Your time sheet must be updated if your schedule changes for any reason. Any planned absence or lateness requests (including clinical year activity or required orientation for an upcoming clerkship) must be submitted via Exxat a minimum of 1 week prior and approved by the clinical coordinators. Your request is not approved until the clinical coordinators have reviewed your submission and sent you an approval via Exxat. It is the student’s responsibility to check Exxat regarding your submission status. To submit or review your absence or lateness request via Exxat, students must locate the “my leave” section. The “my leave” section can be found on the Exxat dashboard under- placements → by session → my leave. The time used to make up absences must be similarly documented on Exxat in the “my leave” section. Failure to submit a clerkship time sheet for the entire six weeks of your clerkship or my leave request will result in a grade of “incomplete” until your submission is received.
Clinical Attendance Clinical year students are required to follow the schedule set by their preceptor. Students should arrive at the facility before their scheduled shift and remain at the site until excused. Students are expected to take call as designated by the preceptor. Students are expected to work weekends, holidays, and overnight. University holidays do not pertain to the clinical year. Snow days do not pertain to the clinical year. If a student is unable to get to their clerkship due to adverse weather conditions, or told by the site to not come in, all students must still report the absence as outlined below. Students may not take vacations apart from those designated by the clinical year schedule. Should a student be physically present on a site but away from the team, they will be considered absent. It is not acceptable to go to the library to study or to be away from the team without the preceptor’s knowledge and permission. If an absence due to an illness occurs the day before, the day after a holiday or for longer than 2 days, the student must provide the clinical coordinators with a note from a medical provider verifying the student was seen and uploaded onto Exxat under the “my leave” section. As mentioned above, any absence not related to a clinical year activity or required orientation for an upcoming clerkship, must be made up at the site. There are no “personal days.” If a student is unexpectedly unable to report to or will be late to a clinical activity for any reason, they are required to: 1. Call and e-mail the course coordinator and cc the clinical team before the start of your activity or shift. 2. Call and e-mail the clinical preceptor before the start of your scheduled shift. 3. Log your lateness or absence on Exxat in “my leave.”
If a student is feeling ill, they should NOT report to their clerkship and should email their preceptor immediately. Students must call and e-mail clinical coordinators to report any absence. Students are also required to submit a “my leave” request on Exxat. Failure to report an absence and obtain approval from the clinical coordinators will result in an unexcused absence. An unexcused absence, a pattern of multiple excused absences, extended absences, or chronic lateness are subject to disciplinary action, including appearance before the Academic Standing Committee as outlined in the Student Handbook provided to students last year.
9
