Clerkship Time Sheets

All students will have an Exxat portfolio set-up before the start of the clinical year which will contain your student profile. This student profile will be sent to all clinical sites and preceptors. Each student profile will house personal demographics, various certifications, health documents, and all completed site-specific documents. Exxat currently does not have the capability to send emails directly to sites and preceptors. Students will need to send their profile link through their own Hofstra email account via the following pathway:

Dashboard → My profile → Send Profile Link → Enter your Hofstra email address into the recipient

box and hit send to obtain your Exxat profile link (Link will appear in your Hofstra inbox)

The student will need to copy and paste this link into the body of the email going to the clinical site. Only one email is necessary. This email must be sent to all required site contacts and/or preceptors as indicated in the site requirements. To prevent any discrepancies, the clinical team recommends using the copy and paste feature when entering the recipients email addresses. Attach all completed site required forms to your initial email unless otherwise specified on Exxat. The email being sent to your clinical site should state the following:

Subject: Hofstra PA Student, (Include rotation number and discipline), Rotation Dates: XX to XX

Dear Contact Person/Clinical Preceptor-

My name is ____________________. I am a Hofstra University PA student and scheduled to rotate through your ____________ department from _________ to __________. Below is a link to my personal profile. My profile houses ilearn modules, health documents, various certifications and completed site specific documents. Please let me know via email about first day logistics and if you should need anything further. Thank you.

Copy and Paste Profile Link Here

Thank you, Student Name, PA-S

Clerkship Time Sheets

All students are required to complete a weekly time sheet on Exxat for their clerkship. Time sheets can be completed week by week or once for the entire rotation. Students are required to submit their time sheet no later than Friday of the first week, and every Monday thereafter if submitting weekly (when submitting timesheets students must click “submit” not “save”), it is strongly recommended that students strive to be at their clinical site for a minimum of forty hours per week to get the best possible clinical experience. Time sheets can be found on the Exxat dashboard under- placements → by session → time sheet. Time sheets will be utilized in determining when to schedule a site visit or place a call to a student. It will also provide an assurance to the student and the program that the clinical site will average sufficient hours per week of clinical experience.