source. These papers report the methods and results of an original research study performed by the author(s). They can include methods and results concluded from analyzing raw data and conclusions drawn from the results of the

Non-Peer-Reviewed

analysis or focus on teaching and learning, research and innovation, and insights

Articles:

and observations resulting from participation in a research project or case study.

Essays Book Reviews Invited Commentary Presentation Summary

We are especially interested in articles that inquire into driving improvement to student-centred academic programming and students’ learning outcomes. Papers may take a qualitative or quantitative approach (or a combination) – authors must clearly identify their approach.

humberpress.com • humberpress@humber.ca

JIPE SUBMISSIONS HANDBOOK 15


CHAPTER 3

Contents

B) Review articles: 3500–5000 words Review articles provide a balanced synopsis of the current literature within a specific area of inquiry i.e., secondary source. These articles do not report original research of their own. Instead, they draw upon original research articles to suggest new research directions, strengthening support for existing theories and/or identifying patterns among existing research studies for further inquiry. Review articles should summarize the literature

Non-Peer-Reviewed Articles E) Essays: 1500–2500 words The primary purpose of an essay is to advance a new idea, summarize a development, or initiate or engage in discussion. They may be narrower in scope than the above categories, but the subject matter should be of general scholarly interest. Essays may experiment with style, tone, and voice. A strong essay will start a new and interesting scholarly

comprehensively and identify outstanding questions

conversation.

and areas for future inquiry.

F) Book reviews: 1500–2500 words

C) Innovation spotlights: 2500–3500 words

Scholarly reviews of books are considered for

Innovation spotlights highlight innovative practices,

publication, depending on the relevance of the

approaches, or tools and provide accompanying evidence that speaks to the effectiveness of the innovation, including but not limited to an innovative teaching practice or methodology benefitting academia, industry and community partners.

book for the journal readership. These papers should present a summary of the book as well as a thoughtful reflection on the book’s strengths and weaknesses. Of critical importance is that the review situates the book within a teaching and learning as

Innovation spotlights should include a brief review of

well as research and innovation framework.

the most relevant literature to situate the approach.

G) Invited commentary: 1500–2500 words

D) Brief reports: 2500–3500 words

Invited commentaries will occasionally be included

Brief reports are papers that report on empirical

in the journal, particularly as part of a special issue.

research but are shorter and more limited in scope. Examples of research that might be presented in this format include results from a pilot study, findings from a study with a small sample size that show promise of large effect size, case studies for classrooms, research using a simple design and

The commentaries are short articles that describe a researcher’s or an investigator’s position on a specific current subject that is in line with the larger theme of the journal. The commentaries do not require abstracts and will not be peer-reviewed; however, they will be reviewed by the editorial team

answering a single, specific question, or reports from

for suitability, accuracy and appropriateness.

an early phase of a project that is still ongoing.

H) Presentation summary: 1500–2500 words

Brief reports are suitable for presentation of research

Presentation summaries are brief summaries of

that extends previously published research, including

presentations given at peer-reviewed conferences as

the reporting of additional controls and confirmatory

part of the publication of conference proceedings.

results in other settings, as well as negative

For reference, please take inspiration from JIPE

results. Authors must clearly acknowledge any work

Volume 2, No. 1 Special Issue: Proceedings of the

upon which they are building, both published and

Polytechnics Canada 2019 Annual Showcase

unpublished.

(jipe.ca/index.php/jipe/issue/view/3)

16

JIPE SUBMISSIONS HANDBOOK

humberpress.com • humberpress@humber.ca


CHAPTER 4

hapter 4. C Rolling Submissions Rolling submissions is the process where applications or proposals are accepted and reviewed on an ongoing basis, rather than on a fixed deadline. This allows authors the flexibitility to submit their materials at any time. JIPE is adapting to the digital publishing sphere to meet the needs of seasoned and emerging researchers. All submissions must be made on JIPE.ca

Benefits of Rolling Submissions There are many benefits to publishing journal articles on a rolling basis as opposed to waiting to publish journal issues. Authors may submit at any time during the year and avail the opportunity to have their research and knowledge disseminated in a timely manner. Some of the benefits include: 1.

Knowledge is disseminated in a timely manner to meet the needs of researchers.

2.

Submissions are more likely to appear in search results if published up-to-date and in a timely manner.

3.

Research impact indicators are evolving to focus more on articles/ manuscript rather than journals.

4.

Work backlog is reduced for the editorial team and the reviewers.

humberpress.com • humberpress@humber.ca

JIPE SUBMISSIONS HANDBOOK 17


CHAPTER 4

Contents

What happens after submission? Below is our editorial process.

1. Editorial Process

Author submits manuscript on JIPE.ca Editor assigned Double-Blind Peer-Review Revisions Manuscript accepted (if successful)

IMPORTANT Authors, we highly recommend taking a moment to fill out all the fields when registering for your account.

18

2. Production Process

Manuscript copyedited/proofread Layout editor assigned

REQUIRED TEMPLATES/DOCUMENTS Title Page (jipe.ca/index.php/jipe/libraryFiles/downloadPublic/17) Manuscript Template (jipe.ca/index.php/jipe/libraryFiles/ downloadPublic/16) Download Checklist (issuu.com/humber_research/docs/jipe_checklist)

JIPE SUBMISSIONS HANDBOOK

humberpress.com • humberpress@humber.ca


CHAPTER 4

3. Publication

Manuscript shared with author for approval to proceed to publication Manuscript published online in “open general” issue or “open special” issue

4. Issue to Press

Issue closed after set amount of time Cumulated collection of online submissions compiled as a complete JIPE Issue Manuscript shared by JIPE widely on our social media platforms

See JIPE’s workflow on the next page

humberpress.com • humberpress@humber.ca

JIPE SUBMISSIONS HANDBOOK 19


CHAPTER 4

Contents

JIPE Submission Workflow See the next page for the detailed workflow breakdown.

1

Corresponding Author log’s in or registers an account with JIPE.ca

Corresponding Author submits manuscript to appropriate category Reject

2

Journal Editor accepts or rejects submission Accept

3 Please note: Review process can take 3 to 8 weeks

Editorial Assistant assigns appropriate reviewer(s)

Reject

Reviewer accepts or rejects role Accept

5

Please note: Journal Editor reserves the right to request another round of revision or accept

4

Editorial Assistant forwards reviewers responses to author Author(s) makes changes per reviewer’s suggestion

6

Submission undergoes copyediting and proofreading

7

Submission sent to Layout Editor Reject

Please note: Maximum 3 rounds of revisions

8

Author(s) receive pre-production for approval Accept

Legend Author/Submission JIPE Editorial Team Reviewer Publishing

9

Manuscript is published and shared on social media

10

After set amount of time, open issue is closed

Closed Issue

20

JIPE SUBMISSIONS HANDBOOK

humberpress.com • humberpress@humber.ca


CHAPTER 4

Authors must fill all required forms as indicated in the sections below. Since JIPE is an open-access double-blind peer-reviewed journal, we encourage authors to also take on the role of reviewers. 1.

Register an account with JIPE.ca or log in to your existing account. Please take a few minutes to input and complete all relevant fields. This helps expedite the production process. You can also track your paper through JIPE’s online portal. Submissions can be received at any time.

2.

Once the submission is received, it can take a few days for the Journal Editor to: a. b.

Accept the submission for peer-review process and assign an Editorial Assistant. Reject the submission if the prerequisites are not met (please refer to the Submission Checklist).

3.

Editorial Assistant will assign the appropriate reviewer(s) for the submission. A doubleblind peer-review process can take anywhere from three to six weeks, once reviewers have accepted the review invitation. Authors can typically expect to hear about the status of their manuscripts within three to eight weeks after submission, or longer depending on the influx of submissions at the time and any unforeseen circumstances.

4.

Editorial Assistant will forward reviewer responses to the corresponding author. Authors will be assigned one to three weeks to resubmit revised papers.

5.

Journal Editor reserves the right to: a. b.

Request another round of revision if necessary; or Accept the submission

6.

Accepted submissions will proceed to the next stage for copyediting and proofreading.

7.

Layout and design by JIPE’s layout designer.

8.

Authors will receive a pre-production version and they can make any final minor changes. Authors have a maximum of three (3) rounds of revisions.

9.

Manuscript will be published on JIPE.ca and assigned to either an “open general” issue or “open special” issue.

10. After a set amount of time, the open issue(s) will be closed. 11. The cumulated collection of online submissions will be compiled into a JIPE Issue. 12. JIPE will share the manuscript widely with our growing audience through the social media channels of Humber’s Office of Research & Innovation: instagram.com/humber_research

twitter.com/Humber_Research

l inkedin.com/showcase/humber-research

facebook.com/humberresearch

Please remember that both the editorial board and peer-reviewers are volunteering their time and expertise outside of their day-to-day responsibilities.

humberpress.com • humberpress@humber.ca

JIPE SUBMISSIONS HANDBOOK 21


CHAPTER 5

Contents

Chapter 5. JIPE Publication Process All papers will first be published online on JIPE.ca on a rolling basis. Each paper will be assigned to an “open” issue (see below). Once the issue is closed, cumulated manuscripts published online will be compiled into one of the following issues:

General Yearly Issue All articles published online, and assigned to an “open general” issue, by the first week of the December of the year will be compiled into a general yearly JIPE Issue which will be published in the following year. For example, manuscripts accepted for publication will be published as soon as they become finalized after going through our peer review and editorial process. These submissions will also be compiled into an annual JIPE Issue that will be published in the first quarter of the subsequent year.

Special Issue JIPE will publish a general yearly issue with one to two special issues every year. Special issues require a minimum of five (5) submissions to be considered for publication. If the number of submissions for a special issue does not reach five (5), JIPE reserves the right to publish the article in a general issue or postpone the publication of the special issue until the minimum number is reached. As part of Humber’s sustainability plan, JIPE will only be published electronically to reduce paper consumption. Head over to JIPE.ca to read the latest special issue.

22

JIPE SUBMISSIONS HANDBOOK

humberpress.com • humberpress@humber.ca


CHAPTER 6

Chapter 6. Submission Requirements Requirements Before being considered for publication in JIPE, submissions must adhere to the following: 1.

Submission must not have been previously published, nor can it be simultaneously considered for publication in another journal, in whole or in any significant part, in print or in an electronic format.

2.

If research contains the results of experimental studies on human participants, the author(s) must include proof of approval by the relevant institutional ethics review committee along with the date of approval (Research Ethics Board). If approval was not required, proof of exemption must be provided.

Once the above conditions have been met, authors must satisfy the following requirements to proceed with the submission: 1.

Manuscripts must be formatted as per the Manuscript Template. a. b. c.

The submission file should be in PDF, OpenOffice, or Microsoft Word file format. Manuscripts are to be formatted according to APA guidelines. The text should be double-spaced, in 12 pt. font. Page numbers should be included.

The template lists major sections that should be included. However, if a particular section is irrelevant to the manuscript, authors may decide to exclude the section with a footnote explanation providing reason to do so.

humberpress.com • humberpress@humber.ca

JIPE SUBMISSIONS HANDBOOK 23


CHAPTER 6

Contents 24

2.

The Title Page must be completed and included as a separate document in all submissions. All information identifying the authorship of the paper is to be included in Title Page. As such, any identifying information about the author(s) must not be included in the manuscript, which will be shared with the reviewers anonymously as part of the double-blind peer-review process.

3.

The Contributor Agreement must be filled and submitted. The Contributor Agreement confirms that all persons designated as authors qualify for authorship and approve the publishing of the article. Additionally, the agreement confirms that each author has no financial interest or conflict of interest in the material. If financial interest and/or conflict of interest exist, a statement must be provided about the circumstances.

4.

Submissions must be made online through an account created on JIPE.ca Once logged in, submissions can be made using the instructions provided.

5.

Writing must be in plain language to ensure accessibility. If your colleague or a friend can understand it, it is a good indicator that your manuscript is understandable! We encourage creativity, a storytelling approach and using an authentic voice in your writing. Please ensure that your paper is free of grammatical and spelling errors.

6.

Submissions must take into consideration the Accessibility for Ontarians with Disabilities Act (AODA), which includes guidelines on alt-text, long descriptions, and document structure. Please refer to Accessibility Checklist for more details.

7.

If excerpts, tables or figures from other copyrighted works are included, the author(s) must obtain permission and cite accordingly.

JIPE SUBMISSIONS HANDBOOK

humberpress.com • humberpress@humber.ca


CHAPTER 6

File Anonymization To ensure the integrity of anonymous peer-review, every effort should be made to prevent the identities of the authors and reviewers from being known to each other. This involves the authors, editors, and reviewers (who upload documents as part of their review) checking to see if the following steps have been taken with regard to the text and the file properties: y

y

The authors of the document have deleted their names from the text, with “Author” and year used in the references and footnotes, instead of the authors’ name, article title, etc. The authors of the document have removed personal information from the file properties by taking the following steps:

On Windows:

On Mac:

PDF:

Go to File Select Info Click on Check for Issues Click on Inspect Document In the Document Inspector dialog box, select the check boxes to choose the type of hidden content that you want inspected. Click Remove All Click Close Save the document

Go to Tools Click Protect Document Select Remove personal information for this file on save Click OK and save the file

Go to File Select Properties Remove any name in the author field Click OK

humberpress.com • humberpress@humber.ca

Save the document

JIPE SUBMISSIONS HANDBOOK 25


CHAPTER 6

Contents

File Name Structure When naming your files, please follow the naming conventions below.

Title Page Corresponding author’s last name

Version

Corresponding author’s last name_Abbreviation of the Manuscript’s Title_Title_v[1,2,3]

Abbreviation of the Manuscript’s Title [Corresponding author’s last name]_[Abbreviation of the Manuscript’s Title]_Title_v[1,2,3] e.g.: Brown_EdWorld_cover_V1.doc; Ke_ClassroomWIL_Cover_v1.doc

Main submission Corresponding author’s last name

Version

Corresponding author’s last name_Abbreviation of the Manuscript’s Title_Main_v[1,2,3]

Abbreviation of the Manuscript’s Title [Corresponding author’s last name]_[Abbreviation of the Manuscript’s Title]_Main_v[1,2,3] e.g.: Brown_EdWorld_Article_v1.doc; Ke_ClassroomWIL_Main_v1.doc

Additional documents Corresponding author’s last name

File type

Corresponding author’s last name_Abbreviation of the Manuscript’s Title_Extra_type

Abbreviation of the Manuscript’s Title [Corresponding author’s last name]_[Abbreviation of the Manuscript’s Title]_Extra_[type] e.g.: Brown_EdWorld_Extra_image.jpg; Brown_EdWorld_Extra_graph.xlsx; Ke_ClassroomWIL_img.jpg

26

JIPE SUBMISSIONS HANDBOOK

humberpress.com • humberpress@humber.ca


CHAPTER 6

Title Page D ownload Title Page (https://jipe.ca/index.php/jipe/libraryFiles/downloadPublic/17) The Title Page will not be shared with the reviewers to ensure the process of double-blind peer-review. NOTE: This Title Page must be saved as submitted separately from the rest of the document/manuscript. Select Manuscript Type from drop-down list. Type your Manuscript Title

Indicate your manuscript word count of manuscript not including title page, figures, multimedia appendices, tables or references.

Author(s): Byline will only include the name(s) of the author(s). List the authors in the order of appearance and write your name as you want it to appear in the publication. Author(s) note format: Please include the following information for the author’s note: Author’s Name, highest academic credential, academic affiliations (position, department, institute, city, state, country, email address). Provide short biographical notes. Less than 40 words. The corresponding author is the guarantor of submission.

humberpress.com • humberpress@humber.ca

JIPE SUBMISSIONS HANDBOOK 27


CHAPTER 6

Contents

Manuscript Heading Structure JIPE’s Manuscript Template follows the heading structure below:

Quick Tip Add Keywords! The power of discoverability

Title (heading level 1)

An author who published in JIPE Vol4 Issue1, was interviewed and featured in the BBC, What “upskilling” means for the future of work.

Keywords (include 5-6 keywords)

Abstract (must be 250 max or less)

Intro (heading level 2)  Subhead (heading level 3) Method (h2)  Participants (heading level 3)  Sub-head (heading level 4)  Materials (heading level 3)  Sub-head (heading level 4)

Helpful Writing Resources Check out these valuable writing guides: Western University Writing Resources (http://writing. uwo.ca/undergrads/writing_ resources.html) Purdue University Writing Lab (https://owl.purdue. edu/) Elsevier Author tools & resources (https://www. elsevier.com/authors/toolsand-resources)

28

 Procedure (heading level 3)  Sub-head (heading level 4) Results (heading level 2)  Subhead (heading level 3) Discussion (heading level 2)  Subhead (heading level 3)  Subhead (heading level 4) Conclusion (heading level 2) References (heading level 2)

JIPE SUBMISSIONS HANDBOOK

humberpress.com • humberpress@humber.ca


CHAPTER 6

Manuscript Template D ownload Manuscript Template (jipe.ca/index.php/jipe/libraryFiles/downloadPublic/16) If your submission belongs to the category: essay, book review, invited commentary or presentation summary, the sections highlighted in blue are optional. For all other types of submissions, all sections of the template are mandatory. If any section is excluded, please provide an explanation about the reason for exclusion. Note: Please remove all authorship identifying details in your manuscript to ensure double-blind peer-review process. Once the submission is approved and reviewed, authors may add authorship information to their manuscripts before proceeding to final production/layout phase prior to publishing.

IMPORTANT Submit on JIPE.ca Please submit both Title Page and Manuscript file (submission template).

And one more resource… Helpful guideline/framework to summarize your research project. Rainbow Framework by BetterEvaluation (https:// www.betterevaluation.org/ frameworks-guides/rainbowframework)

humberpress.com • humberpress@humber.ca

JIPE SUBMISSIONS HANDBOOK 29


CHAPTER 6

Contents

Contributor Agreement The Contributor Agreement is now available online as an e-form. Once you have signed the Contributor Agreement, your copy will be automatically generated and emailed to you. View Contributor Agreement (https://forms.office.com/r/KWqPMqkGaQ)

JIPE recommends that authorship be based on the following four criteria (please note the “AND”). The Contributor Agreement also contains this clause. By e-signing the contributor agreement, the corresponding author confirms that all authors of the relevant manuscript adhere to the following four points: y y y y

Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; AND Drafting the work or revising it critically for important intellectual content; AND Final approval of the version to be published; AND Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.

At its sole discretion, JIPE reserves the right to republish and reproduce an article along with a note that details the original publication history.

30

JIPE SUBMISSIONS HANDBOOK

humberpress.com • humberpress@humber.ca


CHAPTER 6

Submissions Checklist Download Checklist (issuu.com/humber_research/docs/jipe_checklist)

Submission Eligibility Certify that the submission has not been previously published, nor is it before another journal for consideration. If research contains the results of experimental studies on human participants, did you obtain proof of approval by the relevant institutional ethics review committee along with the date of approval e.g., approval from Research Ethics Board. If approval was not required, proof of exemption must be provided.

Submission Preparation Sign the Contributor Agreement. Declare all potential conflicts of interest. Declare financial relationship with the organization that sponsored the research (if applicable). Corresponding author has an account on JIPE. Author to consider accepting role of reviewer. Author provides areas of expertise.

Submission Components

Submission Compliance Use mandatory Title Page and Manuscript Template for submission. File names follow File Naming Convention. Submission written in plain language to ensure accessibility and ease of understanding. Grammar and spelling check manuscript. Submission word count falls within Submission Category word count. Submission complies with Accessibility for Ontarians with Disabilities Act (AODA). See Submission Accessibility checklist. Obtain written permission for any copyrighted table(s), figure(s), image(s)/visual(s) or excerpt(s) included.

Submission Formatting Submission is formatted using Manuscript Template header styles.

Download Title Page Template for submission.

Submission in PDF, OpenOffice, or Microsoft Word file format.

Download Manuscript Template for submission.

Manuscript is double-spaced and in 12 pt. font.

Remove all authorship identifying (anonymize) details from manuscript, including removing the author information from the file’s built-in properties.

Page numbers are included in document footer.

Include 250–300 word abstract. Include 6-8 keywords. Include relevant APA (7th edition) citations for the sources.

Line numbers included in submission.

Reviewer Edits Turn on ‘track changes’ when making any changes in your revised submission document.

Include all authors’ names and academic credentials. Include any images/visuals (if applicable; images/visuals should be high resolution (not blurry) 300 dpi (if possible), file format .jpg, .eps, .tiff, or psd or an original Adobe Illustrator file .ai or .eps). JIPE reserves the right to choose a visual element to accompany the article if visuals are not provided. humberpress.com • humberpress@humber.ca

Checklist continued to next page 

JIPE SUBMISSIONS HANDBOOK 31


CHAPTER 6

Contents

Accessibility Images include alternative (alt) text. Diagrams/graphs have high contrast. Diagrams/graphs clearly labeled. Colour in tables or diagrams are not the only means of conveying information; add a secondary representation using texture, line style or text.

Pre-production phase checklist Incorporate the relevant feedback received from your reviewer(s). Review and respond to the pre-production file received from the JIPE graphic artist. Provide approval for the final version of the submission.

Hyperlinks have Meaningful Names. Use built-in header styles from Manuscript Template. Tables Use simple table structure. Table used for data only, not layout formatting. Header row specified. Header column titles are unique (no repeating titles). Avoid split or merged cells. Avoid nested tables and blank rows/columns/cells.

Additional Accessibility Resources Accessible by Design: Inclusive Content Development Tips Building Accessible Tables Microsoft: Video: Create Accessible Tables Perkin’s Creating an Accessible Table in Word Links and Hypertext

“Accessible design is good design—it benefits people who don’t have disabilities as well as people who do.” —Steve Ballmer, former CEO of Microsoft

References Building accessible tables. Dallas College. (n.d.). https:// www.dallascollege.edu/about/accessibility/guidelines/ pages/building-tables. Links and Hypertext. WebAIM. (n.d.). https://webaim.org/ techniques/hypertext/link_text aspx Gorgon, A. (2021). Accessible by Design: Inclusive Content Development Tips. The Institute for Performance and Learning. https://performanceandlearning.ca/ blogpost/1880447/370727/Accessible-by-DesignInclusive-Content-Development-Tips

32

JIPE SUBMISSIONS HANDBOOK

World Leaders in Research-Based User Experience. (n.d.). Using the title attribute to help users predict where they are going. Nielsen Norman Group. https://www. nngroup.com/articles/title-attribute/ Create accessible tables. Video: Create accessible tables in Word. (n.d.). https://support.microsoft.com/en-us/ office/video-create-accessible-tables-in-wordcb464015-59dc-46a0-ac01-6217c62210e5 Creating an accessible table in word. Perkins eLearning. (n.d.). https://www.perkinselearning.org/technology/digitaltransitions/creating-accessible-table-word

humberpress.com • humberpress@humber.ca


CHAPTER 7

Chapter 7. Peer-Review Process Peer-Review JIPE adheres to a double-blind peer-review process, as part of which the authors and the reviewers remain anonymous throughout the process. A peer-review is mandatory for original research papers, review articles, brief reports, and innovation spotlights prior to acceptance for publication on JIPE’s online portal and digital issues. A double-blind peer-review process limits bias by focusing purely on content. Peerreviews improve quality of papers, ensure previous research work in the particular research area is acknowledged, detects plagiarism and plays a central role in academic course development. An added value of participating in peer-review is keeping up to date with the latest developments in research and innovation. Articles are usually reviewed by one to two reviewers, who are selected based on their areas of expertise and related experience. Reviewers provide feedback on the paper’s strengths and weaknesses. We expect that most submissions will require some revisions. If authors wish to know what reviewers are looking for in the manuscripts, they may refer to the Reviewer Request Form used by reviewers on page 29. Expressions of willingness to serve as a reviewer are welcomed and encouraged. Please register on JIPE.ca and you can choose the role of a reviewer in the options provided. Alternatively, please reach out to us at humberpress@humber.ca with your interest.

humberpress.com • humberpress@humber.ca

JIPE SUBMISSIONS HANDBOOK 33


CHAPTER 7

Contents

Guideline for Reviewers JIPE takes a developmental approach to articles, providing constructive feedback, particularly to authors who may have had limited experience publishing in peerreviewed journals. Our goal is to foster constructive facilitation; while we are committed to a high level of academic rigour, we also recognize that many authors submitting to the journal may be new to the peer-review process. In that light, reviews should be written in a collegial and supportive tone, with an eye toward making the final product the best it can possibly be. We encourage authors to also consider the role of being reviewers for reciprocity. Reviewers are asked to evaluate the principal strengths, weaknesses and points of consideration of the manuscript. We ask that reviewers provide specific and constructive suggestions in their feedback. Reviewers may share confidential remarks to the editor that will not be shared with the author(s) of the manuscript. If revisions are requested and made, the original reviewers may be asked to review the revised version to determine whether the authors have sufficiently addressed the concerns. Once revisions have been reviewed, JIPE will make one of the following recommendations: y y y

Accept the paper for publication Request further revisions before a final decision can be made Reject the submission

Reviewers are encouraged to read the following articles, which contain valuable advice on the process of peer-review. y y

Ten tips for a truly terrible peer review by Burt Blocken Top tips for peer reviewers by Wiley

JIPE gratefully acknowledges the efforts of our reviewers. Reviewers (names only) will be recognized annually on JIPE.ca.

34

JIPE SUBMISSIONS HANDBOOK

humberpress.com • humberpress@humber.ca


CHAPTER 7 Article submission type

Reviewer Request Form As part of the double-

Info will

blind peer-review

update

process, reviewers will

according to

receive an email with a

manuscript

link to a form similar to

submission

the one shown here.

type

humberpress.com • humberpress@humber.ca

JIPE SUBMISSIONS HANDBOOK 35


CHAPTER 8

Contents

Chapter 8. Resources and Quick Guides The following are quick reference guides: Registering with JIPE Uploading Your Submission Files Accepting Your Role as Reviewer on JIPE Exporting high resolution graph from Excel or Google Sheets

Interested in developing your research story? Check out Humber Press’ 1-hour video workshop (https://youtu. be/vroyxA-fNB0) designed to help you in your storytelling journey. Our team shares various techniques and tools for crafting powerful narratives, creating visuals, and ensuring accessibility. We hope you’ll enjoy this resource and share it with your colleagues and friends. Whether your story is an article, research and innovation story, social media post, or blog post, our team at Humber Press is here to help you in your storytelling journey! Visit humberpress.com/resources to find valuable resources on how to create impactful visuals and graphs/tables.

36

JIPE SUBMISSIONS HANDBOOK

humberpress.com • humberpress@humber.ca


CHAPTER 8

Registering with JIPE Step 1. Registration Page 1.

Select ‘Register’ button from top right corner (accessible from any JIPE page).

2.

You can create or connect your ORCID ID to your JIPE account.

3.

Fill out your information.

4.

Select ‘Yes, I agree to have my data collected and shared according to the privacy statement.’ If you wish to be notified of new publications or announcement, please check this item, otherwise if you wish not to be notified, do not select this item.

5.

Once you register, you’ll receive an email confirmation (you may need to check your spam or junk folder); please confirm your email address to finalize your JIPE registration.

1

2 3

4

5

humberpress.com • humberpress@humber.ca

JIPE SUBMISSIONS HANDBOOK 37


CHAPTER 8

Contents

Step 2. Updating your JIPE User Role(s) 1.

Go to the User Dashboard—to access click on the top right corner and select ‘Edit Profile’

2.

Select ‘Roles’ (third tab)

3.

Select any or all of the roles you’d like to have on JIPE: Reviewer, Author, Reader

4.

Type in your Reviewing Interests. After you type in one interest topic, hit the ‘enter’ button on your keyboard to log the interest topic.

1

2

3 4

38

JIPE SUBMISSIONS HANDBOOK

humberpress.com • humberpress@humber.ca


CHAPTER 8

Uploading Your Submission Files You can use these instructs for Excel and Google Sheets. For saving high resolution images from Tableau, you’ll need to zoom into your graph/chart and take a screenshot. 1.

Select the ‘Add File’ button or Upload File link Select the files you want to upload.

2.

Select/Indicate file kind (i.e. Article Text, Other, etc.)

You can submit your data sets, charts, graphics, etc. as an separate files when you upload your manuscript to JIPE—you must indicate file kind.

1

2

humberpress.com • humberpress@humber.ca

JIPE SUBMISSIONS HANDBOOK 39


CHAPTER 8

Contents

Accepting Your Role as Reviewer on JIPE Step 1. Submissions Dashboard 1.

In the ‘My Queue’ tab, you’ll see a Review Assignment—select ‘View’ button

1

Step 2. Reviewer agreement 1.

Review the Article Title and Abstract.

2.

Please make note of the Reviewer Schedule. If the schedule doesn’t work for you, please reach out to the editor.

3.

1

If you agree to accept the review, please select the ‘Accept Review, Continue to Step #’ button. Follow the instructions under ‘Guidelines’. If you don’t

2

agree or are unavailable to do the Review, please select the ‘Decline Review Request’ button.

40

JIPE SUBMISSIONS HANDBOOK

humberpress.com • humberpress@humber.ca


CHAPTER 8

Exporting high resolution graph from Excel or Google Sheets The following instructions below are interchangeable for Excel and Google Sheets. For saving high resolution images from Tableau, you’ll need to zoom into your graph/chart and take a screenshot. 1.

Right-click on your graph or chart

2.

Select ‘Save as Picture’ option from drop down-menu.

3.

In the Save panel, under ‘Save as Type’, select SVG or PDF. Save file.

You can also submit your data/charts as an separate Excel document when you upload your manuscript to JIPE.

1

2

3

humberpress.com • humberpress@humber.ca

JIPE SUBMISSIONS HANDBOOK 41


References JIPE Subject Areas Kakkar, A. (2021) Migrating from STEM to STEAMS. Humber Office of Research and Innovation. https://humber.ca/research/news/migrating-stem-steams

Contributor’s Agreement Defining the role of authors and contributors. ICMJE. (n.d.). https://www.icmje.org/ recommendations/browse/roles-and-responsibilities/defining-the-role-of-authors-andcontributors.html

Submission Checklist Building accessible tables. Dallas College. (n.d.). https://www.dallascollege.edu/about/ accessibility/guidelines/pages/building-tables. Links and Hypertext. WebAIM. (n.d.). https://webaim.org/techniques/hypertext/link_text aspx Gorgon, A. (2021). Accessible by Design: Inclusive Content Development Tips. The Institute for Performance and Learning. https://performanceandlearning.ca/ blogpost/1880447/370727/Accessible-by-Design-Inclusive-Content-Development-Tips World Leaders in Research-Based User Experience. (n.d.). Using the title attribute to help users predict where they are going. Nielsen Norman Group. https://www.nngroup.com/ articles/title-attribute/ Create accessible tables. Video: Create accessible tables in Word. (n.d.). https://support. microsoft.com/en-us/office/video-create-accessible-tables-in-word-cb464015-59dc46a0-ac01-6217c62210e5 Creating an accessible table in word. Perkins eLearning. (n.d.). https://www.perkinselearning. org/technology/digital-transitions/creating-accessible-table-word

Guideline for Reviewers Elsevier. (2022). Ten tips for a truly terrible peer review. Elsevier Connect. Retrieved May 17, 2022, from https://www.elsevier.com/connect/reviewers-update/ten-tips-for-a-trulyterrible-peer-review Top tips for peer reviewers. Wiley. (n.d.). https://authorservices.wiley.com/Reviewers/journalreviewers/how-to-perform-a-peer-review/top-tips-for-peer-reviewers.html

Resources and Quick Guides Humber’s Office of Research & Innovation. Share Your Research Story Workshop [Video file]. Retrieved from https://youtu.be/vroyxA-fNB0


Questions? Suggestions?

If you run into any issues while drafting your manuscript or if you have any questions, suggestions or problems along the way, please do not hesitate to reach out! We will be glad to provide support and resources to assist you along your research journey. humberpress@humber.ca humberpress.com Humber Press is part of Humber’s Office of Research & Innovation.


humberpress.com humberpress@humber.ca

An idea is all it takes to begin the journey to research and innovation.

Land Acknowledgement Humber College is located within the traditional and treaty lands of the Mississaugas of the Credit. Known as Adoobiigok [A-doe-bee-goke], the “Place of the Alders” in Michi Saagiig [Mi-Chee Saw-Geeg] language, the region is uniquely situated along Humber River Watershed, which historically provided an integral connection for Anishinaabe [Ah-nish-nah-bay], Haudenosaunee [Hoedenno-shownee], and Wendat [Wine-Dot] peoples between the Ontario Lakeshore and the Lake Simcoe/Georgian Bay regions. Now home to people of numerous nations, Adoobiigok continues to provide a vital source of interconnection for all.

humber.ca/research


Issuu converts static files into: digital portfolios, online yearbooks, online catalogs, digital photo albums and more. Sign up and create your flipbook.